1999 06 14 CSCF'
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COMMUNITY SERVICES COMMISSION AGENDA
La Quinta Civic Center Study Session Room
78-495 Calle Tampico - La Quinta, CA 92253
June 14, 1999
7:00 PM
1. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
II. PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to five minutes or less.
III. CONFIRMATION OF AGENDA
Corrections, deletions or reorganization of the agenda
IV. CONSENT CALENDAR
A. Approval of Minutes of May 10, 1999
B. Monthly Department Report for May 1999
V. PUBLIC HEARING
VI. BUSINESS ITEMS
A. Community Picnic Survey Results
B. Final Work Plan
VII. CORRESPONDENCE AND WRITTEN MATERIALS
A. Blood Drive at City Hall on June 23,1999
VIII. COMMISSIONER ITEMS
IX. ADJOURNMENT
NEXT MEETING INFORMATION
July 12, 1999 7:00 PM
La Quinta Civic Center Study Session Room
GAMyData\CRISTAL\CSC W GN&14.wpd
yOFtHtO
COMMUNITY SERVICES COMMISSION MEETING
DATE: June 14, 1999
ITEM TITLE: Monthly Department Report for May 1999
RECOMMENDATION:
Receive and file.
BACKGROUND:
The Community Services Department completes a monthly Department Report
consisting of attendance figures for all programs, upcoming events and meetings
attended, as well as a revenue report for the month. The Department Report is
transmitted to the City Council on the second Council meeting of every month.
Dodie Horvitz, Community Services Director
Attachment A: Monthly Department Report
MEMO.DR
ATTACHMENTS
4DW-
1: at
MEMORANDUM
Honorable Mayor and Members of the City Council
OM: Marni Kunsman, Recreation Supervisor``1
4: Dodie Horvitz, Community Services Director
ATE: June 15, 1999
IBJECT: Transmittal of Community Services Department Report for the Month of
May 1999
'COMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF
LY 1999:
ly 3 La Quinta Summer Golf Tour, Dunes Course, La Quinta Resort & Club
ly 8 *"Patriot Days" Luncheon
ly 7 "Reacting to a Changing Stock Market,' Evening Seminar, Senior Center
ly 8 China Town Tour, Family Excursion
ly 10 La Quinta Summer Golf Tour, Heritage Palms
ly 10 Standard First Aid & CPR Class, Boys & Girls Club
ly 10 Mastering Microsoft Word, Saturday Computer Workshop, Boys & Girls Club
ly 12 *Free Putting Contest
ly 12 *Avoiding Heat Stroke, Health Seminar
ly 14 *"Alternative Approaches to Health Care" Seminar
ly 14 "Start Your Own Internet Business," Evening Seminar, Senior Center
ly 15 *Healthy Cooking Class
ly 16 Ice Cream Social with Gamby the Quail, Senior Center Multi -use Room
ly 17 La Quinta Summer Golf Tour, Palm Valley Country Club
ly 17 "Understanding the Roth IRA" Saturday Financial Seminar, Senior Center
ly 17 Mastering Microsoft Excel, Saturday Computer Workshop, Boys & Girls Club
ily 19 Annual Sawdust Festival, Laguna Beach
ily 19 *CPR Class
ily 20 *Free Hearing Consultation and Hearing Aid Check
ily 20 Getting Your Play or Musical Produced Classes, Senior Center
ily 13 South Coast Plaza & Fashion Island Shopping Excursion
fly 22 *"Living with Diabetes" Seminar
fly 23 San Diego Zoo, Family Excursion
fly 24 La Quinta Summer Golf Tour, Desert Willow Golf Resort
fly 24 "College Funding 101," Saturday Seminar, Senior Center
fly 27 *"55 Alive," Mature Driving Course
ily 28 Legoland California, Youth & Adult Excursion
ily 31 La Quinta Summer Golf Tour, Mission Hills Resort, Gary Player Course
ily 31 "Reacting to a Changing Stock Market," Saturday Seminar, Senior Center
Senior Center Program, Class or Event
Twit
D
Community Services Department
Attendance Report for the Month of May 1999
Summary Sheet
1999 1998 Variance Meetings Per Month
e...e,.:..�x.... 1999 1998
Program
.._.,..._.. 0
108
12
0
Leisure Classes
108
1
Special Events
750
550
200
1
4
Adult Sports
790
740
50
756
13
116
89
Senior Center
2185
1429
2719
1114
142
94
Program Totals
3833
Information/Referrals
20
Community Service
91
'
91
26
20
22
20
Senior Center
1175
1149
117
42
40
Total
1266
1149
Sports Complex
1
0
AYSO
40
0
40
8
8
LOSYA
5600
5600
0
1
La Quints Wildcats
30
20
10
1
10
9
Total
5670
5620
50
Total Programs
10769
9488
1281
194
143
volullteel nvula
765
938
173
Senior Center
11
Meals on Wheels
52
41
Total Volunteer Hours
0171
979
162
rtevenue
Senior Center
$
3,540.00
$
1,723.50
$
1,816.50
Community Services
$
3108.00
$
4,479.00
$
(1,371.00)
Rental Income
$
135.00
$
1648.35
$
1513.35
Total Revenue
$
6,783.00
$
7,850.85
$
(1,067.85)
'Totals not available
Community Service Program Attendance May 1999
1998199 1998/99 1997/98 1997/98 1997198 1998/
n_.r:..:.. +. 7Mol Derfirinafinn Parfirinants Total Participation Variance Meetings Meet!
