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2006 06 12 CSC Minutes - COMMUNITY SERVICES COMMISSION MINUTES June 12, 2006 I. CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:02 p.m. in the Study Session room at the La Quinta Civic Center. Chairperson St. Johns presided over the meeting and Commissioner Weber led the Pledge of Allegiance. MEMBERS PRESENT: Chairperson Victoria St. Johns Commissioner Ed Hackney Commissioner Mark Weber Commissioner Andrea Gassman Commissioner Bob Leidner STAFF PRESENT: Edie Hylton, Community Services Director Carie Diaz, Community Services Secretary Jean Wilson, Office Assistant Robert Ambriz, Jr., Recreation Supervisor Steve Howlett, Golf and Parks Manager GUESTS PRESENT: Robert Sylk, New Commissioner Robert Mann, Vector Control II. PUBLIC COMMENT - None. III. CONFIRMATION OF AGENDA - It was moved and seconded by Chairperson St. Johns/Commissioner Hackney to accept the agenda as presented. Motion carried unanimously. IV. CONSENT CALENDAR "' J.. Community Services Commission Minutes 2 June 12, 2006 - A. Approval of May 8, 2006 minutes. Commissioner Weber noted a typo on page 2 which read "ASA" versus "ASB." Commissioner Leidner noted page- 1 read "Chairperson" versus "Commissioner," and on page 3 the word "overly used" should have read "heavily used." B. Monthly Department Report for April, 2006. Commissioner Gassman stated that we didn't advertise the Marine Corps Band enough and suggested that we put flyers at local stores and businesses. Commissioner Leidner noted on page 9 wrong variance for the Adult Soccer League. Commissioner Hackney suggested we do a year-to- year budget rather than month-to-month and suggested we look at the budget for a longer period of time to see if programs are appropriate. Commissioner Leidner asked what types of groups were renting the Senior Center and Library. Staff stated that residents and non-residents are using the rooms for wedding receptions, parties, and classes. Commissioner Gassman asked about fees developers pay for the art fund and if we are keeping a fraction. Director Hylton stated that the City was still getting APP fees. Commissioner Gassman asked to see funding for the program. Motion - It was moved and seconded by Chairperson St. Johns/ Commissioner Hackney to approve the minutes and monthly report. Motion carried unanimously. V. PUBLIC HEARING A. Coachella Valley Vector Control- Presentation Guest speaker Robert Mann gave a presentation on Coachella Valley mosquitoes, red fire ants, rodent surveillance, and the West Nile virus. Mr. Mann gave a brief history of the district. He explained that rodents and insects can transmit diseases to humans such as the West Nile virus and there is a vaccine being tested for this virus. La Ouinta has a problem with red imported fire ants; there is currently a fire ant program available. Desert pup fish are used to control mosquitoes and are distributed to the community free of cost. Murine Typhus virus is passed from field mice and. suggested cleaning for outdoors is to wet down surfaces first and use ar:nmonia. Commissioner Leidner asked Mr. Mann what we are doing about the bird flu. . Community Services Commission Minutes 3 June 12. 2006 Vector Control is working with the California Department of Health Services as they are the lead agent. Mr. Mann suggested that Vector Control give mosquito packets for movies in the park which will be given free of charge. Commissioner Hackney asked if Mr. Mann would give a presentation to the Senior Center and also give products to the seniors. Mr. Mann stated that he gave three presentations to the Senior Center and has also presented at health fairs and where he provides supplies free of charge. VI. BUSINESS ITEMS A. 25th Anniversary Committee Director Hylton let the Commissioners know that the City Council has approved preparations for the 25th Anniversary celebration, and will be budgeting in the Fiscal Year 06-07 budget for both promotional materials and advertising as well as for event planning. Director Hylton stated that we need to appoint two Commissioners to the 25th Anniversary committee. Commissioners Gassman and Leidner volunteered. Motion - It was moved and seconded by Chairperson St. Johns/ Commissioner Weber to appoint Commissioners Gassman and Leidner to the 25th Anniversary committee. Motion carried unanimously. B. Park Maintenance Program Golf and Parks Manager, Steve Howlett, gave a brief background on how the parks were maintained. Mr. Howlett reviewed the Park Management Plan with the Commissioners and discussed specific plans for the La Ouinta Park. There was concern for high incidences of vandalism at the La Ouinta Park. Commissioner Weber asked if we are working with police. Director Hylton confirmed this. Staff explained that there needs to be no activity on the fields because of hydro sprig. Commissioner Leidner suggested we put signs around the area so that residents know what's going on. Commissioner Weber suggested that our park users should have information to help them become advocates of what we are trying to accomplish at the parks, and also suggested that . Community Services Commission Minutes 4 June 12. 2006 staff go to the A YSO coach's meeting to speak about the park renovations. Staff currently attends these meeti!1gs. C. August Meeting Date Motion - It was moved and seconded by Chairperson St. Johns/ Commissioner Leidner not to go dark in August. Motion carried unanimously. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Calendar of Monthly Events B. Community Services Work plan VIII. COMMISSIONER ITEMS Commissioner Gassman suggested that we should be very selective of the movies for the Open Air Cinema; she also noted that "Back to the Future" used some profanity. Commissioner Leidner suggested that only Grated films be shown. Commissioner Weber suggested having the screen face towards the traffic for more participation, selling popcorn, water and other healthy snacks. Commissioner Leidner suggested finding a vendor. Director Hylton added information about a "healthy children" program included in the packet. Chairperson St. Johns discussed information on substance abuse, churches feeding homeless people, My Space having a site called Rotten Eggs for vandalism in cities, and Trojan horses turning on webcams in homes and looking at children without them knowing. Commissioner Weber suggested the City of La Ouinta have maps of the City showing hiking and biking trails and that it be distributed at City Hall. Chairperson St. Johns and Commissioner Weber went to an ASP meeting last month and had good suggestions from the youth. Commissioner Weber suggested that we continue to obtain information from La Ouinta youth and that we seek them out. The comments from the meeting will be in the next packet. IX. ADJOURNMENT Community Services Commission Minutes 5 June 12, 2006 It was moved by Commissioner Gassman/Chairperson St. Johns to adjourn the Community Services Commis!!;ion meeting at 9:05 p.m. Motion carried unanimously. NEXT MEETING INFORMATION Monday, July 10, 2006 @ 7:00 PM La Ouinta Civic Center - Study Session Room Submitted by: ~-(~ Carie Diaz, Community rvices Secretary