2001 07 09 CSCQ
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COMMUNITY SERVICES COMMISSION AGENDA
Regular MEETING
La Quinta Civic Center Study Session Room
78-495 Calle Tampico - La Quinta, CA 92253
July 9, 2001
7:00 PM
I. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
II. PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to five minutes or less.
III. CONFIRMATION OF AGENDA
Corrections, deletions or reorganization of the agenda
IV. CONSENT CALENDAR
(Items are considered routine in nature and will be approved by one motion.)
A. Approval of Minutes of June 11, 2001
B. Monthly Department Report for May 2001
V. PUBLIC HEARING
VI. BUSINESS ITEMS
A. Election of Chairperson
B. Election of Vice Chairperson
C. August Meeting Date
D. Youth Workshop Format
VII. CORRESPONDENCE AND WRITTEN MATERIALS
A. Community Park Plans
Vill. COMMISSIONER ITEMS
IX. ADJOURNMENT
NEXT MEETING INFORMATION
Date to be arranged, 7:00 PM
La Quinta Civic Center Study Session Room
SACommunity Services\CSComm\AGN 07-09-01 wpd
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• �. CONSENT CALENDAR
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TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTOR
DATE: JUNE 19, 2001
SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR
THE MONTH OF MAY 2001
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF
JULY 2001:
July 2 *Monthly Putting Contest
July 5 *Ballroom/Swing and Latin Dance Lessons
July 7 La Quinta Golf Tour, Desert Willow Golf Resort, Fire Cliff
July 7 2 on 2 Grass Volleyball Tournament, Adams Park
July 10 *Free Blood Pressure, Glucose and Cholesterol Screening
July 12 *Free Medical Insurance Counseling
July 12 *"Patriots' Day Luncheon"
July 13 Excursion to World Famous San Diego Zoo
July 14 La Quinta Golf Tour, Westin Mission Hills, Pete Dye Course
July 17 *CPR Class
July 17 *Free Hearing Consultation
July 17 Continuing Yoga, La Quinta High School Dance Room
July 18 *Department of Community Action Energy Assistance Clinic
July 19 *Healthy Cooking Class
July 19 Beginning Yoga, La Quinta High School Dance Room
July 19 Fashion Island Shopping Trip, Newport Beach
July 21 La Quinta Golf Tour, Sun City, Mountain Vista
July 21 Mastering Microsoft Access, La Quinta Boys and Girls Club
July 21 Beach Train Excursion, The San Clemente Pier Annual Ocean Festival
July 23 How to Really Take Care of your Skin, La Quinta Senior Center
July 26 *Excursion to Palm Springs Aerial Tram
July 30 Classic/Latin Ballroom Dancing, La Quinta High School Dance Room
July 30 Beginning Computers, La Quinta Boys and Girls Club
July 30 *AARP Mature Driver's Course
July 31 *AARP Mature Driver's Course
* Senior Center Program, Class or Event
,OF T Community Services Department
Attendance Report for the Month of May 2001
Summary Sheet
'rogram 2001 2000 Variance Meetings Per Month
2001 2000
eisure Classes
137
40
97
17
4
1pecial Events
71
99
-28
2
1
adult Sports
456
330
126
11
11
senior Center
1450
1394
56
88
103
'otal
2114
1863
251
118
119
lenior Services
lenior Center
485
645
-152
25
16
'otal
485
645
-152
25
16
!ports Complex Use
.Q Baseball Assoc.
6,500
6000
500
22
22
otal
6,500
6000
Soo
22
22
otal Programs
1 9,0991
8,5081
5991
165
157
Folunteer Hours
lenior Center
7531
790
-37
Aeals on Wheels
681
641
4
otal Volunteer Hours
8211
854
-33
Aonthly Revenue
lenior Center
$
3,027.00
$
2,939.50
$88
'ommunity Services
$
4,452.00
$
4,296.00
$
156.00
tentalIncome
$
440.00
$
673.00
$
233.00
'otal Revenue
$
7,919.00
$
7,908.50
1
$11
tevenue Year to Date
ieniorCenter
1 $ 55,982.61
$ 61,213.94 1
$ 5,231.00
;ommunity Services
$ 56,753.85
$ 46,990.00
$ 9,772.00
Rentallncome
$ 8,521.50
$ 8,080.50
$ 1,161.00
Total Revenue to Date
1 $121,257.96
$ 116,284.44
1 $ 16,164.00
•
Community Services Program Report for May 2001
2nni 2nn1 20on 2000
2001 2000
Participants
Total Participation
Participants
Total Participation
Variance
Meetings
Meetings
lasses
Yoga, Th
7
14
0
0
14
2
0
Yoga, Tu.
