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1999 10 11 CSCZ s y OFTH�� COMMUNITY SERVICES COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico - La Quinta, CA 92253 October 11, 1999 7:00 PM CALL TO ORDER A. Pledge of Allegiance B. Roll Call II. PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to five minutes or less. III. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda IV. CONSENT CALENDAR A. Approval of Minutes of June 14, 1999 and July 12, 1999 B. Monthly Department Report for June, July, August, & September 1999 V. PUBLIC HEARING VI. BUSINESS ITEMS A. Census 2000 Complete Count Committee B. Teen Violence Prevention Program VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Commission Handbook VIII. COMMISSIONER ITEMS IX. ADJOURNMENT NEXT MEETING INFORMATION November 8, 1999 7:00 PM La Quinta Civic Center Study Session Room G:\MyData\CHstal\CSC\AGN 10-11.wpd T • • \ f'M OF \ INTENT TO SPEAK FORM VOULD LIKE TO SPEAK ON THE FOLLOWING AGENDA ITEM: IBLIC COMMENT 'ENDA ITEM NO.: IBLIC HEARING NO.: RE:� I AM IN SUPPORT OF THIS ITEM I AM IN OPPOSITION TO THIS ITEM BITTEN COMMENTS: (Optional) RE: RE: .EASE LIMIT YOUR COMMENTS TO THREE (3) MINUTES WHEN SPEAKINGII 4TE: kME: / % ✓� r )DRESS: ETURN THIS FORM TO THE RECORDING SECRETARY BEFORE THE MEETING BEGIN: iE CHAIRMAN WILL CALL YOUR NAME AT THE APPROPRIATE TIME. THANK YOUI FORM.018 s O4 F COMMUNITY DATE: October 11, 1999 ITEM TITLE: Monthly Report for June, July, August & September 1999 RECOMMENDATION: Receive and file. BACKGROUND: The Community Services Department completes a monthly Department Report consisting of attendance figures for all programs, upcoming events and meetings attended, as well as a revenue report for the month. The Department Report is transmitted to the City Council on the second Council meeting of every month. iemunity Services Director Attachment: -Monthly Department Reports MEMO.DR ° "'o�' Community Services Department M or Tt`b Attendance Report for the Month of June 1999 Summary Sheet Program 1999 1998 Variance Meetings Per Month 1999 1998 Leisure Classes 329 119 2101 24 12 Special Events 168 122 46 5 3 Adult Sports 836 740 96 22 4 Senior Center 1478 1101 377 96 75 Program Totals 2811 2082 729 147 94 Information/Referrals Community Service 138 * 138 221 22 *Fritz Burns Pool 225 113 112 30 30 Senior Center 971 970 1 19 18 Total 1334 1083 251 71 70 Sports Complex LQSYA 600 350 250 4 5 Total 6001 3501 2501 4 5 Total Programs 47451 35151 1230 222 169 *Participation numbers are based on a daily average Vnlunteer Fimirs Senior Center 683 797 -114 Meals on Wheels 231 30 -7 Total Volunteer Hours 1 7061 827 -121 Revenue Senior Center 1 $ 3,296.09 $ 1,903.00 $ 1,393.09 Community Services 1 $ 9,100.00 $ 8,025.00 $ 1,075.00 Rental lncome $ 495.00 $ - $ 495.00 Total Revenue $12,891.09 $ 9,928.00 $ 2,963.09 "Totals not available • 11 Community Service Program Attendance June 1999 1998/99 1998/99 1997/98 1997/98 1997/98 1998/99 Participants Total Participation Participants Total Participation Variance Meetings Meetings Classes act Aerobics 22 44 0 0 44 0 2 Business 1 5 5 0 0 5 0 1 Business 2 22 22 0 0 22 0 1 : Cooking 22 88 0 0 88 0 4 it's Dance 8 16 0 0 16 0 2 for 61 18 8 16 21 2 3 n uters Mon. 10 10 10 20 -10 2 1 n uters Tues. 10 10 10 30 -20 3 1 uters Wed. 8 8 10 20 -12 2 1 Art Blast 5-8 12 48 11 33 15 3 4 Art Blast 9-13 15 60 0 0 60 0 4 140 329 49 119 210 12 24 1998/99 1998/99 1997/98 1997/98 1997/98 1998/99 Participants Total Participation Participants Total Participation Variance Meetings Meetings 'vents ita a Palms 58 58 51 51 7 1 1 m Valley 44 44 57 57 -13 1 1 iedral Canyon 38 38 0 0 38 1 0 n w/ Gamby 15 15 0 0 15 1 0 Beach Tri 13 13 14 14 1 1 1 _1681 1681 1221 1221 461 51 3 1998/99 1998199 1997/98 1997/98 1997/98 1998/99 Participants Total Participation Participants Total Participation Variance Meetings Meetings orts ;ketball M/T 88 88 0 0 88 0 10 ;ketball Sat. 28 28 0 0 28 0 4 le ball Sat. 0 0 0 0 0 0 4 :cerLeague 180 720 185 740 -20 4 4 296 8361 185 740 96 4 22 Senior Center Attendance 19 9 rstered loge a eetrnl ota artrcrpants artier anon artier ants artrcr anonVariance 1999 19i nior Activities 1 e, ACBL 207 207 162 162 45 5 f e, Duplicate/Social 236 236 293 293 -57 12 1 ative Writing Club 20 20 43 43 -23 5 n uter Lab 41 4 0 Ol 4 3 Cream Social 54 64 31 31 23 3 ithly Birthday Party 33 33 24 24 9 1 ithly Luncheon 57 57 45 45 12 1 tie Time 54 54 52 52 2 4 ting Contest 14 14 0 0 14 1 ting Green 2 2 0 0 2 We n/a ninars 50 50 17 17 33 5 avision Viewin 39 39 38 38 1 n/a n/a nis 10 10 45 45 -35 1 nior Activity Total 780 780 750 750 30 41 mior Leisure Courses room Dance 10 30 5 9 21 4 n uter 37 78 9 33 45 13 2 Class 7 7 0 0 7 1 Training Class 3 6 0 0 6 2 rcise 61 471 32 245 226 18 lior Leisure Courses Total 118 592 46 287 305 38 lior Leisure Classes and Crafts 36 36 19 19 17 5 3mics 29 29 22 22 7 3 iting 13 13 23 23 -10 5 ting 28 28 0 0 28 4 tior Leisure Classes Total 106 106 64 64 42 17 TAIL SENIOR PROGRAMS 1004 1478 860 1101 377 96 Aor Services R.P. "55 Alive' 35 35 20 20 15 2 rassadors 65 65 68 68 -3 n/a Na id Pressure Check/Body Comp. 43 43 49 49 -6 5 o's Mobile Office 4 4 5 5 -1 1 ) Food Distribution 479 479 566 566 -87 4 ids Meeting 6 6 8 8 -2 1 ring Consultation 4 4 4 4 0 1 mation/ReferraVOutreach 2901 290 241 241 49 Na n/a rl Consultation 31 31 0 0 31 2 icare Consultation 7 7 3 3 4 n/a n/a Counseling 2 2 0 0 2 1 ,e Meetings/Sign-up 5 5 6 6 -1 2 fAL SENIOR SERVICES 971 971 970 970 1 19 NIOR CENTER TOTAL 1975 24491 18301 20711 378 115 Page 3 s of n{O°ate Community Services Department Attendance Report for the Month of July 1999 Summary Sheet Irogram 1999 1998 Variance Meetings Per Month 1999 1998 eisure Classes 518 205 313 37 23 ecial Events 304 93 211 8 2 Ault Sports 675 555 105 19 3 senior Center 1190 1077 113 75 66 Fritz Bums Pool 4279 3325 954 25 25 'rogram Totals 6966 5255 1696 164 119 iformati on/Referra Is ;ornrriunity Service 121 ' 121 21 22 senior Center 872 1188 -316 17 15 'otal 993 1188 -195 38 37 ports Complex QSYA Allstars 500 300 200 24 18 otal 5001 3001 2001 24 18 otal Programs 8459 6743 1701 226 174 'olunteer Hours senior Center 17021 640 62 4eals on Wheels 53 69 16 otal Volunteer Hours 1 7551 7091 46 levenue �eniorCenter $ 2,156.00 $ 1,233.00 $ 923.00 ;ommunity Services $ 5,808.50 $ 2,681.00 $ 3,127.50 tentallncome $ 605.00 $ 550.00 $ 55.00 'otal Revenue $ 8,569.50 $ 4,464.00 $ 4,105.50 Tot,'.i not available E E Community Service Program Attendance July 1999 1998/99 1998/99 1997/98 1997/98 1997198 1998/99 Participants Total Participation Participants Total Participation Variance Meetings Meetings lasses :t Aerobics 26 182 0 0 182 0 7 ;e 10 30 0 0 30 0 3 r 14 42 8 32 10 4 3 Dainting 14 42 5 20 22 4 3 trt Blast 22 88 11 33 55 3 4 uters Mon. 10 30 10 40 -10 4 3 uters Tues. 9 27 10 40 -13 4 3 aters Wed. 6 24 10 40 -16 4 4 inding 101 12 12 0 0 12 0 1 revving 7 14 0 0 14 0 2 Excell 6 6 0 0 6 0 1 Word 1 10 10 0 0 10 0 1 Word II 5 5 0 0 5 0 1 �minar 6 6 01 01 61 Ol 1 1571 518 541 2051 3131 231 37 1998/99 1998/99 1997/98 1997/98 1997198 1998/99 Participants Total Participation Participants Total Participation Variance Meetings Meetings vents Resort 61 61 0 0 61 0 1 toga Palms 45 45 50 50 -5 1 1 with Garriby 16 16 0 0 16 0 1 i Valley 44 44 43 43 1 1 1 Zoo Trip 28 28 01 0 28 0 1 :rt Willow 45 45 0 0 45 0 1 _xcursion 21 21 0 0 21 0 1 on Hills 44 44 0 0 44 0 1 304 304 93 931 2111 21 8 1998/99 1998/99 1997/98 1997/98 1997198 1998/99 Participants T-.al Partici ation Participants Total Participation Variance Meetings Meetings rts cetball Mrr 77 77 0 0 66 0 8 cetball Sat 4 4 4 0 0 0 4 - ball Sat 0 0 0 0 0 0 4 :erLeague 198 594 185 555 39 3 3 2791 6751 189 5551 105 3 19 • Senior Center Attendance • later Total Registeredota eetin a tct ants arttct ton a ct ants a a attonVariance 1999 fior Activities e ACBL 148 148 176 176 -28 4 ge Duplicate/Social 217 217 246 246 -29 11 rtrve Writing Club 15 15 35 35 -20 4 ten Tones 331 33 20 20 13 3 s N' Dolls Bus Trip 35 35 0 0 35 1 ;ream Social 50 50 64 64 -14 5 thly Birthday Party 23 23 16 16 7 1 thly Luncheon 70 70 70 70 0 1 ie Time 74 74 45 45 29 5 Tournament Social 8 8 0 0 8 1 inars 6 6 23 23 -17 1 vision Viewing 33 33 28 28 5 n/a ma fior Activity Total 712 712 723 723 -11 37 nior Leisure Courses iputer 40 53 27 27 26 8 case 49 320 28 232 88 17 1hy Cooking Class 13 13 16 16 -3 1 fior Leisure Courses Total 102 386 71 275 111 26 fior Leisure Classes and Crafts 23 23 47 47 -24 3 tmics 9 9 0 0 9 1 tang 10 10 32 32 -22 3 ling 50 50 0 0 50 5 fior Leisure Classes Total 92 92 79 79 13 12 TAL SENIOR PROGRAMS 906 1190 873 1077 113 75 fior Services R P ' 55 Alive" 30 30 38 38 -8 2 iassadors 64 64 60 60 4 nra nia <to School Program Preparation 14 14 20 20 -6 2 in's Mobile Office 3 3 0 0 3 1 d Pressure Check 27 27 47 47 -20 4 J Food Distributipn 528 528 691 691 -163 5 ring Consultation 2 2 3 3 -1 1 mation/Referral/Outreach 195 195 324 324 -129 n/a n;a scare Consultation 2 2 2 2 0 n/a n1a re Meetings/Sigh-up 7 7 3 3 4 2 TAL SENIOR SERVICES 872 672 1188 1188 316 17 NIOR CENTER TOTAL 1778 2062 20611 2265 -2031 92 Page 3 z Tay/ 4 4Qum& s 'off Community Services Department ' of rNt Attendance Report for the month of August 1999 Summary Sheet Irogram 1999 1998 Variance Meetings Per Month 1999 199E .eisure Classes 509 112 397 34 12 ipecial Events 164 44 74 5 2 ldult Sports 922 555 367 14 3 >enior Center 1279 1028 251 100 72 Fritz Bums Pool 2850 2852 -2 30 31 >rogram Totals 5724 4591 1087 183 120 nformatio n/Referrals ,ommunfty Service 94 ' 94 22 21 ienior Center 656 779 -123 15 10 Total 750 779 •29 37 31 70talPrograms 1 64741 5370 1116 220 151 /olunteer Hours ienior Center 7451 6251 120 Aeals on Wheels 671 571 10 'otal Volunteer Hours 8121 6821 130 avenue ienior Center $ 5.485.00 $ 1,486.00 $ 3,998.84 ;ommunftyServices $ 2,102.00 $ 1,670.00 $ 432.00 Rental Income $ - $ 495.00 $ (495.00) Total Revenue $ 7,587.00 $ 3,651.00 $ 3,935.84 Totals not available Community Services Program Report for August 1999 1998/99 1998/99 1997/98 1997/98 1997/98 1998/99 Participants Total Participation Participants Total Participation Variance Meetings Meeting Classes act Aerobics 28 196 0 0 196 0 ice 11 44 0 0 44 0 for 14 14 0 0 14 0 1 Painting 14 14 0 0 14 0 Art Blast 20 80 01 0 80 0 n uters Mon. 10 40 8 32 8 4 n uters Tues. 9 36 10 40 -4 4 uters Wed. 10 30 10 40 -10 4 Drawing 7 