ire Classes
mpact Aerobics
i Tennis
Guitar #3
s
9
7
11
27
72
14
22
108
0
0
0
0
0
0
0
0
72
14
22
108
0
0
0
0
1998199
1998199
1997198
1997/98
1997198
1998
Participants
Total Participation
Participants
Total Participation
Variance
Meetings
Meet
ial Events
nunit Picnic
Is
750
750
750
750
550
550
550
550
200
200
1
1
1998/99
1998/99
1997/98
1997/98
1997198
1998
Participants
Total Participation
Participants
Total Participation
Variance
Meetings
Meet
t Sports
i Basketball MIT
i Basketball Sat.
Soccer League
Is
0
185
50::W
235
50
0
0
5o
0
0
4
4
Page 2
. Senior Center Attendance •
1999
1999
1998
98
egistered
ota
a a
Total
m
artici ants
Participation
artici ants
artrcr anonVariance
1999
191
tior Activities
n's Mobile Office
4
4
0
0
4
1
e, ACBL
180
180
199
199
-19
4
]a, Duplicate/Social
293
293
294
294
-1
12
1
uter Dedication Ceremony
32
32
01
0
32
1
ilous Follies Film
58
58
0
0
58
1
itive Writing Club
23
23
28
28
-5
4
;ream Social
68
68
1
1
67
4
ne Corps Band Concert
190
190
0
0
190
1
thly Birthday Party
31
31
35
35
-4
1
thly Luncheon
84
84
88
88
4
1
ie Time
58
58
34
34
24
4
ng Contest
12
12
0
0
12
1
ng Green
14
14
0
0
14
n/a
n/a
inars
98
98
21
21
77
4
Out for Seniors
89
89
45
45
44
1
vision Viewing
44
44
19
19
25
n/a
n/a
3is
371
37
85
85
48
4
its Social/Potluck
301
30
0
01
30
2
lior Activity Total
13451
1345
849
849
496
46
nior Leisure Courses
,00m Dance
18
41
0
0
41
5
r uter
62
80
37
59
21
10
Training4
18
0
0
18
4
roise
66
409
46
323
86
16
Ithy Cooking Class
16
16
1811
16
-2
1
lior Leisure Courses Total
166
564
101
400
164
36
lior Leisure Classes
and Crafts
18
18
28
28
-10
4
e Lessons
135
135
67
67
68
8
3mics
42
42
45
45
-3
4
sting
14
14
15
15
-1
4
ting
23
23
0
01
23
4
.ercolor
44
44
25
251
19
10
'tior Leisure Classes Total
276
276
180
1801
96
34
[TAL SENIOR PROGRAMS
1787
2185
1130
14291
756
116
nior Services
R.P. "55 Alive"
38
38
24
24
14
2
3assadors
58
58
87
87
-29
n/a
n/a
3d Pressure Check
40
401
47
47
-7
4
D Food Distribution
595
595
646
646
-51
4
nds Meeting
11
11
8
8
3
2
[ring Consultation
rmation/Referral/Outreach
4
400
4
400
4
300
4
300
0
100
t
n/a
I n/a
;E Exercise
17
17
23
23
-6
4
r Counseling Program
10
10
0
0 10
4
[re Meetings/Sign-up
2
2
10
10
-8
1
[TAL SENIOR SERVICES
1175
11751
11491
1149
26
22
:NIOR CENTER TOTAL
2962
33601
22791
2578
782
138
Page 5
• r
OF'l'Nt'�
COMMUNITY SERVICES COMMISSION MEETING
DATE: June 14, 1999
ITEM TITLE: Community Picnic Survey Results
RECOMMENDATION:
As deemed appropriate by the Community Services Commission.
