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2004 02 09 CSC0 w yof ce"ad'4:wQu!"fW COMMUNITY SERVICES COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico - La Quinta, CA 92253 February 9, 2004 7:00 PM CALL TO ORDER A. Oath of Office for New Commissioners B. Pledge of Allegiance C. Roll Call If. PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to five minutes or less. III. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda IV. CONSENT CALENDAR (Items are considered routine in nature and may be approvdd by one motion.) A. Approval of January 12, 2004 Minutes B. Monthly Department Report for December 2003 V. PUBLIC HEARING VI. BUSINESS ITEMS A. La Quinta Park Interactive Water Feature B. La Quinta Park Skate Park Meeting VII. CORRESPONDENCE AND WRITTEN MATERIALS Vill. COMMISSIONER ITEMS IX. ADJOURNMENT Next Meeting March 8, 2004 La Quinta Civic Center Council Chambers S:\Community Services\Community Services Comm ission\agendaCSC\AGN 2-09-04.doc • • �c Of 71 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY CO NCIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECT DATE: JANUARY 20, 2004 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF DECEMBER 2003 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF FEBRUARY 2004: Feb 2 *Printshop Graphics Computer Class Feb 2 *Windows 98/ME/XP Computer Class Feb 2 *Introduction to the Computer Feb 3 *AARP Tax Assistance Feb 4 *Introduction to the Internet Feb 7 Neighborhood Pet Show, Fritz Burns Dog Park Feb 10 *Knitting Class Feb 10 *Watercolor Lessons Feb 10 *Tap Dance Class Feb 10 Adobe Photoshop Advanced Course, Senior Center Feb 11 *Digital Photography Feb 11 *Sketching/ Drawing Class Feb 12 *Valentine's Luncheon Feb 12 Beginning Pilates, Senior Center Feb 12 Adobe Photoshop Beginning Course, Senior Center Feb 13 *Adult CPR & First Aid Class Feb 13 *Evening Ballroom Dance/ Social Feb 13 Big Bear Teen Skiing & Snowboarding Excursion Feb 13 Hatha Yoga, Senior Center Feb 17 *Arthritis Tai Chi Class Feb 17 *AARP Driver Safety Program Feb 18 *Hatha Yoga Class • Feb 18 Somatic Yoga, Senior Center Feb 23 Yoga Flexibility, Senior Center Feb 24 *Dog Training Class Feb 24 Tee Kwon Do, Senior Center *Daytime Senior Center class or activity Community Services Department Attendance Report for the Month of December 2003 Summary Sheet Program 2003 2002 Variance Sessions Per Month 2003 2002 Leisure Classes 67 52 15 50 22 Special Events 720 800 -80 3 2 Adult Sports 520 269 251 19 16 Senior Center 1327 1257 70 100 82 Total 2634 2378 266 172 122 Senior Services Senior Center 344 433 -89 12 14 Total 344 433 -89 12 14 Sports Complex Use AYSO 420 1650 -1230 12 20 Desert Storm Baseball 20 0 20 10 0 Total 440 1650 -1210 22 20 LO Community Park AYSO 980 0 980 18 0 Chad Kreuter Youth Baseball Camp 150 0 150 3 0 Total 1,130 0 1,130 21 0 Facility/Park Rentals Senior Center ;Private Part) 400 0 400 2 0 ;Churches) 490 0 490 7 0 LO Community Park ;Private Party) 200 0 200 5 0 Fritz Bums Park Total 1130 0 1130 15 0 total Programs 5,678 4,461 1217 2421 156 Volunteer Hours Senior Center 1 3931 664 -271 rotaiVolunteer Hours 1 3931 664 -271 Monthlv Revenue - Facility Rentals Senior Center $ 4,802.00 $ $ 4,802.00 Parks $ 300.00 $ $ 300.00 Monthly Facility Revenue $ 5,102.00 $ $ 5,102.00 Year to Date Facility Revenue $ 22,673.00 $ $ 22,673.00 Monthly Revenue Senior Center 1 $ 