21 0 0 21 0 Excel 10 10 0 0 10 0 Word 1 10 10 0 0 10 0 Seminar 14 14i 0 0 14 0 157 569 281 1121 3971 12 1998/99 1998/99 1997/98 1997198 1997/98 1998/99 Participants Total Participation Participants Total Participation Variance Meetings Meeting Events ,ounty Trip 8 8 0 0 8 0 ssion Hills 46 46 0 0 46 0 m with Gamby 20 20 0 0 20 0 ssion Hills 44 44 44 44 0 1 Quinta Resort 46 46 0 0 0 1 164 164 "1 441 74 2 1998/99 1998/99 1997/98 1997198 1997/98 1998/99 Participants Total Participation Participants Total Participation Variance Meetings Meeting ports sketball Mrr 1301 1301 01 01 1311 0 ccer Lea ue 1981 7921 1851 31 3 3281 9221 1851 5551 367 3 . Senior Center Attendance - rate otaF— IFRaTs—fee-92 Totaleetrn s a rcr ant artrcr atron a ra ant artcr ionVariance ilior Activities e, ACBL 140 140 110 110 30 4 4 e. Duplicate/Social 250 250 246 246 4 14 14 atrve Writing Club 10 10 23 23 -13 5 4 ien Tones 531 53 0 0 53 5 0 ;ream Social 171 17 39 39 -22 3 5 thly Birthday Party 31 31 20 20 11 11 1 thly Luncheon 111 111 105 105 6 1 1 ie Time 59 59 56 56 3 5 7 ing Contest 15 15 0 0 15 1 0 imars 51 51 8 8 43 3 1 vision Viewing 42 421 51 51 -9 n/a n/a iior Activity Total 779 779 658 658 121 42 37 nior Leisure Courses 1puter 106 121 13 32 89 27 9 t Class 7 7 4 4 3 1 1 'case 39 296 31 289 7 17 17 Ithy Cooking Class 131 13 0 0 13 1 0 iior Leisure Courses Total 165 437 48 325 112 46 27 iior Leisure Classes and Crafts 20 20 27 27 -7 4 4 ding 11 11 18 18 -7 3 4 ting 32 32 0 0 32 4 0 iior Leisure Classes Total 63 63 45 45 18 11 8 TAL SENIOR PROGRAMS 1007 1279 751 10281 251 99 72 iior Services rassadors 49 49 40 40 9 We n/a id Pressure Check 44 44 36 36 8 5 4 ) Food Distribution 319 319 394 394 -75 4 4 ring Consultation 4 4 0 0 4 1 0 'matron/Referral/Outreach 157 157 299 299 -142 n/a n/a al Consultation 28 28 0 0 28 2 0 scare Consultation 7 7 3 3 4 n/a n/a ;tor & Gamble Adult Oral Health 43 43 0 0 43 1 0 re Meetings/Sign-up 5 5 7 7 -2 2 2 TAL SENIOR SERVICES i 656 6561 779 779 423 15 10 NIOR CENTER TOTAL 1 16631 19351 1530 1807 128 114 82 Page 3 •C7 o�. r OF TNT Honorable Mayor and Members of the City Council DM: Marni Kunsman, Recreation SupervisorJ(l)�\ k: Dodie Horvitz, Community Services Director TE: October 19, 1999 BJECT: Transmittal of Community Services Department Report for the Month of September 1999 COMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF VEMBER 1999: v 3 Start Your Own Internet Business, Evening Seminar, La Quinta Senior Center v 3 Intermediate Computers, Session 2, Boys & Girls Club v 4 *Financial Seminar v 4 Adult Tap Dance, Session 2, La Quinta High School v 6 La Quinta Pizza Hut 2 on 2 Grass Volleyball Tournament, Adams Park v 6 The Short Game of Golf, Session 1, La Quinta Golf Ranch v 8 "Let's Talk," Overcome Your Fear of Public Speaking Seminar, Senior Center v 8 Beginning Computers, Session 3, Boys & Girls Club v 9 *"Learn Your Vitamin ABC's, Seminar v 9 Beginning Computers, Session 4, Boys & Girls Club v 13 Tiny Tot Turkey Trot, Senior Center v 13 Introduction to Horses, Session 3, Ivey Ranch Equestrian Center v 13 Computer Seminar, "Mastering Microsoft Word," Boys & Girls Club v 15 *Free Putting Contest v 15 *"Six Ways to Promote Health" Seminar v 16 *Free Hearing Consultation and Hearing Aid Check v 16 *Healthy Cooking Class v 17 Start Your Own Internet Business, Evening Seminar, La Quinta Senior Center v 18 *Thanksgiving Luncheon v 20 Computer Seminar, "Mastering Microsoft Excel," Boys & Girls Club v 21 *Women and Investing, Seminar v 22 Low Impact Aerobics Classes, Session 2, La Quinta High School >enior Center Program, Class or Event sz 4s o�. r OF'['Nt Community Services Department Attendance Report for the Month of September 1999 Summary Sheet 3rogram 1999 1998 Variance Meetings Per Month 1999 1998 -eisure Classes 284 89 195 20 7 Special Events 149 0 149 4 0 adult Sports 318 180 138 10 1 'enior Center 1444 1159 285 96 70 =ritz Bums Pool 689 363 326 30 8 grogram Totals 2884 1791 1093 160 86 nfonnation/Referrals Senior Center 754 891 -137 15 14 rota) 754 891 -137 15 14 'ports Complex Use kyso 1100 600 500 15 7 Ir. All American Football 150 150 0 9 6 rota) 1260 750 500 24 13 total Programs /olunteer Hours 'enior Center 7091 729 -20 deals on Wheels 421 47 -5 total Volunteer Hours 1 7511 776 -25 tevenue 'enior Center $ 7,214.00 $ 3,182.00 $ 4,032.00 ;ommunity Services $ 7,236.00 $10,186.00 ($2,950) Rental Income $ 550.00 $ 440.00 $ 110.00 total Revenue $15,000.00 $13,808.00 $ 1,192.00 Community Services Program Report for September 1999 1999 1999 1998 1998 1999 1991 Participants ITotal Participation Participants Total Participation Variance Meetings Meetings :lasses ict Aerobics 26 156 17 34 122 2 E ce 8 16 0 0 16 0 iputers Mon 10 20 6 6 14 1 uters Tues 10 20 9 18 2 2 iuters Wed. 10 20 91 9 11 1 Cooking 14 28 22 22 61 1 Word 1 61 6 0 0 6 0 on to Horses 6 12 0 0 12 0 eminar 61 6 0 0 6 0 961 284 63 89 195 7 2E 1999 1999 1998 1998 1999 1991 Participants Total Participation Participants Total Participation Variance Meetings Meetings !vents ;ert Dunes 42 42 0 0 42 0 1 m Desert CC 37 37 0 0 37 0 1 m Valley CC 28 28 0 0 28 0 1 art Willow 42 42 0 0 42 0 1 149 149 0 0 149 0 I 1999 1999 1998 1998 1999 1991 Participants Total Participation Participants Total Participation Variance Meetings Meetings )rts ketball M/T 105 105 0 0 105 0 f cer League 198 198 180 180 18 1 1 in Volleyball 15 15 0 0 15 0 1 318 318 180 180 138 1 1E Senior Center Attendance 9 Ister ota ester ota eetin Participants lFarticipation Variance 1999 19 iior Activities le, ACBL 2921 292 188 188 104 5 le, Duplicate/Social 264 264 243 243 21 10 1 tive Writing Club 11 11 33 33 -22 4 en Tones 28 28 0 0 28 4 :ream Social 26 26 27 27 -1 4 hly Birthday Party 32 32 28 28 4 1 hly Luncheon 77 77 107 107 -30 1 e Time 63 63 17 17 46 7 iq Contest 6 6 0 0 6 1 inisce Writing 12 12 0 0 12 3 nars 64 64 16 16 48 4 for Activity Total 875 875 659 659 216 44 lior Leisure Courses )om Dance 10 32 11 22 10 3 macs 131 58 10 39 19 5 puter 321 32 42 47 -15 6 puter Tutor 1 1 0 0 1 1 7 7 0 0 7 1 :ise 48 348 30 3161 32 17 hy Cooking Class 15 15 15 15 0 1 for Leisure Courses Total 126 493 108 439 54 34 for Leisure Classes and Crafts 34 34 48 48 -14 5 ing 13 13 13 13 0 5 ng 13 13 0 0 13 5 .hi 16 16 0 0 16 3 for Leisure Classes Total 76 76 61 61 15 18 SAL SENIOR PROGRAMS 1077 1444 828 1159 285 96 for Services 2 P "55 Alive' 32 32 48 48 -16 2 assadors 69 69 65 65 4 n/a n/a I Pressure Check 40 40 44 44 -4 4 Food Distribution 413 413 506 506 -93 4 ng Consultation 4 4 2 2 2 1 ral/Outreach/Information 156 156 212 212 -56 n/a n/a I Consultation 33 33 0 0 33 2 :are Consultation a Meetings/Sign-up 1 1 3 3 -2 n/a n/a 6 6 11 11 -5 2 'AL SENIOR SERVICES 754 754 891 891 -1371 15 JIOR CENTER TOTAL 1831 2198 1719 20501 1481 111 Page 3 • VVBUSIZ''SS T4ht 4 Qa&t )IMMUNITY SERVICES COMMISSION MEETING iTE: October 11, 1999 ?M TITLE: Consideration of Participation in the Census 2000 by Forming a Complel Count Committee COMMENDATION: deemed appropriate by the Commission. ,CKGROUND AND OVERVIEW: e 2000 Decennial Census will take place from March through July 2000, with the offici, nsus Day being April 1, 2000 (Attachment A). The Bureau has begun a recruitment of loc, vernmental agencies to participate in the process by forming a Complete Count Committee i )ir jurisdictions (Attachment B.) e Complete Count Committee (CCC) will assist the Bureau by reaching traditionall Jercounted populations (Attachment C.) By reaching the populations that have bee Jercounted in the past, the local jurisdiction stands to improve its representation an bursement of money from the federal government. The official statistics complied in th nsus contain valuable information needed by the City of La Quinta in planning for vario(, vices and facilities (Attachment D.) ormation is available on the form that will be used and what questions will be asked. Eight ee percent (83%) of households will receive a short form that is estimated to take 10 minute complete. The other seventeen percent (17%) of households will receive a long form t replete, which is estimated at 38 minutes for completion (Attachment E.) ere are also flyers that are available for distribution from the Bureau in both English an anish (Attachment F.) najor concern of the public is that the information gathered by the Census will be used f( ier purposes than the intended. The Bureau stresses that all information gathered ifidential and cannot be used by other governmental agencies (Attachment G.) S:\Community Services\CSComm\CSCRPT.101.wpd e CCC can raise the local awareness of the importance of the census and encourage membe the community to complete a census form. The Bureau has provided tips on getting tt ;ssage to the community (Attachment H). The recommendation from the Bureau is that tt :C sponsor community events to promote the Census and encourage the public to participai ttachment 1.) Funds for sponsoring the community events could be allocated from the Speci )jects Contingency account contained in the Community Services Department budget. major concern of the public is that the information gathered by the Census will be used f( ier purposes than the intended. The Bureau stresses that all information gathered nfidential and cannot be used by other governmental agencies (Attachment I.) WINGS AND ALTERNATIVES: e alternatives available to the Commission include: Approve the participation in the Census 2000 by forming a Complete Count Committal and using the Special Projects Contingency account for expenses associated with & Committee; or Do not approve the participation in the Census 2000 by forming a Complete Cour Committee; or Provide staff with alternative direction. die Horvitz,'Wmn)ynity Services Director !achments: A. "Census 2000 Activities Time Line" B. Letter To Mayor Pro Tem Henderson Dated April 21, 1999 C. "Complete Count Committee" Information D. "Five Big Reasons Why You Should Fill Out Your Census Form"; "Hoy America Knows What America Needs"; "The American Communit Survey --New Road Map to America's Future" E. "The Long And Short Of It" Information F. "What Is The Census" Flyer (In English and Spanish) G. "The Census Bureau Goes All Out To Protect Your Privacy"; "Why The Census Bureau Isn't Telling Anyone" H. "Partnership With Business" Information I. "We Can't Do It Without You" Information S:\Community