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2002 03 11 CSCF 0 `I , COMMUNITY SERVICES COMMISSION AGENDA Regular Meeting La Quinta Civic Center Study Session Room 78-495 Calle Tampico - La Quinta, CA 92253 March 11, 2002 7:00 PM CALL TO ORDER A. Pledge of Allegiance B. Roll Call PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to five minutes or less. III. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda. IV. CONSENT CALENDAR (Items are considered routine in nature and will be approved by one motion.) A. Approval of Minutes of January 14, 2002 B. Monthly Department Report for December 2001 and January 2002 V. PUBLIC HEARING None. VI. BUSINESS ITEMS A. Youth Workshop Information B. Community Picnic and Birthday Celebration VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Statements of Economic Interests Vill. COMMISSIONER ITEMS A. Community Park Update B. Cove Mini Parks Update IX. ADJOURNMENT NEXT MEETING INFORMATION April 8, 2002 7:00 PM . La Quinta Civic Center Study Session Room SACommunity Services=Comm�agendaCSCWGN 03-11-02.wpd E 4JV. CONSENT CALENDA c&t!t 4 4 Q" TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTOR y� DATE: JANUARY 18, 2002 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF DECEMBER 2001 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF FEBRUARY 2002: Feb 1 *Free I.I.D., Energy Assistance Feb 1 Village Fair in La Quinta, "Mardi Gras" Theme Feb 3 Simon Wiesenthal Museum of Tolerance Feb 5 *Free AARP Tax Assistance Feb 5 *Safe Aging Seminar Feb 6 *Monthly Putting Contest Feb 9 Neighborhood Pet Show, Fritz Burns Park Feb 9 Tennis Workshop, Fritz Burns Park Feb 11 *Tennis Koffee Klatch Feb 11 Teen Snow Boarding & Skiing Excursion to Snow Summit Feb 11 Itty Biddy Sports, La Quinta High School Feb 12 *CPR Class Feb 12 *Free Health Screenings Feb 12 Tumble Tot Gymnastics, Senior Center Feb 13 Mini Bytes Computer for Kids, Senior Center Feb 14 *Valentine Luncheon Feb 14 Adobe Photoshop Elements, Senior Center Computer Lab Feb 15 *Free HI -CAP Counseling Feb 19 *Free Hearing Consultations Feb 19 Jazzercize Classes, La Quinta High School Feb 20 Basic Travel Japanese, Senior Center Feb 21 *Cooking Classes Begin Feb 21 *Free Medicare and Insurance Counseling Feb 23 South of the Border Shopping to Algodones Feb 25 Beginning Computers, Senior Center Computer Lab Feb 25 Tennis Lessons for Beginners, Fritz Burns Park Feb 26 *AARP Mature Driving Course Feb 26 Tappercize Level I and Level II, Senior Center Feb 27 Mastering Microsoft Excel, Senior Center Computer Lab *Daytime Senior Center class or activity - vt�� � T � • w5 OF'C'� Community Services Department Attendance Report for the Month of November 2001 Summary Sheet Program 2001 2000 Variance Meetings Per Month 2001 2000 Leisure Classes 67 49 18 ill 5 Special Events 3266 2598 668 4 3 Adult Sports 80 419 -280 7 9 Senior Center 1465 1275 190 91 88 Total 4878 4341 596 113 105 Senior Services Senior Center 394 445 -51 12 10 Total 394 445 -51 121 10 Sports Complex Use La Quinta AYSO 1,450 1350 100 12 5 LQ & PD Football 200 200 0 8 2 Total 1,650 1550 100 20 7 Total Programs 6,922 6,336 645 145 122 Volunteer Hours Senior Center 7541 7531 1 Meals on Wheels 241 55 -30 Total Volunteer Hours 7781 808 -29 Monthly Revenue Senior Center $ 4,411.00 $ 3,786.50 $ 624.50 Community Services $ 575.00 $ 737.00 $ (162) Total Revenue 1 $ 4,986.00 $ 4,523.50 $ 462.50 Revenue Year to Date Senior Center $ 35,235.00 $ 24,704.00 $ 10,531.00 CommunityServices $ 27,046.00 $ 22,245.00 $ 4801.00 Total Revenue to Date 1 $ 62,281.00 $ 46,949.00 $ 15'332.00 �U%. • Community Services Program Report for December 2001 2001 2001 2nnn 2nnn onn, nn Participants ITotal Participation Participants Total Participation Variance Meetings Meetinc Classes Computers 7 7 10 20 -13 1 hate Computers 6 6 10 20 -14 1 )r Kids 5 10 0 0 10 2 ido 4 8 0 0 8 2 ze 6 12 Of Ol 121 2 Ilroom Dance 6 6 9 g -3 1 r Travelers 9 18 01 01 18 2 431 67 291 491 181 11 2001 2001 2nno 2nnn 2nni 2n Participants ITotal Participation Participants Total Participation Variance Meetings IMeetinc Events ihopping Trip 93 93 0 0 93 1 'reelighting 3,000 3,000 2,500 2,500 Soo 1 t with Santa 154 154 85 85 69 1 )ast Plaza 19 19 13 13 6 1 3,266 3,2661 2,5981 2,5981 668 4 2001 2001 2000 2nnn 2nm 2n Participants Total Participation Participants Total Participation Variance )orts sketball M/T N/A N/A 59 59 N/AccerLeague T 80 80 120 360 -28680 80 179 419 -280 on Totals 1 33891 34131 28031 30661 4076 22 Page 2 Ah Senior Center Attendance Ah 2 e rate► ota isle ota eeti artier ants i a ron artrcParticipants 'Participation Variance 2 iior Activities !L Bridge 147 147 136 136 11 3 le, Duplicate/Social 421 421 007 407 14 19 :ream Social 16 16 21 21 -5 3 hly Birthday Party 36 36 22 22 14 1 My Luncheon 113 113 112 112 1 1 e Time 73 73 49 49 24 8 ig Contest 12 12 5 5 7 2 is Social 9 9 20 20 -11 1 for Activity Total 827 827 772 772 55 29 tior Leisure Courses )om Dance 18 29 12 26 3 4 mics 10 21 9 16 5 3 uter 10 28 10 10 18 7 ie Decorating 3 3 7 5 -2 1 Training Class 41 8 13 16 -8 2 :ise 531 336 47 2991 37 11 Magic 7 12 0 0 12 2 rcolor 4 9 0 0 9 3- for Leisure Courses Total 109 446 98 372 74 33 for Leisure Classes and Crafts 11 11 5 5 6 3 e Lessons 26 26 4 4 22 1 )uter Tutor 61 6 14 14 -8 6 ive Writing ill 11 8 81 4 ?n Tones 611 61 18 181 43 3 ng 5 5 5 5 0 1 ng 12 12 7 7 5 1 iooking 4 4 0 0 4 2 hi 11 11 14 14 -3 2 )ance 14 14 22 22 -8 2 Icarving 31 31 34 34 -3 4 or Leisure Classes Total 192 192 131 131 61 29 'AL SENIOR PROGRAMS 1128 1465 1001 1275 190 91 or Services ssadors 67 67 50 50 17 n/a Food Distribution 282 282 342 342 -60 4 i Screenings 13 13 27 27 -14 1 ig Consultation 2 2 0 0 2 1 Energy Assistance 81 8 5 5 3 n/a Consultation 10 10 14 14 -4 1 are/Hi Cap Consultation 10 10 4 4 6 4 Meetings/Sign-up 2 2 3 3 -1 1 AL SENIOR SERVICES 394 394 445 445 S1 12 IOR CENTER TOTAL 15221 1859 1446 1720 1391 103 Page 3 \/FTwit 4 Q" ;r TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTOF{ , DATE: FEBRUARY 19, 2002 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF JANUARY 2002 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF MARCH 2O02: March 1 *Free Energy Assistance March 1 Village Fair in La Quinta, 50's and 60's Sock Hop Theme March 4 *Monthly Putting Contest March 5 *Free AARP Tax Assistance March 5 *Estate Planning Seminar March 5 Conversational Italian for Travelers, Senior Center March 5 The Art of Painting, Senior Center March 6 *New Bridge Plus Lessons March 6 *Desert Museum's Art Seminar March 6 Hatha Yoga, Senior Center March 8 *Cardiac Therapy Seminar March 9 South of the Border Shopping to Algodones March 9 Mastering Microsoft Word, Senior Center March 11 *Tennis Koffee Klatch March 11 Itty Biddy Sports, La Quinta High School March 12 *CPR Class