1999 11 08 CSCCOMMUNITY SERVICES COMMISSION AGENDA
La Quinta Civic Center Study Session Room
78-495 Calle Tampico - La Quinta, CA 92253
November 8, 1999
7:00 PM
I. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
II. PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to five minutes or less.
III. CONFIRMATION OF AGENDA
Corrections, deletions or reorganization of the agenda
IV. CONSENT CALENDAR
A. Approval of Minutes of October 11, 1999
B. Department Report for September & October 1999
V. PUBLIC HEARING
VI. BUSINESS ITEMS
A. Census 2000 Complete Count Committee
VII. CORRESPONDENCE AND WRITTEN MATERIALS
VIII. COMMISSIONER ITEMS
IX. ADJOURNMENT
NEXT MEETING INFORMATION
December 13, 1999 7:00 PM
La Quinta Civic Center Study Session Room
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COMMUNITY SERVICES COMMISSION MEETING
DATE: November 8, 1999
ITEM TITLE: Monthly Department Report for September & October 1999
RECOMMENDATION:
Receive and file.
BACKGROUND:
The Community Services Department completes a monthly Department Report
consisting of attendance figures for all programs, upcoming events and meetings
attended, as well as a revenue report for the month. The Department Report is
transmitted to the City Council on the second Council meeting of every month.
Dodie Horvitz
nity Services Director
Attachment: Monthly Department Reports
MEMO.DR
�s 4
'� OF TNt
Honorable Mayor and Members of the City Council
IOM: Marni Kunsman, Recreation Supervisor-11�k
A: Dodie Horvitz, Community Services Direct
4TE: November 16, 1999
JBJECT: Transmittal of Community Services Department Report for the Month of
October 1999
'COMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF
CEMBER 1999:
ac 2 Shopping Excursion to Orange County, "South Coast Plaza for the Holiday's"
;c 2 *Y2K Panel Discussion
:c 1 Start Your Own Internet Business, Evening Seminar, La Quinta Senior Center
:c 3 Annual Treelighting Ceremony at Mainstreet Marketplace
:c 4 Computer Seminar, "Intermediate/Advanced Microsoft Word," Boys & Girls Club
;c 6 *Getting Started Right Golf Clinic
;c 6 *Wills, Trusts, Probate and You, Seminar
;c 7 *Mature Driver's Course
:c 9 *Taping Into Your Retirement Plan Tax Free, Seminar
;c 11 Annual Breakfast with Santa, La Quinta Senior Center Multi -use Room
;c 13 *Free Putting Contest
ac 13 *Make Your Money Earn 12%, Seminar
;c 14 *Latest Treatment for Diabetes, Seminar
:c 16 *Holiday Luncheon
:c 17 Start Your Own Internet Business, Evening Seminar, La Quinta Senior Center
:c 21 Youth & Family Excursion, World Famous San Diego Zoo, San Diego
:c 28 Youth & Family Excursion, Disneyland, Anaheim
Senior Center Program, Class or Event
*wt�"Co,
Community Services Department
Attendance Report for the Month of October 1999
Summary Sheet
Program 1999 1998 Variance Meetings Per Month
1999 1998
Leisure Classes
238
219
19
22
18
Special Events
270
228
42
4
4
Adult Sports
459
1080
-621
14
10
Senior Center
3465
3190
275
131
106
Program Totals
4432
4717
-285
171
132
Information/Referrals
Senior Center
953
980
-27
15
15
Total
953
980
-27
15
15
Sports Complex Use
AYSO
1100
600
500
15
7
Jr. All American Football
150
150
0
9
6
Total
12501
750
500
24
13
Total Programs
66351
6447
188
210
160
Volunteer Hours
Senior Center
960
1,027
-67
Meals on Wheels
42
60
-18
Commnty Service Hours
14.5
0
14.5
Punt, Pass & Kick
16
12
4
Tiny Tot Halloween
18
18
0
Total Volunteer Hours
1050.5
1117
•66.5
Monthiv Revenue
Senior Center
$ 6.093.00
$ 4,526.36
$ 1,566.64
CommunityServices
$ 5,102.00
$ 5,119.00
$ (17.00)
Rentallncome
$ 495.00
$ 605.00
$ (110.00)
Total Revenue
$11,690.00
$10,250.3B
$ 1,439.64
Ravanua Yaartn Date
Senior Center
$21,770.00
$10,680.16
$11.089.84
Community Services
$23,064.001
$19,656.00
$ 3,408.00
Rental Income
$2,640.001
$2,035.00
$ 605.00
Total Revenue to Date
$47,474.001
$32,371.16
$15,102.84
0
Community Services Program Report for October 1999
1999 1999 1998 1998
1999 199
Participants
ITotal Participation
Participants
Total Participation
Variance
Meetings
Meetin
Classes
act Aerobics
15
60
17
51
9
4
m uters Mon.