Services\CSComm\CSCRPT.101.wpd ATTACHMENT A u D T U 0 V 0, U c �m W E aam m o g= c SEE m w� m£ m W m Q22 C EEw cc E = c m m C pU c on eoa�EOI=0 m 0 c yxm U 7 rm=S�& C � nm _ C � C a _ Eo mw c m pQ p _ . -_ LL 0 � r i , V, f • • CENSUS ATTACHMENT B TORING Apri121, 1999 )ARD ONAL MEMBERS ,0Ii., koad Lune cio The Honorable Terry Henderson "r' ="'' City of La Quinta 1,` 41' vlsu 54-711 Eisenhower Drive "' "081 La Quinta, CA 92253 :th B1akAell C'hmr Dear Mayor Pro-Tem Henderson, id %Iurta% A Neuman Enclosed is the April 1, 1999 report to Congress from the U.S. Census wnitley Monitoring Board. The Board, an eight -member bipartisan panel, unanimously adopted this report and its 18 recommendations intended to improve the accuracy of Census 2000. Most of these recommendations concern practical, A.h 11 operational issues, such as identifying and counting neighborhoods that are n%e Director likely to be severely undercounted unless extra efforts are made. None of these recommendations concern the most controversial aspect of Census 2000: the Clinton Administration's plan to adjust the census counts according to a statistical survey. While the Board divides over this issue, we are unanimous in our support of the best, most accurate census possible. In particular, we believe the Census Bureau should do everything in its power to improve the count of traditionally undercounted children and minority communities. To do so, the Bureau needs the support and expertise of local governments and community organizations Whether or not statistical adjustment is used, the Bureau will attempt to actually count everyone in the country. The best way for your community to ensure a fair share of political representation and federal funding is to "lock in" good numbers during the actual enumeration. Less than a year remains before Census Day: April 1, 1999. It is not too early, or too late, to begin working with the Census Bureau and local partners to get the best, most accurate count of your area. Sincer J. Kenneth Blackwell Co -Chairman Census Monitoring Board, Congressional Members C COMPLETE COUNT COMMITTEES Plans for Census 2000: The Bureau can benefit from partnerships with local and tribal governments by increasing awareness and participation in the census. Governments and organizations participating in the partnership program stand to improve their representation and disbursement of money from the federal government. Furthermore, local governments can assist the Bureau with traditionally undercounted populations by forming Complete Count Committees (CCCs). For Census 2000, the Bureau has increased its emphasis from 1990 on encouraging local governments to form CCCs. In May 1998, the Bureau's Regional Directors sent letters to the highest elected officials of local and tribal governments in their regions to invite them to develop CCCs. With this letter, the Bureau sent out a handbook on CCCs. Each Regional Office also developed suggested guidelines for local governments on how to set up a CCC, including how to recruit members and a proposed sub -committee structure. While CCCs are designed according to Bureau guidelines, they are established, staffed and managed by local and tribal governments. This was not always clear during the dress rehearsals. Local and tribal governments should continue to take the lead in creating Complete Count Committees. However, clear expectations should be established between the Complete Count Committee and the Bureau regarding funding and responsibilities. The Bureau can provide in -kind contributions, assistance with forming a committee and some administrative support, but the Bureau cannot provide money to a local government for the CCCs activities. CCCs are created primarily to raise local awareness of the census. Often, CCCs have representatives of community based organizations that have good relationships with traditionally undercounted populations. Ideally, these representatives can act not only to increase awareness about the upcoming census but can help the Bureau identify where the Bureau needs to increase efforts. US Census Monitoring Board Page 22 Report to Congress April 1, 1999 For example, community based organizations can help identify pockets of non-English speaking residents or encourage those who might otherwise be wary of government officials to open their doors to a Bureau employee. Each party — the Bureau and the CCC — adds value to the partnership. However, this effort cannot meet its goal of improving the census in local areas, with local input, unless each party clearly understands the other's role. The Board recommends that all expectations, financial or otherwise, between the CCC and the Bureau be clearly established from the beginning of the relationship. We recommend that all local and tribal governments form or join Complete Count Committees. When possible, local governments should dedicate staff to their CCCs to ensure the CCCs complete the work they set out to do. If a town feels it is too small to conduct its own CCC, it should find out if the county or state Is forming a CCC, and join the effort. We also recommend Members of Congress contact local governments in their districts to encourage them to form Complete Count Committees. With exactly one year left to Census Day, the time to form a CCC is now. Any local government that has not yet formed or joined a Complete Count Committee should contact the Bureau for more information and suggestions on how to create such a committee. Once an official agrees to develop a CCC, he or she is asked to invite representatives from the community. Committees may include, but are not limited to, representatives from business, media, civic, religious and educational institutions and organizations to promote the census. These representatives are appointed as volunteers to the CCC in order to raise awareness of the census in their community and to encourage every member of their community to fill out a census form. As of this report, over 4,000 governments across the nation have established CCCs and the Bureau receives confirmation of new U.S. Census Monitoring Board Page 23 Report to Congress April 1, 1999 CCCs daily.30 These CCCs cover most of the country due to smaller governments working with larger governments. For example, Maple City of 500 people with a part-time Mayor may not have the resources to develop their own CCC, but Maple City will participate in Maple County's CCC. Cities, counties and states continue to set up their own CCCs as Census Day nears. While the Board has not seen a detailed Complete Count Committee listing for the entire nation, we have seen the listing for the Seattle Region. According to the Seattle Regional Office, most of the local governments not forming CCCs are towns with populations of less than 10,000 people. All six states in the Seattle Region formed or are forming state-wide Complete Count Committees. Alaska, Hawaii, Idaho, Oregon and Washington have CCCs up and running, while California is in the process of forming their state-wide CCC. The Board agrees that federal funds should be made available for cities and towns to conduct CCCs. During the dress rehearsals, CCCs were hampered by a lack of resources and funding. For instance, in South Carolina, the CCCs were asked to raise money in order to promote the census dress rehearsal. Since most of the members of the CCCs represented charitable organizations (themselves dependent on a limited pool of contributors for funding), this request was not well -received, and strained the relationship between the Bureau and the CCCs. The CCCs were obliged to fund their activities through local means, usually the local government. The City of Sacramento dedicated members of their staff to assist with CCC needs. Local funding even extended to the census itself when the Menominee Indian Reservation allowed the Local Census Office (LCO) to use the Tribe's copier. Some cities can afford to create a line item expense in the city budget for CCCs but some cities cannot afford any funds or can only afford very limited funds to be dedicated to this endeavor. 30 Tim Olsen, Joint Advisory Committees, Meeting on the Census 2000 Partnership Program, U. of MD, College Park, March 15, 1999. U.S Census Monitoring Board Page 24 Report to Congress April 1, 1999 Dress Rehearsal Experience: The Bureau encouraged each of the dress rehearsal sites to establish Complete Count Committees. In the dress rehearsals, the CCCs were composed of representatives of local government and various community -based organizations. The CCCs were established to raise community awareness about and participation in the census, particularly in populations that are historically undercounted. Examples of hard -to -enumerate (HTE) populations include minority communities distrustful of the government and people living in this country with limited English proficiency. Local government officials appointed representatives to the CCC based on the recommendations sent from the Bureau. Representatives from organizations such as the National Association for the Advancement of Colored People, the Mexican American Legal Defense and Education Fund, homeless organizations, churches, and social service organizations were invited to participate in CCCs, along with local government representatives and business representatives. The strategy was to include everyone with a stake in an accurate count — at least one person representing each HTE component in that local area along with representatives of the local government and business community. Members of the Complete Count Committees believed that they would be able to provide suggestions to the Bureau to localize the promotion and execution of the census. CCC suggestions included: site locations to distribute Be Counted forms, site locations for Questionnaire Assistance Centers, how to recruit temporary employees in HTC neighborhoods, and how to assist in promotion and outreach. Local officials expressed frustration, however, that many of their recommendations received no response from the Bureau. The Bureau needs to define a mechanism whereby each CCC recommendation is heard, reviewed, and receives a timely response. Complete Count Committees should be encouraged to make recommendations to customize local advertising, identify and count