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2001 07 09 CSC Minutes . IV"ONSENT CALENDAR A. COMMUNITY SERVICES COMMISSION MINUTES July 9, 2001 CALL TO ORDER gular meeting of the Community Services Commission was called to order at 7:00 p.m. in the Cou llbers of the La Quinta Civic Center. Chairperson Sl. Johns presided over the meeting. Commissio ch led the Pledge of Allegiance. mERS PRESENT: Commissioner Deborah Bechard Commissioner Michele Boudreau Commissioner Joan Rebich Commissioner Victoria Sl. Johns (Chairperson) 1BERS ABSENT: Commissioner Mike Davis FF PRESENT: Dodie Horvitz, Community Services Director Terri DeTamble, Community Services Secretary PUBLIC COMMENT CONFIRMATION OF AGENDA CONSENT CALENDAR A. Approval of Minutes of May 14, 2001 B. Monthly Department Reoort for April 2001 It was moved by Commissioners Rebich/Bechard to excuse Commissioner Davis from this meeti Unanimous. It was moved by Commissioner Rebich/Bechard to move Commissioner Item, Emerge! Preparedness Presentation up on the agenda to just before VI. Business. Items. Unanimous. It '" moved by Commissioners Bechard/Rebich to approve Consent Calendar as submitted with change~ the minutes as noted. Unanimous. PUBLIC HEARING COMMISSIONER ITEMS Mr. John Hardcastle, Community Safety Manager, City of La Quinta gave a presentation about the Cil Emergency Preparedness Program. He explained the City's current plan as well as some of the futl plans. The City has purchased two insulated and refrigerated storage containers to store perishabl They are located at the City Yard and are stocked with different supplies and potable water. A filtrat system is available which will filter up to 2000 gallons of drinkable water. 125 hard hats and 144 pair~ work gloves have been purchased. Also available are some promotional items such as a Ho Emergency Plan and Trivial Pursuit cards for kids, with the theme of emergency preparedness. Plans the future include installation of a telephone alerting system which will allow contact with specific stre and neighborhoods. Also being considered is a fireproof safe for Finance materials, such as checkboo which would be needed in an emergency. The City will be purchasing a couple of radio analyzers wh will discharge the radios and recharge them at a predetermined time so the batteries don't die. Then S:\Community Services\CSComm\minutesCSC\CSCMIN.07-09-0 I.wpd . I) a supply of radios in st.e so that there will always be a so. for communication between I employees. Two generators will be purchased this year which will work off of a truck's engine. morgue cache which will handle up to 100 bodies is almost complete. Commissioner Rebich commer that the plans seem very comprehensive. BUSINESS ITEMS A. Election of Chairperson Community Services Director Horvitz opened nominations for Chairperson. Commissioner Ret nominated Commissioner St. Johns. Commissioner Bechard moved to close nominations. Commissio St. Johns was unanimously appointed Chairperson. B. Election of Vice Chairperson Chairperson St. Johns opened nominations for Vice Chairperson. Commissioner Bechard nomina Commissioner Rebich. Commissioner Boudreau moved to close nominations. Commissioner Rebich ~ unanimously appointed Vice Chairperson. C. August Meeting Date After a brief discussion about an August meeting date it was moved by Commissioners Boudreau/Bech to go dark in August. Unanimous. D. Youth Workshop Format Commissioners St. Johns/Rebich gave a brief overview of the Subcommittee meeting with Mr. Matt Bu from La Quinta High School. Mr. Bugg said he would be willing to host the meeting every other montt the high school, and the City will host it every other month. The meeting place will always be at the H School. The subcommittee will meet with the high school Leadership group starting in September. It v moved by Commissioners Rebich/Boudreau to approve the new Youth Workshop format. UnanimOL CORRESPONDENCE AND WRITTEN MATERIALS A. Community Park Plans Ms. Horvitz gave the Commission an update on the Community Park Plans. It is anticipated that plans be 50% complete by August. The environmental reports should also be done on the lights and the SOl and the plans will then move on to the Planning Commission. The working drawings will hopefully gc bid in November. It is anticipated that all plans will be reviewed at the Planning Commission meeting August 28, and Community Services Commissioners are invited to attend. When the Plann Commission report is complete Ms. Horvitz will provide all Commissioners with a copy. COMMISSIONER ITEMS Commissioner Rebich commented that she was unable to attend the last CV AG meeting, and reques a report on the Animal Campus. Ms. Horvitz stated that she did not attend and will get a report from T Hartung, Director of Building and Safety. Commissioner St. Johns reported that she had recently returned from Squim, Washington. This tOWI very small, however, everyone participates in activities held at the Community Center. The facility is U! by the kids, their parents and their grandparents. It's open in the evenings as well. Commissio Boudreau asked if it would ever be possible to have such a centralized facility in the City of La Quinta. S:\Community Services\CSComm 1m inutesCSC\CSCMIN .07-09-0 I . wpd Horvitz explained that s.belleves the Council feels that all su. activities and services are offe throughout La Quinta at the various facilities such as the Boys and Girls Club, the Senior Center, the pa etc. A Community Center would simply replicate what already exists and is not in the City plans for near future. ADJOURNMENT It was moved by Commissioners Bechard/Boudreau to adjourn the Community Services Commis~ meeting. Unanimous. Meeting adjourned at 7:45 p.m. :T MEETING INFORMATION tember 10, 2001 7:00 PM )uinta Civic Center Study Session Room mitted by: i DeTamble, Commission Secretary s:\C ommunity Services\CSComm 1m inutesCSC\CSC MIN. 07 -09-0 J . wpd l)