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2000 05 08 CSCCOMMUNITY SERVICES COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico - La Quinta, CA 92253 May 8, 2000 7:00 PM CALL TO ORDER A. Pledge of Allegiance B. Roll Call II. PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to five minutes or less. 111. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda IV. CONSENT CALENDAR (Items are considered routine in nature and will be approved by one motion.) A. Approval of Minutes of April 10 & 12, 2000 V. PUBLIC HEARING VI. BUSINESS ITEMS A. Community Park Public Meeting B. Commission Work Plan VII. CORRESPONDENCE AND WRITTEN MATERIALS VIII. COMMISSIONER ITEMS IX. ADJOURNMENT G:\MyData\CRISTAL\CSC\AGN5-8.wpc oMo"�"aws COMMUNITY SERVICES COMMISSION MEETING DATE: May 8, 2000 ITEM TITLE: Community Park Public Meeting •uli As deemed appropriate by the Community Services Commission. The City has entered into a Professional Services Agreement with Purkiss-Rose-RSI (Consultant) to provide the Community Park Master Plan update. Staff is coordinating with the Consultant to arrange the public meetings. It is anticipated that the first public meeting will be held toward the end of May. The second meeting will be scheduled for the fall. The meetings will be held at the La Quinta High School. This location is convenient to the park site and the neighborhoods that will be affected by the development of the park. The neighborhoods in the area will receive notices regarding the meeting schedule. The meetings will also be advertised in the newspaper, via public service announcements and staff will contact the Desert Sun to print a feature story. All user groups of the La Quinta facilities will be notified of the meetings as well. The park site has been called the Community Park North, and most recently the Community Park. The City Council has an established park naming procedure. This procedure is outlined in Attachment A. The Commission may wish to begin the park naming process at the first community meeting for this park site. ALTERNATIVES: The alternatives available to the Commission include: SACommunity Services\CSComm\CSCRPT.122.wpd UI 1. Participate in the public meeting for the Community Park site, and begin the park naming process; or 2. Do not participate in the public meeting for the Community Park site, and do not begin the park naming process; or 3. Providd staff with alternate direction. Services Director Attachment A!� Park Naming Procedures SACommunity Services\CSComm\CSCRPT.122.wpd nil • ATTACEMNT A MOF° PART( NAMING SUBMITTAL FORM nk you for your time and consideration in providing your comments. Please follow the critf the Park Naming Process on back side. If you have any questions, please contact imunity Services Department at 777-7090. JIE OF INDIVIDUAL OR ORGANIZATION MAKING REQUEST: LING ADDRESS: Y/STATE/ZIP CODE: (TIME PHONE: AIL ADDRESS: :ATION OF EXISTING PARK SITE: POSED NAME FOR DESIGNATED PARK LANATION OF PARK NAME BASED ON CRITERIA: FAX #: Return completed forms to: City of La Quints Community Services Department 78-495 Calle Tampico PO Box 1504 La Quints, CA 92253 Thank you for your suggestion! 010 k\CRISTAL\Doc\DOC.008.wpd ® • Criteria For Naming of Parks iptions to be considered in naming facilities: (in order of importance) A. This can be local, regional or national major significance. The City of La Quinta rich in history, and the La Quinta Historical Society may be consulted for suggests names and events the Community Services Commission might consider f recommendation to the City Council. A. Recognizable area or neighborhood. If on a school site, it need not necessarily I the same name as the school. Names that aid in locating a park are acceptable B. Assumed name. Use only if the area has been know by this name for a long peril of time. C. Natural phenomena. D. Combination of natural phenomena and place name. E. Horticultural. F. Combination horticultural and place. G. Rivers, creek ways. A. Deceased, group or person, civilian national heroes. B. Living persons. Criteria: Facilities may be named after persons only after a study has bel completed. Individuals should be known for their civic work. This civic work sh be over and above an ordinary interest level. A resident of the City of La Quin who attains local, state or national recognition for