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COMMUNITY SERVICES COMMISSION AGENDA
Regular Meeting
La Quinta Civic Center Study Session Room
78-495 Calle Tampico - La Quinta, CA 92253
July 8, 2002
7:00 PM
CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
II. PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to five minutes or less.
Ill. CONFIRMATION OF AGENDA
Corrections, deletions or reorganization of the agenda.
IV. CONSENT CALENDAR
(Items are considered routine in nature and will be approved by one motion.)
A. Approval of Minutes of May 13 and June 10, 2002 Meeting
B. Monthly Department Report for May, 2002
V. PUBLIC HEARING
None.
VI. BUSINESS ITEMS
A. Election of Chairperson
B. Election of Vice Chairperson
C. Annual Work Plan
D. August Meeting Date
VII. CORRESPONDENCE AND WRITTEN MATERIALS
Vill. COMMISSIONER ITEMS
IX. ADJOURNMENT
NEXT MEETING INFORMATION
August 12, 7:00 PM
La Quinta Civic Center Study Session Room
SACommunity Services\CSComm\agendaCSC\AGN 07-08-02.wpd
-,— • • IV. CONSENT CALENDS
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TO: HONORABLE MAYOR AND MEMBERS OF THE CITY CO CIL
FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTOR
DATE: JUNE 18, 2002
SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR
THE MONTH OF MAY 2002
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF
JULY 2002:
July 1
*Free Energy Assistance
July 1
*Rug Hooking Class
July 1
*Monthly Putting Contest
July 3
*Introduction to the Internet Class
July 10
*Introduction to E-Mail Class
July 5
*Patriot's Luncheon
July 6
La Quinta Summer Tour, Desert Willow
July 12
San Diego Zoo Excursion
July 13
La Quinta Summer Golf Tour, Indian Springs Country Club
July 16
*CPR Class
July 17
*HEAP Program Outreach Clinic
July 17
Drawing Lessons, Senior Center
July 17
Guitar Classes, Senior Center
July 16
Quick and Healthful Weeknight Meals, Senior Center
June 16
*Free Hearing Consultations
July 18
*Healthy Cooking Class
July 18
Fabulous French Cooking Classes, Senior Center
July 18
*Free Medicare and Insurance Counseling
July 19
*Free HI -CAP Counseling
July 20
Mastering Microsoft Access, Computer Seminar
July 21
Family Excursion to Disney's California Adventure
July 22
*Digital Photography Class
July 22
La Quinta Summer Golf Tour, Landmark
July 22
Mastering Microsoft Excel, Computer Workshop, Senior Center
July 20
Beach Train Excursion, San Clemente Ocean Festival
July 20
La Quinta Summer Golf Tour, Sun City Mountain Vista
July 23
*AARP Mature Driving
July 25
Tiny Tots Jamboree, La Quinta High School Dance Room
July 27
La Quinta Summer Golf Tour, Landmark Golf Club
July 29
Beginning Computers, Senior Center
July 30
Fun Crafts for Kids, Senior Center
July 30
Italian for Travelers, Senior Center
July 31
Intermediate Computers, Senior Center
July 24
*Earthquake Preparedness Seminar
*Daytime Senior Center class or activity
FMor° Community Services Department
Attendance Report for the Month of May 2002
Summary Sheet
Program 2002 2001 Variance Sessions Per Month
2002 2001
Leisure Classes
255
28
227
16
2
Special Events
94
51
43
3
1
Adult Sports
588
456
132
17
11
Senior Center
1702
1349
353
103
84
Total
2639
1884
755
139
98
Senior Services
Senior Center
526
477
49
121
13
Total
526
477
49
12
13
Sports Complex Use
LQ Sports & Youth
6,500
6000
500
30
25
Total
6,500
6000
50o
30
25
Total Programs
9,6651
8,3611
13F41-1811
136
Volunteer Hours
Senior
Monthly Revenue
Senior Center
1 $
3,853.50
$
3,027.00
1 $
826.00
Community Services
$
3.483.00
$
4,452.00
$
(969.00)
Total Revenue
$
7,336.50
$
7,479.00
$
(143.00
Revenue Year to Date
Senior Center
1 $ 78,240.00
$
55,987.50
$
22,252.50
Community Services
$ 65,137.00
$
56,772.00
$
8,365.010
Total Revenue to Date
1 $143,377.00
1 $
112,759.50
$
30,617.50
•
Community Services Program Report for May 2002
2002 2002 2001 9nn1 9nn9 941
Participants
Total Participation
Iloarticipants
Total Participation
Variance
Sessions
Sessiol
i Classes
ng Computers
8
24
0
0
