Loading...
1998 09 14 CSCOP Z s 7FTiOV�� COMMUNITY SERVICES COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico - La Quinta, CA 92253 September 14, 1998 7:00 PM I. CALL TO ORDER A. Pledge of Allegiance B. Roll Call II. PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to five minutes or less. III. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda IV. CONSENT CALENDAR A. Approval of Minutes of August 12, 1998 B. Monthly Department Report for August 1998 V. PUBLIC HEARING VI. BUSINESS ITEMS A. Work Plan VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Fritz Burns Park Fall Hours B. Fall Recreation Brochure Vill. COMMISSIONER ITEMS IX. ADJOURNMENT NEXT MEETING INFORMATION October 12, 1998 7:00 PM La Quinta Civic Center Study Session Room AAAGN9-14.wpd 0 • _ A 44Q" z s Fr IV. Consent Calendar B. FOF TNYV COMMUNITY SERVICES COMMISSION MEETING DATE: September 14, 1998 ITEM TITLE: Monthly Department Report for August 1998 BACKGROUND: The Community Services Department completes a monthly Department Report consisting of attendance figures for all programs, upcoming events and meetings attended. The Department Report is transmitted to the City Council on the second Council meeting of every month. RECOMMENDATION: Receive and file. Dodie Horvitz, Services Director Attachment: Monthly Department Report MEMO.DR / T i FMorn{b MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Marni Kunsman, Recreation Supervisor VIA: Dodie Horvitz, Community Services Director DATE: September 15, 1998 SUBJECT: Transmittal of Community Services Department Report for the Month of August 1998 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH i OCTOBER 1998: Oct 1 Fail Co-ed Volleyball League Managers Meeting, Civic Center Oct 1 Sport Parent Courses Begin, Session XI, La Quinta High School Oct 1 Fall Adult 3 on 3 Basketball League Managers Meeting, Civic Center Oct 6 Property Tax Information, Sr. Center Oct 8 Annual Health Fair and Free Flu Shots, Sr. Center Oct 9 Staff Presentation at the Working Women's Summit & Forum, Palm Springs Oct 10 Trails Days, Bear Creek Channel Oct 11 Fall Adult Soccer League Begins, La Quinta High School Oct 12 Fall Adult 3 on 3 Basketball League Begins, La Quinta Boys & Girls Club Oct 13 Fall Adult Co-ed Volleyball League Begins, La Quinta Boys & Girls Club Oct 14 - Youth & Tot Dance & Twirl, Session II, La Quinta High School Oct 14 Asset Protection Seminar, Sr. Center Oct 15 Seminar, Learn the Fundamentals of Investing, Sr. Center Oct 15 "The Basics of On Line Investing" Evening Leisure Classes Begin Oct 15 Healthy Cooking Class, Sr. Center Oct 19 Evening Beginning & Advanced Dance, Session II, Sr. Center Oct 20 Free Hearing Consultation and Hearing Aid Check, Sr. Center Oct 21 "Debtor Defense" Legal Seminar, Sr. Center Oct 22 Financial Questions Answered, Sr. Center Oct 22 Acting Shakespeare, Session II, Fritz Burns Park Rec Room Oct 24 First Annual Barn Dance, Sr, Center Oct 26 Evening Low Impact Aerobics, Session II, Sr. Center Oct 26 Reading Shakespeare, Session II, Fritz Burns Park Rec Room Oct 27 "55 #five" Mature Driving Course, Sr. Center Oct 27 Guifar II Classes Begin, La Quinta High School Oct 27 Evening Seminar, "How to Find the Best Airfares" Session II, Sr. Center Oct 29 Job Interview Skills, La Quinta High School Oct 29 Halloween Luncheon, Sr. Center Oct 30 Tiny Tot Halloween Carnival, Sr. Center lwit 4 4 Qamt COMMUNITY SERVICES DEPARTMENT ATTENDANCE REPORT FOR THE MONTH OF AUGUST 1998 SUMMARY SHEET 277 92 roaram Total: 5582 2315 3277 170 104 2435 193 d on a daily average provided by CVRPD. Note correction from July Report: Pool attendance per day and approx. 3,799 for the month of July. 1998 1997 Varlance steer Hours r Center 625 679 -541 I on Wheels 57 51 6 olunteer Total: 682 730 : -48 nue ($2N) enter Revenue $1,486 $1,753 I ty Rental Revenue $495 $0 $495 :anon Programs $1,670 $500 $1,117 avenue Total: $3,651 $2,253 $1,346. ist Expenditure: $1313 for Summer Facility Rental of the La Quinta High School. Page 1 Oouth and Adult Recreatlon AttenAL Per Montn 1998 1997 'Variance 1998 1997 ire Classes amentals of Investing 10 0 10 4 0 sss Yourself Art Camp 7 0 7 3 0 Reninninn Cmmnuters 8 0 8 4 0 four at Indian Wells 361 421 -6 , 3 1 ! i � ru dnfm dR A91 d 1 1 Gun at Indian Wells 22 0 22. 1 0 four Awards Banquet 46 511 5 1 1 My Swim Social at Fritz Bums 11711 01 117 1 0 ;lal Events Subtotal 3631 175 ! 198 9' 4 tSports Volleyball 80 0 80 81 0I Soccer League 1c5 u iao! a u er League Managers Meeting 12 0 12 1 0 is Subtotal 277 01 277 ! 12 0 Page 2 ,mL Senior Center Attendance mh Meetings Per Month Senior Activities 1998 1997 Variance 1998 1997 Ambassador Attendance 40 38 2 n/a n/a Billiards 5 0 5 n/a n/a Blood Pressure Check 36 44 -8 4 Bridge, ACBL 110 0 110 4 Bridge Duplicate/Social 246 233 13 14 Computer Lab 2 2 0 1 Creative Writing Club 23 25 -2 4 FIND Food Distribution 534 594 -60 4 Ice Cream Social 39 42 -31 5 Information Services 249 104 145 n/a n/a Medicare Consultation 3 2, 1 n/a n/a Monthly Birthday Party 20 24, -4f _ 1 Movie Time 56 391 17 7 Referral and Outreach 50 28' 22 n/a n/a _ Television Viewing 51 11 40 n/a n/a Sr. Activities Subtotal 1464 1186 278 44 _ Senior Classes AARP "55" Class 22 60 -38 _ 2 Arts & Crafts 27 33' -6 4 _ Ballroom Dance 42 0i 42 4 _ Computer 32 77 -45 9 _ CPR Class 4 0 4 1 Exercise 289 300 -11 17 Painting 18, 5 13 4 Yoga 21 0 2i 1 — - Sr. Class Subtotal 436' 475 -39 - 42 — Senior Special Events Community Garden 4' 0 41 1 Back to School Program 108� 103, 5 2 Book Cataloguing 8 011 8' _ 1 Share Meetiggs/Sign-up 7 10 -3' 2 Sr. Events Subtotal 127 1131 14 6, Senior Center Totals 2027 1774 253 92 Page 3 9 0 4a�w OA Z s H 'OF T"t VI. Business Item A. COMMUNITY SERVICES COMMISSION MEETING DATE: September 14, 1998 ITEM TITLE: Work Plan RECOMMENDATION: As deemed appropriate by the Commission. BACKGROUND: At the August 12, 1998 Community Service Commission meeting, the Commission reviewed the unapproved work plans from the Human Services Commission and the Parks and Recreation Commission. Items from each of these plans were incorporated into the Community Services Commission 1998/99 Work Plan. Staff took both plans and combined the tasks, and put the information into a readable format. The original tasks are listed on the bottom of the page of the new work plan for reference. Also enclosed are the original work plans with strike out text that was deleted in the combined plan as well as highlighted text that was added by Commissioners at the August 12 meeting. The Community Services Commission Work Plan will be considered by the Commission for completeness and accuracy, then submitted to the City Council for consideration. ALTERNATIVES: 1. Approve the Community Services Commission Work Plan; or 2. Provide staff with alternative direction. Dodie Horvitz, C mu ity Services Director Attachment A: NmrrAinity Services Commission Work Plan A:\CSCRPT.010.wpd LJ ATTACHMENT CITY OF LA QUINTA COMMUNITY SERVICES COMMISSION 1998-99 WORK PLAN Approved by City Council COMMUNITY SERVICES COMMISSION PHILOSOPHY The general purpose of the Community Services Commission is to encourage the development of a planned and orderly approach to the delivery of leisure and community services in the City. The objectives of the Commission are to: ♦ Identify community needs for senior, youth, and child care services. ♦ Plan for the coordinated delivery of such services to citizens in need through both private and public resources as to avoid duplication and conflict of effort ♦ To evaluate the effectiveness of services provided ♦ Serve in an advisory capacity to the City Council on matters pertaining to recreation and social services. ASSIGNMENT ITEMS: Safety/Disaster Preparedness 2 Safety/Risk Management 3 Community Services (Childcare/Seniors) 4 Park Development 5 Liaison To The Community 6 Community Unity 8 Funding Sources 9 Advisory Body to City Council 10 Training Opportunities 11 Annual Work Plan 12 (i 0 Task: Safety/Disaster Preparedness Priority: A-1 Completion Date: On -going Participants: All Commissioners Suggested Resources: Cachet kits, brochures, pamphlets Steps To Completion: ♦ Encourage participation in American Red Cross, ARC Youth Program, CVAG, LQ Fire Dept. and other local service providers meetings ♦ Encourage Neighborhood Watch "AWARE" (Alert, Well prepared, And Ready for Emergencies) Plan ♦ Distribute information to residents via local media on available services ♦ Compile a list of emergency personnel who could be called upon in an emergency ♦ Assist with Community Safety Manager in training sessions on CPR, emergency