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COMMUNITY SERVICES COMMISSION
AGENDA
La Quinta Civic Center City Council Chambers
78-495 Calle Tampico - La Quinta, CA 92253
April 19, 2004
7:00 PM
CALL TO ORDER
A Pledge of Allegiance
B. Roll Call
II. PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to five minutes or less.
III. CONFIRMATION OF AGENDA
Corrections, deletions or reorganization of the agenda
IV. CONSENT CALENDAR
(Items are considered routine in nature and may be approved by one motion.)
A. Approval of March 8, 2004 Minutes
B. Monthly Department Report for February 2004
V. PUBLIC HEARING
VI. BUSINESS ITEMS
A. La Quinta Park Skate Park Design Concepts
B. Community Picnic and Fire Station Dedication
C. Annual Work Plan
VII. CORRESPONDENCE AND WRITTEN MATERIALS
VIII. COMMISSIONER ITEMS
IX. ADJOURNMENT
Next Meeting
May 10, 2004
La Quinta Civic Center Session Room
7:00 p.m.
S:\Community Services\Community Services Commission\agendaCSC\AGN 4-19-04.doc
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY CqVNCIL
FROM: DODIE HORVITZ, COMMUNITY SERVICES DIREC
IO�
DATE: MARCH 16, 2004
SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT
REPORT FOR THE MONTH OF FEBRUARY 2004
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR
THE MONTH OF APRIL 2004:
April 2
*Beginning Pilates Class
April 5
Beginning Pilates Class, Senior Center
April 6
*AARP Tax Assistance
April 6
*Tap Dance Class
April 6
*Adult CPR & First Aid Class
April 6
*Dog Training Class
April 6
Tee Kwon Do, Senior Center
April 7
*Senior Sports Day
April 10
Annual Egg Hunt & Chalk Drawing Contest, La Quinta Park
April 12
*Stained Glass Class
April 12
*Introduction to the Internet Computer Class
April 12
Spring Break Camp, Recreation Trailer
April 13
*Watercolor Lessons
April 13
Spring Break Camp, Recreation Trailer
April 19
Beginning Computers, Senior Center
April 14
*Introduction to the Computer Class
April 14
*Digital Photography Computer Class
April 14
*Sketching/ Drawing Class
April 14
Beginning Belly Dance, La Quinta High School
April 14
Spring Break Camp, Recreation Trailer
April 15
*Senior Center Volunteer Banquet
April 15
Spring Break Camp, Recreation Trailer
April 16
*Evening Ballroom Dance/ Social
April 16
Spring Break Camp, Recreation Trailer
April 20
*AARP Driver Safety Program
April 20
Italian for Travelers, Senior Center
April 21
*"Make Your Own Jewelry" Class
April 21
Mastering Microsoft Word, Senior Center
April 21
Couples Country Western Dance, La Quinta High School
April 22
*Ballroom Dance Workshop
April 24
Annual Community Picnic & Birthday Bash, Fritz Burns Park
April 26
*Hatha Yoga Class
April 26
Classic & Latin Ballroom Dance, La Quinta High School
April 26
Yoga Flexibility Flow, Senior Center
April 27
*Arthritis Tai Chi Class
April 27
Hatha Yoga, Senior Center
April 28
Yoga Somatica, Senior Center
*Daytime Senior Center class or activity
C,
L�
Community Services Program Report for February 2004
2004
2003
2004
2003
Participants
Participants
Variance
Meetings
Meetings
Leisure Enrichment
Beginnin Computers
7
9
-2
3
4
Mastering Microsoft Excel
7
0
7
2
0
Hatha Yoga
5
33
-28
4
2
Yoga Flexability Flow
4
0
4
2
0
Yoga Somatica
2
0
2
2
0
Yoga Package
6
0
6
4
0
Yoga 100 Bonus
4
0
4
8
0
Beginning Pilates
7
0
7
6
0
Tee Kwon Do
8
0
8
2
0
Adobe Photoshop Beginning
7
4
3
1
3
Adobe Photoshop Advance
5
0
5
1
0
Absolute Dog Obedience
41
0
4
31
0
Classic/ Latin Ballroom Dance
101
6
4
3
1
Totals
78
52
24
41
10
2004 2003 2004 2003
Participants
Participants
Variance
Meetings
Meetings
Special Events
Big Bear Skiing & Snowboarding
10
0
10
1
0
Neighborhood Pet Show
110
27
83
1
1
Totals
120
27
93
2
1
2004 2003 2004 2003
Participants
I Participants
Variance
Meetings
Meetings
Adult Sports
Open Gym Basketball
278
382
-104
15
16
Adult Soccer League
220
140
80
2
Totals
498
522
-24
15
18
Recreation Totals 1 6941 6011 931 581 29
..
