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2006 06 12 CSCCOMMUNITY SERVICES COMMISSION AGENDA City of La Quinta 78-495 Calle Tampico- La Quinta, CA 92253 June 12, 2006 7:00 PM CALL TO ORDER A. Pledge of Allegiance B. Roll Call II. PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to three minutes or less. III. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda IV. CONSENT CALENDAR (Items are considered routine in nature and may be approved by one motion.) A. Approval of April 10, 2006 Minutes B. Monthly Department Report for April 2006 V. PUBLIC HEARING A. Coachella Valley Vector Control -Presentation VI. BUSINESS ITEMS A. 25' Anniversary Committee B. Park Maintenance Program C. August Meeting Date VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Calendar of Monthly Events B. Community Services Work plan Vlll. COMMISSIONER ITEMS A. Reports from Commissioners Regarding Meetings Attended IX. ADJOURNMENT Next Meeting July 10, 2005 La Quinta Civic Center Session Room 7:00 p.m. S:\Community Services\Community Services Commission\CSC Report\CSC Rpt'06\Commisson Agenda.doc o �a�Q �'.no •OF TO:, HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: EDIE HYLTON, COMMUNITY SERVICES DIRECTOR DATE: MAY 10, 2006 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF APRIL 2006 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF JUNE 2006: June 2 *Mat Pilates June 2 Friday Night Dance (Middle School), Boys & Girls Club Gym June 5 Beginning Computers, Senior Center June 5 *Ageless Action Aerobics (Exercise Class) June 5 Line Dancing, Senior Center June 5 Jazzercise, Library Multi -purpose Room June 5 *Files & Folders June 5 *Scanning June 5 *List & Labels June 6 *Arthritis Tai Chi June 6 *Learn to Knit June 6 Adobe Advanced Photoshop Elements 2, Senior Center June 6 Italian for Everyone, Senior Center June 6 *Beginning & Intermediate Watercolor Lessons June 6 Mosaic Tiling, Senior Center June 6 Beginning Guitar, Senior Center June 6 Intermediate Belly Dance, La Quinta High School June 6 Feldenkrais Awareness, Senior Center June 7 Mastering Microsoft Word, Senior Center June 7 Start a Little Business, Senior Center June 7 Adobe Photoshop (Professional Version) June 7 *Beginning & Continuing Italian June 7 *Sketching & Drawing June 7 *Introduction to Word Processing June 7 *Latin Dance June 7 *Introduction to E-Mail (Outlook Express) June 7 *Photo Edit 1 June 8 Adobe Introduction Photoshop Elements 2, Senior Center June 8 Infant & Child CPR & Basic First Aid, Senior Center June 8 Beginning Belly Dance, La Quinta High School �C June 8 *Tai Chi Chuan & Qi Gong June 8 *Mosaic Tile Art June 8 *Whole Self Defense June 8 *Ballrootn' Dancing, Senior Center-. June 10 Summer Goff Tour, Tahquitz Creek Golf Resort, Legend Course June 10 Open Air Cinema, La Quinta Park June 12 *Introduction to'Computer June 12 *Introduction to E-Mail (AOL) ' June 12 *Photo Edit 2 June 14 Acrylic Painting for Teens & Adults June 14 Watercolor Wonders, Senior Center June 14 *Photo Edit 3 June 14 *Jewelry Making June 14 *Word Processing (Level 2) June 14 *E-Mail Level 2 (Outlook Express) June 15 *Salad Days Luncheon June 15 Beginning Ballet, La Quinta High School June 15 Dance, Play & Pretend, La Quinta High School June 16 *Infant & Child CPR & Basic First Aid June 17 Summer Golf Tour, Terra 4ago Golf Resort, North Course June 17 LA Angels of Anaheim Baseball Excursion June 19 Dance, Play & Pretend, La Quinta High School June 19 *Photo Edit 4 June 19 *Windows XP (2 Classes) June 21 Kickboxing Boot Camp, Senior Center June 21 *Introduction to the Internet June 22 *Mature Driver Training June 23 Tiny Tot Luau, Senior Center June 24 Summer Golf Tour, Escena Golf Club June 24 Teen Co -Ed Kickball Tournament, Sports Complex June 26 *Simple Spreadsheets June 28 *E-Mail Level 2 (AOL) June 28 *Digital Photography -Daytime Senior Center class or activity r Community Services Program Report for April 2006 2006 2005 2006 2005 Participants Participants Variance Meetings Meetings Leisure Classes Beginning Ballet 4 0 4 2 0 Dance, Play, & Pretend 15 0 15 2 0 Mosaic Tile 11 2 9 2 1 Kickboxing Boot Camp 4 0 4 1 0 Bellydancing Beginning 7 0 7 4 0 Bell dancing Advanced 1 01 1 2 0 Line Dancing 2 14 -12 2 2 Adobe Photoshop- Intermediate 3 0 3 2 0 Beginning Guitar 1 8 -7 3 2 Blues Guitar 7 9 -2 2 2 Italian for Travelers 8 12 -4 2 2 Totals 63 45 18 24 9 2006 2005 2006 2005 Participants Participants Variance Meetings Meetings Special Events Old Town San Diego Excursion 29 0 29 1 0 Adult Easter Egg Hunt 140 106 34 1 1 Annual Egg Hunt 400 500 -too 1 1 City Picnic & Birthday Celebration 1200 1200 0 1 1 Marine Corps Concert 90 350 -260 1 1 Totals 1 1,8591 2,156 .2971 51 4 Adult Sports Participants I Participants I Variance I Meetings I Meetings Open Gym Basketball 211 460 -269 16 16 Adult Soccer League 110 20 -100 21 4 Totals 1 3211 700 .3091 181 20 Adult Soccer League did not meet during the month of May (Season ended A rotate ATTACHMENT 1 LA QUINTA PARK MANAGEMENT PLAN 2006/2007 Introduction The La Quinta Park Management Plan was developed to work in conjunction with the Park Landscape Maintenancp Services Contract (Project No. LMC 2005-09). The purpose of the Management Plan is to identify the specific agronomic needs of the La Quinta Park and the practices that will be implemented to achieve healthy turf conditions. Background The La Quinta Park is located on approximately 18 acres at the northeast corner of Westward Ho Drive and Adams Street. The Park consists of various sizes of lighted soccer fields, two lighted baseball