24
3
'oga
20
160
14
28
132
8
'oint Seminar
3
3
0
0
3
1
or Travelers
17
68
0
0
68
4
48
255
14
28
227
16
2002 2002 2001 2001 2002 20
Participants
Total Participation
Participants
Total Participation
Variance
Sessions
Sessiol
Events
i Island
25
25
0
0
25
1
Island
15
15
0
0
15
1
Excursion
54
54
51
51
3
1
94
94
51
51
43
3
2002 2002 2001 2001 2002 20
Partici ants
Total Participation
Participants
Total Participation
Variance
Sessions
Sessior
ports
3 m Basketball
168
168
96
96
72
15
)ccerLeague
140
420
120
360
60
2
308
588
216
456
132
17
:ion Totals 1 4501 9371 2811 53151 4021 36
Page 2
J
J11111111, Senior Center Attendance
steTO-Fa-F
0
Registereda
eeti
Participants
a ici ion
a iu ants
Variance
nior Activities
BL Bride
243
243
220
220
23
5
Iroom Dance, Complimentary
6
6
0
0
6
1
I e, Duplicate/Social
382
382
279
279
103
13
1 Training, Complimentary
5
5
Ol
0
5
1
Cream Social
21
21
40
40
-19
4
fing Guild Club
10
10
0
0
10
1
ithly Birthday Party
31
31
29
29
2
1
ithly Luncheon
97
97
84
84
13
1
tie Time
71
71
71
71
0
10
ting Contest
12
12
7
7
5
2
nmars
15
15
0
0
15
1
nior Activity Total
893
893
730
730
163
40
inior Leisure Courses
room Dance
15
36
21
35
1
3
amics
11
42
11
48
-6
5
n uter
3
3
9
8
-5
1
1 Training Class
23
27
7
24
3
3
rcise
43
400
46
374
26
13
nior Leisure Courses Total
95
508
94
489
19
25
nior Leisure Classes
and Crafts
19
19
0
0
19
4
e Lessons
68
68
0
0
68
5
nputer Tutor
1
1
5
5
-4
1
ative Writing
14
14
0
0
14
5
den Tones
42
42
50
50
-8
3
Iting
57
57
33
33
24
5
1 Hooking
2
2
3
3
-1
1
Chi
16
16
17
17
-1
4
Ddcarving
33
33
22
22
11
5
a
49
49
0
0
49
5
nior Leisure Classes Total
301
301
130
130
171
38
ITAL SENIOR PROGRAMS
1,289
1,702
954
1,349
353
103
nior Services
R.P "55Alive"
26
26
50
50
-24
2
3assadors
67
67
62
62
5
n/a
o's Mobile Office
2
2
1
1
1
1
D Food Distribution
373
373
270
270
103
5
Ith Screenings
10
10
26
26
-16
1
ring Consultation
2
2
7
7
-5
1
I Energy Assistance
32
32
32
32
0
n/a
1. Energy Assistance/No fee
1
1
3
3
-2
n/a
al Consultation
81
8
12
12
-4
1
licareft Cap Consultation
1
1
9
9
-8
n/a
re Meetings/Sign-up
4
4
5
5
-1
1
TAL SENIOR SERVICES
526
526
4771
4771
49
12
NIOR CENTER TOTAL
1,815
2,228
1,4311
1,826 1
402
1 115
Page 3
,#A) • •
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COMMUNITY SERVICES COMMISSION
DATE: July 8, 2002
ITEM TITLE: Election of Chairperson
RECOMMENDATION:
VI. BUSINESS ITEM;
Elect one member to serve as Chairperson for the Community Services Commission.
BACKGROUND AND OVERVIEW:
The Chairperson for the Commission is selected to preside over the meetings. An open
vote will be taken at the Commission meeting to select a Chairperson.
Voting Procedures:
All actions must be taken on a majority vote or by a majority of the quorum present.
On the passage of every motion, the vote shall be taken by voice or roll call as
appropriate. Staff will open and close nominations to the Commission for Chairperson.
The vote will be taken and the Chairperson will be elected.
Tie Votes:
In the case of a tie vote, an additional motion is made which obtains a majority vote
to break the tie. If a tie vote results at a time when less than all members are present,
the matter shall automatically be continued to the Agenda of the next regular meeting,
unless otherwise ordered by the body.
ALTERNATIVES:
The alternatives available to the Commission are:
1 . Elect one member to serve as Chairperson for the Community Services
Commission; or
2 Provide staff with alternate direction.
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Dodie Horvitz, Commu ty Services Director
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S:\Community Services\CSComm\CSCRPT. 1 63.Election of Chairperson..wpd
• • A BUSINESS ITEMS
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COMMUNITY TttF�
COMMUNITY SERVICES COMMISSION
DATE: July 8, 2002
ITEM TITLE: Election of Vice Chairperson
RECOMMENDATION:
Elect one member to serve as Vice Chairperson of the Community Services
Commission.