14
28
0
0
28
2
0
oom Dance
13
52
10
40
12
4
4
7
28
0
0
28
4
0
jxe
3
15
0
0
15
5
0
44
1371
101
401
971
17
4
2nni 2nn1 2000 2000 2001 2000
Participants
ITotal Participation
IParticipants
ITotal Participation
IVariance
IMeetings
imeelings
vents
iss Volleyball
20
01
0
21
20
1
0
cursion
51
51
99
99
-48
1
1
711
711
991
99
-281
21
1
inn, 2nnt loon 2000 2001 2000
Participants
ITotal Participation
Participants
Total Participation
Ivariance
IMeetings
IMeetings
irts
ketball MIT
96
96
90
0
921
6
B
f
:erLeague
120
360
120
240
120
3
i
2161
456
210
3301
126
111
1
n Totals 1 3311 6641 3191 4691 1951 301 1f
Page 2
• Senior Center Attendance •
2001
_ffe
2001
2000
2000
ester
ota
-We-is-ter
otal
Meeti
a ice ants
artica anon
Variance
lior Activities
/alley Choir
67
67
0
0
67
1
ge,ACBL
220
220
203
203
17
4
e, Duplicate/Social
279
279
343
343
-64
10
ream Social
40
40
58
58
-18
6
ithly Birthday Party
29
29
28
28
1
1
ithly Luncheon
84
84
66
66
18
1
,ie Time
71
71
70
70
1
10
ing Contest
7
7
6
6
1
1
n Springs Museum Tour
20
20
0
0
20
1
nis Social
8
8
9
9
-1
1
nior Activity Total
8251
825
783
783
42
36
:nior Leisure Courses
room Dance
21
35
6
8
27
4
amics
11
48
10
33
15
5
n uter
9
8
26
56
-48
2
Training Class
7
24
0
0
24
4
rcise
46
374
57
375
-1
12
nior Leisure Courses Total
94
489
99
472
17
27
nior Leisure Classes
nputer Tutor
5
5
17
17
-12
5
den Tones
50
50
68
68
-18
4
Iting
33
33
24
24
9
5
1 Hooking
3
3
0
0
3
1
Chi
17
17
0
0
17
5
Dance
61
6
30
30
-24
1
odcarving
22
22
0
0
22
4
nior Leisure Classes Total
136
136
139
139
-3
25
ITAL SENIOR PROGRAMS
1055
1460
1021
1394
56
88
nior Services
R P "55 Alive"
50
50
52
52
-2
2
bassadors
62
62
80
80
-18
n/a
io's Mobile Office
1
1
2
2
-1
1
D Food Distribution
270
270
414
414
-144
4
ilth Screenings
26
26
47
47
-21
2
firing Consultation
7
7
0
0
7
1
) Energy Assistance
32
32
0
0
32
8
) Energy Assistance/No fee
3
3
0
0
3
3
ial Consultation
121
12
26
26
-14
1
dicare Consultation
9
9
20
20
-11
n/a
'nory Screening
8
8
0
0
161
t
ire Meetings/Sign-up
5
5
4
4
1
2
ITAL SENIOR SERVICES
485
485
645
645
-152
25
NOR CENTER TOTAL
1540
1935
1666
2039
-96
113
Page 3
—•— • VI. BUSINESS ITEM A
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COMMUNITY SERVICES COMMISSION
DATE: July 9, 2001
ITEM TITLE: Election of Chairperson
RECOMMENDATION:
Elect one member to serve as Chairperson for the Community Services Commission.
BACKGROUND AND OVERVIEW:
A Chairperson for the Commission is selected to preside over the meetings. An open
vote will be taken at the Commission meeting to select a Chairperson.
Voting Procedures:
All actions must be taken on a majority vote or by a majority of the quorum present.
On the passage of every motion, the vote shall be taken by voice or roll call as
appropriate. Staff will open and close nominations to the Commission for Chairperson.
The vote will be taken and the Chairperson will be elected.
Tie Votes:
In the case of a tie vote, an additional motion is made which obtains a majority vote
to break the tie. If a tie vote results at a time when less than all members are present,
the matter shall automatically be continued to the Agenda of the next regular meeting,
unless otherwise ordered by the body.