0
Davnn,ua - Facility Rantaln
Senior Center
$
15,056.00
$
$
15,056.00
Parks
S
250.00
$
$
250.00
MonthlyFacili Revenue
$
15,306.00
$
$
15,306.00
Year to Date Facili Revenue
$
50,118.00
$
$
50,118.00
■II....N.4, on..nn..n
Senior Center
$ 15,669.50
$ 11,043.00
$ 4,626.50
Community Services
$ 8,118
$ 10,136.00
$ 2,018.00
Total Revenue
$ 23 787.50
1 $ 21,179.00
1 $ 2,508.50
o.....,....e vaa. ►n rlata
Senior Center
$
87,035.25
$
68,954.00
$
18,081.25
Community Services
$
101,508.00
$
55,138.00
$
46,370.00
Total Revenue to Date
$
188 543.25
1 $
124,092.00
1 $
64,451.25
E
Community Services Department
Attendance Report for the Month of February 2004
Summary Sheet
Program 2004 2003 Variance Sessions Per Month
2004 2003
Leisure Classes
Special Events
Adult Sports
Senior Center
76
120
498
1932
152
94
542
1794
-76
26
-44
138
41
2
18
148
57
2
18
124
Total
2626
2582
44
209
201
Senior Services
Senior Center
461
479
-18
24
24
Total
461
479
-18
24
24
Sports Com lex Use
Desert Storm Baseball
28
0
28
6
0
La Quinta Sports & Youth
100
800
-700
5
14
Total
1281
800
-672
11
14
LQ Community Park
Desert Storm Baseball
28
0
28
6
0
AYSO
880
0
880
24
0
LQHS Softball Boosters Club
25
0
25
1
0
Total
933
0
933
31
0
Facility/Park Rentals
Senior Center
(Private Part)
350
0
350
2
0
(Churches)
300
0
300
8
0
LQ Community Park
Private Pa
200
0
200
5
0
Total
8501
0
850
15
0
Total Programs
1 4,9981
3,861
1827
290
239
Volunteer Hours
Center
425
868
-443
kSenior
TotalVolunteerHours
4251
868
-433
Ah Senior Center Attendance
a Icipation
a crpa on
a nee
meetings
meetings
Senior Activities
ACBL Bride
Brid e, Du licate/Social
Dog Training, Complimentary_9
Evening Dance
Monthly Birthday Pad
Monthly Luncheon
288
591
51
40
99
355
574
10
0
41
96
-67
17
-1
51
-1
3
4
14
1
1
1
1
4
14
1
0
1
1
Movie Time
Seminars
53
42
64
50
-11
-8
4
3
4
2
Senior Activity Total
1173
1190
-17
29
27
Senior Leisure Classes
Arts and Crafts
Ballroom Dance
44
33
33
30
11
3
4
4
4
3
Bridge Lessons
84
84
0
8
14
Ceramics
10
11
-1
4
3
Computer
80
63
17
22
17
Dog Training Class
31
17
14
7
2
Exercise
56
55
11
11
11
Golden Tones
92
93
-11
4
4
Knitting
11
15
-4
1
1
Piiates
19
0
19
4
0
Quilting
37
28
9
4
3
Rug Hooking
11
15
-4
3
3
Sketching/Dra,Mng
16
11
5
3
4
Spanish
31
33
-2
3
3
Stained Glass
7
10
-3
4
2
Tai Chi
45
16
291
4
3
Tel Chi for Arthritis
19
0
19
•4
0
Tap Dance
43
32
ill
8
8
Watercolor
39
16
231
7
4
Woodcarving
11
26
-151
2
2
Writing
5
0
5
3
0
Yoga
35
16
19
5
6
Senior Leisure Classes Total
759
604
156
119
97
TOTAL SENIOR PROGRAMS
1932
1794
138
148
124
Senior Services
AARP 1155" Course
32
26
61
2
2
AARP Tax Aide
54
61
-7
4
4
FIND Food Distribution
292
263
29
4
4
I.I.D. Energy Assistance
19
26
-7
7
7
I.I.D. Energy Assistance/No fee
6
14
-8
4
4
Legal Consultation
5
12
-7
1
1
MadicareMi Cap Consultation
7
8
-1
2
2
Volunteers
46
69
-23
We
W.
