1998 11 09 CSCT 0
•C7
y OF rH�o
COMMUNITY SERVICES COMMISSION AGENDA
REVISED
La Quinta Civic Center Study Session Room
78-495 Calle Tampico - La Quinta, CA 92253
November 9, 1998
7:00 PM
CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
II. PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to five minutes or less.
III. CONFIRMATION OF AGENDA
Corrections, deletions or reorganization of the agenda
IV. CONSENT CALENDAR
A. Approval of Minutes of October 12, 1998
B. Department Report for October 1998
V. PUBLIC HEARING
VI. BUSINESS ITEMS
A. Bear Creek Trail Rest Stops
B. Fritz Burns Park Improvements
C. City Council Action on Commission Work Plan
D. CPRS Conference
E. Park Hour Ordinance
VII. CORRESPONDENCE AND WRITTEN MATERIALS
A. Update on Meeting With Maintenance Personnel
VIII. COMMISSIONER ITEMS
IX. ADJOURNMENT
NEXT MEETING INFORMATION
December 14, 1998 7:00 PM
La Quinta Civic Center Study Session Room
C:\MyDafa\CRI STAL\CSC\AGN 11-9.wpd
s
CONSENT CALENDAR B.
FOF TNt�
COMMUNITY SERVICES COMMISSION MEETING
DATE: November 9, 1998
ITEM TITLE: Monthly Department Report for October 1998
BACKGROUND:
The Community Services Department completes a monthly Department Report consisting of
attendance figures for all programs, upcoming events and meetings attended. The Department
Report is transmitted to the City Council on the second Council meeting of every month.
RECOMMENDATION:
Receive and file.
Doi e Horvitz, Community Services Director
\I -
Attachment: Monthly Department Report
T
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OF ,��0.•MEMORANDUM
TO: Honorable Mayor and Members of the City Council
FROM: Marni Kunsman, Recreation Supervisor
VIA: Dodie Horvitz, Community Services Director
DATE: November 17, 1998
SUBJECT: Transmittal of Community Services Department Report for the Month of
October 1998
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH
DECEMBER 1998:
Dec 1 Congresswoman Mary Bono's Mobile Office, Sr. Center
Dec 1 055 Alive" Mature Driving Course, Sr. Center
Dec 4 Annual Treelighting Ceremony, Mainstreet Marketplace
Dec 9 Free Legal Consultation, Sr. Center
Dec 10 Healthy Cooking Class, Sr. Center
Dec 10 "How to be a Smart Car Buyer" Seminar, S. Center
Dec 10 CPRS District XI Board Meeting, Montclair
Dec 12 Annual Breakfast with Santa, Sr. Center
Dec 12 Special Performance, Tiny Tot Dance & Twirl Classes, Breakfast with Santa
Dec 12 Holiday Excursion to see Tony Bennett, Orange County Performing Arts Car
Dec 15 Free Hearing Consultation & Hearing Aid Check, Sr. Center
Dec 16 "Protect Yourself from Fraud" Seminar, Sr. Center
Dec 17 Financial Questions Answered, Sr. Center
Dec 17 Holiday Luncheon, Sr. Center
Dec 18 Winter/Spring 1999 Brochure literature to printer
Dec 30 Winter/Spring 1999 Brochure mailed to residents
tiy4 4 OKA
COMMUNITY SERVICES DEPARTMENT
ATTENDANCE REPORT FOR THE MONTH OF OCTOBER 1998
SUMMARY SHEET
1998
AMendenre
for Center Services
2858
2648
210
24
17 '
uinta S orts Complex
uinta AYSO
600 ;
600
0
31
3 '
I American Football
150
170
-20
13'
12
Bums Pool
63
0
w u e
63
nee
7
I A9 1
0
9 1
lity Use Total: son ar 10 &a. i +. I-�
for Leisure Courses 1998 Attendance numbers reflect a change in accounting procedures.
bars reflect actual registered participants rather than participants multiplied by meetings days.
�PY]
mteer
for Cei
Is on \
enue
Revenue
Page 1
O Youth and Adult Recreation Atte&ce
Meetings Per Month
1998 _ 1967 Variance 1998 1997
ire Classes
: Guitar 10 8 2 6 5
met Cooking Made Simple _ _ 24 0 24 3 0
mpact Aerobics 17 0 17 3 0
mpact Aerobics -Plus 5
:hoof Tiny Dancers 13 _
i & Tot Dance & Twirl 9
Al
PJ
i Tennis
8
0
8'
4
0
;hoof Gymnastics
5
0
5'
5
0
& Tot Gymnastics
4
0
4;
5
0
_
i Gymnastics
_ _
3
0
3 j
5
0
ming Computers Mon.
