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1999 12 13 CSC'OF TNtO COMMUNITY SERVICES COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico - La Quinta, CA 92253 December 13, 1999 7:00 PM CALL TO ORDER A. Pledge of Allegiance B. Roll Call PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to five minutes or less. Ill. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda IV. CONSENT CALENDAR (Items are considered routine in nature and will be approved by one motion.) A. Approval of Minutes of November 8, 1999 B. Monthly Department Report for November 1999 V. PUBLIC HEARING VI. BUSINESS ITEMS A. Civic Center Campus B. Census 2000 Committee Work Plan C. North Park Master Plan VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Parks & Recreation Master Plan Vill. COMMISSIONER ITEMS IX. ADJOURNMENT NEXT MEETING INFORMATION January 10, 2000 7:00 PM La Quinta Civic Center Study Session Room G:\MyData\CRISTAL\CSC\AGN12-13.wpd zTit,, 4 a�w 'OF THtO Honorable Mayor and Members of the City Council OM: Marinir" 1' 'i Kunsman, Recreation Superviso Dodie Horvitz, Community Services Directo ATE: December 21, 1999 iBJECT: Transmittal of Community Services Department Report for the Month of November 1999 'COMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF AUARY 2000: n 6 *Stroke Screening n 8 Golf, The Simple Truth, Golf Lessons, La Quinta Golf Ranch n 10 *Free Putting Contest n 13 *"Asset Protection, Seminar n 13 *Healthy Cooking Class n 18 *Congresswomen Mary Bono's Mobile Office n 18 Ballroom Dance Lessons, Session I, La Quinta High School n 18 French Conversation Lessons, Session I, La Quinta Senior Center in 19 *Free Hearing Consultation & Hearing Aid Check in 19 *Financial Seminar in 19 Low Impact Aerobics Classes, Session I, La Quinta High School in 19 Intermediate Computer Classes, Session I, La Quinta Boys & Girls Club in 19 Fun Art, Art Class, Session I, Fritz Burns Park Rec Room in 20 *Free Legal Consultation in 20 *Chili Cook -Off and Luncheon in 22 Mastering Microsoft Word, Computer Seminar, La Quinta Boys &Girls Club in 24 Beginning Computer Classes, Session I, La Quinta Boys in 24 *Mature Driver's Course in 25 Acupuncture, How it Works and Who It Helps, Health Class, La Quinta Senior Center an 26 *"Changes in Social Security" Seminar an 26 Start Your Own Internet Business, Evening Seminar, La Quinta Senior Center an 27 5,6,7,8 Let's Dance, Youth Dance Class, La Quinta High School an 27 Winter Adult Soccer League Managers Meeting, La Quinta Civic Center an 27 Winter Adult Co -Ed Volleyball League Begins, La Quinta Boys & Girls an 29 Mastering Microsoft Excel, Computer Seminar, La Quinta Boys & Girls Club Senior Center Program, Class or Event 4AQ rOrt�+� Community Services Department Attendance Report for the Month of November 1999 Summary Sheet Program 1999 1998 Variance Meetings Per Month 1999 1998 Leisure Classes 311 111 2001 25 13 Special Events 55 28 271 3 1 Adult Sports 419 900 -481 15 9 Senior Center 1810 1468 342 121 82 Program Totals 2595 2507 88 164 105 information/Referrals Senior Center 657 899 -242 12 10 Total 657 899 -242 12 10 Sports Complex Use AYSO 1100 600 500 16 9 Jr. All American Football 150 150 0 3 5 Total 1250 750 500 19 14 Total Programs 4502 4156 346 1951 129 Vnlun}PPr 14n1/rs Senior Center 7601 868 -108 Meals on Wheels 671 411 25 Total Volunteer Hours 1 8271 909 -82 Month! Revenue Senior Center $ 3,850.00 1 $ 3,494.50 1 $ 355.50 Community Services $ 3,810.00 $ 1,230.00 1 $ 2,580.00 Rental income $ 495.00 $ 1,540.00 1 $ 1,045.00 11 Total Revenue $ 8,155.00 $ 6,264.50 1 $ 1,890.50 Vanr 4n natp Senior Center 1 $25,620.001 $14,174.66 $11,554.66 Communit Services 1 $26,874.50 $20,886.00 $ 5,988.50 m Rentallncoe 1 $3,135.001 $3,575.00 $ 440.00 Total Revenue to Date 1 $55,629.501 $38,535.66 $17,103.16 u0Z: 0 Community Services Program Report for November 1999 194A 1999 1998 1999 ParticUTotalPartici isaa ""' Partici ants .___ Total Partici ation Variance Meetin s Meetin s ,lasses 11 33 3 3 3 ct Aerobics 24 164 i uters Mon. 27 9 4 uters Tues.y27 9 0 3 Uuters Wed. 0 5C 1 Word 0 10 1 C 1 Excel 0 0 3 1 t onto Horses 3 3 0 0 130 5 t Ballroom 26 130 0 0 24 3 l t Game 8 92 24 311 35 111 200 25 1: Uo3 ,wk Senior Center Attendance Ah -Wenixtereda meetings a ct an a tc ion artier ants a ct on anance or Activities ACBL 198 198 234 234 -36P 474 Duplicate/Social 421 421 420 420 1 131 11 ,e Writin /Reminise Writin Clubs 23 23 40 40 -17 71 3 iTones 72 72 53 53 19 5 4 :am Social 5 5 2 2 3 1 1 dos Tour/Comp Lunch 8 8 0 0 8 1 C . Birthday Party 21 21 38 38 -17 1 1 Luncheon 115 115 103 103 12 1 1 Time 26 26 18 18 8 3 3 Contest 9 91 0 0 9 1 6 61 0 0 6 n/a n/a Green 23 23 24 24 -1 1 3 ars 31 31 49 49 -18 n/a n/a :ion Viewin 120 120 25 25 95 12 4 x Activity Total 1078 1078 1006 1006 72 50 31 for Leisure Courses 14 38 10 28 10 4 tics 541 72 38 70 2 14 1 uter uter Tutor/Lab 20 20 7 7 13 8 raining Class 4 70 6 404 0 54 0 251 6 153 2 12 1 se 9 12 16 27 -15 2 sh Lessons or Leisure Courses Total 171 552 125 383 169 42 3 or Leisure Classes nd Crafts 24 24 16 16 4 62 62 36 36 a Lessons 17 17 19 19 n 18 18 0 0 Ig 28 28 0 0 flB5 hi 27 27 8 8 lance or Leisure Classes Total 176 176 79 79 -AL SENIOR PROGRAMS 1425 1806 1210 1468 338 121 I for Services 79 79 88 88 -9 n/a n/a tssadors 43 43 51 51 -8 5 I Pressure Check 322 322 397 397 -75 4 Food Distribution 11 11 2 1 ng Consultation 9 196 9 196 344 344 -148 n/a n/a nation/Referral/Outreach 0 2 a Meetin s/Si n-u 8 8 8 B -AL SENIOR SERVICES 657 657 899 899 -242 12 41OR CENTER TOTAL 2082 2463 2109 2367 96 133 N t4 lila�w 'OF THtO COMMUNITY SERVICES COMMISSION MEETING DATE: December 13, 1999 ITEM TITLE: Civic Center Campus RECOMMENDATION: As deemed appropriate by the Community Services Commission. BACKGROUND: At the August 3, 1999 City Council meeting, the Civic Center Campus Master Plan was approved by the City Council (Attachment A). The project will include a lake, an island, a children's fountain area, and children's garden (Attachment B). The Cultural Arts Commission considered the project to make recommendations to the City Council on the types of art work to be included in the art walk around the campus. The Community Services Commission is being asked to comment on the project, and provide recommendations on the project to the City Council regarding the park aspect. At the December 13, 1999 Community Services Commission meeting, a video will be shown on possible interactive water fountains/features available for consideration. Any recommendations that the Community Services Commission make will be forwarded to the City Council for consideration at the January 4, 2000 City Council meeting. SACommuniry Services\CSComm\CSCRPT.106.wpd E, ALTERNATIVES: The alternatives available to the Commission include: 1. Make one or more recommendations to the City Council regarding the Civic Cener Campus improvements; or 2. Do not make any recommendations to the City Council regarding the Civic Center Campus improvements; or 3. Provide staff with alternate direction. Do ie orvitz, Cprnmunity Services Director 1\ Attachments: "A. Minutes from the August 3, 1999 City Council Meeting B. Master Plan I of the La Quinta Civic Center Campus S:\Community Services\CSComm\CSCRPT.106.wpd 0 P'rACHNIENT A City Council Minutes A August 3, 1999 4. CONSIDERATION OF APPROVAL OF CIVIC CENTER CAMPUS MASTER PLAN AND AUTHORIZATION FOR STAFF TO PROCEED WITH THE PREPARATION OF PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE. Mr. Vogt, Public Works Director, presented two different design concepts for the Civic Center Campus Master Plan; one with an island in the lake and the other utilizing a peninsula -type effect. He advised that due to the increase in shore line and the Council's wish to have fish in the lake, the island concept is more expensive and would require steeper slopes to achieve the depth required for the fish. The cost estimate for the island concept is $830,000, whereas the cost estimate for the peninsula concept is $750,000. Council Member Adolph was concerned about the aesthetics, and asked about the requirements for fencing and railings. Mr. Vogt advised that fencing is not required, and that the handrails on the bridges would comply with ADA requirements. Council Member Adolph stated that he was pleased to see a children's fountain on the plan, as well as the shade structures. In response to Council Member Adolph, Mr. Freeland, Senior Engineer, advised that the intent is to have a drinking fountain and benches under the shade structures. Council Member Perkins liked the island concept, but wasn't sure that it's as practical as having a gazebo at the edge of the lake. He believed that the exercise stations along the pathway would draw people into the area. In response to Council Member Perkins, Mr. Freeland advised that the additional parking structures for the Senior Center parking area are under a separate contract. In regard to parking for the library, there will be a sidewalk along the east side of the Senior Center parking area, as well as perpendicular parking along the west boundary. Council Member Henderson advised that she liked the island concept (Phase 1, Master Plan 1), and felt it would be spectacular. Council Member Sniff suggested considering some type of attractive fencing around the lake for safety. He liked the use of palms and citrus and the idea of exercise stations, and felt perhaps the APP funds could be used to make them attractive as well as functional. He hoped the Council would support the island 0 • City Council Minutes 9 August 3, 1999 concept with a geyser, noting that the island would accommodate over 200 people and provide an opportunity for art work. Mayor Pena liked the peninsula concept (Master Plan 2), and felt that it makes more sense maintenance -wise. He liked the palms and citrus gateways and the children's fountain, as well as the effect of the desert gardens. Council Member Perkins felt from the standpoint of aesthetics that the island concept is the way to go, but wished to see the bridges with a slight arch. As for fencing, he noted that it's not required around other lakes in the valley. He liked the stage by the lake edge, and cautioned using stamped concrete by the library because it can cause people to twist their ankle and fall. Council Member Henderson felt fencing around the lake would ruin the aesthetics, and suggested contacting Palm Desert to see if they've had any safety problems with their lake and look at ways to be prepared for it. In response to Council Member Adolph, Mr. Vogt advised that the area planned for future expansion of City Hall will be grassed. Council Member Adolph liked the stage near the children's area, and felt it would get a lot of use. Council Member Sniff felt a geyser in the lake would be extremely attractive, particularly at night, and wished to see it considered, noting that it would help in aerating the water. Council concurred. MOTION - It was moved by Council Members Sniff/Henderson to approve the Civic Center Campus Master Plan (Phase 1, Master Plan 1). Motion carried unanimously. MINUTE ORDER NO. 99-113. Mr. Vogt advised that he would get a time frame for the project frn.n the consultant. He also confirmed with Council that the approval is for Master Plan 1 in its entirety. 5. CONSIDERATION OF ADVERTISING IN THE LA QUINTA POST FOR FISCAL YEAR 1999/2000. This item was deleted (see Confirmation of Agenda). 