BACKGROUND AND OVERVIEW:
The Vice Chair will preside over the meeting when the Chairperson is unavailable. An
open vote will be taken at the Commission meeting to select a Vice Chairperson.
Voting Procedures:
All actions must be taken on a majority vote or by a majority of the quorum present.
On the passage of every motion, the vote shall be taken by voice or roll call as
appropriate. The Chairperson will open and close nominations to the Commission for
Vice- Chairperson. The vote will be taken and the Vice -Chairperson will be elected.
Tie Votes:
In the case of a tie vote, an additional motion is made which obtains a majority vote
to break the tie. If a tie vote results at a time when less than all members are present,
the matter shall automatically be continued to the Agenda of the next regular meeting,
unless otherwise ordered by the body (page 19, Handbook for Commissioners).
ALTERNATIVES:
The alternatives available to the Commission are:
1. Elect one member to serve as Vice Chairperson of the Community
Services Commission; or
4ovide staff with alternate direction.
Dodie Horvitz, Community Services Director
S:\Community Services\CSComm\CSCRPT. 1 64.Election of Vice Chair.wpd
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COMMUNITY SERVICES COMMISSION MEETING
DATE: July 8, 2002
ITEM TITLE: Annual Work Plan
RECOMMENDATION:
As deemed appropriate by the Community Services Commission.
BACKGROUND AND OVERVIEW:
VI. BUSINESS ITE
The City Council at the May 21, 2002 meeting approved the 2002-03 Community
Services Commission Work Plan as submitted (Attachment A).
The Commission may wish to review the approved Work Plan and assign tasks for
completion.
ALTERNATIVES:
The alternatives available to the Commission are:
1. Assign tasks to Commissioners for completion; or
2. Do not assign tasks to Commissioners for completion; or
3. Provide staff with alternate direction.
i
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Dodie Horvitz, to6nmukity Services Director
,J
Attachment A: 2002/03 Community Services Commission Work Plan
S:\Community Services\CSComm\CSCRPT.166.2002-03 Work Plan.wpd
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• ATTACHMEW
CITY OF LA QUINTA
COMMUNITY
SERVICES
COMMISSION
WORK PLAN
2002-03
Approved by City Council May 21, 2002
COMMUNITY SERVICES COMMISSION PHILOSOPHY
The general purpose of the Community Services Commission is to encourage the
development of a planned and orderly approach to the delivery of leisure and
community services in the City.
The objectives of the Commission are to:
♦ Serve in an advisory capacity to the City Council on identifying matters
pertaining to recreation and community services
♦ Communicate the availability of services to citizens through both private
and public resources to avoid duplication and conflict of effort
♦ To evaluate the effectiveness of services provided
ASSIGNMENT ITEMS:
PAGE
Community Services/Recreation 4
Park Development 5
Liaison To The Community 6
Community Unity 7
Safety 8
Advisory Body To City Council 9
3
Task: Community Services/Recreation
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Leisure and Recreation Program Providers
Steps To Completion ♦ Work with Community Services Director on
community service issues
Staff Time: One to two hours per month, depending on issues
Fiscal Commitment: None
Staff Role: Provide support and liaison to the City Council
Council Role: Provide approval for Commission to fulfill this
assignment
Reference: Chapter 2.95.040 (a)(1): Analyze community
service's program effectiveness and needs, and
recommend comprehensive solutions;
Chapter 2.95.040 (a)(8): Propose recreation and
social programs;
(14): Make recommendations to the City Council
relating to the need for evaluation and planning of the
community service delivery system;
(18): Evaluate and make recommendations concerning
existing services with regard to service overlap or
gaps.
4
Task: Park Development
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Park and Recreation Master Plan, La Quinta General
Plan
Steps To Completion: ♦ Review and comment on Parks and Recreation
Master Plan annually
♦ Review Trails Master Plan
♦ Review proposed Park Development projects
Staff Time: 2-10 hours per week
Fiscal Commitment: Pursuant to projects
Staff Role: Provide support and liaison to the City Council
Council Role: Include the Commission in the design and
development process, screening and selection of
professional firms, and conduct public hearings.
Review and consider Commission recommendations
Reference: Chapter 2.95.040(a)(3):Prepare and maintain
community services master plans;
(5): Serve as a public forum and conduct public
hearings for recreation and human services concerns;
(11): Review individual park master plans for
recommendation to City Council.
