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2000 04 10 CSCs y OF TNT O COMMUNITY SERVICES COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico - La Quinta, CA 92253 April 10, 2000 7:00 PM CALL TO ORDER A. Pledge of Allegiance B. Roll Call II. PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to five minutes or less. III. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda IV. CONSENT CALENDAR (Items are considered routine in nature and will be approved by one motion.) A. Approval of Minutes of March 6, 2000 B. Monthly Department Report for February & March 2000 V. PUBLIC HEARING VI. BUSINESS ITEMS A. Youth Workshop - April 12 B. Community Picnic & Birthday Bash - April 29 VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Community Picnic - Second letter VIII. COMMISSIONER ITEMS IX. ADJOURNMENT NEXT MEETING INFORMATION Special Meeting: April 12, 2000 7:00 PM La Quinta Senior Center Regular Meeting: May 8, 2000 7:00 PM La Quinta Civic Center Study Session Room G:\MyData\CRISTAL\GSC\AGN.4-10.wpd SESSION OUTLINE Role of Commissioners and Board Members Welcome/Introductions 8:10 - 8:15 Goals of this Session 8:15 - 8:40 Role of Commissioner/Board Member Sharing Experiences 8:40 - 8:50 Do's & Don'ts of Commissioners & Board Members 8:50 - 9:00 Guideline for Volunteer Directors & Commissioners 9:00 - 9:10 The Brown Act & Parliamentary Procedures 9:10 - 9:20 Advocacy/Selling Benefits of Recreation & Parks Wrap -Up 9:20 - 9:30 Questions & Answers & Announcements 0 i ;ECREATION AND PARXg COMSSION ORIENTATION Almost all volunteers serving on a park and recreation lvisory commission ask themselves the following questions: a. 'What is my role. b. What are my responsibilities. c. How do we deal with another commission member? d. What is my relationship with the staff? e. How do I relate to the community? Advisory commissions are established to provide a immunication link between the community and the City )uncil and the Recreation (Community Services Division) and irks (Public Works Department) staff as the agency strives wards contributions to a better quality life. The commission is lvisory in nature and its input, usually is in the form of commendations to the City Council or staff, is considered in ,aluating effectiveness of programs and policies. The source document for commission authority is the dinance. 7n addition, you have the "Introduction to -,creation and Parks Commission" and the Rules of Operation. Relationship with fellow commission members: a. The association with fellow commission members will probably be your most important relationship as you serve on the commission. b. Before talking about relationships, it is well to point out that each Of you comes from various backgrounds - educational, occupational, religious, social, economic, physical and cultural - and we should be aware that these differences do exist. c. We must also recognize that the reason for serving on the commission will vary and, perhaps, some will have a special interest. Each member will contribute in his own way and is an important part of the decision process. We should not expect every commission member to give his time, talent, and knowledge to the same degree. Some will give more and others will give less, but in the end the community will benefit. Bearing this in mind, the following relationships may serve as a guideline: a) We must always respect the other individual's viewpoint even though it may be opposite our own. b) We must allow the other individual to articulate his or her views and then attempt to make an objective evaluation of those views. c) Evaluation of our fellow commission member's viewpoint should be based on what is best for the total community and what is best for all concerned. d) There will be times when political action among the commission is apparent and we must strive to minimize that whenever possible. e) We must be open and honest at all times. f) Each commission member has a responsibility to recognize new comm mion members and see that they are made welcome, become oriented, and receive training. Relationship with City Council a. Individual contacts with the City Council to discuss problems are neither encouraged nor discouraged. This will have to be handled on an individual basis. Should a controversy arise within the commission, counsel and guidance are available from staff as well as from individual members of the City Council. However, it would be um�thic-il for an individual commissioner to attempt to influence or p::smde the City Council to assume a posture which may be in opeposition to the commission as a whole. Should a split opinion exist or. commission action, it would be appropriate for a majority and m'. nonty report to accompany the recommendation to the City Cw,ncil. r--1 We expect the individual commission member to recognize the following: a) The commission members are appointed by the City Council. b) The commission member has an obligation to serve the public. c) The contact with the City Council should always be open and never used to circumvent the staff or commission. d) The commission should not knowingly and openly embarrass the stz f or the City Council. e) The commission should render as much assistance as possible to the City Council and staff and avoid placing them in an untenable p.)sition. f) The commission should assist the City Council in developing public trust in the advisory commission system. g` The commission should be sensitive to City priorities and know when to take a stand. There are times when, for the good of the overall City, it may require adjustment of the priority level of a p=.;-ticular project. h` The commission falls under the restrictions of the Brown Act Nverebv decisions and recommendations can only be made at a duly co:istituted meeting which is open to the public. . Relatic.aship with Human Services Department Staff a..✓� i :uierstandings and problems can develop in the relationship h.:tween the staff and commission if an enthusiastic member attempts to take aboard those duties which are not within the framework of the c("nni:sion action. Each commission must be alert to the difference hc,:ween advisory, policy -setting, and doing work. b. At times a commissioner may be asked to "do" the work as v:.' untcer. It is doubly important that when this occurs the difference h:: rece-sized and be communicated to assure there is no question about the role on the advisory body and the individual's volunteer as.cigriment. With this in mind, the following supportive and advisory to staff may be used as a guideline: commission role, and City objectives, a) Contact should be with the City staff member assigned to the commission rather than to other staff people. The individual commissioners should feel free to make a contact with the higher level supervision, such as the City Manager, and/or City Council, providing the assigned staff person is also notified of this contact. b) Official contacts with staff members should clearly be in the f.