41 6 COMMUNITY SERVICES COMMISSION MEETING DATE: December 13, 1999 ITEM TITLE: Census 2000 Committee Work Plan RECOMMENDATION: Authorize one Community Services Commissioner to attend the Coachella Valley Complete Count Committee meeting on December 16, 1999. BACKGROUND: On November 2, 1999, the La Quinta City Council authorized $5,000 toward a CVAG Census 2000 Coordinator. On November 16, the City Council adopted a resolution authorizing a Complete Count Committee (CCC) to be formed in La Quinta (Attachment A). The Community Services Commission was chosen to act as the CCC, and the City Council expressed their confidence that the Community Services Commission would find creative ways to get the word out to the community on the importance of the Census (Attachment B). Staff has received a notice that the CVAG Census 2000 Coordinator will be hosting a meeting on Thursday, December 16, 1999 from 5:30-7:30 p.m. to kick off the Coachella Valley's Census 2000 activities (Attachment C). Since the Community Services Commission will be acting as the CCC, a representative of the Community Services Commission (CSC) at the CVAG meeting will be able to gather information and report back to the CSC/CCC. As informational items: Staff has received posters from the Census Coordinator and these posters have been distributed throughout City Hall and the Senior Center; and the Winter/Spring Community Services Department brochure contains information on the importance of the Census, as well as the January Chamber Newsletter. S:\Community Services\CSComm\CSCRPT.105.wpd ALTERNATIVES: The alternatives available to the Commission include: 1. Authorize one Community Services Commissioner to attend the Coachella Valley Complete Count Committee meeting on December 16, 1999; or 2. Provide staffl,with alternate direction. � I I , Dodie Horvitz, Community Services Director Attachments: A. Complete Count Resolution B. Minutes from the November 16, 1999 City Council meeting C. CVAG Meeting Announcement SACommunity Services\CSComm\CSCRPT.105.wpd • tTACHMENT A . 4 � 49"v AGENDA CATEGORY: BUSINESS SESSION: 4— COUNCIL/RDA MEETING DATE: November 16, 1999 • CONSENT CALENDAR: 1LM L1 Lr;: STUDY SESSION: Consideration of Adoption of a Resolution Authorizing the Formation of a Complete PUBLIC HEARING: Count Committee for the Census 2000 RECOMMENDATION: Adopt a Resolution of the City Council authorizing the formation of a Complete Count Committee for the Census 2000 for the City of La Quinta, and authorize up to $3,000 from the Special Projects Contingency Account for promotional items. FISCAL IMPLICATIONS: The formation of a Complete Count Committee (CCC) has no fiscal implications to the City of La Quinta. However, promotional items could assist in advertising the Census 2000 to the public. Promotional items could be funded from the Special Projects Contingency Account #101-251-663-000, which has® a balance of $14,869 as of this report. l�trec 1��Gulw1' I/►1 CHARTER CITY IMPLICATIONS: v None. BACKGROUND AND OVERVIEW: The United States Census Bureau is requesting local governments and community organizations to become involved in the Census 2000 by forming Complete Count Committees, as explained in detail in Attachment 1. The purpose of a CCC is to increase awareness and participation in the census. The benefit to local governments who form a CCC is the assurance that their residents will be adequately counted. Census reports are used to determine service needs, educational resource delivery, and economic development research and investment, as listed in Attachment 2. A CCC is an organization formed to reach out to the community, using local community leaders to inform neighbors how important it is to complete and return the Census information, as outlined in Attachment 3. In order to form a CCC, a Resolution adopted by the City Council declaring the City of La Quinta will be participating in the Census 2000 by forming a Complete Count Committee should be forwarded to the Partnership Unit of the U.S. Census Bureau, as requested in Attachment 4. Once the Resolution is adopted, the Community Services Commission can be designated as the CCC. The CCC would develop and present a working plan to the City Council as to how the residents of La Quinta will be informed of the Census. The effective dates of operation for the CCC can be established at the City Council meeting when the CCC resolution is adopted. The Coachella Valley Association of Governments has hired a Census 2000 Coordinator to promote the importance of the Census throughout the Coachella Valley. The CCC would work with the t-uordinator in presenting information to La Quinta residents. Possible events where the CCC could disseminate information to the residents of La Quinta may include: Mainstreet Marketplace events, Community Picnic, Community Services Department Special Events (such as the Easter Egg Hunt, Excursions, Spring Break Camp, Bicycle Rodeo, Adult Sports Events), Chamber of Commerce Neswletter, Mixers and functions, and using the Community Services Department Winter/Spring Brochure to announce the Census program. One specific area of concentration would be the Community Picnic/City Birthday Party which is scheduled for Saturday, April 29, 2000. The CCC may use this event to remind residents to complete and return their Census forms. The booths that attract the most attention at the Community Picnic are the ones that have promotional items to hand out. The CCC could hand out items such as pens with the City logo and Census 2000 flyers to remind people to fill out the forms. The City Council could allocate funds from the Special Projects Contingency Account to purchase promotional items to hand out to residents at various events. The Census 2000 will be officially closed for response by July, 2000. The CCC will then be disbanned. The official time line of the Census 2000 is provided in Attachment 5. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council authorizing the formation of a Complete Count Committee for the Census 2000 for the City of La Quinta, and authorize up to $3,000 from the Special Projects Contingency Account for promotional items; or 2. Adopt a Resolution of the City Council authorizing the formation of a Complete Count Committee for the Census 2000 for the City of La Quinta, and do not authorize funds from the Special Projects Contingency Account for promotional items; or UI 3 El Do not adopt a Resolution of the City Council authorizing the formation of a Complete Count Committee for the Census 2000 for the City of La Quinta; or Provide staff with alternative direction. Attachments Approved for submission by: Thomas P. Genovese, City Manager 1. Letter to Mayor Pro Tem Terry Henderson from the U.S. Census Monitoring Board Regarding Complete Count Committees 2. Census Data Uses 3. Complete Count Committee Summary 4. Partnering with the U.S. Census Bureau 5. Census 2000 Activities Time Line S:\Community Services\CCReports\CC.019 • RESOLUTION 99- • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA PROCLAIMING FULL SUPPORT OF AND PARTICIPATION IN THE CENSUS 2000 THROUGH THE FORMATION OF A COMPLETE COUNT COMMITTEE _ WHEREAS, the next Decennial Census will be taken in the year 2000, and political representation to the United States House of Representatives, state legislatures and local governments is determined by the Decennial Census, and the City of La Quinta recognizes the equal importance of each resident in the 2000 Census count; and, WHEREAS, the City of La Quinta has agreed to be one of 39,000 government entities in partnership with the U.S. Bureau of the Census; and, WHEREAS, the City of La Quinta understands that its primary role in this partnership is to formulate a Complete Count Committee that should include, but is not limited to the following sub -committees: Government, Education, Media, Religious, Community -based Organizations, Business, Recruiting, and Special Housing; and, WHEREAS, the role of the Government sub -committee is to bridge all gaps between the community and the Census Bureau on geographic matters, outreach activities, and information centers; and, WHEREAS, the role of the Education sub -committee is to create census awareness programs for pre -kindergarten to college age students, coalesce with educational institutions, distribute Census Bureau Education Programs, and to encourage parents and college students to apply for Census jobs; and, WHEREAS, the role of the Media sub -committee is to utilize all aspects (print and electronic) of its industry to inform, motivate, and educate the city's residents in the necessity and importance of their rapid response and 100% participation in Census 2000; and, WHEREAS, the role of the Religion sub -committee is to form a cross denominational coalition for the dissemination of Census information, inclusion of special announcements in church bulletins and sermons, hosting of Census awareness activities, and circulation of Census job opening bulletins; and, WHEREAS, the role of the Community -based Organizations sub- committee is to make the community aware of the many ways Census data is used to obtain funding for essential services and programs; and, • WHEREAS, the role of the Business sub -committee is to encourage all area businesses to advertise the Census message in sales advertisements, promotional materials and displays, and to sponsor Census 2000 community awareness activities; and, WHEREAS, the role of the Recruiting sub -committee is to receive and disseminate to all segments of the community, information regarding the availability of Census jobs in the local area; and, WHEREAS, the role of the Special Housing sub -committee is to assist in the location of shelters, soup kitchens, non -sheltered outdoor locations, group quarters, and other non -conventional housing facilities. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of La Quinta, California as follows: 1. The City of La Quinta is in support of and will participate in the Census 2000 through the formation of a Complete Count Committee. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 16'h day of November, 1999, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PERA, Mayor City of La Quinta, California ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California V ATTACHMENT CENSUS. TORING )ARD ONAL MEMBERS ,ct hill NoN - Suite 1330 d. MD 20746 101145%5080 111457-5081 eth Blackwell o-Chair ad Mum) irk Neuman J Whnle% !d Astiell itive Director April 21, 1999 The Honorable Terry Henderson City of La Quinta 54-711 Eisenhower Drive La Quinta, CA 92253 Dear Mayor Pro-Tem Henderson, Enclosed is the April 1, 1999 report to Congress from the U.S. Census Monitoring Board. The Board, an eight -member bipartisan panel, unanimously adopted this report and its 18 recommendations intended to improve the accuracy of Census 2000. Most of these recommendations concem practical, operational issues, such as identifying and counting neighborhoods that are likely to be severely undercounted unless extra efforts are made. None of these recommendations concem the most controversial aspect of Census 2000: the Clinton Administration's plan to adjust the census counts according to a statistical survey. While the Board divides over this issue, we are unanimous in our support of the best, most accurate census possible. In particular, we believe the Census Bureau should do everything in its power to improve the count of traditionally undercounted children and minority communities. To do so, the Bureau needs the support and expertise of local governments and community organizations. Whether or not statistical adjustment is used, the Bureau will attempt to actually count everyone in the country. The best way for your community to ensure a fair share of political representation and federal funding is to "lock in" good numbers during the actual enumeration. Less than a year remains before Census Day: April 1, 1999. It is not too early, or too late, to begin working with the Census Bureau and local partnerre to get the best, most