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2004 01 12 CSC+� r w yor rKti9 COMMUNITY SERVICES COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico - La Quinta, CA 92253 January 12, 2004 7:00 PM I. CALL TO ORDER A. Pledge of Allegiance B. Roll Call II. PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to five minutes or less. III. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda IV. CONSENT CALENDAR (Items are considered routine in nature and may be approved by one motion.) A. Approval of December 8, 2003 Meeting Minutes B. Monthly Department Report for November 2003 V. PUBLIC HEARING VI. BUSINESS ITEMS A. La Quinta Park Interactive Water Feature VII. CORRESPONDENCE AND WRITTEN MATERIALS Vill. COMMISSIONER ITEMS IX. ADJOURNMENT SACommunity Services\Community Services Commission\agendaCSC\AGN 1-08-04.doc "y OF T1 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY CO NCIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTO DATE: DECEMBER 16, 2003 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF NOVEMBER 2003 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF JANUARY 2004: Jan 6 *Adult CPR & First Aid Class Jan 12 Yoga Flex Class, Senior Center Jan 12 *Stained Glass Class Jan 12 *Hatha Yoga Jan 12 Pilates, Senior Center Jan 12 Microsoft Excel, Senior Center Jan 12 Ballroom Dance, La Quinta High School Jan 13 *Tap Dance Class Jan 13 *Arthritis Tai Chi Jan 13 *Dog Training Jan 13 Italian for Travelers, Senior Center Jan 13 Adobe Photoshop Advance Course, Senior Center Jan 13 Tae Kwon Do, Senior Center Jan 13 Hatha Yoga, Senior Center Jan 13 Exploring the World of Travel, Senior Center Jan 14 *Beginners Conversational Spanish Jan 14 *Creative Writing Class Jan 14 *Introduction to the Computer Jan 14 *Introduction to the Internet Computer Class Jan 14 *Digital Photography Computer Class Jan 14 Bellydance Lessons, La Quinta High School Jan 14 Line Dance Lessons, La Quinta High School Jan 14 Somatic Yoga, Senior Center Jan 14 Dog Obedience Course, La Quinta Park Jan 14 Beginning Computers, Senior Center Jan 14 Interior Decor, Senior Center Jan 15 *Chili Cook -off Luncheon Jan 15 Adobe Photoshop Introductory Course, Senior Center Jan 16 *Nutrition Class - Diet & Disease Jan 16 *Decorative & Faux Painting Workshop Jan 20 *AARP Driver Safety Program Jan 21 *Sketching/ Drawing Class Jan 22 *Ballroom Dance Workshop Jan 23 *Evening Ballroom Dance/ Social Jan 31 Algodones, Mexico Excursion *Daytime Senior Center class or activity Community Services Department Attendance Report for the Month of November 2003 Summary Sheet Program 2003 2002 Variance Sessions Per Month 2003 2002 Leisure Classes 56 55 1 18 27 Special Events 258 273 -15 3 4 Adult Sports 491 347 144 18 19 Senior Center 1339 1427 -88 107 113 Total 2144 2102 42 146 163 Senior Services Senior Center 351 503 -1521 23 18 Total 351 503 -1521 23 18 Sports Complex Use AYSO 420 1650 -1230 14 20 Diamond Ringers 75 0 75 4 0 Jr. All American Football 125 0 125 10 0 Total 620 1650 -1030 28 20 LQ Community Park AYSO 980 0 980 18 0 Total 980 0 980 27 0 Facility/Park Rentals Senior Center Private Part) 400 0 400 2 0 (Churches) 690 0 6901 10 0 LQ Community Park Private Part 280 0 280 7 0 Fritz Bums Park (Private Part 40 0 40 1 0 Total 1410 0 1410 20 0 Total Programs 5,506 4,255 1250 244 201 Volunteer Hours Senior Center 3611 539 -178 Total Volunteer Hours 361 1 539 -178 Monthly Revenue - Facl Ity Rentals Senior Center 1 $ 2,080.00 $ $ 2,080.00 Parks $ 400.00 $ $ 400.00 Total Facility Revenue 1 $ 2,480.00 1 $ $ 2,480.00 Mnnthly Revenue Senior Center 1 $ 9,422.50 1 $ 8,185.00 1 $ 1,237.52 lCommunity Services 1 $ 1,513.00 1 $ 2,203.00 1 $ 690.00 Total Revenue 1 $ 10,935.50 1 $ 10,388.00 1 $ 547.50 Revenue Year to Date Senior Center $ 42,926.75 $ 33,218.00 $ 9,708.75 Communi Services $ 49,763.00 1 $ 27,693.00 1 $ 22,070.00 Total Revenue to Date $ 92,689.75 1 $ 60,911.00 1 $ 31,778.75 Community Services Program Report for November 2003 2003 2002 2003 2002 Participants Participants Variance Meetings Meetings _eisure Classes Vastering the Internet 6 0 6 1 0 4dobe Photoshop Elements 2 7 -5 2 3 rae Kwon Do 16 8 8 4 6 iatha Yoga 14 20 -6 1 6 'ilates 91 0 9 4 0 adobe Photoshop Advance 1 01 11 21 0 rotals 661 351 211 18 1 15 2003 2002 2003 2002 Participants Participants Variance Meetings Meetings Special Events ;arlsbad Village Fairs 17 15 2 1 1 3etty Museum 16 0 16 1 0 Jeterans Day Tribute 225 0 225 1 0 rotals 258 15 243 3 1 2003 2002 2003 2002 Participants I Participants Variance Meetings Meetings_ kdult Sports en Gym Basketball 271 207 64 14 15 adult Soccer