2005 12 19 CSC Special Meetinga
F� OF Tt
COMMUNITY SERVICES COMMISSION
AGENDA
La Quinta Civic Center Study Session Room
78-495 Calle Tampico- La Quints, CA 92253
SPECIAL Meeting
December 19, 2005 - 7:00 PM
I. CALL TO ORDER
A. Pledge of Allegiance
B. Swearing -In Ceremony for Newly Appointed Commissioner
C. Roll Call
II. PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to three minutes
or less.
111. CONFIRMATION OF AGENDA
Corrections, deletions or reorganization of the agenda
IV. CONSENT CALENDAR
(Items are considered routine in nature and may be approved by one motion.)
A. Approval of June 13, 2005 Minutes
B. Monthly Department Report for May 2005, June 2005, July 2005, August
2005, September 2005, October 2005
V. PUBLIC HEARING
VI. BUSINESS ITEMS
A. Facility Use Policy Update
B. Community Special Events
C. CPRS Conference
D. Youth Workshop
VII. CORRESPONDENCE AND WRITTEN MATERIALS
A. Calendar of Monthly Events
VIII. COMMISSIONER ITEMS
A. Reports from Commissioners Regarding Meetings Attended
IX. ADJOURNMENT
Next Meeting
TBA
S:\Community Services\Community Services Commission\Agendas\AGN'05\AGN 12-19-05.doc
O
Tay/ 4
oFMEMORANDUM
TO: COMMUNITY SERVICES COMMISSIONERS
FROM: COMMUNITY SERVICES DEPARTMENT
DATE: DECEMBER 16, 2005
SUBJECT: COMMUNITY SERVICES COMMISSION AGENDA PACKET FOR
MEETING OF DECEMBER 19, 2005
When modifying the Agenda Packet due to the change in the meeting date, it
has come to our attention that there were several pages missing from the
packets that you had received on December 12, 2005.
This packet is complete and includes inserts and modifications for the
following items:
Community Services Commission Minutes for June 13, 2005-Insert
Page(s) entitled: Community Services Commission Minutes -page number
P#301 /012
June Department Report -Insert
Page(s) entitled: Program Report -page number 0041460
August Department Report -Insert
Second page of the cover sheet -page number 305
Page(s) entitled: Revenue Report -page number 306
Summary Sheet -page number 307
Program Report -page number 308
Senior Center Attendance Report -page number 309
September Department Report -Insert
Page(s) entitled: Revenue Report -page number 313
Summary Sheet -page number 314
Program Report -page number 315
October Department Report -Insert
Page(s) entitled: Summary Sheet -page number 311
Staff Report(s)-Modification
Date change on: Facility Use Policy Review Staff Report
Community Special Events Staff Report
CPRS Conference Staff Report
Youth Workshop Program Staff Report
y OF T
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY
FROM: DODIE HORVITZ, COMMUNITY SERVICES
DATE: JUNE 21, 2005
SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR
THE MONTH OF MAY 2005
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE
MONTH OF JULY 2005.
July 1
*Exercise Class
July 1
*Pilates Class
July 1
*Woodcarvers
July 1
*I.I.D. Energy Assistance
July 1
*Duplicate Bridge
July 1
*Social Bridge
July 2
Golf Tour, Silver Rock Resort
July 6
*Introduction to the Computer
July 6
*PrintShop Publishing
July 6
*Photo Editing 1
July 6
*ACBL Bridge
July 7
*CPR & First Aid
July 7
*Quilters for Good Times
July 7
*Patriots Luncheon
July 7
*Movie Time
July 8
Pageant of the Masters Excursion
July 9
Golf Tour, Westin Mission Hills
July 11
*Introduction to the Internet
July 11
*Photo Editing 2
July 11
Microsoft Excel Computer Class, Senior Center
July 11
Adobe Photoshop Elements Advanced Course,
July 12
Yoga Electica, Senior Center
July 12
Etiquette for Children, Senior Center
July 12
Etiquette for Teens, Senior Center
July 13
*Introduction to Word Processing
July 13
*Photo Editing 3
July 13
Yoga Somatica, Senior Center
Senior Center
July 14
Adobe Photoshop Elements Introductory Course, Senior Center
July 16
Golf Tour, Cimarron Golf Resort
July 16
Beach Train to San Clemente Excursion
July 18
*Introduction to Email (AOL)
July 18
*Photo Editing 4
July 19
*Aquarium of the Pacific Excursion
July 21
*AARP Driver Safety
July 23
Golf Tour, Desert Willow
July 25
Ballroom Dance Lessons, Senior Center
July 26
Beginning Guitar Lessons, Senior Center
July 27
Kickboxing Boot Camp, Senior Center
July 30
Golf Tour, Trilogy Golf Course at La Quinta
July 30
Raging Waters Teen Excursion
*Daytime Senior Center class or activity
Mnnfhw Ravanue . Facility Rentals 2005 2004 Variance
Senior Center
$
4.034.00
1$
2,081.001
$
1,953.00
Parks
$
450.00
$
150.00
$
300.00
MonthlyFacilityRevenue
$
4,484.00
$
2,231.060
$
2,253.00
Year to Date Facility Revenue
$
60,375.00
$
70,493.00
$
10,118.00
Monthly Revenue
Senior Center
$
3,807.00
$
3,401.50
1 $
405.50
Community Services
$
2,700.00
$
1,423.00
$
2,723.00
La Quinta Resident Cards
$
4,680.00
$
$
4,680.00
Total Revenue
$
11,187.00
$
8,824.50
$
2,362.50
Reyanun Vcar M ❑ate
Senior Center
$
98,712.00
$
110,030.00
$
11,318.00
Community Services
$
122,093.00
$
133,543.00
$
(11,450.00
La Quinta Resident Cards
$
50,805.00
$
-
$
50,805.00
Total Revenue to Date
$
271,610.00
$
243,573.00
$
28,037.00
Community Services Department
Attendance Report for the Month of May 2005
Summary Sheet
Program 2005 2004 Variance Sessions Per Month
2005 2004
Leisure Classes
86
57
29
37
31
Special Events
220
278
-58
2
2
Adult Sports
325
405
-80
18
18
Senior Center
856
988
-132
97
108
Total
1,487
1,728
-241
154
159
Senior Services
Senior Center
201
294
-93
11
8
Total
201
294
-93
11
8
Sports User Groups
La Quinta Park Use
AYSO
340
350
-10
16
27
La Quinta Sports & Youth
100
200
-100
18
23
Sports Complex
La Quinta Heat
14
0
141
5
0
La Quinta Sports & Youth
1200
1100
1001
20
20
Facility/Park Rentals
Senior Center
Private Part
600
775
-1751
3
5
(Church)
400
300
100
5
4
Civic Center
(Private Part)
25
0
25
1
0
Park Rentals
La Quinta Park Rental
200
160
40
5
4
Fritz Burns Park Rental
160
40
120
4
1
Total
3,039
2,925
114
77
84
Total Programs
4,727
4,947
-220
242
251
Volunteer Hours
Senior Center
I 200
921
108
Total Volunteer Hours
1 2001
921
108
Community Services Program Report for May 2005
2005 2004 2005 2004
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes
Beginning Bell dance
8
0
8
4
0
Bell dance Level 2
9
0
9
4
0
Beginning Ballet
8
0
8
2
0
Dance. Play & Pretend
12
0
12
2
0
Hip Hop Dance
6
0
6
2
0
Tap & Jazz Dance Combo
1
0
1
2
0
Kickboxing Boot Camp
2
0
2
4
0
Tai Chi
2
0
2
2
0
Beginning Guitar
16
0
16
4
0
Acrylic Painting
3
0
3
4
0
Italian for Travelers
8
13
-5
4
2
Microsoft Excel
5
0
5
1
0
Intermediate Com uters
6
0
6
2
0
Totals
86
13
73
37
2
2005 2004 2005 2004
Participants
Participants
Variance
I Meetings
Meetings
Special Events
Concert Under the Stars
200
0
200
1
0
Catalina Island Excursion
20
28
-8
1
1
Totals
220
281
1921
21
1
2005 2004 2005 2004
Participants
IParticipants
I Variance
I Meetings
Meetings
Adult Sports
Open Gym Basketball
155
235
-80
16
17
Adult Soccer League
170
170
0
2
1
Totals
3251
405
-801
18
18
Recreation Totals 1 6311 4461 1851 57 21
Senior Center Attendance
Participation
articipation
ar,. .ce
Meetings
Meetings
2605
2004
200
200
Senior Activities
ACBL Bridge
234
132
102
4
4
Bridge, Duplicate/Social
309
366
-57
7
16
Monthly Birthday Party
30
26
4
1
1
Monthly Luncheon
45
74
-29
1
1
Movie Time
45
55
-101
4
4
Senior Activity Total
663
653
10
17
26
Senior Leisure Classes
Arts & Crafts
6
26
-20
4
4
Ballroom Dance
11
9
2
4
4
Bridge Lessons
2
12
-10
7
1
Computer
16
6
10
2
2
Computer Tutor
4
0
4
4
0
Dog Training Class
12
8
4
4
1
Exercise
52
36
16
12
4
Golden Tones
21
83
-62
4
4
Pilates
10
22
-12
4
3
Quilting
10
30
-20
4
4
Rug Hooking
2
4
-21
3
2
Sketching/Drawing
2
12
-10
2
4
Tai Chi / Tai Chi Arthritis
9
18
-9
6
7
Tap Dance
15
9
6
4
5
Watercolor
9
22
-13
4
5
Woodcarving
6
31
-25
4
4
Yoga
6
7
-1
6
6
Senior Leisure Classes Total
193
335
-142
80
82
TOTAL SENIOR PROGRAMS
856
988
-132
97
108
Senior Services
AARP "55" Course
14
34
-20
2
2
FIND Food Distribution
110
224
-114
4
4
I.I.D. Energy Assistance/No fee
60
3
57
4
2
Medical/Insurance Assistance
1
0
1
11
0
Volunteers
16
33
-17
n/a
n/a
TOTAL SENIOR SERVICES
201
294
-93
11
6
SENIOR CENTER TOTAL
10571
1282
-225
108
11s
DEPARTMENT REPORT: A
w5
NOF rt
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COU CIL
FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECT
DATE: JULY 19, 2005
SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR
THE MONTH OF JUNE 2005
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE
MONTH OF AUGUST 2005.