U.S. Census Monitoring Board Page 25 April 1, 1999 HTE neighborhoods, hire enumerators, or make other localized efforts to improve the census. Given the number of CCCs nationally, not all of these recommendations can or will be implemented by the Bureau. However, CCC members have a right to notification, and explanation, when the Bureau does or does not implement a recommendation. The Board found that insufficient communication and follow-up during the dress rehearsals resulted in a high degree of frustration on the part of local partners. Some of the CCC members gave suggestions to localize the media campaign that CCC members felt were never included during the dress rehearsals. CCC members suggested that more information on how to obtain assistance to fill out the questionnaires be clearly advertised. Furthermore, the CCCs provided numerous suggestions regarding where to locate signs, suggestions for coordination, and targeted media, which were overlooked. The inability to provide input and coordination to the media campaign occurred irrespective of the receptiveness of the partnership specialist.31 CCC members were also supposed to be instrumental in identifying potential enumerator candidates from HTC neighborhoods. While some CCC members felt their efforts to recruit candidates were successful because their recruits were hired, some CCC members felt their qualified referrals were unjustifiably turned away.32 31 See Hearing of the Census Monitoring Board, December 16, 1998, pg. 136, testimony of Tom Burruss, "I was pretty upset about the amount of time that I spent working on this and talking to people in a lot of meetings and to see no change made, predominantly because the people that were local here had no real authority to make those changes."; see also Hearing of the Census Monitoring Board, August 5, 1998, testimony of Anita Floyd, pg. 23, "We started to feel a little bit like all of our work was just kind of a side show, because the stuff that we were feeding to the census people, there was no follow-through." 32 See Hearing of the Census Monitoring Board, December 16, 1998, testimony of Steve Ybarra, 141,"My next -door neighbor, I sent her down to be an enumerator. The only job she was qualified for was as a file clerk. Now, how is a student who is fully bilingual and tested in Spanish and English only qualified as a file clerk?; see also Hearing of the Census Monitoring Board, August 5, 1998, testimony of Reggie Alexander, pg. 23", There appeared to be little effort on the part of the Bureau, with the assistance of the consortium members, to identify and recruit members of special population groups for potential Continued... U.S. Census Monitoring Page 26 • Reportto Congress April 1, 1999 The Bureau can alleviate this public relations problem, and take greater advantage of local resources during Census 2000, by improving communication with local partners through clearly defined procedures. The effectiveness of the relationship of the Partnership Specialist to Complete Count Committees depends upon an evenly-spre4d workload. The communication liaison between the CCC and the Bureau is the Bureau's local Partnership Specialist. The importance of the number of CCCs working with a Partnership Specialist is illustrated by the difference between what happened in South Carolina and what happened in Sacramento and Menominee. Sacramento and Menominee were single jurisdictions served by one CCC and one partnership specialist. The South Carolina site, which was composed of 11 counties and over fifty municipalities, was also initially served by only one partnership specialist and a part-time assistant. When the Sacramento and Menominee CCCs had numerous suggestions for improvement regarding the census process in their respective jurisdictions, both were able to easily contact their respective partnership specialists. But despite this access, they were still unable to solve persistent problems. In South Carolina, the refrain from the CCCs was that they had little contact with the partnership specialist assigned to their area. The ability of the partnership specialist to effectively relay information to the CCCs was restricted by the geographic area for which the partnership specialist was responsible. The CCC offers local and tribal governments and community based organizations the opportunity to have input into the effort to count their local area and constituent groups while the Bureau can gain entry into hard -to -enumerate (HTE) communities. This is an employment." This testimony was further substantiated by the Inspector General's review of enumerator selection and placement. Sacramento Dress Rehearsal Experience, Report of the Office of Inspector General, U.S. Department of Commerce, September 1998, pp. 7-9. U S. Census Monitoring Board Page 27 nepon zo Lons April 1, excellent concept and can be effective to reach traditionally undercounted populations, if properly executed. U.S Census Monitoring Board Page 28 i The queue asked represent the crest balance between your col'airm3lwo needs and our commitment to reduce the time and effort it takes you to fill out the form. D-3236 (6-98) ATTACHMENT E Five BIG ReaEsmb Why You Should 1111 Out Your Census Form. LHelp Your Community Thrive. Does your neighborhood have a lot of traffic congestion, elderly people living alone or over crowded schools? Census numbers can help your community work out public improvement strategies. Non-profit organizations use census numbers to estimate the number of potential volunteers in communities across the nation. f� Get Help in Times of Need. Many 911 emergency systems (N� are based on maps developed for the last census. Census information helps health providers predict the spread of disease through communities with children or elderly people. When floods, tornadoes or earthquakes hit, the census tells rescuers how many people will need their help. When Hurricane Andrew hit South Florida in 1991, census information aided the rescue effort by providing estimates of the number of people in each block. R Make Government Work for You. It's a good way to tell our {� leaders who we are and what we need. The numbers are used tc help determine the distribution of over $100 billion in federal funds and even more in state funds. We're talking hospitals, highways, stadiums and school lunch programs. Using census numbers to support their request for a new community center, senior citizens in one New England community successfully argued their case before county commissioners. Reduce Risk for American Business. Because census num- bars help industry reduce financial risk and locate potential markets, businesses are able to produce the products you want. All the Basic Facts You Need to Know to Start a New Business," a publication of the Massachusetts Department of Commerce, shows small businesses how to use census numbers to determine the marketability of new products. C Help Yourself and Your Family. Individual records are held {� confidential for 72 years, but you can request a certificate from past censuses that can be used as proof to establish your age, residence or relationship, information that could help you qualify for a pension, establish citizenship or obtain an inheritance. In 2072, your great-grandchildren may want to use census information to research family history. Right now, your children may be using census information to do their homework. Because we've had a census every 10 years since 1790, we know how far America has come. U.S. De rtment of commerce An Equal Opportunity Employer Economics and Stetlstics Atlministretion PP tY BUREAU OFTHE CENSUS U.S. Census Bureau, the Official Statistice" United States 50 Ways to Use Census 2000 lf� Census IN Decision -making at all levels of government 2000 ■ Reapportionment of seats in the U.S. House of Representatives ■ Drawing federal, state and local legislative districts ■ Drawing school district boundaries ■ Budget planning for government at all levels 'he law protects ■ The distribution of over $100 billion in federal funds and even more in state funds ■ Spotting trends in the economic well-being of nation our privacy. ■ Forecasting future transportation needs for all segments of the population ndividual ■ Planning for public transportation services nSWers are ■ Planning for hospitals, nursing homes, clinics and the location of other health services dited and ■ Planning health and educational services for people with disabilities ammed before ■ Forecasting future housing needs for all segments of the population hey are released ' Establishing fair market rents and enforcing fair lending practices o the public. ■ Directing funds for services for people in poverty Directing to limited English language ■ services children and adults with proficiency er additional information ■ Designing public safety strategies lout Census 2000, visit ' Urban planning is Census Bureau's ■ Rural development lternet site at http:// ■ Land use planning ww.census.gov or call ■ Analyzing local trends 1e of our Regional IN Understanding labor supply ensue Centers across the ■ Estimating the numbers of people displaced by natural disasters luntry. ■ Assessing the potential for spread of communicable diseases ■ Developing assistance programs for low-income families ;lanta 404-331-0573 IN Analyzing military potential )ston 617-424-4977 Creating maps to speed emergency services to households in need of assistance iarlotte 704-344-6621 ■ Making business decisions vcago 312-353-9697 ■ Delivering goods and services to local markets allas 214-655-3060 ■ Understanding consumer needs rover 303-231-5029 ■ Designing facilities for people with disabilities, the elderly or children 3troit 248-967-9524 ■ Planning for congregations ansas City 816-801-2020 ■ Product planning )a Angeles 818-904-6522 ■ Locating factory sites and distribution centers 3wYork City 212-620-7702/3 ■ Investment planning and evaluation of financial risk ifladelphia 215-597-8313 ■ ■ Setting community goals Publication of economic and statistical reports about the United States and its people rattle 206-553-6882 ■ Standard for creating both public- and private -sector surveys ■ Scientific research ■ Comparing progress between different geographic areas ■ Developing "intelligent' maps for government and business ■ Genealogical research (after 2072) ■ Proof of age, relationship or residence (certificates provided by the Census Bureau) ■ School projects ■ Medical research ■ Developing adult education programs ■ Media planning and research, back up for news stories ■ Historical research ■ Evidence in litigation involving land use, voting rights and equal opportunity ■ Determining areas eligible for housing assistance and rehabilitation loans ■ Attracting new businesses to state and local areas U.S. Census Bureau, the Official StahsticsTM -U.S. Government Pnnbng Office 1996 — 650-29118001 Something big is coring; The questions asked represent the best balance between your community's needs and our commitment to reduce the time and effort it takes you to fill out the form. A census is only as good as the people who participate in it. D-3240 (6.98) U.S. Department of Commerce Economics and Statistics A&d.istratio BUREAU OF THE CENSUS in t'ua 111401Y of the Thi ted Ztetez. More than 285,000 census takers and support personnel will be needed to account for the anticipated 118 million housing units and 275 million people across the United States. But it isn't its size that makes Census 2000 important. It is all the things that we will learn about ourselves that will help America succeed in the next millennium. The census is as important to our nation as highways and telephone lines. Federal dollars supporting schools, employment services, housing assistance, highway construction, hospital services, programs for the elderly and more are distributed based on census figures. About a week before Census Day — April 1, 2000 — most households will receive a questionnaire by mail. Census takers will deliver forms to the remaining households.The Census 2000 questionnaire will be easy to read and simple to fill out.The Census 2000 questionnaire that most people will get will ask about only seven subjects: name, sex, age, relationship, Hispanic origin, race, and housing tenure (whether home is owned or rented.) Nationwide, five out of six housing units will receive this short form. Jt will be the shortest short form in 180 years! The longer form will ask about the same seven subjects plus 27 more, including education, ancestry, employment, disability and house heating fuel. One out of six housing units will receive a long form nationwide. In some rural areas, as many as every other housing unit may receive this long form —because a larger sample is needed to ensure that these towns and counties get the same detailed information as more densely populated areas. YAiis Is Your Future. Don't Leuve I" Census 2000 will help decision -makers understand which neighborhoods need new schools and which ones need greater services for the elderly. But they won't be able to tell what your community needs if you and your neighbors don't fill out your census forms and mail them back. Once the Census Bureau receives your questionnaire, our work has only begun. If the questionnaire is incomplete, a census employee must contact you to obtain the missing information. Then the answers on your questionnaire are combined. It is these combined numbers — not your individual answers — that are published and put to work for your community. An Equal Opportunity Employer U.S. Census Bureau, Bye Official SYaWCSc uInted m The federal government uses census numbers to allocate over $100 billion 2000 in federal funds annually for community programs and services including education programs, housing and community development, health-care services for the elderly, job training and many more. ■ State, local and tribal governments use census information for planning and allocating funds for new school construction, public buildings such as libraries, highway safety and public transportation systems, new roads and G�;f,yuni � e,akx bridges, location of police and fire departments and many other projects. BQ_. 1,�je_ ■ Community organizations use census information for developing social service programs, community action projects, senior lunch programs and child-care centers. 7i&d� d ■ Businesses use the numbers to decide where to locate factories, shopping centers, movie theaters, banks and offices — leading to the creation of jobs in your area. additional information , The U.S Congress uses the census totals to determine how many seats your it Census2O00, state will have in the U.S. House of Representatives. Likewise, states use the G the Census Bureau's numbers to allocate seats in their legislatures. met site at V/www.oensus.gov all one of our Tim lf, I'MWO ftly Py..�mgv,, Tonal Census Centers Issthe country* By law, the Census Bureau cannot share your answers with others, including welfare agencies, the Immigration and Naturalization Service, the Internal ita 404-331-0873 Revenue Service, courts, police and the military. Anyone who breaks this law can an 817 424�977 receive up to five years in prison and $5,000 in fines. The law works — millions of lotto 704-344-6624 questionnaires were processed during the 199Os without any breach 4o 312-383-9759 of trust. 69 214-688-3060 ,er 303-231-8029 oit 248-967-9624 ias City 816-801.2020 ■ To help you fill out your census questionnaire, Questionnaire Assistance ingeles 818-904-6822 Centers will open in your community. York City 212-620-7702/3 . To answer your questions, a toll -free telephone number will be provided. 6delphia 216-697-8312 . To make sure you're included, we'll make additional forms available to you. ge 206-683-8882 U.S. Census Bureau, the Official Statistics'"' 0 U.S. Census Bureau The American Community Survey -- New Road Map to America's Future (Revised 3/22/99) (Editor's note: This replaces an earlier version with the same title.) [magine how hard it would be to plan a long trip using a map that was five, eight or even nine years out 01 late. So many things may have changed that the old map might almost be useless. For government agencies, the census of population and housing that takes place every 10 years is the road map that helps them make multiple decisions, such as where to put new roads and schools. Thousands of large and small community -based organizations also use census information to gauge the need for human services and match the unemployed with jobs. To help keep the community's understanding of local needs and resources up to date, the Census Bureau i designing the American Community Survey (ACS), which eventually will replace the decennial census "long form." During the census, 5 out of 6 of the nation's housing units receive a copy of the short form, which asks basic information, such as the name, age, sex and race of the persons in the household. About 1 in 6 addresses receives the census long form, which asks a total of 52 questions (including the seven short -for questions) about the residents' demographic characteristics, the housing they live in, how they go to and from work, the languages they speak at home and other information that helps define the patterns of community life in our country. The information gathered from the long form is important in painting a statistical picture of the trends th; affect our nation. Information about income, housing and poverty rates is a tool that enables federal, state and local government agencies to put tax dollars to the best use. Statistics showing where people work and how th, get there help cities and tcans develop better transportation plans to save travel time and conserve natur resources. "Our county is growing rapidly and we depend on census data very heavily to get a feel for our shifting demographics," said Anne Cahill of the Fairfax County (Va.) Office of Management. "We particularly want to understand how many people speak a language other than English. It was 10.7 percent in 1980, 1 percent in 1990 and we're estimating 30 percent for 1998. "In the future we'd like to get the foreign language data more frequently," Cahill said. "Not only does thi trend affect schools, but we also want to make sure that we have enough police officers and firefighters who speak foreign languages so they can communicate with recent immigrants in an emergency." Introducing the American Community Survey rTi the problem with information from the census long form is that it is only collected every 10 years and it apidly goes out of date between censuses. Try and estimate how many people use home computers today - a question that could be added to the ACS questionnaire — by looking at figures from 1990. Not even tl nost far-seeing crystal ball gazer could have guessed. ro have reliable annual data is why the Census Bureau is introducing the ACS. For now, it will contain mly those questions Congress has already approved for the census long form. Every year, the ACS will )roduce accurate demographic and socio-economic information for every state in the nation, as well as ;very city, county, town or population group of 65,000 people or more. the ACS is being implemented in four phases. The demonstration phase began in 1996 in four •epresentative sites. In 1997, the survey expanded to eight sites to evaluate costs, procedures and new wa: :o use the information. In 1998, the ACS was extended to a ninth site consisting of two counties in South �arolina that also were part of the Census Bureau's dress rehearsal for Census 2000 to investigate the affects on both the ACS and the census of having the two activities going on in the same place at the sam ime. For the 1999-2002 comparison site phase, the number of sites in the sample was increased to 31. The ,omparison with Census 2000 will collect several kinds of information necessary to understand the 9ifferences between ACS and the 2000 long form. It will compare the ACS estimates and the Census 20C long -form estimates. The ACS is slated for full implementation nationwide in 2003 and beyond. If approved by Congress, the monthly survey will replace the census long form in 2010. The ACS will benefit the 2010 census in five ways: allows more effective targeting of neighborhoods requiring assistance (for example, neighborhoods in which a high proportion of the population speaks a language other than English); simplifies the 2010 census data collection and processing by replacing the long form; improves coverage through a continuously updated address list, including regular interaction with