Loading...
2004 11 08 CSCo • �T OF Tt� COMMUNITY SERVICES COMMISSION AGENDA La Quinta Civic Center City Council Chambers 78-495 Calle Tampico - La Quinta, CA 92253 November 8, 2004 7:00 PM CALL TO ORDER A Pledge of Allegiance B. Roll Call II. PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to three minutes or less. III. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda IV. CONSENT CALENDAR (Items are considered routine in nature and may be approved by one motion.) A. Approval of October 11, 2004 Minutes B. Monthly Department Report for September 2004 V. PUBLIC HEARING VI. BUSINESS ITEMS A. Review of Programs VII. CORRESPONDENCE AND WRITTEN MATERIALS A. New Commissioner Appointment VIII. COMMISSIONER ITEMS A. Reports From Commissioners Regarding Meetings Attended B. Upcoming Events IX. ADJOURNMENT Next Meeting December 13, 2004 La Quinta Civic Center Session Room 7:00 p.m. S:\Community Services\Community Services Commission\agendaCSC\agn'04 - 05\AGN 11-08-04.doc �o�5we �OF CNF TO: HONORABLE MAYOR AND MEMBERS OF THE CITY C CIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIREC DATE: OCTOBER 19, 2004 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF SEPTEMBER 2004 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF NOVEMBER 2004: Nov 1 *Exercise Class Nov 1 *Putting Contest Nov 1 *IID Energy Assistance Program Nov 1 Beginning Line Dance, Senior Center Nov 1 Tap & Movement Dance, Senior Center Nov 1 Hip Hop Dance Teen, Senior Center Nov 2 *Knitting Class Nov 2 *Hand Crafts Class Nov 2 *Tap Dance Nov 2 La Quinta Middle School Volleyball Tailgate Bash, Sports Complex Nov 2 Belly Dance Level 2, La Quinta High School Nov 2 Italian for Travelers, Senior Center Nov 3 *Beginning Conversational Spanish Nov 3 *Sketch Drawing Class Nov 3 Basic Self Defense, Senior Center Nov 3 Sharpen Your Self Defense Skills, Senior Center Nov 3 Mat Pilates, Senior Center Nov 4 *Watercolor Lessons Nov 4 *Tai Chi Class Nov 4 *Ballroom Dancing Class Nov 4 A Life Worth Writing — Yours!, Senior Center Nov 4 Beginning Belly Dance, La Quinta High School Nov 5 *Woodcarving Class Nov 5 La Quinta High School Tailgate Bash, La Quinta Park Nov 7 Carlsbad Village Fairs Excursion Nov 8 Hip Hop Dance Pre -Teen, Senior Center Nov 9 *Drama Class Nov 9 Beginning Watercolor, Senior Center Nov 9 Adobe Photoshop Elements Advanced Course, Senior Center Nov 10 How to Eat, Move, & Be Healthy, Senior Center Nov 10 Beginning Drawing, Senior Center Nov 10 Intermediate Computers, Senior Center Nov 11 Veteran's Day Tribute & Acknowledgement Ceremony, Civic Center Campus Nov 12 *Pilates Class Nov 12 *Evening Dance Nov 12 *Free Legal Consultations Nov 13 Adult Soccer Tournament, La Quinta Park Nov 15 Ballet Bane Workout, La Quinta High School Nov 16 *Arthritis Tai Chi Nov 16 *Free Hearing Consultations Nov 16 *Complementary Dog Training Class Nov 18 'Thanksgiving Luncheon Nov 18 *Free Medicare and Insurance Counseling Nov 18 Dance, Play, & Pretend, La Quinta High School Nov 18 Beginning Ballet, La Quinta High School Nov 18 Adobe Photoshop Elements Introductory Course, Senior Center Nov 19 *CPR/ First Aid Class Nov 20 Algodones, Mexico Excursion Nov 22 *Hatha Yoga Class Nov 22 Learn to Master Skateboarding, Fritz Burns Skate Park Nov 22 Mastering Microsoft Excel, Senior Center Nov 23 Yoga Electica, Senior Center Nov 24 Yoga Somatica, Senior Center *Daytime Senior Center Gass or activity 9 Monthly & Yearly Revenue for the Month of September 2004 Monthly Revenue - Facility Rentals 2004 2003 Variance Senior Center 1 $ 2,140.00 $ 2.810.00 $ 670.00 Parks 11 200.00 $ 100.00 $ 100.00 Month) Facil" Revenue $ 2,340.00 $ 2,910.00 $ 570.00 Year to Date Facility Revenue 1 $ 8,738.00 $ 4,635.00 $ 4,103.00 Monthly Revenue Senior Center $ 13,993.50 $ 11,316.00 1 $ 2,677.00 lCommunity Services $ 11,790.00 $ 14211.00 $ 2,421.00 Total Revenue $ 25 783.50 $ 25:527.00 $ 256.00 Revenue