BACKGROUND:
At the May 15, 1999 Community Picnic, an informal survey was taken by Community
Services Commissioners as to the recreation facility desires of the general public. The
results were tabulated (Attachment A.) The results represent a wide range of
participants. The survey was completed informally and the results shown can be used
as a general guideline and not as an absolute value.
ALTERNATIVES:
The alternatives available to the Commission include:
1. Evaluate survey results for future facility planning; or
2. Do not evaluate survey results for future facility planning; or
3. Provide staff with alternate direction.
die Horvitz, C4&mmunity Services Director
Attachments: 1. May 15, 1999 Picnic Survey Results
AAPicnicSurvey.wpd
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COMMUNITY SERVICES COMMISSION MEETING
DATE: June 14, 1999
ITEM TITLE: Commission Work Plan
RECOMMENDATION:
As deemed appropriate by the Community Services Commission.
BACKGROUND:
The City Council, at its June 1, 1999 meeting, reviewed and accepted the Community
Services Commission 1999/2000 Work Plan with modifications.
A revised Work Plan (Attachment A) is attached for Commission consideration. The
modifications include:
• Changing the Completion Date from Spring 2000 to On -going
• Adding a bullet point to Community Unity to reflect the picnic to be held on the
weekend closest to May 1, to celebrate the City's birthday also
• Amount of funds allocated to the Picnic was increased to $1,400 (currently
staff has produced the picnic on a budget of $700)
A:\FinalWP.wpd
9
ALTERNATIVES:
The alternatives available to the Commission include:
1. Accept the modified version of the Community Services Commission Work Plan;
2. Do not accept the modified version of the Cultural Arts Commission Work Plan;
or
3. Provide taff with alternate direction.
1 �
Dodie Horvitz, Community Services Director
Attachments: Community Services Commission Work Plan
A:\FinalWP.wpd
THE CITY OF LA QUINTA
COMMUNITY SERVICES
COMMISSION
WORK PLAN
ffli �
APPROVED BY CITY COUNCIL JUNE 191999
Community Services Commission Work Plan July 1999
COMMUNITY SERVICES COMMISSION PHILOSOPHY
The general purpose of the Community Services Commission is to encourage the
development of a planned and orderly approach to the delivery of leisure and
community services in the City.
The objectives of the Commission are to:
♦ Serve in an advisory capacity to the City Council on identifying matters
pertaining to recreation and community services
♦ Communicate the availability of services to citizens through both private and
public resources to avoid duplication and conflict of effort
♦ To evaluate the effectiveness of services provided
ASSIGNMENT ITEMS:
PAGE
Community Services/Recreation 2
Park Development 3
Liaison To The Community 4
Community Unity 5
Safety 6
Advisory Body To City Council 7
1
Community Services Commission Work Plan
July 1999
Task: Community Services/Recreation
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Leisure and Recreation Program Providers
Steps To Completion ♦ Work with Community Services Director on
community service issues
Staff Time: One to two hours per month, depending on issues
Fiscal Commitment: None
Staff Role: Provide support and liaison to the City Council
Council Role: Provide approval for Commission to fulfill this assignment
Reference: Chapter 2.95.040 (a)(1): Analyze community service's
program effectiveness and needs, and recommend
comprehensive solutions
Chapter 2.95.040 (a)(8): Propose recreation and social
programs
(14): Make recommendations to the City Council relating
to the need for evaluation and planning of the
community service delivery system
(18): Evaluate and make recommendations concerning
existing services with regard to service overlap or gaps.
