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2006 10 17 CC6x# 4 40dja City Council agendas are available on the City's web page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting TUESDAY OCTOBER 17. 2006 — 3:30 P.M. Beginning Resolution No. 2006-110 Ordinance No. 431 CALL TO ORDER Roll Call: Council Members: Henderson, Kirk, Osborne, Sniff, and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CLOSED SESSION NOTE: Time permitting the City Council may conduct Closed Session discussions during the dinner recess. In addition, persons identified as negotiating parties are not invited into the Closed Session meeting when acquisition of real property is considered. 1. CONFERENCE WITH CITY'S LEGAL COUNSEL REGARDING PENDING LITIGATION, KSL LAND CORPORATION V. CITY OF LA QUINTA, ET AL., RIVERSIDE SUPERIOR COURT CASE NO. INC 060133, PURSUANT TO GOVERNMENT CODE SECTION 54956.9(A). City Council Agenda 1 octoberl7, 2006 2. CONFERENCE WITH THE CITY'S REAL PROPERTY NEGOTIATOR, DOUGLAS R. EVANS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED SOUTHWEST OF THE INTERSECTION OF HIGHWAY 111 AND LA QUINTA CENTRE DRIVE. PROPERTY OWNER/NEGOTIATOR: STAMKO DEVELOPMENT CO., CHRIS CLARKE. RECONVENE AT 4:30 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CONFIRMATION OF AGENDA PRESENTATIONS INTRODUCTION OF CARL CARTER - LA QUINTA POLICE DEPARTMENT WRITTEN COMMUNICATIONS WRITTEN CORRESPONDENCE FROM MATHEWS & SEGOVIA PARTNERSHIP MARKETING, DATED SEPTEMBER 14, 2006, REGARDING SPONSORSHIP REQUEST FOR THE DA VINCI EXPERIENCE APPROVAL OF MINUTES APPROVAL OF MINUTES OF THE MEETING OF OCTOBER 3, 2006 CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. APPROVAL OF DEMAND REGISTER DATED OCTOBER 17, 2006. 2. RECEIVE AND FILE THE TREASURER'S REPORT DATED AUGUST 31, 2006. City Council Agenda 2 October17, 2006 3. RECEIVE AND FILE THE REVENUE AND EXPENDITURES REPORT FOR AUGUST 31, 2006 AND INVESTMENT SUMMARY REPORT FOR THE QUARTER ENDING SEPTEMBER 30, 2006. 4. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT MAP 34243, PASATIEMPO, MADISON 58T" LA QUINTA, LLC. 5. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP FOR PARCEL MAP 34653, LENNAR HOMES OF CALIFORNIA, INC. 6. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR PARCEL MAP 34123, REA LA QUINTA, LLC. 7. APPROVAL OF A REQUEST FOR PROPOSAL TO OBTAIN PROFESSIONAL ENGINEERING SERVICES FOR THE CITYWIDE SPEED LIMIT STUDY, PROJECT NO. 2006-14. APPROVAL OF A REQUEST BY THE CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD TO UTILIZE THE COUNCIL CHAMBERS FOR PUBLIC HEARINGS ON JANUARY 17, MARCH 21, MAY 16, JUNE 20, SEPTEMBER 19 AND NOVEMBER 14, 2007, 8:00 A.M. TO 2:00 P.M. 9. DENIAL OF CLAIM FOR DAMAGES FILED BY KATHERINE RODRIGUEZ: DATE OF LOSS - AUGUST 30, 2005. 10. DENIAL OF CLAIM FOR DAMAGES FILED BY ROBIN CIANCIOLO: DATE OF LOSS -DECEMBER 30, 2005. 11. DENIAL OF CLAIM FOR DAMAGES FILED BY JAMES WHITE: DATE OF LOSS -JANUARY 10, 2006 12. APPROVAL OF A REQUEST FOR PROPOSAL TO OBTAIN PROFESSIONAL LANDSCAPE ARCHITECTURAL SERVICES FOR THE AVENUE 52 AND AVENUE 54 MEDIAN ISLAND LANDSCAPE IMPROVEMENTS, PROJECT NO. 2006-03 AND 2006-09. 13. APPROVAL OF A REQUEST FOR PROPOSALS FOR THE LA QUINTA SPORTS COMPLEX NEEDS ANALYSIS AND REHABILITATION PLAN. 14. APPROVAL OF A CONTRACT CHANGE ORDER NO. 1 FOR MADISON STREET REHABILITATION IMPROVEMENTS PROJECT (AVENUE 54 TO AIRPORT BOULEVARD), PROJECT NO. 2003-07C. City Council Agenda 3 October17, 2006 15. ACCEPTANCE OF EISENHOWER DRIVE STREET IMPROVEMENTS AND APPROPRIATION OF FUNDS TO DESERT SANDS UNIFIED SCHOOL DISTRICT. BUSINESS SESSION CONSIDERATION OF THE VILLAGE PARKING STUDY REPORT AND RELATED WORK PROGRAM ITEMS. A. MINUTE ORDER ACTION 2. CONSIDERATION OF AN AGREEMENT WITH DESERT SANDS UNIFIED SCHOOL DISTRICT AND APPROPRIATION OF FUNDS FOR THE INSTALLATION OF A SCREEN WALL ADJACENT TO PALM ROYALE DRIVE. A. MINUTE ORDER ACTION CONSIDERATION OF A SILVERROCK RESORT COMMITTEE. A. MINUTE ORDER ACTION 4. CONSIDERATION OF SECOND READING OF ORDINANCE AMENDING CHAPTER 2.04 RELATING TO THE CITY COUNCIL. A. ADOPT ORDINANCE NO, 430 ON SECOND READING STUDY SESSION - NONE REPORTS AND INFORMATIONAL ITEMS 1. ANIMAL CAMPUS COMMISSION (HENDERSON) 2. CITY COUNCIL AD HOC COMMITTEE REPORTS 3. CVAG COMMITTEE REPORTS 4. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (KIRK) 5. C.V. CONSERVATION COMMISSION (SNIFF) 6. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (RON PERKINS) 7. C.V. MOUNTAINS CONSERVANCY (SNIFF) 8. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 9. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (OSBORNE) 10. LEAGUE OF CALIFORNIA CITIES (HENDERSON) City Council Agenda 4 Octoberl7, 2006 11. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 12. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA) 13. RIVERSIDE COUNTY CHILD SAFETY COMMISSION (HENDERSON) 14. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 15. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 16. SANTA ROSA/SAN JACINTO NATIONAL MONUMENT ADVISORY COMMITTEE 17. (HENDERSON) 18. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 19. SILVERROCK SUBCOMMITTEE 20. SPHERE OF INFLUENCE SUBCOMMITTEE 21. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT BOARD MEETING MINUTES OF AUGUST 8, 2006 22. ARCHITECTURAL & LANDSCAPE REVIEW COMMITTEE MINUTES FOR SEPTEMBER 6, 2006 23. COMMUNITY SERVICES COMMISSION MINUTES FOR SEPTEMBER 11 AND 30, 2006 24. HISTORIC PRESERVATION COMMISSION MINUTES FOR JUNE 15 AND JULY 20, 2006 25. PLANNING COMMISSION MINUTES FOR SEPTEMBER 12 AND 26, 2006 26. SILVERROCK RESORT COMMITTEE MINUTES OF SEPTEMBER 27, 2006 DEPARTMENT REPORTS 1. CITY MANAGER — NONE 2. CITY ATTORNEY — NONE 3. CITY CLERK A. REPORT ON UPCOMING EVENTS 4. BUILDING AND SAFETY DEPARTMENT MONTHLY REPORT FOR SEPTEMBER 2006 5. COMMUNITY DEVELOPMENT DEPARTMENT MONTHLY REPORT FOR SEPTEMBER 2006 A. REPORT OF CITY COUNCIL SUBCOMMITTEE AND UPDATE ON THE SPHERE OF INFLUENCE 6. COMMUNITY SERVICES DEPARTMENT MONTHLY REPORT FOR SEPTEMBER 2006 7. FINANCE DEPARTMENT REPORT — NONE 8. PUBLIC WORKS DEPARTMENT MONTHLY REPORT FOR SEPTEMBER 2006 9. POLICE DEPARTMENT MONTHLY REPORT FOR SEPTEMBER 2006 10. FIRE DEPARTMENT QUARTERLY REPORT MAYOR'S AND COUNCIL MEMBERS' ITEMS — NONE RECESS TO REDEVELOPMENT AGENCY MEETING nna City Council Agenda 5 Octoberl7, 2006 RECESS TO 7:00 P.M. 7:00 P.M. PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. PRESENTATIONS BOYS & GIRLS CLUB ART WALL PRESENTATION PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to consideration of that item. A person may submit written comments to City Council before a public hearing or appear in support or opposition to the approval of a project. if you challenge a project in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. PUBLIC HEARING ON THE ADOPTION OF A RESOLUTION TO VACATE A + 6,682 SQ. FT. PORTION OF CALLE BARCELONA EAST OF DESERT CLUB DRIVE. A. RESOLUTION ACTION ADJOURNMENT Adjourn to a special joint meeting of the City Council/Commissions/Boards to be held on October 24, 2006 at 5:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. City Council Agenda 6 October17, 2006 DECLARATION OF POSTING I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of October 17, 2006, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 111, on October 13, 2006. DATED: October 13, 2006 VERONICA. 1:iCilONTECINO, City Clerk City of La Quinta, California Public Notices The La Quints City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777-7030. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. n City Council Agenda 7 octobert 7, 2006 WRITTEN CORRESPONDENCE ITEM: September 14, 2006 Donald Adolph Mayor City of La Quinta P. O. Box 1504 La Quinta, CA 92247.1504 Dear Mayor Adolph: I am writing to you in regards to an extraordinary exhibit that will be in our valley this winter and next spring — The Da Vinci Experience. This exhibit consists of over 60 of Leonardo da Vinci's inventions that were built by a group of artisan in Florence, Italy using the materials that would have been available to Leonardo da Vinci in 15'" Century Florence. This exhibit will open at the Palm Springs Air Museum on November 3, 2006 and will remain until March 25, 2007. The exhibit has been in Auckland, New Zealand where it enjoyed over 100,000 visitors and is currently in Melbourne, Australia where it had over 8,000 visitors on the opening weekend. With this type of success in its two previous venues, we are expecting that the exhibit will attract approximately 150,000 to 200,000 to our valley during the exhibits five -month stay. Of course this will mean an addition of many visitors who will need lodging, entertainment, shopping and dining experiences during their stay. This letter has been directed to you and to the Council for consideration by The City of La Quinta to be a sponsor of this exemplary event. It is my understanding that this request does not fall within the guidelines of an "approved expense" within the current budget. We are asking you and the council to consider this request of sponsorship as we feel it is important for all of the Coachella Valley cities to join us in this once-ina-Idetime experience. I have enclosed a sponsorship proposal for your reference. We would welcome the opportunity to present this proposal to you and the council in person at your earliest convenience. Thank you for considering this request and 1 look forward to your reply. Sincerely, Michael A. Mathews President Mathews/Segoina is the Sponsorship Agency of Record for the Da Vinci Experience. ?1 n 3685 Serenity Trail — Palm Springs, CA 92262 — 760.318.2733 NO IhE EXFERIEKE -M FRIUM1014- I RISING It has only been in the last 50 years or so that Leonardo Do Vinci's exceptional talents and broad interests have been widely recognized. The discovery of additional collections of his notes and sketches have added to our understanding of this man as the supreme example of a Renaissance Man — at once a brilliant artist, architect, designer, engineer, philosopher, and sclentlsL 09 Vinci learned to use art, anatomy, botany, geology, mathematics, and physics to improve his own ideas and skills. The recent wave of interest in Leonardo Da Vmcy sparked by Dan Brown's phenomenapy successful book, The go tint! Code, has occurred long after a group of odwbrs, craftsmem and aridsans In Florence had begun work on replicating the various machines that he had described and designed in his notebooks. The Florentine group 7hc -��\��:�\��T «ƒ \§\ SPONSORSHIP \ \ \§/off /off T U N \Tl s \ �}. Each level of sponsorship will involve a distinct set of benefits. We are offering both TOUR and individual 1.1ARKE I SPONSORSHIPS in the following categories: • Presenting Sponsor • Title Sponsor • Partner Sponsor • Transportation Gallery Sponsor 1ilitary Gallery Sponsor * Mechanical G?.Hery Sponsor We anticipate at least 1S0,000 visitors in each tour city, exh millions more across the country exposed to information about the exhibit, its sponsors, and its future venues through intensive public relations, media advertising, and word of mouth activities, it is with a great deal of pleasure that we invite the City of LA QUINTA to join us as a Gallery LA QUINTA of the most important cultural experience that has come to the Coachella Valley — The Da Vinci Experience at the Palm Springs Air Museum. The machines to be displayed in the Palm Springs exhibit were first displayed between November 2005 and March 2006 in the War Memorial Museum in Auckland, New Zealand. They had expected a total of 30,000 visitors, but ended up hosting more than 100,000. We based our budget and anticipated profit on attendance of some 56,000, long before news of the exhibit leaked to the Desert Sun and before we conducted briefings among area organizations. Based on the kind of support we have already received from Valley groups as well as private businesses, we began ordering and planning to store items for the gift store on the assumption that 150,000 people could well pass through the store. The Da Vinci Experience exhibit is under the control of a California limited liability company. The budget in the Investment Memorandum used to attract investors calls for a total of $475,000 to be spent on mounting the display including $125,000 to lease and install the machines; $75,000 to section off, provide special decoration, and mount the display in the B-17 hangar, $165,000 for media advertising, word of mouth programs, public relations, direct marketing, and promotional events; $104,000 for travel, expenses, fees, contracts, and wages to individuals involved in bringing the exhibit to fruition, with the balance as a contingency. In addition, the Palm Springs Air Museum will be spending a very substantial amount to make this exhibit a world call event. 7 We seek to gain the active support of the City of LA QUINTA, in coordination with other cities in the Coachella Valley, in promoting attendance at the exhibit among its citizens, school populations, and visitors. Specifically, the Da Vinci Experience seeks a commitment from the City of LA QUINTA of $40,000. We estimate that with LA QUINTA's help the Da Vinci Experience exhibit will bring some 15,000 room nights over the 138-day duration of the run. Those room nights will yield an occupancy tax of $274,000 with additional spending by visitors in the city's stores, restaurants, and facilities in the neighborhood of $1.8 million. 11 n H LA QUINTA logo on print ads, including newspapers and magazines as the Title Sponsor of one (1) of the three (3) galleries. x LA QUINTA mentioned in all Public Relation efforts (PR Agency: Harris/Ragan Management Group). LA QUINTA Logo/hyperlink on www.davinciexperience.com prior to and throughout the exhibit. LA QUINTA Logo/hyperlink on museum -exhibit website prior to and throughout the exhibit. • Exhibit signage in the museum at prominent locations z LA QUINTA logo on a sign at the entrance to the Gallery of which it would be the Title Sponsor. • Logo on exhibits collateral material A LA QUINTA will receive 200 tickets to the exhibit. > Complete recap of the sponsorship provided within 45 days after the event. x Option to provide a "premium gift" to attendees (subject to approval) EJ N trrMnMR.cixfiMaaS6tn t1+s� Vir) to Uul For the rights and benefits as described in this proposal for the Palm Springs Air Museum Sponsorship of the 2006-2007 Da Vinci Experience we require a fee of $40,000. Mathews -Segovia would be pleased to work with you to customize this proposal to meet your marketing objectives. To guarantee all of the benefits outlined in this proposal, we must learn LA QUINTA's intent by September 30, 2006. 11 Mid►aei L M&OWWe President ?60-318-2733 office ?60-898-66?? cell Maria Helena Segovia Vice President 310.566-5088 office 310.9801558 cell mbsegavia@mathews-segovia.com �T^^ ry•� 'u�`'. _ - Y _ AGENDA CATEGORY: yoF° BUSINESS SESSION -_IL/RDA MEETING DATE: October 17, 2006 CONSENT CALENDAR CITLE: d Register Dated October 17, 2006 STUDY SESSION PUBLIC HEARING AMENDATION: Approve Demand Register Dated October 17, 2006 GROUND: I Warrants: 70286 - 70319) 85,649.26 70320 - 703201 58,908.53 70321 - 703211 8,320.13 70322 - 703501 45,547.43 Voids) (16.80) Wire Transfers) 772,603.67 P/R 33459 - 334851 182,025.42 P/R Tax Transfers) 48,549.99 e Warrants: 70351 - 70484) 743,977.75 $1,945,565.38 .L IMPLICATIONS: id of Cash -City $1,693,381.13 id of Cash -RDA $252,184.25 l.n A. Falconer, Finance Director LA QUINTA RANSACTIONS 09/28/06 - 10/10/06 )6 WIRE TRANSFER - PERS X WIRE TRANSFER - PERS HEALTH D6 DEBT SERVICE PMT 06 WIRE TRANSFER - LANDMARK O6 WIRE TRANSFER - ICMA '06 WIRE TRANSFER - PERS TOTAL WIRE TRANSFERS OUT $1,209.22 $69,433.68 $516,245.00 $133,453.02 $6,680.85 $45,581.8E $772,603.6 n r+ a n I O M I 1 O O O O O N M O O O O \ 1 YJ I O M O N 0 O I N< I U H I N N N I W I I £ I I O Z I I I I tc H I I W C I I 6 O I I 1 1 Z I Ow H Z 1 1Z.1 2 K H I O N 1 Z £ W I M 1 <W I 00 MAO 00 00 0000 dot NN MM 00 00 00 00 NN NN O 1 \ 1 00 A N M 00 N N noon m m O N P P m m 00 N N an �d V PM NN N u I w u I .. . . . .. .. . . . . .. .. .. .. .. .. .. u I uN l 00 MPM mm AA NNOA 11 MM 0o OO NN PP dalA MM O < I ZM 1 00 AOm NN NN INNO PP 00 MM MOM MM I Qp I PP 41M I MMNP MM MM mm NN N I FLL I a-� I 0 I 1MI I wI I w 1 I Z 1 I v I I 1 I I 1 m 00 M MMH O m N M N m M I) M O I 1 m MM Iona 00 N N �f N m d d MM O N I I 1 I I I i 1 1 1 1 I 1 1 I I I I I I I I C 1 I d Ltd M M NNN �t N �t M �t d M N MM A d 0 1 1-1 Pr MMM �-O P 1 Z I N N N N �DOO M N N N N M NN N J I J I I O I 1 1 1 I I 1 1 1 1 1 1 I I I 1 I I I 1 I 1 u l O mN N d CNN MIJ N M N m N M 1 u l O an O N n00 O O O O O O O O NN O O C I < 1 0 00 O O 000 O 0 O O O O O O no O O L I 1 O NM M NIJ VJ �n A N d M M N M A NN N O G I I 1 I I I 1 I I I 1 I I I I I 1 I I I I I m I I 00 O O 000 O O O O O O O O 00 O O 1 e I 1 u 1 1 I I n 1 I y i I 1 b I O I O I N 1 I H I 1 W I I y I I tl 1 I > 1 1 C 1 1 W I I H I I I I W Q 1 I J O I C 1 m t Z I O W 1 < C I p L l p m O Y I Z Q I M LL Z I W Z I 0 -I M 1> 1 I,J O I I W 6 1 1 I a.. 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BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Receive and File Transmittal of Treasurer's Report dated August 31, 2006 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1/1/86; and is in conformity with Ci Code 3.08.010 to 3.08.070 Investment of Money and Funds. 1 hereby certify that sufficient investment liquidity and anticipated revenues are available to r next month's estimated expenditures. Respectfully submitted, John M. Falcone , Finance Director Approved for sub7/1'n by: J IV - Thomas P. Genovese, City Manager Attachments: 1. Treasurer's Report, City of La Quinta r o� S OF Tt1� ,0: La Quints City Council MEMORANDUM :ROM John M. Falconer, Finance Director/Treasurer WBJECT: Treasurer's Report for August 31, 2006 )ATE: September 30, 2006 tttached is the Treasurer's Report for the month ending August 31, 2006. The report is submitted to he City Council each month after a reconciliation of accounts is accomplished by the Finance Department. rho following table summarizes the changes in investment types for the month: nvestment Beginning Purchased Notes Sold/Matured Other Ending Chance )ash 13) $ (1,650,862) $ 11,493,308 (1) $9,842.446 $11,493,308 AIF 32,036,723 4,350.000 (10,150,000) 0 26,236,723 (5,800,0001 JS Treasuries (2) 145,139,225 $ 583,041 145,722,266 583,041 JS Gov't Sponsored Enterprises (2) 24,780,675 5,000,000 17.583 29,798,258 5,017.583 Commercial Paper (2) 11,937,968 (9,000,000) 49.789 2,987.757 (8,950,211: Corporate Notes Mutual Funds 5,645,962 22,031 1 0 5,667,993 0 22,031 Total $ 217,889,691 $ 20,865,031 $ 19,150,000 $ 650,413 $ 220,255,443 $ 2,365,752 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy except as follows: The Federal Home Loan Bank maximum was exceeded on January 18. 2006, as reported on page 2, and is expected to come into conformity on December 15, 2006. As of August 31, 2006, the market value of the investment was $7,524,192 and the amortized cost plus accrued interest was $7,544,421 for an unrealized loss of $20,229. Management intends to hold the investment to maturity. As Treasurer of the City of La Quints, I hereby certify that sufficient Investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. Date John M. Falconer Finance Director/Treasumr Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. -easurer's Commentary >r the Month of August ash Balances - The portfolio size were unchanged for the month of August. vestment Activity - Only one purchase was made in August - $ 5 million Farm Cre, iscount Note and three late August maturities of Commercial Paper totaling $9 million whi ,ere purchased in anticipation of the $10.8 million September 1 debt service payment. D the City's short maturities, no investment is currently yielding less than 4.37%. At mor id, the sweep had $352,858 balance and yielded 4.63% which primarily consisted itstanding warrants. While this rate is lower than the LAIF rate of 4.95% for next d Inds, the sweep account allows the City to take advantage of earning interest on warrar iat have been released but have not been cleared by our bank. The sweep was institut ased upon the raising interest rates and earned $ 4,640 in cash for the month. The be ,as for the month were $ 1,981 which resulted in a net increase of $ 2,659 in real savings ortfolio Performance - The overall portfolio performance increased by one (1) basis point a nded at 4.97% for the month. At the end of August, the portfolio yield is identical to t enchmark which decreased nine (9) basis points from the previous month to end at 4.97 Jith the short average maturity of 74 days, the portfolio yield should continue to increa ased upon rising short term interest rates and the short average maturities of the portfol A this time last year, the portfolio was yielding 2.81 % and the benchmark was at 3.69% 88 point difference so we have made some progress in meeting our benchmark. T reasurer has not been investing in longer than six months Treasury securities or in more e ne year GSE's based upon the yield curve to take advantage of yield spreads. uture Thoughts he Treasurer will continue to invest in relatively short term maturities to take advantage ie inverted yield curve. r m g m m z mCO z z z z z z z z W ¢ O N � � a b ssffitl U U ^0 Q c J E m N m m m m � C m wWm m a a �E N N N N O m N N pp �m & p V @ a0000 'wis»wJs f og 5'e *8 fiE E 58�� 025 $� za� E v v OONN� N n (A W 16nnno 0 N w QQQg pp44 O O 10 N S N N uu E s Rs2p&p5RQ§ eE y� �ooco� A h O m N O! 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O O O O O O O O a M O O O O O No C,00000 O O U C O) O O O O N No V oh oo- 0 M U C O O O O N O OOOOMCO N < N /O ��'`7.vv w v � c O) LL � Ol N N N 0 0 0 0 a a a 0 0 0 0 cn wa°a°aa° i g,, JCL (L >, H N °: m m go.2 >, IiN o, — inU)iU)ico m m m E E E00iU)U) u 0 o o o U to � m O W L U m C L y O m c 9 G O U Co m w U L U m L m m m m m ) m ct Z L @ y m mra C mL 0 �'O 0 U a .�+ m Z L- U y M a 0 N 0 V s y c rn LL ° E m c U) ._ c« E C Z O O Z 1 L .m C N O IL � H W aU U)�j°do m E v UwEEv m nE C m C cd O 2 r1-1= C m N C« 0 m m E0 y>y y -1- li � E c a�� rU U U LL c o E o �, o E --- Y U U U U U - a m V m y U m —_ E «m .— E 0 >msm N€ Il. lL IL IL .�, oo N m E >mLwOE--- N U— N LL LL LL .�. 00 9 m c m >'c-m O m m m SzULLgggg �1- SzUo3:.2 g �� Cdd�7 F71 ug eggd og a rye$ 3 v��i��.'y�y��y��ygg'a, y�ymm$iy�y'g @@ N a a �F LL'8 mJigtZI yy a LLgp q� Dag b $ OPu U(7O�o d�w$wa]��I uo1° r, vp1 gyq m e anam- IA VjRFi$�� $ 8 $�n `1m'�r g�iN rym an aPe «�NmVi mrin Fd IMP gRon g�, '�Se�v u $"d,8'.m',$w � g bh "n«' gs g ', ZR �$ oR -F`Pt'^ m3 ID a eg fill, 5 � B '''gggg �}mg�giw gvim 5yppgmm b r vi»��it ru�v9i7 ��u1� ruvHi»a`cii r... R�^ R8g NSA rvn� CM a 0 QIImB Reconc9lolbn of ANua and Suopbs Fmtls CM RMewbpmem AwnM and FWnckq gNMmy Au9ud31 2008 Batanm dAwael FUMe U020 Lemi Pend NBN Funds 11,aW1 IMe NO w,lsFnds (1.]05,155) Ball d&,Auf Foreft 52119N B» Bank AooAwA Nam-Awllati Su I. _ Type W,Of Fapo oemaM No GBeokkl9 Book S 9.IN,12J Saplue Yee -a Surelm _Vea j - S WelbFaW-Sweep NO Sweep Pe11yG895.0aNM No WA Wells Farmousig-Demand _y Yee_ a _ CEW W185 22y55 L G✓185 Total - am AtmurN S BB12 NS S 20185 . S mew BWFdNew YOh Oemand Yes US Tmvury Bill 11.933.440 $. Nsow Yuh-Oemaq Y. US Treasury Bill B.iW528 9791 BWkd Now Yoh Demaq Y. US Treasury Bill 1,93.d1T Bank sow Ynh- Yes US Treasury Bill 0,9N.1187 Bank d New Yoh -Demand 0 Cameos! Yes US Nob II Bmk M New YOh-Dem" vice I..ury T.1u Note, 1.9ii,815 Be-dNew YOh-CemW Yee US U :.9i9.918 U.5i1.019 Bata New Yoh- Demand Yee 1., 8Bill01 US Treasury Bill {,W3NI Bam 0 Yoh. DemeN Yee j US Treasury Bill d.913.81t of c BemdNew Vod.DemaM Y Vey US TrelBR r 1918H8 d 977,918 11.8]1,819 1992995 A 943.041 B.W3.IN 4.91 9.906.557 3.9T9,128 8» BOB M 874 .919 4 eez.a5s Suryllu Surplus NlFvgs'—Surpu 585.IIS$15BBSS ,f S 1M IB518 Icoo 10W 8,021991 �$ 8.512515 $ 1,308,d65 /AYi% 0.001]% AIIFwv% SOAP. Actual % Ye_s 325013`.• J3IXQ5X U S GowmnMol 3ponpRE En plew. Amohzed $.0. f SumMs Stepkd Sa01m AIIFNMe Sop i Bahl'W Naxn YOA!4maN $Yesm _ IS FFCB FHLB AB59.00 1.9Be.001 N� Y. Na _ N1 _�_ __NOAdual'.9, Y. _ _ _ p_ _ , Val._ Yes_ 1WB.3N "Polo BatltW Nax VOh-DOmaW Yes FHLBOumum 29MMI 2.9A1.B11 2.W3.B11 ByA 0 New Yo h-N 981 CemaYee RHO 1,819 1,BG,BN Iseems BaNMNew VOh aq OamYee FHLS 7IW,135 7,4011 749l 'ANOWNee Yuh-DemaN Yee FNIM 4917,535 4.977,5701 CanaiB BaMdNew vOh-Demand Yew' _ FHLMmlgye 2_30O 2387361 • _ _ 2,3ni]$1 Tolle US BOwlowl Sewrdes 29,TOB$58 297%255 129,iW,258 1J 52W°n�13508W: PNIq ComlluPGal Papfl Cevodtan- AvaFiMlm _ _i Bank Of New Yak Demand sup. Iv.My�e 1.7 CM. FUMin91m BOpk VAM Suryka BYrpIN _ Yea Yee 2.PBii5i 2.9Bi,T5i 2,Wi,)5i Yw Yea -1 e — ~ TdalPNre COmrterdal Pa er 2,967,ni 2.Wi757 2,BBi,ni Suryku 1 $ No Ap jp1 %, orci $vq. _ - No f M� NO Acual a Yea 13585Ya 1 ]&C/• So,Sondra �N W Loral Awe" InwebaMM FUM MIUS Name �Avab00 3 ._ _ _ i- Book _ML �_ m1_ Acual Y. _ Ya IAIF -CM Demand YOB $bte PWl 22.158,511 i2N55,5'Awi5, 8.512,515 JO.WR081 S LUF- RDA - Demand Yea - — - total $tab PWI 3T8914M _ �w .f 31W1N 3iW1d8 -_J_ •'. ---Stale Pool- T 25,235i 3 26,238»3 6512.518� 3d,i19.239 119II0w4155i11 Tpbl City InnMwts 91,2TS,N3 131,275,1195 1 111,512,51411 1]L}31,511 - NN1M 911N1% Towl CRY Cash & leblenb iN.115,N1 1312111N8 1 151;513 1 1311, 1 3,121.SIi 3,512.313 1.]M,NS N.ma% 1]a35B% POm01b-CRY iiwsOneot9 I AoeYMd $wplu6 Sand. Suryl. I Solo. NIFUMa Sw u C1bMiM_Avaddl�__45u I�.r _Iswer?yp _ _Va. _YBBAO_YN_ No _Mf NO, A[UW'l: Ves Y- 2002RDA SBaril GV Yes Yew USTreYuY Sill B,ammi-a,Bdd,5if i---------9.SN311 - - -�- US Trevury 8111 29.529,952 29M9.952 29.5n.02 - 2WdFBIaImANlnmyZIP Yee I US Treasury BN 0.1.,122 SIN,in 9151,122 2001 Flnari¢ANMmy'LIP_ Vea USTrevury Sol 24910/11 N9iD,411 21910dt] _— Total - US Tvv T »ASB.W9 ».NB009 - -i T3A6909B --_ - _-- _-_ - 3335 %T NO5556. Ppdblb -MNUBI Fund. Moray Mahal BWk a". S111F2. TmMe_ Avalabldy SuEus, Mutual Funel Vaka Yee A4 Yes CrvbfamBrU$Sank-PNj]C r—YES _ IBtA..R —2% T- —3Bd —2" Chic CemerV$BBnk-Deb[Sw YES 1RAlmnpn - - 1991RDAUSflank-0eNSvc YES 1MAmWun 57 51 31 1WS RDA U S Bank - LIP YES 1NA..n - 1995RDA USBaw-Spedm Fund YES 1m Amewcan 2001FIn Aud-19WJSBank E. YES 1s1AmeMai UOSS DAUSBank CIP YES 19Ammon 1905RDAUSSWk MS. YES 1tl Amet4 n 16 N IB 19BSRDAU$13We-Sell Futl YES IOA..n 13 1B, 15 imIDAUSBam-CIP YES 1st Ainil =11D USSank-Dd Svc YES IdA= n im 1351'1 135 2WI RDA US Bone COP YES 1m AmNban - -II 2002 RDA US Bam-DN Svc YES im Amedran IN 104 IN 2002RWUS Boom-CIP YES tmovef,= 10W,099 1,or 1,0W,099 2W3Tva01e RDAUS Boll YES 1m Aov, SB 85 BB 20WTVWb RWU S Bwkt01 YES 1R Ammon - - - =3TvadeRDA USBank-CIP YES iRA of - -' FO AM US 19N. 1,558.246 IBBB WB 2W1Fw Aul9US20041 9ank C01 YES 1VA.rcan 2N Subblm MNuaI FUM _. ______ __596)993. l SBBi.993t i.68i.993 Total Fi m1 Awn!kwas0lwb Grand Tell Suryl. Suplus JU1Fb15a Swot. No _ M1 No Actual 11, _ Yes 25m-c 25858% ]S93N% N1N5% 1 R1ta1 8512511 1aa.115 tW. 1W.aW0Y m�y33 ? � A a?omoq g mnotl A �ay8j C6 A MNM N(S d� W V N W W 0 t9 N y4m nmg�� I(1 mm�i�ag tl N A p? O N ^ W N a pLL p NNmtyd tlRci O QO tpptpp y Wm �n�t+l Epp A W A N� Om�NA N dmy b W O N W ON10'p NCA1 d' 0C O A W W W 8 m y W m W O �p {yy p y N n m N p W �p O O ... O x atl�' O• AGli ii pW �Wo ��Wp O mn n fyO� m'm gi yNym R LL"E O' d dd N W m(V NnNO A C ep O m ON N Q t y 1 r I q 0 Z Nm fmq � p m pN }$�}?rytl i4 W yA W U 11O NI OID fmmOOO st LL V O R N d N� N� nj n b � O W tl ya An�m (Ny mO m�`y Qmi ImV ry N i {may N O N N p N 00N O �N N Nt� W p N R R qm \ N L p yy mO Omim p' Ntl mCN')_� C'l lCn O O m p A O pA ��mpA �_�ppmO pN p p m �0y F N O a g e � y W C M g d =„9 a a o e' v H e .� i d ityp rl Wyygqqqq c=i C �c( Z U W 2 2EOK WNKOU�F m m O :l1 W W N m 6 A r K .c r m m m m m m m m m m m m m �m � m m an d m m m m m y m m m m > > > > > > > > > > > > > > cc� cc�i c cy3 c �y� ccua c c� c cy qr C L A C L v C L C m q Zia L C m N C 6 W cE LCm bmm w W a�E W �F W mE u°';, was a m a m m a > m � o m& ilia 4 m= �p = �p y c m p N 5 p off o.VJ - W o N_ N O '� - N p._ - 0 O._ e LL IL Q d',� wLLap_'� D. LLad'7 D.LL QD_'� 6LLQp 6LLQ d'� dLLG 00 Ci = W Ci O O- W CI O O= j� O O [i - 'S O O CI - T O O CI - T O O C C b W m A m m W m W b m W m W m W m W b V 9 .a a ea arnmZ.a mmrn?a M.Mos M.Mea mmmZa me C C C] C C C] C C C C C C w C C C p C > C C €o E E Eq E E E�� EE E,� EEE Wa' EE E W EE E,� EEq o W W W p W W W `° m `° W W W Z W W W T p w w w C' w w u .2w www- www°.'. www www c f- 10 � 10 aoa� m ao� W aa� W aaa�� a mm MOB �"n�mm yyy�dm .yntl�mmyn�dy$mA y85 c W W O p'M W W W O g w W W j O OLL' W W N O OR' W W N C. O OIx W W W O qR' W W P m LL > > > E m LL > > E E LL > > - pl C C C m V' C C m LL C G C C 2 Q Q Q a N Q Q Q Q N Q J Q 6 N Q g Q a Q N a J Q Q Q N a J a Q Q N Q Q Q i Y N 7 O) 7 Q N r+ C E N c c N Q N LL � o - N m c C y Co N W w N C O 7 C X Q cn N c E N N C t C N c (a E co N N N O — y N (L Q im W O O (i m E E t)) Co Co W W w w _ AN U In o C N Q .+L 0 0 o y o 0 0 0 r cc 2 co Lo 't p, M CN o I I I I I I I I I r' I I I ,I 1 I I I I I ■I r Fb OF TKC9 AGENDA CATEGORY: COUNCIURDA MEETING DATE: October 17, 2006 BUSINESS SESSION: ITEM TITLE: Receive and File Transmittal of Revenue CONSENT CALENDAR: 3 and Expenditure Report dated August 31, 2006 and Investment Summary Report for the STUDY SESSION: _ Quarter Ending September 30, 2006 PUBLIC HEARING: RECOMMENDATION: Receive and File. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Receive and File Transmittal of the August 31, 2006 Statement of Revenue and Expenditur the City of La Quinta and Investment Summary Report for the Quarter Ending September 3 2006. Re pectfully subm)tted, .JAL �- I � u-t Gny,v ,)John M. Falconer, Finance Director Approved for subrMssion by: Thomas P. Genovese, City Manager Attachments: 1. Revenue and Expenditures Report, August 31, 2006 2. Investment Summary Report for the Quarter Ending September 30, 200, (1 F77 AI rr %oninr-i Y OF LA QUINTA /ENUES - ALL FUNDS 07/01/2006 - 08/31/2006 IDS BUDGET RECEIVED RECEIVED feral $33,124,822.00 $2,326,812.27 7.00% ary 1,855,100.00 0.00 0.00% o Tax Revenue 855,581.00 369,714.35 42.00% era[ Assistance 202,600.00 0.00 0.00% an Forestry 0.00 0.00 0.00% >f (Cops) Revenue 102,700.00 0.00 0.00% al Law Enforcement 0.00 0.00 0.00% an Gaming 185,750.00 177,250.00 95.40% rting & Landscaping 890,900.00 0.00 0.00% rc 0.00 0.00 0.00% ,elopment Funding 0.00 0.00 0.00% ne Violent Task Force 165,560.00 65,143.30 39.30% 939 79,430.00 23,204.03 29.20% mby 1,939,900.00 844,939.80 43.60% astructure 7,500.00 0.00 0.00% rge Parking 0.00 0.00 0.00% ith Coast Air Quality 52,400.00 0.00 0.00% aq/Istea 0.00 0.00 0.00% nsportation 1,390,600.00 223,042.17 16.00% ks & Recreation 446,000.00 72,696.00 16.30% c Center 256.000.00 37,963.91 14.80% ary Development 177,500.00 28,727.00 16.20% nmunity Center 75,300.00 5,594.00 7.40% :et Facility 54,300.00 7,865.89 14.50% k Facility 13,600.00 1,846.00 13.60% Protection Facility 74,500.00 12,135.79 16.30% In Public Places 138,100.00 21,098.08 15.30% !rest Allocation 0.00 789,418.68 0.00% )italImprovement 111,349,524.00 626,857.79 0.60% iipment Replacement 616,500.00 486,999.00 79.00% irmation Technology 411,200.00 373,500.00 90.80% k Equipment & Facility 373,722.00 350,722.00 93.80% erRock Golf 3,427,110.00 185,448.41 5.40% erRock Golf 67,426.00 0.00 0.00% Public Safety Officer 2,300.00 2,000.00 87.00% Duinta Financing Authority 6,617,022.00 4.03 0.00% A Project Area No. 1 52,800,204.00 1,656,895.95 3.10% A Project Area No. 2 43.132,743.00 1,066,809.55 2.50% al $260,885,894.00 $9,746,688.00 n7 OF LA QUINTA ENDITURES -ALL FUNDS 07/01/2006 - 08/31/2006 Ds BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET PERCENT eral $34,289,496.00 $3,639,458.36 $143,086.99 $30,506,950.65 10.6% ary 869,275.00 115,000.00 0.00 754,275.00 13.2% Tax 901,729.00 144,237.76 0.00 757,491.24 16.0% eral Assistance 466,422.00 0.00 0.00 466,422.00 0.0% an Forestry 0.00 0.00 0.00 0.00 0.0% ;f (Cops) Revenue 101,400.00 0.00 0.00 101,400.00 0.0% al Law Enforcement 0.00 0.00 0.00 0.00 0.0% an Gaming 201,142.00 0.00 0.00 201,142.00 0.0% ting & Landscaping 890,900.00 148,483.30 0.00 742,416.70 16.7% -C 1,928,817.00 0.00 0.00 1,928,817.00 0.0% elopment Agreement 0.00 0.00 0.00 0.00 0.0% Violent Crime Task Force 102,700.00 7,708.74 0.00 94,991.26 7.5% 339 0.00 0.00 0.00 0.00 0.0% nby 116,650.00 0.00 0.00 116,650.00 0.0% istructure 456,732.00 193,367.38 0.00 263,364.62 42.3% igeParking (1,893,00) 000 0.00 (1,893.00) 0.0% th Coast Air Quality 26,600 00 0.00 0.00 26,600.00 0.0% aq/lstea 0.00 0.00 0.00 0.00 0.0% Isportation 5,940,685.00 56,932.28 0.00 5,883,752.72 10% (s & Recreation 125,226.00 36,096.44 000 89,129.56 28.8% c Center 3,029,605.00 100,043.23 0.00 2,929,561.77 3.3% ary Development 0.00 0.00 0.00 0.00 0.0% imunity Center 000 0.00 0.00 0.00 0.0% et Facility 75,000 00 0.00 0.00 75,000.00 0.0% Facility 000 0.00 0.00 0.00 0.0% Protection 000 0.00 0.00 0.00 0.0% In Public Places 487,050.00 0.00 0.00 487,050.00 0.0% rest Allocation 0.00 0.00 0.00 0.00 0.0% ital Improvement 111,349,524.00 626,867 79 24,000.00 110,698,666.21 0.6% ipment Replacement 1,223,545.00 11,444.10 0.00 1,212,100.90 0.9% rmation Technology 678,197 00 22,521.71 0.00 655,675.29 3.3% ( Maintenance Facility 0.00 0.00 0.00 0.00 0 0% srRockGolf 4,190,781.00 296,527.39 0.00 3,894,253.61 7.1% arRock Reserve 37,211.00 37,211.00 0.00 0.00 100.0% 'ublic Safety Officer 2,000.00 0.00 0.00 2,000.00 0.0% )Uinta Financing Authority 6,617,146.00 3,709.38 0.00 6,613,436.62 0.1% 1 Project Area No 1 71,445.863.00 877,105.35 0.00 70,568,757.65 1.2% % Project Area No 2 82,549,501 00 671,964.79 0.00 81,877,536.21 0 8% 1 .00 88,66 67, 4 ,54 u r OF LA QUINTA 07101/2006 - 08131/2006 IERAL FUND REVENUES DETAIL REMAINING °% BUDGET RECEIVED BUDGET RECEIVED ES: Property Tax 1,417,600.00 11,728.01 1,405,871.99 0830% No Low Property Tax Distribution 1.733,500.00 13,878.26 1,719,621 74 0.800% Sa'lesTax 6,484.125.00 761,850.00 5,722,275.00 11750% Sa as Tax Reimbursement 2,161,375.00 0.00 2,161.375.00 0.000% Document Transfer Tax 1,017,200.00 0.00 1,017,200.00 0.000% Transient Occupancy Tax 4,520,000.00 168,895.99 4,351,104.01 3.740% Transient Occupancy Tax - Mitigatioi 299,050.00 0.00 299,050.00 0 000% Franchise Tax 1 063100 00 1516.62 1,047 253.38 1 490°k TOTALTAXES 18,695,95000 972'198.88 17,723,751.12 5200% ?NSE & PERMITS: Business License 252,300.00 45,163.50 207,136.50 17.900% Animal License 17,000.00 3,53050 13,469.50 20 770% Building Permits 558,600.00 147,036.38 411,563.62 26.320% Plumbing Permits 84,400.00 21,468.75 62,931 25 25.440% Mechanical Permits 47,600.00 13,074.20 34,525 80 27,470% Electrical Permits 65,500 00 20,194.97 45,305.03 30,830% Garage Sale Permits 10,600.00 1,970.00 8,630.00 18.580% Misc. Permits 91 100.00 27,68966 63,410.34 30.390% TOTAL LICENSES & PERMITS 1,127,100.00 280,127.96 846,972.04 24.850% S: Sale of Maps & Publications 5,500.00 771 4,721.06 14.160% Community Services Fees 282,300.00 148,479.63 133,820.37 52.600% Finance 2,000.00 0.00 2,000.00 0.000% Bldg & Safety Fees 377,200.00 134,417.23 242.782.77 35.640% Community Development Fees 222,400.00 17,007.50 205,392.50 7 650% Public Works Fees 359 400.00 353,667.36 5,73265 98.400% TOTAL FEES 1,248,800.00 654,350.65 594,449.35 52.400% ERGOVERNMENTAL Motor Vehicle In -Lieu 2,916,900.00 42,168.23 2,874,731.77 1.450% Motor Vehicle Code Fines 143,800.00 0.00 143,800 00 0.000% Parking Violations 25,700.00 8,253.00 17,447.00 32.110% Misc. Fines 137,000.00 20,607.00 116,393.00 1&040% AB939 79,430 00 0.00 79,430 00 0.000% Federal Govt Grants 000 0.00 0.00 0-000% County of Riverside Grant 0.00 0.00 0.00 0 000% State of California Grant 8,600.00 9,699.00 (1,099.00) 112.780% Fire Services Credit 4,214,400 00 000 4,214,400 00 0 000% CSA152 Assessment 202,400.00 000 202,400 00 0 000% TOTAL INTERGOVERNMENTAL 7.728,230 00 80,727.23 7,647,502 77 1.040% EREST 3,987,300.00 336,666.60 3,650,633 40 8.440% CELLANEOUS Miscellaneous Revenue 4,900.00 2,732.95 2,167.05 55 770% Assmnt Dist Surplus 0.00 0,00 0.00 0.000% Other Mitigation Measures 0.00 0.00 0.00 0.000% Litigation settlement 0.00 0.00 0.00 0.000% Cash Over/(Short) 0.00 8.00 (8,00) 0.000% TOTAL MISCELLANEOUS 4,900.00 2,740.95 2,15905 55.940% \NSFER IN 332,542.00 0.00 332,542 00 0 000% fAL GENERAL FUND 33,124,822.00 2,326,812.27 30,798,009 73 7 020% 0710112006. 0813112006 ERAL FUND EXPENDITURE SUMMARY REMAININJ IEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET ERAL GOVERNMENT: LEGISLATIVE 862,35000 72,17272 000 790,177 CITY MANAGER'S OFFICE 1,165,005 00 172,741 94 000 992.263 ECONOMIC DEVELOPMENT 1,652,000 00 430,037 20 000 1.221.962 PERSONNEURISK MGT 1,124,05300 332,26316 000 791,789 TOTAL GENERAL GOVERNMENT 4.803,408 00 1.007,215 02 000 3,796.102 'CLERK 597,804 00 97,887 06 1,84323 498,073 TOTAL CITY CLERK 597,804 00 97,887 06 1.843.23 498.073 IMUNITY SERVICES PARKS& RECREATION ADMINISTRATION 1,104,07400 162,69000 41,45358 899.930 SENIOR CENTER 388,97100 61,88986 2,42743 324,653 PARKS & RECREATION PROGRAMS 173,196 00 22.608 61 000 150,587 LIBRARY 869,27500 237,00222 000 632.272 PARK MAINTENANCE 1,210,81000 476,17423 3,23824 731,397 TOTAL COMMUNITY SERVICES 3.746,32600 960,36492 47.11925 2.738,841 WCE: FISCAL SERVICES 874,277 00 148,948 39 000 726.328 CENTRAL SERVICES 398,317 00 110,104 82 000 288.212 TOTAL FINANCE 1, 72,594 00 259,053 21 000 1.013,540 .DING & SAFETY: BUILDING 8 SAFETY -ADMIN 378,912 00 53.255.31 000 325,656 BUILDING 1,009,636 00 198.208 90 000 811.427 CODE COMPLIANCE 905,277 00 144.256 53 60.883 83 700.136 ANIMAL CONTROL 401,980 00 78.022 69 000 323.957 CIVIC CENTER BUILDING -OPERATIONS 1,098,408 00 95,779 57 4777 1,002.580 TOTAL BUILDING& SAFETY 3,794,21300 569,52300 60.93160 3.163,758 ILIC SAFETY: POLICE SERVICES 9.455,11700 58,23716 1.24465 9,395,635 FIRE 4,214,37300 39.26466 000 4,175.108 EMERGENCY SERVICES 182,949 00 53500 000 182,414 TOTAL PUBLIC SAFETY 13,852,439 00 98,036 82 1.24465 13,753.157 AMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT - ADMIN 1,458,227 00 121,292.01 000 1.336,934 CURRENT PLANNING 874,846.00 86,53867 2,20240 786,U39 TOTAL COMMUNITY DEVELOPMENT 2,333,07300 207,030.68 2,20240 2,123,039 ILIC WORKS: (389.171 PUBLIC WORKS ADMINISTRATION 543,10800 75,289.26 6.85050 460,968 DEVELOPMENT & TRAFFIC 1,097.27200 165,51732 4,17000 927,584 MAINT/OPERATIONS - STREETS 2.332.947 00 335,981 04 000 1.996.965 MAINT/OPERATIONS - LTG/LANDSCAPING 1,947,39600 271,93542 17,40000 1.658,060 MAINT/OPERATIONS - PARK MAINTENANCE 373,542 00 23,045 53 000 350.496 CONSTRUCTION MANAGEMENT 980,227 00 163,039 58 1,325 36 815.862 TOTAL PUBLIC WORKS 7,274,49200 1,034,80815 29,74586 5,820,766 WSFERS OUT 1,503,45900 11,12900 000 1492.330 JERAL FUND REIMBURSEMENTS (4,888,312 00) (606,389 50) 000 (4.281,922 'GENERAL FUND EXPENDITURES 34,289,496 00 3,639,458 36 143.086 99 30,506,950 f,g1 OF LA QUINTA )THER FUNDS REVENUE DETAIL REMAINING BUDGET RECEIVED BUDGET I RY: County of Riverside 1.814.300.00 000 1,814,30D 00 Contributions 0.00 000 0,00 Interest 4080000 000 40800.DO TOTAL LIBRARY 1.055,10000 0.00 1,855,100 go TAX REVENUE: Section 2105 224,400 00 39.263 53 185,136 47 Section 2106 158.100 00 27.540 69 130.559-31 Section 2107 299,10000 53.22939 245.87061 Section 21075 620000 6.00000 200.00 Traffic Congestion Relief 159.881 00 233.680 74 (73.799 74) Interest 7,900 DO 0.00 7 9DD 00 TOTAL GAS TAX 855.581 00 359,714 35 495,886 65 .RAL ASSISTANCE REVENUE: CDBG Grant 202,60000 000 202,600.00 Interest 0.00 0,00 000 TOTAL FEDERAL ASSISTANCE 202,600.00 000 202,600 00 IN FORESTRY Grant Revenue 000 0.00 000 Interest 000 00 0.0.00 TOTAL URBAN FORESTRY 0 DO 000 0 00 IF (COPS) REVENUE: SLESF (COPS) Funding 100,000 00 0 DO 100.000 00 Interest 270000 0DO 2.70000 TOTAL SLESF (COPS) 102,700.00 000 102,700 00 LL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Finding 000 0.00 000 Interest 0.00 0.00 000 Transfer in 000 0.00 000 TOTAL LLEBG 0 DO 0.00 0 00 \N GAMING Grant revenue 177,25000 177.25000 000 Interest 850000 000 8,50000 TOTAL INDIAN GAMING 185,76000 177,25000 8,50000 TING & LANDSCAPING REVENUE: Assessment 890.900 00 000 890.900 00 Developer 000 000 0OD Interest 000 000 0.00 TOTAL LIGHTING B LANDSCAPIN 890.900 00 000 890,900 00 RCTC Finding 000 000 000 Transferor 000 0DO 000 TOTAL RCTC 0. 0 2LOPMENT AGREEMENT FUND Mitigation Measures 000 0.00 000 Interest 0.DO 0.00 000 Transfer in 0.00 0.00 000 TOTAL DEV AGREEMENT 000 0.00 000 IE VIOLENT TASK FORCE Member Contributions - Carryover 70,000 00 63,547 76 6.45224 Grant revenue-JAIB 87.96000 000 87,96000 CLET Lre 6,000.00 1.59554 4.40446 (merest 160000 000 1,60000 TOTAL CRIME VIOLENT TASK FO 165,560 00 6514330 100,416 70 39 REVENUE: AB 939 Fees 79A30 00 23,204 03 56.225 97 Interest 000 0 DO 000 TOTAL QUIMBY 79.43000 23,20403 ttI Tff 97 sBY REVENUE: Quimby Fees 1,667,D00 DO 844,93980 822,060.20 Interest 272 900.00 0.00 272 9DO.00 TOTAL QUIMBY 1,9 .00 . 3 80 1,0 20 IASTRUCTURE REVENUE: Utility refund 0.00 0 DO 0.00 Interest 7,500.00 000 7,500 OD Transfer in 0.00 000 000 TOTAL INFRASTRUCTURE 7,50000 000 7,50000 AGE PARKING REVENUE: Interest 000 000 0.00 TOTAL VILLAGE PARKING ODD 000 000 OF LA OUINTA )THER FUNDS REVENUE DETAIL REMAINING BUDGET RECEIVED BUDGET 'H COAST AIR OUALITY REVENUE: S.CAG Contribution MSRC Funding Street Svreeping Grant Interest TOTAL SCAO 45.000 00 0.00 45,000.00 000 0,00 000 0OD 0.00 000 740000 000 740000 52,40000 0.00 52,40000 MSTEA CMAO/ISTEA Grant 0.00 0.00 000 Interest 0.00 0.00 0.00 TOTAL CMAOVISTEA 000 0.00 Too ISPORTATION Developer fees 1,096.200-00 223.D4217 873.15703 Interest 294.40000 0OD 294.40000 Transfers 000 000 00o TOTAL TRANSPORTATION 1,390,60000 223,04217 1,167.55783 (S S RECREATION Develops fees 446.00000 72,69600 373,304.00 Interest 0.00 000 0.00 Transfer in 0.00 000 000 TOTAL PARKS B RECREATION 446,00000 72.69600 373,30400 :CENTER Developer fees 256,DDO 00 37,96391 218.03609 Interest 000 000 0,00 Transfer in 000 000 000 TOTAL CIVIC CENTER 256,000 00 37,963 91 218,56 09 ARY DEVELOPMENT Developer fees 177,50000 28.72700 148.77300 Interest 000 0,00 0DO Transfer in 000 000 0.00 TOTAL LIBRARY DEVELOPMENT 177.500-00 28.72700 148.773 DO MUNITY CENTER Developer fees 37.ODO OD 5.59400 31AW00 Interest 3830000 000 3830000 TOTAL COMMUNITY CENTER 75,30D 00 5,59400 69,70600 :ET FACILITY Developer fees 44, 100-00 7.86589 36.23411 Interest 1020000 0DO 10,200.00 TOTAL STREET FACILITY 54,300.00 7,86589 46,43411 ( FACILITY Developer fees 11.00000 1.846.00 9,15400 Interest 260000 000 260000 TOTAL PARK FACILITY 13,60000 1.84600 11,75400 PROTECTION FACILITY Developer fees 74,500 00 12.135 79 62.364 21 Interest 0.00 0.00 0 DO TOTAL FIRE PROTECTION FACILt 74,500.00 12,13579 62,30421 i IN PUBLIC PLACES REVENUE: Arts In Public Places 97.500 00 21.098 08 76.401 92 Arts In Public Places Cradle Applied 000 000 000 Interest 4060000 0.00 40600.00 TOTAL ARTS IN PUBLIC PLACES 138,1DO.DO 21,09808 117,00192 REST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 789.418.68 (789,418.68) Transfer In 0.00 000 0.00 TOTAL INTEREST ALLOCATION 0.00 789,418 68 (789,418 68) `33 DF LA QUINTA ITHER FUNDS REVENUE DETAIL REMAINING BUDGET RECEIVED BUDGET rAL IMPROVEMENT FUND: CVAG CVWD County of Riverside Surface Twsportation Funding City of Indio DSUSD SB300 Funding RCTC SB821-Bluyde Path Grant State of California APP Contribution Developer Agreement Funding Litigation Settlements Transfers in From Omer Funds TOTAL CIP REVENUE 15.651,49200 000 15.851,49200 848.479 00 000 848,479 00 000 000 000 1,674,430.00 000 1.674.430 DO 2.927.843 00 79.390 00 2.648.453 DO 82.656 00 000 82.656 00 000 0.00 000 ODD 000 000 25,09900 0.00 25,099.00 25,598.00 000 25.598 00 0.00 000 0 OD 351,21500 10716 351,10784 000 0.00 000 89,562,712.00 547,36063 89 015,351.37 111,349,52400 626,85779 110,722,686.21 PMENT REPLACEMENT FUND: Equipment Charges 487,00000 486.999.00 100 Capital Contnbubon 0.00 0.00 000 Sala of Fixed Asset 000 0.00 0.00 Insurance Recoveries 0.00 0.00 000 Interest 129,50000 000 129.50000 Transfers In 000 000 000 TOTAL EQUIPMENT REPLACEME 616,500.00 466,99900 129,501 00 RMATION TECHNOLOGY FUND: Charges for serows 373.500 00 373.500 00 000 Capital Conldbubon 0DO 000 000 Sale of Fixed Asset 000 000 000 Interest 37,70000 0DO 37.70000 Transfers In 0.00 000 0 DO TOTAL INFORMATION TECHNOLC 411,200--00 373,50000 37,70000 ( EQUIPMENT & FACILITY Charges or services 350.722 00 350,722 00 000 Interest 23.00000 000 23,000.00 Capital Contdbutions 0.00 000 000 TOTAL PARK EQUIPMENT & FAC 373,722 00 350,722 00 23,00000 ERROCK GOLF Green fees 2,985.87000 126,59799 2,859.272,01 Range fees 62,18100 2,045.00 60.13600 Resident Cam 30,60000 3,960.00 26,640.00 Merchandise 311,24800 15,63442 295,61&58 Food B Beverage 000 0.D0 000 Allocated Interest Income 0.00 000 0 OD Transfers In 37,21100 37 211 00 000 TOTAL SILVERROCK GOLF 3,427.11000 189.44841 3,241,66159 ERROCK GOLF RESERVE Interest 0.00 000 000 Transfers In 6742800 000 67,42600 TOTAL SILVERROCK GOLF 67,42&00 000 67,426.00 'UBLIC SAFETY OFFICER FUND Transfer In 2,00000 2.000.00 000 Interest 300.00 000 30000 TOTAL LQ PUBLIC SAFETY 2,30000 2.00000 300.DD TY OF LA QUINTA OT/01/3008-OS131I2006 'HER CITY FUNDS REMAINING (PENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET BRARY FUND 2OJECT EXPENDITURES ON 000 000 000 :IMBURSE GENERAL FUND 869.27500 11600000 000 754,27500 tANSFER OUT 000 000 000 TOTAL LIBRARY FUND IS TAX :IMBURSE GENERAL FUND 855,58100 142.59690 000 712.98410 2ANSFER OUT 48, 174800 1,84086 000 44,50714 TOTAL GAS TAX FUND _ :DERAL ASSISTANCE FUND: IANSFER OUT TOTAL FEDERAL ASSISTANCE FUND 466 422 00 000 000 466,42200 RBAN FORESTRY GRANT UANSFER OUT TOTAL URBAN FORESTRY GRANT 000 000 000 000 .ESF (COPS) tANSFER OUT TOTAL SLESF(COPS) FUND 101,40000 000 000 10140000 EBG FUND tANSFER OUT TOTAL LLEBG FUND ON 000 000 000 DIAN GAMING FUND 2ANSFER OUT 201,142610 000 1N 201,14200 TOTAL LIBRARY FUND 14 GHTING A LANDSCAPING ASSESSMENT DIST: -IMBURSE GENERAL FLND 890,WOw 14848330 000 742,41670 iANSFER OUT 000 000 000 000 TOTAL LTGAANDSCAPING FUND 890,90000 148,48330 DTC tANSFER OUT 1928,81700 000 01 1928,81700 TOTAL RCTC 1 EVELOPMENT AGREEMENT FUND DNSTRUCTIGN 000 000 000 0DO -IMBURSE GENERAL FUND 0DO 0DO 000 000 RANSFER OUT ON 000 000 000 TOTAL DEV AGREEMENT FUND RIME VIOLENT TASK FORCE PERATING EXPENSES 10270000 7,70E 74 000 94,99126 2ANSFER OUT 000 000 000 000 TOTAL CRIME VIOLENT TASK FORCE 102 7W W uub 4 000 94,991 9 939 PERATING EXPENSES 000 000 000 000 RANSFER OUT 000 000 ON 000 TOTAL AS 939 000 000 000 000 UIMSY FUND: RANSFER OUT 116,65000 000 000 116.65000 IFRASTRUCTURE FUND ONSTRUCTION 000 0DO 000 000 EIMBURSE GENERAL FUND 000 000 000 000 7ANSFER OUT 456,71200 t93,36]38 000 263,36462 TOTAL INFRASTRUCTURE 4 ILLAGE PARKING 2ANSFER OUT TOTAL VILLAGE PARKING FUND (189300) 000 000 (1,89300) DUTH COAST AIR QUALITY FUND ROJECT EXPENDITURES 26.60000 000 000 26.60000 RANSFER OUT 000 000 0DO 000 TOTAL SOUTH COAST AIR QUALITY 26.60000 MAQIISTEA RANSFER OUT TOTAL CMAQRSTEA FUND 000 000 000 000 RANSPORTATION ROGRAM COSTS 000 000 000 000 ONTRIBUTION 000 000 000 000 RANSFER OUT 5,94068500 56.93228 000 5 883,752 72 TOTAL TRANSPORTATION ARKS S RECREATION ITEREST ON ADVANCE 000 000 000 000 RANSFER OUT 125,2260D 36,09644 000 89.12956 TOTAL PARKS S RECREATION MC CENTER ROGRAM COSTS 000 0DO 000 000 EIMBURSE GENERAL FUND 203.66000 33.94330 000 169.71070 RANSFER OUT 2825,94500 88.09993 000 2,759:84507 TOTAL CIVIC CENTER 2. IBRARY DEVELOPMENT ROGRAM COSTS 000 000 0DO 0DO ITEREST ON ADVANCE 000 000 000 000 RANSFER OUT 000 000 000 000 TOTAL LIBRARY DEVELOPMENT n9Jr TY OF LA QUINTA 07MI12006 - OW3112006 IHER CITY FUNDS REMAINING (PENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET )MMUNITY CENTER iOGRAM COSTS 000 000 0DO 000 tANSFER OUT 000 000 —15m 000 000 TOTAL COMMUNITY CENTER 000 000 000 BEET FACILITY ZOGRAM COSTS 000 000 000 000 tANSFER OUT 75,00000 000 000 75,X0000 TOTAL STREET FACILITY 000 75.D00 00 \RK FACILITY ?OGRAM COSTS 000 000 000 000 IANSFER OUT 000 000 000 000 TOTAL PARK FACILITY 0 DO RE PROTECTION TEREST ON ADVANCE 000 000 000 000 IANSFER OUT 000 0DO 000 000 TOTAL FIRE PROTECTION DIF U IN PUBLIC PLACES FUND AINTENANCE EXPENSES-APP 30.000 Go 000 000 30.01))W PERATING EXPENSES-APP 1.80000 000 000 181Y)w iT PURCHASES 255.25000 000 000 255.25000 IANSFER OUT 200.00000 000 000 200.00000 TOTAL ART IN PUBLIC PLACES APITAL IMPROVEMENT FUND iOJECT EXPENDITURES 110 278,827 00 62685779 24,OX000 109,627 969 21 IOIECT REIMBURSEMENTS TO GEN FUND 1070.69700 000 0DO 1,070,69700 IANSFER OUT 000 000 000 TOTAL CAPITAL IMPROVEMENT 2UIPMENT REPLACEMENT FUND PERATING EXPENSES 566,545 DO 1144410 000 555.10090 IANSFER OUT 657,00000 000 000 657.00000 TOTAL EQUIPMENT REPLACEMENT FUND (FORMATION TECHNOLOGY FUND PERATING EXPENSES 678,19700 22.52171 000 855,67529 TOTAL INFORMATION TECHNOLOGY FUND 6 MIK MAINTENANCE FACILITY PERATING EXPENSES 000 000 000 000 IANSFER OUT 000 000 000 000 TOTAL PARK MAINTENANCE FAC 000 000 0 w 000 LVERROCK GOLF PERATING EXPENSES 4,123.35500 296,52739 000 3.826,62761 IANSFER OUT 67,42600 OW 000 67,42600 TOTAL SILVERROCK GOLF ILVERROCK GOLF RESERVE IANSFER OUT 37,211 DO 37,21100 000 000 TOTAL SILVERROCK GOLF RESERVE 3 QUINTA PUBLIC SAFETY ONTRIBUTIONS TOTAL LA QUINTA PUBLIC SAFETY 2,00000 000 000 700000 ^se P%1 1AVI11w1 VI a ml m C u U O C D M A O O t M O O f O O O M N A A M O NNO��O V Q!N W NON aaOLo A N Ol M O f N A V a N A M A NmI C1 N VOiaOOiNIV fG V 0106r,: 6dAM6�:M M O CD A 010i CO o00) 0) A CO CO M mrnOO-CO 0 OOi 0Oi e aMrnrnrnrnrnrnrnrnrnrn rn E vNnNV VV�NNN VtMCGv— V A W V 7-6 Q m O A AOW MN 000 M 100) ON MOO 0000 W M M M O 0 N M N A N N N O O O M M i 7A01OO1�v�t�fO�AMN�aM— — — Lq m A �CMD O QD IOOn�An n r nCOD� n fOD C0O O O W Y7010101010i W D) C001A MN N=W 2 VN NNvvv�NNN-i mCG S V Oi Oi V V m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O i G O O O O O O O O O O O O O O O O O O O O W O O N O O O O O O O O O O O O O 1 IN MF�NIn tq�Nc�th t•iN Voi�O��NO� O OO f0 t0 Ot0 O O NO �"oF`AofO000000F`otOolOAoo T _� o0000000000000000000WW NNNNNNNNNNNNNNNNNN N(\1�� u a F c W e U m F- F- c O U 0 C _m U U of U LL W c 0 °o C Q Co m v i m m 0 12 0 M'=- c== o p=== ILd �JJ�d'LL'JJ U C ZSxmQQ22=mmmZmmcmmmmmya LL LL LL LL LL LL LL LLU (9 =)♦-h Hh FL FL FL FL U01 c c IL LL E € CC A C C m F- 0 0 U U i J>>>> J J mmmmm�C"C�m�Cmp�mmm_ 2Q' p8 F-t-FF- F- . . . my U 0 c6 fn6 V) O 2 111 m O O O Z S= 2 Q= — LLUC7��7�J JU1 U.LL LL LL LLLLLL r� c y OFT COUNCIL/RDA MEETING DATE: October 17, 2006 AGENDA CATEGORY: ITEM TITLE.: Adoption of a Resolution Granting BUSINESS SESSION: _ Conditional Approval of a Final Map and Subdivision CONSENT CALENDAR:-4 Improvement Agreement for Tract Map No. 34243, Pasatiempo, Madison 58`h La Quinta, LLC STUDY SESSION: _ PUBLIC HEARING: RECOMMENDATION: Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract Map No. 34243, Pasatiempo, Madison 581h La Quinta, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract Map No. 34243 is generally located north of Avenue 58 and west of Madison Street (Attachment 1). This residential development will consist of seventy (70) numbered lots; on approximately 20.1 acres (Attachment 2). On May 16, 2006, the Council approved Tentative Tract 34243. The developer has requested the City Council's conditional approval of the Final Map (Attachment 2) which will allow 30 days for completion of its processing. To date, the SIA (Attachment 3) has been executed by the developer, but the associated securities have not yet been received. The Final Map is technically complete and is being routed for signatures. The developer expects that the associated securities and all signatures will be in place within the time allowed for its conditional approval. r As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map and SIA. The approval is contingent upon receipt within 30 days (November 16, 2006), of a technically correct Final Map, suitable for recording by the County Recorder, with all required signatures (except the City Clerk) and associated securities. Once these items are received, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after all required items have been received. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract Map No. 34243, Pasatiempo, Madison 581" La Quinta, LLC.; or 2 Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract Map No. 34243, Pasatiempo, Madison 58`h La Quinta, LLC.; or 3 Provide staff with alternative direction. Respectfully submitted, Ti othy R. nas� P.E. Public Works Director/ City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement RESOLUTION NO. 2006-(Clerk's Office will enter) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING CONDITIONAL FINAL MAP APPROVAL OF TRACT MAP NO. 34243, PASATIEMPO, MADISON 58T" LA QUINTA, LLC, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps; and WHEREAS, the City Council, as a matter of policy, allows a subdivider to have City staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items; and WHEREAS, the subdivider has demonstrated to City staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including City staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of City staff; and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration; and WHEREAS, the City Council relies on professional City staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional City staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The final map for Tract Map 34243 is conditionally approved provided the subdivider submits all required items on or before November 16, 2006. r Resolution No. 2006- Tract Map No. 34243, Pasatiempo Adopted: October 17, 2006 Page 2 Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms to the tentative tract map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's satisfaction: A. Place appropriate securities in accordance with the approved Subdivision Improvement Agreement. B. Finalize the final Tract Map and obtain all necessary signatures. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on November 16, 2006. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 17" day of October, 2006, by the following vote, to wit: AYES:Council Members (Clerk's Office will enter) NOES: None ABSENT: None ABSTAIN: None DON ADOLPH, Mayor City of La Quinta, California Resolution No. 2006- Tract Map No. 34243, Pasatiempo Adopted: October 17, 2006 Page 3 ATTEST: VERONICA MONTECINO, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California ATTACHMENT 1 AVENUE 52 z 0 LLJ THE HIDEAWAY w w w � � w w w w � w ' AVFNUE 54 � c 0 0 F � 7 co Y w w 0 > U a PGA c WEST AIRPORT BLVD. z 0 (AVFNUE 56) cn n Q PROJECT SITE AVFNUE 58 VICINITY MAP NOT TO SCALE ATTACHMENT 2 N THE COY OF IA NMRA MARY OF RMRADE, STATE OF CAERONTM TRACT NO. 34243 BON' A SIId11N56N OF THE EAST HALF OF THE E49 HALF OF THE SOW6EST QUARTER OF THE SWMEAST WINTER MU THE REST NYF OF THE WEST HALF OF THE SNBRI QUARTER 6F THE SOUOE/ST QUARTER OF SECRON 31, TONIAP 6 SONH. RVa 7 EAST. SAN BENRTNND 615E MR60IAK RMSIDE COUNTY, CALFONM LIDS CONANIN: MAY. 2006 CARP M. DORICH LSI891 SHEET T OF 6 SHEETS RECORDERS STATFLENT FLED NI MY OF __ _ m'J_ Al __ Y IN OFTEN- _ a[ uMS, AT PKE At THE 18W7ORMF Glv SLIEN a[ iME GN aF J QI NO RE — ,NO" N HMO, COUNTY RECORDER W ___ DEI S�SON GIMAWTEF BY STINMT III OF L.WTWN`, ANC ON ERS SFQEMOR SURNEIVRS_ STATEMENT WE HEREBY STALE IINi WE THE FEW OWNERS Of THE INN NEWOM NIWN THE SUO WSEJN M5 w NA$ RSPANfO BY uE ON WEER W mULTICII w 5 SHRED URW A.. SUNM1Y SHOWN NENOW N T WE IAF M ON, RANOWS WHOSE Cp15EN1 5 NECESWN TO PI A N TEN NNM ME NME IQWEIpkNTS ON ME SORROW@EN NOR NET AND L Mi., ELMFILE N WED ARD, THAI BE COI. M HERWIONL µD RECORD. OF MS AT M RmIffST Cf NNREW 56M IA wRN LLC. m RAY m NERE01 STALE MA1 Ni 'ARMORER AS 9gNN 111MN THE O ENRIK WONDER LINE W,HONEMs OAE OF ME OHMM IER NO (CUP, TIE PDSNICF6 INTONED. 0R . 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RECITALS: A. Subdivider has prepared and filed a final map or Tract map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 34243 (the "Tract") pursuant to the provisions of Section 66410, at sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the 'Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. T.�ftbo nt Samms D monZevelopmenl P,oje V4re mentst WSIAs M Pmgms�Pasabempo TM U24MFFSITE Sl dm B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or unfit sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or Tract map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be fumished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be fumished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, Tract map or waiver of Tract map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty TANpmenl SeMms CMmwV)eveiWp tPmjed %kgmemwn SMXSIM m PmgmssTwss emp TM 342431OFFSrrE_SlAd= security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty: T.�b"nl Sem O is \DevelWp tProlM gree mWSIA151As N PmmsWaaswM TM 34243\0FFSITES1XC ,� security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 6. Completion of Imorovements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdividers control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, at sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. TAD.v ment Semcec P.].da 9..m WSIA\SI In Pm .re T.WMW TM W4MFFSITE_SWtl Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be dearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. Cy Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdividers performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions. A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. T+OeveWm m Semms O, onlDevelopment Pmjeft\Agreemen6 SWSIAs M PmgressW wMempo TM 3424%OFFSITE_Slkdw C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attomeys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 7601777-7075 Thomas P. Genovese, City Manager ATTEST: City Clerk Date Principal Address MADISON 5e LA QUINTA, LLC. 2 PARK PLAZA; STE 800 IRVINE, CA 92 4 By: 9/z� joy �� Title: Date By: Title: Reviewed and Approved: City Engineer Date Approved as to Form: City Attorney Date Date h I T: a"lopmmnl Service. Orva moev opmenl prof a "mwWXSIAISI In Pmgre.aiPasaliemp TM 3424310FFSITE—SIA.d.c STATE OF CALIFORNIA COUNTY OF SAN DIEGO On October 2, 2006 before me, Marianne Allen, Notary Public, Personally appeared Thomas P. Dobron-----__�___________ personally known to me to be the person(s) whose name(s) isAm subscribed to the within instrument and acknowledged to me that he{sheAhey executed the same in hWheFoeiF authorized capacity(W4rand that by his/he#th& signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. Mnaiar * AUEN Gamtlnbn • 1462989 lo SM Courtly NMComm.EV0kMFebt1,M Signature A dVZ41✓ (NOTARY SEAL) Exhibit A OFF -SITE SECURITY — TRACT MAP NO.34243 Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Street 8' Meandering Sidewalk Signing and Striping Storm Drain Domestic Water Sanitary Sewer Perimeter Landscaping Permeter Wall Totals Standard 10% Contingency Total Construction Cost Professional Fees & Plans, Design 10% Professional Fees, Const 10% Bond Amount Performance Labor & Materials $ 295,426 $ 295,426 $ 29,181 $ 29,181 $ 5,765 $ 5,765 $ 12,510 $ 12,510 $ 45,150 $ 45,150 $ 1,500 $ 1,500 $ 50,342 $ 50,342 $ 150,360 $ 150,360 $ 439,874 $ 439,874 $ 43,987 $ 43,987 $ 483,861 $ 483,861 $ 48,386 $ 48,386 $ 48,386 $ 48,386 580,633 580,633 T.t ve4ment Sen s DrvisrontDevelWrnent Project gmnnanWSIASIAS In ProgmsVwabempo TM 3 24310FFSITE_Slkd CITY OF LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT TRACT MAP NO. 34243 ON -SITE IMPROVEMENTS THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this day of 1 20 by and between MADISON 58T" LA QUINTA, LLC. A CALIFORNIA LIMITED LIABILITY COMPANY hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or Tract map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 34243 (the "Tract") pursuant to the provisions of Section 66410, at sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. T \Development Se es DhmnonOinmlopment PmlectrilgmementstSIXSIM in PmgnmsWasatiempo TM 34243\ONSITESIA Ooc B. Improvement security shall conform to Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or Tract map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, Tract map or waiver of Tract map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty T\De Iwmenl Semces Drvumn0ew1opmenl P"qe \Agreements\SIA\SIAS M Pragmss\Paseb wTM 34243\ONSITE SLA doc security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.13., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdividers Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty T Development SeMms DmaoMAev lopment Pm)e Agmements\SIA\SIAS In Pmgm"Vmahempo TM 34243\0N51TE S1A.dx security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, at sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. T Dewiopmenl Services Division\Development Pipeol Agmemenls\SIA\SIA in Pi,,mss\Pasabempo TM 34243\ONSITE_SIA.doo Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Richt to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions. A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind f )e heirs, executors, administrators, assigns, and successors of the parties hereto. T Oevelo" ent Semms DMsImTevebMent Pmjectsftr ments4SIA1SIAs b Pmgmss%Pmabemw TM 34243t NSITE_SIA dw C. Neither party to this Agreement relies upon any watranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Thomas P. Genovese, City Manager Date ATTEST: City Clerk Principal Address MADISON 58T" LA QUINTA, LLC. 2 PARK PLAZA STE 800 IRVINE, CA 92614 By: ( 19 �a 7�dla ^A� Date Title: By: Title: Reviewed and Approved: City Engineer Approved as to Form City Attorney Date Date Date T \Development SeMces D miWDewil nent Prq AAgreemenls\SIA1SIAs in ProgresslPms empo TM 34243\0NSITE SIA.dM STATE OF CALIFORNIA COUNTY OF SAN DIEGO On October 2, 2006 before me, Marianne Allen, Notary Public, Personally appeared Thomas P. Dobron----- —__------- __________ personally known to me to be the person(s) whose names; isAm subscribed to the within instrument and acknowledged to me that he/sheAhey executed the same in his/herfteir authorized capacity(ies), and that by his/laerAhek signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. 146M y c�amo Mvc MM E �1� zoos Signature / l p a�Q (NOTARY SEAL) ,I Exhibit A ON -SITE SECURITY —TRACT MAP NO. 34243 Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials Rough Grading/PM10/SWPPP Street Signing and Striping Storm Drain Domestic Water Sewer Dry Utilities Monumentation Totals Standard 10% Contingency Total Construction Cost Professional Fees, Design 10% Professional Fees, Const 10% $ 1,355,694 $ $ 312,893 $ $ 7,972 $ $ 235,566 $ $ 219,560 $ $ 180,950 $ $ 175,000 $ $ 25,000 $ $ 2,512,635 $ $ 251,264 $ $ 2,763,899 $ 276,390 276,390 $ 3,316,678 $ 1] 7 \Development SpNms Dw smZevelopment PmleclsWgm mWMSIA%S1As m PmgmssTasa4empo TM 34243\ONSITE_SIA Eop ^^ / OLr Y M 4 Qum raj OF AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: October 17, 2006 ITEM TITLE: Adoption of a Resolution Granting Conditional Approval of a Final Map for Parcel Map No. 34653, Lennar Homes of California, Inc. RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: 5 STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council granting conditional approval of a Final Map for Parcel Map No. 34653, Lennar Homes of California, Inc. FISCAL IMPLICATIONS: None. No public facilities will be dedicated to the City with this action. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Parcel Map No. 34653 is generally located west of Monroe and south of Avenue 52 (Attachment 1). This residential development will consist of one numbered lot; on approximately 0.29 acres (Attachment 2). The map provides a dedicated easement to the City of La Quinta for ingress and egress of service and emergency vehicles over Lot A. Lot A is also retained as a private street. On June 21, 2006 at a Directors Hearing, the Community Development Director approved Tentative Parcel Map No. 34653. The developer has requested the City Council's approval of the Final Map (Attachment 2). The Final Map is technically complete. As a result, City staff has prepared the attached Resolution which provides for approval of the Final Map. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 Adopt a Resolution of the City Council granting conditional approval of a Final Map for Parcel Map No. 34653, Lennar Homes of California, Inc; or 2 Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Parcel Map No. 34653, Lennar Homes of California, Inc; or 3 Provide staff with alternative direction. Respectfully submitted, T mothy R. as P.E. Public Works Dire or/ City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Vicinity Map 2. Final Parcel Map 111 RESOLUTION NO. 2006-(Clerk's Office will enter) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING FINAL MAP APPROVAL OF PARCEL MAP NO. 34653, LENNAR HOMES OF CALIFORNIA, INC., AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps; and WHEREAS, the City Council, as a matter of policy, allows a subdivider to have City staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items; and WHEREAS, the subdivider has demonstrated to City staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including City staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of City staff; and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration; and WHEREAS, the City Council relies on professional City staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional City staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: I Resolution No. 2006- Parcel Map No. 34653, Lennar Homes Adopted: October 17, 2006 Page 2 Section 1 . The final map for Tract Map 34653 is approved. Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms to the tentative parcel map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's satisfaction. A. Finalize the Final Parcel Map and obtain all necessary signatures. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 17t" day of October, 2006, by the following vote, to wit: AYES: Council Members (Clerk's Office will enter) NOES: None ABSENT: None ABSTAIN: None DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA MONTECINO, CITY CLERK City of La Quinta, California 1 (City Seal) Resolution No. 2006- Parcel Map No. 34653, Lennar Homes Adopted: October 17, 2006 Page 3 APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 121 ATTACHMENT 1 i L OVA lummml I '70 Ti ATTACHMENT 2 IN IHE CITY OF LA DUINTA. COUNTY OF RIVERSIDE. STATE OF CAUFORNIA PARCEL MAP 34653 BEING A SUBDIVISION OF LOT 82 OF TRACT 33076-1 AS SHOWN IN MAP BOOK 388, PAGES 57-79, O.R. NRO ENGINEERING WNER'S STATEMENT Ila®r nAR Mr aE AR[ M paEla a M UM rdam anal M imMapl awRx lluEok Mr t IM M par PFRSpa agsE apsERr x x[mnwa a' 1iE ro Nw�is sa anw aE ro SISGIEE rrEiRlnR. ' aEsz pEgC1E M M M Oi u o11O1fA GSE19115 iM RCM a IERBY Aw EpES4 aP SfRADE AID lsEKflILY N]Kt6 OhR AND ALMLs rcx -. Asxrus woo rIAE Ism amo°f1lmar ar�maL Ju.4 7aQESlbEA/f NOTARY ACKNOWLEDGEMENT VAX W pAMfY Ci EK.�-6106 m m Mr AllayLt xroa auva IE 'emsprl�nIOAN� lTsl'mL'� ^r m M�O�{w la ria MiwrLlrrwo Aco�nwma�m�iE nw TEY MT TEY F1EOI1E0 M sAIE N nEa AVIIIn11�0 GMGM, AM MT sY TER pslNllaES Oa M xaYR11ERf M FRIIIY OPON eoEly a anRl M ifR9OIlTs) Islet. FRpRED M Pa1pILE1R. artEss w lrlo Alo amrl srw plwlm N.IE. K 4aH fVNIAWGIO 0 - I a i Q pRL1f4 IAOI SNA I x W(ZSO ar wl PLACE a elaxcts a SIGNATURE OMISSION fOl roroMt Rid os 4YLL�/aa M 9L go1.nFLS Of M 1. fNiO1aM xE.. A CpO0PAl1GR, PER GOCUYERI rM11LfD pTFpsFA 10. 1OGI. At PapIAIENf 110. xsp•-Grrtl. 0.0. JULY 2006 SHEET 1 OF 2 SHEETS a M ma stT23TE N ONPA a Ap. IR AMl aw arAm. NlwAlp. apx ..�. mu m TAX COLLECTOR'S STATEMENT IQPES.' CFAIiY TINT /d'MMIG M 11E p M — OR1LE AS a llr MT 1NFAF ME I IDa /iYtlaT TIE MGPEWY SMIW M TIE I g . 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A1D ALL SPEILYL A545fOE1115 COLLxCIFD AS TARS Mq1 Ar M 1M ar fans a llr 1PP aM M pAMR rCalmm TIE A La AGIaf 8Aa PRRERR sllE MOf Mo6IE No EIo BpD wa a3x par APPRrt,ID ar sIo pYlo a pIPfALaPPS MTe aim a T�xL w+m a psLmrsoAs n, aERUIY SURVEYOR'S STATEMENT u w WW � ux"mllcclwl n pTAm M2 6'LA.W WSYR • fIN6 U rrz E1V. s/]ON qtr "� CITY NGINEER'S STATEMENT I MaEaY SRIF MT I IME oYlaEO M Mllr 1VP a I/ACFL IaP Nrs NI661YIC K x SM;1R TLLT M SUBOnLinR slop+ lE1ElOR B plgsTNIWLr M SITE r R APPEMEO OR M IENpIEE 1LV MD APPROhD ALTRatlla TEREOf: TNT Ill APPRxA'l 01 WP IILLE COYREO aMoM E AT M v wIslrs, fld°. 1 s11.4 CITY SURVEYOR'S STATEMENT A a vEn� rI� wll i �nwr v+o Llwra rc"�ax�iculP��awsx. mxsans 20" l5 SSss. ExP. Y/xO/o CITY CLERK'S STATEMENT L OERANI N POall. MTRa CT' <IDst K M CITY Of U GWOA W IEPNIt AR MT 7 YIO OnY NUEL U Its AEpaMI LEEING HF1D OM M Is• MY OF 4LLna xM /iPAO M amr WP OE PA 1VP �GEGIMlEO. Al'S.iPf LE➢Ib.11CH K M OEAZNL>' ACCEss MIE N WAELL rur arc arwpc Aw Ex-aTE1rtG ttup a M arc a u ausrtA Q LE: 1• = 20' IN THE CITY OF LA QUINTA, COUNTY OF RNERSIDE. STATE OF CALIFORNIA PARCEL MAP 34653 BEING A SUBDIVISION OF LOT 82 OF TRACT 33076-1 AS SHOWN IN MAP BOOK 388, PAGES 57-79, O.R. NRO ENGINEERING JULY 2006 - IAVENUE 52 SHEET 2 OF 2 SHEETS MRVE MIA C mi,57 law 5:1 34. -------------- LOT J, TR 31202-1, M.B. 359/54-61 A.w NWw•1Y_E> Ewr A _\ Al X. tv N TR.33076-1 �`\ VIS 368/57 70 \\ .. �All / IM56 7R. 3-L02 2 77 10 M3 360/62-67 R. 31202-2 IB 350/62-1�7co �� A i i til � NOffS wr n x�� n , ��ar u � wN� 4•+ss„P,e uvi.i ,mnN anauamw I � N m Ie IVY cqo ` "m4 1 I I I I______ RANCHO ------------ SANTANA DRIVE mall OF BEARI c arNE rwcr ,ic Im ea Nmm UV, - EEsr Pm m xN/sT-n C, gyEyOR•S NOTES M nA u mw, Pm M 31"2-z NN xalwz f l4olm M m NE SET Pm TR xwTa-,. tla M/51-A 1 n $ET I'll. TI < > Ye JGB//!!TO 1�6/SUYD NFpOMM1M PEN ,P. ]]1175-1. CONTAINING 1 LOT AND 1 LETTERED LOT 0.29 ACRES GROSS �FM pF AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: October 17, 2006 CONSENT CALENDAR: �- ITEM TITLE: Adoption of a Resolution Granting Conditional Approval of a Final Map and Subdivision STUDY SESSION: Improvement Agreement for Parcel Map No. 34123, PUBLIC HEARING: REA La Quinta, LLC, a California Limited Liability Company — RECOMMENDATION: Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Parcel Map No. 34123, REA La Quinta, LLC, a California Limited Liability Company. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: 1►"O n BACKGROUND AND OVERVIEW: Parcel Map No. 34123 is generally located north of Highway 111 and east of Dune Palms Road (Attachment 1). This commercial development will consist of two parcel lots on approximately 6.94 acres (Attachment 2). On December 21, 2005 at a Directors Hearing, the Community Development Director approved Tentative Parcel Map 34123. The developer has requested the City Council's conditional approval of the Final Map (Attachment 2) which will allow 30 days for completion of its processing. The Final Map is technically complete and is being routed for signatures. The developer expects that all signatures will be in place within the time allowed for its conditional approval. As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map. The approval is contingent upon receipt within 30 days (November 16, 2006), of a technically correct Final Map, suitable for recording by the County Recorder, with all required signatures (except the City Clerk). Once the map is received, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. If the required item is not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after all required items have been received. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Parcel Map No. 34123, REA La Quinta, LLC.; or 2 Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Parcel Map No. 34123, REA La Quinta, LLC; or 3 Provide staff with alternative direction. Respectfully submitted, �TiA60tlhy R. JVasso, P.E. ublic Works Director/ City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Vicinity Map 2. Parcel Map 1 RESOLUTION NO. 2006-(Clerk's Office will enter) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING CONDITIONAL FINAL MAP APPROVAL OF PARCEL MAP NO. 34123, REA LA QUINTA, LLC, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps; and WHEREAS, the City Council, as a matter of policy, allows a subdivider to have City staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items; and WHEREAS, the subdivider has demonstrated to City staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including City staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of City staff; and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration; and WHEREAS, the City Council relies on professional City staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional City staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The final map for Parcel Map 34123 is conditionally approved provided the subdivider submits all required items on or before November 16, 2006. Resolution No. 2006- Parcel Map No. 34123, 99 CENT STORE Adopted: October 17, 2006 Page 2 Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms to the tentative parcel map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's satisfaction. A. Finalize the Final Parcel Map and obtain all necessary signatures. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on November 16, 2006. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 17" day of October, 2006, by the following vote, to wit: AYES: Council Members (Clerk's Office will enter) NOES: None ABSENT: None ABSTAIN: None DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA MONTECINO, City Clerk Resolution No. 2006 Parcel Map No. 34123, 99 CENT STORE Adopted: October 17, 2006 Page 3 City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 1 ATTACHMENT 1 VICIN IT Y MAr 1 ATTACHMENT 2 i l h It h � 1144 sn,oITV& AGENDA CATEGORY: COUNCIL/RDA ME.E,TING DATE.: October 17, 2006 BUSINESS SESSION: ITEM TITLE: CONSENT CALENDAR: Approval of a Request for Proposal to Obtain STUDY SESSION: Professional Engineering Services for the Citywide Speed Limit Study, Project No. 2006-14 PUBLIC HEARING: RECOMMENDATION: Authorize staff to distribute a Request for Proposal (RFP) to obtain Professional Engineering Services for the Citywide Speed Limit Study, Project No. 2006-14, and appoint a Consultant Selection Committee. FISCAL IMPLICATIONS: The project is budgeted within the Fiscal Year 2006/2007 Budget for the Public Works Department. Account Budget 101-7001-431.32-07 $100,000 CHARTER CITY IMPLICATIONS: None. The project is a citywide speed limit study and will not directly result in construction. BACKGROUND AND OVERVIEW: On July 18, 2006, the City Council adopted the Fiscal Year 2006/2007 Budget. This year's budget includes funding for the Citywide Speed Limit Study. The purpose of the Citywide Speed Limit Study is to re-establish speed limits on the City's roadways in accordance with the California Vehicle Code. The California Vehicle Code authorizes cities to designate and regulate speed zones within their jurisdictions based on an engineering and traffic survey conducted in accordance with the methods established by the Department of Transportation. The City's Municipal Code also requires non -statutory speed limits to be designated on the basis of an engineering and traffic survey which must be updated every five years. The City's last speed study was performed in 2002. The RFP for the Citywide speed limit study has been prepared and is ready for distribution to qualified consultants. The RFP is included as Attachment 1. The consultant selection process outlined within City Resolution No. 2005-096, adopted December 6, 2005, shall be followed. In accordance with Resolution 2005-096, the guidelines for major services will be followed as the estimated cost will exceed $50,000. Staff suggests the City Council appoint a consultant selection committee consisting of the following members: Tim Jonasson, P.E., Public Works Director/City Engineer; Bryan McKinney, Principal Engineer; Nazir Lalani, Contract Traffic Engineer; and Nick Nickerson, Contract Project Manager. Contingent upon City Council approval of the RFP (Attachment 1) on October 17, 2006, the following is the project schedule: City Council Approves RFP Proposal Due Date City Council Considers PSA Study Duration (2 Months) FINDINGS AND ALTERNATIVES: October 17, 2006 November 17, 2006 December 5, 2006 December 2006 - February 2007 The alternatives available to the City Council include: Authorize staff to distribute a Request for Proposal (RFP) to obtain Professional Engineering Services for the Citywide Speed Limit Study, Project No. 2006-14, and appoint a Consultant Selection Committee; or 2. Do not authorize staff to distribute a Request for Proposal (RFP) obtain Professional Engineering Services for the Citywide Speed Limit Study, Project No. 2006-14, and do not appoint a Consultant Selection Committee; or 3. Provide staff with alternative direction. Respectfully submitted, z 't T mothy R. �l nasib , P.E. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Request for Proposal (RFP) 2 ATTAC11MENTI CITY OF LA QUINTA REQUEST FOR PROPOSAL CITYWIDE SPEED LIMIT STUDY The City of La Quinta requests proposals from qualified Professional Engineering Consultants to prepare a Citywide Speed Limit Study, Project No. 2006-14, in accordance with the requirements set forth within the California Vehicle Code. General Design Parameters The Traffic Consultant will be responsible for providing prevailing speeds as determined by traffic engineering measurements, traffic collision records, and highway, roadside, and traffic conditions analysis. Traffic collision records can be reviewed using the City's Crossroads Collision Data Software. Services Requested Services and products to be rendered in performing all work associated with traffic speed surveys may include, but may not be limited to: • Obtain speed data for each street segment listed in Table One. Table One is included as Attachment 1. • Perform analysis of the speed data to determine the 851" percentile speed, pace speed, and average speed. • Review traffic collision data. • Review roadway conditions for conditions not readily apparent to the driver. • Review existing speed limits, compare with new traffic data and recommend any necessary changes to the existing speed limits. • Provide report of finding and recommendations. • Consultant coordination will include an appropriate number of meetings with City staff. The consultant will be required to attend a City Council meeting in order to answer questions about the study. Project Development Process 1. Pre -Project Meeting Initial meeting between the consultant and City staff to clarify project objectives. 2. Traffic Engineering Study A. Consultant will submit preliminary traffic speed analysis report to staff for review and consideration. B. Staff approved speed limit study will be submitted to the City Council for approval along with the recommendations for changes in speed limits. 3. Proposal Format Proposals (work proposal and cost proposal) are to be submitted in separate envelopes clearly marked with the consultants name, address and phone number. Only one proposal per consultant will be considered. Proposal packages are to be submitted to the City on/or before November 17, 2006 at/or before 5:OOp.m. Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: City of La Quinta Public Works Department Attention: Nick Nickerson P.O. Box 1504 78-495 Calle Tampico La Quinta, CA 92253 Consultants are encouraged to keep their proposals brief and_ relevant to the specific work required. Proposals shall include the following items: 1. Work Proposal (envelope 1) - submit 4 copies A. Cover Letter (1) The name, address and phone number of the consultant's contact person for the remainder of the selection process. (2) Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP or the proposed contract. (3) Identification of sub -consultants and their responsibilities. B. Statement of Qualifications (1) A listing of proposed project personnel, including personal experiences and individual resumes for prime and sub -consultants. (2) Consultant's and sub -consultant's experience with similar work, including names and current phone numbers of reference for listed projects. C. Project Understanding and Approach A description of your project understanding, and how you will approach the project. D. Scope of Work Program A description of the tasks, sub -tasks, and deliverables that will be provided. E. Project Schedule A project schedule is to be submitted describing the nature and scheduling of proposed tasks and reflecting December 6, 2006 as the start date. 2. Cost Proposal (envelope 2) The consultant is to submit a detailed cost proposal for all services and materials anticipated in completing the project. Man-hours and extended billing rates per classification of personnel will be indicated for each defined task and/or sub -task. Selection Process Work Programs will be reviewed by a Consultant Selection Committee. The Committee will rank the consultants for contract negotiations based upon the materials submitted within the Work Proposal. The Committee may or may not choose to interview two or more closely -rated firms, but will not expect or schedule time for elaborate presentations. Cost proposals will be opened only after the ranking process is complete. The City will open contract negotiations with the top -ranked firm. The successful consultant will be expected to enter into the attached Professional Services Agreement (PSA). The City's PSA is presented in Attachment 2. City Rights and Options This solicitation does not commit the City of La Quinta to award a contract, to pay any cost incurred with the preparation of a qualifications statement, or to procure or contract for services or supplies. The City of La Quinta reserves the right to accept or reject any or all submittals received in response to this request, to negotiate with any qualified source, or cancel in whole or part this process if it is in the best interest of the City to do so. Subsequent to negotiations, prospective consultants may be required to submit revisions to their qualification statements. All proposers should note that any contract pursuant to this solicitation is dependent upon the recommendation of the City staff and the approval of the City Council. The City of La Quinta reserves the right to postpone selection for its own convenience, to withdraw this Request for Proposal at any time, and to reject any and all submittals without indicating any reason for such rejection. As a function of the RFP process, the City of La Quinta reserves the right to remedy technical errors in response to the RFP and to modify the published scope of services. The City of La Quinta will reserve the right to request that specific personnel with specific expertise be added to the team, if the City determines that specific expertise is lacking in the project team. Statements and other materials submitted will not be returned. The City of La Quinta reserves the right to abandon this RFP process and/or change its procurement process for the contract at any time if it is determined that abandonment and/or change would be in the City's best interest. In the event of an abandonment or change, the City will not be liable to any contractor for any costs or damages arising out of its response to the RFP. CITY OF LA QUINTA COST PROPOSAL SHEET CITYWIDE SPEED LIMIT STUDY The following is a summary of costs to provide the services outlined in the Request for Proposals for professional engineering consultants to prepare Citywide Speed Limit Study and will be used as the basis for negotiating a Professional Services Agreement: Project Area I Total Fixed Fee SPEED LIMIT STUDY TOTAL LUMP SUM FIXED FEE: I $ Attached herein is_a_detailed man-hour and fee breakdown for each of theDrroiect areas by task and sub -task as defined within our proposal. Prime Consultant Date Signed Table 1 City of La Quinta Speed Zone Survey Locations Street Segment: Adams St. 1 - Fred Waring Dr to Miles Ave. 2 - Miles Ave. to Westward Ho Dr. 3 - Westward Ho Dr. to Highway 111 4 - Highway 11: to Avenue 48 Avenue 50 5 - Eisenhower Dr to Washington St. 6 - Washington St to Jefferson St Avenue 52- Calls Sinaloa 7 - Eisenhower Dr to Avenida Bermudas 8 - Avenida Bermudas to Washington St 9 - Washington St to Jefferson. St Avenue. 54 - Madison St ._o Jefferson St 11 - Madison St To Monroe St-. Avenida La Fonda 12 - Washington to Desert Club Dr Avenida Bermudas 13 - Cabe Tampico to Avenue 52-Sina:o6 14 - Avenue 52 to Calle Tecate Calle Tampico :5 - Eisenhower Dr to Washington St 16 - Washington St to ?ark St. Caleo Bay 1V - Avenue 47 to Avenue 48 Desert Club Dr. 18 - 1,300' N/C Calle Tampico to Avenue 52 Dune Palms Rd. 19 - Fred Waring Dr to Miles Avenue 20 - Miles Avenue to Westward Ho Dr. 21 - Westward Ho Dr. to Highway !I! 22 - Highway 111 to Avenue 48 Eisenhower Dr. 23 - Washington St to Cagle Tampico 24 - Calle 'Tampico to Cagle Tecate Fred Waring Dr. 25 - Washington St to Jefferson St Jefferson ST. 26 - North City Limit to Fred Waring Dr. 27 - Fred Waring Dr to Miles Ave. 28 - Westward Ho Dr to Highway !I] 29 - highway 111 to Avenue 54 30 - Avenue 58 to Quarry Lane Madison St 31 - Avenue 54 to Avenue 58 32 - Avenue 58 to Avenue 60 Miles Ave. 33 - Washington St :_o Jefferscn St Park St. 34 - Avenue 50 to Calle Tampico Washington St. 35 - Fred Waring Dr to Miles Avenue 36 - Miles Avenue to Highway !11 37 - Highway ill tc Eisenhower Dr 38 - Eisenhower Dr '_o Avenue 50 39 - Avenue 50 to Calle :'ampice 40 - Calle Tampico c Avenue 52 Westward Ho Dr. 41 - Dune Palms Rd to Roadrunner Dr 42 - Adams St to D6ne Palms Rd. Avenue 58 43 - .;efferson St to Madison St 44 - Madison. St to Monroe St Avenue 60 45 - Madison St to Monroe St 46 - Madison St. to West End Monroe Street 47 - Avenue 52 to Avenue 54 48 - Avenue 54 to Avenue 56 (Airport Blvd; 49 - Avenue 56(Airport B-vd) to Avenue 58 50 - Avenue 58 to Avenue 60 51 - Avenue 6C to Avenue 62 Airport Blvd (Avenue 56) 52 - Madison St to Monroe St Palm Royale Dr. 53 - Washington St. to Fred Waring Dr. Avenida Montezuma 54 - Avenida Carra:.za to Ca le Potrero Sagebrush Avenue 55 - Washington. St. to Date Pa:m Dr. Calle Tecate 56 - Avenida Bermudas to Avenida Madero 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered in nd between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and ("Consultant"). The parties hereto agree as follows: SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreemei sultant shall provide those services related to , Project No. , as specified in the "Scope of Services" attach to as Exhibit "A" and incorporated herein by this reference (the "services" or "work sultant warrants that all services will be performed in a competent, professional a Jactory manner in accordance with the standards prevalent in the industry for su ices. 1.2 Compliance with Law. All services rendered hereunder shall be provided )rdance with all ordinances, resolutions, statutes, rules, regulations and laws of the City 2uinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits _Fees and Assessments. Except as otherwise specified here sultant shall obtain at its sole cost and expense such licenses, permits and approvals as m equired by law for the performance of the services required by this Agreement. Consult I have the sole obligation to pay for any fees, assessments and taxes, plus applical alties and interest, which may be imposed by law and arise from or are necessary for 1 ormance of the services required by this Agreement. 1.4 Familiarity —with Work. By executing this Agreement, Consultant warrants that (a thoroughly investigated and considered the work to be performed, (b) it has investigated 1 of the work and fully acquainted itself with the conditions there existing, (c) it has carefi sidered how the work should be performed, and (d) it fully understands the faciliti culties and restrictions attending performance of the work under this Agreement. Sho isultant discover any latent or unknown conditions materially differing from those inherent work or as represented by City, Consultant shall immediately inform City of such fact a II not proceed except at Consultant's risk until written instructions are received from itract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of eement to furnish continuous protection to the work performed by Consultant, and ipment, materials, papers and other components thereof to prevent losses or damages, < II be responsible for all such damages, to persons or property, until acceptance of the w City, except such losses or damages as may be caused by City's own negligence. 1 formance of services by Consultant shall not relieve Consultant from any obligation to corr incomplete, inaccurate or defective work at no further cost to City, when such inaccurac due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this AgreemE isultant shall perform services in addition to those specified in the Scope of Services VA Page I of 17 ;ted to do so by the Contract Officer, provided that Consultant shall not be required )rm any additional services without compensation. Any addition in compensation n eding five percent (5%) of the Contract Sum may be approved by the Contract Office greater increase must be approved by the City Council. 1.7 Special Re ug irements. Additional terms and conditions of this Agreement, if ar ;h are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In t it of a conflict between the provisions of the Special Requirements and any other provisio 1is Agreement, the provisions of the Special Requirements shall govern. COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consulta I be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in I amount not to exceed Dollars ($_ ) (the "Contract Sum"), except as provided in Section 1.6. The method pensation set forth in the Schedule of Compensation may include a lump sum payment up pletion, payment in accordance with the percentage of completion of the services, payme time and materials based upon Consultant's rate schedule, but not exceeding the Contr< 1, or such other methods as may be specified in the Schedule of Compensati< ipensation may include reimbursement for actual and necessary expenditures oduction costs, transportation expense, telephone expense, and similar costs and expens n and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payme sultant shall submit to City no later than the tenth (10th) working day of such month, in 1 i approved by City's Finance Director, an invoice for services rendered prior to the date invoice. Such invoice shall (1) describe in detail the services provided, including time a erials, and (2) specify each staff member who has provided services and the number rs assigned to each such staff member. Such invoice shall contain a certification by cipal member of Consultant specifying that the payment requested is for work performed xdance with the terms of this Agreement. City will pay Consultant for all expenses star eon which are approved by City pursuant to this Agreement no later than the last world of the month. PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of_Performance. All services rendered pursuant to this Agreement shall formed diligently and within the time period established in Exhibit "C" (the "Schedule Formance"). Extensions to the time period specified in the Schedule of Performance may roved in writing by the Contract Officer. 3.3 Force Maeure. The time period specified in the Schedule of Performance formance of the services rendered pursuant to this Agreement shall be extended because delays due to unforeseeable causes beyond the control and without the fault or negligel Consultant, including, but not restricted to, acts of God or of the public enemy, fir thquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts Page'_ M 17 1 governmental agency other than City, and unusually severe weather, if Consultant sh in ten (10) days of the commencement of such delay notify the Contract Officer in writh ie causes of the delay. The Contract Officer shall ascertain the facts and the extent y, and extend the time for performing the services for the period of the forced delay whi if in his or her judgment such delay is justified, and the Contract Officer's determinati, be final and conclusive upon the parties to this Agreement. 3.4 Term. The term of this agreement shall commence on _, 200 a iinate on 1_ 200 (initial term). This agreement may be extended for _ tional year(s) upon mutual agreement by both parties (extended term). Unless earl iinated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement sh :inue in full force and effect until completion of the services, except as otherwise provided Schedule of Performance. COORDINATION OF WORK 4.1 Representative. of Consultant. The following principals of Consultant are here gnated as being the principals and representatives of Consultant authorized to act in 3If with respect to the work specified herein and make all decisions in connection therewitl a. It is expressly understood that the experience, knowledge, capability, and reputati fie foregoing principals were a substantial inducement for City to enter into this Agreeme refore, the foregoing principals shall be responsible during the term of this Agreement cting all activities of Consultant and devoting sufficient time to personally supervise 1 ices hereunder. The foregoing principals may not be changed by Consultant and no other personnel may gned to perform the service required hereunder without the express written approval of Ci 4.2 Contract Officer. The Contract Officer shall be _ __ or such otl ton as may be designated by the City Manager of City. It shall be Consultant's responsibil fissure that the Contract Officer is kept informed of the progress of the performance of rites and Consultant shall refer any decisions, which must be made by City to the Contn cer. Unless otherwise specified herein, any approval of City required hereunder shall me approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or _As�nment. The experience, knowled ability and reputation of Consultant, its principals and employees were a substan acement for City to enter into this Agreement. Except as set forth in this Agreeme isultant shall not contract with any other entity to perform in whole or in part the servii .aired hereunder without the express written approval of City. In addition, neither 1 eement nor any interest herein may be assigned or transferred, voluntarily or by operation without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any con r the manner, mode or means by which Consultant, its agents or employees, perform ✓ices required herein, except as otherwise set forth. Consultant shall perform all servil uired herein as an independent contractor of City and shall remain at all times as to Cit :)Ily independent contractor with only such obligations as are consistent with that n Page 3 „t 17 >ultant shall not at any time or in any manner represent that it or any of its agents loyees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, report stics, records or other data or information pertinent to services to be performed hereund ;h are reasonably available to Consultant only from or through action by City. INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. Prior to the beginning of and throughout the duration of the We armed under this Agreement, Consultant shall procure and maintain, at its cost, and subr ;urrently with its execution of this Agreement, personal and public liability and propel age insurance against all claims for injuries against persons or damages to property resulti i Consultant's acts or omissions rising out of or related to Consultant's performance unc Agreement. The insurance policy shall contain a severability of interest clause providi the coverage shall be primary for losses arising out of Consultant's performance hereun( neither City nor its insurers shall be required to contribute to any such loss. A certific( encing the foregoing and naming City and its officers and employees as additional insur I be delivered to and approved by City prior to commencement of the services hereunder. amount of insurance required hereunder shall be determined by the Contract Sum )rdance with the following table: tract Sum Personal Injury/Prokerty Damage Coverage than $50,000 $100,000 per individual; $300,000 per occurrence ,000 - $300,000 $250,000 per individual; $500,000 per occurrence r $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against ns for injuries against persons or damages to property arising out of the use of a )mobile by Consultant, its officers, any person directly or indirectly employed by Consulta subcontractor or agent, or anyone for whose acts any of them may be liable, arising direc idirectly out of or related to Consultant's performance under this Agreement. If Consult) ;onsultant's employees will use personal autos in any way on this project, Consultants[ ✓ide evidence of personal auto liability coverage for each such person. The to tomobile Includes, but is not limited to, a land motor vehicle, trailer or semi -trailer desigr travel on public roads. The automobile insurance policy shall contain a severability rest clause providing that coverage shall be primary for losses arising out of Consultar formance hereunder and neither City nor its insurers shall be required to contribute to st A certificate evidencing the foregoing and naming City and its officers and employees itional insured shall be delivered to and approved by City prior to commencement of ✓ices hereunder. )sultant shall carry Workers' Compensation Insurance in accordance with State Work( npensation laws with employer's liability limits no less than $1,000,000 per accident lase. fessional Liability or Errors and Omissions Insurance as appropriate shall be written of cy form coverage specifically designed to protect against acts, errors or omissions ofj Page 4 of 17 ultant and "Covered Professional Services" as designated in the policy must specifica de work performed under this agreement. The policy limit shall be no less than $1,000,0( claim and in the aggregate. The policy must "pay on behalf of" the insured and mu ide a provision establishing the insurer's duty to defend. The policy retroactive date shall I r before the effective date of this agreement. rance procured pursuant to these requirements shall be written by insurers that are admitt ers in the State of California and with an A.M. Bests rating of "A" or better and a minims icial size VII. nsurance required by this Section shall be kept in effect during the term of this Agreeme shall not be cancelable without thirty (30) days written notice to City of propos ;ellation. The procuring of such insurance or the delivery of policies or certificai encing the same shall not be construed as a limitation of Consultant's obligation mnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. a. Indemnification for Professional Liability. When the law establishes a professiol idard of care for Consultant's Services, to the fullest extent permitted by law, ConsultE I indemnify, protect, defend and hold harmless City and any and all of its officia Iloyees and agents ("Indemnified Parties'l from and against any and all losses, liabilitil rages, costs and expenses, including attorney's fees and costs to the extent same are cagy /hole or in part by any negligent or wrongful act, error or omission of Consultant, its office nts, employees or subconsultants (or any entity or individual that Consultant shall bear 1 it liability thereof) in the performance of professional services under this agreement. W )ect to the design of public improvements, the Consultant shall not be liable for any injur iroperty damage resulting from the reuse of the design at a location other than that specif xhibit C without the written consent of the Consultant. b. Indemnification for Other Than Professional Liability. Other than in the performar )rofessional services and to the full extent permitted by law, Consultant shall indemni and and hold harmless City, and any and all of its employees, officials and agents from inst any liability (including liability for claims, suits, actions, arbitration proceedin iinistrative proceedings, regulatory proceedings, losses, expenses or costs of any kii ;they actual, alleged or threatened, including attorney's fees and costs, court costs, inters snse costs, and expert witness fees), where the same arise our of, are a consequence of, in any way attributable to, in whole or in part, the performance of this Agreement isultant or by any individual or entity for which Consultant is legally liable, including but ted to officers, agents, employees or subconsultants of Consultant. C. General__ Indemnification Provisions. Consultant agrees to obtain executed indemr cements with provisions identical to those set forth here in this section from each and ev consultant or any other person or entity involved by, for with or on behalf of Consultan performance of this agreement. In the event Consultant fails to obtain such indemr gations from others as required here, Consultant agrees to be fully responsible accordinc terms of this section. Failure of City to monitor compliance with these requireme loses no additional obligations on City and will in no way act as a waiver of any rig eunder. This obligation to indemnify and defend City as set forth here is binding on Page 5 of 17 essors, assigns or heirs of Consultant and shall survive the termination of this agreement section. d. Indemnity Provisions for Contracts Related to Construction. Without affecting tl s of City under any provision of this agreement, Consultant shall not be required mnify and hold harmless City for liability attributable to the active negligence of Cif ided such active negligence is determined by agreement between the parties or by tl ngs of a court of competent jurisdiction. In instances where City is shown to have bei fely negligent and where City's active negligence accounts for only a percentage of tl ity involved, the obligation of Consultant will be for that entire portion or percentage ity not attributable to the active negligence of City. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails ide or maintain any insurance policies or policy endorsements to the extent and within t herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums 1 such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold a payment(s) which become due to Consultant hereunder until Consulta demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedi may have. The above remedies are not the exclusive remedies for Consultant's failure stain or secure appropriate policies or endorsements. Nothing herein contained shall ;trued as limiting in any way the extent to which Consultant may be held responsible I nents of damages to persons or property resulting from Consultant's or its subcontractor )rmance of work under this Agreement. 5.4 General Conditions_ pertaining ttrovisions of insurance cove_r_age � Consultal sultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability covera ired herein to include as additional insureds City, its officials, employees and agents, usi dard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agre ;quire all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohi sultant, or Consultant's employees, or agents, from waiving the right of subrogation prior >s. Consultant agrees to waive subrogation rights against City regardless of the applicabil ny insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable agreement are intended to apply to the full extent of the policies. Nothing contained in tl ;ement or any other agreement relating to the City or its operations limits the application iinsurance coverage. Page 6 of 17 4. None of the coverages required herein will be in compliance with these requirements include any limiting endorsement of any kind that has not been first submitted to City al oved of in writing. 5. No liability policy shall contain any provision or definition that would serve nate so-called "third party action over" claims, including any exclusion for bodily injury mployee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification ai tional requirements by the City, as the need arises. Consultant shall not make ai ctions in scope of coverage (e.g. elimination of contractual liability or reduction of discove )d) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates ,ance evidencing all of the coverages required and an additional insured endorsement sultant's general liability policy, shall be delivered to City at or prior to the execution of tIr ement. In the event such proof of any insurance is not delivered as required, or in tl it such insurance is canceled at any time and no replacement coverage is provided, City h right , but not the duty, to obtain any insurance it deems necessary to protect its intere: :r this or any other agreement and to pay the premium. Any premium so paid by City sh harged to and promptly paid by Consultant or deducted from sums due Consultant, at Ci m. 8. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice to Ci ny cancellation of coverage. Consultant agrees to require its insurer to modify su ficates to delete any exculpatory wording stating that failure of the insurer to mail writt ;e of cancellation imposes no obligation, or that any party will "endeavor" (as opposed g required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance covera ired to be provided by Consultant or any subcontractor, is intended to apply first and or ary, non-contributing basis in relation to any other insurance or self insurance available 10. Consultant agrees to ensure that subcontractors, and any other party involved wi project who is brought onto or involved in the project by Consultant, provide the sar mum insurance coverage required of Consultant. Consultant agrees to monitor and reviE uch coverage and assumes all responsibility for ensuring that such coverage is provided 'ormity with the requirements of this section. Consultant agrees that upon request, ements with subcontractors and others engaged in the project will be submitted to City 1 w. 11. Consultant agrees not to self -insure or to use any self -insured retentions ictibles on any portion of the insurance required herein and further agrees that it will r N any contractor, subcontractor, Architect, Engineer or other entity or person in any w Ived in the performance of work on the project contemplated by this agreement to sE re its obligations to City, If Consultant's existing coverage includes a deductible or SE red retention, the deductible or self -insured retention must be declared to the City. At tF Pagc 7 of 17 the City shall review options with the Consultant, which may include reduction nation of the deductible or self -insured retention, substitution of other coverage, or oth lions. 12. The City reserves the right at any time during the term of the contract to change b unts and types of insurance required by giving the Consultant ninety (90) days advan :en notice of such change. If such change results in substantial additional cost to tl 3ultant, the City will negotiate additional compensation proportional to the increased bene ity. 13. For purposes of applying insurance coverage only, this Agreement will be deemed been executed immediately upon any party hereto taking any steps that can be deemed i furtherance of or towards performance of this Agreement. 14. Consultant acknowledges and agrees that any actual or alleged failure on the part to inform Consultant of non-compliance with any insurance requirement in no way impos additional obligations on City nor does it waive any rights hereunder in this or any otl- rd . 15. Consultant will renew the required coverage annually as long as City, or its employe gents face an exposure from operations of any type pursuant to this agreement. TI Iation applies whether or not the agreement is canceled or terminated for any reasc nination of this obligation is not effective until City executes a written statement to V ct. 16. Consultant shall provide proof that policies of insurance required herein expiring duri term of this Agreement have been renewed or replaced with other policies providing at lee same coverage. Proof that such coverage has been ordered shall be submitted prior ration. A coverage binder or letter from Consultant's insurance agent to this effect ;ptable. A certificate of insurance and/or additional insured endorsement as required e specifications applicable to the renewing or new coverage must be provided to City witf (5) days of the expiration of coverages. 17. The provisions of any workers' compensation or similar act will not limit t lations of Consultant under this agreement. Consultant expressly agrees not to use a utory immunity defenses under such laws with respect to City, its employees, officials a its. 18. Requirements of specific coverage features or limits contained in this section are r nded as limitations on coverage, limits or other requirements nor as a waiver of a :rage normally provided by any given policy. Specific reference to a given coverage featr )r purposes of clarification only as it pertains to a given issue, and is not intended by a y or insured to be limiting or all-inclusive. 19. These insurance requirements are intended to be separate and distinct from any otI rision in this agreement and are intended by the parties here to be interpreted as such. Page 9 of 17 20. The requirements in this Section supersede all other sections and provisions of th ement to the extent that any other section or provision conflicts with or impairs tl isions of this Section. 21. Consultant agrees to be responsible for ensuring that no contract used by any par ved in any way with the project reserves the right to charge City or Consultant for the cc dditional insurance coverage required by this agreement. Any such provisions are to I led with reference to City. It is not the intent of City to reimburse any third party for tl of complying with these requirements. There shall be no recourse against City for payme -emiums or other amounts with respect thereto. 3ultant agrees to provide immediate notice to City of any claim or loss against Consulta ig out of the work performed under this agreement. City assumes no obligation or liabili uch notice, but has the right (but not the duty) to monitor the handling of any such claim is if they are likely to involve City. RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer su its concerning Consultant's performance of the services required by this Agreement as tl tract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary )rm the services required by this Agreement and enable the Contract Officer to evaluate tl and the performance of such services. Books and records pertaining to costs shall be ke prepared in accordance with generally accepted accounting principals. The Contract Offic have full and free access to such books and records at all reasonable times, including tl to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership_of Documents. Originals of all drawings, specifications, reports, recorc iments and other materials, whether in hard copy or electronic form, which are prepared sultant, its employees, subcontractors and agents in the performance of this Agreemer be the property of City and shall be delivered to City upon termination of this Agreement i the earlier request of the Contract Officer, and Consultant shall have no claim for furth loyment or additional compensation as a result of the exercise by City of its full rights ership of the documents and materials hereunder. Consultant shall cause all subcontractc ssign to City any documents or materials prepared by them, and in the event Consulta to secure such assignment, Consultant shall indemnify City for all damages suffer Dby. In the event City or any person, firm or corporation authorized by City reuses s< iments and materials without written verification or adaptation by Consultant for t :ific purpose intended and causes to be made or makes any changes or alterations in s< iments and materials, City hereby releases, discharges, and exonerates Consultant frc ity resulting from said change. The provisions of this clause shall survive the completion Contract and shall thereafter remain in full force and effect. 6.4 Release of _Documents. The drawings, specifications, reports, records, documer other materials prepared by Consultant in the performance of services under this Agreeme Page 9 of 17 not be released publicly without the prior written approval of the Contract Officer or ired by law. Consultant shall not disclose to any other entity or person any informatil rding the activities of City, except as required by law or as authorized by City. ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as lity and to performance of the parties in accordance with the laws of the State of Californ fl actions concerning any dispute, claim or matter arising out of or in relation to tl cement shall be instituted in the Superior Court of the County of Riverside, State fornia, or any other appropriate court in such county, and Consultant covenants and agre ibmit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured pai I notify the injuring party in writing of its contentions by submitting a claim therefore. T ed party shall continue performing its obligations hereunder so long as the injuring pai mences to cure such default within ten (10) days of service of such notice and complel cure of such default within forty-five (45) days after service of the notice, or such lone )d as may be permitted by the Contract Officer; provided that if the default is an immedi� ger to the health, safety and general welfare, City may take such immediate action as C ns warranted. Compliance with the provisions of this section shall be a condition precede armination of this Agreement for cause and to any legal action, and such compliance sl- be a waiver of any party's right to take legal action in the event that the dispute is r :d, provided that nothing herein shall limit City's right to terminate this Agreement withc >e pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consult< icient funds to compensate City for any losses, costs, liabilities, or damages it reasonal gives were suffered by City due to the default of Consultant in the performance of 1 (ices required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a r iulting party on any default shall impair such right or remedy or be construed as a waiv ,'s consent or approval of any act by Consultant requiring City's consent or approval sl be deemed to waive or render unnecessary City's consent to or approval of any subsequi of Consultant. Any waiver by either party of any default must be in writing and shall not aiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remed ressly declared to be exclusive in this Agreement, the rights and remedies of the parties iulative and the exercise by either party of one or more of such rights or remedies shall i ;Iude the exercise by it, at the same or different times, of any other rights or remedies same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take le on, at law or at equity, to cure, correct or remedy any default, to recover damages for Page 10 of 147 ult, to compel specific performance of this Agreement, to obtain injunctive relief, or in any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any terminatil its Agreement, except as specifically provided in the following Section 7.8 for terminatii ;ause. City reserves the right to terminate this Agreement at any time, with or witho ;e, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice iination, Consultant shall immediately cease all services hereunder except such as may :ifically approved by the Contract Officer. Consultant shall be entitled to compensation I arvices rendered prior to receipt of the notice of termination and for any services authoriz he Contract Officer thereafter in accordance with the Schedule of Compensation or such be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination for Default of Consultant. If termination is due to the failure sultant to fulfill its obligations under this Agreement, City may, after compliance with t isions of Section 7.2, take over work and prosecute the same to completion by contract rwise, and Consultant shall be liable to the extent that the total cost for completion of t ices required hereunder exceeds the compensation herein stipulated (provided that City sh reasonable efforts to mitigate such damages), and City may withhold any payments sultant for the purpose of setoff or partial payment of the amounts owed City as previous :d in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arisi of or in connection with this Agreement, the prevailing party shall be entitled to reco\ onable attorneys' fees and costs of suit from the losing party. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall onally liable to Consultant, or any successor in interest, in the event or any default ich by City or for any amount which may become due to Consultant or to its successor, )reach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal intere ct or indirect, in this Agreement nor shall any such officer or employee participate in a sion relating to the Agreement which affects his or her personal interest or the interest corporation, partnership or association in which she or he is, directly or indirect rested, in violation of any State statute or regulation. Consultant warrants that it has r I or given and will not pay or give any third party any money or general consideration lining this Agreement. 8.3 Covenant_ against Discrimination. Consultant covenants that, by and for itself, s, executors, assigns, and all persons claiming under or through them, that there shall be rimination against or segregation of, any person or group of persons on account of ral ir, creed, religion, sex, marital status, national origin or ancestry in the performance of t cement. Consultant shall take affirmative action to insure that applicants are employed a Page 1 I of 10 employees are treated during employment without regard to their race, color, cree on, sex, marital status, national origin or ancestry. MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication eith desires or is required to give the other party or any other person shall be in writing ai ;r served personally or sent by prepaid, first-class mail to the address set forth belo ;r party may change its address by notifying the other party of the change of address ng. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing ad as provided in this section. To City: To Consultant: CITY OF LA QUINTA Attention: Thomas P. Genovese City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92247-1504 9.2 Integrated AA reement. This Agreement contains all of the agreements of the parti all previous understanding, negotiations and agreements are integrated into and supersed its Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual conse le parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clause graphs, or sections contained in this Agreement shall be declared invalid or unenforceal a valid judgment or decree of a court of competent jurisdiction, such invalidity iforceability shall not affect any of the remaining phrases, sentences, clauses, paragrapl actions of this Agreement which are hereby declared as severable and shall be interpreted y out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties here ,ant that they are duly authorized to execute this Agreement on behalf of said parties a by so executing this Agreement the parties hereto are formally bound to the provisions Agreement. Page 12 of 17 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates state W. CITY OF LA OUINTA a California municipal corporation Thomas P. Genovese, City Manager ATTEST: Deborah H. Powell, Interim City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT: By: Name: Title: Date: Date Page 13 or I? Exhibit A Scope of Services Exhibit B Schedule of Compensation Payment shall be on a "Fixed Fee" basis in accordance with the Consultants Schedule of Compensation attached herewith for the work tasks performed in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed ($___ _ ___) except as specified in Section 1.6 - Additional Services of the Agreement. Exhibit C Schedule of Performance Consultants Project Schedule is attached and made a part of this agreement. Consultant shall complete services presented within the scope of work contained within Exhibit "A" in accordance with the attached project schedule. 11 1 Exhibit D Special Requirements Ta9k 4 4V a" COUNCIURDA MEETING DATE: October 17, 2006 ITEM TITLE: Approval of a request by the California Regional Water Quality Control Board to Utilize the Council Chambers for Public Hearings on January 17, March 21, May 16, June 20, September 19 and November 14, 2007, 8:00 a.m. to 2:00 p.m. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: _? STUDY SESSION: PUBLIC HEARING: Approve a request from the California Regional Water Quality Control Board to utilize the Council Chambers on January 17, March 21, May 16, June 20, September 19 and November 14, 2007, 8:00 a.m. to 2:00 p.m. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The California Regional Water Quality Control Board has requested that the Council Chambers be made available for the Regional Board meetings on the following days in 2007: January 17, March 21, May 16, June 20, September 19 and November 14. The request meets all the requirements of facility use as contained in the City's Guidelines. A complete application has been submitted (Attachment 1) for the City Council's consideration. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve a request from the California Regional Water Quality Control Board to utilize the Council Chambers on January 17, March 21, May 16, June 20, September 19 and November 14, 2007, 8:00 a.m. to 2:00 p.m.; or 1 r; 0 2. Do not approve the request from the California Regional Water Quality Control Board to utilize the Council Chambers; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Director of Building & Safety Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Application ATTACHMENT MO Zrief�7,le��]�aDil��Iii�til� . r .Facility Requested: CI-16., CtxQnc it (harnlao Type of Event: Public__ Private Description of Activity:_ 1"SOQr)d (" lQe�In sS - 54n- 1'I, M3t^. 21 , K�4 Ilo, JrO Date (a) of Una: TL;A. W.. . 14, WN.14 Size of Group: Time of Uses Start a.m. p.m.) R:00 Finish (a.m. Total Hours of Use CQ_ x $ 00 jhour = s N IA Certificate of Additional Insured Attached: -or- City Insurance Requested: Fee Paid: S i� IA Refundable Cleaning Deposit Paid: S NIA Session Room . $200 Council Chambera (up to 53'people) a $300 Council Chambers (54 people plus) a $500 Total Paid: S TJ iA The undersigned hereby agrees to abide by the rules and regulations of the City of La Quint& relati the use o ub ie facilities. Date t 10 f 31 CLO Signature. if (� Title:_ tf 2Ga 1iVP. IC-er Deposit Required ,Deposit Returned: Date: NOTE: She *swan aiq in tM appliaatieg aai the atata t of igtaaatim &gat De m sttiaes et the ipeaeelea ergaiaatieg. It tha paraaq Le mt as gtltgar et the eapanisatiea for ehigh application ra q .' b/she wat pneat atittaq "U ru.ti" 2.'L I.W to at,,. fir a, y of Tt� COUNCIL/RDA MEETING DATE: October 17, 2006 ITEM TITLE: Denial of Claim for Damages Filed By Katherine Rodriquez: Date of Loss: August 30, 2005 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages filed by Katherine Rodriquez, with a reported date of loss of August 30, 2005. FISCAL IMPLICATIONS: The total amount of the claim was $ 1,500. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Katherine Rodriquez with a reported date of loss of August 30, 2005, (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: M 1. Deny the Claim for Damages filed by Katherine Rodriquez with a reported date of loss of August 30, 2005; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, Ly` V Jo uiz, Person el/Ri Q Manager Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Katherine Rodriquez, Claim for Damages /31/2005 R'ED 11:24 FAI 760 777 7107 La Quinta, Cite C1en �ttTY`/ (�vUryncL / ✓ ATTACHMENT 1 r"""rm CLAIM FOR DAMAGEStECEIVED CITY CLERKS OFFICE V city of La Quota TO PERSON OR PROPERTY CLAIM No. P•O•Box 1,%4 105 OCT 14 PM 2 37 La Quota. CA 9?253 CITY OF LA QUINTA INSTRUCTIONS 1. aaknsfordealh irjuryto person or In peisowl piriperly must be filed rot btwtw six exicift aller CITY CLERK'S OFFICE the ocarnence. (Gov. Code § 9112.) 2. Claims for demepabI"propedymust befiled not lafer0mnIyear aeer9reo=rror , (Gov. Code § 9112a 3. Readerdkeclaim form before At" 4. See page 2 for &lam upon which to locale pace of acdderd. S. This claim form must be signed on page2 atbolbm. 6. AW separate sbeecs, rTnecessarY b give full deals. SIGN EACH SHEET. TO: (Name of City) pate of Bkti of Claimant LA QUINTA 1 Name ofGfai ant Ocwp 5wofClaimant KATHERINE RODRIQUEZ ESCROW Home Addresso(Claimant Cityand Stab Horne Telephone of Claimant 52930 AVE. ALVARADO LA 9UINTA, CA 760 564-2 4 Bushess Address of Claimant Cryand State MinassTekphoneefClainant 41995 BOARDWALK; G-2 PALM DESERT, CA 760 773-533 Give address and blew mmnberfo WlKh you desire notioes orcamlwnka6ons In be seM Cl imams Soda) Sew* No_ regard rV "m 52930 AVE. ALVARADO LA QUINTA, CA 92253 760 564-2947 _ When did DAMAGE or INJURY oomr? Nantes of any * employees ovatved in INJURY or DAMAGE: Palo: 8/30/05 Tree: 6:30 PM if Claim is for Ertatable bdermdy, g'nredate dafmant served with tie M MI: Date. Where did DAMAGE or R KIRY=ur! MwW Mly, and locale on daV= an reverse side of tiffs street Where appropriate, give sheet names and address and mo�asr�n� ierCZ7�� Describe in detail tow fie jDAMAGE or IINNJURYooeamed g TIQ+tll�t� 10 ,v-r TO "pbST off-iC6 Fnam WAS14/0GTors F10 ��VtSORy ConstlauGf��f 0� BERMKAAS WUT/[, ON ZeRK"2os. IFr �D�iJ SiioPY/Aft G�6aJTS1� iO�D7b�ua1� �,k Tb C�ONsY% CTidJ — 6!�!d G�� TM2 fI6kT S7vQ T. .S/ACE S NAS So/n!Q Tit TF(6- POST OfF/Cf S T � 70 . &-Kr Tb 'T ALGA �' Com 6 JCyt 2wwN. T TLC.PN6d' /NTo A PA-eKiNS 7N/S CNA/N WAS 7746 SAAt6 doeor— As 'T96 COT a7N/C11 LJ QprAN U 9 ttf AR /r1UL J v o oKiN( LOT � ATLtNG Gao — S of Weiz SAW /T Why do you claim th dry is rewonsDle? TWO REASONS: FIRST THE DETOUR TAKING THE TRAFFIC THROUGH THE SHOPPING AREA INSTEAI OF AROUNG THE EFFECTED AREA WAS, AT REST, NOT THOUGHT OUT, AT WORST, IRRESPONSIBLE SECOND, THE CITY ALLOTTED THE PROPERTY OWNER TO CHAIN OFF THE PARKING AREA WITHOUT MARRING THE PUBLIC DRIVEWAY, OR THE CHAIN ITSELF, IN ANY WAY. Describe in decal each *WRY or DAMAGE ESTIMATE OF DAMAGE IS ATTACHED HERETO. SEE PAGE 2 (OVER) y .HIS CMI GUST BE SIGNED ON REVERSE SIDE /31/2005 WED 11:25 FAX 161) Pt 701 L8 puma. uLy uerK Lvj UVLIV% The amount daimed, as of the date of presentation of this dawn, is computed as follows: Damages incurred to date (exact): Estimated prospedlve damages as faras known: Damage to properly ..................... $ _ 1,500.00 +/— Future expenses for medical and hospital care .E —0— Expenses for medical and hospital pre ..... E —0— Future loss of earnings ....................E —0— Loss of earnings ........................ E —D— Odterprcepedive special damages ..........E —0— $pedal damages for ..................... E �O_ Prospective general damages _ .............E —0— Total estimated prospective damages .......E —O_ General damages ......... . ............. E —0— , Total damages marred to date .......... S 1 snn -on +/— (THIS O1DOES NNOTT IN LU EDIPA NEW WIi DSSHEI: Total amount clamed as of date of presentation of this claim: E 1, 515. 84 (ASKING ONLY TUT MY VEHICLE BE REPORTED TO Was damage andfor iNurryAnvestigatod by police? YES If so, Were paramedics or ambulance called? NO If so, name city r N injured, state date, time, name and address of doctor of your initial visit _ LA QDINTA ce N/A WITNESSES to DAMAGE a INJURY: List all persons and addresses of persons known to have infomration: Name Address Pflone Name Address Phone Name Address Phone DOCTOR AND HOSPITALS Hospital Address Phone Doctor Address Phone Doctor Address Phone READ CAREFULLY ForaAaaidertdai n; plow on blowing diagram name of sheets, indudkp Norlh, made tby A-0' and bm6on of yourmO oryourvelllde aNhe time of are oedu East, South. And West Mdate place of accident by Rand by showlrp house by Si -and aw point of impad by'x.' numbersa dislances b streel carers. I(CAy Vehicle was invaived, deslpnate by k r0A! x:ftofC#jVelh*whenyoufudsawit,andby'B"bwtbnofyourself NOTfz tdiagramvbeelewwdordfittesiWution,attach hereto aproperdog or your vehicle when you first saw Clly Vehicle; locallm of City veldcle at time of signed bydainant 'SID EWALK CURB 1 CURB PARKWAY SIDEWALK 7 F to Claimant SV RATHERINE RODRIQUEZ 9/8/05 NOTE: CLAIM B F ITH CITY CLERK (Gov. Code § 915a.) Presentation of a false claim is a felony (Pen. Code § 72.) 0 '\ v t +, '1\ I �a Q•c h y OF T COUNCIL/RDA MEETING DATE: October 17, 2006 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: CONSENT CALENDAR: �D Denial of Claim for Damages Filed By Robin Cianciolo: STUDY SESSION: Date of Loss: December 30, 2005 PUBLIC HEARING: RECOMMENDATION: Deny the Claim for Damages filed by Robin Cianciolo, with a reported date of loss of December 30, 2005. FISCAL IMPLICATIONS: The total amount of the claim was $ 5,290. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Robin Cianciolo with a reported date of loss of December 30, 2005, (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: u 1. Deny the Claim for Damages filed by Robin Cianciolo with a reported date of loss of December 30, 2005; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, cr�z,. o3--..l, John z, Personnel/ isk Wnager Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Robin Cianciolo, Claim for Damages *1r "vol"y" eon 1V;V4 M IOU It, slur La Winta. City Clerk Fu wrftt MyaLaK'8OfMM P.O.Bal504 LaftftCAMW CLAIM FOR DAMAG5S TO PERSON OR PROPERTY 1. Cbbmbraeatb,bprybpamaarbpamnallw�a4ma#6a1BOdnotbker9rond+tr�grtal�r fa 0caarotbn' (BaK Oode; 91 l2 j � fbde¢9i12ba�PPoPe ��t6efa'aatlabr9�m 1 yeardkrfe ooga�ce, (Goy: A Raadafaeda9>fn6ebPeg 4. Seep�e2brdag�nWoltal,ifilnbaAegesotaaiu�t 6 71istl�nbm�aodbeiGnedaApayo281b09aa C Abffi e�Keb fna�ewar.bdAer�aee� as eaey,cueer ATTACHMENT REMM FOR FLING 61 AMP 30 PSI y 53 CITI OF LAQUINTA CITY LERK'S OFFICE mpma cm , - 1� Ai� l — UOabaflfsfhofC� Namaafq� +�DB!%�! CCGIhCtO� Qq3q 4 Homa otCbb�at c5yn�dsmea GU(I �S�-i � � Yls g2.dZ�(o Sl= S 1 T(oa2 S Ghetas ao9aesamn�udadbssbbaaaM mgmd6g chbc ``4 5— t to -Z �f c� �� lh blil i5t (I V�f� Soda15wu9xNa 1 'i1s4iZq �tiZ(o (ol 4 dq a Tom d �d n1 Namtstof YwohedipBlASiYa t gCbtaisior A cbn>sxaenad�bf�a �¢ NPR ' v/ Dab: rn�anw wwYWCWYWRifmlf: U95@'19Ray,8lq�mall aNKa3a aidaoffdo Sb08i. YYleweappw�a6a, �Va 6b3atF9alaS andedda' mdmeam me*lvmbndnWs C A-vz Rx)�Om per �- T '►Me Ct4Anusm Su g -Aga .tea m f l g/ ,- — 3-reer+ v� % I t A /09/E006 010:05 FAI 760 777 7107 La Quinta. City Clerk @002/002 ftMIQradldV ftOfftd8'eofMwt ftoffldsdit1sm;IVLWastibmt Vbfi DalnapeswHffwIo"(eu*. EdmatedvomcwetlemepeseaTaras SCE Demagebpao mV ..................... j ' Fattee l �"4 t MV---Y 61pensaeforllsedio�aadhoepreltzre brmldhoap�lwre.E ?,h0 L=Gft Noga ..... ....................... spedaideme@actor..................... E Pa ffpeoeratdWgft ..........,...E C ToWet0no dpoweebed>msges.......5 J oc ToWdwagask=Wb.......... . S ,3 T iam tc eadasofd*ofpae, -. I, s �,aFrda E 52 9v Wasdan�e or9iacyinr abd , ttlmB I aram praaea� 61rfanae ea4edy r b>Imed,amledat 1m 0aa mWmddMordocbrofn I .• GL'J a.. "► u READCAfi�tALY FarererndatdRlraP4rceeatalaatrgdf nesm9d Aai�odh9KaA. %wwdhy%,•with wfwdyaeB of wrwdeatloon art* acow EwkSwr AMV1otildkabPbwdfecmwdby'1wWbysllowkphmae byq-r8wrreaoodof""byw I, I *rdblemt f9*"oorrleasrayYdA*watnaotwd,desI9rdbby wwwbcftdakvwawimywLvuwitowbye'bwroedpmwS Ram roo wwdomtfnt*sk*^swhwwapwft= l�idewbanyoeidaesrCrYYddc�baSoaofft I deetomof $OvdbyeI I I &L SIDEWALK CURB CURB PARKWAY SIDEWALK 77 /.. Z� S�,a2 Lud' 1 January 18, 2006 41 Wiltshire Avenue Larkspur, California 94939 Mr. John Ruiz Personnel Risk Management Officer City Managers Office P.O. Box 1504 LaQuinta, California 92247-1504 Re: Claim - Robin Cianciolo vs. City of LaQuinta Dear Mr. Ruiz, On Friday December 30th at approximately seven o'clock in the evening I was driving my 2001 black, 525i BMW south on Eisenhower Drive in LaQuinta. I had just left my friends home in Santa Rosa cove and was headed to Ralph's market. The road was pitch black, there were no other cars on the road, street lights, proper signage in place or any relfectors to warn me of the danger ahead. The only light was from my headlights. I assume that the overturned sign had been knocked down by a previous accident and never been reinstalled. (Please see my photos which I've enclosed). The mechanic who is repairing my vehicle said that we were so fortunate; he was amazed that we were not physically injured. I feel grateful tht there were not any other vehicles or pedestrians on the road for fear we could have been involved in a most serious accident. Due to the city's negligence and absence of a marked traffic island and no traffic striping or reflective paint on the island we had to have my car towed to a mechanic in Indio. Not only have we been greatly inconvenienced but we now have to return to your community to pick up our automobile. This will entail purchasing airline tickets for my husband and me so that we can fly down to Indio and pick up my BMW which is being repaired. I believe the city of LaQuinta is liable for all the expeses which I've had to encur for this accident. Enclosed are bills from the mechanic as well as, additional expenses and completed forms from the city of LaQuinta. I would appreciate your consideration in this manner and responding within ten (10) business working days. Sincerely yours, Robin Cianciolo January 10, 2006 To Whom It May Concern: I was sitting in the passenger seat of Robin Cianciolo's car at the time of the incident on Eisenhower Street. We were leaving my family home in the Santa Rosa cove en route to Ralph's market in downtown La Quinta. We were driving South on Eisenhower Drive approaching the intersection at Calle Tampico. It was December 29"' at 7:00 pm. I am familiar with the area and went with Robin to show her the way because it had gotten dark. I instructed her to turn left at the light. We were approaching the intersection. about 50 yards away. It was completely dark out, as there were no street lights or other cars in the road, the only visibility we had was what the cars headlights illuminated. What seemed to be the left turn lane for the light began and Robin merged into it anticipating the left turn at the intersection. To both of our surprise, the turn lane was for the new school and immediately following it was an island in the middle of the road. We were given no warning of the newly constructed island, which had no lights, reflectors or barrier. The only sign had been knocked down. As soon as we realized this island was there, it was too late to avoid and we were forced to drive through it in order to avoid any other accident. This presents a serious safety question. We feel lucky no one was injured in the incident. We were both shaken up and very surprised, but had there been other cars on the road or pedestrians on the side of the street, it could have been a costly accident. It is the duty of the city to clearly mark the roads and give warning of new construction. Even as a person familiar with the area, I could have never anticipated the new island in the road. In a place with high tourism especially, this presents a very hazardous risk factor for all drivers. This had obviously been a problem area before, as the sign had been knocked down. This proves others had made the same mistake and the problem was never tended to after the sign was down. As I said, we both feel lucky no one was injured, but it is indeed the fault of the city the incident occurred. Please contact me with any further questions. Thank you for your care and consideration on this matter. Dina 7,agari CF`y OF COUNCIL/RDA MEETING DATE: October 17, 2006 ITEM TITLE: Denial of Claim for Damages Filed By James White Date of Loss: January 10, 2006 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages filed by James White, with a reported date of loss of December 30, 2005. FISCAL IMPLICATIONS: The total amount of the claim was $ 5,651. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by James White with a reported date of loss of January 10, 2006, (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 175 1. Deny the Claim for Damages filed by James White with a reported date of loss of January 10, 2006; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. James White, Claim for Damages I FILE WITH: CITY CLERICS OFFICE City of La Quinta P.O. Box 1504 La Quints, CA 92253 CC- Ju l: 0 CLAIM FOR DAMAGES TO PERSON OR PROPERTY INSTRUCTIONS laims for death, injury to person or to personal properly must be filed not later Bon sic months after e occurrence. (Gov. Code § 9112.) laims for damages to real property must be fled not later than t year alter the occurrence. (Gov. ode § 9112.) ead entire datm form before filing. ee page 2 fur diagram upon which to locate place of accident his claim form must be signed on page 2 at bottom. Hach seoande sheets. 'dnecessary. to aive full details. SIGN EACH SHEET. ATTACHMENT1 CLAIM NO. RECEIVED 2006 APR 24 PM 1 SO CITY OF LA QUIUTA ITY C! "'t,'S OFFICE w Date ohBa.t1t�aInlant 113 to of Ora &V Gi �. W �1 C Occua°,d(Clai v v & v, >eAdd �G r� dr ��Y Tel`,G zb Irie55 of Cwrmt jhIY 1 I� xi_ address and telephone number b which you desbe notices or b be sent CWnmfs Social Security No- ud'mg claim: j d' or 11RY oca�t r Names of my aYy employees Involved in IWURY or DAMAGE: e: V C Tmte: Co� laim for , give date martserved tidal rite coritplaktt /'') � n � e: ere did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse sine of mts street. vvttere appropriate, give soeec names I address and measurements from WWrinarks: ly w °E PAGE 2 (OVVER)V THIS CLAIM MUST B&t IGNED ON REVERSE SI amount claimed, as of the date of presentation of this claim, is computed as follows: nages incurred to date (exact): Estmated prospective damages as far as known: Image to property ..................... $ xpenses for medical and hospital care ..... $ oss of eamkngs ........................ $ Iecial damages for ..................... $ ieneraldamages ....................... $ Total damages incurred to date .......... $ al amount timed as of date of presentation of this claim: E Future expenses for medical and hospital pre .$ Future loss of earnings ....................$ Otlrer prospective special damages ..........$ Prospective general damages ..............$ Total estimated prospective damages .......$ s damage andlor injury investigated by police? If so, what city? re paramedics or ambulance caged? If so, name city or ambulance njured, state date, time, name and address of doctor of your initial visit t rNESSES b DAMAGE or INJURY: List all persons and addresses of persons known b have information: ne Address Phone_ ne Address o Phone ne Address a Phow r CTOR"HOSPITALS: npihal Aor Aor Address V T. Phone_ Phone READ CAREFULLY d acddentdaims place on following dgmm name of streets, including North, acciderdby A-1' and location of yourself or your vehicle at the Oros of the as 1, South, Arid West indicate place of accident by W and by showing he= by T-1' and the point of Impact by W fibers or distances to street comers. ICity Vehicle was Involved, designate by f'Nlocation ofCity Vehicle when you first saw It, and by'B'location ofyourself NOTE: If diagrams below donot fit the situation, aaachheretoaproper dia hour vehicle when you first saw city vehicle; location of City vehicle at Oahe of signe4 py johnant CURB on SIDEWALK , a, t Al I IL CURB F11- § 915a.) Presentation of a false claim is a *WiIul My name is James J. White. From January through April I live at 49951 Avenida Vista Bonita, La Quinta, Calif., 93353 (phone 760-777-8061); for the rest of the year I live at 1603 Granger, Ann Arbor, Mi., 48104 (734-662-0066; work 734-764-9325). On January 10, 2006 at approximately 6:45 PM local time I was proceeding south on Eisenhower Street between 50a' Street and Tampico. At 6:45 it was completely dark. On January 10 the city had not yet begun work on Eisenhower between 50m and Tampico except on the east side of the bridge at the top of the hill. I intended to turn left to go east on Tampico. I mistook the left turn entrance to the school on Eisenhower for the left turn lane for Tampico. When I saw my error, I swerved back to the right but still struck the curb with my front and back wheels on the left side of my car. There were no personal injuries and the police did not come to the scene. After the accident, I drove the damaged car back approximately one mile to 49951 Vista Bonita. There was one witness to the accident, my passenger, Frank Bill of 49921 Vista Bonita. Striking the curb (see attached pictures) blew out both tires on the left side, bent both tire rims and caused extensive damage to the left side suspension of the car. The total repair cost was more than $6551 (see the attached estimate). After the estimate was made, there were some limited additional charges. I believe that the City of La Quinta was negligent in the construction and maintenance of the road and the signs for at least three reasons. First, there never were, and still are not, adequate signs to mark off the school left turn lane from the Tampico left turn lane. The speed limit on Eisenhower on January 10 was 40 and, even at 30 miles an hour, it is nearly impossible in the dark to see that the first left turn lane (to the school) is separated from the second left turn lane (to Tampico) by a curb. I note that there are now reflectors to mark turn lanes on Washington and on Tampico. There should be reflectors to mark the left turn lane into the school also. Second the single vertical sign (showing north bound traffic that the eastern lanes are "one way") had been knocked over by someone who had previously made the same mistake that I made. (I did not pass over the sign as it lay on the ground; I passed to the west of it.) If that sign had been upright, I might have seen it and been warned of the curb; since it was lying on the ground, it was invisible to me. In my opinion the City was S :a ♦X dRJF .�i1 «'fc�'- �° r .€� .q�+ra i i� .IC . \' S y f 1 3 tkg i Ili n , L �Y s� It' 5 a' [. b♦ Y a�. .k b ��rt: r � � COUNCIL/RDA MEETING DATE: October 17, 2006 ITEM TITLE: Approval of a Request for Proposal to Obtain Professional Landscape Architectural Services for the Avenue 52 and Avenue 54 Median Island Landscape Improvements, Project Number 2006-03 and 2006- 09 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: IR Authorize staff to distribute a Request for Proposal (RFP) to obtain professional landscape architectural services to prepare the plans, specifications and estimate (PS&E) of probable construction costs for the Avenue 52 and Avenue 54 Median Island Landscape Improvements, Project Number 2006-03 and 2006-09; and appoint a Consultant Selection Committee. FISCAL IMPLICATIONS: Prpject Number_2006-03 — _Avenue 52 Median island Landscape Rehabilitation Improvements Calle Rondo to Jefferson The following represents the project's approved funding and funding sources: RDA Project Area Number 1 Total Funding Available (Fiscal Year 06/07): $605,000 $605,000 The following represents the anticipated project budget for the Avenue 52 Median Island Landscape Rehabilitation Improvements: is Design: Inspection/Testing/Survey: Construction: Administration: Contingency: Total: $60, 500 $46,888 $406,862 $30,250 $ 60, 500 $605,000 Project Number 2006-09 - Avenue 54 Median Island- Landscape _ Rehabilitation Improvements (Jefferson to Madison) The following represents the project's anticipated funding and funding sources: RDA Project Area Number 1 Total Anticipated Funding: $701,142 $701,142 The following represents the anticipated project budget for the Avenue 54 Median Island Landscape Rehabilitation Improvements: Professional: Design: Inspection/Testing/Survey: Construction: Administration: Contingency: Total: Combined Proiect: $15,206 $50,688 $39,283 $506,881 $25,344 $63, 740 $701,142 The following represents the total anticipated funding and budget for the combined rp oiect: Combined Funding: RDA Project Area Number 1 $1,306,142 Total Funding Available (Fiscal Year 06/07): $1,306,142 Combined Budget: Professional: Design: Inspection/Testing/Survey: Construction: Administration: Contingency: Total: $15,206 $111,188 $86,171 $913,743 $55,594 $124, 240 $1,306,142 Adequate funding is available to support staff's recommendation. CHARTER CITY IMPLICATIONS: The project is 100% funded with Redevelopment Agency Project Area Number 1 funds. As such, the project will be bid with prevailing wage requirements. BACKGROUND AND OVERVIEW: The project is located on Avenue 52 from Calle Rondo to Jefferson Street, and on Avenue 54 from Jefferson Street to Madison Street. (Attachment 1) The proposed landscape improvements will rehabilitate the existing landscaping to include installing new drought tolerance landscape, drip irrigation, and median island lighting. The landscape palette will be the City Council approved "desertscape" theme for primary image corridors for the medians on Avenue 52 and for the medians on Avenue 54. The Avenue 52 landscaping shall enhance and be compatible with the landscaping theme within the parkway adjacent to the SilverRock Resort. If possible, the existing trees and boulders will be maintained. The Avenue 54 landscaping may include artificial turf between pockets of desertscape to soften the streetscape appearance. If possible, the existing trees and boulders will be maintained. Concept plans for City review for both medians are included within the architect's scope of work. On May 2, 2006, the City Council adopted a Resolution approving the Fiscal Year 2006/2007 through Fiscal Year 2010/2011 Capital Improvement Program (CIP). The proposed improvements are included within the adopted CIP and scheduled for funding during Fiscal Year 2006/2007. The RFP to obtain professional landscape architectural services to prepare the PS&E has been prepared and is ready for distribution to qualified consultants. The RFP is attached for the City's Council's review as Attachment 2. The Consultant Selection Process outlined within City Resolution No. 2005-096, adopted December 6, 2005, shall be followed. In accordance with Resolution 2005-096, the guidelines for major services will be followed as the estimated cost will exceed $50,000. Staff suggests the City Council appoint a Consultant Selection Committee consisting of the following members: Tim Jonasson, P.E., Public Works Director/City Engineer; Nick Nickerson, Project Manager; and Bryan McKinney, Engineering Services/CIP, Principal Engineer. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize staff to distribute a Request for Proposal (RFP) to obtain professional landscape architectural services to prepare the plans, specifications and estimate (PS&E) of probable construction costs for the Avenue 52 and Avenue 54 Median Island Landscape Improvements, Project No. 2006-03 and 2006-09; and appoint a Consultant Selection Committee; or 2. Do not authorize staff to distribute a Request for Proposal (RFP) to obtain professional landscape architectural services to prepare the plans, specifications and estimate (PS&E) of probable construction costs for the Avenue 52 and Avenue 54 Median Island Landscape Improvements, Project No. 2006-03 and 2006-09; and do not appoint a Consultant Selection Committee; or 3. Provide staff with alternative direction. do Respectfully submitted, T othy R. ��opas� ff P.E. ublic Works Direcior/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Vicinity Map 2. Request for Proposal (RFP) r+ +C nIf L Lit �ar� A an .50 � SOTFI-Ave s .'x1 �yt j c�52 I.a 6luint e L'a Quinla.Caliloinia'. •\� ."r .,: �.q, + i 'k.{,'�t�q��yi��+��t �''l`y,:a-�fiar'" +Cr a � N•'�' � ..� jw '' ,n -1 „'nor': ♦ t rI .% _ � V �pJr ��•�. ,. � Airport Bh�U �3 � �„ t 2 66 E< <opI Technologi"s E`e Q i • ioi:.ye�e aoa Pigu Icloha. a/� _� w • t' j' ..rale octey t . I i } r 'dritai 33`34;55 .124.1(11 b1driY6 2°3d�.W+ale+ 9F_7SIt Slt (vammu li1I1IIIII a0O ie„ Ev a1;..�30060,dt CITY OF LA QUINTA ATTACIIMEWT2 REQUEST FOR PROPOSAL AVENUE 52 & AVENUE 54 MEDIAN ISLAND LANDSCAPE IMPROVEMENTS The City of La Quinta requests proposals from qualified Professional Landscape Architects to prepare the plans, specifications and engineer's estimate (PS&E) for the Avenue 52 & Avenue 54 Median Island Landscape Improvements, City Project No. 2006-03 and 2006-09. General Design Parameters The project is located on Avenue 52 from Calle Rondo to Jefferson Street and on Avenue 54 from Jefferson Street to Madison Street. The proposed landscape improvements will rehabilitate the existing landscaping to include installation of new drought tolerance landscape, drip irrigation, and median island lighting. The landscape palette will be the City Council approved "desertscape" theme for primary image corridors for the medians on Avenue 52 and for the medians on Avenue 54. The Avenue 52 landscaping shall enhance and be compatible with the landscaping theme within the parkway adjacent to the SilverRock Resort. If possible, the City would like to keep the existing trees and/or boulders. However, the City will consider removing the existing trees if it is determined that the trees are incompatible with the overall landscape theme of the corridor. The Avenue 54 landscaping will include intermittent pockets of artificial turf to soften the streetscape appearance. As with Avenue 52, the City would like to keep the existing trees and boulders. However, the City will consider removing the existing trees if it is determined the trees are incompatible with the overall landscape theme of the corridor. A Vicinity Map is included as Attachment 1. Services Requested Services and products to be rendered in performing all work associated with project development may include, but may not be limited to: • Base sheets are to be prepared from existing "as -built" Street Improvements plans. City of La Quinta Plan Set No. 90035 & 90036 for Avenue 52 and Plan Set No. 85029 for Avenue 54. Interested consultants can download these plan sets from the City's web site (www.la-quinta.org). • Perform utility coordination, identify points of connections, and obtain clearances. The project plans will clearly show all utilities located within the area affected by the project. • Prepare project plans, specifications and engineer's estimates of probable construction costs. i • Plans will likely include: Title Sheet, Removal/Demolition Plan, Landscape Planting Plan, Irrigation Plan, and Electrical Plan. • Project Specifications and Bid Documents will likely include the detailed project description, preparation of bid schedule, bid item descriptions, payment methods, special provisions, technical specifications, and any specification detail sheets. • Consultant coordination will include an appropriate number of meetings with City staff. The consultant may be required to attend a City Council meeting. The design consultant will be expected to attend the pre -bid meeting and will respond to contractor requests for clarification during the bid process. Project Development Process 1. Pre -Design Meeting Initial meeting between the consultant and City staff to clarify project design objectives. 2. Agency Approval A. Consultant will submit PS&E and/or other necessary documents to City to obtain approval. At a minimum, the consultant should plan for the following plan check submittals: (1) 1 st Review - Concept Review (2) 2nd Review - 85-90% Check Plans & Specs (3) 3rd Review - 100% Check Plans, Specs, & Engineer's Estimate (4) 4th Review - Preliminary Final (screen check) B. Based upon comments received from the City, consultant will revise the preliminary Plans, Specifications, and Estimates (PS&E) and resubmit. C. Staff approved PS&E will be submitted to the City Council for approval. D. All approved plans will be provided to the City on compact disk in AutoCAD 2003 format, as well as on "D" size Mylar. Specification documents, including technical specifications, will be provided on digital medium disks in Microsoft Word for Windows format. The Engineer's estimate will be provided in Excel for Windows format. 1 3. Bidding Phase The consultant will be expected to provide assistance in preparing the necessary documents and coordinate advertisement of the project for bid. Technical support during the bidding and award process will also be required. 4. Proposal Format Proposals (work proposal and cost proposal) are to be submitted in separate envelopes clearly marked with the consultants name, address and phone number. Only one proposal per consultant will be considered. Proposal packages are to be submitted to the City on/or before_ November-20, 2006 at/or before 5:00-p m. Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: Nick Nickerson, Project Manager City of La Quinta Public Works Department 78-495 Calle Tampico La Quinta, CA 92253 Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include the following items: 1. Work Proposal (envelope 1) - submit 5 copies A. Cover Letter (1) The name, address and phone number of the consultant's contact person for the remainder of the selection process. (2) Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP or the proposed contract. (3) Identification of sub -consultants and their responsibilities. B. Statement of Qualifications (1) A listing of proposed project personnel, including personal experiences and individual resumes for prime and sub -consultants. (2) Consultant's and sub -consultant experience with similar work, including names and current phone numbers of reference for listed projects. C. Project Understanding and Approach A description of your project understanding, and how you will approach the t project. D. Scope of Work Program A description of the tasks, sub -tasks, and deliverables that will be provided. E. Project Schedule A comprehensive Critical Path Method (CPM) schedule is to be submitted describing the nature and scheduling of proposed tasks and reflecting December 6, 2006 as the start date. 2. Cost Proposal (envelope 2) The consultant is to submit a detailed cost proposal for all services and materials anticipated in completing the project. Man-hours and extended billing rates per classification of personnel will be indicated for each task and/or sub - task defined. Selection Process Work Programs will be reviewed by a Consultant Selection Committee. The Committee will rank the consultants for contract negotiations based upon the materials submitted within the Work Proposal. The Committee may or may not choose to interview two or more closely -rated firms, but will not expect or schedule time for elaborate presentations. Cost proposals will be opened only after the ranking process is complete. The City will open contract negotiations with the top -ranked firm. The successful consultant will be expected to enter into the attached Professional Services Agreement (PSA). The PSA is presented at Attachment 2. City Rights and Options This solicitation does not commit the City of La Quinta to award a contract, to pay any cost incurred with the preparation of a qualifications statement, or to procure or contract for services or supplies. The City of La Quinta reserves the right to accept or reject any or all submittals received in response to this request, to negotiate with any qualified source, or cancel in whole or part this process if it is in the best interest of the City to do so. Subsequent to negotiations, prospective consultants may be required to submit revisions to their qualification statements. All proposers should note that any contract pursuant to this solicitation is dependent upon the recommendation of the City staff and the approval of the City Council. The City of La Quinta reserves the right to postpone selection for its own convenience, to withdraw this Request for Proposal at any time, and to reject any and all submittals without indicating any reason for such rejection. As a function of the RFP process, the City of La Quinta reserves the right to remedy technical errors in response to the RFP and to modify the published scope of services. The City of La Quinta will reserve the right to request that specific personnel with specific expertise be added to the team, if the City determines that specific expertise is lacking in the project team. Statements and other materials submitted will not be returned. The City of La Quinta reserves the right to abandon this RFP process and/or change its procurement process for the contract at any time if it is determined that abandonment and/or change would be in the City's best interest. I n the event of an abandonment or change, the City will not be liable to any contractor for any costs or damages arising out of its response to the RFP. ki CITY OF LA QUINTA COST PROPOSAL SHEET AVENUE 52 & AVENUE 54 MEDIAN ISLAND LANDSCAPE IMPROVEMENTS The following is a summary of costs to provide the services outlined in the Request for Proposals for professional engineering consultants to prepare the PS&E for the Avenue 52 & Avenue 54 Median Island Landscape Improvements and will be used as the basis for negotiating a Professional Services Agreement: Work Objectives Proposed Cost 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. TOTAL LUMP SUM FIXED FEE: $ Consultant may include as many, or as few, work objectives it believes are necessary to complete the project. Attached herein is a detailed man-hour and fee breakdown for the tasks and sub -tasks defined in our proposal. Prime Consultant Date Signed i VICINITY MAP PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and enter by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, an( ("Consultant"). The parties hereto agree as follows: SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreemei sultant shall provide those services related to , Project No. , as specified in the "Scope of Services" attach to as Exhibit "A" and incorporated herein by this reference (the "services" or "work sultant warrants that all services will be performed in a competent, professional a ;factory manner in accordance with the standards prevalent in the industry for su ices. 1.2 Compliance with Law. All services rendered hereunder shall be provided )rdance with all ordinances, resolutions, statutes, rules, regulations and laws of the City 2uinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses Permits, Fees and Assessments. Except as otherwise specified here sultant shall obtain at its sole cost and expense such licenses, permits and approvals be required by law for the performance of the services required by this Agreeme sultant shall have the sole obligation to pay for any fees, assessments and taxes, pl licable penalties and interest, which may be imposed by law and arise from or are necessi the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a', thoroughly investigated and considered the work to be performed, (b) it has investigai site of the work and fully acquainted itself with the conditions there existing, (c) it F ;fully considered how the work should be performed, and (d) it fully understands 1 lities, difficulties and restrictions attending performance of the work under this Agreeme uld Consultant discover any latent or unknown conditions materially differing from the :rent in the work or as represented by City, Consultant shall immediately inform City of sc and shall not proceed except at Consultant's risk until written instructions are recei% n the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of 1 eement to furnish continuous protection to the work performed by Consultant, and 1 ipment, materials, papers and other components thereof to prevent losses or damages, E II be responsible for all such damages, to persons or property, until acceptance of the wl City, except such losses or damages as may be caused by City's own negligence. l :ormance of services by Consultant shall not relieve Consultant from any obligation -ect any incomplete, inaccurate or defective work at no further cost to City, when se ;curacies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreeme isultant shall perform services in addition to those specified in the Scope of Services wf cted to do so by the Contract Officer, provided that Consultant shall not be required form any additional services without compensation. Any addition in compensation eeding five percent (5%) of the Contract Sum may be approved by the Contract Offic i greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if a ich are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In it of a conflict between the provisions of the Special Requirements and any other provisio its Agreement, the provisions of the Special Requirements shall govern. COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consulta be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in amount not to exceed Dollars ($_ (the "Contract Sum"), except as provided in Section 1.6. The method pensation set forth in the Schedule of Compensation may include a lump sum payme i completion, payment in accordance with the percentage of completion of the service nent for time and materials based upon Consultant's rate schedule, but not exceeding t tract Sum, or such other methods as may be specified in the Schedule of Compensatic ipensation may include reimbursement for actual and necessary expenditures 1 oduction costs, transportation expense, telephone expense, and similar costs and expens n and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive paymei sultant shall submit to City no later than the tenth (10th) working day of such month, in t i approved by City's Finance Director, an invoice for services rendered prior to the date invoice. Such invoice shall (1) describe in detail the services provided, including time a erials, and (2) specify each staff member who has provided services and the number rs assigned to each such staff member. Such invoice shall contain a certification by cipal member of Consultant specifying that the payment requested is for work performed xdance with the terms of this Agreement. City will pay Consultant for all expenses stat eon which are approved by City pursuant to this Agreement no later than the last worki of the month. PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall ormed diligently and within the time period established in Exhibit "C" (the "Schedule :ormance"). Extensions to the time period specified in the Schedule of Performance may roved in writing by the Contract Officer. 3.3 Force Maieure. The time period specified in the Schedule of Performance :ormance of the services rendered pursuant to this Agreement shall be extended because delays due to unforeseeable causes beyond the control and without the fault or negliger Consultant, including, but not restricted to, acts of God or of the public enemy, fir :hquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts governmental agency other than City, and unusually severe weather, if Consultant sl iin ten (10) days of the commencement of such delay notify the Contract Officer in writ :he causes of the delay. The Contract Officer shall ascertain the facts and the extent iy, and extend the time for performing the services for the period of the forced delay M if in his or her judgment such delay is justified, and the Contract Officer's determinat II be final and conclusive upon the parties to this Agreement. 3.4 Term. The term of this agreement shall commence on 200 e ninate on 1 200 (initial term). This agreement may be extended for litional years) upon mutual agreement by both parties (extended term). Unless ear ninated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement sl itinue in full force and effect until completion of the services, except as otherwise provi( he Schedule of Performance. COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are here gnated as being the principals and representatives of Consultant authorized to act in alf with respect to the work specified herein and make all decisions in connection therewil a. It is expressly understood that the experience, knowledge, capability, and reputat' he foregoing principals were a substantial inducement for City to enter into this Agreeme refore, the foregoing principals shall be responsible during the term of this Agreement cting all activities of Consultant and devoting sufficient time to personally supervise 1 rites hereunder. The foregoing principals may not be changed by Consultant and no other personnel may gned to perform the service required hereunder without the express written approval 4.2 Contract Officer. The Contract Officer shall be or such otl -on as may be designated by the City Manager of City. It shall be Consultant's responsibi assure that the Contract Officer is kept informed of the progress of the performance of 1 (ices and Consultant shall refer any decisions, which must be made by City to the Contn car. Unless otherwise specified herein, any approval of City required hereunder shall me approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowled ability and reputation of Consultant, its principals and employees were a substan icement for City to enter into this Agreement. Except as set forth in this Agreeme isultant shall not contract with any other entity to perform in whole or in part the servi( aired hereunder without the express written approval of City. In addition, neither t eement nor any interest herein may be assigned or transferred, voluntarily or by operation without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any corn r the manner, mode or means by which Consultant, its agents or employees, perform iices required herein, except as otherwise set forth. Consultant shall perform all servii Ared herein as an independent contractor of City and shall remain at all times as to Cit, )Ily independent contractor with only such obligations as are consistent with that r( isultant shall not at any time or in any manner represent that it or any of its agents :)loyees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, repot tistics, records or other data or information pertinent to services to be performed hereun ch are reasonably available to Consultant only from or through action by City. INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. Prior to the beginning of and throughout the duration of the W formed under this Agreement, Consultant shall procure and maintain, at its cost, and sub icurrently with its execution of this Agreement, personal and public liability and prope page insurance against all claims for injuries against persons or damages to prope Lilting from Consultant's acts or omissions rising out of or related to Consultar formance under this Agreement. The insurance policy shall contain a severability of inter ise providing that the coverage shall be primary for losses arising out of Consulter formance hereunder and neither City nor its insurers shall be required to contribute to h loss. A certificate evidencing the foregoing and naming City and its officers ployees as additional insured shall be delivered to and approved by City prior nmencement of the services hereunder. r � r amount of insurance required hereunder shall be determined by the Contract Sum xdance with the following table: tract Sum Personal Injury/Property Damage Coverage ; than $50,000 $100,000 per individual; $300,000 per occurrence ,000 - $300,000 $250,000 per individual; $500,000 per occurrence r $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against ns for injuries against persons or damages to property arising out of the use of a imobile by Consultant, its officers, any person directly or indirectly employed by Consultai subcontractor or agent, or anyone for whose acts any of them may be liable, arisi :tly or indirectly out of or related to Consultant's performance under this Agreement. sultant or Consultant's employees will use personal autos in any way on this proje sultant shall provide evidence of personal auto liability coverage for each such person. T i "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi-trai gned for travel on public roads. The automobile insurance policy shall contain a severabil iterest clause providing that coverage shall be primary for losses arising out of Consultan ormance hereunder and neither City nor its insurers shall be required to contribute to su . A certificate evidencing the foregoing and naming City and its officers and employees tional insured shall be delivered to and approved by City prior to commencement of 1 -ices hereunder. sultant shall carry Workers' Compensation Insurance in accordance with State Worke ipensation laws with employer's liability limits no less than $1,000,000 per accident ase. 'essional Liability or Errors and Omissions Insurance as appropriate shall be written or oy form coverage specifically designed to protect against acts, errors or omissions of 1 sultant and "Covered Professional Services" as designated in the policy must specific< ide work performed under this agreement. The policy limit shall be no less tF 300,000 per claim and in the aggregate. The policy must "pay on behalf of" the insui must include a provision establishing the insurer's duty to defend. The policy retroact shall be on or before the effective date of this agreement. trance procured pursuant to these requirements shall be written by insurers that ; fitted carriers in the State of California and with an A.M. Bests rating of "A" or better ani imum financial size VII. insurance required by this Section shall be kept in effect during the term of this Agreem, shall not be cancelable without thirty (30) days written notice to City of propo,, cellation. The procuring of such insurance or the delivery of policies or certifica lancing the same shall not be construed as a limitation of Consultant's obligation ;mnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. a. Indemnification for Professional Liability. When the law establishes a professio idard of care for Consultant's Services, to the fullest extent permitted by law, Consult II indemnify, protect, defend and hold harmless City and any and all of its offici; oloyees and agents ("Indemnified Parties") from and against any and all losses, liabiliti pages, costs and expenses, including attorney's fees and costs to the extent same are cai whole or in part by any negligent or wrongful act, error or omission of Consultant, cars, agents, employees or subconsultants (or any entity or individual that Consultant sl it the legal liability thereof) in the performance of professional services under this agreeme :h respect to the design of public improvements, the Consultant shall not be liable for ; ies or property damage resulting from the reuse of the design at a location other than tt ;ified in Exhibit C without the written consent of the Consultant. b. Indemnification for Other Than Professional Liability. Other than in the performan irofessional services and to the full extent permitted by law, Consultant shall indemni :nd and hold harmless City, and any and all of its employees, officials and agents from a nst any liability (including liability for claims, suits, actions, arbitration proceedinc iinistrative proceedings, regulatory proceedings, losses, expenses or costs of any kir :ther actual, alleged or threatened, including attorney's fees and costs, court costs, intere :nse costs, and expert witness fees), where the same arise our of, are a consequence of, in any way attributable to, in whole or in part, the performance of this Agreement sultant or by any individual or entity for which Consultant is legally liable, including but r :ad to officers, agents, employees or subconsultants of Consultant. C. General Indemnification Provisions. Consultant agrees to obtain executed indemn cements with provisions identical to those set forth here in this section from each and ev( -onsultant or any other person or entity involved by, for with or on behalf of Consultant performance of this agreement. In the event Consultant fails to obtain such indemn gations from others as required here, Consultant agrees to be fully responsible according terms of this section. Failure of City to monitor compliance with these requiremer oses no additional obligations on City and will in no way act as a waiver of any rigs .under. This obligation to indemnify and defend City as set forth here is binding on t -essors, assigns or heirs of Consultant and shall survive the termination of this agreement section. d. Indemnity Provisions for Contracts Related to Construction. Without affecting i is of City under any provision of this agreement, Consultant shall not be required omnify and hold harmless City for liability attributable to the active negligence of Ci sided such active negligence is determined by agreement between the parties or by 1 ings of a court of competent jurisdiction. In instances where City is shown to have be vely negligent and where City's active negligence accounts for only a percentage of 1 ility involved, the obligation of Consultant will be for that entire portion or percentage ility not attributable to the active negligence of City. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails ✓ide or maintain any insurance policies or policy endorsements to the extent and within 1 herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold payment(s) which become due to Consultant hereunder until Consult+ demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remed r may have. The above remedies are not the exclusive remedies for Consultant's failure ntain or secure appropriate policies or endorsements. Nothing herein contained shall strued as limiting in any way the extent to which Consultant may be held responsible ments of damages to persons or property resulting from Consultant's or its subcontractc formance of work under this Agreement. 5.4 General Conditions pertaining to provisions of insurance coverage oy %,unsu-iw isultant and City agree to the following with respect to insurance provided by Consultant: r J 1. Consultant agrees to have its insurer endorse the third party general liability covers sired herein to include as additional insureds City, its officials, employees and agents, usi idard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agre -quire all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohi sultant, or Consultant's employees, or agents, from waiving the right of subrogation prior ss. Consultant agrees to waive subrogation rights against City regardless of the applicabil ny insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable agreement are intended to apply to the full extent of the policies. Nothing contained in t eement or any other agreement relating to the City or its operations limits the application h insurance coverage. 4. None of the coverages required herein will be in compliance with these requiremei iey include any limiting endorsement of any kind that has not been first submitted to C approved of in writing. 5. No liability policy shall contain any provision or definition that would serve iinate so-called "third party action over" claims, including any exclusion for bodily injury ;mployee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification e itional requirements by the City, as the need arises. Consultant shall not make s fictions in scope of coverage (e.g. elimination of contractual liability or reduction of discov, od) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates trance evidencing all of the coverages required and an additional insured endorsement isultant's general liability policy, shall be delivered to City at or prior to the execution of t eement. In the event such proof of any insurance is not delivered as required, or in nt such insurance is canceled at any time and no replacement coverage is provided, City I right , but not the duty, to obtain any insurance it deems necessary to protect its intere er this or any other agreement and to pay the premium. Any premium so paid by City sl charged to and promptly paid by Consultant or deducted from sums due Consultant, at C ion. 8. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice to C any cancellation of coverage. Consultant agrees to require its insurer to modify sL tificates to delete any exculpatory wording stating that failure of the insurer to mail writ ice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed ig required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance cover uired to be provided by Consultant or any subcontractor, is intended to apply first and o nary, non-contributing basis in relation to any other insurance or self insurance available I. 10. Consultant agrees to ensure that subcontractors, and any other party involved %n project who is brought onto or involved in the project by Consultant, provide the sa iimum insurance coverage required of Consultant. Consultant agrees to monitor and revi such coverage and assumes all responsibility for ensuring that such coverage is provide( iformity with the requirements of this section. Consultant agrees that upon request, eements with subcontractors and others engaged in the project will be submitted to City iew. 11. Consultant agrees not to self -insure or to use any self -insured retentions ictibles on any portion of the insurance required herein and further agrees that it will n v any contractor, subcontractor, Architect, Engineer or other entity or person in any w Ived in the performance of work on the project contemplated by this agreement to se re its obligations to City, If Consultant's existing coverage includes a deductible or se red retention, the deductible or self -insured retention must be declared to the City. At th the City shall review options with the Consultant, which may include reduction ination of the deductible or self -insured retention, substitution of other coverage, or oth tions. 12. The City reserves the right at any time during the term of the contract to change t unts and types of insurance required by giving the Consultant ninety (90) days advan ten notice of such change. If such change results in substantial additional cost to t sultant, the City will negotiate additional compensation proportional to the increased bene ity. 13. For purposes of applying insurance coverage only, this Agreement will be deemed been executed immediately upon any party hereto taking any steps that can be deemed i furtherance of or towards performance of this Agreement. 14. Consultant acknowledges and agrees that any actual or alleged failure on the part to inform Consultant of non-compliance with any insurance requirement in no way impos additional obligations on City nor does it waive any rights hereunder in this or any ott ird. 15. Consultant will renew the required coverage annually as long as City, or iloyees or agents face an exposure from operations of any type pursuant to this agreemei obligation applies whether or not the agreement is canceled or terminated for any reas( nination of this obligation is not effective until City executes a written statement to tF ct. 16. Consultant shall provide proof that policies of insurance required herein expiri ng the term of this Agreement have been renewed or replaced with other policies providi east the same coverage. Proof that such coverage has been ordered shall be submitted pr ;xpiration. A coverage binder or letter from Consultant's insurance agent to this effect aptable. A certificate of insurance and/or additional insured endorsement as required ,e specifications applicable to the renewing or new coverage must be provided to City witl (5) days of the expiration of coverages. 17. The provisions of any workers' compensation or similar act will not limit 1 gations of Consultant under this agreement. Consultant expressly agrees not to use a :utory immunity defenses under such laws with respect to City, its employees, officials a nts. 18. Requirements of specific coverage features or limits contained in this section are 1 nded as limitations on coverage, limits or other requirements nor as a waiver of E erage normally provided by any given policy. Specific reference to a given coverage feats or purposes of clarification only as it pertains to a given issue, and is not intended by E ty or insured to be limiting or all-inclusive. 19. These insurance requirements are intended to be separate and distinct from any otl vision in this agreement and are intended by the parties here to be interpreted as such. 20. The requirements in this Section supersede all other sections and provisions of t ,eement to the extent that any other section or provision conflicts with or impairs visions of this Section. 21. Consultant agrees to be responsible for ensuring that no contract used by any par Ived in any way with the project reserves the right to charge City or Consultant for the cc dditional insurance coverage required by this agreement. Any such provisions are to ted with reference to City. It is not the intent of City to reimburse any third party for t'. of complying with these requirements. There shall be no recourse against City f nent of premiums or other amounts with respect thereto. sultant agrees to provide immediate notice to City of any claim or loss against Consulta ng out of the work performed under this agreement. City assumes no obligation or liabill uch notice, but has the right (but not the duty) to monitor the handling of any such claim ns if they are likely to involve City. RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Offic i reports concerning Consultant's performance of the services required by this Agreeme he Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary orm the services required by this Agreement and enable the Contract Officer to evaluate t and the performance of such services. Books and records pertaining to costs shall be ke prepared in accordance with generally accepted accounting principals. The Contract Offic I have full and free access to such books and records at all reasonable times, including t t to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, recon uments and other materials, whether in hard copy or electronic form, which are prepared sultant, its employees, subcontractors and agents in the performance of this Agreeme I be the property of City and shall be delivered to City upon termination of this Agreeme ipon the earlier request of the Contract Officer, and Consultant shall have no claim her employment or additional compensation as a result of the exercise by City of its 1 is of ownership of the documents and materials hereunder. Consultant shall cause contractors to assign to City any documents or materials prepared by them, and in the eve sultant fails to secure such assignment, Consultant shall indemnify City for all damac ered thereby. In the event City or any person, firm or corporation authorized by City reuses s uments and materials without written verification or adaptation by Consultant for 1 cific purpose intended and causes to be made or makes any changes or alterations in s uments and materials, City hereby releases, discharges, and exonerates Consultant fri ility resulting from said change. The provisions of this clause shall survive the completion Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documei other materials prepared by Consultant in the performance of services under this Agreeme II not be released publicly without the prior written approval of the Contract Officer or wired by law. Consultant shall not disclose to any other entity or person any informat arding the activities of City, except as required by law or as authorized by City. ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as dity and to performance of the parties in accordance with the laws of the State of Califon lal actions concerning any dispute, claim or matter arising out of or in relation to 1 -eement shall be instituted in the Superior Court of the County of Riverside, State ifornia, or any other appropriate court in such county, and Consultant covenants and agn >ubmit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured pa I notify the injuring party in writing of its contentions by submitting a claim therefore. T red party shall continue performing its obligations hereunder so long as the injuring pa rmences to cure such default within ten (10) days of service of such notice and complet cure of such default within forty-five (45) days after service of the notice, or such ]on.( od as may be permitted by the Contract Officer; provided that if the default is an immedi� ger to the health, safety and general welfare, City may take such immediate action as C ms warranted. Compliance with the provisions of this section shall be a condition preced( ermination of this Agreement for cause and to any legal action, and such compliance sF be a waiver of any party's right to take legal action in the event that the dispute is r :d, provided that nothing herein shall limit City's right to terminate this Agreement with( se pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consult; :icient funds to compensate City for any losses, costs, liabilities, or damages it reasona eves were suffered by City due to the default of Consultant in the performance of r vices required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a r sulting party on any default shall impair such right or remedy or be construed as a waiv F's consent or approval of any act by Consultant requiring City's consent or approval sF be deemed to waive or render unnecessary City's consent to or approval of any subsequi of Consultant. Any waiver by either party of any default must be in writing and shall not 'aiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remed ressly declared to be exclusive in this Agreement, the rights and remedies of the parties iulative and the exercise by either party of one or more of such rights or remedies shall i -lude the exercise by it, at the same or different times, of any other rights or remedies same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take le on, at law or at equity, to cure, correct or remedy any default, to recover damages for a ault, to compel specific performance of this Agreement, to obtain injunctive relief, or ain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any terminat this Agreement, except as specifically provided in the following Section 7.8 for terminat cause. City reserves the right to terminate this Agreement at any time, with or with ise, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice nination, Consultant shall immediately cease all services hereunder except such as may cifically approved by the Contract Officer. Consultant shall be entitled to compensation services rendered prior to receipt of the notice of termination and for any services authori; the Contract Officer thereafter in accordance with the Schedule of Compensation or such y be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination for Default of Consultant. If termination is due to the failure isultant to fulfill its obligations under this Agreement, City may, after compliance with visions of Section 7.2, take over work and prosecute the same to completion by contract erwise, and Consultant shall be liable to the extent that the total cost for completion of vices required hereunder exceeds the compensation herein stipulated (provided that City s reasonable efforts to mitigate such damages), and City may withhold any payments isultant for the purpose of setoff or partial payment of the amounts owed City as previoi ted in Section 7.3. 12 7.9 Attorneys' Fees. If either party commences an action against the other party aris of or in connection with this Agreement, the prevailing party shall be entitled to reco, sonable attorneys' fees and costs of suit from the losing party. CITY OFFICERS AND EMPLOYEES: NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall 3onally liable to Consultant, or any successor in interest, in the event or any default 3ch by City or for any amount which may become due to Consultant or to its successor, breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal intere ct or indirect, in this Agreement nor shall any such officer or employee participate in E ision relating to the Agreement which affects his or her personal interest or the interest corporation, partnership or association in which she or he is, directly or indirec. rested, in violation of any State statute or regulation. Consultant warrants that it has i f or given and will not pay or give any third party any money or general consideration aining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, 's, executors, assigns, and all persons claiming under or through them, that there shall be ;rimination against or segregation of, any person or group of persons on account of ra x, creed, religion, sex, marital status, national origin or ancestry in the performance of t eement. Consultant shall take affirmative action to insure that applicants are employed < t employees are treated during employment without regard to their race, color, cre ]ion, sex, marital status, national origin or ancestry. MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication eit ty desires or is required to give the other party or any other person shall be in writing , ier served personally or sent by prepaid, first-class mail to the address set forth belt ier party may change its address by notifying the other party of the change of addresE ting. Notice shall be deemed communicated forty-eight (48) hours from the time of mailin iled as provided in this section. To City: To Consultant: CITY OF LA QUINTA Attention: Thomas P. Genovese City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92247-1504 9.2 Integrated Agreement. This Agreement contains all of the agreements of the pan I all previous understanding, negotiations and agreements are integrated into and superse( this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual cons the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, claw agraphs, or sections contained in this Agreement shall be declared invalid or unenforcef a valid judgment or decree of a court of competent jurisdiction, such invalidity iforceability shall not affect any of the remaining phrases, sentences, clauses, paragrapt actions of this Agreement which are hereby declared as severable and shall be interpreted y out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties here rant that they are duly authorized to execute this Agreement on behalf of said parties a by so executing this Agreement the parties hereto are formally bound to the provisions Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stat 1w. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager Date ATTEST: Deborah H. Powell, Interim City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT: By: Name: Title: Date: n Exhibit A Scope of Services Exhibit B Schedule of Compensation Payment shall be on a "Fixed Fee" basis in accordance with the Consultants Schedule of Compensation attached herewith for the work tasks performed in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed ($ ) except as specified in Section 1.6 - Additional Services of the Agreement. Exhibit C Schedule of Performance Consultants Project Schedule is attached and made a part of this agreement. Consultant shall complete services presented within the scope of work contained within Exhibit "A" in accordance with the attached project schedule. Exhibit D Special Requirements �.' 0 reff.0 �0= COUNCIL/RDA MEETING DATE: October 17, 2006 ITEM TITLE: Approval of a Request for Proposals for the La Quinta Sports Complex Needs Analysis and Rehabilitation Plan RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 13 STUDY SESSION: PUBLIC HEARING: Authorize staff to distribute a Request for Proposals (RFP) (Attachment 1) for the La Quinta Sports Complex Needs Analysis and Rehabilitation Plan and appoint a Consultant Selection Committee. FISCAL IMPLICATIONS: None at this time. An agreement for services from a successful responder will be brought back to the City Council for approval at a future date. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The La Quinta Sports Complex was built in 1988 and is owned by Desert Sands Unified School District (DSUSD). This facility is currently being maintained by the City as per the November 3, 1987 Joint -Use Lease, the August 7, 1990 Agreement, and the November 1, 1994 Amendment to The Maintenance Agreement by and between the City and DSUSD. City staff is working with DSUSD and the youth sports associations to improve the conditions and services for the community at the Sports Complex. The purpose of the RFP for the La Quinta Sports Complex Needs Analysis and Rehabilitation Plan is to prepare a needs analysis, which inventories and evaluates existing conditions and the plan specifications and estimates (PS&E) necessary to construct the upgrades identified in the needs analysis. �e Staff recommends the City Council appoint a Consultant Selection Committee consisting of the following members: - Edie Hylton, Community Services Director - Steve Howlett, Golf & Parks Manager - Terry Parker, Director of Maintenance, DSUSD After the Consultant Selection Committee has reviewed the Proposals, an agreement for services from a successful responder will be brought back to the City Council for approval at a future date. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize staff to distribute a Request for Proposals (RFP) for the La Quinta Sports Complex Needs Analysis and Rehabilitation Plan and appoint a Consultant Selection Committee; or 2. Do not authorize staff to distribute a Request for Proposals (RFP) for the La Quinta Sports Complex Needs Analysis and Rehabilitation Plan and do not appoint a Consultant Selection Committee; or 3. Provide staff with alternative direction. Respectfully submitted, Edie Hylton Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Request for Proposals for the La Quinta Sports Complex Needs Analysis and Rehabilitation Plan ATTACHMENT CITY OF LA QUINTA REQUEST FOR PROPOSALS LA QUINTA SPORTS COMPLEX NEEDS ANALYSIS AND REHABILITATION PLAN The City of La Quinta requests proposals from qualified professional landscape architects to prepare a Needs Analysis and Rehabilitation Plan for the La Quinta Sports Complex. General Design Parameters The La Quinta Sports Complex is approximately 16.75 acres and is located adjacent to the La Quinta Middle School on Park Avenue. The nearest cross street is Avenue 50. A vicinity map is provided at Attachment 1. The existing sports complex facility is owned by Desert Sands Unified School District (DSUSD). The City of La Quinta maintains the sports fields in exchange for field use after school hours. The sports complex was originally constructed in 1988 and is showing its age. The purpose of this work effort is two -fold. First, the consultant will prepare a needs analysis which inventories and evaluates existing conditions, prepare a tabulated list of suggested improvements with itemized cost estimates of each upgrade, coordinate with stakeholders, including DSUSD, City of La Quinta, interested members of the community, and local youth sports associations, and prepare a plan to implement the resultant improvement plan. Second, the consultant will prepare the plans, specifications and estimates (PS&E) necessary to construct the upgrades identified in the improvement plan. SERVICES REQUESTED Services and products to be rendered in performing all work associated with project development may include, but may not be limited to: NEEDS ANALYSIS The project study phase of the project will address the following: 1. Research plan archives at DSUSD and City of La Quinta to obtain "as -built" improvement plans of the original construction and/or subsequent improvements. 2. Inventory the site and prepare an evaluation of existing conditions, including, but not limited to: a. Field locations and alignments. Would the users be better served if the fields were aligned differently? b. Irrigation system. Is the irrigation system adequate for the fields or should it be renovated? Couplers for hand watering should be strategically placed throughout the facility. Controllers and valves should be located in areas that are out of play and easy to access during field activity. c. Lighting system. Do the field lights need to be moved or improved? d. Ease of maintenance. The City would like the in -fields to be entirely baseball in -field mix with no turf. The base of the fence lines should be concrete to prevent weeds and/or fence lifting. e. Fence and backstop improvements. f. Walkways, seating areas, and vehicle access areas should all be concrete. g. Renovation of the concession facility. h. Renovation of batting cages. i. Site furniture and other ancillary amenities. j. Nuisance water protection. What can be done to improve or eliminate on - site nuisance water? 3. Prepare a tabulated list of suggested improvements with itemized cost estimates of each upgrade. 4. Meet with stakeholders to obtain input, including DSUSD, City of La Quinta, interested members of the community, and local youth sports associations. 5. Prepare a Final Report which summarizes the preceding steps and identifies any agreed upon improvements and/or upgrades DESIGN PHASE Upon completion of the Needs Evaluation Report, the City will negotiate a contract amendment with the consultant to prepare the PS&E to construct the agreed upon improvements. PROPOSAL FORMAT Proposals (work proposal and cost proposal) are to be submitted in separate envelopes clearly marked with the consultants name, address and phone number. Only one proposal per consultant will be considered. 1115 Proposal packages are to be submitted to the City on/or before December 1, 2006 at/or before 5:00 p.m. Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: Steve Howlett, Golf & Parks Manager City of La Quinta Community Services Department P.O. Box 1504, La Quinta, CA 92247-1504 78-495 Calle Tampico, La Quinta, CA 92253 Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include the following items: Work Proposal (envelope 1) - submit 4 copies A. Cover Letter (1) The name, address and phone number of the consultant's contact person for the remainder of the selection process. (2) Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP or the proposed contract. (3) Identification of sub -consultants and their responsibilities. B. Statement of Qualifications (1) A listing of proposed project personnel, including personal experiences and individual resumes for prime and sub -consultants. (2) Consultant's and sub -consultant experience with similar work, including names and current phone numbers of reference for listed projects. C. Project Understanding and Approach A description of your project understanding, and how you will approach the project. D. Scope of Work Program A description of the tasks, sub -tasks, and deliverables that will be provided. E. Project Schedule A comprehensive Critical Path Method (CPM) schedule is to be submitted describing the nature and scheduling of proposed tasks and reflecting the start date. The City Council meets the 1' and 3rd Tuesday of each month. The project schedule should include all approvals expected during the project period. 2. Cost Proposal (envelope 2) - submit 1 copy The consultant is to submit a detailed cost proposal for all services and materials anticipated in completing the project. Man-hours and extended billing rates per classification of personnel will be indicated for each task and/or sub - task defined. SELECTION PROCESS Work Proposals will be reviewed by a Consultant Selection Committee. The Committee will rank the consultants for contract negotiations based upon the materials submitted within the Work Proposal. The Committee may or may not choose to interview two or more closely -rated firms, but will not expect or schedule time for elaborate presentations. Cost proposals will be opened only after the ranking process is complete. The City will open contract negotiations with the top -ranked firm. The successful consultant will be expected to enter into the attached Professional Services Agreement. CITY RIGHTS AND OPTIONS This solicitation does not commit the City of La Quinta to award a contract, to pay any cost incurred with the preparation of a qualifications statement, or to procure or contract for services or supplies. The City of La Quinta reserves the right to accept or reject any or all submittals received in response to this request, to negotiate with any qualified source, or cancel in whole or part this process if it is in the best interest of the City to do so. Subsequent to negotiations, prospective consultants may be required to submit revisions to their qualification statements. All proposers should note that any contract pursuant to this solicitation is dependent upon the recommendation of the City staff and the approval of the City Council. The City of La Quinta reserves the right to postpone selection for its own convenience, to withdraw this Request for Proposal at any time, and to reject any and all submittals without indicating any reason for such rejection. As a function of the RFP process, the City of La Quinta reserves the right to remedy technical errors in response to the RFP and to modify the published scope of services. The City of La Quinta will reserve the right to request that specific personnel with specific expertise be added to the team, if the City determines that specific expertise is lacking in the project team. Statements and other materials submitted will not be returned. The City of La Quinta reserves the right to abandon this RFP process and/or change its procurement process for the contract at any time if it is determined that abandonment and/or change would be in the City's best interest. In the event of an abandonment or change, the City will not be liable to any contractor for any costs or damages arising out of its response to the RFP. - r) I CITY OF LA QUINTA COST PROPOSAL SHEET LA QUINTA SPORTS COMPLEX NEEDS ANALYSIS AND REHABILITATION PLAN The following is a summary of costs to provide the services outlined in the Request for Proposal for professional landscape architectural consultants to prepare a Needs Analysis and Rehabilitation Plan for the La Quinta Sports Complex and will be used as the basis for negotiating a Professional Services Agreement: Work Objectives Proposed Cost 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. TOTAL LUMP SUM FIXED FEE: $ Consultant may include as many, or as few, work objectives it believes are necessary to complete the project. Attached herein is a detailed man-hour and fee breakdown for the tasks and sub -tasks defined in our proposal. Prime Consultant Date Signed � T % O T4ht 4 4 Qu&& 'yore COUNCIL/RDA MEETING DATE: October 17, 2006 ITEM TITLE: Approval of Contract Change Order No.1 for Madison Street Rehabilitation Improvements Project (Avenue 54 to Airport Boulevard), Project No. 2003-07C RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve Contract Change Order No.1 (Attachment 1) in the amount of $52,413 to Matich Corporation for the Madison Street Pavement Rehabilitation Improvements (Avenue 54 to Airport Boulevard) Project No. 2003-07C. FISCAL IMPLICATIONS: The project was included within the Public Works Department Operational Budget and the following represented the amount available to the project: Funding Source Account No. Amount Available General Fund 101-7003-431-34-04 $953,902 On September 20, 2005, the City Council awarded a construction contract to Matich for $777,111. The project was delayed until now in order to allow the Madison Ranch development project time to complete its street and utility improvements. Based on the award of contract amount of $777,111, as well as the additional material costs due to the delay, the following is the anticipated budget to complete the project: Construction:_ $777,111 Inspection/Testing/Survey: $ 60,225 Administration: S 38,855 Contingency: $-25,298 Contract Change Order No. 1 $ 52,413 Total Anticipated Cost_ $953,902 As illustrated, adequate funding is available within the contingency fund to support staff's recommendation, however, the City will seek reimbursement from Transwest Housing for the additional costs associated by the delay caused by their adjacent project. CHARTER CITY IMPLICATIONS: The project is 100% funded with locally generated funds and is located entirely within the City of La Quinta. The project was bid as a non -prevailing wage project. BACKGROUND AND OVERVIEW: The proposed improvements include rehabilitating the pavement on Madison Street from Avenue 54 to Airport Boulevard. On August 19, 2003, the City Council approved the Pavement Management Plan (PMP) and recommended the rehabilitation of Madison Street from Avenue 54 to Airport Boulevard during Fiscal Year 2004/2005. On February 17, 2004, the City Council approved a Professional Services Agreement (PSA) with RKA Engineers, Inc. to prepare the plans, specifications and engineer's estimate for the Fiscal Year 2003/2004 Miscellaneous Street Improvements, Project No. 2003-07. The design of the Madison Street Pavement Rehabilitation Improvements (Avenue 54 to Airport Boulevard) was included within this agreement. On September 2, 2005, two sealed bids were received for the construction of this project. Matich Corporation submitted the lowest responsive bid in the amount of $777,111. On September 20, 2005, the City Council awarded the project to Matich Corporation. Shortly after the award, staff was made aware of proposed installations of water, sewer and other various utilities for the proposed adjacent Griffin Ranch Development. Various utilities were proposed for installation in the areas of asphalt repair that were scheduled for construction by Matich Corporation as part of the Madison Street Pavement Rehabilitation Project. The proposed Griffin Ranch Offsite Improvements were scheduled for completion in Spring 2006; however, various conflicts caused delays to the schedule with the improvements becoming substantially complete as of September 2006. To avoid removals or repairs to brand new or recently constructed improvements, City staff elected to delay the project until the Griffin Ranch Offsite Improvements were complete. City staff has been in negotiation with Transwest Housing for reimbursement of additional costs associated with the delays caused by the offsite improvements for the Griffin Ranch Development. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve Contract Change Order No.1 in the amount of $52,413 to Matich Corporation for the Madison Street Pavement Rehabilitation Improvements (Avenue 54 to Airport Boulevard), Project No. 2003-07C; or 2. Do not approve Contract Change Order No.1 in the amount of $52,413 to Matich Corporation for the Madison Street Pavement Rehabilitation Improvements (Avenue 54 to Airport Boulevard), Project No. 2003-07C; or 3. Provide staff with alternative direction. Respectfully submitted, T' othy R. on 'sson E. Public Works rect /City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Contract Change Order No. 1 �o aATTACHMENT voo, 0-10 4 QUM& OF TKF' Sheet 1 of TRACT: Madison Street Pavement Rehabilitation Improvements (Ave. 54 to Airport Blvd) Project No. 2003-07C TRACTOR: Matich Corporation P.O. Box 50000 San Bernardino, CA 92412 TRACT CHANGE ORDER NO. 1 •+w+!«Y!•+«!!!!#xYNYY##NNNxrtNNw«xxwx«!!!«!«w#«w!w%Yxxrtxxx«x+«!«x!«#««xww«rtNw««wlx+!«wlww#. ant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do ,ing described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conl terms, general conditions, and special provisions of the original Contract. �IRIPTION OF CHANGE Contract Change Order allows for a change in the scope of work from pulverization and cement trea to the removal and replacement of the existing asphalt with a conventional structural section of salt over 6" of Class II Aggregate Base. This change in the scope of work is provided for as an alternat rcoject's specifications and is necessary to expedite the project and avoid further delays. Amount $ 52 41 Original Contract Amount $777,111A Add This Change Order No. 1 $ 52,413.0 Revised Contract Totall $829,524A ison of this contract change order the time of completion shall be adjusted accordingly as required for completion of the pro, nitted By: _ Date: oved By: — Date: he undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this propos ved, that we will provide al/equipment, furnish all materials, perform all labor, except as may be noted above, and perfon es necessary to complete the above specified work, and hereby accept as full compensation the amount shown above, w 'es all direct and indirect overhead expenses for any delays. opted By: Title: n ractor:__Matich Corroration Ugr',1 rAhr Rr PORrS ON Y%C3 - Attch I - Madison CC'O al doc Date: ATTACHMENT 1 CH RPORATION July 18, 2006 City of La Quinta P.O. Box 1504 La Quinta, CA 92247-1504 Attn: Leonard St. Sauver Re: Madison Street Rehabilitation Dear Leonard: Matich Corporation respectfully submits the following prices construct the Madison Street project, which has been development and utility installation. Sheet 2 of 2 as requested by the City of La Quinta to postponed and revised due to adjacent Please note these prices are structured on Matich Corporation being allowed to close the southbound side of Madison Street while traffic is utilizing the northbound side, which has been constructed by others. Matich Corporation will maintain vehicle access for vehicles accessing the west side of Madison Street. The price is based on a single mobilization to construct the southbound side. The prices are structured as requested, one utilizing a 4 inch asphalt pavement section over 6 inch class 2 base section, and the other utilizing a 5 inch asphalt pavement section over 5 inch class 2 base section. REVISED BID 41NCHES OF AC OVER 6 INCHES OF CLASS 2 BASE Revised Item No. Quantity Unit 1 Mobilization 1 LS 2 Traffic Control 1 LS 3 Dust Control 1 LS 4 Cold Plane/Grade/6" Class 2 Base 176,700 SF 5 4" thick AC Overlay 176,700 SF 6 Remove Excess Material 4,400 CY 7 Adjust Manhole to Grade 1 EA 8 Adjust Valve Cover to Grade 4 EA 9 Striping 1 LS REI SED BID 51NCHES OF AC OVER 5 INCHES OF CLASS 2 BASE Revised Item No. Quantity Unit 1 Mobilization 1 LS 2 Traffic Control ��, 1 LS 3 Dust Control 1 4 Cold Plane/Grade/5" Class 2 Base 176 SF 5 5" thick AC Overlay i SF 6 Remove Excess Mated 4,400 CY 7 Adjust Manhol ade 1 -EA 8 Adjust a Cover to Grade 4 EA 9 Striping 1 LS Revised Revised Unit Price Extension $74,889.00 $74,889.00 $8,500.00 $8,500.00 $7,845.00 $7,845.00 $1.69 $298,623.00 $2.01 $355,167.00 $16.25 $71,500.00 $1,000.00 $1,000.00 $750.00 $3,000.00 $9,000.00 $9,000.00 Revised Bid: $829,524.00 Revised 1 $780.00 $75,180.00 /� $8,500.00 $8,500.00 $7,845.00 $7,845.00 $1.62 $286,254.00 $2.51 $443,517.00 $16.25 $71,500.00 $1,000.00 $1,000.00 \ $750.00 $3,000.00 $%'ll ;00 $9,000.00 Total Revised Bid: $905,796.00 P.O. Box 50,000 San Bernardino, CA 92412 " Phone (909)382.7418 a Fax (909)382-0113 Email: jmade@matichicm.com C&hf 4 4 a" COUNCIL/RDA MEETING DATE: ITEM TITLE: Acceptance of Eisenhower Drive Street Improvements and Appropriation of Funds to Desert Sands Unified School District RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: J-5 STUDY SESSION: PUBLIC HEARING: Accept Improvements to Eisenhower Drive north of Calle Tampico constructed by Desert Sands Unified School District ("DSUSD"); and appropriate $166,555 in additional funds from the City's Gas Tax Account No. 201-000-290.00-00 to reimburse DSUSD for higher than estimated project costs and contract change orders associated with the construction. FISCAL IMPLICATIONS: Sufficient funding is available within the City's Gas Tax Funds, Account No. 201-000- 290.00-00 to support staff's recommendation. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: DSUSD constructed an elementary school at the northeast corner of Eisenhower Drive and Calle Tampico. The new school has 580 feet of frontage on Eisenhower Drive. As part of the school construction, DSUSD prepared street improvement plans to widen the east side of Eisenhower Drive, including constructing a 12-foot wide landscaped median. The same segment of Eisenhower Drive, between Calle Tampico and the evacuation channel bridge, was also scheduled for additional improvements by the City as part of the evacuation channel bridge widening as well as the street widening planned by Cameo Homes as part of the approved development located immediately north of the school site. On November 19, 2002, the City Council authorized staff to negotiate a cooperative agreement with DSUSD to fund up to $440,000 for additional street improvements on the west side of Eisenhower Drive adjacent to the DSUSD frontage. On June 3, 2003, the City Council appropriated $440,000 from the City's Infrastructure Fund, Account No. 225-000-300-290 and authorized the City Manager to execute the Reimbursement Agreement (Attachment 1) between the City of La Quinta and DSUSD for improvements to Eisenhower Drive north of Calle Tampico. On March 1, 2005, the City paid DSUSD a partial payment of $396,000. DSUSD has completed construction of the improvements and has invoiced the City for total project costs of $606,555. This is $166,555 above the originally budgeted amount of $440,000. The Reimbursement Agreement allows the City to increase the budget if necessary. The increased costs due to DSUSD receiving higher than estimated bids for the work, and also due to contract change orders approved during the course of construction, are considered reasonable and necessary to complete the construction. City staff has inspected the completed work and deems it to be acceptable and in accordance with the approved plans. Staff is currently reviewing the median landscape improvements that were not part of this project for inclusion in a future Capital Improvement Project (CIP). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept Improvements to Eisenhower Drive north of Calle Tampico constructed by Desert Sands Unified School District ("DSUSD") and appropriate $166,555 in additional funds from the City's Gas Tax Account No. 201-000-290.00-00 to reimburse DSUSD for higher than estimated project costs and contract change orders associated with the construction; or 2. Do not accept Improvements to Eisenhower Drive north of Calle Tampico constructed by Desert Sands Unified School District ("DSUSD") and do not appropriate $166,555 in additional funds From the City's Gas Tax Account No. 201-000-290.00-00 to reimburse DSUSD for higher than estimated project costs and contract change orders associated with the construction; or 3. Provide staff with alternative direction. Respectfully submitted, mothy R. as�6r% Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Reimbursement Agreement n -�C ATTACHMENT CITY OF LA QUINTA REIMBURSEMENT AGREEMENT EISENHOWER DRIVE (Calle Tampico North Approximately 580 LF) THIS REIMBURSEMENT AGREEMENT (the "Agreement") is made and entered into this 15--,t 2003, by and between the Desert Sands Unified School District ("D a d Californiaifor Charter City (the "City , organized and existing under the laws of the State of California, and the City of La Quinta, California C'"). RECITALS: A. DSUSD intends to construct a new elementary school on the northeast corner of Eisenhower Drive a Calle Tampico ("Development"). B. The Development has approximately 580 linear feet of frontage on Eisenhower Drive and DSUSD inten to widen the east side of Eisenhower Drive to its ultimate general plan configuration at its expense as one of the offs) traffic mitigation obligations of the Development. C. DSUSD also intends to contribute 25% of the cost of a new traffic signal at the intersection of Eisenhow Drive and Calle Tampico as an additional offsite traffic mitigation obligation of the Development. D. The City's Capital Improvement Program currently proposes to widen the bridge on Eisenhower Drive ovi the Evacuation Channel, located approximately 600 feet north of the Development, in the near future along with othl associated street improvements approaching the bridge. E. The City and DSUSD mutually desire to have certain pending improvements identified in the City's Capita Improvement Program, that are located near the Development, completed prior to commencement of classes. F. The parties hereto desire that at the time of construction of the street improvements on the east side o Eisenhower Drive, DSUSD also construct certain additional street and landscaping improvements in the Eisenhowe Drive right of way, subject to reimbursement for actual costs up to the budget amount of $440,000 unless the Cit, increases the budget. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: I. Responsibilities of DSUSD. DSUSD shall cause the design and construction of certain improvements on the west side of Eisenhower Drive from Calle Tampico to 580 linear feet north of Calle Tampico as described on Exhibit `A" attached hereto, as described in the following paragraph. The improvements shall consist of the widening the west side of Eisenhower Drive by 6 feet; installation of a few traffic signal at the intersection of Eisenhower Drive and Calle Tampico; the installation of a 12-foot wide andscaped median; and the maintenance of the landscaping during a 60-day landscape establishment period following ompletion of the improvements to the satisfaction of the City Engineer collectively, the "Eisenhower Drive Street mprovements" or the "Improvements." DSUSD shall, in completing such design and construction: a. prepare the plans and specifications for the City funded portion of the Improvements in accordance with ity standards and in a manner which clearly distinguishes the City funded Improvements from the DSUSD funded nprovements, and submit such plans and specifications to the City Public Works Department for review and approval; DOCS0O96651 I v322929.0004 - b. bid the proposed Improvements in a manner which clearly distinguishes the City funded Improvements fron the DSUSD funded improvements and in a manner that allows the City the discretion to award all or part of the Cir_ funded Improvements; c. cause the construction of City funded Improvements; and d. not exceed the project budget described on Exhibit "A" %e ithout the written permission of the City. 2. Responsibilities of City. City shall reimburse DSUSD for the following costs of the Improvements it accordance with the project budget described on Exhibit A: a. 75% of the costs to install a new traffic signal at the intersection of Eisenhower Drive and Calle Tampico. b. 100% of the cost to widen the west side of Eisenhower Drive by six feet. c. 100% of the cost to install median island and median island landscape and irrigation improvements. d. 100% of the cost to reconstruct the bike path and landscaping within the west parkway. e. 100% of the cost to rehabilitate and reconstruct the existing pavement on the west side, including the repair of the pavement surrounding the new median. f. 100% of the project soft costs associated with the City requested Improvements, including design administration, inspection, testing, and survey. City agrees to review the estimated costs for the project following the preparation of the engineer's estimate and following the receipt of construction bids. The eligible costs outlined within Exhibit A may be adjusted by the City if necessary. 3. Reimbursement to DSUSD. Reimbursement for work performed shall be made within thirty (30) days after upon presentation to City of statements from DSUSD certifying project costs, and enclosing therewith copies of :ontractor's invoices, evidence of payment, and other such information and records as may be required by City to verify costs, provided however, that such payments shall be made to DSUSD no more frequently than monthly. 4. Project Completion Report. Prior to any final payment to DSUSD by City, a final report shall be submitted :o City by DSUSD containing a record of all payments made for said project, together with a record of all change orders, cost over -runs, and other expenses incurred, and final payment thereafter will be paid by City in accordance with the provisions of this Agreement. 5. Warranty. DSUSD shall warrant the Improvements, which include the hardscape, electrical, and landscape and irrigation elements, for a period of one year following their completion and acceptance by the City. 6. Dilutes. In the event of any dispute arising under this Agreement, the defaulting party shall notify the non -defaulting party of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations incurred herein so long as the injuring party commences to cure such injuring action within ten (I0; 5usiness days of service of such notice and completes the cure within forty-five (45) calendar days after the notification, or such longer period as may be agreed upon by the parties. 7. Attorney's Fees. If any party commences an action against the other arising out of or in connection with this Agreement, including the filing of a lien or other legal action to compel payment of the Reimbursement, :he prevailing party shall be entitled to recover reasonable attorneys' fees and legal costs from the losing party. DOCS0096651 I v3\22929.0004 8. Indemnification. DSUSD agrees to indemnify, defend and hold City and its officers. employe( agents. representatives, and assigns ("City Indemnitees') harmless from and against any losses. claims. dentan( actions, or causes of action, of any nature whatsoever, arising out of or in any way connected with t performance of DSUSD, its officers, employees, agents, or representatives under this Agreement. including co,, of suit and reasonable attorneys' fees. In the event the City Indemnitees are made a party to any action, lawsuit, other adversarial proceeding in any way involving such losses. claims, demands, actions, or causes of actin DSUSD shall provide a defense to the City Indemnitees, including reasonable attorneys' fees, incurred in defen. of such claim. In addition, DSUSD shall be obligated to promptly pay any final judgment or portion there rendered against the City Indemnitees. City agrees to indemnify, defend and hold DSUSD and its officer employees, agents, representatives, and assigns ("DSUSD Indemnitees") harmless from and against any losse claims, demands, actions, or causes of action, of anv nature whatsoever, arising out of or in any way connects with the performance of City, its officers, employees, agents, or representatives under this Agreement. includir costs of suit and reasonable attorneys' fees. In the event the DSUSD Indemnitees are made a party to any actioi lawsuit. or other adversarial proceeding in any way involving such losses, claims, demands, actions, or causes ( action. City shall provide a defense to the DSUSD Indemnitees. including reasonable attorneys' fees. incurred i defense of such claim. In addition, City shall be obligated to promptly pay any final judgment or portion there( rendered against tite DSUSD Indemnitees. 9. City Officers and Employees. No officer or employee of City shall be personally liable to DSUSD c any successors in interest in the event of any default or breach by City or for any amount which may become du to DSUSD or their successors in interest or for breach of any obligation of the terns of this Agreement. No officc or employee of DSUSD shall be personally liable to City or any successors in interest in the event of any defau or breach by DSUSD or for any amount which may become due to City or their successors in interest or fe breach of any obligation of the terms of this Agreement 10. Notice. Any notice, demand, request, consent, approval, or communication either party desires or i required to give to the other party or any person shall be in writing and either served personally or sent b, prepaid, first-class mail to the address set forth below. Notice shall be deemed communicated forty-eight (48' hours from the time of mailing if mailed as provided in this Section. To City: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Attn: Timothy R. Jonasson, Public Works Director/City Engineer To DSUSD: Desert Sands Unified School District 47-950 Dune Palms Road La Quinta, CA 92253 Attn: Peggy Reyes, Director of Facility Services l I. Assignment of Agreement. The parties hereto may not assign their obligations hereunder to any assignee without the knowledge and consent of the other parties hereto which other parties shall not unreasonably ,vithhold consent. Assignment may be made only to an assignee willing, financially capable and competent to ;arty out the assignor's obligations. 12. General Provisions. A. Except as otherwise provided herein, the terms, conditions, covenants, and agreements set forth herein hall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. r) DOCS0096651 I v3a22929.0004 B. The parties to this Agreement do not rely upon any warranty or representation not contained in tl Agreement. C. This Agreement shall be governed by and interpreted with respect to the laws of the State California. D. Any failure or delay by any party in asserting any of its rights and remedies as to any default shall n operate as a waiver of any default or of any rights or remedies provided for herein. E. This Agreement may be amended at any time by the mutual consent of the parties by an instrument writing signed by the parties. 13. Severability. In the event that any provision or provisions of this Agreement are held unenforceabl all provisions not so held shall remain in full force and effect. 14. Authority of Signatories. The persons executing this Agreement on behalf of the parties here) warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executin this Agreement the parties are formally bound to the provisions of this Agreement. n DOCSOC\96651 I v3\22929.0004 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year fi written above. Approved as to Form: City Attornev Date City. City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Thomas P. Genovese, City Manager ATTEST: DSUSD: Desert Sands Unified School District 47-950 Dune Palms Road La Quinta, CA 92253 Whitlinger, Assistant Superintendent Services Date "- -/Z -c^3 Date t l-0 3 DOCS00,96651 I v3\22929.0004 t 4 AQu&rcu Fy OF O COUNCIL/RDA MEETING DATE: October 17, 2006 ITEM TITLE: Consideration of the Village Parking Study Report and Related Work Program Items. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the Village Parking Study and the work programs recommended by the study. (Attachment 1) FISCAL IMPLICATIONS: No fiscal impacts at this time. As work program projects come forward, budget allocations will be required in future years. CHARTER CITY IMPLICATIONS: None. BACKGROUND: In response to anticipated growth within the Village District, Council directed staff to initiate the Village Parking Study on August 2, 2005. As a part of the report, a parking survey was conducted in late January by the project consultant, Carl Walker Inc. Following the results of the survey, on March 27, 2006 staff held a series of focus -group workshops to discuss the results and gather input. Although surrounding businesses, developers, and property owners were notified of the workshop by mail and advertisements were posted in the local paper, attendance and public participation during the workshops was low. The draft report was completed in early June and presented to the City Council on June 20, 2006 for review as a Study Session item. For the final phase of the project, staff distributed the report to local businesses, the Chamber of Commerce, and the public for review and comment. Copies of the report were made available at the City's website, the Library, the Chamber of Commerce, and over-the-counter in Community Development. An article concerning the report appeared in The Desert Sun on August 28, 2006, and was discussed with a request for comments in the September issue of The Gem. Despite the distribution of the report and media attention, staff has not received any comments regarding the report or its recommendations. Two projects which relate to the report's recommendations are either in progress or are part of the current work program. The City's Outdoor Lighting Ordinance update is currently underway. A City-wide evaluation of lighting standards is being conducted with a focus on lighting for different types of development, including the Village District. The Village Design Study and Strategic Plan are currently in the work program. The Village Design Study will evaluate land use, property development standards, and urban design guidelines with the goal of enhancing the existing Village Design Guidelines. nVFRVIFW- The results of the parking survey indicated that although 60% of the current available parking supply remains unused, future development could lead to potential supply issues, especially in certain areas of the Village. The report estimated near -term parking demands based on current development projects and provided a number of methods for managing the parking demands of long-term development. The report concluded by recommending a number of short and long-range tasks, many of which can be carried out through an approved work -program. RECOMMENDED WORK PROGRAM TASKS: Year 1 Village Lighting: Staff would coordinate with Village businesses such as Old Town to evaluate existing lighting conditions with consideration of parking and pedestrian areas. The City is currently evaluating its Lighting Ordinance which will be incorporated into a future Zoning Ordinance update. Review of Loading Zones: Staff would evaluate existing commercial vehicle loading zones along Calle Estado and Avenida La Fonda in order to formulate a series of loading zone guidelines with the goal of improving loading efficiency and minimizing impacts on parking, circulation, and emergency access. In -Lieu Fee Program: Staff would draft an equitable in -lieu fee program which could be codified. The existing per -space parking compensation method, which involves the negotiating and drafting of a development agreement, would be replaced by a specific set of development standards. nr) Golf Cart Program: The report recommended incorporating golf cart parking and charging standards within the Village. This task would be in coordination with the City's existing Golf Cart program. Enhanced Wayfinding: The report recommended the City initiate a program to better enhance guidance and directional signage in the Village, a separate work program is already underway. The report also suggested the development of a marketing program to develop maps and information to better guide visitors. Urban Design: The report recommended the incorporation of parking design to the existing Village Design Guidelines, providing support for alternative transportation methods such as walking, bicycling, and carpooling, and providing support for a "Pedestrian First mentality." This item will be incorporated into this year's Village Design Study and Strategic Plan through the Community Development Department's work program. Year 2 Enhance Existing Parking Ordinance: Staff would contract with a consultant to assist in updating the existing Parking Ordinance, especially to better define the practice of shared parking. Addressing shared parking would involve the formulation of a model or methodology to combine compatible shared parking with contrasting day/night land uses. The report also suggested the Parking Ordinance be updated to address parking structure ramp slope standards. This item is to be considered in next year's budget and department work program. Also, some elements will be addressed in the Village Design Study and Strategic Plan. Routine Survey of Parking Inventory: Staff recommends contracting with an outside source to provide routine annual or bi-annual monitoring of parking conditions in the Village. This item is to be considered in next year's budget and department work program. Long Term General Plan Update: The report recommended the enhancement of parking and incorporation of parking management guidelines in the next General Plan update. Development of Additional Parking: Although the report indicated that parking supplies are currently sufficient, the long-term recommendation of the report discusses the development of surface lots, traffic calming devices, and pedestrian amenities as needed. The creation of structured parking was determined to not be financially viable at this time and recommended only as a consideration for the future. J Addressing New Development: The report lays out a number of hypothetical parking management tasks for addressing future growth. The recommendations include exploring different revenue means for supporting parking growth including meters, tax - increment financing, and development impact fees. These tasks were deemed unnecessary at this time. Restrictive Parking: The report recommended consideration of designating restrictive parking. The City does not currently employ a parking enforcement program. As a result, this would be a long-term option should future conditions necessitate such a program. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve the report and direct staff to initiate a work program regarding the recommended tasks; or 2. Provide staff with alternative direction Respectfully submitted, DoucI as . Evans Community Development Director Approved for submission by: Thomas P. Genovese City Manager Attachments: 1. Village Parking Study Final Draft ATTACHMENT 1 Aft of a T 1, City of La Quinta Village District Parking Study - DRAFT June 2006 Prepared for.• The City of La Quinta 78-495 Calle Tampico La Quinta, CA 92247 Prepared by.• Carl Walker, Inc. r, w City of La Quinta, California „E._ 5�a';4P, y ,� .�--•-t-iA"i{t51-.Z•:'CS'�6,dad1,�j�.T�alli6.`d a$" Z2, June 2006 ��MOI I TABLE OF CONTENTS 1. Introduction.........................................................................1 1.01. Study Purpose and Approach ........................................ 1 1.02. Scope of Services............................................................. 1 1.03. Studv Area......................................................................... 4 2. Current Parking Supply and Demand.................................6 2.01. Current Parking Supply ................................................... 6 2.02, Current Parking Demand ............................................... 10 2.03. Current Parking Adequacy ............................................. 19 2.04. Current Parking Zoning Requirements ........................ 23 3. Future Parking Supply and Demand..................................30 3.01. Future Village District Development Projects............ 30 3.02. Future Parking Adequacy ............................................... 33 3.03. Planning for Future Parking Needs .............................. 35 4. Parking Alternatives Analysis..............................................39 5. Parking Management Strategies.........................................57 5.01. Parking Guiding Principles ............................................. 5- 5.02. Parking Organization...................................................... 62 5.03. Parking Communications and \larketing .................... 64 5.04. Parking Enforcement......................................................66 5.05. Parking Signage and Wayfinding................................... 69 5.06, Parking Security- and 1 fighting........................................'1 ., ri City of La Quinta, California June 2006 5.0-. Loading and Delivm Parking ....................................... -3 5.08. Incorporating Parking and Transportation .................. -6 6. Recommendations Summary ...81 Appendix A— Occupancy Survey Data......................................88 Appendix B — Recommended Parking Library ..........................97 Appendix C — Recommended Shared Parking Model...............99 iii _ _ Cityof La Quinta, California w) \ � � �� y}•... u••-•?ia�v$.� . ... n. i .. r,1 . ro.r. s...ow�..�L i�b��irn4 tic��J3e�4��! fF„ee a _ �., June 2006 LIST OF TABLES 1. Overall Occupancy Results - Wednesday ........................................... 12 2. Overall Occupancy Results - Saturday ................................................ 12 3. Current ParkingAdequacy.................................................................... 20 4. Parking Adequacy — North Zone.........................................................21 5. Parking Adequacy — West Zone...........................................................22 6. Parking Adequacy — Core Zone........................................................... 22 7. Parking Adequacy — East Zone............................................................ 22 8. Parking Adequacy — South Zone ......................................................... 23 9. Parking Demand Ratio Comparison ................................................... 26 10. Future Parking Adequacy Summan'.................................................. 34 iv Ct of La Quinta, California _ June 2006 ■ Provide additional operational and management related options and recommendations that other similar cities have successfully used to improve parking. • Review parking related directional signage and provide recommendations for improvement. • Provide recommendations to improve vehicle and pedestrian movement in the district. • Provide parking technology improvements for the district. ■ Review existing parking related city ordinances and provide any necessary improvement recommendations. ■ Develop short-term and long-term parking system improvements and recommend an improvement implementation program. • Phase Three: o Completion of Draft and Final Reports ■ Produce a final report covering all scope items and public input. A copy of the report will be made available on the city's website. 1.03. Study Area The study area is roughly bounded by the Calle Tampico to the north (although some areas north of Calle Tampico were included in the occupancy counts), Calle Sinaloa to the south, > City of La Quinta, California �ui",��'.w�.. June 2006 Washington Street to the east and Eisenhower Drive to the west. The following graphic illustrates the study area (study area outlined in purple). Figure 1. Stud}' .area I J *oI a Da O C� F � nnnnn = Eisenhower and Calle Tampico Office Building nIL ( adv \-nOA 1 a I—dA IIL_ gill. amxn o 5 City of La Quinta, California June 2006 2. Current Parking Supply and Demand 2.01. Current Parking Supply On January 24, 2006 Carl Walker conducted an inventory of parking spaces located within the Village District study area. The parking spaces were classified into two primary categories, on -street and off-street. On -street spaces refer to spaces located on a roadway, adjacent to a block. Off-street spaces refer to spaces located within a block. Generally, all on -street spaces were available for public parking while the majority of off-street spaces were reserved for a particular group (e.g. specific customers, reserved parking, etc.) In this report, public parking will refer to city managed parking available to all user groups. Private parking will refer to parking owned privately and designated for a specific business or user group. The Village District has a total parking supply of 2,919 parking spaces within the study area. Of these, 2,417 parking spaces (or 83" .) are in off-street parking lots and 502 spaces (17° ,0 arc located on -street. The on -street parking inventors' includes both marked parking spaces and locations were on -street parking is possible but not currently marked. The amount of non -marked on -street parking was estimated by Carl Walkerbased on block face lengths and acceptable street widths. The parking located on the west side of Eisenhower Drive would add 12 off-street parking spaces to the total parking supply. Some parking areas could not be accurately inventoried, as they lacked parking stripes or the existing stripes were unrecognizable. In these situations, parking inventories were estimated based on the size of the parking area. Residential parking areas were not counted. City of La Quinta, California e 3y t.F t'l I n+.• j"�rtS,�^7. e�4' -.tit<'ey'Fyt June 2006 The following graphic illustrates the total parking supply located at each block as of Januarn 24, 2006 (off-street plus on -street). Figure 2. Total Area Parking Inventory (� 454 307 99 457 r� IFF43 30 2478 159 162 j✓ * � � 12 163 F f L_ 152 157 30 �Jr 65 213 168 � nnnnn`- = Eisenhower and Calle Tampico Office Bwldtng has 12 off-street spaces and no on -street spaces. The following two subsections summarize the current district parking supply by ttpe (off- street versus on -street). 2.01.1. Off -Street Parking Supply The study area contained an approximate total of 2,417 off-street parking spaces. There are currently 104 public off-street parking spaces (in one city parking lot) and >i City of La Quinta, California -rit l:4u :� . x. i�e.d �%. ,i.�' -DJune 2006 2,313 private parking spaces. Based on current parking space inventories, the city controls only 4.3% of the total off-street parking supply. The relatively low number of off-street public parking spaces is not unusual, as most privately built parking lots are intended to serve a specific development only. The publicly managed off-street spaces are not currently controlled by any management method such as parking meters, parking permits, exit cashiering, etc. Of the remaining 2,313 off-street parking spaces, the vast majority are reserved for employees and visitors of specific businesses or buildings. The following graphic illustrates the off-street parking supple located within each block. Figure 3. Off -Street Parking Inventory 449 26 6 146 20 184 97 29 199 � nnnnnl 457 1 —V�LE 132 C C 17 r II 152 1 C "14 > g Ct of La Quinta, California •Lii��u, June 2006 2.01.2 On -Street Parking Supply The study area contains approximately 502 public on -street spaces, all of which are controlled by the city. The on -street parking is available to the public on a first - come -first -serve basis, and there are currently no time restrictions. The majonty of on -street parking spaces are located around the city park and in the Village core (on ivenida La Fonda and Calle pstado). The following graphic illustrates the on -street parking supply located on each block (sum of all on -street parking on each block face). j I� 71nnnn City of La Quinta, California June 2006 2.02. Current Parking Demand .after the parking inventory was completed, Carl Walkerconducted an occupancy survey to determine how many parking spaces were utilized during a typical peak parking period. 'Ihe completed surveys provided "snapshots" of parking occupancy, and did not attempt to determine the absolute peak parking period. Based on other similar municipal parking occupancy studies conducted by Carl Walker, it was determined that the surveys would be conducted every two hours between 8:00 a.m. and 8:00 p.m. each day. Occupancy surveys were conducted over two days: Wednesday, January 25 and Saturday, january 28, 2006. The parking occupancy survey looked at two categories of parking, on -street and off-street. Overall, the occupancy survey did not differentiate between public and private off-street parking spaces due to the limited supply of public parking. As most of the private parking spaces provided both employee parking and customer parking, dividing the user types for this limited occupancy survey would have been impractical. The intent of the surveys was to determine the overall level of parking utilization in the study area, and the results will serve as a baseline for determining future parking expansion needs- and management options. Prior to conducting the parking inventory and occupancy surveys, block numbers were assigned to the various blocks located in the study area. The block numbers shown in Figure 5 will identify each block throughout this study. The following graphic illustrates the block numbering sequence. 10 r Ct of La Quinta, California :,La w June 2006 H J1 16 � nnnnni�� The overall peak period of parking occupancy occurred at 12:00 p.m. on Wednesday, Januan 25, 2006. During this period, a total of 1,193 parking spaces were occupied during the survey period. This level of usage translates into 40.9% of the total parking supply. The following two tables illustrate the total observed occupancy levels for all blocks in the study area each day: 11 > = Cttg of La Quinta, California , t 77. "R„'�' •� �?�,� %-$� - .� }_ ' June 2006 Table 1. Overall Occupancy Results - Wednesday Occupancy Survey Summary - Wednesday, January 25, 2006 Parkin¢ Tvoe Sam loam 12pm 2pm 4pm 6pm 8pm toff Street Occ. 566 881 998 1023 937 6'4 310 On -Street Occ. 94 149 195 16' 163 1" 153 Off -Street Supplv 2,41' 2,417 241' 241' 241' 241' 2,41' S ace Available 1,851 1,536 1419 1,394 1480 1'43 190' 0 n Occupied 23.42" „ 36.450'. 4129° � 42 33" " 38.'701" 2'.890'" 21.101, On -Street Su Iv 502 502 502 502 502 502 502 Space available 408 353 30' 335 339 325 349 ° occupied 1 I8.'30b 29.68% 38.84'q 332'°6 32.47%, 35.26"'" 30.48"" Total Suppiv 1 2,9191 2,9191 2,919 2'19 2919 2,919 acccu ild 22 ,88 129"" ' 1,929 1,8 2,116R 2,256 OeAveable 2259 . 01,2G 8-" 40'.,"a 3'.68"6 29.15"'" 22-1", fable 2. Overall Occupancy Results - Saturday Occupancy Survey Summary - Saturday, January 28, 2006 Parkino Tvne Sam loam 12um 2pm 4pm 6pm 8pm Off -Street Occ.M22141- 522023.500,,, 5-5 4-8 619 659 ton -Street Occ. 111 151 151 204 202 off Street Supply 2,41' 2,41' 241' 2,41' 2,41'S ace available 1895 1,842 1939 1798 1,'58 Occu red 21.60",� 2379% 19.78°" 25.61% _ - On -Street Su lv 502 502 502 502 502 S ace available 391 331 351 298 300 occu ied ." 22.119 0. 30.08" " 30.0806 40 G4" �� 40240 , Total Supply 22911, 219 9 2,919 2 919 2 919 2,919 21919 S ace Available 2,SRl 2,2R6 2,219 '_ 193 2:2901 2,096 2,115R ° o (Occupied 21.55".1 28.19" " 29 5u" During the peak period of parking occupancy approximately 38.8% of the on -street parking supply and 42.3% of the off-street parking supply was occupied. Parking occupancy peaked at 12:00 p.m. on Wednesday and 8:00 p.m. on Saturday. Parking demand was greater during 12 City of La Quinta, California June 2006 the week than on weekends, primarily due to the existing mix of land uses in the district. Block by block parking occupancy statistics for each day can be found in .Appendix A. The following graphics provide a summary of overall off-street and on -street parking occupancies during the peak period of parking observed on each day. The highest concentrations of parking occupancy occurred in/near the Village core. .A parking occupancy of 117° 6 was observed in Block 9 on Saturday night. This was due to the number of parked cars exceeding the estimated capacity of the on -street parking supply (e.g. vehicles parked on streets not wide enough to support on -street parking). Figure 6. Overall Parking Occupancy at Peak (° o) — Wednesday 12 p.m. 59% I l_ 38% 35% 53% 59% 52% 15% 1 64% 13% 29% nnnnn�F_ 25% C C 25% r c 1 2% 1 13 City of La Quinta, California my- 2 1Wt. June 2006 ��N 1MA ••, F7 In order to provide a more useful parking adequacy model, the study area was divided into five separate parking zones. The parking zones provide a more uniform means of looking at current parking occupancy. Viewing parking occupancy from the perspective of the overall study area, while useful in gauging the overall health of the system, does not provide a picture of the parking environment in adequate detail. Some areas in the district may have plenty of available parking while other areas may not have enough. Also, looking at the parking occupancy on a block -by -block basis is not entirely accurate, since some blocks have far more parking than others. 14 n City of La Quinta, California 7 ,7.7 June 2006 Breaking up the study area into mull -block sections provides an intermediate picture of parking adequacy, and also takes into account patron walking distances. As future parking needs are determined, parking supplies and occupancies should be reviewed on a block and zoned basis. The five zones created were: o Zone 1 (North of Calle Tampico) —Blocks 1, 2, 3 and 4 o Zone 2 (West Zone) — Blocks 5, 6 and 12 o Zone 3 (Village Core) — Blocks 7, 8, 9, 13, 14 and 15 o Zone 4 (East Zone) — Blocks 10 and 11 o 'Lone 5 (South "Lone) — Blocks 16 and 17 Figure 8. Parking Zones Zone 1- North J J u Zone 3 -Core } Zone 4- East Zone 2 - West E Eli E 7 nnnnn 1 Zone 5 -South I 15 n a[71 June 2006 The following graphics illustrate the boundary of each zone, as well as the observed parking occupancy during the peak each day for each zone. Figure 9. Parking Occupancy be Zone — Wednesday 12:00 p.m. nnn 16 7 Ci of La Quinta, California $ June 2006 Figure 10. Parking Occupancy by 'Lone — Saturday 12:00 p.m. Current occupancy levels were also compared to city code requirements within "Lone 3, or the core of the Village District. According to data provided by the city, Zone 3 contains the following types and amounts of land uses (with associated code required parking): • Retail — 45,695 square feet (229 parking spaces required) 17 City of La Quinta, California <_..,.. June2006 U • Office — 56,861 square feet (228 parking spaces required) • Service — 4,195 square feet (21 parking spaces estimated based on retail) • Restaurant — 22,947 square feet (306 parking spaces estimated at 1 per 75 s.f) • Medical Office — 2,450 square feet (13 parking spaces required) • Utility — 6,900 square feet (parking requirement not available, based on employees) The land uses previously noted include an estimate of the current development of Old Town, based on a planning commission staff report from May 2002. The total parking requirement in the core would theoretically be 797 parking spaces (or 710 spaces when adjusted for vacancies), not including the Verizon Building. Zone 3 currently contains approximately 675 parking spaces, or 122 spaces short of meeting the total requirement of the combined land uses. While the number of parking spaces in Zone 3 cannot cover the total theoretical land use requirements, the impact of shared parking reduces the amount of parking actually needed. Utilizing the data provided be the cite concerning Zone 3 land uses, and using the current city parking demand ratios from the city code, the Urban Land Institute's Shared Parking Model provides a theoretical peak parking demand of 619 parking spaces (adjusted to account for vacant space). This result is 56 spaces fewer than what is currently provided in the zone. Using parking demand ratios from the Urban Land Institute, a theoretical peak shared parking demand of 601 spaces would occur. This result is relatively close to the estimated shared parking that was calculated using city parking demand ratios (619 vs. 601). Other reductions in parking demand can result from drive ratios and captive market effects (e.g. the number of people driving to 'Lone 3 and the number of people walking from one land use within the zone to another). 18 r''r Ct of La Quinta, California June 2006 With an observed peak parking demand of 355, it would appear that the land uses located in Zone 3 are not generating a level of parking demand consistent with demand ratios required by the city or with those calculated by the Urban Land Institute. This would suggest a significant captive market impact. However, the parking demand ratios currently used by the city appear relatively consistent with other municipalities across the country, as well as with those recommended by the Urban Land Institute and other industry organizations. While it is not recommended to adjust zoning code parking requirements at this time, it is recommended that the city determine actual parking occupancy prior to determining the amount of parking required for a development (per the methodology outlined in Section 3.03 of this report). 2.03. Current Parking Adequacy In determining the current parking adequacy for the study area, it is important to define two terms typically used in analyzing parking adequacy: Effective Supply and Design Day Conditions. XX''hen a parking area's occupancy reaches 85-90" o of the total capacity, depending on the user group, the area becomes effectively full. When parking lot occupanct' exceeds effective capacity, users become frustrated as it becomes increasingly difficult to find an available parking space. Users will begin to either park illegally in the lot or leave the lot altogether and search for parking elsewhere. In a downtown environment, when visitors are faced with significant parking difficulties, they will often avoid the downtown altogether and shop in the suburbs. The accepted effective fill percentage for parking in the downtown study area is 90%. This 10% "cushion" of spaces is used to accommodate spaces lost temporarily due to construction, improper or illegal parking, and provides for shorter searches for available parking. 19 rye i City of La Quinta, California c � i.::-..'" �, ;-,-�.�w:.,s Ltd e 7T 77 5 5.•tl Y-} k _ "_..� June 2006 Design day parking conditions attempt to represent typical peak activity that may be exceeded only occasionally during the year. Due to the limited nature of the occupancy study for this project, as well as the time of the year the surveys were completed, design da}' adjustments will not be factored into the adequacy model. The occupancy surveil that was conducted prodded an adequate "snap shot" of parking conditions during a typical peak parking period. The following table illustrates the total observed parking adequacy for the entire study area. The current parking adequacy is based on the observed parking occupancy at the peak parking period (Wednesday at 12:00 p.m.) Overall, there is a substantial surplus of parking available in the Village District. I"able 3. Current Parking .Adequacy Number of Current "total Parking Suppl} I 2,919 (Current Effective Parking Supply (90" o of Total) I I 2,627 (Observed Parking Occupancy1 40.879" I 1,193 Current Effective Parking Surplus/Deficit I 1,434 1 Based on the effective parking supply of the study area, there is currently a parking surplus of 1,434 spaces or approximately 49% of the effective supply. Current land use data for the entire study area was not available for this report. So, parking adequacy is based solely on observed parking demand. District vacancy rates appeared low during field counts, as most buildings appeared occupied. 20 Ci of La Quinta, California June 2006 It is important to note however that while a significant parking surplus exists in almost all areas, most of the parking in these is private and use is restricted. Of the total off-street and on -street parking supply in the study area, only approximately 20.8i,o (or 606 spaces) is public parking, with the remaining 79.2% (or 2,313 spaces) of the parking supply restricted to private parking (e.g. employee only, customer only, etc.) At the peak parking period, 41.8% of the public parking supply and 38.90'o of the private parking supply were utilized. It is important to note that the parking in two blocks was effectively full during the Saturday evening peak. The parking located in Blocks 9 (east of the Old Town) and 17 (Palmer's Restaurant) was effectively full with occupancies of 117% and 990'o respectively. The parking in Block 8 was also very well utilized at 70"o. Parking adequacy was also estimated based on the parking zones described in Section 2.02. The following parking adequacy tables illustrate the amount of available parking within each designated zone, the effective parking supply and the observed parking occupancy. These tables illustrate parking adequacy based on the different peak parking periods in each zone. As with the overall adequacy calculation, the on -street and off-street supplies are combined. Table 4. Parking .Adequacy — North Zone :Number of (Current Total Parking Supply I I 1,317 I Current Effective Parking Supply (90% of Total) I I 1,185 I IObserved Parking Occupancy I 41.38% I 545 I I Current Effective Parking Surplus/Deficit I 640 I Peak parking penod on Wednesday at 2:00 p.m. 21 _ Ci of La Quints, California June 2006 e �TM Number of Table 5. Parking Adequacy — West Zone Spaces Current Total Parking Supply 225 Current Effective Parking Supply (90% of Total) 203 Observed Parking Occupancy 25.78°/u 58 Current Effective Parking Surplus/Defici 144 Peak parking period on Wednesday at 10.00 a.m. Table 6. Parking AdequaAdequacy— Core 'Zone Number of Spaces Current Total Parking Supply 675 Current Effective Parking Supply (90° o of Total) 609 Observed Parking Occupancy 52.59° ° 355 Current Effective Parking Surplus/Deficit 253 Peak parking period on Wednesday at 12:00 p.m. Table 7. Parking .adequacy — East Zone Number of Spaces Current Total Parking Supple 321 Current Effective Parking Supply (90% of Total) 289 Observed Parking Occupancy 64.49% 207 Current Effective Parking Surplus/Deficit 82 Peak parking period on Wednesday at 2:00 p.m. 22 A Table 8. Parking .adequacy — South Zone CoMf La Quinta, California R R7, ,F � June 2006 Humber of ICurrent Total Parking Supply I I 381 I ICurrent Effective Parking Supply (90% of Total) I I 343 I (Observed Parking Occupancy I 67.72% I 258 I Current Effective Parking Peak parking penod on Saturday at 8:00 p.m. 85 All of the zones in the study area currently have significant surpluses of available parking. The South Zone currently has the smallest percentage of surplus parking at 32.3". of the effective supply. The Vest Zone currently has the largest percentage of surplus with 74?° of the effective supply. 2.04. Current Parldng Zoning Requirements As part of this parking study, Carl Wa/kerreviewed the existing City of La Quinta parking zoning code (Chapter 9.150). The results of this review is detailed in the following subsections (based on the individual subsections of the zoning code). • Provision of Parking Facilities o The current parking zoning code provides flexibility in meeting parking requirements. Meeting parking requirements may be accomplished through the construction of new supplies or through the use of available parking already available on nearby parcels. The code also requires necessary 23 C1 of La Quinta, California d'....,., o 4 is June 2006 nq TM. assurances that the parking will remain available during the lifetime of the approved land use. No changes are recommended for this portion of the zoning code. • Parking Location and Accessibility o This section of the code describes the approved placement options for parking, as well as accessibility requirements. Parking provided for residential uses must be on the same parcel as the development, or can be provided on an adjacent parcel as long as the parking is within 100 feet of the development. Parking for non-residential uses can be provided up to 300 feet from the parking demand generator it is designated to serve. If the parking for the development is located across a street, the code requires and appropriate crosswalk be provided. There are no recommended changes to this section of the code. • Determination of Spaces Required o The code provides flexibility in determining the number of parking spaces required for individual developments. The code provides standard approved parking demand ratios, a provision for a shared parking model and other alternative methods that could be approved by the city. The code also provides for parking requirement reductions in the Village District, dependant on the execution of an approved parking agreement. This irrevocable agreement provides the city with assurances that each development will provide sufficient parking through future payments to be 24 r) ' $ " TI of La Quinta, California •�axa r �. � ° , ,..r*s'�,."y° rri`�.;.,m° ii 1�, � k June 2006 used to construct new parking supplies. This portion of the code provides a sufficient level of flexibility in meeting parking demands, as well as providing assurances that any reduction of parking requirements in the Village District can be mitigated as needed in the future. There are no recommended changes for this section of the parking code. • Spaces Required by Use o The code divides parking space requirement ratios into residential and non- residential land uses. This- section of the code also provides for bicycle parking requirements. In reviewing this portion of the zoning code, Carl Wa&ercompared City of La Quinta parking requirements to three typical industn• standards. The land uses included to the comparison account for those that are currently found in the Village District, or mac be found in the district in the future. The following matrix summarizes the results of the parking requirement comparison. This portion of the zoning code may need to address golf cart parking in the future. Currently, there are no industry standards for providing golf cart parking spaces. Therefore, a conservative approach to providing golf cart parking is warranted. A small number of spaces could be provided in the city public parking lot, and more could be added if demand exceeds supply. once demand can be more accurately measured, zoning standards for the Village District could be set if needed. Also, golf cart parking spaces should include a mechanism to facilitate cart battery recharging. 25 of La Quinta. California e - -- 9. Parking Demand Ratio Comparison June anw Table Cm •(l a lump \an.nal PariLry; \s.uc 'I `J92 ' ) I .ban l.aod lnartuu a 'b �� 5) Inoun � •( I M."rcmc,-n (2MIS ! rcn Pam.m Reafde.u.1 Sngla I acrid, ;t hccin. mn .a lax,) 2 Per Lout and 5 p,, unn fi rc µvon' R,,id nnal I hmcd 1 5 . ace• r I he nymmmcnn F rc rha ran .•lla Qumm an 2.Mce. P,r lhuJhn}Inn p.r unrt plu. IS.ruar fi.r loon Ip.r um, .hghd, Fughcr rhan tlu ra µm,_de Fa ),(4 bedn.an. rc on n.)- 5 per unn and 5 par In, &I guea, np,exll, I. oxnJ.J in rha,ndu,rn II,, acorn 1....nhanw 2 per unit uW X p., mduan nI..mmcndno,,n 1mn Frc'U.,[. 125, tudm a artm.nn o.2 P°CL (c r ) Ih.iJmnvl - Ranrcd 1' . pica, I Dui I'i per um, F.r'mgl, fnml, damchd nnil 1 96 F.r \panmenn, I t Per umt (d,r..d ng •view Per I hudhng I in, Par unit plu, 15 ,Paec, F• rc gunsl ana<hd J,,.Ilmti n rla numtiL, .f Ix do • m,y and 5 f.nA ,I Barr./Nightclubs I. <a 511,.f M p,r \ \ I..L 61,(!x ry Pan pPnn 1. 61, ( Mm rcr (af`Ia^"1 L, l)uann nyumma nr' nvl,ghd, h,ghcr Revtaunam I, m, anm •nil Rnnu noo I . ,<. P r• lmim . R. IL nor I cMcc rcr S i I m, R.,nunm I .pit, Per 511, r Q-A...IL,nurant 1 ,p ic, TIu m,nA .Ju.n, 'S ( . (, I aanh R„raaunnt 1 ,,ncc rar , I arruh R.,taun1 .pact par F SR e [ 'aPpn I,nt rcr ) . xi ii.[(aPprvn .((vppm.) nymmmr„f2',(m , Ma par lh.1 I a,11.. �d lia.numm 1, pnu par laal.d I.Mcc par fi25,(•f pica Par Ixa l�.�d 1, !. ,( laa I..J it µi Psi rar nyuvancol,,,h;hd' L.1un,,amn• ovna r W Lunn, a µ 5.ra1.. (aPM'^- ILn'('appm\, h, d,cr rhan rha <umm �m..f P1u, r,r,aae I I Quinn n ymnm.nl Rcru1 Ii.,nonn, I "ca Pcr 15 f Retail than 'v, .f I <. rev Z,a the a, 1—. Fnndn ray ( Lanaml Band I y'vca rar nyuanm..n, Ab•n fi.r Si pvr�,f 1. pna par (, ). Sena R.,ul 1 , ppm. pc, Par I mununm Sh.. I rhan PILr,cur l.oncnl ph. 1 .1,ffupnv t I I .Parana 25"( 41"r('aprru. �, �h�ppang l..nmr'. *�\1�u,f I, '4 �,( Pan Par_ 'II r(la ,Du, rar_ Pr° 255 %f Ili, '_55.f Iha <ummlm I.M<, par 2.S P, f F.r ca nu, a, up m r a Qum. nyu„mrnr f umnum.o \pphznca Cn.rr, I ..o,.wu,( nh, •her .pact rar 5. P, ! Office ( •enenl I ,ffia In• nhvn ii 1; t I1,.f hrncnl I Iffee le., than 25; u i the .u.raua M,une ran. I IV.,rar 2-x , f ;aprmx; , ( I .Mac pan 264 , ('nPpn w) I ,Mai 152 41". ( F+ I ,.rcn n I ga,an l.an.ral U(Fc. nnJ Iim,ke 1'r.ka 1,, 'M<e r r i l l'(, and th. rev 25,f broad l,ffica m.�rc dvlo Pyxis ocncnl officc ba..... 25,�rr .( farpr.a, ,rage Frc mw'I'l fiat vnd 1. i p pnra rev _ r r I,.! I. )4 ( 1 .rv<e p.r Stt. (!nprn,cj , f (,ppn x 1 budding, n I ,paca rr 214,f 14 eh a.raga' \k d," l lff L. ltuddmw W 2, %kdmal Offic, HuaIOW, ..., rhan rm, Ida IL 11.IUna In— ,r I,M,, Par 2r1 aWm. m.1 5, P,( I.Mr. p,r lt',f \LLILLIOffic, I,rnra Mr 222 I,Mn ry 2Xi,[;epprvn) rh, cum-n'l m � -fla rp,f nl.u. ,Ma •n.r ��' p rar (a than 5; r I P,f cal. pra.,. ). Mee .( (arum=) mono mint � ramn 1-5 r.f p.r 182. f(appnn) Movie Theater I.Pua fi u e,.p i,.an and 5 (.rc Ipt.2''Mut, r• aat Xt 26r m. -R ,, pun ,avn,. Iha ran.dl al... mymrc, rru.n Mrkme cmpl.na ,pace \ ,pacr.fenm t'enn) .pnee, 6m.waq ircau) rhan mdu'tn can.. Hotel Io=. than 211, n..mr 11,Mtn rcr Ih.rmdmg.m th. Iand rv.ma anJ 1, Sr(Frc put rar• I rMm prr n. plu., addm. oral c, lx,. and t, ,cal h.•ul u, P m,onay; ,Mc. (c g Parking Fa ..], rv.nrn, the curr.nt l a .)lantj I naaurann, mn,l,.rc) x,u1 1 .pia 1 15 1 25 .Paco rar rv' In, 91 uric, rcr n. en "mnn nywnm.nn an Ah.rc than 2n�m.mr IS.Puw re fireurn F.Lrempbnae,du.n, +tnulnro•md-,n rv+ananJ l.Mc, r,r"5.(Frc P�.k ampl. nmenr Ih(t ,wtdin, ong'pue 26 f7 r >� Ci of La Quinta, California June 2006 overall, the parking required by the City of La Quinta is slightly higher than typical industry standards. The parking demand ratios recommended to the industry can be useful in projecting possible parking demands for planning purposes. However, it is important to keep in mind that industry parking demand ratios are based on data collected across the country, and the parking demand generated by land uses in one municipality may differ greatly from those generated in another. Also, other factors such as land use density, captive market impacts and the use of alternative modes of transportation can impact parking demand. Therefore, as stated previously, no changes to the City of La Quinta parking ratios are recommended at this time. However, to reduce the likelihood of providing too much parking in the district, it is recommended that the city adopt the methodology included in Section 3.03 of this study. This methodology includes monitoring parking utilization, applying parking demand ratios in a shared parking model and improving the utilization of nearby parking supplies. By encouraging a higher level of utilization of existing parking resources, the amount of parking that needs to be provided in the future will be reduced. A copy of the parking demand ratios formulated by the Urban Land Institute are included in the shared parking model provided to the city by Car/ Walker. 27 Ci% of La Quinta, California t June 2006 nW TM. • Shared Parking o The current city zoning code provides for the use of shared parking in determining the parking required for district developments. The code also includes reasonable accommodations to test the shared parking model and ensure sufficient parking is provided be each development. I lowever, this section of the code refers to a shared parking methodology that is adapted for Coachella Vallee seasonality and demographics. This methodology/model is not detailed in the code, and may or may not be currenty, available. It is recommended that this section of the code be updated to detail the city approved shared parking model/methodology, as well as refer to the latest Urban Land Institute shared parking model (2005). A shared parking methodology and the latest Urban Land Institute shared parking model have been provided to the city as part of this report (See Appendix C. and Section 3.03). • Parking Facility Design Standards o The parking facility design standards currently used by the city meet or exceed typical industry standards with respect to stall sizes, drive aisle widths, landscaping, etc. The current stall size required in the zoning code is 9'-0" wide by 19'-0" long for 90-degree spaces, and 9'-0" wide by 24'-0" long for parallel spaces. Typical recommended stall sizes are 9'-0" by 18'-0" for 90- degree parking and 9'-0" by 25'-0" for parallel spaces. Compact car spaces are usually not recommended, as they are often used by full sized vehicles anyway. City required drive aisle widths vary from 16'-0" for 45-degree ig nr A> Ci of La Quinta, California r_ June 2000 parking to 26'-0" for 90-degree parking. Typical recommended drive aisle widths vary from 14'-8" for 45-degree parking to 26'-0" for 90-degree parking. The discussion of structured parking in the code (Section 9.150.080 Item -P does not currently specify any ramp slope requirements. A sample of ramp slope requirements for municipalities to California found slopes- of up to 150'o are allowed. Ideally, maximum parkable ramp slopes (ramps that have parking spaces on them) should be set at 5-6° o and maximum non-parkable ramp slopes should be set at 15% (with the requirement of transition slopes at the top and bottom of ramps with slopes greater than 10°0). • Handicapped Parking o The current zoning code requires all federal American with Disabilities Act parking requirements be met. No changes are required at this time. • Nonconforming Parking o No changes to this section are required at this time. 29 B ; - C of La Quin a,California i t a t ornt r�r ��: .` T;;.?7q.� ;h.....- ..�... r- .1 ."r» r Uer ina". ,�t, its i, vt I ' Ei EaW eV �^ June 2006 3. Future Parking Supply and Demand 3.01. Future Village District Development Projects Currently, the City of Ia Quinta has eleven future development projects in the planning stages. These projects include residential, retail, restaurant and office projects. The potential developments are as follows: Sun Vista Plaza Offices — 19,433 square feet of development is planned for the corner of .Avenida La Fonda and Main Street. The development will include office space and a coffee shop (exact square footage breakdown not available). Standard city code would require 78 spaces (assuming all office space). The development will include 49 parking spaces (or 29 spaces short of code). 2. Palmer's Office Building— Anew office building is planned for the northeast corner of Desert Club Drive and .Avenue 52. This development is still in the conceptual development stages and square footages and parking demands are unknown. 3. Nispero/Sun Vista Offices — 6,924 square feet of office space is planned on Calle Amigo, west of Desert Club Drive. Standard city code would require 28 spaces. The development will include 16 parking spaces (or 12 spaces short of code). 4. Kelly Budding — 6,354 square feet of office space is planned for the northwest corner of Calle Barcelona and Desert Club Drive. Standard city code would require 26 spaces. The development will include 19 parking spaces (or 7 spaces short of code). 30 City of La Quinta, California `,ems -'�, Tia� .•: @, �:s. 'i! 'aS7Pitri�yi �t -'3%i 'SF :.jt June 2006 a 5. Casa La Quinta — 20 residential condo units are planned for the corner of Avenida Villa, south of Calle Tampico. Standard city code would require approximately 50 spaces. The development will include 66 parking spaces (or 16 spaces more than code). 6. Cornell Building— 11,500 square feet of office space is planned for the southwest comer ofAvenida Navarro and Calle Tampico (currently under construction,'. Standard city code would require 46 spaces. The development will include 19 parking spaces (or 27 spaces short of code). 7. Patrick Adams Building — 3,025 square feet of office space is planned for the Southwest comer of Avenida Mendoza and Calle "Tampico (currently under construction). Standard city code would require 13 spaces. The development will include 9 parking spaces (or 4 spaces short of code). 8. LaBranche live/Work— 1,353 square feet of office space and 3 residential units are planned for the north side of Calle Arnigo, east of.lvenida Bermudas. Standard city code would require 17 spaces. The development will include 9 parking spaces (6 open and 3 in garages), or 8 spaces short of code. 9. John Dixon Office Building— 4,494 square feet of office space is planned for the northeast corner of Calle Cadiz and Desert Club Drive. Standard tiny code would require 18 spaces. The development wrill include 17 parking spaces (or 1 space short of code). 31 a _ City of La Quinta, California i,ry. S C • "`,•y�y�N^,�-'. �w_z;_:k :e~e.aW.0 s' ... •> , si tF - tT•s. MiN s s °o June 2006 10. Plaza Estado — 5,541 square feet of office spaces and 3,854 square feet of retail space is planned for the southwest corner of Calle Estado and Desert Club Drive. Standard city code would require 43 spaces. The development will include 25 parking spaces (or 18 spaces short of code). 11. Old Town Development — The original development included a total of 127,715 square feet of space. This included 20,403 square feet of restaurant, 49,731 square feet of office space and 57,383 square feet of retail. Phase One of this project has been completed, with 56,538 square feet of space and 92 parking spaces. Phases 'two and Three will involve the construction of the additional 71,177 square feet of space and 84 parking spaces (providing a total of 176 parking spaces). Phase Two of this development will result in the loss of 47 temporary parking spaces located on the southeast corner of Calle'I'ampico and Avenida Bermudas. For Phase Two and Three of the project, standard city code would require approximately 423 spaces. The final two phases of the development will include only 84 parking spaces ;or 339 spaces short of code). The following aerial photo illustrates the location of each of the anticipated (or currentl}' under construction) development projects. The projects are identified by number. 32 of 3.02. Future Parking Adequacy Each of the aforementioned development projects will impact existing parking supphes and demand. To project future parking adequac)', the anticipated parking demands for each development project were estimated. City parking requirements were used to project future parking demands. Then, the estimated parking demand was compared to the available parking within the zone each development is located. The following table illustrates the projected parking supple and demand impact of each projected development project. 33 > Ci of La Quinta, California ....,...., .i %r sI a�GR. 2,in June 2006 Table 10. Future Parking Adequacy Summary Projected Parking Parking Supply Zone Parking Parking Zone Surplus/Deficit After Project Demand per City Included with Surplus# Development Requirements- Project Z,nr, 3 - 12n sPace h.asnng Surplus -N cysts' fi .r I Iffic, I Sun ivrsa Pltaa (Ifficu -s spaces 49 space surplus Urmand + 41/ nor sps;cx = 2')1 sp:m. sugtlu. 2 P91m,r's l lffin liuJJmg ID Gm.5 115 spat, 'urplu. b. br J,t,onm,J lass I'.cnnng>arplux 29rpaa. 6-r I Iffic. 3 Nepam Sun clan nffic,s 2n spas, l6 spnna %gym, s. 315 spncc .ur It 5 t. 1lcmand + 16 tu3n1 < c, w,plu.. Gn, 5 � 1111 span Lvenng surplus.+26'psns f., ( tffic, 4 hill, Budding 26'paccs 19 ap m„ ...plus (afur Dcmaad + 19 nut spans = 296'pan pnq.cta #3, U rlua 5 La I Witt, Resd, no,] sit .pace ,n'xummg Ji 66c,, Pa L,n, 2 � 1-2.Pan Fttxun,,surplu.. SO IV mt. b n R,..,JcnR. + 66 = l se .urpite r. o,. , b, J.... nn .;,it,, mrplu.' mu spat,. sp m, A. in, 2 - Igs xpacc Lv+ung Surplus. - 46 .par., fi.r I t(fic, (, I ,oa,0 Budding 46'pzr,1 Iv n,ac., wrplus (aB.r ucmnnJ + 19 n. •p,ae = 16' Ta., N."Ct#5) xurplu. Z. 2. 161 space Ptnong Surplus>. 13'pans fin(Iffie, ' P,tntk Uun, BudJur, 13 span+ 9=paces Po�.rjtanttStaaJ Ih,,,.d-gnu=IS''pac, , .pace .urPlu. #6) A,.n, 5 -296 span 6 spu,,+ and 11 wrpim afar Faison, Surplus I' .pan' fia n.w g LaBraach, I n, W"ll, spaces fin rtudennnl p'Pnn, Prv,ce' #3 and Jtmmd + 9 nu, sPac.s = 2as .Pat, xurplu. #4) Z.,n, 3 291 spat, I nxnng Surplus Is ap,,,, fin ( Iffir, 91-ho )M,, Budding Is'P., I''pan. wrplus(afnr 1), mod 41' nu,.pan.span PP,ct 41) xurplu• Gnu 3 - 290 spzr, F.vsun, Surplus 43 .pace.. fi a n,u In Plana I .mtt 23 epac,, 6,1offic, nod 25 apac,+ surplm (after d,mv and + 25 n,'pats = "'''pa, 21) apacu m 6,r ad PngMt, #I and 'urplu. #9) Z,,., 3 - 272 xpacc 1 Wing Surplus.' - 42fi 1 sPaccs it nits t ent 11 old T.,,,n Dt,,d,,pm \ppns�matel} 423 s4 spaces rplus (after surplus u demand. 4' .pac,. I,-. + N4 m'Pe«s = (Pha.rx IN,,, and rpacu' Pmlyds #I, 109 114 spit, d, fin, and #la) per (.m ( a-d,, o mndaJ up n, th, nrarcxt o h, de number assumes 4414" 1 1 f PrI q,c c,,mplcud in Phast ( tnv and n na nnrg square fi.,ta, pr„ pmnrma0y built in Inttr phmcs fmm tht p, n,.d ,f truants, o, crall parking „ccupancy - %cdncsday 34 "7 Cityof La Quinta, California — � June 2006 Overall, many of the development projects currently anticipated by the City of La Quinta will not result in the development of negative parking adequacies. This assumes that private parking supplies could be tapped to provide shared parking for new and existing developments. However, the continued development of the Old Town project may result in parking supply shortages within the core of the Village District. 'Phis will mean that future visitors of the Old Tow°rt development will need to walk greater than two blocks from available parking to the Old Town, or additional parking supplies will be needed. This will also increase the perception of the public and local merchants that there is insufficient parking during peak periods of parking occupancy. The lack of significant parking shortages illustrated in Table 10 also assumes that Village District visitors and employees will be willing to walk a minimum of one to two blocks to reach their desired destinations. 3.03. Planning for Future Parking Needs The current vision for the Village District includes many elements. The district is planned to become a more important social and commercial center, with the continued development of Old Town and new retail and office space as central focal points. The city hopes to improve existing store fronts, incorporate more residential space and increase evening and weekend activity in the district. Tlus will clearly require additional retail, restaurant and entertainment space. This vision will result in higher parking demands, and denser land uses, than the current environment. To support the current district vision, the city desires to create a more pedestrian friendly environment with adequate parking. 35 r, : Ci of La Quinta, California 'Y't' { •.givaifiuur-sw �p �r 11 June 2006 amt While there is currently- a substantial parking surplus of parking located in the district, and many of the currently anticipated future developments projects will not result in parking deficits, significant new parking supplies may not be currently necessanv. However, future development projects, especially Old Town could result in parking deficits and new facilities may be needed. In order to address future parking needs not currently anticipated, Carl Walker recommends the follow methodology: • Ensure the land use information for the Village District is current. This will provide additional insight into existing parking demands. The land use data should be updated as new developments occur. • The first step in planning for future parking needs is to determine typical parking demands. This is usually achieved by completing a parking supply and demand survey. .is was completed as part of this studs, this would entail maintaining current parking space inventories and conducting parking occupancy counts (ideally at least annually). This gill provide a baseline of demand data from which to project future parking needs. These surveys will also help determine the correct mix of short-term and long-term parking (based on the utilization of each type of parking). • Project the parking needs of each proposed development using existing City parking requirements. Determine how parking demand for the new development will fluctuate during the day by using the shared parking model provided by Carl Walker as part of this report (based on Urban Land Institute data). Determine how parking 36 nry� r � City of La Quinta, California t.l. ♦.3� .-_Si. �: ��ie�-6—iY...� - 1 ��i`�iX�. v�S {tli��( v..�tt � �t. 2 June 2006 demand for the proposed development will impact parking supplies during the observed peak parking period (or the period of greatest parking demand). • Use the concept of shared parking to ensure the efficient use of available parking supplies (especially for mixed -use developments). Shared parking is defined as parking that can serve more than one single land use, without conflict. Shared parking is generally applied to mixed -use developments, or commercial developments composed of several different land uses (e.g. retail, office, theater, etc.) that are significantly integrated. Using the shared parking model reduces the amount of parking needed for a mixed -use development, as the effect of sharing parking requires fewer spaces than the sum of the parking needed for the individual land uses. An electronic shared parking spreadsheet will be provided to the city, based on the model created by the Urban Land Institute. • Once parking demands have been projected, detern-ne how the development will impact existing conditions. If the development creates a parking deficit within the zone it is located (the zone would typically be a one -block radius surrounding the development), additional on -site or off -site parking supplies will be necessan. • While the parking demand for many land uses can be spread over greater distances, the creation of residential space in the district should include sufficient on -site parking. Residential projects that lack sufficient parking are rarely marketable, and conflicts will arise should the use of public parking spaces be necessary. • Future Village District developments should include sufficient ADA accessible parking on -site. The city should require developments to provide a suitable portion 37 } Ci of La Quinta, California June 2006 of their required parking on -site (or directly adjacent to the site) to ensure enough accessible parking is provided. • Future parking lots should include landscaping and/or shade structures that can provide shade to parked vehicles. This could be accomplished through the use of fast growing, low water use shade trees. These trees can be planted around parking lots and in internal landscaped islands. Pedestrian paths to/from parking facilities should also provide shade in a similar fashion. Current city code already requires 50 of the parking area to be shaded if the lot contains five or more parking spaces. • As the existing City of La Quinta Comprehensive General Plan does not include significant information concerning parking planning and management, it is recommended to expand upon Chapter 3 of the General Plan to include parking system planning. At least with respect to the Village District, the information and recommendations contained in this report could serve as a starting point for improving the Comprehensive General Plan. \While planning for future parking needs, parking for disabled visitors/community members also needs to be addressed. When parking is planned for new developments, or when new public parking supplies are created, sufficient accessible parking must be provided (as required by federal and state guidelines). Sometimes, parking demand for accessible parking may be larger than the minimum requirements. In order to ensure sufficient space is provided, periodic reviews of accessible parking demand should be part of larger parking inventory and occupancy surveys. Through periodic occupancy studies, and community input, the city will be in position to ensure sufficient accessible parking is provided. 38 n r+ Ci of La Quints, California :Nre",'°fr—yt; ,,'.'r;e.aA `'.,`:�::s,,...::i�..,....Yt�w.�.a.'�:l;u-^'�'1 2 June 2006 4. Parldng Alternatives Analysis After reviewing the current parking adequacy in the Village District, and projecting the future adequacy, it is clear that sufficient parking supplies exist to cover most currently proposed future development projects. This assumes that the private parking supply could be tapped to provide parking for new developments, which should occur an way in some cases. The core zone of parking may be the exception, as the continued development of Old Town (coupled with other anticipated projects) may result in a deficit of parking. In am° case, additional development projects in the future could lead to parking deficits. To meet future parking demands, several options are available to the cite: • The city could decide to work with private parking lot owners within the impact areas to better utilize existing parking supplies. ('sing the concept of shared parking, existing parking resources could be more effectively utilized to meet needs-. • The city could create additional parking spaces (either on -street or off-street) to provide additional parking. New surface parking spaces could be created in existing unimproved areas. The land used for surface parking could be developed in the future to a higher and better use (e.g. land banking). If space is not available for surface parking, or surface parking cannot be located close enough to parking demand generators, structured parking could become a viable option. The cost for providing parking could be covered through parking user fees and/or fees charged to developers (e.g. in -lieu fees, special assessments, development fees, etc.) 39 0 Ci of La Quinta, California June 2006 P� • The city could require new district developments to provide sufficient parking. New developments would provide their own parking for employees and visitors. 'Phis uvi11 result in higher costs for developers and very likely the overdevelopment of parking supplies. s The city could utilize a combination of alternatives. With any of these alternatives, it is important to provide adequate considerations for alternative modes of transportation. This would include adequate pedestrian paths, bicycle paths and parking, transit stops and accommodations for other alternative modes of transit (e.g. electrical vehicles, etc.) A good example of this is the current golf cart route plan currently under consideration. Transportation and pedestrian issues are discussed further in Section 5.08 of this report. In the First Alternative, the city would work with district parking lot owners to better utilize available parking supplies. This would mitigate the need to construct additional parking. As sufficient parking is Figure 12. Arnold Palmer's Restaurant available in most areas where development is planned (based on the parking occupancy study), this alternative has merit. Better utilizing the available supply would eliminate at least the need for near -term parking supply additions, maintain existing vacant land or future development a I. — ✓+3 kt 40 City of La Quinta, California ' 1 , ::: "�� r June 2006 space, encourage pedestrian movement through the district and reduce city parking responsibilities (e.g. maintenance, signage, etc.) Based on the observed occupancy in the Village District, some options could include the use of the existing Arnold Palmer's Restaurant parking lot (for the associated future office project), Blend Restaurant parking (for the anticipated office projects in Zone 5) and the use of available on -street and off-street public parking supplies around the core (Zone 3) and the Community Park. The use of restaurant parking lots (especially those with little or no lunch parking demand) for office parking would provide a beneficial shared parking opportunity. other parking lots could serve as overflow parking for the completed Old Town development (e.g. the Verizon facility parking lot, the library parking lot, etc.) Additional overflow parking could be available north of Calle Tampico in Zone 1. While ample parking exists in 'Lone 1, Calle "Fampico can create a perceived barrier to pedestrian traffic from available parking supplies. Also, most parking supplies in Zone 1 are located a significant distance from the Village District core, necessitating a longer walking distance. I Fowever, the parking available in "Lone 1 could be available for parking during Village District events such as the La Quinta Arts Festival. In order to encourage the shared use of private parking facilities, the City could use one or more of the following techniques/ tncen tives: • The city could communicate the positives of shared parking to the private parking lot owners. The positives include increased pedestrian traffic near their businesses, continued district development, maintaining future development sites and other non - parking land -uses, easier to use parking for district visitors, etc. 41 > Ci of La Quinta, California �"� JCS ..,,v.��s'7,Ft •ro�'i°�"';�v"ff:zm�$' x�.�Fr (�E t. nt u'" � " " II " Q K;i:t.. . � - ,p^L;au,:,::�a rx:^r�.u:.5att:w:5:n',z"i,:":.,.n"mwix'.omWe+1.•: a":.