-amewo.k of the commission assignment. c) It is importsit for commissioners to know the recreation facilities. A visitation program both on an unscheduled and a scheduled basis will allow me nbers to become fully knowledgeable of the program, earl: aree5, eq.tipment, facility use, etc. d) Commissio:is should not ask for individual reports, favors, or s?ecial consideration. e) Commissioners should realize the assigned'staff person works with the commission and reports to the Director of Human services. The Director repor's directly to the City Manager. He or she is limited in s.ope of �iuthc riry to carry out recommendations. Intra-A cyencN, Relationships Th-, ,;u, cess of the Human Services Department effort in a community is directly proportional to the level of priority it attains in &.e City o?eraion. Governing body and administrative perceptions on t::e iniFc: ancc and contribution of recreation services to the community's cuality of life will inevitably influence decisions on b idgct, pi anni:ig, manpower, land use, policies and procedures. 7aerefore the interdependence among City departments/commissions c:.nnot, r. )r m ast not, be ignored or taken lightly. F The ae-isoi , commission is in a position to provide for significant positive relationships that can contribute to an understanding of r- creadc- and narks services and its role in contributing to a better C':a !V C° ife. Guidelines include: a) Know relationships and role of various departments within City. b) Be willing to provide leadership for developing and maintaining a c!i_mate fr cooperation among various City commissions. Inter -Agency Relationships a. No person is an island. No one person, family, group, or government agency is sufficient by themselves. Interdependence is not only a way of life but necessary for survival. So it is with recreation, parlLs, and conservation forces. b. An eff motive commission will recognize the relationships outside the City l:eriphery can contribute to improving the quality of community life. Interaction may include: a) Simiia. Pa:' JRecreation agencies at local, county and state levels. b) Govenunental agencies responsible for Park/ Recreation in constitue.:cy area; i.e., school, city, county, district, state, federal. c) Assoc:.tions of groups with similar goals and objectives -- CaliforriL Part and Recreation Society, National Recreational and Parks Asc;ociation, League of California Cities. d) Private enterprise. c) Financ'ul �ioups. f) Non-profit and charitable organizations. Commission elationships with the Public a. It is im ortant to recognize that as a commission member your actions L.: i comments are often interpreted to be that of the commission, the staff, or the City. A commission member's a,mment to care press or other public utterances are sometimes misinterpreted even though you state that you are speaking for yourself. It may become at odds with the commission goals, ebjectivc or overall policy. • 0 b. The advisory commission is expected to fill the two major functions: serving as a communication link between community, staff and City Council; and providing feedback to the public with respect to City philosophies and policies, as well as issues that are being considered by the City Council. The fAm ing guidelines are offered: a) Thci 'should be no promises to the public that are binding on the comtnir..ion, staff, or City Council. b) Co:o,-ients to the public and to the press must be factual. c) The c =='ssion members have an obligation to listen to comments or com ' aims of the public. iginal: .-ebruary 25,1980 nended: August 10,1990 ;/l s GUIDELINE FOR VOLUNTEER DIRECTORS/COMMISSIONERS Don't participate in every skirmish Stay neutral on some issues Choose sides very carefully ?. Pick the battles that: Are most unportant to you You know le most about 3. Let them have the small stuff Particularly if you have no real feeling for the idea being discussed If it is trui� a minor issue -l. Learn the importance and value of "tin cupping"- finding funding �. Maintaut our sense of the appropriate Don't eaa, ;crate emotion just for attention 0. Don't try to gc:. Always give: Credit for a job well done Ideas th,.t :an give other people's projects and programs Support W F,ncoura,_,emen: Be an elfe.ti%e communicator Specific Somct.`ii;tg you've earned the right to talk about Be brief when being interviewed by the press, focus on your issue S. Be ac e\ en bcuer listener r/. Assun.e lc:,der ,hip 0. Remember perpetual "seconders" rarely make it to the top and are never 1., rc� ived as idea generators 1. Bc ,ince: ::e careful of: Co ride scer..iing or patronizing behavior Passive ..g• res,ion Guideline for Volunteer Directors/Commissioners page 2 12. Know, understand and adhere to the agenda and the agreed upon rules o. conduct such as Robert's Rules of Order kno�., your commission/board's authority in accordance with enabling legisla:ion 13. Pciicdically audit your relationship account with the other board n.e.nb--rs • Orie itition of a new member is important • Peri(,�iC retreat with board and Director is vital 14. Qu,:�.ion everything ReL.( 1 ou nieeting packet and ask questions prior to meeting if possible 15. Gil A rstand your position and the limits of your commissioniboard authority 16. L_; t ie _paid director and staff do their job: • Do:i t ;econd guess them • Dou i antlermine them 17. Bc vk)ur aeency's biggest fan To...: ie : 11:11ties on a regular schedule 13. 1U[iapatc in the programs offered by your agency S.imn.,c: ( ! rorc 111,01, AI Walkers and Associates, Inc. board or to the membership meeting and are not authorized to act on their own in the name of the organization. Officers The president ❑ supervises the conduct of the organza. tion's business and activities; ❑ serves, ex oficio, on all but the nominat- ing committee; and ❑ presides at meetings. The vice-president ❑ acts in place of the president when neces- sary and presides at meetings when the presi- dent temporarily vacates the chair. In the absence of the president, the vice-president should not change rules, cannot fill vacan- cies required to be filled by the president and does not serve as an ex oQ"icio member of committees; ❑ upon the death or retirement of the presi- dent, assumes all the duties and privileges of the president, unless the bylaws provide an- other method of filling the vacancy. In organizations with more than one vice- president, these duties and responsibilities are assumed by the first vice-president. The secretary ❑ is the recording officer; ❑ handles correspondence; ❑ issues notices of meetings; ❑ informs those elected or appointed to of- fice or committees; ❑ receives and files committee reports; and ❑ keeps the minutes of meetings. At each meeting the secretary should have the minute book, a copy of the bylaws, a book on parliamentary procedure and a list of the unfinished business from the previous meeting. The treasurer ❑ receives funds; ❑ deposits them in banks approved by the board; and ❑ pays bills for expenses that have been authorized. If any appreciable sums of money are in- volved, the treasurer should be bonded to protect the organization from loss. It is customary for the treasurer to report to the board at each of its meetings and to make a full financial report to the annual meeting or convention. (In larger organizations this re- port should be reviewed by an independent auditor. If the auditor's report is available at the time of the annual meeting or conven- tion, it should be presented immediately after the treasurer's report. Adoption of the auditor's report, on motion, signifies accept- ance of the treasurer's report.) Meetings At all meetings (referred to in Robert's Rules as "assemblies") it is up to the presiding offi- cer to use the rules of parliamentary proce- dure appropriately so that good order and reasonable decorum are