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2005 01 10 CSCCOMMUNITY SERVICES COMMISSION AGENDA La Quinta Senior Center 78-450 La Fonda- La Quinta, CA 92253 January 10, 2005 7:00 PM I. CALL TO ORDER A Pledge of Allegiance B. Roll Call IL PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to three minutes or less. Ill. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda IV. CONSENT CALENDAR (Items are considered routine in nature and may be approved by one motion.) A. Approval of December 13, 2004 Minutes B. Monthly Department Report for November 2004 V. PUBLIC HEARING VI. BUSINESS ITEMS A. Youth Workshop VII. CORRESPONDENCE AND WRITTEN MATERIALS Vill. COMMISSIONER ITEMS A. Reports From Commissioners Regarding Meetings Attended IX. ADJOURNMENT Next Meeting February 14, 2005 La Quinta City Hall -Study Session Room 7:00 p.m. S:\Community Services\Community Services Commission\agendaCSC\agn'04 - 05\AGN 1-10-05-Changed Agenda Informadon.doc TO: HONORABLE MAYOR AND MEMBERS OF THE CITY CO CIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTOR r+', DATE: DECEMBER 21, 2004 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF NOVEMBER 2004 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF JANUARY 2004: Jan 7 *Pilates Class Jan 10 *Hatha Yoga Class Jan 10 *Watercolor Class -intermediate Jan 10 *Stained Glass Jan 11 *Watercolor -Beginning Jan 11 *Arthritis Tai Chi Jan 11 *Knitting Class Jan 11 *Bridge Lessons -Intermediate Jan 12 *Bridge Lessons -Advanced Beginners Jan 12 *Bridge Lessons -Advanced Jan 12 *Beginning Conversational Spanish Jan 12 *Advanced Beginning Conversational Spanish Jan 12 *Sketching/ Drawing Class Jan 13 *Beginning Bridge Lessons Jan 13 *Ballroom/ Swing & Latin Dance Lessons Jan 13 *Tai Chi Jan 14 *Beginning Rug Hooking Jan 18 *Tap Dance Class Jan 18 *Dog Training Workshop Jan 18 Belly Dancing, La Quinta High School Jan 18 Adobe Photoshop:Advanced, Senior Center Jan 18 Yoga Electica, Senior Center Jan 18 Tai Chi Class, Senior Center Jan 18 Beginning Guitar, Senior Center Jan 18 Italian for Travelers, Senior Center Jan 18 Acrylic Paining, Senior Center Jan 18 Hip Hop Dance Class, La Quinta High School Jan 18 Tap & Jazz Combo, La Quinta High School Jan 19 Yoga Somatica, Senior Center Jan 19 Fly Fishing 101, Senior Center Jan 20 *Chili Cook -Off Luncheon Jan 20 Adobe Photoshop Introduction, Senior Center Jan 20 Dance, Play, and Pretend, La Quinta High School Jan 20 Beginning Ballet, La Quinta High Sch000l Jan 20 Belly Dancing, La Quinta High School Jan 20 All Aspects of Interior Design, Senior Center Jan 24 Ballet Workout, La Quinta High School Jan 24 Classic/ Latin Ballroom Dance, La Quinta High School Jan 24 Boxing Class, Senior Center Jan 24 Young Samauri, Senior Center Jan 24 Kickboxing Bootcamp, Senior Center Jan 24 Decorative Faux Painting, Senior Center Jan 24 Master Skateboarding, Fritz Burns Park Jan 24 Microsoft Word Computer Class, Senior Center Jan 25 Acting for All Ages, Senior Center Jan 26 Beginning Computers, Senior Center Jan 27 3D Modeling and Animation Computer Class, Senior Center Jan 27 Acting for Children, Senior Center `Daytime Senior Center Gass or activity Monthly & Yearly Revenue for the Month of November 2004 Monthly Revenue - FacilRental$ 2004 2003 variance Senior Center $ 2,018.00 $ 2,080.00 $ 62.00 Parks $ 500.00 $ 400.00 $ 100.00 Monthly Facility Revenue $ 2,518.00 $ 2,480.00 $ 38.00 Year to Date Facility Revenue $ 15 389.00 $ 15 915.00 13 526.00 MnMAIv Ravenna Senior Center 1 $ 7,741.00 $ 9,422.50 1 $ 1,681.50 Community Services 1 $ 2,107.00 1 $ 1,513.00 $ 594.00 Total Revenue 1 $ 9,848.00 1 $ 10 935.50 1 $ 1,087.60 Revenue Year to Date Senior