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2000 03 06 CSC Minutes . . IV. CONSENT CALENDAR A. COMMUNITY SERVICES COMMISSION MINUTES March 6. 2000 CALL TO ORDER \ regular meeting of the Community Services Commission was called to order at 7:00 p.m. in the La luinta Civic Center Study Session Room. Chairperson St. Johns presided over the meeting. :ommissioner Rebich led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Michelle Henson Commissioner Kathryn Pedersen-Nadler Commissioner Joan Rebich (Vice Chairperson) Commissioner Victoria St. Johns (Chairperson) VACANCY: One MEMBERS ABSENT: Commissioner Deborah Bechard Commissioner Mike Davis STAFF PRESENT: Dodie Horvitz, Community Services Director Marni Kunsman, Recreation Supervisor Cristal Spidell, Secretary : was moved by Commissioners Pedersen-Nadler/Henson to excuse Commissioner Davis and :ommissioner Bechard from tonight's meeting due to prior commitments, and to excuse :ommissioner Davis from the meeting of January 10, 2000 because he was out of town. Unanimous PUBLIC COMMENT I. CONFIRMATION OF AGENDA ". CONSENT CALENDAR A. Approval of Minutes for February 14, 2000 It was moved by Commissioners Rebich/Henson to approve the Consent Calendar as submitted. Unanimous. '. PUBLIC HEARING '1. BUSINESS ITEMS A. Census 2000 Ms. Horvitz told the Commission that promotional items were available to distribute to businesses as discussed at the previous Commission meeting. The items include pencils, chip clips, buttons, posters, and flyers. The items can be picked up after the meeting. G:\MyData\CRlST AL \CSClCSCMIN .3-6. wpd . . The Commissioners discussed the time they spent volunteering at the Census Booth at the Date Festival, and everyone said they had a good time. Ms. Horvitz said that Census information will be distributed at Opening Day for La Ouinta Sports and Youth baseball/softball, the Community Picnic and Birthday Bash, the Youth Workshop, and Main Street Marketplace. The Commissioners were asked to continue working on their list of businesses established at the last meeting to get the word out and to distribute the promotional items. Commissioner Henson said some of the businesses may be difficult to get permission from if they are a corporate business. Ms. Horvitz suggested that a flyer could be faxed to the corporate offices. Chairperson St. Johns said the Salvation Army will not let any Census takers into shelters to protect the privacy of those in the shelter. B. Community Picnic & Birthday Bash Commissioner Rebich announced she will be unable to attend the picnic due to a work commitment. Commissioner Pedersen-Nadler reminded the Commission that she is unable to attend the picnic, however she will do whatever is needed prior to the picnic such as making phone calls, etc. Marni Kunsman, Recreation Supervisor updated the Commission on the progress that she has made on the picnic which included: contacting DSUSD for use of the stage; contacting Rotary to provide and cook hotdogs; working on entertainment with a steel drum band; other types of entertainment for children; and free swimming and the dunk tank with CVRPD. Ms. Kunsman asked for suggestions from the Commission. It was suggested to: relocate the stage area; make the drink station more accessible; contact La Ouinta High School Blackhawks Drama Club to perform or provide entertainment; ask the emergency personnel to do CPR and First Aid demonstrations; and to set up a golf putting game. The Commission asked if Sport Court was going to be there, and Ms. Kunsman said that Commissioner Davis usually sets them up, and she expects them to be better staffed with people and equipment this year. Commissioner Pedersen-Nadler indicated there would be about 25-30 Interact students to help with the event. Ms. Kunsman updated the Commission on other events. Ms. Kunsman reported that 20 dogs participated in the Pet Show on March 4; 56 kids participated in the Tiny Tot Olympics on February 26; and the Annual Egg Hunt and Chalk Drawing Contest will be held on Saturday, April 15. Ms. Kunsman thanked Commissioner Pedersen-Nadler for all the help from the Interact students during her events. They were very helpful and creative with the games at the Tiny Tot Olympics and she would like to have a pizza party for them. She will contact Commissioner Pedersen-Nadler to set it up. Ms. Kunsman would like to have the Commissioners make follow-up calls for the picnic on April 10. Commissioner Rebich thanked Ms. Kunsman for all the work she puts into the events in the Department Report each month. G:\MyData\CRlST AL\CSClCSCMIN.3-6.wpd . . C. Youth Workshop Ms. Horvitz said the Youth Workshop has been set for Wednesday, April 12 from 7:00 to 9:00 PM at the La Ouinta Senior Center. Letters have been mailed out to those the Commission wished to invite. Ms. Horvitz would like to get flyers to the various clubs at the schools. Commissioner Pedersen-Nadler will work on it. The Commission discussed whether to meet on April 10 and April 12 or to combine the regular Commission meeting with the Youth Workshop. Commissioner Pedersen-Nadler will meet with the students at 12:00 noon on Thursday, March 9 to discuss an agenda for the Workshop which could include: ideas for the Community Park; communication with parents; transportation; etc. Commissioner Rebich will attend the meeting with Commissioner Pedersen-Nadler who will confirm the date and time with her. Chairperson St. Johns will speak with the La Ouinta Middle School ASB to encourage attendance at the Workshop. Commissioner Henson suggested a topic of applying to schools for scholarships. She is willing to volunteer her time to inform the students of the possibilities. It was moved by Commissioners Rebich/Henson to meet on the regularly scheduled Commission meeting date of April 10, and hold a special meeting on April 12 for the Youth Workshop. Unanimous. The Commission discussed the Youth Workshop mailing list and divided up the pages amongst the Commissioners to make follow-up contacts at a later date. Staff will contact the Commissioners on or about March 28 with a list of those that have not responded to the letter. It was moved by Commissioners Rebich/Pedersen-Nadler to make phone calls to those who do not respond to the letter inviting them to the Youth Workshop. Unanimous D. CPRS Layman's Award Ms. Horvitz informed the Commission that California Parks and Recreation Society is offering a Layman's Award to honor individuals that have made a significant contribution to the parks and recreation field. After a brief discussion it was moved by Commissioner Pedersen- Nadler/Rebich to select Kay Wolff as the recipient of the Layman's Award. Unanimous. Ms. Horvitz asked if anyone was interested in going to the awards dinner at the Double Tree Hotel in Ontario, California on Saturday, April 15. If anyone is interested they are asked to contact her and she will make arrangements. Commissioner Pedersen-Nadler indicated she would like to go. Staff will forward information to Commissioner Pedersen-Nadler as it becomes available. '". CORRESPONDENCE AND WRITTEN MATERIALS A. Riverside County Integrated Project - Received and filed. G:\MyData\CRlST AL\CSClCSCMIN .3-6. wpd . . '11I. COMMISSIONER ITEMS 'he Commission asked about the Mountain Conservancy issue. Ms. Horvitz said the item will be liscussed by the City Council on Tuesday, March 7, 2000. 1(. ADJOURNMENT t was moved by Commissioners Rebich/Henson to adjourn the meeting. Unanimous. Meeting djourned at 7:50 p.m. IEXT MEETING DATE. TIME AND TOPIC Ipri110,2000 7:00 PM .a Ouinta Civic Center Study Session Room ,ubmitted by: C'-~~Ji ~~ \I'~\' cU r2 jJ :ristal Spidell, Commission Secretary G:\MyData\CRlST AL\CSClCSCMIN .3-6.wpd