8,420.50 $ 3,359.50 1 $ 5,061.00 Community Services 1 $ 1,962.00 1 $ 4,823.00 T $ (2,861.00) Total Revenue 1 $ 10,382.50 1 $ 8,182.50 1 $ 2,200.00 Revenue Year to Date Senior Center 1 $ 51,347.25 1 $ 32,664.00 1 $ 18,683.25 Community Services 1 $ 56,827.00 1 $ 24,857.00 1 $ 31,970.00 Total Revenue to Date 1 $ 108,174.25 1 $ 57,521.00 1 $ 60,653.25 Community Services Program Report for December 2003 2003 2002 2003 2002 Participants Participants Variance Meetings Meetings Leisure Enrichment Mastering the Internet 6 0 6 3 0 Hatha Yoga 14 20 -6 6 6 Beginning Bell dance 8 0 8 2 0 Bell dance Level 2 2 0 2 2 0 Beginning Pilates 10 0 10 4 0 Tee Kwon Do 16 8 8 6 6 Adobe Photoshop Beginning 2 7 -5 2 2 Adobe Photoshop Advance 1 0 1 2 0 Children's Fairy School 8 0 8 1 0 Totals 67 35 32 28 14 2003 2002 2003 2002 Participants Participants Variance Meetings Meetings Special Events Newport Harbor of Lights 20 0 20 1 0 Tree Lighting Ceremony 475 600 -125 1 1 Breakfast with Santa 225 200 25 1 1 Totals 720 800 -80 3 2 2003 2002 2003 2002 Participants Participants Variance Meetings Meetin s Adult Sports Dpen Gym Basketball 300 129 171 16 12 Adult Soccer League 220 140 80 3 4 totals 520 269 251 19 16 Recreation Totals 1 13071 11041 2031 Sol 32 Senior Center Attendance Participation Participation Variance Meetings Meetings ow- 2002 2003 2002 Senior Activities ACBL Bride 132 124 8 3 2 Big Band Dance 36 0 36 1 0 Bridge, Duplicate/Social 585 586 -1 16 18 Monthly Luncheon 116 111 5 1 1 Movie Time 41 42 .11 3 4 Tennis Social 9 13 -4 1 1 Senior Activity Total 919 876 43 25 26 Senior Leisure Classes Arts and Crafts 24 24 0 3 3 Ballroom Dance 33 13 20 3 2 Bridge Lessons 27 33 -6 4 2 Ceramics 8 17 -91 3 2 Computer 54 20 34 9 4 Computer Tutor 6 1 5 6 1 Dog Training Class 15 12 3 3 5 Exercise 49 50 -1 13 12 Golden Tones 61 79 -18 5 6 Knitting 8 12 -4 1 1 Quilting 27 10 17 3 1 Rug Hooking 9 15 -61 3 3 Sketching/Drawing 5 8 -3 3 1 Tai Chi 16 12 4 4 2 Tap Dance 16 16 0 3 3 Watercolor 13 5 8 3 1 Woodcarving 28 35 -7 3 4 Yoga 9 19 -10 3 3 Senior Leisure Classes Total 408 381 27 75 56 TOTAL SENIOR PROGRAMS 1327 1257 70 100 82 Senior Services AARP "55" Course 20 34 -14 2 2 Bono's Mobile Office 6 0 6 1 0 FIND Food Distribution 251 297 -46 3 4 I.I.D. Energy Assistance 14 16 -21 3 4 I.I.D. Energy Assistance/No fee 1 3 -2 1 2 Medicare/Hi Cap Consultation 4 9 -5 2 2 Volunteers 48 74 -26 n/a n/a TOTAL SENIOR SERVICES 3441 433 -89 12 14 SENIOR CENTER TOTAL 16711 1690 .19 112 96 COMMUNITY SERVICES COMMISSION MEETING DATE ITFM TITLE February 9, 2004 La Quinta Park Interactive Water Feature RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: A CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: As deemed appropriate by the Community Services Commissions. FISCAL IMPLICATIONS: Dependent upon the Commission's recommendations, this project could be funded by Proposition 40 funds. Actual funding for this project has not been allocated by the City Council as of this report. WORK PLAN TASK ASSIGNMENT: Park Development BACKGROUND AND OVERVIEW: At the November 4, 2003 City Council meeting, the City Council approved a Professional Services Agreement with David Volz Designs to design an interactive water feature and then act as a construction manager for the installation of the project. Staff met with Mr. Volz of David Volz Design (DVD) on Friday, November 7, 2003 to discuss