Aug 2
Tai Chi Chuan, Senior Center
Aug 2
*Tai Chi Arthritis
Aug 2
Taking Cooking Classes Home for Dinner, Senior Center
Aug 3
Intermediate Computers, Senior Center
Aug 4
*Tai Chi Chuan
Aug 5
Anaheim Angels Baseball Game Excursion
Aug 6
Golf Tour, Landmark Golf Club
Aug 8
Mastering Microsoft Word, Senior Center
Aug 8
*Meditative Yoga
Aug 9
Yoga Electica, Senior Center
Aug 9
Mind Your Manners, Children's Etiquette Class, Senior Center
Aug 9
Etiquette Class for Teens, Senior Center
Aug 9
Advanced Adobe Photoshop Elements, Senior Center
Aug 10
Yoga Somatica
Aug 11
Meditative Yoga for Stress Reduction, Senior Center
Aug 11
Introduction to Adobe Photoshop Elements, Senior Center
Aug 13
Golf Tour, Sun City
Aug 20
Mad Hatter Tea Party, Senior Center
Aug 20
Golf Tour, Desert Willow
Aug 25
*AARP Driver Safety
Aug 25
*Back to School Program Luncheon
Aug 27
Golf Tour, Escena Golf Tour
*Daytime Senior Center class or activity
457
Monthly Revenue Report for June 2005
OnnfnIc 7nn5 2004 Variance
3eniorCenter
1 $
_-
2,646.00
$
4,786.00
$
2,140.00
,ate
300.00 300.00
$
$
300.00
Aonthi Facility Revenue
$
2,946.00
$
4,786.00
$
1,1140.00
(earto Date Facility Revenue
$
63,321.00
$
75,129.00
$
(11,808.00
wullull rte481=8
ienior Center
$
4,109.00
$
7,232.50
$
3,123.50
:ommunity Services
$
8.844.00
$
77,038.00
$
8,194.00
Quinta Resident Cards
$
2,865.00
$
$
2,865.00
-a
rotal Revenue
;
15,818.00
$
24,270.50
$
(8,452.50
%UVtlllutl 1009 w vOLc
ienior Center
$ 102,821.00
$ 117,262.50
$ (14,441.50
�ommun' Services
$ 133,883.00
$ 155,367.00
$ 21,484.00)
-a Quinta Resident Cards
$ 63,670.00
$ -
$ 50,805.00
total Revenue to Date
$ 290,374.00
$ 272,629.50
$ 14,879.50
fQ1
Community Services Department
Attendance Report for the Month of June 2005
Summary Sheet
rogram 2005 2004 Variance Sessions Per Month
2005 2004
eisure Classes
100
124
24
36
52
13
ecial Events
200
286
-86
4
21
Ault S oris
355
34T
960
8
57
22
88
105
ienior Center
'otal
903
1,558
1,717
159
150
191
ienior Services
302
31
12
16
ienior Center
333
333
302
31
12
16
otai
i rts User Grou s
.a Quints Park Use
5
5
xSO
200
200
0
19
0
)esert Storm Baseball
15
0
15
6
)iamond Ringers Softball
15
14
1
2
0
7.C. La Quinta
15
0
15
19
'ports Complex
14
2
0
a Quinta Heat
14
1200
0
1500
-300
21
22
.a Quinta S rts &Youth
=acilit !Park Rentals
ienior Center
400
450
-50
2
3
Private Party
400
300
100
4
4
Church)
:Ivic Center
0
25
1
0
Private Party)
25
'ark Rentals
0
160
4
0
_a Quinta Park Rental
160
1
0
=ritz Bums Park Rental
40
0
40
40
rota!
2,484
2,464
20
801
rota) Pro rams
4,375
4,483
008
242
247
.. ....... it IIVY,i
Senior Center
333
101
232
Total Volunteer Hours
333
101
232
a
Community Services Program Report for June 2006
qn" 2005 2004
cvw
-Participants
participants
Variance
Meetin s
Meetin S
eisure Classes
7
-2
3
1
tell dance Level 2
5
3
2
le inning Ballet
9
15
-6
5
0
)ante, Play & Pretend
20
0
20
2
0
,ickboxing Boot Cam
8
0
8
1
0
ai Chi
6
4
0
9
6
5
3
4
(o a Somahca
0
9
3
0
'o a Electica
9
15
6
3
3
3eginning Guitar
9
7
3
0
3e inning Watercolor
7
0
3
0
Natercolor Wonders
10
0
10
0
ldobe Pholoshop Intro
3
0
3
3
1
0
Aicrosoft Excel Saturda
6
0
61
3
3
3e inning Compute
q
9
4
66
36
13
totals
100
55
Anne 2005 2004
covJ
participants
Participants
Variance
Meetings
Meetings
Special Events
0
50
1
0
7 n Mic Night
50
33
19
1
1
3olf Tour, Sun City
52
1
0
3olf Tour, Tah uitz Creek
41
0
41
1
3olf Tour, Shadow Ride
57
52
5
1
2
rotals
2001
851
1151
4
anne 2005 2004
LVVJ
Partici ants
Partici ants
Variance
Meetings
Meetings
AdultSports
185
177
8
18
17
Open Gym Basketball
4
4
Adult Soccer League
170
170
0
21
Totals
355
347
8
22
Senior Center Attendance
a c onParticipation
Variance
tm s
ee m s
200
2
5
2
Senior Activities
ACBL Bridge
198
119
79
4
4
Bridge, Du ;-Cate/sociaVParty
363
277
86
12
15
Monthly Birthday Party
36
26
10
1
1
Month1V Luncheon
0
75
-75
0
1
Movie Time
39
66
-271
5
7
Senior Activity Total
636
563
73
22
28
Senior Leisure Classes
Arts & Crafts
18
22
-4
4
5
Ballroom Dance
16
31
-15
3
6
Computer
38
59
-21
10
19
Computer Tutor
6
2
4
5
2
Exercise
46
33
13
13
11
Golden Tones
39
109
-70
4
5
Pilates
15
9
e
4
3
Quilting
16
19
3
5
4
Sketching/Drawing
16
11
5
3
3
Tai Chi / Tai Chi Arthritis
6
37
-31
2
10
Tap Dance
17
0
17
3
0
Watercofor
11
38
-27
3
5
Woodcarving
17
27
-10
4
4
Yoga
6
0
6
3
0
Senior Leisure Classes Total
267
397
-130
66
77
TOTAL SENIOR PROGRAMS
903
960
.57
88
105
Senior Services
AARP -55- Course
21
36
-17
2
2
FIND Food Distribution
162
186
-24
3
4
1.1 D. Energy Assistance/No fee
136
67
69
7
10
ers
14
11
3
n/a
n/a
L SENIOR SERVICES
g
333
302
31
12
16
SENIOR CENTER TOTAL
1236
1262
-26
100
121
fl
r titri
DEPARTMENT REPORT:
a —1
ID
�yOFT
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: THOMAS P. GENOVESE, INTERIM COMMUNIT/Y
SERVICES DIRECTOR t
DATE: SEPTEMBER 6, 2005
SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR
THE MONTH OF JULY 2005
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE
MONTH OF SEPTEMBER 2005:
Sept 2
*Morning Workout (Exercise class)
Sept 2
Sept 8
*Mat Pilates
Community Services Dept Open House, Senior Center
Sept 12
*Introduction to Computer
Sept 12
*Files & Folders
Sept 12
*Digital Photography
Sept 13
*Arthritis Tai Chi
Sept 14
*Introduction to the Internet
Sept 14
*List & Labels
Sept 14
*Scanning
Sept 15
*International Luncheon
Sept 15
*Ballroom/Swing Dance Lessons
Sept 19
*Contemplative Yoga for Stress Reduction
Sept 19
*Potpourri of Creativity
Sept 19
*Introduction to Word Processing
Sept 19
*Photo Editing 1
Sept 19
*PrintShop Publising
Sept 19
Ballroom Dance Lessons, Senior Center
Sept 19
Faux Finishing Made Easy, Senior Center
Sept 19
Contemplative Yoga for Stress Reduction, Senior Center
Sept 20
*Learn to Knit
Sept 20
Sept 20
*Watercolor
Mindfulness Based Stress Reduction Yoga, Senior Center
Sept 20
Italian for Travelers, Senior Center
Sept 20
Beginning Guitar Class, Senior Center
Sept 20
Italian for Travelers, Senior Center
Sept 20
Beginning Guitar Class, Senior Center
Sept 20
Classical Guitar Class, Senior Center
Sept 20
Pony Riders Club, Rancho Polo
Sept 20
Mosaic Tiling Class, Senior Center
Sept 20
Adobe Photoshop Elements Advanced Course, Senior Center
Sept 20
PowerPoint Presentations Class, Senior Center
Sept 21
*Sketch & Draw
Sept 21
*Latin Dance Class
Sept 21
*Photo Editing 2
Sept 21
Intro to Hip Hop Dance, Senior Center
Sept 21
Interpretative Creative Writing, Senior Center
Sept 21
Beginning Drawing Techniques, Senior Center
Sept 21
*Introduction to Email AOL
Sept 22
*Tai Chi Chuan
Sept 22
*Mature Driver Training
Sept 22
*Beginning Tap Dance
Sept 22
Adobe Photoshop Elements Intro Course, Senior Center
Sept 22
Beginning Ballet, La Quinta High School
Sept 22
Dance, Play, & Pretend, La Quinta High School
Sept 22
Art Extravaganza, Senior Center
Sept 22
Watercolor Wonders, Senior Center
Sept 22
Beginning Watercolor Painting for Adults, Senior Center
Sept 26
Beginning Computers, Senior Center
Sept 26
*Word Processing Level 2
Sept 26
* Photo Editing 3
Sept 27
Pony Riders Club, Rancho Polo
Sept 27
*Rejuvenating Yoga and Re -balancing Exercise
Sept 28
*Email Level 2 AOL
Sept 28
Kickboxing Boot Camp, Senior Center
Sept 28
Mastering Microsoft Word, Senior Center
Sept 28
*Photo Editing 4
Sept 29
Belly Dance Class, La Quinta High School
Sept 30
King Tut Exhibit Excursion
-Daytime Senior Center class or activity
3h!