Center $ 37,104.50 $ 42,928.00 1 $ 5,821.50 Community Services $ 47,517.00 1 $ 49,763.00 1 $ ,246.00 Total Revenue to Date $ 84 621.50 1 $ 92,689.00 1 $ 8,067.50 Program Community Services Department Attendance Report for the Month of November 2004 Summary Sheet 2004 2003 Variance Sessions Per Month 2004 2003 Leisure Classes 80 56 24 37 18 Special Events 391 258 133 4 3 Adult Sports 432 491 -59 18 18 Senior Center 1192 1399 -207 105 107 Total 2-,0-9-5- 2,204 409 164 146 Senior Services Senior Center 2421 478 -236 161 16 Total 2421 478 -236 161 16 Sports User Groups La Quints Park Use AYSO 1100 980 120 20 20 Sports Complex Desert Storm Baseball Club 14 0 14 13 0 La Quinta Heat 14 0 14 9 0 AYSO 400 420 -20 17 17 Facil' /Park Rentals Senior Center Private Pa 600 400 200 4 2 Church 600 690 -90 8 10 Park Rentals La Quinta Park Rental 320 280 40 8 7 Fritz Bums Park Rental 80 40 40 2 1 Total 3128 2,810 318 81 57 Total Programs 1 5,4661 5,492 -271 261 219 Volunteer Hours Senior Center 1 2851 432 -147 Total Volunteer Hours 1 2851 432 -147 Community Services Program Report for November 2004 200A 2003 2004 2003 Participants Participants Variance Meetings Meetings Leisure Classes Intermediate Belly Dance 5 0 5 5 0 Line Dance 6 14 -8 3 3 Classict Latin Ballroom Dance 13 0 0 5 0 Hip Hop Dance Teen 2 0 2 5 0 Beqinning Ballet 8 0 8 1 0 Dance Play 8 Pretend 7 0 7 1 0 Yoga Somatica 4 0 4 1 0 Yoga Electica 10 14 -4 2 1 Self Defense 2 0 2 4 0 Microsoft Excel 9 0 9 2 0 Intermediate Computers 6 0 6 3 0 Guitar Level 2 B 0 8 5 0 Totals 80 28 39 37 4 2004 2003 2004 2003 Participants Participants Variance I Meetings Meetings Special Events Carlsbad Village Fairs Excursion 22 17 5 1 1 AI odones Excursion 24 0 24 1 1 La Quints High School Pro -game Jam 175 0 176 1 1 Veterans' Day Tribute 170 225 -55 1 1 Totals 391 242 149 4 4 2004 2003 2004 2003 Participants I Participants I Variance Meetings I Meetings Adult Sports Open Gym Basketball 212 271 -521 16 14 Adult Soccer League 220 220 0 2 4 Totals 432 491 -591 18 18 Recreation Totals 7281 7611 461 581 25 Senior Center Attendance Part c on Participation Variance Meetings m a Senior Activities ACBL Bride 268 164 104 3 5 Bridge, Duplicate/Social 523 620 3 20 14 Monthly Birthday Party 20 34 -14 1 1 Monthly Luncheon 85 77 8 1 1 Movie Time 30 73 43 7 7 Senior Activity) Total 926 868 s6 32 28 Senior Leisure Classes Ballroom Dance 18 47 -29 4 6 Bridge Lessons 35 38 -3 12 4 Computer 44 53 -9 9 13 Computer Tutor 3 4 -ij 3 4 Dog Training Class 11 12 -11 4 4 Exercise 40 48 -8 13 13 Golden Tones 39 25 14 4 4 Pilates 10 0 10 4 0 Quilting 20 27 -7 3 4 Rug Hooking 4 1 3 3 1 Sketching/DrawingSketching/Dravving 10 5 5 3 3 Tai Chi 10 29 -19 4 6 Watercolor 12 25 -131 3 4 Yoga 10 10 01 4 2 Senior Leisure Classes Total 266 324 .581 73 68 TOTAL SENIOR PROGRAMS 1192 1192 01 105 96 Senior Services AARP "55" Course 28 36 -8 2 2 FIND Food Distribution 130 339 -209 5 4 I.I.D. Eneray Assistance 48 36 12 6 7 I.I.D. Energy Assistance/No fee 2 2 0 2 2 Legal Consultation 8 12 -4 1 1 Volunteers 26 53 -27 n/a n/a TOTAL SENIOR SERVICES 242 478 -236 16 16 SENIOR CENTER TOTAL 1434 1870 -2361 121 112 COMMUNITY SERVICES COMMISSION MEETING AGENDA CATEGORY: BUSINESS SESSION: A CONSENT CALENDAR: STUDY SESSION: DATE: January 10, 2005 PUBLIC HEARING: ITEM TITLE: Youth Workshop RECOMMENDATION: Participate in discussions with youth regarding the development of La Quinta. FISCAL IMPLICATIONS: Additional funding is not required for this event. WORK PLAN TASK: Liaison to the Community. BACKGROUND: On February 4, 1997, the Human Services Commission and the Parks and Recreation Commission submitted for City Council consideration a request to