accurate count of your area. ;Sincer J. Kenneth Blackwell Co -Chairman Census Monitoring Board, Congressional Members Ui �t COMPLETE COUNT COMMITTEES Plans for Census 2000: The Bureau can benefit from partnerships with local and tribal governments by increasing awareness and participation in the census. Governments and organizations participating in the partnership program stand to improve their representation and disbursement of money from the federal government. Furthermore, local governments can assist the Bureau with traditionally undercounted populations by forming Complete Count Committees (CCCs). For Census 2000, the Bureau has increased its emphasis from 1990 on encouraging local governments to form CCCs. In May 1998, the Bureau's Regional Directors sent letters to the highest elected officials of local and tribal governments in their regions to invite them to develop CCCs. With this letter, the Bureau sent out a handbook on CCCs. Each Regional Office also developed suggested guidelines for local governments on how to set up a CCC, including how to recruit members and a proposed sub -committee structure. While CCCs are designed according to Bureau guidelines, they are established, staffed and managed by local and tribal governments. This was not always clear during the dress rehearsals. Local and tribal governments should continue to take the lead in creating Complete Count Committees. However, clear expectations should be established between the Complete Count Committee and the Bureau regarding funding and responsibilities. The Bureau can provide in -kind contributions, assistance with forming a committee and some administrative support, but the Bureau cannot provide money to a local government for the CCCs activities. CCCs are created primarily to raise local awareness of the census. Often, CCCs have representatives of community based organizations that have good relationships with traditionally undercounted populations. Ideally, these representatives can act not only to increase awareness about the upcoming census but can help the Bureau identify where the Bureau needs to increase efforts. U.S. Census Monitoring Board Page 22 to conj April 1, For example, community based organizations can help identify pockets of non-English speaking residents or encourage those who might otherwise be wary of government officials to open their doors to a Bureau employee. Each party — the Bureau and the CCC — adds value to the partnership. However, this effort cannot meet its goal of improving the census in local areas, with local input, unless each party clearly understands the other's role. The Board recommends that all expectations, financial or otherwise, between the CCC and the Bureau be clearly established from the beginning of the relationship. We recommend that all local and tribal governments form or join 'Complete Count Committees. When possible, local governments should dedicate staff to their CCCs to -ensure the CCCs complete the work they set out to do. If a town feels it -is too small to conduct its -own CCC, it should find out if the county or state is forming a CCC, and join the effort. ATTACHMENT 2 Census Baia &--, wiselq is vvide�� used... ® The federal government uses population data to allocate funds in a number of areas such as, Title I grants to educational agencies (school districts across the nation) Head Start programs Women, Infants & Children (WIC) (food grants) Public transportation Road rehab & construction Programs for the elderly Emergency Food and Shelter Empowerment Zones ® Assessment of the need for employment opportunities is done through the use of population statistics. This service is used by the private sector as well as the state and federal governments. Population statistics are in community profiles to give potential homeowners insight into the property values, median income and other demographic information about a particular community. ® Corporations use population data for market research to determine locations for commercial enterprises such as food stores, and other essential services. ua0 50 \\//cays To Use Census )ecision making at all levels of government hawing federal, state, and local legislative districts Wracnng new businesses to state and local areas Che distribution of over 5100 billion in federal funds and :ven more in state funds -orecasnng future transportation needs for all _. omens of he population )tanning for hospitals, nursing homes, clinics, and the ocauon of other health services -orecasung future housing needs for all segments of the )opulauon hrecung funds for services for people in poverty )esi<grung public safety strategies aural development knalyzing local trends Estimating the numbers of people displaced by natural iisasters Developing assistance programs for American Indians Creating maps to speed emergency services to households in need of assistance Delivenng goods and services to local markets Designing facilities for people with disabilities, the elderly, or children Product planning Investment planning and evaluation of financial risk Publication of economic and statistical reports about the United States and its people Scientific research Developing "intelligent" maps for government and business Proof of age, relationship, or residence (cenihcates provided by the Census Bureau) Medical research Media planning and research, back up for news stones Evidence in litigation involving land use, voung rights, and equal opportunity 2000 Reapportionment of seats in House of Representatives Drawing school district boundaries Budget planning for government at all levels Spotting trends in the economic well-being of nation Planning for public transportation services Planning health and educational services for people with disabilities Establishing fair market rents and enforcing fair lending practices Directing services to children and adults with limited English language proficiency Urban planning Land use planning Understanding labor supply Assessing the potential for spread of communicable diseases Analyzing military potential Making business decisions Understanding consumer needs Planning for congregations Locating factory sites and distribution centers Distributing catalogs and developing direct mail pieces Standard for creating both public and private sector surveys Evaluating programs in different geographic areas Genealogical research (after 2072) School projects Developing adult education programs Historical research Determining areas eligible for housing assistance and rehabilitation loans ® The Complete Count Committee speaks the language of and knows the pulse of its community. It will establish an information highway that even the Internet cannot rival: neighbor informing neighbor. ,#O� The Complete Count Committee will ensure that its community will start the 21st century off on the right step, by making each resident aware of the importance of an accurate Census count to the overall well-being of each person. ® The Complete Count Committee will gain valuable knowledge about the Census process never before disseminated at the local level, and develop a plan to impart that knowledge to each and every resident as only a neighbor and fellow stakeholder can do. ® The Complete Count Committee is the local community's link to the national campaign of Census 2000, enabling every resident the opportunity of receiving firsthand information from someone they know and trust. ® The Complete Count Committee will increase the participation ratio and the mail back response rate through the creation of an intense Census 2000 awareness campaign that will not end until November of 2000. U 4 � A jurisciiction orms ci Complete Count Committee... ® To increase the questionnaire mail back response rate through a focused, structured neighbor -to -neighbor program. ® To utilize the local knowledge, expertise, and influence of each Complete Count Committee member to design and implement a Census awareness campaign targeted to the Complete Count Committee's community. ® To bring together a group of community members whose only focus is Census 2000 awareness. Uj 0 I 0 II ATfACHMEM Par+.ne�ri ng With-, tine U.S. Census -Pwreau A Partnership Specialist from the Census Bureau meets with the highest elected official of a jurisdiction, to make a presentation regarding the role of local community involvement to the success of Census 2000 through the formulation of a Complete Count Committee. ® The highest elected official agrees to form a Complete Count Committee and issue a Proclamation/Resolution outlining the partnership. A sample copy of a Proclamation is included on the next page. The original Proclamation should be sent to: Partnership Unit, Los Angeles Regional Office, 15350 Sherman Wa) Suite 300, Van Nuys, CA 91406. The Proclamation/Resolution should: • Be written on official stationery * State that the jurisdiction will form a Complete Count Committee • Outline the committee structure and give a broad scope of each committee's proposed activities • Have the signature of the highest elected ojfficial * Have the official seal affixed U *ACHMENT s s E ■ . , §. ); ! ,> \ | _ -was o 0 10 |� §| ! | 0 � \ —f \ 0 ) u ! � t t k $ 4R1t'TAC11MENT B City Council Minutes 6 Rt6vember 16, 1999 Council Member Henderson a , but pointed out that the Lighting & Landscape AssessmejaBi'ift—rict is already under -funded. Motio rried unanimously. MINUTE ORDER NO. 99-156. 11_ 2. CONSIDERATION OF ADOPTION OF A RESOLUTION AUTHORIZING THE FORMATION OF A COMPLETE COUNT COMMITTEE FOR THE CENSUS 2000. Community Services Director Horvitz advised that the U. S. Census Bureau is requesting local governments to adopt a resolution forming a Complete Count Committee consisting of local residents who will get the word out to the population on the importance of being counted in the census. Census forms will be distributed in March, and July is the cutoff date for return. Council Member Henderson supported the request, but voiced disappointment about a part-time Census Coordinator having to be hired through CVAG. Council Member Sniff wasn't convinced that this effort will seek out all of the hidden residents, and believed that door-to-door census surveys are best. In response to Council Member Perkins, Ms. Horvitz advised that the Complete Count Committee is basically a public relations committee, and will not be taking the survey information. Council Member Perkins felt strong emphasis should be placed on informing residents of the importance of the census to the City. Council Member Henderson hoped that the Community Services Commission would find a creative way to find those residents that might be missed by the survey. Council Member Sniff suggested that a direct mailing be sent to residents, in both English and Spanish, on the importance of being counted, and who to contact if they haven't been contacted through the Census survey. Ms. Horvitz advised that notices will be placed in the Chamber Newsletter and the Community Services Department brochure. City Manager Genovese advised that the issue of a direct mailing will be brought back at a later date for appropriation of funds. City Council Minutes RESOLUTION NO. 99-153 7 November 16, 1999 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, PROCLAIMING FULL SUPPORT OF AND PARTICIPATION IN THE CENSUS 2000 THROUGH THE FORMATION OF A COMPLETE COUNT COMMITTEE. It was moved by Council Members Sniff/Adolph to adopt Resolution No. 99-153 as submitted, and to authorize up to $3,000 from the Special Projects Contingency Account for promotional items. Motion carried unanimously. T Y SES N - None REPORTS AND, INFORMATIONAL ITEMS Chamber of Commerce Workshop/Information Exchange Committee — Council