2001 02 12 CSC_s 4a w
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COMMUNITY SERVICES COMMISSION AGENDA
La Quinta Civic Center Council Chambers
78-495 Calle Tampico - La Quinta, CA 92253
February 12, 2001
7:00 PM
I. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
II. PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to five minutes or less.
III. CONFIRMATION OF AGENDA
Corrections, deletions or reorganization of the agenda
IV. CONSENT CALENDAR
(Items are considered routine in nature and will be approved by one motion.)
A. Approval of Minutes of January 8, 2001
B. Monthly Department Report for December, 2000
V. PUBLIC HEARING
VI. BUSINESS ITEMS
A. Youth Workshop April 18, 2001
B. CPRS Layman's Award
C. Community Park Naming Process
D. Community Picnic Birthday Bash, April 28, 2001
VII. CORRESPONDENCE AND WRITTEN MATERIALS
A. City Council Action on Community Park Design
VIII. COMMISSIONER ITEMS
IX. ADJOURNMENT
NEXT MEETING INFORMATION
March 12, 2001 7:00 PM
La Quinta Civic Center Study Session Room
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IV. ONSENT CALENDAR
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0: HONORABLE MAYOR AND MEMBERS OF THE CITY C NCIL
ROM: DODIE HORVITZ, COMMUNITY SERVICES DIREC
ATE: JANUARY 16, 2001
UBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE
MONTH OF DECEMBER 2000
PCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF
EBRUARY 2001
Bb 1
Shop Fashion Island in Newport Beach
Bb 2
*Watercolor Lessons
Bb 6
Polaroid Tranfer Photography, Senior Center
Bb 7
*"Nabisco Loves Seniors" Putting Contest
Bb 8
*Financial Seminar
Bb 10
Mastering Microsoft Excel, LQ Boys & Girls Club
Bb 10
South of the Border-Algodones, Mexico
Bb 10
Valentine Cookie Decorating for Kids, Senior Center
Bb 12
*Monthly Senior Center Putting Contest
Bb 12
*The Art of Rug Hooking, LQ Senior Center
Bb 13
*Free Blood Pressure, Glucose and Cholesterol Screening
Bb 13
*Dog Training Workshop
Bb 13
*Free Blood Pressure, Glucose and Cholesterol Screening
Bb 13
Beginning Yoga, LQ High School Dance Room 1006
Bb 13
Continuing Yoga, LQ High School Dance Room 1006
Bb 14
*Free Investment Seminar
Bb 15
*Free Medical Insurance Counseling
Bb 15
Beginning Yoga, LQ High School
Bb 15
*Valentine Luncheon
Bb 17
My Own Art Instruction, LQ Senior Center
Bb 17
Neighborhood Pet Show, Fritz Burns Park
Bb 20
*Free Hearing Consultations
Bb 21
Pilates, LQ High School
Bb 21
Basketball Training, Boys & Girls Club
Bb 22
Culture in the Courtyard, Civic Center Courtyard
Bb 22
*Ballroom/Swing Dance Lessons
Bb 24
English Riding Lessons, Horse Ranch, Indio
Bb 24
Tiny Tot Olympics, Fritz Burns Park
Bb 26
*AARP Mature Driver's Course
Bb 28
Tappercize for Women & Men, LQ High School
Bb 28
Classic Ballroom Dance, LQ High School
Senior Center Program, Class or Event
• Senior Center Attendance •
Senior Activities
a Istere ota
istere
ota
N'eet.r
articl ants
articl atIon
a Icl ants
articl atlon
arlance
2000 1S
ndge,ACBL
rid e. Duplicate/Social
olden Tones
:e Cream Social
136
407
1.8
21
136
407
18
21
209
357
38
9
209
357
38
9
73
50
-20
12
2
41
onihl Birthday Party22
22
0
0
22
onthly Luncneon
112
112
102
102
10
1
ovie Time
49
49
47
47
2
—lingContest
5
5
16
16
-11
alevision Viewing
anms/Ternis Social
3nn�s Sor�al
31
159
10
31
159
10
33
144
0
•33
144
0
. -2 nla - a
?51 '3.
1C
enior Activity Total
970
s70
955
955
151
44
Senior Leisure Courses
Illroom Dance
12
26
0
0
261
>
?ramics
)mputer
;mputer Tutor
9
10
14
16
10
14
13
8
6
25
8
6
-91
21
8
3�
2
lokrn (Hooday Cookies)
7
5
0
0
5
_
rg Training Class
13
16
3
7
g
2
erase
47
299
30
275
24
12
,anrsh Lessons
10
5
0
0
5
2
:nior Leisure Courses Total
122
391
60
321
70
39
anior Leisure Classes
is and Cra«s
5
9
9
-q
dge Lessons
qE1
4
14
14
1C
intro
5
13
13
-81-1
umng
i Ch.
p Dance
4
22
7
14
22
13
0
101
13
0
10
-61
141 4
12,
)Oocaryinq
34
34
0
0
34
5
i0ng for Profit
8
8
0
0
Bi
-
mior Leisure Classes Total
99
99
59
59
401
19
)TAL SENIOR PROGRAMS
1191
1460
1074
1335
125
1021
enior Services
k R P ' 55 Alive'
26
26
24
24
2
2
,bassadors
50
50
81
81
-3?
1 r/a - a
IC Good Distribution
342
342
391
391
agl
vacanabons
536
536
0
C
536
2
altr Screenings
27
27
26
26
Energy Assistance
5
0
0
5
'erral/Outreach
228
282
282
-541r',a - a
;a.Consuitauon
14
0
0
'4 •,
oicare Consultation
4
5
5
-+
rra r a
are Neet,ngs/Sign-up
424.36
3
4
4
_
�
OKe Screening
10
0
0
'0
)TAL SENIOR SERVICES
1245
813
813
432
14
NOR CENTER TOTAL
2705
1887
2148
557i !16
Page 3
Community -Services Program Report for December 2000
2000 2000 1999 1940
onnn 4an,
Participants
Total Participation
Participants
Total Participation
Variance
Meetings
Meeting 5
re Classes
iing Yoga, Tu.
12
24
0
0
24
2
1
iing Yoga, Th
9
18
0
0
181
2
ung Yoga, Tu.
7
14
0
0
14
2
color Class
7
14
0
0
14
2
)m Dance
9
9
0
0
9
1
rh Conversation
181
321
01
0
32
2
:omputers Mon.
10
20
10
20
0
2
:om uters Tues.
10
201
91
18
2
2
801
1511
191
38
113
15
2000 2000 1999 1000 Innn 406
Participants
Total Participation
Participants
Total Participation
Variance
Meetings
Meeting5
al Events
Ihtm /Mainstreet
2,500
2,500
4,000
4,000
-1500
1
astwith Santa
85
85
150
150
-65
1
Coast Plaza
13
13
12
12
1
1
2598
2598
4162
4162
-1564
3
2000 2000 1999 1999 �nnn 400
Participants
Total Participation
Participants
ITotal Partici ation
Variance
ortsBasketball
MIT
59
59
73
73
-14ioccerLea
MMeetinMeetinS
ue
120
360
80
240
120179
419
153
313
106
ation Totals 28571 3,1681 43341 4513 .1345 27 1
Page 2
C. v
/ T
hOF THE Community Services Department
Attendance Report for the month of December 2000
Summary Sheet
Program 2000 1999 Variance Meetings Per Month-
2000 1999
Leisure Classes
151
38
113
15
4
Special Events
2598
4162
-1564
3
3
Adult Sports
419
313
106
9
9
Senior Center
1460
1335
125
102
84
Total
4628
5848
-1220
129
100
I
Senior Services
Senior Center
1245
813
432
14
13
Total
1245
813
432
14
13
i
Sports Complex UWC742377611
AYSO Soccer100
250
10
5
LOSYA Registration0
200
1
0
Total
100
450
11
5
Total Programs338
154
118
VolunteerHours
Senior Center
7531
821
-68
Meals on Wheels
55
56
-1
Total Volunteer Hours
808
877
-69
Monthly Revenue
Senior Center
$
3.786.50
$
4,316.00
$
(529.50)
Community Services
$
737 85
$
887.60
$
(149 75)
Rentai income
$
240.00
$
900.00
$
(660.00)
Total Revenue
$
4,764.35
$
6,103.60
$
(1,339.25
Revenue Year to Date
Senior Center
$24,699.11
$
23,081.94
$
1.617.18
Community Services
$22,245.85
$
24,946.10
$
(2,700.25)
Rental Income
$ 6,409.00
$
3,043.00
$
3.364.00
Total Revenue to Date
$ 53,353.96
$
51,071.04
$
2,280.93
;(` c • OVI. BUSINESS ITEM
w� `y OF
COMMUNITY SERVICES COMMISSION MEETING
DATE: February 12, 2001
ITEM TITLE: Youth Workshop April 18, 2001
RECOMMENDATION:
As deemed appropriate by the Community Services Commission.
BACKGROUND:
At the January 8, 2001 Community Services Commission meeting, the Commission
was provided a mailing list of last year's Youth Workshop participants. The
Commissioners would review the list and provide staff with corrections, additions or
deletions.
Staff will make the changes to the mailing list and will provide the final version at the
March 12, 2001 Commission meeting.
Attachment A is the letter that was sent to the Youth Workshop participants last year.
Staff is seeking direction as to changes the Commission may wish to make to the
letter. Once direction is given, the letter will be finalized for signature at the March
12, 2001 Commission meeting.
For the April 1999 Community Services Commission meeting, the Commission elected
to host the Youth Workshop as the April Community Services Commission meeting.
In April 2000, the Commission held their regularly scheduled April meeting, and offered
the Youth Workshop as a special meeting.
The April 2001 Community Services Commission meeting is scheduled for April 9, and
the Youth Workshop on April 18. Staff is seeking direction regarding the April
Community Services Commission meeting date. The Commission may elect to hold
their regularly scheduled meeting on April 9 and the Youth Workshop as a special
meeting on April 18 or to conduct the April Community Services Commission meeting
on April 18 as part of the Youth Workshop.
&\Community Services\CSComm\CSCRPT.130.Youth Workshop 2001.wpd
i,
ALTERNATIVES:
The alternatives available to the Commission include:
Provide changes to the Youth Workshop letter, and keep the April 9 Community
Services Commission meeting with the Youth Workshop as a special meeting; or
2. Provide changes to the Youth Workshop letter, and combine the April Community
Services Commission meeting with the Youth Workshop as a special meeting; or
3. Provide skaff with alternate direction.
Services Director
Attachment A:�----4outh Workshop Letter
SACommunity Services\CSComm1CSCRPT.130.Youth Workshop 2001.wpd
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ATTACHMENT
April 3,2000
FIELD(Business)
FIELD(Contact)
FIELD(Address)
FIELD(City)
SUBJECT: WORKSHOP ON YOUTH - APRIL 12, 2000
Dear FIELD(Dear):
You are invited to attend a meeting that will bring together representatives of our La Quinta
community to participate in the annual "Workshop on Youth." As a leader in the Coachella Valley,
you play an important role in our developing City. This will be an opportunity for our youth and
community leaders to exchange information on mutual concerns. (This is not a fund-raising
campaign!)
The Community Services Commission, together with the youth of our City, invite you to attend this
important workshop on Wednesday, April 12, 2000 from 7:00-9:00 p.m. at the La Quinta Senior
Center which is located at 78-450 Avenida La Fonda.
Please call the Community Services Department at 777-7090 to confirm your attendance or if you
would like more information. We hope we can count on your participation.
Sincerely,
Victoria St. Johns
Chairperson, Community Services Commission
VSJ:cs
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•VI. BUSINESS ITEN
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COMMUNITY SERVICES COMMISSION MEETING
DATE: February 12, 2001
ITEM TITLE: CPRS Layman's Award
RECOMMENDATION:
As deemed appropriate by the Community Services Commission.
BACKGROUND:
The California Parks and Recreation Society (CPRS) offers an opportunity for
communities to recognize individuals who have made a significant contribution to the
Parks and Recreation field (Attachment A). The CPRS Layman's Award is a method
in which the Community Services Commission may select an individual who has made
a significant contribution to the La Quinta community.
The Community Services Commission nominated Mrs. Kay Wolff in 2000, to receive
the CPRS Layman's Award for her contribution to the community through her
involvement as a Commissioner on the Human Services Commission as well as the
Community Services Commission and various other community organizations.
For the Commission's consideration for this year's CPRS Layman's Award, Mr. Mark
Woods is being presented. Mr. Woods has been involved with AYSO (American Youth
Soccer Organization) for several years. In this capacity, Mr. Woods has dedicate
countless hours to AYSO as a coach and Board Member. Staff has worked with Mr.
Woods for several years as the contact person for AYSO and has always found him
to be very professional. Mr. Woods demonstrates the spirit of teamwork by working
with City staff to accomplish goals that benefit the youth of La Quinta.
As the Commission may be aware, AYSO has expressed their concern over the lack
of facilities for the growing soccer program. Throughout the process of the
Community Park design, Mr. Woods has made himself available to staff to provide
information, answer questions and he has attended numerous meetings to stay
involved in the design process.
SACommunity Services\CSComm\CSCRPT.131.CPRS Layman's Award.wpd
Staff has found Mr. Woods to be concerned with all youth sports and has taken the
entire community into consideration through the Community Park design.