treatment/disaster training seminars according to American Red Cross guidelines. ♦ Encourage the Volunteers for Increased Public Safety (VIPS) and make it available to all La Quinta residents ♦ Promote safe transportation for citizens (bicycling and walking) ♦ Cooperate with the La Quinta Police Dept. ♦ Cooperate with the La Quinta Fire Stations Time Frame: One to two hours per month Fiscal Commitment: None Staff Role: Advise Commission of meetings and provide support and liaison to the Community Safety Manager Council Role: Provide approval for Commission to fulfill this assignment Goal: Chapter 2.95.040 (a)(16): Encourage and promote understanding and cooperation between the public safety agencies and the residents. (Page 3 & 4 of HSC workplan 1 UU,. Task: Safety/Risk Management Priority: A-1 Completion Date: On -going Participants: All Commissioners Suggested Resources: ASTM Standard Consumer Safety Performance Specifications for Play Equipment for Public Use Steps To Completion: ♦ Insure facilities are safe for users ♦ Insure ADA Compliance ♦ Commissioners to report safety issues to Community Services Director for action ♦ Develop a Risk Management Program for park areas and recreation facilities Time Frame: One to two hours per month. Fiscal Commitment: None Staff' Role: Provide support and liaison to the City Council and refer issues to appropriate department staff. Council Role: Provide Commission with specific direction as to how to better assist the Council. Goal: Chapter 2.95.040 (10): Review parks maintenance standards and quality. ( Page 4 of Parks and Recreation Commission Work Plan) U:i Task: Community Services (Childcare/Seniors) Priority: A-1 Completion Date: On -going Participants: All Commissioners Suggested Resources: Social Service Providers Steps To Completion: ♦ Assess Childcare needs in La Quinta ♦ Encourage availability of evening and weekend childcare in cooperation with CalWORKs. ♦ Maintain updated directory of licensed childcare providers within La Quinta ♦ Assist with fingerprinting of childcare providers ♦ Encourage certified baby-sitting classes ♦ Distribute information on childcare providers ♦ Assess and advocate the needs of La Quinta senior citizens in the areas of health, transportation and nutrition ♦ Coordinate and cooperation with the Community Services Director in senior citizen issues ♦ Maintain updated directories of senior related services within the Coachella Valley (Meals, In Home Services, Braille Institute, Memory Center, Lifeline) Time Frame: One to two hours per month Fiscal Commitment: None Staff Role: Provide support and liaison to the City Council. Council Role: Provide approval for Commission to fulfill this assignment Goal: Chapter 2.95.040 (a)(1): Analyze community service's program effectiveness and needs, and recommend comprehensive solutions (14): Make recommendations to the City Council relating to the need for evaluation and planning of the community service delivery system (18): Evaluate and make recommendations concerning existing services with regard to service overlap or gaps. (Page 6 & 8 of Human Services commission worts Plan) UU 0 Task: Priority: Completion Date: Participants: Suggested Resources: Park Development A-1 On -going All Commissioners Park and Recreation Master Plan, La Quinta General Plan Steps To Completion: ♦ Review and comment on Parks and Recreation Master Plan annually ♦ Develop Trails Master Plan for 1998/99 ♦ Conduct public hearings on facilities ♦ Respond to community input and requests ♦ Review proposed Park Development projects ♦ Conduct selection process for design and consultant firms Time Frame: Four to six hours per month depending on projects. Fiscal Commitment: Pursuant to projects Staff Role: Provide support and liaison to the City Council. Council Role: Include the Commission in the design and development process, screening and selection of professional firms, and conduct public hearings. Review Commission recommendations. Goal: Chapter 2.95.040 (a)(3):Prepare and maintain community services master plans (5): Serve as a public forum and conduct public hearings for recreation and human services concerns (11): Review individual park master plans for recommendation to City Council (Page 3 of Parks and Recreation Commission Work Plan) UUv Task: Liaison To The Community Priority: A-1 Completion Date: On -going Participants: All Commissioners Suggested Resources: Chamber of Commerce, Mainstreet Marketplace, La Quinta Post, Chamber of Commerce Newsletter, Desert Sands Unified School District Steps To Completion: ♦ Attend Mayor's Luncheon ♦ Conduct Public Forums ♦ Meet with Residents to gather opinions ♦ Attend Senior Center functions ♦ Attend Chamber Mixers ♦ Attend Mainstreet Marketplace Events ♦ Interact with DSUSD administration designate ♦ Establish a contact person on each campus ♦ Develop public relations: ♦ Publicize public hearings ♦ Report on Commission actions ♦ Attend School Board meetings ♦ Attend other Cities Commission meetings ♦ Attend other Agencies meetings ♦ Attend Joint City meetings ♦ Coordinate and sponsor joint City meetings as needed. ♦ Encourage programs and distribute information of service providers such as DSUSD, Riverside County Social Services, Riverside County Health Services, Mental Health Services. ♦ Promote Health Fairs ♦ Distribute school newsletters/newspapers through City Hall and Chamber of Commerce Time Frame: Three to four hours per month. Fiscal Commitment: None Staff Role: Provide support and liaison to the City Council. Uuij 0 Council Role: Provide Commission with specific methods as to how to best represent the Council. Goal: Chapter 2.95.040 (a)(5): Serve as a public forum and conduct public hearings for recreation and human services concerns 2.95.040 (a)(5): Serve as a public forum and conduct public hearings for recreation and human services concerns (9): Make recommendations to the City Council on how to disseminate, publicize and promote recreation programs to the citizens of La Quinta (12) Aid in coordinating the recreation services of other governmental agencies and volunteer organizations (13) Make recommendations to the City Council on community issues (Pages 2,5, 12 & 13 of Human Services Commission and Page 2 of Parks and Recreation Commission work plans) 0U Task: Community Unity Priority: A-1 Completion Date: Spring 1999 Participants: All Commissioners Suggested Resources: Community Resources and Agencies Steps To Completion: ♦ Conduct day long Community Youth Workshop/Picnic to present current programs ♦ Foster and encourage Inter -group relations ♦ Encourage Community agencies to participate ♦ Promote conflict resolution, leadership development, parenting skills, training and communication skills. ♦ Provide referral services for social services agencies ♦ Advertise event through local media ♦ Encourage participation in recreational, cultural, social, health related and safety programs ♦ Encourage parental participation in anti graffiti, anti vandalism and anti gang programs ♦ Encourage participation in agencies programs that offer information on gangs, drugs, alcohol and violence Time Frame: Three hours per month Fiscal Commitment: Minimal Staff Role: Provide support and liaison to the City Council. Council Role: Provide Commission with direction/comment Goal: Chapter 2.95.040 (a)(8): Propose recreation and social programs (17):Foster mutual understanding and respect among racial, religious, cultural and nationality groups (Pages 5 & 6 of Parks and Recreation Commission Work plan & Pages 5,7 & 9 of Human Services Commission work plan) 0U,� Task: Funding Sources Priority: A-1 Completion Date: On -going Participants: All Commissioners Suggested Resources: Various Grants Steps To Completion: ♦ Review grant opportunities and make recommendations for funding to the City Council ♦ Assess and evaluate grant requests presented by staff and formulate recommendations for funding Time Frame: One hour per month Fiscal Commitment: None Staff Role: Provide support and liaison to the City Council. Council Role: Direct grant requests to the Commission for review and recommendation Goal: Chapter 2.95.040 (a)(2): Make recommendations to the City Council for research and solicitation of grants and donations. (Page 7 of Parks and Recreation Commission Work plan) U u Task: Priority: Completion Date: Participants: Suggested Resources: Steps To Completion: Time Frame: Fiscal Commitment: Staff Role: Advisory Body to City Council A-1 On -going All Commissioners To Be Determined ♦ Attend City Council meetings ♦ Relay public opinion on various topics ♦ Be actively involved in City issues and concerns ♦ Accept assignments to committees, boards & commissions ♦ Receive direction from City Council and take action as directed ♦ Develop and improve communication with the City Council through various methods Four to six hours per month. None Provide support and liaison to the City Council. Council Role: Provide Commission with specific direction as to how to better assist the Council. Provide the Commission with more opportunities to meet and interact with Council through joint meetings. Goal: Chapter 2.95.020 (a): to serve as an advisory capacity to the City Council 2.95.040 (a)(4): receive and act on all assignments made by City Council (Page 10 and 11 of Human Services Commission and Page 1 of Parks and Recreation Commission Work Plans) U _I- u • Task: Training Opportunities Priority: A-1 Completion Date: On -going Participants: All Commissioners Suggested Resources: Professional Organizations Steps To Completion: ♦ Improve Commission performance and develop a better educated advisory board. ♦ Attend annual training workshops, schools and conferences Time Frame: Related to training sessions Fiscal Commitment: Pursuant to budgeted amounts for Commission Staff Role: Provide training information, support and liaison to the City Council. Council Role: Provide funds for educational opportunities Goal: Chapter 2.95 2.95.040 (a)(6): Make recommendations to the City Council on fees, operations and policies regarding parks and recreation facilities (7): Make recommendations to the City Council on parks and recreation facilities and program budget issues. (Page 14 of Human Services Commission work Plan) U 1 Task: Annual Work Plan Priority: A-1 Completion Date: June 30 Participants: All Commissioners Suggested Resources: Steps To Completion: ♦ Review mid year for progress ♦ Review existing assignments ♦ Add, subtract or defer projects based on review ♦ Seek input/suggestions from the City Council ♦ Review programs and projects of other cities ♦ Suggest potential assignments Time Frame: Two meetings plus outside reading Fiscal Commitment: None Staff Role: Provide support and act as facilitator for development and review of work plan, and liaison to the City Council. Council Role: Provide Commission with direction/comment Goal: Chapter 2.95.060 (C): The City Council shall periodically review the progress of the Commission. (Page 15 of Human Services Commission Work Plan) U 1 priority: A-1 Category: On going 2tssignmenHtent: Advisory Body to the City Council Attend City Council meetings; relay public opinion on various topics, accept assignments to committees, boards, and commissions, and inform Council of actions taken. Be actively involved in City issues and concerns. concerns- Develop and improve communication with the City Council. Receive direction from City Council and take action as directed. Council Role: Provide Commission with specific direction as to how the Commission could better assist the Council. Page I 0 Priority: A-2 Category: On going Methed(si for falfrHnto t.. Commissioners attend the Mayor's Lunch Bnealdast; conduct public forums on behalf of the Council and citizens; talk meet with residents to aseettain gather their opinions, attend Senior Center functions. Commissioners can do the following to enhance their role as Liaison to the community: attend Chamber Mixers; interact with Desert Sands Lhafied School District administration designate in ; establish a contact person on each campus; develop public relations (i.e. publicize hearings, home with students tinice a -yew, attend local school staff Board meetings to dew; Main Street Market Place to Council Role: Provide Commission with specific methods by which the Commission could fulfill this assignment. Page 2 U 1 Priority: A-3 Category: On going rtssegnmanKtent. Park Development Methed(s)fm Fulfillment: Respond to community input and requests; review and give input to Parks and Recreation Master Plan annually; focus on development of a Trails Master Plan for Fiscal Year 1998-99 1996-97; review current information on trails system, conduct public hearings, conduct selection process for design firms; address issues regarding Bear Creek Channel Bikepath and other park improvements and development issues that may arise and make recommendations to City Council. �u nnunnien�cn.:i.nn.e �l�l'P I(•.�Ulp�l.a l' U�IV �..1 •. . i Council Role: Include the Commission in the park design and development process, specifically in the screening and selection of professional firms. —The and in conducting public forums for park development purposes. Review Commission recommendations. Page 3 U t" Priority: AM4 Category: On going Method(s) ef Fulfillment: Diminish risk at public parks and recreation facilities; insure that facilities are safe for users; ADA compliance; ColassiON and —Parks and lIm eation COMMUNITY SERVWM DEPARTMERr STAFF TO WORK mem cc osmy WrrH PuBuc WoRxs DmBcm% MAonwmm MANAGER, and staff to develop a risk management program for the park areas and recreation facilities. Council Role: Psovide the Canunission with dhectiottlewirrient. Page 4 Priority: A-5 ASSiginnenthe►n: Youth Workshop HeMod(s) of Fuyimment— CONDUCT DAY LONG CommuNrTY Youni WORKSHOP To PRESENT CURRENT PROGRAMS AND DEVELOP IDEAS FOR FUTURE PROGRAMS. INVOLVE YAU EY WIDE RESOURCE PROVIDERS SUCH As YMCA, LA QUAR'ABOYs AND GIRLS CLUB, COUNTY HEALTH DEPARTmm, ETC. COMMUNICATE TOIM COMIAUNLTY BY WAY OF PRESS RELEASES, ITEMS IN THE CHAMBER OF C)Mb"CE NE�ETTEB, RBCREATION BROCHURE, DESERT SUN, ETC. C unissimser Arailabilitq: All Commissioners wiH pw ticipate. Ce mtmnent Regnire& — 3 hours Council Role. Provide em.-ission widl specific difecti0ft as tO 1-- U -L Page 5 Priority: r-6 ommunity Picnic Conmd3simlef - Al'a&biH*. All Commissioners wHI participate. Page 6 Priority: A--7 Category: On going Assignmeehkem Review grant requests and make recommendations for funding to the City Council � f Assess and evaluate gram requests and formulate recommendations for funding to the City Council. CbmMissiener 2iroaffabi/it . All Commissioners-wilhxatic*att 6munitnrent Council Role: Direct grant requests to the Commission for review and recommendation. U1 - Page 7 City of La Quinta Community n Services Commission Work Plan September -il 15,1998 COMMUNITIOUMb%N SERVICES COMOSSION PHILOSOPHY The general purpose of the Community limi nn Services Commission is to encourage the development of a planned and orderly approach to the delivery of kiwe ®d community services in the City. The stated objectives ( of goals) of the Commission are to: Identify community needs for senior, youth, and child care services. Plan for the coordinated delivery of such services to citizens in need through both private and public resources so as to avoid duplication and conflict of effort, and to evaluate the effectiveness of services provided; ' Serve in an advisory capacity to the City Council on matters pertaining to eomrtmnity sei v ices, and in gam al to study tfw needs of the eity mid the tn=is of meeft suct -I P". -, k. 0 1 �y &�] 57"M I; "�'F' =1 ' =1 _ 11 � 11�1.!•Rl SL1yS� ��IS1 ri•J L1L11! 1]h Y:If,V Iw �J�H_VVI Ll��\1L\/UlT Advisory Body to City Council -109 Bevelup and fnq"ove ewununicationsn Liaison •theCommunity 1 ft valleyv _ Training Opportunities • Annual Work Plan 1 -f5 11 U/�1/ Tasty • Advisory Body to City Cott pricey; A-1 Completion Date: On -going F"coante: Au Commissioners To be determined- Saggeskd Racoranav To be determined. ♦ Attend City Council meetings Steps To Completion: ♦ relay public opinion on various topics ♦ accept assignments to committees, boards, and commissions. ♦ Be actively involved in City issues and concerns ♦ Develop and improve communication with the City Council. ♦ Receive direction from City Council and take action as directed. lime Ranee; four to six hours per month. Staff Role: Provide support as.equired by the Coinnissiot and act as liaison to the City Council. Council Role: Provide Commission with specific direction as to how to better assist the Council. Goat; ajYP t r 29s wv (a); m Sarre as an WWWry Wp -x*y to the City Colmar 2.95.0 0 (a^. ienaimand adon a# dents mot* by Cry Cotxxi (Page l ® of Haase Savim Commission and Pogo 1 ojpmkc and ReffeA60e Caurmission war* Plans) U ;�' 1 Child Cat (C�uniiy services (chArA= e*aors) Completion Date: On -going Required City Resources: To be determined Assess child care needs of La Quinta. Encourage availability of evening and weekend child care in cooperation with Ca1WORKs. Maintain updated directory of licensed child care providers within the city. Assist with fingerprinting of child care providers. i. e. Einb- Encourage certified baby-sitting classes. easmifitatent Rrquited. etrizent assigmirent require one to two hours per month of ane or mor e ea. Staff Role: Provide support as equited by tire eommissiv, and act as liaison to the City Council. Council Role: Provide approval for Commission to fulfill this assignment. • . i i .. ..7-77 U;�,,. 