Year to Date Senior Center $ 20,789.50 $ 18,238.00 $ 2,551.50 Communit Services $ 32,915.00 1 $ 29,825.00 $ 3,090.05 Total Revenue to Date 1 $ 53 704.50 1 $ 48,063.00 13 5,641.50 Community Services Department Attendance Report for the Month of September 2004 Summary Sheet Program 2004 2003 Variance Sessions Per Month 2004 2003 Leisure Classes 142 66 761 63 20 Special Events 85 111 -26 4 4 Adult Sports 371 432 -61 19 20 Senior Center 879 968 -93 91 84 Total 1477 1,577 -104 177 128 Senior Services Senior Center 398 562 -164 24 19 Total 398 562 4641 24 19 Sports User Groups La Quinta Park Use AYSO 1100 980 120 4 14 Sports Complex Diamond Ringers Softball Club 15 15 0 2 5 Desert Storrs Baseball Club 14 0 14 9 0 La Quints Heat 14 0 141 9 0 AYSO 400 420 -20 4 14 Facility/Park Rentals Senior Center Private Pa 3001 0 300 2 0 Church 480 550 -70 8 8 Boys & Girls Club Private Party 80 60 20 2 2 Park Rentals La Quinta Park Rental 80 50 30 2 1 Fritz Bums Park Rental 40 50 -10 1 1 Total 2,523 2,125 398 43 45 Total Programs 4,398 4,264 110 244 1 22 Volunteer Hours Senior Center 297 313 -16 Total Volunteer Hours 1 2971 313 -16 I E Community Services Program Report for September 2004 2004 2003 2004 2003 Participants Variance Meetings Meetings Leisure Classes _Participants Intermediate Belly Dance 5 5 0 2 2 Beginning Belly Dance 14 5 9 2 3 Line Dance 6 14 -8 3 2 Classic! Latin Ballroom Dance 6 6 0 3 3 Hip Hop Dance Teen 6 Of 6 3 0 Hip Hop Dance Pre -Teen 9 0 9 3 0 Beginning Ballet 8 0 8 3 0 Dance, Play & Pretend 6 0 6 3 0 Tap & Jazz Combo 4 0 4 3 0 Hatha Yoga 18 22 4 9 5 Basic Self Defense 2 0 2 3 0 Skateboarding 9 0 9 6 0 Be inning Guitar 17 0 17 31 0 All Aspects of Interior Design 11 0 11 3 0 Italian for Travelers 5 0 5 3 0 Adobe Photoshop Intro 5 6 -1 3 2 Adobe Photoshop Advanced 4 0 4 3 0 B innin Com uters 3 8 -5 2 3 Micrdsoft Word1 41 01 3 0 Totals1 1421661 761 63 20 2004 2003 Anna 9nn3 Participants I Participants Variance Meetings Meetings Special Events Westin Mission Hills Golf Course 30 41 -11 1 1 Summer Golf Tour Banquet 30 50 -20 1 1 Soccer Managers Meeting 15 20 -5 1 1 LQ Skate Park Groundbreaking 10 0 10 1 1 Totals 85 111 -26 4 4 2004 21303 9nna 9nnz Participants iParticipants I Variance I Meetin s I Meetin s Adult Sports Open Gym Basketball 151 212 -61 181 18 Adult Soccer League 220 2201 01 1 2 Totals 3711 432 -611 191 20 Recreation Totals 1 5981 6091 411 861 44 Senior Center Attendance Part[ c anon Participation VMMnce Meetings Meetings 2003 2004 2003 Senior Activities ACBL Bride 168 110 58 5 3 Bridge, Duplicate/Social 286 425 -139 14 15 Computer Open House 14 17 -3 14 1 Monthly Birthday Party 27 28 -1 1 1 Monthly Luncheon 71 94 -23 1 1 Movie Time 67 76 -9 9 8 Senior Activity Total 633 750 -117 44 29 Senior Leisure Classes 0 Ballroom Dance 29 20 91 8 8 Ballroom Dance Workshop 13 0 13 1 0 Computer 34 -34 15 Exercise 49 40 9 12 12 Golden Tones 68 56 12 4 3 Pilates 9 0 9 2 0 Quilting 40 27 13 5 4 Sketching/DrawingSketching/Drawing 7 4 3 3 4 Tai Chi 16 24 .81 5 5 Watercolor 11 13 -2 3 4 Yoga 4 0 4 4 0 Senior Leisure Classes Total 246 218 24 47 55 TOTAL SENIOR PROGRAMS 879 968 -93 91 84 Senior Services AARP "55" Course 36 30 6j 2 2 FIND Food Distribution 206 405 -199 4 4 Hearing Consultation 1 1 0 1 1 I.I.D. Energy Assistance 89 63 26 9 8 I.I.D. Energy Assistance/No fee 11 2 9 5 1 Legal Consultation 5 5 0 1 1 Medicare/Hi Cap Consultation 3 5 -2 2 2 Volunteers 47 51 -4 n/a n/a TOTAL SENIOR SERVICES 398 562 -164 24 19 SENIOR CENTER TOTAL 1277 1530 257 1151 103 IN • 0 I AGENDA CATEGORY: BUSINESS SESSION: A CONSENT CALENDAR: _ COMMUNITY SERVICES COMMISSION MEETING STUDY SESSION: DATE: November 8, 2004 PUBLIC HEARING: ITEM TITLE: Review of Programs RECOMMENDATION: As deemed appropriate by the Community Services Commission. BACKGROUND AND OVERVIEW: One of the Commission's tasks, as outlined in the Community Services Commission annual work plan is