Mr. Woods provides a positive role model for youth through his spirit of teamwork and
community involvement.
The Commission may wish to nominate Mr. Woods for this award or select another
individual for nomination.
Should the Commission select an individual for this award, staff will make reservation
for the Commissioners that would like to attend the Awards banquet that will be held
on Saturday, April 21, 2001 in Canyon Lakes.
Staff will be attending this function, as Marni Francisco (formerly Kunsman) will be
inducted as the President of CPRS District XI.
ALTERNATIVES:
The alternatives available to the Commission include:
1. Select Mr. Woods as the City of La Quinta's recipient for the CPRS Layman's
Award; or
2. Select an individual as the City of La Quinta's recipient for the CPRS Layman's
Award; or
3. Do not select an individual as the City of La Quinta's recipient for the CPRS
Layman's Award; or
4. Provide staff with alternate direction.
DDod'ie Horvitz, om , unity Services Director
Attachment A: �-"tPRS Layman's Award Information
SACommunity Services\CSComm\CSCRPT.131.CPRS Layman's Award.wpd
�� 1
DIS
T XI
Serving San Bernardino and Riverside Counties
February 1, 2001
Dear CPRS Member,
ATTACHMEP
It's that time once again to select your Layman's Service Award representative! Our Annual
Awards and Installation Banquet is scheduled for Saturday, April 21, 2001 at the Canyon Lake
Lodge in Canyon Lake. The awards banquet centers around the presentation of the Layman's
Awards and Professional Services Awards. This event will give you the chance to nominate one
outstanding citizen or professional in your community. The awards ceremony will also include a
presentation highlighting each recipient and their respected accomplishments.
Enclosed you will find an application and information for both awards. You may nominate one
person of your choice. Examples of services to be recognized are listed on the application. When
sending in the application, you will need to include five relevant pictures and $50.00 to the address
on the forth. The fee is for the recipient's plaque and dinner at the banquet.
This is a great way to encourage more volunteers in your community by recognizing them with
awards such as these. So don't wait, send in your application today!
The deadline for applications is March 23, 2001. If you have any questions, please call me at
(909) 413-3430.
Sincerely, ' 1 "
_4te \ r\L W (9foGwwaJ.)
Georganne oodward
Layman and Professional Services Awards Chairperson
*RS LAYMAN'S AWARD
DISTRICT XI
Please complete this form and return it with a one page, double-spaced typed script and five
pictures. The script will be read by the emcee when presenting the plaque.
Each Layman award should be accompanied by a check for $50.00 to cover the
cost of the plaque and recipient's dinner.
A nominee should have distinguished himself/herself as a contributor to any Parks and Recreation
agency within District XI. This award can be given to a couple or group, as well as an individual.
However, we ask for only one recipient award per agency. All nominees will be recognized by an
awards presentation. Examples of services to be recognized are:
1. Outstanding contribution to the filed of Parks and Recreation as a Commissioner,
City Council Member, or Board of Education Member.
2. Voluntary leadership in a Parks and Recreation Program.
3. Support of Parks and Recreation Programs and participants in social, cultural,
service, or fraternal organizations.
CANDIDATE'S
(Please print name, as you would like it to appear on plaque)
CANDIDATE'S ADDRESS:
PERSON SUBMITTING NOMINATION:
AGENCY SUBMITTING NOMINATION:
AGENCY ADDRESS:
PHONE
Enclosures: Questionnaire and one page script
5 pictures relevant to award
Check for $50.00 for nominee
(Make checks payable to: CPRS District XI)
RETURN TO: Georganne Woodward
City of Moreno Valley
Moreno Valley Senior Community Center
25075 Fir Ave.
Moreno Valley, CA 92553
DEADLINE FOR APPLICATIONS: FRIDAY, MARCH 23, 2001.
CPRS LAYRAN AWARD SCRIPT GAELINES:
1. Along with the Layman's Award application, please send a one -page, double spaced typed
written script and five pictures.
2. The script should coincide with the pictures. Please number the pictures in order as they
will be presented with script information for the presentation.
3. Please try and keep the script as brief as possible, one page at 16 font size, (for easy
readability).
EXAMPLES OF INFORMATION: These are just a few ideas to help you with your script.
A. Describe past involvement of the individual or group with your agency, i.e., volunteer
for the past ten years, Commissioner of eight years, etc.
B. Describe the importance of the project/program to your agency (community), i.e.,
number of participants.
C. If the winner is a group, describe its role in the community, i.e., Kiwanis, largest club in
the City/District.
D. List past awards the individual/group received from your agency (City, County or
District).
E. List any major awards they may have received for civic work or involvement.
F. List any project/programs that this individual or group may be assisting with in the
future, if known.
G. Describe any humorous incident that may have taken place while the project/program
was being planned or implemented.
H. Add any information that may assist in making the presentation interesting.
4. Please include the name of the presenter who will be attending the ceremony.
An example of a script is included on the next page.
SCRIPTAIDE PRESENTATION E PLE
CITY OF RIVERSIDE PARKS AND RECREATION
DEPARTMENT
S. FREED
PICTURE #1
The City of Riverside is honored to present it's Layman Award winner, S.
Freed. S. Freed, is a teacher from the California School for the Deaf in
Riverside. For the past two years S. Freed and her students have
volunteered over 1300 hours.
PICTURE #2
S. Freed and her students have assisted the City of Riverside Park and
Recreation Department with a variety of projects. Due to limited funding
sources, these projects would not have been accomplished without the help
from CSDR.
PICTURE #3
As you know, trees are very important to the City of Riverside. S. Freed
and her students have assisted with the planting of many trees, plants and
other vegetation throughout Riverside to help maintain Riverside's TREE
USA status.
PICTURE #4
After the El Nino season, S. Freed and her students from the California
School for the Deaf in Riverside were one of the first groups out to assist
in the clean up in our parks.
PICTURE #5
Every Monday and Tuesday morning the Park Rangers receive a TDD
(Telecommunication Device for the Deaf) call from S. Freed, and the only
question she will ask is, "Where do you want me to work?"
Presenting the award for the City of Riverside is:
• • VI. BUSINESS ITEN
1 Q'�
'
yOF TK4
COMMUNITY SERVICES COMMISSION MEETING
DATE: February 12, 2001
ITEM TITLE: Community Park Naming Process
RECOMMENDATION:
As deemed appropriate by the Community Services Commission.
BACKGROUND:
The City of La Quinta has an official park naming policy which was adopted by the
City Council on January 3, 1995. The process involves soliciting public input
regarding recommendations for park names (Attachment A). A specific time period
can be established for public input. Once public input has been received, the
Community Services Commission will review the submitted recommendations. After
the Commission's review, a recommendation from the Commission will be presented
to the City Council for consideration. It is anticipated that the park site will receive its
official name before the park site construction is complete.
The Commission may wish to use the Youth Workshop and Community Picnic as
venues in which to solicit names from the community for the Community Park site.
Once the time limit has expired in which the community may provide recommendations
for park names, the Commission will review the recommendations and forward the
Commission's recommendations to the City Council for consideration.
The Commission may wish to establish the deadline for park name submittal for April
28, 2001. The Commission can then review the community's recommendations at
the May 14 Community Services Commission meeting.
The park naming forms were available at the public meetings held for the Community
Park. Staff will include the forms submitted at these meetings for the Commission's
consideration at the May meeting.
SACommunity Services\CSComm\CSCRPT.132.Community Park Naming Process.wpd
ALTERNATIVES:
The alternatives available to the Commission include:
Establish a deadline for park naming submittal forms, and direct staff to place the
park naming item on the May 14 Community Services Commission agenda; or
2. Do not establish a deadline for park naming submittal forms; or
3. Provide staff%mth alternate direction.
I,
\ 1 �
Services Director
Attachment A: Park Naming Submittal Form
SACommunity Services\CSComm\CSCRPT.132.Community Park Naming Process.wpd
• ATTACHMENT
*11V�PARK NAMING SUBMITTAL FORM
ank you for your time and consideration in providing your comments. Please follow the crite
the Park Naming Process on back side. If you have any questions, please contact 1
mmunity Services Department at 777-7090.
CATION OF EXISTING PARK
OPOSED NAME FOR DESIGNATED PARK
�ME OF INDIVIDUAL OR ORGANIZATION MAKING REQUEST:
AILING ADDRESS;
rY/STATE/ZIP CODE:
kYTIME PHONE:
MAIL ADDRESS:
;PLANATION OF PARK NAME BASED ON CRITERIA:
FAX #:
Return completed forms to:
City of La Quinta
Community Services Department
78-495 Calle Tampico
PO Box 1504
La Quinta, CA 92253
Thank you for your suggestion!
hm\CRISTAL\Doc\DDC.008.wpd
Criteria For Naming of Parks
)tions to be considered in naming facilities: (in order of importance)
A. This can be local, regional or national major significance. The City of La Quints h
rich in history, and the La Quinta Historical Society may be consulted for suggestec
names and events the Community Services Commission might consider foi
recommendation to the City Council.
A. Recognizable area or neighborhood. If on a school site, it need not necessarily be
the same name as the school. Names that aid in locating a park are acceptable.
B. Assumed name. Use only if the area has been know by this name for a long perioc
of time.
C. Natural phenomena.
D. Combination of natural phenomena and place name.
E. Horticultural.
F. Combination horticultural and place.
G. Rivers, creek ways.
A. Deceased, group or person, civilian national heroes.
B. Living persons.
Criteria: Facilities may be named after persons only after a study has bee
completed. Individuals should be known for their civic work. This civic work she
be over and above an ordinary interest level. A resident of the City of La Quint
who attains local, state or national recognition for human, community, healtF
safety, or parks and recreation work would be acceptable.
Donors: People who have been instrumental in acquiring sites either by actu;
land or monetary donation (enough to purchase the entire site) or who hav
donated the entire amount for complete development of a site. A donation of Ian
which serves as a part or parcel of a larger park or open space may be honored I:
an 'area" dedication.
r
MSTAUDw\DOC.008-WN '
—r— • BUSINESS ITEM C
�� •c n o' y%�r
y OF Tt��
COMMUNITY SERVICES COMMISSION MEETING
DATE: February 12, 2001
ITEM TITLE: Community Picnic and Birthday Bash, April 28, 2001
RECOMMENDATION:
As deemed appropriate by the Community Services Commission.
BACKGROUND:
Attachment A is the letter that was sent to participants for the 2000 Community
Picnic and Birthday Bash. The Commission may wish to review the letter and make
changes if necessary. Staff will then finalize the letter and prepare it for signature at
the March 12 Community Services Commission meeting.
Attachment B is the invitation list for the Community Picnic and Birthday Bash for
2000. The Commission may wish to review the list and make any corrections,
additions or deletions. Once staff receives the final version, letters will be sent to all
of the names provided on the list.
Marni Francisco will be present at the March 12 Commission meeting to give the
Commission an update on the picnic progress and to determine specific tasks the
Commissioners will perform for the picnic and birthday bash.
ALTERNATIVES:
The alternatives available to the Commission include:
1 . Provide changes to the Community Picnic and Birthday Bash letter; or
2. Do not provide changes to the Community Picnic and Birthday Bash letter; or
S:\Community Services\CSComm\CSCRPT.133.Community PicnFc.wpd
3. Provide
Horvitz,
Attachments:
with alternate direction.
Services Director
A. Community Picnic and Birthday Bash Letter
B. Community Picnic and Birthday Bash Mailing List
S:\Community Services\CSComm\CSCRPT.133.Community Picnic. wpd
ATTACHMENT A
c&xY' °s 4Q"
April 3, 2001
SUBJECT: LA QUINTA COMMUNITY PICNIC & BIRTHDAY BASH
On behalf of the City of La Quinta Community Services Commission, I would like to extend an
invitation to you and your staff that will be beneficial to your business/organization and to city
residents. The Community Services Commission is organizing the Four Annual "Community Picnic
and Birthday Bash" on Saturday, April 28 from 10:00 a.m. to 1:00 p.m. at Fritz Bums Park. The
purpose of the picnic is to bring together City officials, residents, local businesses, civic groups, and
organizations to enjoy free food, children's games, entertainment, swimming and much more.
Because you provide a valuable service to the community we are inviting you to set up a display
table, and possibly offer a handout or literature to the public. There is no charge for
businesses/organizations that display, and no charge to the public to attend. It is a perfect
opportunity to market the unique services you offer to the community. Your participation in this
community and family -oriented event will be appreciated by the City of La Quinta, the Community
Services Commission, and all who attend.
If you would like to participate, please call the Community Services Department at 777-7090 to
confirm your interest as soon as possible. We will send you more information as the event nears.
