2003 05 12 CSCyoeT°� COMMUNITY SERVICES COMMISSION AGENDA
La Quinta Civic Center Study Session Room
78-495 Calle Tampico - La Quinta, CA 92253
May 12, 2003
7:00 PM
CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
II. PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to five minutes or less.
III. CONFIRMATION OF AGENDA
Corrections, deletions or reorganization of the agenda
IV. CONSENT CALENDAR
(Items are considered routine in nature and may be approved by one motion.)
A. Approval of March 10, 2003 and March 14, 2003 Meeting Minutes
B. Monthly Department Report for March, 2003
V. PUBLIC HEARING
VI. BUSINESS ITEMS
A. Annual Work Plan Task Assignment
VII. CORRESPONDENCE AND WRITTEN MATERIALS
A. Skate Park Grand Opening Update
VIII. COMMISSIONER ITEMS
IX. ADJOURNMENT
NEXT MEETING INFORMATION
June 9, 2003
La Quinta Civic Center Study Session Room
S:\COMMUNITY SERVICES\COMMUNITY SERVICES COMMISSION\AGENDACSC\AGN 05-12-03..DOC
•IV. CONSENT CALENDA
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTOR
DATE: APRIL 15, 2003
SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT
FOR THE MONTH OF MARCH 2O03
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE
MONTH OF MAY 2003:
May 1
*Beginning Ceramics Class
May 2
*Estate Planning Seminar
May 3
Catalina Island Excursion
May 5
*Monthly Putting Contest
May 5
*Scanning Computer Class
May 6
*Braille Institute's Low Vision Services
May 6
*Tap Dancing Lessons
May 6
Hatha Yoga, Senior Center
May 7
Vinyasa Flow Yoga, Senior Center
May 7
*Sketching and Drawing Class
May 7
*Digital Photography Computer Class
May 8
*Cooking Class
May 9
*Watercolor Painting Lessons
May 12
*Photo Editing Computer Class
May 13
*CPR Class
May 15
*Hoedown Luncheon
May 19
*HEAP Program Outreach Clinic
May 20
*Free Hearing Consultations
May 20
*AARP Driver Safety Program
May 27
*Long -Term Care Seminar
*Daytime Senior Center class or activity
0 0
Program
Community Services Department
Attendance Report for the Month of March 2003
Summary Sheet
2003 2002 Variance Sessions Per Month
2003 2002
Leisure Classes
98
92
6
34
31
Special Events
60
66
-6
2
5
Adult Sports
415
327
88
19
55
Senior Center
2438
2382
56
169
153
Total
3011
2867
144
224
2"
Senior Services
Senior Center
508
572
-64
13
11
Total
508
572
-64
13
11
Sports Complex Use
AYSO
200
0
200
6
0
LQ Sports & Youth
1,600
1,500
100
24
30
Total
1,800
1500
300
30
30
Facility/Park Rentals
Fritz Burns Park
(Pate Rental)
1
0
1
0
0
Civic Center Campus
(Private Rental)
2
0
2
0
0
Total Pro rams
31
01
3
0
0
Volunteer Hours
Senior Center
4971
1,050
-553
Total Volunteer Hours
1 4971
1,0501
S53
Mnnthly Revenue
Senior Center
$
9,601.00
$
8,236.50
$
1,364.50
[Community Services
1 $
6,260.00
1 $
5,597.00
1 $
663.00
Total Revenue
1 $
16,861.00
1 $
13,833.50
1 $
2.027.90
Revenue Year to Date
Senior Center
$ 78,555.00
$ 69,458.50
$ 9,096.50
Communi Services
$ 61,398.00
1 $ 57,328.00
1 $ 4,070.00
Total Revenue to Date
1 $139,953.00
1 $ 126,786.50
1 $ 13.166.50
0 0
Community Services Program Report for March 2003
2003 2002 2003 2002
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes
Botanical Print Picture Making
2
0
2
1
0
Mastering Microsoft Excel
8
7
1
3
4
Mastering Microsoft Word
5
0
5
4
0
Quids & Easy Elegant Meals
13
0
13
1
0
Adobe Photoshop Elements
4
0
4
2
0
Let's Fondue
5
01
5
3
0
Herbal Hand Cream and Lip Balm
4
0
4
1
0
Great Sauces and Sous
8
0
8
1
0
Line Dance Lessons
17
0
17
4
4
Bell dance Lessons Tu.
8
0
8
4
0
Bell dance Lessons Th.