maintained and the business of the meeting goes forward. At times, the technical rules of parliamentary procedure may be relaxed as long as the meet. ing accomplishes its purpose and the rights of absentees and minorities are protected. Conventions and large meetings are con. ducted more formally than the meetings of small boards and committees. The role of the presiding officer The presiding officer (chair) should: ❑ Be ready to tall the meeting to order at the time set. ❑ Follow the agenda and clarify what is happening and what is being voted on at all times. ❑ Deal firmly with whispering, commotion and frivolous or delaying debate and motions. ❑ See that debate is confined to the merits of the question and that personal comments are avoided. No one should speak more than twice on a subject, and no one should speak a second time until all who wish to speak have had a chance to do so. ❑ Talk no more than necessary. Except in small boards and committees, the presiding officer should not enter the debate without giving up the chair to a substitute until the motion under debate has been voted on. ❑ Remain calm and deal fairly with all sides regardless of personal opinion. To pre- serve this impartiality, the presiding officer abstains from voting except by ballot or to cast the deciding vote on an issue. Order of business A minimum number (quorum), as prescribed in the bylaws, must be present before busi- ness can be legally transacted. The presiding officer should determine that there is a quorum before beginning the meeting. Every organization is free to decide the order in which its businesswill be conducted,but most agendas follow a standard pattern: 1. Call to order. Z. Minutes are read by the secretary and corrections requested. The presiding officer says: If there are no corrections the minutes stand approved as read 3. Treasurer's Report is given and questions called for: The Treasurer's Report will be f kd. 4. Reports of officers, the board and stand- ing committees. Recommendations in re- ports should be dealt with as motions at this point. 1 5. Reports of special committees. 6. Unfinished business. Items left over from the previous meeting are brought up in turn by the presiding officer. 7. New business: Is there any new business? 8. Program. The program chairperson is called upon to introduce a speaker, film or other presentation. 9. Announcements. 10. Adjournment: Is there any further busi- ness? (Pause) The meeting is adjourned Motions Business is conducted by acting on motions. A subject is introduced by a main motion. Once this has been seconded and stated by the presiding officer, nothing else should be taken up until it is disposed of. Long and involved motions should be submitted in writing. Once a motion has been stated, the mover may not withdraw it without the con- sent of the meeting. Most motions must be seconded. While a main motion is being considered, other parliamentary motions, which affect either the main motion or the general con- duct of the meeting, may be made. The ones most frequently used are described in gen- eral below, but it should be noted that there are exceptions and modifications that cannot be included in this brief text. 1. Amend. Debatable; majority vote Used when the intention is to change, add or 4 omit words in the main motion. Amend the amendment: Used to change, add or omit words in the fast amendment. 'This motion cannot itself be amended. Method: The first vote is on the amendment to the amendment. The second vote is on the first amendment either as changed or as orig- inally proposed, depending on the first vote. The third vote is on the main motion either as introduced or as amended. 2. Refer. Debatable; majority vote If a motion becomes too complicated through amendments or if more information is needed, a motion may be made to refer it to a committee for study or redrafting. This committee must report back or act as in- structed. 3. Postpone. Debatable; majority vote Consideration of a motion can be delayed until a more suitable time, until other deci- sions have been made or until more informa- tion is available by a motion to postpone to a stated future time. 4. Lay on the table. Not debatable; majority vote I move that uee table this motion. This post- pones consideration in such a way that the motion can be taken up again in the near future if a majority decides to "take it from the table." 5. The previous question. Not debatable; two-thirds vote 1 move the previous question. This motion is used to end debate that has become lengthy or repetitious. When it is seconded, the pre- siding officer immediately puts the question on closing debate. If this receives a two- thirds vote, the pending motion is voted on at once without further discussion. 6. Reconsider. Usually debatable; majority vote A vote may be reconsidered through this motion, which must be made on the same day or the day following the vote by someone who voted on the prevailing side. A motion can be reconsidered only once. The first vote is on whether the motion should be recon- sidered. If this passes, the second vote is on the motion itself. 7. Point of order and appeal. A member who feels the rules are not being followed may call attention to the breach by rising and saying: Point of order. The chair says: State your point of order. Upon hearing it, the chair may say: Your point is well taken, or Your point is not well taken. One dissatisfied with the ruling may appeal to the meeting for a final decision: Shall the decision of the chair be sustained? This appeal is debatable, and the presiding officer may enter the debate without giving up the chair. A majority of no votes is necessary to reverse the ruling; a tie sustains it. 8. Questions and inquiries. Whenever necessary, advice may be asked as to correct procedures (parliamentary in. quiry), facts may be requested (point of in- formation), or a change may be sought for comfort or convenience (question of privi- lege). The presiding officer responds to the question or refers it to the proper person. 9. Adjourn. Usually not debatable; majority vote If the time set for adjournment has arrived or there is no further business, the presiding officer declares the meeting adjourned with- out waiting for a formal motion. A member may move to adjourn at any time except when a speaker has the floor or a vote is in process. If the motion carries, the meeting is immediately adjourned. Nbting The vote needed to pass a motion or elect an official is based on the votes actually cast, unless the bylaws or rules provide otherwise. Thus, a majority is more than half of those voting; abstentions and blank ballots are dis- regarded. ❑ By using general consent, a formal vote can be avoided on routine matters where there is no opposition. The presiding officer says: If there is no objection (pause) . . . and declares the decision made. ❑ A voice vote (aye and no) is common practice but should not be used where more than a majority is needed. ❑ A show of hands is a good alternative in small groups. ❑ If unsure of the result, the presiding offi- cer should order a rising vote or an actual count. If this is not done, a member can insist upon a rising vote by calling out "divi- sion"; a count can be forced only by a motion made, seconded and approved by a majority vote. ❑ A motion for a ballot (secret written vote) can be made if the bylaws do not al- ready require one. This motion is not debat- able and requires a majority vote. Nominations and elections Normally, a nominating process is used for elections, although any eligible member may be elected whether nominated or not. Most organizations use a nominating committee to prepare a slate of nominees for the offices to be filled. Service on a nominating commit- tee does not prevent a member from becom- ing a nominee. After presentation of the nominating com- mittee's report to the assembly, the presiding officer calls for nominations from the floor. Many organizations require that the consent of the nominee be obtained in advance to avoid a futile election. Seconds are not nec- essary for either committee nominations or nominations from the floor. 