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1998 11 09 CSC Minutes . IV. CONS.T CALENDAR A. COMMUNITY SERVICES COMMISSION MINUTES November 9. 1998 CALL TO ORDER ~ regular meeting of the Community Services Commission was called to order at 7:00 p.m. in the La :luinta Civic Center Study Session Room. Chairperson St. Johns presided over the meeting. :ommissioner Rebich led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Olga Betancourt Commissioner Mike Davis Commissioner Gilbert Lopez Commissioner Joan Rebich Commissioner Victoria St. Johns (Chairperson) Commissioner Kay Wolff MEMBERS ABSENT: Commissioner Kathryn Pedersen (Vice Chairperson) STAFF PRESENT: Dodie Horvitz, Community Services Director John Freeland, Public Works Department Cristal Spidell, Secretary It was moved by Commissioner Wolff/Rebich to excuse Commissioner Pedersen-Nadler from thl meeting due to illness. Unanimous. II. PUBLIC COMMENT Mark Watkins, a La Quinta resident was present at the meeting. III. CONFIRMATION OF AGENDA Staff requested that Business Item E. be moved and considered after Business Item B. since Johr Freeland, Public Works Engineer would be presenting Items A, B, and E. It was moved b' Commissioner Rebich/Davis to accept the changes as requested. Unanimous IV. CONSENT CALENDAR A. Approval of Minutes for October 12, 1 998 Commissioner Wolff asked that the word "state" be changed to "nation" and to add the word "fine arts" in front of "festivals" in VIII. Commissioner Items. It was moved by Commissione Rebich/Davis to accept the Minutes of October 12, 1998 as corrected. Unanimous. C:\MyDataICRISTALICSC\MIN.ii-9.wpd 1 . . B. Monthly Department Report for October 1998 Ms. Horvitz reviewed the Monthly Report with the Commission and responded that the Afterschool participation numbers were down due to lack of instructors, and the numbers at the Senior Center were adjusted due to a change in accounting procedures of the participants. The Commission also discussed the pool usage numbers, the temperature of the pool, and when it will reopen next year. It was moved by Commissioner Wolff/Rebich to accept the Monthly Report as submitted. Unanimous. I. PUBLIC HEARING II. BUSINESS ITEMS A. Bear Creek Trail Rest Stops John Freeland, Public Works Department Engineer, reported to the Commission the plans for four rest stops along the Bear Creek Trail. Drinking fountains, cloth shade structures, expanded coated metal benches and trash cans will be installed at each rest stop which will be located approximately one mile apart along the trail. Mr. Freeland stated that $25,000 is budgeted for each rest stop. Mr. Freeland will check the wood strip along the jogging path and determine what it would cost to repair the damaged areas. Additional maintenance of the trail is being discussed. Commissioner Wolff asked if a stretching area to be located at the north end of the trail so the people would stay off the cables. She also asked if plastic bags could be provided for dog owners to pick up after their pets. Staff will look into the costs for the stretching station, and informed the Commission that the Code Enforcement Department placed plastic bags on the path in the past and the bags were littered all over the trail. Staff also informed the Commission that Code Enforcement will be patrolling the trail on bicycles soon and it will help with the dog problem. Mr. Freeland anticipates asking the City Council for authorization to receive bids for the installation of the rest stops at the December 4, 1998 City Council meeting. It was moved by Commissioner Wolff/Rebich to support the plans for installation of four rest stops on the Bear Creek Trail as outlined by Mr. Freeland, as well as the implementation of other improvements as discussed by the Commission. Unanimous. B. Fritz Burns Park Improvements Mr. Freeland discussed the improvements to Fritz Burns Park as described in the Capital Improvement Plan for the City of La Ouinta. A total of $100,000 is budgeted for items such as adding dasher boards to the roller hockey rink, shade structures over the benches, plus adding more benches, and a picnic table that is handicap accessible. Some of these items are on a priority list that the Parks and Recreation Commission put together last year and Mr. Freeland suggested the Community Services Commission review this list. This list will be agendized for next month for the Commission to review. Mr. Freeland indicated he would like to do the Bear Creek Trail and Fritz Burns Park improvements at the same time. C:\MyDataICRISTALICSC\MJN.11-9.wpd 2 . . Commissioner Wolff indicated that she visited