Member Sniff asked about using the Study Session room at City Hall for the Chamber's Workshop meetings should they have an item on the agenda that could draw greater attendance, noting that the Chamber's meeting room is small. Council concurred. C. V. Mountains Conservancy — Council Member Sniff reported that, if approved, the Conservancy will receive $1.6 million from the Ritz Carlton Olympus project to waive any claim it may have in the recordation of the 64.6-acre conservation easement. In addition, the Conservancy will receive $28,000 in lieu of having the facilities available for a fund-raiser each year, and $50,O00 annually for the golf course operation up to 99 years. ««««««««««« All other reports were noted and filed. DEPARTMENT REPOTS F-2. LA QUIN;A GRANT REQUESTS AND FUNDING UPDATE. In r , ponse to Council Member Henderson, Community Se ices Director Ho itz confirmed that the City has received an invoice from th Community d Bank Center for the calibrated weights. M PDI • PHONE W. Dec. 09 1999 09:06PM P2 A. '1' ',cH 1ENT C TOGETHER WE COUNT CENSUS 2000 Coachella Valley Association of Governments Invites YDM To Attend And Participate In The First COACHELLA VALLEY COMPLETE COUNT COMMITTEE MEETING WHEN: THURSDAY, DECEMBER 16, 19" WHERE: CVAG Offices, 73-710 Fred Waring Drive, Room 119, Palm Desert TIME: 5:30 PM - 6 PM (Appetizers and refreshments) Meeting begins promptly at 6 PM til 7:30 PM PROGRAM Includes: CVAG Executive Director Corky Larson - County Supervisor Roy Wilson - Census 2000 Coordinator Walt McIntyre Census Bureau Officials Material will be distributed to begin the process of an accurate census count in Eastern Riverside County. But we need X= help in order to make this happen. yaw participation, commitment, and support is essential to the success of a 1007E accurate Census count in the Desert! RSVP: BY TUEsDAY, DECEMBER 14, 5PM TO JOANNA AT CVAG, 346-1127 EXT, 113 1 : PDI- • PHONE NO. : • Dec. 09 1999 09:05PM P1 COACHELLA VALLEY CENSUS 2000 Complete Count Committee MMSER PAX DISTRIBUTION LIST (Rev. 12/08/99) ORGANISATION MEMBER FAX AGUA CALIENTE BAND BERMUDA DUNES BLYTHE CABAZON BAND OF CATHEDRAL CITY COACHELLA CITY CV CENSUS 2000 DESERT CENTER DESERT HOT SPRINGS INDIAN WELLS INDIO INDIO HILLS LA QUINTA MECCA OASIS PALM DESERT PALM SPRINGS PINYON RANCHO MIRAGE RIVERSIDE COUNTY SKY VALLEY THERMAL THOUSAND PALMS CVAG HEADQUARTERS COUNTY DEP EXEC OFF STEERING COMMITTEE RIVERSIDE COUNTY BUREAU OF CENSUS Teryl McClaron Mike Smith Jennifer Wellman Sally Palmer Julie Baumer Linda Garza Walter McIntyre Noel Brush Kathy Hart Todd Strojny (Harold Schilling) Janet Matkin Dodie Horvitz HOrtencia LaPena Richard Alvarez Martine Alvarez Hope Sullivan (Ruth Watling) Bruce Williams Leticia De Lara Brad Ballen Mike Wells Art Samson Aurora Kerr Craig Manning Crag Pettis Gary Grimm Tom Freeman Leticia DeLara Ardess E. Lilly Gordon Bleil 760/325-0593 760/341-5999 760/922-4938 760/347-7880 760/770-0399 760/398-8117 760/341-0539 760/ 760/251-2072 760/346-0407 760/342-6556 760/346-2548 7601777-1231 760/775-7171 760/399-0089 760/346-0574 760/322-8360 760/349-8502 760/324-8830 7601863-8905 760/ n/a 760/343-0661 760/340-5949 909/955-1105 760/324-4816 760/922-4938 760/863-8905 760/863-8905 909/276-6935 760/416-0223 iorvitz - Census ZUUU-L VCt..� to Meet , rrc 9,4 From: "Walter M. McIntyre" <pdi_c2000@hotmail.com> To: <LaPreHis@aol.com>, <kvaline@palmspri.gannett.net>... Data: Sat, Dec 11, 1999 8:52 AM Subject: Census 2000-CVCCC to Meet, PR #2 Contact: Walter M. McIntyre, Coachella Valley Coordinator Voice 760/341-3455; FAX 760/341-0539; E-Mail pdi_C2000@hotmail.com START: IMMEDIATELY STOP: DECEMBER 17, 1999 VALLEY CITIES FORM CENSUS 2000 COMMITTEE PALM DESERT - Ten cities, Riverside County and two American Indian Bands that comprise Coachella Valley Association of Governments (CVAG), plus nine unincorporated Valley communities, together have created a Census 2000 Complete Count Committee (CVCCC). The purpose is get the word out about the importance to all citizens of being counted on April 1, 2000. According to County sources, by not reporting a more accurate count ten years ago, it is estimated that about $70 million was lost to other U.S. counties. These federal funds are necessary to support critical services such as Medicare, child care and education, vocational training, treatment of substance abuse, rural development and public transportation. For the last ten years, according to Walter McIntyre, Coachella valley Census 2000 Coordinator "the state, county and Valley cities have had to come up with millions to pay the bills for these federal services." McIntyre believes that the key to a successful 2000 count rests with is the CVCCC to motivate local elected officials, community leaders and public organization members to "get the word out, educate and convince the grass roots that they will personally benefit from next year's census." For example, social organizations and school administrators can be instrumental in raising awareness for improving eastern Valley development and public transportation. Religious leaders can help to eliminate fears about protecting cenus data. The CVCCC will hold it's first meeting Thursday, December 16th at CVAG Headquarters in Palm Desert. Supervisor Roy Wilson, who spearheaded the formation of a Census 2000 action plan, will be the Honorary Chairman, while CVAG Executive Director, Corky Larson will kick-off the meeting by welcoming the Valley's representatives. Titled an "Orientation" meeting, members of County staff and U.S. Census Bureau will be on hand to present promotional material and answer questions. Topics will include: committee member goals and objectives, availabiliity of Census 2000 jobs, incentives for citizen participation, multi-lingual posters and fliers for distribution and establishing census Questionnaire Assistance Centers throughout the Valley. Gordon Bleil, manager of the valley's Bureau of Census office, says, "We are getting ready to recruit, hire and train over 1,000 volunteers to help us get the count" Bleil's organization is prepared to set-up test centers in ionntz - Lensus zuuu-�.,vL,�.� to meet , t-m *4 a number of hard -to -reach communities and give local citizens an opportunity to be hired and provide needed assistance in getting the "complete count" Everyone in the Coachella Valley needs to be counted. Census 2000 theme is "This is your future, don't leave it blank - Make yourself count." -30- Get Your Private, Free Email at http://www.hotmall.com CC: <jim.battin@assembly.ca.gov>, <gcervantes@cabazoni... 2 S #--;;600e rOF COMMUNITY SERVICES COMMISSION MEETING DATE: December 13, 1999 ITEM TITLE: North Park Master Plan RECOMMENDATION: Make one or more recommendations for City Council consideration regarding the design of Community Park North. BACKGROUND: In October, 1992, Purkiss-Rose-RSI presented a design development report on the 18 acres of City owned land on the corner of Adams Street and Westward Ho. The name given to this property at this time is the Community Park North (Park) (Attachment A). On December 1, 1992, the City Council conducted a study session to discuss the Park, and was recommended to process this project through the Design Review Board and Planning Commission. On January 19, 1993, the City Council accepted and approved the design development report and Master Plan for the Community Park North (Attachment C). Since 1993, the project has been on hold. With the current growth of the City, and the need for additional sports fields in the City, this project has been reactivated. The Community Services Commission is being asked to review the accepted plan and make recommendations for City Council consideration. Staff plans to place this project on the January 4, 2000 City Council agenda for consideration. Based on the direction of the City Council, a revised Master Plan may be needed. Should this occur, a Request for Proposals will be sent out. If the City Council does not make significant changes to the plan, bids for the project could be advertised within a short time frame. SACommunity Services\CSComm\CSCRPT.107.wpd The construction plans for this park involves improvements in phases, as a funding source is not in place for the entire project at this time. The phased segments are listed on pages 17-20 of the design development report. These items may be revised, based on the comments of the Commission and City Council. Staff is requesting the Community Services Commissioners review the design development report and the Park Master Plan. At the Monday, December 13 meeting, staff will take comments from the Commissioners and incorporate those comments into the staff report for City Council consideration on January 4, 2000. ALTERNATIVES: The alternatives available to the Commission include: 1. Make one or more recommendations for City Council consideration regarding the design of the Community Park North; or 2. Provide staff with alternate direction. I \ I I Dodie Horvitz, Community Services Director Attachments: A. Design Development Report -Community Park North B. City Council Meeting Minutes for December 1, 1992 C. City Council Meeting Minutes for January 19, 1993 S:\Community Services\CSComm\CSCRPT.107.wpd ATTACHMIW A 52 DESIGN DEVELOPMENT REPORT COMMUNITY PARK NORTH CITY OF LA QUINTA PURKISS•ROSE-RSI OCTOBER 1992 • • nmunity Park North ACKNOWLEDGEMENTS City Council ihn Pena ........................................... Mayor an Sniff .................................... Mayor Pro-Tem ale Bohnenberger ............................. Councilmember risty Franklin ................................. Councilmember tilliam Rushworth ............................. Councilmember Community Services Commission iaron Kennedy .................................... Chairman arry Best .................................... Vice Chairman ldine Dickens ................................. Commissioner isan Francis ................................... Commissioner ancy Ward .................................... Commissioner etty Jo Seaton ................................. Commissioner 11 Thompson .................................. Commissioner City Administrators homas P. Genovese ........................ Acting City Manager lint Bohlen ....................... Parks & Recreation Manager Consultant Leven Lang .................................. Purkiss•Rose-RSI • Community Park North TABLE OF CONTENTS Executive Summary .................................. 1 Authority ..................................... 1 Purpose...................................... 2 Background ................................... 2 Methodology .................................. 2 Vicinity Map .................................. 4 Site Description ................................ 5 Master Plan ................................... 6 Design Development .......................... 7-14 Overview/Design Concept Grading Off -Street Parking Pedestrian Access Sportsfeld Restroorn /Con cession Court Areas Picnic Facilities Play Area Water Features Amphitheater Restrootn Corntnunity Center Landscape Improvements Park Sign Possible Environmental Impacts ........................ 15 Opinion of Probable Costs ............................ 17 Phasing Program ................................... 