6
0
6:
4
0
nediate Computers, Tues._
9
10
-1 1
4
4
ming Computers, Wed. _-
9
0
9;
4'
0
e Golf Program
8
0
8 i
4
0
ire Class Subtotal
140
28
1121
63
13
school Class Program
an, Homework Help
5
13
-8
4
4
is, Homework Help
5
10
-5
1
4
4
_
Ynur Manners- Truman
7
0
7;
4
0
an Tumbling
is Tumbling
school Program Subtotal
ial Events — _-
i Days _ _ _
5
Annual Barn Dance
22
Tot Halloween Carnival
55
Jal Events Subtotal
82
tSports - -----
-
Co-ed Volleyball League
60
Soccer League _
_ 180 _ 1
Soccer
'rl
Page 2
4
1
iM
Mh Senior Center Attendance
eetrngs er
Won
Variance-
—
1991
Senior Activities
Billiards
11
4
7
n/a
n/a
Bridge, ACBL
172
203
-31
4
Bridge Duplicate/Social
353
288
65
13
Creative Writing Club
30
29
1
4
Golden Tones
43
62
-19
3
_
Ice Cream Social
52
18
34,
5
Monthly Birthday Party
I 30i
30�
0
1
Monthly Luncheon
7611
701
6
1
Movie Time
37
47
-10
4
Seminars
36
62
-26
4
Television Viewing
351
15
20
n/a
n/a
Tennis
52
20
32
5
Senior Activity Subtotal
927,
8"
79
44
Senior Leisure Courses
Ballroom Dance
10
22
-121
4
Bridge Lessons
211
96;
-75
8
Computer
34;
102
-68
17
Exercise
56
400
344
17
Healthy Cooking Class
13
15
-2 1
1
Landscape & Gardening
11
01
11'
0
Senior Leisure Courses Subtotal
1461
6351
-490
47
Senior Leisure Classes
Arts & Crafts
38 ;
47
-91
4
Ceramics
53,
36
17i
5
Painting
201
22
-2i
4'
Watercolor Class
18'
35
-17
2
Yoga
18
29
-111
4.
Senior Leisure Classes Subtotal
147'
169
-22'
19
SENIOR ACTIVITIES/CLASSES TOTAL
12191
16521
-4331
1101
SENIOR SERVICES
A.A.R.P."55 Alive"
40
521
-12
2
Ambassadors
101.
861
15
n/a i
n/a
Blood Pressure Check
441
38
6
4
FIND Food Distribution
698
6281
70
5,
Friends Meeting
12
61
6
2
Health Fair
1631
1500
131
1
Hearing Consultation
2
3
-1'
1
Information/Referral/Outreach/Desert Cities Giving Tree
2791
256
23'
n/a
n/a
Legal Consultation
T
10
-3'
1
Medicare Consultation
2
8
6'
n/a
n/a
PACE Exercise
34'
51
17
7
Share Meetings/Sign-up
81
10
2
1;
SENIOR SERVICES TOTAL
28581
26481
210
241
SENIOR CENTER TOTALS
4077
4300
-223
134'1
Senior Leisure Courses 1998 Attendance numbers reflect a change in accounting procedures. Numb
reflect actual participants registered rather than participants times meeting days.
Page 3
'C9
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a t
VI. Business Item A.
�OF IHt
COMMUNITY SERVICES COMMISSION MEETING
DATE: November 9, 1998
ITEM TITLE: Bear Creek Trail Rest Stops
RECOMMENDATION:
As deemed appropriate by Commission
BACKGROUND:
The Public Works Department will begin the improvements on the Bear Creek Trail in
the near future. There are four stops planned and the improvements will include:
shade structures, drinking fountains, bike racks and benches. Also, interpretive
plaques will be installed along the trail to describe the landscape pattern of the trail.
Staff has received a letter from the National Park Service announcing that the grant
request for interpretive assistance has been granted and will be offered the early part
of December. This assistance will be used to develop the interpretative signs for the
trail (Attachment A).
Mr. John Freeland will be at the Commission meeting to describe the project and
answer any questions you may have.
In addition to the improvements being completed by the Public Works Department, the
La Quinta Arts Foundation is also working on a project for the Bear Creek Trail. The
following information is included as a history to the project. The Cultural Arts
Commission will be addressing this project at their November 12, 1998 meeting.
On October 4, 1994, the La Quinta City Council approved an allocation of $5,000
from the Art In Public Places Fund to support an on -going program with the La Quinta
Arts Foundation "Youth Art Works on Public Land". The first project was going to be
completed at Eisenhower Park (Attachment B).
At the April 4, 1995 City Council meeting, it was requested that the project site be
relocated to the Bear Creek Bike Path. The $5,000 was still committed to the project
(Attachment C).
On August 1, 1997 Jerry Herman, Community Development Director received written
correspondence from Ms. Terri Triviso requesting that the Bear Creek Channel Project
be placed on the Art in Public Places Commission Agenda (Attachment D).
AACSCRPT.015.wpd
On September 8, 1997, Ms. Terri Triviso addressed the Art In Public Places
Commission with an update and to recommend that when an artist is selected, the Art
Foundation will bring their recommendation, design and request for additional funds
back to the Commission (Attachment E).