Sincerely,
Victoria St. Johns
Chairperson, Community Services Commission
VSJ:cs
Ci:\MyData\MSTA1.Vabels\MergePicmc-2000.frm
• • ATTACHMENT
Business
Contact
Address
City
# Letters Sent
Home Depot
Bill Ericson
79-900 Highway
La Quinta CA
Mr. Ericson
111
92253
Home Depot
Jerry O'Dell
79-900 Highway
La Quinta CA
Mr. O'Dell
111
92253
Desert Radio
Lori Barnes
490 S. Farrell
Palm Springs
Ms. Barnes
Group
St, Suite 210 C
CA 92262
Peter Murray &
Linda Murray
78-150 Calle
La Quinta CA
Mrs. Murray
Associates
Tampico, Suite
92253
230
Valley
Nannette Britton
PO Box 1627
La Quinta CA
Ms. Britton
Independent
92253
Bank
La Quinta
Mark Collins
PO Box 676
La Quinta CA
Mr. Collins
Fellowship
92253
Church
American Red
Tim Moden
74140 El Paseo,
Palm Desert CA
Mr. Moden
Cross
Suite 2
92260
Coca Cola
Christina
68-600 Perez
Cathedral City
Ms. Anderson
Company
Anderson
Road
CA 92234
Wells Fargo
Tina
78-630 Highway
La Quinta CA
Ms. Thibodeaux
Bank
Thibodeaux
111
92253
CV Community
Elaine Lloyd
PO Box 972
La Quinta CA
Ms. Lloyd
Concerts
92253
Coachella
Laura
45-871 Clinton
Indio CA 92201
Ms. McGalliard
Valley
McGalliard
Street
Recreation &
Park District
Boys & Girls
Quinton Egson
49-995 Park
La Quinta CA
Mr. Egson
Club of La
Avenue
92253
Quinta
La Quinta Fire
Terry Cox,
78-136 Frances
La Quinta CA
Captain Cox
Department
Captain
Hack Lane
92253
G:\IvlyData\CRISTAL\Labels\Picnic.dat
Business
Contact
Address
City
# Letters Sent
La Quinta Fire
Mac Carter
53-495 Avenida
La Quinta CA
Mr. Carter
Department
Bermudas
92253
YMCA
Cathy Knudsen
49-955 Park
La Quinta CA
Ms. Knudsen
Childcare
Avenue
92253
Cultural Arts
Kathryn Hull,
PO Box 1504
La Quinta CA
Ms. Hull
Commission
Chairperson
92253
AYSO Soccer
Patty Stone
78-720 Saguaro
La Quinta, CA
Ms. Stone
Road
92253
AYSO Soccer
Mark Woods
80-191 Tangier
Indio CA 92201
Mr. Woods
Avenue
La Quinta High
Andy Buchanan
78-255
La Quints CA
Mr. Buchanan
School
Westward Ho
92253
Drive
La Quinta
Betty Harris
51-351 Avenida
La Quinta CA
Mrs. Harris
Chamber of
Bermudas
92253
Commerce
La Quinta
Steve Luicci
PO Box 503
La Quinta CA
Mr. Luicci
Wildcats
92253
Rotary Club of
Greg Shannon,
PO Box 785
La Quinta CA
Mr. Shannon
La Quinta
President
92253
Volunteers for
Karen Lopanec
53-685 Madero
La Quinta CA
Ms. Lopanec
Increased Public
92253
Safety
La Quinta High
Kathryn
79-255
La Quinta CA
Ms. Pedersen -
School
Pedersen -Nadler
Westward Ho
92253
Nadler
Drive
La Quinta Arts
Romie
PO Box 777
La Quinta CA
Ms. Fleishman
Foundation
Fleishman
92253
Automobile
Glenda Sharp
PO Box 1658
La Quinta CA
Ms. Sharp
Club of
92253
Southern
California
G:\MyData\CRISTAL\Labels\Picnic.dat
Business
Contact
Address
City
# Letters Sent
Knight
Dr. Charles
78-065 La
La Quinta CA
Dr. Knight
Chiropractic
Knight
Fonda
92253
ReMax of the
Stephanie Eichel
78-411 Highway
La Quinta CA
Mrs. Eichel
Desert
111
92253
The Spa at La
Yalda Teranchi
PO Box 69
La Quinta CA
Ms. Teranchi
Quinta Resort &
92253
Club
La Quinta
Barbara Irwin
PO Box 1283
La Quinta CA
Mrs. Irwin
Historical
92253
Society
Red Robin
Paul Austin
78-722 Highway
La Quinta CA
Mr. Austin
Restaurant
111
92253
Good Stuff
Linda Puglisi
78-383 Highway
La Quinta CA
Ms. Puglisi
Pizza
ill
92253
New Life
Rick Griffin
PO Box 571
La Quinta CA
Mr. Griffin
Community
92253
Church
Pizza Hut
Claude Rogers
50-885
La Quinta CA
Mr. Rogers
Washington,
92253
Suite 1
Beer Hunter
Danny Held
78-483 Highway
La Quinta CA
Mr. Held
Ill
92253
Cliffhouse
Richard
78-250 Highway
La Quinta CA
Mr. Boudreau
Boudreau
Ill
92253
Wal-Mart
Oscar Rubio
78-950 Highway
La Quinta CA
Mr. Rubio
Ill
92253
La Quinta Car
Jim Jamagin
78-992 Highway
La Quinta CA
Mr. Jarnagin
Wash
Ill
92253
Eisenhower
Marcy
78-822 Highway
La Quinta CA
Ms. Hungerford
Immediate Care
Hungerford
ill
92253
Anchovies
Lisa Hicks
78-110 Calle
La Quinta CA
Ms. Hicks
Estado
92253
G:\MyData\CRISTAL\Labels\Picnic.dat
i
11
Business
Contact
Address
City
# Letters Sent
The Book Rack
Holly Escobedo
78-329 Highway
La Quinta CA
Ms. Escobedo
111
92253
Dyson & Dyson
Todd Banks
50-981
La Quinta CA
Mr. Banks
Washington St.
92253
Flower Gallery
Wanda Brady
45275 Prickly
Palm Desert CA
Ms. Brady
Pear Lane
92260
Lumpy's
Todd Topar
78-267 Highway
La Quinta CA
Mr. Topaz
111
92253
Lube Shop
Peter Sturgeon
78-988 Highway
La Quinta CA
Mr. Sturgeon
ill
92253
Robin's Nest
Robin Clifton
78-120 Calle
La Quinta CA
Ms. Clifton
Floral Express
Estado
92253
Village Park
Dr. Kathryn
PO Box 1711
La Quinta CA
Dr. Carlson
Animal Hospital
Carlson
92253
Friends of the
Frank Adams
73-051 Haystack
Palm Desert CA
Mr. Adams
La Quinta
92260
Senior Center
Eagle Hardware
Troy Loots
78-865 Highway
La Quinta CA
Mr. Loots
& Garden
111
92253
Quimo's
Margaret
2236 Ruthaford
Carlsbad CA
Ms. Fuentes
Fuentes
Road
92008
Suite 101
Golden Spoon
Larry Lanning
78-742 Highway
La Quinta CA
Mr. Lanning
111
92253
Starbucks
Dominick
78-742 Highway
La Quinta CA
Mr. LaLicata
LaLicata
111
92253
La Quinta Lions
Jane Hutchings
52-375 Navarro
La Quinta CA
Ms. Hutchings
Club
92253
G:\MyData\CRISTAL\Labels\Picnic.dat
Business
Contact
Address
City
# Letters Sent
Air Touch
Christina
78-741 Highway
La Quinta CA
Ms. Rodriguez
Cellular
Rodriguez
111
92253
Desert Cities
Michael Shovlin
78-600 Highway
La Quinta CA
Mr. Shovlin
Development
111
92253
Chicago Title &
Malia Monroe
78-060 Calle
La Quinta CA
Ms. Monroe
Escrow
Estado
92253
Power Brokers
Thomas Buffin
PO Box 134
La Quints CA
Mr, Buffin
92253
Mortgage
John Croker
78060 Calle
La Quinta CA
Mr. Croker
Capital
Estado, #8
92253
Resource
Access
Berenice
47-110 Calhoun
Indio CA 92201
Ms. Weisman
Welfare to Work
Weisman
Street
Teen Parent
Program
Operation
Workforce
47-110 Calhoun
Indio CA 92201
Workplace
Teenwork
Development
Street
Development
Center
Center
Child Protective
Tamara Trone
47950 Arabia
Indio CA 92201
Ms. Trone
Services
Street
G:\MyData\CRISTAL\Labels\Picnic.dat
/• Vil. C . & WRITTEN MATERI
4
OF Tt��
COMMUNITY SERVICES COMMISSION MEETING
DATE: February 12, 2001
ITEM TITLE: City Council Action on Community Park Design
BACKGROUND:
At the February 6, 2001 City Council meeting, the City Council reviewed final Master
Plan concept as presented by Steve Lang of Purkiss-Rose-RSI. The staff report from
that meeting is provided as Attachment A.
The City Council approved the Master Plan concept and authorized staff to begin
negoitations with Purkiss-Rose-RSI to begin the construction documents.
The amenities that will be included in Phase One are listed in the report. Due to
funding restrictions, the amenities listed as unfunded will be provided as Add
Alternates in the design phase. These will be considered at the time of final approval
for construction documents.
Staff will proside the Master Plan concept as well as Phase One amenities diagrams
th Comm ssion meeting for the Commission's review.
I
`I
Dodie Horvi z, Co munity Services Director
Attachment A: Staff Report Regarding the Community Park Design, February 6,
2001
S:\Community Services\CSComm\WrittenCorrespondence Community Park Design.wpd
u
• ATTACHMENT A
c&t,, 4 4 Q"
COUNCILIRDA MEETING DATE: February 6, 2001
Consideration of Community Park Design
and Phasing
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: 13
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve park amenities to be included in Phase I of the Community Park Design,
authorize the finalization of the Community Park Master Plan and direct staff to begin
negotiations with Purkiss-Rose-RSI for Plans, Specifications and Engineer's Estimates.
FISCAL IMPLICATIONS:
The City Council has appropriated $2,000,000 toward the Community Park in Fiscal
Year 2000-01 Capital Improvement Program. An additional $500,000 has been
awarded from the Safe Neighborhoods and Park Bond Act (Proposition 12). Dependent
upon the City Council's direction, additional funding may be allocated to the
Community Park project.
CHARTER CITY IMPLICATIONS:
1►rem
BACKGROUND AND OVERVIEW:
June 1, 1990: The City of La Quinta's Redevelopment Agency purchased 18.66 acres
on the northeast corner of Adams Street and Avenue 46 (renamed Westward Ho
Drive) for $933,000 for the purpose of developing a community park site.
October 1992: Purkiss-Rose-RSI (consultant) presented a Design Development Report
on Community Park North. The name Community Park North was given to this project
for identification purposes only.
December 1, 1992: The City Council conducted a study session to discuss the
Community Park North (park site), at which time staff recommended that the design
presented by Purkiss Rose-RSI be processed through the Design Review Board and
Planning Commission. The Design Review Board, at their December 2, 1992 meeting,
recommended approval of the park site plan to the City Council.
December 8, 1992: The park site plan was reviewed by the Planning Commission and
approved as submitted.
January 19, 1993: The City Council accepted and approved the Design Development
Report and Master Plan for the park site.
October 5, 1999: The City Council and Redevelopment Agency approved an
agreement with the Coachella Valley Water District to locate a half acre well site on
the northwest corner of the park site.
December 13, 1999: The Riverside County Fire Department requested two acres of
property located on the southwest corner of the Community Park site be reserved for
a fire station.
January 18, 2000: The City Council determined that the Community Park North
Master Plan should be updated to reflect the needs of the community. At this meeting,
it was also determined that the word "North" should be removed from the name of the
park. Hence, the identification label for the park from this date forward is the
Community Park.
The City of La Quinta has an official park naming policy which was adopted by the
City Council on January 3, 1995. Once the park amenities have been identified and
approved by the City Council, staff will begin the park naming process for this
location. The process involves soliciting public input regarding recommendations for
park names. A specific time period can be established for public input. Once public
input has been received, the Community Services Commission will review the
submitted recommendations. After the Commission's review, a recommendation from
the Commission will be presented to the City Council for consideration. It is
anticipated that the park site will receive its official name before the park site
construction is complete.
February 1, 2000: The City Council authorized staff to negotiate a Professional
Services Agreement with Purkiss-Rose-RSI to update the current Community Park
Master Plan.
March 7, 2000: The City entered into a Professional Services Agreement with Purkiss-
Rose-RSI to provide the Community Park Master Plan update.
June 7, 2000: The first public meeting was held on June 7, 2000 which
approximately 350 people attended. This meeting was held to obtain public input
regarding the amenities the community would like to see included at the park.
Several amenities were requested by the public including a skate park, dog park,
soccer fields, baseball fields and walking path.
July 2000: The City Council appropriated $2,000,000 from the Parks and Recreation
portion of the Development Impact Fees in the 2000-01 Capital Improvement Program
to develop the first phase of the Community Park. The City also received notification
from Assemblyman Battin's office that the City had been awarded $5OO,000 from the
youth soccer/baseball facilities segment of the Safe Neighborhoods and Parks Bond
Act (Proposition 12). These funds can be used only for the design and construction
of youth soccer/baseball facilities.
S \Ccn nity Services\CCRePort S\CC 092 Community Park Design rpd
Proposition 12 funds require that at least one youth soccer and/or baseball facility be
built. Should the park site plan contain at least one soccer and/or baseball facility, the
Proposition 12 funds can be used to pay for the cost of that portion of the design and
construction of the park site. There is an application form that must be submitted to
the California Department of Parks and Recreation for reimbursement once the facilities
have been awarded for construction.