8
0
8
4
0
Italian for Travelers
7
18
-11
2
0
Ballroom Dance Lessons
9
0
91
4
0
Totals
98
25
534
8
2003 2002 2003 2002
Participants
Participants
Variance
Meetings
Meetin s
Special Events
Tiny Tot Olympics
40
51
-11
1
1
Grass Volleyball Gig
20
15
5
1
1
Totals
60
66
-6
2
2
2003 2002 2003 2002
Participants
I Participants
I Variance I
Meetings
Meetings
Adult Sports
Open Gym Basketball
255
227
281
15
17
Adult Soccer League
160
100
601
41
5
Totals
415
3271
881
191
22
Recreation Totals 1 5731 4181 1551 651 32
Page 2
A& Senior Center Attendance db
artcrpatlon
Participation
VarFance
Meetings
Meetings
002
TO3
2002
Senior Activities
ACBL Bride
306
274
32
4
4
Bridge, Duplicate/Social
641
668
-27
16
13
Ice Cream Social
19
34
-15
3
5
Monthly Birthday Party
32
39
-7
1
1
Monthly Luncheon
93
86
71
1
1
Movie Time
55
47
8
4
4
Putting Contest
10
8
2
2
1
Talent Show
146
0
0
1
0
Senior Activity Total
1302
1156
0
32
29
Senior Leisure Classes
Arts and Crafts
33
26
7
4
4
Ballroom Dance
18
28
-101
4
6
Bridge Lessons
96
46
501
11
4
Ceramics
9
12
-31
4
4
Computer
65
5
601
29
12
Computer Tutor
2
6
-4
2
6
Cooking
10
16
-6
1
1
Dog Training Class
18
14
4
8
8
Exercise
59
58
1
13
13
Golden Tones
84
65
19
4
4
Jazz Guitar
5
0
5
1
0
Knitting
23
11
12
1
1
Painting
6
4
21
2
1
Quilting
49
14
35
4
2
Rug Hooking
19
8
11
5
4
Sketching/Drawing
20
0
20
4
0
Spanish
10
35
-25
4
6
Stained Glass
4
10
-6
3
4
Tai Chi
16
30
-14
4
4
Tap Dance
18
30
-12
3
4
Watercolor
10
9
11
3
4
Woodcarving
32
53
-211
3
5
Yoga
22
39
.171
7
4
Senior Leisure Classes Total
628
519
1091
124
101
TOTAL SENIOR PROGRAMS
1930
1675
1091
156
130
Senior Services
AARP "55' Course
28
22
61
2
2
AARP Tax Aide
61
48
131
4
4
FIND Food Distribution
311
371
-601
4
4
I.I.D. Energy Assistance
36
34
21
n/a
n/a
I.I.D. Energy Assistance/No fee
2
4
-2
n/a
n/a
Legal Consultation
11
4
7
1
1
Medicare/Hi Cap Consultation
3
12
-9
2
n/a
Volunteers
56
77
-21
n/a
n/a
TOTAL SENIOR SERVICES
508
572
.64
13
11
SENIOR CENTER TOTAL
2438
2247
45
169
141
01. BUSINESS ITEMS,
c&t,/ 4 4Qumrw
e
�OF Tt��
COMMUNITY SERVICES COMMISSION MEETING
DATE: May 12, 2003
ITEM TITLE: Annual Work Plan Task Assignment
RECOMMENDATION:
Select a method in which to implement the annual work plan task assignments.
BACKGROUND AND OVERVIEW:
Each year, the Commission is required to submit an annual work plan for City Council
approval. The City Council approved the Community Services Commission's work plan
for 2003-04 at the May 6, 2003 City Council meeting. The Commission may wish to
select a method in which the tasks may be accomplished.
ALTERNATIVES:
The alternatives available to the Commission are:
1. Select a method in which to implement the annual work plan task
assignments; or
2. Do not select a method in which to implement the annual work plan task
assignments; or
3. Provide staff with alternate direction.
Dodie Horvitz, Community Services Director
Attachment A: 2002-04 Community Services Commission Work Plan
S:\Community Services\Community Services Commission\CSCRPT.192.2003-04 Work Plan.doc
• ATTACHMENT
Community Services Commission
Annual Work Plan
Fiscal Year 2003-04
Approved by City Council
May 6, 2003
CC
COMMUNITY SERVICES COMMISSION PHILOSOPHY
The general purpose of the Community Services Commission is to encourage the
development of a planned and orderly approach to the delivery of leisure and
community services in the City.
The objectives of the Commission are to:
♦ Serve in an advisory capacity to the City Council on identifying
matters pertaining to recreation and community services
♦ Communicate the availability of services to citizens through both
private and public resources to avoid duplication and conflict of effort
♦ To evaluate the effectiveness of services provided
ASSIGNMENT ITEMS:
PAGE
Community Services/Recreation 2
Park Development 3
Liaison To The Community 4
Community Unity 5
Safety 6
Advisory Body To City Council 7
Task: Community Services/Recreation
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Leisure and Recreation Program Providers
Steps To Completion Work with Community Services Director on
community service issues
Staff Time: One to two hours per month, depending on
issues
Fiscal Commitment: None
Staff Role: Provide support and liaison to the City
Council
Council Role: Provide approval for Commission to fulfill this
assignment
Reference: Chapter 2.95.040 (a)(1): Analyze community
service's program effectiveness and needs,
and recommend comprehensive solutions;
Chapter 2.95.040 (a)(8): Propose recreation
and social programs;
(14): Make recommendations to the City
Council relating to the need for evaluation
and planning of the community service
delivery system;
(18): Evaluate and make recommendations
concerning existing services with regard to
service overlap or gaps.
