2001 06 11 CSChrOF aw
owsMEMORANDUM
COMMUNITY SERVICES COMMISSION AGENDA
Regular MEETING
La Quinta Civic Center Study Session Room
78-495 Calle Tampico - La Quinta, CA 92253
June 11, 2001
7:00 PM
I. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
II. PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to five minutes or less.
III. CONFIRMATION OF AGENDA
Corrections, deletions or reorganization of the agenda
IV. CONSENT CALENDAR
(Items are considered routine in nature and will be approved by one motion.)
A. Approval of Minutes of May 14, 2001
B. Monthly Department Report for April 2001
V. PUBLIC HEARING
VI. BUSINESS ITEMS
A. Annual Work Plan
VII. CORRESPONDENCE AND WRITTEN MATERIALS
A. City Council Action on Park Names
VII. COMMISSIONER ITEMS
IX. ADJOURNMENT
NEXT MEETING INFORMATION
July 9, 2001 7:00 PM
La Quinta Civic Center Study Session Room
SACommunity SeNiceskCSGommWAGN 6-11-01.wpd
0
E
COMMUNITY SERVICES COMMISSION
MEETING ATTENDANCE COMPENSATION
PAT PARKER, FINANCE DEPARTMENT
OM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTOR
TE: % — // — w
BJECT: MEETING COMPENSATION FOR L?I222,'7 •
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ACCOUNT NUMBER 101-251-509-000
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COMMISSIONER
AMOUNT DUE
Deborah Bechard
54-915 Avenida Alvarado
—
La Quinta, CA 92253
Mike Davis
54-290 Montezuma
La CA 92253
Quinta,
Michelle Henson
44-180 DalCircle
C
La Quinta, CA 92253
Joan Rebich
53-810 Avenida Cortez
La Quinta, CA 92253V
Victoria St. Johns
53-200 Avenida Montezuma
��
Q
La Quinta, CA 92253
FORM.009
' T
CONSENT CALENDAF
TO:
FROM:
DATE:
SUBJECT
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
DODIE HORVITZ, COMMUNITY SERVICES DIRECTOR
MAY 15, 2001
TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE
MONTH OF APRIL 2001
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF
JUNE 2001:
June 4
*Monthly Putting Contest
June 9
La Quinta Summer Golf Tour Kickoff, Mountain Vista, Sun City
June 11
English Riding Lessons, Horse Ranch on Monroe
June 12
*Free Blood Pressure, Glucose and Cholesterol Screening
June 14
*Free Medical Insurance Counseling
June 16
La Quinta Summer Golf Tour, Gary Player Course, Westin Mission Hills
June 16
La Quinta, Pizza Hut 2 on 2 Grass Volleyball Tournament, Adams Park
June 18
Conversational Italian for Travelers, La Quinta Senior Center
June 18
How to Really Take Care of your Skin, La Quinta Senior Center
June 18
Classic/Latin Ballroom Dancing, La Quinta High School Dance Room
June 18
Beginning Computers, La Quinta Boys and Girls Club
June 19
*Free Hearing Consultation and Hearing Aid Check
June 19
Continuing Yoga, La Quinta High School Dance Room
June 19
Learn How to Draw for Beginners, La Quinta Senior Center
June 19
Learn How to Sculpt, La Quinta Senior Center
June 20
Summer Art Blast, ages 5-9, Fritz Burns Park Recreation Room
June 20
Summer Art Blast, "Paint is Fun", Fritz Burns Park Recreation Room
June 20
Intermediate Computers, La Quinta Boys and Girls Club
June 20
Photo Deluxe, La Quinta Senior Center
June 21
Beginning Yoga, La Quinta High School Dance Room
June 21
`Salad Days" Luncheon
June 21
*Free Legal Consultation
June 22
Callaway Wine Tour, Temecula
June 23
Mastering Microsoft Word, (Office 97), La Quinta Boys and Girls Club
June 23
La Quinta Summer Golf Tour, Cimarron Golf Resort
June 25
*AARP Mature Driver's Course
June 26
*AARP Mature Driver's Course
June 28
Fashion Island Shopping Trip, Newport Beach
June 29
Summer Excursion, Sea World in San Diego
June 30
La Quinta Summer Golf Tour, Landmark Golf Resort
* Senior Center Program, Class or Event
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Community Services Department
Attendance Report for the Month of April 2001
Summary Sheet
Program 2001 2000 Variance Meetings Per Month
2001 200C
Leisure Classes
127
40
87
16
4
Special Events
1165
965
200
28
28
Adult Sports
550
546
4
13
12
Senior Center
1765
1616
149
99
89
Total
3607
3167
440
156
133
Senior Services
Senior Center
521
626
-105
26
17
Total
521
626
-105
26
17
Sports Complex Use
LQ Baseball Assoc.