Ms. Jana Barbier from the La Quinta Arts Foundation had been invited to attend the
November 12, 1998 Cultural Arts Commission meeting for an update on the project.
ALTERNATIVES:
The alternatives available to the Commission are:
1. Support the Bear Creek Trail Bicycle Rest Stops;
2. Provide Staff with alternative direction.
Dodie Horvitz, Community Services Director
Attachment A: Letter From National Park Service
B. Staff Report: October 4, 1994
C: Staff Report: April 4, 1995
D: La Quinta Arts Foundation Letter From Terri Triviso August 1,
1997
E: Art In Public Places Commission Minutes of September 8, 1997
F: Text for Signs at Bear Creek Trail Bicycle Rest Stops
AACSCRPT.015.wpd
•Ni Oi •ATTACHMENT A
iH
�.� United States Department of the Interior
o NATIONAL PARK SERVICE
� Pacific West Region
Pacific Great Basin Support Office
N,p 600 Harrison Street, Suite 600
San Francisco, California 94107-1372
IN REM REFER TO
L6016(PGSO-PP)
~-
October 26, 1998 } l
Dodie Horvitz
Community Services Director
City of La Quinta
rr
78-495 Calle Tampico 1 I 114
La Quinta, CA 92253
Dear Ms. Horvitz: r
Thank you for your recent application for technical assistance from the Rivers,
Trails and Conservation Assistance Program of the National Park Service. We
are pleased to include your project on our list of consultations for Fiscal Year
1999.
Holly Van Houten will be your staff contact for the project and will be in touch
with you shortly to discuss how best we can assist you in development a
interpretative brochure for the Bear Creek Channel Trail. Holly can be reached
at(415) 427-1451.
We wish to compliment you on your commitment to this worthwhile community
project and to thank you again for your interest in the Rivers, Trails and
Conservation Assistance Program. If you have any questions, I can be reached at
(415)427-1448.
Sincerely,
P��dam'
Peg Henderson, Outreach Coordinator
Rivers, Trails and Conservation Assistance Program
cc:
George Turnbull, Superintendent, Pacific Great Basin Support Office
Ernie Quintana, Superintendent, Joshua Tree National Park
0
, SMACHMENT B
AGENDA CATEGORY:
BUSINESS SESSION:
UNCIL/RDA MEETING DATE: October 4, 1994 CONSENT CALENDAR
iM TTTLE: STUDY SESSION:
ansideration of a recommendation by the Art in Public Places PUBLIC HEARING:
�mmittee regarding Youth Art Worsts Public Art Project.
ECOMMENDATION:
ccept the Art in Public Places Committee recommendation to :
Support the concept of the on -going program. "Youth Art Works on Public Lands";
Approve the Eisenhower/Avenida Colima Mini Park as the first location to start the program. r
Allow the Art in Public Places Committee (APP) to utilize ftmds from the APP Fund to mm
existing and fimtre donations received from other civic organizations to implement the prograi
ommitment of an amount of $5.000 of Art in Public Funds. Future commitments of funds would req
ouncil authorization for exact amount.
FW;ZefAiiilu! i _ "V/IA
he Art in Public Places Committee at its meeting of September 12, 1994, reviewed a proposal by th
!uinta Arts Foundation to employ the youth of La Quints in various areas of the City to create art v
i their own area of the community. The program would utilize different local artists to oversee
roject and instruct the youth. The youth targeted for the program would be those in their junior and se
ear of high school. The program would be on -going throughout the year with an evaluation ai
ompletion of each project. The APP Committee has chosen the Mini Paris at Eisenhower and Ave
'olima as the site for this first pilot project with other situ to be determined at a later date and bra
r Council for their review and approval.
a addition, local civic organizations will be asked to donate funds to help implement the program w I
re program unique to La Quinta and to generate interest in the community to make the program susses
'he City would then thatch the funds raised by committing APP funds. (At the present time. V
;oundation has committed $5,000 to the Mini Paris. The APP would Iike to match this amount to do
total of $10,000 to be used on the Mini Paris project.)
►t this time. the APP Committee is asking Council to:
Support the concept of the program. "Youth Art Works on Public Lands";
Approve the Eisenhower/Avenida Colima Mini Park as the first location to start the program:
Allow the Art in Public Places Committee (APP) to utilize finds from the APP Fund to t
donations received from other civic organizations to implement the urorttam.
)wing Council's approval for the above, the Committee will return for Council approval, regarding th
ific art work as well as the amount of APP funds needed.
13 1 \lD U _ ie ' -�-
alternatives available to the City Council are:
Approve the recommendation as presented:
Modify the recommendation as deemed appropriate by the City Council:
Provide alternate direction to the Art in Public Places Committee:
Deny the recglnmendation.
& I*klooment Director
�,y� • , ATTACHMENT C
s
,•j4- _ _ AGENDA CATEGORY:
BUSINESS SESSION: _
WEL/RDA MEETING DATE: April 4, 1995 CONSENT CALENDAR: _
TITLE: Consideration of a request of the Art in Public STUDY SESSION: _
Committee for a change in location for the Youth Art Project
dte Eisenhower Park to the Bear Creek Bike Path PUBLIC HEARING: _
rve the request to relocate the Youth Art Project as recommended by the Art in Public Places (APP) Comm
at this time.