to review the Community Services Department brochure each season and make specific recommendations for new programs, classes or excursions. The current brochure is provided as Attachment A. Staff is seeking Commission recommendations for possible new programs, classes or excursions for the Winter/Spring brochure. The brochure will cover events from January through May. If the Commission has recommendations for new events, staff will make every attempt to contact an instructor or arrange for the special event. ALTERNATIVES: The alternatives available to the Commission are: 1. Provide staff with recommendations for possible new programs, classes or excursions for the Winter/Spring brochure; or 2. Do not provide staff with recommendations; or 3. Provide staff with alternate direction. SaCommunity Senices �Community Services Commtssionk'SC Rpt'04 C'SC'RPT.229.Ncx Programs 11-08-04.doc 11 is �pactfully qubmitted \\ l Dodie Horvitz, Community Services Director Attachment A: Fall 2004 Community Services Department Brochure S:\Community SenicesCommunity Services Commission CS(' Rpt'04 ('S(RPT.229.NeH Programs I I-09-04.doe • COMMUNITY SERVICES COMMISSION MEETING DATE: November 8, 2004 ITEM TITLE: New Commissioner Appointment BACKGROUND AND OVERVIEW: 01 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: At the November 2, 2004 City Council meeting, the City Council appointed Mr. John "Jack" Fleck to the Community Services Commission. Mr. Fleck's application is provided as Attachment A. rlespectfully Submitted , Dodie Horvitz, Community Services Director Attachment A: Community Services Commissioner Jack Fleck's Application S:\Community Services\Community SerN ices Commission\CSC Rpt'03 New Commissioner Appointment..doc uT aF TowN-2..A 9t2kt1VC ATTACHMENT 1 �GLXIMM Date: 10/3/ZD04•,,, EB CITY OF LA QUIN4 C4 OCT -4 A. 3C APPLICATION TO SEFICE �,�p T A ON LA QUINTA COMMUNITY SERVICES COMMISSION HOME ADDRESS: 48-425 Via Solana, La 4uinta, CA 92253 TELEPHONE: (HOME) 760-771-2544 BUSINESS: EMAIL: JGFStock@AOL.COM FAX: 760-771-2544 BUSINESS ADDRESS n /a IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD R tir d LENGTH OF RESIDENCE IN LA QUINTA: 8/16/95 HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? NO Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. Native, Philadelphia, Pa. Married 1954, wife, Betty: 6 children, 14 grandchildren. Education : Lehigh University, Temple University. Maior. Marshall Tclanrls.& Korea - 19 1-1 Honorable discharge Dec 195, Sales Management as follows: 1955-1966 Fleck Bros Co., Camden, N.J. Distributor - 1967-1970 Urethane Fabricators, Camden, N.J. Manufacturer-1970-1985 The Upjohn Company, CPR Division, Torrance, Ci Plastics, 1985-1993 Dow Chemical Co. Midland, Mich. Plastics -Retired 1993-1999 Resource America, Southampton, Pa. Retired 3PLICATION, COMMUNITARVICES COMMISSION WE ;scribe your knowledge of the functions, regulations, and procedures of the La Quinta Comm !rvices Commission. (VFW Entry), use of the Senior Center for VFW Meetings and dedication fa pninfa Monument hanaring Arti ta., Snnrta Figures and V t yxperionra and clan from a praaant-finn by Diracfnr Dodie Horvitz to 7Fw Pest 855 lat specific issues or problems face the La Quinta Community Services Commission and do ve any suggestions to address those issues or problems? )an and develop oroarams to respond to the needs of an ethnically Limp-r&e.rapidly growing community, and enhance good -will and respect .or the City. Listen to the concerns/needs of the residents. Work '9110W up Monitor po r, 01itliz4a)!�+'- eei c..i-.