ALTERNATIVES:
The alternatives available to the Commission are:
1. Elect one member to serve as Chairperson for the Community Services
Commission; or
2. Provide staff with alternate direction.
Dodie Horviti, "mmunity Services Director
S:\Community Services\CSComm\CSCRPT.141.Election of Chairperson..wpd �j 0
�T • • VI. BUSINESS ITEM
-- S
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COMMUNITY SERVICES COMMISSION
DATE: July 9, 2001
ITEM TITLE: Election of Vice Chairperson
RECOMMENDATION:
Elect one member to serve as Vice Chairperson of the Community Services
Commission.
BACKGROUND AND OVERVIEW:
The Vice Chair will preside over the meeting when the Chairperson is unavailable. An
open vote will be taken at the Commission meeting to select a Vice Chairperson.
Voting Procedures:
All actions must be taken on a majority vote or by a majority of the quorum present.
On the passage of every motion, the vote shall be taken by voice or roll call as
appropriate. The Chairperson will open and close nominations to the Commission for
Vice- Chairperson. The vote will be taken and the Vice -Chairperson will be elected.
Tie Votes:
In the case of a tie vote, an additional motion is made which obtains a majority vote
to break the tie. If a tie vote results at a time when less than all members are present,
the matter shall automatically be continued to the Agenda of the next regular meeting,
unless otherwise ordered by the body (page 19, Handbook for Commissioners).
ALTERNATIVES:
The alternatives available to the Commission are:
1. Elect one member to serve as Vice Chairperson of the Community
Services Commission; or
2. Provide staff with alternate direction.
Doc` 6 Horvitf, Community Services Director
S:\Community Services\CSComm\CSCRPT. 1 42.Election Of Vice Chair.wpd
VI. BUSINESS ITEM(
' by
H OF Tt9
COMMUNITY SERVICES COMMISSION MEETING
DATE: July 9, 2001
ITEM TITLE: August Meeting Date
RECOMMENDATION:
As deemed appropriate by the Commission.
BACKGROUND AND OVERVIEW:
The Commission meets once a month, and on occasion has gone dark in August due
to vacation schedules, etc.
ALTERNATIVES:
The alternatives available to the Commission are:
1. Approve the Commission go dark in August, and meet on the next regularly
scheduled meeting day in September; or
2. Do not approve the Commission go dark in the month of August; or
3. Provide staff with alternate direction.
Dodie Ndrvitz, Community Services Director
S:\Community Services\CSComm\CSCRPT.143.August Meeting Date.wpd ' I
-�— VI. BUSINESS ITEI
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OF I�
COMMUNITY SERVICES COMMISSION MEETING
DATE: July 9, 2001
ITEM TITLE: Youth Workshop Format
RECOMMENDATION:
As deemed appropriate by the Commission.
BACKGROUND AND OVERVIEW:
The Community Services Commission appointed a sub -committee of Chairperson St.
Johns and Commissioner Rebich to meet with Mr. Bugg, Principal of La Quinta High
School to discuss a possible format in which to gather information from students
regarding the City's delivery of services to its youth. The sub -committee met on June
28 with Mr. Bugg. Minutes of the meeting are provided as Attachment A.
Commissioner Rebich and St. Johns will provide a full overview and answer any
questions the Commission may have regarding the proposed format.
Should the Commission determine that the new format will provide the Commission
with the information desired from the students, staff will work with Mr. Bugg to
finalize the program. The Commissioners will then be asked to attend the youth
meetings as the City's representative.
ALTERNATIVES:
The alternatives available to the Commission are:
1 . Approve the new format for the Youth Workshop and direct staff to work with
La Quinta High School staff to finalize the program; or
2. Do not approve the new format for the Youth Workshop and do not direct staff
to work with La Quinta High School staff to finalize the program; or
3. Provide staff with alternate direction.
S:\Community Services\CSComm\CSCRPT.144.Youth Workshop Format.wpd
Dodie Horvitz, Corn unity Services Director
Attachment A: Minutes from the Sub -Committee's Meeting on June 28, 2001
S:\Community Services\CSComm\CSCRPT.144.Youth Workshop Format.wpd
ATTACHMENT
• • ATTACHME?