-tober 4, 1994, Council approved an allocation of $5,000 from the Art in Public Places Fund to suppo
ing program in conjunction with the La Quints Arts Foundation called "Youth Art Works on Public Lam
at time Council approved the Art in Public Places Committee's recommendation (additional inform
Jed in City Council staff report -Attachment 1) for the Eisenhower/Avenida Colima Mini Park as the loc
e first project. It was explained, at that time, that what the students would be installing would come
e the Council for their approval.
that time, the Foundation has received additional funds for the project (no additional funds are I
sted of the City). Subsequently, the Foundation requested the project be expanded. The Found
aced a request to the APP Committee to relocate the project to the Bear Creek Bike Path. The project a
tilize local teenagers, with local artists assisting in the designing and creation of the coveted rest stops i
uh. The coveted rest stops would be three dimensional and would provide shade at different locations.
on and number of stops to be constructed would be determined after a design and costs had been determ
design would then be presented to Council for their approval.
Foundation plans to hold a community meeting where the project would be explained in more detail. The
it students selected for the project would be required to do a historical and geographical research of the
Uinta and collect artifacts to be used in the structures. Judy Bocca will be the fast local artist to work
udents to design and fabricate the shade structures.
CCnt.00e
:ommendation of the Committee is based on the determination that the additional funds would provide
rarity to do a more visual project and involve more of the community for this first project which will war
nation to a larger area.
tions available to the Council are as follows:
Approve the project as recommended by the Art in Public Places Committee;
Deny the request;
Refer the matter to staff for additional information.
tunity DWelopment Director
invents:
City Council staff report of October 4, 1994
CCIH.006
ATTACHMENT D
July 30, 1997
Jerry Herman, Planning Director
City of La Quinta AUG 0 1 1997,
P.O. Box 1504
La Quinta, CA 92253 CITY OF
'LANNING JEP�PP
Dear Mr. Herman: _
LA QUINT/
FOUNDATIO
Thank you for taking the time out of your busy schedule to meet with Susan
Francis, Kay Wolff and me regarding the Bear Creek Public Art Project which is
part of our Youth Art Works Educational Outreach Program. We appreciate
your input and suggestions for proceeding with plans to implement our first rest
stop along the Bear Creek Channel Bike Path.
Per your suggestion, we are formally requesting that the Bear Creek project be an
agenda item at the Art in Public Places Commission meeting in September. As we
expressed to you at our meeting on July 18th, the Foundation is committed to
completing the project and has budgeted $16,000 for the 1997/98 fiscal year - $5,000
of which is money that was granted to the project by the City of La Quinta's Art in
Public Places Commission. At this time we are asking the commission to
demonstrate their support of the Youth Art Works Program by allowing us to
retain the $5,000 grant already committed by the City for use in the completion of a
Bear Creek public art rest stop.
Currently our committee is determining the process by which to evaluate new Bear
Creek designs as Judy Baca has communicated that she can't complete the project
and has instructed us not to use concepts developed under her leadership.
However, research done by high school students in the summer of 1995 remains an
integral component of any new design considered by the Foundation's Youth Art
Works committee.
Your assistance in presenting our request to the Art in Public Places Commission is
greatly appreciated. Should you have any questions or concerns please do not
hesitate to contact me at the Foundation office, 564-1244. I look forward to talking
with you soon.
Si cerely,
- 3wz/w
A
Terri Triviso
Director of Education
cc: Susan Francis, Executive Director
Richard DeSantis, President Board of Directors
'OFFICE BOX - _4 QC INTO C4 Q2253 -60 564 1244 A 760 564 68
ATTACHMENT E
REGULAR MEETING OF THE
ART IN PUBLIC PLACES COMMISSION
A regular meeting held at the La Quinta City Hail Session Room
78-495 Calle Tampico, La Quinta
September 8, 1997
This meeting of the Art in Public Places Commission was called to order by Chairman Walling at
3:11 p.m., who asked Commissioner Reynolds to lead the flag salute. Chairman Walling asked for
the roll call:
CALL TO ORDER:
A. Present: Commissioners Chappie, Kennedy, Reynolds; Shamis, and Chairman
Walling.
B. It was moved and seconded by Commissioners Kennedy/Revnolds to excuse
Commissioner Klein. Unanimously approved.
C. Staff Present: Community Development Director Jerry Herman and Executive
Secretary Betty Sawyer.
Ii. PUBLIC COMMENT: None.
III. CONFIRMATION OF THE AGENDA:
A. Staff asked that the approval of the Minutes of July 7, 1997 and July 30, 1997 be
deleted.
IV. CONSENT CALENDAR:
A. It was moved and seconded by Commissioners Shamis/Kennedy to approve the
financial statement as presented.