10
40
6
24
16
4
m uters Tues.
10
40
9
36
4
4
uters Wed.
9
36
9
36
0
4
t Cooking
14
14
241
72
-58
1
g Excell
10
10
0
0
10
1
tionto Horses
1 41
12
0
0
12
3
g Ballroom
1 261
26
0
0
26
1
981
238
65
219
19
22
1
1999 1999 1998 1998
1999 199
Participants
Total Participation
Participants
Total Participation
Variance
Meetings
Meeting
Events
r Banquet
47
47
46
46
1
1
t, Pass & Kick
40
40
27
27
13
1
Halloween
63
63
55
55
8
1
Spectators
120
120
100
100
20
1
270
270
228
228
42
4
1999 1999 1998 1998
1999 199
Participants
ITotal Participation
Participants
Total Participation
Variance
Meetings
Meeting:
)orts
sketball M!T
139
139
0
0
139
8
ccerLeague
80
160
180
720
-540
2
-ed Volleyball
40
160
60
360
-200
4
259
459
240
1080
-601
14
1
- Senior Center Attendance -
1999
1998
we-al-svr7ur---Fot—ar----We-gi-st-er-eU---ToTaT----Vee—tin
artEci an
artici anon
arts an
art�a a ionVariance
1999
19
iior Activities
ge, ACBL
180
180
172
172
8
4
ge, Duplicate/Social
348
348
353
353
-5
13
3tive/Reminisce Writing Clubs
26
26
30
30
-4
7
Training Complimentary Class
71
7
0
01
7
1
ien Tones
ell
61
43
43
18
5
;ream Social
251
25
52
52
-27
3
th Fair Screenings
1709
1709
1631
1631
78
1
th Fair Lunch
93
93
0
0
93
1
thly Birthday Party
22
22
30
30
-8
1
thly Luncheon
102
102
76
76
26
1
is Time
46
46
37
37
9
8
ng Contest
11
11
0
0
11
1
inars
70
70
36
36
34
7
vision Viewing
30
30
35
35
-5
n/a
n/a
iior Activity Total
2730
2730
2495
2495
235
53
nior Leisure Courses
oom Dance
10
30
10
44
-14
3
imics
12
31
11
53
-22
3
uter
56
81
34
78
3
15
uter Tutor
7
7
0
01
7
4
Class
10
8
0
0
8
2
Training Class
5
15
0
0
15
3
cise
57
344
56
367
-23
17
thy Cooking Class
14
15
13
13
2
1
fish Lessons
9
29
0
0
29
4
iior Leisure Courses Total
180
560
124
555
5
52
iior Leisure Classes
and Crafts
25
25
38
38
-13
4
Is Lessons
52
52
82
82
-30
6
Jay T-Shirt Class
4
4
0
0
4
1
fing
20
20
20
20
0
4
:ing
30
30
0
0
30
3
;hi
23
23
0
0
23
4
Dance
21
21
0
0
21
4
iior Leisure Classes Total
175
175
140
140
35
26
TAL SENIOR PROGRAMS
3085
3465
2759
3190
275
131
1
iior Services
R.P."55 Alive"
44
44
40
40
4
2
assadors
96
96
101
101
-5
n/a
n/a
d Pressure Check
28
28
44
44
-16
4
) Food Distribution
484
484
497
497
-13
5
ing Consultation
2
2
2
2
0
1
Referral/Outreach/Desert Give Tree
275
275
279
279
4
n/a
n/a
I Consultation
12
12
7
7
5
1
care Consultation
2
2
2
2
0
n/a
n/a
e Meetings/Sign-up
10
10
8
8
2
2
I'AL SENIOR SERVICES
953
953
9801
980
-27
15
VIOR CENTER TOTAL 1
40381
44181
3739
41701
2481
1461
1
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Community Services Department
Attendance Report for the Month of September 1999
Summary Sheet
ogram 1999 1998 Variance Meetings Per Month