The amount of funds allocated to the construction of the park site during Fiscal Year
2000-01 include $2,000,000 from the Capital Improvement Program and $500,000
from Proposition 12 for a total of $2,500,000.
October 25, 2000: A second public meeting was held with approximately 300 people
in attendance. The amenities listed at the first meeting were repeated at the second
meeting. A list of public desires and concerns from both public meetings was
compiled by Purkiss-Rose-RSI. Concerns from residents that live adjacent to the park
site included the lights and noise from lighted soccer/baseball fields; the noise
associated with emergency vehicles from the fire station; and that the park site
amenities should meet the needs of several elements of the community.
November 13, 2000: The Community Services Commission (Commission) reviewed
the public meeting desires and concerns at their November 13, 2000 meeting. From
this list, the Commission provided a list of amenities that the Commission would like
to see at the Community Park. The amenities that the Commission recommended to
be included in the Community Park design include the following:
■ Skate/BMX Park
■ Lighted Sports Fields
■ Soccer
■ Baseball
■ Concession Stand/Restrooms
■ Playgrounds
■ Tot Lot
■ Older Child Lot
■ Swings
■ Picnic Area to be reserved for Parties & Bounce Houses
■ Walking path around perimeter of the park
■ Par course (exercise stations)
■ Walkway from the homes north of the park to the High
School
■ "Jumping Waters" amenity
■ One basketball court -possibly lighted
Other improvements the Commission would like to see located near the Community
Park include removing the wall separating the retention basin and park site at the
northeast corner of the site and using the basin as a grass volleyball court.
The Commission also has recommended that the following amenities be developed in
addition to the Community Park site: the City to provide lights at the High School
tennis courts instead of building additional courts and develop at least two pet parks,
S \Commnnlry Serv.r.r\CCRepores\CC 092 Com nrry Park Des gn wpd
one near the Community Park and one near the Cove.
December 11, 2000: Steve Lang of Purkiss-Rose-RSI developed three concepts for
the Community Services Commission's review utilizing the Commission's
recommendations.
The Commission reviewed the concepts as presented by Mr. Lang. After some
discussion, the Commission chose Concept #2 with modifications.
The modifications to Concept #2 included the following:
■ Move the tot lot to the west of the current location
■ Locate a picnic area between the tot lot and the baseball
fields
■ Locate a skate park between the well site and fire station
■ Enlarge the baseball fields to a 240 foot outfield
■ Locate a basketball court near the southeast corner of the
park
■ Incorporate walking path and par course around the
perimeter of the park
■ Add a "Jumping Waters" amenity to the park
Mr. Lang then revised Concept #2 and labeled this revised plan Concept #4.
The conceptual plans were provided for the City Council's consideration at the
January 2, 2001 City Council meeting. The Council prioritized the amenities to be
included at the park site. The essential elements required for the park site independent
of amenities include: street improvements on both Adams and Westward Ho, to
include an additional full traffic lane, shoulder, curb, gutter and sidewalk; off-street
parking areas; and a restroom facility. These amenities are identified in the City's
General Plan and the Parks and Recreation Master Plan. These documents are on file
with the City Clerk's office.
At the January 2, 2001 City Council meeting, the City Council approved moving the
proposed fire station to a location to be determined at a future date. By removing the
fire station from the Community Park site, two additional acres will be able to
accommodate additional park amenities. The minutes from the City Council meeting
are provided as Attachment 1.
The amenities the City Council prioritized include:
Priority One: Lighted soccer and baseball fields, concession/restroom
Priority Two: Skate/BMX park, playgrounds, picnic areas for parties
Priority Three: Perimeter walking path and par course
Priority Four: Basketball court
Mr. Lang incorporated the City Council's priorities into Concept #6, as provided in
Attachment 2. Provided as Attachment 3 is a list of amenities and the cost associated
with each.
s \Community &ervlces\CGReports\CC 092 Community Park Design vpd
The following table illustrates the park amenities and the priority category as identified
at the January 2, 2001 City Council meeting.
Priority
Description
Total Cost
Total Project
Cost
Essential
Mobilization
$25,000
$25,000
Essential
Grading and
Drainage
$200,000
$225,000
Essential
Parking Lot
$150,000
$375,000
Essential
Street
Improvements
$180,279
$555,279
Essential
Technical Support
$150,000
$705,279
Essential
Restroom
$90,625
$795,904
One
Landscape-
Hydroseed Turf,
Soilprep, irrigation,
mow curbs
$493,702
$1,289,606
One
Baseball Diamonds
$320,000
$1,609,606
Drinking Fountains
$6,000
$1,615,606
One
Concession
$236,250
$1,851,856
One
Lighting
$350,000
$2,201,856
Administrative
Costs
$100,000
$2,301,856
10% Contingency
$220,185
$2,522,041
Total Funding
Available
$2,500,000
($22,041)
In the table above, the restroom and concession building costs have been separated.
The restroom facility is an essential amenity for the Community Park whereas the
concession building is a facility that is not a necessary component for the use of the
park. The concession building would be provided as a convenience to the spectators
of organized sports and as a vehicle to raise funds for sports organizations.
As provided in the table above, pursuant to the cost estimates used, the essential
elements as well as the majority of priority one amenities can be provided through the
CIP and Proposition 12 funding sources. Adjustments may need to be made once
plans are developed and the project is bid.
s \Community servsces\CCReperts\CC 092 Community Para Design vpd
• •
A portion of priority one, as well as priorities two, three and four, trees, ground cover
and an ornamental fence along Adams Street are unfunded at this time, as shown in
the following table.
Priority
One
One
Two
Two
Two
Two
Three
FF
hree
our
our
Funding
Source
Description
Baseball Bleachers
Shade Structure
Benches
Tot Lot
Picnic Tables and
BBQ's
Picnic Shade
Skate Park
Skate Park
Shade
Walking path and
[Unfunded
idewalks
rse
all Court
&
cover
ental Fence
ees
istrative
ontingency
ical Support
ded
Total Cost
$14,000
$25,000
$ 7, 800
$80,000
$12,900
$ 50,000
$230,000
$ 60,000
$ 208,000
$ 20,000
$25,000
$10,000
Total Project
Cost
$14,000
$39,000
$46,800
$126,800
$139,700
$189,700
$419,700
$479,700
$687,700
$707,700
$732,700
$742,700
$42,250 $784,950
$103,200
$888,150
$49,914
$938,064
$88,815 $1,026,879
$66,611 $1,093,490
g 1,093,490
The total cost of the park amenities as outlined above in both the funded and unfur
categories is $3,615,531. These estimated costs have been provided by
Consultant based upon the current bidding prices for projects of this size in <
communities.
S \Ca nity set ices%CMepOrt s\CC 092 Comm ty ?ark Desngn."d
Additional amenities recommended by the Commission but not included in the above
table that may be considered by the City Council include the "jumping waters" feature
as well as artistic pavement designs. These features may be funded by the Art in
Public Places fund if they contain artistic components and can be considered at a later
date.
The City Council may direct the Consultant to finalize the Community Park Master Plan
with the essential elements and priority one amenities. Additional amenities can be
listed as Add Alternates to be included in the Plans, Specifications and Engineer's
Estimates. Staff seeks Council direction as to which amenities, if any, should be
included as Add Alternates.
Should the City Council wish to consider additional funding sources for the amenities
that are unfunded at this time, possible funding sources may include:
A loan from another Developer Impact Fee
Quimby Funds
Re -prioritization of other Capital Improvement Projects
Possible future bond issuance
Pursuant to Ordinance 315, Section 3.32.050, relating to Service Contracts, provided
as Attachment 4, the City Council may authorize award and execution of service
contracts with no competitive proposals where experience with the proposed service
provider has demonstrated competence and satisfactory performance or in the renewal
or renegotiation of existing contracts for continuing services.
Purkiss-Rose-RSI was first contracted in 1992 to complete a Design Development
Report for the Community Park. On March 7, 2000 the City entered into a
Professional Services Agreement to update the Master Plan for the Community Park
which is provided as Attachment 5. The Consultant has demonstrated competency
and produced satisfactory work to this point. It is anticipated that upon execution of
the modified Agreement, Purkiss-Rose-RSI will be able to produce bid documents by
December 2001. Accordingly, once the City Council has determined the final
amenities, the Council could direct staff to begin renegotiating the Professional
Services Agreement with Purkiss-Rose-RSI to produce Plans, Specifications and
Engineer's Estimates for the Community Park.
Funding has been identified for Professional Services for the Community Park in the
Fiscal Year 1999/2000 CIP in the amount of $225,000. Of this amount,
approximately $14,000 has been allocated to the Master Plan update. The remaining
amount is designated for the Plans, Specifications and Engineer's Estimates for the
Community Park.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
S \Comounvty Sem Ices\CCReports\CC C92 Crnmnunety Park Design WPd
1, Approve park amenities to be included in Phase I of the Community Park Design,
authorize the finalization of the Community Park Master Plan and direct staff to
begin negotiations with Purkiss-Rose-RSI for a Professional Services Agreement
for Plans, Specifications and Engineer's Estimates; or
2. Approve park amenities to be included in Phase I of the Community Park Design,
authorize the finalization of the Community Park Master Plan and direct staff to
draft a Request for Proposal for the preparation of Plans, Specifications and
Engineer's Estimates; or
as to be included in Phase I of the Community Park
3, Do not approve park ameniti
Design; or
4. Provide staff with alternative direction.
Services Director
Approved for submission by:
vo� 011�
IThomas P. Genovese, City Manager
Attachment: 1. Minutes of January 2, 2001 City Council Meeting
2, Concept #6 for the Community Park Design
3, Opinion of Probable Construction Costs
4, Ordinance 315
Agreement With Purkiss Rose RS
5, Professional Services
5 \COI Ity ...,ces\=eports\CC 092 Co Um[y Palk OeS19-' d
ATTACHMENTS
x
• ATTACHMENT 1
City Council Minutes 11
STUDY SESSION
1. DISCUSSION OF COMMUNITY PARK DESIGN.
January 2, 2001
Community Services Director Horvitz presented the staff report.
Senator Jim Battin stated the intent of the Proposition 12 bond funds was that
the $500,000 be used for soccer fields. He urged Council to dedicate the park
site for additional soccer fields.
Council Member Henderson pointed out the concepts under consideration at this
time came from community input.
In response to Council Member Adolph, Senator Battin stated the Proposition 12
language specifically pinpointed the funds for a majority soccer use.
Steve Lang, 801 N. Harbor Boulevard, Fullerton, Landscape Architect with
Purkiss-Rose-RSI, reviewed Design Concept #4 and confirmed an overlay for
soccer fields can be done on the baseball fields.
Council Member Sniff suggested relocating the fire station and moving the
family picnic area, concession stand, restroom facilities, and tot lot to that area.
He suggested several small baseball fields doubling as soccer fields north and
east of an L-shaped sidewalk and stated he felt that would provide the
maximum from east to west of soccer fields on two-thirds of the park site. He
also felt a basketball court could be placed in the southeast corner.
Mayor Pena felt there should be a buffer between the neighborhood and park
area and suggested encircling the park with a decomposed granite walking path.
Council Member Henderson stated she felt the big issue is whether or not to
relocate the fire station.
Mayor Pena suggested allocating 1 %= acres at the Miles Avenue/Washington
Street park site for the fire station.
John McLaughlin, Riverside County Fire Department Division Chief, confirmed
1'/2 acres is sufficient space for a fire station but noted at the Miles
Avenue/Washington Street location, regional response would cover a large
section of Indian Wells. He stated the Fire Department feels the Westward
Ho/Adams Street site is one of the better locations to provide strategic service
given the section of the City existing north of Fred Waring Drive between
Adams Street and Washington Street.
City Council Minutes 12 January 2, 2001
In response to Council Member Henderson, City Manager Genovese stated the
issue raised by Chief McLaughlin is of some concern because the City already
has a fire station where 50% of its service calls are outside the City. If the
Miles/Washington site is selected the City would be paying for a fire station
where the same situation exists.
Mayor Pena noted the Miles/Washington site is only %: mile from the Westward
Ho/Adams site and that either site would serve some region outside City limits.
Council Member Adolph noted the Miles/Washington site would meet the Fire
Department's main concern of being located on the north side of the
Whitewater Channel.
After a brief discussion, Council concurred to relocate the fire station with
preference being given to the Miles/Washington site.
Council Member Perkins questioned 10,000 square feet being sufficient space
for a skate park and suggested the possibility of purchasing a few lots elsewhere
for that purpose. He felt emphasis should be placed on soccer fields in the park.
In response to Council Member Henderson, Mr. Lang advised a mid -size skate
park is typically 10,000-12,000 square feet.
In response to Mayor Pena, Ms. Horvitz stated the 10,000 square foot skate
park in Palm Desert has an average of 75 participants daily.
Ms. Horvitz advised staff is looking for prioritization of amenities to be included
in the park design.
Council Member Henderson commented on the importance of strategically
locating trees in the park to provide shade.
Council Member Sniff agreed but stated he felt function should be top priority.
Brent Marchetti, 3183 Airway, Costa Mesa, representing Musco Lighting,
recommended a total light control system and noted the importance of
designing the playing fields in conjunction with the lighting design. He advised
the light poles will be 75-90 feet high depending on the layout and noted lower
poles result in the need for more poles to provide sufficient lighting. He also
noted painted light poles require maintenance.