conduct a Youth Workshop at the Senior Center on April 30, 1997. The City Council approved the request and the workshop was held. The City Council combined the Human Services Commission and Parks and Recreation Commission to form the Community Services Commission on February 17, 1998. The Community Services Commission hosted the Youth Workshop on the following dates: April 21, 1999, April 12, 2000, April 18, 2001. The format for these meetings was to host the event at the Senior Center, in which S:\Community Services\Community Services Conunisslon\CSC Rp1'04 2005,CSCRPT.233.Youth Workshop 1-10- 05.doc A participants would be asked to sit at round tables with people that they did not know and discuss issues related to the City. In one instance, specific topics were given to tables for discussion, and at other events, conversations were left freeflowing on all topics. During each workshop, the Commissioners encouraged discussions while staff provided the technical support for the facility and supplies. On March 30, 1999, the City Council hosted the annual meeting with the Commissioners and the Youth Workshop was discussed along with other programs and facilities for youth. The Desert Sun attended the Youth Workshop on April 21, 1999 and wrote an article outlining what took place. At the April 12, 2000 Youth Workshop, many new ideas were presented by the students. It was determined that staff would take these ideas that were presented and at the 2001 Youth Workshop, a report card would be reviewed as to how many of the ideas the City was able to incorporate. At the April 18, 2001 Youth Workshop, the report card was presented with the City being able to accommodate many of the suggestions from the April 12, 2000 meeting. The format of the 2001 Youth Workshop focused on interpersonal and conflict resolution skills. However, Commissioner St. Johns worked very closely with one participant regarding his concern of the safety of the Coachella Valley Recreation and Park District village park for many weeks after the workshop. On June 28, 2001, two Commissioners met with Principal Bugg of the High School to discuss a new format for the Youth Workshop. Mr. Bugg agreed to participate in a program held on the school campus once a month. On July 9, 2001, the Commission determined that the format may be more conducive for student input if the meetings were held at La Quinta High School during the school day. It was the intention of the Commission to have the Commissioners lead the first meeting and then the student body would be responsible for leading the meetings, as this would teach them leadership skills as well give them more control over the meetings. At the December 10, 2001 Commission meeting, the format of the Youth Workshop was discussed, as the program was not working as intended. The Commission discussed the major issue was that the ASB advisor was not as motivated as the former advisor, therefore, participation was not as high. The Commission decided that that January 31, 2002 meeting, they would stress the importance of the students leading the meetings. From January 2002 to June 2004, the Youth Workshop meetings at the school had SXommunity Services Community Services C'ommissionk'SC Rpt'042005 C'SCRPT.233.Youth Workshop 1-10- 05.doc evolved to a meeting in which the City or School would provide free lunch, and staff began developing ideas for the meetings. The original intent of the program, to get ideas from the students as to what the City could provide as far as services and facilities had not been productive with active participation from the Commissioners. The Youth Workshops held at La Quinta High school