fields, a concession stand with restrooms, a tot lot playground, a lighted basketball court, a skate park, an interactive water feature, and picnic areas with barbeques and shade structures. On August 6, 2002, the City Council awarded the contract for construction of the Park. Construction was completed on March 31, 2003 and the Park was dedicated on May 10, 2003. Since it's opening, the La Quinta Park has become the most heavily used park in the City. Because of the lighted fields, use of the Park continues every night of the week until 10 P.M. As a result of the heavy use and vandalism to the irrigation system, the turf conditions at the La Quinta Park have become unfavorable and require renovation. Turf Renovation In June 2006, the City of La Quinta will have the Parks Maintenance Contractor hydro sprig the park. Hydro sprigs are Bermuda grass stolons (immature living plants) that are applied to the ground through a special water hose. The stolons are then covered with top dress sand to protect the plants as well as fill low areas of the ground. The quantities of material include enough hydro sprigging to cover 80,000 square feet of ground and approximately 200 tons of top dress sand. The Bermuda grass is specified to be Bermuda 328 as to be consistent with the existing turf. With proper turf management, future hydro sprigs of the park may not be necessary unless there is extensive damage to the turf. City management and the Contractor believe that the Park turf areas will need to be closed annually during the month of June to sod, aerate, and fertilize. This mandatory month of maintenance will allow the Contractor to properly renovate the turf for use throughout the year. i Turf Aeration Turf aeration is the agronomic practice of mechanically turning or tilling the soil for the purpose of introducing atmospheric air into the soil. This practice is necessary to allow air, water, and nutrients to enter the soil for the roots and soil organisms to consume. Aeration is also beneficial for reducing soil compaction. As per the Park Landscape Maintenance Services Contract (Project No. 2005-09, section 3000 7.A.2.), the La Quinta Park shall be aerated "...as often as required (no less than 2 times annually)...". In April, May, and September 2006, the Parks Maintenance Contractor will aerate the entire park with a shatter (or fracture) tine aerator. This aerator penetrates the soil with tines and then the tines shift quickly, while still in the soil, Causing the ground to fracture and loosen. The result will be a more forgiving soil surface for impacts. Shatter tine aeration also does not leave aeration cores on the turf surface �ke conventional aerators. ' Additional aeration of the turf will be performed if it is deemed necessary by City Staff. Turf Fertilization To promote healthy turf with a sound fertilization program, the following fertilization schedule has been developed. MONTH FERTILIZER AREA April 16-6-8 All Turf May 42-0-0 All Turf June 16-6-8 All Turf July 16-6-8 All Turf October 42-0-0 All Turf As per the Park Landscape Maintenance Services Contract: The winter fertilization period shall begin November 15t and continue to the end of March. A minimum of 2 pounds of Nitrogen per 1,000 square feet of commercial fertilizer shall be required annually for cool season grasses if winter overseeding is applied. The summer fertilization period shall begin May 15th and continue to the end of September. A minimum of 4 pounds of Nitrogen per 1,000 square feet of commercial fertilizer shall be required annually for warm season grasses. For additional or special fertilizer applications requested by City Staff, the Contractor will be paid extra for the special applications not specified in the Park Landscape Maintenance Services Contract. Weed Control As per the Park Landscape Maintenance Services Contract: All areas of the Park including but not limited to the turf, planters, ground cover areas, sidewalks, and underneath trees and shrubs shhll be kept free of weed grasses and broadleaf weeds. In the turf areas, the weeds will be controlled in such a manner and at such intervals that their height does not exceed the height of the grass. Furthermore, broadleaf weed species such as clover, bind weed, and other low growing varieties shall be controlled so the density of the weeds will not exceed 10% of the area covered by turf or ground cover. When requested by City Staff, the Contractor shall spray weeds with herbicide for weed control at no additional cost to the City if control is not maintained as specified. Preventive weed control is the responsibility of the Contractor. Any pre -emergent or post emergent herbicide will be considered a management tool and will not be charged as an extra expense to the City. Trees and Shrubs As specified in the Park Landscape Maintenance Services Contract, the Contractor is responsible for all care and maintenance of trees and shrubs within the Park. The trees and shrubs shall be maintained in a manner that is safe for the public and healthy for the plant. Pest Control As per the Park Landscape Maintenance Services Contract, the Contractor shall provide complete and continuous control and/or eradication of all plant pests and diseases. The Contractor possesses all necessary permits and licenses to comply with City, County, State, and/or Federal regulations. Hard Surface Areas The hard surface areas of La Quinta Park include all walkways, the picnic areas, the parking lot, the basketball court, and the skate park. These areas shall be swept at least once a week