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1998 07 22 CSCT4ht 4 Q9&& MUNITY SERVICES COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico - La Quinta, CA 92253 July 22, 1998 7:00 PM I. CALL TO ORDER A. Pledge of Allegiance B. Roll Call II. PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to five minutes or less. III. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda IV. CONSENT CALENDAR V. PUBLIC HEARING VI. BUSINESS ITEMS A. Introduction of Commissioners B. Election of Officers C. Selection of Meeting Day VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Unapproved Minutes of May 20, 1998 Human Services Commission Meeting B. Unapproved Minutes of June 8, 1998 Parks & Recreation Commission Meeting VIII. COMMISSIONER ITEMS IX. ADJOURNMENT NEXT MEETING INFORMATION 7:00 PM La Quinta Civic Center Study Session Room C:\MyData\CRISTAL\CSCWAGN7-22.wpd C4 4 44" 0': .,. 78-495 CALLE TAMPICO - LA OUINTA, CALIFORNIA July 16, 1998 92253 - (760) 777-700 FAX (760) 777-710 TDD (760) 777-122 Welcome to the Community Services Commission. I am looking forward to representing each of you as Commissioners. The Community Services Commission is a new advisory body. Although some members have served on the Human Services Commission and the Parks and Recreation Commission, we also have new members. It will be exciting to meld the two commission's thoughts, ideas and goals and well as incorporate new concepts. The first Commission meeting will be spent getting the formalities taken care of, and reviewing projects being carried forward. For the first meeting, please bring your "Handbook for Commissions, Boards and Committees" for reference. If you have any questions or concerns, please feel free to contact me at 777-7032. I look forward to seeing you on Wednesday, July 22 at 7:00 in the Study Session Room of City Hall. Sincerely, DDT &,,t Dodie Horvitz Community Service Director In MAILING ADDRESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA 92253 JA TI oA 4 a�w 2 R VI. BUSINESS ITEM B. OF LHbo COMMUNITY SERVICES COMMISSION MEETING DATE: July 22, 1998 ITEM TITLE: Election of Officers RECOMMENDATION: As deemed appropriate by the Commission BACKGROUND: The Community Services Commission has the responsibility to elect the chair and vice chair during the first meeting of the Commission. The chair shall preside at all meetings and shall perform all duties necessary, customary or incidental to the office. The vice -chair shall act in the absence of the chair. Voting Procedures: All actions must be taken on a majority vote or by a majority of the quorum present. On the passage of every motion, the vote shall be taken by voice or roll call as appropriate (page 21 Handbook for Commissions). Staff will open nominations to the Commission for Chair: The vote will be taken and the Chair elected. The Chair will open the nominations for the vice -chair. The vote will be taken and the vice chair will be elected. C:\MyDaWCRISTAL\CSC\CSCRPT.002.wpd • Tie Votes: In the case of a tie vote, an additional motion is made which obtains a majority vote to break the tie. If a tie vote results at a time when less than all members are present, the matter shall automatically be continued to the agenda of the next regular meeting, unless otherwise ordered by the body (page 19 Handbook for Commissions). The alternatives available to the Commission are to select a Chairperson and a Vice Chairperson. I Dodie Horvitz, Com unity Services Director J C:\MyData\CRISTAL\CSC\CSCRPT.002.wpd 74Tvt'*'C0-0) f TwT VI. Business Item C. COMMUNITY SERVICES COMMISSION MEETING DATE: July 22, 1998 ITEM TITLE: Selection of Meeting Day RECOMMENDATION: As deemed appropriate by the Commission. BACKGROUND: As outlined in the Community Services Commission's Scope of Responsibilities, the selection of the regularly scheduled meetings will be determined by the Commission. The following meetings are on a regular schedule: City Council 11 and 3rd Tuesday 2:00 p.m Planning Commission 2nd and 41h Tuesday 7:00 p.m. Historic Preservation Commission 3'd Thursday 3:30 p.m. Investment Advisory Board 2nd Wednesday 5:30 p.m. Youth Accountability Board 1" and 2nd Tuesday 5:00 p.m. Those Commissions/Boards determining their meeting dates: Architectural and Landscaping Review Committee The day of the