199Q 1QQR
sure Classes
284
89
1951
20
7
)ec,a Events
149
0
1491
4
0
;u,t Sports
318
180
1381
10
1
anior Center
1444
1159
2851
96
70
itz Bums Pool
689
363
3261
30
8
ogram Totals
2884
1791
10931
160
86
formation/Referrals
�ror Center
754
891
-137
15
14
)tal
754
891
-137
15
14
)orts Complex Use
SC
1100
600
500
15
7
Ali Amer.can Football
1501
150
0
9
6
rtal
1250
750
5001
24
13
rtal Programs
Aunteer Hours
Imor Center 7091
729
20
gals cn VVhee;s 421
47
-5
)tal Volunteer Hours i 7511
776
-25
avenue
?nior Center " j $ 7 214 00
$ 3,182 00
$ 4 032 00
)mmundy Services 1 $ 7 236 00
$10,186.00
($2.950)
�ntai income $ 550 00
$ 44000
$ 110.00
>tal Revenue $15,000.00
$ 13,808.00
$ 1,192.00
• 0.
Community Services Program Report for September 1999
1999 1999 1998 1998
Participants
ITatal Participation
Participants
Total Partici ation
Variance
Meetings
1998
Meetings
Isses
Aerobics
261
156
17
34
122
2
6
8
16
0
0
16
0
2
hers Mon
10
20
6
6
14
1
2
iters Tues
10
20
9
18
2
2
2
ers Wed
10
20
9
9
11
1
2
cking
14
28
22
22
6
1
2
Jord 1
6
6
0
0
6
0
1
to Horses
6
12
0
0
12
0
2
ninar
6
6
0
0
6
0
1
961
284
63
89
1951
7
20
1999 1999 1998 1998
1999 1998
Participants
ITotal Participation
Participants
Total Participation
Variance
IMeetings
Meetings
ents
t Dunes
42
42
0
0
42
0
1
Desert CC
37
37
0
0
37
0
1
Valley CC
28
28
0
0
28
0
1
Willow
42
42
0
0
42
0
1
' 149
149
0
0
149
0
4
1999 1999 1998 1998
1999 1998
Participants
Total Participation
Participants
Total Participation
Variance
Meetings
Meetings
s
Iball M/T
105
105
0
0
105
0
8
rLeague
198
198
180
180
18
1
1
Volleyball
15
15
0
0
15
0
1
318
318
180
180
138
1
10
Senior Center Attendance
nior Activities
1999
1999
1
g
istere
Total
—Re—gi—ste,
I Mal
I Meet—jr
artier ants
artict anon
arts ants
arts anonVariance
1999 1S
Ige ACB_
Ige pup, cate/Social
292
264
292
264
188
243
188
243
1 C41 51
2'
ative W•drng Club
11
11
33
33
-22'
tler "ones
28
28
0
0
281 -----
✓ear^ Soc a
26
26
27
27
ehly Birtricay Party
32
32
28
28
4
ithl jncheon
77
77
107
107
r,e Time
63
63
17
17
46
rig Contest
6
6
0
0
6
r nisce b^Jri2ng
121
12
0
0
',2
-
,rars
641
64
16
16
48
nior Activity Total
875
875
659
6591
216
44
lnior Leisure Courses
room Dance
10
32
11
22
1C'
am•cs
13
58
10
39
19
npute'
32
321
42
47
-15
^puler Tutor
1
1
0
0
1
R
7
7
0
0
7
rc se
48
348
30
316
32
'
my COOKI^g Class
15
15
15
'5
'
nior Leisure Courses Total
126
493
108
439
541
34
nior Leisure Classes
,and Crafts
34
34
48
48
-14
"
-tirg
13
13
13
13
"
itng
13
13
0
0
13
"
Ch
16
16
0
0
16
3
nior Leisure Classes Total
76
76
61
61
15
18,
iTAL SENIOR PROGRAMS
1077
1444
828
1159
285
96:
I i
nior Services
R F 55 Alive
32
32
48
48
-15
cassado,s