V. BUSINESS ITEMS:
RENUMMMIR. A i � ,74--1T.M%=q0JsT.rsi
Community Development Director Jerry Herman informed the Commission
that Mr. Lopez was unable to attend the meeting, but Ms. Terrie Traviso of
the La Quinta Arts Foundation was in attendance to discus the proposed art
piece for the Bear Creek Channel.
.\PP9.8-97
Art in Public Places Commission Minutes
September 8. 1997
?. Ms. Traviso passed out a brief summary of the Youth Artworks Program.
information on their first project Shadow Walk. and the current project. Bear
Creek Channel. Ms. Traviso reminded the Commission that the City Council
had given the Foundation $5,000. based on the Commission's
recommendation. for these programs. The Foundation still has this money
and she was requesting that the Commission allow the money to remain in
their fund so that the project can be brought to fruition. She went on to
explain that since the departure of the director of the Foundation at that time,
the artist also withdrew from the project. They are working to make use of
the research that was done by the students in 1995. They have formed a new
committee to select a new artist for the project. Once that has been done, a
recommendation will be made to the City.
3. Chairman Walling asked if the first project was site specific. Ms. Traviso
stated it was for the art piece at the top of the Bear Creek Channel Bike Path
at the top of the Cove. Discussion followed regarding the history of the work
that had been completed so far.
4. Community Development Director Jerry Herman clarified that the
Foundation was before the Commission at this time to ask that the funds be
kept with the Foundation. When an artist is selected, they will bring their
recommendation, design, and request for any additional funds, if needed,
back to the Commission.
5. Commissioner Shamis asked if there was a time flame for the art piece. Ms.
Tmviso stated they hoped to have this completed by the end of this school
year.
6. Chairman Walling stated that the Commission was to speak with Mr. Ray
Lopez regarding additional art pieces on the Channel. Staff suggested that
Mr. Lopez be contacted to make a recommendation for additional sites. Ms.
Traviso stated it was her understanding that when the project was fast
formed, there were to be eight sites under this Youth Art Works program.
7. There being no further discussion, it was moved and seconded by
Commissioners Shamis/Reynolds to approve the extension of the $5,000 and
the project. Unanimously approved. Ms. Traviso stated she would see that
progress reports were sent to the Commission.
APP9-8.97
s
•
ATTACHMENT F
Bear Creek Natural/Cultural Landscape(tm) of La Quinta
Started: 1995
Completed: 1998
Mayor
Officials
Park Designer: Alan Sonfist
Engineer: John Freeland
Landscape Architect: Ray Lopez
TEXT FOR SIGNS
The Entranceway
A spiral, water and palm tree, oasis sits in the center of this area.
The lush and dream like oasis helps provide a striking contrast to the
sparse, indigenous environment of this entranceway area.
Agriculture
Citrus and palm trees cover this section the trail. The palms protect
the citrus trees from the brutal heat of the desert, allowing them to
flourish.
Landscaping History
This area shows how humans interact with the environment. It
represents a period of history from the turn of the century to the
1980's. A period where man continually refined ways of sculpting
the landscape to fit his vision.
Contemporary Ornamental landscape
The fourth area, studded with ornamental plants and flowers,
represents contemporary trends in landscaping, from the 1980's to
the 1990's.
Future of Ornamental Landscaping
This area points to landscaping's future. All the indigenous plants
seen here resist drought and require only minimal maintenance.
OA
2
S
�i VI. Business Item B.
0�3
b or tt+�
COMMUNITY SERVICES COMMISSION MEETING
DATE: November 9, 1998
ITEM TITLE: Fritz Burns Park Improvements
RECOMMENDATION:
As deemed appropriate by the Commission.
BACKGROUND:
The Public Works Department will begin the improvements at Fritz Burns Park. These
improvements will include: completion of the roller hockey rink (dasher boards
installed); new wind screen in the tennis courts; replacement fencing as needed;
benches around the playground; handicapped picnic table; shade structures over the
picnic tables and benches; light bulbs replaced, cleaned, and re -aimed in tennis courts;
replacement surfacing under the shower structure, additional FIBAR installed under
playground equipment, other minor improvements such as landscape borders and
painting.
Mr. John Freeland will attend the Community Services Commission meeting on
November 9, 1998 to discuss these improvements and possible other improvements
that may be needed.
ALTERNATIVES:
The alternatives available to the Commission are:
1. Support the Fritz Burns Park Improvements;
2. Provide Staff with alternative direction.
r
rvitz, C
Services Director
AACSCRPT.018.wpd
4Dv�--'o
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VI. Business Item C.
COMMUNITY SERVICES COMMISSION MEETING
DATE: November 9, 1998
ITEM TITLE: City Council Action on Work Plan
RECOMMENDATION:
As deemed appropriate by the Commission.
BACKGROUND:
At the October 20, 1998 City Council meeting, the City Council adopted the
Community Services Commission's 1998/99 Work Plan (Attachment A). There were
two minor changes to the Work Plan, as re -submitted by the Commission: on page 6,
under the Safety title, the word "Kit" from step #3, and on step #5, the words "ADA
compliance" were removed.