In response to Council Member Adolph, Ms. Horvitz confirmed the 75-foot high
light poles at the Sports Complex provide"adequate lighting.
•
11
City Council Minutes
13
January 2, 2001
In response to Council Member Henderson, Ms. Horvitz confirmed the design
concept includes one restroom facility.
In response to Council Member Henderson, Mr. Lang advised the private
retention basin in the northeast corner is approximately one acre.
Public Works Director Vogt stated staff will look into the possibility of using the
retention basin for recreational activities.
Council Member Henderson stated she understood there has been some
discussion about removing the wall in that area and having a walkway from the
homes in the north to the high school.
Henry Swartz, 44-030 Dalea Circle, stated he felt given the growing number of
soccer participants, 12 soccer fields of varying sizes will be needed by 2003.
He didn't feel soccer lighting would serve the needs of baseball and noted there
are baseball fields at the schools. He also felt if this park is utilized for soccer
fields that the lighting at the Sports Complex could be better situated for
baseball. He asked Council to consider some type of storage facility at the park
to store equipment and portable goals and stated they are willing to work with
the community on the lighting hours. He also recommended the tot lot be
centrally located for security purposes.
Mark Woods commented on the growth of soccer and the need for additional
fields.
In response to Council Member Sniff, Ms. Horvitz advised $2 million has been
set aside in the Capital Improvement Program to construct the park with the
possibility of an additional $500,000 available (thru Proposition 12).
Mr. Genovese stated the amount is approximately half of what will be needed
to complete the park.
After a brief discussion, Council concurred to prioritize the park amenities as
follows:
1) lighted soccer and baseball fields, concession stand, and restroom
facility
2) skate/BMX park, playgrounds, and reserved picnic area for parties and
bounce houses
3) perimeter walking path, par course, and walkway from homes north of
the park to the high school
4) basketball court (possibly in retention basin)
n
�J
City Council Minutes
14
January 2, 2001
In response to Mayor Pena, Mr. Lang stated a re -designed park concept will be
brought back to Council within 30 days.
REPORTS AND INFORMATIONAL ITEMS
All reports were noted and filed.
DEPARTMENT REPORTS - None
MAYOR AND COUNCIL MEMBERS' ITEMS
1. DISCUSSION REGARDING A CITY CALENDAR.
Council Member Sniff referenced a "Spirit of Palm Desert" calendar and
suggested looking into the possibility of doing a calendar for La Quinta.
Council concurred.
2. DISCUSSION REGARDING GUNFIRE IN THE COVE ON NEW YEARS EVE.
Council Member Sniff commented on the need for additional law enforcement
during New Years Eve to reduce gunfire incidents.
3. DISCUSSION REGARDING ENERGY SHORTAGE.
Council Member Sniff suggested looking into solar power to address the energy
shortage issue.
4. DISCUSSION REGARDING HOT AIR BALLOONS.
Mayor Pena stated he has received a lot of complaints about hot air balloon;
flying low and asked the City Attorney to look into how they are regulated.
FAX NJ, '0 ATTACHMENT 3
Purklss RowRS1
801 N- liorbw Boulevard
Fullerton, CA 92832
Tel (714)871.1638
Fax (714) 871-11 SS
Job Name: La Quinta Community Park
Job Number: 00-130
Date: 01-29-01
r.vnvrnV nF 1PunRAR1X rONSTRUMOr COST.
UANTifI'Y
UNIT
DESCRIPTION
UNIT COST
ITEM COST SUBTOTAL
1
1
L.S.
Mobilization
S
25,000.00
S
25,000.00
2
2
EA.
BasabaII Fluids (Includes fences,
S
160,WO.00
S 320,080.00
concrete and irrigation)
3
4
EA
6kacben Baseball Fields
S
3 .00
S
14,000.00
4
625
S.F.Restroum
NU
$
145.00
S
90 625.00
5
/ 4!
S.F.
Concesslm Build'
S
150.00
S
330,00&00 Z L U
6
1
L A
pienit Shade Steuetors
S
50 000.00 1
S
S0,000.00
7
1
L.S.
Sleds Slate and Bkachen
S
60,000.00
S
60 000.00
8
1
L.S.
Tot Lot
$
80,000.00
S
80 000.00
9
10 000
&F.
Skate Park
$
23.00
S
230.000.00
10
1
L.S.
Lighting
S
350,M.00
S
350,000.00
11
1
LB,
Gradkkg & D
$
200,000.00
S
000.00
2!25,000.00
12
1
Basketball Court
$
25,00.00
$
13
300
Cearos PlayCurbs
$
24.00
S
7,200.0
14
52 000
B.F.
4" Cawrols wa1W and ads
$
3.25
S
169 000.00
15
12,000
S.F.
4" Sidewalks
S
3.25
S
39 000.00
16
130
L.F.
Seatwau at Fmmtain
$
95.00
S
12 50.00
17
22
EA
Tree Gn/es
S
600.00
S
13 00.00
18
2
EA
D ' ' Fomttahn
S
3 000.00
S
6,nm "a
19
14
EA
Pimic Tabks
S
750.00
S
10 .00
20
12
EA
Benclses
S
650.00
S
21
4
523 0
EA
S.F.
BB 's
reseeded Turf
$
$
600.00
0.08
S
$
2 0.00
41�72.00
22
23
5 00
Sr.
Soff?" Gradbi
S
0.
S
104 .00
ROM : • FAX N0. : Dan. 30 2001 09:47AM F?
25
267
L.S.
24" Box Trees
$ 300.00
$ 30,100.00
26
1
L.S.
Shrubs and Gramd Cover
S 10 000.00
$ 10 000.00
27
523,000
S.F.
LamdseapeIrrigatlon(Eutudhtg
Baseball fields
S 0.65
S 339,950.00
24
1
LS.
Parking Lot (3" ACIP AGG Use,
drive approsicitiss, ghillinL el f
S 150,000.00
S 150,00L00
25
1
L.S.
Par Cosine
S 20,000.00
S 2 .00
26
l
L.B.
Inkractive FoatAale
S 60 000.00
S 60,000.00
27
650
LF.
3' High Ofnames W from Fence
S 63.00
S 42,230.00
29
1
LS.
Shade Shelter r% Restroom
S 25,000.00
S 25,000.00
SUBTOTAL
S 2 IS 27.E
10% CONTINGENCY
S 291.592.
TOTAL
S 3,207,S29.
Pwkirs Rose M] how no control over the cost of labor, materials, equipment or the contractor's methods ofdetermining costs.
These opinions of probable costr represent our bestdudgemenf ar design professionals familiar with the construction industry and
pubbe warkr contracts. Pwklss Rwe-RSI cannot anddoes not guarantee thatproposals, buds or construction carts will not vary
from our opinion ofprobabk eonsawcoon com. Opinion afPpakbk Cost shall not be srsed as a bid form w for my bidding
2
• ATTACHMENT 4
ORDINANCE NO.315
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
AMENDING CHAPTER 3.12 RELATING TO PURCHASES; AMENDING
SECTIONS 3.12.120 (Formal (sealed) bid procedure), 3.12.130 (Notice
inviting formal bids), 3.12.170 (Bidder's security), 3.12.175 (Other formal
bond requirements), AND 3.12.270 (Exceptions to competitive bidding
requirements), AND DELETING SECTION 3.12.280 (Regulations re
selection of contract services) OF THE LA QUINTA CHARTER AND
MUNICIPAL CODE TO REMOVE LANGUAGE RELATED TO CONTRACT
SERVICES/PUBLIC WORKS PROJECTS AND TO CORRECT A
CLERICAL ERROR IN EXCEPTIONS TO COMPETITIVE BIDDING
REQUIREMENT; REVOKING CHAPTER 3.30 RELATED TO PREVAILING
WAGE REQUIREMENTS IN PUBLIC WORKS CONTRACTING;
ESTABLISHING A NEW CHAPTER 3.30 WHICH SETS FORTH GENERAL
RULES FOR PUBLIC WORKS CONTRACTS; AND ESTABLISHING A
NEW CHAPTER 3.32 WHICH SETS FORTH GENERAL RULES FOR
SERVICE CONTRACTS
WHEREAS, Chapter 3.12 of the La Quinta Municipal Code ( the "Code")
prescribes general rules relating to purchases made by, and public works contracts and
services contracts entered into by, the City of La Quinta (the "City"); and
WHEREAS, the distinctly different general rules for purchasing, public works
contracts and service contracts are clarified if addressed separately; and
WHEREAS, due to a clerical error, sections of Section 3.12.270 were
inadvertently removed in 1996, and the City wishes to rectify that error; and
WHEREAS, the addition of provisions for local preferences, incentives and
design/build contracts in public works contracting will promote economic vitality and
employment opportunities within the City and encourage superior performance and
economy in public works projects;
NOW, THEREFORE, the City Council of the City of La Quinta does ordain as
follows:
Section Amend sections of Title 3 of the La Quinta Municipal Code as
follows:
3.12.120 Formal (sealed) bid procedure.
Except as otherwise provided in this chapter, purchases of supplies and
C
Ordinance No. 315
Page 2
equipment of an estimated value greater than twenty five thousand dollars shall be
awarded to the lowest responsible bidder pursuant to the formal bid procedure
prescribed in this chapter.
3.12.130 Notice inviting formal bids.
Notice inviting formal bids shall include a general description of the article
desired, shall state where bid documents and specifications may be secured, and the
time and place for opening bids.
3.12.140 Published notice for formal bids.
Notices inviting formal bids shall be published at least ten days prior to the date of
opening of the bids. Notices shall be published at least once in a newspaper of general
circulation in the city.
3.12.170 Bidder's security.
Formal bids shall be accompanied by security, either cash, cashier's check,
certified check or surety bond, in a sum equal to ten percent of the total aggregate of
the bid, and shall be designated in the notice inviting bids. Bidders shall be entitled to
return of bid security; provided however, that a successful bidder shall forfeit his bid
security upon his refusal or failure to execute the contract within ten days after the
notice of award of contract has been mailed, unless the city is solely responsible for the
delay in executing the contract. The city council may, on refusal or failure of the
successful bidder to execute the contract, award it to the next lowest responsible bidder
who is willing to execute the contract, or may reject all bids and readvertise.
3.12.175 Other formal bond requirements.
The city council shall have authority to require a faithful performance bond or
other bonds before entering into a contract. If bonds are required, the form and amount
thereof shall be designated in the notice inviting bids.
3.12.270 Exceptions to competitive bidding requirement.
Notwithstanding any provision of this chapter to the contrary, the competitive
bidding procedures and requirements may be dispensed within any of the following
instances:
A. When the estimated amount involved is less than two thousand five
hundred dollars;
B. When the commodity can be obtained from only one vendor;
Ordinance No. 315
Page 3
C. The City Manager may authorize the purchase of materials,
supplies, equipment and services where an emergency is deemed to
exist and it is determined that service involving the public health,
safety or welfare would be interrupted if the normal procedure were
followed. All emergency purchases, which would otherwise require
formal bidding procedures, made pursuant to this section, shall be
submitted to the city council for ratification at the next regular council
meeting after the purchase is authorized;
D. The City Council may authorize the execution of purchase contracts
without observing the bidding procedures provided in this chapter
where the amount of the contract exceeds the value of ten thousand
dollars;
E. The City Manager is authorized to enter into purchase contracts
without observing the bidding procedure provided in this chapter
where the amount of the contract does not exceed the amount of ten
thousand dollars; provided there exists an unencumbered
appropriation in the fund account against which the expense is to be
charged;
F. Any agreement involving acquisition of supplies, equipment or
service entered into with another governmental entity.
Section 2 Delete Section 3.12.280 of the La Quinta Municipal Code in its
entirety.
Se t�ion 3 Delete Chapter 3.30 of the La Quinta Municipal Code in its entirety.
Section Establish a new Chapter 3.30 of the La Quinta Municipal Code
entitled "Public Works Contracts" and providing as follows:
3.30.010 Solicitation and selection criteria
A. Contracts for public works projects, as defined in Section 20161 of the
California Public Contract Code, shall be awarded to the lowest responsible bidder.
B. The City Council may, by resolution, prescribe specific procedures and rules
governing the solicitation of bids and award of contracts for public works projects.
3.30.020 Solicitation and selection for major public works projects
A. Bids shall be solicited by invitation published in a generally -recognized source
of local public works contract information.
Ordinance No. 315
Page 4
B. Bids shall be publicly opened and announced at a time and place stated in the
published invitation for bids.
C. Contracts shall be awarded by the City Council.
3.30.030 Solicitation and selection for minor public works projects
A. Bids shall be solicited by written or verbal invitation or as specified in Section
3.30.020A, or a combination thereof, and shall obtain, whenever feasible, at least three
competitive bids.
B. The City Council may by resolution authorize the award and execution of
contracts by the City Manager and Department Directors.
C. The department administering the contract shall keep written records of
proposals and contracts for a period of one year following the award of contract.
3.30.040 Contract incentives
Contracts for public works projects may include monetary or other incentives for
superior performance or early completion of the work.
3.30.050 No prevailing wage requirement
The City shall impose no prevailing wage requirement.
