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2006 07 10 CSC Minutes CONSENT ITEM: A COMMUNITY SERVICES COMMISSION MINUTES July 10. 2006 I. CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:00 p.m. at the La Quinta Session Room. Commissioner Leidner resided over the meeting and Commissioner Gassman led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Mark Weber Commissioner Robert F. Sylk Commissioner Bob Leidner Commissioner Andrea Gassman Commissioner E. Howard Long STAFF PRESENT: Edie Hylton, Community Services Director Carie Diaz, Community Services Secretary Steve Howlett, Golf and Parks Manager GUESTS PRESENT: Doug Evans, Community Development Director II. PUBLIC COMMENT - None. III. CONFIRMATION OF AGENDA - It was moved and seconded by Commissioner Leidner and Commissioner Sylk. Motion carried unanimously. IV. PRESENTATIONS Community Development Director Doug Evans gave a presentation on the City's recently approved Sphere of Influence. Mr. Evans stated the City expects to have 60,000 dwellings added to the City. Over the next few months, the Community Development Department will be rewriting the demographics and zoning for this area. The City anticipates the Sphere of 2 Community Services Commission Minutes July 10, 2006 Influence will add up 34,000 individuals in Planning Area 1 and up to 43,000 in Planning Area 2. Upon annexation of the entire Sphere of Influence area, based upon the current General Plan projections, the City could grow to as many as 160,000 people. In Planning Area 1 the City anticipates adding 101 acres of parkland, and 185 additional acres in Planning Area 2. The entire City, including future annexations could result in a need for up to 481 acres of parks. The new Sphere of Influence is bounded by Monroe Street on the west, Avenue 52 on the north, Van Buren Street on the east from Avenue 52 to Airport Boulevard (generally), Harrison Street from Airport Boulevard to Avenue 62 also on the east. The area staff is currently focusing on is Monroe Street (current City limits) to Jackson Street, Planning Area 1. Commissioner Sylk asked Mr. Evans what the new center of La Quinta would be. Mr. Evans responded the center would remain the Village. Commissioner Gassman stated that in the 1992 Parks Master Plan the desire was to have three acres of land per 1,000 people for parks, and currently the City's parkland was below that figure. She asked if this would be an opportunity to meet that goal. Mr. Evans stated that with the annexation of this sphere area, it had the potential. The County has substantial interest in the area and the Coach ell a Valley Recreation and Park District also has an interest in the Sphere of Influence with the same purpose in mind. Mr. Evans stated great cities are remembered for parks and public facilities, not commercial development. The stakeholders in the Vista Santa Rosa area are the Community Council members and Task Force who were appointed by the County, the Homeowners' Association, and the Vista Santa Rosa Community Property Owners' Association which is made up of developers and large property owners. Commissioner Sylk asked if the City has plans to build a parkway. Mr. Evans stated the County has started working with CVAG to rebuild Avenue 62 into a parkway. It will originate at Monroe Street (Trilogy) and extend eastward to Highway 111 and will extend up to six lanes. V. CONSENT CALENDAR A. Approval of June 12, 2006 minutes. Community Services Commission Minutes 3 July 10, 2006 Commissioner Gassman noted an on page 2 which read keeping a fraction that should have read tracking funds. Motion - It was moved and seconded by Commissioners Sylk and Commissioner Gassman to approve the minutes and monthly report. Motion carried unanimously. VI. PUBLIC HEARING - None VII. BUSINESS ITEMS A. Appointment of Chairperson for the Community Services Commission Motion Commissioner Sylk nominated Commissioner Weber for Chairperson and was seconded by Commissioner Long. Motion carried unanimously. B. Appointment of Vice Chairperson of Community Services Commission Motion Chairperson Weber nominated Commissioner Sylk and Commissioner Gassman nominated Commissioner Leidner. The vote was cast for Commissioner Sylk for Vice Chairperson. Ayes - 3 Nays - 0 VIII. STUDY SESSION A. Discussion on Park and Recreation Master Plan Update. Community Services Director Hylton gave a brief overview of the Park and Recreation plan, she stated the Commissioners should start to get familiar with the Scope of Work and the areas of the new parks and trails. Ms Hylton explained that a six page comprehensive questionnaire will be mailed out. Ms Hylton also stated that development of a trails plan is added in the scope of work for Greenplay LLC. Ms Hylton explained that Greenplay LLC will work with Commissioners regarding the community meetings. Commissioner Weber asked what the