beginning in September 2004 was led by staff and did not meet the desires of the Community Services Commission. Upon evaluation by staff, it appears that the ASB advisor may not have adequate time to dedicate to the Youth Workshop program. At the November 8, 2004 Commission meeting, the Commission discussed the possibility of offering the Youth Workshop on January 10, 2005 and going back to the original style of conducting the meeting in which the Commissioners would lead the meeting and gather information from the students. Staff has compiled a list of service providers and businesses that would be invited to attend the Youth Workshop. As in the past, a letter was sent out under the Chairperson's signature and then the list was divided amongst the Commissioners to make follow-up calls as the event grew near. In addition to service providers and businesses, a letter was also sent to all the organized groups at La Quinta High School and Middle School inviting them to incorporate the event into their lesson plans. Once the letters were signed by the Chairperson, the letters were hand delivered to the schools to ensure the teacher's notification prior to the holiday break. At the November 8 meeting, the Commission discussed hosting the event in the City Council chambers. After some discussion, the Commission determined that the Senior Center would be more conducive to discussion with the follow up meeting to be held in the City Council Chambers in the spring. The May 9, 2005 meeting will be held in the Council Chambers and participants of the January 10 meeting will be invited to attend to receive a follow up to their comments. At the December 13 meeting, the Commission determined that the Commission would participate in the discussions and summarize the comments that were presented. ALTERNATIVES: The alternatives available to the Commission include: 1. Participate in discussions with youth regarding the development of La Quinta; or 2. Do not participate in discussions with youth regarding the development of La Quinta; or S:,Conununity Senices.Community Senicce Commission CSC Rpt'04 2005 CSCRPT.233.Youth Workshop 1-10- 05.doc 3. \ Provide jsaff with alternate direction. �\ <J iA Dodie Horvitz, Community Services Director S:\Community Services\Community Services CommissiomCSC Rpt'04\2005,C'SCRPT.233.Yuuth Workshop 1-10- 05.doc / T '3 S �FM OF TNE��� TO: HONORABLE MAYOR AND MEMBERS OF THE CITY CO IL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTOR DATE: DECEMBER 21, 2004 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOF THE MONTH OF NOVEMBER 2004 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF JANUARY 2004: Jan 7 *Pilates Class Jan 10 *Hatha Yoga Class Jan 10 *Watercolor Class -Intermediate Jan 10 *Stained Glass Jan 11 *Watercolor -Beginning Jan 11 *Arthritis Tai Chi Jan 11 *Knitting Class Jan 11 *Bridge Lessons -Intermediate Jan 12 *Bridge Lessons -Advanced Beginners Jan 12 *Bridge Lessons -Advanced Jan 12 *Beginning Conversational Spanish Jan 12 *Advanced Beginning Conversational Spanish Jan 12 *Sketching/ Drawing Class Jan 13 *Beginning Bridge Lessons Jan 13 *Ballroom/ Swing & Latin Dance Lessons Jan 13 *Tai Chi Jan 14 *Beginning Rug Hooking Jan 18 "Tap Dance Class Jan 18 *Dog Training Workshop Jan 18 Belly Dancing, La Quinta High School Jan 18 Adobe Photoshop:Advanced, Senior Center Jan 18 Yoga Electica, Senior Center Jan 18 Tai Chi Class, Senior Center Jan 18 Beginning Guitar, Senior Center Jan 18 Italian for Travelers, Senior Center Jan 18 Acrylic Paining, Senior Center Jan 18 Hip Hop Dance Class, La Quinta High School Jan 18 Tap & Jazz Combo, La Quinta High School Jan 19 Yoga Somatica, Senior