week that is unavailable is Tuesday, due to City Council and Planning Commission. ALTERNATIVES: The alternatives available to the Commission are: 1.I Sel t a meeting day that is acceptable to the Commission. Do -did -Horvitz, Com unity Services Director C:\MyData\CRISTAL\CSC\CSCRPT.001.wpd I Burro l - C o 111 _ q l HUMAN SERVICES COMMISSION WEDNESDAY, MAY 20, 1998 MEETING IN REVIEW Chairperson Victoria St. Johns, Vice Chairperson Joan Rebich, Commissioner Kay Wolf Commissioner Nicole Nard, and Commissioner Mary Santos Bruce Pelletier and Dave Downing Commissioners were informed, following communication with Kathy Pedersen, thz discussions of previous youth workshops with the La Quinta High School Interact Grou have been postponed to the Fall when students return to school. • Bruce Pelletier and Dave Downing discussed possible improvements in the paramedi service since a few response times have been extended beyond 10 minutes. Directc Hartung reported on his meeting with Chief McCain related to monitoring response time: and will be pursuing possible solutions to upgrade service. • Director Hartung updated Commissioners on the decision to merge several Boards an Commissions. Ordinance No. 316 regarding the Community Services Commission wa distributed. Commissioners were informed that a letter will be forthcoming regarding re application and interviews. • Chairperson St. Johns and fellow Commissioners thanked Nicole Nard for makin arrangements for bands at the Community Picnic. The Desert Sun will be contactin Commissioner Nard for a story on her involvement with the Commission and youth. • Vice Chairperson Rebich noted that the idea of a senior prom had been shared wit Marilyn Smith from an article in the Missoula, Montana newspaper. A copy of the Desert Sun article, submitted by the Commission, commending them for outstanding articles on youth was distributed. Staff will inquire on the status of the Letter of Intent to Request Funding submitted to the Regional Access Project and inform Commissioners. c:hscbu11ets520 • Commissioners discussed La Quinta Youth Accountability Pard progress. • Commissioner Wolff distributed a draft Application for Funding she prepared for the La Quinta Youth Accountability Board (attached). • Information was distributed on the Coachella Valley Domestic Violence Task Force. • There was discussion of a possible newsletter article addressing plans to assist resddentE who have oxygen needs if power is out. • Chairperson St. Johns reported on the success of Flanagan's Run. • Chairperson St. Johns is a new Board Member for "Celebrate Me Home" a residence it Palm Springs for homeless youth. • Commissioners discussed their excitement of the pool dedication on Saturday. Meeting adjourned at 8:40 p.m. Next meeting - June 17, 1998, 7:00 p.m. - Study Session Room c:hscbu11ets520 9 THE REYNALDO J. CARREON M.D. FOUNDATION Application for Funding Organization Submitting Proposal Name: La Quinta Youth Accountability Board Street Address: 47-671 Oasis Street City/State/Zip Indio, CA 92201 Telephone: (760) 863-8433 Fax (760) 863-8916 2. Organization Head: Name: Deputy Pete Nolan Title: Youth Accounts iiity Board Coordinator 3. Contact (if other than above): Name: Victoria St. Johns Title: President of the Board 4. Program Project Name: Youth Accountability Board Tutorial Component 5. Total Program Budget $1,800 (S25x 8 x 12 mo??????) 6. Amount of Funding Request: $4,800 $20A=3 hrAvkcS wks = $4W x 10 studwft 7. Period for Which Funding is Sought: July 1998-June 1999 8. Under which of the 1998 Carreon funding priorities does this project fall: Leadership building X Mentoring X Educational/vocational motivation 9. Under which of the funding eligibility guidelines does it fall: _ Acquisition of equipment necessary to the implementation of an eligible program or service X Development or implementation of a new program or service addressing one of the three focus areas Maintenance of an ongoing program or service in one of the three focus areas APPuOATION FOR FUNDIN• • 10. Briefly outline the basic structure of your proposed program: Riverside County Probation Department La Quint Youth Accountability Board School Achievement: Good attendance Appropriate behavior Academic progress 10 Community Service Students and parents sign a contract which spells out areas of needed improvement. Academic progress is one of the main components of the contract. 