19 • • munity Park North EXECUTIVE SUMMARY rkW-Rose-RSI is pleased to present the Final Master Plan and Design Devel( .lent :port (DDR) describing the recommended development program for Commu _y Park )rth. e have successfully solicited and maintained citizen participation in the pi ling ocess so that all issues were clearly defined and thoroughly discussed as l. of the to preparation. The final Master Plan reflects a development scope and-.:angement facilities that represents the consensus of the public meetings combined with ofessional input from staff and the consultant team. The Master Plan was also esented to the Community Services Commission for their review, input and approval. cis presentation completes the development planning process. The next step is to fine the actual scope of initial improvements, confirm funding allocations and initiate e preparation of Phase I construction plans and specifications. Prior to any Council tion committing the City to actual construction, it will be necessary to process a )nditional Use Permit in accordance with the City's zoning ordinance. This process cludes an assessment and review of environmental impacts which most likely will result a negative declaration. to City of La Quinta is facing a growing responsibility as it proceeds with the velopment process for creating a comprehensive park system to serve all existing and cure residents of the community. With La Quinta's changing demographics and iticipated growth, it is indeed timely that the City is updating its City -Wide Recreation aster Plan. The Master Plan for Community Park North has been influenced by the iblic survey findings associated with the community -wide Master Plan. Since it is the ily community park site in the northern sector of the City, its importance in satisfying creation needs for this area is significant. AUTHORITY n September 3, 1991, the City of La Quinta entered into an agreement with Recreation stems, Inc. to furnish park planning and landscape architectural services for the design id development of Community Park North. The scope of contracted services involved e preparation of conceptual studies, preliminary development plan, final Master Plan id a Design Development Report for the park site. In its February 1992 acquisition of ecreation Systems, Inc., Purkiss•Rose-RSI committed to complete this contract with no range in project manager, scope, or fee. 1 • Community Park North PURPOSE The DDR is an association of planning functions composed specifically to meet the needs of the public agency in processing the initial design of a park area or special facility. Its purpose is to establish a concept plan that depicts the recommended development of a specific site and/or special facility and to establish a realistic phasing program that fulfills primary needs and is as consistent as possible with financing resources. The plan is prepared in graphic form to allow the citizen, administrator, board member and elected official to participate effectively on decisions regarding scope, function, priorities and design concepts. The DDR presents concepts of use; describes functional aspects of the design; investigates methods of implementation; describes potential environmental impacts; and promotes community understanding and support for the program. BACKGROUND Community Park North was acquired for park purposes by the City of La Quinta Redevelopment Agency in 1988. The acquisition was initiated and processed in accordance with the City ordinance implementing the Quimby Act. The Quimby Act (Government Code of the State of California, Section 66477) allows local government to exact land dedications in lieu of fees, or a combination of both, for park and recreation purposes as a condition prior to approving a final subdivision or parcel map. With continued residential development in the northern section of the City, it has become a priority to identify the intended development of the community park and generate an economic phasing strategy to produce a long-term unified park project that has the support of the immediate and City-wide community. METHODOLOGY The provision of park and recreation facilities is a people -oriented program. Successful implementation requires public support and involvement. The City and the consultant agreed that community public meetings held near the park site would be a good avenue to invite citizen participation in the planning process. Over 3,000 flyers were sent to citizens in the north section of the City inviting them to participate in the planning process. Likewise, public notices were placed inviting participation from citizens throughout the City. The first meeting was held May 21, 1992 at a community church at the corner of Miles Avenue and Adams Street, just north of the park site. Approximately 60 people attended, most of whom resided in the north part of town. At this meeting the design process was explained, including the role of public input in the program and facility development. A brief site analysis of the park site was presented • • .nmunity Park North ing with related slides. Specific concerns from citizens were voiced and noted and a of potential recreation activities that should be considered in the park was develc d. ing these lists of concerns and desires, Purkiss.Rose-RSI prepared concept studies licating various combinations of proposed improvements within the park boundar. ese concepts were presented at the second public meeting on June 11, 1992. Thi eting was well attended by approximately 45 interested citizens, most of whom i I ended the previous session. The four concepts presented were well -discussed v - the isensus favoring multi -use sportsfields; a community center building; a passive aic :a with amphitheater and water feature; group and family picnic facilities; lighten mis and basketball courts; and a children's play area. the June 29, 1992 Community Services Commission Meeting, Purkiss•Rose-RSI :sented two preliminary development plans which represented a refinement of the ,ored conceptual plans from the previous community meeting. Plan #2 was favored by Commission with some modifications. On July 13, 1992, Purkiss•Rose-RSI presented r preliminary development plan which included the comments received from the .vious Commission meeting. Revisions included adding a 60-car parking area along Adams Street frontage to provide more parking to serve the Community Center and llfield complex. A more formal terraced amphitheater as suggested by staff was :orporated into this plan. e final Master Plan, cost estimates and draft Design Development Report was :sented to the Commission at their September 28, 1992 meeting. The Commission re a unanimous approval of the Master Plan and DDR as presented. They ;ommended proceeding ahead for City Council review and approval. 3 0 0 • • :munity Park North SITE DESCRIPTION e 18.6 acre park site is located in northern La Quinta on the northeast comer of t. _ ure intersection of Adams Street and Westward Ho Drive (formerly 46th St.). The developed site consists of rolling sand dunes with scattered native vegetation. ovations on the site range from 55 to 105 feet with the natural slope directed east �. .e higher elevations provide an impressive panoramic view of the desert basin anc imatic mountain range to the south. sere is a dense stand of tamarix along the east boundary of the park. An existiLt, ;idence and golf driving range is located east of the park site. North of the park site is finned for a residential development of single family homes with backyards backing up the park. There are some grading impacts on the park site associated with this rtherly residential development. The home pads are positioned from 6' above to 15' low the existing grades at the park site. However, the majority of the north residential undary is near level and graded to daylight into existing park grades. The southern undary of the park is defined by the extension of Westward Ho Drive. A high school proposed directly across the street. The site is bounded on the west by Adams Street th residential development planned for across the street. to Whitewater River, a wide wash located south of the park approximately 1/8 mile, ns east to west and could provide an opportunity for a future regional recreation trail. aother offsite factor worth considering is a large commercial development being ,veloped southwest of the site on the other side of the Whitewater River. Adams reet, which serves this area, will become a major arterial. An Imperial Irrigation istrict substation is located directly southwest of the park site. An overhead wood pole insmission line will be paralleling Adams Street. DESIGN DEVELOPMENT ie design of this community park represents a successful collaboration of interested tizens, dedicated staff and experienced consultants. The final product is a viable plan iich will guide the ultimate development and management of this recreation resource. ae Master Plan is a product of many hours of thought and discussion. Facility locations the been determined so as to minimize conflicts between unlike functions; provide sual supervision of critical areas; limit impact on adjoining properties; provide efficient ternal supervision; orient related aCLivlties to enhance the overall recreation :perience; and assure that all facilities blend aesthetically to benefit the surrounding immunity. The following sections describe the various park facilities in more detail and ;plain the design intent behind each facility. 5 NLwN MnVe Aiwnwwoo 133uws Sway C.0 •1NNO V, e0 Aye A 9 a Q , unity Park North erview/Design Concept hough this park site is currently surrounded by open undeveloped property, it .s ;n the design team's intent to visualize the ultimate contribution this 18-acre F : sit,! I have in the future La Quinta community. In addition, a number of citizens -ndi-:! public meetings voiced an immediate need in the north end of town for info .al, ghborhood type recreation amenities. The design intent has been to satisfy ' Eh nmunity and neighborhood recreation needs at this park. It is anticipated f- : the tted ballfields, community center and amphitheater will draw from the gre: : La iinta community. The walking trails, picnic facilities, play courts, open turf areas and Idren's play area will encourage neighbor use. The proposed improvements are meant offer citizens a breadth of active and passive type recreation opportunities. ading its natural state, this site offers a variety of topographic features. To accommodate playfields, parking areas, and community center, a fair proportion of the site must be tded near level. The remainder of the site where level grades are not required has en contoured to take advantage of natural topography. We have adjusted grades to hance and reinforce other more passive recreation uses. Specifically, the dune has en used to provide a terraced grassed slope for amphitheater seating on one side while aviding informal grass seating to view the soccer field on the opposite side. This large >und also affords a panoramic overlook to distant views beyond the park site. ie open play area has been contoured to create a stream and pond feature. Slight )unding is proposed along the street frontages to screen parking and provide a visual ffer. It is intended that park grades along the north border blend into the slopes sociated with the residential development. ie playfields will be graded with a 1-2% gradient to provide sheet drainage and prevent H ponding areas. Maximum grades for turfed slopes will be 5:1 with a gradual tnsition at the toe and top of slopes for safe and even mowing. [e drainage will either tie into the City storm drain system or use deep rock wells for ound water percolation. is expected that no import or export will be required to carry out the grading of the e. • leCommuniq Park North Off -Street Parking Three parking areas have been positioned on the park site to offer convenient vehicle access to the major activity areas. The largest lot (120 cars) is centrally located between the Community Center building and ballfield complex accessible from Westward Ho Drive. This parking area will be most used and