-_ p�ngrgm rhangp-g at specific attitudes, skills and/or expertise do you think you have which would enhance rk of the La Quinta Community Services Commission? PLEASE RETURN THIS APPLICATION TO: CITY CLERK P. O. BOX 1504 78-496 CALLE TAMPICO LA QUINTA, CA 92253 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT OTHER EXPERIENCE, Sigma Phi Epsilon Social Fraternity, Officer, Life Member Grace Presbyterian Church - Jenkintown, Pa. Deacon, Elder, Education Chairman Sales Training - The Upjohn Company & Dow Chemical Co. American Management Assoc. Seminars/Leadership, Diversity & Management Training Local Election Official - Registrar of Voters 1996 - Present VFW District 22 - Chairman - Youth Programs m COMMUNITY SERVICES COMMISSION MEETING AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: DATE: November 8, 2004 PUBLIC HEARING: ITEM TITLE: Upcoming Events BACKGROUND AND OVERVIEW: The Community Services Department will be hosting the following events prior to the Community Services Commission's December 13 meeting: November 11, 2004 Veteran's Day Tribute 1:00 p.m. Civic Center Campus December 3, 2004 Annual Tree Lighting 6:00 p.m. Civic Center Campus December 4, 2004 Santa Paws Portraits 10:00 a.m. Civic Center Campus December 11, 2004 Breakfast with Santa 9:00 a.m. Senior Center I Respoctfully,Submitted Dodie Horvitz, Community Services Director S:\Community Senices �Community Senices Commission ('SC Rpt'04 Upcoming h. ents..duc 0 Meeting in Review Community Services Commission November 8, 2004 MEMBERS PRESENT: Commissioner Victoria St. Johns Commissioner Tom Vaughn Commissioner Ed Hackney Commissioner Bob Leidner Commissioner Jack Fleck BUSINESS ITEMS A. Review of Programs Robert Ambriz, Jr., will be invited to Commission meeting of December 13, 2004 to give an overview of the day to day operations at the Senior Center. It was moved to organize a Youth Workshop inviting high school students to attend Cultural Arts Commission meeting on January 10, 2005. CORRESPONDENCE AND WRITTEN MATERIALS A. New Commissioner Appointment Commissioner John "Jack" Fleck's was to be sworn in by City Clerk, June Greek. As the City Clerk was not able to attend the meeting, he will be sworn in at a later date. L' TOM E. VAUGHN 78525 Naples Drive La Quinta, CA 92253 December 7, 2004 Don Adolph, Mayor City of La Quinta P. O. Box 1504 La Quinta, CA 92247-1504 Dear Mayor Adolph: Please accept this letter as my official resignation from the position of Community Services Commissioner for the City of La Quinta. Serving on the Commission has been a wonderful experience and the people I have met have been very accommodating. My wife and I will sadly be leaving the area in the immediate future. I have appreciated the opportunity to serve the City of La Quinta. Sincerely, JMVA&N cc: Tom Genovese, City Manager Dodie Horvitz, Staff Liaison Appointment to a City commission, board or committee is an honor and carries with it an important responsibility. It provides for true public service and input into the City's programs, services and visions for the future. The specific duties of each commission, board or committee vary depending on the purpose for which it was founded. However, there are several responsibilities or duties common to all members. Understand the role and responsibility of your respective commission, board or committee. 2. Represent the overall public good, not the exclusive point of view of any sole group or interest. 3. Keep all lines of communication open. Each member serves as a communication link between the community, the City Council and staff. Good relations with the public are vital for all commissions, boards or committees. Citizen input should be welcomed at your meetings and members should be considerate of all interests, attitudes, and differences of opinion expressed by the public. 4. Do your homework and be prepared. Members should become familiar with items under consideration prior to the meetings in order to be fully prepared to discuss, evaluate, and act on matters scheduled for consideration. Feel free to seek staffs advice and assistance in advance of a meeting. 5. Establish a good working relationship with fellow members of your commission, board or committee, the City Council, and your staff liaison. 