0 Develop and hnp, ove Communications with the City Eonucil (ddvhwy Body to Cky Cann4 fategorp��n=going Completion Date: On -going. To . Method. ,,,, the ecormnission: and receive specific direction from Staff Role! Provide support asrequired by the 6ounnissio, and -etas liaison to the City Council. ecancil Role! Provide the Commission with more opportunities to meet and interact with Council/Ev mission through joint meetings, as necessary. U;�.„ (Community Usky) Gangs Encomage FOSitiVC aftenudives fo, du a*z education mid othe, ... . . 1. D. - - .. To be deteintined. mm. Assess gazig pLeventionneeds thio4zn School of ha Qt1filta. Cooperate with City of La Quinta Police .... wits, mid sefeital fkffifies who work in the field of gwW. ENCOURAGE PARnWATICK IN OTHER AGENCY FoRcs, FAmLms AaADw Vxxw rf L.1:.: Pmx.I GANG RELAIEDACWTrY SUPPRESSM PROGRAM CAN PRoGRAms (Ccw[acr AND QumwAL AwAumss Nm woms) YOUTHi :1BOARD V.O.R.T(VWMICIFFENDER RECONCIUATION TRAMW) Cali t•r M r n �� ar. d / . I r• ti �1 1► * I7' VAM)ALISM. month of one ot mote emmifissioneir Staff' •le: Provide supportn. . • I -wt-arliaison to the City Council. Heal - Dster Preparedness Completion Date: On -going. Required-EityResources: Cachet Kits. Method offulfiHment: Eoordnmte Assist with Community Safety Manager is training sew on CPR, and emergency treatment/disaster training seminars according to Red Cross guidelines. Encourage participation in American Red Cross, ARC Youth Program, CVAG, La Quinta Fire Department and other local health agency sr>vioe praviders meetings. Bissernirmte Disdi&* information to Ea Quints residents via local me&a on awdlabk services Compile a list of emergency personnel who could be called upon in a disaster. Encourage Neighborhood Watch "AWARE" (Alert, Well -prepared And Ready for Emergencies) Plan sites to better serve ba Qtthyta neighbodroods. Staff Role: Advise Commission of meeting scheduler and serve -as ear liaison with the Community Safety Manager. Council Role: Provide approval for Commission to fulfill this assignment. I i—I iiiir i 1 w i Hill: i } • r r r r. uilll III u • • •• .• i • a •r Completion Date: On -going • '17 1 /" YI7 I I ' • • i. it 1 I `•, '•. \ • I t' •' 61 tellf&: F3 11 On IC7. I' f '•: •: • :w •. •i •1 I a7 I s r.7• � u• 17'•" ]NCRW •• Y7 1 •;, PARENTEDUCATIOK 1EADERSWMMTlNGS,RBCKUffMMT0F .I 11' 17: TO PARTICEPATE IN0MR-CEXTURAL COMMUNITY EVEM% TRUANCY rrrP/•1}r. t}lV }R•rr.].bl}}Ir}fy}OIINI�rlrl•1 •IIM1I}U/IRS Liaison to the C*munity entegoty. On goo Completion Date: On -going. Rvquim-ity-Resources: To be deterinitted. Commissioners attend the Mayor's B-eakfaatf Luncheon; public forums on belmif of the E?m2ncil and citizens; talk Meet with residents to a=tain gadwrth%+ opinions, attend Senior Center functions. eallurhsSionas call do tile moming to exthance attend Chamber Mixers; interact with School District administration designate; develop public relations (e.g., publicize hearings, USE CLTY/C RAWER NEWSLETTER TO RELATE DWORMATMN OF COMMM9M BUSINESS, USE THE CABLE 1ELEVLMM COMMUNrN Acc m cHANNEL, send btiefirewsietter 1rome with student twice a year, attend local school staff Board meetings to- determfieyteedsj; Main Street Market Place to intet act w ith the publie, addressed above. three to four hours per month U G, e Completion Date: On -going. :.l► : r��Ni:w� Attend other Commission meetings and joint cities meetings; coordinate and sponsor meetings as needed. hree to four hours per month Staff Role: Provide support-asand actwhaison to the City Council. Ito] U Safety 0 eatego.jo. in ticipatiot Completion•. On -going Resources... „ hiethod for Falfifftirent. Msess the safety needs of citizens of tvt Quinta. eoci.dinate safety ptopwn through .. Encourage Safety I• . all citizens of La Quinta. otdi ..., Encourage citizens to participate in a Disaster Preparedness Program i.e., Neighborhood Watch "AWARE" (Alert, Well -prepared, And Ready for Emergencies) Plan. Promote safe transportation for citizens of La Quinta i.e. bicycling and walking. Cooperate with La Quinta Police Department. Cooperate with the local fire agency service for the City of La Quinta. Staff Role: Provide support d a„ ur liaison to the City Council. Council Role: Provide approval for Commission to fulfill this assignment. 11 U�,.. Completion Date: EN Method OFFUffilh Assess and advocate the needs of Senior Citizens in La Quints as to health, transportation and nutrition. Coordinate and cooperate with Director of the Senior eemer Comnneity Sm im in sodw citizen is== Maintain updated directory of Senior related services within Coachella Valley, i.e. meals, in -home services, Braille Institute, Memory Center, Lifeline, etc. i 11 111 • 1" to two hours per month of om w. am Staff Role: Provide support as. equit ed by the d-actirhaison to the City Council. Council Role: 12 Provide approval for Commission to fulfill this assignment. n3G Training Opportunities Completion Date: Rvquired-Eitp-Resources: On -going Method ofFtz1fiffinent. Improve Commission performance and develop better educated advisory body. Annual attendance of training workshops, schools, and conferences. Council Role: 13 Provide funds for educational opportunities. UJ, Youth finmediate . 1 1 I 1 Ilillu11 Unity,Ilaison to the• II 11uIi ♦ •J . .11 • 1 . 1 '• - Ir •CV A i 1 I •�1 I l a r K •i 1' C I • tl' ar •. as 6:a'.�CIGN• II:,r': •• : IeveTya MAnscHo%NEw&EnmR&NEwwApm AVAILABM AT CITY HAIL. AND CHAMM OF CO && RCE OFF= ON MOMAY 111. ESTABuw LIAISON FOR EACH SCHOOL. sm LN THE CLTY. I I Staff • . -: ;rovide suppolt.•I . I . the .1„11 tffis .1 14 Ujs Annual Work Plan eategory`en=going Completion Date: June 30 ; review mid year for progress; add, subtract, defer projects based on review. Seek input/suggestions from the City Council; review programs and projects being undertaken by other cities and districts; review existing assignments; suggest potential assignments. Revision of Work Plan will require at least two meetings plus outside reading. Staff Role: Administrative support. Act as facilitator for development and review of Work Plan. Council Role: Provide Commission with direction/comment. 15 0.3 If. II 17• M • F. 1 i. • •: :i' 'ill:' • �!�' '•MA i. r�i' Ma. of •� ti:. al • I Ibl I f • 1 f.' „6 Maist with cooA&Iation of Promok Health Fairs at the he Quinta Business Expo mid the Senior Center. 16 • • Advisory Body to City Council Child Care Develop and Improve Communications with the City Council Gangs Health Care - Disaster Preparedness Inter -Group Relations Liaison to the Community Network with other Valley Commissions/ Agencies Safety Senior Citizens Training Opportunities Youth Annual Work Plan Health Care 17 Immediate A 3 Immediate A 4 Immediate A 5 Immediate A 6 Immediate A 7 Immediate A 8 Immediate A 9 Immediate A 10 Immediate A 11 Immediate A 12 Immediate A 13 Immediate A 14 Short -Range B 15 Short -Range B 16 UJ., ATTACHMENT A CITY OF LA QUINTA COMMUNITY SERVICES COMMISSION 1998-99 WORK PLAN Approved by City Council COMMUNITY SERVICES COMMISSION PHILOSOPHY The general purpose of the Community Services Commission is to encourage the development of a planned and orderly approach to the delivery of leisure and community services in the City. The objectives of the Commission are to: ♦ Identify community needs for senior, youth, and child care services. ♦ Plan for the coordinated delivery of such services to citizens in need through both private and public resources as to avoid duplication and conflict of effort ♦ To evaluate the effectiveness of services provided ♦ Serve in an advisory capacity to the City Council on matters pertaining to recreation and social services. F!0% Safety/Disaster Preparedness 2 Safety/Risk Management 3 Community Services (Childcare/Seniors) 4 Park Development 5 Liaison To The Community 6 Community Unity 8 Funding Sources 9 Advisory Body to City Council 10 Training Opportunities 11 Annual Work Plan 12 Task: Safety/Disaster Preparedness Priority: A-1 Completion Date: On -going Participants: All Commissioners Suggested Resources: Cachet kits, brochures, pamphlets Steps To Completion: ♦ Encourage participation in American Red Cross, ARC Youth Program, CVAG, LQ Fire Dept. and other local service