local officials; spreads the decennial census budget bulge more evenly over the decade; and establishes a cadre of professional, experienced field representatives in hard -to -enumerate areas. The ACS is an important new way to help community planners, government agencies and the private sector understand the changing demand for services. For a free interactive CD-ROM with data from the demonstration sites or for more information about ACS, visit the Census Bureau's World -Wide Web site <http://www.census.gov/acs/www> or call 1-888-456-7215 (e-mail: <acs@census.gov>). -X- 74 ATTACHMENT E The questions asked represent the best balance between your community's needs and our commitment to reduce the time and effort it takes you to fill out the form. The census is as important to our nation as highways and telephone lines. Every question is required by law to manage or C;Q'i �t t�,�; evaluate federal programs or is needed to meet federal case law requirements. Federal and state funds supporting schools, ' lrr" i WI_I jl -, employment services, housing assistance, road construction, u *,q g -� � 44 �_ hospital services, programs for the elderly and more are distributed Sr -based on census figures. What's New for Census E0004 Most housing units in the.country (about 83 percent) will receive the ,-_ - short -form questionnaire in Census 2000. The Census 2000 short form will be the shortest form in 180 years. Five subjects that were on the 1990 census short form have moved to the Census 2000 long form: marital status, units in structure, number of rooms, value of home and monthly rent. The long form can reliably collect this information. Five subjects that appeared on the 1990 census long form were dropped: children ever born, year last worked, source of water, sewage disposal and condominium status. These subjects were not explicitly mandated or required by federal law. Only one new subject was added to the Census 2000 long form: grandparents as caregivers. This information was needed for the Personal Responsibility and Work Opportunity Act of 1996 (welfare reform). Do We Weed the bong E'ttrm? The long form provides socio-economic detail needed for a Wide range of government programs and federal requirements. Natioi w , it goes out to one in six housing units. But to assure the same level of accuracy everywhere, a larger share of housing units- in small towns and rwal counties receive this form. Community leaders use the long form for planning a wide range of activities, including neighborhood revitalization, economic development and improved facilities and services. To build highways, roads, bridges and tunnelsin areas that need them, planners need information about where people live and work _ and the times they leave for work. D-3239 (6-98) EmnornesandStorcommeree U.S. De a and Staof Ca nmenlsiratlon An Equal Opportunity Employer BUREAU OF THE CENSUS U.S.-Census Bureau, the ONO/a/ Statistics' To disaster relief to the affected areas, a ergency management agencies udWnsus numbers to estimate the number *3ple displaced by earthquakes, hurricanes, floods and other natural disasters. 111 In cities and towns across the country, community leaders use census numbers to decide where to locate police and fire stations and other public services. The census helps focal government and community organ¢ations l" facilities such as day-care centers, senior citizen community centers, health-care clinics and even playgrounds. What Is Asked on the Short Form? aht complete the )rm and snail it ack. Ir additionalinformation lout Census 2000, visit ,e Census Bureau's iternet site at *://www.oensus.gov 'call one of our ;gional Census Centers meosethecountri Tanta 404-331-057S ston 617-424-4977 larlotte 704-344-6624 deago 312-353-9769 dlas 214-666-80e0 :aver 303431-6029 itroit 248-967-9624 maas City 816-801-2020 is Angeles 8I6-904-6 nv York City 212-620-7702/3 dledelphia 216-697-83I2 attle 208-B629862 The short form asks about six population subjects and one housing subject and takes 10 minutes to complete, on average. Populati Name Sex Age Relationship Hispanic origin Race What Is Asked on the Long Form? Housing Tenure (whether the home is owned or rented) The long form asks about the same subjects as the short form plus 27 more, for a total of 34 subjects. The average household can complete this form in approximately 38 minutes. Marital status Ptace of birth, citizenship and year of entry School enrollment and educational attainment Ancestry Residence five years ago (migration) Language spoken at home - Veteran status Disability Grandparents as caregivers Labor force status (current) Place of work and journey to work Work status last year Industry, occupation and class of worker Income (previous year) The Law Protects Your Anamrs. Housing Units in structure Number of rooms Number of bedrooms Plumbing and kitchen facilities Year structure built Year moved into unit House heating fuel Telephone Vehicles available Farm residence Value of home Monthly rent (including congregate housing) Shelter costs (selected monthly owner costs) By law, the Census Bureau cannot share your answers with others, including welfare agencies, the Immrgration and IVaturafization Service, the Internal Revenue Service, courts, police and the military. Anyone who breaks this law can receive up to five years in prison and MOM in ffnes. T'Rel law works — millions of questionnaires were processed during the 1990s without any breach of trust. U.S. Census Bureau, the MOW St9118Uc91 ATTACHMENT F 2000 Census attempts to count persons living in the United ites on April 1 st in the year ling in zero (1980, 1990, etc.). The Census is taken every ten years to determine the number of congressional seats to which each state is entitled. There are 435 seats. In 1990, California gained 7 (from 45 to 52) seats. Ul persons living in the United States on April 1, 2000 should be counted Census counts are used to allocate money for schools, Meals on Wheels, Headstart, job training and many other programs. WHEN? The next Census is April 1, 2000 Questionnaires will be mailed to households in r larch 2000. A household member will be asked to mail it back on or before April 1st. ANYTHING ELSE I SHOULD KNOW? Temporary employment available at Local Census Offices beginning 'ebruary 2000. You must be a US citizen or legal resident, 18 years of age, and speak, read and write English. CALL: (888) 325-7733 `J Censo del alto 2000 procure rtar toda persona viviendo en los .ados Unidos el primero de abril los afios que terminan con cero ,809 1990, 2000). 'oda persona viviendo a Los Estados Unidos l primero de abril de 2000 se debe conter. El Censo se hace cada diez aiios pars determinar cuantos escaiios tiene derecho cada estado. Hay 43 escaflos (puestos en el Congreso). En 199, California ganb 7 puestos (de 45 a 52 Las cifras del Censo se usan para distribuir fondc para las escuelas, Comidas sobre Ruedas, Headstm entrenamiento laboml y muchos programas, mdu IE1111:1:{ El proximo Censo se realiza el primero de abril, 2000 Los cuestionarios se mandarin a domicilios en r.arzo de 2000. Se pile que un miembro del hogar to mande el primero de abril o antes. .LC301w4al - OTRA COSA QUE DEBQ SABERS Empleo temporal a partir de febrero 2000. Usted debe ser ciudadano/residette legal, 18 ados de edad y hablar, leer y escribir el inglds. LLAME A: (888) 325-7733 ATTACHMENT G The Census Bureau's dedication to confidentiality plays an important role in everything it does — including hiring, training, planning procedures and reporting. D-3238 (7-98) U.S. Department of Commerce Economics and Statistics Administration BUREAU OFTHE CENSUS .. t Gues All OutoProtect Your Mrvacy The Law Protects Your Answers. By law, the Census Bureau cannot share your answers with the IRS, FBI, Welfare, Immigration — or any other government agency. No court of law, not even the President of the United States, can find out your answers. And the same law that keeps your answers out of the hands of these agencies, prevents the Census Bureau from selling or giving away your address to people who want to send you mail. Highly Motivated Employees Protect Your Answers. Census workers are sworn to secrecy. They know that if they give out any information they see on a form, they can face a $5,000 fine and a five-year prison term. Census workers must pass security and employment reference checks. They cannot currently work as tax collectors, assessors or law enforcement officials. Protecting the privacy of people who reply to the census is an important part of every census taker's training. Technology Protects Your Answers. The Census Bureau protects your information with numerous security measures, including electronic barriers, scrambling devices and dedicated lines. Your answers are combined with others to produce the statistical summaries that are published. No one can connect your answers with your name or address. Answering the Census Is Important, Easy and Safe. Taking part in the census is in everyone's best interest. People who answer the census help their communities obtain federal funding and valuable information for planning hospitals, roads and more. Census information helps decision -makers understand which neighborhoods need new schools and which ones need greater services for the elderly. The only way to make sure people like yourself are represented in the census is to fill out the form and encourage others to do so. An Equal Opportunity Employer U.S. Census Bureau, the Official StatisticsTM United States Census 2000 he Census areau's policy on WidentiaHty ites bath 180 .ars. The policy as reinforced by Iw in 1870 and ie law has grown Wronger over the ecades. r additional information out Census 2000, visit e Census Bureau's ternet site at tp://www.census.gov call one of our gional Census Centers ross the country: anta 404-331-0573 ston 617-424-4977 arlotte 704-344-6624 icago 312-353-9769 Has 214-656-3060 nver 303-231-6029 trait 248-967-9524 nsas City 816-801-2020 s Angeles 818-904-6522 wYork City212-620-7702 or 212-620.7703 iladelphia 215-597-8312 attle 206-553-5882 The Census Bureau Has hD unbroken Record of Protecting the Public's Privacy. 1950: During White House renovations, the Secret Service asks the Census Bureau to provide information about the people in a neighborhood where they hope to move President Truman. Census coordinator, Ed Goldfield, denies their request. 