69
69
65
65
q
nla
^.a
m Oress,.re ChecK
40
40
44
44
-41
4
C Good Distribution
413
413
506
506
-93
ring Co^s,.-tat,on
4
4
2
2
2
'
era rC,.treach/,n'ormation
156
156
212
212
-56
n;a a
a Cons,. tat on
33
33
0
0
33
2i
licare Consultation
re Meetings/Sign-up
1
1
3
3
-2
ma '^ a—
6
6
11
11
-5
21
TAL SENIOR SERVICES
754
754
891
891
-137
15
NIOR CENTER TOTAL
1831
2198
1719
2050
148
111
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COMMUNITY SERVICES COMMISSION MEETING
DATE: November 8, 1999
ITEM TITLE: Census 2000 Complete Count Committee
RECOMMENDATION:
As deemed appropriate by the Community Services Commission.
BACKGROUND:
The Community Services Commission, at its October 11, 1999 meeting, determined
that they would like to participate in the Census 2000 Complete Count Committee.
Levels of participation were to be discussed at the November 8, 1999 meeting.
At the November 2, 1999 City Council meeting, the La Quinta City Council authorized
an expenditure of $5,000 toward a CVAG Census 2000 Coordinator (Attachment A).
It is unknown, at the time of this report, whether a Coordinator has been hired by
CVAG.
Once the Census 2000 Coordinator is hired, the Community Services Commission may
wish to coordinate activities with the Census 2000 Coordinator, to ensure complete
coverage of the community.
ALTERNATIVES:
The alternatives available to the Commission include:
1. Approve working with the Census 2000 Coordinator in offering activities as a
Complete Count Committee; or
2. Do not approve working with the Census 2000 Coordinator in offering activities
as a Complete Count Committee; or
SACommunity Services\CSComm\CSCRPT.104.wpd
3. Provide staff with alternate direction.
4�( �Ii V,
Dodie Horvitz, Corn unity Services Director
Attachments: \ AJ. Staff report from November 2, 1999 City Council Meeting
requesting funding for a CVAG Census 2000 Coordinator
S:\Community Services\CSComm\CSCRPT.104.wpd
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL/RDA MEETING DATE: November 2, 1999
CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION: _
Consideration of a Request from the
Coachella Valley Association of Governments PUBLIC HEARING:
(CVAG) for a Contribution of $5,000 Toward
a Census 2000 Coordinator —
RECOMMENDATION:
Approve a request from the Coachella Valley Association of Governments (CVAG)
for a contribution of $5,000 toward a Census 2000 Coordinator.
FISCAL IMPLICATIONS:
Approval of the request would require an appropriation of $5,000 from the General
Fund Reserve (Account #101-000-300-290) or the Special Projects Contingency
(Account #101-251-663-000) which has a balance of $20,040.