Community Services Commission
Youth Workshop Sub -Committee
Minutes
A meeting was held on Thursday, June 28 at 11:00 at La Quinta High School.In attendance were:
Principal Matt Bugg
Chairperson Tori St. Johns (arrived 11:15)
Commissioner Joan Rebich
Jan Ryan (arrived 11:15)
Community Services Director Dodie Horvitz
The committee discussed the Youth Workshop concept and methods in which to hear from the
students. Principal Bugg suggested that the Leadership Group would be a good group to begin
with, as they are "elected" by their peers to represent the students. There are approximately 30
students in the Leadership Group. This group would be ready to assemble in September.
It was also discussed that the topics each month would rotate between the City and School, with
the City taking the first meeting in September to host.
The name of the group could also be changed to the Youth Commission. This will be discussed
at a later date.
The first meeting will be held on Thursday, September 27 at 11:45 a.m. in the ASB classroom.
The agenda for the meeting will include an overview of the program, with the goals desired. All
in attendance agreed that the meeting should be motivational and inspire the students to stay
involved in the activity.
The following dates were selected for meetings: September 27, October 25, :November 29,
January 31, February 28 and March 28. It will be determined later if a meeting will be held in
May.
It was also discussed that the group could elect a moderator for the meetings. The moderator
would then be asked to attend the Community Services Commission meeting so that an agenda
can be set for the following Youth meeting.
Meeting was adjourned. The next meeting will take place once the Community Services
Commission determines if this format will be acceptable.
Dodie Horvitz '
Community Services Director
—r— • VII. COO. & WRITTEN MATERIAL
/ -ceit,, 4 4Qum&
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y OF I�
COMMUNITY SERVICES COMMISSION MEETING
DATE: July 9, 2001
ITEM TITLE: Community Park Plans
BACKGROUND:
The Consultant for the Community Park, Purkiss-Rose-RSI, namely Steve Lang
continues to work on the construction drawings for the Community Park. It is
anticipated that the drawings will be 50% complete by August. At this time, the plans
can then be submitted for the Planning Commission's review of the environmental
documents. It is anticipated that the Community Park plans will be reviewed by the
Planning Commission at their August 28 meeting.
Staff will send each Community Services Commissioner a staff report that will be
presented to the Planning Commission when it is available. The Commissioners are
invited to attend the Planning Commission meeting.
DOdWorvitzrCommunity Services Director
SACommunity Services\CSComm\Written Correspondence 07090LCommunity Park Plans to Planning
Commission.wpd
COMMUNITY SERVICES COMMISSION
:MEETING ATTENDANCE COMPENSATION
T0: PAT PARKER, FINANCE DEPARTMENT
FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTOR
DATE: / —1— O
SUBJECT: MEETING COMPENSATION FOR
ACCOUNT NUMBER 101-251-509-000
COMMISSIONER
AMOUNT DUE
Deborah Bechard ✓
51-855 Avenida Diaz
1 �'
La Quinta, Ca 92253
:Michele Boudreau
43695 Taurus Court
La Quinta, Ca 92253
Mike Davis
54290 Avenida Montezuma
----
La Quinta, Ca 92253
Joan Rebich
53-810 Avenida Cortez
_
La Quinta, Ca 92253
Victoria St. Johns
54-320 Avenida Montezuma
f
La Quinta, ca 92253
S Community Servtces,C'SComm\mtgcomp.wpd
'y OF 77��'� MEMORANDUM
TO: COMMUNITY SERVICES COMMISSIONERS
FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTOR.li ,
DATE: JUNE 27, 2000
SUBJECT: COMMISSION PACKETS
It is a pleasure to serve as the staff person to the Community Services Commission. In order to be
the most effective at our meetings, your Commission Packet will be sent to you the Thursday before
the Monday Commission meeting. If you do not receive your Commission packet by Saturday's
mail, please leave a message on Terri's voice mail at 777-7090 and we will get a packet to you
Monday.
Should you have any questions that you would like for me to research or provide additional
information at the meeting, please contact me at 777-7032. You may leave a voice mail for me at
anytime and I will return your call.
If at any time you have a question or concern regarding the Community Services Department,
programs or services, please contact me. We are a team, with the common goal of ensuring that the
residents of La Quinta are being provided top notch programs and services.
I realize that you give much time to the City of La Quinta as a Commissioner, and if I can provide
any information, please let me know.
I look forward to a busy and productive year! Thank you for being a part of this team!
S:\Community Services\CSComm\COMMISSIONER FIRST MEMO.wpd