the project and to begin work on the project. S:\Community Services\Community Services Commission\CSCRPT.205.Interactive Water Feature 02-09-04.doc • 0 At the November 4, 2003 City Council meeting, the City Council approved a re- circulating system for the interactive water feature in order to conserve water. At the January 12, 2004 Community Services Commission meeting, the Commission reviewed the design as presented by Elaine Dove of David Volz Design. The Commission recommended that the design include as many water elements as allowed by the budget. Ms. Dove redesigned the water feature with an updated budget. At the January 12 meeting, the proposed budget for the project was approximately $125,000 with a contingency. After the January 12 meeting, the proposed budget had escalated to $175,000. Staff met with Ms. Dove on February 2, 2004 to discuss the project and it appears that several installation costs had been included in the proposal twice. Ms. Dove is confirming the cost of the equipment and installation and will provide a revised proposal. Staff will provide the revised proposal at the February 9 meeting. Due to the rising cost of the project, staff has not forwarded the Commission's recommendation for consideration as of this report. FINDINGS AND ALTERNATIVES: The alternatives available to the Community Services Commission include: 1. Provide a recommendation for City Council consideration regarding the amenities for the interactive water feature at the La Quinta Park; or 2. Do not direct provide a recommendation for City Council consideration; or 3. Provide staff with alternative direction. Respectfully submitted, I ie -Horvitz, Community Services Director i COMMUNITY SERVICES COMMISSION MEETING DATE: ITFM TIT[ F: February 9, 2004 La Quinta Park Skate Park Meetng RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: B CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: As deemed appropriate by the Community Services Commissions. FISCAL IMPLICATIONS: None for this action. WORK PLAN TASK ASSIGNMENT: Park Development BACKGROUND AND OVERVIEW: The City will receive $323,487 from the Proposition 12 Bond Act of 2000. These funds must be used to develop or improve facilities. The La Quinta Park is complete with the exception of the planned skate park. Staff is recommending the Prop. 12 funds be used to develop the La Quinta Park Skate Park to complete the park. The existing skate park at Fritz Burns Park is 14,400 square feet and provides modular equipment. The skate park site at the La Quinta Park is currently designated at 10,000 square feet. However, there is additional space that could be used as part of the skate park located west of the basketball courts. With the additional space, it is estimated the La Quinta Park Skate Park would be 14,000 square feet in size. S:\Community Services\Community Services Commission'CSCRPT.206.Skate Park Meeting 02-09-04.doc 1 0 0 As part of the original park design, the Musco lighting system was designed for the skate park as well, in anticipation of installation. The Community Services Commission invited the public to attend the October 13 meeting share their ideas on the concepts of what they would like to see incorporated into the design. Four skaters attended the meeting and requested a concrete bowl be included in the park along with elements that would add more challenge