10 When all nominations appear to have been made, the presiding officer declares that nominations are closed —or a motion to this effect may be made. It is not debatable and requires a two-thirds vote. A motion to re- open nominations requires a majority vote. The method of voting is usually fixed in the bylaws. A ballot is the normal procedure if there is more than one nominee for an office. If there are several nominees and the bylaws do not provide for election by a plurality vote (that is, the largest number, but not necessar- ily more than half of the votes cast), several ballots or votes may be needed before one candidate achieves a majority. Where election is by ballot, the presiding officer appoints tellers (or an election com- mittee) to collect and count the votes. The tellers' report, giving the number of votes cast for each nominee, is read aloud and handed to the presiding officer. The presid- ing officer rereads the report and declares the election of each official separately. A postscript to the presiding officer: The rules of parliamentary procedure are meant to help, not hinder. Applied with common sense, they should not frustrate the meeting or entangle it in red tape. Retain control at all times, give clear explanations, and keep things as simple as possible. Good advice from the chair as to the wording of motions and the best way to proceed will avoid needless complications. When in doubt, your rule should be: Respect the wishes of the majority, protect the minority and do what seems fair and equitable. Order from League of Women Voters of the United States, 1730 M Street, NW, Washing- ton, DC 20036. Pub #138, 750 (500 for mem- bers). 96a-*2Y-176s -rlFr RE L/ ff 5y X �1I Il RELATIONSHIP WITH GOVERNMENT OFFICIALS "PARR AND RECREATION SERVICES WILL HOT BE VIEWED AS A NEEDED SERVICE WITH FIGS PRIORITY CONCERNS UNTIL POLITICAL DECISIONS HATERS ARE CONVINCED THAT PARK AND RECREATION RESOURCES ARE HORS, MUCH NORE, THAN PLACES TO HAVE A LITTLE FUN AND GADS OR TO LEARN THE NAMES OF BUTTERFLIES AND DEAD GENERALS." The quality of life within a specific community is greatly affected and often limited by the political environment. The commissioner's persuasiveness and influence on the legislative process, whether local, county, state or national, can enhance recreation's place in the total milieu of provided public services. The commission should be aware that elected officials are sensitive to political involvement which may be viewed as their prerogative.. and within their purview. Clarification and understanding of these sensitivities should be considered to avoid misunderstanding: GUIDELINES FOR IHVOLVENENT INCLUDE: 1. Contacts with elected officials on behalf of the agency should be made only with knowledge and approval of the appointing authority. 2. Personal political involvement should be influential and supportive of agency objectives. 3. Commission members should support legislative efforts favorable to parks, recreation and conservation through: a. Active participation in election, initiatives, referendums. b. • Group and individual contacts with local legislators. C. Appearances before legislative bodies; i.e. hearing committees, etc. d. Being available to make presentations to local groups and organizations. 4. The commission should not be used for personal political gain, favors, or influence. 5. Commission members may act as liaison with city, county, state and national elected officials on behalf of the agency when coordinated through the appointing authority. Parks acid Recreatfon— The Benefits are End1eqqTM CONSMRUCT/VEACT/ MES y l MVIFIT PUBLICSAFETY parks and recreation programs benefit public safety by giving youth a number of positive, healthy, constructive activities. • Consider that 40% of a youngster's time is open to choices — positive or negative. • There are more than 10 million households in California, 36% of them with children under 18 years of age. • Park and recreation agencies provide more activities for youth than anyone else in town except the public schools. iv"_ W� /SON OR PARKS? CRMMON OR REST/TUT/ON? -iv _ - Parks and recreation programs are an effective alternative to help deter rising crime and gang activity. Experts agree that a lack of positive alternatives is one of the KEY reasons why young people join gangs. • Gang -related problems currently cost California taxpayers about $1 billion each year. • One in 13 youths is a victim of a violent crime and are at greater risk of violence than adults. • In one district, five recreation centers and a sports complex used $13,000 of a court grant to keep 231,405 youths busy evenings and weekends. • A documented midnight basketball program caused as much as a 55% reduction in juvenille crime calls to the police. And with 170,000 participants, the program cost pennies per youth. z HEALTHY PARKS PAY DIVIDENDS RJOACK TO THE COMMUNITY communities receive the economic benefit of providing positive alternatives and contributing to a healthy community. • Youth and young adults are employed by parks and recreation agencies in numerous ways. For many, it is their first venture into the workplace, teaching beneficial lifelong skills. • Well -maintained parks substantially improve property values of nearby residents and contribute to the community's sense of identity and pride. • Park & recreation agencies network with other service providers to develop healthy children, neighborhoods and communities. • For what it costs for the California Youth Authority to incarcerate youth, reasonably financed recreation and counseling could save taxpayers tens of millions of dollars annually. 