will accommodate a large function at the Community Center or ballfield complex. It will include four handicap parking stalls and an eased curb near the restroom/concession plaza for handicap and maintenance vehicle access. An access drive will also be provided from this parking lot to the rear of the Community Center building for kitchen deliveries. A secondary 60-car parking area is located off of Adams Street for additional parking to serve the Community Center and ballfields. Another parking area (56 cars) is positioned off of Westward Ho Drive and serves the more passive end of the park. It provides convenient access to the tot play area, group picnic and open play area. All the lots would include two driveways with 90 degree parking stalls and two-way access for optimum vehicular circulation. The parking areas could be gated for closure during night hours if necessary for security. Pedestrian Access Convenient and safe pedestrian access to the site and throughout the park was a goal in the Master Plan design. There was considerable interest in providing a walking trail circuit in the park for exercise as well as access to the various activity areas. The loop trail not only ties into the streetside sidewalks and on -site parking areas but offers optional routes for the recreational walker. The loop trail represents approximately a 1/2 mile circuit. The majority of the walks which serve the active areas would be 8' wide concrete with a medium broom finish. The walking path which meanders along the north and east edges of the park is proposed as decomposed granite with concrete headers. The intent is that this path defines the edge of the maintained turf from the more natural shrub and groundcover planting at the park's edge. A wood pedestrian bridge is proposed on the loop walk where the trail crosses the creek which terminates in the pond feature. Pedestrian access is also provided on the north park boundary tying into a walkway link with the adjacent residential development. si • •muairy Park North .cycle parking will be provided near the major activity areas. 11 the concrete walks will meet ADA/handicap access requirements with proper adients, landings and ramps throughout the site. )ortsfields No multipurpose ballfields are designated in the central part of the park. These dlfields would have a minimum of 300' outfield limits with skinned brickdust infields. northwest and northeast field orientation will minimize the effect of the late afternoon m as well as locate the noise -generating spectator areas toward the interior of the site. he back-to-back infields will also allow dual lighting from common light poles which ;duces costs and the visual impact of additional poles. Infield improvements would .clude 20' high chainlink fence backstops with wood backboard, fenced dugout areas, id five tiered aluminum spectator bleachers. A restroom/concession building would :rve as the hub of the ballfield complex. all size adult soccer fields are overlapped diagonally in the outfields of the softball Ods. With minimal effort, temporary goals can be erected for soccer use. estroom/Concession Building he restroom/concession building is located between the two ballfields in a paved plaza rea. This 1,100 s.f. building would include a women's restroom with four water closets ad two lavatories; a men's restroom with two water closets, two urinals and two Natories; a janitor's storage area and utility chase; and a 350 s.f. concession area with )unters, sink, roll -up window and large storage pantry. The building will be )nstructed with concrete block and wood beam roof. The building will be well lighted 'ith air conditioning provided in the concession room. Construction materials and trnishings will be selected for durability and vandal resistance. ourt Area wo lighted tennis courts are centrally located next to the large parking area along the ✓estward Ho Drive frontage. The tennis courts are positioned on its north -south axis )r optimum sun orientation. The courts will have a 12' high perimeter chainlink fen" rith windscreen. Between courts will be a graduated fence up to four feet high to ontrol cross -court balls. Benches will be provided between courts for players' onvenience. The courts will have a color coating system to easily distinguish the court rea from out-of-bounds. A scheduling board will be provided for player sign -in. 0 0 • Community Park North An oval -shaped basketball court is provided that will accommodate two informal half court games. A central post with two backboards encourages two simultaneous recreation level games. Unlike a full court, this modified court takes up considerably less room and prohibits one game tying up two half courts. The courts will be aligned on a north -south axis for best sun orientation. The concrete court surface would be color coated to accentuate the boundaries and court graphics. The court will be lighted for night play. Two horseshoe courts are located in the maintained turf area adjacent to the group picnic shelter. The courts will be regulation size and constructed of compacted decomposed granite with soil bed around the pins. Wood headers and timber backboards will define the court area. The open lawn area on the eastern end of the park can accommodate a number of informal grass volleyball courts. No permanent poles, nets or sleeves are proposed in order to avoid wearing out the turf in a fixed location. Two shuffleboard or horseshoe courts are proposed near the Community Center building for senior use. The courts will be regulation size and will include shade structures and seating at either end of the courts for users convenience and comfort. Picnic Facilities A group picnic shelter that will accommodate 50 people is planned at the edge of the informal open turf area on the east side of the park. The shelter will include an overhead shade structure, six fixed concrete picnic tables, serving table, sink, group barbecue and trash receptacles. The sheltered area will be concrete paved and include fully accessible tables. Family picnic units consisting of concrete slab with fixed concrete picnic tables, trash receptacle and occasional barbecue brazier are scattered through out the park just off the loop trail. Fast growing shade tress would be positioned adjacent to these picnic units to provide relief from the sun. A number of these units will have a paved connection to the loop trail and fully accessible tables for handicap users convenience. Play Area A large creative play area is positioned in a prominent location in the more passive section of the park. It is in close proximity to the restroom building and is within view of the group picnic facilities. The play area is intended to offer a variety of play experiences to tots and young children alike. It will have a recessed sand and rubber surface area contained by a 10" wide concrete curb which also acts as a mow strip for maintenance ease. The play equipment will be modular type of heavy duty plastic or 10 •nmunity Park North Aastic coated construction with a variety of colorful separate components for various )lay levels. The equipment will meet the Consumer Product Safety Commission 3uidelines and be accessible in accordance with the Americans with Disabilities A of 1990. to maximize use of the play area, a high overhead shade structure will be positic d to :ast shade on the majority of play equipment. This open wood structure will be supported by large concrete columns and have a sloped pitch profile for visual ' --rest. Shaded seating will be provided nearby for the comfort of supervising adults. Water Features A small water play feature will be incorporated into the play area development. The feature will be sculptural in character and be attractive whether activated or not. The creative water element will provide a cooling play experience for children with consideration of water conservation. A waterfall stream and pond feature is intended to provide a cooling, refreshing experience in the most passive part of the park. This recirculating water feature, which parallels a portion of the loop trail, will significantly add to the aesthetic backdrop of the amphitheater area. The meandering stream will be natural in character with a concrete lined stream bed accented by river run rock boulders. A plastic liner will underlie the concrete to insure an impermeable membrane. The automatic system will include a pump, filtration and aeration as necessary. Amphitheater Taking advantage of the existing dune topography, an informal amphitheater is proposed in the northeast part of the park. The east -facing amphitheater consists of wide grass terraces formed by curvilinear concrete retaining walls following the contours of the sculpted, 8-10' high mound. A free -form shaped concrete stage of approximately 1,200 s.f. is positioned to either "play" the terraced slope or the opposite open turf field, whichever is more appropriate. Granite rock boulders are positioned on the sides of the stage to better define the area and act as natural wing entries to the stage. A single step is provided on the terrace side edge of the stave to provide a slightly elevated sense to the stage. On the open play side, the grade will be eased to meet with the elevated stage edge. A cluster of wood poles on either side of the stage will act as a support for backdrops, projection screens, stage lighting, etc. 11 Community Park Norrh The grass terraces can accommodate approximately 500 people and the open turf area can "seat" an equivalent number of spectators. Access to the amphitheater is provided by concrete walks from the parking areas. Stage level spectator areas are located just off the access walk at the terrace walls for wheelchair visitors convenience. Restroom Building A small restroom building is located at the parking area associated with the passive side of the park. It will conveniently serve those park visitors enjoying the children's play area, group picnic, amphitheater and open play area. This 625 s.f. structure will house a two -water closet, one -lavatory women's restroom and a one -water closet, one -urinal, one - lavatory men's room. A small storage plumbing chase will separate the restroom facilities and provide easy access to pipes and fittings. The restroom will be of concrete block construction, well -ventilated and lighted. Construction materials and furnishings will be selected for durability and vandal resistance. Community Center The Community Center has been specifically sited at the most prominent location on the park property -- the intersection of Adams Street and Westward Ho Drive. As a major community resource, it was felt that this facility requires direct visibility and strong address identification. The corner of these major thoroughfares will provide that desired exposure. It is the pur(pose of the recreation building to provide a variety of facilities to serve the existing and future recreation and social needs of the citizens of La Quinta. In order to maximize usability, the building is separated into two sections each with its own entrance and program capabilities. This design concept provides numerous advantages in both programming efficiency and flexibility and operating costs. Programs involving or attracting diverse activity modes or social groups can be separated completely. For example, the sweat-shirted potter carting his tools and clay enters and uses a completely independent building wing from the ballroom dancer or wedding reception attendee. Each feels comfortable and enjoys a recreation experience in compatible environs. The Community Center footprint indicated it the Master Plan represents this divided approach to provided flexible indoor recreation. This building represents approximately 12.000 s.f. of recreation space. The social wing includes a 2.000 s.f. assembly room that can accommodate up to 250 people for a banquet or 300 at an assembly meeting. The room can be divided by an operable partition for smaller assemblies. It includes a main 12 'nmuuity park North bby which acts as an important foyer for arriving and waiting guests or a stacl -up area it larger social functions. A small registration office is associated with the lob an .