2
Monthly Revenue Report for June 2005
Fmrilifv RQnfala $ 2.005.00 $ 2.004.00 Variance
Senior Center
$ 2,158.00
$ 5,085.00
$ 2,927.00)
Parks
$
$
Month) Facil' Revenue
$ 5,085.00
Yearto Date Facility Revenue
$ 2,158.00
$ 10,170.00
$ 2,927.00
n.v,..,.. --.—
Senior Center
$
4,164.00
$
4,877.00
$
713.00
Community Services
$
3,470.00
$
9,328.00
$
5,858.00
La Quints Resident Cards
$
2,055.00
$
-
$
2,055.00
Total Revenue
$
9,689.00
$
14,205.00
$
(4,516.00
Revenue Year to Date
Senior Center
$
4,164.00
$
4,877.00
$
(713.00
Community Services
$
3,470.00
$
9,328.00
$
5,858.00
La Quinta Resident Cards
$
2,055.00
$
$
2,055.00
Total Revenue to Date
$
9,689.00
$
14,205.00
1 $
4,516.00
Community Services Department
Attendance Report for the Month of July 2005
Summary Sheet
Program 2005 2004 Variance Sessions Per Month
2005 2004
Leisure Classes
110
149
-39
37
59
Special Events
335
639
-304
7
28
Adult Sports
228
338
-110
20
23
Senior Center
803
724
79
65
96
Total
1,476
1,850
-374
129
206
Senior Services
293
388
-95
15
15
Senior Center
293
388
-95
15
15
Total
S orts User Grou s
La Quinta Park Use
AYSo
400
200
200
5
5
Desert Storm Baseball
15
0
15
16
0
F.C. La Quinta
15
0
15
8
0
Sports Com lex
0
14
4
0
La Quinta Heat
14
Facia/Park Rentals
Senior Center
1
1
(Private Part
150
150
0
(Church)
400
300
100
4
4
Park Rentals
1
0
Fritz Burns Park Rental
40
0
40
Total
1,034
650
384
39
10
Total Programs
2,803
2,888
-85
183
231
J I t r Hours
ounee
Senior Center
1 267
138
129
Total Volunteer Hours
1 2571
1381
129
31
Community Services Program Report for July 2005
nnnc 2004 2005 2004
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes
2
3
Bell dance Level 2
7
4
3
3
2
Beginning Ballet
9
14
-5
Dance, Play & Pretend
20
4
16
3
4
Kickboxing Boot Camp
5
0
5
1
4
0
0
Tai Chi
6
0
6
3
3
Yoga Somatica
4
7
-3
0
Yoga Electica
8
0
e
3
2
0
Etiquette for Teens
3
0
3
2
0
Etiquette for Children
8
0
8
3
Beginning Guitar
5
15
-10
1
0
Rock N Rail Guitar
6
0
5
2
0
Beginnin9 Watercolor
7
0
7
1
1
0
Watercolor Wonders
10
0
10
3
Adobe Photoshop Intro
3
4
-1
3
3
Adobe Photoshop Advance
2
2
0
3
Microsoft Excel
7
9
-2
51
3
37
3
24
Totals
110
59
..,.e 20M 2005 2004
Participants
Participants
Variance
Meetings
Meetings
Special Events
1
1
Pageant of the Masters Excursion
29
35
-6
1
Beach Train Excursion
50
50
0
1
1
0
Golf Tour, SIIverRock Resort
57
0
57
Golf Tour, Westin Mission Hills
57
55
2
1
1
Golf Tour, Cimarron
43
52
-9
1
1
1
Golf Tour, Desert Willow
50
50
0
1
Golf Tour, Trilo
49
42
7
1
1
6
Totals
3351
2B4
511
7
nnnA 2005 2004
(VVJ
Participants
Participants
Variance
Meetings
Meetin s
Adult Sports
58
258
-200
16
22
open G m Basketball
1
Adult Soccer League
170
170
0
4
20
23
Totals
228
428
-200
Recreation Totals 673 771 98 641 53
3.
Senior Center Attendance
Part s-i anonParticipation—
Variance
Meetings
Mee m s
200
0
20 5
200
Senior Activities
ACBL Bride
280
128
152
4
4
Bnd e, Duplicate/Social/Party
279
294
-15
13
15
Monthly Birthday Party
36
0
36
1
1
'Monthly Luncheon
35
64
-29
0
1
Movie Time
25
72
-471
4
7
Senior Activity Total
655
558
97
22
28
Senior Leisure Classes
Arts & Crafts
8
0
8
2
0
Computer
31
26
5
6
19
Computer Tutor
0
1
-1
0
2
Exercise
45
41
41
13
11
Pilates
4
9
-51
4
3
Quilting
20
25
-51
4
4
Sketching/Drawin
13
11
2
3
3
Tai Chi / Tai Chi Arthritis
13
32
-19
4
10
Watercolor
7
14
-7
4
5
Yoga
Senior Leisure Classes Total
7
148
7
166
0
-18
3
43
0
57
TOTAL SENIOR PROGRAMS
603
724
79
65
e5
Senior Services
FIND Food Distribution
178
301
-123
5
4
Legal Consultation
4
7
-3
1
1
Medical/Insurance
5
0
5
1
0
I.I D Energy Assistance/No fee
84
70
14
8
10
Volunteers
22
10
12
n/a
n/a
TOTAL SENIOR SERVICES
293
388
-95
15
15
SENIOR CENTER TOTAL
1096
1112
-161
80
100
r
V
DEPARTMENT REPORT:
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: THOMAS P. GENOVESE, INTERIM COMMUNITY
SERVICES DIRECTOR
DATE: SEPTEMBER 20, 2005
SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR
THE MONTH OF AUGUST 2005
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE
MONTH OF OCTOBER 2005;
Oct 3
*Morning Workout (Exercise Class)
Oct 3
*Introduction to E-mail (Outlook Express)
Oct 3
"Digital Photography
Oct 3
*Windows 98/ME/XP
Oct 4
*Tap Dance Intermediate
Oct 4
Pony Riders Club, Rancho Polo
Oct 5
*Introduction to the Computer
Oct 5
Oct 7
*Scanning
Football Jam, La Quinta Park
Oct 7
*Mat Pilate$
Oct 8
Algodones Excursion
Oct 10
*Beginning Rug Hooking
Oct 10
*Hooked on Loops (Traditional Rug Hooking)
Oct 11
Pony Riders Club, Rancho Polo
Oct 11
*CPR & First Aid
Oct 11
Oct 12
*Basic Dog Training
*Open Discussion - Current Political & Economic Events
Oct 12
*Introduction to Word Processing
Oct 12
*Photo Editing 1
Oct 13
*Intermediate "Play of the Hand" Bridge Lessons
Oct 17
*Potpourri of Creativity
Oct 17
*The Self -Publishing Experience Workshop
Oct 17
*Email Level 2 (Outlook Express)
Oct 17
*Photo Editing 2
Oct 18
*Arthritis Tai Chi
Oct 18
Adobe Photoshop Elements Advanced Course, Senior Center
Oct 18
Pony Riders Club, Rancho Polo
Oct 18
*Beginning Bridge Lessons
Oct 18
*Learn to Knit
Oct 18
*EZ Ballet Fitness
Oct 19
"Intermediate "Play of the Hand" Bridge Lessons
Oct 19
*Advanced "Bidding in Competition" Bridge Lessons
Oct 19
*Word Processing Level 2
Oct 19
*List & Labels
Oct 19
*Photo Editing 3
Oct 20
*Oktoberfest Luncheon
Oct 20
*Ballroom/Swing Dance Lessons
Oct 20
*Tap Dance Beginner
Oct 20
Adobe Photoshop Elements Intro Course, Senior Center
Oct 23
Adult Soccer League Begins, La Quinta Park
Oct 24
*Contemplative Yoga
Oct 24
"Introduction to the Intemet
Oct 24
*Photo Editing 4
Oct 24
*Microsoft Excel
Oct 25
Los Angeles Lakers Excursion
Oct 25
Pony Riders Club, Rancho Polo
Oct 25
PowerPoint Presentations Class, Senior Center
Oct 25
Yoga Eclectica, Senior Center
Oct 26
*Files & Folders
Oct 26
*Simple Spreadsheets
Oct 26
*Feldenkrais Yoga
Oct 27
*Senior Center Health Fair
Oct 27
Acrylic Painting for Teens & Adults, Senior Center
Oct 27
Beginning Ballet, La Quinta High School
Oct 27
Dance, Play, & Pretend, La Quints High School
Oct 27
Feldenkrais Yoga, Senior Center
Oct 27
Watercolor Wonders, Senior Center
Oct 28
*Mature Driver Training
Oct 28
Tiny Tot Halloween Carnival, Senior Center
Oct 29
Dog-O-Ween Costume Contest, Fritz Bums Park
Oct 31
Ballroom Dance Lessons, Senior Center
Oct 31
*Introduction to E-mail (AOL)
Oct 31
*Digital Photography
"Daytime Senior Center lass or activity
Monthly Revenue Report for August 2005
owranus _ amealtu RonfAl4 2005 2004 Variance
Senior Center
$ 900.00
$ 1313.00
$ 413.00
Parks
-Ml FacifitY Revenue
$ 900.00
$ 1313.00
$ 413.00
Year to Dais Facility Revenue
$ 3.058.00
$ 6,398.00
$ 3,340.00
IIr-
Senior Center
$
2,uov.00
I $ 1919.00
I$
150.00
Community Services
$
1,033.00
1 $ 3059.00
S
028.00
La Quints Resident Cards
$
18
$
$
1,800.00
Total Revenue
$
4,902.00
1 $ 4.978.00
1 $
e.0
"---._ .....a
mwY 11M . am w row
Senior Center
$ 8 233.00
$ 8,796.00
$ 5e3.00
Commun' Services
$ 5 403.00
$ 18,785.00
$ 13 382.00
La Quints Resident Cards
1 $ 3,855.00
$
$ 3,855.00
Total Revenue to Date
$ 15,491.00
$ 25,531.00
$ 10,090.00
Community Services Department
Attendance Report for the Month of August 2005
Summary Sheet
Program 2005 2004 Variance Sessions Per Month
2005 2004
Leisure Classes
Special Events
Adult S its
Senior Center
Total
44
219
290
a87
1220
71
433
307
850
1461
-27
-214
-17
17
-241
34
8
23
84
127
41
20
18
61