With the Work Plan adopted, the Commission may now begin work on the identified
projects.
ALTERNATIVES:
The alternatives available to the Commission are:
1. Choose projects from the Work Plan to begin;
2. P ovide staff with alternative direction.
Doc ie Horvitz, Comtnunity Services Director
� J
Attachment 1 -
Approved Community Services Commission 1998/99 Work Plan
AACSCRPT.016.wpd
171
171
CITY OF LA QUINTA
COMMUNITY SERVICES
COMMISSION
1998-99
WORK PLAN
Community Services Commission Work Plan September 1998
COMMUNITY SERVICES COMMISSION PHILOSOPHY
The general purpose of the Community Services Commission is to encourage the
development of a planned and orderly approach to the delivery of leisure and
community services in the City.
The objectives of the Commission are to:
♦ Serve in an advisory capacity to the City Council on identifying matters
pertaining to recreation and community services
♦ Communicate the availability of services to citizens through both private and
public resources to avoid duplication and conflict of effort
♦ To evaluate the effectiveness of services provided
0
Community Services/Recreation 2
Park Development 3
Liaison To The Community 4
Community Unity 5
Safety 6
Advisory Body To City Council 7
Community Services Commission Work Plan September 1998
Task: Community Services/Recreation
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Leisure and Recreation Program Providers
Steps To Completion ♦ Work with Community Services Director on
community service issues
Staff Time: One to two hours per month, depending on issues
Fiscal Commitment: None
Staff Role: Provide support and liaison to the City Council
Council Role: Provide approval for Commission to fulfill this assignment
Reference: Chapter 2.95.040 (a)(1): Analyze community service's
program effectiveness and needs, and recommend
comprehensive solutions
Chapter 2.95.040 (a)(8): Propose recreation and social
programs
(14): Make recommendations to the City Council relating
to the need for evaluation and planning of the
community service delivery system
(18): Evaluate and make recommendations concerning
edsting services with regard to service overiap or gaps.
2
Community Services Commission Work Plan
Task:
Completion Date:
Participants:
Park Development
On -going
Commissioners
September 1998
Suggested Resources: Park and Recreation Master Plan, La Quinta General Plan
Steps To Completion: o Review and comment on Parks and Recreation
Master Plan annually
o Review Trails Master Plan
o Review proposed Park Development projects
Staff Time: One to two hours per month
Fiscal Commitment: Pursuant to projects
Staff Role: Provide support and liaison to the City Council
Council Role: Include the Commission in the design and development
process, screening and selection of professional firms,
and conduct public hearings. Review and consider
Commission recommendations
Reference: Chapter 2.95.040(a)(3):Prepare and maintain community
services master plans
(5): Serve as a public forum and conduct public hearings
for recreation and human services concerns
(11): Review individual park master plans for
recommendation to City Council
3
Community Services Commission Work Plan
September 1998
Task: Liaison To The Community
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Community Services Department Program Brochure,
Chamber of Commerce, Mainstreet Marketplace, La
Quinta Post, Chamber of Commerce Newsletter,. Desert
Sands Unified School District, other community agencies
and organizations
Steps To Completion: ♦ Monitor, review and promote recreation and
leisure programs in La Quinta
♦ Attend: Mayor's Luncheon; Senior Center
Functions; Chamber Functions; Mainstreet
Marketplace; school board meetings, and other
agency meetings
♦ Report on Commission actions, conduct public
forums to gather opinion, upon Council approval
Staff Time: One to two hours per month
Fiscal Commitment: None
Staff Role: Provide support and liaison to the City Council.
Council Role: Provide Commission with specific methods as to
how to best represent the Council.
Reference: Chapter 2.95.040 (a)(12) Aid in coordinating the
recreation services of other govemmental agencies
and volunteer organizations
(13) Make recommendations to the City Council on
community issues
4
Community Services Commission Work Plan
Task:
Completion Date:
Participants:
Community Unity
Spring 1999
Commissioners
September 1998
Suggested Resources: Community Resources and Agencies
Steps To Completion: o Conduct Community Youth Workshop/Picnic to
present current programs
0 Encourage participation in recreational, cultural,
social, educational, health related and safety
programs
Staff Time: Ten to twelve hours per event
Fiscal Commitment: Minimal
Staff Role: Provide support and liaison to the City Council.
Council Role: Provide Commission with direction/comment
Reference: Chapter 2.95.040 (a)(17):Foster mutual understanding
and respect among racial, religious, cultural and
nationality groups
5
Q
Community Services Commission Work Plan
September 1998
Task: Safety
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Cachet kits, brochures, pamphlets, ASTM Standard
Consumer Safety Performance Specifications for Play
Equipment for Public Use
Steps To Completion: 0 Encourage participation in American Red Cross,
ARC Youth Program, CVAG, LQ Fire Dept.,
Volunteers for Increased Public Safety (YIPS)
and other local services
o Provide information to residents on available
services
0 Provide Disaster Preparedness Information
o Review and update list of emergency personnel
who could be called upon in an emergency
o Promote safe facilities
Staff Time: One to two hours per month
Fiscal Commitment: None
Staff Role: Advise Commission of meetings and provide support
and liaison to the Community Safety Manager
Council Role: Provide approval for Commission to fulfill this
assignment
Reference: Chapter 2.95.040 (a)(16): Encourage and promote
understanding and cooperation between the public
safety agencies and the residents.