6,500
6500
500
26
25
Total
6,500
6500
500
26
25
Total Programs
1 10,6281
10,2931
836
208
175
Volunteer Hours
Senior Center
827
927
-100
Meals on Wheels
661
541
12
Total Volunteer Hours
1 8931
981
-88
Monthly Revenue
Senior Center
$
3.566.00
$
5.482.00
($1.916)
Community Services
$
2,639.00
$
5,267.00
$
(2.628.00)
Rental Income
$
935.00
$
1,437.00
$
(502.00
Total Revenue
$
7,140.00
$
12,186.00
($5,046
Revenue Year to Date
Senior Center
$ 52.955.61
$ 58,274.44
$ (5,319.00
Community Services
52.301.8
$ 5
$ 42.694.00
$ 9,607.00
Rental Income
$ 8,801.50
$ 7,407.50
1
$ 1,394.00
Total Revenue to Date
$114,058.96
$ 108,375.94
1 $ 5,682.00
Community Services Program Report for April 2001
2001 2001 2000 2000 2001
Participants
Total Participation-
Participants
Total Participation
Variance
Meetings
IMeeti
re Classes
ning Yoga, Th
7
14
0
0
14
2
ring Yoga. Tu
14
28
0
0
28
2
Ballroom Dance
13
52
10
20
32
4
mom uters Mon
10
20
10
20
0
2
Deluxe
3
3
0
0
3
1
;h Riding Class
2
101
01
0
10
5
s
1 491
1271
201
401
871
16
2001 2001 2000 2000 2001
Participants
Total Participation
Participants
Total Participation
Variance
Meetings
Meeti
at Events
1 Break, Camelot
35
35
35
35
0
5
1 Break, Skating
35
35
35
35
0
5
Break, Park Day
35
35
35
35
0
5
Break, Movies
35
35
35
35
0
5
i Break Oasis
35
35
35
35
0
5
it Egg Hunt
2751
2751
2751
2751
01
1
wnity Picnic
700
7001
5001
500
200
1
e in the Courtyard
15
15
15
15
01
1
1,1651
1,1651
9651
9651
2001
26
2001 2001 2000 2000 2001
Participants
ITotal Participation
IParticipants
ITotal Participation
Ivariance
Imeetings
IMeeti
Sports
Basketball MIT
70
70
66
66
4
9
Soccer League
120
480
120
480
01
4
190
5501
1861
5461
41
13
!ation Totals 1 1,3551 1,7151 1,1511 9111 2041 41
Page 2
_ Senior Center Attendance An
rate
o a
r
ota
e
Participants
artcr Ton
Participants
Particatlon
Variance
2001
ienior Activities
Iallroom Dance, Complimentary
8
8
0
0
8
1
Ind e, ACBL
191
191
209
209
-18
4
Irid e, Duplicate/Social
477
477
446
446
31
14
log Training, Complimentary
2
2
0
0
2
1
'olden Tones
88
88
123
123
-35
5
:e Cream Social
40
40
26
26
14
4
Ionthly Birthday Party
41
41
27
27
14
1
Ionthly Luncheon
97
97
89
89
8
1
lovie Time
75
75
68
68
7
8
lutting Contest
5
5
8
8
-3
1
�emmars
102
102
57
57
45
1
ienior Activity Total
1126
1126
1053
1053
73
41
Senior Leisure Courses
Iallroom Dance
11
17
7
28
-11
2
:eramlcs
13
34
12
48
-14
3
log Training Class
9
26
0
0
26
3
Ixercise
51
4311
59
382
49
13
ump Start/Art
6
17
0
0
17
3
;panish Lessons
8
8
8
24
-16
3
'stained Glass
4
10
0
0
10
4
ienior Leisure Courses Total
102
543
86
482
61
31
ienior Leisure Classes
:om uter Tutor
7
7
14
14
-7
7
Wilting
20
201
29
29
-9
4
tug Hooking
15
15
0
0
15
5
ai Chi
11
11
0
0
11
3
ap Dance
22
22
38
38
-16
4
Voodcarving
21
21
0
0
21
4
ienior Leisure Classes Total
96
96
81
81
is
27
DOTAL SENIOR PROGRAMS
1324
1765
1220
1616
149
99
ienior Services
� A R P " 55 Alive"
38
38
18
18
20In
ARP Tax -Aide
20
20
29
29
-9
ambassadors
70
70
79
79
-99ND
Food Distnbunon
289
289
404
404
115iealth
Screenings
11
11
48
48
-37leaving
Consultation
3
3
3
3
01
D Energ Assistance
52
52
0
0
521
D Energ Assistance/No fee
14
14
0
0
14.e
al Consultation
15
15
25
25
-10Iledicare
Consultation
7
7
17
17
-10;hare
Meetings/Sign-up
2
2
3
3
-1TOTAL
SENIOR SERVICES
521
521
626
626
-105SENIOR
CENTER TOTAL
184s
228s
184s
2242
44
Page 3
• VI. BUSINESS ITEM
�o
c&t,/4FOF w
MEMORANDUM
COMMUNITY SERVICES COMMISSION MEETING
DATE: June 11, 2001
ITEM TITLE: Annual Work Plan
As deemed appropriate by the Community Services Commission.