and remain weed free at all times. The Parks Maintenance Contractor has volunteered to provide pressure washing services on an as requested basis by City Staff. Facilities The facilities at La Quinta Park include the concession building, the water feature, the baseball bleachers, the drinking fountains, and the tot lot. The concession building with restrooms and the water feature are maintained by the Buildings and Safety Department. These areas are to remain clean and in operation by janitorial and pool contractors. Groups operating from the concession building are managed through the Community Services Department. The bleachers and drinking fountains are maintained by the Park Maintenance Contractor as per the Park Landscape Maintenance Services Contract. The tot lot will be cleaned and safety material leveled weekly by the Park Maintenance Contractor. Any repairs or improvements to the play equipment will be conducted by City Staff. , Trash and Landfill As per the Park Landscape Maintenance Services Contract, the Park Maintenance Contractor shall empty all trash receptacles and clean up trash throughout the Park on a daily basis. All green waste shall be removed daily and disposed of at an appropriate green waste disposal center. The Buildings and Safety Department Janitorial Contractor shall be responsible for the daily cleaning and trash removal from the Park restrooms. The athletic associations and individual users of the Park are responsible for the disposal of their trash during and following their event or use of the facilities. Waste Management has provided a trash disposal container as well as a recycle materials container in front of the concession building. Improvements In June 2006, the tot lot playground equipment will be refurbished by the playground equipment representative. This service will include replacing the vandalized crawl tube, resetting the slides, resetting the teeter totters, replacing a vandalized rocker, adding platforms to each end of the monorail, and replacing all broken and missing parts. In July 2006, the tot lot will receive a new load of safety material. The current safety material has become compacted. Therefore, additional material will be purchased for the tot lot area and added to the existing material. In fiscal year 2006/2007, facility improvements will be made to the skate park. These improvements will include raising the fencing, adding a turnstile, and removing all benches, tables, and bike racks from around the perimeter of the skate park. The fencing will be raised to prevent trespassing when the skate park is closed. The turnstile w411 prevent bicycles from being able to enter the facility. The turnstile will also be located on the North side of the skate park so as to not interfere with users of the fields, walkways, basketball court, water feature, and playground. Furthermore, the benches, tables, and bike racks will be removed from around the perimeter of the skate park to discourage loitering around the facility. In fiscal year 2006/2007, the valve boxes for the irrigation system will be converted to concrete boxes with steel tops. The current plastic valve boxes are continually being vandalized. Vandals are breaking the tops of the boxes and damaging the irrigation valves. These actions have caused safety hazards for people who may step through one of �rese broken boxes and the turf has been damaged as a result of the broken valves. By converting the valve boxes to concrete boxes with locking steel lids, vandals will be unable to break through the tops and damage the irrigation valves. ATTACHMENT 2 PARK MAINTENANCE STANDARDS 1.0 SCOPE OF WORK The work shall include furnishing all labor and equipment necessary to maintain the parks an( civic facilities. Duties include, but are not limited to, trash collection, cleaning, maintainin( turf, maintaining ground cover, shrubs, and trees, maintaining and repairing irrigation systems providing weed and pest control, and removing animal feces. 2.0 SCHEDULING OF WORK Each month the Contractor shall provide the City with a weekly schedule in accordance witl Division 2. Section 2000 No. 18.5. 3,0 SERVICES TO BE PERFORMED 3.1 General A. The removal of all trash such as paper, cans, bottles, broken glass, animal feces, and an, out -of -place or discarded items, including the replacement of trash can liners on a daily basis B. The removal of dried plant material such as hanging or fallen tree limbs, leaves, branches dried up plants, and wood pieces. C. All material, which is picked up during cleaning, shall be disposed of by the Contractor b, placing such material in a refuse container where available or to the sanitary landfill. All greet waste must be disposed of in accordance with Division 2 Section 2000 No. 18.7. 3.2 Trash Collection. Cleaning and Maintenance The City has designate priority/ high profile areas due to high use or programmed events a follows: La Quinta Park (Westward Ho Drive/Adams Street) Sports Complex (501"/Park Street) Civic Center Campus (Calle La Fonda and Calle Tampico) Where applicable in the above areas the following items of work will require attention on daily basis: A. Empty all trash receptacles. Transfer collected recyclable materials appropriately to dives from landfills. Restore liners or replace as necessary. B. Pick up all trash and debris in landscape areas, sidewalks areas, parking lot areas, woo chip areas, park turf areas, and parkways. C. Wash or wet wipe down all public seating areas including seat walls and park benches an tables. n 4.. 