��:x.»l� ' June 2006 • Shared parking could be limited to evenings and weekends. Signage would need to convey the set parking requirements. This could help solve some parking demand problems around the district core. • The city could provide various incentives for private parking lot owners that agree to allow shared parking. • The cite could provide improved and better looking signage for private parking lots. The signage could denote parking restrictions and penods of open public parking. Communities the size of La Quinta npically make arrangements for shared -use parking on an as needed basis, developing agreements with private parking owners permitting public use after certain hours, on weekends, etc. One advanced example of a downtown working with private parking facilirY owners to facilitate shared parking is Tempe, .Arizona. The Downtown Tempe Community's (DTC) "Park -It" program organizes a series of privately owned facilities into what appears- to be a single parking system. The various parking facilities permit public parking, after the needs of the individual developments are addressed. The system uses a common marketing and signage program providing the appearance of a unified parking system. The DTC operates and manages the private parking facilities, taking a small percentage of the revenues for covering operating costs and streetscape projects in downtown. While La Quinta does not require such an advanced system, this example shows what is possible with respect to improving the utilization of existing private parking supplies. I lowever, this approach to dealing with future parking needs may not adequately meet the projected parking deficit. First, the number of parking lot owners willing to cooperate ma,N 42 N City of La Quinta, California C�� Iwo' �. fir•+-•",^t�• i E a June 2006 not be sufficient to provide the necessary parking. Second, the location of available parking supplies may not provide "acceptable" parking to existing and future district developments. The available parking supplies may not be within an acceptable walking distance, lot conditions could be poor, etc. finally, the available parking supply may be insufficient to meet anticipated parking demands. The Second Alternative available to the City is to create additional parking spaces, or improve the capacities of existing lots to provide sufficient parking to meet future demands. This alternative would involve an analysis of existing parking lot physical layouts to determine if improvements could be made to increase lot capacities. Theoretically, both public and private parking supplies could be included in this analysis with the consent of private parking owners. Some parking improvement options are: • Explore a joint use agreement with Verizon and increase the capacity of the existing Verizon Building parking lot. The parking provided could be used for overflow core area parking. • To encourage the use of available on -street parking space, the City could add on - Figure 13. Verizon Parking Lot street parking markings to areas with sufficient space. Actual on -street parking addition opportunities will be determined by local traffic policies and regulations. Additional on -street spaces could also be created through the use of parking 43 ?7 Ci of La Quinta, California La:� s� �C .x,.'., . i..s,rvE .\-� n"ur:w:,xi.r.aaM,..,:.:'h..-�..k,m„v.i.�� eK+ R - June 2006 pullouts. Pullouts create on -street parking by effectively removing the vehicles from the roadway, eliminating street width concerns. The parking created could provide parallel or angled parking. Providing parallel parking would require narrower pullouts that angled parking, thereby reducing the impact on developable land. The recommended dimensions for parallel pullouts would be approximately 9'-0" wide and 24'-0" to 25'-0" long per space. Using pullouts could create on -street parking opportunities (or create additional opportunities) on Avenida Buena Ventura/Main Street (between the Library and Old Town),Avenida Navarro (between Calle Tampico and Calle Montezuma) and Avenida Villa, Calle Amigo (Between Avenida Bermudas and Desert Club Drive). I lowever, the creation of pullouts would reduce the amount of developable land. • Landscaping could be reduced in some parking lots to free space for more parking (perhaps additional covered parking). For example, the existing Old Town parking lot on Desert Club Drive could possibly be reconfigured to provide more surface parking. The improved utilization of existing parking areas is substantially less costly than creating new spaces. F Iowever, if sufficient parking could not be created through lot improvements, additional parking supplies could be created using available unimproved land. Most hkely, new parking construction would take place on the perimeter of the Village District core. New surface parking lots are typically much less expensive to construct than parking garages. Construction costs for surface parking lots are approximately one -tenth the costs associated with parking structures. Also, surface lots are less expensive to maintain and operate. As the construction costs are so low, the newly created surface parking lots could be viewed as 44 ns > Ci of La Quints, California p_ � 6.xvseaa�;�+�a•�..;�1�,�i.•sf:'Q;zs�'L�''_`�...'t4:.kn'�2'�i�m.+k u ei'i�.�. i � 1, June 2006 land banking for future development. If needed in the future, the surface parking lots could be easily developed to a higher and better use. I lowever, current land costs in the Village District (approximately $60 per square foot) could make the creation of additional surface parking as costly as structured parking when land acquisition is included. Figure 14 illustrates possible locations for new off-street parking facilities, when the need for more parking arises (the figure does not include parking already planned to support future development projects). -�� Figure 14. Possible Future Parking Lot Locations L--'j L C Da a a 3 1 2 (/ 0 4 6 0 5 � nnnnn The folloNving list explains each potential parking lot site (each estimate of parking created assumes a conservative parking efficiency of 340 square feet per parking space): 45 - City of La Quinta, California —. s m T ��.:o-os�t.:��a..�:L =..� June 2006 1. Two parcels of land may be available near the existing library parking lot for a surface parking lot. Depending on the amount of land used for parking, 60 — 100 parking spaces could be created. Assuming S60 per square foot, land costs would be SI.2 to 52.0 million. Construction costs would be estimated at 52,000 per space, or $120,000 to $200,000. The cost per space to provide parking on this site is preliminary estimated at approximately $22,000. The distance of this parking from the core could discourage its use. However, the parking could be used by employees working within the core, and future development could be required to reimburse the city for the cost of constructing the parking (on a one to one basis). 'Phis could be used as an economic development tool/incentive to allow private developments- in the core to provide at least a portion of their required parking off -site. The parking created in this location could also be used for Village District special events. 2. Additional parking could be created adjacent to the existing Senior Center, in space that is currently landscaped. As the land is currently owned by the cite, the cost of providing parking would be significantly reduced. 'Ihe cost per space created would be estimated at $2,000 per space, and approximately 20 spaces could be created (estimated S40,000 total construction cost). As with Option 1, the distance from the core could discourage the use of the parking created. However, this parking could be used by employees working within the core, and future development could be required to reimburse the city for the cost of constructing the parking (on a one to one basis). As with Item #1, this could be used as an economic development tool/incentive to allow private developments in the core to provide at least a portion of their required parking off -site. Also, the parking created in this location could be used for Village District special events. 46 Ci of La Quinta, California iW c !`;r.^ca„ . ;, `':.._,.�!* , • 6 a i ' tom, , � A . »z�+` ,, June 2006 3. If an agreement with Verizon could be negotiated, the existing parking lot next to the Verizon Building could be expanded to provide additional parking. The existing parking lot currently provides approximately 20 parking spaces that are reserved each day. Assuming Verizon would permit the city to expand the lot, and use the available parking for overflow, an additional 20 parking spaces could be created. As with Location #2, the estimated cost for this option would be S$0,000 (assuming $2,000 per space). This does not include any additional fees that may be paid to Verizon for the right to utilize the parking. 4. Two parcels of land could be available on the southeast corner of Desert Club Drive and Avenida La Fonda. Depending on the amount of land used for parking, 60 — 100 parking spaces could be created (similar to Location #1). Assuming land costs of $60 per square foot and construction costs of approximatelv $2,000 per space, the cost per space to provide parking on this site is preliminary estimated at approximately $22,000 per space (or a total of $1.3 to $2 2 million). The distance of this parking from the core could encourage its use over Locations #1 and #2. 5. To support developments on the south side of the Village District, the city could develop land it already owns for additional parking. The site is awkwardly shaped, and parking efficiency may be reduced. Also, there is no anticipated need for parking in Zone 5. It is recommended that the city wait to create parking on this site, unless unanticipated future parking demands arise. 6. Additional parking could be constructed south of the community park to help support the parking needs of the Village core. The amount of parking created will 47 n5. :i Ci of La Quinta, California June 2006 depend on the amount of property available for parking. The city should assume a development cost of $22,000 per space constructed. The distance from the Village District core may discourage its use by visitors. However, the parking could be used by employees working within the core. 7. Due to the high cost of land in the Village District, as well as the location of available land, the city could decide to construct a parking structure on the existing cit,% surface lot located west of the Old Town development on .Avenida Bermudas. In order to improve the efficiency of the site, the city would be required to purchase additional land north of the existing surface lot (approximately an additional 4,900 square feet).. Assuming a land cost of S60 per square foot for the additional land, approximately S300,000 would be needed to purchase the necessary space. The site could then provide approximately 352 parking spaces and 16,000 square feet of commercial space in a three -floor parking structure (one level at grade with two supported levels). The approximate height of the structure would be 26'-0" to 27'- 0". Construction costs would depend on the architecture of the facility, but are estimated at $20,600 per space (including a 25' o mark-up for soft costs) based on average industry costs in California. This estimate includes the commercial space provided in the structure. This would provide an estimated project cost of approximately 57.6 million. The structure would provide a net parking space gain of 248 spaces located in the Village District core. Preliminary layout drawings for this parking structure are included on the following pages. 48 n� of La Quinta, California June 2006 49 7� E S a 9 o 5�Fm7� 8 Ts U) '� m ca t_ (S1 aEg6 a i€ 0 �y � 4 c � < w� Q U KF ww U m �' N o i o S U- 3 # d c a ■9p f 33 S2 co rc o �I UI J r I I = I I U I I 0 I I J I I I I W I LU I I I U U I I H U ISIN I I wy 08 (n o _z danwI:138 ` CIIN3AV w z 0 z > a ¢ w U) z b4 Ott 2 VAVN VGIN3AV /\ ,■! || �/ 2 t§!� E2§ \i | |0 : §&2 - ( § \ q§ < r77777777777TIE E \ § ) LL S w S § dn j§ _ _• o� ! f 0 n� City of La Quinta, California FR June 2000 Ideally, these possible off-street parking facilities would provide long-term parking to visitors and employees, leaving the short-term on -street parking spaces for visitors. If multiple locations are designated for parking, the lots could be designated for a single user group or provide parking for both visitors and employees. I iowever, it is important to note the disadvantages to new parking facility construction. First, the new facilities may be constructed outside of the designated impact area of a development (based on available land). This may mean that walking distances are not acceptable, and therefore the lots may be underutilized or the lots may not be utilized by the developments for which they were intended. Second, the city would have to pay for the construction of the new parking facilities, as well as annual maintenance and operating costs. Finally, locating additional surface parking lots on the perimeter of the district would fin -Lit the size of the area the lots could serve. The Third Alternative available to the city would be to require new Village District developments to provide their own parking resources. This would involve setting parking requirements for new developments, based on projected land uses, and enforcing parking zoning codes. The main advantage to this alternative is that the city would not be required to construct, maintain and operate new parking supplies in the district. %X'hile some towns and cities require developments to provide their own parking supplies, the majority of downtowns that are encouraging development do not use any parking requirements. Instead, the city works with the development to provide sufficient parking. A variation of this alternative is to require developers to pay a fee to cover the creation of new public parking resources. This could be a specific development fee or an in-Geu fee. The City of La Quinta currently has a similar option in the city zoning code. Many 53 Cij of La Quinta, California �� =5 June 2006 municipalities across California use in -lieu fees such as Berkeley, Carmel, Manhattan Beach, Palm Springs, San Rafael and Palo Alto just to name a few. These fees typically allow developers to pay the city for the right to not create parking for their development. The cih' would then use the funds to create public parking facilities in the future, when needed. The use of parking fees like in -lieu can have several advantages: • Offering parking in -lieu fees provide developers with an option to providing expensive on -site parking. The cost of purchasing the necessary land and funding lot construction is typically more expensive for developers than paying the in -lieu fees. • Parking in-heu fees encourage shared parking. As developers stop constructing small private parking facilities, parking is consolidated into larger public parking supplies. This results in a more efficient use of available land, the creation of fewer parking spaces and conditions that encourage pedestrian movement between developments. • The City would have more control over where parking resources are located and how the), are operated and managed. • As less parking is created, and the parking that is created is consolidated, more space is available for other land uses. While the use of developer parking fees can provide a lot of benefits to the city, there are also some drawbacks: 51 tin City of La Quinta, California June 2006 x • Parking may have to be located less conveniently to primary destinations. As parking is consolidated into fewer locations, some primary destinations will be located further away than if they provided their own parking. • As the city creates more public parking facihties, the city will have to cover annual operating, maintenance and management costs. • As shared parking would be used, fewer parking spaces would be created. This could mean more traffic and frustration during unusually high periods of parking demand, such as during special events. • The use of these fees could discourage development of the Village Distnct in favor of suburban locations with space for surface parking. • Depending on how the construction of the parking facility is financed, the city could be limited in how the facility is used to provide parking for private developments. The fees charged to developers are typically determined by either the cost of land or the typical construction cost of surface parking per parking space. The construction cost per space could be set at the cost to provide surface or structured parking. For example, a municipality may decide to charge the current approximate construction cost of a surface parking space (plus land acquisition costs estimated at S60 per square foot and 340 square feet per space) at $22,000 per space. A development that would typically be required to provide 50 parking spaces would therefore be charged $1,120,000 in -lieu of providing the necessary parking. This fee could be converted into an impact fee of "X" dollars per square foot by dividing the total calculated parking in-heu fee by the gross square footage of the 55 Ci of La Quinta, California June 2006 VIA development. Carl Walketwould recommend setting development fees or in -lieu fees at a minimum equivalent of providing surface parking (including land acquisition costs), or approximately $22,000 to $23,000 per space to help fund future parking construction. The Final Alternative is actually a combination of the previous three alternatives. This alternative would involve the city working with private parking lot owners to better utilize the existing parking surplus before adding additional parking supplies. If sufficient parking could not be secured using this approach, then the city would consider improving existing parking supplies and/or adding new supplies as appropriate. If new parking spaces were added, either through surface lots, on -street spaces or parking structures, the city could look to developers to help defray at least some of the costs. Carl Walker recommends this alternative, as it provides a reasonable approach to dealing with future parking demands and should help limit future parking system expenses. Also, this approach will allow the city to show the community. that all options were explored prior to expending city funds for building a parking facility. 56 Ci of La Quinta, California a II f ffi t w = " w^ June 2006 5. Parking Management Strategies The purpose of this section is to provide parking management strategies to help improve district parking conditions, both currently and in the future. The parking management options detailed in this section will help improve parking efficiency, increase utilization, and meet future needs. 5.01. Parking Guiding Principles \"en planning for parking there is a built in conflict to which all stakeholders can easily relate. The conflict revolves around three primary factors: Cost, Convenience and Supply. Unfortunately, usually you can have only two of the three. For example, parking can be inexpensive and convenient, but you will not have enough. Or, you can have enough inexpensive parking, but it will not be convenient. Lastly you can have enough parking conveniently located, but it will not be cheap. INEXPENSIVE CONVENIENT •E3) ENOUGH Given this basic problem, keeping all customers satisfied is an on -going challenge. As much as everyone would like to, not everyone can park at the front door. Having well-defined parking principles is a good first step in attempting to balance this inherent conflict. 57 !! Ci of La Quinta, California i.�„ p� 3�7, June 2006 .\ statement of operating guidelines or principles is a worthwhile effort for any enterprise, but it seems especially useful for parking systems. Given the diverse base of customers that parking operations serve, defining operating philosophies and service parameters can help keep the operation focused on set goals and objectives. For parking operations that do not already have a set of parking principles, taking a pro -active role in the development of these principles can provide significant benefits. Having an approved set of parking principles protects the city from being perceived as unwilling to provide services that are clearly outside of the approved parking guidelines. \\'hen faced with a new development proposal which will cause the elimination of parking spaces, having a predefined and approved policy to address the funding of replacement parking can help the city meet operational budgets and avoid unexpected capital expenses. .mother advantage to having a well-defined set of parking principles is that it provides city planners with a concise set of guidelines, within which they are free to be creative and resourceful in providing development services to their various clienteles. It also gives them boundaries so that they know when a request falls outside the approved scope of parking guidelines. I laving a well -crafted set of parking principles establishes the goals and objectives that will ultimately define the character of the Village District. Having established these principles, the community will know what is expected, and hopefully, have had the opportunity to be involved in the definition of the district parking principles. community involvement and consensus is crucial to the development of strong guiding principles. W. r) -� Ci of La Quinta, California MN METHENT-MMPA _� June 2006 Parking principles are not intended to replace traditional policies and procedures. In general, the parking principles should be kept short and concise, a maximum of one or two typed pages. Some of the items typically incorporated in such a document include: • Mission Statement/Statement of Purpose - Describes how the parking operation contributes to the success or mission of the Village District community. • Operations/Funding Strategies -Describes how parking facilities and/or operations are to be funded and also whether the operation is intended to be a self- supporting entity, a profit/revenue center, or a support service sustained through other primary revenue sources. • Interdepartmental Relationships - Defines relationships between various departments with respect to district parking, especially other support departments such as Maintenance, Security, Communications, Development, etc. • Responsibility for Parldng Operations - Is parking to be managed by the city or another ancillary organization? Are all parking operations to be managed through a centralized operation or can other departments get involved in limited parking management? • Rate Setting Guidelines - Should parking require a charge/fee? If yes, how are the parking rates set? This is generally done in conjunction with the annual budget planning cycle. Should rates be set to cover operational costs? Should parking rates cover bond debt? 59 -- Ci of La Quinta, California E p SMEIER 1 U s 7 June 2006 • Options for Allocating Parking —Defining how parking is allocated goes to the heart of parking operations, due to the prioritization process that is required. flow much short-term parking should be provided? flow much long-term? • Inclusion of Parking in Strategic and Master Planning Processes — One of the most important outcomes of having a parking principles document is getting city administration buy -in of the importance of having parking represented in strategic and master planning processes. • Procedures for Managing Losses of Parking Supply (both temporary and long-term) — Having procedures/guidelines in place for the coordination and replacement of parking spaces lost due to new development is another benefit of establishing "parking planning" as a fundamental element of your parking principles. • Definition and Communication of Parking Rules and Regulations — Haying clearly defined parking rules and regulations is essential to any parking operation. l low these rules and regulations are communicated can vary widely depending on the customer groups served and the environment. l laving an effective communications plan can also keep your customers informed of changes brought on by construction and maintenance projects, implementation of new technologies, rate changes, new policies, etc. Additionally, a good communications plan can act as a marketing and public relations tool for district parking. Parking departments are often criticized because of misperceptions or a lack of information about the performance and contributions made by parking. 60 Ci of La Quints, California June 2006 EMOI M� • Enforcing and Adjudicating Parking Rules and Regulations — Will parking enforcement be provided in the district, and by whom? Defining who is responsible for day-to-day parking enforcement and adjudication is an important operational decision. Other key parking enforcement issues that should be defined include: Who defines parking enforcement policies? Who administers the adjudication process? Who set the rates for parking fines? • Defining Parking Facility Maintenance Responsibilities — Parking facility maintenance is something that is too easily cut from capital budgets. The result is often a larger price tag at a later date and can involve significant operational disruptions. Identification of parking facility maintenance as an important parking management principle should not be overlooked. • Special Event Parking — If any one area requires a cooperative effort from the larger community, it is providing parking for special events/meetings. If parking supplies are tight, even small seminars or other functions can have a big impact on available parking. I laving a well-defined system for coordination of special events parking can provide improved service for all patrons. • Budgeting and Planning Cycles — Because of the high costs associated with the development of new parking resources, and the lead-time required for design and construction of new facilities, parking budgets can benefit greatly by the development of extended budgeting and planning cycles. In summary, Parking Principles add value in two primary areas: 61 •j { Ci of La Quinta, California pt`t 'ar!�s s h• a w „ A �,��r June 2006 • Establishing a set of approved operating guidelines, which help define the role and relationships of parking within the larger city government and community structure. • Emphasizing the importance of planning for parking. Establishing a set of "Parking Principles" for the City of La Quinta is just one opportuniq for improving the way district parking is perceived. Using this approach as a first step to parking management can build recognition and increase respect and support for parking goals and management. Catl Wa&rtstrongly recommends that the City of La Quinta create and approve a set of guiding parking principles. 5.02. Parking Organization Communities the size of La Quinta rarely have complicated parking management structures. As parking revenues are not collected, and there are no parking service employees, a distinct parking department is not currently necessary. I Iowever, parking service related responsibilities do exist. For example, some person or department must be responsible for issues like parking system maintenance, planning for future developments, special event planning, handling parking related complaints/concerns, communicating parking issues to the public, etc. Also, additional responsibilities could arise in the future, such as parking enforcement or parking revenue collections. While a parking specific department is not currently recommended, the city should designated one department as responsible for parking related issues. This department would coordinate parking maintenance, participate in planning for future parking needs, provide assistance with planning for special event parking, deal with parking complaints/concerns, 62 /�....--,,��55�.?� Cityof La Quinta, California tl n FPS p ? ` June 2006 oM etc. This department need not directly provide all of these services, as these responsibilities could be distributed horizontally throughout the existing city department structure. For example, parking maintenance could be provided by Public forks, special event parking arrangements could be handled by Community Development and parking communications could be developed by Community Services. Ilowever, the community should have a single city contact for all of their parking related concerns. As the district grows in the future, the need for a parking specific department could arise. Downtown parking services tend to evolve over time. At first, parking is largely unregulated. During this stage most off-street parking is privately owned, and the largest supply of public parking exist on -street. The initial formation of parking system management typically begins as a small component of an existing city department, such as Public Works or the City Police Department. As a downtown becomes more densely developed, parking tends to combine into larger facilities or structures. At this point, paid parking is established to pay for the growing infrastructure and parking enforcement is instituted. As structures tend to be publicly owned, the need arises for an organization to operate and manage the parking supply. There are typically three approaches commonly used to address the need for parking system operations and management. First, an internal city parking services division could be created. This department could stand alone, or be a sub -department of another department (e.g. a division of Public Works, Economic Development, etc.) The operation of the system could be completely in-house, or the department could receive services from another city department or private parking operator. Second, the city could create a parking authority. This authority would consist of an executive director and a board composed of members of 63 City of La Quinta, California r� June 2006 the district community. Board members could include members of other organizations (e.g. the Chamber of Commerce, Downtown Business .Association, etc.), district business owners, members of the general public, and city staff. Finally, the city could contract with an outside organization to provide parking system operations and management. For example, the city could contract with a district business organization to provide parking system management. It is important to note that whatever the parking management approach taken by the City of La Quinta, several concepts are always necessary. First, the management of district parking resources requires the input and involvement of the private business stakeholders. Then must remain a part of the parking planning process, and they can offer real world options based on their experience. also, lines of communication must remain open between those responsible for parking within the city and district stakeholders. Second, parking policies and regulations must be consistently applied. Once the system guiding principles have been established, they must be adhered to, or they will lose their importance. Third, the parking system must be properly maintained and provide a safe parking environment. Finally, the parking system must be promoted effectively to ensure both visitors and business owners understand the system. In order to assist the city in becoming more familiar with parking related issues, Carl Walker recommends that the city invest in a parking reference library. Possible items to include in the parking libran• are listed in .Appendix B. 5.03. Parking Communications and Marketing W'hde the current Village District parking system is not overly complex, a breakdown in communications can foster a perception of parking problems. Parking communications and 64 Ci i of La Quinta, California a June 2006 marketing refer to two key issues. First, communicating parking policies, regulations and services to parking customers. Second, communicating parking system issues, challenges and improvements to district community stakeholders. Communicating parking policies and regulations to parkers is typically done through the use of parking maps and the city website. One page parking maps could be created to show the locations of public parking supplies, provide district parking policies and regulations, provide contact information for questions and provide other district information (see Figure 1.1). These maps would be available at city offices, the Chamber of Commerce and at district businesses. The map would also be available for download from the city website. Other district marketing materials, either developed by the city or other organizations, should include parking information for visitors. Figure 15. Sample Parking Itlap 14,It .J 0 It r+ AN M PURI IC PARKING 65 - Ci of La Quinta, California June 2006 5.04. Parking Enforcement Vhile Carl Walker did not observe gross abuses of any parking regulations in the district, the need for parking enforcement may become more important in the future. The decision to provide parking enforcement is not one to be entered lightly. If parking enforcement is provided, it must be fair and, above all, consistent. If parking enforcement is not consistent, a very strong negative perception of public parking can develop. There are many ancillary services that must be provided should parking enforcement be instituted. For example, if parking enforcement is instituted the following decisions will need to be made (including, but not limited to): • What will the parking enforcement regulations be and who will decide them? • Who will provide parking enforcement (e.g. police, Public Works, new department, etc.)? • What type of parking tickets will be issued (e.g. traditional hand written tickets, handheld citation computers, etc.)? • What is the chain of command for parking enforcement? • Will both on -street and off-street parking be enforced? Can parking be enforced in private parking areas? • How will vehicle durations be tracked/timed? 66 Cii of La Quinta, California June 2006 a • How will ticket collections be handled? flow will fines be collected for out of state plates and rental vehicles? • Where can people pay for their parking tickets? How can parking tickets be appealed? • [low will parking enforcement be conducted (e.g. on foot, bicycles, parking enforcement scooters, etc.)? • Can vehicles- be immobilized/impounded? If so, how is it determined to immobilize/impound a vehicle (e.g. certain number of parking tickets, etc.)? • [low can vehicle owners recover their vehicle once it has been immobilized / impounded? • flow will parking tickets be processed and recorded? • How will parking enforcement fines beset and by whom? • flow will parking enforcement officers be uniformed? Clearly there can be a lot of questions concerning the development of a parking enforcement program. Therefore, prior to instituting a strict parking enforcement system, the city should work with district business owners to ensure visitor parking spaces are not taken by store owners and employees. This can be done through education and communication, but also 67 n a CA of La Quinta, California — June 2006 through the development of long-term parking resources in the district. Ideally, long-term parking would be designated in off-street lots or in underutilized perimeter on -street spaces. When a district parking enforcement program is deemed necessary in the future, Car/ Walker recommends an approach that reduces the impact on Village District visitors and increases the penalties on continual parking policy violators. This is typically achieved through the use of an escalating fine structure. For example, the first ticket for a specific offense received within a certain timeframe (e.g. even. six months or per year) is an automatic warning. The second ticket received within the set timeframe would result in a set fine, perhaps S10. The third ticket received for the same offense within the set timeframe would result in a higher fine, perhaps $20. The fine would continue to escalate to discourage breaking the same regulation. This would reduce the impact on visitors, as it is less hkek they will continually break the rules. Iiowever, the penalties will continue to grow for district employees abusing set parking time -limits. Another option to encourage short-term parking is through the use of paid parking (in conjunction with parking enforcement). While not necessary at this point, charging for parking could encourage people to park for shorter amounts of time as longer stays- would become more expensive. This can be accomplished through the use of electronic single space parking meters, or through the use of more modern multi -space meters (pay-by- space/pay-and-display machines). Traditional single space meters offer easy to understand mechanisms to pay for parking at each space, while multi -space meters and other pay machines can be used to collect parking fees for entire block faces. Electronic single space meters currently cost approximately $500-$700 each, and multi -space meters are SIO,000 and up (not including site preparations and installation). 68 Ci of La Quinta, California June 2006 While paid parking could be an option for the future, the parking environment in the district will need to change before paid parking can be completely successful. The large supply of free private parking will discourage people from using paid parking spaces/lots. Also, righter parking enforcement and a larger parking management system will also be required. 5.05. Parking Signage and Wayfinding Currently, parking signage in the Village District is limited to VWWW- 3 HOURS time restriction signage, some lot identification signage, no FREE PARKING parking signage and private parking/tow away signage. The !A WHILE SHOPPING AND DINING AT one public off-street parking lot is currently identified by lot entry signage (see Figure 16), but there is no wayfinding OLd TF)U7n ig signage directing parkers to the lot.141 Maway An others wm be rowed at owners expense acrssn w ..» In order to better direct visitors to available public I Figure 16. Old Town Parking Lot Sign parking, the city should provide adequate wayfinding signage to locate public parking facilities as well as parking facility regulations. Ideally, parking signage should be part of a larger district wayfinding system. Directional signage should be provided to help visitors locate parking resources within the district, depending on the type of parking they need. Then, signs should be located in each parking lot that provides a name for the lot, who can park there, as well as any specific restrictions. For example, signage should be located on Avenida Bermudas to direct visitors to the city's public parking lot. Then, the existing signage would identify the public parking lot, as well as any necessary restrictions. Parking signage should be simple to read, and match the basic design of other wayfinding signage being designed by the city. 69 CA of La Quinta, California June 2006 Directional signage should be placed on local streets to direct visitors to both on -street and Figure 17. Current Cite Lot Sign off-street parking options. Additional parking identification signs should be placed at the entrances to each significant on - CITY OF LA OUINTA street public parking location e La Fonda and F-stado to denote P P g (•g� ) PUBLIC public parking and any applicable restrictions (e.g. time limits). A PARKING possible sign design for on -street parking could include a "P" with a circle around it and the following wording. "Visitor Parking — 2-I lour Litnit". This signage will simultaneously reinforce visitor parking and a specified time limit. Finally, signage will be required to direct visitors of the expanding Village District developments to additional parking resources. For example, the parking on I -a Fonda and in the existing Old Town surface lots will fill quickly. Wayfinding signage will be required to direct visitors to other parking locations, such as the existing city surface parking lot or additional parking supplies created in the future. The city is currently in the process of designing a Figure 18. Conceptual Sign Design new Village District wayfinding signage system. Figure 18 illustrates examples of conceptual designs for new city parking related signs. The parking wayfinding and identification concepts incorporated mil» ..� "1�.'i_jyr•Virg in these designs will improve district parking utilization. 5 '� Some of the no -parking signage currently in private parking lots can discourage visitor use, as they are fairly threatening and not clear as to who is authorized to park. While reserved parking signs are common, the}' should clearly denote which business 70 s 06 of La Quinta, California 4qg June 2006 the parking serves. Ideally, parking located behind businesses should first be used by employees, in order to keep the spaces reserved and open more on -street or other public parking for visitors. Figure 19 illustrates parking signage used by other communities: Figure 19. Sample Parking Signage 5.06. Parking Security and Lighting A common concern in manv communities is the need to improve security and lighting in parking lots and on pedestrian paths to/from parking areas. This section will provide options for improving parking facility security and fighting. There are basically two types of parking facility security options, passive security and active security. Passive security refers to designing a facility to create a secure environment, without the need for an active human security response. This typically includes eliminating 71 n a Ci of La Quinta, California 5 June 2006 potential hiding places, appropriate lighting levels, low-level landscaping around the parking facility perimeter, etc. These elements promote a secure environment. Active security refers to the addition of systems that require a human response, such as panic alarms, closed-circuit television, etc. While passive security creates an environment that deters criminal activity, sometimes additional steps are necessary to further discourage crime or to improve perceived facility security. Clearly, all public facilities should embody many of the concepts of Crime Prevention through Environmental Design (or <;P"CF.D). Parking is no exception. Parking facilities should be properly landscaped, lines of sight should be unobstructed, potential hiding places should be eliminated and adequate lighting should be provided. Local law enforcement should be able to provide a OPTED review of city parking facilities and provide additional security design recommendations. Several active security methods could be included in public parking facihues to improve real and perceived security. First, panic alarms could be installed in parking areas. These alarms would generate a loud noise when activated, and could also incorporate a pulsating hght to indicate where help is needed. Several types of alarm systems are available including wireless and systems with intercom features. The intercoms could provide a voice connection directly to local police in the event of an emergency. Ideally, the alarms should be placed within a 100-foot walking distance from anywhere in the parking area. Other active security measures, such as closed-circuit television, would not be recommended at this time due to costs and/or the lack of personnel to continually monitor the system (liability concern). 72 Ci of La Quinta, California }s June2006 wa Parking facility fighting should be sufficient to help avoid vehicle accidents, provide visibility of pedestrian hazards, deter criminal activity and meet parking industry lighting standards. A minimum of 2.0 footcandles per square foot are recommended for downtown, high pedestrian/vehicular traffic parking lots by the Illuminating Engineering Society of .America. In order to reduce the amount of light scatter, fixtures that direct light downward onto the parking lot (cutoff luminaire) are recommended. In order to determine if lighting is sufficient to parking areas and pedestrian pathways, Carl Walker recommends that the sits conduct a Village District lighting study in the future. 5.07. Loading and Delivery Parking During the parking inventors and occupancy counts, Carl Walker observed several occurrences of delays and inconveniences associated with delivery vehicles in the Village District (particularly near the Old Town development). Currently, delivery vehicles park on - street, in off-street parking facilities and/or in no parking areas to deliver products and services to district businesses. The delivers vehicles can impede traffic flow, block alleyways, block visitor parking spaces and inhibit pedestrian visibility. This was observed when delivery trucks parked on La Fonda, impeding traffic and blocking vehicles from entering or leaving public parking spaces. 'There are currently few designated loading zones- in the district. Delivery vehicles are an inevitable component of district business. Deliveries can often create an environment in conflict with visitor and employee parking, pedestrians and other groups. Obviously, the loading/unloading needs of delivers vehicles will increase as the Village District continues to develop. 73 Cii of La Quinta, California 5 June 2006 ,although delivery vehicles cannot be removed from district, their impact can be minimized through coordinated efforts among district businesses. Potential strategies for addressing delivery vehicle challenges could include the following: • Delivery vehicles should be discouraged from parking on La Fonda (south of Old Town) or on Estado, between Desert Club Drive and .Avenida Bermudas. The areas are already marked "No Parking", although adding red paint to curbs would be recommended. Delivery parking in these areas can cause traffic delays, impede emergency vehicles, cause visitors to wait to enter or exit the on -street public parking and can cause pedestrian obstacles. Parking for deliver vehicles for Old Town businesses mac be better provided within the development, in marked delivers spaces. • The cir< should consider the creation of delivery loading zones in strategic locations (e.g. on -street on Desert Club Drive, possible some alleys between La Fonda and Calle Cadiz, etc.) The loading zones would provide time -limited parking for deliver vehicles, and provide a designated loading area. The zones should be appropriately marked, topically with yellow curb paint and stenciling or signage. These loading zones should be developed in conjunction with district businesses and future developments in order to mitigate deliven' problems as demand grows. • The city should identify delivery vehicle concerns and work with district businesses to encourage deliveries during off-peak parking periods (e.g. mornings, etc.), as well as encourage the use of smaller delivery vehicles whenever possible. 74 s C8 of La Quinta, California o f. June 2006 A related issue to loading and delivery parking is the impact of fleet vehicle parking for local businesses. Some of the businesses located in the Village District have several delivery vehicles they use on a daily basis to deliver their products and services throughout the Coachella Valley. Some of these vehicles are parked in private off-street parking lots, while others are parked in public on -street parking spaces. Generally speaking, the impact of these vehicles in a downtown environment is minimal as they are being driven by employees making deliveries during peak parking periods. The vehicles then return at the end of the day, when parking demand is lower. However, in the Village District (especially in the core) the parking demand is higher during evening hours when the businesses- using the delivery vehicles are closed. If these vehicles are parked to public parking areas, they can reduce the parking supply available to district visitors. Therefore, the city should discourage commercial vehicles from parking in public parking areas. This can be accomplished through a variety of means. First, the city would enact an ordinance restricting the use of public on -street parking for commercial vehicles. This has already been addressed by the cite (Ordinance 12.32). Second, the cite should contact those businesses that are parking commercial vehicles in public parking areas and ask them to park their vehicles in off-street private lots. Obviously, the goal of this is achieving voluntary compliance with the restriction. If necessary, the city could assist district businesses to finding appropriate parking. Finally, if district businesses are still abusing the public parking supply, enforcement of the existing ordinance would be recommended. At first, written warnings could be issued. If these warnings are ignored, then parking citations would be issued. 75 „w tL Ci i of La Quints, California e June 2006 5.08. Incorporating Parking and Transportation The concept of integrating transportation and parking elements as part of the larger strategic vision for the Village District supports the adoption of a "Park Once — Pedestrian First" planning concept. This concept encourages employees and visitors to park their vehicles in one location and then use another form of transportation to move around the Village District with excellent pedestrian, transit, parking and bicycle facilities. This concept will become very important as the district develops. Three kev elements and needed to achieve this vision and are outlined below: • Ensure district streets and sidewalks adequately serve the needs of pedestrians, transit users, bicyclists, other alternative modes of transportation and cars with the focus on serving pedestrians first. This action element can be supported by: o The creation of safe, attractive, shaded and inviting pedestrian linkages to connect district destinations and parking facilities. A great example of this is the current pedestrian path from the city public parking lot to the Old Town development (across Avenida Bermudas). Pedestrian movements through this area were observed to be safe and efficient. Also, the speed humps appeared to effectively calm traffic traveling on Avenida Bermudas. A similar approach may be necessary to the future on Desert Club Drive as additional developments and new parking facilities are constructed on the east side of the street. o Ensure pedestrian crossings across major streets provide sufficient time for people to cross the street. This will be important if parking supplies north of 76 Ci;of La Quinta, California 0 June 2006 Calle Tampico are used to support the Village District core or special events in the Village District. o Ensure there are pedestrian linkages throughout the Village District. o Where necessary, use traffic calming strategies such as speed humps, lower speed limits, etc. The pedestrian paths to/from the existing city owned public parking lot in Block 7 provide an excellent example of this. o Where possible, include bicycle paths on roadways. o Amenities such as improved lighting, signage, street furniture, landscaping, etc. should be provided in public right-of-ways to support and encourage pedestrian activity. The amenities provided on La Fonda and Calle Estado are great examples �Y of bicycle and pedestrian Figure 20. Ia Fonda Pedestrian Amenines improvements. o Bicycle racks, lockers or other bicycle friendly facilities should be provided throughout the district. The city currently has a bicycle parking requirement that is based on land use, and this requirement should be enforced. The required bicycle parking could be provided in consolidated areas around the Village District if desired. 77 Ci6 of La Quinta, California June 2006 o The city is currently in the process of instituting a golf cart pathway program. City staff has already drafted a golf cart usage ordinance, pathway plan and regulations for this program. The routes will provide three classes of pathways for golf carts including: ■ Class I paths separate from roadways for golf carts, pedestrians and bicycles; ■ Class II paths with eight -foot wide lanes on roadways for golf carts and bicycles; • Class III paths that provide shared -use lanes for automobiles, golf carts and bicycles. As part of this program, the city will need to consider how golf cart parking will be provided. There are currently no industry standards concerning how much golf cart parking should be provided for developments. One example of a zoning requirement including golf cart parking is found in Key Biscayne, Florida, where one golf cart space is required for even, 50 automobile spaces in one planning zone. As this program is new in La Quinta, a conservative approach to providing golf cart parking would be warranted. A limited number of spaces could be provided in the city public parking lot (perhaps two or three), and more could be added if demand warrants. Ideally, the spaces would include a mechanism to facilitate cart battery recharging. • Developing, managing and operating parking as an essential civic infrastructure and reducing overall parking ratios over time to create a "Park Once" environment. This action element is supported by: 78 Ci of La Quinta, California June 2006 o The usage of in -lieu parking assessments for developments planned in the district to support the future funding of strategically- located parking resources. o Encouraging the "Park -Once" strategy through shared parking for both public and private parking resources-. o Ensure all public parking resources are efficiently and effectively designed and managed. Encourage efficient design and management in private parking resources as well. o Maximize on -street parking throughout the district and monitor vehicle duration and turnover. Encourage turnover of this critical parking resource through monitoring, communications with district business owners and if necessary other means (e.g. parking enforcement, paid parking, etc.) o Locate long-term parking facilities on the perimeter of the district and locate short-term parking throughout the district. Ensure the proper mix of parking through periodic parking occupancy counts. o Should a parking structure be developed in the future, incorporate ground floor commercial activity into all designs. o Where necessary, improve existing surface parking lots in the district (e.g. pacing, landscaping, lighting, identification signage, etc.). 79 Ci of La Quinta, California a' June 2000 ey • Modifying the identity of the Village District to make it more understandable and attractive to infrequent user. This element is supported by: o .Actively promote new district attractions and developments including parking availability/locations and alternative transportation options. 'Phis can be done using printed materials, as well as the city website. o Develop and implement a district informational and directional (wacfinding) signage program vAth a special emphasis on available parking resources. RM - Cij of La Quinta, California N�3 = June ZOOG 6. Recommendations Summary Currently, almost 60% of the available parking supply in the district is unused during the typical peak parking period. With the level of surplus parking in most areas, it is unlikely that new parking resources will be necessary or financially viable today. However, future developments in the Village District core could lead to significant parking supply deficits-. Therefore, future Village core development may necessitate the development of addirional parking resources. With this in mind, Carl Wa/kerrecommends the following steps be taken by the city: Short -Term (Within the Next Twelve Months): • Develop and approve a set of Guiding Principles for Village District parking. The Guiding Principles will guide the future development of the district parking system, as well as provide reasonable constraints- within which future parking issues can be addressed. • Designate a single city department as responsible for district parking planning and management. While the actual operation, maintenance and planning of the system may be handled by several city departments, the system will appear to have a single responsible department. • Improve district parking signage. Incorporate parking signage in any new district signage plans. Trailblazing signs should be located on incoming streets (Calle Tampico, .Avenida Bermudas, Desert Club Drive and Washington Street) to direct 81 CA of La Quinta, California wa June 2006 visitors to available parking supplies. Parking lots should have identifiring signage that includes user group restrictions. On -street parking signs should remind users they are intended for short-term visitors by denoting visitor parking and utilizing a time restriction. • Using the suggestions provided in this report, ensure adequate pedestrian paths exist to and from parking areas. Work with community stakeholders to improve both real and perceived safety levels in parking areas and on pedestrian pathways. Parking areas should provide a minimum of 2.0 footcandles per square foot. • Designate long-term parking in the district, such as the existing City Parking Lot. Long-term parking should be provided in off-street parking lots- and underutilized on -street parking spaces. Ideally, these spaces would be located more on the perimeter of the district, with the parking located closer to district core destinations reserved for short-term visitor parking. Any parking facilities developed on the perimeter of the Village District should provide long-term parking. Work with tillage District businesses to determine loading and delivery needs. For example, loading and delivery zones are needed around the businesses located in the Old Town development. Where possible designate specific loading zones, and determine adequate hours for delivery vehicle parking. Loading zones could be used for short-term visitor parking after designated loading zone hours. • With respect to new developments, attempt to better utilize existing parking supplies prior to designing and constructing new parking areas. There is currently enough unused parking to accommodate projected parking needs. The city should work SZ CA of La Quinta, California June 2006 with private parking lot owners to better utilize existing supplies, to the benefit of the city, developers and the private lot owners. The continued development of the Village District may warrant the city constructing additional parking supplies within an acceptable walking distance of the village core (perhaps funded by parking in -lieu fees). • Develop a parking marketing program to include information for district visitors and businesses-. Create simple district parking maps, detailing on -street and off-street parking supplies. Include parking information on the city website and encourage other district businesses/organizations- to include parking information. Create lines of communication between the cin' and district businesses concerning parking issues. • Update the city parking zoning code to better define the approved shared parking model/methodology, as well as acceptable parking structure ramp slopes. • Once the new golf cart pathways are official designated, provide sufficient parking for golf carts in the Village District. Start small and increase the number of spaces as demand warrants. Monitor the progress of the program and measure the impacts to the parking system. • As the existing City of La Quinta Comprehensive General Plan does not include significant information concerning parking planning and management, it is recommended to expand upon Chapter 3 of the General Plan to include parking system planting. With respect to the Village District, the information and recommendations contained in this report could serve as a starting point for improving the Comprehensive General Plan. 83 ?I of La Quinta, California June 2006 Mid -Term (Year Two): • Ensure the city has sufficient land use data for the Village District, and update annually or as necessary. • Conduct an update of the parking inventory and occupancy surveys contained to this report. These counts should be updated as necessary (when new developments occur), and updates should be conducted annually at a minimum. • Provide sufficient support for alternative modes of transportation. Provide adequate bicycle racks, comfortable pedestrian paths, bike paths, etc. in the district to encourage a pedestrian first mentality. A marketing campaign could be created to encourage people (especially district employees) to walk, bike, carpool, vanpool, or use public transit to travel to the district. Also, electric cart access could become an option in the future. • If it appears business owners and employees are abusing the on -street parking, conduct periodic surveys of vehicle turnover. The surveys would log how long vehicles are parked in short-term visitor parking areas. Should average short-term parking duration begin to exceed expected or posted time limits, additional steps will be necessary to deter excessive parking. These steps could include educational notices, parking enforcement or a combination of parking enforcement and paid parking. VMile comprehensive parking enforcement may not be necessary at this time, develop a system to monitor on -street parking turnover through periodic duration/turnover surveys and community "policing". 84 of La Quinta, California June 2006 Long -Term (fears Three and Later): • Develop additional puking supplies when needed. The lots should be placed and sized appropriately, using the parking supply and demand analysis methodology detailed in this parking study report. Pedestrian paths to/from the parking should encourage use by providing level walking surfaces, shading, pedestrian amenities (e.g. benches, etc.) and traffic calming measures as needed. This will be particularly important should public parking be developed east of Desert Club Drive. • The creation of structured parking should be viewed as an option for the future. Today, a district parking garage will likely not be financially viable, relative to the revenues and expenses generated (if parking fees are charged at all). I lowever, a garage may be a possible option should the development of the Village core warrant. This may be the best option available should the city decide to provide convenient parking for the core without the assistance of private parking lot owners. With the current land values in the district, the construction of a structure on city owned land could be less expensive than purchasing land for a large surface lot. It is also important to remember that the value of a parking garage could extend beyond the revenues it generates by providing an additional incentive for Village District development. • Ideally, the development of a parking garage would coincide with the development(s) it is serving. Building a parking garage with the hope of attracting development should only occur if sufficient district development demand warrants. Should developments not occur, a garage built on speculation could result in a severely 85 CA of La Quinta, California June 2006 underutilized facility. If a developer is interested in developing a portion of the district, and sufficient parking supplies cannot be provided using other methods, then the city could propose providing the necessary parking along with the construction of the development. In -lieu fees could be used to provide/supplement the funds necessary for parking facility design and construction. • If significant public parking development occurs, the city will need to change how it views district parking management. To fund new public parking facilities and encourage use, there would need to be a charge in place for on -street parking. Theoretically, the charge for parking should be such that it encourages short-term parking on the street and encourages long-term parking in off-street lots. It may be difficult to achieve community buy -off for the creation of paid on -street parking. Even if there is a fee for on -street parking, there will still be an ample amount of free off-street parking in private parking lots. Once fees are put into place for parking, other management issues will arise such as parking validation programs, reserved parking, greater parking enforcement responsibilities, etc. This may necessitate the creation of a city department charged with the management of the parking system. • As it is unlikely that the district parking system would be able to generate sufficient funds to fully pay for public parking facilities, other revenue streams should be explored. First, the city could seek the use of tax increment financing in the future. This would be a terrific way to fund parking system expansion, and is used by man communities today. Second, the city could team with district developers in funding public parking facilities. Assuming the demand patterns are favorable, a mull -use facility could help reduce city expenses. Finallv, the city could create a parking fee charged to district developers to help fund the additional parking facilities. SG �y4ms. of La Quinta, California June 2006 87 C Y e Appendix A — Occupancy Survey Data of La Quinta, California June 2006 M. Appendix B — Recommended Parldng Library of La Quinta, California June 2006 97 o�� Fop `�. of La Quinta, California Appendix C — Recommended Shared Parking Model June 2006 99 Ci of La Quinta, California a � R June 2006 Shared Parking Model This shared parking model is designed to estimate the peak parking demand for a single development or a group of developments Nwid in a set zone or area. As stated previously, shared parking is defined as parking that can serve more than one land use, without confect. This model is to be used with the planning methodology outlined in Section 3.03. The first step in using the model is determining the square footage, number of seats, number of units, etc. for each land use that uill be included. Once this information has been gathered, it can be input into the model: Input Square Footage 6 Information into the Appropriate Cells 1 � . Cite Parking Demand _ _ _— Ratios can be Used, or j— i Standard ULI Ratios — r Additional Factors such as Drive Ratios and Captive Market Ratios can be Input 100 of La Quinta, California Ci WROMMM= June 2006 If other parking demand ratios are being used, they must be entered based on the number of parking spaces per 1,000 square feet, per seat, per room or per unit. Once the land use information has been entered, the model will automaticafly calculate an estimated peak parking demand. The peak parking demand is calculated using weekly and seasonal parking demand adjustments formulated by the Urban Land Institute. These adjustment factors are applied to the parking demand ratios to project the number of spaces required by each land use during weekdays, weekends as well as seasonally. The factors arc listed in separate spreadsheets in the model. The "Results Sheet" spreadsheet will display the results of the model a � i rorw4 r e Base Parking ands for each Land are Listed Here r Shared Poking Model-Resups _ten --- .. r n\ o.m rmv o� lacvsuaeN( �y�� { ul a..,,�.T.m+nawn a,m, ! nenevr noq The Results- of the Shared Parking Model are Listed Here 101 r-rii +/ �€ Ci6 of La Quinta, California 0 3_ Lc June 2000 The "Calculation Sheet" spreadsheet will provide additional information concerning the calculated parking demands. In addition to detailing the estimated parking demand for visitors and employees, it also provides parking accumulation graphs for each weekday and weekend, for each month. The remaining spreadsheets in the model provide the parking demand ratios, weekly adjustment factors and seasonal adjustment factors. 102 y of COUNCIL/RDA MEETING DATE: October 17, 2006 ITEM TITLE: Consideration of an Agreement with Desert Sands Unified School District and Appropriation of Funds for the Installation of a Screen Wall Adjacent to Palm Royale Drive RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a letter of agreement (Attachment 1) with Desert Sands Unified School District (DSUSD) and appropriate funds in the amount of $39,950 to pay for the installation of a screen wall adjacent to Palm Royale Drive. FISCAL IMPLICATIONS: This project is not included within the Fiscal Year 06/07 budget for Public Works or the CIP budget for Fiscal Year 06/07. Staff recommends the funds be appropriated from the unencumbered General Fund Reserves (101-0000-290.00-00) to cover these costs. CHARTER CITY IMPLICATIONS: None. The project was bid by the Desert Sands Unified School District (DSUSD), therefore the City's prevailing wage requirements were not part of this contract. BACKGROUND AND OVERVIEW: On January 3, 2006 the City Manager presented a department report regarding Desert Sands Unified School District's street and landscaping improvements to the extension of Palm Royale Drive in connection with the Darby Middle School project. At that meeting, two options were presented for providing a screen wall between the three properties located adjacent to the extension of Palm Royale Drive. The first option was to replace the existing wall at the property line with a taller wall. This option proved to be more expensive and more difficult to construct because of the impact to the private improvements made by the homeowners adjacent to that wall. The second option was to construct a new wall along the north side of Palm Royale Drive extension, as close as possible to the existing wall. City Council directed staff to work with DSUSD and the property owners to begin design of a wall generally following the second option. In the spring of 2006, DSUSD proposed another option whereby a screening wall would be attached to the extension of a retaining wall that was necessitated by the slope for the extension of Palm Royale Drive. DSUSD proposed a cost sharing measure whereby DSUSD would pay for the retaining wall and the City would pay for the screening wall above the retention wall. DSUSD received a proposal from Persall Masonry, Inc. (Attachment 1) for the screening wall for $39,950. Staff has prepared a letter agreement with DSUSD and the City for this work and ongoing maintenance participation once this work is constructed (Attachment 2). At this time, DSUSD has requested the City be obligated for maintenance and liability of the wall. Staff does not recommend this since the design and construction of the wall was performed entirely by DSUSD's consultants and contractors, and it is located on DSUSD's property. Staff recommends that the City Manager be authorized to enter into the letter agreement (Attachment 2) and that $39,950 be appropriated from the Unencumbered General Fund Reserves for the screening wall. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Approve a letter of agreement (Attachment 1) with Desert Sands Unified School District (DSUSD) and appropriate funds in the amount of $39,950 to pay for the installation of a screen wall adjacent to Palm Royale Drive; or 2. Do not approve a letter of agreement (Attachment 1) with Desert Sands Unified School District (DSUSD) and do not appropriate funds in the amount of $39, 950 to pay for the installation of a screen wall adjacent to Palm Royale Drive; or 3. Provide staff with alternative direction. Respectfully submitted, Ti othy RlJ na n, P.E. ublic Wor Dir for/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Bid proposal from Persall Masonry, Inc. 2. Letter of Agreement with DSUSD Sep "'0 2006 15:06 LMCC1 OARBY t7601 ATTACHMENT ,t, 1�_.. SS W.4&fftwtr ptb 9 lallotACAMM :I,: t' 1 _ tee• t e;lop "UNS-4sK prs'7061M LAL S47M Head Raft: IS% MDY : Q w lmQb elepbd 2t! eoeh cenavd%ebw1 61104 =warr, 6 14fi0Ab %wm Lrdaea* 0@' bw dTmb"q 1e64 ab6ppowe%40&a1f6'4"B9MOe6- MWobMpwdWbBpmd m& 11 of6 rmw&w&lded, iboes. 1i swv fmdlMTampwwywww&VwAw 18.QknbIojtpoo=. tp. a bft" sr �Vmwwdof rmmufteffaw eaceaaewabadme%ls, I A+eebasdspp apes OPa bme0ug ar id�m$rrat aPeeyaestra0 iebreao Cirsbsmr 6Yebi10�er» bs Q4as<swfYtTWB%bdom% Baa.wl90 &%p mYewwvodwda aatedoe ameufty " Mwbsstl/�lp �e Nd4er bsarjpo0e vaop Mwtd sribiY 6" atsep ad6e� awmCm bf oawa. 1'a fn017188L1SG •au1 'R.;uasaw 1186jod 1Ad2*zz ewe Oa dag r� n P.O. Box 1504 78-495 CAI I.F TAMPICO LA QCINTA, CAI IFORNIA 92253 ber 17, 2006 -harlene Whitlinger Itant Superintendent of Business Services rt Sands Unified School District (DSUSD) 50 Dune Palms Road uinta, CA 92234 144 ATTACHMf: �w Pt BI IC WORKS DI PARTMI ` (760) 777-707 FAX (760) 777-71`' ect: Letter Agreement between the City of La Quinta and DSUSD for installation of a screen wall adjacent to Palm Royale Drive Charlene: eptember 25, 2006, 1 received an email from Steve Ricci, Project Manager for DSUSD, along with a copy of roposal (dated 9/20/06/field order #22) that Mr. Ricci received from Persall Masonry, Inc. for the constructio 'retaining/garden" wall behind homes at Bella Vista, adjacent to Palm Royale Drive. The bid proposal states :he "screen wall" portion of the work would cost $39,950.00, including tax and installation. etter is written to acknowledge the City if La Quinta's commitment to pay $39,950.00 for the construction screen wall" portion of the work, as outlined in the attached copy of the bid proposal from Persall Masonry, It is agreed that the City 's obligation will be only to fund an amount up to $39,950.00, and will not be nsible for any cost overruns, future or ongoing maintenance, repair or replacement of the screen wall. The Mill not be a party to the contract with Persall Masonry. The City will pay DSUSD the $39,950.00 upon actory completion and DSUSD's acceptance of the work, and then upon receipt of an invoice from DSUSD, appropriate backup information. District is in agreement with the above, please sign below and return this letter to me by no later than )er 9, 2006. 