2 1
Task: Park Development
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Park and Recreation Master Plan, La Quinta
General Plan
Steps To Completion: ♦ Review and comment on Parks and
Recreation Master Plan annually
♦ Review Trails Master Plan
♦ Review proposed Park Development
projects
Staff Time: 2-10 hours per week
Fiscal Commitment: Pursuant to projects
Staff Role: Provide support and liaison to the City
Council
Council Role: Include the Commission in the design and
development process, screening and selection
of professional firms, and conduct public
hearings. Review and consider Commission
recommendations
Reference: Chapter 2.95.040(a)(3):Prepare and maintain
community services master plans;
(5): Serve as a public forum and conduct
public hearings for recreation and human
services concerns;
(11): Review individual park master plans for
recommendation to City Council.
3
E
Task: Liaison To The Community
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Community Services Department Program
Brochure, Chamber of Commerce
Newsletter, Desert Sands Unified School
District, other community agencies and
organizations
Steps To Completion: ♦ Monitor, review and promote
recreation and leisure programs in La Quinta
♦ Attend: Mayor's Luncheon; Senior
Center Functions; Chamber Functions; school
board meetings, and other agency meetings
♦ Report on Commission actions,
conduct public forums to gather opinion,
upon Council approval
Staff Time: One to two hours per month
Fiscal Commitment: None
Staff Role: Provide support and liaison to the City
Council.
Council Role: Provide Commission with specific methods as
to how to best represent the Council.
Reference: Chapter 2.95.040 (a)(12) Aid in coordinating
the recreation services of other governmental
agencies and volunteer organizations;
(13) Make recommendations to the City
Council on community issues.
0
® 0
Task:
Completion Date:
Participants:
Suggested Resources:
Community Unity
On -going
Commissioners
Community Resources and Agencies
Steps To Completion:
♦ Conduct Community Youth Workshop
to gather input from the community regarding
current programs
♦ Encourage participation in recreational,
cultural, social, educational, health related
and safety programs
♦ Conduct the Community Picnic and
include the City Of La Quinta's "Birthday"
Celebration the weekend closest to May 1 of
each year
Staff Time:
50-80 hours per event
Fiscal Commitment:
$1,400
Staff Role:
Provide support and liaison to the City
Council.
Council Role: Provide Commission with direction/comment
Reference: Chapter 2.95.040 (a)(17):Foster mutual
understanding and respect among racial,
religious, cultural and nationality groups.
R
Task:
Completion Date:
Participants:
Suggested Resources:
Safety
On -going
Commissioners
Cachet kits, brochures, pamphlets, ASTM
Standard Consumer Safety Performance
Specifications for Play Equipment for Public
Use
Steps To Completion: ♦ Encourage participation in American
Red Cross, CVAG, LQ Fire Dept.,
Volunteers for Increased Public Safety (VIPS)
and other local services
♦ Provide information to residents on
available services
♦ Provide Disaster Preparedness
Information
♦ Promote safe facilities
Staff Time: One to two hours per month
Fiscal Commitment: None
Staff Role: Advise Commission of meetings and provide
support and liaison to the Community Safety
Manager
Council Role:
Provide approval for Commission to fulfill this
assignment
Reference: Chapter 2.95.040 (a)(16): Encourage and
promote understanding and cooperation
between the public safety agencies and the
residents;
Chapter 2.95.040 (10): Review parks
maintenance standards and quality.
T
0
Task: Advisory Body to City Council
Completion Date: On -going
Participants: Commissioners
Suggested Resources: To Be Determined
Steps To Completion: ♦ Be actively involved in City issues and
concerns
Receive direction from City Council and take
action as directed, accept assignments
♦ Maintain communication with the City
Council
♦ Attend annual training workshops,
schools and conferences to improve
Commissioner performance
♦ Provide annual work plan for Council
review, comment and approval
♦ Review grant opportunities and make
recommendations for funding to the City
Council
Staff Time: 4-6 hours per month
Fiscal Commitment: None
Staff Role: Provide support and liaison to the City
Council.
Council Role: Provide Commission with specific direction as
to how to better assist the Council. Provide
opportunities to meet with Council through
joint meetings.
Reference: Chapter 2.95.020 (a): to serve as an advisory
capacity to the City Council; 2.95.040 (a)(4):
receive and act on all assignments made by
City Council; 2.95.040 (a)(5) Serve as a
public forum and conduct public hearings for
7
0 0
recreation and human service concerns;
2.95.060 (C): The City Council shall
periodically review the progress of the
Commission;
2.95.040 (a)(2): Make recommendations to
the City Council for research and solicitation
of grants and donations.
S:\Community Services\Community Services Commission\2003-04 Final Work Plan..doc
ij