'Parks and Recreation —The Benefits are Endless ..' is a trademark of the National Recreation and Park Association 3rmation provided by . . . f -' Calif' r'ark & Recreat" o `Societ ~ O co COD 0 a y COD co v a o —� y O co g COD O CD m o 0 Cc �- .i .0 KEY POINTS FOR COMMISSIONERS DON'TS 1. RUN THE SHOW 2. DO STAFFS JOB 3. MAKE RECREATION A POLITICAL ISSUE 4. MAKE PROMISES YOU CAN'T KEEP 5. BREAK THE CHAIN OF COMMAND 6. TRY TO ALWAYS GET YOUR WAY 7. BECOME A ONE -INTEREST COMMISSIONER Do's 1. ACCEPT RESPONSIBILITY 2. LEARN JOB DUTIES 3. LEARN ROLE OF COMMISSIONER 4. PARTICIPATE AT MEETINGS - read pac,Ke+ be%re Y-nou) %oar G(-�y 5. ASSOCIATE WITH OTHER COMMISSIONERS 6. BECOME FAMILIAR WITH ENTIRE PROGRAM _BENEFITS 7. VISIT FACILITIES IN IN OPERATION 8. VOICE OPINION 9. BE FIRM, FAIR, FACTUAL 10. AN ACTIVE. BENEFITS- 10F RECREA 11. BE ENTHUSIASTIC ABOUT RECREATION' you can{ love Son) Un+L l you Knc w 12. BE A POLICY SETTER C0146tTY SERVICES COMMISSION MIN* (� ' 2000 Call to Order A. Pledge of Allegiance led by: B. Roll Call Commissioner Bechard / Commissioner Davis Commissioner Henson T" Commissioner Pedersen -Nadler Commissioner Rebich Commissioner St. Johns Vacancy: One Reason: Moved: Second: Second: Second: City Staff Present: Dodie Horvitz, Community Services Director oCrisW SpideH, Secwtary i PUBLIC COMMENT CONFIRMATION OF AGENDA CONSENT CALENDAR A. Approval of Minutes of March 6, 2000 / .t B. Department Reports I1 i ) . _ `' L 1. Attendance Report for the Month of February & March 2000 2. �. Moved: �� Second: Vote: PUBLIC HEARING BUSINESS ITEMS JTH WORKSHOP 7 r i Vote: i Vote: AND WRITTEN MATERIALS A. Community Picnic - Second Letter B. C. COMMISSIONER ITEMS ADJOURNMENT 1 Second: lu I D) 3I Y Iere) I YO:iu /;Y Itol;1 eeting May 8, 2000 at 7:00 PM Study Session Room Time: • IV. CASENT CALENDAR B. °Z T-itf4FF OF TN COMMUNITY SERVICES COMMISSION MEETING DATE: April 10, 2000 ITEM TITLE: Monthly Department Report for February & March 2000 RECOMMENDATION: Receive and file. BACKGROUND: The Community Services Department completes a monthly Department Report consisting of attendance figures for all programs, upcoming events and meetings attended, as well as a revenue report for the month. The Department Report is transmitted to the City Council on the second Council meeting of every month. Dodie Horvitz, dom MEMO.DR Services Director 0 0 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL OM: MARNI KUNSMAN, RECREATION SUPERVISOR-4'�} -�t \: DODIE HORVITZ, COMMUNITY SERVICES DIRECTO TE: MARCH 21, 2000 BJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF FEBRUARY 2000. —10MING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF RIL 2000: -il 1 Annual La Quinta/Pizza Hut 2 on 2 Grass Volleyball Tournament, Adams Park -il 1 Golf, The Simple Truth, Golf Lessons, La Quinta Golf Ranch -il 4 French Conversation Classes, Session II, Senior Center -il 5 Start Your Own Internet Business, Evening Seminar, La Quinta Senior Center 11 7 Excursion, Shop Fashion Island in Newport Beach -il 8 Chinese Tea, Cultural History & Tasting, La'Quinta Boys & Girls Club -il 8 Microsoft Access, Computer Seminar, La Quinta Boys & Girls Club 11 10 *Putting Contest -il 10 *Estate Planning Seminar -il 10 *Tennis Social •il 11 Weight Loss & Nutrition, Senior Center -il 11 Ballroom Dance Classes, Session III, La Quinta High School Jl 12 Start Your Own Internet Business, Evening Seminar, La Quinta Senior Center -il 13 *Volunteer Recognition Luncheon it 13 *Free Legal Consultation -il 14 *Senior Potluck Tennis Tournament at Fritz Burns Park -il 17 Spring Break, Fritz Burns Park Rec Room, Camelot Park Excursion -il 17 *Financial Seminar -il 18 *Free Hearing Consultation & Hearing Aid Check it 18 Spring Break, Fritz Burns Park Rec Room, Ice Skating Excursion -il 19 Spring Break, Fritz Burns Park Rec Room, Party in the Park �il 20 Spring Break, Fritz Burns Park Rec Room, Trip to the Movies -il 20 *Healthy Cooking Class it 21 Spring Break, Fritz Burns Park Rec Room, Oasis Water Park Finale -il 24 *Mature Driver's Course -il 24 Beginning Computer Classes, Session II, La Quinta Boys & Girls Club -il 25 Beginning Computer Classes, Session II, La Quinta Boys & Girls Club -il 26 Intermediate Computers, Session II, La Quinta Boys & Girls Club -il 27 Culture in the Courtyard, Civic Center enior Center Program, Class or Event • • �OE-n Community Services Department Attendance Report for the Month of February 2000 Summary Sheet Program 2000 1999 Variance Meetings Per Month 20no 1aoC Leisure Classes 459 2.73 186 331 29 Special Events 77 64 13 21 2 Adult Sports 493 210 283 12 9 Senior Center 2758 2513 245 158 133 Program Totals 3787 3060 727 205 173 Information/Referrals Senior Center 948 818 130 20 18 Total 948 818 130 20 18 Sports Complex Use AYSO 550 400 150 8 4 LQ Sports & Youth 800 600 200 4 1 Total 1350 1000 350 12 5 Total Programs 6085 4878 1207 2371 196 Volunteer Hours Senior Center 1162 909 253 Meals on Wheels 48 63 -15 ommunity Services 9 0 9 _QHS Interact 28 20 8 Total Volunteer Hours 1247 992 255 Monthly Revenue Senior Center $ 7,985.00 $ 7,041.00 $ 944.50 :ommunity Services $ 7.249.00 $ 4524.00 $ 2,725.00 Rental Income $ 1,072.50 $ 495.00 $ 577.50 total Revenue $16,306.50 $12,060.00 $ 4,247.00 Revenue Year to Date Senior Center $52,149.00 $32,093.91 $20,055.09 1 �ommunity Services $44.552 00 $33,293.00 $11,259.00 Rental Income $6,412.50 $11,458.00 -$5,045.50 rotal Revenue to Date $103,113.50 $76,844.91 $26,268.59 Community Services Program Report for February 2000 2000 2000 1999 1999 2000 199C Participants ITotal Participation Participants Total Participation Variance Meetings Meetings :lasses act Aerobics 20 100 9 63 .37 5 i 1 uters Mon. 10 30 9 36 -6 3 uters Tues 10 40 10 40 0 4 i uters Wed. 10 40 10 40 0 4 i uters Th. 10 40 10 40 0 4 onversation 28 112 0 0 112 4 C 1 Excel 5 5 0 0 5 1 C room Dance 13 52 9 54 -2 4 E om Dance 10 40 0 0 401 4 C 116 459 57 273 1861 33 2E 2000 2000 1999 1999 2000 199E Participants ITotal Participation IParticipants ITotal Partici atlon Variance Meetings IMeetings :vents ithe Courtyard 20 20 15 151 5 1 1 DI rnics 57 57 49 491 8 1 1 77 77 64 641 13 2 's 2000 2000 1999 1999 2000 199E Participants ITotal Participation IParticipants ITotal Participation IVariance Meetings Meetin s orts :ketball M/T 133 133 30 30 103 9 E :cerLeague 120 360 180 180 180 3 1 253 493 210 210 283 12 E ` Senior Center Attendance _ 2000 2000 1999 999 egis ere otaRegistered Toter eetinl artier ants ParticipatioF Tyartici pants Partici ation Variance 2000 19 iior Activities oom Dance Class, Comp 12 12 0 0 12 1 le ACBL 300 300 296 296 4 4 le Duplicate/Social 493 493 383 383 110 10 1 tive/Remmisce Writing Clubs 421 42 391 39 3 8 Training, Comp Class 15 15 21 21 -6 1 en Tones 126 126 51 51 75 9 ream Social 39 39 32 32 7 3 My Luncheons 180 180 101 101 79 2 a Time 78 78 29 29 49 8 sco Putting Contest 91 91 103 103 -12 1 ig Tournament 8 8 24 24 -16 1 nars 731 73 12 12 61 5 ,iswn Viewing 29 29 55 55 -26 n/a ma is 169 169 83 83 86 10 is Social 14 14 8 8 6 1 for Activity Total 1669 1669 1237 1237 432 64 lior Leisure Courses )om Dance 18 23 24 94 -71 3 macs 12 45 12 37 8 4 puter 89 164 95 179 -15 24 uter Tutor 23 23 7 7 16 9 Training Class 13 13 0 0 13 1 1 72 456 87 438 18 15 hy Cooking Class 14 151 17 18 -3 1 ish Lessons 25 18 41 123 -105 2 > Production 5 20 0 0 20 4 for Leisure Courses Total 271 777 283 896 -119 63 1 for Leisure Classes and Crafts 25 25 23 23 2 4 e Lessons 93 93 280 280 -187 6 ing 28 28 22 22 6 4 ng 46 46 0 01 45 4 :hi 37 37 0 0 37 5 )ance 62 62 36 36 26 5 21 21 19 19 2 3 for Leisure Classes Total 312 312 380 380 -68 31 I'AL SENIOR PROGRAMS 1 2252 27581 1900 2513 245 158 1: for Services 2 P "55 Alive" 48 48 38 38 13 2 2 P Tax -Aide 54 54 47 47 7 5 3ssado,s 119 119 47 47 72 We n/a 1 Pressure Check 63 63 70 70 -7 5 Food Distribution 388 388 380 380 8 4 mg Consultation 4 4 5 5 -1 1 nation/Referral/Outreach 223 223 211 2111 12 n/a Ina I Consultation 17 17 7 71 10 1 .are Consultation 26 26 2 21 24 1 n/a n/a a Meetings/Sign-up 6 6 11 11 -5 2 'AL SENIOR SERVICES 948 948 818 8181 1301 20 41OR CENTER TOTAL 1 32001 3706 27181 3331 j 375 1781 1; Page 3 z 4a�w y OF TNt J: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL iOM: MARNI KUNSMAN, RECREATION SUPERVISOR IA: DODIE HORVITZ, COMMUNITY SERVICES DIRECTO ATE: APRIL 18, 2000 JBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF MARCH 2O00. PCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF AY 2000: ay 3 *"Nutrition, Diet and Supplements," Health Seminar ay 3 Low Impact