-ovides a source for information and supervision. A storage room accessible ft m the bby and assembly room provides ample space for tables, chairs, portable stor: =, etc. 200 s.f. central restroom area is also dividable to allow for separate wing use ; with :tractable wall opened entirely up for the large occasion. . large 600 s.f. kitchen is positioned to serve both the large assembly room - the social ing or the classroom/meeting room (950 s.f.) in the activity wing. A smal. )0 s.f. inference room is also included off of the main lobby for small meetings (13 people) ith potential for light refreshments. - he activity -oriented section is served by a secondary lobby (400 s.f.) which serves three trious sized classroom/meeting and crafts rooms. The classroom/meeting room (950 f.) is positioned with access to the kitchen so that it can be used for breakfast or a incheon type meeting (50-70 people). There is also a light arts and crafts classroom 300 s.f.), a dirty arts and crafts studio for pottery, ceramics, lapidary and woodworking rid a heavy crafts workroom (220 s.f.) to house the kiln and electric potter's wheel. oth sections will have a tremendous amount of flexibility to meet changing program eeds. shaded entry court will not only identify the building entrance but act as an informal utdoor gathering area. ,andscape Improvements lie majority of the site will be planted in turf. A d*ought-tolerant warm season grass ill be used. In areas where activities do not require maintained turf, a drought tolerant roundcover with native low shrubs will be used. The groundcover and shrub plantings ,ill help to further define the turf area for act've play while conserving water. The roundcover and shrub areas which principally occur on the outside of the loop trail will ct as a buffer from the streets and adjacent residences. 'he groundcover and shrubs will be massed to provide a strong visual effect. A concrete iow strip will be used at all fences in turf areas as well as for separation of groundcover reas to reduce maintenance costs and provide a neater appearance. Tees will be selected and placed to frame views, define activity areas, provide screenage nd shade user as required. Trees will be located at least 20' apart and 10' from ,bstructions in turf areas to allow for efficient mechanical mowing. Species will be elected based on their success in La Quin ta. Quick growth as well as long-term value 13 • 0 Community Park North will be criteria for selection. Drought, disease and pest tolerance will also be considered in determining plant species. The entire site will be covered by an automatic sprinkler system designed to provide adequate irrigation for the different landscape conditions. A "Cal Sense 2000" irrigation controller with moisture sensor probes will be used to optimize water efficiency. Low precipitation heads will be selected to minimize water runoff, particularly in steeper sloped areas. Rotary -type sprinklers with protective rubber covers will be used in the open play turf areas. In the groundcover areas 12' high pop shrub sprays will be used. Park Sign A monument -type park sign will be located on the slope at the corner of Adams Street and Westward Ho Drive. This sign will have recessed letters with colors and materials complimenting the park architecture. Planting will frame and enhance the sign. 14 •mmunity Park North POSSIBLE ENVIRONMENTAL IMPACTS INTRODUCTION his preliminary evaluation of environmental conditions and possible imp• s of ommunity Park North development has evolved without scientific asses ,ents or :sting. This analysis is based on visual inspection of the site; discussio vith Ci: staff; )mparison with similar projects; and a working knowledge of the En, mental "npact eport process. The intent is to identify critical impacts early in the design program so iat decisions reflect both environmental concern and functional criteria. AESTHETICS he development of the park site to the level proposed in the Master Plan is beneficial � a high degree. The change in use to a well -maintained, uniformly designed high uality landscape is direct and major. The expanded facilities will contribute to the :creation and social character of the area as a whole and will substantially improve the .sthetic quality of the vacant, weed -covered site. The park will become a greater focus nd identity to many of the surrounding residents as well as the La Quinta community at urge. LIGHT/GLARE ark security lighting will increase light levels in a minor way on a continuing basis. roposed light fixtures will be energy efficient high intensity discharge type. The articular type will be selected for acceptable light color and illumination control in ritical areas. The impacts are local, direct and minor. The nature of impact can be onsidered adverse or beneficial, depending on the observer's position. ecurity lighting will be box -type high pressure sodium fixtures on 12 ft. dark anodized oles while parking lot lights will be on 20 ft. light poles. The selected fixtures shall irect light downward with minimal light spill. Mitigation measures will include the illowing: 1. Shielding light sources, where necessary. 2. Establishing minimum security levels, carefully selecting fixture locations to eliminate dark spots in the park with the fewest number of fixtures possible. 15 n LJ •Community Park North Mercury vapor type ballfield lighting will increase light levels in a major way for a more extended time period. The 60' to 70' poles with recreation level lighting luminaries will be positioned to avoid direct spill on residential property. However, the area glare produced will have an impact on the immediate neighborhood. Mitigation measures will include: 1. Selecting a lighting system with fixtures and shielding to control and minimize light spill off of the field areas. 2. Providing a state-of-the-art control system to allow individual control of field lighting for the particular use (softball or soccer). Tennis court and basketball court lighting will be box type high pressure sodium fixtures on 20-25 ft. dark anodized poles. Lights will be controlled by timers to avoid illumination of unused courts or after park hours. The fixtures shall direct light downward with minimal light spill. TRAFFIC/PARKING The immediate vicinity of the park will experience an increase in vehicular, bicycle and pedestrian traffic. Impacts are local, direct, minor and adverse. Mitigation measures include providing on -site parking for 236 cars; locating activity centers convenient to on - site parking; providing an internal pedestrian system that ties into street sidewalks and the provision of bicycle parking facilities. NOISE Negative impacts from noise are minimal. While construction takes place, there will be significant, temporary increases in noise level during daylight office hours. The expanded recreation functions projected for the site will have a minimal impact on the anticipated noise level associated with the proposed development for the neighborhood area. All of the activity, noise -generating areas are in the central area of the park away from the residential development. Control of construction noise will require enforcement of construction specifications and inspection. Noise generated by park maintenance equipment will be controlled by adequate muffler devices and work scheduling. DUST Negative impacts are minimal. In fact, development of the property with landscape and irrigation improvements will significantly reduce the dust problems currently experienced from the unimproved property. During construction, there may be an increase in dust level; however, the construction specifications will require the contractor to take measures necessary to control the dust. 16 4munhy Park North OPINION OF PROBABLE COSTS following construction costs are projected on the established scope of improvementE i standards of development as described in the Master Plan and Design Developmer. port for Community Park North. Accurate costs can only be determined with the paration of detailed construction documents. use cost estimates have been prepared using the latest cost information, including nparisons to similar projects or facilities that have been constructed during the last six nth period. No allowance has been made for future inflation and these estimates iuld be periodically updated as phases are undertaken and construction plans are :pared. MOBILIZATION (1%) GRADING/DRAINAGE PARKING AREAS (236 cars) CONCRETE PAVING/WALKS/ETC. LIGHTED BALLFIELDS (2 infields) LIGHTED BASKETBALL LIGHTED TENNIS COURTS (2) BUILDINGS Community Center with Patio Restroom/Concession Restroom GROUP PICNIC FACILITY FAMILY PICNIC FACILITIES $ 33,314.00 $ 200,000.00 — 10°jUP $ 168,740.00 $ 135,125.00 $ 224,000.00 $ 15,300.00— $ 100,000.00— $1,417,425.00 $1,201,800.00-- $ 137,500.00 $ 78,125.00 $ 42,000.00 $ 36,000.00 SHADED PLAY AREA W/ WATER FEATURE $ 225,000.00 HORSESHOE COURTS (2) $ 3,000.00— GRASS VOLLEYBALL COURTS (2) $ 1,000.00-- 17 • *community Park North SHADED SHUFFLEBOARD COURTS (2) $ 35,000.00- STREAM/POND FEATURE $ 200,000.00' PEDESTRIAN BRIDGE $ 10,000.00- AMPHITHEATER $ 30,400.00" SITE FURNISHINGS $ 20,000.00 PARK MONUMENT SIGN $ 5,000.00 --HP LANDSCAPE AND IRRIGATION $ 343,470.00 ELECTRICAL $ 100,000.00 UTILITIES $ 20,000.00 SUBTOTAL $3,364,774.00 OVERHEAD AND PROFIT (10%) $ 336,477.00 SUBTOTAL $3,701,251.00 CONTINGENCY (10%) $ 370,125.00 TOTAL $4,071,376.00 �WqI i7-- ,30o,ov I S, 60O t9 • unity Park North PHASING PROGRAM foregoing cost estimate reflects the ultimate development of Community Park North h improvements built to a quality consistent with existing standards for other public )rovements. It is a rare occasion when a development program of this scope and tliry can be completed as a single construction budget. phasing of improvements, the program should be tailored to funding limits and, where ;sible, it should be designed to avoid major revisions or removals with subsequent ;ments. An accurate phasing program can best be accomplished as a part of the :paration of schematic and preliminary construction plans. This timing will assure that l consideration is given to the ultimate infrastructure of the park and allow for :orate identification of future phases. per discussion with staff on priorities and budgets, the following phasing is suggested: ase I Mobilization (1%) $ 8,419.00 Drainage/Grading (total site) $ 200,000.00 Parking Area (56 cars) S 42,320.00 Trees with Drip Irrigation (total site) S 41,600.00 Children's Play Area $ 185,000.00 Group Picnic Shelter S 42,000.00' Horseshoe Courts (2) $ 3,000.00— Restroom $ 78,125.00 Turf in Passive Area (including irrigation) $ 55000.00 Park Sign S 5:000.00 Utilities (partial) $ 5,000.00 Temporary Wildflower Mix (remainder of site -- no irrigation) S 35,446.00 Walks (total site) $ 108,203.00 Electrical (partial) S 25,000.00 Site Furnishings (partial) S 16,000.00 Subtotal: $ 850,113.00 Overhead, Profit and Contingency (20%) S 170,022.00 Phase I Total: $1,020,135.00 19 • 0Community Park North Phase II Mobilization (1%) Ballfield Backstops/Infields Ballfield Turf and Irrigation Parking Area (120 cars) Restroom/Concession Lighted Basketball Court