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COMMUNITY SERVICES COMMISSION AGENDA
La Quinta Civic Center Study Session Room
78-495 Calle Tampico - La Quinta, CA 92253
July 10, 2000
7:00 PM
CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
II. PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to five minutes or less.
III. CONFIRMATION OF AGENDA
Corrections, deletions or reorganization of the agenda
IV. CONSENT CALENDAR
(Items are considered routine in nature and will be approved by one motion.)
A. Approval of Minutes of June 12, 2000
V. PUBLIC HEARING
VI. BUSINESS ITEMS
A. Election of Chairperson
B. Election of Vice Chairperson
C. Commission Work Plan Assignments
D. August Meeting Date
VII. CORRESPONDENCE AND WRITTEN MATERIALS
VIII. COMMISSIONER ITEMS
IX. ADJOURNMENT
NEXT MEETING INFORMATION
August _, 2000 7:00 PM
La Quinta Civic Center Study Session Room
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yof MEMORANDUM
TO: COMMUNITY SERVICES COMMISSIONERS
FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTO�
DATE: JUNE 27, 2000
SUBJECT: COMMISSION PACKETS
It is a pleasure to serve as the staff person to the Community Services Commission. In order to be
the most effective at our meetings, I would request that you review your Commission Packet sent
to you the Thursday before the Monday Commission meeting. If you do not receive your
Commission packet by Saturday's mail, please leave a message on Cristal's voice mail at 777-7090
and we will get a packet to you Monday.
Should you have any questions that you would like for me to research or provide additional
information at the meeting, please contact me at 777-7032. You may leave a voice mail for me at
anytime and I will return your call.
If at any time you have a question or concern regarding the Community Services Department,
programs or services, please contact me. We are a team, with the common goal of ensuring that the
residents of La Quinta are being provided top notch programs and services.
I realize that you give much time to the City of La Quinta as a Commissioner, and if I can provide
any information, please let me know.
I look forward to a busy and productive year! Thank you for being a part of this team!
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COMMUNITY SERVICES COMMISSION
DATE: July 10, 2000
ITEM TITLE: Election of Chairperson
RECOMMENDATION:
Elect one member to serve as Chairperson for the Community Services Commission.
BACKGROUND AND OVERVIEW:
A Chairperson for the Commission is selected to preside over the meetings. An open
vote will be taken at the Commission meeting to select a Chairperson.
Voting Procedures:
All actions must be taken on a majority vote or by a majority of the quorum present.
On the passage of every motion, the vote shall be taken by voice or roll call as
appropriate, (page 21, Handbook for Commissioners).
Staff will open and close nominations to the Commission for Chairperson. The vote
will be taken and the Chairperson will be elected.
Tie Votes:
In the case of a tie vote, an additional motion is made which obtains a majority vote
to break the tie. If a tie vote results at a time when less than all members are present,
the matter shall automatically be continued to the Agenda of the next regular meeting,
unless otherwise ordered by the body (page 19, Handbook for Commissioners).
ALTERNATIVES:
The alternatives available to the Commission are:
1. Elect one member to serve as Chairperson for the Community Services
Commission; or
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2. Do not elect one member to serve as Chairperson for the Community
Services Commission; or
3. Provide staff with alternate direction.
Dodie Horvitz, Community Services Director
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COMMUNITY SERVICES COMMISSION
DATE: July 10, 2000
ITEM TITLE: Election of Vice Chairperson
RECOMMENDATION:
Elect one member to serve as Vice Chairperson of the Community Services
Commission.
BACKGROUND AND OVERVIEW:
The Vice Chair will preside over the meeting when the Chairperson is unavailable. An
open vote will be taken at the Commission meeting to select a Vice Chairperson.
Voting Procedures:
All actions must be taken on a majority vote or by a majority of the quorum present.
On the passage of every motion, the vote shall be taken by voice or roll call as
appropriate, (page 21, Handbook for Commissioners).
The Chairperson will open and close nominations to the Commission for Vice -
Chairperson. The vote will be taken and the Vice -Chairperson will be elected.
Tie Votes:
In the case of a tie vote, an additional motion is made which obtains a majority vote
to break the tie. If a tie vote results at a time when less than all members are present,
the matter shall automatically be continued to the Agenda of the next regular meeting,
unless otherwise ordered by the body (page 19, Handbook for Commissioners).