3000-1 tables. i D. Open restrooms by 6:00 a.m. Where applicable the following items of work require attention on a weekly basis: A. Keep all areas weed free. S. All shrubs and trees trimmed and/or pruned so as not to impede pedestrian traffic. C. Mow all turf areas. D. Wash down tennis courts, skate park court, and basketball court. Keep court equipment clean and remove any stickers, gum, and food products. E. Rake/Drag baseball fields. F1'. Empty all hot ash receptacles. G. Monitor and maintain irrigation system by means of operational testing. 3.3 Fertilizing of Turf A. Winter fertilization period shall begin November 1" and continue until the end of March. A minimum of 2lbs N/1,000 sq. ft. of commercial fertilizer shall be required annually for cool season grasses. B. Summer fertilization period shall begin May 15'" and continue until the end of September. A minimum of 4lbs N/1,000 sq. ft. of commercial fertilizer shall be required annually for warrr season grasses. C. For additional or special applications requested by the City of nutrients (i.e., application of additional nitrogen or gypsum), the Contractor will be paid extra for the special applications The City will use the quoted extra labor charges and unit cost submitted with the proposal foi reimbursement. D. The Contractor shall supply to the City - A list of dates and approximate times each park is scheduled for fertilizer application before the Contractor begins fertilization. 3.4 Weeding A. Turf, planters, ground cover areas, sidewalks, underneath shrubs, and flower boxes shall bi kept free of weed grasses and broadleaf weeds. B. Weeds in turf areas shall be controlled in such a manner, and at such intervals that thei height does not exceed the height of the grass. Weed species such as clover, bind weed, ani other low growing varieties shall be controlled so the density of the weed shall not excee, 10% of the area covered by turf or ground cover. C. When requested by the City, the Contractor shall spray weeds with herbicide for wee control at no additional cost to the City if control is not maintained as specified. Preventiv r 4 3000-: weed control is the responsibility of the Contractor. Any pre -emergent herbicide used will be ,considered a management tool and the cost will not be paid as extra by the City. D. Monthly, the Contractor shall complete and furnish copies of an herbicide spray log to the City. E. The Contractor shall submit a letter naming the herbicide proposed for use, where and how it is to be applied, and a copy of the product label to the City before use begins. F. The Contractor shall be responsible for the results of application of all herbicides and chemicals. Plants killed or severely damaged by the use of herbicides shall be replaced at no cost to the City, with the nearest size nursery stock available to the size of the dead or severely damaged plant. The soil in the area of the affected plant(s) and planting pit shall be treated with activated charcoal and other soil amendments that may be required to enhance the potential survival and growth of the existing or replacement plants. The treatment and materials must be approved by the City and shall be furnished at no cost to the City. 3.5 Mowin All turf areas shall be mowed no less than once a week. A. Mowing shall include cutting all grass to a minimum height of 3/4" and a maximum height of, 1 %" Uneven cuts, scalping, and varying heights of turf areas will be considered unsatisfactory to City standards. B. Mechanical edging along all walkways and curbing. C. Trimming around and underneath all fixed structures (tables, benches, posts, trees, play equipment, etc.). D. Grass clippings shall be collected and removed to a refuse container if they do not disburse evenly over turf area or the City designates the grass clippings as unsightly. 3.6 Vegetation Maintenance A. Trees Shall be pruned within the following criteria. 1. Designated broadleaf trees (as needed)• 2. Designated conifers (as needed). 3. Trees shall be pruned as required to remove broken or diseased branches, or for safety It shall be the Contractor's prime responsibility to conduct a pruning program, which wil ultimately develop proper tree scaffolding, strength, and appearance consistent with th4 intended use. Before any work commences, the Contractor will prune one typical tree o each different species scheduled for pruning as an example. All major pruning operation! shall be scheduled and approved by a City representative before work begins. 4. All trees which are located within the landscape maintenance areas (including Paln 3000-3 trees), shall be,incluged. 5. Trees stakes, ties, and guys shall be checked and corrected as needed. Ties will be adjusted to prevent girdling. Remove unneeded stakes, ties, and guys as per City': request. Replace broken stakes as required. 6. Topping trees will not be allowed without- approval of the City representative. Pruninc shall be done by those experienced and skilled in pruning techniques. All cuts shall be done using proper horticultural practices. Dressing wounds will not be allowed. 7. Prune trees along sidewalks to allow seven foot (7') clearance for pedestrians anc fourteen feet (14') above curb and gutters for vehicular traffic. 8. Perform minor tree surgery as required. 9. Ailing or stunted trees, which fail to meet expected growth expectations, shall be brought to the attention of the City representative. 