TOTAL SENIOR SERVICES
461
479
-18
24
24
SENIOR CENTER TOTAL
2393
2273
120
172
148
COMMUNITY SERVICES COMMISSION
MEETING DATE
ITEM TITLE:
April 19, 2004
La Quinta Park Skate Park Design Concepts
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: _A_
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING: _
As deemed appropriate by the Community Services Commissions.
FISCAL IMPLICATIONS:
The concept selected must be designed and constructed within the established
budget for this project. The design/build budget for this project is $223,598.
WORK PLAN TASK ASSIGNMENT:
Park Development
BACKGROUND AND OVERVIEW:
The City will receive $323,487 from the Proposition 12 Bond Act of 2000. These
funds must be used to develop or improve facilities. The La Quinta Park is complete
with the exception of the planned skate park. Staff is recommending the Prop. 12
funds are used to develop the La Quinta Park Skate Park to complete the park.
The existing skate park at Fritz Burns Park is 14,400 square feet and provides modular
equipment. It is estimated the La Quinta Park Skate Park would be 14,000 square feet
in size.
The Community Services Commission invited the public to attend the October 13
meeting share their ideas on the concepts of what they would like to see incorporated
into the design. Four skaters attended the meeting and requested a concrete bowl be
S:Community Services\Community Services Commission\CSCRPT.209.Skate Park Meeting 04-12-04.doc
included in the park al* with elements that would add colenge for experienced
skaters.
A Design/Build Request for Proposals was sent out to skate park designers and
contractors. The City received one proposal from California Skate Parks. Staff met
with a representative of California Skate Parks and a Professional Services Agreement
was approved by the City Council at the March 16, 2004 City Council meeting.
Representatives from California Skate Parks and Huna attended the March 8
Community Services Commission meeting to gain input from the public as to what
they would like to see at the skate park. After some discussion, the Commission
requested three concepts be presented at the April 12, 2004 Commission meeting.
(Due to a conflict with a special City Council meeting, the April 12 2004 Community
Services Commission meeting was rescheduled to April 19, 2004).
Attachments A-C provides three concepts of modular equipment as proposed by the
skate park designer and reviewed by Huna. Attachments D-F are three bowl concepts
proposed by the skate park designer. According to Jeff Hutchings of California Skate
Parks, the modular equipment concepts and bowl concepts will work in any
combination. Therefore, the Commission, with input from the public is asked to select
one modular concept from Attachments A-C and one bowl concept from Attachments
D-F. Once the Commission selects two concepts, the recommendation will be
forwarded to the City Council for consideration. Once the City Council approves the
concept, construction drawings can be produced.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Community Services Commission include:
1. Select a comprehensive skate park concept for City Council consideration; or
2. Do not select a comprehensive skate park concept for City Council
consideration; or
3. Provide staff with alternative direction.
submitted,
Horvitz,
Attachments A-C
Attachments D-F:
Services Director
Modular Skate Park Concepts
Concrete Bowl Concepts
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COMMUNITY SERVICES COMMISSION
MEETING DATE
ITEM TITLE:
April 19, 2004
Community Picnic and Fire Station Dedication
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: _B
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
As deemed appropriate by the Community Services Commissions.
FISCAL IMPLICATIONS:
None for this action.
WORK PLAN TASK ASSIGNMENT:
Community Unity
BACKGROUND AND OVERVIEW:
The City's annual Birthday Bash and Community Picnic is being offered on Saturday,
April 24, 2004 at Fritz Burns Park from 10:00 a.m. to 1:00 p.m. This event originated
as a result of input from the community. The Community Services Commission has
hosted this event since it's inception.
Attachment A is a Memorandum from Kristin Riesgo, the Recreation Coordinator
planning this event has outlined some tasks the Commissioners are asked to assist
with at the event. The Commissioners are asked to arrive at Fritz Burns Park by 8:30
to help with set up of the event.
Each Commissioner is asked to help assist participants set up in the correct location
and to assist staff as needed. Once the event begins, each Commissioner is asked to
S:\Community Services\Community Services Commission\CSCRPT.210.Community Picnic and Fire Station 04-19-
04.doc
help serve cake and refroments. Although the event, CoriiRfissioners are asked to
keep the park clean by picking up trash and depositing it in the appropriate location.
Kristin will provide a map of the park with the participant locations and other specific
details on the day of the event.