human, community, healt safety, or parks and recreation work would be acceptable. Donors: People who have been instrumental in acquiring sites either by actL land or monetary donation (enough to purchase the entire site) or who ha, donated the entire amount for complete development of a site. A donation of lai which serves as a part or parcel of a larger park or open space may be honored an "area" dedication. �a\CRISTAL\Doc\DOC.008.wpd U 1 1 COMMUNITY SERVICES COMMISSION MEETING DATE: May 8, 2000 ITEM TITLE: Commission Work Plan RECOMMENDATION: Identify projects to be included in the Community Services Commission 2000/2001 Work Plan. Each year, the Commission is required to submit an annual work plan for City Council approval. This work plan outlines the tasks that the Commission would like to complete in the coming year. Attachment A is the Community Services Commission's 1999/2000 Work Plan for consideration. ALTERNATIVES: The alternatives available to the Commission are: 1. Identify projects to be included in the Community Services Commission 2000/2001 Work Plan; or 2. Do not identify projects to be included in the Community Services Commission 2000/2001 Work Plan; or 3. Pro' ida staff with alternate direction. I - Horvitz. C unity Services Director Attachment A: 1999/2000 Community Services Commission Work Plan. S:\Community Services\CSComm\CSCRPT.123.wpd U 1 9. 0 0 ATTACInNT THE CITY OF LA QUINTA COMMUNITY SERVICES COMMISSION r; g - mer- O R IC .P LA N A_ 1.999-2000 APPROVED BY CITY COUNCIL JUNE 1,1999 Community Services Commission Work Plan ]uy 1999 COMMUNITY SERVICES COMMISSION PHILOSOPHY The general purpose of the Community Services Commission is to encourage the development of a planned and orderly approach to the delivery of leisure and community services in the City. The objectives of the Commission are to: ♦ Serve in an advisory capacity to the City Council on identifying matters pertaining to recreation and community services ♦ Communicate the availability of services to citizens through both private and public resources to avoid duplication and conflict of effort ♦ To evaluate the effectiveness of services provided ASSIGNMENT ITEMS: PAGE Community Services/Recreation 2 Park Development 3 Liaison To The Community 4 Community Unity 5 Safety 6 Advisory Body To City Council 7 U14 Community services Commission Work Plan July 1999 Task: Community Services/Recreation Completion Date: On -going Participants: Commissioners Suggested Resources: Leisure and Recreation Program Providers Steps To Completion ♦ Work with Community Services Director on community service issues Staff Time: One to two hours per month, depending on issues Fiscal Commitment: None Staff Role: Provide support and liaison to the City Council Council Role: Provide approval for Commission to fulfill this assignment Reference: Chapter 2.95.040 (a)(1): Analyze community service's program effectiveness and needs, and recommend comprehensive solutions Chapter 2.95.040 (a)(8): Propose recreation and social programs (14): Make recommendations to the City Council relating to the need for evaluation and planning of the community service delivery system (18): Evaluate and make recommendations conceming existing services with regard to service overlap or gaps. 2 U15 U Community Services C=rnisslon work Plan July 1999 Task: Park Development Completion Date: On -going Participants: Commissioners Suggested Resources: Park and Recreation Master Plan, La Quinta General Plan Steps To Completion: ♦ Review and comment on Parks and Recreation Master Plan annually ♦ Review Trails Master Plan ♦ Review proposed Park Development projects Staff Time: 2-10 hours per week Fiscal Commitment: Pursuant to projects Staff Role: Provide support and liaison to the City Council Council Role: Include the Commission in the design and development process, screening and selection of professional firms, and conduct public hearings. Review and consider Commission recommendations Reference: Chapter 2.95.040(a)(3):Prepare and maintain community services master plans (5): Serve as a public forum and conduct public hearings for recreation and human services concerns (11): Review individual park master plans for recommendation to City Council 3 U1R Community SeMm Commission Work Plan July 1999 Task: Liaison To The Community Completion Date: On -going Participants: Commissioners Suggested Resources: Community Services Department Program Brochure, Chamber of Commerce, Mainstreet Marketplace, La Quinta Post, Chamber of Commerce Newsletter, Desert Sands Unified School District, other community agencies and organizations Steps To Completion: ♦ Monitor, review and promote recreation and leisure programs in La Quinta ♦ Attend: Mayor's Luncheon; Senior Center Functions; Chamber Functions; Mainstreet Marketplace; school board meetings, and other agency meetings ♦ Report on Commission actions, conduct public forums to gather opinion, upon Council approval Staff Time: One to two hours per month Fiscal Commitment: None Staff Role: Provide support and liaison to the City Council. Council Role: Provide Commission with specific methods as to how to best represent the Council. Reference: Chapter 2.95.040 (a)(12) Aid in coordinating the recreation services of other governmental agencies and volunteer organizations (13) Make recommendations to the City Council on community issues 4 U1" d i Community Services Commission Work Plan Task: Completion Date: Participants: Community Unity On -going Commissioners Juty 1999 Suggested Resources: Community Resources and Agencies Steps To Completion: ♦ Conduct Community Youth Workshop & Picnic to present current programs ♦ Encourage participation in recreational, cultural, social, educational, health related and safety programs ♦ Community Picnic to include the City Of La Quinta's "Birthday" Celebration the weekend closest to May 1 of each year Staff Time: 50-80 hours per event Fiscal Commitment: $1,400 Staff Role: Provide support and liaison to the City Council. Council Role: Provide Commission with direction/comment Reference: Chapter 2.95.040 (a)(17):Foster mutual understanding and respect among racial, religious, cultural and nationality groups 5 U 0 0 Community Services commission Work Plan Task: Safety Completion Date: On -going Participants: Commissioners July 1999 Suggested Resources: Cachet kits, brochures, pamphlets, ASTM Standard Consumer Safety Performance Specifications for Play Equipment for Public Use Steps To Completion: ♦ Encourage participation in American Red Cross, ARC Youth Program, NAG, LQ Fire Dept., Volunteers for Increased Public Safety (YIPS) and other local services ♦ Provide information to residents on available services ♦ Provide Disaster Preparedness Information ♦ Review and update list of emergency personnel who could be called upon in an emergency ♦ Promote safe facilities Staff Time: One to two hours per month Fiscal Commitment: None Staff Role: Advise Commission of meetings and provide support and liaison to the Community Safety Manager Council Role: Provide approval for Commission to fulfill this assignment Reference: Chapter 2.95.040 (a)(16): Encourage and promote understanding and cooperation between the public safety agencies and the residents. Chapter 2.95.040 (10): Review parks maintenance standards and quality. 2 o 0 Community Services Cornrnn&ion Work Plan July 1999 Task: Advisory Body to City Coundi Completion Date: On -going Participants: Commissioners Suggested Resources: To Be Determined Steps To Completion: ♦ Be actively involved in City issues and concerns ♦ Receive direction from City Council and take action as directed, accept assignments ♦ Maintain communication with the City Council ♦ Attend annual training workshops, schools and conferences to improve Commissioner performance ♦ Provide annual work plan for Council review, comment and approval ♦ Review grant opportunities and make recommendations for funding to the City Council Staff Time: 4-6 hours per month Fiscal Commitment. None Staff Role: Provide support and liaison to the City Council. Council Role: Provide Commission with specific direction as to how to better assist the Council. Provide opportunities to meet with Council through joint meetings. Reference: Chapter 2.95.020 (a): to serve as an advisory capacity to the City Council; 2.95.040 (a)(4): receive and act on all assignments made by City Council: 2.95.040 (a)(5) Serve as a public forum and conduct public hearings for recreation and human service concerns; 2.95.060 (C): The City Council shall periodically review the progress of the Commission 2.95.040 (a)(2): Make recommendations to the City Council for research and solicitation of grants and donations. 7 U2r