Chapter 2.95.040 (10): Review parks maintenance
standards and quality.
3
O
11
Community Services Commission Work Plan September 1998
Task: Advisory Body to City Council
Completion Date: On -going
Participants: Commissioners
Suggested Resources:
To Be Determined
Steps To Completion:
o Be actively involved in City issues and concems
o Receive direction from City Council and take
action as directed, accept assignments
Maintain communication with the City Council
Attend annual training workshops, schools and
conferences to improve Commissioner
performance
o Provide annual work plan for Council review,
comment and approval
0 Review grant opportunities and make
recommendations for funding to the City
Council
Staff Time:
Two to four hours per plan
Fiscal Commitment:
None
Staff Role:
Provide support and liaison to the City Council.
Council Role: Provide Commission with specific direction as to
how to better assist the Council. Provide opportunities
to meet with Council through joint meetings.
Reference: Chapter 2.95.020 (a): to serve as an advisory capacity
to the City Council; 2.95.040 (a)(4): receive and act on
all assignments made by City Council: 2.95.040 (a)(5)
Serve as a public forum and conduct public hearings
for recreation and human service concerns; 2.95.060
(C): The City Council shall periodically review the
progress of the Commission 2.95.040 (a)(2): Make
recommendations to the City Council for research and
solicitation of grants and donations.
7
JA O
oA 4a�w
s
VI. Business Item D.
y Or THE
COMMUNITY SERVICES COMMISSION MEETING
DATE: November 9, 1998
ITEM TITLE: CPRS Conference
RECOMMENDATION:
Choose one Commissioner to attend the CPRS Conference.
BACKGROUND:
The California Parks and Recreation Society (CPRS) is hosting their annual statewide
conference in Santa Clara February 18-21, 1999. The conference offers programs on
the wide variety of aspects of Recreation and Community Services. The official
program has not been finalized as of this date, the conference speakers have been
identified (Attachment A). The Community Services Director, Recreation Supervisor,
Senior Center Supervisor and one Community Services Commissioner have been
budgeted to attend the meeting (Attachment B).
Once a commissioner has been chosen, staff will make all arrangements for the
conference, based on the commissioner's schedule.
ALTERNATIVES:
The alternatives available to the Commission are:
1 . Choose one Commissioner to attend the annual CPRS conference;
2. Do not choose a Commissioner to attend the annual CPRS conference;
13. Provide staff with alternative direction.
AV
Dodie Horvi�z,'Co munity Services Director
� J
Attachment A- CPRS Conference Speaker Information
Attachment B- Community Services Department Travel,
Training and Meeting Budget
AACSCRPT.017.wpd
OffACHMENT A
et energized) with conference speaker
... sbarTDg their expertise with you
Dr. Geoffrey Godbey
Geoffrey Godbey is professor of leisure studies in the College of Health and Human Development at Penns,
vania State University. Godbey s author of six books and more than 100 articles concerning leisure, work,
time use and the future. The spring of 1997 found Godbey on sabbatical at Lehigh University's Agility Forur
a think tank devoted to reshaping organizations to cope with discontinuous change. Godbey will conduct o
educational sessions for conference attendees, titled "Recreation, Park and Leisure Service as Health Organiz
tions" and "How Americans Use Time: Implications for Recreation & Park Services." Godbey addressed CPR
Administrator Institute delegates last November, shortly after his co-authored publication titled Time for Life
(published by The Pennsylvania State University Press) became available.
Tapan Munroe
sally and internationally known futurist and economist, Tapan Munroe is a consulting economist; his
include PG&E and other business and nonprofit organizations. He is a senior fellow of the Great Valley
r and also the holder of the Kiriyama Distinguished Professorship at UC San Francisco for 1998-99.
De has led strategic economic summits for a number of counties in California, including San Luis Obispo,
and San Mateo. As a result of these summits, many counties have embarked upon small business
ator programs, adopted economic elements into county -wide plans and hosted permit streamlining
rences. A widely published author and a nationally known speaker, Munroe's topics range from national
unit and financial trends to community economic vitality and strategic planning.
The MIG Team: Dr. Daniel lacofano &T Sally McIntyre
Moore, lacofano and Goltsman, Inc. (MIG) is an interdisciplinary firm of 35 professionals that specialize in
planning, design and management of recreation programs and environments. As consultants for the VIP
Project, MIG wll conduct educational sessions during the conference that include a presentation on the VII
project to date, a session on survey research and a session on applying the VIP Project's process in your
agency to achieve a community vision.
