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2003 07 14 CSC Minutes . . IV. ~of~Q~ CONSENT CALEND. COMMUNITY SERVICES COMMISSION MINUTES July 14, 2003 CALL TO ORDER gular meeting of the Community Services Commission was called to order at 7:08 p.m. in t Conference Room of the La Quinta Civic Center. Chairperson St. Johns presided over t ting. Clerk June Greek gave the Oath of Office to newly appointed Commissioner Mike Cross. Imissioner Cross led the Pledge of Allegiance. ~BERS PRESENT: Commissioner Victoria St. Johns Commissioner Deborah Bechard Commissioner Gary Calhoun Commissioner Mike Cross ~BERS ABSENT: Commissioner Mike Davis FF PRESENT: Dodie Horvitz, Community Services Director Hally Savio, Community Services Secretary PUBLIC COMMENT-None CONFIRMATION OF AGENDA CONSENT CALENDAR A. Approval of the June 9, 2003 Minutes B. Monthly Department Report for May 2003 It was moved by Commissioners Calhoun/Bechard to approve the Consent Calenc as submitted. Unanimous. PUBLIC HEARING - None . . BUSINESS ITEMS A. Election of Chair Community Services Director Horvitz opened nominations for Chair. Commissioner Calhoun nominated Commissioner St. Johns. It was moved by Commissioners CalhounlBechard to appoint Commissioner St. Johns as Chairperson. Unanimous. B. Election of Vice Chair Chairperson St. Johns opened nominations for Vice Chair. Commissioner St. Joh nominated Commissioner Calhoun. It was moved by Commissioners St. JohnslBechard to appoint Commissioner Calhoun as Vi Chairperson. C. Facility Use Policies Director Horvitz presented to the Commission the Facility Use Policies to be considered the City Council at their July 22, 2003 meeting. Staff requested direction regarding chang to the Policies. Following are the recommendations of the Commission: C CENTER CAMPUS current Use of the Amphitheater/Gazebo and the Senior Center Imission recommendation: Events that last thirty (30) minutes or less and have thirty (::. Jle or less will not require the use of the Senior Center. 'ricting Public Access lmission recommendation: Events should leave one third of the Civic Center Campus open general public and the number of days the campus is closed to the general public should ~ed to thirty (30) in a calendar year. wing Commercial Events and Fund Raisers 1mission recommendation: Events should be regulated through the Temporary Use Pen :ess and process evaluated in the future. ring Plan nmission recommendation: A formal parking plan should be developed and required for nts that will require additional parking. lunity Services Commission . . June 9. 20 Page ,s lUlNTA SENIOR CENTER hol Policy mission recommendation: The City maintain a list of approved cleaning companies and a bOj sued for the cleaning of the Center after an event in which alcohol is served. mission recommendation: Raise the set up fee to $90 and cleaning fee to $150. 'E OASIS TRAILHEAD 'cular Access mission recommendation: Limiting vehicular access to one vehicle per event, and vehicle mt arked before the event and should not leave until after the event. The vehicle should be limit '1e axle and under a one-ton capacity. -a-Lets ,mission recommendation: Port-a-lets should be required for a/l events. '1itted Uses Imission recommendation: Events should be monitored through the Temporary Use Pen ~ess with the condition that amplified sound is not permitted at any event. rz BURNS PARK 'ting Inflatable Amenity Vendors lmission recommendation: Inflatable amenity rental companies should be limited to those prove the City with the Certificate of Insurance te Park Rental '1mission recommendation: The skate park should not be rented for private parties. QUINTA PARK AND SPORTS COMPLEX ck Bar Operation nmission recommendation: The snack bars should be run by the league and volunteers. ng of individuals or businesses to operate the snack bar should not be permitted. mmuruty Services\Conunumty Services CommiSSlOn\mmutesCSC\2002\CSCMIN 2003\CSCMIN.07.14.03.doc lunity Services Commission 's . . June 9. 20 Page uinta Park Snack Bar mission recommendation: Leagues should provide their own equipment. mission recommendation: Vending mechlnes should be installed at the park. ~ric Vehicle Use mission recommendation: Leagues to provide an electric vehicle for their use. 'y Bills mission recommendation: The sports leagues should be educated as to the cost of ating the facilities and asked to conserve electricity. Copies of the light bills should be sen Ie league president. In addition, the league president should be educated as to how to turr ights off manually when the field lights are not needed. If City staff is made aware of the lights being on while the fields are not used, after two warnings, a $50 fine will be issued Commission is recommending the deposit be increased from $350 to $500 and the fines n from the deposit. Imunity Association Application ,mission recommendation: Community Association Application should be completed by ea 'ts group using the City facilities. ual Turf Maintenance Program lmission recommendation: An annual turf maintenance program should be established. CORRESPONDENCE AND WRITTEN MATERIALS A. Update Regarding Purchase of Open Space Property Director Horvitz gave Commissioners an update regarding the City's purchase of the 1 acre property along the Bear Creek Trail on Avenida Montezuma. Commission, discussed having a public meeting to determine what is desired for the propert' Commissioner Calhoun suggested trying a mass mailing to get citizen opinions. St reported a dog park would be possible at the site. B. Update on Current Commission and Board Members Commissioners received list of phone numbers and addresses of current City Commiss and Board Members. Commissioner Bechard informed that her phone numbers w incorrect, and Commission Calhoun's email address was also listed incorrectly. Staff' notify the City Clerk's Office of the revisions. mmumty SerVlces\Commumty Services COlrumsslon\mmutesCSC\2002\CSCMIN 2003\CSCMIN.07.14.03.doc lunity Services Commission 's . . June 9, 20 Page COMMISSIONER ITEMS Chairperson St. Johns welcomed new Commissioner Mike Cross to the Commission. Commissioner Cross gave a brief biography of his professional career and expressed ~ enthusiasm to serve the City as a Community Services Commission member. ADJOURNMENT It was moved by Commissioners CrosslCalhoun to adjourn the Community Servic Commission meeting at 8:55 PM. Unanimous. T MEETING INFORMATION day, September 8, 2003 @7:00 PM ~uinta City Hall Study Session Room nitted by: nmuruty Servlces\Community Services CommlsslOn\minutesCSC\2002\CSCMIN 2003\CSCMIN.07.14.03.doc