Center GC Jan 19 Fly Fishing 101, Senior Center Jan 20 'Chili Cook -Off Luncheon Jan 20 Adobe PhotoShop Introduction, Senior Center Jan 20 Dance, Play, and Pretend, La Quinta High School Jan 20 Beginning Ballet, La Quinta High Sch000l Jan 20 Belly Dancing, La Quinta High School Jan 20 All Aspects of Interior Design, Senior Center Jan 24 Ballet Workout, La Quinta High School Jan 24 Classic/ Latin Ballroom Dance, La Quinta High School Jan 24 Boxing Class, Senior Center Jan 24 Young Samauri, Senior Center Jan 24 Kickboxing Bootcamp, Senior Center Jan 24 Decorative Faux Painting, Senior Center Jan 24 Master Skateboarding, Fritz Bums Park Jan 24 Microsoft Wont Computer Class, Senior Center Jan 25 Acting for All Ages, Senior Center Jan 26 Beginning Computers, Senior Center Jan 27 3D Modeling and Animation Computer Class, Senior Center Jan 27 Acting for Children, Senior Center 'Daytime Senior Center Gass or activity u Monthly & Yearly Revenue for the Month of November 2004 Monthly Revenue - Facility Rentals 2004 . 2003 Variance Senior Center $ 2,018.00 $ 2,080.00 $ 62.00 Parks $ 500.00 $ 400.00 $ 100.00 Monthly Facility Revenue $ 2,518.00 $ 2,480.00 $ 38.00 Year to Date Facility Revenue $ 15,389.00 $ 15,915.00 1 S 526.00 Monthly Revenue Senior Center 1 $ 7,741.00 $ 9,422.50 $ 1,681.50 CommunityServices $ 2,107.00 $ 1,513.00 $ 594.00 Total Revenue $ 9,848.00 $ 10,935.50 $ 1,087.50 Revenue Year to Date Senior Center $ 37,104.50 1 $ 42,926.00 1 $ (5,821. Community Services $ 47,517.00 1 $ 49,763.00 1 $ 2,246.00 Total Revenue to Date $ 84,621.50 1 $ 92 689.00 1 $ 8,067.50 0 Community Services Department Attendance Report for the Month of November 2004 Summary Sheet Program 2004 2003 Variance Sessions Per Month 2004 2003 Leisure Classes 80 56 24 37 18 Special Events 391 258 133 4 3 Adult Sports 432 491 -59 18 18 Senior Center 1192 1399 -207 105 107 Total 2,095 2 04 409 164 146 Senior services Senior Center 242 478 -236 16 16 Total 242 478 -236 16 16 Sports User Groups La Quinta Park Use AYSO 1100 980 120 20 20 Sports Complex Desert Storrs Baseball Club 14 01 14 13 0 La Quints Heat 14 01 14 9 0 AYSO 400 420 -20 17 17 Facility/Park Rentals Senior Center Private Pa 600 400 200 4 2 Church 600 690 -90 8 10 Park Rentals La Quints Park Rental 320 280 40 8 7 Fritz Bums Park Rental 80 40 40 2 1 Total 3128 2,810 318 81 57 Total Programs 1 5,465 5,492 -271 261 219 Volunteer Hours Senior Center 285 432 -147 Total Volunteer Hours 1 285 432 -147 Community Services Program Report for November 2004 2004 2003 2004 2003 Participants Participants Variance Meetings Meetings Leisure Classes Intermediate Belly Dance 5 0 5 5 0 Line Dance 6 14 -8 3 3 Classic Latin Ballroom Dance 13 0 0 5 0 Hip Hop Dance Teen 2 0 2 5 0 Beginning Ballet 8 0 8 1 0 Dance, Play 8 Pretend 7 0 71 1 0 Yoga Somatica 4 0 41 1 0 Yoga Electica 10 14 -4 2 1 Self Defense 2 0 2 4 0 Microsoft Excel 9 0 9 2 0 Intermediate Computers 6 0 6 3 0 Guitar Level 2 8 0 8 5 0 Totals A28 39 371 4 2004 2003 2004 2003 Participants Variance Meetings Meetings Special Events Carlsbad Village Fairs Excursion 22 5 1 1 AI odones Excursion 24 q241 24 1 1 La Quints High School Pr ame Jam 175 175 1 1 Veterans' Da Tribute 170 -55 1 1 Totals 391 149 4 4 2004 2003 20nd 201151 Participants Participants Variance I Meetings Meetings Adult Sports Open Gym Basketball 212 271 59 16 14 Adult Soccer League 220 220 0 2 4 Totals 432 491 59 18 18 Recreation Totals 7281 761 -"1 56 25 M Senior Center Attendance Participation a ici ation Variance I Meetings Meetin 2004 Senior Activities ACBL Bridge 288 164 104 3 Bridge, Duplicate/Social 523 520 3 20 Monthly Birthday Party 20 34 -14 1 Monthly Luncheon 85 77 8 