11. What specific problem or issue does this program seek to address? In an effort to intervene with youth and their families to stem juvenile crime, the Youth Accountability Board was established in January, 1998. Volunteer members work under the auspices of the Probation Department with families in an informal probation relationship after the first amest of a young person, usually middle school age. 50% of children who have come before the panels are of Mexican American of descent. This is an altemahve to gang to Juvenile Court 12. What are the spec goals of the program, and how will you determine whether those goals have been met? For an existing program or service, how has success in meeting goals been measured in the past? While academic achievement has always been a component of the student contract; there have been few resources for students who need tutorial assistance. Students would benefit greatly from individual tutoring to help catch up and meet their academic goals. These funds would provide 3 hours of tutoring for 8 weeks for 10 students (at a rate of $20 per hour). Docurr►entation of hours and the success rate of students are maintained by the Board. 13. How will the application maintain funding for this program or service once the Carreon Foundation has completed its support? The Board will attempt to attract volunteers and seek other sources of funding as documentation of their efforts become available. We will apply for other grants and also use fees collected from families as they accrue (when possible, families pay $25 to cover Board expenses). 14. Briefly and candidly, describe the quality and commitment of the applicant organization's Board of Directors. The executive committee of the Board is composed of a professional counselor, former school administrator, a CPS worker (MSW), and a professional bookkeeper. Other board members include an attorney, social workers, businessmen, counselors, and educators. All are active in professional or community human welfare and helping services to benefit the community. This commitment transfers to the volunteer work with YAB. Name of Applicant Organization: La Qarota Youth Accountability Hoard APPLICATION FOR FUNDING 15. What percentage of the Board made a financial contribution to the organization in the last fiscal year? The intent of the YAB is to function with minimal financial investment, relying on fees paid by clients. The time commitment is more crucial than financial support. Each Board member typically devotes ten hours per month to the process of training, meeting, planning, investigation of cases and mentoring of students. 16. Briefly and candidly, describe the overall fiscal health of the applicant organization: The La Quinta Youth Accountability Board has approximately $350 in its treasury, most of which is earmarked for purchase of pagers to facilitate communication between mentor and client. 17. What other funders have supported this organization over the last twelve months, either with financial or in -kind contributions? Name Riverside County City of Le Quinta City of Le Quints Human Services Commission Le Quinta Senior Center Desert Sands Unified School District Amount: Pete, how much? Use of Civic Center as a meeting place twice monthly 2.5 hrs x ?? = ?? Began work to identify Board members prior to funding of the project. Serves as a site for community service Sharing student information, drug & substance abuse counseling services 18. How will a grant from the Carreon Foundation be used to attract additional funding for this program or service? YAB will approach other foundations and civic organizations with evidence that tutorial services are a key factor in getting wayward youths back on back. VW anticipate a high success rate for students who participate in the tutorial program. 