BACKGROUND AND OVERVIEW:
The City Council at the June 5, 2001 meeting approved the 2001-02 Community
Services Commission Work Plan as submitted (Attachment A), with some comments
regarding the Youth Workshop and Community Picnic.
The City Council directed the Youth Workshop format be more focused on City issues
and possibly reconsider the time and location of the meeting. Staff stated that the
Commission will be considering changing the format to better accommodate the
audience the workshop is geared toward.
Staff met with Principal Bugg from La Quinta High School to discuss possible changes
to the Youth Workshop format. Mr. Bugg was concerned by the comments presented
by the students at the last workshop regarding the lack of availability of programs for
youth in our community. Mr. Bugg believes that between the school, the City and
other agencies, the needs of the youth are being met. However, as addressed at the
Youth Workshop, the students are unaware of the programs and the access they have
to those that can address their needs.
Mr. Bugg has suggested a program for consideration by the Commission to
accommodate the youth of our community in a setting that would encourage more
participation. This would be a monthly lunch meeting held at the High School, in
which students would be nominated by teachers, their peers or could nominate
themselves to be a part of a panel. This panel would represent a cross section of the
student population. Each month, the panel would meet with Mr. Bugg and City staff
and Community Services Commissioners to discuss the needs of the youth in our
community. From these monthly discussions, the school and City staff could address
S:\Community Services\CSComm\CSCRPT.140.2001-02 Work Plan.wpd
community. From these monthly discussions, the school and City staff could address
needs much more efficiently. The panel would also be responsible for soliciting
information from the student body to be discussed at the monthly meetings.
This is the general concept being presented by Mr. Bugg. The details of the program
have not been discussed. However, Mr. Bugg would like to start this program in
September. It was discussed that each month, food could be brought in, and a
different theme could be discussed. The City could be responsible for hosting every
other month's meeting and supplying the lunch.
The Commission may wish to appoint a sub -committee to meet with Principal Bugg
and staff to discuss the details of the program. Once the program is better defined,
the sub -committee can report to the Commission for a formal decision regarding
participation in this format.
Comments regarding the Community Picnic involved the physical location of the stage
and sound system as well as the closeness of proximity of booths to one another.
Staff will "tighten" up the booths and sound system for the upcoming picnic.
ALTERNATIVES:
The alternatives available to the Commission are:
1. Appoint a sub -committee of up to two Commissioners to meet with Mr.
Bugg and City staff to discuss a new format for the Youth Workshop; or
2. Do not participate with La Quinta High School in a new format for the
Youth Workshop; or
3. Provide staff with alternate direction.
Dodie Horvitz, Community Services Director
Attachment A: 2001 /02 Community Services Commission Work Plan
S:\Community Services\CSCo n n\CSCRPT.140.2001-02 Work Plan.wpd
ATTACHMENT
• ATTACHMEN
CITY OF LA QUINTA
COMMUNITY
SERVICES
COMMISSION
WORK PLAN
2001/02
Approved by City Council June 5, 2001
Community Services Commission Work Plan July 2001
COMMUNITY SERVICES COMMISSION PHILOSOPHY
The general purpose of the Community Services Commission is to encourage the
development of a planned and orderly approach to the delivery of leisure and
community services in the City.