10.Under no circumstances will stripping of lower branches (rising up) of young trees be permitted. Lower branches shall be retained in a "tipped back" or pinched condition witt as much foliage as possible to promote' caliper -retained growth (tapered trunk). If there ar( doubts or questions, contact the City representative. Tree suckers and sprouts will b( removed as needed. Lower branches can be cut flush with trunk only after tree is able t( stand erect without staking or other support. 11 .All holes from removed trees shall be filled and refilled until it maintains grade level. 12.The Contractor will be responsible for staking and tying trees, and removing staking an( tying. 13.AII debris from pruning, trimming,.and tree maintenance shall be removed by thi Contractor during the same working day accumulated. 14. During the fall season, the Contractor shall provide weekly pick-up of fallen leaves afte the initial request to begin is given by the City. 15.If trees are not pruned by the specified date, the Contractor shall be issued Performance Deficiency Notice, unless the Contractor submits an acceptable writtei request to the City stating the reason why they cannot complete the pruning by the states date and what date the pruning service will be completed. 16.A log of tree removal and replacement will be kept by the Contractor stating where ani when the trees were removed and replanted, species, site, and approximate location. 17.Any dead limb or branch, detached or not, are a safety hazard and will be removed a needed. 18.Any plants broken, damaged, and/or uprooted as a direct result of storm damage, win, damage, accident, or vandalism, shall be trimmed, replanted, or replaced, and debri removed within twenty-four (24) hours of notification. Any debris blocking roadways c parking areas shall be removed within one (1) hour of notification to Contractor. Th 3000-4 Contractor shall call the City to confirm the damage, prepare a material request anc estimate of plant material replacement based on contract unit prices. After receiving Cit) authorization, the Contractor will submit an invoice with the monthly statement foe additional labor and applicable materials. The City will use the quoted extra labor charge, submitted with the proposal for reimbursement., 19.The Contractor will be held liable for any damages done to trees due to poo management procedures (i.e., improper staking, damage done by not removing tie wires improper pruning, etc.). 20.If the planted ground cover, shrub, or tree, dies as a direct result of neglect, inadequate care, or inadequate maintenance, the replacement item and required labor shall be provides by the Contractor at no cost to the City. This includes material newly planted and materia which has been planted. Replacement must be of comparable size. B. Shrubs 1. All shrubs and hedges shall be trimmed in such a manner that they present'a pleasin! and natural appearance and do not obstruct the vision from building windows or the visio of vehicle drivers. 2. All shrubs, hedges, and ground vegetation shall be maintained so the vegetation doe not overgrow its designated growth perimeter. 3. Whenever ground cover, shrubs, or trees die, the Contractor shall contact the City t confirm the vegetation is dead, request authorization for replanting, replant it and submit a invoice with the monthly statement for additional labor and applicable materials. The Cit reserves the right to furnish the required plant, shrub, or tree. The City will use the quote extra labor charges and unit prices submitted with the proposal for reimbursement. 4. Remove any spent blossoms or dead flower stalks as required to present a neat an clean appearance. 5. Shrub and ground cover mounding shall not exceed 2 feet (2') in height within area required for vehicular sight distance depending upon roadway topography. Contractor 1 inform the City representative if plant material is placed in areas where this will continual be a problem. C. Vines General 1. Vines and espalier plants shall be checked and retied as required. Secure vines wi appropriate ties to promote directional growth on supports. 2. Do not use nails to secure vines on masonry walls. 3. Deep water vines in pockets not provided with sprinklers as required to promo optimum growth. 4. Pruning of vines will be in accordance with good horticultural practices. 3000 D. Ground Cover General 1. Trim ground cover adjacent to walks, walls, and/or fences as required for general containment to present a neat, clean appearance. 2, Cultivate and/or spray approved herbicide to remove broad -leafed and grass weeds as required. Weeds shall be controlled and not allowed to reach an objectionable height. City representative shall be responsible for determining objective height. Remove weeds by chemical or mechanical means as approved by City representative. 3. Prevent 'soil compaction by cultivating regularly all ground cover areas. 4. Any paper or litter that accumulates in ground cover areas shall be picked up on a daily basis. 5. Keep ground cover trimmed back from all controller units, valve boxes, quick couplers. or other appurtenances or fixtures. Do hot allow ground covers to grow up trees, intc shrubs, or on structures or walls. Keep trimmed back approximately 4 inches fron structure or walls. Coordinate trimming around base of shrubs/trees with Cit) representative. 6. Bare soil areas shall be cultivated a minimum of once per month. 