1960: The Census Bureau modernizes its procedures to prevent anyone from accessing confidential information in the new computer age. 1961: Congress strengthens the law so that even copies of census questionnaires kept in your possession cannot be used as evidence against you in a court of law. 1980: Armed with a search warrant authorizing them to seize census documents, four FBI agents enter the Census Bureau's Colorado Springs office. No confidential information is ever released because a census worker holds off the agents until her superiors resolve the issue with the FBI. 1980: When local officials try to obtain confidential census information, the Supreme Court upholds the law and denies access to these records. 1990: Millions of questionnaires from movie stars, politicians, millionnaires, welfare recipients, and your friends and neighbors are processed without any breach of trust. 2000: Backed by a strong privacy law (Title 13 of the U.S. Code), the Census Bureau will bring together all of its resources to make sure its record of excellence remains unbroken. U.S. Census Bureau, the Official Statistics'"' c i tYlWW +A. What the Census Bureau Isn't Telling Anyone �s soon as you receive your Census 2000 questionnaire in the mail, a horrible thought might immediately foss your mind. Is the whole world going to be able to see my answers?" (ou can put that fear to rest right now. Federal law (Title 13, United States Code) mandates that no one )utside the Census Bureau can ever be given any information that would enable them to connect your mswers with your name and address. I also says that before anyone inside the Census Bureau sees your completed questionnaire, they must fir )e sworn to secrecy. And if they were to violate this oath? They would have the long arm of the law to :ontend with: a sizable fine (up to $5,000) and prison term (up to five years). A recent amendment to Title 13 permits local and tribal government officials to review and provide updates to the Census Bureau's address list to ensure its accuracy for the purpose of conducting the censu (They, of course, still aren't allowed to see individual census records.) These officials are subject to the same confidentiality requirements as Census Bureau employees and face the same penalties for any violation. You want to know how strict the Census Bureau is about adhering to this law? Not even the president of the United States is permitted to look at individual census records! Not that presidents, over the years, haven't tried. Before major renovations that would temporarily close down the White House got under way roughly a half century ago, Secret Service agents visited the Censi Bureau. Their mission was to try to find information about neighbors around the house where they were planning to move President Harry S. Truman until work was completed on the White House. The agents explained to Ed Goldfield, program coordinator for the 1950 rc:nsus, that obtaining this information was a matter of national security. But Goldfield denied the;- request, explaining that releasii information on individuals obtained from the census was against the law. Today, protecting the privacy census respondents remains a critical part of every Census Bureau employee's training. Of course, if the president isn't allowed to see your answers, neither is anyone else outside the Census Bureau. This means courts of law, credit companies, solicitors, the police and military, the Internal Revenue Service, the Federal Bureau of Investigation, immigration and welfare agencies -- nobody! But what about the Freedom of Information Act? Well, it might give individuals access to lots of informatic but not to individual census answers. The Census Bureau's dedication to confidentiality plays an important role in everything it does. Before they begin working for the Census Bureau, all employees must pass a security and employment referern heck, swear they are not employed as tax collectors or assessors or law enforcement officials and stablish they have no felony convictions as adults. On top of all this, the agency employs a host of afeguards, such as electronic barriers and secure telephone lines, to block outside access to any onfidential information in Census Bureau computers. after you return your form, it will be sent to one of the Census Bureau's four processing centers, where +orkers will scan it directly into computers that can read responses. Within 10 to 15 days, it will be hredded. Your answers will be combined with those of other people to produce statistical summaries. be Census Bureau's policy on confidentiality dates back 150 years. Since it was established, the agency as processed hundreds of millions of questionnaires -- from those filled out by movie stars to those ompleted by your neighbors — without any breach of trust. 'here are three certainties in life -- death, taxes and the continuation of the Census Bureau's proud radition of keeping information it collects about individuals strictly private. 7/1 usinessesy bot ire ;$aid, small. need accurate inifo , atoll ff -, sound financial anaiysi. ana Stz�t�&3C D-3245 (8-98) U.S. Department of commerce Economica and Statiatica Administration BUREAU OFTNE CENSUS �:z� gtic_>�aDe�GycS�xs Jt� �'7 ATTACHMENT H As the 2fst Century begins, Census 2000 will be the source for accurate, detailed data on population growth and decline, household income and family composition, changes in racial and ethnic disInbu tions and labor force strength. It's a Fact: Business Needs Census 2000. • To provide a basis for analyzing business risks. • To identify areas where your services and products are needed. • To make sure your direct mail and advertising campaigns reach the right communities with the right messages. • To evaluate potential markets using data on income, occupation and education. • To analyze labor markets, using data on age, occupation, education and transportation. • To locate new offices,.branches, outlets, shopping malls, manufacturing centers and distribution points. It's Also a Fact: Census 2000 Needs Business. To achieve the most accurate and complete census possible,Census 2000 must enlist strong partners. Your standing in the community, as well as your access to clients and workers, makes you the ideal partner for this important venture. Help Promote Census 2000. • Endorse Census 2000 by making a public statement supporting the census. • Identify an individual in your company to work closely with the Census Bureau. • Place census messages on your products, bags, sales bulletins and other communications. • Place census messages in your company newsletter and in payroll envelopes. Encourage employees to take part in the census and remind them when its time to fill out their forms or open their doors to census workers. • Post recruitment and promotional materials in your place of business. • Use reproducible inserts and drop -in articles that the Census Bureau can supply. For more information, please call your Regional Census Center listed on the back of this form. • Sponsor community events to promote participation in the census. • Put Census 2000 on the agenda at annual meetings, conventions and professional conferences. • Contact your city's or county's Complete Count Committee and get involved in local activities to promote the census. If your area has not yet formed a Complete Count Committe, urge your highest elected official to do so! An Equal Opportunity Employer U.S. Census Bureau, the Ofriciat SlaNsfi&m �United States He Recruit the Best Possible work#temporary roe. Consider encouraging employees to takepart-tim jobs with the census. 2000 To remain fully staffed, Census 2000 must constantly recruit. We're looking for people who want to schedule census jobs around their current employment, as well as retirees and people who are not currently employed. Interested job applicants should call 1-888-325-7733. Advertise our jobs in your newsletters or on your bulletin boards. Help us find space where we can test applicants. o find out more bout becoming Census 2000 artner, call your ,egional Census enter listed elow. Ir additional information lout Census 2000, visit .e Census Bureau's ternet site at tp://www.cenous.gov call one of our Regional msus Centers across .e country: lanta 404-331-0573 ston 617-424-4977 ,arlotte 704-344-6824 deago 312-353-9769 ,Ilan 214-656-3060 nver 303-231-5029 troit 248-967-9624 moss City 816-801-2020 a Angeles 818-904-6522 w York City 212-620-7702 or 212-620-7703 iiadelplda 216-697-8312 attle 206-553-5882 Spread the Nord That Answering the Census Is Important, Easy and Safe. Every 10 years, the Constitution directs the Census Bureau to conduct a complete accounting of every resident in the United States. Participating in the census is in everyone's best interest. People who answer the census help their communities obtain state and federal funding, as well as provide valuable information for planning schools, hospitals and roads. Census information helps decision -makers understand which neighborhoods need new schools and which ones need greater services for the elderly. The best way to make sure people like you are represented in the census is to simply fill out the form and encourage others to do so. Each individual's answers are combined with others to produce the statistical summaries that are published. No one outside the Census Bureau will be able to connect the answers with an individual's name or address. All information on individuals is held strictly confidential. By law, the Census Bureau cannot share the individual answers it receives with others, including welfare agencies, the Immigration and Naturalization Service, the Internal Revenue Service, courts, police and the military. Anyone who breaks this law can receive up to five years in prison and $5,000 in fines. The law works — millions of questionnaires were processed during the 1990s without any breach of trust. U.S. Census Bureau, the Offlda/ Statistics'^' eensls Partnerships Partners can help dispel myths about the census and explain that the answers given are confidential. They can issue public statements of endorsement, hold press conferences, write newsletters, articles, brochures, and handouts. D-3210 (9-97) U.S. DepaMient of commerce Fc nomaa and Statistim AemtnisMion BUREAvoFTHE CENSUS We CanD? 