Aerobics Plus, La Quinta High School ay 5 Shopping Excursion to Fashion Island in Newport Beach ay 8 *Putting Contest ay 8 *Tennis Social ay 9 *Congress Woman Mary Bono's Mobile Office ay 10 *"The Heart of the Matter" Seminar ay 10 Start Your Own Internet Business, Evening Seminar, La Quinta Senior Center ay 11 *Hoedown Luncheon ay 13 Mastering Microsoft Word, Computer Seminar, La Quinta Boys & Girls Club ay 16 *Free Hearing Consultation and Hearing Aid Check ay 20 Shopping Excursion to Algodonas Mexico ay 20 *"Step Out for Seniors" Walk lay 20 Beginning Microsoft Excel, Computer Seminar, La Quinta Boys & Girls Club lay 22 *Mature Driver's Course lay 24 Start Your Own Internet Business, Evening Seminar, La Quinta Senior Center Senior Center Program, Class or Event �4 MOrrN�° Community Services Department Attendance Report for the Month of March 2000 Summary Sheet Program 2000 1999 Variance Meetings Per Month 2000 1999 Leisure Classes 520 189 331 37 17 Special Events 121 7 114 3 1 Adult Sports 572 485 87 12 12 Senior Center 2741 2372 369 178 122 Program Totals 3954 3053 901 230 152 Information/Referrals Senior Center 1083 1142 -59 18 20 Total 1083 1142 -59 18 20 Sports Complex Use AYSO 100 40 60 6 1 LQ Sports & Youth 2300 1542 758 25 23 Total 2400 1582 818 31 24 Total Programs 74371 5777 16601 2791 196 Volunteer Hours Senior Center 1 11141 9511 163 Meals on Wheels 1 661 66 0 Total Volunteer Hours 1 11801 1,017 163 Monthly Revenue Senior Center 1 $ 7,497.50 $ 4,573.00 1 $ 2,924.50 Community Services 1 $ 5,232.00 $ 8,346.00 ($3,114 Rental Income $ 550.00 $ 994.00 ($444.00 Total Revenue 1 $13,279.50 $ 13,913.00 $ 633.50 Revenue Year to Date Senior Center $59,646.501 $27,520.911 $32,125.59 Community Services $60,971.70 $41,639.00 $19,332.70 Rental Income $6,962.50 $12,452.00 $5,489.50 Total Revenue to Date $127,580.701 $81,611.911 $46,968.79 Community Services Program Report for March 2000 2000 2000 1999 1999 2000 191 Participants ITatal Participation Participants Total Participation Variance Meetings Meeting Classes fact Aerobics 21 147 16 96 51 7 m uters Mon. 10 40 10 30 10 4 m uters Tues. 9 36 10 30 6 4 m uters Wed. 9 36 7 21 15 4 m uters Th. 10 40 6 12 28 4 ;onversation 28 112 01 0 112 4 ig Word 6j 6 0 0 6 1 ig Excel 7 7 0 0 7 1 lroom Dance 14 56 0 0 56 4 oom Dance 10 40 0 0 40 4 124 520 49 189 331 37 2000 2000 1999 1999 2000 191 Participants Total Participation Participants Total Participation Variance Meetings Meeting Events n the Courtyard 15 15 7 7 8 1 rhocd Pet Show 20 20 0 0 20 1 as Excursion 86 86 0 0 86 1 121 121 7 7 114 3 2000 2000 1999 1999 2000 191 Participants ITotal Participation IParticipants ITotal Participation lVarlance Meetings Meeting ports asketball M/T 92 2?1 45 45 47 8 iccerLeague 120 480 220 440 40 4 212 572 265 485 87 12 Ab Senior Center Attendance t PaAlcipants Variance nior Activities room Dance, Complimentary 9 9 0 0 9 1 e,ACBL 320 320 371 371 -51 5 e, Duplicate/Social 593 593 508 508 85 13 ative/Reminisce Writing Clubs 35 361 44 44 -9 9 den Tones 136 136 38 38 98 7 Cream Social 47 47 76 76 -29 4 iston Sisters Musical 35 35 0 0 35 1 ithly Birthday Party 33 33 43 43 -10 1 ithly Luncheon 76 76 82 82 -6 1 ,ie Time 101 101 27 27 74 8 :ing Contest 6 6 27 27 -21 1 iinars 48 48 56 56 -8 3 ivision Viewing 28 28 45 45 -17 n/a n/a his 137 137 72 72 65 13 Dedication 28 28 0 0 28 1 nior Activity Total 1632 1632 1389 1389 243 68 :nior Leisure Courses room Dance 7 19 24 96 -77 4 amiss 12 52 49 49 3 5 n uter 85 138 69 79 59 26 n uter Tutor 18 18 2 2 16 18 1 Training Class 11 34 0 0 34 4 rcise 66 543 56 526 17 19 nish Lessons 6 29 11 44 -15 5 nior Leisure Courses Total 205 633 211 796 37 81 nior Leisure Classes and Crafts 35 35 35 35 0 5 e Lessons 70 70 91 91 -21 6 iting 34 34 25 25 9 5 Iting 38 38 0 0 38 5 Chi 48 48 0 0 48 4 Dance 51 51 36 361 15 4 nior Leisure Classes Total 276 2761 187 187 89 29 ITAL SENIOR PROGRAMS 2113 2741 1787 2372 369 178 nior Services .R.P. "55 Alive" 34 34 50 50 -16 2 .R.P. Tax -Aide 57 57 71 71 -14 4 bassadors 92 92 90 90 2 n/a n/a A Pressure Check 54 64 63 63 -9 4 artainers 48 48 0 0 48 Na n/a D Food Distribution 459 459 475 475 -16 5 tring Consultation 10 10 3 3 7 1 rmation/ReferraVOutreach 268 268 363 363 -95 n/a n/a iicare Consultation 16 16 3 3 13 n/a n/a ire Meetings/Sign-up 3 3 5 5 -2 1 rke Screening 42 42 19 19 23 1 tTAL SENIOR SERVICES 1083 1083 1142 1142 -59 1s iNIOR CENTER TOTAL 3196 3824 2929 3514 310 196 Page 3 40VI. BUSINESS ITEM •c� s f OF'rt�t'� COMMUNITY SERVICES COMMISSION MEETING DATE: April 10, 2000 ITEM TITLE: Youth Workshop - April 12 RECOMMENDATION: As deemed appropriate by the Community Services Commission. BACKGROUND: The Community Services Commission, at the March 6, 2000 Commission meeting, determined that Commissioners would conduct follow-up calls to those invited to the Youth Workshop on Wednesday, April 12, if they had not responded by March 27, 2000. Staff provided each Commissioner with the contact list of those that had not responded. Attachment A is an updated list of those responding to the invitation to attend. Commissioner Pedersen -Nadler conducted the contacts with students at La Quinta High School, as well as contacts with the other high schools in the Coachella Valley. Staff will arrive at the La Quinta Senior Center at 5:45 on April 12 to begin setting up for the event. The event begins at 7:00 p.m. with the opening of the Special Community Services Commission meeting. The Associated Student Body Officers of La Quinta High School will be responsible for leading the discussions. Staff will assist in any way that may be needed. Attachment B is the agenda for the Youth Workshop. Because this is a special meeting of the Community Services Commission, the meeting will be noticed to the public in the regular manner. Light refreshments will be available throughout the workshop. SACommunity Services\CSComm\CSCRPT.006.wpd The alternatives available to the Commission include: 1. Approve Commissioners calling to confirm the invitees for the April 12 event; or 2. Do not approve Commissioners calling to confirm the invitees for the April 12 event; or 3. Provia staff with alternate direction. �\j Dodie Horvitz, Community Services Director Attachments: A. Current Youth Workshop Invitation List With Responses B. Agenda For April 12 Community Services Commission Meeting SACommunity Services\CSComm\CSCRPT.006.wpd • ATTACHMENTS Business Contact Address City Dear Planned Maggie 81-695 Highway Indio CA 92201 Ms. Hawkins Parenthood Hawkins 111, Suite 2 Trice & Aaron 54-455 La Quinta CA Mr. & Ms. Healy Eisenhower 92253 Healy Drive Claudia Galvez PO Box 35 Coachella CA Ms. Galvez 92236 Public Health Mary Singaus, 47-923 Oasis Indio CA'92201 Ms. Singaus Nurse, Indio RN Street Health Center Sterling 42-600 Cook Palm Desert CA Mr. Williams Williams Street, Suite 202 92211 Council Member PO Box 1504 La Quinta CA Council Member Ron Perkins 92253 Perkins Council Member PO Box 1504 La Quinta CA Council Member Terry Henderson 92253 Henderson Mayor Pro Tern PO Box 1504 La Quinta CA Mayor Pro Tern Stan Sniff 92253 Sniff Council Member PO Box 1504 La Quinta CA Council Member Don Adolph 92253 Adolph Mayor John PO Box 1504 La Quinta CA Mayor Pena Pena 92253 Riverside Louis Batista 46-057 Oasis Indio CA 92201 Officer Batista County Sheriffs Street Department La Quinta High Matt Bugg, 79-255 La Quinta CA Mr. Bugg School Principal Westward Ho 92253 Drive La Quinta Dr. Milt Jones, 78-900 Avenue La