3.7 Pest Control of Plant Material A. General 1. The Contractor shall provide complete and continuous control and/or eradication of al plant pests or diseases. The Contractor shall obtain any necessary permits and licenses tl comply with City, County, State, or Federal regulations or laws. 2. Contractor will assume responsibility and liability for the use of all chemical controls Pests and diseases to include, but not limited to, all insects, aphids, mites, othe invertebrates, pathogens, and nematodes. Controls to include necessary use of integrate) pest control systems involving the use of life history information and extensive monitoring Control through prevention, cultural practices, pesticide applications, exclusion, nature enemies, biological control, and host resistance. 3. All material used shall be in strict accordance and applied within the most current EPI regulations and the California Food and Agricultural Code. 4. City shall be notified prior to the application of pesticides and other chemical: Pesticide applications shall be recorded on the Maintenance Schedule and coordinated wit City representative. Material use reports for all pesticides shall be filed with the City n later than the 10th of every month for the preceding month. 5. Application of Pesticides 3000-1 a. Timing:. - Pesticides shall pie applied at times which limit the possibility of contamination from climatic or other factors and at the proper life cycle of the pests. Early morning application shall be used when possible to avoid contamination from drift. Applicator shall monitor forecast weather conditions to avoid making application prior to inclement weather to eliminate potential runoff of treated areas. Irrigation water applied after treatment shall be reduced to eliminate runoff. When water is required to increase pesticide efficiency, it shall be applied only in quantities of which each area is capable of receiving without excessive runoff. b. Handling of Pesticides: Care shall be taken in transferring and mixing pesticides to prevent contaminating areas outside the target area. Application methods shall be used which ensure that materials are confined to the target area. Spray tanks containing leftover materials shall not be drained on the site to prevent any contamination. Disposal of pesticides and tank rinsing materials shall be within the guidelines established in the State of California Food and Agricultural Code or EPA regulations. c. Equipment and Methods: Spray equipment shall be in good operating conditions, quality, and design to efficiently apply materials to the target area. Drift will be minimized -by using proper application pressure as instructed on the product label anc using water-soluble drift agents. d. Selection'bf Materials: Pesticides shall be selected from those materials, whicl characteristically have the lowest residual persistence. Use of emulsifiabl( concentrates shall be used when possible to limit windblown particles. The use o adjuvants will be to increase pesticide efficiency thereby reducing the total amount o technical material required to gain control. All materials used at the Sports Complex must be approved by the Desert Sands Unified School District. e. Substitution: Wherever a specific type of material is specified, no substitutions sha be allowed without the written consent of the City representative. f. Certification of Materials: All materials shall be delivered on the site in origins unopened containers. Materials shall be subject to inspection by the Cit representative. 6. All areas of the landscape shall be inspected for infestations of harmful pests such a ants, insects, mites, snails, and sow bugs. Plants shall be observed closely for leaves tha may be blotched, blighted, deformed, mildewed, rusted, scorched, discolored, defoliated, c wilted. 7. Identify the cause of injury and consult a Pest Control Advisor before application c chemical treatments. a. The State of California Agricultural Code requires that toxic pest control chemica may be used only after a written recommendation by a State of California licensed Pe Control Advisor is obtained. A recommendation consists of all the applicator shou know for an accurate and safe usage. The recommendation must be time and sii specific. b. Application of all pesticides shall be only by a properly State Licensed Pest Contr Operator or a Certified Applicator of Pesticides. r 3000- c. There shall be no application of a pesticide without written permission of the City. d. In case a Restricted Use Pesticide is recommended, the City must have a use permit issued only by the County of Riverside Agricultural Commissioner. 8. Start preventative cultural methods before a pest is visible. At certain times of the year, and with certain environmental conditions, the presence of certain pests can be anticipated. Look at new growth for the presence of aphids, leafhoppers, scale, mealy bugs, and mites. Use a 10-power magnifying glass to see mites. Look for ants on soil, along walks, and trunks of shrubs and trees. a. When ants are present, there will be sucking insects. Control of ants will aid in the control of plant feeding insects. Do not use toxic pesticides to control pests when predatory or parasitic insects are present. 9. Dusty foliage and warm temperatures are indicators of mites. So long as the foliage is washed, mite populations are low. Keep mite populations low to prevent plant injury. a. Conifers are especially susceptible to mite infestation. 10. Bark beetles feed in the cambium of scaffold branches and trunks. Older and weaker trees are the first to be infested. Any cause of stress is cause to inspect trees. Look for ants on the ground or in the base of branches. Also, there may be dying branches. a. Control adult beetles before they lay eggs on bark in the spring. All trees near one infested the previous year should be sprayed in March and again in May. On -going inspections are necessary to determine if there is a summer brood. 