League 220 140 80 4 4 rotals 491 347 1" 18 19 Recreation Totals 1 8051 3971 4081 391 35 L ML Senior Center Attendance gh MF Participation Participation VarlWce Meetings Meetings 2003 2002 2003 2002 Senior Activities ACBL Bridge 136 231 -95 4 4 Ballroom Dancing, Complimentary 18 11 7 1 1 Bridge, Duplicate/Social 538 481 57 14 14 Dog Training, Complimentary 10 6 4 1 1 Monthly Birthday Party 29 28 1 1 1 Monthly Luncheon 100 106 -6 1 1 Movie Time 44 44 0 3 5 Seminars 27 9 18 4 1 Senior Activity Total 902 916 -14 29 28 Senior Leisure Classes Arts and Crafts 27 29 -2 3 4 Ballroom Dance 15 23 -81 3 2 Bridge Lessons 45 61 -16 8 6 Ceramics 8 29 -21 3 3 Computer 41 29 12 17 Computer Tutor 4 7 -3 4 7 CPR 9 0 9 1 0 Dog Training Class 14 12 2 1 2 Exercise 50 54 -4 12 11 Golden Tones 45 56 -11 3 4 Knitting 11 16 -5 1 1 Qwlting 24 35 -11 3 3 Rug Hooking 8 13 -5 4 4 Sketching/Drawing 14 25 -11 4 4 Stained Glass 10 11 -1 5 2 Tai Chi 20 14 6 6 2 Tap Dance 26 21 5 6 3 Watercolor 29 15 14 4 3 Woodcarving 23 29 -6 3 4 Yoga 14 32 -18 4 3 Senior Leisure Classes Total 437 511 -74 78 85 TOTAL SENIOR PROGRAMS 1339 1427 -88 107 113 Senior Services 0 AARP "55' Course 16 32 -16 2 2 FIND Food Distribution 292 365 -73 4 5 Hearing Consultation 6 1 5 6 1 1 1 D Energy Assistance 23 9 14 5 4 1 1 D Energy Assistance/No fee 3 4 -1 3 2 Legal Consultation 7 10 -3 1 1 Medicare/Hi Cap Consultation 4 .9 -5 2 3 Volunteers 73 -73 n/a n/a TOTAL SENIOR SERVICES 351 503 -152 23 18 SENIOR CENTER TOTAL 16901 1930 -240 130 131 COMMUNITY SERVICES COMMISSION MEETING DATE: ITFM TITI F: January 12, 2004 La Quinta Park Interactive Water Feature RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: As deemed appropriate by the Community Services Commissions. FISCAL IMPLICATIONS: Dependent upon the Commission's recommendations, this project could be funded by Proposition 40 funds. Actual funding for this project has not been allocated by the City Council as of this report. WORK PLAN TASK ASSIGNMENT: Park Development BACKGROUND AND OVERVIEW: At the November 4, 2003 City Council meeting, the City Council approved a Professional Services Agreement with David Volz Designs to design an interactive water feature and then act as a construction manager for the installation of the project. Staff met with Mr. Volz of David Volz Design (DVD) on Friday, November 7, 2003 to discuss the project and to begin work on the project. S:`.Community Services\Community Services Commission\CSCRPT.204.lnteractive Water Feature 01-12-04.doc 0 • At the November 4, 2003 City Council meeting, the City Council approved a re- circulating system for the interactive water feature in order to conserve water. Attachment A provides information as presented by David Volz Design. As presented in the proposal, DVD is recommending a project budget of $125,000 plus contingency. This could bring the total project cost to approximately $150,000. Attachment B is a sample interactive water feature provided by the Vortex representative. Attachment C is a catalog from Vortex which provides information as to the operating systems, amenities and colors available. Staff is seeking direction as to the amenities the Community Services Commission would like to see included in the interactive water feature area. The Commission's recommendation will be forwarded for City Council consideration. FINDINGS AND ALTERNATIVES: The alternatives available to the Community Services Commission include: 1. Provide a recommendation for City Council consideration regarding the amenities for the interactive water feature at the La Quinta Park; or 2. Do not direct provide a recommendation for City Council consideration; or 3. Provide staff with alternative direction. Respectfully submitted, \` ,I t " Doifie Horvitz, Comrunity Services Director Attachment A: Infirrmation from DVD Regarding Proposed Interactive Water Feature Attachment B: Sample Interactive Water Feature as Proposed by Vortex Attachment C: Vortex Catalog ATTACHME NPISTI QovIA Wain Pei Landscape Architects and Par CORPORATE OFFICE SOUTHERN CALIFORNIA 17050 BUSHARD STREET SUITE 300 FOUNTAIN VALLEY, CA V 714.593.3330 FASCULE 714.593.3300 December 18, 2003 Ms. Dodie Horvitz Community Services Director Community Services Department City of La Quinta 78495 Calle Tampico La Quinta, California 92253 RE: La Quinta Community Park Interactive Water Feature Dear Ms. Horvitz: David Volz Design is pleased to provide the City of La Quinta with the following information regarding various products that would meet the City's goal of adding an interactive water feature to the La Quints