March 12 *Free Health Screenings March 12 Tumble Tot Gymnastics, Senior Center March 13 Mini Bytes Computer for Kids, Senior Center March 15 *Free HI -CAP Counseling March 16 Tiny Tot Olympics, Fritz Burns Park March 18 Classic & Latin Ballroom Dance, La Quinta High School March 19 *Free Hearing Consultations March 19 Jazzercize Classes, La Quinta High School March 21 *Free Medicare and Insurance Counseling March 21 Shop Fashion Island in Newport Beach March 26 *AARP Mature Driving March 27 *Free Legal Consultation March 30 Annual Egg Hunt & Chalk Drawing Contest Daytime Senior Center class or activity Tit,, 4 4 09mro vor n Community Services Department Attendance Report for the Month of January 2002 Summary Sheet )rogram 2002 2001 Variance Meetings Per Month 2002 2001 .eisure Classes 387 172 215 30 12 >pectal Events 3 0 3 1 0 adult Sports 298 552 -334 18 12 enior Center 2350 2160 190 167 138 rota) 3038 2884 74 216 162 ienior Services Senior Center 460 557 -97 161 17 rotal 460 557 -97 16 17 iports Complex Use -a Quinta AYSO 1,450 1350 100 25 20 -Q Sports & Youth 500 200 300 4 4 rota) 1,950 15501 400 29 24 rota) Programs 5,448 4,9911 377 261 203 ✓olunteer Hours Senior Center 7661 799 -33 ommunity Services 6 0 0 Total Volunteer Hours 772 799 -33 Monthly Revenue Senior Center 1 $ 15.452.00 $ 13,108.00 1 $ 2,344.00 Community Services 1 $ 13,589.00 $ 14,324.00 $ (735) Total Revenue 1 $ 29 041.00 t$ 27,432.00 $ 1,609,00 Revenue Year to Date Senior Center $ 50 687.00 $ 37 812.00 $ 12,875.00 Community Services 1 $ 40,635.00 1 $ 36,589.00 1 _$ 4,046.00 Total Revenue to Date $ 91,322.00 $ 74,401.00 $ 16,921.00 Community Services Program Report for January 2002 2002 2002 2001 2001 2002 2001 Participants Total Participation Participants Total Participation Variance Meetings Meetings asses :om uters 8 16 10 20 -4 2 2 e Computers 4 12 5 15 -3 3 3 ,ports 4 8 0 0 8 2 0 10 40 0 0 40 4 0 3 31 186 27 81 105 6 3 toshop 6 181 0 0 18 3 0 iom Dance 16 32 22 44 -12 2 2 rse Back 6 12 6 12 0 2 2 nng 7 21 0 0 21 3 0 "ravelers 14 42 0 0 42 3 0 106 387 70 172 215 30 12 inn» 2nrn 2nni 2001 2002 2001 Participants ITotal Participation Participants Total Participation Variance Meetings IMeetings ,ents ening Part 3 3 0 0 3 1 0 3 3 0 0 3 1 0 onng 2nn2 2nn1 2001 2002 2001 Participants ITotal Participation Participants Total Participation Variance IMeetings Imeetings rts cetball MIT 98 98 72 72 26 16 8 :erLeague 100 200 120 480 -360 2 4 198 298 192 552 -334 18 1i n Totals 1 3071 6881 2621 724 -1141 49 2' Page 2 _ Senior Center Attendance _ 11 Istere artier ants IParticipation 2002 2001 - TUO-T-- ota a is ere ota Meetmt Participants articlpation anance 2002 20( or Activities - Bridge 286 286 323 323 -37 5 om Dance, Complimentary 16 16 15 15 1 1 a, Duplicate/Social 517 517 542 542 -25 10 -raining, Complimentary 9 9 10 10 -1 1 ,eam Social 25 25 52 52 -27 4 ily Birthday Party 37 37 36 36 1 1 ily Luncheon 87 87 92 92 -5 1 Time 83 83 70 70 13 14 ig Contest 11 11 7 7 4 1 ears 19 19 0 0 19 2 s Social 4 4 25 25 -21 1 for Activity Total 1094 1094 1172 1172 -78 41 tior Leisure Courses )om Dance 19 57 18 33 24 4 nics 15 50 11 31 19 5 Duter 38 38 46 70 -32 6 ing 18 0 0 19 1 Training Class 11 7 25 -7 4 nse 56 49 384 117 12 n 3 d762 0 0 12 4 ad Glass 10 9 18 8 3 !rcolor 12 10 37 4 4 for Leisure Courses Total 182 150 5981 164 43 for Leisure Classes le Lessons 241 241 151 151 901 12 uter