providers meetings ♦ Encourage Neighborhood Watch "AWARE" (Alert, Well prepared, And Ready for Emergencies) Plan ♦ Distribute information to residents via local media on available services ♦ Compile a list of emergency personnel who could be called upon in an emergency ♦ Assist with Community Safety Manager in training sessions on CPR, emergency treatment/disaster training seminars according to American Red Cross guidelines. ♦ Encourage the Volunteers for Increased Public Safety (YIPS) and make it available to all La Quinta residents ♦ Promote safe transportation for citizens (bicycling and walking) ♦ Cooperate with the La Quinta Police Dept. ♦ Cooperate with the La Quinta Fire Stations Time Frame: One to two hours per month Fiscal Commitment: None Staff Role: Advise Commission of meetings and provide support and liaison to the Community Safety Manager Council Role: Provide approval for Commission to fulfill this assignment Goal: Chapter 2.95.040 (a)(16): Encourage and promote understanding and cooperation between the public safety agencies and the residents. (Page 3 & 4 of HSC workplan Task: Safety/Risk Management Priority: A-1 Completion Date: On -going Participants: All Commissioners Suggested Resources: ASTM Standard Consumer Safety Performance Specifications for Play Equipment for Public Use Steps To Completion: ♦ Insure facilities are safe for users ♦ Insure ADA Compliance ♦ Commissioners to report safety issues to Community Services Director for action ♦ Develop a Risk Management Program for park areas and recreation facilities Time Frame: One to two hours per month. Fiscal Commitment: None Staff Role: Provide support and liaison to the City Council and refer issues to appropriate department staff. Council Role: Provide Commission with specific direction as to how to better assist the Council. Goal: Chapter 2.95.040 (10): Review parks maintenance standards and quality. ( Page 4 of Parks and Recreation Commission Work Plan) Task: Community Services (Childcare/Seniors) Priority: A-1 Completion Date: On -going Participants: All Commissioners Suggested Resources: Social Service Providers Steps To Completion: ♦ Assess Childcare needs in La Quinta ♦ Encourage availability of evening and weekend childcare in cooperation with CalWORKs. ♦ Maintain updated directory of licensed childcare providers within La Quinta ♦ Assist with fingerprinting of childcare providers ♦ Encourage certified baby-sitting classes ♦ Distribute information on childcare providers ♦ Assess and advocate the needs of La Quinta senior citizens in the areas of health, transportation and nutrition ♦ Coordinate and cooperation with the Community Services Director in senior citizen issues ♦ Maintain updated directories of senior related services within the Coachella Valley (Meals, In Home Services, Braille Institute, Memory Center, Lifeline) Time Frame: One to two hours per month Fiscal Commitment: None Staff Role: Provide support and liaison to the City Council. Council Role: Provide approval for Commission to fulfill this assignment Goal: Chapter 2.95.040 (a)(1): Analyze community service's program effectiveness and needs, and recommend comprehensive solutions (14): Make recommendations to the City Council relating to the need for evaluation and planning of the community service delivery system (18): Evaluate and make recommendations concerning existing services with regard to service overlap or gaps. (Page 6 & 8 of Human Services Commission Work Plan) Task: Priority: Completion Date: Participants: Suggested Resources: Steps To Completion: Time Frame: Fiscal Commitment: Staff Role: Park Development A-1 On -going All Commissioners Park and Recreation Master Plan, La Quinta General Plan ♦ Review and comment on Parks and Recreation Master Plan annually ♦ Develop Trails Master Plan for 1998/99 ♦ Conduct public hearings on facilities ♦ Respond to community input and requests ♦ Review proposed Park Development projects ♦ Conduct selection process for design and consultant firms Four to six hours per month depending on projects. Pursuant to projects Provide support and liaison to the City Council. Council Role: Include the Commission in the design and development process, screening and selection of professional firms, and conduct public hearings. Review Commission recommendations. Goal: Chapter 2.95.040 (a)(3):Prepare and maintain community services master plans (5): Serve as a public forum and conduct public hearings for recreation and human services concerns (11): Review individual park master plans for recommendation to City Council (Page 3 of Parks and Recreation Commission Work Plan) Task: Liaison To The Community Priority: A-1 Completion Date: On -going Participants: All Commissioners Suggested Resources: Chamber of Commerce, Mainstreet Marketplace, La Quinta Post, Chamber of Commerce Newsletter, Desert Sands Unified School District Steps To Completion: ♦ Attend Mayor's Luncheon ♦ Conduct Public Forums ♦ Meet with Residents to gather opinions ♦ Attend Senior Center functions ♦ Attend Chamber Mixers ♦ Attend Mainstreet Marketplace Events ♦ Interact with DSUSD administration designate ♦ Establish a contact person on each campus ♦ Develop public relations: ♦ Publicize public hearings ♦ Report on Commission actions ♦ Attend School Board meetings ♦ Attend other Cities Commission meetings ♦ Attend other Agencies meetings ♦ Attend Joint City meetings ♦ Coordinate and sponsor joint City meetings as needed. ♦ Encourage programs and distribute information of service providers such as DSUSD, Riverside County Social Services, Riverside County Health Services, Mental Health Services. ♦ Promote Health Fairs ♦ Distribute school newsletters/newspapers through City Hall and Chamber of Commerce Time Frame: Three to four hours per month. Fiscal Commitment: None Staff Role: Provide support and liaison to the City Council. Council Role: Provide Commission with specific methods as to how to best represent the Council. Goal: Chapter 2.95.040 (a)(5): Serve as a public forum and conduct public hearings for recreation and human services concerns 2.95.040 (a)(5): Serve as a public forum and conduct public hearings for recreation and human services concerns (9): Make recommendations to the City Council on how to disseminate, publicize and promote recreation programs to the citizens of La Quinta (12) Aid in coordinating the recreation services of other governmental agencies and volunteer organizations (13) Make recommendations to the City Council on community issues (Pages 2,5, 12 & 13 of Human Services Commission and Page 2 of Parks and Recreation Commission work plans) Task: Community Unity Priority: A-1 Completion Date: Spring 1999 Participants: All Commissioners Suggested Resources: Community Resources and Agencies Steps To Completion: ♦ Conduct day long Community Youth Workshop/Picnic to present current programs ♦ Foster and encourage Inter -group relations ♦ Encourage Community agencies to participate ♦ Promote conflict resolution, leadership development, parenting skills, training and communication skills. ♦ Provide referral services for social services agencies ♦ Advertise event through local media ♦ Encourage participation in recreational, cultural, social, health related and safety programs ♦ Encourage parental participation in anti graffiti, anti vandalism and anti gang programs ♦ Encourage participation in agencies programs that offer information on gangs, drugs, alcohol and violence Time Frame: Three hours per month Fiscal Commitment: Minimal Staff Role: Provide support and liaison to the City Council. Council Role: Provide Commission with direction/comment Goal: Chapter 2.95.040 (a)(8): Propose recreation and social programs (17):Foster mutual understanding and respect among racial, religious, cultural and nationality groups (Pages 5 & 6 of Parks and Recreation Commission Work plan & Pages 5,7 & 9 of Human Services Commission work plan) 0 Task: Funding Sources Priority: A-1 Completion Date: On -going Participants: All Commissioners Suggested Resources: Various Grants Steps To Completion: ♦ Review grant opportunities and make recommendations for funding to the City Council ♦ Assess and evaluate grant requests presented by staff and formulate recommendations for funding Time Frame: One hour per month Fiscal Commitment: None Staff Role: Provide support and liaison to the City Council. Council Role: Direct grant requests to the Commission for review and recommendation Goal: Chapter 2.95.040 (a)(2): Make recommendations to the City Council for research and solicitation of grants and donations. (Page 7 of Parks and Recreation