ALTERNATIVES:
The alternatives available to the Commission are:
1. Elect one member to serve as Vice Chairperson of the Community
Services Commission; or
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0 •
2. Do not elect one member to serve as Vice Chairperson of the Community
Services Commission; or
3. Provide staff with alternate direction.
"i ,0
Dodie Horvitz, Community Services Director
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w
COMMUNITY SERVICES COMMISSION MEETING
DATE: July 10, 2000
ITEM TITLE: Commission Work Plan Assignments
RECOMMENDATION:
As deemed appropriate by the Commission.
BACKGROUND AND OVERVIEW:
On June 20, 2000 the City Council approved the Community Services Commission
2000-2001 Work Plan (Attachment A). The Commission can begin assigning and
completing tasks as outlined in the Work Plan.
ALTERNATIVES:
The alternatives available to the Commission are:
1. Designate Commissioners to begin tasks as defined in the Work Plan; or
2. Do not designate Commissioners to begin tasks as defined in the Work Plan; or
3. Qrovide st ff with alternate direction.
Horvitz, C ity Services Director
Attachments: A. 2000-2001 Community Services Commission Work Plan
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City of La Quinta
Community Services Commission
Work Plan
2000-2001
Approved by City Council on June 20, 2000
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Community Services Commission Work Plan July 2000
COMMUNITY SERVICES COMMISSION PHILOSOPHY
The general purpose of the Community Services Commission is to encourage the
development of a planned and orderly approach to the delivery of leisure and
community services in the City.
The objectives of the Commission are to:
♦ Serve in an advisory capacity to the City Council on identifying matters
pertaining to recreation and community services
♦ Communicate the availability of services to citizens through both private and
public resources to avoid duplication and conflict of effort
♦ To evaluate the effectiveness of services provided
ASSIGNMENT ITEMS:
PAGE
Community Services/Recreation 2
Park Development 3
Liaison To The Community 4
Community Unity 5
Safety 6
Advisory Body To City Council 7
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Community Services Commission Work Plan
July 2000
Task: Community Services/Recreation
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Leisure and Recreation Program Providers
Steps To Completion ♦ Work with Community Services Director on
community service issues
Staff Time: One to two hours per month, depending on issues
Fiscal Commitment: None
Staff Role: Provide support and liaison to the City Council
Council Role: Provide approval for Commission to fulfill this assignment
Reference: Chapter 2.95.040 (a)(1): Analyze community service's
program effectiveness and needs, and recommend
comprehensive solutions
Chapter 2.95.040 (a)(8): Propose recreation and social
programs
(14): Make recommendations to the City Council relating
to the need for evaluation and planning of the
community service delivery system
(18): Evaluate and make recommendations concerning
existing services with regard to service overlap or gaps.
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1-1
Community Services Commission Work Plan
Task:
Completion Date:
Participants:
Park Development
On -going
Commissioners
July 2000
Suggested Resources: Park and Recreation Master Plan, La Quinta General Plan
Steps To Completion: ♦ Review and comment on Parks and Recreation
Master Plan annually
♦ Review Trails Master Plan
♦ Review proposed Park Development projects
Staff Time: 2-10 hours per week
Fiscal Commitment: Pursuant to projects
Staff Role: Provide support and liaison to the City Council
Council Role: Include the Commission in the design and development
process, screening and selection of professional firms,
and conduct public hearings. Review and consider
Commission recommendations
Reference: Chapter 2.95.040(a)(3):Prepare and maintain community
services master plans
(5): Serve as a public forum and conduct public hearings
for recreation and human services concerns
(11): Review individual park master plans for
recommendation to City Council
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is
Community Services Commission Work Plan
July 2000
Task: Liaison To The Community
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Community Services Department Program Brochure,
Mainstreet Marketplace, Chamber of Commerce
Newsletter, Desert Sands Unified School District, other
community agencies and organizations
Steps To Completion: ♦ Monitor, review and promote recreation and
leisure programs in La Quinta
♦ Attend: Mayor's Luncheon; Senior Center
Functions; Chamber Functions; Mainstreet
Marketplace; school board meetings, and other
agency meetings
♦ Report on Commission actions, conduct public
forums to gather opinion, upon Council approval
Staff Time: One to two hours per month
Fiscal Commitment: None
Staff Role: Provide support and liaison to the City Council.