11.Snails shall be controlled before becoming epidemic. They can be anticipated as menace from spring until the advent of high temperatures, wherever moist soil prevails. a. Control with weekly applications of toxic bait until the youngest brood is gone. The City will not tolerate epidemics of snails. 12. Pruning is an effective prevention of an epidemic of insects and diseases. Pruning awa) infected parts and disposing of them off -site separates the pest or pathogen from the host Examples are Pine tree tip moth, Juniper twig girdler, Verticillium wilt, fire blight, and othe blights of foliage. a. Thinning of tree foliage, to provide light and aeration for the tree and ground cove is a type of disease prevention. b. Use care when pruning not to spread disease by keeping all cutting edges sterile b) dipping in an alcohol or bleach solution after each cut. 13. Weeds must be removed upon appearance. Selective post emergence herbicides shal be used to kill weeds without permanent injury to other plants. Do not proceed with treatment except as recommended by a Pest Control Advisor in writing. a. All creeping grasses, as well as broadleaf weeds, shall be kept out of shrubs ant i 3000-& ground covgrp. b. Broadleaf weeds in turf shall be removed selectively, without injury to the turf grass other than slight, tgmporary discoloration. c. Grass weeds in lawns shall be controlled with pre -emergent herbicides. See Seasonal Work for pre -emergent herbicide' controls of weed grass seeds (i.e., crabgrass and dallisgrass). 14.Weeds not killed with herbicides shall be removed manually. However, manual weed control shall not be substituted for herbicide applications. 15.Turf and other plants killed by weeds, chemicals, etc., shall be replaced at the Contractor's' expense,. All replacements must be made within 10 days after receiving notice from the City. 16.The Contractor shall establish a continuing program to control insects and rodents. All materials used at the Sports Complex must be approved by the Desert Sands Unified School District. 17.With the program, the following information shall be included: a. The pest to be controlled b. Method of control c. The product labels d. A schedule as to frequency of control 18. Monthly, the Contractor shall complete a pesticide log for any pesticides used. (Failure to submit this log to City representative will result in a Performance Deficiency Reduction.] 19.When using pesticides, the instructions on the label shall be followed explicitly and special care shall be exercised in application. 3.8 Drainage Facilities The Contractor shall be responsible for continual inspection of surface drains (i.e., benct drains, flow structures, storm drain outlets), located within the landscaped areas. Surface drains shall be checked and maintained free of obstruction and debris at all times to assure proper drainage. Remove any debris or vegetation that might accumulate to prevent prope flow of water. 3.9 Fertilization A. Scheduling: Fertilization will be applied in accordance with FERTILIZER SCHEDULE A, or a! otherwise directed by the City representative. All applications shall be recorded an( specifically identified on the weekly schedule indicating the fertilizer used and frequenc, applied, the landscape material applied to (i.e., turf, trees, shrubs, ground cover, etc.). 3000-9 B. General: Application shall be in accordance with manufacturer specifications. IC. Method_ of Application: In making application of fertilizer granules, precautions shall be taken to contain these materials in the planting areas. Caution should be used when using a Cyclone spreader, which tends to throw material on paved areas. The Contractor will be responsible for removing all fertilizer stains from concrete caused by his application. Fertilizei shall be applied at manufacturer's recommended rate. D. Timing of Application: When climatic factors cause problems of the general use of fertilizers, an adjustment of the fertilizer schedule may be necessary. After fertilizes application, monitor watering schedule -to eliminate runoff or leaching of fertilizer materials. E. Trees and Shrubs: Fertilizers, pre -approved by a City representative, shall be applied tc trees and shrubs that require supplemental feeding. Annual spring feeding shall be done it accordance with the rate indicated by the manufacturer. Fertilization may require deep roof 1`ee or foliar applications to correct iron chlorosis and other micronutrient deficiencies. 3.10 Plant Additions and/or Replacements As part of this agreement, the Contractor may be requested to replace damaged or destroyer trees, shrubs, vines, ground cover, or flowers. Such work will be paid for as extra work, base( on contract unit prices, by the City unless otherwise specified within these specifications Exceptions will be replacements due to Contractor's neglect. This will be determined by the City representative. 