140
Senior Services
Senior Garner
Total
258
256
42
428
18
11
rts User GroupsLa
!40902
Quints Park Use
AYSO
La Quirna S orts & Youth
F.C. La Quinta
15
15
100
0
0
300
15
15
5
4
10
2
0
0
Sports Complex
Desert Storm BassMil
Total
15
445
0
100
15
345
9
28
0
2
Total Programs
1,983
1817
146
171
153
�VY\VY•V
Senior Center
429
150T
279
o
Total Volunteer Hurs
429
150
279
31
Community Services Program Report for August 2005
200b am 2005 20U
Pardelpents,
Participarrial
Variance
Meetings
MmUnits
Leisure Classes
4
0
Kickboxin Boot Cam
5
0
5
0
Tai Chi
9
0
9
4
Yoga Somahca
4
4
0
4
2
Yoga Electica
6
0
6
4
0
Beginning Guitar
5
14
-9
5
5
Rock N Roll Guitar
6
0
6
4
0
Adobe Photosho Advance
3
4
1
4
3
Intermediate Computers
6
9
3
51
4
Totals
44
31
13
341
14
manna 2nna 2005 2004
Participants
ParticipantsVariance
Meetings
Meetings
Special Events
1
Angels Baseball Game Excursion
40
-15
1
Mad Hatter Tea Pa
0
27
1
0
Golf Tour, Landmark
36
10
1
1
Golf Tour, Sun C'
33
0
1
1
Golf Tour, Desert Willow
36
11
1
1
Golf Tour, Escena
41
0
41
1
0
Totals
219
146
74
8
4
..Me eM4 2005 2004
Part
Iparns
Variance
Meg"
Adult SportsO n G m Basketball
120
307
-187
19Adult
miss
Soccer Lea ue
170
0
170
4Totals
280
307
17
23
Recreation Totals Sol 483 70 63 38
30E
Senior Center Attendance
PE!on
a
ante
Mn s
s
MUD
Senior Activities
ACBL Bridge
131
110
21
4
4
Bridge, Duplicate/Social/partyDuplicate(Social/party
Monthly Birthday Party
297
23
279
20
18
3
20
1
18
1
B&G Back to School Luncheon
110
112
-2
1
1
Movie Time
29
41
-121
4
4
Senior Activity Total
590
562
26
30
28
Senior Leisure Classes
Acrylic & Oil Painting
3
0
3
3
0
Exercise
42
33
9
14
13
Quilting
10
25
-15
2
4
Tai Chi / Tai Chi Arthritis
15
11
4
9
8
Yoga
7
5
21
5
2
Senior Leisure Classes Total
77
74
31
34
27
TOTAL SENIOR PROGRAMS
567
836
31
84
55
Senior Services
FIND Food Distribution
149
201
-52
4
4
HARP Driver Safety
17
0
17
2
0
Homeowners/Renters Assistance
2
0
2
1
0
Legal Consultation
4
9
-5
1
1
I.I.D. Energy Assistanceft fee
103
48
57
8
8
Volunteers
23
0
23
Na
n/a
TOTAL SENIOR SERVICES
298
258
42
16
11
SENIOR CENTER TOTAL
9s5
892
73
e9
ee
30
DEPARTMENT REPORT:
k�
OF
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: THOMAS P. GENOVESE, INTERIM COMMUNITY r
SERVICES DIRECTOR f
DATE: OCTOBER 18, 2005
SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR
THE MONTH OF SEPTEMBER 2005
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE
MONTH OF NOVEMBER 2005:
Nov 1
Guitar Level 2, Senior Center
Nov 1
Rock & Roll Guitar Class, Senior Center
Nov 1
Mosaic Tiling, Senior Center
Nov 1
*CPR & First Aid
Nov 1
*Watercolor
Nov 1
*Tap Dance Intermediate
Nov 2
Beginning Drawing Techniques, Senior Center
Nov 2
Interpretative Creative Writing, Senior Center
Nov 2
Introduction to Hip Hop House Dance Class, Senior Center
Nov 2
*Morning Workout (Exercise Class)
Nov 2
*Beginning Conversational Spanish
Nov 2
*Advanced Conversational Spanish
Nov 2
*Latin Dance
Nov 2
*Sketching & Drawing
Nov 2
*Introduction to the Computer
Nov 2
*Scanning
Nov 3
*Mosaic Tile Art
Nov 4
*Dinner & Show
Nov 4
*Beginning Rug Hooking
Nov 6
Carlsbad Village Faire Excursion
Nov 6
2-on-2 Grass Volleyball Tournament, La Quints Park
Nov 7
*Stained Glass
Nov 7
*Hooked on Loops (Traditional Rug Hooking)
Nov 7
*E-Mail Level 2 (AOL)
Nov 7
*Photo Edit 1
Nov 7
*PrintShop Publishing (4 classes)
Nov 8
Belly Dance Level 2 Class, La Quinta High School
Nov 8
Italian for Travelers, Senior Center
Nov 9
*Introduction to Word Processing
Nov 9
*Photo Edit 2
Nov 10
Belly Dance Class, La Quinta High School
Nov 11
*Mat Pilates
Nov 11
Veterans Day Tribute & Acknowledgement Ceremony,
Civic Center Campus
Nov 14
*Introduction to the Internet
Nov 14
*Self -Publishing Experience Workshop
Nov 14
*Photo Edit 3
Nov 15
Adobe Photoshop Elements — Adv Course, Senior Center
Nov 15
*Rejuvenating Yoga
Nov 15
*Learn to Knit
Nov 16
*Word Processing (Level 2)
Nov 16
*Photo Edit 4
Nov 17
Adobe Photoshop Elements — Intro Course, Senior Center
Nov 17
*Thanksgiving Luncheon
Nov 17
*Tap Dance Beginner
Nov 17
"Tai Chi Chuan
Nov 22
*Basic Dog Training
Nov 22
*EZ Ballet Fitness
Nov 22
Tai Chi Chuan, Senior Center
Nov 28
Intermediate Computers, Beyond the Basics, Senior Center
Nov 28
*Contemplative Yoga
Nov 28
*Microsoft Word (4 classes)
Nov 28
*Potpourri of Creativity
Nov 29
PowerPoint Presentations, Senior Center
Nov 29
Yoga Eclectica, Senior Center
Nov 29
*Arthritis Tai Chi
Nov 30
Microsoft Excel, Senior Center
Nov 30
*Feldenkrais Yoga
Nov 30
*Introduction to E-Mail (AOL)
Nov 30
*Digital Photography
`Daytime Senior Center class or activity
312
Monthly Revenue Report for September 2005
Monthly Revenue - Facility Rentals 2005 2004 Variance
Senior Center
$
6,015.00
$
2,140.00
$
3,875.00
Parks
$
350.00
$
200.00
$
150.00
Sports Field
$
215.00
$
-
$
215.00
Monthly Facility Revenue
$
6,580.00
$
2,340.00
$
4,240.00
Year to Date Facility Revenue
$
9,638.00
$
8,738.00
$
900.00
Monthiv Revenue
Senior Center
$
13,546.00
$
13,993.50
$
447.50
Community Services
$
8,984.00
$
11,790.00
$
7,194.00
La Quinta Resident Cards
$
2,310.00
;840.00
$
$
2,310.00
Total Revenue
$
$
25,783.50
$
9,056.50
Revenue Year to Date
Senior Center
$
19,779.00
$
20,789.50V$3106.50
,010.50
CommunityServices
$
30,967.00
$
32,915.0048.00
La Quinta Resident Cards
$
6,166.00
$
65.00
Total Revenue to Date
$
56,911.00
$
53,704.50
31
Community Services Department
Attendance Report for the Month of September 2005
Summary Sheet
Program 2005 2004 Variance Sessions Per Month
2005 2004
Leisure Classes
156
142
141
37
63
Special Events
96
85
11
3
4
Adult Sports
122
371
-249
6
19
Senior Center
Total
923
1297
879
1477
44
-180
65
111
91
177
Senior Services
Senior Center
296
398
-102
17
24
Total
296
398
-1021
17
24
Sports User Groups
La Quints Park Use
AYSO
1100
1100
0
9
4
Diamond Ringers
15
15
0
1
2
F.C. La Quints
15
0
15
4
0
Sports Complex
AYSO
400
400
0
4
4
LQ Sports & Youth
25
0
25
10
0
Facility/ Park Rentals
Senior Center
Private Rental
300
300
0
2
2
Church
300
480
-180
4
8
Park Rentals
La Quinta Park
240
Sol
160
6
2
Fritz Burns Park
40
40
01
1
1
Total
2,436
2 415
20
41
23
Total Pr rams
4,02811
4,290
-262
169
224
31
Community Services Program Report for September 2005
2nn5 2004 2005 2004
Participants
Partici me
Variance
Meeting a
Meetin 8
Leisure Classes
Kickboxing Boot Camp
14
0
14
1
0
Tai Chi Chuan
2
0
2
1
0
Stress Reduction Yoga
6
0
6
2
0
Classic/ Latin Ballroom Dance
14
6
8
2
3
Bell dance Level 2
4
5
-1
1
2
Beginning Bell dance
16
141
2
1
3
Hip Hop Dance
8
61
2
2
3
Beginning Ballet
12
81
4
1
3
Dance, Play, 8 Pretend
Beginning Guitar
16
13
6
17
10
-4
4
2
3
3
Mosaic Tilin
4
0
4
2
0
Beginning Watercolor
8
0
8
2
0
Art Extravaganza
7
0
7
2
0
Pony Club
8
0
8
8
0
Adobe Photoshop Advance
4
4
0
2
3
Adobe Photoshoo Intro
6
5
1
2
3
Microsoft Word
7
4
3
1
3
BeLinning Computers
7
3
4
1
2
Totals
156
78
781
37
31
2005 ?nna 2005 2004
participants
Participants
Variance
Meetings
Meetings
Special Events
Kincl Tut Excursion
30
0
30
1
1
Golf Tour, SilverRock Resort
30
0
30
1
1
Golf Tour Banquet
36
30
6
1
1
Totals
96
30
66
3
3
2005 2004 2005 2004
Participants
IParticipante
Variance
I Meetings
Meetings
Adult Sports
Open Gym Basketball
50
151
-101
4
18
Adult Soccer League Playoffs
72
72
0
1
1
Adult Soccer League Campionship Game
36
36
0
1
1
Totals
122
223
-101
6
20
Recreation Totals 1 3741 3311 431 461 54
r.