3.30.060 Applicability of other state contract code requirements
With the exception of local procedures and rules set forth in this Chapter 3.30 and
resolutions adopted pursuant thereto, public works projects shall conform with state
requirements for public works projects.
3.30.070 Exceptions to the procedures prescribed in this Chapter
A. Contracts utilizing funding or other participation from agencies which require
conformance with state, federal or other contracting regulations shall be exempt from
provisions of this Chapter, and any resolutions established pursuant thereto, which
would jeopardize the availability of the funding or participation.
B. Solicitation of bids for design/build projects may be by direct invitations to
qualified contractors. Selection of firms for such projects may consider the quality of
the services offered. In all other respects the solicitation, selection and award of
contracts for design/build projects shall conform with the provisions of this Chapter.
W
11
Ordinance No. 315
Page 5
C. The City Council may authorize the award and execution of contracts for
public works projects without competitive bidding provided that such award is in the best
interest of the City or of the public health, safety and welfare.
D. The City Manager may authorize the solicitation, selection, award, and
execution of contracts for public works projects by the most expeditious method where
time is of the essence to prevent an emergency lack of critically -needed services. If the
contract is for a major public works project, it shall be submitted for ratification at the
next regular City Council meeting.
E. The City Council may, by resolution, establish local -contractor preference
advantages in the award of contracts for public works projects.
Section 5 Establish a new Chapter 3.32 of the La Quinta Municipal Code
entitled "Service Contracts and providing as follows:
3.32.010 Solicitation and selection criteria
A. Solicitation and selection of professional services of private architectural,
landscape architectural, professional engineering, environmental, land surveying, and
construction project management firms shall be on the basis of demonstrated
competence and on the professional qualifications necessary for the satisfactory
performance of the services required and on fair and reasonable prices. Where the
City Manager or Department Director determines that the particular services required
are of a technical nature and involve little professional judgement, solicitation and
selection shall comply with Section 3.32.010B.
B. Solicitation and selection of firms for services other than those specified in
Section 3.32.010A shall be on the basis of the most advantageous proposal after
consideration of qualifications, demonstrated competence, cost, delivery time, and
other factors.
C. The City Council may, by resolution, prescribe specific procedures, rules and
regulations governing the solicitation and selection of firms.
3.32.020 Contracts for major services
A. Solicitation of firms shall be by written or published requests for competitive
proposals.
B. Proposals shall be reviewed and ranked by a selection committee composed
of members competent to judge the qualifications of firms for the category of services to
be provided.
C. Contracts shall be awarded by the City Council.
ciz
Ordinance No. 315
Page 6
3.32.030 Contracts for minor services
A. Solicitation of firms shall be by verbal, written or published requests for,
whenever feasible, at least three competitive proposals.
B. The City Manager or Department Director may review and rank proposals.
C. The City Council may by resolution authorize the award and execution of
minor contracts by the City Manager and Department Directors.
E. The department administering the contract shall keep written records of
proposals and contracts for a period of one year following the award of contract.
3.32.040 Contract incentives
Service contracts may include monetary or other incentives for superior
performance or early completion of the services rendered.
3.32.050 Exceptions to the procedures prescribed in Sections 3.32.010 to 3.32.030
A. Contracts utilizing funding or other participation from agencies which require
conformance with state, federal or other contracting regulations shall be exempt from
provisions of this Chapter, and any resolutions established pursuant thereto, which
would jeopardize the availability of the funding or participation.
B. Solicitation and selection of firms and award of contracts for public works
design/build projects shall not be subject to the provisions of this Chapter.
C. The City Council may authorize award and execution of service contracts with
no competitive proposals where experience with the proposed service provider has 44
demonstrated competence and satisfactory performance or in the renewal or
renegotiation of existing contracts for continuing services.
D. The City Manager may authorize the solicitation, selection, award, and
execution of service contracts by the most expeditious method where time is of the
essence to prevent an emergency lack of critically -needed services. If the contract is
for major services, it shall be submitted for ratification at the next regular City Council
meeting.
Section 3. EFFECTIVE DATE: This Ordinance shall be in full force and effect
thirty (30) days after its adoption.
S t�jon 4. POSTING: The City Clerk shall cause this Ordinance to be posted
in at least three public places designated by resolution of the City Council, shall
Ordinance No. 315
Page 7
certify to the adoption and posting of this Ordinance, and shall cause this
Ordinance and its certification, together with proof of posting to be entered into the
Book of Ordinances of the City of La Quinta.
PASSED, APPROVED AND ADOPTED, this 171h day of March 1998 by the
following vote:
AYES: Council Members Adolph, Henderson, Sniff, Mayor Pena
NOES: None
ABSENT: Council Member Perkins
ABSTAIN: None
JOH J. PENA, yor
City of La Quinta, California
ATTEST:
SAUNDRA L. JU OLA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
DAWN C. HONEYWELL, City Attorney
City of La Quinta, California
0
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE 1 ss.
CITY OF LA QUINTA )
I, SAUNDRA L. JUHOLA, City Clerk of the City of La Quinta, California, do hereby
certify the foregoing to be a full, true and correct copy of Ordinance No. 315 which
was introduced on the 3`d day of March, 1998 and was adopted at a regular meeting
held on the 171" day of March, 1998 not being less than 5 days after date of
introduction thereof.
I fykther certify that the foregoing ordinance was posted in three 13) places within the
Ci of La Quints as specified in a resolution of the City Council.
4L���Z�
SAUNDRA L. JUHOLA, City Clerk
City of La Quinta, California
DECLARATION OF POSTING
1, SAUNDRA L. JUHOLA, City Clerk of the City of La Quinta, California, do hereby
ce ' y that the foregoing ordinance was posted on March 19, 1998 pursuant to City
;AUNDRA
ciI Resolution.
L. JUHOLA, City Clerk
City of La Quinta, California
�U
00
PROFESSIONAL ATTACHMEN SERVICES •
AGREEMENT
i AGREEMENT FOR PROFESSIONAL SERVICES (the "Agreement"), is made and entered into by ar
een the CITY OF LA QUINTA, (the "City"), a California municipal corporation, and PURKISS-ROSE-RS
lifornia corporation, (the "Consultant"). The parties hereto agree as follows:
SERD 725 nR (basultant
A ernn� £r S In compliance with all terms and conditions of this Agreement, the Consultant sh;
ide those services related to the Community Park Master Plan Update, as specified in the "Scope of Wor
hed hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultz
-s that all services will be performed in a competent, professional and satisfactory manner in accordance w
tandards prevalent in the industry for such services.
B. Consul, ant's Proposal. The Scope of Work shall include the Consultant's proposal or bid, if any, whi
I be incorporated herein by this reference as though fully set forth herein. In the event of any inconsister
teen the terms of such proposal and this Agreement, the terms of this Agreement shall govern.
C CDmnlianga with Law. All services rendered hereunder shall be provided in accordance with
nances, resolutions, statutes, rules, regulations and laws of THE CITY OF LA QUINTA and any Federal, St
)cal governmental agency of competent jurisdiction.
D. v ;b aes and Assessments. Consultant shall obtain at its sole cost and expense si
ases, permits and approvals as may be required by law for the performance of the services required by 1
eement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applies
alties and interest, which may be imposed by law and arise from or are necessary for the performance of
ices required by this Agreement.
E. Familiarity with Work. By executing this Agreement, Consultant represents that (a) it has investig;
considered the work to be performed, (b) it has investigated the site of the work and acquainted itself with
ditions there existing, (c) it has carefully considered how the work should be performed, and (d) it undersu
facilities, difficulties and restrictions attending performance of the work under this Agreement. Should
iultant discover any latent or unknown conditions materially differing from those inherent in the work c
resented by THE CITY, it shall immediately inform THE CITY of such fact and shall not proceed excq
isultant's risk until written instructions are received from the Contract Officer (as defined in 53 hereof).
F. Care of Work. The Consultant shall adopt reasonable methods during the life of the Agreement to fw
tinuous protection to the work, and the equipment, materials, papers and other components thereof to pre
ses or damages, and shall be responsible for all such damages, to persons or property, until acceptance o
rk by THE CITY, except such losses or damages as may be caused by THE CITY's own negligence.
formance of services by Consultant shall not relieve Consultant from any obligation to correct any incoml
ccurate or defective work at no further cost to THE CITY, when such inaccuracies are due to the negligen
nsultant.
�l ;
G. Aiiitt
o .• accordance with the terms and conditions of thi• greemnt, the Consultant shal
m services in addition to those specified in the Scope of Work (Exhibit "A") and the Project Schedule, attaches
Jbit "B" hereto and incorporated herein by reference, when directed to do so by the Contract Officer, provide'
additional services without compensation. Any
ion i
any
ensati n n shall not be fifteen requirederc nto perform of the Contract Sum may be approved by the Contract Office,
greater ensation not exceeding p ( )
greater increase must be approved by the City Council.
DELIVERABLES.
A. Qeugrglly. Consultant shall be responsible for preparation of Instruments of Service or deliverables
fied in the List of Deliverables (Exhibit "C'% attached hereto and herein incorporated by reference. All writte
erables shall be in an 8.5 inch by 11.0 inch camera ready reproducible format, printed on one side only, at
3.5" disk in Word Perfect 7 format. All graphic material shall be as specified in Exhibit "C" or as directed I
;ity.
B. Meetings. The meetings corresponding to services for this contract are set forth in the Lists of Meeting
bed as Exhibit "D" and herein incorporated by reference. The List of Meetings may be amended by mutr
ent of the CITY'S CONTRACT OFFICER, and Consultant.
,, C. ,rQn ht . p Q&Ma Reports. Consultant shall submit to THE CITY a written monthly progress rep
:bed to the request for payment. These reports are considered a deliverable and, as such, a condition of t
;emnt.
Each progress report shall include, at a minimum, the following:
• For each Task, a brief statement of the work performed since the last monthly progress report;
• For each Task, a comparison of actual accomplishments to established objectives, milestones an(
deadlines;
• Idntification of reason(s) for "slippage" or "delay" if deadlines were not met or for failure to n
objectives or milestones.
Discussion of any issues that may have arisen or are expected to arise, problems ncounte
changes in personnel, etc., that could affect or are affecting the work.
• Discussion of any proposed changes in or amendments to the Scope of Work, attached hereto
herein incorporated by reference, and any delays or deviations from the Project Schedule, atta
as Exhibit `B" hereto and incorporated herein by reference.
• Work planned for the next reporting period and anticipated accomplishments.
;h monthly progress report shall be updated to reflect an entire calendar month and subsequently submitt
squired attachment to any request for payment submitted by Consultant. Receipt and approval of mo
,gress reports by THE CITY is mandatory prior to any issuance of payment to Consultant.
D. QMgggly Tpdate. THE CITY may require that Consultant update the Project Schedule on a qua
;is, dependent upon the nature and number of extensions that may have been previously approved. These ul
considered a deliverable and, as such, a condition of this Agreement. LC
I 09
COMPENSATION.
A A prpp� � Mt Sum. For services rendered pursuant to this Agreement, THE CITY shall pay to Consultai
count not to exceed thirteen thousand, eight hundred and fifty dollars ($13,850) in accordance with the "Proje
et ", dated, and attached as Exhibits "E", and "Hourly Rates" as specified in a letter dated, attached as Exhi6
;ach Exhibit which is incorporated herein by reference.
B. u r • ,m Amount of Allowable Costs. The "Project Budget " and "Hourly Rates" attached as Exhibi
F", states the maximum allowable costs ("total costs" as shown in the last column) for each of the tas
ified in the "Scope of Work" Exhibit "A" and supplements thereto, all of which are attached and incorporat
n by reference. To shift funds from task to task in order that the maximum allowable cost for any task is
creased or decreased requires the mutual consent of THE CITY'S CONTRACT OFFICER, and the Consults
aration and distribution of a letter of confirmation by Consultant shall be incorporated as a matter of record it
Agreement upon mutual consent to shift fiords.
C• Dn„MCn} in onsult Cant. Payment shall be made to Consultant only. It shall be the responsibility
sultant to pay all Consultants, subConsultants and/or vendors for purchased goods or services.
D. Pavm ne tin Arre Payment to Consultant shall be made in arrears, not more frequently than of
y month, except that advance payments may be made for expenses related to - "Workshops" wl
unstances dictate and when approved by THE CITY.
E. Tnral n�f inces _voi. The total of all invoices for tasks submitted by Consultant shall not exceed the amo
brth in the AGREEMENT SUM above.
F. Armai Costs. Reimbursement for the services of Consultant shall be based upon actual exper
erred.
1). Consultant shall prepare a checklist of milestones (Project Milestones for Progress Payments, Exl
), such as meetings (List of Meetings attached as Exhibit "D"), and/or deliverables (List of Deliverables attar
3xhibit "C'J or other readily identifiable achievements, together with the percent of work represented by
-stone, deliverable, and/or achievement of the total work to be completed to fulfill the terms and conditior
Agreement. A corresponding entry for each milestone, deliverable, and/or achievement shall be includc
Project Schedule, attached as Exhibit "B" and incorporated herein by reference. Subsequent to THE CII
roval of this checklist, payment up to and including ninety percent (90%) of the maximum allowable cos
h task shall be made to Consultant in accordance with the checklist. By way of example, for a month in w
isultant prepares and submits to THE CITY a draft report which is identified on the checklist as represei
ty percent (30%) of the total work to complete that Task, Consultant may request payment in the amount of t
cent (30%) of the maximum allowable cost for that task. THE CITY shall make payment to Consultant f
h requests for payment up to but not exceeding an amount greater than ninety percent (90%) of the maxi
)wable cost for that task. Aforementioned Project Milestones for Progress Payments as approved by THE
Lttached as Exhibit "G" an incorporated herein by reference.