The objectives of the Commission are to:
♦ Serve in an advisory capacity to the City Council on identifying matters
pertaining to recreation and community services
♦ Communicate the availability of services to citizens through both private
and public resources to avoid duplication and conflict of effort
♦ To evaluate the effectiveness of services provided
ASSIGNMENT ITEMS:
PAGE
Community Services/Recreation 2
Park Development 3
Liaison To The Community 4
Community Unity 5
Safety 6
Advisory Body To City Council 7
1
•
11
Community Services Commission Work Plan
July 2001
Task: Community Services/Recreation
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Leisure and Recreation Program Providers
Steps To Completion ♦ Work with Community Services Director on
community service issues
Staff Time: One to two hours per month, depending on issues
Fiscal Commitment: None
Staff Role: Provide support and liaison to the City Council
Council Role: Provide approval for Commission to fulfill this
assignment
Reference: Chapter 2.95.040 (a)(1): Analyze community
service's program effectiveness and needs, and
recommend comprehensive solutions;
Chapter 2.95.040 (a)(8): Propose recreation and
social programs;
(14): Make recommendations to the City Council
relating to the need for evaluation and planning of the
community service delivery system;
(18): Evaluate and make recommendations concerning
existing services with regard to service overlap or
gaps.
6
E
n
Community Services Commission Work Plan
Task:
Completion Date:
Participants:
Park Development
On -going
Commissioners
July 2001
Suggested Resources: Park and Recreation Master Plan, La Quinta General
Plan
Steps To Completion: ♦ Review and comment on Parks and Recreation
Master Plan annually
♦ Review Trails Master Plan
♦ Review proposed Park Development projects
Staff Time: 2-10 hours per week
Fiscal Commitment: Pursuant to projects
Staff Role: Provide support and liaison to the City Council
Council Role: Include the Commission in the design and
development process, screening and selection of
professional firms, and conduct public hearings.
Review and consider Commission recommendations
Reference: Chapter 2.95.040(a)(3):Prepare and maintain
community services master plans;
(5): Serve as a public forum and conduct public
hearings for recreation and human services concerns;
(11): Review individual park master plans for
recommendation to City Council.
3
C
C� J
Community Services Commission Work Plan
July 2001
Task: Liaison To The Community
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Community Services Department Program Brochure,
Mainstreet Marketplace, Chamber of Commerce
Newsletter, Desert Sands Unified School District,
other community agencies and organizations
Steps To Completion: ♦ Monitor, review and promote recreation and
leisure programs in La Quinta
♦ Attend: Mayor's Luncheon; Senior Center
Functions; Chamber Functions; Mainstreet
Marketplace; school board meetings, and other
agency meetings
♦ Report on Commission actions, conduct public
forums to gather opinion, upon Council
approval
Staff Time: One to two hours per month
Fiscal Commitment: None
Staff Role: Provide support and liaison to the City Council.
Council Role: Provide Commission with specific methods as to
how to best represent the Council.
Reference: Chapter 2.95.040 (a)(12) Aid in coordinating the
recreation services of other governmental agencies
and volunteer organizations;
(13) Make recommendations to the City Council on
community issues.
C
i.
•
Community Services Commission Work Plan
Task: Community Unity
Completion Date: On -going
Participants: Commissioners
July 2001
Suggested Resources:
Community Resources and Agencies
Steps To Completion:
♦ Conduct Community Youth Workshop to
gather input from the community regarding
current programs
♦ Encourage participation in recreational,
cultural, social, educational, health related
and safety programs
♦ Conduct the Community Picnic and include
the City Of La Quinta's "Birthday"
Celebration the weekend closest to May 1 of
each year
Staff Time:
50-80 hours per event
Fiscal Commitment:
$1,400
Staff Role:
Provide support and liaison to the City Council.
Council Role: Provide Commission with direction/comment
Reference: Chapter 2.95.040 (a)(17):Foster mutual
understanding and respect among racial, religious,
cultural and nationality groups.
5
is
Community Services Commission Work Plan
Task: Safety
July 2001
Completion Date:
On -going
Participants:
Commissioners
Suggested Resources:
Cachet kits, brochures, pamphlets, ASTM Standard
Consumer Safety Performance Specifications for
Play Equipment for Public Use
Steps To Completion:
♦ Encourage participation in American Red
Cross, CVAG, LQ Fire Dept., Volunteers for
Increased Public Safety (VIPS) and other
local services
♦ Provide information to residents on available
services
♦ Provide Disaster Preparedness Information
♦ Review and update list of emergency
personnel who could be called upon in an
emergency
♦ Promote safe facilities
Staff Time:
One to two hours per month
Fiscal Commitment:
None
Staff Role: Advise Commission of meetings and provide
support and liaison to the Community Safety
Manager
Council Role: Provide approval for Commission to fulfill this
assignment
Reference: Chapter 2.95.040 (a)(16): Encourage and promote
understanding and cooperation between the public
safety agencies and the residents;
Chapter 2.95.040 (10): Review parks maintenance
standards and quality.