J
Senior Center Attendance
Partici an
Participation
Variance
eetins
meetings
Senior Activities
ACBL Bride
177
168
9
4
5
Bridge, Duplicate/SociaVParly
378
286
92
15
14
Monthly Birthday Party
30
27
3
1
1
Monthly Luncheon
55
71
-16
1
1
Movie Time
67
67
01
5
9
Senior Activity Total
707
619
Sol
20
30
Senior Leisure Classes
Ballroom/Swing
16
29
-13
3
8
Computer Classes
19
0
19
4
0
Computer Tutor
1
0
1
1
0
Exercise
40
49
-9
13
12
Golden Tones
47
68
-21
4
4
Knitting
2
0
2
2
0
Latin Ballroom
8
0
8
2
0
Quiftin
35
40
-5
4
5
Sketch/Draw
9
7
2
2
3
Tai Chi / Tai Chi Arthritis
22
16
6
6
5
Watercolor
10
11
-1
2
3
Yoga
7
4
3
2
4
Senior Leisure Classes Total
216
224
-8
45
36
TOTAL SENIOR PROGRAMS
923
843
6o
65
66
Senior Services
FIND Food Distribution
191
206
-15
5
4
AARP Driver Safety
14
36
-22
1
2
Homeowners/Renters Assistance
1
0
1
1
0
Legal Consultation
5
5
0
1
1
I.I.D. Energy Assistance/No fee
67
100
-33
9
8
Volunteers
18
47
-29
n/a
n/a
TOTAL SENIOR SERVICES
2961
394
-98
17
15
SENIOR CENTER TOTAL
12191
1237
-16
821
81
�1
DEPARTMENT REPORT: __-
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: THOMAS P. GENOVESE, INTIRIM COMMUNITY SERVICESDE TOR
DATE: NOVEMBER 15, 2005 j �'jj
SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR
THE MONTH OF OCTOBER 2005
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE
MONTH OF DECEMBER 2005:
Dec 1
Beginning Ballet, La Quinta High School
Dec 1
Dance, Play & Pretend, La Quinta High School
Dec 1
Art Extravaganza, Senior Center
Dec 1
Feldenkrais Yoga, Senior Center
Dec 2
Holiday Tree Lighting, Civic Center Campus
Dec 2
*Morning Workout (Exercise Class)
Dec 2
*Beginning Rug Hooking
Dec 5
*Hooked on Loops (Traditional Rug Hooking)
Dec 5
Introduction to Word Processing
Dec 5
*Photo Editing 1
Dec 7
*Email — Level 2 (AOL)
Dec 7
*Photo Editing 2
Dec 8
*Ballroom/ Swing Dance Lessons
Dec 9
*Holiday Dance
Dec 10
Breakfast with Santa, Senior Center
Dec 12
*Photo Editing 3
Dec 12
*The Self -Publishing Experience Workshop
Dec 12
*Introduction to the Internet
Dec 12
*PrintShop Publishing
Dec 14
*Photo Editing 4
Dec 15
*Holiday Luncheon
Dec 17
Newport Holiday Parade of Lights Excursion
Dec 19
*Lists & Labels
Dec 19
*Family Tree Maker
Dec 21
*Word Processing (Level 2)
Dec 29
*Mature Driver Training
`Daytime Senior Center class or activity
Monthly Revenue Report for October 2005
BA....Hhlu Dauan..a - Farilily nantala 2005 2004 Variance
Senior Center
$
2,573.00
$
3,883.00
$
1,310.00
Parks
$
700.00
$
250.00
$
450.00
Sports Field
$
196.00
$
-
$
196.00
Monthly Facility Revenue
$
3,469.00
$
4,133.00
$
664.00
Year to Date Facility Revenue
$
13,107.00
$
12,871.00
$
236.00
6A..Mhlu Dauanua
Senior Center
$
12 030.00
1 $
8,574.00
$
3,456.00
Community Services
$
8,193.00
$
5,877.00
$
2,316.00
La Quinta Resident Cards
$
2,415.00
$
$
2,415.00
Total Revenue
$
22,638.00
1 $
14,451.00
1 $
8,187.00
Revenue Year to Date
Senior Center
$
31,809.00
$
33,504.00
$
1,695.00
Community Services
$
42,629.00
$
45,770.00
$
3,141.00
La Quints. Resident Cards
$
8,580.00
$
-
$
8,580.00
Total Revenue to Date
$
83,018.00
$
79,274.00
$
3,744.00
Community Services Department
Attendance Report for the Month of October 2005
Summary Sheet
Program 2005 2004 Variance Sessions Per Month
2005 2004
Leisure Classes
202
120
82L
66
38
Special Events
267
119
148
4
5
Adult Sports
180
418
-238
2
22
Senior Center
1573
1086
487
96
106
Total
2222
1,743
479
168
171
Senior Services
Senior Center
260
350
-90
16
12
Total
260
350
-901
16
12
Sports User Groups
La Quinta Park Use
AYSO
1100
1100
0
21
4
F.C. La Quinta
15
0
15
8
0
Sports Complex
LQ Sports & Youth
So Calitomia Magic
25
15
0
0
25
15
9
2
0
0
CV Com etative Baseball
50
0
501
1
0
LO/ PD Youth Football
150
125
251
12
12
Facility/ Park Rentals
Senior Center
Private Rental
200
600
-400
1
4
Church
300
480
-180
4
8
Park Rentals
La Quinta Park
320
150
170
8
5
Fritz Sums Park
220
40
180
4
1
Total
2,395
2,495
001
70
34
Total Programs
4 877
4,588
289
254
217
Volunteer Hours
Senior Center
1 350
2971
53
Total Volunteer Hours
350
297
53
Community Services Program Report for October 2005
2005 2004 2005 2004
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes
Kickboxing Boot Camp
14
0
14
4
0
Tai Chi Chuan
2
0
2
3
0
Stress Reduction Yoga
6
0
6
4
0
Yoga Electica
21
13
8
1
4
Feldenkrais Yoga
12
0
12
1
0
Classic(Latin Ballroom Dance
14
13
1
2
1
Bell dance Level 2
6
5
1
4
4
Beginning Bell dance
23
14
9
4
4
Hip Hop Dance
9
3
6
4
4
Beginning Ballet
12
10
2
3
3
Dance, Play, & Pretend
16
5
11
6
3
Beahnina Guitar
12
8
4
4
1
Mosaic Tiling
41
0
4
41
0
Beginning Watercolor
8
0
8
2
0
Art Extravaganza
7
0
7
2
0
Acrylic Painting
9
0
9
1
0
Watercolor Wonders
6
0
6
1
0
Pony Club
2
0
2
8
0
Adobe Photoshop Advance
5
0
5
2
0
Microsoft Word
7
0
7
3
0
Beginning Computers
7
0
7
3
0
Totals 1
2021
71
1311
661
24
2005 2004 2005 2004
Participants
Participants
Variance
Meetings
Meetings
Special Events
LQHS Football Jam
150
175
-25
1
1
AI ones Excursion
38
20
18
1
1
Tiny Tot Halloween Carnival
47
56
-9
1
1
Do-O-Ween
32
25
7
1
1
Totals
267
276
.91
4
4
2005 2004 2005 2004
Participants
[Participants
Variance
Meetings
Meetin s
Adult Sports
Open Gym Basketball
0
182
-182
0
16
Adult Soccer League
180
220
-40
2
5
Totals
1801
402
-222
2
21
Recreation Totals 1 6491 749 -1001 72 49
Senior Center Attendance
Participation
Participation
Variance
Meetings
Meetings
Senior Activities
ACBL Bride
245
166
79
4
3
Bridge, Duplicate/Social/Party
353
474
-121
17
20
Health Fair
250
0
250
1
1
Monthly Birthday Party
20
24
-4
1
1
Monthly Luncheon
104
42
621
1
1
Movie Time
34
40
-6
3
7
Senior Activity Total
1006
746
260
27
33
Senior Leisure Classes
Ballroom/Swing
18
25
-7
3
4
Bride Lessons
61
47
14
7
12
Computer Classes
23
53
-30
5
9
Com uterTutor
2
3
-11
1
3
Dog Training
6
4
2
4
4
Exercise
48
58
-10
13
13
Golden Tones
47
35
12
4
4
Knitting
2
0
2
2
0
Latin Ballroom
9
0
9
4
0
Pilates
7
15
-8
4
4
Political & Economical Discussion
33
0
33
3
0
Quilting
20
32
-121
3
3
Rug Hooking
5
9
-41
4
3
Sketch/Draw
22
8
141
4
3
Tai Chi / Tai Chi Arthritis
32
19
131
3
4
Watercolor
21
17
41
4
3
Yoga
4
15
-111
1
4
Senior Leisure Classes Total
567
340
20
69
73
TOTAL SENIOR PROGRAMS
1573
1086
280
96
106
Senior Services
FIND Food Distribution
151
206
-55
4
4
Mature Driver Training
12
36
-24
1
2
I.I.D. Energy Assistance/No fee
39
100
-611
5
9
Hearing Consultation
2
0
2
1
0
Medical Insurance
8
0
8
1
0
Volunteers
48
5
43
n/a
n/a
TOTAL SENIOR SERVICES
2601
347
.87
12
15
SENIOR CENTER TOTAL
18331
1433
106
108
121
COMMUNITY SERVICES COMMISSION MEETING
DATE: December 19, 2005
ITEM TITLE: Facility Use Policy Review
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLICHEARING:
A
For the Community Services Commission to uphold the approved Facility Use
Policies.
FISCAL IMPLICATIONS:
None for this action.
BACKGROUND:
At the June 13, 2005 Community Services Commission meeting, the Commission
reviewed the Facility Use Policies for City facilities and made recommendations for
City Council consideration.
At the June 21, 2005 City Council meeting, the City Council considered the
Commission's recommendations and approved the current Facility Use Polices
(Attachment A).
Mr. Tracy Rutledge spoke at the City Council Meetings on November 1 & 15
requesting that his team should not have to pay the applicable fees for field usage.