Utilities (partial) Ballfield Plaza Electrical (partial) Site Furnishings (partial) Subtotal: Overhead, Profit and Contingency (20%) Phase II Total: Phase III Mobilization (1%) Ballfield Lighting Lighted Tennis Courts Amphitheater Stream and Pond Feature Landscape Improvements (partial) Water Play Feature Electrical (partial) Site Furnishings (partial) Subtotal: Overhead, Profit and Contingency (20%) Phase III Total: 20 $ 5,373.00 $ 44,000.00 $ 177,250.00 r $ 81,500.00 $ 137,500.00 $ 15,300.00� $ 10,000.00 $ 21,760.00 $ 25,000.00 $ 25,000.00 $ 542,683.00 $ 108,536.00 $ 651219.00 $ 6,738.00 $ 180,000.00 $ 100,000.00— $ 30,400.00— $ 200,000.00— $ 73,406.00 $ 40,000.00 $ 25,000.00 $ 25,000.00 $ 680,544.00 $ 136,108.00 $ 816,652.00 unity Park North ise IV Mobilization (1%) Community Center Parking Area (60 cars) Shuffleboard or Horseshoe Courts Utilities (partial) Landscape Improvements (partial) Electrical (partial) Subtotal: Overhead, Profit and Contingency (20%) Phase IV Total: 21 $ 13,495.00 $1,201,800.00 S 44,920.00 S 35,000.00— $ 5,000.00 $ 37,816.00 $ 25,000.00 $1,363,031.00 S 272,606.00 $1,635,637.00 ATTWHMENT B City Council Minutes 12 December 1, 1992 It was moved by Councilmembers Sniff/Bangerter that Ordinance No. 219 be introduced on first reading. Motion carried by the following vote: AYES: Councilmembers Bangerter, Perkins, Sniff, Mayor Pena NOES: None ABSTAIN: None ABSENT: Councilmember Franklin / TENTATIVE TRACT MAP 24950 (AMENDMENT #1) -'REQUEST FOR A SECOND ONE-YEAR EXTENSION OF TIME FOR A PREVIOUSLY -APPROVED PROJECT WHICH SUBDIVIDES 9+ ACRES INTO 3�-SINGLE FAMILY LOTS D NiORETENTION BASIN LOT IN THE R-� ZONE, LOCATED AT THE NO AST CORNER OF MILES AVE & DUNE PALMS ROAD. APPL ANT: SEOUL BANK OF CALIFO "(CHONG B. LEE). Mr. Herman, Planning Director advised that the City has received a'request from Seoul/Bank of California, for a second one-year time extension/tor Tract 24950 located at the northeast corner of Mile Avenue and Dune Palms Road. The Planning Commission has recommended approval with no changes to the conditions. The Mayor declared the PUBLIC HEARING OPEN. There being no one wishing ttospeak, the HEARING WAS CLOSED. RESOLUTION O. 92-95 A RESOL ION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFO IA, RECONFIRMING THE ORIGINAL NEGATIVE DECLARATION AND APPRO ING TENTATIVE TRACT 24950, AMENDMENT #1 SECOND EXTENSION OF TIME - CASE NO. TT 24950 (AMENDMENT #1) SEOUL BANK OF CA FORNIA (CHONG B. LEE). It was moved by Councilmembers Sniff/Bangerter that Resolution No. 92-95 be adopted. Motion carried unanimously. STUDY SESSION..... continued 2. REVIEW OF COMMUNITY PARK - NORTH PRELIMINARY MASTER PL. Mr. Bohlen, Parks and Recreation Manager, advised that Community Park -North consists of 18.66 acres located at the future intersection of Westward Ho and Adams St. in the northern section of the City. The firm of Purkiss-Rose/RSI was selected to provide design services. City Council Minutes 13 December 1, 1992 Mr. Steve Lang, with Purkiss-Rose/RSI, addressed the Council and reviewed the proposed design describing the surrounding land uses. The concerns that surfaced at the public meetings centered around relationships with the neighbors, parking and provision of facilities which are needed in the north area of the City. He noted that the ballfield lights have been oriented to the north and northeast which is the best from a sun orientation and play use. Some of the features include: - A multi -purpose ballfield with a skinned -in field and limit lines of about 300' to the outfield limits and also has overlay soccer or football that can be accommodated on the outside field areas. - A 12,000 sq. ft. community center with a kitchen area and assembly area which will accommodate 250-300 people and a number of multi -purpose class -rooms. It has been situated along Adams and Westward Ho in order to have a great impact and strong visual identity for the park. It provides 120 parking spaces with additional parking along Adams. - Horseshoes and shuffleboard courts and two lighted tennis courts and basketball half -courts. - A passive area with a play area with a potential for a water feature. - An informal amphitheater that will accommodate about 500 people. - A half -mile trail system which runs around the perimeter of the park. In response to questions by Council, Mr. Lang advised that a fence could be installed to protect the skinned -in area and consideration could be given to exercise stations along the perimeter. Basketball courts have not been specified to be lighted, but they could be. Regarding overflow parking for the amphitheater, the parking at the adjacent high school could be utilized. The overall cost for the project is estimated at over $4 million. They have projected four phases of development with the first phase estimated at over $1 million which includes drainage and grading of half the site, and parking for 56 cars. The real need seems to be to provide for some of the neighborhood type of amenities. Mr. Bohlen advised that with Council's authorization, this design will be processed through the Design Review Board and Planning Commission and ultimately back to the City Council. Council concurred. A T:NTC City Council Minutes 5 January 19, 1993 5. CONSIDERATION OF FINAL RECOMMENDATION REGARDING COMMUNITY SERVICE GRANT FUNDING OF BOY SCOUTS OF AMERICA. Mrs. Kennedy, Chairwoman of the Community Services Commission, advised that the Commission recommends that an allocation of $1,550 from the Community Services Grant Program be granted to the Boy Scouts. MOTION - It was moved by Councilmembers Sniff/Bangerter that the previously allocated 1992-93 $1,550 BSA Grant be released to the BSA -Redlands office for local distribution to benefit La Quinta Cub and Boy Scouting programs. Motion carried unanimously. MINUTE ORDER NO. 93-18. 6. CONSIDERATION FOR FINAL APPROVAL OF PARK DESIGN AND MASTER PLAN OF COMMUNITY PARK NORTH. Mr. Bohlen, Parks and Recreation Manager, advised that the park design and master plan of the Community Park North have been reviewed by the Design Review Board, Planning Commission and the Community Services Commission with a great deal of public input. He briefly reviewed the design and amenities that are planned, advising that the site which consists of 18.6 acres contains baseball fields, soccer fields, a community center building, shuffle board/horseshoe courts, tennis courts, a basketball court, restrooms, volleyball courts, shaded trellis areas, an outdoor amphitheater, water feature and walking paths. In response to Councilmember Perkins, Mr. Bohlen advised that there is a walking path around the perimeter of the park and consideration can be given to exercise stations. Councilmember Sniff questioned the type of senior activities planned and Mr. Bohlen responded shuffleboard and perhaps lawn bowling. Councilmember Perkins complimented staff on a well laid -out park. Regarding the estimated cost, Mr. Bohlen advised that it is estimated between $4.6 and $4.8 million, but is designed to be built in phases. MOTION - It was moved by Councilmembers Sniff/Bangerter to accept and approve the design development report and master plan as submitted for the Community Park North. Motion carried unanimously. MINUTE ORDER NO. 93-19. OHOt COMMUNITY SERVICES COMMISSION MEETING DATE: December 13, 1999 ITEM TITLE: Parks & Recreation Master Plan BACKGROUND: The City of La Quinta's first Parks and Recreation Master Plan (Master Plan) was completed in April 1993 (Attachment A). The Master Plan should be updated every five years to reflect the growth of the community and recreational needs of the residents. The City Council has authorized a Request for Proposal (RFP) to update the Master Plan. Staff has begun the process for the update by advertising the RFP. The Commission is being asked to review the Master Plan for reference at this time. When a consultant is selected, the Commission will be asked to provide input on the current information as well as the new information supplied by the consultant. With an updated Master Plan the City will be better able to assess the recreational facilities needed in La Quinta, and to plan accordingly. The Master Plan has been 3-hole punched for you. Please put this in the back of your Handbook for Commissioners for future use. Dodie Horvitz, Cord unity Services Director i Attachments: Parks and Recreation Master Plan, 1993 SACommunity Services\CSComm\CSCRPT.108.wpd IVIvnc- vcuaua cVWvvVv wrvIccL, rrt ac From: "Waiter M. McIntyre" <pdi_c2000@hotmail.com> To: <LaPreHis@aol.com>, <kvaline@palmspri.gannett.net>... Date: Sat, Dec 11, 1999 8:52 AM Subject: Census 2000-CVCCC to Meet, PR #2 Contact: Wafter M. McIntyre, Coachella Valley Coordinator Voice 760/341-3455; FAX 760/341-0539; E-Mail pdi_C2000@hotmail.com START: IMMEDIATELY STOP: DECEMBER 17, 1999 VALLEY CITIES FORM CENSUS 2000 COMMITTEE PALM DESERT - Ten cities, Riverside County and two American Indian Bands that comprise Coachella Valley Association of Governments (CVAG), plus nine unincorporated Valley communities, together have created a Census 2000 Complete Count Committee (CVCCC). The purpose is get the word out about the importance to all citizens of being counted on April 1, 2000. According to County sources, by not reporting a more accurate count ten years ago, it is estimated that about $70 million was lost to other U.S. counties. These federal funds are necessary to support critical services such as Medicare, child care and education, vocational training, treatment of substance abuse, rural development and public transportation. For the last ten years, according to Walter McIntyre, Coachella valley Census 2000 Coordinator "the state, county and Valley cities have had to come up with millions to pay the bills for these federal services." McIntyre believes that the key to a successful 2000 count rests with is the CVCCC to motivate local elected officials, community leaders and public organization members to "get the word out, educate and convince the grass roots that they will personally benefit from next year's census." For example, social organizations and school administrators can be instrumental in raising awareness for improving eastern Valley development and public transportation. Religious leaders can help to eliminate fears about protecting cenus data. The CVCCC will hold it's first meeting Thursday, December 16th at CVAG Headquarters in Palm Desert. Supervisor Roy Wilson, who spearheaded the formation of a Census 2000 action plan, will be the Honorary Chairman, while CVAG Executive Director, Corky Larson will kick-off the meeting by welcoming the Valley's representatives. Titled an "Orientation" meeting, members of County staff and U.S. Census Bureau will be on hand to present promotional material and answer questions. Topics will include: committee member goals and objectives, availabiliity of Census 2000 jobs, incentives for citizen participation, multi-lingual posters and fliers for distribution and establishing census Questionnaire Assistance Centers throughout the Valley. Gordon Bleil, manager of the valley's Bureau of Census office, says, "We are getting ready to recruit, hire and train over 1,000 volunteers to help us get the count." Bleil's organization is prepared to set-up test centers in u wv�-vrvvv aw nncca , rm Wr a number of hard -to -reach communities and give local citizens an opportunity to be hired and provide needed assistance in getting the "complete count." Everyone in the Coachella Valley needs to be counted. Census 2000 theme is "This is your future, don't leave it blank - Make yourself count." -30- Get Your Private, Free Email at http://www.hotmail.com CC: <jim.battin@assembly.ca.gov>, <gcervantes@cabazoni...