N.
Community Services Commission Work Plan
July 2001
Task: Advisory Body to City Council
Completion Date: On -going
Participants: Commissioners
Suggested Resources: To Be Determined
Steps To Completion: ♦
Be actively involved in City issues and
concerns
♦
Receive direction from City Council and take
action as directed, accept assignments
♦
Maintain communication with the City Council
♦
Attend annual training workshops, schools
and conferences to improve Commissioner
performance
♦
Provide annual work plan for Council review,
comment and approval
♦
Review grant opportunities and make
recommendations for funding to the City
Council
Staff Time: 4-6 hours per month
Fiscal Commitment: None
Staff Role: Provide support and liaison to the City Council.
Council Role: Provide Commission with specific direction as to
how to better assist the Council. Provide
opportunities to meet with Council through joint
meetings.
Reference: Chapter 2.95.020 (a): to serve as an advisory
capacity to the City Council;
2.95.040 (a)(4): receive and act on all assignments
made by City Council;
2.95.040 (a)(5) Serve as a public forum and
conduct public hearings for recreation and human
7
Community Services Commission Work Plan July 2001
service concerns;
2.95.060 (C): The City Council shall periodically
review the progress of the Commission;
2.95.040 (a)(2): Make recommendations to the
City Council for research and solicitation of grants
and donations.
N
• VII. CORD WRITTEN MATERIAI
IwT� •��
CV . 8 6&
4a�w
rOF ow5 MEMORANDUM
COMMUNITY SERVICES COMMISSION MEETING
DATE: June 11, 2001
ITEM TITLE: City Council Action on Park Names
BACKGROUND:
At the June 5, 2001 City Council meeting, the Commission's recommendations for
park names were discussed. The following names were approved:
Seasons Park
Desert Pride Park
Monticello Park
Velasco Park
La Quinta Community Park
The only change from the Commission's recommendations for park names was to the
park site donated by Mr. Meyran. Staff met with Mr. Meyran, as directed by the
Commission, to discuss possible names for the park site. Mr. Meyran appreciated the
Commission's recommendation, however, did not wish to see the family name
attached to the park site. Mr. Meyran recommended the name Velasco Park, as it
identifies the street on which the park is located, much like Eisenhower Park and
Adams Park.
The City Council also directed staff to work with the Coachella Valley Recreation and
Park District regarding the name of the Frances Hack La Quinta Community Park name
and using the "La Quinta Community Park" for the City's park site on Westward Ho.
Staff will provide a report to the Commission regarding this project.
Dodie Horvitz, C mmunity Services Director
S:\Community Services\CSComm\Written Correspondence 061101.wpd
W,
;ONSENT CALENDAR A
ATTACHMENT A
;ONSENT CALENDAR A
ATTACHMENT A
;ONSENT CALENDAR C.
ATTACHMENT A
;ONSENT CALENDAR D.
ATTACHMENT A
;ONSENT CALENDAR E.
ATTACHMENT A
,ONSENT CALENDAR F.
ATTACHMENT A
IUSINESS ITEM A.
ATTACHMENT B
IUSINESS ITEM B.
ATTACHMENT B
IUSINESS ITEM C.
ATTACHMENT B
IUSINESS ITEM D.
ATTACHMENT B
IUSINESS ITEM E.
ATTACHMENT B
IUSINESS ITEM F.
ATTACHMENT B
IUSINESS ITEM G.
IUSINESS ITEM H.
ATTACHMENT C
COMMISSIONER ITEMS
A.
ATTACHMENT C
COMMISSIONER ITEMS
B.
ATTACHMENT C
COMMISSIONER ITEMS
C.
ATTACHMENT C
COMMISSIONER ITEMS
D.
ATTACHMENT D
ACHMENT A
ATTACHMENT D
4CHMENT A
ATTACHMENT D
4CHMENT A
4CHMENT A
ATTACHMENT E
ACHMENT B
ATTACHMENT E
ACHMENT B
ATTACHMENT E
ACHMENT B
ACHMENT B
ATTACHMENT F
ACHMENT C
ATTACHMENT F
ACHMENT C
ATTACHMENT F
ACHMENT C
ATTACHMENT G
ATTACHMENT G
ATTACHMENT G
CORR. & WRITTEN MATERIAL A.
CORR. & WRITTEN MATERIAL B.
CORR. & WRITTEN MATERIAL C.
CORR. & WRITTEN MATERIAL D.
CORR. & WRITTEN MATERIAL E.
CORR. & WRITTEN MATERIAL F.
0