Mr. Rutledge manages a "travel team", which therefore classifies his organization
as a Class II on the Facility Use Fee Schedule. He believes that fees should not be
applied to his baseball club as they feel that they are non-profit organizations just
S: ('ommumty Services\Cormnumty Services ('onumssion\('SC Report\('S(' Rpt'05\('S('RPT.248.Facility Use
Policies 12-19-05.doc
as much as the larger youth recreational leagues. There is not a dispute in regards
to field priority. As a result of this, City Council has referred the request to the
Commission.
The original intent of the City was to provide free field use to youth sports
organizations that benefited the entire community, such as recreational soccer and
baseball. Therefore, the City does provide sports fields free of charge to the youth
sports leagues that serve 75% or more La Quinta youth.
Now since the time of the Policy revisions in 2003, there has been an increase in
the number of travel teams requesting field space. The requests for field time have
become increasingly competitive among organizations and have made it difficult to
accommodate the requests of each group. Therefore, the recommendation to the
Commission in June 2005 was:
Competitive teams be charged the Class II fees on the Facility Use Fee Schedule.
All competitive teams must have their non-profit status on file with the City prior to
approval of field use.
Prior to the policy revisions, several travel teams or competitive teams had
established themselves in La Quinta and had been using the City's fields without
charge. In researching other communities in Southern California, it appears that the
most common policy is to allow recreational leagues use of the fields without
charge; however, competitive teams must pay the established rate (Attachment B).
The distinction between youth recreational leagues and youth independent travel
teams is stated explicitly in the revised Community Use of Athletic Fields
Agreement as follows:
La Quinta Youth 501(c) recreation organizations that hold open registration
and allow all participants to register and play, have rosters with a
minimum of seventy five percent City residency to be considered
Class I and have third priority
Youth non-profit athletic organizations whose participation is selected by
their ability and/or play competitively against similar teams from other
jurisdictional areas (ie. - independent travel teams) with majority City
residency shall be considered Class 11 and has fourth priority
If the Commission decides to uphold the approved Policies, no further action is
necessary. If the Commission decides to change any of the approved Policies, the
item would have to be returned to City Council for review and approval.
S: Community Services,Community Services Commission\C'SC Report\('S(' Rpt'05TS('RPT.248.Facility t'se
Policies 12-19-05.doc
FINDINGS AND ALTERNATIVES:
The alternatives available to the Community Services Commission include:
1. Provide recommendations for City Council consideration regarding a change
in field use fees or/and Class assignments; or
2. Do not direct provide recommendation for City Council consideration; or
3. Provide staff with alternative direction.
Respectfully Submitted,
Robert Ambriz,�d ., ecreation Supervisor
Approved for submission by:
Thomas P. Genovese,
Interim Community Services Director
Attachments: A: Community Use of Athletic Fields Agreement
B: Sports Field Fees Research
S: Community Services\Communrty Services COIIRnlssion\CSC Reportd'S(' Rpt'05'CSCRPT.248.Facdjty Use
Policies 12-19-05.doc
ATTACHMENT A
Community Use of Athletic Fields Agreement
(For the La Quinta Sports Complex and La Quinta Park)
This agreement for use of the Athletic Fields (the Agreement) entered into by and
between the City of La Quinta (the City) and an
athletic League (or Team) (League (or Team)) shall be binding for one League (or Team)
season. The City will act as a liaison between the League (or Team) and the Desert
Sands Unified School District (District) for items specifically concerning the La Quinta
Sports Complex.
1. All communication concerning the Athletic Fields shall be addressed to the
Community Services Department of the City.
2. At the Sports Complex:
The District shall have first priority of the facility
The City shall have second priority
La Quinta Youth 501(c) recreation organizations that hold open registration and
allow all participants to register and play, have rosters with a minimum
of seventy five percent City residency to be considered Class I and have
third priority
Youth non-profit athletic organizations whose participation is selected by their
ability and/or play competitively against similar teams from other
jurisdictional areas (ie. - independent travel teams) with majority City
residency shall be considered Class 11 and has fourth priority
City residents and businesses shall be considered Class III and have fifth priority
All other League (or Team)s, youth and adult tournaments, non-residents, and
outside businesses shall be considered Class IV and have sixth priority
At the La Quinta Park:
The City shall have first priority
La Quinta Youth 501(c) recreation organizations that hold open registration and
allow all participants to register and play, have rosters with a minimum of
seventy five percent City residency to be considered Class I and have
second priority
Youth non-profit athletic organizations whose participation is selected by their
ability and/or play competitively against similar teams from other
jurisdictional areas (ie. - independent travel teams) with majority City
residency shall be considered Class II and has third priority
City residents and businesses shall be considered Class III and have fourth
priority
All other League (or Team), youth and adult tournaments, non-residents, and
outside businesses shall be considered Class IV and have fifth priority
S:\Community Services\Pacility Rental InfoToliciesTacility Use Policies -Sports Complex & LQPK 06-21-05.doc
3. La Quinta Youth 501(c) recreation organizations considered Class I shall be
exempt from Field Usage and Field Lights fees; all other sports organizations
must pay all applicable field usage deposits and fees listed on the Facility Use
Fee Schedule
4. In order to process and allow continuous contracted usage of city sports fields
per season,
all sports organizations must provide the following information and
documentation
to the Community Services Department prior to approval:
A.
Completed City of La Quinta Facility Use Application
B.
Signed 'Community Use of Athletic Fields' Agreement
C.
Certificate of Insurance
D.
Proof of non-profit status
E.
List of Board of Directors
F.
Dates of Board Meetings
G.
A roster of all the players in the League (or Team) and their city
residency must be submitted prior to issuance of field and
scheduled lights
H.
A copy of organization's by-laws
I.
Completed lights schedule(s) and signed Agreement form
J.
Completed Control -Link application (field lights access)
All required documentation, fees, and deposits are considered due at the time
the Facility Use Application is submitted, which must be at least twenty (20)
working days prior to use.
5. Field reservations must be canceled at least five (5) working days prior to date
reserved in order to be refunded or credited fees in full. Cancellations must be
made by in writing via fax, e-mail, or in person.
6" If field must be closed due to inclement weather upon review of the City, the
League (or Team) can re -schedule the use and must notify the City within the
next three (3) business days. If the City determines inclement weather was not
responsible for postponement of game, the facility usage remains intact. If the
City determines that there are not any fields available to re -schedule, a refund
may be issued at the City's discretion.
7. Requests to modify the athletic fields must be presented to the City for approval
by the District and/or City. All installations become the property of the District
or City. All requests must be submitted with a Letter of Intent, construction
drawings and specifications. The following procedure will be followed:
The League (or Team) will discuss proposed modifications with the
Community Services Director.
The City will submit complete packet of information provided by the
League (or Team) to the District or City Council for consideration.
S:\Community Services\Pacility Rental Info\Policies\Pacility Use Policies -Sports Complex & LQPK 06-21-05.doc
District or City Council and City will review the proposed project for
function, maintainability, safety and aesthetics.
For the Sports Complex, the District will notify the Principal and the City
as to approval or disapproval of the project. If the project is approved by
the District and City, written approval from the District will be provided
to the League (or Team) by the City.
Upon completion of the project, the District and/or City must provide
written approval before the project can be accepted.
The completed project becomes the property of the District or City after
acceptance by the Board of Education or City Council. Responsibility for
the ongoing maintenance of the facility will be determined prior to
acceptance.
8. Under this agreement, the League (or Team) agrees to be responsible for the
following:
The League (or Team) will complete a Facility Use Application requesting
the use of the fields and pay all appropriate fees and deposits. Use may
not begin until the Facility Use Permit has been approved.
The facilities are available after 4:30 p.m. on school days and 8:00 a.m.
on weekends. All events must be completed by 10:00 p.m. Ballfield
lights are not available after 10:00 p.m.
All League (or Team) business, contracts, complaints, contacts, etc,
dealing with the facility or use of facility shall be channeled through the
League (or Team) President to the City.
The League (or Team) will provide copies of the team rosters including
names and addresses of participants along with schedule of play, prior to
opening of League (or Team) play.
No permanent advertising signs shall appear on District or City property
unless processed through the modification of athletic field process.
Only approved motorized vehicles are permitted on District and City
facilities for the preparation of athletic fields or other City approved
activities. All other vehicles must park in designated parking areas.
Citations will be issued to illegally parked vehicles.
League (or Team)s are not allowed to alter or change locks on facilities or
make copies of keys.
Any unauthorized modification of any irrigation system, electrical system,
sports fields or other City -owned property will not be tolerated. Any
SACommunity ServicesTacility Rental InfoToliciesTacility Use Policies -Sports Complex & LQPK 06-21-05.doc
costs related to the repair and/or replacement to correct the situation will
be billed to the responsible party and/or associated League (or Team).
The City and District assumes no liability or responsibility for any
motorized vehicles, equipment, and/or items kept in the snack bar,
storage areas, or facility offices located at the Sports Complex and La
Quinta Park.
The League (or Team) contracted for usage of the snack bar is
responsible for cleaning trash and debris from the snack bar and fields at
the end of each day. Trash shall be deposited in the dumpster provided.
The City will be responsible for the general cleaning of the facility. This
includes cleaning and stocking the restrooms with paper goods, supplying
trash bags and floor care.
The League (or Team) is responsible for cleaning of the snack bar
counters, equipment and sinks, trash removal from the restrooms and
snack bar, and supervision of the snack bar and restrooms during use.
Facility offices and storage rooms should be kept clean with all items
properly stored for safety when in use.
League (or Team)s may only manage and use one snack bar per season at
either the Sports Complex or La Quinta Park. Snack bars may only be
managed and utilized by contracted League (or Team); no outside
organizations may be hired or contracted by League (or Team) to conduct
snack bar business. Class I gets first priority to operate the snack bar.
Class II will be given second priority.
Existing equipment provided by the City for usage within the snack bar
(nacho machine, popcorn machine, hot dog machine, ice machine, etc.)
are all that may be used by League (or Team); if other equipment other
than that provided by the City is required, prior approval from the City is
necessary.
The City is responsible for general field maintenance. This includes
mowing, fertilizing, aeration, herbicide application, pest control, irrigation
inspection, tree/shrub maintenance and maintenance of the field lighting.