1 will request approval from our City Council to appropriate $39,950.00 for the screen wall at October 17, 2006 meeting. If the City Council approves the expenditure, I will execute the approval below aturn a fully executed letter agreement to you. If you have any questions, please contact me at (760) 777 rely as P. Genovese, City Manager OVED: APPROVED: as P. Genovese, City Manager Charlene Whitlinger, Assistant Director Business Services f La Quantico Desert Sands Unified School District a, OF T COUNCIL/RDA MEETING DATE: October 17, 2006 ITEM TITLE: Consideration of a SilverRock Resort Committee RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: At the Agency Board meeting of October 3, 2006, the Agency Board discussed the role of the existing SilverRock Resort City Council Committee relative to Phase II SilverRock Resort activities. The discussion arose in the context of a proposed Request for Proposals ("RFP") to obtain project management services for the Phase II SilverRock Resort improvements. The discussion more specifically arose from the fact that the proposed RFP had not been presented to the SilverRock Resort Committee in advance of being presented to the Agency Board. (By way of background on timing, the Agency Staff and the Agency Counsel completed the final revisions to the RFP on September 28, 2006, subsequent to the September SilverRock Committee meeting.) On March 7, 2006, the City Council formed the SilverRock Resort City Council Committee. The staff report, which was before the Council when it did so, is provided as Attachment 1. In that staff report, the following information was provided by the City Attorney relative to the Brown Act: "j -j "According to the City Attorney, the nature of the committee and the scope of its authority could subject its meetings to the requirements of the Brown Act (i.e., its meetings would need to be duly agendized and open to the public). In order for a SilverRock committee of the Council or the Agency to be exempt from the Brown Act, the committee must meet all four of the following requirements: (1) It must consist solely of Council members (or Agency members); (2) It must consist of less than a quorum of the Council or Agency (i.e., it may have no more than two members); (3) It must not have continuing jurisdiction over a particular subject matter; (4) It must not have an official meeting schedule fixed by formal action of the Council or Agency. (Gov't Code Section 54952(b).) The Attorney General's Handbook on the Brown Act provides the following two examples of the application of these requirements: (1) If a city council creates a committee consisting of two council members for the purpose of reviewing all issued related to parks and recreation on an ongoing basis, the committee's meetings would be subject to the Brown Act; (2) If the committee is instead formed for the purpose of producing a report in six months on downtown traffic congestion, it would be exempt from the Brown Act because it had a specific task and a limited duration. (Handbook, p. 6). Based on the statutory requirements and the above examples, the City Attorney has concluded that a committee of two Council members (or Agency members) established to oversee all activities associated with SilverRock on an ongoing basis would be subject to the Brown Act. A committee with a more limited purpose (e.g., oversight on specific improvements or specific activities), established for a limited time period to complete a specific task, would be exempt from the Brown Act provided it consists solely of the Council/Agency members and that it had no pre-set meeting time. Thus, for example, the Council could set up a committee with a six-month duration to oversee the development activities at SilverRock and report back to the Council as desired and to provide an oral report and recommendations to the Council at the end of that time period. If at that time, the Council wished to set up a new committee to review a different aspect of the SilverRock project, it could do so at that time. Alternatively, the Agency could set up a committee to oversee the disposition and development of SilverRock property for a limited duration." n ry Based on the above information, the Council created the existing SilverRock Resort City Council Committee, which is to remain active through December 2006. The motion established the Committee as a standing committee rather than an ad -hoc committee. The Committee meets once a month (usually the last Wednesday of the month). Attendees include the Mayor, one Council Member, City staff, and Landmark Golf Management staff. The last two agendas are included as Attachment 2; discussion includes items such as golf course marketing, facilities, maintenance and repairs, capital projects, golf course financials, and project development. The meeting is noticed as required by the Brown Act, and is open to the public. Pursuant to the direction of the Agency Board during its October 3rd meeting, staff has reviewed the minutes of the March 7, 2006 City Council meeting (Attachment 3), and has also reviewed the verbatim record of the motion and discussion of the motion which created the Committee. Having done so, staff believes it is unclear whether the Council intended the Committee to review Phase II activities in advance of the review of the Agency Board or City Council. The only real clarification that the verbatim discussion provided was that the items relating to the real property negotiations with DDC for the SilverRock property were not to be discussed at the Committee meetings. Prior to the October 3rd, 2006 City Council meeting, staff had not been aware of any desire on the part of any of the Council Members to have the Committee review and provide input on items (which may often be in the formulation stage at the time of any given SilverRock Committee meeting) that staff intends to bring forward to the City Council or the Agency Board. Staff has only recently begun Phase II discussions, with formal weekly meetings established within the last two months. Staff had previously brought forward a Phase II contract (the retention of RBF for engineering services) without taking the item to the Committee in advance, and the Agency Board approved the item without comment regarding Committee input. Staff anticipates bringing many items forward for the Agency Board's consideration over the upcoming month relating to the second golf course, the clubhouse, and infrastructure improvements. The staff seeks clarification regarding whether the City Council wishes to have a subcommittee discuss and have input on the formulation of items that will be coming to the Agency Board or City Council regarding the Phase II improvements in advance of meeting at which the items are brought forward to the City Council or Agency Board. If the Council wishes to do so, staff recommends establishing an ad -hoc committee of limited duration. Staff is currently involved in negotiations relative to the Phase II improvements. Requiring staff to discuss negotiations during a public meeting prior to the completion of the negotiations could put the Agency at a disadvantage. For this reason, staff is concerned about having such discussions during the public SilverRock Committee meeting. R .q In conclusion, staff is seeking direction in relation to the above -listed issues and additionally seeks the Council's determination in regards to level of involvement a committee would have in items such as RFP's, contracts, negotiations, contract amendments, etc. (i.e., review and approval) prior to items going before the full Council/Agency Board. Staff and the City Attorney are available to discuss this item. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Create an Ad -Hoc Committee to discuss Phase II activities; or 2. Expand the scope of the existing SilverRock Resort City Council Committee; or 3. Do not create an Ad -Hoc Committee to discuss Phase II activities; or 4. Provide staff with alternative direction. Respectfully submitted, Thomas P. Genovese, City Manager Attachments: 1. Staff Report from the March 7, 2006 City Council Meeting 2. SilverRock Resort City Council Committee Agendas 3. Minutes of the March 7, 2006 City Council Meeting LaQ. ATTACHMENT 1 Twyl 4 a�w GF`N OF'r'� COUNCIL/RDA MEETING DATE: March 7, 2006 ITEM TITLE: Consideration of a SilverRock Resort Committee RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: ` BUSINESS SESSION: �7 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: At the Redevelopment Agency meeting of February 21, 2008, under Agency and Board Member items, the Agency Board discussed forming a SilverRock Sub - Committee. Initially, it was discussed that selected Agency Board Members might participate in weekly meetings between staff and Landmark Golf Management; however, these meetings only deal with golf course operations. Agency Board members further expressed a desire to regularly discuss all aspects of the SilverRock Resort property, and decided that a SilverRock Committee might meet on a monthly basis to discuss the progress and operations of the golf course and Resort property. Accordingly, the Agency Board directed staff to bring the item back for further discussion. Given the nature of the proposed Committee, the item falls under the purview of the City Council. According to the City Attorney, the nature of the committee and the scope of its authority could subject its meetings to the requirements of the Brown Act (i.e., its meetings would need to be duly agendized and open to the public). In order for a SilverRock committee of the Council or the Agency to be exempt from the Brown Act, the committee must meet all four of the following requirements: (1) It must consist solely of Council members (or Agency members); (2) It must consist of less than a quorum of the Council or Agency (i.e., it may have no more than two members); (3) It must not have continuing jurisdiction over a particular subject matter; (4) It must not have an official meeting schedule fixed by formal action of the Council or Agency. (Gov't Code Section 54952(b).) The Attorney General's Handbook on the Brown Act provides the following two examples of the application of these requirements: (1) If a city council creates a committee consisting of two council members for the purpose of reviewing all issued related to parks and recreation on an ongoing basis, the committee's meetings would be subject to the Brown Act; (2) If the committee is instead formed for the purpose of producing a report in six months on downtown traffic congestion, it would be exempt from the Brown Act because it had a specific task and a limited duration. (Handbook, p. 6). Based on the statutory requirements and the above examples, the City Attorney has concluded that a committee of two Council members (or Agency members) established to oversee all activities associated with SilverRock on an ongoing basis would be subject to the Brown Act. A committee with a more limited purpose (e.g., oversight on specific improvements or specific activities), established for a limited time period to complete a specific task, would be exempt from the Brown Act provided it consists solely of the Council/Agency members and that it had no pre-set meeting time. Thus, for example, the Council could set up a committee with a six-month duration to oversee the development activities at SilverRock and report back to the Council as desired and to provide an oral report and recommendations to the Council at the end of that time period. If at that time, the Council wished to set up a new committee to review a different aspect of the SilverRock project, it could do so at that time. Alternatively, the Agency could set up a committee to oversee the disposition and development of SilverRock property for a limited duration. Once the City Council/Agency Board has determined the parameters for a Committee(s) (i.e., attendance of golf course operations meetings with the course's operator and staff, and/or meetings regarding the development of the Resort property), the staff can provide a determination of Brown Act requirements and assistance on the assemblage of said meetings. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Create a SilverRock Committee, and provide staff with a format; or 2. Do not create a SilverRock Committee; or 3. Provide staff with alternative direction. Respectfully submitted, Thomas P. Genovese, City Manager ATTACHMENT 2 T Qum& C `» OF TKF' AGENDA SILVERROCK RESORT CITY COUNCIL COMMITTEE 78-495 Calle Tampico - La Quinta, CA 92253 Study Session Room September 27, 2006 - 2:00 P. M. CALL TO ORDER A. Pledge of Allegiance B. Roll Call II PUBLIC COMMENT - (This is the time set aside for public comment on any matter not scheduled on the agenda.) III CONFIRMATION OF AGENDA IV CONSENT CALENDAR A. Approval of Minutes of August 30, 2006 V REVIEW OF MONTHLY DISCUSSION ITEMS A. Marketing and Advertising • 25 h Anniversary Golf Tournament B. Facilities • Perimeter Security • L4 Wall • Catering Equipment • CVWD Canal Panels • Village Lake Pumps C. Maintenance and Repair ¢' • Bollards • Entry Maintenance • Tamarisk Removal • Native Area Filters • Cart Paths • Check Valve • Power at the Driving Range D. Capital Projects • PM-10Improvements • Perimeter Landscape/Native Area Enhancements E. Project Development • Update on discussions with DDC VI REVIEW OF MONTHLY FINANCIAL STATEMENT A. Monthly Financial Statements August 2006 B. Complimentary Golf Report VII CHANGE NOVEMBER MEETING DATE VIII COMMITTEE MEMBER ITEMS IX ADJOURNMENT n) / T c `H OF TKO' AGENDA SILVERROCK RESORT CITY COUNCIL COMMITTEE 78-495 Calle Tampico - La Quinta, CA 92253 Study Session Room August 30, 2006 - 2:00 P. M. CALL TO ORDER A. Pledge of Allegiance B. Roll Call II PUBLIC COMMENT - (This is the time set aside for public comment on any matter not scheduled on the agenda.) III CONFIRMATION OF AGENDA IV CONSENT CALENDAR A. Approval of Minutes of August 2, 2006 V REVIEW OF MONTHLY DISCUSSION ITEMS A. Marketing and Advertising • 251h Anniversary Golf Tournament B. Facilities • Bollards • Perimeter Security • L4 Wall • Repairs to the Sink Area • Entry Maintenance • Tamarisk Removal • Native Area Filters • Catering Equipment 0 CVWD Canal Panels C. Capital Projects • PM-10Improvements • Perimeter Landscape/Native Area Enhancements D. Project Development • Update on discussions with DDC VI REVIEW OF MONTHLY FINANCIAL STATEMENT A. Monthly Financial Statements July 2006 B. Complimentary Golf Report VII COMMITTEE MEMBER ITEMS VIII ADJOURNMENT City Council Minutes ATTACHMENT 3 March 7, 2006 MOTION - It was moved by Council Members Sniff/Osborne to appoint Council Members Henderson and Kirk to serve on the Civic Center Art Purchase Committee to select Civic Center Art during the La Quinta Arts Festival, and authorize spending up to $12,253. Motion carried unanimously. 4. CONSIDERATION OF CITY COUNCIL STANDING COMMITTEE APPOINTMENTS. City Clerk Greek presented the staff report. She added Mr. Perkins has asked he be allowed to remain the City's representative on the C.V. Mosquito & Vector Control Abatement District Board. Council Member Sniff spoke in support of Mr. Perkins' request, and noted no action would be required because the current appointment is for four years. He suggested Council Member Kirk be appointed to fill the other committee vacancies. MOTION - It was moved by Council Members Sniff/Osborne to appoint Council Member Kirk to serve on the CVAG Public Safety Committee, the CVAG Transportation Committee, and as alternate on the CVAG Human & Community Resources Committee. Council Member Henderson stated she is pleased to hear that Mr. Perkins is feeling up to fulfilling his position on the Mosquito & Vector Control Abatement District. Mayor Adolph stated he hopes Mr. Perkins' health will allow him to fulfill the responsibility of the position. Motion carried unanimously. 5. CONSIDERATION OF A SilverRock RESORT COMMITTEE. City Manager Genovese presented the staff report. Council Member Osborne commented that he feels the creation of a subcommittee would provide a better way to deal with the issues facing SilverRock. City Council Minutes March 7, 2006 Mayor Adolph referenced a commercial about SilverRock during the Doral Golf Tournament that didn't include the City's name, and noted it's that type of issue that could be addressed through the committee. Council Member Henderson stated this is not a "live or die" issue for her but she has some questions about how the committee would work. How is a committee of two going to report back to the Council; if they meet once a month and something timely comes out of it, when would the issue come back; and how would the committee members communicate to the rest of the Council in a timely manner. Mayor Adolph suggested using a memorandum to communicate issues. In response to Council Member Henderson, City Attorney Jenson advised the subcommittee would be allowed to distribute a synopsis of the meeting to each Council Member but a discussion of the issues outside of the committee meeting would be a problem. She noted the Mayor or a majority of the Council Members can call a special meeting if a timely issue comes up. Council Member Osborne noted the subcommittee could provide a verbal report under Reports and Informational Items. Council Member Henderson questioned it addressing the issue of getting information to the Council in a timely manner. She asked if other Council Members would be allowed to attend the subcommittee meetings. Ms. Jenson confirmed that they could attend in the audience because it would be a public meeting. Council Member Kirk stated he is generally opposed to forming committees like this but if it's going to invoke the Brown Act, maybe it should include all five Council Members. He stated he believes in giving staff some latitude and discretion. Council Member Osborne stated he feels there has been a lack of communication to the Council about SilverRock, that they should be informed in a more -timely manner. In response to Council Member Henderson, Ms. Jenson confirmed a subcommittee of five Council Members would be legal. She added a committee with ongoing jurisdiction and a regular meeting schedule, is a standing committee and subject to the Brown Act. City Council Minutes March 7, 2006 Council Member Sniff stated he is leaning toward the idea of a subcommittee with all five Council Members. He feels the committee should meet once a month on a regular City Council day, have staff reports, and be able to ask questions. He indicated he also feels there has been a lack of information. Council Member Henderson commented that she feels there is some merit to a committee of all five Council Members. In response to Council Member Henderson, Mr. Genovese stated SilverRock issues have been discussed under various department reports but can be combined into one report if Council wishes. Council Member Sniff asked about formalizing it as part of a City Council meeting. Mr. Genovese suggested handling it under Department Reports. Council Member Henderson pointed out others involved with the weekly meetings, such as Landmark, would not be included if it becomes part of the City Council meeting. She suggested going back to the idea of a subcommittee of five members once a month. In response to Mayor Adolph, Mr. Genovese explained there are two separate SilverRock meetings — operations and development. The operation meetings generally consist of three or four Landmark representatives and three or four City staff members. Their discussions include various issues such as installation of a dishwasher or removal of debris. Mayor Adolph stated he feels the purpose of the subcommittee would be to receive information on pertinent issues, and to provide input. He feels doing it at a Council meeting would not accomplish what they are trying to do. In response to Council Member Henderson, Mr. Genovese stated the Wednesday afternoon meetings generally last 60 to 70 minutes. Council Member Kirk stated he understands the concerns but doesn't want to sit in on meetings discussing dishwashers. He suggested forming an ad hoc committee to come up with a solution for proper information sharing. It could include subcommittee members attending two or three weekly meetings and coming back with a proposal to Council within 30 days on how all five members can better understand what is happening at SilverRock in a timely manner. He noted the end result could be two members, or all five, going to the meetings but the ad hoc committee would allow two Council Members to "get their feet wet" and have a better understanding of how best to engage the rest of the Council. City Council Minutes March 7, 2006 Ms. Jenson confirmed an ad hoc committee would not have any Brown Act requirements. Mayor Adolph noted the concern came up because of financial extras coming back for approval without the Council knowing if appropriate preventative measures had been taken. Council Member Sniff indicated he prefers making it part of the regular Council meeting, and questioned Council needing to be involved with the weekly meetings where minor issues are discussed. He believes the Council should have better information on the status of the project, and indicated he doesn't feel he ever had a complete picture regarding information on the project. Mayor Adolph pointdd out the Council doesn't know what is discussed in the weekly meetings because they are not there. Council Member Sniff asked if agendas and minutes are prepared for the weekly meetings. Mr. Genovese confirmed there are agendas but no minutes. He added highly -technical issues are sometimes discussed at the meetings such as the Avenue 52 drainage and how to deal with under -grounding issues with Verizon. He noted he would not be able to take direction from two Council Members at the weekly meetings, unless the subcommittee is empowered by the City Council to give such direction. He also advised all financial decisions would have to be brought back to the City Council. Council Member Osborne stated his intent for the subcommittee was to get information only. He suggested adding the issue of SilverRock under department reports on each Council agenda, and having a summary report of the weekly meetings. Mayor Adolph commented about a recent issue of Verizon lines on Avenue 52 being something that could have been questioned at the weekly meetings. Mr. Genovese noted that type of issue would have to come before the Council because it involves a change order. Council Member Henderson stated she doesn't have a problem trying to address the issue by adding a department report wherein staff would include a summary of the weekly meetings. She noted it would provide the opportunity for prior written communication so Council can be prepared to submit their questions and concerns. City Council Minutes March 7, 2006 Council Member Osborne requested the monthly financial information be a part of the report. In response to Council Member Osborne, Ms. Jenson confirmed an informational report can be provided under the Council agenda, and matters needing action could be placed on the next agenda. She pointed out the department report would not include the negotiations with DDC. Council Member Sniff stated he prefers having a separate item on the Council agenda that would include information from the weekly meetings, and any other SilverRock issues the Council wants information on. He, otherwise, supports having a subcommittee of two Council Members that would be in effect until December 2006. The committee would meet once a month or as needed, and report back to Council, verbally or in writing, at the next appropriate Council meeting. MOTION — It was moved by Council Members Sniff/Osborne to: 1) create a SilverRock Subcommittee that will be subject to the Brown Act requirements, have no decision -making power, meet monthly, or as deemed necessary and report back to the City Council (verbally or in writing); and 2) appoint Council Member Osborne and Mayor Adolph to serve on the subcommittee, along with appropriate staff members. Council Member Kirk asked if the City Council would still receive the financial reports, weekly status agendas, etc. Council Member Osborne responded, "Yes,", and requested the weekly agendas be included in the Items of Interest regarding SilverRock. In response to Council Member Kirk, Ms. Jenson confirmed the subcommittee meetings would be subject to Brown Act requirements. Mr. Genovese indicated staff can work with the Committee on a meeting schedule. Council Member Henderson asked that the record reflect the following: that the weekly Items of Interest on SilverRock, the biweekly agendized items on the City Council/Redevelopment Agency agendas, the negotiations regarding further development, and her ability to talk to the City Manager about SilverRock issues, has been sufficient for her to get all of the information she needs. As for change orders, she feels the documentation provided by staff provides her thorough understanding of the need for the change orders. She doesn't feel she has had a problem getting enough information but will support the motion so those who do feel that way can get the information. Motion carried unanimously. BUSINESS SESSION ITEM: M1110T110[d41LI91K,K 11 AN ORDINANCE OF THE CITY OF LA QUINTA, AN AMENDMENT TO THE LA QUINTA CHARTER AND MUNICIPAL CODE AMENDING CHAPTER 2.04 (CITY COUNCIL) WHEREAS, Section 2.04.050 of Chapter 2.04 of the La Quinta Municipal Code (the "Code") concerns the City of La Quinta's (the "City") City Council and WHEREAS, the City will increase the City Council's monthly compensation by $100.00. WHEREAS, the City believes that these changes are in the best interest of the citizens of the City of La Quinta. NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. AMEND CHAPTER 2.04 CITY COUNCIL OF THE CODE AS FOLLOWS: Delete from 2.04.050, Compensation and reimbursement, the following: "eight hundred fifty dollars" and replace with "nine hundred fifty dollars" The amended section reads as follows: Compensation shall be paid to each member of the city council in the amount of nine hundred fifty dollars per month. The Mayor shall receive additional compensation in the amount of seven hundred dollars per month. The compensation prescribed herein is and shall be exclusive of any amounts payable to each member of the Council as reimbursement for actual and necessary expenses incurred by him or her in the performance of official duties for the City. In recognition that on a daily basis members of the Council are incurring expenses for automobile use, phone use and other costs in performing these official functions, an amount equal to three hundred dollars per month shall be deemed equivalent to the actual and necessary use reimbursement for the Mayor and the Council Members representing regular expenses incurred in the Coachella Valley. Further, in the event a Council Member or the Mayor wishes to utilize a personal mobile phone rather than a City -issued mobile phone, an additional reimbursement amount of twenty-five dollars shall be added to the monthly reimbursement amounts set forth herein. In the event that official duties require travel outside the Coachella Valley or overnight, and costs shall be reimbursed according to the City's adopted policy for such expenditures. The compensation amount will effective from July 1, 2006. P. r Ordinance No. 430 Amending Chapter 2.04 Council Compensation & Reimbursement Adopted: October 17, 2006 Page 2 SECTION 2. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after adoption. SECTION 3. POSTING: The City Clerk shall cause this Ordinance to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the BOOK of ORDINANCES of the City of La Quinta. PASSED, APPROVED, and ADOPTED at a regular meeting of the City Council held on this 171" day of October, 2006, by the following vote: AYES: ABSENT: ABSTAIN: DONALD ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (CITY SEAL) _'J Ordinance No. 430 Amending Chapter 2.04 Council Compensation & Reimbursement Adopted: October 17, 2006 Page 3 ]MU111]0wii M. KATHERINE JENSON, City Attorney City of La Quinta, California STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) ss. CITY OF LA QUINTA 1 I, VERONICA J. MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 430 which was introduced at a regular meeting on the 3r' day of October, 2006, and was adopted at a regular meeting held on the 171h day of October, 2006, not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in City Council Resolution 98-109. VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California DECLARATION OF POSTING I, VERONICA J. MONTECINO, City Clerk of the City of La hereby certify that the foregoing ordinance was posted on pursuant to Council Resolution. VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California Quinta, California, do nil 7OACIIELLA VALLEY MOSQUITO AND VE( REPORT/INFORMATIONAL ITEM: oL COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT Board of Trustees' Meeting August 8, 2006 Tall To Order: resident Fuschetti called the meeting to order at 6:00 p.m. 'ledge of Allegiance: Irustee Marchand led the Pledge of Allegiance. I oll Call: 'hose present at roll call: President Fuschetti, Vice President De Lara, Trustees Baker, Lock, 4archand, Nigosian, Perkins, and Underwood. Also present were General Manager Donald iomsi, Administrative Services Manager Brian Passaro, Scientific Operations Manager Branka ,othrop, PhD, Public Information Officer Robert Mann, Operations Manager James Saulnier, ield Supervisors Rodney Chamberlain, Peter Bonkrude, and Philippe Boeing, Vector Control echnicians Rene Delgado and Michael Martinez, Premises Inspector Don Lomas, and Legal 'ounsel Lisa Copeland. Secretary/Treasurer Duran and Trustees Laflin and McKay were bsent. Confirmation of Agenda: Trustee Baker requested moving Public Comment to Item IA. The motion was seconded by Trustee De Lara and failed with four (4) approved (De Lara, Lock, Marchand and Baker) and four (4) opposed (Nigosian, Perkins, Underwood and Fuschetti). Trustee De Lara made the motion to confirm the Agenda as is. The motion was seconded by Trustee Marchand and carried with seven (7) approved (De Lara, Baker, Marchand, Nigosian, Perkins, Underwood and Fuschetti) and one (1) opposed (Lock). Approval of Minutes for July 11, 2006 Board Meeting: Trustee De Lara made the motion to approve the Minutes for the July 11, 2006 Board Meeting. The motion was seconded by Trustee Fuschetti and carried with seven (7) approved (De Lara, Baker, Lock, Nigosian, Perkins, Underwood and Fuschetti) and one (1) opposed (Marchand). Public Comment: Karl Baker made comments on his appointment to the Coachella Valley Mosquito and Vector Control District Board representing the City of Desert Hot Springs. Trustee Baker made a request to place on the next Agenda, appropriateness of District staff and or counsel to recommend, advocate on behalf of, or disapprove or advocate against any candidate for Trustee of the District. I. Announcements: The Local Agency Formation Commission (LAFCO) has issued a Request for Proposals to hire a consultant for the sphere of influence study. The hearing on the matter has been ittp://www.cvmvcd.org/agenda/minutes/Sept%2006/Aug%208_2006_Minutes.htm 'OACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT Page 2 of 5 delayed until at least October. The District has submitted two hotels, the Desert Springs Marriott and the La Quinta Resort, as possible venues for the AMCA Conference to be held in 2011. Quotes received were for certain weeks in January. Other cities are also submitting proposed venues. The General Manager will not be attending the California Special District Association (CSDA) conference in Squaw Creek as previously approved by the Board. The University of California, Riverside featured a picture of the Bio- Control Grand Opening in their newsletter. A Finance Administrator has been hired and has started working part-time. He will start working full-time in a few weeks. Correspondence: As in Board Packet. An additional handout was a letter from the University of California, Davis thanking the District for the grant monies. Approval of Expenditures for July 12-31, 2006 and August 1-8, 2006: Trustee Lock inquired about check number 26925 in the amount of $9,867.77 for an expenditure for U.S. Bank Visa. Administrative Services Manager Passaro explained that the cards are used by management staff for travel expenses and minor purchases. Trustee Lock stated that the cities actually attach those statements to the financial reports. Trustee Baker stated that all expenses should be broken out so that Trustees can see what the charges are for. A discussion ensued. General Manager Gomsi reported that prior Boards have authorized that all of the back-up for the credit cards be attached to the check and reviewed and authorized by the two trustees that sign the checks. No staff member signs any of the checks. Trustee Lock requested copies of the statements from the second quarter and July. A discussion ensued. Trustee Nigosian made the motion to approve the expenditures for July 12-31, 2006 and August 1-8, 2006. The motion was seconded by Trustee De Lara and carried by roll call vote of five (5) approved (De Lara, Nigosian, Perkins, Underwood and Fuschetti) and three (3) opposed (Lock, Marchand and Baker). Committee Reports A. Finance Committee: General Manager Gomsi reported that since the Secretary/Treasurer was the only Committee member in attendance, the meeting was an informational one only; the status of the finances were discussed. The next meeting is set for August 30, 2006 at 12:00 noon. 3. Report of District Activities: Items are noted in the Manager's Report. Scientific Operations Manager Lothrop reported that there have been no positive mosquito pools detected for over a month, one positive chicken detected in May and none since that time, no positive dead birds in this area, and no positive human cases detected. Next month, fly surveillance will be added to the reporting. Regarding biocontrol, mosquito fish production has increased. Operations Manager Saulnier reported that treatment for mosquito control is still very active. The results from the green pool surveillance project have been received and evaluated. Pools with potential for mosquito breeding are being actively pursued to effect correction. The Red Imported Fire Ant (RIFA) program is very active. Currently, two products are being used that reduce the use of Amdro. Two additional Premises r http://www.cvmvcd.org/agenda/minutes/Sept%2006/Aug%208_2006_Minutes.htm 'OACHF,LLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT Page 3 of 5 Inspectors have been hired. Trustee Baker asked if the District is included in the distribution of Environmental Assessment Reports (EAR) for communities that build storm water retention basins and similar basins which can result in drainage problems. Operations Manager Saulnier confirmed that they are working with the planners and code enforcement personnel of the cities to address this issue. Trustee Lock asked when reports will be generated by the new financial software. Administrative Services Manager Passaro responded that the reporting will be generated by the new software in the September Board packet. Informational Items: A. Vector of the Month — Garbage Flies B. Green Swimming Pool Mosquito Breeding Surveillance C. Tri-Agency Nuisance Water Abatement Program Included in Board Packet D. Presentation by Field Supervisor Peter Bonkrude on the District's operations in rural areas. Field Supervisor Peter Bonkrude gave a PowerPoint presentation on vector control operations in the rural areas of the Coachella Valley. [0. Consent Calendar: A. Approval for General Manager, Scientific Operations Manager, and Assistant Vector Ecologist to attend the Society of Vector Ecology Annual Meeting in Anchorage, AK, September 29 — October 3, 2006. Amount not to exceed $7,000.00 from Fund 6110.1.200, Conference Expense. B. Approval six (6) staff members to attend the Mosquito and Vector Control Association of California Quarterly Meeting in South Lake Tahoe, October 25-27, 2006. Amount not to exceed $4,000.00 from Fund 6110.1.200, Conference Expense. Trustee De Lara made the motion to approve the Consent Calendar. The motion was seconded by Trustee Nigosian. The motion carried by roll call vote of six (6) approved (De Lara, Lock, Nigosian, Perkins, Underwood and Fuschetti), one (1) opposed (Marchand) and one (1) abstained (Baker). 11. Old Business: A. Discussion of retreat for District Trustees. General Manager Gomsi reported that four (4) facilitators had been identified for the retreat. Information was presented to the Board of Trustees. Trustee Marchand commented that the advantage of having facilitators that are not specifically familiar with vector control is that they may challenge the participants to think outside the box and to think about the processes in ways that have not been thought of before. A discussion ensued. Trustee Baker made a motion to schedule the retreat for the second weekend in http://www.cvmvcd.org/agenda/minutes/Sept%2006/Aug%208_2006_Minutes.htm 'OACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT Page 4 of 5 November. The motion was seconded by Trustee De Lara. A discussion ensued. Trustee De Lara suggested the 13th and 14th of October. Trustee Baker amended his motion to schedule the retreat for the 13th (half -day) and 14th (full day) of October with further details to be provided. The motion carried by roll call vote unanimously. Trustee Lock made a motion to hire Linda and Milan Hamilton as facilitators for the retreat and to hold it at the Courtyard by Marriott for under $700.00 for one day. The motion was seconded by Trustee Marchand. General Manager Gomsi requested including senior staff in the retreat and holding another session for all staff. Trustee Lock amended her motion to include senior staff and after evaluating the results of the retreat, deciding if an additional retreat should be held for all staff. Trustee Lock inquired if senior staff included any union represented employees. A discussion ensued. Trustee Lock amended her motion to also include a union representative. The motion was seconded by Trustee Marchand and carried by roll call vote unanimously. 2. New Business: A. Discussion of Grand Jury Report and authorization for General Manager to respond. General Manager Gomsi requested authorization from the Board to respond to the Grand Jury Report to correct some erroneous facts. A discussion ensued. Trustee Marchand made a motion to give the General Manager direction to prepare a draft response to the Grand Jury report to be presented to the Board for the Board's review and comment at the next Board meeting, to prepare a memorandum to the District addressing the issues that may be confronted if this District is to expand including, but not limited to, expansion of the District's Board to seat representatives from Blythe and/or mid -county cities that may be annexed to the District as well as possible tribal representation, and ascertaining if Supervisorial appointments are made by individual Supervisors or are in fact an appointment of the entire body. The motion was seconded by Trustee Baker and carried unanimously. B. Approval of benefit levels and resolutions as required by Ca1PERS to move to Ca1PERS health insurance. Administrative Services Manager Passaro stated that this item is necessary to follow through with the decision by the Board at the last meeting to change to Ca1PERS health insurance. Trustee Baker stated that in talking to representatives of his city, he was surprised that a public hearing was not held in approving the 1 million dollar expense that was included in the passing of the change to CalPERS. Legal Counsel Copeland stated that she was not aware of any requirement for a public hearing other than opportunity for public comment, which was provided. It is not technically an expenditure; it is a GASB requirement that the million dollars be set aside in reserve. A discussion ensued. Trustee Marchand made the motion to approve the resolutions. The motion was seconded by Trustee De Lara and carried by roll call vote of five (5) approved (De Lara, Marchand, Nigosian, Perkins and Fuschetti) and three (3) opposed (Lock, Underwood and Baker). 13. Closed Session: A. None 1ttp://www.cvmvcd.org/agenda/minutes/Sept%2006/Aug%208_2006_Minutes.htm 7OACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT Page 5 of 5 4. Trustee Comments: Trustee Perkins requested to have staff look into having monitors at the table to be shared by two trustees to facilitate viewing the presentations. Also, he is sensing an attempt to tear the Board apart, although in the past the Board operated on very friendly and warm terms. As a courtesy, if information is desired, a list should be presented to the staff before the meeting. The Board and the staff in the past years have done an excellent job. He is not sensing the spirit of cooperation that should be present. All Board members need to take a long hard look at how they treat the others on the Board and the staff. Trustee Fuschetti remarked operations have really improved for the District since the move to Indio. He concurs with Trustee Perkins. 5. Adjournment: Trustee Marchand requested standing for a moment of silence in memory of former Trustee Gary Bosworth. The meeting adjourned at 8:30 p.m. http://www.cvmvcd.org/agenda/minutes/Sept%2006/Aug%208_2006_Minutes.htm REPORT/INFORMATIONAL ITEM: o� MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A Regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA September 6, 2006 10:00 a.m. CALL TO ORDER A. This meeting of the Architectural and Landscaping Review Committee was called to order at 10:07 a.m. by Principal Planner Stan Sawa. B. Committee Members present: Bill Bobbitt and Tracy Smith. It was moved and seconded by Committee Members Bobbitt/Smith to excuse Committee Member Frank Christopher. Unanimously approved C. Staff present: Planning Manager Les Johnson, Principal Planner Stan Sawa, Associate Planner Andrew Mogensen and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. It was moved and seconded by Committee Members Bobbitt/Smith to approve the Minutes of August 2, 2006 as submitted. Unanimously approved. V. BUSINESS ITEMS: A. Site Development Permit 2006-853, Amendment No. 1 • a request of Trans West Housing, Inc., for consideration of three additional prototypical residential floor plans for Tentative Tract Map 32879 (The Griffin Ranch) for the property located on the west side of Monroe Street, south of Avenue 54. 1. Associate Planner Andrew Mogensen presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Bobbitt asked the house sizes agreed with the Specific Plan. Staff stated the smallest was 2,600 square r-%AA/Pnnrc�ni aro.a.na nnr Architecture and Landscaping Review Committee September 6, 2006 feet. Committee Member Bobbitt asked the material of the garage doors. Mr. Herman, representing Trans West, stated it was a composite of wood on metal. 3. There being no further questions, it was moved and seconded by Committee Members Smith/Bobbitt to adopt Minute Motion 2006-027 recommending approval of Site Development Permit 2006-853, Amendment No. 1, as recommended and amended: 1. The applicant shall use a different material than wood on the garage doors. Unanimously approved. B. Site Development Permit 2006-867; a request of Thomas Enterprises for consideration of architectural and landscaping plans for a 4,800 square foot restaurant for the property located on the north side of Highway 1 1 1, east of Adams Street in The Pavilion at La Quinta Center. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff introduced Norman Barrett, representing Thomas Enterprises. 2. Committee Member Smith asked staff to indicate on the plans the location of the area they were recommending changes. Staff reviewed the proposed changes on the site plans. 3. Committee Member Bobbitt stated that if the berm is not adequate to screen the building, a wall should be added. 4. There being no further questions, it was moved and seconded by Committee Members Bobbitt/Smith to adopt Minute Motion 2006-028 recommending approval of Site Development Permit 2006-867, as recommended. Unanimously approved. C. Site Development Permit 2006-869; a request of Bill Sanchez for Washington Park for consideration of architectural and conceptual landscaping plans for a retail commercial building featuring eight minor units for the property bounded by Highway 111, Avenue 47, Washington Street and Adams Street, within Washington Park Commercial Center (Shops 1 and 2). r.-%Iniannraei ar�o_a_nn nnr 2 Architecture and Landscaping Review Committee September 6, 2006 1. Associate Planner Andrew Mogensen presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Smith stated some architectural detail needs to be added to the south elevation. 3. Committee Member Bobbitt agreed. This building faces Avenue 47 as well as the small business center on Avenue 47. Mr. _ stated some work on the parapet and trellis' to allow color changes to give relief. 4. There being no further questions, it was moved and seconded by Committee Members Smith/Bobbitt to adopt Minute Motion 2006-029 recommending approval of Site Development Permit 2006-869, as recommended and amended: Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: VII. COMMITTEE MEMBER ITEMS VIII. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Bobbitt/Smith to adjourn this Regular Meeting of the Architectural and Landscaping Review Committee to a Special Meeting to be held on September 20, 2006. This meeting was adjourned at 10:30 a.m. on September 6, 2006. Respe fully submitted, _. w / .119 BE J AWYER Exec a Secretary r -%1AtP nrgkaI ar%a_A-nA nnr 3 REPORT/INFORMATIONAL ITEM: c COMMUNITY SERVICES COMMISSION MINUTES September 11, 2006 CALL TO ORDER A regular meeting of the Community Services commission was called to order at 7:00 p.m. in the La Quinta City Hall Study Session Room. Commissioner Mark Weber presided over the meeting and led the Pledge of Allegiance. MEMBERS PRESENT: Chairperson Mark Weber Vice -Chairperson Robert F. Sylk Commissioner Bob Leidner Commissioner Andrea Gassman Commissioner E. Howard Long STAFF PRESENT: Edie Hylton, Community Services Director Steve Howlett, Golf & Parks Manager Tustin Larson, Recreation Supervisor Christina Calderon, Recreation Supervisor Angela Guereque, Community Services Secretary II. PUBLIC COMMENT None. III. CONFIRMATION OF AGENDA Motion - It was moved by Vice -Chairperson Sylk and seconded by Commissioner Gassman to confirm the agenda. Motion carried unanimously. IV. CONSENT CALENDAR A. Approval of August 14, 2006 minutes. Chairperson Weber noted that on page 2 which read "reside" should have read "preside." Commissioner Gassman noted that on page 2, second paragraph, read "the minutes and" should have read "the minutes as corrected and." Commissioner Long noted that on page 3, 3rtl paragraph, read "with what the" Cn nmunity Services Commission Mmutes should have read "with the" and on page 4, 1s` paragraph read "long have Ms. Henkel" should have read "long Ms. Henkel." Motion — It was moved by Commissioner Gassman and seconded by Vice - Chairperson Sylk to approve the minutes as corrected. Motion carried unanimously. B. Monthly Department Report for July 2006. Commissioner Long asked why the footnote states that the number of new resident cards has doubled, but the revenue numbers went down. Ms. Hylton stated that they have not doubled, we have fewer cards being sold currently and they last longer. The footnote is inaccurate and staff will clarify it and correct. Motion — It was moved by Commissioner Leidner and seconded by Commissioner Gassman to approve the monthly department report as corrected. Motion carried unanimously. V. PUBLIC HEARING None. VI. BUSINESS ITEMS A. Approval of Commission Meeting Dates. Commission Leidner suggested changing the April 9, 2007 date to April 16, 2007. Motion — It was moved by Commissioner Long to accept the Commission Meeting Calendar as changed. Seconded by Commissioner Gassman. Motion carried unanimously. B. Approval of Community Meetings for Parks & Recreation Master Plan Edie Hylton explained that the survey would go out the latter part of September 2006 first of October 2006 to 2,000 residents to get 400 responses. GreenPlay is able to hold these meetings at the time listed. The most important date is the Friday, October 20, 2006 12:00 p.m. meeting because this is a combined date with the Community Services Commission and the Planning Commission to look at all the data that comes in from all of the Focus Groups. The Boys & Girls Club meeting is specifically for youth. The two 6:00 p.m. Focus Group meetings will be held in the Study Session and Library Classroom if needed. The Senior Center meeting is open to the public but we would like to focus on older adults at this meeting. The Commission may attend any of the meetings, but the most important is the October 20, 2006 meeting. Chairperson Weber asked why the Public Cnmmunrty Services Cormnssion iVimules Septcmhui 11, 700(i 3 Meeting was set for 12:00 p.m. and suggested moving it to 3:00 p.m. Edie Hylton indicated that 12:00 p.m. was the time that would work for the majority of members of both Commissions. Motion - It was moved by Vice -Chairperson Sylk to approve the recommended meeting dates with the potential time change for the Public Meeting. Seconded by Commissioner Long. Motion carried unanimously. Vice -Chairperson Sylk suggested that the Commission take a look at amenities for the SilverRock Resort Golf Card. C. Movie Selection for October 14, 2006 - Open Air Cinema The Commission agreed that Lemony Snicket's A Series of Unfortunate Events would be the most appropriate movie. Chairperson Weber suggested that staff do some research to present a list of movies to the Commission for future cinema showings. Motion - It was moved by Commissioner Leidner to choose Lemony Snicket's A Series of Unfortunate Events for the October 14, 2006 Open Air Cinema. Seconded by Vice -Chairperson Sylk. Motion carried unanimously. Vill. CORRESPONDENCE AND WRITTEN MATERIALS A. Calendar of Monthly Events Tustin Larson stated that there will be a Dance for Teens sponsored by La Quinta Middle School on September 15, 2006 at 5:00 p.m. and there will be a Dance for Teens at the Boys & Girls Club on October 13, 2006. B. Park and Recreation Community Survey Edie Hylton explained that staff tried to make the survey as comprehensive as possible to ask a variety of questions. There is both a qualitative and quantitative measurement to the questions. The surveys will be sent out randomly through the entire community and will be geocoded. We are looking for gaps in programs and facilities or where things can be done better to make the department stronger. Commissioner Gassman suggested the survey ask if the person filling it out is a full-time resident and also if they are an owner, renter, or developer. Commissioner Leidner was concerned that residents might not know the Park names as listed on question 1. Edie Hylton stated that we might be able to have an insert indicating where the parks are located. Commissioner Leidner asked when the survey would go out and Edie Hylton stated by the end of September 2006. Community Services Commission Minutes 0 S�7tilt, lhc 11 /OC'i Vill. COMMISSIONER ITEMS A. Reports from Commissioners Regarding Meetings Attended. Commissioner Gassman and Commissioner Leidner attended the 25`" Anniversary Committee Meeting. Chairperson Weber, Vice -Chairperson Sylk, Commissioner Gassman and Commissioner Long attended the Fall Open House. XI. ADJOURNMENT It was moved by Vice -Chairperson Sylk and seconded by Commissioner Leidner to adjourn the Community Services Commission meeting at 8:06 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: Special Meeting Saturday, September 30, 2006 at 9:00 a.m. La Quinta Civic Center — Lobby Submitted by: Angela Guereque, Comrrrwity Services Secretary COMMUNITY SERVICES COMMISSION MINUTES September 30, 2006 CALL TO ORDER A special meeting of the Community Services commission was called to order at 9:07 a.m. in the La Quinta City Hall Lobby. Chairperson Weber presided over the meeting and led the Pledge of Allegiance. MEMBERS PRESENT: Chairperson Mark Weber Vice -Chairperson Robert F. Sylk Commissioner Bob Leidner Commissioner Andrea Gassman Commissioner E. Howard Long STAFF PRESENT: Edie Hylton, Community Services Director Steve Howlett, Golf & Parks Manager Robert Ambriz, Jr., Recreation Supervisor 1. STUDY SESSION The following parks were toured: Civic Center Campus — City Hall, Library, Senior Center. Commissioner Gassman suggested painting around the lampposts where the paint is peeling and to have the benches left under shade structures during construction. Commissioner Gassman commented on the amount of ants. Vice -Chairperson Sylk suggested planting more colorful plants along Calle Tampico. Commissioner Leidner commented on the amount of standing water, the irrigation emitters that need to be checked, and an 8" cover for exposed electrical that needs to be covered. Bear Creek Trail and Fred Wolff Nature Preserve. Commissioner Gassman commented that the City should consider low lighting that is sporadic along the trail. A citizen walking by commented that doggie bags should be filled and would like to see the pool open during the evening. Cove Oasis Trailhead. Commissioner Long noticed that there was concrete block dumped and needs to be removed. Commissioner Gassman suggested that trail signage be placed at the Trailhead for the San Jacinto Mountains. Chairperson Weber suggested random surveillance by Police or Citizens on Patrol. Cnmmunity Services Commission Minutes Septnrn,i Commissioner Leidner commented on the boulders taken out of place along the trail. Velasco Park. Park was in good condition. Chairperson Weber commented that a few more of these mini parks in the Cove would be nice. Eisenhower Park. Park was in good condition. Fritz Burns Park. Commissioner Leidner and Commissioner Gassman commented that the restrooms need improved maintenance. Golf & Parks Manager Howlett addressed vandalism in front of the tennis courts seating immediately by making a phone call and having staff clean it up right there and then. Commissioner Gassman commented on the water fountain accessibility for the disabled. Commissioner Leidner noted that the trash receptacles need to be painted and would like staff to look into the pool use and skate park use. Vice -Chairperson Sylk noted that the trash receptacle doors need to be painted. Commissioner Gassman suggested that a crosswalk for bikes be placed at Avenida Bermudas and Calle Sinaloa. Commissioner Gassman commented on the Community Bulletin Board looking bad in front of the Post Office. Seasons Park. Golf & Parks Manager Howlett indicated this area was used for drainage. Saguaro Park. Park was in good condition. Golf & Parks Manager Howlett commented on the fact that this park has low usage. Sports Complex. Community Services Director Hylton explained that staff is currently working on the design work for the Sports Complex to include renovation of the site with increased concrete, shade, drainage, irrigation assessment, new backstops, DG of infields, and bleachers. Commissioner Long suggested adding wood fiber at the playground. Commissioner Weber commented on the hardscapes needing renovation. Commissioner Gassman commented on the need for additional sports facilities. La Quinta Park. Commissioner Gassman stated that shade areas on the south end of the soccer fields would be appreciated by spectators. Desert Pride Park. Nice park. Golf & parks Manager Howlett stated that there is low vandalism at this park. Centre Point Development. Chairperson Weber commented that he is looking forward to the development of this site. Adams Park. Commissioner Leidner commented that the park was well maintained. Community Services Commission Minutes septom,h"30' 700ci 3 Monticello Park. Golf & Parks Manager Howlett noted that trees will be replaced this fall and that vandalism is minimal at this park. XI. ADJOURNMENT It was moved by Commissioner Gassman and seconded by Commissioner Long to adjourn the Community Services Commission meeting at 1 :50 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: Regular Meeting Monday, October 9, 2006 at 9:00 a.m. La Quinta Civic Center — Study Session Submitted by: Edie Hylton, Community Services Director ^ H U REPORT/INFORMATIONAL ITEM: ;� MINUTES HISTORIC PRESERVATION COMMISSION MEETING A Special meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, CA June 15, 2006 This meeting of the Historic Preservation Commission was called to order by Chairperson Wilbur at 3:04 p.m. who then led the flag salute and asked for the roll call. I. CALL TO ORDER A. Pledge of Allegiance. B. Roll Call. Present: Commissioners Mouriquand, Puente, Sharp, Wright, and Chairman Wilbur Staff Present: Principal Planner Stan Sawa, Associate Planner Andrew Mogensen, and Secretary Carolyn Walker II. PUBLIC COMMENT: 111. CONFIRMATION OF THE AGENDA: IV. CONSENT CALENDAR: It was moved and seconded by Commissioners Puente and Wright to approve the minutes of May 18, 2006 as submitted. Unanimously approved. V. BUSINESS ITEMS: A. Phase I Cultural Resources Survev Report For a 4.84 Acre Parcel Applicant: David Maman Designs Consultants: Archaeological Associates, (Robert S. White, Et al), for Eilar Associates Location: south side of Avenue 58, West of Monroe Street. 1. Associate Planner Andrew Mogensen presented the information contained in the staff report, a copy of which is on file in the Community Development Department. PACAROLYWI ist Prm Com\HPC 6-15-06.do Historic Preservation Commission June 15, 2006 2. Commissioner Sharp asked if there was only one house on the property. Staff replied yes. Archaeologist Robert White said there was another adobe house on a nearby property. 3. Chairman Wilbur commented he agreed with the recommendation of making a photographic record, but did not agree with demolition of the building. He asked if the building could be renovated and questioned whether the applicant could have known of the history of the structure just by looking at it. Mr. Maman replied he did not know there was a historic adobe on the property. He bought the property with the idea of demolishing the house. He added there had been some additions made to the house, and it was not in good condition. 4. Commissioner Wright asked if the property was being developed as a residential project. The applicant said yes. Commissioner Wright asked if the adobe had been substantially altered. The applicant said it had, plus it had been involved in a fire. 5. Commissioner Mouriquand asked the date of the fire and if there were records from the Fire Department. Applicant said the fire occurred approximately five years ago. Staff replied the City did not have records of the fire since this property was not part of La Quinta at that time. Commissioner Mouriquand asked when the property was annexed and suggested the applicant go to the Riverside County Fire Department for the records. 6. Commissioner Wright said this is an example of the problems experienced in accommodating a historic structure on a smaller project. The Commission has been able to utilize structures on larger projects, such as the Hacienda del Gato. They came across this problem on the Point Happy Ranch project. The alterations deteriorated the historical value of the property 7. Commissioner Puente asked if the applicant was planning on keeping the structure. Applicant replied no. 8. Commissioner Wright said it would not be economically viable for a 4.5 acre parcel to retain the structure. The Commission needs to look at all aspects of the project. He recommended photographic documentation and demolition. 9. Chairman Wilbur read a line from Page 46 which discussed the west adobe's condition and the problem with its location. Chairman Wilbur asked if it was possible to look into the r PACAROLYN\Hist Pres Com1HPC 6-15-06.doc 2 .. Historic Preservation Commission June 15, 2006 question of what could be done to maintain viability of the project. 10. Commissioner Wright reiterated the economic viability of the project. The applicant showed several suggested layouts showing the project was not viable with the adobe house on its present site. It is right in the middle of the project. He made reference to the Point Happy tennis house demolition and said 4.5 acres could not sustain this type of renovation and retrofitting cost. 11. Commissioner Mouriquand asked what was triggering the retrofit. Chairman Wilbur said the Addendum stated the building was unsafe and would fall down in an earthquake. Commissioner Mouriquand said the building has gone through a number of earthquakes and was still standing. 12. Commissioner Wright replied they made the La Quinta Hotel do the same thing and it didn't make any difference how many earthquakes it had gone through. Commissioner Mouriquand said that was for public occupancy. 13. Commissioner Puente asked if the environmental review would include identifying this house as historical and require the developer to comply with specific conditions. 14. Commissioner Mouriquand stated the Commission should consider, as an option, that maybe this development should not be approved. Maybe this is such a significant resource that it should not be destroyed and the land subdivided. She said she would like to explore some other options of re -designing to preserve this adobe house rather than rushing into demolition. This home has incredible integrity and questioned what was triggering the retrofit. Staff said that's a statement from the applicant's structural engineer. Archaeological Associates has another statement from their structural engineer and they referenced the Historic Building Code. In discussion with City building officials, the Historic Building Code's purpose of retrofitting is to stabilize the building so you can safely exit in case of an earthquake. 15. Commissioner Mouriquand said she understood the Building Code, but wanted to know what was triggering this particular retrofit. Staff replied they were going by the information received from the structural engineer. Commissioner Mouriquand asked about other re -design options the applicant PACAROLYMHist Pres Com1HPC 6-15-06.doc 3 Historic Preservation Commission June 15, 2006 has pursued. Staff said the applicant had some layout examples which Commissioner Mouriquand asked to have displayed. 16. Jonathan Hoy, Civil Engineer explained several layouts considered. 17. Commissioner Sharp asked the size of the structure. Staff replied about 2,500 square feet. 18. Mr. Hoy explained they had tried to keep the residence in the center of the parcel and design something that could go around the structure. He said the redesign created substandard lots that did not meet typical development standards regarding width and depth. Every exhibit had issues with substandard lots. 19. Commissioner Mouriquand asked staff if there was any way to grant a waiver of the standards so that preservation could be achieved. Staff replied the applicant could file a Specific Plan. 20. Commissioner Mouriquand commented there was a mechanism the client can go through to officially allow him to have a subdivision with different development standards for lot width and depths (substandard lots) which would make the re -design resolvable. She asked if the office addition could be torn down. Applicant said it has already been taken into consideration and there would still be a loss of four lots. 21. Commissioner Mouriquand asked what the applicant's Quimby requirements were. Staff replied they had not calculated the fees yet. Commissioner Mouriquand suggested staff investigate Quimby Fee credits and in -lieu fees. Staff replied it had been discussed that. Commissioner Mouriquand said if the structure were kept as a single-family dwelling would there be consideration, because of the opportunity to preserve the structure with covenants, that would meet the Quimby responsibility, although it would not be utilized as a public building. Applicant said they have spoken to the City and the City is not interested in obtaining this as a public building. 22. Commissioner Mouriquand said the development is not big enough to justify it's own clubhouse and this building could not be used as a clubhouse. The applicant said the City is not interested in owning the residence. Commissioner Mouriquand asked if the applicant was interested in developing the building as a clubhouse. The applicant replied it would not be financially viable to maintain the building. PACAROLYN1Hist Pres Com\HPC 6-1 "6.doc 4 Historic Preservation Commission June 15, 2006 23. Commissioner Mouriquand said the best way to preserve a building is to occupy it. She commented it would be best to have a family living in it; it would be a travesty to have the adobe demolished. She was in favor of preservation and looking at some creative ways to preserve the building. She suggested the applicant restore the house, sell it, get somebody interested in living in a "historic gem", because it has value due to its historicity. She then asked to look at the redesign. 24. Chairman Wilbur asked how many houses and lots were involved. Commissioner Wright said 12 or 13. 25. Commissioner Wright said the Commission needs to be careful about what it asks of everyone who comes to this Commission. They did not ask anything be kept in the Point Happy Ranch which he felt was very historical. On a piece of property this small, in a gated community, in a cul-de-sac situation, it's not a practical process. He said the Commission has to be consistent about what they ask because on the Point Happy project they did not ask, nor did we demand it. This is the first time this has come up in this situation, other than Tradition. 26. Chairman Wilbur said he wasn't a Commission Member for most of the processing of the Point Happy project. He did hear a lot about the loss of historic structures in that development. 27. Commissioner Wright said the City suffered losses on projects that were fairly large, such as the house on Madison Street that was demolished to make way for the road. The City is losing properties monthly in the Cove and no one is getting upset about those. He is very adamant about preserving historic structures, but if you have only 4.5 acres it also has to work for everybody involved. This subject wasn't even brought up on Point Happy, but the Commission is being adamant about this property. To be retrofit this building it would be approximately $875,000. To completely preserve this property, would not be financial viable. If the Commission insists on preservation, the developer will have to go to the City to purchase this property, because the developer cannot sell or make any money on this property. He said the Commission should look at the costs involved. 28. Commissioner Sharp said he agreed with a lot of what Commissioner Wright said and asked the applicant what design style was being used for the other houses being built. PACAAOLYNWist Pres Com\HPC 6-15-06.doc 5 Historic Preservation Commission June 15, 2006 Applicant replied it would be Tuscan and would not match the adobe house. Commissioner Sharp asked if this would be a gated community and inaccessible to the public. Applicant replied yes. Commissioner Sharp commented he could see where the preservation of the adobe building would cause a problem. He asked if the building could be moved. The applicant said it is not feasible. He said it was a shame the applicant had not found out about the adobe building prior to the purchase of the property. The applicant said regarding the retrofitting of the property, they had a letter from their engineer and had to ask their tenant to leave. They could not be responsible for anyone living in that building. They could not retrofit it, they could not demolish it, and they could not let anyone live there. They are completely stuck. 29. Commissioner Wright said they cannot sell it now that it is a matter of record. He said his attitude would be the applicant go to the City and see if they want to purchase it, but other than that there are not a lot of options. 30. Chairman Wilbur said he thought they had gone to the City and the City wasn't interested in this property. Staff replied this was an interpretation as to what the City Council may do. This had not been presented to the Council and no official determination had been made by the Council. 31. Commissioner Wright said that would be an ideal situation; the applicants would get their money back and the City would get a piece of historic property they can turn into some kind of park. The property would not work for the applicant's development, and the Commission is stopping their development and tying their hands from doing anything. 32. Commissioner Mouriquand read an e-mail from Greg Butler of the Building and Safety Department, City of La Quinta, which said the decision to retrofit or demolish the structure was the applicant's decision and gave no official opinion from a structural engineer's report. The City is not mandating retrofit. 33. Commissioner Wright said it's not just about the retrofit it's also the fact when you develop a 4.5 acre parcel, you need to develop enough lots to make the project profitable. If the Commission's recommendation is for total preservation, this could turn the project into an undevelopable venture. It could make a great park if the City would purchase and develop it. i( PACAROLYMHist Pres Com\HPC 6-15-06.do 6 Historic Preservation Commission June 15, 2006 34. Commissioner Sharp asked the applicant if the structure was demolished would they go ahead with the project. The applicant replied yes. 35. Commissioner Mouriquand said she disagreed. She said it is possible to redesign the project as shown in the two examples provided. She wanted to make a comment about the statement "making consistent decisions" saying whatever decisions this body has made in the past on preservation whether correct or not, in light of this Commission's duty, that's no reason to perpetuate making bad decisions. It is entirely possible for the applicant to have a money -making subdivision, on this size acreage and still achieve preservation. The client asked how Commissioner Mouriquand would recommend this be done. Commissioner Mouriquand said she would like to finish her comments as this was a public meeting. She continued by saying anyone who buys property without thoroughly researching it is a fool. And she couldn't find it within her to make an allowance for a developer who buys a piece of property without doing thorough research as to what's on it and answering the feasibility and whether or not he wants to tackle the project. The Commission's purview is to seek preservation and those kinds of things. It's not to excuse poor purchasing decisions of property and then try to make an immediate decision at the eleventh hour and let the applicant demolish a historic property. She said that was not something she could ethically go with. The Commission needed to exhaust preservation options and other mitigation and money should not be an issue here. So she could not vote in favor of demolition of this structure, not at this point in time. There needs to be more research done and more exploration of the re -design of this project. Both of the examples shown are probably doable. 