1 Movie Time 30 7.3. r43 7 Senior Activity Total 925 see 56 32 Senior Leisure Classes Ballroom Dance 18 47 -29 4 Bridge Lessons 35 38 -3 12 Computer 44 53 -9 9 Computer Tutor 3 4 -1 3 Dog Training Class 11 12 -1 4 Exercise 40 48 -8 13 Golden Tones 39 25 14 4 Pilates 10 0 10 4 Quilting 20 27 -7 3 Rug Hooking 4 1 3 3 Sketching/DrawnSketching/DravAng 10 5 5 3 Tai Chi 10 29 -19 4 Watercolor 12 25 -13 3 Yoga 10 10 0 4 Senior Leisure Classes Total 266 324 -58 73 TOTAL SENIOR PROGRAMS 1192 1192 0 105 Senior Services AARP "55" Course 28 36 -8 2 FIND Food Distribution 130 339 -209 5 I.I.D. Energy Assistance 48 36 12 6 I.I.D. Energy Assistance/No fee 2 2 0 2 Legal Consultation 8 12 -4 1 Volunteers 26 53 -27 n/a n TOTAL SENIOR SERVICES 2421 478 -236 16 SENIOR CENTER TOTAL 1 14341 1670 236 1211 1' i � � s N OF TKF AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: _ COMMUNITY SERVICES COMMISSION MEETING STUDY SESSION: DATE: January 10, 2005 PUBLIC HEARING: ITEM TITLE: Youth Workshop _ RECOMMENDATION: Participate in discussions with youth regarding the development of La Quinta. FISCAL IMPLICATIONS: Additional funding is not required for this event. WORK PLAN TASK: Liaison to the Community. BACKGROUND: On February 4, 1997, the Human Services Commission and the Parks and Recreatio Commission submitted for City Council consideration a request to conduct a Yout Workshop at the Senior Center on April 30, 1997. The City Council approved th request and the workshop was held. The City Council combined the Human Services Commission and Parks and Recreatio Commission to form the Community Services Commission on February 17, 1998. The Community Services Commission hosted the Youth Workshop on the followin dates: April 21, 1999, April 12, 2000, April 18, 2001. The format for these meetings was to host the event at the Senior Center, in whit S:�Community Services\Community Senices Commission CSC Rpt'04 2005 CSCRPT.233.Youth Workshop 1-10- 05.doc t_ participants would be asked to sit at round tables with people that they did not kno' and discuss issues related to the City. In one instance, specific topics were given 1 tables for discussion, and at other events, conversations were left freeflowing on topics. During each workshop, the Commissioners encouraged discussions while sta provided the technical support for the facility and supplies. On March 30, 1999, the City Council hosted the annual meeting with th Commissioners and the Youth Workshop was discussed along with other programs an facilities for youth. The Desert Sun attended the Youth Workshop on April 21, 1999 and wrote an articl outlining what took place. At the April 12, 2000'Youth Workshop, many new ideas were presented by th students. It was determined that staff would take these ideas that were presente and at the 2001 Youth Workshop, a report card would be reviewed as to how many c the ideas the City was able to incorporate. At the April 18, 2001 Youth Workshop, the report card was presented with the Cit being able to accommodate many of the suggestions from the April 12, 2000 meetinc The format of the 2001 Youth Workshop focused on interpersonal and conflic resolution skills. However, Commissioner St. Johns worked very closely with on participant regarding his concern of the safety of the Coachella Valley Recreation am Park District village park for many weeks after the workshop. On June 28, 2001, two Commissioners met with Principal Bugg of the High School t, discuss a new format for the Youth Workshop. Mr. Bugg agreed to participate in program held on the school campus once a month. On July 9, 2001, the Commission determined that the format may be more conducive