't ` ATTACHMENT I Without You Partnership Is Our Number 1 Priority For Census 200C Priority One for Census 2000 is to build partnerships at every stage of the process. The Census Bureau cannot conduct the census alone. It needs to mobilize strong partners to help in accomplishing the goal of a complete census. State and local governments, tribal governments, non -governmental organizations, businesses and the media can all help to spread the word about the census and to encourage the active participation of everyone. -a:tnarships With SYal-. Local And :'ribai Gove.nmr-=: These governments know their local conditions and circumstances better than the Census Bureau ever will. They can help: ■ identify a Census 2000 coordinator to develop a partnership action plan to promote and encourage participation in Census 2000 ■ correct our maps and address lists ■ recruit workers, including enumerators and volunteers ■ place questionnaires where people will find them ■ organize census promotional events ■ provide space for testing and training census employees. Partnerships With National and Community Organizations These groups know their constituents better than either the Census Bureau or any other governmental office. The groups can alert the Bureau to the best ways to communicate with their constituents to ensure that they are counted. They can: ■ sponsor community events to promote the census a tailor appropriate messages to organizational members and community residents ■ recruit workers, including enumerators and volunteers ■ provide space and volunteers for questionnaire assistance centers. Partnerships With Businesses In order to be "world class" in every stage of Census 2000, the Census Bureau must find private sector partners who can: ■ place census messages on their products ■ display and distribute census materials in places of business ■ sponsor community events to promote the census. Partnerships With The Media Print, audio and electronic media can: ■ do stories on the importance of Census 2000 ■ donate advertising space or time ■ provide live coverage of census events ■ enlist local media personalities to take part in census promotional activities. ■ to make sure you're included, we'll make additional forms available to you. An Equal Opportun Employer U.S. Census8ureau, Me 69kr. SYaBswm • United States {�%0C Pa-,neds ;G': Census 2000 So many governments and organizations worked hard to promote the 1990 census in creative ways. A few examples — American Association of Retired Persons - Endorsed the census through a targeted radio program and articles in its Modem Maturity magazine and news bulletins. Mexican American Legal Defense Education Foundation -Appointed a coordinator to work with Hispanic community -based organizations; secured private sector * ti sponsors to fund and develop materials and events; and conducted news conferences •., and workshops stressing the importance to Hispanics of a complete count. Organization of Chinese Americans and Chinese Consolidated Benevolent Corporation - Developed messages and newsletter articles aimed at encouraging chapters to promote the census locally; distributed promotional materials; and created tailored outreach and recruitment materials for Chinese cultural events. The National Association for the Advancement of Colored People and Southland Corporation (Organization/business partnership) - Southland sponsored the development of promotional materials and provided space in 7-11 stores for NAACP volunteers who provided questionnaire assistance and distributed materials; volunteers assisted census staff in the "Were You Counted?" and "It's Not Too Late" campaigns. Naftrat Congress of American indfans -Included presentations at conferences and executive board meetings; endorsed the census; and asked members to recruit census takers. The National League of Cities- Featured fhe censu¢ in workshops and exhibits at conventions; published a newsletter on the census; developed Public Service Announcements for local govemmertW use; produced a video on how local governments could promote the census. Giant Food, hie. - Placed educational articles irrne"er to customers, employees/ families, and community -at -large. Cashiers wore census pins; posters were placed to stores, ads were printed on milk cartons and placed in advertising on Census Day. Published a front-page article on census in its newsletter to 26,000 employees. Cities- Manycitiesmade importantcontnbutionsto the 1990 Census partnership effort. The City of Los Angeles brought together 300 community leaders to form a Complete Count Committee; createdtherirowncensus slogan and logo; inserted census messages in city mailings; developed promotional materials in various languages arrddisbar irated them ttnougtrserviee prqgrams; included the census message on the city's Rose Bowl parade float; created a speaker's bureau for city employees sponsoredacensus art -contest for people without housing and a video to show at shelters; and the mayor and city council members issued endorsements. The City of Detroit created a mukicukurat campaign to recruit census takers; r more information hosted census block parties and parades in hard -to -count neighborhoods; and put 011. Census 2000, ON together a media campaign including a video, billboards, transit cards, brochures, e emus Bureau's Ce s and print ads. The City of Milwaukee produced bumper stickers, buttons, ballons; Internet ,nonfeatured prepared press releases; secured private sector sponsors for a kickoff event that a at http://www, local entertainers; created a census mascot who. appeared at schools, malls, and elder care centers; a popular local group created -and performed original ague, gov/dmd/ census rap song; amf an all-star team served as census spokespersons. The City vw/ or Contact us of Orlando produced bumper stickers for city and county vehicles; placed messages (301) 457-2000. in utility bills; and enlisted professional basketball stars for promotional appearances. Local shopping malls gave discounts for ready -to -mail census questionnaires. U.S. Census Bureau, ft OJlaaW S7aaM904 �T_ C'G • b Or rHto :OMMUNITY SERVICES COMMISSION MEETING ,ATE: October 11, 1999 7EM TITLE: Teen Violence Prevention Program ECOMMENDATION: s deemed appropriate by the Community Services Commission. ACKGROUND: BUSTa" S IT::I' t the May 10, 1999 Community Services Commission meeting, the Commission discussed 1e formation of the valley wide violence prevention program (Attachment A). Commissioners edersen-Nadler, St. Johns and Rebich were appointed to a sub -committee to begin collecting formation for the program. LTERNATIVES: he alternatives available to the Commission include: Continue to support the Teen Violence Prevention Program concept, and implementation; or Do not continue to support the Teen Violence Prevention Program concept, and implementation; or de staff with alternate direction. `C 1 nity Services Director ttachment A: Mi utes from the May 10, 1999 Community Services Commission meetinc S:\Community Services\CSComm\CSCRPT.103.wpd A"1'TACHMENT A /1. BUSINESS ITEMS A. Youth Workshop Peter and Linda Biehl were present at the meeting and discussed a teen violence prevention program through the Center of Disease Control with Chairperson St. Johns. Mr. Biehl said Rodney Hammond has offered his help with the program. Mr. Biehl gave the Commission two booklets, Early Warning/Timely Response - A Guide to Safe Schools, and Safe Schools, Safe Students - A Guide to Violence Protection Strategies. Staff will make copies for the Commission and return the booklets to the Biehls. The Commission reviewed the survey that was taken during the Youth Workshop. The survey indicated the number one priority of those in attendance was a Recreation Center. The Commission discussed ways to develop a strategy to implement a valley wide violence protection program and suggested appointing a subcommittee of Commissioners, youth, and other individuals to meet before schools end with a plan. It was moved by Commissioner Pedersen-Nadler/Rebich to appoint Commissioner Pedersen -Nadler, Commissioner St. Johns, and Commissioner Rebich to the subcommittee. Unanimous. B. Community Picnic Staff informed the Commission that the people on the phone lists given to Commissioner Lopez and Commissioner Betancourt had not been called. The Commissioners were asked to arrive at 7:30 a.m. on Saturday, May 15tb and they were reminded to wear their Community Services Department tee shirts. Chairperson St. Johns will call Commissioner Betancourt and Commissioner Lopez and remind them. C. Work Plan The Commissioners reviewed the Work Plan and made minor changes. It was moved by Commissioner Rebich/Wolff to direct staff to make the changes to the Work Plan and then forward the Work Plan to the City Council for approval. Unanimous. /ll. CORRESPONDENCE AND WRITTEN MATERIALS A. Minutes from Joint Meeting with City Council Members on March 30, 1999 Commissioner Rebich would like to be given more notice for any future meetings, and suggested that since most of the Commissioners work during the day, that the City Council consider scheduling a Joint Meeting in the evening so that everyone can come. Commissioner Davis agreed. Commissioner Wolff would like to meet with the City Council more often. B. Year 2000 Project Status Report dated April 20, 1999 A public meeting will be held May 24, 1999 at 6:30 p.m. at the La Quinta Senior Center to inform the public about Y2K, and to discuss what the City has done to prepare. G:\MyData\CRISTAL\CSC\MIN5-IO.wpd 2 �ZC&t!t 4 OF COMMUNITY SERVICES COMMISSION MEETING DATE: October 11, 1999 ITEM TITLE: Commission Handbook BACKGROUND: "''EN MATERIAL In 1998 members of the Community Services Commission were given Commission Handbooks. This handbook is a living document and information is updated on occasion. Please brino your Commission Handbook to the meeting and we will change the necessary pages. The Commissioners with Handbooks are: Mike Davis Kathryn Pedersen -Nadler Joan Rebich Tori St. Johns Those Commissioners who were appointed after 1998 will be provided a Commission Handbook at a later date. rvitz, Services Director S:\Community Services\CSComm\CSCRPT.102.wpd