Commission Work plan) Task: Advisory Body to City Council Priority: A-1 Completion Date: On -going Participants: All Commissioners Suggested Resources: To Be Determined Steps To Completion: ♦ Attend City Council meetings ♦ Relay public opinion on various topics ♦ Be actively involved in City issues and concerns ♦ Accept assignments to committees, boards & commissions ♦ Receive direction from City Council and take action as directed ♦ Develop and improve communication with the City Council through various methods Time Frame: Four to six hours per month. Fiscal Commitment: None Staff Role: Provide support and liaison to the City Council. Council Role: Provide Commission with specific direction as to how to better assist the Council. Provide the Commission with more opportunities to meet and interact with Council through joint meetings. Goal: Chapter 2.95.020 (a): to serve as an advisory capacity to the City Council 2.95.040 (a)(4): receive and act on all assignments made by City Council (Page 10 and 11 of Human Services Commission and Page 1 of Parks and Recreation Commission Work Plans) Task: Training Opportunities Priority: A-1 Completion Date: On -going Participants: All Commissioners Suggested Resources: Professional Organizations Steps To Completion: ♦ Improve Commission performance and develop a better educated advisory board. ♦ Attend annual training workshops, schools and conferences Time Frame: Related to training sessions Fiscal Commitment: Pursuant to budgeted amounts for Commission Staff Role: Provide training information, support and liaison to the City Council. Council Role: Provide funds for educational opportunities Goal: Chapter 2.95 2.95.040 (a)(6): Make recommendations to the City Council on fees, operations and policies regarding parks and recreation facilities (7): Make recommendations to the City Council on parks and recreation facilities and program budget issues. (Page 14 of Human Services Commission work Plan) 0 • Task: Priority: Completion Date: Participants: Suggested Resources: Steps To Completion: Time Frame: Fiscal Commitment: Annual Work Plan A-1 June 30 All Commissioners ♦ Review mid year for progress ♦ Review existing assignments ♦ Add, subtract or defer projects based on review ♦ Seek input/suggestions from the City Council ♦ Review programs and projects of other cities ♦ Suggest potential assignments Two meetings plus outside reading None Staff Role: Provide support and act as facilitator for development and review of work plan, and liaison to the City Council. Council Role: Provide Commission with direction/comment Goal: Chapter 2.95.060 (C): The City Council shall periodically review the progress of the Commission. (Page 15 of Human Services Commission Work Plan) 0 r7lA ref 7 .7��lrr��F w r. , r r i r r r r r r rr rrr r Priority: A-1 Category: On going Assigniowd hent., Advisory Body to the City Council 3hthvd(s) fm Pir yghnent: Attend City Council meetings; relay public opinion on various topics, accept assignments to committees, boards, and commissions, and inform Council of actions taken. Be actively involved in City issues and concerns. Become more active and involved in eity issues and concerns Develop and improve communication with the City Council. Receive direction from City Council and take action as directed. Council Role: Provide Commission with specific direction as to how the Commission could better assist the Council. Page 1 Priority: Category: E4 On going Pi 6%%"enf: Commissioners attend the Mayor's Lunch Breakfast; conduct public forums on behalf of the Council and citizens; talk meet with residents to ascertain gather their opinions; attend Senior Center functions. Commissioners can do the following to enhance their role as Liaison to the community: attend Chamber Mixers; interact with Desert Sands Unified School District administration designate in , establish a contact person on each campus; develop public relations (i.e. publicize hearings, home with use eityffilmmber newsletter to telate With; use the cable eonvinnity Aceem Crhwuvel, send brief newsletim students twice a ytw, attend local school staff Board meetings to deternrine needsj; Main Street Market Place to intejact with tire pWie as addiessed above. Council Role: Provide Commission with specific methods by which the Commission could fulfill this assignment. Page 2 0 • Priority: *-3 Category: On going Assignment Item Park Development Merhvd(s) fm Piuyawent: Respond to community input and requests; review and give input to Parks and Recreation Master Plan annually; focus on development of a Trails Master Plan for Fiscal Year 1998-99 1996-9i; review current information on trails system, conduct public hearings, conduct selection process for design firms; address issues regarding Bear Creek Channel Bikepath and other park improvements and development issues that may arise and make recommendations to City Council. Council Role: Include the Commission in the park design and development process, specifically in the screening and selection of professional firms. —The eonunissim, fee. timt it pe. fonned well in selecting park des*i fiLL115, and in conducting public forums for park development purposes. Review Commission recommendations. Page 3 0 0 Priority: Category: On going Min*vd(S) Of Fa fMnsmt: Diminish risk at public parks and recreation facilities, insure that facilities are safe for users; ADA compliance; Cm a nssm and -Parks and-Reeteatim CommuNrrY SmvtcEs DEPARTmENT sTAFF • o wORK meff cwsELY wrrH PuBuc WoRKs DBECToR, MAINTENANCE MANAGER, and staff to develop a risk management program for the park areas and recreation facilities. / • /.��S.1y,11,4.L11_J1_�l�hll)liiL,Slt,lll��q Si%11L�1./,L!1}l Page 4 Priority: A-5 Assignnmg hem Youth Workshop McMad(s) of Fa f&tentCONDUCT" DAY LONG COMMUNrry YOUTH WORKSHOP TO PRESENT CURRFNr PROGRAMS AND DEVELOP IDEAS FOR FUTURE PROGRAMS. INVOLVE. VALLEY WIDE RESOURCE PROVIDERS SUCH AS YMCA, LA QUINTA BOYS AND GTRLS CLUB, COUNTY HEALTH DEPARTMENT, ETC. COMMUNICATE TO THE c muNrrY BY WAY OF PRESS RELFAsEs, ITEMs IN THE CHAMBER OF COMMERCE NEWSLETTER, RECREATION BROCHURE, DESERT SUN, ETC. c-m mlissione. Awiiabithy: All Commissioners will participate. Regaire& 3 hours Page 5 Priority: A-6 Asatmotmf ommunity Picnic Method(s) of Falfrllm st INFORMATION CAN BE DIs rmt n•I) TO THF. PUBLIC BY PREss RELEAsEs, NEWSLETTER, RECREAMN BROCHURE, DESERT SUN, ETC. TO FOSTER COMMUNITY UNITY. £mmd3sima Arailabilety: All Commissioners wiH pm ticipate. Page 6 Priority: A-7 Category: On going Assigmmenthem. Review grant requests and make recommendations for funding to the City Council McMod(s) ef f'a yuhnent Assess and evaluate grant requests and formulate recommendations for funding to the City Council. Cbnmriniono rtrailabifio. All Commissioners wiH participate. 6ommiAment Council Role: Direct grant requests to the Commission for review and recommendation. Page 7 City of La Quinta Community Human Services Commission Work Plan September rill 15,1998 COMMUNITY4 SERVICES COMMISSION PHILOSOPHY The general purpose of the Community if wntm Services Commission is to encourage the development of a planned and orderly approach to the delivery of leisure and community services in the City. The stated objectives (m goals) of the Commission are to: Identify community needs for senior, youth, and child care services. Plan for the coordinated delivery of such services to citizens in need through both private and public resources so as to avoid duplication and conflict of effort, mrd to evaluate the effectiveness of services provided; Serve in an advisory capacity to the City Council on matters pertaining to corrununity set vices, and in gena al to study the needs of ffie eity td the tnewis of meetitm Duch iteeds in connection - 1- inatter-_-'i--" comintutity --vice-, and recreation and social services. ASSIGNMENT ITEMS: PAGE Safety/Disaster Preparedness 1 Community Services (Chi"dcw/Semors) 3 Parlt Development 4 elfild e. jy111mZ� l S\Yii•l VI Lf plMY. { 1ll111 99 On Minx AdvisoryBody 1 City Council,/ Developand1Imptove eafninunicatioll,ith eumiVn Liaison♦theCommunity Training Opportunities 14 10 Annual Work Plan +5 11 Task: 0Advisory Body to City Counci* Piriorrty: A -I Completion Date: On -going Aludc pants: All Commissioners Suggested Reswrow To be determined. ♦ Attend City Council meetings Steps To Completion: ♦ relay public opinion on various topics ♦ accept assignments to committees, boards, and commissions. ♦ Be actively involved in City issues and concerns ♦ Develop and improve communication with the City Council. ♦ Receive direction from City