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2004 04 19 CSC Minutes . . COMMUNITY SERVICES COMMISSION MINUTES April 19, 2004 I. CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:00 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson St. Johns presided over the meeting. Commissioner Hackney led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Victoria St. Johns Commissioner Gary Calhoun Commissioner Mike Cross Commissioner Ed Hackney Commissioner Bob Leidner STAFF PRESENT: Dodie Horvitz, Community Services Director Leonard St. Sauver, Public Works Department OTHERS PRESENT: John Little, California Skate Parks II. PUBLIC COMMENT None III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of March 8, 2004 Minutes B. Monthly Department Report for February 2004 It was moved by Commissioners Hackney/Calhoun to approve Consent Calendar. 4-0-1, with Commissioner Hackney abstaining due to his absence at the last meeting. . . Community Services Commission Minutes April 19, 2004 Page 2 V. PUBLIC HEARING None. VI. BUSINESS ITEMS A. La Ouinta Skate Park Design Staff gave an overview three modular concepts and three bowl concepts and asked the Commission to consider selecting one modular design and one bowl design for City Council consideration. Commissioner Leidner asked the audience which set of stairs they would like to see at the skate park. Steven Blackwood replied that he rides rollerblades and doesn't use stairs that often. Commissioner Hackney asked about the close proximately of the components. Mr. Little replied that skate parks can be designed in a linear fashion or in an meandering fashion. Mr. Little stated that Option 3 (Attachment C) gives skaters more options and can accommodate those that are move advanced than the park at Fritz Burns Park. Commissioner Cross asked what the skill level difference were in the design. Mr. Little stated that the stairs give more of a challenge while the ramps provide a good training ground for those just beginning to skate. Commissioner Leidner stated that Option 2 (Attachment B) appears to be more intermediate level components. The three skaters in the audience agreed that Option 3 (Attachment C) would be the components they would like to see at the skate park. The Commission selected Option 3 (Attachment C) as the modular components they would recommend for City Council consideration. The Commission then reviewed the three concepts for concrete bowls. Commissioner Calhoun asked how many skaters can use a bowl at one time. Mr. Little stated that from one to a dozen may use the bowl, depending on how the skaters are using it and in which fashion. But typically, three to five skaters can be in a bowl at the same time. . . Community Services Commission Minutes April 19, 2004 Page 3 Commissioner Leidner asked about the skill level for Attachment F. Mr. Little stated that Attachments E and F are more adventurous with Attachment F being the most advanced of the three options. Commissioner Hackney stated that he felt Attachment F was more compact. Mr. Little stated that Attachment F provides a roller, which is good for beginning skaters and the other elements of the bowl can accommodate advanced skaters. Mr. Little believes the bowl portion of the skate park to be approximately 4,000 square feet. Commissioner Leidner asked if there is a protocol of skaters as to who is using the bowl at a time. Mr. Little stated that the skaters for the most part are very courteous of each other and take turns riding the bowl. The audience recommended Attachment F for the configuration of the bowl. It was moved by Commissioners Hackney/Cross to forward Attachment C and F to the City Council for consideration of components for the skate park. Unanimous. B. Community Picnic and Fire Station Dedication Commissioner Cross stated that he will be unable to attend the picnic as he will be working the Earth Day celebration at the Living Desert. By consensus the Commission excused Commissioner Cross from the picnic. Staff gave an overview of what tasks the Commission has performed in the past such as helping participants set up their equipment, cutting cake, serving cake and hotdogs to the booth participants and picking up trash. Commissioner St. Johns stated that this is a very fun event and to wear comfortable clothing that can take cake frosting getting on it. The Commission determined that individual tasks will be assigned the day of the picnic, as the event is very loosely organized. Staff asked the Commission to assist in the fire station dedication on May 8, . . Community Services Commission Minutes April 19, 2004 Page 4 as Safety is part of the Commission's Work Plan. The Commission agreed to be at the Fire Station at 8:00 a.m. on Saturday, May 8 to assist with tasks. It was moved by Commissioners Calhoun/Leidner to assist with the Community Picnic and Fire Station Dedication. Unanimous. C. Annual Work Plan The Commission reviewed the current work plan and discussed possible additions or deletions to the plan. Commissioner Leidner asked the clarification as to why the Commission does a work plan. Commissioner St. Johns stated that the work plan is a promise the Commission makes to the City Council as to the tasks that they will complete during the next year. Staff stated that the City Council has asked that the Cultural Arts Commission and Community Services Commission work in conjunction with each other when planning events. The Commission asked staff to add that task to the work plan in the appropriate spot. Commissioner Leidner asked if the Commission divided the tasks or if the tasks were completed as a whole. Commissioner St. Johns stated that the Commission has done it both ways and the Commission could divide the tasks if the Commission felt that was the most effective way of accomplishing the tasks. Commissioner St. Johns stated that she does not want to loose the Youth Workshop component of the work plan, as that has produced many new ideas and concepts for the community. Commissioner Cross felt that the work plan is designed to be more effective when worked on as a group. The Commission discussed attending functions, and both Commissioners Leidner and Hackney asked how they could be of service. Staff pointed out that once the community knows they represent the City in some fashion, the community will provide ideas and concepts. Commissioner St. Johns asked for an update on the VIPS program. Commissioner Calhoun asked about the bike lane plan. Staff stated that when the draft plan is ready, it will be presented to the Commission for review. . . . Community Services Commission Minutes April 19, 2004 Page 5 Commissioner Calhoun asked if the Commission should get involved with illegal dumping. Staff replied that Code Compliance is working on this. Commissioner Calhoun suggested the Fire Department be contacted and maybe make a presentation as to what services and classes they offer to the community. Staff will contact the fire department for this information. Commissioner Calhoun also asked to have the Vector Control agency talk to the Commission, so that the Commission is familiar with the services provided by the District. Staff will contact the Vector Control agency for a presentation date. The Commission directed staff to make the changes to the work plan and submit it for City Council consideration. It was moved by Commissioners Calhoun/Leidner to direct staff to make the minor changes to the work plan and submit it for City Council consideration. Unanimous. VII. CORRESPONDENCE AND WRITTEN MATERIALS None. VIII. COMMISSIONER ITEMS Commissioner St. Johns asked all the Commissioners to bring items for discussion to the Commission meeting, as this is the way the Commission can stay informed of all the events that are taking place. IX. ADJOURNMENT It was moved by Commissioners Cross/Calhoun to adjourn the Community Services Commission meeting at 8:37 PM. Unanimous. NEXT MEETING INFORMATION Monday, May 10, 2004 @7:00 PM Study Session Room . Community Services Commission Minutes I I SFJfed by: / - / \ I /. ,. /1 \ j, I / I '"" ! J I . I '\ OOdie Horvitz, Community Services Director . April 19, 2004 Page 6