for student input if the meetings were held at La Quinta High School during the schoc day. It was the intention of the Commission to have the Commissioners lead the firs meeting and then the student body would be responsible for leading the meetings, a this would teach them leadership skills as well give them more control over thi meetings. At the December 10, 2001 Commission meeting, the format of the Youth Workshol was discussed, as the program was not working as intended. The Commissior discussed the major issue was that the ASB advisor was not as motivated as tht former advisor, therefore, participation was not as high. The Commission decided tha that January 31, 2002 meeting, they would stress the importance of the student., leading the meetings. From January 2002 to June 2004, the Youth Workshop meetings at the school hac SXommunity Services\Community Services COmmisslon\CSC Rpt'04 2005'.CSCRPT.233.Youth Workshop I-10- 05.doc evolved to a meeting in which the City or School would provide free lunch, and staf began developing ideas for the meetings. The original intent of the program, to ge ideas from the students as to what the City could provide as far as services an( facilities had not been productive with active participation from the Commissioners. The Youth Workshops held at La Quinta High school beginning in September 2M was led by staff and did not meet the desires of the Community Services Commission Upon evaluation by staff, it appears that the ASB advisor may not have adequate time to dedicate to the Youth Workshop program. At the November 8, 2004 Commission meeting, the Commission discussed the possibility of offering the Youth Workshop on January 10, 2005 and going back to the original style of conducting the meeting in which the Commissioners would lead the meeting and gather information from the students. Staff has compiled a list of service providers and businesses that would be invited tc attend the Youth Workshop. As in the past, a letter was sent out under the Chairperson's signature and then the list was divided amongst the Commissioners tc make follow-up calls as the event grew near. In addition to service providers and businesses, a letter was also sent to all the organized groups at La Quinta High School and Middle School inviting them tc incorporate the event into their lesson plans. Once the letters were signed by the Chairperson, the letters were hand delivered to the schools to ensure the teacher',, notification prior to the holiday break. At the November 8 meeting, the Commission discussed hosting the event in the City Council chambers. After some discussion, the Commission determined that the Senioi Center would be more conducive to discussion with the follow up meeting to be helc in the City Council Chambers in the spring. The May 9, 2005 meeting will be held it the Council Chambers and participants of the January 10 meeting will be invited tc attend to receive a follow up to their comments. At the December 13 meeting, the Commission determined that the Commission woulc participate in the discussions -and summarize the comments that were presented. ALTERNATIVES: The alternatives available to the Commission include: 1. Participate in discussions with youth regarding the development of La Quinta; of 2. Do not participate in discussions with youth regarding the development of Le Quinta; or S:\Community ServicesCommunity Seniccs Commission CSC Rpt'04 2005 CSCRPT'33.Youth Workshop 1-10- 05.doc de staff with alternate direction. yy V& Dodie Horvitz, Co munity Services Director S:\Community Services\Community Services Commission\CSC Rpt'04\2005\CSCRPT.233.Youth Workshop 1-10- 05.doc