Fritz Burns Park on Sunday and asked people what they would like. They suggested more picnic tables and barbeque pits, landscaping, drinking fountains, electrical outlets, and even a volleyball court. The Commission discussed the possibilities of sand or grass volleyball, as well as a basketball court. It was moved by Commissioner Betancourt/Lopez to accept the improvements as suggested by Mr. Freeland. Unanimous. Commissioner Davis suggested adding additional improvements to the current list in the event that funds are left over after the original improvements are completed. The Commission concurred. The Commission suggested adding barbeques, a sand or grass volleyball court, and drinking fountains. In response to the Commission, Ms. Horvitz said that fencing material will be put around the electrical equipment that faces Avenida Bermudas, grass and landscape improvements are being discussed, and signs will be placed on the building soon. It was moved by Commissioner Davis/Rebich to add the additional improvements discussed by the Commission to the current list in the event that additional funds are available. Unanimous. E. Park Hour Ordinance Mr. Freeland reported to the Commission that a Park Hour Ordinance is necessary so that law enforcement officials can act on individuals that are in the City parks after 10:00 p.m. Mr. Freeland read an excerpt from City Ordinance 11.22.060 that addresses park hours. The Ordinance reads: "Within the limits of any public park or recreation area of the City, no person shall: T: Remain, stay or loiter therein between the hours of 10:00 p.m. and dawn of the following day, except while attending a gathering or meeting for which a permit has been issued or which is sponsored or conducted by the City. This subsection shall not apply to persons lawfully lodging, camping or otherwise remaining overnight at a place especially designated and provided for such purposes." The Commission discussed whether there was a need for a Park Hour Ordinance since there are other ordinances and laws that address things that are happening in the parks that are not appropriate whether it is curfew violations, drug and alcohol use, loitering, etc. After additional discussion Commissioner Lopez/Wolff made a motion not to support a new Park Hour Ordinance. Motion passed 5-1 with Con,missioner Betancourt voting no. C:\MyDataICRISTALICSC\MIN.II-9.wpd 3 . . C. City Council Action on Commission Work Plan Staff discussed the changes the City Council made on the Commission's Work Plan, and announced that it was officially adopted. The Commission then discussed the date for the Community Picnic. Their goal is to hold the picnic at Fritz Burns Park in conjunction with the pool opening, as well as the annual Senior Walk. The Commission agreed to hold the picnic on May 15, 1999. Staff will contact CVRPD for pool opening information, and select the time. D. CPRS Conference Ms. Horvitz reported to the Commission that one Community Services Commissioner is budgeted to attend the CPRS Conference in Santa Clara, February 18-21, 1999. After discussion by the Commissioners it was moved by Commissioner Rebich/Wolff to appoint Commissioner Lopez to represent the Commission at the Conference. Unanimous. (II. CORRESPONDENCE AND WRITTEN MATERIALS A. Update on Meeting with Maintenance Personnel Staff met with the School District and a Maintenance Agreement was discussed, as well as over seeding, gophers, etc. Ms. Horvitz indicated that the School District needs to clean up the area behind the school before the fields can be leveled. Staff will continue to work with the School District until the project is completed. 1111. COMMISSIONER ITEMS Commissioner Wolff distributed information she obtained from the City's website, and other sites that might be of interest to the Commission. Chairperson St. Johns distributed a folder with information on the Western Coachella Valley Health Partnership Program. Commissioner Rebich asked staff if Kidsline was being brought back by another entity. Ms. Horvitz stated that Media One expressed an interest at one time but has not moved forward with it. Chairperson St. Johns will talk to Media One at her next meeting with them to see if they are going to continue the program. X. ADJOURNMENT It was moved by Commissioner Betancourt/Rebich to adjourn the meeting. Motion carried unanimously. Meeting adjourned at 8:58 p.m.. IIEXT MEETING DATE, TIME AND TOPIC )ecember 14, 1998 7:00 PM _a Ouinta Civic Center Study Session Room . Review of Parks and Recreation Commission Priority List . Work Plan Assignments C:\MyDataICRISTALICSC\MJN.l :-9.wpd 4