36. Commissioner Wright asked the applicant if he knew there was a Historic Preservation Commission in La Quinta before they bought the property. The applicant replied he did not. Commissioner Wright stated that the applicant purchased the property in the County, or Coachella, or Indio, this building would already be demolished. It was unfair to call the applicant foolish and to tell them this was a bad purchase, when they didn't know there was a Commission, nor did they know these properties were protected. They probably had no clue. They saw a property with an old structure and anywhere else in this Valley it would probably be demolished. I think the Commission needs to understand the dollar and the way the entitlement process works and what it takes to make money on a project. P:ICAPOLYMHist Prw Com\HPC 6-15-06.doc 7 Historic Preservation Commission June 15, 2006 You can not take four or five lots out of a 13-lot development and make any money on that project. It is financially impossible. He said if Commissioner Mouriquand had a way to make the project financially viable he would love to know how she would do it. 37. Commissioner Mouriquand said the financial obligations of the applicant were not her concern. Preservation can be expensive and she still stood on her statement that a wise person purchases a piece of property after they have done research and some due diligence so they understand what they have. She said she still thought there were doable options that could be researched. She asked if there were any other adobes in La Quinta. 38. Chairman Wilbur replied there was a mention of one down the street. 39. Commissioner Sharp said that would be a good cause for preservation. His asked if this adobe was a good historic example, or just another adobe house. 40. Commissioner Mouriquand asked the consultant, Robert S. White, if this was a good example of a traditional adobe. He replied they believe this particular building was a surviving example of the last phase of traditional adobe construction in the Valley. He then detailed the features of this structure that were notable and explained this structure was actually a hybrid. 41. Commissioner Sharp asked if this was the last adobe in the area. Mr. White replied there is another adobe a short distance to the west, not on this property, but he had not had the opportunity to walk in and assess it. It appeared to be of later construction. Commissioner Sharp asked if the consultant had made a survey of other adobe structures in the City. Mr. White replied he had not. 42. Commissioner Wright said the City's survey was not complete and that was part of the problem, which also puts the burden upon the developers to decide what type of due -diligence they are supposed to do. This property is not even listed in the City survey because the property was annexed. He said the Commission definitely needs to be preservationists but they need to look at the Community and what the issues were now. PACAROLYN ist Pres Com1HPC 6-15-06.doc 8 Historic Preservation Commission June 15, 2006 43. Commissioner Sharp asked if this was 100% traditional adobe house, would it then have more value than a transitional house. Mr. White said not necessarily. He said personally, he found it interesting because it was transitional. He had not run across one quite like this one. 44. Commissioner Mouriquand said because of it's uniqueness it becomes more significant and valuable. Mr. White replied they do know there is an architectural nuance in this building which was probably the mark of the architect, or the builder, it was a reversed angle on the lintel above the doors and windows which are identical to the ones on the museum in Indio. Unfortunately they hit a dead end on locating the architect. They were fortunate enough to find someone who knew quite a bit about the way it had been put together and asked them who the architect was. They didn't know, but were able to offer the information that the laborers were local residents. 45. Commissioner Sharp asked if there was a picture of the lintel. Mr. White directed him to Page 38 of .the report. 46. Mr. White said one of the primary goals regarding a building is who built it and when. They were able to find out when, and who commissioned it. It was a Mr. West, who they believed to be a physician from Los Angeles, but were unable to locate the architect. 47. Commissioner Mouriquand said before the meeting started she was able to go to the Community Development Department and view a series of photos taken by staff from an interior walk- through. She was extraordinarily impressed as to how nice the interior of this structure was. She asked staff if there is a way to share those photos with the Commissioners. Staff replied they could be printed up. 48. Commissioner Sharp asked if there was a plan for the house. Mr. White said they were unable to obtain the plans. The house was occupied by a tenant and numerous animals. 49. Chairman Wilbur asked if you take the adobe structure without the office and the garage, does it still affect your lots in terms of the same amount of space. Applicant said that was taken into consideration. PACAROLYMHist Pres Com\HPC 6-1 "6.doc 9 Historic Preservation Commission June 15, 2006 50. Commissioner Puente commented demolition should be the last solution. There should be other ways to preserve the last of the few remaining structures of this type in La Quinta. 51. Commissioner Sharp said the only positive suggestion he'd heard was to turn the project into a park. 52. Commissioner Mouriquand said if the project was a private, gated community the public would not have access to it and it could not be used as a park. 53. Commissioner Wright said he meant the City should buy the whole property and turn it into a City park. It is undevelopable as it is. He did not think the Commission made a mistake with how they handled the Point Happy Ranch project, even though it was their wish to retain some of the very famous buildings, they still determined they should be demolished. It was given a lot of thought and consideration, but there was no reason for it to be there. The Commission ought to be concentrating on the homes being lost everyday in the Cove, including the adobes and houses built in the 1920's. He said the Commission needs to be consistent. 54. Commissioner Sharp said the homes in the Cove have frontage on the road and people are going by everyday, but this project is out-of-the-way. It needs to be preserved. 55. Commissioner Wright said preservation is a very important part of this Commission, but it also comes down to is it feasible and workable for all parties involved. Preservation works great for the City, but what do you do with this thing. This becomes a worthless piece of property for the applicant, and who's going to maintain it now that the applicant cannot get out of the property because of this public meeting. It is not developable. 56. Commissioner Mouriquand said she disagreed entirely and said the property was developable. 57. Commissioner Wright said it is not developable from a financial standpoint. He said Commissioner Mouriquand did not know anything about the financial standpoint of development and he did. Commissioner Mouriquand said she did know a little something about it. Commissioner Wright said he apologized, but said it is not financially feasible to develop this property as Commissioner Mouriquand suggested, and make a profit on eight lots. P:\CAROLYN\Hist Pres Com\HPC 6-1 "6.doc 10 Historic Preservation Commission June 15, 2006 58. Commissioner Mouriquand said it was not the purvue of this Commission to accommodate a developer's profit plan. 59. Commissioner Sharp said the reason to preserve this building is due to its location but it may not be possible because property is so expensive. 60. Chairman Wilbur said earlier the Commission was discussing the option of getting some type of accommodation from the City. He suggested the applicant look at the design even more creatively with the possibility the City would be amenable to offering an accommodation to assist in preservation. 61. Commissioner Sharp said the applicant has already worked on a re -design and it didn't work very well due to the fact the streets need to go around. The designs are not attractive. 62. Chairman Wilbur said he thought the applicant should make an effort to try further redesign of the project while accommodating this building. He asked the applicant if that was possible. 63. The applicant replied they have done many layouts and none of them worked out. The layouts they presented to the Commission were the best ones available. The re -design does not work out financially or aesthetically. Commissioner Mouriquand asked if it did not work out financially, but still had possibilities for preservation. The applicant replied it does not work out financially. 64. Commissioner Mouriquand said the Commission does not enter into discussion of finances. She said the Commission was interested in preservation. 65. Commissioner Sharp said the discussion was not about money, it's about how you configure the roads while preserving this building. 66. Applicant said the project next door was beautiful and no one would want to buy their project with a house in the middle. 67. Commissioner Mouriquand said maybe there shouldn't be houses there. Maybe this is such a unique property it needs to be looked at in its entirety, not just the structure on it. PACAROLYMHist Pres Com\HPC 6-15-06.doc 11 Historic Preservation Commission June 15, 2006 68. Commissioner Sharp said, as a park, it works. 69. Commissioner Mouriquand asked staff if the question of obtaining this property had been considered by the City Council. Staff replied the City Council had not reviewed this project in any manner. 70. The applicant said they had discussed offering the property to the City and were told the City was not interested in the property. 71. Commissioner Mouriquand said this would be a decision to be made by the City Council. 72. The applicant said they had never dealt with this type of problem before and asked for direction on what to do since they are losing money every month. They are stopped on this property because somebody thinks this building is historical. 73. Commissioner Wilbur asked when the property had been purchased. The applicant replied a year -and -a -half ago. Commissioner Wilbur asked if the property had been annexed by La Quinta at the time of the purchase. The applicant said it was already in La Quinta. The applicant said this property with 17 homes would bring the City property tax about $200,000 per year. That is a lot of income lost to the City if this project is not built. 74. Chairman Wilbur asked staff for direction. Staff said they are looking to the Commission for direction, seeking recommendation, and the applicant is seeking advice. Chairman Wilbur asked if the staff would take this issue to the Council. Staff explained what the client had to do and the appeal options available to the Council. 75. Commissioner Mouriquand asked if there was an EIR. Staff replied no. Staff said an EIR could be done within six months. Commissioner Mouriquand asked if that would be a focused EIR. Staff replied yes. 76. Commissioner Mouriquand said she was in favor of waiting for the evaluation and discussion of the EIR before making a decision on this property. 77. Commissioner Sharp asked for an explanation of an EIR. PACAROLYMHist Pres Com\HPC 6-15-06.dw 12 Historic Preservation Commission June 15, 2006 78. The applicant asked what the EIR would say. 79. Commissioner Mouriquand asked if it would go through SHPO. Staff said they would have to research this. 80. Applicant asked what would be different with an EIR. Staff explained an EIR would be necessary in order to go forward with the demolition permit and the project as proposed. Commissioner Wright explained that was not the Commission's determination, it was a CEQA requirement. The applicant said staff mentioned the structural issue was enough. Applicant said they were going to keep the building empty, board up the house and leave it empty until a decision is made. 81. Commissioner Mouriquand explained they have to go through a Certificate of Appropriateness which would come back to this Commission. 82. Commissioner Mouriquand suggested exploring the option of the City purchasing the property for various uses. She said she would like to know what Council's opinion would be. That is a decision only made by Council. Another option would be to explore an EIR. Another choice would be to maintain the property as an estate as a single family use, with preservation of the adobe, without the subdivision. 83. Commissioner Wright said he personally believes the City would not be interested in purchasing a two -million -dollar property. His recommendation would be to obtain detailed photographic records of the property prior to demolition. 84. Commissioner Mouriquand said she was in favor of the photographic documentation. At this point, she could not vote in favor of demolition and would like to review an EIR and reconsider this item after that review and have any other options presented that can be identified. 85. Staff said this body is a recommending body and the Commissioner will be making a recommendation to the City Council concerning historic sites and areas to be considered for listing on the La Quinta Historic Resources Survey, and for considering the project recommendation for how to proceed and that's what staff was seeking in the Commission's motion. 86. Commission Mouriquand asked if staff would be taking any aspect of this project to the Council before an EIR was done. PACAROLYN1Hist Pres Can\HPC 6-15-06.doc 13 Historic Preservation Commission June 15, 2006 Staff said they will not be taking this to the Council until they have a Draft EIR. Commissioner Mouriquand commented the Commission was some months away from making a final decision on this project. If it has been determined an EIR is necessary, then the process needs to run its course. 87. There being no further discussion on this matter it was moved and seconded by Commissioners Mouriquand and Sharp to continue this item until a draft EIR is available for review by the Commission. 88. Applicant asked if they have to wait until the EIR before going to the Council. Staff said this item procedurally will go to the Planning Commission and then the Council after the Historic Preservation Commission. Applicant said it would show there was an adobe house and then what. Commissioner Mouriquand said the applicant could then evaluate the options as presented and any others that can be identified as reasonable options. 89. Mr. White had a question regarding approaching the City Council about purchasing this property. 90. Commissioner Mouriquand said all they had now was a staff opinion and she didn't know if staff wanted to suggest this as a Study Session question, and that option can be determined as an option for the EIR. You have your various mechanisms for taking policy questions to Council. Staff said that was something the applicant could pursue and there are avenues to proceed. Applicant asked what were the avenues. Staff said they would discuss that with the applicant outside of the Commission meeting. 91. There being no further comments. It was moved and seconded by Commissioners Mouriquand and Sharp to continue this report until an EIR can be completed. AYES: Commissioners Mouriquand, Puente, Sharp, and Chairman Wilbur; NOES: Commissioner Wright. B. Paleontoloaical Evaluation Report and Mitigation Plan For a 4.84 Acre Parcel Applicant: David Maman Designs Consultants: Robert White and John Minch for Eilar Associates Location: South side of Avenue 58, West of Monroe Street. n PACAROLYWHist Pres Com\HPC 6-15-06AM 14 Historic Preservation Commission June 15, 2006 1. Associate Planner Andrew Mogensen presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. There being no further comments. It was moved and seconded by Commissioners Mouriquand and Sharp to adopt Minute Motion 2006- 008 accepting the results of the Cultural Resources Survey Report as submitted. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: A. Commissioner Sharp asked the City's policy for travel expenses. Staff said it was included in the report which was distributed to the Commission, and read the section of the policy that was applicable. VII. COMMISSIONER ITEMS: A. Commissioner Mouriquand read part of an article called "Mea Culpa: How I Infected Cultural Resource Management With Archaeobias" and gave a brief description. B. Commissioner Puente asked about the status of the Historic Survey. Staff said CRM was chosen as the consultant to do the survey and explained what areas would be covered and the type of work to be done. Staff expects the survey to be completed by the end of September and draft copies would be supplied to the Commissioners. The suggestion was made to include the Sphere of Influence area in the survey and to do a one -page flyer for real estate agents to inform them of the procedures necessary to develop a piece of historic property. Vlll. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Wright and Sharp to adjourn this Regular Meeting of the Historic Preservation Commission to the next Regular Meeting to be held on July 20, 2006. This meeting of the Historic Preservation Commission was adjourned at 4:37 p.m. Unanimously approved. Submitted by: Carolyn Iker Secretary PACAROLYMHist Pres Com\HPC 6-15-06.doc 15 MINUTES HISTORIC PRESERVATION COMMISSION MEETING A Special meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, CA July 20, 2006 This meeting of the Historic Preservation Commission was called to order by Chairperson Wilbur at 3:25 p.m. who then led the flag salute and asked for the roll call. CALL TO ORDER A. Pledge of Allegiance. B. Roll Call. Present: Absent: Staff Present PUBLIC COMMENT: Commissioners Mouriquand, Sharp, and Chairman Wilbur Commissioners Puente and Wright Planning Manager Planner Stan Sawa, Walker CONFIRMATION OF THE AGENDA: CONSENT CALENDAR: BUSINESS ITEMS: es Johnson, Principal and Secretary Carolyn A. Phase I Cultural Resources Survey Report For a 15 t Acre Site Applicant: Jerry Herman, Trans West Housing Consultants: CRM TECH (Daniel Ballester and Laura Hensley Shaker) Location: West side of Monroe Street, '/4 Mile South of Avenue 54 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Sharp commented he was glad to see a response from the Native Americans. PACAROLMHist Pres Com\HPC 7-20-06.doc Historic Preservation Commission July 20, 2006 3. Staff stated existing structures on the project will be retained as part of the equestrian facility and there is no current proposal to change them. Commissioner Mouriquand asked what buildings were on site. Applicant's representative, Marty Butler said there was a two-story stucco residence which will be converted to an administrative/lounge area. 4. Commissioner Sharp asked if the buildings were historic. Ms. Butler replied they were modern. 5. Commissioner Mouriquand asked if they had checked building permits. Consultant Tom Tang said they had and the buildings were not on the property in 1976. Staff said the outbuildings, currently related to the horse facilities, will not be retained. 6. Commissioner Mouriquand was looking for some discussion on Land Granting and homesteading activity and did not see where that information was listed. She said the GLO records were not checked and she looked to find information on the property being a railroad section. She said the local history and basic summary discussion was good, but the discussion was light. The report should be on the section of land and the parcel itself. She would have like to have seen the GLO records checked and discussed. The fact that it had been identified to be a railroad section should be elaborated on as well as expansion of the implications and the historic settlement pattern. 7. Commissioner Mouriquand said she did not find a research design statement and would have liked to have seen that in the report which is standard on the ARMR report format. 8. Commissioner Mouriquand checked the 1917 Bradley Map and found someone named Wood had the property at the time. She did not have further information but would have liked to have seen more information. The 1917 map fills in the gap between 1904 and 1941. Consultant Tom Tang said the reason they did not use the Bradley Map was because it did not show cultural features. 9. Commissioner Mouriquand replied it did show ownership and if you're looking to see if a famous person owned property, the Bradley map will aid in the search. Consultant Tom Tang said generally speaking, if you do find something that can be evaluated they do further research, but if there's nothing there, they do not pursue it in detail. 1 i PACAROLYMHist Pres Com\HPC 7-20-06.doc 2 Historic Preservation Commission July 20, 2006 10. Commissioner Mouriquand said there was mention of the ground visibility being poor in areas (0% - 40%). She wanted to know if the area was covered in turf. Applicant's representative Marty Butler said there was a lot of turf since it was being used as a horse ranch, commercial horse and boarding facility and there were 75 to 100 horses kept on the site. Commissioner Mouriquand said had she known it was a horse ranch she would not have mentioned it. She explained why the Commission would question a statement regarding poor visibility. 11. Commissioner Mouriquand said she hadn't seen any discussion on what the two structures were. There should have been more description and discussion on the dating of those structures including photos. 12. Commissioner Mouriquand said she noticed in the references the only thing referenced is the plat maps and GLO, and the USGS maps, but no other works including an ethical statement. She said she was aware Riverside County was working on an ethical statement for cultural resource work at the County -wide level. She did not see any thesaurus cited in the discussion. 13. Commissioner Mouriquand asked if the applicant had sent scoping letters out to all the tribes listed on the Heritage Commission's List or just the six listed on their chart. Consultant Tom Tang replied for the CEQA requirements you just have to contact the tribes in the general vicinity because the Heritage Commission's List could include tribes outside the scope of the project. Commissioner Mouriquand replied all of the Cahuilla Bands had territorial claims in the Coachella Valley and that is why the Heritage Commission includes a broader list. It is best to use the Heritage Commission list and send scoping letters to all those on the list to avoid criticism. 14. Commissioner Mouriquand said other than those concerns she had no problems with the report. She would have appreciated more details so she would not have had to formulate so many questions and felt more comfortable with the report. 15. Chairman Wilbur asked if Commissioner Mouriquand wanted to make a specific recommendation. Commissioner Mouriquand said she would like to see the Research Design Statement added since the Commission requests it of every applicant. She added the information given by Mrs. Butler and Mr. Tang answered her questions so there was no need for extensive PACAROLYMHist Pres Com\HPC 7-20-06.doc 3 Historic Preservation Commission July 20, 2006 additional research, but the discussion on the Research Design needed to be added to the report. 16. Chairman Wilbur asked if the report needed to be held up or just add this request as a condition. Staff replied this was the Commission's decision, but this addition could be included as a condition. 17. Commissioner Mouriquand said revise the report to include the Research Design Section, tighten up some of the discussion, add a little more detail, and have staff take another look at it. It does not need to come back to the Commission as it does not change the findings and there are no resources to be concerned with. 18. There being no further comments it was moved and seconded by Commissioners Sharp and Mouriquand to adopt Minute Motion 2006-009 accepting the results of the Cultural Resources Survey Report with the following condition added: a. The report be amended to include Research Design information. b. Include more description and discussion on the dating of the two remaining structures including photos. C. The GLO records should be checked and discussion included on the fact that the property had been identified to be a railroad section with the implications of that information as well as the historic settlement pattern. Unanimously approved. B. Paleontological Evaluation Report and Mitigation Plan For a 15 t Acre Site Applicant: Jerry Herman, Trans West Housing Consultants: CRM TECH (Harry M. Quinn) Location: West side of Monroe Street, t/4 Mile South of Avenue 54 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Mourquand said Harry Quinn was not on site but listed on the report as preparer with no certification page including his r signature on it. The certification page is needed especially when the Paleontologist is not on site. He would need to certify the report as PACAROLYMHist Pres Com\HPC 7-20-06.doc 4 Historic Preservation Commission July 20, 2006 being correct and accurate. Mr. Quinn would be relying on the archaeologist to keep an eye on the paleontology at the same time the cultural report is being written. She would like to see the reports certified so the Commission knows the paleontologist has checked the work as being accurate. Mr. Tang said they could make that a standard practice. 3. There being no further comments. It was moved and seconded by Commissioners Mouriquand and Sharp to adopt Minute Motion 2006- 010 accepting the results of the Paleontological Evaluation Report and Mitigation Plan as submitted. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: VII. COMMISSIONER ITEMS: 1. Discussion of Project Status - List to be submitted by Commissioner Wright (capped sites). He was not available for comment. This item will be discussed at the next scheduled meeting. 2. Update on City -Wide Historic Survey - Consultant Tom Tang gave an update of what had been done, what they still need to do, and the process of how the survey will be completed. Commissioners were invited to make comments and ask questions. Mr. Tang said they were doing the survey in three parts and explained how they were being done. The deadline for the project was around September 10th. The report will be brought back to the Commission. 3. A memo written by Andrew Mogensen regarding "Residential Demolition Permits Issued in the Cove District" was presented by Planning Manager Les Johnson who gave a brief overview of the information contained in the memo. He said once the City -Wide Historic Survey was completed all the historical properties could be added to the City's tracking (HTE) system and would be tagged in case anyone wanted to demolish one of the sites. Vill. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Mouriquand and Sharp to adjourn this Regular Meeting of the Historic Preservation Commission to the next Regular Meeting to be held on August 17, 2006. This meeting of the Historic Preservation Commission was adjourned at 4:01 p.m. Unanimously approved. PACAROLYWHist Pres Com\HPC 7-20-06.do 5 Historic Preservation Commission July 20, 2006 Submitted by: Carolyn Walker Secretary PACAROLYWist Pres Com\HPC 7-20-06.doc REPORT/INFORMATIONAL ITEM: A, MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA September 12, 2006 CALL TO ORDER 7:00 P.M. A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Quill who asked Jerry Herman to lead the flag salute. B. Present: Commissioners Ed Alderson, Katie Barrows, Rick Daniels, Jim Engle and Chairman Paul Quill. C. Staff present: Community Development Director Doug Evans, Assistant City Attorney Michael Houston, Planning Manager Les Johnson, Development Services Principal Engineer Ed Wimmer, Principal Planner Fred Baker, Associate Planner Andrew Mogensen, Assistant Planner Jay Wuu, and Executive Secretary Betty Sawyer. IL PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: A. It was moved and seconded by Commissioners Daniels/Barrows to reorganize the Agenda to take Public Hearing Item C first and Business Item B second. Unanimously approved. IV. CONSENT ITEMS: A. Chairman Quill asked if there were any changes to the Minutes of the August 8, 2006 regular meeting. There being no changes to the minutes, it was moved and seconded by Commissioners Daniels/Alderson to approve the minutes as submitted. Unanimously approved. V. PUBLIC HEARINGS: None. C. Sign Application 2006-1015; a request of Prest/Vuksic Architects for consideration of a Sign Program to serve Caleo Bay, for the property located on the west side of Caleo Bay, north of Avenue 48. 1. Chairman Quill opened the public hearing and asked for the staff report. Staff informed the Commission that a letter had been received from the Rancho La Quinta Homeowners' Association requesting a continuance. r. CIA/Pnnrc%cr CAlout--X?nAA1Q_12nR n- Planning Commission Minutes August 8, 2006 2. Commissioner Daniels asked when the HOA had been notified. Staff explained the hearing notice was mailed to the corporate office and the local office did not receive notification until Friday, September 8, 2006. 3. It was moved and seconded by Commissioners Barrows/Alderson to continue Sign Application 2006-1012 to September 26, 2006 BUSINESS ITEM: B. SOI-RO1 — Tentative Parcel Map 34784; a request of Washington 1 1 1, Ltd., for consideration of a proposed project within the City's northern Sphere of Influence for the property located on the north side of Darby Road west of Adams Street. 1. Chairman Quill opened the public hearing and asked for the staff report. Staff informed the Commission a continuance was requested to give the applicant time to review the City's conditions. 2. It was moved and seconded by Commissioners Barrows/Daniels to continue SO1-13O1 — Tentative Parcel Map 34784, to the meeting of September 26, 2006. Unanimously approved. PUBLIC HEARINGS: A. Conditional Use Permit 2006-098; a request of Premier Billiards for consideration of a Billiards Center and bar use in association with a retail sales area within a commercial center for the property located at 79-400 Highway 111, Suite 202 and 103. 1. Chairman Quill opened the public hearing and asked for the staff report. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Quill asked if there were any questions of staff. Commissioner Daniels asked if there were any other similar facilities in La Quinta and questioned why staff was recommending such restrictive hours. Staff stated there were no other businesses like this one and in regard to the hours, the applicant was requesting those hours. 3. Commissioner Engle asked if there had been any comment from the surrounding property owners. Staff stated no. Planning Commission Minutes August 8, 2006 4. There being no further questions of staff, Chairman Quill asked if the applicant would like to address the Commission. Mr. John Bart, Managing Partner, gave a presentation on the proposal. 5. Commissioner Alderson asked if they would be holding competitive competitions. Mr. Bart stated no, they would be having league playing nights. They may also have some exhibitions during the year. 6. There being no further public comment, the public participation portion of the hearing was closed and open for Commission discussion. Commissioner Alderson stated he has toured the facility and it is a first class operation. He has no problem with the project. 7. It was moved and seconded by Commissioners Barrows/Alderson to adopt Planning Commission Resolution 2006-030, recommending approval of Conditional Use Permit 2006-098, as recommended. ROLL CALL: AYES: Commissioners Alderson, Barrows, Daniels, Engle, and Chairman Quill. NOES: None. ABSENT: None. ABSTAIN: None. B. Sign Application 2006-1012; a request of Costco Wholesale for consideration of a Sign Program for permanent business identification for Costco Wholesale and Costco Gasoline located at 79-795 Highway 1 1 1; south of Highway 1111, west of Jefferson Street; east of Dune Palms Road. 1 . Chairman Quill opened the public hearing and asked for the staff report. Assistant Planner Jay Wuu presented the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Quill asked if there were any questions of staff. Commissioner Daniels stated it was his understanding the Commission had approved an access out to Jefferson Street. Planning Manager Les Johnson stated there are two access points to the project, but they both connect to Highway 1 1 1 . There had been discussions regarding an access onto Jefferson Street but because it would require approval by another City, it was removed from the project description. j Planning Commission Minutes August 8, 2006 3. Commissioner Daniels asked if this signage was equal to what had been approved for the other businesses along Highway 1 1 1. Staff stated yes. 4. Commissioner Engle stated that at this distance you would need at least a six foot letter for the sign to be seen from Highway 111 . This appears to be a typical Costco sign. 5. Commissioner Daniels noted they have not requested a monument sign; is this request for more signs was a trade off for not having a monument sign. Staff stated Komar, the front property owners, are proposing a monument sign. Costco does have priority for that monument sign. Community Development Director Doug Evans stated they are proposing alternative size for the Commission that they will discuss in their presentation. 6. Commissioner Engle asked for clarification on the sizes proposed. Staff explained. Commissioner Engle stated that when you divide the building size back with the sign square feet they are in the middle of what is already approved. Community Development Director Doug Evans stated that staff's evaluation is based on the artistic side of the sign rather than the mathematical. 7. There being no further questions of staff, Chairman Quill asked if the applicant would like to address the Commission. Mr. Peter Clement, representing Costco, stated they thought their signs were proportionately equal to the other signs along Highway 1 1 1. Discussion followed regarding alternative sign sizes. 8. Commissioner Daniels asked the size of the Costco sign in Palm Desert. Mr. Clements stated the letters are nine feet. He also stated they do have an agreement with Komar properties for space on their monument sign, but they do not intend to use it. 9. There being no further public comment, the public participation portion of the hearing was closed and open for Commission discussion. 10. Commissioner Barrows asked for clarification on what the Code will allow versus what the applicant is requesting. Staff stated the Code was not crafted to be appropriate for "big box" retailers. Staff compared the signs based on a comparison of other businesses along Highway 111 and the distance from Highway 111. Planning Commission Minutes August 8, 2006 11. Commissioner Daniels stated the sign should only identify where a store is and how to get to it, which to him does not have anything to do with building size. He agrees with staff's recommendation and believes whatever is approved must be equitable to what has been approved. Community Development Director Doug Evans suggested the sign be reduced to approximately 230 square feet with the "C" being no less than five feet. 12. It was moved and seconded by Commissioners Barrows/Alderson to adopt Minute Motion 2006-021, approving Sign Application 2006-1012, as recommended by staff with the total sign area not exceed 230 square feet and the "C" not to exceed five feet in height. VI. BUSINESS ITEMS: A. Site Development Permit 2006-853 Amendment No. 1; a request of Trans West Housing, Inc., for consideration of production units less than the minimum livable area of 2,800 square feet for the property located within Tract 32879, The Griffin Ranch, Avenue 54, east of Madison Street, west of Monroe Street. Chairman Quill opened the public hearing and asked for the staff report. Associate Planner Andrew Mogensen presented the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Quill asked if there were any questions of staff. Commissioner Daniels asked who set the minimum size. Staff clarified it was set in the Specific Plan. 3. There being no further questions of staff, Chairman Quill asked if the applicant would like to address the Commission. Mr. Jerry Herman, Trans West Housing, stated they concur with staff's recommendation. 4. There being no further public comment, the public participation portion was closed and open for Commission discussion. 5. It was moved and seconded by Commissioners Alderson/Barrows to adopt Minute Motion 2006-023, approving Site Development Permit 2006-853, Amendment No. 1, as recommended by staff. n, VIII. CORRESPONDENCE AND WRITTEN MATERIAL: None. Planning Commission Minutes August 8, 2006 IX. COMMISSIONER ITEMS: A. Community Development Director asked the Commission to attend the Parks and Recreation Master Plan Focus Group on October 20, 2006 at 12:00 noon. Commissioners requested staff see if there could be an option to meet at 5:00 p.m. as an alternate time. B. Assistant City Attorney Michael Houston informed the Commission the Ethics training will be held on October 2, 2006 at 6:30. This is a mandatory training and the Commission has the option of attending the in-house training or a self test is available. C. Planning Manager Les Johnson introduced the two new staff members to the Commission. D. Review of City Council meeting of September 5, 2006. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Alderson/Barrows to adjourn this regular meeting of the Planning Commission to a regular meeting of the Planning Commission to be held on September 26, 2006. This meeting of the Planning Commission was adjourned at 8:05 p.m. on September 12, 2006. Respectfully submitted, /Betty J/�wyer, Executive Secretary City of La Quinta, California MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA September 26, 2006 7:00 P.M. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Quill who asked Commissioner Alderson to lead the flag salute. B. Present: Commissioners Ed Alderson, Katie Barrows, Rick Daniels, Jim Engle and Chairman Paul Quill. C. Staff present: Community Development Director Doug Evans, Assistant City Attorney Michael Houston, Planning Manager Les Johnson, Development Services Principal Engineer Ed Wimmer, Principal Planners Stan Sawa and Wallace Nesbit, Associate Planner Andrew Mogensen, Assistant Planner Eric Ceja, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: A. Community Development Director Doug Evans informed the Commission the applicant for Public Hearing Item B had requested a continuance. IV. CONSENT ITEMS: A. Chairman Quill asked if there were any changes to the Minutes of the September 12, 2006 regular meeting. There being no changes to the minutes, it was moved and seconded by Commissioners Daniels/Alderson to approve the minutes as submitted. Unanimously approved. V. PUBLIC HEARINGS: None. A. Environmental Assessment 2006-574, Conditional Use Permit 2006-099, and Site Development Permit 2006-866; a request of Trans West Housing, Inc. for consideration of architectural and landscaping plans for a stable, covered arena, a caretaker's residence, related accessory building and an equestrian facility located on the east side of Monroe Street, '/4 mile south of Avenue 54. (.-%1A/Pnnrq%Pr d,., Planning Commission Minutes September 26, 2006 1. Chairman Quill opened the public hearing and asked for the staff report. Associate Planner Andrew Mogensen presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Quill asked if there were any questions of staff. Commissioner Daniels asked where the horse trailers would be parked. Staff noted the location on the site plan. They do not intend to have any trailers parked at the site for extended periods of time. Commissioner Daniels asked why there was a concern to have the gate to the residential portion of the tract kept open. Staff stated it was to allow member access to the horse facility. Commissioner Daniels asked about the alternatives for water for dust control. Staff explained the options that were available. 3. Commissioner Alderson asked if the street would have a median. Staff stated there would be a left in and left out only. Commissioner Alderson asked when the main entry would be closed. Staff stated it would be closed at all times with a call box for entry. 4. Chairman Quill asked if there was a substitute for "trex". Staff stated concrete or unflexible material was required. Chairman Quill asked if there were any conditions at the Monroe Street access gate that the material be something to reduce PM 10 concerns. Staff stated the proposed pavers will do this. Chairman Quill asked if horse trailers would be stored on site. Staff stated no longer than 72 hours. 5. Commissioner Daniels asked why fly control measures were proposed. Staff explained the fly control system proposed and its effectiveness. Commissioner Daniels asked the term of the leased pastures. Staff stated it was a 20-year lease. Commissioner Daniels asked the elevation difference between this site and the residences to the south. Staff stated none. Commissioner Daniels asked if any of this site was adjacent to PGA West. Staff stated none. 6. There being no further questions of staff, Chairman Quill asked if the applicant would like to address the Commission. Ms. Marty Butler, Project Manager introduced the development team and gave a presentation on the project. She requested a revision to Conditions 21 and 22 as mentioned by staff. Planning Commission Minutes September 26, 2006 7. Commissioner Daniels asked if the pastures they were leasing belonged to the property to the north. Ms. Butler stated yes. 8. Commissioner Barrows asked if the manure storage area that was in close proximity to the Griffin Ranch residence was of any concern. Ms. Butler stated no. With the provisions they are installing, they do not anticipate any concerns. 9. Commissioner Alderson asked if there were any legal conditions to notify any potential home buyers that the manure storage would be in this location. Ms. Butler stated yes and they were doing so. 10. There being no further questions of the applicant, Chairman Quill asked if anyone else wanted to speak in opposition to the project. There being none, Chairman Quill asked if those in favor would like to shorten their comments. Mr. Tom Brohard, representing the HOA for the Mountain View Estates, stated their support of the project. 11. Commissioner Barrows asked if all their issues had been resolved. Mr. Brohart stated yes. 12. Ms. Betty Magnum Smith, 82-470 Avenue 54, stated she appreciates the standards that have been taken to develop this site. She asked if the City was aware of the State and Wildlife Grants that were available for wildlife corridors that should apply to this project. 13. Ms. Gayle Cady, 82-831 Avenue 54, stated her support of this master planned project. She also thanked the City for the trail system that has been created. 14. Ms Lynda Partone 50-092 Avenida Vista Bonita, thanked the Commission for allowing her horse to remain at this residence. 15. There being no further public comment, the public participation portion of the public hearing was closed and open for Commission discussion. 16. Commissioner Alderson complimented the applicant on the development and for coordinating and working with the neighbors. 17. Commissioner Barrows commended the applicant on their proposal and the on -going efforts to keep equestrian uses in the area. Planning Commission Minutes September 26, 2006 18. Commissioner Daniels noted the letters received at this meeting and thanked the applicant for taking the concerns of the neighbors seriously and working to resolve them. 19. Commissioner Engle agreed and commended the applicant on their proposal and work. 20. Chairman Quill stated he too agreed and complimented staff on the work and research that had gone into the report. He also thanked the applicant for working with the adjoining residents to resolve all the issues. 21. There being no further discussion, it was moved and seconded by Commissioner Barrows/Alderson to adopt Planning Commission Resolution 2006- 031 certifying Environmental Assessment 2006- 576, as recommended. ROLL CALL: AYES: Commissioners Alderson, Barrows, Daniels, Engle, and Chairman Quill. NOES: None. ABSENT: None. ABSTAIN: None. 22. It was moved and seconded by Commissioners Barrows/Daniels to adopt Planning Commission Resolution 2006-032, approving Conditional Use Permit 2006-099, as recommended by staff and amended: a. Condition 16: as in memo b. Condition #21: Changed to 72 hours C. Condition #22: The northerly access shall be operated by a clicker ROLL CALL: AYES: Commissioners Alderson, Barrows, Daniels, Engle, and Chairman Quill. NOES: None. ABSENT: None. ABSTAIN: None. 23. It was moved and seconded by Commissioners Barrows/Alderson to adopt Planning Commission Resolution 2006-033, approving Site Development Permit 2006-866, as recommended. ROLL CALL: AYES: Commissioners Alderson, Barrows, Daniels, Engle, and Chairman Quill. NOES: None. ABSENT: None. ABSTAIN: None. Planning Commission Minutes September 26, 2006 B. Sign Application 2006-1015; a request of Prest/Vuksic Architects for consideration of a Sign Program to serve Caleo Bay, for the property located on the west side of Caleo Bay, north of Avenue 48. 1. Chairman Quill opened the public hearing and asked for the staff report. Staff informed the Commission a request to continue the project had been received by the applicant. 2. There being no further discussion, it was moved and seconded by Commissioner Daniels/Alderson to continue the project to October 10, 2006, as requested by the applicant. Unanimously approved. C. Sign Application 2006-1017; a request of Cornonel Enterprises, Inc. for consideration of a Sign Program to serve Coronel Plaza, for the property located at the corner of Calle Tampico and Avenida Navarro. 1. Chairman Quill opened the public hearing and asked for the staff report. Assistant Planner Eric Ceja presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Quill asked if there were any questions of staff. Commissioner Engle asked if this was consistent with the building next door. Staff stated there is no building next door. Planning Manager Les Johnson stated the multi -family project is yet to be built, but the land is currently vacant. 3. Commissioner Alderson asked about the letter structures. Staff stated it will be eclectic, but control the overall location and not have a specific letter design. It will allow the business owner some creativity. 4. Chairman Quill asked what staff was recommending to be changed. Staff noted the sign they were recommending be removed. 5. There being no further questions of staff, Chairman Quill asked if the applicant would like to address the Commission. Mr. Lucas Coronel, representing the applicant, explained that their objective was to allow the tenants of this project the flexibility for their logo signs. He has no objection to staff's recommendation. Planning Commission Minutes September 26, 2006 6. There being no further public comment, the public participation portion of the public hearing was closed and open for Commission discussion. 7. There being no further discussion, it was moved and seconded by Commissioner Barrows/Alderson to adopt Minute Motion 2006- 023 approving Sign Application 2006-1017, as recommended. Unanimously approved. D. Site Development Permit 2006-867; a request of Thomas Enterprises, Inc. for consideration of development plans for a restaurant with approximately 4,800 square feet of floor area, for the property located on the north side of Highway 1 1 1, east of Adams Street in The Pavilions at La Quinta Center. 1 . Chairman Quill opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Quill asked if there were any questions of staff. There being none, Chairman Quill asked if the applicant would like to address the Commission. Mr. Norman Barrett, representing the applicant, stated he was available to answer any questions. 3. Commissioner Alderson asked if there were any objections to the conditions. Mr. Barrett stated they agreed. 4. There being no further public comment, the public participation portion of the public hearing was closed and open for Commission discussion. 5. There being no further discussion, it was moved and seconded by Commissioner Alderson/Engle to adopt Planning Commission Resolution 2006-034 approving Site Development Permit 2006- 867, as recommended. ROLL CALL: AYES: Commissioners Alderson, Barrows, Daniels, Engle, and Chairman Quill. NOES: None. ABSENT: None. ABSTAIN: None. E. Site Development Permit 2006-869; a request of Washington 1 1 1, Ltd., for consideration of development plans for a 14,541 square foot retail commercial building featuring up to eight minor units for the property Planning Commission Minutes September 26, 2006 bounded by Highway 111, Avenue 47, Washington Street, within Washington park Commercial Center (Shops 1 and 2). 1. Chairman Quill opened the public hearing and asked for the staff report. Associate Planner Andrew Mogensen presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Quill asked if there were any questions of staff. Commissioner Daniels asked if this was perceived to be an access. Staff stated it was originally a drainage easement that was later determined to not be needed. 3. There being no further questions of staff, Chairman Quill asked if the applicant would like to address the Commission. Mr. Bill Sanchez, representing the applicant, gave a presentation on the project. In regard to the trash containers, they will be shared with all tenants. 4. Chairman Quill asked if there was any other public comment, there being no further public comment, the public participation portion of the public hearing was closed and open for Commission discussion. 5. There being no further discussion, it was moved and seconded by Commissioners Barrows/Alderson to adopt Planning Commission Resolution 2006-035 approving Site Development Permit 2006- 869, as recommended. ROLL CALL: AYES: Commissioners Alderson, Barrows, Daniels, Engle, and Chairman Quill. NOES: None. ABSENT: None. ABSTAIN: None. BUSINESS ITEM: A. SOI-13O1 - Tentative Parcel Map 34784; a request of Washington 1 1 1, Ltd., for consideration of a proposed project within the City's northern Sphere of Influence for the property located on the north side of Darby Road west of Adams Street. 1. Chairman Quill asked for the staff report. Staff informed the Commission the applicant had requested the application be tabled as they were redesigning the tract map. r? Planning Commission Minutes September 26, 2006 2. It was moved and seconded by Commissioners Daniels/Alderson to table SOI-RO1 — Tentative Parcel Map 34784. Unanimously approved. B. Modification by Application 2006-005; a request of Kelly Pacific Construction for consideration of a request to substitute required carports with canopy trees for the property located at the southwest corner of Desert Club Drive and Calle Barcelona. 1. Commissioner Engle stated he had a potential conflict of interest, excused himself and left the dais. 2. Chairman Quill asked for the staff report. Associate Planner Andrew Mogensen presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 3. Chairman Quill asked if there were any questions of staff. Commissioner Daniels asked if this type of request had been approved previously. Staff stated not to their knowledge. 4. There being no further questions of staff, Chairman Quill asked if the applicant would like to address the Commission. Mr. John Krieg, the applicant, stated his purpose for requesting the removal of the carports and planting of canopy trees. He showed a picture of the proposed trellis treatment. 5. Commissioner Barrows asked what the trunk size would be. Mr. Kelly stated a 36-inch box size that would have a 12-foot radius coverage. Staff stated it would take 4-6 years to reach that growth size. It will start out with a seven foot coverage size. 6. Commissioner Alderson asked if the building was occupied. Mr. Krieg stated they have one signed tenant with a temporary certificate of occupancy. They have not planted any trees or constructed the carport till this item was heard before the Commission. It has taken them several weeks to get to this point. Mr. Krieg stated the trellis and trees would add more to the architectural design of the building. It is their belief the carports will detract from the design. 7. Commissioner Barrows suggested adding more trees as the trees proposed will only cover eight spaces. Mr. Krieg stated he would not object to adding more trees. Planning Commission Minutes September 26, 2006 8. Commissioner Alderson stated the original approval called for a trellis. Is this the original design that was submitted. Mr. Krieg stated yes. 9. Chairman Quill asked if the trellis was required by the Commission or submitted by the applicant. Staff stated the Commission did approve the trellis. Chairman Quill asked why the Commission would have required the carports on this building and not the adjoining project. Community Development Director Doug Evans stated staff would need to research the issue as the building is not finished. The intent of the Code is to have a positive shading statement. This could be designed to give better shade. We are not discussing the design, but what the Code requires. If the Commission wants to find a reason for not requiring the carports, they will need to state findings in their motion. 10. Commissioner Daniels stated it appears to be a consistent requirement. Community Development Director Doug Evans stated it was an interpretation of the applicant as to whether or not it should be required. Staff is evaluating parking in the Village and trying to interpret the Code as proposed. It does give the Commission discretion to not require the carport. Findings could be made to allow the modification. 11. There being no further public comment, the public participation portion of the meeting was closed and open for Commission discussion. Commissioner Barrows asked a comparison of carports and trees. Community Development Director stated carports are instant shade and trees are subject to growth and trimming patterns. It is an added value amenity that tenants like. 12. It was moved and seconded by Commissioners Alderson/Daniels to adopt Minute Motion 2006-025, denying Modification by Application 2006-005, as recommended. Unanimously approved Commissioner Engle rejoined the Commission. VIII. CORRESPONDENCE AND WRITTEN MATERIAL: None. IX. COMMISSIONER ITEMS: A. Community Development Director Doug Evans informed the Commission the Parks and Recreation Master Plan Focus Group scheduled for October Planning Commission Minutes September 26, 2006 20, 2006 at 12:00 noon could not be reschedule due to scheduling conflicts. Commissioner Daniels informed the Commission he would not be able to attend. Commissioner Barrows stated she had a conflict with a trail dedication at 11:30 a.m. Staff would discuss the issue with the Community Services Commission Director. B. Assistant City Attorney Michael Houston reminded the Commissioners of the Ethics training to be held on October 2, 2006 at 6:30. This is a mandatory training, but the Commission has the option of attending the in-house training or a self test is available. Other alternative sites are available, as long as they are not State trainings. C. Community Development Director Doug Evans informed the Commission the next Joint City Council/ Planning Commission meeting will be October 24, 2006 and asked for any suggestions for agenda items. Commissioner Barrows asked for the timing of the water conservation ordinance. Staff stated they were looking into the CVWD program to see how the City will proceed. D. Community Development Director Doug Evans explained that tentative tract map extensions would be administratively approved unless there was an appeal. D. Review of City Council meeting of September 19, 2006. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Daniels/Alderson to adjourn this regular meeting of the Planning Commission to a regular meeting of the Planning Commission to be held on October 10, 2006. This meeting of the Planning Commission was adjourned at 9:01 p.m. on September 26, 2006. Respectfully submitted, �A 4Be�wyer, Executive Secretary La Quinta, California REPORT/INFORMATIONAL ITEM: I SILVERROCK RESORT CITY COUNCIL COMMITTEE MINUTES SEPTEMBER 27, 2006 I. CALL TO ORDER The meeting of the SilverRock Resort City Council Committee was called to order at the hour of 2:10 p.m. by Mayor Adolph. PRESENT: Council Member Osborne, Mayor Adolph ABSENT: None II. PUBLIC COMMENT - None. III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Council Member Osborne motioned to approve the minutes of the August 30, 2006 SilverRock Resort Committee meeting; Mayor Adolph seconded; motion carried unanimously. V. REVIEW OF MONTHLY DISCUSSION ITEMS A. Marketing and Advertising • 25" Anniversary Golf Tournament - Community Services Director Edie Hylton reported the tournament will take place on Monday, April 30, 2007. The cost is $80 and includes a light breakfast and a lunch. In response to Mayor Adolph, Randy Duncan of Landmark Golf Management responded a tent has not been requested. Council Member Osborne suggested reserving one in case it's needed. B. Facilities • Perimeter Security - Golf and Parks Landscape Manager Steve Howlett reported there are warranty issues with the gates - the contractor has accepted responsibility for the problems and will make necessary repairs. • L4 Wall - Public Works Director Tim Jonasson reported CVWD will issue permits next week. The work will begin during overseeding, and should be completed when the golf course re -opens. However, the area is outside the golf course, and will not affect play. • Catering Equipment - Ms. Hylton reported Landmark is working on a cost/benefit analysis, which will be part of the October 17, 2006 staff report. The proposal includes purchasing an event tent and other items. However there are logistics issues such as storage; staff is still evaluating this. • CVWD Panels - Mr.Jonasson has not heard from CVWD, but they do seem to be monitoring the situation. Mayor Adolph added he spoke with Steve Robbins of CVWD; Mr. Robbins said CVWD is monitoring the panels and is still unsure of the cause. • Village Lake Pumps - Mr. Howlett reported the bearings went out and repairs cost $200. C. Maintenance and Repair • Bollards - Ms. Hylton reported the bollards are included in the October 17, 2006 appropriation request, which will cover minor repairs (less than $50,000) outside of Landmark's contract. Items include bollards, additional flowers, maintenance items, etc. In response to Council Member Osborne, Doug Von Bank of Landmark Golf Management replied the repair and maintenance budget is broken out by type of repair (e.g., equipment, drainage, irrigation, etc.). Council Member Osborne expressed concern about the budget. City Manager Tom Genovese noted there will be a line item in next year's budget for minor repairs. • Entry Maintenance - Mr. Jonasson reported Sierra Landscape is working on the improvements, then Landmark will add fall color. • Tamarisk Removal - Mr. Howlett said work is completed around the Village lakes; however, the tree stumps closest to the lake were poisoned to avoid damaging the lake lining. • Native Area Filters - Mr. Howlett reported we have received a letter from the filter manufacturer. They have accepted responsibility and will make necessary changes. We have requested a schedule from Weitz Golf to do the work. • Cart Paths - Mr. Howlett noted a few panels have cracked due to ground settlement, which isn't covered under warranty. This is part of the upcoming appropriation request. Mr. Duncan added Landmark is working to identify all unbudgeted repair items. Council Member Osborne asked why the cart paths weren't included in the maintenance budget; Mr. Von Bank replied there is a reserve fund in the budget to be used as approved by the City Council. Mr. Jonasson noted part of this fund is for equipment replacement. Mayor Adolph added they need to better define responsibility for these items. • Check Valve - Mr. Howlett reported a check valve is being installed at #2 lake to divert well water to #7 lake. Mr. Duncan said the problem occurs when well water runs into #2 lake, causing it to overflow. In response to Council Member Osborne, Mr. Duncan replied Pace Engineering didn't miscalculate capacity, but believes an air bubble got into the equalizer line. Pace Engineering is working on a solution. • Power at Driving Range - Mr. Duncan reported Landmark is adding two instructors, so a trailer with power is needed at the driving range. Landmark is obtaining quotes for 100 yards of conduit. Mayor Adolph suggested sizing it for phase two development. Mr. Jonasson added an electrical engineer will be hired to analyze phase two needs. Mayor Adolph noted site stabilization seems to be working, but noticed dust from the hotel pads. Mr. Jonasson said the pads were stabilized six months ago, so it is time to do it again. Council Member Osborne inquired about the bender boards. Mr. Jonasson had met with the manufacturer's representative on -site, who promised to provide new material if we can get it installed. The contractor has already installed the bender board three times. City staff is working with Park West to install the new bender board. He added the manufacturer claims the material has been used successfully in the desert, and thought there may be an issue with installation adjacent to dirt and decomposed granite. In response to Mayor Adolph, Mr. Jonasson replied the board is not currently staked at the joints, but they will try a "J" stake in the next installation. D. Capital Projects • PM-10 - Mr. Howlett reported the stabilization project has been accepted by the City Council. The "dogbone" pad needs to be re -stabilized, but Sierra Landscape is currently using the pad as a staging area. Staff will coordinate stabilizing other pads with Sierra's work. Sierra does have a water truck on -site for dust control. Council Member Osborne inquired about mowing the Sudan grass near Avenue 52; Mr. Howlett replied it could be done, but the grass will eventually lay flat and turn brown. 'i J • Perimeter Landscape/Native Area Enhancements — Mr. Jonasson reported Sierra Landscape is finishing on -site planting and is installing decomposed granite within the golf course. They will move to the perimeter in two weeks. In response to Council Member Osborne, Johnny Pott of Landmark said Mike Milthorpe of the Bob Hope Chrysler Classic called and will visit the course shortly. E. Project Development • Update on discussions with DDC — Mr. Genovese reported good progress is being made, and staff is still working on DDA details. Mayor Adolph added that he met with Terry Green of the University of Riverside. Mr. Green said the university is experimenting with new grass that doesn't require as much water or overseeding; however, they ran out of funds to continue their research, and would like to work with a golf course to further develop the grass. Mayor Adolph asked Landmark to contact Mr. Green. Mr. Pott noted he has worked with UCR and a local school on experimental grass varieties, and that Landmark is staying current on recent developments in this area. Mayor Adolph mentioned the current Riverside County publication, Focus on the Coachella Valley, which featured a nice article on SilverRock. VI REVIEW OF MONTHLY FINANCIAL STATEMENT Doug Von Bank of Landmark reviewed the financial statement, noting revenues were down $18,000 in August, and expenses were also down $38,000. Mr. Duncan added that September has been good, with 25%- 30% resident play. Right now, green fees are $55/$65 for non-residents, and will change to winter rates when the course re -opens on November Wh Council Member Osborne inquired about golf shop sales; Mr. Von Bank replied they had a lot of stock last year that necessitated discount sales. This year, they have less inventory. Mr. Duncan reviewed the Comp Report, noting there were 109 comp rounds in August. In response to Mayor Adolph, Mr. Duncan replied the pros like the course and find it challenging. Mayor Adolph reported he received a call asking if the City would like to purchase the property on the west side of the mountain to extend the golf course. Mr. Genovese said the City is interested, if that's the property for the alternate 15`" hole. Itl VII CHANGE NOVEMBER MEETING DATE The November meeting will take place on Wednesday, November 22, 2006. VII COMMITTEE MEMBER ITEMS - None. VIII ADJOUNMENT There being no other business, the meeting was adjourned at 3:05 p.m. IX NEXT MEETING The SilverRock Resort City Council Committee will meet next on Wednesday, October 25, 2006, at 2:00 p.m. in the Session Room at City Hall. Submitted by, 1 Debbie Powell, Management Analyst Z� DEPARTMENT REPORT: 3-1 cc� �fyy =r CITY COUNCWS UPCOMING EVENTS OF Tt OCTOBER 17 CITY COUNCIL MEETING 20-21 San Jacinto/Santa Rosa National Monument Trail Days - Relief Map Dedication - Cove Oasis, Friday,11:00 a.m. OCTOBER 24 SPECIAL JOINT CITY COUNCIL/COMMITTEE/ BOARD MEETING NOVEMBER 1 POLICE/FIREFIGHTER VOLUNTEER DINNER NOVEMBER 7 CITY COUNCIL MEETING NOVEMBER 21 CITY COUNCIL MEETING DECEMBER 5 CITY COUNCIL MEETING DECEMBER 7 HOLIDAY OPEN HOUSE 11:30 TO 1:30 PM DECEMBER 9 EMPLOYEE RECOGNITION BANQUET DECEMBER 19 CITY COUNCIL MEETING ; ] LA QUINTA CITY COUNCIL MONTHLY CALENDAR 2 6:30 PM - 8:30 PM Ethics Training Council Chambers 9 6:00 PM League Henderson 7:00 PM Community Services Commission October 2006 Meeting 10 Ill 1 13 7:00 PM Planning 9:00 AM RCTC. 9:30 AM Animal Campus. Commission Henderson Henderson 5:30 PM Investment 11:00 AM CVCC-Sniff Advisory Board 12:00 PM Enerryl Environs Sniff 15 16 17 - 10:00 AM Pub.Sfty Kirk 3:30 PM City Council 12:00 PM Transp-Kirk Meeting 22 123 24 10:39 AM RCTC Budget - 5:00 PM Special Joint Henderson City Councill Meeting M ® Planning 7:00 PPM Planning Commission LAST DAY TO REGIS. TER TO VOTE 29 30 31 Daylight 6:00 PM Exec Cmte: Savings Adolph s0 Time Ends 14 18 119 20 21 3:00 PM Historic Preser. ' 9:00 AM CVA-Henderson vation Commission 25 26 12:00 PM Hum Kamm. 9:00 AM LAFCO- Osborne Henderson 12:00 PM Sunline-Adolph San Jacintrusanta Rosa Ntl. Monument Trail 0. 27 28 Se temher F November P S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23, 24 25 28 27 28 29 30 Printed by Calendar Creator Plus on 10/12/2006 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 LA QUINTA CITY COUNCIL MONTHLY CALENDAR November 2006 1 2 3 4 -— October 10:00 AM ALRC 12:00 PM Mayors Lunch 9:00 AM 4:00 PM S S M T W T F S 6:00 PM Policel fill. Mnmt-Hendersr ! 1 2 3 4 5 6 7 Firefighters Volunteer 8 9 10 11 12 13 14 Dinner 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 5 6 7 8 9 10 11 3:30 PM City Council 9:00 AM RCTC. 9:30 AM Animal Campus- Veterans Day Holiday - 494 Meeting Henderson Henderson ! CITY HALL CLOSED Fell 5:30 PM Investment 11:00 AM CVCCSnifr ® Advisory Board 12:00 PM Energyl Veterans Day Obsen Environs SnHf Election Day 12 13 - }14 - - 15 - 16 17 118 9:00 AM CitylChamber 7:00 PM Planning ', 3:00 PM Historic Preset. ,, 9:00 AM CVA.Henderson Info. Exchange Meeting Commission vation Commission 10:00 AM Pub. Sfty-Kirk i 12:00 PM Transp.Kirk i 3:00 PM Was. Con -Sniff I 6:00 PM League. Henderson 7:00 PM Community Services Commission [� 19 20 2 f3:30 22 112:00 23 24 25 PM City Council PM HumaNCamm. Meeting Osborne 12:00 PM Sunline-Adolph 4:00 PM J.Cochran Reg. Thanksgiving Day (City Thanksgiving Holiday Airp Osborne Hall CLOSED) (City Hall CLOSED) }27 i 26 28 29 30 10:30 AM RCTC Budget - 7:00 PM Planning December Henderson Commission S M T W T F S 6:00 PM Exec Carlo 1 2 Adolph 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Printed by Calendar Creator Plus on 10/10/2006 LA QUINTA CITY COUNCIL MONTHLY CALENDAR December 2006 3 4 �5� 6 7 8 9 3:30 PM City Council 10:00 AM ALRC 11:30 AM 1:30 PM 6-00 PM Employee Meeting Holiday Open House Recognition Bangui 10 11 �12 13 14 15 16 10:00 AM Pub. Sfty.Nirk 1:B PM Planning 9:00 AM RCTG 9:30 AM Animal Campus- 9:00 AM CVA-Henderson 12:00 PM Transp-Kirk Commission Henderson Henderson 6:00 PM League- 5:30 PM Investment 11:00 AM CVCC-Sniff Henderson Advisory Board 12:00 PM Energyl 7:00 PM Community Environs Sniff Services Commission r + 17 18 19 120 21 22 23 3:30 PM City Council 3:00 PM Historic Preser- Meeting vaoon Commission rt 24 25 26 27 �28 29 30 7:00 PM Planning 12:00 PM HumanlCom - 9:00 AM LAFCO- Convmsimn Osborne Henderson 12:00 PM Sunline-Adolph Christmas Eve Christmas Day - CITY HALL CLOSED 31 —_- NovemberO6 T January07 S M T W T F S S M T W T F SI + pp 1 2 3 4 1 2 3 4 5 6 1 .'1 •• 5 6 7 8 9 10 11 7 8 9 10 11 12 13 i New Years Eve 12 13 14 15 16 17 18 14 15 16 17 18 19 20 IH+ 19 20 21 22 23 24 25 21 22 23 24 25 26 27 26 27 28 29 30 28 29 30 31 A Printed by Calendar Creator Plus on 10/10/2006 DEPARTMENT REPORT: Tiff 4 4 a" TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety DATE: October 17, 2006 RE: Monthly Department Report — September 2006 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and garage sale permits for the month of September. Also included are Monthly Executive Status Reports for Vista Dunes Courtyard Homes, City Hall Expansion and the Museum Expansion. The reports depict the following highlights: • Year-to-date building permit valuation is $228,070,807 which represents an issuance of 3,438 building permits through September; • Animal control handled 2,078 cases through September; • Code compliance initiated 1,936 cases through September; • Garage sale permits generated $1,370 of income during September. N NRN M M V V M O m 7 N MNNo0IhNO\ooM O\ � M O ON MO �--�M N �O O� �--� 700 � N NMI vl O N N �DMv'�D\N�Ol�� t� vi Vl�IlmI r.NOl�4\0ornMoa` N t� ViCMN�--�N N s d' mmmmN 7 MmN a%MEN w m � N EmmmnnNnmN M o0 00 'S7 1� 7 00 �n o0 M O o0 O 00 N Alm MVl�'NN M um M W � � M V M � ❑ � N ❑❑❑ � v 1.y 04 a o o N ri m o 0 o m n c o o N m �o N o o N o H o o m o O NO�O C� O NOmmn H O NO1 mm OOmO mOOQ. 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O r- N N N 0 o\ m .+ N m m F H QH H N U a� 12, Q N C n 0 0 0 0 0 0 0 0 0 N N O 0 0 0 0 d1 m H 0 0 0 0 m w m a o o C a o 0 0 0 o N m N o o r l a F N, O -7 W A N o o O O n N r N N O o O m o m a Ian HQ NN�O C m mr 01N r r10�.1 Nrl N N N QOQ Im W' ppN H m .1N HNNlO m.-1O O n m 0 N r \ o1aa1 H m O r wz 1 a M \ O H OH w£ N N H N N~ n Eaa a Fagz��a� H E N f# i a, H rl n ri N ri m Ada �a1�a� WoaW11Q1 a w o Q w E- 0 pq E U H rA ww H w NU' E (z W7 F F H H o a as �] H a ") /fXHQ a s W N a u 77 arC E. a HH E- H Z N H H p \W A w H Fy a � z w W Uaa W F £�4] ua' WH ..4 .DI Wj a°wa q a W Q a H WxHOw w awaU wA ZF zz SUH� w EUF q O W 1 wwi H H E W QQ Q a O £ w£ w a N O 1 O W q m m O a a m u 1£ 1 'OT. Pf w w O afHA mzE- N 2 Ww W H 'N H q� H 1 � uU�y "� Ua wU t o oo C7 a C7 U' q E om E.E H H2 UUZaa waz P.7 �Gz i z H w a O 1 0 1 a Wy H O H W W 1 O H Q O E\ O U u Ho o u o o W g n O 04 V H O a a 1 H H a aa za OUa HH Oaaaa5 U a a £O 1 w WCaw£w"CO3£ w O W W a H H a w 8 O 1 U 3 a,xq W U' £g2aaaaaaag4lwmwFq H N a U£ a m W W U Q m F M" E 1 a aa U u 2 U w w W U g U E W 040 F q U' E H a U Q Q M U U V U p W w i£ wO m a a a w a a N m m m w F m 419 m o O IT 0 aDr 0 M M0r O N N) N (0 0 O V V tD (OO r OMa V N N c) (O m 0 (0O(n0 tO 0 1� F, N OO W MN N V r (0]NN N a) m } O O O O O O O O O O O O O O O Z O O O O O O O V Q r O O O r N O r <i N r O 01010 O o n a D 0 0 0) N N M r N CD N f—N O (O 0O r 00 CO f,0 O N 0000000 O LO00 r 0 CO CO p) N N N M O) V N m N )O a)Q N N Ce) O O O Otn � N 0 0 N N P coN N r 0) BOO COO ('�O NN O OOP 00 a O w co N NCDO co co C N N(ON (O0 V V O I�aN M rNrrOOO(O M I� V OON0 w N N M N N 1� N M 0 I, N N )O N as; dDr N OO ONO O(Or P M t� r 0 n m � )nN Ow r an N N N ('� r CO V N M Cl Q � 1—,O,,,C> 77 7 ONO V COO a0 (OM f� r M N 0000� M co cm (O0� .- N r N r IT � r O fa0 N ca NMr t 0 7M0 MNr N(O V OOOOM C9 NOr n LD m V r O N' r O N O M ( n co N C to I 3 O fl in V V (A _ :c cu O O } � a N w a) N F- E N 01Em ,1- -itl1 c p () ID a)to IVN- a ID a.0 s Q �o � -j 0 )>Q a) 0 O 0 QQ N C) N N O� y E ID CO co F" Q <00 a oo aC oo 'm<65;NO )-1Ono 0z¢:1O O V N n m NOOD ODN r "MM r U) Mv O N CO Cv� O O O O O O M Q co NM co V 07 W lnn nN h a O V N N r r Cl9 co P O Cco m r 0co M N CD It A r CrD M N LO V a O CD m a 0 -q Ih N N co n QQN 0 r ^ .