2). THE C ITY shall withhol 9 retain ten percent (10%) of the maximum cost for each of the
ientioned tasks. Upon completion of work in accordance with the terms and conditions this Agreement
z Project Milestones for Progress Payments as approved by THE CITY and attached as Exhibit "G" and
i incorporated by reference, THE CITY shall release an amount up to but not exceeding this remainder ter
it (10%) as a lump sum payment to Consultant, upon receipt, review and approval of the Community Parl
:r Plan. Consultant'S obligations under the terms of this AGREEMENT shall be deemed discharged upol
ice of the final monthly payment.
3) D P r r, f Relmbursabltr. Reimbursable expenses shall be paid in full with every invoice.
In no event shall Consultant be reimbursed for any expense related to the purchase and/or consumption r
lcoholic beverage. Costs related to reproduction, printing, and supplies shall be reimbursed on the basis c
I charges.
Recnon ibili' P� of Consultant. In any month for which Consultant is entitled to payment, Consulta
H.
submit to THE CITY'S Contract Officer a written request for payment that conforms to the following:
• Submitted by or on the tenth day of the following month;
Submitted in a format prescribed by THE CITY.
• Submitted together with a monthly progress report.
• Submitted together with supporting documentation (bids, receipts, canceled checks, invoices, e
or in a format approved by the City.
I. R -na "'' i'r''` "f T CITti'. THE CITY'S Contract Officer shall review all requests for paymen
this
rmine whether services performed and
deConsultant shallsi made as promptly att are consistent s fis al procedures pent
ed
:oval by the Contract Officer, payment
;rally within 30 days.
J i tes. In the event of a disputed or contested request for payment, only that portion so dispute
tested shall be withheld from payment and the undisputed portion shall be paid. ConsultanfS failure to pro'
ble receipts shall be grounds for non -reimbursement of related charges. THE CITY shall notify Consultai
:ing of the basis of the dispute or contest.
K. Records. THE CITY shall have the right to review all books and records kept by Consultant and
Consultants in connection with the operation and services performed under this Agreement. THE CITY
hhold payment for any expenditure not substantiated by Consultant or sub -Consultants' books or rec
isultant shall ensure that such books and records are retained for a period of three (3) years after satisfactii
terms of this Agreement and that THE CITY shall have reasonable access to said books and records.
L.Task D„ e mendTnents Obli ation of Consultant. It shall be the responsibility of Consultant to i
E CITY that there is a need to consider shifting funds from task to task in order to increase or decrea
ximum allowable cost. Notice shall be given to THE CITY within a reasonable amount of time of disco)
need for revision such that THE CITY may duly consider the need and subsequent impacts upon the w
completed and the Project Schedule.
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�+ INS
A. Consultant
cperform services as expeditiously as is consistent with professiona
nd care and the orderly progress of the project.
B. cchPdule of Perfom>ans�• All services rendered pursuant to this Agreement shall be performed d'Projec
rithin the time period established in the "Schedule of Performance" (also referred herein as the "Projec
We") attached hereto as Exhibit "B" and incorporated herein by this reference. Extensions and amendment
time period specified in the Schedule of Performance may be approved in writing by the Contract Officer
C. Force Maie ram• The time period specified in the Schedule of Performance (also referred herein as d
!ct Schedule) attached hereto as Exhibit "B" for performance of the services rendered pursuant to th
auses beyond the control and without U
.ment shall be extended because of any delays due to unforeseeable c
cted
or negligence of the Con suuuanant>>tine lresltrict restrictions, riotsng, but not sstrik s,tfreight embargoes, acts cts of God or of eof any government
quakes, floods, epidemic, q
cy other than City, and unusually severe weather, if the Consultant- shall within ten (10) days of t
nencement of such delay notify the Contracting Officer in writing of the causes of the delay. The Contracti.
;e r shall ascertain the facts and the extent of delay, and extend the time for performing the services for t
,e of the forced delay when and if in his judgment such delay iOffi
justified, and the Contracting ce
-ruination shall be final and conclusive upon the parties to this Agreement.
D. Teim. Unless earlier terminated in accordance with Section 8.11 of this Agreement, this Agreement st
inue in full force and effect until completion of the services, except as otherwise provided in the Schedule
brmance (Project Schedule) attached hereto as Exhibit "B".
Coon )INATION OF WORK
A. * � X r+f Consultant. The following principals of Consultant are hereby designated as be
ives of Consultant authorized to act in its behalf with respect to the work speci
principals and representat
;in and make all decisions in connection therewith:
1. Steven N. Lang, Landscape Architect
It is expressly understood that the experience, knowledge, capability and reputation of the foreg
icipals were a substantial inducement for THE CITY to enter into this Agreement. Therefore, the foreg
ncipals shall be responsible during the term of this Agreement for directing all activities of Consultant
noting sufficient time to personally supervise the services hereunder. The foregoing principals may nc
urged by Consultant and no other personnel may be assigned to perform the service required hereunder wit
express written approval of THE CITY -
Contract c ,.act Officer. The Contract Officer shall be the City Manager or his designee of THE CITY. It
the Consultant's responsibility to assure that the Contract Officer is kept informed of the progress c
rformance of the services and the Consultant shall refer anydecisions THE CITY required here y THE
s all me
CITY
rritract Officer. Unless otherwise specified herein, any approval
proval of the Contract Officer.
C. Prohibition Aeainst •• tractine or Assienment. The ex•• , knowledge, capability an,
ition of Consultant, its principals and employees were a substantial inducement for THE CITY to enter int
agreement. Therefore, Consultant shall not contract with any other entity (other than those included in th
z of Services) to perform in whole or in part the services required hereunder without the express writte
,val of THE CITY. In addition, neither this Agreement nor any interest herein may be assigned or transferre<
itarily or by operation of law, without the prior written approval of THE CITY.
D. tndg endent Consultant. Neither THE CITY nor any of its employees shall have any control over tt
per, mode or means by which Consultant, its agents or employees, perform the services required herein, excei
rerwise set forth. Consultant shall perform all services required herein as an independent Consultant of TB
� and shall remain at all times as to THE CITY a wholly independent Consultant with only such obligatio:
e consistent with that role. Consultant shall not at any time or in any manner represent that it or any of i
Ls or employees are agents or employees of THE CITY.
E. 21TY�ogperati.Qn. THE CITY shall provide Consultant with any plans, publications, repot
,tics, records or other data or information pertinent to services to be performed which are reasonably availat
HE CITY. THE CITY shall additionally provide Consultant staff assistance and shall take prompt a
opriate action when it will assist in ensuring timely performance by Consultant hereunder.
A. Insuranc . The Consultant shall procure and maintain, at its cost, and submit concurrently with
ution of this Agreement, public liability and property damage insurance against all claims for injuries agai
ans or damages to property resulting from Consultant's negligent or wrongful acts or omissions, to the ext
to Consultant's negligence or wrongfulness, rising out of or related to Consultant's performance under 1
-ement. Consultant shall also carry Workers' Compensation Insurance in accordance with State Work
rpensation laws and professional errors and omissions liability insurance. Such insurance shall be kept in of
ng the term of this Agreement and shall not be cancelable without thirty (30) days' written notice of propo
Alation to THE CITY. The insurance policy shall contain a severability of interest clause providing that
;rage shall be primary for losses arising out of Consultant's performance hereunder and neither THE CITY
isurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming'I
Y and its officers and employees as additional insureds as to the Consultant's liability hereunder shal
vered to and approved by THE CITY prior to commencement of the services hereunder. The procuring of
irance or the delivery of policies or certificates evidencing the same shall not be construed as a limitatio
sultant's obligation to indemnify THE CITY, its Consultants or employees. The amount of insurance requ
;under shall be determined by the Contract Sum in accordance with the following table:
Contract Sum C'overaee (personal iniurv/property damaeel
Less than $50,000 $100,000 per individual; $300,000 per occurrence; $600,000 ir.
aggregate
$50,000 - $300,000 $250,000 per individual; $500,000 per occurrence
Over $300,000 $500,000 per individual; $1,000,000 per occurrence
L
0 0
B. tnriP**+*+ificatson d hold ' . The Consultant shall defend, indemnify anharmless THE CITY, its officer
)yees, representatives and agents, from and against any and all actions, suits, proceedings, claims, demand
s, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damal
)perry (including property owned by THE CITY) and for errors and omissions committed by Consultant, i
rs, employees and agents, arising directly or indirectly out of or related to Consultant's negligent or wrongf
rmance and to the extent of the Consultant's negligent or wrongful performance under this Agreement, exce
extent of such loss as may be caused by THE CITY's own negligence or wrongfulness or that of its office
iployees.
C. p r&nnaUgg Jgnd. (Not Applicable to this Agreement).
D. D���Pnt Bond. (Not Applicable to this Agreement).
E. &MIdiea. In addition to any other remedies THE CITY may have, if Consultant fails to provide
stain any insurance policies or policy endorsements to the extent and within the time herein required, at its s,
m:
1). Order the Consultant to stop work under this Agreement and/or withhold any payment(s) wh
,me due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof.
2). Terminate this Agreement.
Exercise of any of the above remedies, however, is an alternative to any other remedies THE CITY may h
are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies
)rsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consul
be held responsible for payments of damages to persons or property resulting from Consultant's or
consultants' performance of work under this Agreement.
A. Reports. Consultant shall periodically prepare and submit to the Contract Officer such ref
cerning the performance of the services required by this Agreement as the Contract Officer shall require.
B. Rec_o .ids. Consultant shall keep such books and records as shall be necessary to perform the sen
aired by this Agreement and enable the Contract Officer to evaluate the cost and the performance of
Aces. Books and records pertaining to costs shall be kept and prepared in accordance with generally acce
ounting principles. The Contract Officer shall have full and free access to such books and records r
sonable times, including the right to inspect, copy, audit and make records and transcripts from such recc
C. 0M Mgshin of Documents. Originals of all drawings, specifications, reports, records, document
er materials, whether in hard copy or electronic form, which are prepared by Consultant, its emplo
,Consultants and agents in the performance of this Agreement, shall be the property of THE CITY and shy
ivered to THE CITY upon the termination of this Agreement or upon the earlier request of the Contract Of
1 Consultant shall have no claim for further employment or additional compensation as a result of the exi
THE CITY of its full rights of ownership of the documents and materials hereunder.
nsultant may retain copies of such documents for its own use. Consultant shall have an unrestricted right
concepts embodied herein. Consultant shall cause all sub -Consultants to assign to THE CITY any docu
materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant
femnify THE CITY for all damages suffered thereby. f
•0 00
D. Release of Documents. The drawings, specifications, reports, records, documents and other materia
gyred by Consultant in the performance of services under this Agreement shall not be released publicly witho
rior written approval of the Contract Officer or as required by law, or if Consultant must use in defense of
i. Consultant shall not disclose to any other private entity or person any information regarding the activiti
M Cl*, except as required by law or as authorized by THE CITY.
A. CgfgMia LM. This Agreement shall be construed and interpreted both as to validity and
)rmance of the parties in accordance with the laws of the State of California. Legal actions concerning a
ite, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court
;ounty of Riverside, State of California, or any other appropriate court in such county, and Consultant covens
agrees to submit to the personal jurisdiction of such court in the event of such action.
B. Df�• In the event of any dispute arising under this Agreement, the injured party shall notify
zng party in writing of its contentions by submitting a claim therefor. The injured parry shall conth
)rming its obligations hereunder so long as the injuring party commences to cure such default within ten (
of service of such notice and completes the cure of such default within forty-five (45) days after service of
ce, or such longer period as may be permitted by the Contract Officer; provided that if the default is
iediate danger to the health, safety and general welfare, THE CITY may take such immediate action as T
Y deems warranted. Compliance with the provisions of this Section shall be a condition precedent
unation of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of
y's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall li
s CITY's right to terminate this Agreement without cause pursuant to Section 8.14.
C. Retentio�of Eund . THE CITY may withhold from any monies payable to Consultant sufficient fi
ompensate THE CITY for any losses, costs, liabilities or damages it reasonably believes were suffered by 7
Y due to the default of Consultant in the performance of the services required by this Agreement.
D. Wafvgr. No delay or omission in the exercise of any right or remedy of a nondefaulting party on
lull shall impair such right or remedy or be construed as a waiver. THE CITY's consent or approval of an!
onsultant requiring THE CITY s consent or approval shall not be deemed to waive or render unnecessary'
Y's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default I
In writing and shall not be a waiver of any other default concerning the same or any other provision of
•eement.
E. Riehts and Remedies are Cumulative. Except with respect to rights and remedies expressly declar
;xclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either
me or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, o
er rights or remedies for the same default or any other default by the other party.
E. I Poa�, 1 Action. In addition to any other rights or remedies, either party may take legal action, at I
,quity, to cure, correct or remedy any default, to recover damages for any default, to compel specific perforr
this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes c
reement.