CHARTER CITY IMPLICATIONS:
li•[T:T11
BACKGROUND AND OVERVIEW:
On October 8, 1999, the Technical Advisory Committee (TAC) of the Coachella
Valley Association of Governments (CVAG) considered a proposal to hire a
complete count coordinator for the Census 2000, with the goal of ensuring a
"complete count" of residents in all CVAG jurisdictions. The proposal entailed
asking CVAG jurisdictions to contribute $5,000 each toward the cost of hiring the
Census 2000 Coordinator. The TAC discussed the proposal and forwarded a
recommendation of approval to the CVAG Executive Committee.
On October 25, 1999, the CVAG Executive Committee considered and approved
the proposal to hire the Census 2000 Coordinator. According to CVAG staff,
several CVAG jurisdictions have already approved the contribution --Of $5000,
including Cathedral City, Coachella, Indian Wells, Palm Springs, Rancho Mirage, and
Riverside County. SunLine Transit, not a CVAG jurisdiction, has also contributed
$5,000. The status is unknown for the cities of Blythe and Indio, while it appears
that the City of Desert Hot Springs and the tribal groups will not be contributing.
The Census 2000 Coordinator will be hired by CVAG on a contract basis, for six to
seven months, and will work closely with the Census Bureau, CVAG jurisdictions,
the County Executive Office and the complete count coordinator who has already
been hired by the Western Riverside Council of Governments (WRCOG). Some of
the duties outlined for this contract position include working with communities and
organizations on the following: coordinating Census -promoting activities; organizing
community outreach workshops; operating Census 2000 booths; encouraging
participation of ethnic communities; and working with the media (a full job
description is provided as Attachment 1).
Three members of the CVAG Technical Advisory Committee are serving as the
Selection Committee for the contract position. They have selected three finalists
who will be interviewed on November 1, 1999. The Census 2000 Coordinator will
be housed at CVAG, with the office and telephone expenses being donated as
CVAG's contribution to the effort.
Once the position is filled, City of La Quinta staff will determine how the Census
2000 Coordinator will interface with the efforts of City staff and the City's
Complete Count Committee.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve a request from the Coachella Valley Association of Governments for
a contribution of $5,000 toward a Census 2000 Coordinator from the
General Fund Reserve (Account #101-000-300-290); or
2. Approve a request from the Coachella Valley Association of Governments for
a contribution of $5,000 toward a Census 2000 Coordinator from the
Special Projects Contingency (Account #101-251-663-000); or
3. Do not approve the request from the Coachella Valley Association of
Governments for a contribution of $5,000 toward a Census 2000
Coordinator; or
4. Provide staff with alternative direction.
Respectfully submitted,
ar' Casillas, Ma ement Assi ant
•
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. Job Description for Census 2000 Coordinator
ATTACHMEI
JOB DESCRIPTION
CENSUS 2000 COORDINATOR
Basic function: To perform outreach to and liaison with communities and organizations in
eastern Riverside County to promote interest and participation in Census 2000 and ensure a
complete count of residents.
Duties:
• Coordinate Census -promoting activities with governments and community organizations
in eastern Riverside County.
• Organize and present community -outreach workshops, speeches and events as needed.
• Organize and operate Census 2000 information booths at the Riverside County Fair &
National Date Festival and other community events, such as the Tamale Festival,
VillageFest and the College of the Desert Street Fair, as appropriate.
• Place pro -Census information in as many venues as possible, including, but not limited to
bumper stickers on public agency vehicles, articles in church bulletins, employee and
other newsletters, business voicemail messages and public service announcements
• Promote use of Census Bureau's "Census in the Schools" curriculum package.
• Work with businesses and organizations that serve ethnic communities to encourage
participation in the Census and create and arrange for airing of promotional and public-
service messages by members of ethnic communities.
• Arrange for Census information and promotional items to be distributed at all places that
serve traditionally under -counted populations, such as homeless shelters and public -
assistance offices.
• Distribute press kits and pro -Census materials to newspapers, TV and radio stations and
other media outlets and arrange media coverage of complete -count efforts in eastern
Riverside County.
• Promote Census participation by public-service announcements, news articles, videos and
editorials. -
0 Perform any additional Census -promoting duties as directed.