start of the timeline is and when is the deadline. Commissioner Weber asked how successful will our questionnaire 4 Community Services Commission Minutes July 10, 2006 be with six pages. Ms Hylton stated that we will mail more questionnaires than needed to obtain the 400 needed to validate the survey. A complimentary gift may be given as incentive to get residents to fill out the questionnaire; however people generally see this as an opportunity to give the city feedback. The Scope of Work is to be completed in April 2007. Commissioner Leidner asked Ms Hylton how much of SilverRock are we considering for a park. Ms Hylton explained that there is one 35 acre section on Ave 52 and Jefferson that has been designated for a future park. Commissioner Weber asked Ms Hylton if the survey will be a continuing item. Ms Hylton answered that there will be dates proposed next month and that the public process will start in the fall. Commissioner Sylk suggested having the Community Services Commission meeting earlier in the day. Commissioner Weber suggested looking at the history of times the meetings have started. Commissioner Long suggested have the meeting at either 3 p.m. or 7 p.m. because of interfering with residents dinner time. It was agreed upon by the Commissioners to keep the meeting at 7 p.m. IX. CORRESPONDENCE AND WRITTEN MATERIALS A. 1992 Park and Recreation Master Plan B. Scope of Work for the 2006 Master Plan Update C. Official Zoning Map D. Notes from Youth Workshop Ms Hylton stated that some of the ideas from the ASB meeting can be implemented in the Community Services department offerings. Commissioner Weber stated the he and Commissioner St. Johns attended the ASB meeting with the ASB student body officers that went well with alot of interaction and good ideas. Commissioner Weber also stated that it was a good idea to go to the students. Ms Hylton stated that we can go to the Boys and Girls Club or to the Fritz Burns pool as well as the schools. Commissioner Sylk asked about the pros and cons of having fireworks in La Quinta. Ms Hylton stated that the City is hoping to have fireworks for the 25th Anniversary Celebration. Ms Hylton indicated this item can be brought up for consideration during the budget preparation. Mr. Howlett stated that SilverRock might be a good site to have fireworks in the future. 5 Community Services Commission Minutes July 10, 2006 E. Art in Public Places Accounts Ms Hylton stated that the report is an overview of how the Art in Public Places funds has been spent for both public acquisitions and for the maintenance and care of some of the pieces. Ms Hylton also explained that the report also indicates the revenue that comes from the developer impact fees. Ms Hylton stated that there will be a mural completed in the fall of a Blackhawk at La Quinta High School. Commissioner Weber asked if there are limitations on how much we can carryover on spending. Ms Hylton answered that there isn't a limit on what we can carryover but we have to continue to spend the funds for the public art. Commissioner Weber asked what zero balance on page 105 means. Ms Hylton answered that it means the Embassy Suites art piece has been paid for and has been zeroed out. F. Recreation Revenue Report May 2006 Ms Hylton stated that the report shows where the revenues come by line item such as rentals, excursions and the programs. X. COMMISSIONER ITEMS A. Reports from Commissioners Regarding Meetings Attended Commissioner Gassman stated that she attended an art show at Gallery One Eleven at the Point Happy shopping Center. Commissioner Gassman stated that there were five local artists that had art on display and for sale. Commissioner Leidner stated that he and Commissioner Gassman attended the first meeting of the 25th Anniversary. Commissioner Leidner stated that the celebration will start toward the end of this year and carry through to the Anniversary day. B. Upcoming Events Commissioner Gassman gave a list of the events for Art Under the Umbrella for a master calendar. Commissioner Leidner asked if there is a reconsideration of the movie Shrek on the 29th of July. Ms Hylton stated that the movie will run on the July 29th. Commissioner Weber asked if there will be refreshments for the movie. Ms Hylton stated that staff is planning on providing refreshments. Commissioner Leidner asked if Vector Control 6 Community Services Commission Minutes July 10, 2006 would be there and give packets. Mr. Howlett stated that staff will contact them and generally they are very responsive. XI. ADJOURNMENT It was moved by Chairperson Weber/Commissioner Gassman to adjourn the Community Services Commission meeting at 8:28 p.m. Motion carried unanimously. NEXT MEETING INFORMATION Monday, August 14, 2006 @ 7:00 PM La Quinta Civic Center - Study Session Room Submitted by: / L :~fC<;=-~ Carie Diaz, Community Services Secretary