G. Lrnr irnATED DAMAUS- (Not Applicable to this Agreement). C
H.
•� To Ex• tt• f Term. This Section shall govern y t• at . of this Agreement,
as specifically provided in the following bection 8.I for termination fo30cause. s written no i esto Consultant
tinate this Agreement at any time, with or without cause, upon thirty ( ) Y
receipt of any notice of termination, Consultant shall immediately cease all services hereunder except suct
y be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for al
es rendered prior to receipt of the notice of termination and for any services authorized by the Contract Office
fter in accordance with the Project Budget (Exhibit "E") or such as maybe approved by the Contract Officer
t as provided in 8.C.
Prm;nai�, i�or Default Of Consultant. If termination is due to the failure of the Consultant to fulfill i1
I,
lions under this Agreement, THE CITY may, after compliance with the provisions of 8.B, take over the wor
rosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent &
)tal cost for completion of the services required hereunder exceeds the compensation herein stipulate
es), and THE
ided that THE CITY shall use reasonablesets
off or partial paymentto mitigate such g of the amounts t owed THE CI1TY
gents to the Consultant for the purpose of s
ously stated in 8.C.
J. Atto=s_� If either party commences an action against the other party arising out of or
ection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and cu
it from the losing party.
A N li t,;t;ty of Ci^ Officers and mvlovees. No officer or employee of THE CITY shall be persona
e to the Consultant or any successor m interest, in the event of any default or breach by THE CITY or for t
unt which may become due to the Consultant or to its successor, or for breach of any obligation of the ter
is Agreement.
B. Conflict of Interest. No officer or employee of THE CITY shall have any personal interest, direc
rect, in this Agreement nor shall any such officer or employee participate in any decision relating to
Bement which effects his personal interest or the interest of any corporation, partnership or association in wl
s, interested, in violation of any State statute or regulation. The Consultant warrants
directly or indirectly,
not paid or given and will not pay or give any third party any money or other consideration for obtaining
eement.
C. r venant a ainst Discrimination. Consultant covenants that, by and for itself, its heirs, execu
gns, and all persons claiming under or through them, that there shall be no discrimination against or segreg,
arty person or group of persons on account of race, color, creed, religion, sex, marital status, national orig
estry in the performance of this Agreement. Consultant shall take affirmative action to insure that applii
employed and that employees are treated during employment without regard to their race, color, creed, relit
, marital status, national origin or ancestry.
0• 0 •
MISCELLANEOUS
A. t'ce. Any notice, demand, request, consent, approval, communication either party desires or
.ired to give to the other party or any other person shall be in writing and either served personally or sent
aid, first-class mail to the address set forth below. Either party may change its address by notifying the otl
y of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from
of mailing if mailed as provided in this 10.A.
To City: CITY OF LA QUINTA
78-495 Calle Tampico
La Quinta, California 92253
Attention: City Manager
To Consultant: PURKISS-ROSE-RSI
801 North Harbor Boulevard
Fullerton, CA 92832
Attn: Steven N. Lang
B. Integral d A egg ern . This Agreement contains all of the agreements of the parties and all previ
erstandings, negotiations and agreements are integrated into and superseded by this Agreement.
C. Amendment. This Agreement may be amended at any time by the mutual consent of the parties b,
nunent in writing signed by both parties.
D. Severability. In the event that any one or more of the phrases, sentences, clauses, paragraph
:ions contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decn
iurt of competent jurisdiction, such invalidity or unenforceability shall not effect any of the remaining phn
tences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and sha
apreted to carry out the intent of the parties hereunder.
E. Authority. The persons executing this Agreement on behalf of the parties hereto warrant that the
y authorized to execute this Agreement on behalf of said parties and that by so executing this Agreemer
ties hereto are formally bound to the provisions of this Agreement.
WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below.
ted: 5 - O*a
CITY OF LA QUINTA,
a California Charter and Municipal Government
By:
THOMAS P. GENOVESE, City Manager
"CITY"
03
M
iT:
��►. _ "Moll
��
OVBD AS TO FORM:
N�HOYWELL, ity Attorney
pURKISS-ROSE-RSI, a California corporation
Name: CAkA- ✓1e sns-
Title: P r es c b=
Dated: 1 `{"::0 C7
"Consultant"
0
0•
EXHIBITS
" A' Scope of Services
"B" Project Schedule
"C" List of Deliverables
" " List of Meetings
" E" Project Budget
"P" Hourly Rates
"G" Project Milestones for Progress Payments
00
EXHIBIT "A"
SCOPE OF SERVICES
project is divided into two parts:
r ONE: PRELIMINARY STUDY, DESIRED IMPROVEMENTS AND DESIGN
Meet with staff to discuss and confirm proposed scope and methods of conducting work
Conduct two public review meetings to receive public input on the proposed design
Attend one Community Services Commission meeting to receive public input on the proposed
design
Attend one Planning Commission meeting to present project and receive input
• Attend two City Council meetings to present project
Provide updated preliminary cost estimates, narrative and schematic design (2 max) proposals
needed during development of the updated Master Plan
Review potential lighting and noise impact from proposed facility amenities
Analysis of parking needs including possible location of access roads to facility
.T Tw0: PHASING ALTERNATIVES
Present development phasing alternatives
Provide cost of each phased development
Analysis manpower requirements for operation and maintenance
Analysis utility and water for operation of the park
Assist City Staff in the completion of appropriate environmental documents for the adoption
the updated Master Plan. Provide information as necessary from the updated Master Plan.
G 3'
S:\Community Services\ProfessionRI Service Agreement -Community Park.wpd
0•
purkisse-rose -rsi
February 28, 2000
Ms. Dodie Hervitz, Director
Community Services Department
City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92253
SUBJECT: PROVISION OF PROFESSIONAL LANDSCAPE ARCHFI CTURAL
SERVICES COMMUNITY PARK NORTH, LA QUINTA
Dear Dodie:
As you requested, we have reviewed the scope of services you envision for updating the Master Plan
for Community Park North. Based on this scope, we have broken out the hours we anticipate
expending to complete this work. The following is our proposed work effort.
Scone of Services
PART
Preliminary Study, Desired Improvements and Design
Meet with staff to discuss and confirm proposed scope and methods of conducting work
2. Conduct two public review meetings to receive public input on the proposed design.
3. Attend one Community Services Commission meeting to gain input regarding park design.
Attend two City Council Meetings to present project.
Attend one Planning Commission Meeting to present project.
6. Provide updated preliminary cost estimates, narrative and schematic designs.j2 max.) as
needed during development of the updated Master Plan.
7. Prepare color rendered final updated Master Plan for presentation as directed.
8. Review potential lighting and noise impacts from proposed facility amenities.
9. Analyze parking needs including possible location of access roads to the facility.
6andacape Mchitecture
C)
Recreation and Park Planning
801 north Harbor Boulevard
Fullerton, Califomia 92892
FAX. 714) 871-1168
i s I Al P.91.S658
0• •
PART II
Phasing Alternatives
I, Present development phasing strategies.
2. Provide cost estimate for phased development.
3 Analyze manpower requirements for operation and maintenance,
4. Analyze utility and water costs for operation of the park.
5 Assist of the �dated Menvironmental adoption
Master Plan. Provide information h
on as necessaryty staff in the completion of appropriate from e updated Master updatedPlan.
Professi� Fee,
Task Anticipated Hours
Pnncipal Prol. Mgr. Draftsperson Clerical
Phase I
1. 2
2. 8 8
3. 4
4. 8
5. 4
6• 6 24 24 8
7. 2 8 16
8 4
9• 2 4
Phase II
1. 2 4
2.
2 4 8 4 3. 4 4
4 1 4
5. 2 8
Total Hrs. 51 64 48 16
@ $110 @ $75 @ $60 @ $35
$5610 $4800 $2880 $560
TOTAL DESIGN FEE $13,850.00
Purkiss-Rose-RSI Landscape Architects - Hourly Fee Schedule for Additional Services
Principal ..................... $110.00/hour
11
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Project Manager $75.00/hour
Project Captain ............................... $60.00/hour
Draftsperson ................................. $50.00/hour
Clerical and Word Processing Staff .................. $35.00/hour
(These hourly rates will remain in effect through June 2000.)
Purkiss-Rose-RSI's fees include all costs for transportation, telephone, faxes and regular mailings.
Reproduction cost will be reimbursable from the City at cost.
Thank you for the opportunity to submit this proposal. We can begin immediately with your
authorization signature below.
Sincerelyp
N.LANG,ASLSTEVEN Landscape Architectt
City of La Quinta
C�
g•
EXHIBIT "B"
• Meet with staff to discuss and confirm proposed scope and methods of conducting work
• Conduct two public review meetings to receive public input on the proposed design
• Attend one Community Services Commission meeting to receive public input on the proposed
design
• Attend one Planning Commission meeting to present project and receive input
• Attend two City Council meetings to present project
• Provide updated preliminary cost estimates, narrative and schematic design (2 max) proposals
needed during development of the updated Master Plan
• Prepare color rendered final updated Master Plan for presentation as directed
• Review potential lighting and noise impact from proposed facility amenities
• Analysis of parking needs including possible location of access roads to facility
.T Two: PHASING ALTERNATIVES
• Present development phasing alternatives
• Provide cost of each phased development
• Analysis manpower requirements for operation and maintenance
• Analysis utility and water for operation of the park
• Assist City Staff in the completion of appropriate environmental documents for the adoption i
the updated Master Plan. Provide information as necessary from the updated Master Plan.
C'
&\Community Services\Professional Service Agreement -Community Park.wpd
0•
EXHIBIT "C"
Community Park Conceptual Plan (Color)
Narrative describing the Scope of Services with cost analysis (2 copies)
All written material will be in WordPerfect 7. Diskette copies of the final and approved Community
Park Master Plan documentation are required. All data, information, materials and work produced
including final camera ready text, maps and graphics including all digital files will become the sole
property of the City of La Quinta.
S:\Community ServicesTmfessional Service Agreement -Community Park.wpd 042
0• 0 •
EXHIBIT "D"
LIST OF MEETINGS
Conduct two public review meetings to receive public input on the proposed design
Attend one Community Services Commission meeting (Held the second Monday of each mont
Attend one Planning Commission meeting to present project and receive input (Held the seconi
and fourth Tuesday of each month)
Attend two City Council meetings (Held the first and third Tuesdays of each month)
Meetings with City staff as required
G
S:\Community Services\Professional Service Agreement -Community Park.wpd
0•
EXHIBIT "E"
Meet with staff to discuss and confirm proposed scope and methods of conducting work $ 220
Conduct two public review meetings to receive public input on the proposed design $ 1,480
Attend one Community Services Commission meeting to receive $ 440
public input on the proposed design
Attend one Planning Commission meeting to present project and receive input $ 440
Attend two City Council meetings to present project $ 880
Provide updated preliminary cost estimates, narrative and schematic design (2 max) $ 4,180
proposals as needed during development of the updated Master Plan
Prepare color rendered final updated Master Plan for presentation as directed $ 1,780
Review potential lighting and noise impact from proposed facility amenities $ 440
Analysis of parking needs including possible location of access roads to facility $ 520
r Two: PHASING ALTERNATIVES
Present development phasing alternatives $ 520
Provide cost of each phased development $ 1,140
Analysis manpower requirements for operation and maintenance $ 580
Analysis utility and water for operation of the park $ 410
Assist City Staff in the completion of appropriate environmental documents $ 820
for the adoption of the updated Master Plan. Provide information as
necessary from the updated Master Plan.
Total $13,850
SACommunity ServicesTrofessional Service Agreement -Community Park.wpd
0•
•0
EXHIBIT "F"
kiss-Rose-RSI Landscape Architects - Hourly Fee Schedule for Additional Services
icipal.............................................................................. $110.00/hour
jectManager..................................................................$ 75.00/hour
jectCaptain....................................................................$ 60.00/hour
ftsperson........................................................................$ 50.00/hour
rical and Word Processing Staff ....................................$ 35.00/hour
S:\Community Services\Professional Service Agreement -Community Park.wpd
*i
•0
EXHIBIT "G"
Meet with staff to discuss and confirm proposed scope and methods of conducting work $ 220
Conduct two public review meetings to receive public input on the proposed design $ 1,480
Attend one Community Services Commission meeting to receive
$ 440
public input on the proposed design
Attend one Planning Commission meeting to present project and receive input
$ 440
Attend two City Council meetings to present project
$ 880
Provide updated preliminary cost estimates, narrative and schematic design (2 max.)
$ 4,180
proposals as needed during development of the updated Master Plan
Prepare color rendered final updated Master Plan for presentation as directed
$ 1,780
Review potential lighting and noise impact from proposed facility amenities
$ 440
Analysis of parking needs including possible location of access roads_to facility
$ 520
:T TWO: PHASING ALTERNATIVES
Present development phasing alternatives
$ 520
Provide cost of each phased development
$ 1,140
Analysis manpower requirements for operation and maintenance
$ 580
Analysis utility and water for operation of the park
$ 410
Assist City staff in the completion of appropriate environmental documents
$ 820
for the adoption of the updated Master Plan. Provide information as
necessary from the updated Master Plan.
G4
S:\Community Services\Professional Service Agreement -Community Park.wyd