Park. BACKGROUND: The City of La Quinta entered into an agreement with David Volz Design to research, propose and coordinate the construction of a zero depth interactive water feature incorporating a filtration system at the La Quinta Park. The interactive water feature site (the site) is a 40' diameter circle with a 16" high perimeter seat wall located in the southwest quadrant of the park. The children's playground is adjacent to the site on the east and the group picnic space is to the south. Access to the water feature area from Adams Street will be eliminated as part of this project. BUDGET. - The City's anticipated construction budget is $50,000 to $80,000. As can be seen below, the City may wish to increase their budget to accommodate the recirculation and filtration of water component. The cost of the recirculation system will consume a large part of the current budget. landscapes that create communi Miracle Playground Sales has previously provided the City with a concept design and estimate for a drain away system utilizing Vortex-Int'l products. The basic cost, excluding site work, installation, unloading, drainage, plumbing, fees, permits and surfacing, is estimated at $46,665.30. Converting the same water playground to a recirculating system would add approximately $72,000 to this estimate, broken down as follows: Description 1. Filtration/chlorination/recirculation system 2. Reservoir 3. Enclosure or Vault 4. Concrete deck area 5. Electrical, sewer, water hookup, excavation, site work, and installation Estimated Additional Costs Approximate Cost $18,000 $ 7,000 $10,000 $ 7,000 $30,000 $72,000 This cost estimate would be fairly typical of a similar park by any of the manufacturers discussed in this report. We suggest increasing the construction budget to $125,000 plus adequate contingency to complete this project as designed. It is possible to add the water park and still stay within the $80,000 budget. This would require reducing the cost of the play features by either eliminating some of the items or choosing a less expensive scenario, and using a potable system. Under this scenario, we estimate the costs would be approximately as follows: Description 1. Play Features 2. Site Work Estimated Construction Costs PRODUCTS: Approximate Cost $20,000 - $30,000 $50,000 $70,000 - $80,000 The following companies could be considered the three main splash playground manufacturers: 1) Vortex Splashpad® 2) Rain Drop Products, SprayGrounds® 3) Waterplay® Manufacturing Basically, two types of systems exist. A "drain away" system provides water through the City's potable water supply. This is a relatively simple system that brings water into the park via a 10\VID David Vol® DeMiYu 0 potable water line, streams it through a distribution manifold to the play features, and then drains the water away to the city storm drain or sanitary system. The drained water could, in some cases, also be collected for irrigation or ground water replenishment. This system is the least expensive from the standpoint of purchase and installation and is the type that Vortex has previously given the City a conceptual design. On the other hand, it is important to consider continuous water costs over a period of years which could become prohibitive at some point down the line, and in severe drought years, the system may need to be shut down due to water shortages. The second type a Water Quality Management System (WQMS) that moves the water through a reservoir for filtration, chemical treatment and recirculation similar to a swimming pool system. The reservoir is typically stored below ground. This system, although more expensive at the outset, does not require the continuous amount of water typically consumed by the drain away system. The County of Riverside Environmental Health Department requires the reservoir capacity match the 30 minute water turnover, which is estimated to be 4,000 gallons of water. This amount of water would be stored in an 8'x8'x8' reservoir. This reservoir will typically require replenishment in the approximate amount of 100 to 150 gallons of water per week, depending on usage. Other expenses associated with this type of system are ongoing regular maintenance. Pertinent to the City of La Quinta is a desire to conserve water and finances through the use of a recirculating system. The balance of this report will be dedicated to the comparison of the three products referenced above. As can be seen from the attached spreadsheet, these three products are in many ways very similar. A few differences are highlighted below. Vortex