Council and take action as directed. lime finnw: four to six hours per month. Staff Role: Provide support a.. equit ed by the eonnnission and act as liaison to the City Council. Council Role: Provide Commission with specific direction as to how to better assist the Council. Goat: OriarW 2.95.020 (a): to saw as an advuo+y capacity to the Gity Carina/ 2.95.040 (aK4): recdW and ad on a# azVwmis made by City Corm # (Page I o of Human Services Comnrissinm and Page I of Paris and Reaeadan Commission work Plans) EIS (Co • ity Services (chfi*arelsel�rs) Completion Date: On -going Required City Resources: To be determined Assess child care needs of La Quinta. Encourage availability of evening and weekend child care in cooperation with CaIWORKs. Maintain updated directory of licensed child care providers within the city. Assist with fingerprinting of child care providers. Encourage certified baby-sitting classes. one to two hours per month Staff Role: Provide support no equitedby tire 6annnissio and act as liaison to the City Council. Council Role: Provide approval for Commission to fulfill this assignment. Gafs O*Oter2.95040(a)(1): Arkyiecommunity sus program dft&Kymw artd needs, and recommend aertPWWIPW sdtdiorts (14). take re=nMerxlab+ertsW ft City CMVI reia#M to the nwd for eKWwb » and ptamvng of the community service dwimwy WSA" (18). EWuate and make mcommeredabbm morning oaWng s Was with regard to se*mae oweriap orgaµs: (Are 6 & 8 of Hamm Sowoes CWWAUAea WW* PIWO jv�j jilt Completion Date: On -going. Required-Eitq-Resources: To be determined. Staff file. Provide support and -etas liaison to the City Council. Eouncil Role. Provide the Commission with more opportunities to meet and interact with Council/Cormrrissiem through joint meetings, as neeessmy (Community Unityl 0 .. Date:fln Completion ... ..: - RequiredResources. Method fbi .,,,tinough citizens of CooperateEft Quinta. .. .. ce Pei bolt. , ..•.., ENCOURAGE PARTICIPATION IN OTHER AGENCY PROGRAMS, I.E. COACHEL A VALLEY GANG TASK FORCE, FAMQ.IEs AGAINST VIOLENT CRIME%, PALM SPRINGS THEATER SPORTS, CATHEDRAL CITY'S GANG RELATED ACTIVITY SUPPRESSION PROGRAM (G.R.A.S.P.), MoTHERs AGAINST GANGS tNFLUENciNG CHILDREN (M.A.G.I.C.) PROGRAMS, AND HERMANAs INT'TMAs. PosITTYE ALTERNATiVEs: + C.A.N. PROGRAMS (C<NYOXTAND CHEMICAL AWARi;.wss Ntr wows) + Yount • V.0.R.T (VICTIM OFFENI)ER RFCowiLTAiTON TRA, aw) ENCOURAGE PARTICIPATION IN ALCOHOL AND OTHER DRUG CLASSES, MFNTORING PROGRAMS SUCH AS: BIG BROTHERS AND BIG SISTERS, JOB MF]YIT)RING, CONFLICT RESOLUTION PROGRAMS, SAFETY CLASSES. RED RIBBON WEFK wmuN LA QUINPA SCHOOLS AND THE BOYS & GIRLS CLUB, AND_ EEN PREGNANCY PREVENTION PROGRAMS. COORDINATE EDUCATION PROGRAMS FOR PARENTS AND YOUTH THROUGH i THE SCHOOLS, BOYS & GIRLS CLUB, AND OTHER AGENCIES. COORDINATE EDUCATIONAL PROGRAMS FOR PARENT'S AND YOUTH TO RFIHICF GRAFFITI AND VANDALISM. Staff Role: Provide suppo and act-whaison to the City Council. ffeaith Bare - Disger Preparedness • Completion Date: On -going. Resources: Cachet Kits. Coordinate Assia with Community Safety Manager in training sessions on CPR, and emergency treatment/disaster training seminars according to Red Cross guidelines. Encourage participation in American Red Cross, ARC Youth Program, CVAG, La Quinta Fire Department and other local fillservice providers meetings. $iwetninate Distribute information to Ea@evnta residents via local media on a►ailable services Compile a list of emergency personnel who could be called upon in a disaster. Encourage Neighborhood Watch "AWARE" (Alert, Well -prepared And Ready for Emergencies) Plan Staff Role: Advise Commission of meeting scheduler and servras ear liaison with the Community Safety Manager. Council Role: Provide approval for Commission to fulfill this assignment. Completion Date: 61r=60211g ASSESS NODS OF VARIOUS GROUPS, I.E. YOUTH, SENIOR CITIZENS, ETHNIC, GANGSPiAGGERS, INTER -GENERATIONAL. ADVOCATE AND STIMULATE SOLu noNs TO THIi GROUPS CHALLENGES THROUGH CONFLICT RESOLUTION, COUNSELING, LEADERSHIP DEVELOPMENT, COMMUNICATION, TRAINING, REPORTS, ETC. PROMOTE AND SUPPORT ACTIVE PROGRAMS IN CRISIS COUNSELING, PARENT EDUCATION, INCLUDING OUTREACH PROGRAMS, G R O U P LEADERSHIP MEETINGS, RECRunwNT OF MINORITIES TO PARTICIPATE IN INTER-CUL'IURAI. NEIGHBORHOOD AND cotkwNn-Y EVENTS, TRUANCY PROGRAMS, AND A REFERRAL SERVICE TO OTHER AGENCIES, I.E., HOTLINES, YOUTH MENTORINC, YOUTH ACCOUNTABILITY BOARD, AND ADVERTISING ESL CLASSES AT THE SCHOOLS, ETC. MEETING LOCATIONS, VOLUNTEER COUNSELORS, DISSEMINATION OF INFORMATION, HOTLINii/DIRECTORY SERVICES. Liaison to the CoAunity Catego.7. On goin Completion Date: On -going. Eomnrissioners attend the Mayor's Brealffastf Luncheon; public forums on behalf of theeounca and -citizens; talk Meet with residents to aseertain gathertheir opinions, attend Senior Center functions. their role as finison to the cotinnurhtyl: attend Chamber Mixers; interact with School District administration designate; develop public relations (e.g., publicize hearings, USE CITY/CHAMBER NEWSLETTER TO RELATE INFORMATION OF CC>MIvtISSION BUSINESS, USE THE CABLE TELEVISION COMMUNITY AccESscHANNEL, said Wefnewsfetter horne with student twice a -gear, attend local school staff Board meetings to- dete, ,fine needs); Main Street Market Place to inteiad With tire pWiC', as addressed ahoy. hree to four hours per month (Liaison to the Completion Date: On -going. Required-Eity-Resources: To be detennined. addiess regiatud issues on Waif of eouncif by PRESENTING IDEAS TO 0Tt1FR VALLEY COMMISSIONS AMID AGENCIES. Attend other Commission meetings and joint cities meetings; coordinate and sponsor meetings as needed, hree to four hours per month Staff Role: Provide suppo and liaison to the City Council. 10 Safety 0 eategoty. iminedinte• in safety-telated functions. Completion Date: On -going Method fbi FtHfilknent. Assess the safety needs of citizens of ba Quinta. school_ elmnib---New , . ! Beseit ^-- , Q11LL LGJGI L Post. Encowage the Volunteers For Increased Public Safety (VIPS), and make it available to all citizens of La Quinta. 't�- i+__"___'tt_ safe. Ni_- --. - iu 4Vuuuuau{y JaLCLy 11a6aWgYa. Encourage citizens to participate in a Disaster Preparedness Program i.e., Neighborhood Watch "AWARE" (Alert, Well -prepared, And Ready for Emergencies) Plan. Promote safe transportation for citizens of La Quinta i.e. bicycling and walking. Cooperate with La Quinta Police Department Cooperate with the local fire agency service for the City of La Quints. one to two hours per most Staff Role: Provide support and liaison to the City Council. Council Role: Provide approval for Commission to fidfll this assignment. 11 (Community Services/Childcare/Seniors) Completion Date: On -going Method of Fafffflinent: Assess and advocate the needs of Senior Citizens in La Quinta as to health, transportation and nutrition. Coordinate and cooperate with Director of the senor eenter Community Services in senior citizen issues. Maintain updated directory of Senior related services within Coachella Valley, i.e. meals, in -home services, Braille Institute, Memory Center, Lifeline, etc. ne to two hours per month of one ot more eomi issione, s. Staff Role: Provide support as xe4"hed by the ^-----.-..u.u�° - lu�sion, andactarliaison to the City Council. Council Role: Provide approval for Commission to fidfill this assignment. 12 • Training Opportunities Completion Date: Requke&fity-Resources: On -going Method of Faffiffivient. Improve Commission performance and develop better educated advisory body. Annual attendance of training workshops, schools, and conferences. ev"HnitnMlt Re4t?iled- Time to attend moiksitops and conferences. Council Role: 13 Provide funds for educational opportunities. • C� TVIIC> V.___.L eategovy. Immediate 6.0"pe 0— (Community Unity, Liaison to the Community) ENCOURAGE PARTICIPATION IN All, RECREATIONAL, CULTURAL, SOCIAL AND SAFETY PROGRAMS AVAILABLE IN TEIE CITY OF LA QU1N'TA. ENC(XJRAGE PARTICIPATION IN PROGRAMS I.E., ME CURING, CONFLICT RESOLUTION, SEX EDUCATION, TEEM PREGNANCY PREVENTION, PARENTING CLASSES, AND OTEEF.R AREAS OF INTEREST FOR YOUTH SUCH AS YOUTH ENCOURAGE PARTICIPATION IN TEE PUBLIC SAFETY EXPLORER.% PROGRAMS. MAKE SCHOOL NEWSLETTERSINEWSPAPERS AVAILABLE AT CITY HALL. AND CHAMBER OF COMMERCE OFFICE ON HIGHWAY 111. ESTABIAsH LIAISON FOR EACH SCHOOL SITE IN THE CITY. .. of one m nw, e emunissimm Role:• . •p• actas-liaison eouncil RvIe. Provide... •.t fb. eannnissionto L.wi ttiis 14 0 11 Annual Work Plan Completion Date: Staff Role: Council Role: 15 June 30 review mid year for progress; add, subtract, defer projects based on review. Seek input/suggestions from the City Council; review programs and projects being undertaken by other cities and districts; review existing assignments; suggest potential assignments. Revision of Work Plan will require at least two meetings plus outside reading. Administrative support. Act as facilitator for development and review of Work Plan. Provide Commission with direction/comment. . ... 