On May 8, the City will dedicate the third fire station at 9:00 a.m. Station #93 is
located on Adams Street between Miles and Fred Waring Streets. The Community
Services Commission is asked to assist staff with the event by greeting people and
serving refreshments. The Commissioners will need to be at the fire station by 8:00
a.m. and the event should be over by 10:30 a.m.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Community Services Commission include:
1. Agree to participate in the Community Picnic and/or the fire station dedication;
or
2. Do not agree to participate in the Community Picnic and/or the fire station
dedication; or
3. Provide staff with alternative direction.
Res
munity Services Director
Attachment A: Memorandum from Kristin Riesgo
TO:
VIA:
FROM:
DATE:
SUBJECT:
ATTACHMENT A
c&hr 4 4Qu&rw
MEMORANDUM
COMMUNITY SERVICES COMMISSIONERS
DODIE HORVITZ, COMMUNITY SERVICES DIRECTOR,, ,
KRISTIN RIESGO, RECREATION COORDINATOR
MARCH 31, 2004
ANNUAL COMMUNITY PICNIC
The planning process for the Saturday, April 24, 2004 Annual Community Picnic
and Birthday Celebration is well on its way. I would like to inform our "hosts" of
what you can do at the event to assist staff and participants that will be setting
up a display booth. The following list should provide some insight as to what
assistance will be needed.
Please call me at 777-7026 if you have any questions. Our team of staff and
Commissioners will meet at Fritz Bums Park at 8:30 AM to assign and complete
the outlined tasks. Thank you for your continued support.
TASKS
Direct participants to designated area (You will be given a map)
Greet & welcome participants
Answer participant & guest questions
Help unload participant supplies from vehicles
Assist participants in booth and display set up
Hand out City of La Quinta give-away's
Serve water & hot dogs to display participants
Set up, cut and serve cake at the 11:30 Cake Cutting Ceremony
Serve cake to display participants
Assist staff with trash pick up & event take down
HAVE FUN!
Tiht 4 4 Q"
AGENDA CATEGORY:
BUSINESS SESSION:
COMMUNITY SERVICES COMMISSION MEETING CONSENT CALENDAR:
STUDY SESSION:
DATE: April 19, 2004
PUBLIC HEARING:
ITEM TITLE: Annual Work Plan Task Assignment
RECOMMENDATION:
Select a method in which to implement the annual work plan task assignments.
BACKGROUND AND OVERVIEW:
Each year, the Commission is required to submit an annual work plan for City Council
approval. The City Council approved the Community Services Commission's work plan
for 2003-04 at the May 6, 2003 City Council meeting.
The Commission may wish review the annual work plan to update or add or delete
projects.
ALTERNATIVES:
The alternatives available to the Commission are:
1. Review annual work plan to update the document; or
2. Do not review annual work plan to update the document; or
3. Provide staff with alternate direction.
Iv
Horvitz, C munity Services Director
Attachment A:— 2003-04 Community Services Commission Work Plan
\\('LQADMFSI\SHARED\Community Services\Community Services Commission\CSCRPT.211.2004-05 Work
Plan.doc
0 0 ATTACHMENT A
COMMUNITY SERVICES COMMISSION PHILOSOPHY
The general purpose of the Community Services Commission is to encourage the
development of a planned and orderly approach to the delivery of leisure and
community services in the City.
The objectives of the Commission are to:
♦ Serve in an advisory capacity to the City Council on identifying
matters pertaining to recreation and community services
♦ Communicate the availability of services to citizens through both
private and public resources to avoid duplication and conflict of effort
♦ To evaluate the effectiveness of services provided
ASSIGNMENT ITEMS: PAGE
Community Services/Recreation 2
Park Development 3
Liaison To The Community 4
Community Unity 5
Safety 6
Advisory Body To City Council 7
•
Task: Community Services/Recreation
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Leisure and Recreation Program Providers
Steps To Completion Work with Community Services Director on
community service issues
Staff Time: One to two hours per month, depending on
issues
Fiscal Commitment: None
Staff Role: Provide support and liaison to the City
Council
Council Role: Provide approval for Commission to fulfill this
assignment
Reference: Chapter 2.95.040 (a)(1): Analyze community
service's program effectiveness and needs,
and recommend comprehensive solutions;
Chapter 2.95.040 (a)(8): Propose recreation
and social programs;
(14): Make recommendations to the City
Council relating to the need for evaluation
and planning of the community service
delivery system;
(18): Evaluate and make recommendations
concerning existing services with regard to
service overlap or gaps.