Splashnad® • In business since 1994, Vortex has its main operation in Montreal Canada, and local sales and support through Miracle Playground Sales in Placentia, California (800) 215-3569. • Vortex supplies its purchasers with special tools that fit its nozzles and other parts for tamper resistance. • Vortex has a wide variety of play features, including 5 "theme" systems (Fire Station, Urban, Nautical, Western and Medieval). • Vortex certifies its installers to ensure problem free installation. • Products are Brass nozzles, PVC pipes and Stainless steel features. Features are powder coated and warrantied for 10 years. • The City of Tustin has recently installed a Vortex splash pad and indicated the installation was smooth and trouble free. The Cities of Los Angeles, Simi Valley and Santa Monica were other references provided to us by Miracle Playground Sales; however, as of this writing, we have not received responses to our inquiries. IDIVID David i•lm DwNlo 0 Rain Drop Products. SprayGrowid& • Rain Drop Products was established in 1984 and is based in Ashland, Ohio. Local representation is through Coast Recreation in Costa Mesa, California (714) 619-0100. • Rain Drop features are not directly connected to the water inlet pipes. They utilize a template mounted at the surface that allows the various play features to be removed or rearranged if the City desires a different look from time to time. • Features are made of fiberglass and have a lifetime warranty. Coatings and most other parts are warrantied for 5 years. Nozzles are made of brass. • Two of the many references listed on Rain Drop's website have been contacted and have both indicated above average satisfaction with the product and the technical support. The cities we talked with are Santa Clarita and Fullerton. The City of Fullerton indicated that on -site training was very good. They also indicated it might be helpful to have a staff member who is familiar with the pool filtration system and chlorination. The biggest problem they experience is controlling the amount of children who use the spray ground at any one time. Sounds very successful! WaterplayQ31 • Waterplay began manufacturing water play equipment in 1987. Their office and manufacturing are located in British Columbia. Local representation is through Play Solutions/Casron Services in Westchester, California. • Waterplay offers a wide variety of play features, including some theme pieces. Seven different activators can fit into any play theme. • A control panel kiosk is offered as a separate purchase. • Features are made of stainless steel and aluminum with Delrin polymer nozzles. • Waterplay offers a 25 year warranty on its stainless steel and aluminum, but coatings are not covered by warranty. Control systems are warrantied for 1 year. • The recirculation system is pre -manufactured by Vak Pak in Florida. We have forwarded a warranty inquiry to the manufacturer, but as of this writing have not received a response. • I did check the references provided for Waterplay. All three were drain away systems that had been in use for 5-6 years. Although the respondents indicated that the systems were successful, I did hear that there has been some rusting and that water pressure had been an issue at both sites. As mentioned above, the coatings on the features are not covered by warranty. The water pressure issues could very well be the result of design problems apart from Waterplay's features. Noel) David V•lo D 4daft t 0 OTHER ISSUES: The master plan calls for a 16" high seat wall around the spray ground. In talking with the cities with water features such as the spray ground, issues such as crowding have been mentioned repeatedly. La Quinta may wish to reconsider the seat wall for safety purposes. Another issue that we heard had to do with grass and/or sand in the immediate perimeter of the spray park. Because grass and sand washed off feet and drained into the filter, filters needed to be cleaned several times per day. You may wish to examine some of these design issues before we begin preparing the construction documents. We have provided product catalogs and other information we received from the manufacturers to assist you in your decision making process. Also enclosed is a spreadsheet we have prepared to give you a quick overview for comparison of the products. We hope this information will be helpful to you. We are ready to discuss this opportunities with you or present this report and findings to your commission. Very truly yours, DAVID VOLZ DESIGN v olz Design Principal KOVNO David Vol® Dewlaa