Daniel S. lacofano, Principal -in -Charge, has over 17 years experience in strategic planning, facilitation,
participatory planning and organizational development. Daniel has been a guest lecturer at Stanford
University, UC Berkeley and UC Davis. Sally McIntyre, Principal, is the Project Manager of the VIP Strategic
Planning Project for CPRS. For the past 17 years, her work has focused on involving residents in creating
more livable communities. Sally also teaches playground safety inspector courses for the National Play-
ground Safety Institute,
Ellen O'Sullivan
the time she was a camper as a child, Ellen O'Sullivan wanted parks and recreation to be a part of
me's life. For nearly thirty years, she has been facilitating that goal. She is currently president of Leisure
tie Consulting of Glastonbury, Conn., and the co-author of a new marketing book for leisure services called
ence Marketing - Strategies for the New Millennium, available from Venture Publishing beginning at the
ning NRPA Congress in Miami. She is currently work ng on a second benefits book for NRPA entitled, Setting
rse for Change The Benefits Movement. When she's not checking out target markets or tracking trends, she
the TrendScan column that appears on the CPRS website at the middle of each month.
Itch for the pre -conference brochure mid -October
and register online at www.cprs.org
California & Pacific Southwest Recreation & Park
raining Conference, February 18-21, 1999, Santa Clara
:OMMUNITY SERVICES ADMINISTRA�
UPPORTING INFORMATION
RAVEL, TRAINING & MEETINGS
his account provides for attendance at selected
rofessional association conferences and seminars.
Commissioners.
Community Services
California Parks & Recreation Conference
Spring 99 - Santa Clara - One Commissioner
Community Workshop and Picnic
Cultural Arts:
CAL.AA Conference - Two Attendees
Location to be determined in California
Americans for the Arts Conference - Two Attendees
Community Workshops - estimated 4
Art in Public Places Commission Art Conference
Subtotal
Staff
California Parks & Recreation Conference
Spring 99 - Santa Clara - Two Staff
League of Ca Cities Conference
Community Services Conference
Keye. Pryor & Career Track Workshops Secretarial &
Other Staff
Subtotal
Total
icrease due to reclassifying workshops to this account from
1perating supplies.
'EHICLE REIMBURSEMENT
his account pays cost of personal vehicles used for
:ity business.
Community Services Director
11LEAGE REIMBURSEMENT
his account reimburses mileage to employees for use
f personal vehicles for City business.
Other Recreation Programs
,DVERTISING
'his account provides advertising of recreation and
ommunrty services programs, and notices
associated with this Department.
Other Miscellaneous advertising
>OSTAGE
'his account provides funds for the mailing of three
ecreation brochures.
FY97/98
FYI& FY98/99
APPROVED
ESTIIIIIIIIII REQUESTED
29-Jun-98 BUDGET
ACTUAL BUDGET
8,700
8,600 14,200
1.000
700
1,200
2,000
500
5.000
10400
2,000
700
600
500 _
3,800 _
14,200
2 400
300
300
150
150
ATTACHMENT E
2,400 2,400 2.400
700 500 300
200 150 150
2.700 2,700 2,700
25
• •
s
f.�,.�...,� VI. Business Item E.
OF
COMMUNITY COMMUNITY SERVICES COMMISSION MEETING
DATE: November 9, 1998
ITEM TITLE: Park Hour Ordinance
RECOMMENDATION:
As deemed appropriate by the Commission.
BACKGROUND:
The current Park Ordinance states there is a curfew in the public parks for children
under the age of 18, and no use between the hours of 10 p.m. and 6 a.m. Due to
recent actions being reported in the parks, the Public Works Department would like to
suggest to the City Council that an ordinance be adopted to state that no person may
be in the parks between the hours of 10:00 p.m. and 6:00 a.m. By stating such an
ordinance, when there is activity in the park during those hours, the Sheriff may
enforce the ordinance with appropriate actions. Currently, the Sheriff cannot request
people leave the park due to the lack of the ordinance.
ALTERNATIVES:
The alternatives available to the Commission are:
1. Support the Park Ordinance as presented;
2. Support the Park Ordinance with changes;
3. Do not support the Park Ordinance;
Pr ide staff with alternate direction.
Dodie Horvitz, Cc nity Services Director
AACSCRPT.019.wpd
78-495 CALAJ=- TAMPICO --- LA QUINTA, CALIFORNIA 92253 - (760) 777-70L
FAX (760) 777-71 L
TOO (760) '777-12i
November 6, 1998
Dear Community Services Commissioners:
Please find enclosed two additions to the Commission's November packet: an additional
piece of information for the Bear Creek Trail (Attachment F), an amended page two for
Business Item A, listing the additional Attachment F and Business Item E: Park Hour
Ordinance.
I apologize for the confusion, however, Public Works staff notified our department
about the additional information after the packet was mailed out to you.
Should you have any questions, please contact me.
Sincerely,
Dodie Horvitz
MAILING ADDRESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA 92253