for experienced skaters. A Design/Build Request for Proposals was sent out to skate park designers and contractors. The City received one proposal from California Skate Parks. Staff met with a representative of California Skate Parks and a Professional Services Agreement is being negotiated. It is anticipated the City Council will approve the Design/Build Professional Services Agreement with California Skate Park at the March 2, 2004 City Council meeting. With a skate park designer on board, a preliminary park layout can be provided and public input considered. Staff has discussed hosting the next skate park meeting on March 8, 2004 with a representative from California Skate Parks and Huna. This a regularly scheduled Community Services Commission meeting. Staff can advertise the skate park meeting at the various locations in which to target the audience that would provide input as to the amenities that should be included at the La Quinta Park Skate Park. FINDINGS AND ALTERNATIVES: The alternatives available to the Community Services Commission include: Direct staff to advertise a skate park meeting to be held on Monday, March 8, 2004 as part of the regularly scheduled Community Services Commission meeting; or 2. Do not direct staff to advertise a skate park meeting; or 3. Provide staff with alternative direction. Respectfully submitted, Horvitz, Community Services Director 1 ti5 OF T1 9 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECT DATE: JANUARY 20, 2004 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF DECEMBER 2003 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF FEBRUARY 2004: Feb 2 *Printshop Graphics Computer Class Feb 2 *Windows 98/ME/XP Computer Class Feb 2 *Introduction to the Computer Feb 3 *AARP Tax Assistance Feb 4 *Introduction to the Internet Feb 7 Neighborhood Pet Show, Fritz Burns Dog Park Feb 10 *Knitting Class Feb 10 *Watercolor Lessons Feb 10 *Tap Dance Class Feb 10 Adobe Photoshop Advanced Course, Senior Center Feb 11 *Digital Photography Feb 11 "Sketching/ Drawing Class Feb 12 *Valentine's Luncheon Feb 12 Beginning Pilates, Senior Center Feb 12 Adobe Photoshop Beginning Course, Senior Center Feb 13 *Adult CPR & First Aid Class .Feb 13 *Evening Ballroom Dance/ Social Feb 13 Big Bear Teen Skiing & Snowboarding Excursion Feb 13 Hatha Yoga, Senior Center Feb 17 *Arthritis Tai Chi Class Feb 17 *AARP Driver Safety Program Feb 18 *Hatha Yoga Class r� Feb 18 Somatic Yoga, Senior Center Feb 23 Yoga Flexibility, Senior Center Feb 24 *Dog Training Class Feb 24 Tee Kwon Do, Senior Center *Daytime Senior Center class or activity Community Services Department Attendance Report for the Month of December 2003 Summary Sheet Drogram 2003 2002 Variance Sessions Per Month 2003 2002 -eisure Classes 67 52 15 50 22 3pecial Events 720 800 -80 3 2 4dult Sports 520 269 251 19 16 ienior Center 1327 1257 70 100 82 rotai 2634 2378 256 172 122 Senior Services Senior Center 344 433 -89 12 14 rotal 3" 433 -89 12 14 Sports Complex Use 4YSO 420 1650 -1230 12 20 )esert Storm Baseball 20 0 20 10 0 rotas 440 1650 -1210 22 20 _Q Community Park >YSO 980 0 980 18 0 :had Kreuter Youth Baseball Camp150 0 150 3 0 rotas 1,130 0 1,130 21 0 °acili /Park Rentals ienior Center Private Part 400 0 400 2 0 Churches 490 0 490 7 0 -Q Community Park Private Pa 200 0 200 5 0 -ritz Bums Park rota) 1130 0 11301 15 0 rota) Programs 