5
Task: Liaison To The Community
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Community Services Department Program Brochure,
Mainstreet Marketplace, Chamber of Commerce
Newsletter, Desert Sands Unified School District,
other community agencies and organizations
Steps To Completion: ♦ Monitor, review and promote recreation and
leisure programs in La Quinta
♦ Attend: Mayor's Luncheon; Senior Center
Functions; Chamber Functions; Mainstreet
Marketplace; school board meetings, and other
agency meetings
♦ Report on Commission actions, conduct public
forums to gather opinion, upon Council
approval
Staff Time: One to two hours per month
Fiscal Commitment: None
Staff Role: Provide support and liaison to the City Council.
Council Role: Provide Commission with specific methods as to
how to best represent the Council.
Reference: Chapter 2.95.040 (a)(12) Aid in coordinating the
recreation services of other governmental agencies
and volunteer organizations;
(13) Make recommendations to the City Council on
community issues.
6
Task: Community Unity
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Community Resources and Agencies
Steps To Completion: ♦ Conduct Community Youth Workshop to
gather input from the community regarding
current programs
♦ Encourage participation in recreational,
cultural, social, educational, health related
and safety programs
♦ Conduct the Community Picnic and include
the City Of La Quinta's "Birthday"
Celebration the weekend closest to May 1 of
each year
Staff Time: 50-80 hours per event
Fiscal Commitment: $1,400
Staff Role: Provide support and liaison to the City Council.
Council Role: Provide Commission with direction/comment
Reference: Chapter 2.95.040 (a)(17):Foster mutual
understanding and respect among racial, religious,
cultural and nationality groups.
Task:
Completion Date:
Participants:
Safety
On -going
Commissioners
Suggested Resources:
Cachet kits, brochures, pamphlets, ASTM Standard
Consumer Safety Performance Specifications for
Play Equipment for Public Use
Steps To Completion:
♦ Encourage participation in American Red
Cross, CVAG, LQ Fire Dept., Volunteers for
Increased Public Safety (VIPS) and other
local services
♦ Provide information to residents on available
services
♦ Provide Disaster Preparedness Information
♦ Review and update list of emergency
personnel who could be called upon in an
emergency
♦ Promote safe facilities
Staff Time:
One to two hours per month
Fiscal Commitment:
None
Staff Role: Advise Commission of meetings and provide
support and liaison to the Community Safety
Manager
Council Role: Provide approval for Commission to fulfill this
assignment
Reference: Chapter 2.95.040 (a)(16): Encourage and promote
understanding and cooperation between the public
safety agencies and the residents;
Chapter 2.95.040 (10): Review parks maintenance
standards and quality.
is
0
Task: Advisory Body to City Council
Completion Date: On -going
Participants: Commissioners
Suggested Resources: To Be Determined
Steps To Completion: ♦
Be actively involved in City issues and
concerns
♦
Receive direction from City Council and take
action as directed, accept assignments
♦
Maintain communication with the City Council
♦
Attend annual training workshops, schools
and conferences to improve Commissioner
performance
♦
Provide annual work plan for Council review,
comment and approval
♦
Review grant opportunities and make
recommendations for funding to the City
Council
Staff Time: 4-6 hours per month
Fiscal Commitment: None
Staff Role: Provide support and liaison to the City Council.
Council Role: Provide Commission with specific direction as to
how to better assist the Council. Provide
opportunities to meet with Council through joint
meetings.
Reference: Chapter 2.95.020 (a): to serve as an advisory
capacity to the City Council; 2.95.040 (a)(4):
receive and act on all assignments made by City
Council; 2.95.040 (a)(5) Serve as a public forum
and conduct public hearings for recreation and
human service concerns; 2.95.060 (C): The City
Council shall periodically review the progress of the
9
9 0
Commission;
2.95.040 (a)(2): Make recommendations to the
City Council for research and solicitation of grants
and donations.
10
L ".
VI. BUSINESS ITEM,
A Ca
yofO
COMMUNITY SERVICES COMMISSION MEETING
DATE: July 8, 2002
ITEM TITLE: August Meeting Date
RECOMMENDATION:
As deemed appropriate by the Commission.
BACKGROUND AND OVERVIEW:
The Commission meets once a month, and has historically gone dark in August due
to vacation schedules, etc.
ALTERNATIVES:
The alternatives available to the Commission are:
1. Approve the Commission go dark in August, and meet on the next regularly
scheduled meeting day in September; or
2. Do not approve the Commission go dark in the month of August; or
3. Provide staff with alternate direction.
I
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Dod�ie Horvitz. unity Services Director
S:\Community Services\CSComm\CSCRPT.165.August Meeting Date.wpd I r..