The League (or Team) is responsible for certain field maintenance which
includes dragging the infields, trash removal from all fields, lining fields
with non -permanent paint and filling any holes that present a safety
hazard at the facility. Burning lines at any City field is strictly not
permitted.
The League (or Team) is required to report any safety concerns to the
City.
S:\Community ServicesTacility Rental Info\PoliciesTacility Use Policies -Sports Complex & LQPK 06-21-05.doc
The City will schedule field lights for the days and times specified on the
Facility Use Application by League (or Team). Any changes to lights
schedule must be authorized and submitted by City. League (or Team)
presidents are responsible for daily early -off of field lights if field usage
ends before scheduled time off.
The following penalties will be enforced for negligence in early -off of field
lights to the responsible League (or Team), when sports fields are found
not occupied:
A. Verbal Warning
B. $100 deducted from Sports Field Deposit
C. $300 deducted from Sports Field Deposit
D. Retention of full $500 Sports Field Deposit and
discontinuation of usage of Sports Field Lights
The City will provide the League (or Team) with keys to the restrooms
(Sports Complex only), snack bar and storage area. Failure to return keys
will result in the League (or Team) being charged for the cost of re -keying
the facility.
The City and District are not responsible for services or supplies used by
the League (or Team).
The League (or Team) will be responsible for annual maintenance of
League (or Team) improvements approved through the field modification
process. This includes acts of vandalism.
,*League (or Team)s may not allow other organizations, groups or
individuals to use any facility without the approval of the City.
No alcoholic beverages are allowed on District or City property. The
League (or Team) will lose their rights to use the facility if the League (or
Team) fails to enforce this policy (Business and Professions Code,
Section 25608).
Smoking is not allowed on District property. The League (or Team) is
responsible for enforcing this policy (DSUSD Board Policy 3513.3).
The League (or Team) shall provide supervision of the restrooms during
League (or Team) use.
Permanent outfield fencing or soccer goals may not be installed on
District or City property.
The League (or Team) agrees to procure and maintain liability insurance
with an insurance carrier with a Best's rating of no less than A:VII,
satisfactory to the City and District, to protect against loss from liability
imposed by the law for damages or act or bodily injury including death
S:\Community ServicesTacility Rental Info\Policies\Pacility Use Policies -Sports Complex & LQPK 06-21-05.doc
resulting there from suffered, or alleged to be suffered by any person or
persons whatsoever, resulting directly or indirectly on any account or
activities of the League (or Team), or under League (or Team)'s control or
direction, and also to protect against the loss from liability imposed by
law, or damages to any property of any person caused directly by or from
activity or activities of League (or Team), or any person acting for League
(or Team), or under League (or Team)'s control or direction.
The League (or Team) shall maintain limits no less than $1,000,000
combined single limit per occurrence for bodily injury, personal injury and
property damage. Prior to conducting any activity under this agreement,
the League (or Team) shall file proof of insurance with the City. The
certificate and endorsements are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The City reserves the right to
require complete, certified copies of all required insurance policies, at any
time. Insurance policies shall name Desert Sands Unified School District
and the City of La Quinta as additionally insured. This policy shall have a
non -cancellation without thirty days written notice to the City clause, and
shall provide that copies of all cancellation notices shall be sent to the
Community Services Director of the City.
The League (or Team) agrees to indemnify and hold harmless the City,
District, their agents, officers, and employees for any claims, liabilities,
penalties, fines, or damages to the goods, property or effects of the
League (or Team) or any of the League (or Team)'s representatives,
agents, employees, guests, licensees, invitees, patrons or clients or any
other person whatsoever, and for the personal injuries to them or any of
them from defect on any part of the premises, or from any other cause or
reason whatsoever arising out of or relating to the League (or Team)'s
use of the La Quinta Sports Complex.
The League (or Team) further agrees to indemnify and hold harmless the
City, District, and its authorized agents, officers and employees against
all liability losses, indemnities of any nature whatsoever, including
without exceptions, court costs and attorney's fees which the City and
District shall or may at any time sustain or be put to by reason of any
liability for which the League (or Team) is responsible in connection with
its operation within the facility and/or under this Agreement.
The League (or Team) shall comply with any and all federal, state and
local laws including any requirements to screen employees and volunteers
for sex offenders prior to working with children.
The League (or Team) will be obligated to concur with all decisions
reached by the League (or Team) representative in regards to this
Agreement. The League (or Team) representative further agrees that
he/she has read and understands this Agreement and pledges
himself/herself and other officers of the League (or Team) to uphold this
SACommunity ServicesTacility Rental InfoToliciesTacility Use Policies -Sports Complex & LQPK 06-21-05.doc
Agreement.
This Agreement can be revoked by the City upon thirty (30) day written
notice to the League (or Team).
Approved:
CITY OF LA QUINTA LEAGUE (OR TEAM)
M
DATE:
COPY PROVIDED TO DISTRICT:
DATE:
go
STAFF NAME
DATE:
LEAGUE (OR TEAM) PRESIDENT
ORGANIZATION'S NAME
ORGANIZATION'S ADDRESS
CITY ZIP
HOME PHONE
WORK PHONE
S:\Community Services\Pacility Rental Info\Policies\Pacility Use Policies -Sports Complex & LQPK 06-21-05.doc
_ s
,�. FACI ITY SE EE S REDUCE
�Fo`� (La Quinta Sports Complex and La Quinta Park)
CLASSIFICATION OF GROUPS
Class I: La Quinta youth (18 and under), 501(c) 3 recreation organizations
Class Il: La Quinta non-profit organizations, community -based organizations, competitive
youth sports leagues (501 ( C) 3), Desert Sands Unified School District - (Sports
Complex Use Only)
Class III: La Quinta residents and DSUSD (for all other facilities)
Class IV: La Quinta business and profit organizations, non -city residents, organizations
and businesses, and all youth sports leagues tournaments
ITEM
CLASS 1
CLASS II
CLASS III
CLASS IV
*Baseball Diamond
N/C
$5 per hour
$15 per hour
$25 per ho
*Soccer Field
N/C
$5 per hour
$20 per hour
$30 per ho
Snack Bar Use
$200 (season)
$10 per hour
$15 per hour
$20 per ho
*Field Lights
N/C
$15 per hour
$20 per hour
$25 per ho
Diamond Preparation
$24 per hour
$24 per hour
$30 per hour
$30 per ho
Bases
$10 per day
$10 per day
$20 per day
$40 per d<
*Per field
Deposits (refundable upon post conditions of use)
Deposit Item
Class 1
Class 11
Class III
Class IV
5 orts Field Deposit
$500
$500
$500
$500
Snack Bar Deposit
$350
$350
$500
$500
3estroom Keys
$100
$100
$100
$100
3ase Use Deposit
$150
$150
$150
$150
S:\Community Services\Facility Rental Info\Policies\Facility Use Policies -Sports Complex & LQPK 06-21-05.doc
A l l AU H IVI L' f
0 Tityl 4 XP Q"Krcv
F�0r9w MEMORANDUM
TO: THOMAS P. GENOVESE, CITY MANAGER
FROM: ROBERT AMBRIZ, JR., RECREATION SUPERVISOR
DATE: NOVEMBER 8, 2005
SUBJECT: FACILITY USE POLICIES —SPORTS FIELD FEES RESEARCH
The following information has been randomly accumulated from surrounding cities in
Southern California in regards to whether or not they charge "independent travel
teams":
1. Diamond Bar: Yes
Non Diamond Bar based travel teams must pay $5 per hour/per field or $12 per hour/per
field with lights. Diamond Bar based teams do not pay.
2. Monterey Park: No
They do not charge any of their youth leagues in Monterey Park any field time as long as
they maintain a 50% or better resident participation. They do have a group of travel
baseball teams that are affiliated with a local organization and therefore provide facilities
at no charge.
3. Fontana: Yes
They do not charge for youth resident organizations that have 80% Fontana residents.
They do charge for travel teams: $7.00 per hour. They charge for youth tournaments -
$50.00 per non-resident teams; resident teams do not have to pay. They charge $15.00 per
hour for adult use without lights and $25.00 with lights.
4. Corona: Yes
Any non-profit sports groups that do not meet the 80% residency requirement is charged
for field use ($10 per hr). In addition, they pay 100% of lighting cost for field lights.
5. Buena Park: Yes
They give free fields to city sponsored youth sports organizations (Girls Softball, Little
League, AYSO, AYF). Everyone else pays fees regardless if nonprofit or not. Nonprofit
rates are $12/hour day use and $20/hour for lights. Additionally, they charge city
sponsored organizations tournament fees at the above rate.
6. Palm Springs: Yes
They charge their non-profit youth recreation groups (ie — AYSO) 18% of their income
from registration fees. Non-profit travel teams pay the same fees as all users: $20 per
hour/ per field and $25 for lights per hour per field.
7. Coachella Valley Recreation and Parks District: Yes
They charge $10 per field/ per hour if they are District Members; $30 per field/ per
hour if they are non -district Members. They charge $30 for field lights per hour if they
are District Members; $60 for field lights per hour if they are non -district Members.
8. Irvine: No
They do not charge any of their youth non profit Irvine based teams if they meet their
allocation rules and residency policies. They do not give any group priority, they allocate
evenly if they are rec. type leagues or competitive travel programs. They just make the
travel teams play half their games home and half away. They get one practice slot during
the week and a Sunday game every other week. Also, all games on Irvine fields must
have an Irvine based team in every game slot or they pay for the field at full rental rates,
so that way they don't have playoff games or mini tournaments with more than one team
at a time.
9. Covina: Yes (for lights) and No (for fields)
They do not charge a field use fee for travel/club teams (soccer, baseball or softball).
Although, no one get lights for free. So, if they are using lights, depending on the
location, they pay $20 -$30 per hour and they must have a $300 deposit on file. If a
formal reservation is made, as when hosting a tournament, then they do not only pay for
light use fees, but also field use fees.
10. El Monte: Yes
The City of El Monte does not charge local non-profit youth sports organizations for
field use or lights (i.e. Little League, AYSO, Little Miss Softball etc.). All other groups
are charged: Field Rental $12.00 per hour (2 hr minimum) and Field Lights $25.00 per
hour (2 hr minimum).