5,678 4,4611 1217 242 156 /olunteer Hours Monthly Revenue - Facility Rentals Senior Center $ 4,802.00 $ $ 4,802.00 Parks $ 300.00 $ $ 300.00 Monthly Facility Revenue $ 5,102.00 $ $ 5,102.00 Year to Date Facility Revenue $ 22,673.00 $ $ 22,673.00 Monthiv Revenue Senior Center $ 8,420.50 $ 3,359.50 $ 5,061.00 :;ommunity Services $ 1,962.00 $ 4,823.00 $ 2,861.00 rotas Revenue $ 10,382.50 $ 8,182.60 $ 2,200.00 Revenue Year to Date Senior Center 1 $ 51,347.25 1 $ 32,664.00 1 $ 18,683.25 ::ommunity Services 1 $ 56,827.00 1 $ 24,857.00 1 $ 31,970.00 rotas Revenue to Date 1 $ 108,174.25 1 $ 57,521.00 1 $ 60,653.25 Community Services Program Report for December 2003 2003 2002 2003 2002 Participants Participants Variance Meetings Meetings .eisure Enrichment Aastering the Internet 6 0 6 3 0 iatha Yoga 14 20 -6 6 6 3eginning Bell dance 8 0 8 2 0 Sell dance Level 2 2 0 2 2 0 leginning Pilates 10 0 10 4 0 'ae Kwon Do 16 8 8 6 6 \dobe Photoshop Beginning2 7 -5 2 2 ldobe Photoshop Advance 1 0 1 2 0 ;hildren's Fairy School 8 0 8 1 0 Totals 67 35 32 28 14 2003 2002 2003 2002 Participants Participants Variance Meetings Meetings tpecial Events Jewport Harbor of Lights 20 0 20 1 0 'ree Lighting Ceremony 475 600 -125 1 1 Ireakfast with Santa 225 200 25 1 1 'otals 1 720 800 -80 3 2 2003 2002 2003 2002 Participants Participants Variance Meetings Meetings Ldult Sports )pen Gym Basketball 300 129 171 16 12 adult Soccer League 220 140 80 3 4 'otals 520 269 251 19 16 tecreation Totals 1 13071 11041 2031 Sol 32 *Senior Center Attendance Part c atIon Participation Variance Meetings Meetings 2602 Senior Activities ACBL Bride 132 124 8 3 2 Big Band Dance 36 0 36 1 0 Bridge, Duplicate/Social 585 586 -1 16 18 Monthly Luncheon 116 111 5 1 1 Movie Time 41 42 -1 3 4 Tennis Social 9 13 -4 1 1 Senior Activity Total 919 876 43 25 26 Senior Leisure Classes Arts and Crafts 24 24 0 3 3 Ballroom Dance 33 13 20 3 2 Bridge Lessons 27 33 -6 4 2 Ceramics 8 17 -9 3 2 Computer 54 20 34 9 4 Computer Tutor 6 1 5 6 1 Dog Training Class 15 12 3 3 5 Exercise 49 50 -1 13 12 Golden Tones 61 79 -18 5 6 Knitting 8 12 -4 1 1 Quilting 27 10 17 3 1 Rug Hooking 9 15 -6 3 3 Sketching/Drawing 5 8 -3 3 1 Tai Chi 16 12 4 4 2 Tap Dance 16 16 0 3 3 Watercolor 13 5 8 3 1 Woodcarving 28 35 -7 3 4 Yoga 9 19 -10 3 3 Senior Leisure Classes Total 408 381 27 75 56 TOTAL SENIOR PROGRAMS 1327 1257 70 100 82 Senior Services AARP "55" Course 20 34 -14 2 2 Bono's Mobile Office 6 0 61 1 0 FIND Food Distribution 251 297 -461 3 4 I.I.D. Energy Assistance 14 16 -2 3 4 I.I.D. Energy Assistance/No fee 1 3 -2 1 2 Medicare/Hi Cap Consultation 4 9 -5 2 2 Volunteers 48 74 -26 n/a n/a TOTAL SENIOR SERVICES 3441 433 .89 12 14 SENIOR CENTER TOTAL 16711 1690 -19 112 96 0 0 (ƒ`-n2 Cn�,c>n m� ' k}[ �( 0 2!No �E §# �a k& %` % \ •a a«03EE• om �� 2, O7 m ;3 »# a, ? ¢_ i ( tk3 _ '# |& \) { _ 0 r(a ) §� ■ 7 z±;o;,<z E/ƒ2 |£ ■��. §c \ �) �� t • - _10 f ■ = a _ !J � ® a & 0 000 ¢ƒ£r / ���626 CL MC ! / 7{)k A F� n ■ § . CL ; ■ � i_ V $ 2 MR B �» ■| 00Tr < �2 �66;�� �£c� £ �7 f�|fn }}0' | E -`2! �0kg « • B x ( /!` ) \ \ \ 5.33 F _ $,§ «�� 7 � ƒf� _ k2 / ( ( � 0 k iJ(E S E `»Eƒ@� \\�0�k ) (()£ `° \ } Q!� ` mCL k co 0,`^ Yw ƒ li��§| ����©�°°�` !|)|§§!i t �B[ ; o E5" .zga£CL S)�22 \\a i0 / 00 CD a ,00 �7% f ({ 5.6 |§( }�E ° % - |( _� (t ©\CO !2 |, - \ }� 7 k� { �§,( _ �oC) I CL �k § - \ ! 0CL _ 10 k0 2 2 \ } 17 / - _ �to� � z - � �