6. Understand the scope and authority of your respective commission, board or committee's responsibility and strive to work within that scope. 7. Be a participant, an active representative, and be enthusiastic. Members who find that they can no longer devote the necessary time to their duties should resign and let someone else provide input into the process rather than being an inactive participant. 8. Members should never represent themselves at public meetings or gatherings as a spokesman for their respective commission, board or committee unless they 24 7 • have been granted specific authority to do so. They may represent themselves as a private citizen or as a member of a particular commission, board or committee but they should not represent their personal opinion as one of the entire commission, board or committee. A commission, board or committee member's relationship with the City Council or appointing authority will vary from member to member. It may be the commission chair or staff person who will report to the appointing authority at one of its regular meetings. Members of the City Council may, from time to time, visit the commission meetings and may, from time to time, invite the commission to attend their meeting for direct input. Individual contacts with the City Council to discuss problems are neither encouraged nor discouraged. This will have to be handled on an individual basis. Should a controversy arise within the commission, board or committee, counsel and guidance are available from the City staff. Should a split opinion exist on a commission, board or committee action, it may be appropriate for a majority and minority report to accompany the recommendation to the appointing authority. Members may also request that the minutes reflect their dissent from or protest to any action and ask that the minutes so reflect that position. The City Council receives copies of all commission, board, or committee approved minutes. For the purpose of further communicating with the Council, Department Reports (which are filed by the City Departments at each City Council meeting) shall contain a discussion summary of information that merits special transmission to the City Council. It is expected that the individual commission, board or committee member recognize the following: Members are appointed by the City Council or appointing authority. 2. Members have an obligation to serve the public and to represent their viewpoint. 3. Contact with the City Council or appointing authority should always be open and never used to circumvent the staff or fellow commission, board or committee members. 4. Members should not knowingly embarrass the staff or the City Council. Hi ® 0 5. Members should render as much assistance as possible to the City Council and avoid placing them in an untenable position. 6. Members should assist the City Council in developing public trust in the advisory commission, board or committee system. 7. The commission, board or committee meetings fall under the restrictions of the Brown Act whereby decisions and recommendations can only be made at a duly noticed meeting which is open to the public. As noted, the City Council provides policy direction. Commissions, Boards, and Committees are advisory bodies only with some exceptions (e.g. Planning Commission action on sign plans). Commissions proposing to undertake tasks requiring significant staff or Commission time shall solicit Council authorization prior to undertaking said task. RELATIONSHIP WITH FELLOW COMMISSION. BOARD OR COMMITTEE MEMBERS The association with fellow members will undoubtedly be your most important relationship as you serve on your respective commission, board or committee. Before talking about relationships, it may be well to point out a few facts about commission, board or