Quinta, CA Dr. Jones Middle School Principal 150 192253 G:\MyData\CRISTAL\Labels\YouthWorkshop.dat Business Contact Address City Dear Truman Carol Bishop 78-870 Avenue La Quinta, CA Ms. Bishop Elementary 50 92253 School Adams School Sherry Hicks, 50-800 Desert La Quinta CA Ms. Hicks Principal Club Drive 92253 Truman Fran Hem, 78-870 Avenue La Quinta, CA Ms. Hem Elementary School 50 92253 School Counselor Truman Kathy Aposhian, 78-870 Avenue La Quinta, CA Ms. Aposhian Elementary PTO President 50 92253 School Adams School Jackie Murphy, 50-800 Desert La Quinta CA Ms. Murphy School Club Drive 92253 Counselor Adams School PTO President 50-800 Desert La Quints CA PTO President Club Drive 92253 Chemical Jan Ryan 47-950 Dune La Quinta, CA Ms. Ryan Awareness Palms Road 92253 Network, DSUSD Conflict Jim Rothblatt 47-950 Dune La Quinta, CA Mr. Rothblatt Awareness Palms Road 92253 Network, DSUSD Riverside Office Tim 82-695 Dr. Indio CA 92201 Officer Basquez County Sheriffs Basquez Carreon Blvd. Department DSUSD Sabra Besley 47-950 Dune La Quinta, CA Ms. Besley Educational Palms Road 92253 Services Dawn Aguilar 78-520 La Quinta CA Miss Aguilar Bottlebrush 92253 Kaci Borowski 78-900 Aurora La Quinta CA Kaci 92253 G:\MyData\CRISTAL\Labels\YouthWorkshop.dat Business Contact Address City Dear Alex Tasso 78-810 Via La Quinta CA Mr. Tasso Avante 92253 Bryan Hamm 54-7900 La Quinta CA Mr. Hamm Alvarado 92253 Stephanie 78-520 Via La Quinta CA Miss Vittorio Vittorio Melodia 92253 Gerald Ford Kim 44-210 Warner Palm Desert CA Mr. McLaughlin Elementary McLaughlin, Trail 92260 School Principal Gerald Ford Ron Keys, 44210 Warner Palm Desert CA Mr. Keys Elementary Counselor Trail 92260 School Riverside Darla Singerton 82695 Dr. Indio CA 92201 Captain County Sheriff Carreon Blvd. Singerton Department Riverside Randy Wedertz 82-695 Dr. Indio CA 92201 Officer Wedert County Sheriffs Carreon Blvd. Department La Quinta Bruce Pelletier PO Box 387 La Quinta CA Mr. Pelletier Volunteer Fire 92253 Department Chamber of Executive 78-371 Highway La Quinta CA Executive Commerce Director 111 92253 Director Clifthouse Richard 51-955 Avenida La Quinta CA Mr. Boudreau Restaurant Boudreau Diaz 92253 Valley Nannette Britton 51-290 Avenida La Quinta CA Ms. Britton Independent Bermudas 92253 Bank Anti -Gant Task Enrique PO Box 941 La Quinta CA Mr. Gutierrez Force Gutierrez 92253 AYSO Soccer Mark Woods 80-191 Tangier Indio CA 92201 Mr. Woods Avenue G:\MyData\CRISTAL\Labels\YouthWorkshop.dat Business Contact Address City Dear LQSYA Edie Brito 49-040 Quimera La Quinta CA Ms. Brito Court 92253 Mr. & Mrs. Ray 52-701 Avenida La Quinta CA Mr. & Mrs. Nieves Martinez 92253 Nieves Girl Scouts of Pam Hernandez 46-325 Cameo La Quinta CA Ms. Hernandez America Palms 92253 Roadrunner Peter Cabera PO Box 11226 Palm Desert CA Mr. Cabera Football 92255 La Quinta High Dee Uribe, 79-255 La Quinta CA Ms. Uribe School Track Coach Westward Ho 92253 Drive La Quinta Linda Murray 78-900 Avenue La Quinta CA Ms. Murray Middle School 50 92253 Booster La Quinta Marilyn Smith, PO Box 1504 La Quinta CA Ms. Smith Senior Center Director 92253 City of Indio Mike Wilson, 100 Civic Indio CA 92201 Mr. Wilson Council Member Center Drive City of Indio Mayor Marcos 100 Civic Indio CA 92201 Mayor Lopez Lopez, i , -, I" Center Drive Assemblyman Jim Battin 73-710 Fred Palm Desert CA Assemblyman -80th District Waring Drive, 92260 Battin Suite 112 AAA Richard Jandt 46-050 La Quinta CA Mr. Jandt Automobile Washington 92253 Club of Street Southern California Circle K Food Greg Klein, 78-110 Calle La Quinta CA Mr. Klein Store Manager Tampico 92253 Wal-Mart Oscar Rubio, 78-950 Highway La Quinta CA Mr. Rubio Manager 111 92253 G:\MyData\CRISTAL\Labels\YouthWorkshop.dat Business Contact Address City Dear Blockbuster Kelly Kriessler, 78-692 Highway La Quinta CA Kelly Video Manager 111 92253 Video Depot Linda Atkin 50-921 La Quinta CA Ms. Atkin Washington 92253 Simon Motors Fred Simon, 78611 Highway La Quint2 CA Mr. Simon Owner 111 92253 Ralph's Grocery Joe Perez, 50-929 La Quinta CA Mr. Perez Co. Manager Washington 92253 Street La Quinta Scott Delacio 49-499 La Quinta CA Mr. Delacio Resort & Club Eisenhower 92253 Drive VIVA Doug Yavanian 56-455 Nicklaus La Quinta CA Mr. Yavanian Foundation Blvd. 92253 Skins Game Judy Vossler PO Box 14425 Palm Desert CA Ms. Vossler 92255-4425 Jim Cathcart, PO Box 346 La Quinta CA Mr. Cathcart Realtor 92253 Anne Klein 51-140 Calle La Quinta CA Ms. Klein Paloma 92253 Lawrence Best 44-095 Camino La Quinta CA Mr. Best La Cresta 92253 Joseph T. Daniel PO Box 269 La Quinta CA Mr. Daniel 92253 CVRPD Don Martin, 45-871 Clinton Indio CA 92201 Mr. Martin General Street Manager CVRPD Kay Ladner 54-035 Martinez La Quinta CA Ms. Ladner 92253 Family YMCA Gerald Hundt 43-930 San Palm Desert CA Mr. Hundt of the Desert Pablo 92260 G:\MyData\CRISTAL\Labels\YouthWorkshop.dat Business Contact Address City Dear SCRAP Doris 45-835 Pawnie Indian Wells CA Ms. Mechanick Mechanick Road 92210 Soroptomist of PO Box 1081 La Quinta CA Soroptomist of La Quinta 92253 La Quinta Rotary Club of Greg Shannon, PO Box 785 La Quinta CA Mr. Shannon La Quinta President 92253 La Quinta Lions Jane Hutchings 52-375 Navarro La Quinta CA Ms. Hutchings Club 92253 Boys & Girls Jim Ducatte 42-600 Cook Palm Desert CA Mr. Ducatte Club of Street, Suite 120 92260 Coachella Valley Kirk of the Dr. Robert 74-940 Highway Indian Wells CA Dr. Potter Valley Potter 111, Suite 117 92210 Southwest Pastor David 42-575 Melanie Palm Desert CA Pastor Moore Community Moore Place 92260 Church St. Francis of Father Jack 47-225 La Quinta CA Father Barker Assisi Catholic Barker Washington 92253 Church Street St. Francis of Yolanda Nieves, 47-225 La Quinta CA Ms. Nieves Assisi Catholic Family Youth Washington 92253 Church Ministry Street Family Heritage Chairman 78-998 Miles La Quinta CA Family Heritage Church of the Avenue 92253 Church Valley St. Andrews Stuart Wood PO Box 1589 Indio CA•92202 Mr. Wood Presbyterian Church John F. Kennedy Larry Payton 47-111 Monroe Indio CA 92201 Mr. Payton Memorial Street Hospital G:\MyData\CRISTAL\Labels\YouthWorkshop.dat • Business Contact Address City Dear Eisenhower Joe Tobin, Vice 39-000 Bob Rancho Mirage Mr. Tobin Hospital President Hope Drive CA 92270 Samual Godley 77-211 Calle La Quinta CA Mr. Godley Sonora 92253 Patrick Sheridan 44-585 Blazing La Quinta CA Mr. Sheridan Star Trail 92253 cultural Arts Kathryn Hull, PO Box 947 La Quinta CA Chairperson lommission Chairperson 92253 Hull Historic Robert Wright, PO Box 1504 La Quinta CA Chairperson Preservation Chairperson 92253 Wright Commission City of La Tom Kirk, PO Box 1504 La Quinta CA Chairperson Quinta Planning Chairperson 92253 Kirk Commission KESQ-TV 3 General 42-650 Melanie Palm Desert CA General Manager Place 92211 Manager La Quinta Rob Atkins 78-080 Calle La Quinta CA Mr. Atkins Branch Library Estado 92253 United Way of Linda Krengel 555 S. Palm Palm Springs Ms. Krengel the Desert Canyon Drive CA 92264 American Red Tim Moden 74-140 El Pasco, Palm Desert CA Mr.Moden Cross Suite 2 92260 Desert Sun RAVE 750 N. Gene Palm Springs Desert Sun Autry Trail CA 92262 La Quinta Arts Susan Francis PO Box 777 La Quinta CA Ms. Francis Foundation 92253 Building Ed Kibbey 77-564 Country Palm Desert CA Mr. Kibbey industry Club Drive 92211 Association G:\MyData\CRISTAL\Labels\YouthWorkshop.dat u Business Contact Address City Dear Coachella Elaine Lloyd PO Box 972 La Quinta CA Ms. Lloyd Valley 