11. Chino: Yes
Travel ball teams (baseball, softball and soccer) are charged the regular rental fees,
which are $10.00 per hour for staff; $18.00 per hour, per field for lights; and $9.00 per
hour, per field for field rental.
12. Monrovia: Yes
Field user fees are assessed by assignment to one of the following categories of priority:
Priority I Rates — All Adult Activities are charged this rate (highest hourly rate)
Adult Rate (no lights) - $201hour
Adult Rate (with lights) - $401hour
Priority 11 Rates — All Youth Organizations are charged this reduced rate
Youth Rate (no lights) - $14/hour
Youth Rate (with lights) - $301hour
Priority III Rates — Use is Free of Charge and is given only to specified groups due
to long standing use and via MOU agreement
i a
AGENDA CATEGORY:
BUSINESS SESSION: B
COMMUNITY SERVICES COMMISSION MEETING CONSENT CALENDAR:
MEETING DATE: December 19, 2005 STUDY SESSION:
PI'BLI(' HEARING:
ITEM TITLE: Community Special Events
RECOMMENDATION:
As deemed appropriate by the Community Services Commission
FISCAL IMPLICATIONS:
It is anticipated the two concerts scheduled as Community Special Events will not
exceed $15,000. Funds are available in the Community Services Department
budget for community events.
BACKGROUND AND OVERVIEW:
The City Council has authorized a community concert on the Civic Center Campus
as a partnership between the City of La Quinta and the La Quinta Arts Foundation.
Staff has met with representatives from the La Quinta Arts Foundation. The
concert will take place on Sunday, February 26 from 2:00 p.m. to 4:00 p.m. Mike
Costley and the Desert Sands Unified steel band will be providing the
entertainment. The event is aimed at promoting the City of La Quinta and various
La Quinta civic/non-profit organizations. Organizations are invited to have a table
out at the Civic Center Campus in conjunction with the concert for distribution of
their literature. The event will also provide a venue for the poster unveiling of the
24`" Annual La Quinta Arts Festival.
An estimated cost for the community concert has been calculated at $8,000 and
can be broken down as follows: $3,000 (entertainment); $4,000 (printing, mailing,
and marketing); and $1,000 (rentals and incidentals). The La Quinta Rotary Club
will sell beer and wine at the event.
S: Community Services,('ommunity Services ('ommission\C'S(' Report�('S(' Rpt'051('S('RPT.247.('oncert Under
the Stars 12-19-05.doc
Additionally, the City of La Quinta will be hosting a second concert in late April
with the Marine Corps Jazz Band and La Quinta High School Jazz Band. The
concert was a great success in 2005.
The performing groups will provide their own equipment with the City possibly
providing chairs for the performers. These can be brought from the Senior Center.
Spectators are encouraged to bring their own lawn chairs or blankets in which to
sit upon to enjoy the concert.
Staff is finalizing the arrangements and set up for the concerts. The Commission is
requested to distribute flyers once produced by the Community Services
Department and to act as hosts for the performers the day of the concerts. Should
the Commission approve distributing flyers and acting as hosts for the events, staff
will proceed with the production of the flyers and distribute them to the
Commissioners. The flyers will be in addition to the postcard that is sent to all
residents, press releases and news releases sent to local press.
Staff will provide finalized programs and specific tasks for Commissioners.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Community Services Commission include:
1. Approve Community Services Commissioners distributing flyers to the
community; or
2. Do not approve Cultural Arts Commissioners distributing flyers to the
community; or
3. Provide staff with alternate direction.
Respectfully Submitted,
u
Kri in Riesgo Recreation Supervisor
Approved for submission by:
Thomas P. Genovese,
Interim Community Services Director
S: community Services`,Corrununity Services ('ornnussicn\C'S(' Report`,('S(' Rpt'05',('S('RP'T.247.C'oncert ('nder
the Stars 12-19-05.doc
COMMUNITY SERVICES COMMISSION MEETING
DATE: December 19, 2005
ITEM TITLE: CPRS Conference
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: C
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
As deemed appropriate by the Community Services Commission.
FISCAL IMPLICATIONS:
The Community Services Department budget contains funds for one Commissioner
to attend the annual California Parks and Recreation Society Conference.
BACKGROUND:
The California Parks and Recreation Society holds an annual conference in which
professionals discuss current trends and situations involving the parks/recreation
and community services professions. The next conference will be held in Ontario,
California on March 16 -18, 2006 (Attachment A). The City Council approved
overnight travel for one Community Services Commissioner to attend this
conference. Staff will book a room at the host hotel. Transportation
arrangements must be made by the Commissioner who is selected.
ALTERNATIVES:
The alternatives available to the Commission include:
1. Select one Commissioner to attend the California Parks and Recreation
S: Community Services Conunumty Services Comnussion,CS(' Reporr('SC Rpt'05,CS('RPT.245.CPRS
Conference 12-19-05.doc
Society's Annual Conference in Ontario, California on March 16 - 18, 2006;
or
2. Do not select one Commissioner to attend the California Parks and
Recreation Society's Annual Conference in Ontario, California on March 16 -
18, 2006; or
3. Provide staff with alternate direction.
Respectfully Submitted,
Kristin Riesgo; Recreation Supervisor
Approved for submission by:
Thomas P. Genovese,
Interim Community Services Director
Attachment A: CPRS Conference Information
S: Community Services\('ommumty Services ('ommission\('S(' Report\('S(' Rpt'05\('S('RPT.245.CPRS
Conference 12-19-05.doc
ATTACHMEP
Welcome To Ontario
for. the 58th Annual Conference
We have a healthy prescription to improve your park and recreation career: a heavy dose of
educational sessions, plus a shot of networking opportunities followed by a regimen of stops
through the Expo Show. We have everything to get your heart racing, your mind and soul re -
energized to go back to your agency and start implementing all the new ideas you learn.
The City of Ontario welcomes you to the 58th Annual California & Pacific Southwest Recreation &
Park Training Conference, March 16-18, 2006. The City of Ontario was founded on many
innovative ideas so this year's conference will also focus on innovation.
New to this year's conference is a CPRS leadership summit "CPRS: Up Close and Personal."
This fast paced workshop is designed to help you create your own leadership network; expand
your knowledge of CPRS, its programs and services; and gives you the opportunity to meet and
ask questions of current CPRS leaders.
Ontario's prime location and transportation infrastructure provide easy access to all the
recreational and cultural opportunities Southern California has to offer: mountains, beaches,
desert playgrounds, major attractions such as Disneyland, theme parks, historical sites and more!
Once the conference is over, stay an extra day and enjoy the hospitality that the City of Ontario
has to offer.
The City's community facilities, services and projects demonstrate Ontario's commitment to
providing recreational, educational and cultural opportunities for the people who live and work in
Ontario from the new Ontario Senior Center, new Teen Center, new Soccer Sports Complex and
Community Centers, to the City's Libraries and Museum of History and Art. Ontario also has an
extensive system of parks and recreation areas supporting a wide variety of family and sports
activities. The City of Ontario, CPRS Region 4 and the California & Pacific Southwest Recreation
& Park Training Conference invite you to Conference'06: Your Healthy Prescription.
COMMUNITY SERVICES COMMISSION MEETING
AGENDA CATEGORY:
BUSINESS SESSION: D
CONSENT CALENDAR:
STUDY SESSION:
DATE: December 19, 2005 PUBLIC HEARING:
ITEM TITLE: Youth Workshop Program
RECOMMENDATION:
As deemed appropriate by the Community Services Commission.
BACKGROUND AND OVERVIEW:
The Commission has hosted a youth workshop for students at La Quinta High
School and La Quinta Middle School in which the students are encouraged to
attend to provide input as to what they would like to see offered in the community.
From these events, many of the Community Services Department programs and
excursions have been developed.
The Commissioners attend and lead the meeting at the La Quinta Senior Center in
the evening. In the past, representatives from the City and youth related
organizations have attended the meeting.
Should the Commission desire to host a Youth Workshop in January or February,
staff will contact the La Quinta High School, La Quinta Middle School, and youth
related organizations and arrange a time and date.
This event is listed in the Commission's work plan under Community Unity.
S: Community ServicesCommunitY Services (bmimssion\('S(' Report'('S(' Rpt'05'CSCRPT.246.Youth
Workshop 12-19-05.doc
ALTERNATIVES:
The alternatives available to the Commission are:
1 . Commission will attend and lead the youth workshop at for La Quinta
High School and La Quinta Middle School in January or February and
direct staff to arrange for the meeting; or
2. Commission will not attend and lead the youth workshop at La Quinta
High School and La Quinta Middle School in January or February and
do not direct staff to arrange for the meeting; or
3. Provide staff with alternate direction.
Respectfully Submitted,
Kristin Riesgo, Oecreation Supervisor
Approved for submission by:
Thomas P. Genovese,
Interim Community Services Director
S: Community Services Community Services Commission\('S(' Report`,('S(' Rpt'05,('S('RP"T.246.Youth
Workshop 12-19-05.doc
December 2005
La Quinta City Council Monthly Calendar
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27 28 29 30 28 30 31,
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4
5
6
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8
9
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2:00 PM City Council
10:00 AM ALRC
Employees Recopni0
Meeting
Dinner
11:30 AM - 3:00 PM
Holiday Open House
12:00 PM Energyl
Emiron: Sniff
11
12
13
14
15
16
17
7:30 AM CVEP-Adolph
7:00 PM Mosquito
9:00 AM RCTC-
3:00 PM Historic Prater
10:00 AM Pub. Sfty.
Abate: Perkins
Henderson
vetion Commission
Perkins
7:00 PM Planning
5:30 PM Investment
12:00 PM Transp-Perkins
Comnission
Advisory Board
6:00 PM League.
Henderson
18
19
20
21
22
23
24
9:00 AM CVA-Henderson
9:00 AM LAFCO•
ZOO PM City Council
Henderson
Meeting
FUN
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Chdsmms Eve
1st Day of Winter
25
26
27
28
29
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31
7:00 PM Planning
Commission
12:00 PM HumanfComo-
Osborne
12:00 PM SunrmrAdolph
Christmas Day
Chdsimes Holiday
4:00 PM ORRA Abp•
New Years Eve
Observed (City Hall
Osborne
Closed)
Printed by Calendar Creator Plus on 12/1/2005