committee members. Each of you come from various backgrounds -educational, occupational, religious, social, economic, physical, and cultural -and we should be aware that differences do exist. Reasons for serving on any commission, board or committee may vary. Perhaps some will have a special interest. Each member, however, will contribute in his or her own way and is an important part of the decision process. Not every member will give of their time, talent, and knowledge to the same degree. Some will give more and others will give less, but in the end the community will benefit. Bearing this in mind, the following may serve as a guide: Members must always respect the other individual's viewpoint even though it may be opposite of their own. 2. Members must allow the other individual to articulate his or her views, then attempt to make an objective evaluation of those views. 3. Evaluation of your fellow member's viewpoint should be based on what is best for the total community and what is best for all concerned. 4. Members must be open and honest at all times. 5. Each member has a responsibility to recognize new commission, board or committee members and see that they are made welcome, become oriented and receive training on procedural matters. 6. Items of concern should be brought to the attention of the chair or the assigned staff liaison. 7. All members (and staff) desiring to speak during a public meeting shall address the chair and, upon recognition by the chair, shall confine him/herself to the question under debate. (Please see Appendix 9 for current listing of members for all Commissions, Boards, and Committees) •�[-If_lg The following commission, board or committee guidelines are recommended: Contacts should be with the agency staff member assigned to the commission, board or committee rather than to other staff people. If contact with the higher level supervisor is necessary (e.g. the City Manager), or the City Council, the assigned staff person should be notified of this contact. 2. Contacts with staff members should clearly be in the framework of the commission, board or committee assignment. 3. Members should not ask for individual reports, favors, or special consideration. 4. Members should realize the assigned staff person works with the commission, board or committee and reports directly to an agency supervisor. He/she is limited in scope of authority to carry out recommendations. (Please see Appendix 10 for current listing of Department Directors and staff liaisons) The City Manager, or his/her designee, in order to keep this document up-to-date, may make changes of a non -substantive nature such as updating names, addresses, and phone numbers of commissioners, board members, and staff; correcting typos and clerical errors; and items of a similar nature. 27 0 The commission, board or committee member is in a unique position to provide for significant positive relationships that can contribute to an understanding of their respective duties and their roles in contributing to a better quality of life. Your role as a member of a commission, board or committee provides helpful insight into the City's policies, procedures and programs. It is anticipated that this Handbook will answer many of the questions that you may have, however, staff is always available to provide any additional information or answer any questions. Thank you again for serving La Quinta! 28 0 LI Edward T. Hackney, Esq. 79-915 Rancho La Quinta Dr. La Quinta, CA 92253 760-564-6799(fax/phone) Dodie Horvitz Director Community Services City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Dodie: November 9, 2004 Last night I forgot to mention that my wife have a vacation scheduled for the period December 5 to the 21". I will therefore miss the next meeting and ask to be excused. Please give my regrets to the other Commission Members. Sincerely, Ed Hackney