1 . fill ENCOURAGE PROGRAMS AND DISSE7-LATE INFORMATION IN CONJUNCTION WffH DESERT SANDS UNIFIED SCHODL DISTRI'T, CouNfY OF RIvERsiOE SOX:IAL SERVICEs, HEALTH SERvicEs, AND MENTAL HEALTH SERVICES, AND ONGOING HEALTH MAINTENANCE PROGRAMS sUCH AS: AIDS EDUCATION, SEX EDUCATION, PLANNED PARENTING, PRE -NATAL CARE, PARENTING PROGRAMS, ETC. 7bsist with comdination of Promote Health Fairs at the Senior Center. 16 • 0 Advisory Body to City Council Child Care Develop and Improve Communications with the City Council Gangs Health Care - Disaster Preparedness Inter -Group Relations Liaison to the Community Network with other Valley Commissions/ Agencies Safety Senior Citizens Training Opportunities Youth Annual Work Plan Health Care 17 Immediate A 3 Immediate A 4 Immediate A 5 Immediate A 6 Immediate A 7 Immediate A 8 Immediate A 9 Immediate A 10 Immediate A 11 Immediate A 12 Immediate A 13 Immediate A 14 Short -Range B 15 Short -Range B 16 �A Z s VII. Correspondence & Written Materials A. COMMUNITY SERVICES COMMISSION MEETING DATE: September 14, 1998 ITEM TITLE: Fritz Burns Park Fall Hours RECOMMENDATION: Receive and file. BACKGROUND: On August 18, 1998, the City Council approved the extension of the Fritz Burns Park Pool hours through the weekends of September and October. The pool will be open noon to 4:00 p.m. on Saturday and Sunday until October 25. The costs to the users will be the same as the summer season, $1.00 per child and $1.5O per adult for open swim. . ie Horvitz, A:\CSCRPT.01 l.wpd Services Director oA 4a�w s o VII. Correspondence & Written Materials B. fopTN�v COMMUNITY SERVICES COMMISSION MEETING DATE: September 14, 1998 ITEM TITLE: Fall Recreation Brochure RECOMMENDATION: Receive and file. BACKGROUND: The Community Services Department produces a recreation brochure 3 times a year. The brochure includes classes, programs, sport leagues, Senior Center information, community information, and much more. The 1998 Fall Brochure is attached. Dodie Horvitz, Co mty Services Director Attachment: 1998 Fall Brochure C:\MyData\CRISTAL\CSC\CSCRPT.012.wpd League of California Cities Community Services Conference August 26-28, 1998 Monterey CA 1. MANAGING AMIDST CHAOS: (Mike Shelllto, Director of Parks and Recreation, Roseville) "if things seem under control, you're just not going fast enough" (Mario Andretti) An organization must accept chaos as the way an organization revitalizes itself! ♦ What do you want your organization known for? ♦ What do we want to produce? ♦ Organization must be flexible, fluid and dynamic ♦ Adapt, react, reorganize ♦ Relationships are the fabric of the organization ♦ Vision: not where you're going but how you are going to get there ♦ Vision: Invisible forces at work ♦ Divisions must work together ♦ Set in your ways is not for today's organizations ♦ Shifts in Organizational Thinking: ♦ parts in relation to the whole department ♦ understand process rather than structure ♦ web of relationships constantly shifting & growing ♦ can't predict anything -must be flexible ♦ "Leadership and the New Science" video (nature has a way of making things work even when all seems chaotic! Let things work themselves out when things are changing. Don't fight the natural progression.) 2. MORE THAN PICTURES AT AN EXHIBITION:(Barry Hessenlus, President, California Assembly of Local Arts Agencies): $2.1 billion year arts industry in California is directly responsible for 130,000 jobs, yet we spend only 40 cents per capita, ranking 471h in the nation in terms of spending for the arts. The multiplier effect of arts is $12.00 The state budget this year contains more money for arts than any budget in a long time. 3. CREATING AND SUSTAINING LIVABLE COMMUNITIES: (Robert McNulty, President, Partners for Livable Communities):"Greatness is more than filling potholes and catching loose dogs" ♦ How hard you willing to work to make your community better? ♦ Quality of Life: Strategy is the improvement of quality of life ♦ Image: Mobilize resources to create an engine that CAN! (Use resources in a positive way!) ♦ Livability: strategy of life: folklore, culture, tools for creating gathering places. (Aspen Colorado: Soaking fountains, in - line skaters, cafe's; San Juan Bautista Library; San Antonio Texas Riverwalk) ♦ Need to create areas where people want to linger and is pedestrian friendly. ♦ How to create engine for livable communities: ♦ Community to depersonalize the leadership of an idea (no one takes credit for the idea) ♦ Institutionalize leadership (team approach) ♦ Culture of Leadership -welcome new people ♦ Leadership must be representative of community ♦ Things to avoid: ♦ Citizen requirements in comprehensive plan (too many opinions and wants make the project burdensome) ♦ Dragging out the project! ♦ Good ideas come out of synergy or a disaster ♦ Project must be started in 6 months ♦ Dynamics must use population ♦ 1 year business plan ♦ 3 year budget ♦ GET RESULTS! 4. LIFE BEYOND STRIP MALLS: MAKING YOUR COMMUNITY A DESTINATION: (KENT BURNES, PRINCIPAL, BURNES CONSULTING, GRASS VALLEY): ♦ What makes a community a destination? ♦ Design of public buildings, art pieces, quality! ♦ Do more than the minimum ♦ Parks, Recreation, Community Services department is the most important economic amenity. ♦ Capitalize on noise, air, water quality ♦ Arts and Culture: capitalize on archeology, history, ♦ Celebrations ♦ Tourism -Ethic tourism 0 ♦ City Image: Sum of the parts (how does it all fit together) ♦ Who are we serving? Know your audience Those that can afford it or those that can't ♦ Keep facilities open during times users can use the facilities. ♦ Make sure community programs produce future work force ♦ Reasons people come to a community: ♦ Comfortable ♦ Safe ♦ Price ♦ Pleasant/Fun ♦ Experience/Stimulating ♦ Educate/Inspire ♦ Not condescending: Treat older population with respect ♦ More cultural activities are wanted by the Public ♦ Keys: Know Who You Are Don't Pretend To Be Something You're Not Know Your Audience • Participants of Art Festivals: • Higher Income • Higher Education • Stay Longer • Look for historical and cultural aspects of area • Shop more • For Festival Ideas, look at root of community • Manage the process, not scattered activities • Produce a work plan • Develop Private/Public Partnerships • Outline Accountability Process • Development of Organization: Recruit and train volunteers • Have design plans • Use Historic resources • Protect resources • Provide ease of funding/using commodities wisely • Provide Special Good Times 0 Provide Very Good Promotion 0 • • Items to contain: • Must be a common vision • Long term survival • Make children want to come back and work and live in community • What legacy to leave behind • Long term diversity • Community has to want to do this • Is there a better way? • Use e-mail information for mailing lists. 5. PREPARING A STRATEGIC PLAN; THE SYNERGY OF ECONOMIC DEVELOPMENT AND COMMUNITY SERVICES:; LYLE NORTON, PARKS, RECREATION AND ARTS DIRECTOR, LANCASTER: • Connection between Economic Development and Community Services: Quality of Life Issues • Reasons for Community Services: Strengthen Community and identity, recruits new business, provides tourism dollars • "It's all in the Presentation" • Vision Statement: state the vision and long term direction • Assets & Liabilities: People, place, perception, image, reality, What would you like to be known for? • Market position: What makes our City exceptional? • Target audiences: Direct mailings to industry, geographical area, clusters, growth companies • Message; Theme, logo, copyrighting, graphics and photos • Sending the message: Radio, print, television, tournaments, direct mail, billboards, catalogs • Tools and Techniques: business cards, brochures, maps, guide/fact book, Toll Free #, Computer/Video production. CLOSING CEREMONY: GETTING OUT OF THE COMFORT ZONE: JOHN ALSTON "A lie is as powerful as the truth if you get someone to believe it" So watch the story!!! Be careful that the story you are believing is the truth. "Be what you want to see". If you want certain qualities, portray those qualities in your life. Life is not the same as 5 years ago, stay current in your thoughts!