'Sponsor a Youth' opportunities for 24 hours of tutoring will be available at $480 per student 19. Who from outside the organization can be contacted as a reference for this program? Name: Vicki Porter Title: Editor Organization: Desert Sun Telephone: Name of Applicant Orgat iratioa: La Quint Youth Accountability Board APPLICATION FOR FUNDING• • 20. Please highlight any unique or innovative aspects of your proposed program or project: a. This is the project which was featured on 60 Minutes several years ago. It began in San Bernardino County, and experienced a very high success rate: youth who completed their contracts had a very low recidhdsm rate. b. This communiV based board "gathers around" the family to solve problems relating to the child's behavior and attitudes. Accountability for one's misbehavior, willingness to make amends through community service, adherence to family rules, and improved school behaviors are key elements. C. The mentoring component is the strongest element of the contract. Board members serve as mentors, meeting with their clients, encouraging them to complete their contract obligations, and bolstering their self esteem. When the youth is fathering, the mentor offers new solutions and options and motivates the student to keep trying. d. There is leverage in the contract process, because if the client fails to meet the terms of the contract, s/he will be referred back to Probation and the juvenile court system. e. To our knowledge, no structured tutorial services have been provided by a YAB. We have found that many young people have suffered academic set- backs due to poor attitude, poor language skills, substance abuse, and missing instructional time due to suspensions, truancy and tardiness. f. Many clients are Mexican American youths who have chosen friends who lack motivation to respond to school and parental authority. Parents need support and new options to regain control over their children. Many lack language and academic skills to assist their children with their homework. This program attempts to mitigate those problems. Name of Applicant Organization: La Quuua Youth Accountability Board 98: 150 r ±DATE: 07-01-98 Z"IRATION DATE: November 36, , SUBJECT: IMPLEMENTATION OF CENTRALIZED CALWOM CEC I.D CARE All Effective January 1, 1998, the new CaIWORKs child care began, on an interim basis, in Riverside County with the CalWOM Temporary Assistance staff (TAMD) authorizing child care psymew tr', eligible clients via the MBS (Machine Budgeting System), and the CaIWORKs GAIN and Alternative Payment Program Child Care Services Unit staff continuing to authorize child care payments to care providers through their respective existing paymew systems. There are three stages of child care. Stage One is administered by the Departmer,^ sf garL G , Social Services. Stage Two and Stage Three child cart is administered by the Riverside County Office of Education (RCOE) and begins after a family's situation has stabilized, In Riverside County stabilizes is defirtr:. ,, employed and no longer receiving CaIWORKs (formerly AFDC). Once the family is stabilized fin .gild care case will be transferred to RCOE for Stage Two or Stage Throe child care. t "Z 11411 Effective July 1,1998, child care currently being administered by TAMD will be Rdrninste�.-d by ^i newly formed Centralized Child Care staff. The Centralized Child Care staff will occupy the specific areas in each TAMD o1r.r„ pn , u ; graec' upon by the Administrative Services Regional Manager, and the TAMD Regional Managers. TAMD staff will continue to authorize child care payments to clients for child care services provided in the month of June,1998 and prior months. Once any prior months payments which are outstanding have been authodZ44 including the June child care payment, TAMD staff will refer any child care related business to the Centralized Child Care Staff located in the TAMD office. The DPSS Centralized Chid Care Workers will begin authorizing payments directly to providers for child cart services provided in the month of July and following months. Effective July 1,1998, Cal WORKS recipients who request child care, or are determined by their TAMD Eligibility Technician to need child care because they become employed, or are in a CaIWORKs GAIN activity approved by their GAIN Employment Services Counselor, will be referred to a Centralized Child Care Worker. The DPSS 3011, CaIWORKs Child Care Referral form will be used to refer the recipient. Cal WORKS ETs will complete a DPSS 3011 and give it to the recipient with directions to hand carry it to the Specialized Child Care Worker (SCCW). The completed DPSS 3011 may also be mailed to the