- O CA cq rry co N 1, a ODM co Nf0 LnN rO bOD OD NN N cm r0 N V 0 O OD W N@ co n r N pQr N N N� O N (f O cq V 00 O 7 N 'IT r O O CO r itf O r V r O `c (0 co N N n W N O 6� rNN a P7 N f0 a OD I, tO n 07 N CO Cn Of N W V I, LO OD M ICY OD �p O O 7 I� � Ic I` N OD M n co I, Lo M n m r OD " LO R ME E o Zrm ii fN,— <nE O W aspp a .W. U W co �nE d o grd OBE > D S Jco N— ° ++a) yWW Q.S E F— p O LL V N`i-aO Wwt SLua U) = CA CQy G 2 a p W x c _I:rir L33: -J3- Monthly Executive Status Report City of La Quinta Vista Dunes Courtyard Homes Presented To The City of La Quinta: October 11, 2006 For the Month of September, 2006 I Month HI9hIffjWKey • No negative community related problems / issues reported. • Dust control in place. • Water and sewer plans have gone through changes to satisfy CVWD and Riverside County Fire Department. Loop system required by CVWD. CVWD approved plans not available yet. • Approved a change in location of site office trailer with church director. • Bulletin 4 plan set received September 8, 2006. Errors were reported to NGA on September 15, 2006. • City Public Works department issued site grading permit on September 18, 2006. • City issued Notice to Proceed to Davis Reed effective September 21, 2006. • Received approved electrical site plans from IID on September 21, 2006. • Site grading and over - X process started September 25, 2006. Continued to resolve documentation errors with City, Architect and Engineers. Schedule Performance Project to Date Per Davis Reed schedule & D R site superintendent - On schedule. • Total Awarded Contract Amount: pZ I ,4uu,uuu • Change Orders (0): 0 • Current cost commitments (original bid + change orders): 0 • Contingency usage to date: 0 • Contingency budget remaining: 2,500,000 • Total budget plus contingency 23,900,000 • Current commitments as % of Total Current Budget ($23 900 000) 0% Safety Performance Project To Date • No Lost Time or Claims due to injuries or safety violations. • No on -site accidents to date. r upcoming Month Priorities/Key Activities (October 2006) • Dust control prevention now the responsibility of the contractor. • All day project team Partnering Session scheduled for October 9 • CMU site wall construction to start approx October 10 • Site Grading to be complete by October 13 Bulletin 5 drawings to be released by October 13 • Water wells will be capped by October 13 • Approvals from CVWD on water / sewer plans by October 13 • Approved utility plans from Verizon, Time Warner, & The Gas Company by October 20, • Continue to value engineer the building construction components. n 4, C s ""rn ... �: �oj k<•<�.Il�is _�.Jcnc-Y L3,i c. _3:''ca�= ,, op.�." Monthly Executive Status Report City of La Quinta City Hall Expansion Presented To The City of La Quinta: October 11, 2006 For the Month of September, 2006 t Month W41,49fift(Key A ( • PAI delivered plans to City of La Quinta, Building Department, for plan check 9-1-06. Addendum #4 (Various Revisions) was dispersed 9-5-06, due to problems at planwell. Bid due date has therefore been extended to 9/12/06. • Significant dollar problems to arise from the (ID Plans/drawings) based on the plans issued by Impac Interiors. Produced plans with items (Casework) to be included, yet with absolutely no details... Impact Interiors admitted they will discuss with the City (Tom Hartung) Problem resolved... City will furnish upon completion of project. • Attended LQCH bid selection: GKK Works submitted low bid with a bid of $8.7M 9/12/06 • Attended LQCH Council Meeting where Mr. Tom Hartung presented the low bid awarded to GKK Works. City Council in unanimous fashion granted the proposal. With the stipulation that must be underlined to GKK Works: "There will be no work, the week of the La Quinta Arts Festival!" The city wi give GKK Works an additional week to be added on completion of project. • Completed Weekly Safety Meeting "Tailgate Topics" for the LQCHE Project (English / Spanish) Topics with Sign -in sheets prepared Will file accordingly upon meeting conclusions. iedule Performance Project to Date • Master schedule to be completed and submitted under separate cover • Design tracking in progress iget Performance Project to Date • Base Bid contract amount (n/i exclusions): $8,700,000 • Plus Contingency (10%) $1,500,000 • Total Budget: (base bid plus contingency) 0 • Change Orders (0): 0 • Current cost commitments (original bid + change orders): 0 • Contingency usage to date: 0 • Contingency budget remaining: 0 • Current commitments as % of Total Budget: $10,200,000 fety Performance Project To Date • No Lost Time or Claims due to injuries or safety violations. • No on -site accidents to date. )coming Month Priorities/Key Activities (October 2006) • Notice to proceed from City of La Quinta to GKK • Monitor improvements of the MRC design and engineering team. • Architectural/Civil plans, Corrections list from (8-18-06) will be completed and disbursed by Ron Lohen of Pearson Architects. • Teamwork concepts, "partnering meetings" tentatively scheduled for 10/26 • Administer RFls from General Contractor (GKK Works). • Attend the SCAQMD PM-10 Certification class (Enrolled for 10/26/06 Coachella Valley) • Pre -construction meetings with GKK Works (TBA). • Mobilization and Staging areas (TBA). v„ C _I_nc-t: L3i'+ Monthly Executive Status Report City of La Quinta Museum Expansion Presented To The City of La Quinta: October 11, 2006 For the Month of September, 2006 ++. Schedule Performance Project to Date Preliminary schedule (aprox. dates) calls for: • Plans into plan check: November 30, 2006 • Bid advertised: late December, 2006 • Bid opening: January 30, 2007 • Construction start: March 1, 2007 Bud et Performance Project to Date • Current Estimate: N/A • Plus Contingency (10%) 0 Total Budget: current estimate plus contingency and approved C/Os 0 • Change Orders (0): 0 • Current cost commitments (original bid + change orders): 0 • Contingency usage to date: 0 • Contingency budget remaining: 0 • Current commitments as % of Total Budget 0% Safety Performance Project To Date Upcoming Month Priorities/Key Activities (October, 2006) PW Construction to continue coordination with architect and engineers PW Construction to provide a first run estimate by 10/30 ---- current estimate is outdated • PW Construction to develop a project schedule using Primavera software in November A Pi Department Report: a, o �o �W C��/� !/ c �OFTNF TO: The Honorable Mayor and Members of the City Council 11 FROM: Douglas R. Evans, Commun Development Director DATE: October 17, 2006 SUBJECT: Department Report for the Month of September 2006 Attached please find a copy of the Community Development Department Report which outlines the current cases processed by staff for the month of September. P:\Monthly Report FoldeASEPTEMBER 2006.doe H z W a W 0 H z W 2 a O J W W H z D O U cr 0 O 00 w ON f- cc z W W m LU � W F Q W a U> W 0 0 LU z F- O a 4) a m a OC D O. U U) E U) w Y 0 O U) V In a 0 Q W c m a a a a a a a a ( a a a a a a a ��a�a��a��_��_a�a�a�ma�a�a�U x•YE a O E E E E E E .n E E ma E E E E E E E W Z 0na 0naamamaaz Q c a ma.naaaa 7 7 7 7 7 7 M 7 7 0 7 7 7 7 7 7 7 J_ M w w 0 0 V) 0 to U) � U) U)7) M (A U)O N d Lf) Z Q co Z O J N Q U o W C7 a a O Z H c a) Y Iy+ C l0 U)C C N N d Ey y`— E W N a U a N N C a� y d fa0 a U) d a y a C Q y E N E U) `m Q o Y D Y a� m a N c Z) a (D y U) m 'v a a Em ,r O m H a) °) o m N U 0 a E a < > a mrn L r .N " 0 0 f0 c Q a 0 a U c a� o rn a� v C>> C C_ C_ C N N C E C C 0 4) C 0 Y L 0 7 UO W (7��aacninU)HH>NN Ucn to O O N m w m w H a w O t9 O O N } J D I N '-- N O 00 � Cfn C H Z O a y o� E U Q U W O + a o o o 0 o o o ❑ G N N N N N N N 0 N N Ly Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y w > a O a >s>-0aaa-0a-0irCLa fLjL y y y fq y y y y U1 y a. Q NO O dt I, N 0 0 0 Q W U � H Z Fa- O J O QLL P W Z Q a y o O H y c a� W N ~ ,= N E y J W a)C d N C O u O a a� Y C g •— E a) E °C Gr w d y Q Q E y O N Q uj m 7 C C y a C O n- a)N 'O N a)l6 a *' E O a H a) y C O ❑ O o a r >> L U Z U U❑ (7 (n (n (n H> N N O O N O CL a to c ca a U w U C a to 'O C C a) y y N y y Q m c N C O c w 0 O (n a) m Y U O N in 1 C) .. t DEPARTMENT REPORT: 5- TO: The Honorable Mayor and Members of the City Council FROM: Douglas R. Evans, Community Development Director DATE: October 17, 2006 SUBJECT: Report of City Council SOI Subcommittee and Update on the Sphere of Influence City Council Subcommittee At the September 5, 2006 meeting, the City Council established a Subcommittee to work on the SOI work program and appointed Council Members Kirk and Osborne to that Subcommittee. In addition to the work program, Council Member Osborne is also attending the Vista Santa Rosa Task Force meetings with the Community Development Director. The first meeting of the Subcommittee was conducted on October 3 just prior to the City Council meeting. In addition to Council Members Kirk and Osborne, City Manager Genovese, Community Development Director Evans and Planning Manager Johnson were also in attendance. A summary of the main items of discussion are as follows: • Vista Santa Rosa Task Force: Council Member Osborne reported that he and Community Development Director Evans attended the September 21 VSR Task Force meeting. The meeting discussion focused upon the "lifestyle corridors" previously introduced by County staff. ■ Special Meeting - Supervisor Wilson: Council Member Osborne reported that he and Council Member Henderson attended a meeting at Supervisor Wilson's office called by the Vista Santa Rosa Coalition. Main discussion points were the use of redevelopment area (RDA) funds within VSR and the Task Force exercise. Supervisor Wilson did report to the Coalition that RDA funds will be available for improvements in VSR. • Strategic Planning Process: Community Development Director Evans provided an update on the strategic planning process and the selection of a consultant to assist staff with this effort. Council Member Kirk questioned if the City's process could be combined with the VSR Task Force effort and suggested a meeting with Riverside County. Staff will be meeting with County planning staff regarding this issue. 14 ■ Fiscal Report: Community Development Director Evans reported that the fiscal report is in process with three density scenarios being analyzed by RSG. This report has adjusted commercial forecasting based upon a recent report from ERA. ■ Enterprise Zone: Council Member Osborne commented that the existing Enterprise Zone does not extend west of Harrison Street and suggested lobbying to extend the zone into the SOL If extended, an annual membership would be required. ■ Annexations: Staff provided a brief status report regarding development inquiries in the SOL Council Members suggested staff consider the possibility of an annexation of all properties within the section bounded by Avenue 52, Madison Street, Avenue 54 and Monroe Street with the land use designation of Very Low Density and include new development regulations conducive to Vista Santa Rosa. ■ Future Subcommittee Meetings: Council Members and staff agreed to have a standing Subcommittee meeting prior to every Council meeting at 2:30 p.m. until further notice. ■ Subcommittee Report: Council Members and staff agreed to provide monthly staff reports to City Council. ■ Subcommittee members may have additional comments. ■ The next SOI Subcommittee meeting is scheduled for October 17. Strategic Plan A consultant was recently selected to assist City staff with the development of a Strategic Plan for the Vista Santa Rosa SOL A Contract for Services is currently under review and expected to be completed shortly. The work schedule includes a 3-day community immersion tentatively scheduled for mid -November and for the entire process to be completed late January. Vista Santa Rosa Task Force As previously mentioned, the last meeting of the VSR Task Force was conducted on September 21. The entire meeting was devoted to discussion regarding the community plan concept map previously introduced by Riverside County staff. The next VSR Task Force meeting is tentatively scheduled for the afternoon of October 19. Avenue 62 Parkway/East Valley Development The Riverside County Planning Commission conducted a special workshop on October 12 that focused upon the Avenue 62 Parkway project and development in the East Valley area. County planners are currently analyzing plans to develop approximately 50,000 residential units south and east of the Jacqueline Cochran Airport, which will include the development of the Avenue 62 Parkway project. City staff and Planning Commission members attended the workshop that included a morning meeting at the La Quinta Council Chambers followed by an afternoon tour of the east valley area. With the meeting agenda focused upon East Valley development, a limited amount of time was specifically devoted to Vista Santa Rosa. City staff continues to carefully monitor the evolution of this development proposal and the impacts upon current City limits and the SOL Further information regarding the workshop will be provided at the meeting. I10 DEPARTMENT REPORT: A TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Director DATE: October 17, 2006 SUBJECT: Community Services Department Report for September 2006 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF NOVEMBER 2006: Nov 1 Jazzercise, La Quinta Library Multipurpose Room Nov 1 Start a Little Business, Senior Center Nov 1 Using Microsoft Excel, Senior Center Nov 1 *Ageless Action Aerobics (Exercise Class) Nov 1 *Sketching & Drawing Nov 1 *Current Political & Economic Events Nov 2 Belly Dance Beginning Class, La Quinta High School Nov 2 *Advanced Beginners Mah Jongg Nov 2 *Photo Editing 4 Nov 2 *Introduction to the Computer Nov 2 *Civil War History Nov 3 *Mat Pilates Nov 3 *Dinner & Show Nov 4 Babysitter Training for Teens, Senior Center Nov 5 Carlsbad Village Faire Excursion Nov 6 Line Dancing, Senior Center Nov 6 Tae Kwon Do, La Quinta High School Nov 7 Belly Dance Intermediate Class, La Quinta High School Nov 7 *Learn to Knit Nov 7 *E-Mail Level 2 (AOL & Outlook Express) Nov 7 *Microsoft Excel (4 classes) Nov 7 Hawaiian Hula Dance, La Quinta High School Nov 8 Cool Clay Panels, Senior Center Nov 8 Acrylic Painting, Senior Center Nov 8 Adobe Photoshop Professional Version, Senior Center Nov 8 *CPR & First Aid r.: Nov 9 *Introduction to Word Processing Nov 10 Veterans Day Tribute & Acknowledgement Ceremony, Civic Center Campus Nov 13 Women's Enrichment Circle, Senior Center Nov 13 *Self -Publishing Experience Nov 14 *Introduction to the Internet Nov 14 *Intermediate Tap Dance Nov 14 Adobe Photoshop Elements 2 - Adv Course, Senior Center Nov 16 *Word Processing (Level 2) Nov 16 *Thanksgiving Luncheon Nov 21 Italian for Everyone, Senior Center Nov 21 CPR & First Aid (Red Cross Cart.), Senior Center Nov 21 *Basic Dog Training Nov 28 *Introduction to E-Mail (AOL & Outlook Express) Nov 27 *Hooked on Loops Nov 28 Feldenkrais Awareness through Movement, Senior Center Nov 28 *Advanced Self -Defense Nov 28 *Arthritis Tai Chi Nov 28 *Digital Photography Nov 30 Tai Chi Chuan, Senior Center Nov 30 *Social Ballroom Dance & American Latin Nov 30 *Scanning *Daytime Senior Center class or activity Community Services Department Attendance Report for the Month of September 2006 Summary Sheet Program 2006 2005 Variance Sessions Per Month 2006 2005 Leisure Classes 129 156 -271 47 37 Special Events 156 96 60 4 3 Adult Sports 468 122 346 34 6 Senior Center 749 923 -174 85 65 Total 1,602 1,297 205 170 111 Senior Services Senior Center 334 296 38 23 17 Total 334 296 381 23 17 Sports User Groups La Quinta Park Use AYSO 1300 1100 200 8 9 Sports Complex LQSYA Winter Ball 60 25 35 12 10 F.0 La Quinta 15 15 0 7 4 Facility/Park Rentals Library Multi -Purpose Room 800 0 800 4 0 Classroom 350 0 350 7 0 Senior Center Private Party) 200 300 -100 1 2 Church 350 300 50 5 4 Civic Center Private Part 0 0 01 0 0 Park Rentals La Quinta Park 600 240 260 10 6 Fritz Burns Park 100 40 60 2 1 Total 3,775 2,020 1665 561 36 Total Programs 6,611 3,613 1,898 2491 164 Volunteer Hours Senior Center 299 350 -51 Total Volunteer Hours 1 2991 350 -51 Community Services Program Report for September 2006 2006 2005 2006 2005 Participants Participants Variance Meetings Meetings Leisure Classes Kickboxing Boot Camp 19 14 5 5 1 Belly Dancing - Beg. 19 16 3 2 1 Belly Dancing - Inter 12 4 8 2 1 Hula Dance 7 8 -1 2 2 Adobe Photosho - Inter 5 6 -1 3 2 Computers - Beg. 9 7 2 3 1 Microsoft Word 5 7 -2 3 1 Photoshop Pro 4 4 0 3 2 Guitar - Be . 9 13 -4 3 2 Tae Kwon Do 3 2 1 12 1 Beginning Ballet 12 12 0 3 1 Dance, Play & Pretend 25 161 9 6 4 Totals 1 1291 1091 251 47 1 19 2006 2005 2006 2005 Participants Participants Variance I Meetings Meetings Special Events Mad Hatter Tea Party 30 27 3 1 1 Algodones Excursion 49 38 11 1 1 Golf Tour, Mountain Vista 38 30 8 1 1 Golf Tour Banquet 39 30 9 1 1 Totals 156 125 31 4 4 2006 2005 2006 2005 Participants Participants Variance Meetings Meetings Adult Sports Open Gym Basketball 153 50 103 15 4 Fitness Center 145 0 145 15 0 Adult Soccer League 170 108 62 4 2 Totals 468 158 310 34 6 Recreation Totals 1 7531 3921 3611 85 1 29 Monthly Revenue Report for September 2006 Monthly Revenue - Facility Rentals 2006 2006 Variance Library $ 3,020.00 $ - $ 3,020.00 Senior Center $ 2,635.00 $ 6,015.00 $ 3,380.00 Parks $ 540.00 $ 350.00 $ 190.00 Sports Fields $ 305.00 $ 215.00 $ 90.00 Monthly Facility Revenue $ 6,500.00 $ 6,580.00 $ (80.00) Year to Date Facility Revenue $ 21,337.50 $ 9,638.00 $ (160.00) Monthly Revenue Senior Center" 1 $ 9,975.00-1 $ 13,546.00 1 $ (3,571.00) Community Services*" $ 11,234.00 $ 15,319.00 $ 4,085.00) La Quinta Resident Cards $ 3,135.00 $ 2,310.00 $ 825.00 Fitness Cards $ 395.00 $ - $ 395.00 Total Revenue $ 24,739.00 $ 31,175.00 $ (6,436.00) Revenue Year to Date Senior Center $ 13,354.00 1 $ 19,779.00 $ (6,425.00) Community Services $ 13,587.00 $ 17,987.00 $ 4,400.00) La Quinta Resident Cards $ 7,155.00 $ 6,165.00 $ 990.00 Fitness Cards $ 1,235.00 $ - $ 1,235.00 Total Revenue to Date $ 35,331.00 $ 43,931.00 $ (8,600.00) *Revenue is low due to the low attendance in bridge programs compared to last year at this time; less revenue based classes being offered due to low enrollment. "*Revenue is low due to less programs in 2006 - less instructors and less classes offered by instructors; 2 less excursions Senior Center Attendance Senior Center Program Report for September 2006 Participation Participation Variance Meetm sMeetings 20 20 200 00 Senior Activities ACBL Bride 159 177 -18 4 4 Bridge, Duplicate/Social/Party" 209 378 -169 13 15 Monthly Birthday Party 25 30 -5 1 1 Putting Contest 4 0 4 1 0 Monthly Luncheon 81 55 261 1 1 Movie Time 47 67 20 4 5 Senior Activity Total 525 707 -142 24 26 Senior Leisure Classes Arts & Crafts 14 0 14 4 0 Ballroom Dance 17 16 -1 4 3 Computer Classes 30 19 11 8 4 Computer Tutor 4 1 31 4 1 Exercise 35 40 -51 12 13 Golden Tones 31 47 -16 3 4 Hooked on Loos 4 0 4 2 0 Italian 9 0 9 4 0 Latin Dance 6 8 -2 4 2 Mosaic Tile 6 0 6 4 0 Quilting 27 35 -8 4 4 Self Publishing Experience 2 0 2 11 0 Sketch & Draw 5 9 -4 2 2 Tai Chi / Tai Chi Arthritis 26 22 4 3 6 Watercolor 8 10 -2 2 2 Senior Leisure Classes Total 224 207 15 61 41 TOTAL SENIOR PROGRAMS 749 914 -127 65 67 Senior Services Financial Consultation 2 0 2 1 0 FIND Food Distribution 186 191 -5 5 5 Health Screening - Joint -Posture -Balance 7 0 7 1 0 Health Screening - Skin Cancer 22 0 22 1 0 Hearing Consultation 9 0 9 1 0 HICAP 8 0 8 3 0 Homeowner/Renter Assistance 3 1 2 2 1 1 I.D. Energy Assistance/No fee 41 67 -26 3 9 Legal Consultation 6 5 1 1 1 LIHEAP 19 0 19 5 0 Mature Driver Training 8 14 -6 1 1 Volunteers 25 18 7 n/a n/a TOTAL SENIOR SERVICES 334 2961 381 231 17 SENIOR CENTER TOTAL 1083 1210 -891 1081 84 Attendance down in Duplicate Bridge due to only using half of the multipurpose room. Last year they utilized the whole room up ill December when they had to share w/ Social Bridge. sJ� 'Social Bridge attendance was higher during the month of September last year. DEPARTMENT REPORT: c&bt 4 XPau�w MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, Public Works Director/City Engineer DATE: October 17, 2006 RE: Public Works Department Report for September 2006 Attached please find the following: 1. Citizen Service Request Summary; 2. Encroachment Permit and Plan Check Services Summary; 3. Capital Improvement Plan Status Update; 4. Monthly Summary of Public Works Tasks. Lq ^ r t n mothy R. 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MONTHLY SUMMARY OF PUBLIC WORK TASKS MONTH OF: September, 2006 Employee's Hourly Labor Breakdown Crew#1 Crew #2 Crew #3 jMaint.Mg. :ode Activity 6 Men 3 Men 2 Men 1 Man Total 000 Policing/Inspection 64 43 0 11 118 001 Pot Hole -Repair/Patching 8 0 0 01 8 002 Crack/Joint-Repair 0 0 0 01 0 003 Pavement Marking/Legends 0 3 0 01 3 004 Pavement Marking/Striping 0 0 0 0 0 005 Curb Painting 71 2 0 0 9 006 Other Traffic Controls 20 56 0 0 76 007 Curb & Gutter Repair/Const. 0 0 0 0 0 1008 Other Concrete Repairs/Const. 0 2 0 0 2 1009 Street Sign Install (New) 8 0 0 0 8 1010 Street Sign Repair/Maint 62 30 0 0 92 1011 Debris Removal 33 91 0 81 50 1012 Right of Way Maint. 20 181 44 01 82 1021 CLEAN Catch Basin InleU0utlet 0 211 0 01 21 1022 Rondo Channel OutleWault 10 0 0 01 10 1022A Desert Club Outlet/Vault 0 0 0 01 0 1023 S.D./ D.W./C.B. Repair/Maint. 1 45 0 51 51 1024 Gutter/Median Sand Removal 0 6 0 0 6 1025 Street Sweeping (Machine) 117 0 0 0 117 1026 Street Sweeping (Hand) 4 0 0 0 4 1027 Sidewalk/Bike Path Cleaning 211 0 11 0 32 1028 Dust Control 0 01 0 0 1029 Flood Control 0 0 0 0 1031 Parks/Retention Basinslnspection/Clean- 31 2 63 0 1179 1041 Irrig/ Weeding, Shrubs & Tree Trimming 49 62 63 5 1051 Landscape/Irrigation Contract Manageme 2 4 74 14 1052 Lighting/Electrical Contract Management 0 0 0 13 1061 Small Tools Repair/Maint. 0 0 0 0 0 1062 Equipment Repair/Maint. 12 2 0 0 14 1063 Vehicle Repair Maint. 27 151 0 01 42 1081 Trash/Litter/Recycable Removal 2 201 10 01 32 1082 Vandalism Repairs 0 01 0 01 0 1083 Graffiti Removal 175 411 8 91 233 1084 Maint. Yard Building Maint. 14 11 0 1 26 1085 Seminars/Training 4 8 0 12 24 1086 1087 1088 1069 Special Events Citizen Complaints/Requests Meeting Office (Phone, paper work, reports, Misc) SUBTOTAL 0 126 16 8 841 0 0 24 28 452 0 0 9 6 288 1 0 27 46 152 1 126 76 88 1733 1091 Over Time 15 20 0 50 1094 1095 1096 1097 1098 Jury Duty () Sick Leave Vacation Holiday Floating Holiday Worker Comp SUBTOTAL k 0 4 24 0 0 0 43 0 8 8 16 0 0 52 0 0 8 0 00 01099 8 16 33 56 82 237 TOTAL HOURS TOTAL MILES 975 3463 495 22531 340 16161 16 2521 11970 7584 Department Report: LA .eiLINTA Ec,POLICE i3 Police Department Monthly Report September -- 2006 Prepared for La Quinta Police Department SIGNIFICANT ACTIVITY REPORT Captain Walter Meyer Chief of Police (Number in parenthesis denotes number of calls for service that day.) 09/01 Fridav (76) 0820 hrs. - Deputies Bloomquist and M. Covington arrested Zita Harrison for spousal hatter} and child endangerment at Ave. 48 and Washington St. 1 111 hrs. - Deputies form the La Quinta Police Department responded to a 9-1-1 call in the 50900 block of Calle Paloma. Deputies were advised by the female resident that her estranged husband, Adrian Rodriguez, had vandalized her vehicle and had attempted to forcibly prevent her from calling the police. Rodriguez was taken into custody and booked into the Indio Jail. 1936 hrs. - Dep. Burgle responded to a report of an unattended death in the '79000 block of Mira Flores. An eighty-two year old female was found deceased at the location when relatives came to visit her. Family members said that she was being treated for liver disease and diabetes. There were no signs of foul play or trauma. 2130 hrs. - Dep. Tavares arrested Jose Galvin for felony spousal abuse and child endangerment, in the 52000 block of Ave. Martinez. 09/02 Saturday (93 0122 hrs. - Dep. Hughes and Cpl. Ward conducted an assault with a deadly weapon investigation at the Ia Quinta Beer Hunter, Travis Sundeen had physically assaulted the victim with a glass. Both the victim and suspect required medical treatment. Sundeen was booked at the Indio Jail for assault with a deadly weapon. 0150 firs - Deputies Moore and Speir arrested Jorge Murillo for D.I.I. at Avenue 52 x Monroe. Sgt. Jimenez had witnessed Murillo crash into construction bamcades and drive off of the roadwm. 0224 hrs. - Dep. Burgie contacted William Deon in the Beer Hunter parking lot and found him to be drunk in public. Deon was arrested and transported to the Jail. 0335 hrs. - Dep. Trower contacted Jason Williams during a traffic stop on Jefferson and Ave. 52. Williams was arrested for driving under the influence and taken to the Jail. 0840 hrs. - Deputies M. Covington and Bloomquist responded to 45000 block of Desert Sand regarding a report of a deceased infant. Doctors were able to revive the newborn but she remains in critical condition. The mother gave birth in the bathroom and had not made am attempt to call for medical assistance. Investigators were called to determine if criminal charges would be filed. 09/03 Sundav (52) 0234 hrs. - Dep. Trower conducted a vehicle stop at Avenue 48 and Washington Street The eighteen year old driver showed objective symptoms of alcohol intoxication. A breath test found his blood alcohol to be 0.12 %. The driver was arrested and booked at the Indio Jail for DUL 2.30 hrs. - Deputies responded to Champion Chevrolet in response to a report of a burglary in progress. Deputies arrested Juan Martinez for burglary and possession of burglary tools. Martinez had broken into a vehicle and was attempting to remove the satellite system when deputies arrived. Martinez was found to be ar. "armed and dangerous" parolee at large. 09/O4 Monday (60) 1254 hrs. - Dep. Lingle responded to JFK Hospital to investigate a report of an assault with a deadly weapon. Dep. Lingle contacted Jose Marvin Gonzalez who said he became involved in a fight with a co- worker. Gonzalez said that he did not know the name of the co-worker and that he did not desire prosecution for the assault. 09105 Tuesdav (70) 0640 hrs. - Dep. Ortega responded to a lut and run traffic collision at Durango and Alvarado. Arrested near the location for dnving under the influence was Andres Montemavor. 09/06 Wednesdav (83) 0330 hrs. - Deputy Goeken and Corporal Black arrested Telesforo Vargas Olivares after a domestic altercation at a home in the La Quinta cove. Olivares was charged with misdemeanor domestic battery, felony child endangerment, and felony victim witness intimidation. 2012 hrs. -- Dep. Alexander responded to the 51000 block of Ave. Diaz in reference to a request for a check the welfare. The female subject. who had a history of mental health issues, was found to have taken an overdose of medication. She was transported by AMR to JFK pending her transport to Indio Mental health. 2034 hrs. - Dep. Hendry arrested Angelina Garcia at Kohl's for shoplifting. Garcia was found to have a prior conviction for theft and is currently on parole. Garcia was booked at the Indio Jail for petty, theft with pnors. 09/07 Thursdav (75) 0354 hrs- Dep. Bawdon arrested Darrell Russell Rodriguez for being a public nuisance and drunk in public. Rodriguez was found unnating in public in the 45500 block of Stonebrook. Rodriguez was booked at the Indio Jail and later cite released. 1300 hrs. - Deputies Ervin and Chancellor responded to 58000 block of Cannona to investigate a report that a stolen trencher was at the location. The}' recovered a trencher valued at $8600. Alejandro Moreno was arrested for possession of stolen property and three outstanding felony warrants. 09108 Fridav (93) 0113 hrs- Dep. Plata received a call of arson to vehicle occumng in the 54300 block of Avenida Madero. Patricia Pearce said her son's vehicle had been purposely set on fire. Fire department personnel confirmed that gasoline had been placed on the back of the vehicle and ignited. 1300 hrs. - Dep. M. Covington was dispatched to the 41100 block of Washington St. regarding an individual on the roof of a building. Daryl Tatum a transient, was located at the scene and it was determined that he was unable to care for himself Tatum was transported to mental health for evaluation and care. 1334 firs. - Dep. Ervin responded to Home Depot regarding an employee theft. An internal investigation conducted by Home Depot loss prevention personnel found that Elizabeth Chavez was involved in a conspiracy to take merchandise without paying. Chavez, an employee, admitted to the theft Chavez was arrested and booked into Indio Jail. Chavez was also found to be in possession of suspected methamphetarnine. 2233 hrs. - Deputies Castellanos and Burgie responded to the 78400 block of Calle Seama regarding an incorrigible juvenile. A seventeen year old Juvenile had vandalized his mother's home and was screaming obscenities at her. The juvenile threatened deputies and had to be physically restrained and was later booked at Juvenile Hall for resisting arrest. 09/09 Saturday /58) 1446 firs. - Dep. Knight responded to the La Quinta Wal Mart regarding a shoplifter in custody. Marta Jimenez was taken into custody for burglary. Jimenez had her three year old daughter with her and charges of child abuse were added. CPS was notified and responded to the location. 2300 hrs. - Corporal Ward and Dep. Hughes conducted a pedestrian check at Highway I I I and Dune Palms. Arrested for three outstanding felony warrants, possession of drug paraphernalia and possession of a hypodermic needle was Dianna Palomerz. 09/10 Sundav (49) 0555 hrs. - Dep. Tavares observed a vehicle traveling northbound on Jefferson Street with its tight rear tire blowm. The driver of the vehicle was identified as Lisa Christine Khalaf who showed symptoms of alcoho! intoxication and was arrested for DUI. 09/11 '.Monday (86) 1400 firs. - Dep. Alfaro contacted Jeffery Abat who was standing in the street at La Quinta Center Drive. Abat was holding a cardboard sign stating, " Hungry Disabled Vet Please Help God Bless." Abat was obstructing traffic and accosting the occupied vehicles at the intersection in an attempt to solicit alms. Abat admitted to Alfaro he was not a United States Veteran and the sign was for sympathy to obtain chant;'. Abat was arrested violation of probation and solicitation. 09112 Tuesday (82) 1751 hrs. - Cpl. Northrup and Dep. Bawdon responded to a possible burglary at the La Quinta High School. Four Juveniles had been seen minting from the athletic locker room and several lockers had been burglarized. The suspects were found hiding in a nearby construction site. All four juveniles were booked into the Indio Juvenile Hall for burglary and possession of stolen property. 09113 Wednesdav (83) 0140 firs. - After a pedestrian check behind the Kohl's Department Store, Dep. Bawdon arrested Jorge Rivera, a 25-year-old transient. Rivera was booked into Indio Jail for being under the influence of a controlled substance. 09114 Thursday (70) 0300 hrs. - Dep. Dusek conducted a traffic stop at Ave. 54 and Monroe. Maryann Willeford was arrested for possession of Methamphetarmne, being under the influence and six misdemeanor warrants. 1830 his. - Officers from the La Quinta Police Department responded to the 79900 block of Horseshoe Rd. to investigate the theft of a purse from a vehicle. The victim was able to obtain the license plate number of the velucle as the suspects drove away. Officers located the suspect vehicle and both suspects were taken into custody. A search of the vehicle resulted in the recover of a stolen check and drug paraphernalia. The victims purse was located a short time after the incident on Horseshoe Rd. Leonard Hillhouse was booked into Indio Jail for possession of stolen property% petry theft with priors and child endangerment. Alisaoetb Branks was booked into Indio Jail for possession of stolen property, petty theft with priors. child endangerment and a felony burglary warrant. 0415 Fridav (73) 0230 hrs. - Dep. Bawdon arrested :Mario Sanchez for DU at Madison and Airport. Sanchez. who refused tha cherrucal test. was booked at the Indio Jail and his vehicle was towed. 1420 hrs. - Dep. Butvidas arrested Jorge Rivera, a La Quinta transient, for trespassing at Kohl's. 1457 hrs. - Deputies Darascavage and Feldman responded to a report of a grand theft on Dandelion. Christopher Ramirez was being detained by his employer for theft. Ramirez had been hired to clean floors at a residence. The customer found a $27,000 ring missing and called to complain. The employer searched Ramirez, found the stolen ring and called police. Ramirez was booked into the Indio Jail. 1555 hrs. - Dep. Butvidas arrested David Donzanti, transient, for trespassing at the AM PM on Washington St. 2204 hrs. - Dep. Reynolds investigated a traffic collision at Ave. 50 X Jefferson St. One driver was extricated from the vehicle by CDF via the Jaws -of -life and was transported to Desert Regional Medical Center, where he is listed in stable condition. 0976 Saturday (59) 0440 his. - Deputies responded to a report of a burglary at Jiffy Lube. A witness saw two Hispanic males break a window and steal a cash register. 09/17 Sundav (55) 1225 hrs. - Dep. Butvidas responded to the 46-400 block of Dune Palms regarding an attempt warrant sen ice. Eduardo Tanabe, 34 years, was arrested for a felon}drug possession warrant. Tanabe was booked at the Indio Jail. 1500 hrs.- Dep. Bolton responded to Target Store in La Quints regarding a report of three Hispanic females in the process of taking items from the store. Deputy Bolton detained the suspects as they exited the store and recovered the stolen property. Arrested were Yesema Gonzalez. Grace Martinez and a 16-year-old juvenile of Thermal. Gonzalez and Martinez were booked at the Indio Jail. The juvenile was released to her mother at the Indio Station. 09115 Mondav (80 0300 hrs. - Dep. Burgie responded to Ave. 48 and Dune Palms regarding a single velucle traffic collision. Dep. Burgie found an overtumed vehicle but was unable to locate the driver. The registered owner was contacted and said the driver was at the Mobile Station at Hwy 111 and Jefferson. Cesar Guereca was contacted and found to be DUI. Guereca was arrested and booked at the Indio Station. 1010 hrs. - Dep. Gaunt conducted a traffic stop at Monroe and Mt. View. Juan Carlos Patricio was contacted and found to be unlicensed, in possession of .9 grams of Methamphetamine and 5.8 grams of Marijuana. Pamcio was arrested and transported to the Indio Jail. 1030 hrs. - Dep. Post responded to a suspicious person call the 46-100 block of Dune Palms. George Christian Harsch, a transient, was located at the scene. Deputy Post conducted a consensual search of Harsch and located 2 grams of Methamphetarmne. Harsch was arrested for possession of dangerous drugs and transported to the Indio Jail. 1500 his. - SET Team deputies responded to the Andalusia housing development to investigate a burglary in progress. Deputies arrived on scene and learned that construction workers had a subject detained. According to the workers, they responded to one of their trailers and found three subjects removing tile frem within. Two of the subjects fled the area. The workers locked the remaining subject in the trailer. Juan Portillo was arrested without incident and w as booked at the Indio Jail for burglary. 1526 hrs. - Dep. Lushia responded to a theft call at the Target store and arrested Francisco Segura and Luis Rodriguez for shoplifting. 2390 his. - Dep. Lushia conducted a bicycle stop in front of the La Quetta Community Policing Office and ar.ested Andrew Radcliffe for riding a bicycle under the influence of alcohol. Radcliffe had a BAC of .13 an, was booked into the Indio Jail. 0919 Tuesdav (63 104 hrs. --Deputies Hughes and Ervin responded to the 79900 block of Cassia Street to investigate a buglary in progress. A male Juvenile suspect jumped over the back wall of the residence and fled on foot as deputies arrived. Based on statements from witnesses, Deputies located the suspect at a residence in the 80000 block of Avenue 48. The suspect was arrested for attempt burglary. probation violation and was booked into Juvenile Hall. 0920 Wednesdav (91 1222 his. -- Deputies Feldman and Darascavage responded to a suspicious circumstance call in the 45400 block of Desert Eagle. The reporting party had not seen her friend Gerry Flavin in weeks and was concerned. Receiving no response to their knocking and calling, Deputies entered the residence through an open rear window and found Flavin deceased in her bed. There were no signs of trauma or foul play. 1410 hrs. -- Deputies Diaz and McFadden responded to a battery in the 53700 block of Avenida Ramirez. Tlrey contacted the victim, Michael Nicholson, who was bleeding from cuts on his head and face. It was leamed that Nicholson had an argument at the residence with his two stepsons. During the argument, both stepsons struck Nicholson in the head and face with a glass chessboard and tenets racquet. Both suspects were gone when deputies arrived. While deputies were still at the residence, Michael Pacelli, returned and was arrested for assault with a deadly weapon. 1539 hrs. - Corporal Northrup responded to the 49200 block of Ashley Place regarding a suicidal subject. Deputies arrived and found Anthony Terrazas locked in the residence bathroom. After a short time, Corporal Northrup and Deput} McFadden were able to talk Terrazas out of the bathroom. Terrazas had superficial cuts to his right inner arm and was upset over a prior arrest. CDF responded and cleared Terrazas for transportation to JFK hospital for medical treatment of his manor cuts. Terrazas was deemed to be a danger to himself and was later transported to mental health. 1955 his. -- Dep. Alexander arrested Joseph Reid Bishop for DUL 09'21 Thursday (73) 1400 his. - Corp. Northrup, Dep. Feldman and Dep. Darascavage responded to the Target store to investigate a report of a commercial burglary in progress. Loss Prevention personnel. monitoring suryeiliance cameras, watched a male and female as they concealed items in a purse. The suspects, Jose Caranza and Rose Marie Perdoma, left the store and were stopped by deputies in the parking lot. Deputies recovered approximately $380.00 in property. A thud suspect abandoned approximately $500.00 in merchandise and fled the scene. Both Carranza and Perdoma were arrested and booked into the Indio Jail for commercial burglary. Carranza was found to have an outstanding felony arrest warrant out of Los Angeles. 09'22 Fridai (93) No Significant Activth 09'23 Saturdav (54 0(50 hrs. -- Dep. Trower arrested Gary Tonick for driving under the influence following a traffic stop at Hvy. 1 11 and Plaza La Quints. 03)0 hrs. -- Dep. Trower arrested Tony Lucero for driving under the influence at Eisenhower Drive and C41e Tampico. Lucero was found passed out in his vehicle with the engine running. 22)0 hrs. -- Dep. Trower conducted a traffic stop at Eisenhower and Washington in the City of La Quinta ani arrested Donna Vanderwall for driving under the influence of alcohol. 0924 Sundav (47) OC30 hrs. - Dep. Plata responded to the 49400 block of Eisenhower Drive and arrested Carlos Torres for public intoxication. 0657 hrs. - - Dep. Brooker responded to Washington and Lake La Quinta regarding a single vehicle traffic collision. Armando Leyva, the driver and only occupant of the vehicle was taken to JFK hospital with moderate injuries. Leyva was arrested for DUI and cite released due to his injuries. 09'25 Monday (51) 2050 hrs. - Dep. Plata and Corp. Ward conducted a traffic stop at Highway I I I and Jefferson. The driver, April Vick- was arrested for operating a vehicle without a license. Vick was also found to be in possession of methamphetamine. Vick was booked into the Indio Jail. 2215 hrs. - Dep. Castellanos responded to a theft call at the La Quinta Super Wal-Mart and arrested Feliz Tania for shoplifting. 09'26 Tuesdav(69) 0700 his. - Dep. J. Covington responded to a disturbance in the 52800 block of Avenida Ramirez. Dustin Martin was at the location and was arguing with his parents. '.Martin is currently on probation and deputies conducted a probation search of the residence and located 3.5 gams of mariivana. Martin was arrested for possession of marijuana and probation violation and booked into the Indio Jail. 09/27 Wednesday (731 1653 his. - Dep. Drafton responded to the Kohl's Department Store reference two subjects who were observed leaving the store while wearing shoes they had not paid for. Security personnel went into foot pursuit of Andrew Muir and a 16-year-old juvenile. The subjects fled into the wash area north of the store. With assistance from air support and other units, both subjects were located and detained. Both subjects admitted to entering the store with the intent to steal the new shoes. 09/28 Thursdav (70) 1230 his. - - Dep. \ieburger responded to the 52500 block of Avenida Bermudas regarding a violation of a restraining order and trespassing. Lincoln Huynh was taken into custody and booked into the Indio Jail. 1240 hrs. - Dep. Drafton responded to a suspicious circumstances call in the 52200 block of Aiemda Diaz. William Scott was located and found to have an outstanding warrant regarding a violation of a court order Scott was booked at the Indio Jail. 1600 hrs. -- Dep. J. Covington investigated a repon of a lewd act at the Target Store. Security Personnel observed a suspect taking improper photographs of an adult female using a camera phone. The suspect left the store prior to the amval of deputies. The suspect, as well as his vehicle. was recorded or survellance video. 1 S30 hrs. -- Dep. Villegas handled a domestic violence call in the 78700 block of La Paz. Marvin Payne was arrested for domestic battery. 09.29 Frida4 (86) 0C20 hrs. -- Dep. Trower arrested David Balderama at the Oval Man Super Center. Balderama was contacted inside his vehicle in the parking lot and was found to have an outstanding felony drug warrant. R6clerama was also found to be possession of Methamphetarmne. OC21 hrs. -- Dep. Tavares arrested Michael Pena for a felony drug possession warrant following a pedestrian check at Ave. 52 and Calle Avilla. 0215 hrs. - Dep Reynolds conducted a traffic stop in the Highland Homes residential development. Jorge Padilla was arrested for possession of a controlled substance and a burglary warrant. Jose Chavez wac arrested for a warrant and possession of a concealed firearm. Both subjects were booked into the Indio Jail 1846 hours- Corp. Adams and C.S.O. Grissom responded to a report of a minor injury traffic collision (bicyclist vs. car) near Eisenhower and Calle Hildago. The bicvchst, a 10 year old male, received rmnor injures and was transported to JFK. The minor was wearing a helmet at the time of the collision. The caase is still being investigated. 0930 Saturdav (56 No Significant Activity to Report Total Calls for Service: 2,123 Deputy Robert Brooker Deputy Chris Orr Sgt. John Shields CITY OF LA QUINTA Traffic Enforcement Team Report September 2006 Deputy Michael Gaunt Corporal Dave Adams Deputy Manny Alvarado Summa of Activi Type; of -Activily Number of Incidents Speed Violations 99 Fail to Yield 3 Turning Violations 7 Calls for Service & B/U's 25 Red light 24 Stop Sin 9 Lane Change Violation 2 Seat Belt Violations 19 Child Seat Violations 6 DUI Arrests 0 Misdemeanor Arrest 1 Felony Arrest 0 Warnings 14 Tows 5 Injury T/C B Non -Injury T/C 23 Suspended DL 9 Non- 120 Total Citations 208 Deputy Ismael Celaya Deputy Jason McFadden Deputy Randy Wedertz CITY OF LA QUINTA Special Enforcement Team September 2006 Sergeant Matt Jimenez Deputy Paul Harter Saimmary of Activitv Type of Activity # of Incidents Type of Activity # of Incidents Ongoing Investigations 5 Probation Searches 7 Parole Searches 8 Arrests/Filings 17 Vehicle Checks 25 Arrest Warrants Served 3 Investigation Assists 4 Arrest Warrants Attempted 0 Citations Issued 2 Crime Prevention Hours 0 Pedestrian Checks 27 Back-u s 8 Bicycle Patrol Hours 0 Search Warrants 1 Follow-ups 25 Property Checks 1 7 Training Hours 50 ISurveillance 1 Significant Activity SET Team Deputies participated in a cooperative enforcement program with personnel from the Riverside County Sheriffs Office Palm Desert station in conducting a parolee sweep. A total of nineteen arrests were made as a result of the program. Fifteen were arrested for violation of the terms of their parole and four were arrested for new charges that were developed during the operation. Promotions and transfers among the SET Team Deputies has resulted in the addition of three new team members. Deputies Damon Butvidas, John Alexander and Tim White have excelled in their patrol assignments and have demonstrated a quality of performance that has earned them an appointment to the La Quinta Special Enforcement Team. Deputy Kevin Moore La Quints MS Paige MS Truman ES Adams ES Franklin ES CITY OF LA QUINTA School Resource Officer Report September 2006 Summary of Activity Type of Activit Number of Incidents Reports 3 Arrests 0 District Attorney Filings 0 Traffic Stops 2 Business Checks 2 Y.A.T. Referral 4 Vehicle Checks 19 Pedestrian Checks 6 Follow-up 3 Citations 6 1. Traffic congestion continues to be an issue at Col. Mitchell Paige Middle School. Through DSUSD transportation I have requested that all school buses approach and leave the campus via Washington St. to maximize the traffic signal at that intersection. 2. 1 have initiated daily bicycle patrol on campus at LAMS, Mitchell Paige MS and Truman ES. I have found that bicycle patrol provides high visibility of my presence on campus and allows me to cover more area in less time. 3. Coordinated gang awareness training for the LQMS faculty with Y.A.T. Deputy Hernandez. Hernandez spoke on how to recognize students at risk of entering gangs. 4. Conducted four "Stranger Danger" presentations to an estimated 400 students. 5. Gave two presentations, speaking to approximately 60 students, discussing how I chose a career in law enforcement. 6. Documented an incident where an unidentified elderly male gave a ride to a male student from LQMS to Adams ES. Deputy Eric Speir La Quinta High School CITY OF LA QUINTA School Resource Officer Report September 2005 Sommary of Activitv T e of Activitv Number of Incidents Criminal Reports 14 Non -Criminal Incidents 4 Arrests 1 District Attorney Filings 0 Traffic Stops 0 Y.A.T. Referral 5 Vehicle Checks 0 Pedestrian Checks 2 Follow-up 0 Truancy 0 1. The new school year has been marked by increased theft from P.E. lockers. Items targeted this year have been cell phones and I -Pods. 2. Two fights have occurred with students receiving moderate injuries. All involved parties were referred to the Youth Accountability Team (Y.A.T.). 3. Two students were found to be in possession of what appears to be marijuana. Both students were referred to Y.A.T. as the investigation continues. 4. An almost daily problem of graffiti to the boys restroom has been encountered. Those who have been identified have been referred to the Y.A.T. program. 5. A Tobacco Decoy program was carried out with 100% of businesses targeted acting C.S.O. Steve Grissom C.S.O. Monica Santillanes C.S.O. Thomas Fowler CITY OF LA QUINTA Community Service Officer Report September 2006 Summary of Activitv Tvpe of Activitv Number of Incidents 22M!2ry Investigations 7 Grand Theft Reports 6 PettyTheft Reports 2 Vandalism/Malicious Mischief Reports 9 Traffic Collision Response 15 Vehicle Code or Parking Citations 12 Abandoned Vehicles Tagged/WarningTagged/Warning 18 Towed Vehicles 2 Lost or Found Property Reports 3 Stolen Vehicle Report 2 Public Assistance 6 Custodial/Non-Custodial Transports 23 Miscellaneous Calls 14 CITY OF LA QUINTA ..,,mmunity Programs Coordinator Report September 2006 Thomas Fowler Community Service Officer II Summary of Activi Type of Activity Number Crime Prevention Consultations 5 Crime Prevention Articles and Reports 8 Community Safety Programs 1 Community Meetings Attended 5 C.P.T.E.D.Inspections 1 Nei hborhood Watch Informational Meeting 1 Patrol Duties 18 Hrs. Served as liaison between the investigations division and Valley Crime ppers to successfully secure a $1,000.00 Crime Stoppers reward for anonymous informant. The informant provided critical information that ulted in an arrest and the solving of a major crime. 2. Represented law enforcement at the annual Boys and Girls Club "Kids Day". An estimated three hundred and fifty boys and girls attended the event. Police badges, book markers and decals were distributed to those in attendance. Many youngsters, and parents, took the opportunity to get a close-up look at a police car and tried out the comfort of the back seat. Assisted on the interview committee conducting Citizen On Patrol Danese Maldonado Volunteer Coordinator CITY OF LA QUINTA Citizens On Patrol Community Policing Office Monthly Volunteer Report September 2006 Summary of Activity Community Policin Office Number Citizens On Patrol Number Monthly Volunteer Hours 217 Crime Prevention 1 Hours YTD 1,932 Business Checks 16 Hours 4/03 to Present 10,310 Vacation Checks 10 CPO Monthly Visits 123 Road Debris Removal 2 CPO YTD Visits 1.051 Traffic Control 2 CPO 4/03 to Present 7,212 Training Hours 0 Training Hours 0 Public Assists 2 Patrol Hours 26 YTD Patrol Hours 137 SIGNIFICANT ACTIVITY Volunteers continue to fulfill data input duties concurrent with staffing the City of La Quinta Community Policing Office. 2. Currently, twenty-two volunteers are actively serving their community through the La Quinta Police Department volunteer program. 3. Citizens on Patrol now has nine qualified volunteers with two volunteers currently in the background investigation process. CITY OF LA QUINTA Post 503 Explorer Report September 2006 Corporal Andy Gerrard Post 503 Explorers hosted a joint meeting with Post 507 Explorers from the Palm Desert Station of the Riverside County Sheriffs Office. Following the meeting, all Explorers were treated to a great pizza party. It was amazing to see how quickly eleven pizzas could disappear. In the month of September, Post 503 Explorers received training in close order drill and marching. Explorers were given a presentation covering the topic of "Court Services" and were given a tour of the Indio Superior Court facility. New member orientation was presented for Explorer Post 503 applicants. Post 503 members demonstrated their community spirit by volunteering at community events in Mecca, Coachella, Indio and Beaumont. Post 503 meetings are held on Wednesday evenings from 5:00 p.m. until 7:30 p.m. and are held at the Indio station of the Riverside County Sheriffs Office. For additional information, contact Corp. Andy Gerrard at 760-863-8990. LA: tlNTAP®r--5LIC1 ar apt:, lie P P�me;-jr : .nai.m, D-PAr IIKn Crime Statistics Summary August -- 2006 Prepared for "PART I: NARCOTICS TRAFFIC CITY OF LA QUINTA Crime Com adson -- Au ust CRIME' August August YTD 2006 YTD 2005 2006 2005 HOMICIDE 1 0 1 0 RAPE 0 2 3 3 ROBBERY 6 5 31 17 ASSAULT, FELONY 5 9 79 85 BURGLARY 54 74 478 506 VEHICLE THEFT 17 16 179 137 LARCENY/THEFT 53 81 564 581 ARSON 0 0 7 6 NARCOTICS 6 10 48 56 CITATIONS 282 328 2804 2709 NON -INJURY 54 23 449 303 LTR/ I 24 22 161 116 INJURY 10 5 84 63 FATAL 1 0 1 6 Attempts Not Included "Only Part 1 crimes as reported to UCR an; included. CITY OF LA QUINTA DISPATCH INFORMATION -AUGUST 2006' OF 3 ROUTINE 10.2 ' Data from Riverside Co. Sheriffs Department Data Warehouse — Average Response Time Report. CITY OF LA QUINTA AUGUST 2006 Crime Distribution NARCOTICS 4.23% RAPE 0.00% HOMICIDE ROBBERY 4.23% 0.70% ASSAULT, FELONY 3.,. 3.52 wv�r: LARCENY/THEFT ~ 37.32% BURGLARY 38.03% VEHICLE THEFT 11.97% 100 60 60 40 20 0 HOMCOE Month to Month Crime Comparison -August -- D August 2006 a August 2005 7A 81 RAPE ROBBERY ASSAIL'.. FG-ON+ BLAGARY VB40.ETe7 ,AIX13N7HY' AEI Year to Date Crime Comparison - AUGUST D YM 2006 ILO YID 2005 800 564 581 sao : 476 SW 400 78 137 i 0 3 3 31 17 79 8 7 6 0 FgI4C0E RAF ROBBERY ASSAIL FILCW aJWRY VB90-ER&T ,AfiNT' Er AWLN Month to tdonth TraficActivity Comparison 350 „o 300 250 200 150 100 50 0 TRAFFIC CITATIONS LC NON -INJURY ❑ August 2006 — - - ❑ August 2005 DUI LC INJURY LE FATAL Year to Date Traffic Activity Comparison ❑ YTD 2006 ❑ YTD 2005 3000 , 2tD4 2J08 25W 2000 15DO loon 449 303 - 50D-ITS-- tar- Gi 1 6 0- TRAFFIC CITATIONS LC NON -INJURY DUI TIC INJURY TIC FATAL 2500 2000 1500 1000 TJR 0 18000 16000 14000 12000 10000 8000 6000 4000 2000 0 Month to Month Calls for Service Comparison August 2006 Total Non-Crimnal Criminal Year to Date Calls for Service Comparison Total Non-Crimnal Criminal ❑ 06-Aug 01 05-Aug O YTD 2006 m YTD 2005 . rat VIA Toe y ^, f f! t1 T i R. Hawkins =ire Chief Irving the rated iverside d the ake It springs ells note a Valley iert vfirage Ito a supervisors er, District 1 aglione, District 2 District 3 on, District 4 tshley, District 5 DEPARTMENT REPORT: 210 West San Jacinto Avenue • Penis, Caliifomia 92570 • (909) 940-6900 • Fax (909) 940-6910 October 6, 2006 Honorable Mayor Adolph and Members of the City Council City of La Quinta P.O. Box 1504 La Quinta, CA 92253 Ref: Quarterly Report Attached you will find statistical reports for both second and third quarters of 2006. Operations remain busy on both the State and local fronts. County -wide we are seeing a year to date increase of 2%. However, here within the City our year- to-date is up over 12%. We have just recently completed the last of the installations of our mobile computer project. This program is part of a multi -year, county -wide upgrade which places GPS enabled mapping computers in all of our emergency response apparatus. It receives the call directly from our dispatch center and automatically shows you the location and route to the incident. We are currently working to validate our street level data and optimize performance of these systems. I will be bringing back a report and demonstration to the council in the near future. Lastly, while our "fire problem" is not abnormal within the City of La Quinta, it is a fact that fires can and will occur. It is on those days when the added staffing on our engines and the City's participation in providing a ladder truck really pay off. This was classically illustrated on July 31, when a hidden fire in a wall, became a well involved attic fire. These difficult fires take aggressive action and lots of manpower and even with the best of circumstances, are difficult to stop. On this day, an exceptional fire stop and structure save was made in Rancho La Quinta Country Club. Photos are attached for your review. Sincerely John R. Hawkins County Fire Chief By: Dorian J. Cooley Battalion Chief La Quinta City Fire Responses Quarter Totals dical Responses se Alarms ucture Fire ❑Vegetation Fires ❑ Rescues ❑Other Fires ❑ Public Service Assists ® Fire Menace Standby April-06 Ma -06 June-06 Totals Medical Responses 157 132 146 435 False Alarms 16 25 16 57 Structure Fire 2 4 1 7 Vegetation Fires 5 1 4 10 Rescues 25 27 20 72 Other Fires 6 7 7 20 Public Service Assists 12 7 10 29 Fire Menace Standby 5 3 4 1 12 TOTALS 228 206 208 1 642 450 400 350 300 250 200 150 100 50 0 La Quinta City Fire Responses Quarterly Totals Quarterly Comparisons ❑ 2006 l3 2005 T �d s�2c �9e $, d e o '4ios es �0s 07�@ es •h. d� srs 6y Second Quarter 2006 2005 Medical Res nses 435 386 False Alarms 57 50 Structure Fire 7 5 Vegetation Fires 10 10 Rescues 72 60 Other Fires 20 1 13 Public Service Assists 29 24 Fire Menace Standby 12 13 TOTALS 642 561 114 lon/2006 I La Quints. City Fire Responses Quarter Totals ;al Responses u raise Alarms ❑ Structure Fire ❑ Vegetation Fires ❑ Rescues ❑ Other Fires ❑ Public Service Assists ® Fire Menace Standby Jul -06 September-06 Totals Medical Responses- 125 126 375 False Alarms 30 11 61 Structure Fire 7 N25 4 13 Vegetation Fires 2 4 6 Rescues 15 25 65 Other Fires 7 4 Elq9Public Service Assists 11 5 6 Fire Menace Standb 7 8 9 TOTALS 204 192 189 1 585 400 350 300 250 200 150 100 50 0 ionnoo6 La Quints. City Fire Responses Quarterly Totals Quarterly Comparisons ❑ 2006 02005 'ly jai s� L 'Qs s es Cb ads ems;�a sfs 6y Third Quarter 2006 2005 Medical Responses 375 366 False Alarms 61 67 Structure Fire 13 9 Vegetation Fires 6 3 Rescues 65 56 Other Fires 19 16 Public Service Assists 22 29 Fire Menace Standby 24 12 TOTALS 585 550 .fight: On arrival smoke is :en coming from the attic ents. Blow: The Fire appeared to ave started at an electrical ox and ran up the interior of to wall to the attic space. lelow/Right: some of the ifficulties experienced with uic fires can be seen. In this rea the attic space was xated approximately 16' bove the floor. Firefighters sere have cleaned up the area nd are checking for any emaining hot spots. Boys & Girls Club Award Recipients City Council Meeting - October 17, 2006 Recipient Names 1. Sierra Allard 2. Nicole Armes 3. Myra Barrera 4. Stephanie Cano 5. Caitlin Crawford 6. Dominic DeAnda 7. Landon Duarte 8. Cole Fulsom 9. Megan Gagliano 10. Margaret Gallagher 11. Mirella Gallagher 12. Joann Garcia 13. Angel Guzman 14. Tiahni Hellinger 15. Gabriela Howard 16. Maya Jimenez 17. Madelynn Landrenaux 18. Ashley Martin 19. Clare Merritt 20. Helen Murrieta 21. Bronte Nemeth 22. Katya Perez 23. Mandy Preece 24. Andrew Ramirez 25. Maria Ramos 26. Daniel Rhodes 27. Nereyda Rodriquez 28. Neyda Rodriquez 29. Sally Salas 30. Mariah Sanchez 31. Danielle Tamez 32. Alexia VanCamp 33. Zoe Velez 34. Dylan Warren 35. Donna Winans 474 Ceitivl 4 auw Pa w F`H OF AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: October 17, 2006 BUSINESS SESSION: ITEM TITLE: Public Hearing on the Adoption of a CONSENT CALENDAR: Resolution to Vacate a ± 6,682 Sq. Ft. Portion of Calle Barcelona East of Desert Club Drive STUDY SESSION: PUBLIC HEARING: _ L RECOMMENDATION: Conduct a public hearing and then adopt a Resolution of the City Council to vacate a ± 6,682 sq. ft. portion of Calle Barcelona east of Desert Club Drive. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The portion of Calle Barcelona east of Desert Club was dedicated for public use on Subdivision Map for Desert Club Tract, Unit 1 (Attachment 1) and accepted by Riverside County as a public street. However, under the City of La Quinta's Assessment District No. 2000-1, Project No. 98-19, this portion of Calle Barcelona had no street improvements constructed (Attachment 2). The proposed right-of-way vacation portion is specifically described in Attachments 3 and 4 and is not needed by other property owners for access, or improved accessibility. Nispero Properties, Inc., owner of lots on the north and south side of the proposed vacation, requested vacation of the said portion of Calle Barcelona pursuant to California Street and Highways Code Part 3 for Public Streets, Highways, and Service Easements Vacation Law, Section 8320-8325. The proposed portion to be vacated will be incorporated in future development by Nispero Properties, Inc. The proposed portion of Calle Barcelona to be vacated terminates at the westerly property line of Lot d 90 of Tract No. 29470-1 known as the Arnold Palmer Restaurant and more specifically the existing parking lot area. However, the Arnold Palmer Restaurant has two existing access driveways along Avenue 52 and one on Desert Club Drive. The City mailed out first and second notification letters to all potentially effected public agencies or utilities, setting October 6, 2006 as the final deadline for comments. No public agency or utility has responded with negative comments. The application was considered by the Planning Commission on October 10, 2006. The Planning Commission found the proposed vacation to be consistent with the La Quinta General Plan. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Conduct a public hearing and then adopt a Resolution of the City Council to vacate a ± 6,682 sq. ft. portion of Calle Barcelona east of Desert Club Drive; or 2. Do not conduct a public hearing and do not adopt a Resolution of the City Council to vacate a ± 6,682 sq. ft. portion of Calle Barcelona east of Desert Club Drive; or 3. Provide staff with alternative direction. Respectfully submitted, Timothy R. J4assdn, P.E. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Desert Club Tract Unit 1 Tract Map 2. Calle Barcelona Street Improvement Plan 3. Legal Description 4. Right-of-way Vacation Plat RESOLUTION NO. 2006- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, VACATING A ± 6,682 SQ. FT. PORTION OF CALLE BARCELONA EAST OF DESERT CLUB DRIVE CASE NO. RW-V 2006-015 WHEREAS, pursuant to Sections 8322 and 8323 of the Public Streets, Highways and Service Easement Vacation Law, due notice of the Public Hearing was given by public posting in the time and manner prescribed by law; and WHEREAS, following its discussion of the street vacation application on October 10, 2006, the Planning Commission of the City of La Quinta has determined that the vacation of said portion of Calle Barcelona east of Desert Club Drive, is not in conflict with the Circulation Element or other policies of the General Plan of the City of La Quinta; and WHEREAS, the City Council of the City of La Quinta has conducted the required public hearing upon due notice and, upon hearing and considering all testimony and arguments of all interested parties and persons desiring to be heard, did find the facts to exist justifying the approval and adoption of said portion of Calle Barcelona east of Desert Club Drive vacation, as follows: Vacation of the subject portion of Calle Barcelona east of Desert Club Drive will not adversely affect the City of La Quinta or adversely impact the Circulation Element of the City of La Quinta General Plan. 2. The affected portion of Calle Barcelona east of Desert Club Drive is unnecessary for either present or prospective public use or purposes, including use as a non -motorized transportation facility. 3. No local public agency or utility has submitted an objection to the proposed vacation of the portion of Calle Barcelona east of Desert Club Drive. 4. Approval and adoption of the proposed vacation of a portion of Calle Barcelona east of Desert Club Drive will not cause a significant negative impact upon the environment, due, in part, to the fact that extinguishment of the right-of-way will restore possession of the vacated portion of Calle Barcelona east of Desert Club Drive to the vested owner of the abutting parcel of real property. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AS FOLLOWS: SECTION 1: The City Council, having elected to proceed under the provisions of Chapter 3 of the Public Streets, Highways and Service Easement Vacation Law of the State of California, and having held a public hearing upon due notice as provided therein, hereby finds from all evidence submitted that the portion of Calle Barcelona east of Desert Club Drive, specifically described in Attachments 1-2, attached hereto and incorporated herein, is unnecessary for either present or prospective public use or purposes, including use as non - motorized transportation facilities. Resolution No. 2006- Vacating Portion of Calle Barcelona Adopted: October 17, 2006 Page 2 SECTION 2: The City Council hereby orders the vacation of the portion of Calle Barcelona east of Desert Club Drive, as shown in Attachments 1-2 attached hereto and incorporated herein. SECTION 3: The City Council hereby determines that adoption of the vacation will cause no significant negative environmental impact. SECTION 4: The City Council hereby orders that the vacation shall not be effective until a certified copy of this Resolution has been recorded with the Riverside County Recorder. SECTION 5: The City Council hereby determines and orders that the City Clerk is hereby authorized and directed to record a certified copy of this Resolution in the Office of the County Recorder of Riverside County, California. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 17th day of October, 2006, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: Don Adolph, Mayor City of La Quinta, California ATTEST: VERONICA MONTECINO, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. Katherine Jenson, City Attorney City of La Quinta, California /{ ATTACHMENT 1 EXHIBIT "A" RIGHT OF WAY VACATION CALI.E BARCELONA A PORTION OF CAI.I.F. BARCEIDNA SHOWN AS LOT "H" ON DESERT CLUB TRACT UNIT NO. I AS SHOWN IN MAP BOOK 19, PAGE 75, RECORDS OF RIVERSIDE COUNTY, STATE OF CALIFORNIA, IN THE CITY OF LA QUINTA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEASTERLY CORNER OF SAID LOT "II", SAID POINT ALSO BEING THE SOUTHEASTERLY CORNER OF LOT 8 OF BLOCK 5 OF SAID DESERT CLUB TRACT UNIT NO. 1, THENCE ALONG THE EASTERLY LINE OF SAID LOT "if" SOUTH 00005' WEST A DISTANCE OF 51.70 FEET TO THE SOUTHEASTERLY CORNER OF SAID LOT "H", SAID POINT ALSO BEING THE NORTHEASTERLY CORNER OF LOT I OF BLOCK 2 OF SAID DESERT CLUB TRACT UNIT NO. 1; THENCE ALONG THE SOUTHERLY LINE OF SAID LOT "H" AND THE NORTHERLY LINE OF SAID LOT 1 ALONG THE ARC OF CURVE CONCAVE SOUTHERLY HAVING A RADIUS OF 775.00 FEET AN ARC DISTANCE OF 116.33 FEET THROUGH A CENTRAL ANGLE OF 8036% THENCE CONTINUING ALONG THE SOUTHERLY LINE OF SAID LOT "H" AND THE NORTHERLY LINE OF SAID LOT I ALONG THE ARC OF CURVE CONCAVE SOUTHEASTERLY HAVING A RADIUS OF 20.00 FEET AN ARC DISTANCE OF 18.15 FEET THROUGH A CENTRAL ANGLE OF 52°00'25"; THENCE ALONG A LINE PARALLEL WITH AND 30.00 FEET EASTERLY OF THE CENTERLINE OF DESERT CLUB DRIVE AS SHOWN ON SAID DESERT CLUB TRACT UNIT NO.1 NORTH 00005' EAST A DISTANCE OF 63.68 FEET TO A POINT ON THE NORTHERLY LINE OF SAID LOT "H" AND THE SOUTHERLY LINE OF SAID LOT 8, SAID POINT BEING ON A NON -TANGENT CURVE CONCAVE NORTHEASTERLY HAVING A RADIUS OF 20.00 FEET; THENCE ALONG THE NORTHERLY LINE OF SAID LOT "H" AND THE SOUTHERLY LINE OF SAID LOT 8 ALONG THE ARC OF SAID CURVE AN ARC DISTANCE OF 15.90 FEET THROUGH A CENTRAL ANGLE OF 45°32'25'; DrW SUR'VM7001.053WnVZO r-VAC.doe Page 1 of 2 t EXHIBIT "A" RIGHT OF WAY VACATION CALLE BARCELONA THENCE CONTINUING ALONG THE NORTHERLY LINE OF SAID LOT "H" AND TIIE SOUTHERLY LINE. OF SAID LOT 8 ALONG THE ARC OF CURVE CONCAVE SOUTHERLY HAVING A RADIUS OF 825.00 FEET AN ARC DISTANCE OF 118.55 FEET THROUGH A CENTRAL ANGLE OF 8014' TO THE POINT OF BEGINNING. SAID PARCEL CONTAINS 6,682 SQUARE FEET, MORE OR LESS. THE ABOVE DESCRIPTION BEING SHOWN ON THE ATTACHED EXHIBIT "B" AND HEREBY BEING MADE A PART HEREOF. SL �� 1 1� � �90 6687 Exp 06/30/06 PREPARED rift 2006 D:WASURVEYX7001.053WnNROW-VAC.doc Page 2 of 2 6687 IXP "0-06 EXHIBIT W ATTACHMEN' ROW m LOT 7&K5 19/75 B 57-155 007 LOT 8 9LK 5 AB 19175 W 156-pig AtSFM 19ROO R19S AVC 14' R=825' 36' 55' LOT 8iwx5 AN 191175 770-156-M CURVE TABLE CURVE DELTA RADIUS LENGTH Cl (86'57' 20.00' 30.35') C2 41'24'35" 20.00' 14.45 o C3 4532'25' 20.00' 15.90' C4 (93'25' 20.00' 32.61') C5 417415" 20.00' 14.45' C6 52'00'25" 20.00' 18.15' LOT 1 l K 2 rn Lnn 7�t� ,%3 (MOCA7£S R£CLWD DATA z9 NSP1R0 PYPA°ERIA:S AW °,° PER DESERT a4VB TRACT WT NO. 1, M8 19/75) 25' 25' EX. EX. 5' ROW ROW N8955'00"E 136,30 131.30' DEDICATED TO CITY OF LA QUINTA SCALE 1 "=40' �I BY DOG REC'D 5111101 FMJ52 a 20 40 80 1 R6Gl�T OF 1�A1� 1/ACAT-10H rMv7 rn' nn M �/� PREPARED BY: �SEO �D<S(iP`� 4151175 PANORAMA DR., SUITE E No. 6687 PALM DESERT, CA 92260 1* 05/30/06 760-219-9886 PALE ELLEH DATE OFCAt�F� LS 6 87 EXP. 6-30-06 I A-/E N.UA .. M RAIS)A S .... —.'Rr 05 �ss M, tin :�" � �'� • �. W ' � :�` .� Y A.,r, a` ry , •,: a.l -- � . '9$1 •b fj ` Q � ' ., o �r" F➢r , � I�O1 - t•. •ems •.. =s. tY. r.r ... fi 4�cb DESERT CLUB` s _ _. _ DRNE—=u • W. W _ �w , s. x 3 a Jv •+'u .,. n4 ., ., `sy� ?.. ix.. < BEY zvnl�'n1 �:� 0.".� �' •W ',, s�- is •``_+ �°^~ `•`~..° •g Y y 'Y. 1` i va �Vy ii S�.a} �.a oir iaFgi? .,> .7D�°• r. l' "D. 'a n /�+ .r°' s 1 € a"€+ 'e 'rixb .'tF•, o'i • `�•': . xFjf « `� G Lsi r12 ., i J ^ Ay w:• 'i.1O �: t u ♦�•+ arts A It his p3ii a n .r.yi s'•` Pv� j` is > ,° A liflw s, /i� � .F Do ,, e•i?"^ . 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ATTACHMENT 3 EXHIBIT "A" RIGHT OF WAY VACATION CALLE BARCELONA A PORTION OF CALLE BARCELONA SHOWN AS LOT "H" ON DESERT CLUB TRACT UNIT NO. 1 AS SHOWN IN MAP BOOK 19, PAGE 75, RECORDS OF RIVERSIDE COUNTY, STATE OF CALIFORNIA, IN THE CITY OF LA QUINTA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEASTERLY CORNER OF SAID LOT "H", SAID POINT ALSO BEING THE SOUTHEASTERLY CORNER OF LOT 8 OF BLOCK 5 OF SAID DESERT CLUB TRACT UNIT NO. 1, THENCE ALONG THE EASTERLY LINE OF SAID LOT "H" SOUTH 00005' WEST A DISTANCE OF 51.70 FEET TO THE SOUTHEASTERLY CORNER OF SAID LOT "H", SAID POINT ALSO BEING THE NORTHEASTERLY CORNER OF LOT 1 OF BLOCK 2 OF SAID DESERT CLUB TRACT UNIT NO. 1; THENCE ALONG THE SOUTHERLY LINE OF SAID LOT "H" AND THE NORTHERLY LINE OF SAID LOT I ALONG THE ARC OF CURVE CONCAVE SOUTHERLY HAVING A RADIUS OF 775.00 FEET AN ARC DISTANCE OF 116.33 FEET THROUGH A CENTRAL ANGLE OF 8°36'; THENCE CONTINUING ALONG THE SOUTHERLY LINE OF SAID LOT "H" AND THE NORTHERLY LINE OF SAID LOT I ALONG THE ARC OF CURVE CONCAVE SOUTHEASTERLY HAVING A RADIUS OF 20.00 FEET AN ARC DISTANCE OF 18.15 FEET THROUGH A CENTRAL ANGLE OF 52°00'25"; THENCE ALONG A LINE PARALLEL WITH AND 30.00 FEET EASTERLY OF THE CENTERLINE OF DESERT CLUB DRIVE AS SHOWN ON SAID DESERT CLUB TRACT UNIT NO.1 NORTH 0000S' EAST A DISTANCE OF 63.68 FEET TO A POINT ON THE NORTHERLY LINE OF SAID LOT "IF' AND THE SOUTHERLY LINE OF SAID LOT 8, SAID POINT BEING ON A NON TANGENT CURVE CONCAVE NORTHEASTERLY HAVING A RADIUS OF 20.00 FEET; THENCE ALONG THE NORTHERLY LINE OF SAID LOT "H" AND THE SOUTHERLY LINE OF SAID LOT 8 ALONG THE ARC OF SAID CURVE AN ARC DISTANCE OF 15.90 FEET THROUGH A CENTRAL ANGLE OF 45°32'25"; o-wASUFtVE'A7001.05NzOw-VAC.aoo Page I or 2 EXHIBIT "A" RIGHT OF WAY VACATION CALLS BARCELONA THENCE CONTINUING ALONG THE NORTHERLY LINE OF SAID LOT "H" AND THE SOUTHERLY LINE OF SAID LOT 8 ALONG THE ARC OF CURVE CONCAVE SOUTHERLY HAVING A RADIUS OF 825.00 FEET AN ARC DISTANCE OF 118.55 FEET THROUGH A CENTRAL ANGLE OF 80I4' TO THE POINT OF BEGINNING. SAID PARCEL CONTAINS 6,682 SQUARE FEET, MORE OR LESS. THE ABOVE DESCRIPTION BEING SHOWN ON THE ATTACHED EXIIIBIT "B" AND HEREBY BEING MADE A PART HEREOF. �Q LAND Si KE (KE (F �0 6687 Exo 06/3C/06 PRE AREO Y� "^orb d 12 0. 200 O V WSURVEY17001.053NdwglROW VAC.doc Page 2 of 2 Ll . 6687 EXP 6-30-06 ATTACHMENT EXHIBIT " " LOT 7 Bur 5 LOT 6 BLK 5 AN 191i5 MR 19175 770-156-007 770-156-006 N89'55'E 136- 0' CURVE TABLE N CURVE DELTA RADIUS LENGTH Cl (86'57' 20.00' 30.35') w LOT 8 BLK 5 C2 41'24'35' 20.00' 14.45' "' r C3 45'32'25' 20.00' 15.90' 25' 0 77� 1195 M o EX. z A o p� ovc r C4 (93-25' 20.00' 32.61') ROW 25' ~' C5 41'24'35 20,00' 14.45' EX. C2 C6 52'00'25' 20.00' 18.15' ROW A=8'14' �j R=825' L=i 18.55' 30' CA i, c`tv _ m @ARCS( oNA ,J LOT IHO P U I �MB 19f75 rn z I—R=775' ` v 1' L =i 16.33')LLJ CO f/) C5 W 0 I cl ~ LOT 1 NX 2 w W 19175 N 770-181-M (hVDICATES RECA4D DATA g A657MO PRLWDPW W PER DESERT A'UB TRACT Z UNIT NO.. 1, M8 191'75) 25' 25' EX. EX. 5' ROW ROW N89'55'00'E 136.300 131.30' _ 5' ROW DED/CA70 TO CITY Of LA OJINTA SCALE 1 YI BY DOC. REC'D 5111101 PMJ52 0 20 40 80 RIG`i T OF V4iAY VACATION PREPARED BY: D LAND SU WISt�LS�W�� LttIIJL 11YLr-'�UVI`�J v�,�oPE, KELIF,�� 47E�-175 PANORAMA DR., SUITE E No. 6687 PALM DESERT, CA 92260 LV. 06/30/06 760-219-9886 { �- DALE ELLEH DATE �q LS 687 EXP. 6-30-06 �OF_CA1tiF Ph�- w/i7/D 14 A.P. LENCH, II P. 0. BOX 450 LA QUINTA, CA 92247-0450 (760)564-0721 NAM . wrZiIfI. City of La Quinta Honorable Mayor & Councilmembers RE: Proposed Right of Way Vacation of Calle Barcelona East of Desert Club Drive We are suggesting, along with the gifting of over 6,000 square feet of property to Nispero Properties, that a condition be placed restricting the height of any proposed structure. The height should match the height generally imposed on homes located on the adjoining street, Calle Cadiz. This height is one-story and 17 feet above the pad. This request would eliminate the "tunneling" effect of two-story structures on both sides of Desert Club Drive and would improve the transition from commercial development and the residential housing that now exists in the area. A.P. Lench, II Thomas Kirk Homeowner K Homeowner :vl Enc.