Council Role: Provide Commission with specific methods as to
how to best represent the Council.
Reference: Chapter 2.95.040 (a)(12) Aid in coordinating the
recreation services of other governmental agencies
and volunteer organizations
(13) Make recommendations to the City Council on
community issues
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Community Services Commission Work Plan
Task: Community Unity
Completion Date: On -going
Participants: Commissioners
July 2000
Suggested Resources: Community Resources and Agencies
Steps To Completion: ♦ Conduct Community Youth Workshop to gather
input from the community regarding current
programs
♦ Encourage participation in recreational, cultural,
social, educational, health related and safety
programs
♦ Conduct the Community Picnic and include the
City Of La Quinta's "Birthday" Celebration the
weekend closest to May 1 of each year
Staff Time: 50-80 hours per event
Fiscal Commitment: $2,000
Staff Role: Provide support and liaison to the City Council.
Council Role: Provide Commission with direction/comment
Reference: Chapter 2.95.040 (a)(17):Foster mutual understanding
and respect among racial, religious, cultural and
nationality groups
0 •
Community Services Commission Work Plan July 2000
Task: Safety
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Cachet kits, brochures, pamphlets, ASTM Standard
Consumer Safety Performance Specifications for Play
Equipment for Public Use
Steps To Completion: ♦ Encourage participation in American Red Cross,
CVAG, LQ Fire Dept., Volunteers for Increased
Public Safety (VIPS) and other local services
♦ Provide information to residents on available
services
♦ Provide Disaster Preparedness Information
♦ Review and update list of emergency personnel
who could be called upon in an emergency
♦ Promote safe facilities
Staff Time: One to two hours per month
Fiscal Commitment: None
Staff Role: Advise Commission of meetings and provide support
and liaison to the Community Safety Manager
Council Role: Provide approval for Commission to fulfill this
assignment
Reference: Chapter 2.95.040 (a)(16): Encourage and promote
understanding and cooperation between the public
safety agencies and the residents.
Chapter 2.95.040 (10): Review parks maintenance
standards and quality.
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L
Community Services Commission Work Plan
July 2000
Task: Advisory Body to City Council
Completion Date: On -going
Participants: Commissioners
Suggested Resources: To Be Determined
Steps To Completion: ♦ Be actively involved in City issues and concerns
♦ Receive direction from City Council and take
action as directed, accept assignments
♦ Maintain communication with the City Council
♦ Attend annual training workshops, schools and
conferences to improve Commissioner
performance
♦ Provide annual work plan for Council review,
comment and approval
♦ Review grant opportunities and make
recommendations for funding to the City
Council
Staff Time: 4-6 hours per month
Fiscal Commitment: None
Staff Role: Provide support and liaison to the City Council.
Council Role: Provide Commission with specific direction as to
how to better assist the Council. Provide opportunities
to meet with Council through joint meetings.
Reference: Chapter 2.95.020 (a): to serve as an advisory capacity
to the City Council; 2.95.040 (a)(4): receive and act on
all assignments made by City Council: 2.95.040 (a)(5)
Serve as a public forum and conduct public hearings
for recreation and human service concerns; 2.95.060
(C): The City Council shall periodically review the
progress of the Commission 2.95.040 (a)(2): Make
recommendations to the City Council for research and
solicitation of grants and donations.
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COMMUNITY SERVICES COMMISSION MEETING
DATE: July 10, 2000
ITEM TITLE: August Meeting Date
RECOMMENDATION:
As deemed appropriate by the Commission.
BACKGROUND AND OVERVIEW:
The Commission meets once a month, and on occasion has gone dark in August due
to vacation schedules, etc. There is no pressing matter scheduled to go before the
Commission in August.
ALTERNATIVES:
The alternatives available to the Commission are:
1. Approve the Commission go dark in August, and meet on the next regularly
scheduled meeting day in September; or
2. Do not approve the Commission go dark in the month of August; or
3. Provide staff with alternate direction.
Dodie Horvitz, Co munity Services Director
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