92253 Community Concerts Judith Staton PO Box 583 La Quinta CA Ms. Staton 92253 Eisenhower Joe Mack, Vice 39-000 Bob Rancho Mirage Mr. Mack Medical Center President Bus. Hope Drive CA 92270 Development Power Radio Mel Hill 2100 Tahquitz Palm Springs Mr. Hill 100.5 FM Canyon Way CA 92262 Thomas A. 73-625 Highway Palm Desert CA Mr. Surnbrock Surnbrock 111, Suite H 92260 Camelot Park Robin Nayfack 67-700 E. Palm Cathedral City Ms. Nayfack Canyon Drive CA 92234 La Quinta Arts Honey Atkins 52-470 Avenue La Quinta CA Mrs. Atkins League Madero 92253 La Quinta Van Van Tress 78-900 Avenue La Quinta CA Mr. Van Tress Middle School 50 92253 La Quinta Mr. Forrester 78-900 Avenue La Quinta CA Mr. Forrester Middle School 50 92253 Adams School Nicole Waton 50-800 Desert La Quinta CA Ms. Waton Club Drive 92253 La Quinta High Susan Golden 79-255 La Quinta CA Ms. Golden School Westward Ho 92253 Supervisor Roy Supervisor Roy 46-200 Oasis Indio CA 92201 Supervisor Wilson Wilson Street Wilson El Ranchito David Cetina 78-039 Calle La Quinta CA Mr. Cetina Estado 92253 Good Stuff Linda Puglisi 78-383 Hwy. La Quinta CA Ms. Puglisi Pizza 111 92253 G:\MyData\CRISTAL\Labels\YoutbWorkshop.dat Business Contact Address City Dear T-Bo's Ted & Moira 78-073 Calle La Quinta CA Mr. & Mrs. Restaurant Llewellyn Barcelona 92253 . Llewllyn Kay Wolff PO Box 1016 La Quinta CA Ms. Wolff 92253 La Quinta Susie Citrin 78-900 Avenue La Quinta CA Ms. Citrin Middle School 50 92253 Linda & Peter PO Box 14 La Quinta CA Mr. & Mrs. Biehl 92253 Biehl Riverside Co. of Rick Smedstad 71-755 San Rancho Mirage Mr. Smedstad Education Gorgonio CA 92270 La Quinta High Margie Castro 79-255 La Quinta CA Ms. Castro School Westward Ho 92253 La Quinta High Cliff Smith 79-255 La Quinta CA Mr. Smith School Westward Ho 92253 La Quints High Amilia Rameriz 79-255 La Quinta CA Ms. Rameriz School Westward Ho 92253 La Quinta Linda Brown 78-900 Avenue La Quinta CA Ms. Brown Middle School 50 92253 La Quinta Mrs. Monninger 78-900 Avenue La Quinta CA Mrs. Monniger Middle School 50 92253 La Quints David Kato 78-900 Avenue La Quinta CA Mr. Kato Middle School 50 92253 La Quinta Deputy Steve 78-900 Avenue La Quints CA Deputy Morton Middle School Morton 50 92253 Dennis 45-540 Desert La Quints CA Mr. Cunningham Fox 92253 Cunningham Carl Ingram 78-625 Sanita La Quinta CA Mr. Ingram Drive 92253 La Quinta Chris Camer 1 78-900 Avenue 1 La Quints CA Chris Middle School 50 92253 G:\MyData\CRISTAL\Labels\YouthWorkshop.dat Business Contact Address City Dear Riverside Co. Dave Lutes 47-336 Oasis Indio CA 92201 Dave Office on Street Education L Quinta High Ted Hartnett 79-255 La Quinta CA Mr. Hartnett School Westward Ho 92253 Anchovies Sherry Dyer 78-110 Calle La Quints, CA Ms. Dyer Estado 92253 Mike Rosenfeld 53380 Carranza La Quinta CA Mr. Rosenfeld 92253 Crystal 62-490 Pierce Thermal CA Miss Gonzalaz Gonzalez Street 92274 Enrique 83-534 Indio CA 92201 Mr. Alvarado Alvarado Manzanita Ave. Amistad High Elise Hallinan 44-800 Auto Indio CA.92201 Ms. Hallinan School Center Drive Torre Nissan La Quinta Auto 79-125 Highway La Quinta CA Torre Nissan Mall ill 92253 Mazda/Kia La Quinta Auto 79-225 Highway La Quinta CA Mazda/Kia Superstore Mall ill 92253 Superstore Dodge City La Quinta Auto 79-025 Highway La Quinta CA Dodge City Mall ill 92253 Sunline Transit Richard 32505 Harry Thousand Palms Mr. Cromwell Cromwell Oliver Trail CA 92276 La Quinta Youth Bill Meyers 52-209 Diaz La Quinta CA Mr. Meyers Football 92253 Operation Workforce 47-110 Calhoun Indio CA 92201 Workforce Teenwork Development Street Development Center Center Cathedral City Steve Stoebe, 69250 Dinah Cathedraf City Mr. Stoebe High School ASB Advisor Shore Drive CA 92234 Indio High Sheryce Long, 81750 Avenue Indio CA 92201 Ms. Long School ASB Advisor 46 G:\MyData\CRISTAL\Labels\YouthWorkshop.dat Business Contact Address City Dear Palm Springs Vera Jones, 2248 E. Ramon Palm Springs Ms. Jones High School ASB Advisor Road CA 92264 Palm Desert Lisa 43570 Phyllis Palm Desert CA Ms. Schwarlose High School Schwarlose, Jackson 92260 Interact Advisor Access Berenice 47110 Calhoun Indio CA.92201 Ms. Weisman Welfare to Work Weisman Street Teen Parent Program G:\MyData\CRISTAL\Labels\YouthWorkshop.dat JA • B ATTACHMENT �z 4a�w s y OF THt� COMMUNITY SERVICES COMMISSION AGENDA SPECIAL MEETING La Quinta Senior Center 78-450 Avenida La Fonda - La Quinta, CA 92253 April 12, 2000 7:00 PM I. CALL TO ORDER A. Pledge of Allegiance B. Roll Call II. PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to five minutes or less. III. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda IV. BUSINESS ITEMS A. Youth Workshop V. ADJOURNMENT NEXT MEETING INFORMATION May 8, 2000 7:00 PM La Quinta Civic Center Study Session Room G:\MyData\CRISTAL\CSC\AGENDA.wpd • 0I. BUSINESS ITEM I y OF T. COMMUNITY SERVICES COMMISSION MEETING DATE: April 10, 2000 ITEM TITLE: Community Picnic and Birthday Bash - April 29 RECOMMENDATION: As deemed appropriate by the Community Services Commission. BACKGROUND: The Community Picnic and Birthday Bash is scheduled for Saturday, April 29 at Fritz Burns Park. Local businesses and community leaders have been invited to attend the event, to host a booth to distribute information regarding their services and to have a good time with the participants. The Fritz Burns Pool will be open to the public, with no cost to the participants, and there will be a dunk tank set up in the park. The La Quinta Rotary Club is sponsoring free hot dogs to participants and there will be free drinks available. In celebration of the City's birthday, birthday cake will be available to participants as well. The Community Services Commissioners act as hosts for the event, ensuring that the participants have a good time while attending the picnic. This year, the Commission will have pin wheels to hand out to children. Marni Kunsman, Recreation Supervisor will attend the Community Services Commission meeting to provide an update on the picnic and the tasks that she needs assistance with, to finalize the picnic and birthday bash. SACommunity Services\CSComm\CSCRPT.007.wpd The alternatives available to the Commission include: 1. Continue to support the Community Picnic and Birthday Bash event; or 2. Do not support the Community Picnic and Birthday Bash event; or 3. Provide staff with alternate direction. Dodie Horvitz, Community Services Director S:\Community Services\CSComm\CSCRPT.007.wpd 9 - j VII, CORRES. I WRITTEN MATERIA s P.O. Box 1504 78-495 CALLS TAMPICO LA QUINTA, CALIFORNIA 92253 March 27, 2000 Dear : (760) 777-i (TDD) (760) 777-1 Several weeks have passed since an invitation was sent to you regarding the second annual City of La Quinta Community Picnic, which will be held on Saturday, May 15 at Fritz Bums Park, from 10:00 a.m. - 1:00 p.m. We are very interested in having you as a participant. The Community Picnic is designed for participants to meet local agencies, businesses and City residents. This friendly event will bring everyone together as a vital part of the community. If you did not receive the original invitation letter, please call the Community Services Department at 777-7090. If you have received your letter and aren't quite sure about attending, feel free to call me at 777-7085 and I will answer any questions you may have. We hope you will attend the Community Picnic, and look forward to hearing from you. Sincerely, Marni Kunsman Recreation Supervisor c: Community Services Commission