client or forwarded directly to the SCCW if necessary. The referring worker will retain a copy of the completed DPSS 3011 in the case file. .vw vw w 44310 av a 1 gig r, yelyq �pmroaemt Memorandum Paga2 oft CaIWORKs OAIN Child Cate staff will continue to nuaw xe child cane payments through the GAIN Accounting Unit until the active childcare cam am integrated into the new Ca1WORKs Child Care Assistance Program Payment system (CCAPPs). Effective July 1,1999, CaIWORKs GAIN child care staff w1ll become known as SPe=hwd Child Caro Workers and begin using the new Cal WORKS Child Cara policies and procedures. The Alternative Payment Program Child Care Services Unit will also continue to authorize child cart Payments through their automated system until integrated into CCAPPS. A mass mailing directed at all Ca1WORKs recipients identified as having earned mcomne was done in early May 1998. The mailing included the new CalWORKs Child Care application form and forms to collect information on the recipient's child care provider. Because only a 10% response was received to the mailing, another mass mailing of the forms will be done in the week of June 29e. All staff should encourage recipients who wish to continue to receive subsidized child care to respond to this second mailing by completing the forms and returning them to 3950 Reynolds Road, Riverside, CA 92503. Questions regarding this memorandum should be directed to Pat Virzi, Program Specialist at (909) 358- 3285. Attachments: DPSS 3011, Child Care Referral Mase Mailing Cover Letter DJB/PKV n.-W-W Inu Leila M asIW01 "ALTMATfNE PAYNEW PRUGRAM (Ae!)CI MS CAU M GRE nMEMAL �mafAlene PZZAW PWMTALL JNJrOdMATMV DATE: TO: CBIWORKs Child Caro Unit Diet#: FROM: Workat#: NMM Type of Provide Qfspplicable): Reiatiow* of the provider to the child Othe aebsMind child care received' TOW. P. 113/04 Reawn for Needing Child Caro. Diversions or program from which the client was refaced: ❑ WORKING ❑ CaiWORKs S M T W T F S / _ of botvs per day, week month (ChcN) ❑ CPS ❑ INSCHOOLIfRtINING ❑ CaIWORKsGAIN S M T W T F S /_ ofhoua per day, week, month (ttrrk) Aedvhy Data: To ❑ SEEKING WORK Begin End a Cal-Lran S M T W T F S/ of hooks pa day, weak month (Cad.) a CIMC ❑ DIVERSION - S M T W T F S / _ of hours per day, weds, month (ctrd<) FROM: C%rWORKs Child Care Unit DATE: Child Carc Workers: Tel#: TO DIST.d: WORKERC RESPONSE: CERTIFICATION DATES: Approved: a yes ❑ no Flfeaive: If yes: Up to p of-- HOURS: WEEKS: DAYS: Co -pay: Dyes ❑ no If yes: How much S pa hour, day, week or month (chcle)_ To be paid by the cliem to the provides on COMMENCE: (Anticipated Date) I 30I1 ( v ) HU CARE REFERRAL County of Riverside DaDartmaat of Public social Services . zmPORTANT nu%=&TZOR RBGARD=G CHILD CARE As of July 1, 1998, Riverside County rill no longer reps. Child ears espenses to CaIWOMs (Cash aid) recipients. If you are working and need child care we may pay your child care provider for you_ As of January 1, 1998, a single child care system began which replaced the following child care programs. • Greater Avenues for Independence (GAIN) Program • Non -GAIN Education and Training (NET) Program • Cal -Learn Child Care Program Child Care Earned Income Disregard Program • Supplemental Child Care (SCC) Program • Transitional Child Care (TCC) Program • California Alternative Assistance Program (CRAP) If you want to receive child care or if you want to have Riverside County pay for your child care, the following forms (enclosed) must be completed. Please print clearly and legibly in ink. YOU must complete: A. Confidential Application for Child Development Services and Certification of Eligibility. Your Child Care PROVIDER must complete: B. Child Care Provider Information Form C. Taxpayer Identification Number Request Form. When you and your child care provider have completed all of the forms, please return them in the enclosed envelope. To ensure that your child care costs will be paid after ,Tune 30, 1998' please return the completed forms no later than July 1,1999. DO NOT... return the forms to your Ca1WORKS Temporary Assistance worker or your CalWORKS GAIN worker. Return the forms to the following address: Ca1WORCS Child Care 3950 Reynolds Road Riverside, CA 92503 If you have questions, please call CaIWORKS Child Care Unit at (909) 358-3983.