2
Task: Park Development
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Park and Recreation Master Plan, La Quinta
General Plan
Steps To Completion: ♦ Review and comment on Parks and
Recreation Master Plan annually
♦ Review Trails Master Plan
♦ Review proposed Park Development
projects
Staff Time: 2-10 hours per week
Fiscal Commitment: Pursuant to projects
Staff Role: Provide support and liaison to the City
Council
Council Role: Include the Commission in the design and
development process, screening and selection
of professional firms, and conduct public
hearings. Review and consider Commission
recommendations
Reference: Chapter 2.95.040(a)(3):Prepare and maintain
community services master plans;
(5): Serve as a public forum and conduct
public hearings for recreation and human
services concerns;
(11): Review individual park master plans for
recommendation to City Council.
3 '
Task: Liaison To The Community
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Community Services Department Program
Brochure, Chamber of Commerce
Newsletter, Desert Sands Unified School
District, other community agencies and
organizations
Steps To Completion: ♦ Monitor, review and promote
recreation and leisure programs in La Quinta
♦ Attend: Mayor's Luncheon; Senior
Center Functions; Chamber Functions; school
board meetings, and other agency meetings
♦ Report on Commission actions,
conduct public forums to gather opinion,
upon Council approval
Staff Time: One to two hours per month
Fiscal Commitment: None
Staff Role: Provide support and liaison to the City
Council.
Council Role: Provide Commission with specific methods as
to how to best represent the Council.
Reference: Chapter 2.95.040 (a)(12) Aid in coordinating
the recreation services of other governmental
agencies and volunteer organizations;
(13) Make recommendations to the City
Council on community issues.
4
Task:
Completion Date:
Participants:
Suggested Resources:
Community Unity
On -going
Commissioners
Community Resources and Agencies
Steps To Completion:
♦ Conduct Community Youth Workshop
to gather input from the community regarding
current programs
♦ Encourage participation in recreational,
cultural, social, educational, health related
and safety programs
♦ Conduct the Community Picnic and
include the City Of La Quinta's "Birthday"
Celebration the weekend closest to May 1 of
each year
Staff Time:
50-80 hours per event
Fiscal Commitment:
$1,400
Staff Role:
Provide support and liaison to the City
Council.
Council Role: Provide Commission with direction/comment
Reference: Chapter 2.95.040 (a)(17):Foster mutual
understanding and respect among racial,
religious, cultural and nationality groups.
5
Task:
Completion Date:
Participants:
Suggested Resources:
Safety
On -going
Commissioners
Cachet kits, brochures, pamphlets, ASTM
Standard Consumer Safety Performance
Specifications for Play Equipment for Public
Use
Steps To Completion: ♦ Encourage participation in American
Red Cross, CVAG, LQ Fire Dept.,
Volunteers for Increased Public Safety (VIPS)
and other local services
♦ Provide information to residents on
available services
♦ Provide Disaster Preparedness
Information
♦ Promote safe facilities
Staff Time: One to two hours per month
Fiscal Commitment: None
Staff Role: Advise Commission of meetings and provide
support and liaison to the Community Safety
Manager
Council Role:
Provide approval for Commission to fulfill this
assignment
Reference: Chapter 2.95.040 (a)(16): Encourage and
promote understanding and cooperation
between the public safety agencies and the
residents;
Chapter 2.95.040 (10): Review parks
maintenance standards and quality.
3
Task: Advisory Body to City Council
Completion Date: On -going
Participants: Commissioners
Suggested Resources: To Be Determined
Steps To Completion: ♦ Be actively involved in City issues and
concerns
Receive direction from City Council and take
action as directed, accept assignments
♦ Maintain communication with the City
Council
♦ Attend annual training workshops,
schools and conferences to improve
Commissioner performance
♦ Provide annual work plan for Council
review, comment and approval
♦ Review grant opportunities and make
recommendations for funding to the City
Council
Staff Time: 4-6 hours per month
Fiscal Commitment: None
Staff Role: Provide support and liaison to the City
Council.
Council Role: Provide Commission with specific direction as
to how to better assist the Council. Provide
opportunities to meet with Council through
joint meetings.
Reference: Chapter 2.95.020 (a): to serve as an advisory
capacity to the City Council; 2.95.040 (a)(4):
receive and act on all assignments made by
City Council; 2.95.040 (a)(5) Serve as a
public forum and conduct public hearings for
7 r
C
recreation and human service concerns;
2.95.060 (C): The City Council shall
periodically review the progress of the
Commission;
2.95.040 (a)(2): Make recommendations to
the City Council for research and solicitation
of grants and donations.
S:\Community Services\Community Services Commission\2003-04 Final Work Plan.Aoc
8