Tutor 8 8 23 23 -151 7 tive Writing 18 18 38 38 -201 5 an Tones 32 32 51 51 -191 2 iercraft 1 1 0 0 11 1 tang 18 18 32 32 -141 3 ing 43 43 30 301 131 4 Hooking 9 9 12 12 -31 3 ,hi 39 39 21 211 181 3 Dance 22 22 4 41 18 38 idcarvmg 63 63 28 28 35 5 tior Leisure Classes Total 494 494 390 3901.1041 83 TAL SENIOR PROGRAMS 17701 2350 1712 21601 1901 167 lior Services R P "55 Ahve" 411 41 54 54 -131 2 >assadors 901 90 98 98 -8 n/a o's Mobile Office 1 1 1 1 0 1 D Food Distribution 269 269 329 329 -601 4 Ith Screenings 29 29 34M27147 2 Energy Assistance 6 6 12 3 1 EnergyAssistance/No fee 1 1 2 1 al Consultation 11 11 17 2 licareft Cap Consultation 10 10 6 n/a re Meetings/Sign-up 2 2 4 1 TAL SENIOR SERVICES 460 460 557 16 .NIOR CENTER TOTAL 2230 2810 2269 183 Page 3 • • VI. BUSINESS ITEM COMMUNITY SERVICES COMMISSION MEETING DATE: March 11, 2002 ITEM TITLE: Youth Workshop Format I*d•LLllriI__Q` As deemed appropriate by the Community Services Commission. At the January 14, 2002 Community Services Commission meeting, the Commission discussed the organization of the Youth Workshop and the possible need for reorganization of the program. However, at January 20, 2002 Youth Workshop meeting, the students were very organized and the meeting was productive. The Commission may wish to continue the program as presented at the January 30 meeting. Also discussed at the January 14 Commission meeting, the Commission discussed the possibility of having the students that participate in the Youth Workshop develop and man the Community Services Commission booth at the Community Picnic. If the Commission would like to have the students develop the idea for the booth, this item should be placed on the next Youth Workshop agenda for discussion. One Commissioner may wish to be in contact with a sub -committee of the students to develop the idea and plan the supplies that will be needed. ALTERNATIVES: The alternatives available to the Commission include: 1. Appoint one Commissioner to work with a sub -committee of students to develop an idea for the Community Picnic booth and to put together a supply list; or S:\Community Services\CSComm\CSCRPT.159.Youth Workshop.wpd 2. Do not appoint one Commissioner to work with a sub -committee of students; or 3. Provide staff with alternate direction. Dodie Horvitz,,Cpmmunity Services Director S:\Community Services\CSComm\CSCRPT.159.Youth Workshop.wpd —,— • • VI 9� COMMUNITY SERVICES COMMISSION MEETING DATE: March 11, 2002 ITEM TITLE: Community Picnic and Birthday Celebration As deemed appropriate by the Community Services Commission. WAqA-eU6111zIq BUSINESS ITEM At the January 14, 2002 Community Services Commission meeting, the Commission discussed the Community Picnic and Birthday Celebration. As in the past, the Commission has handed out items to the community, promoting the City of La Quinta. Due to the time restraints in ordering items, and the Commission not meeting in February, staff has taken a recommendation from the 20`h Anniversary Celebration Committee and is working on ordering City of La Quinta pennants to be handed out at the picnic. The Commission may wish to discuss other items needed for the Community Picnic at this time. The alternatives available to the Commission include: Dodie Provi4pe staff with alternate direction. r nity Services Director S:\Community Services\CSComm\CSCRPT. 1 60.Community Picnicmpd J.