0
Community Services Commission Work Plan
Task:
Completion Date:
Park Development
On -going
July 1999
Participants: Commissioners
Suggested Resources: Park and Recreation Master Plan, La Quinta General Plan
Steps To Completion: ♦ Review and comment on Parks and Recreation
Master Plan annually
♦ Review Trails Master Plan
♦ Review proposed Park Development projects
Staff Time: 2-10 hours per week
Fiscal Commitment: Pursuant to projects
Staff Role: Provide support and liaison to the City Council
Council Role: Include the Commission in the design and development
process, screening and selection of professional firms,
and conduct public hearings. Review and consider
Commission recommendations
Reference: Chapter 2.95.040(a)(3): Prepare and maintain community
services master plans
(5): Serve as a public forum and conduct public hearings
for recreation and human services concerns
(11): Review individual park master plans for
recommendation to City Council
C
•
C�
Community Services Commission Work Plan
July 1999
Task: Liaison To The Community
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Community Services Department Program Brochure,
Chamber of Commerce, Mainstreet Marketplace, La
Quinta Post, Chamber of Commerce Newsletter, Desert
Sands Unified School District, other community agencies
and organizations
Steps To Completion: ♦ Monitor, review and promote recreation and
leisure programs in La Quinta
♦ Attend: Mayor's Luncheon; Senior Center
Functions; Chamber Functions; Mainstreet
Marketplace; school board meetings, and other
agency meetings
♦ Report on Commission actions, conduct public
forums to gather opinion, upon Council approval
Staff Time: One to two hours per month
Fiscal Commitment: None
Staff Role: Provide support and liaison to the City Council.
Council Role: Provide Commission with specific methods as to
how to best represent the Council.
Reference: Chapter 2.95.040 (a)(12) Aid in coordinating the
recreation services of other governmental agencies
and volunteer organizations
(13) Make recommendations to the City Council on
community issues
0
Community Services Commission Work Plan
Task: Community Unity
Completion Date: On -going
Participants: Commissioners
July 1999
Suggested Resources: Community Resources and Agencies
Steps To Completion: ♦ Conduct Community Youth Workshop & Picnic
to present current programs
♦ Encourage participation in recreational, cultural,
social, educational, health related and safety
programs
♦ Community Picnic to include the City Of La
Quinta's "Birthday" Celebration the weekend
closest to May 1 of each year
Staff Time: 50-80 hours per event
Fiscal Commitment: $1,400
Staff Role: Provide support and liaison to the City Council.
Council Role: Provide Commission with direction/comment
Reference: Chapter 2.95.040 (a)(17):Foster mutual understanding
and respect among racial, religious, cultural and
nationality groups
5
E
Community Services Commission Work Plan
Task: Safety
Completion Date: On -going
July 1999
Participants: Commissioners
Suggested Resources: Cachet kits, brochures, pamphlets, ASTM Standard
Consumer Safety Performance Specifications for Play
Equipment for Public Use
Steps To Completion:
♦ Encourage participation in American Red Cross,
ARC Youth Program, CVAG, LQ Fire Dept.,
Volunteers for Increased Public Safety (VIPS)
and other local services
♦ Provide information to residents on available
services
♦ Provide Disaster Preparedness Information
♦ Review and update list of emergency personnel
who could be called upon in an emergency
♦ Promote safe facilities
Staff Time:
One to two hours per month
Fiscal Commitment:
None
Staff Role:
Advise Commission of meetings and provide support
and liaison to the Community Safety Manager
Council Role:
Provide approval for Commission to fulfill this
assignment
Reference: Chapter 2.95.040 (a)(16): Encourage and promote
understanding and cooperation between the public
safety agencies and the residents.
Chapter 2.95.040 (10): Review parks maintenance
standards and quality.
N.
0
Community Services Commission Work Plan
July 1999
Task: Advisory Body to City Council
Completion Date: On -going
Participants:
Commissioners
Suggested Resources:
To Be Determined
Steps To Completion:
♦ Be actively involved in City issues and concerns
♦ Receive direction from City Council and take
action as directed, accept assignments
♦ Maintain communication with the City Council
♦ Attend annual training workshops, schools and
conferences to improve Commissioner
performance
♦ Provide annual work plan for Council review,
comment and approval
♦ Review grant opportunities and make
recommendations for funding to the City
Council
Staff Time:
4-6 hours per month
Fiscal Commitment:
None
Staff Role: Provide support and liaison to the City Council.
Council Role: Provide Commission with specific direction as to
how to better assist the Council. Provide opportunities
to meet with Council through joint meetings.
Reference: Chapter 2.95.020 (a): to serve as an advisory capacity
to the City Council; 2.95.040 (a)(4): receive and act on
all assignments made by City Council: 2.95.040 (a)(5)
Serve as a public forum and conduct public hearings
for recreation and human service concerns; 2.95.060
(C): The City Council shall periodically review the
progress of the Commission 2.95.040 (a)(2): Make
recommendations to the City Council for research and
solicitation of grants and donations.
7
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