3.11 Clean -Up A. At no time will it be allowed to blow grass cuttings/debris into public streets or gutter! without being swept or vacuumed clean. Debris generated from adjacent maintainer landscape areas shall be the responsibility of the Contractor to remove, (i.e., sidewalks streets, gutters). B. Contractor shall remove all debris resulting from the maintenance operations and dispose o it off -site at the time of occurrence. All grass clippings shall be picked up after each mowin< or trimming operation. C. All debris resulting from any of the Contractor's operations shall be removed and dispose( of legally at the Contractor's expense. No debris will be allowed to remain at the end of th( workday. All municipal Green Waste generated from Contractor's operations shall be diverte( from County landfill to an approved reclamation site and processed for recycling. (See Landfi Diversion Form Section 8000) D. All walkways will be kept clean/clear of debris and plant growth. Care shall be taken not ti create unnecessary hazards to foot traffic. E. All shrub areas not inter -planted with ground cover will be raked clean a minimum of once month. F. The Contractor shall provide a general clean-up operation on a daily basis for picking ul papers, trash, or debris, which may accumulate in the landscape areas, caused by winds e normal conditions. J{ 3000-1 L G. Animal feces shall be removed from all recreational facilities (i.e. parks, bike paths, etc.) on a daily basis. 4.0 SPRINKLER MAINTENANCE DETAILS Irrigation A. General The controlling factor in the performance of water management within the City landscape maintenance area is the application of water to landscape plants at a rate, which closely matches the actual demands of plant material with little or no runoff. Other important water management considerations include safe and dry turf areas for community use, water costs, and plant health. )B. Reports I See Reports and Schedules, and Forms, Sections 4000 and 8000 C. Irrigation/Operation and Maintenance Irrigation shall be accomplished in accordance with City -provided schedules. The followinc irrigation times shall be applied to various types of public facilities. 1. Parks (Sunday -Thursday) 10:00 p.m. - 6:00 a.m. 2. Civic Facilities (Sunday -Thursday) 10:00 p.m. - 6:00 a.m. Failure to adjust irrigation controllers to comply with designated watering windows an( City -provided schedules will result in a Performance Deficiency Reduction. D. Operation/Repair 1. The entire irrigation system to include all components from connection at meters shal be maintained in an operational state at all times. This coverage shall include but not N limited to the following: Maxicom Z, all controllers and remote control valves; gate valves low meters, pressure regulators and backflow devices. Contractor responsibility fo mainlines shall consist of continual monitoring and any necessary repairs not to exceed om mainline failure per controller each month. Contractor is required to notify Cit, representative of mainline failures within twelve (12) hours of occurrence. 2. All irrigation systems equipped with Maxicom', shall be tested and inspected daily Reports generated by Maxicom', shall be submitted to the City's representative in person o via facsimile each day. Systems not currently equipped with Maxicomz shall be inspected minimum of once per week and a written report (see Section 4000) submitted weekly ii accordance with the schedule submitted at the start of the contract showing the location day of week, and time of day that each system will be tested. Any changes shall b, submitted for approval prior to enactment. 3. All systems shall be adjusted in order to: a. Provide adequate coverage of all landscape areas n� J 3000-71 b. Prevent,eKceAsive runoff and/or erosion c. Prevent watering roadways, facilities such as tennis, basketball or handball courts, walkways, trails, fences, and private property d. Match evapotranspiration rAtes e. Limit hazardous conditions 4. All system malfungtions, damage, and obstructions shall be recorded and timely corrective action taken. 5. In addition to weekly testing, all irrigation systems shall be tested and inspected daily, if necessary, when darpage is suspected, observed, or reported. a. Repair malfunctioning controllers, quick couplers, manual or automatic valves, and sprinkler heads within twelve (12) hours of receipt of written notice. b. Correct deficient irrigation systems and equipment as necessary following wrifter notification from the City representative. The Contractor shall turn off irrigation systerr immediately as directed during periods of rainfall and times when suspension of irrigation is desirable to conserve water while remaining within the guidelines of gooc horticulturally acceptable maintenance practices. c. Once the City representative acknowledges the necessity to turn on the water oncr again, all controllers shall be activated within twelve (12) hours. 6. The entire irrigation system to include all components from connection at meters shal be maintained in an operational state at all times. This coverage applies to all controller: and remote control valves, gate valves and backf low devices, flow meters, main and latera lines, sprinkler heads, moisture sensing devices, and all related equipment. 7. Contractor shall provide personnel fully trained in all phases of landscaping ani irrigation systems operation, maintenance, adjustment, and repair; in all types o components to include Maxicom2, irrigation control clocks, valves, and sprinkler heads; ani with all brands and models of irrigation equipment. 8. Adjustment, damage, and repairs shall be divided into the following categories an actions: a. All sprinkler heads shall be adjusted to maintain proper coverage. Adjustment sha include, but not be limited to, actual adjustments to heads, cleaning and flushing head and lines, and removal of obstructions. Costs for adjustment shall be included in cost for operation and maintenance of the irrigation system. b. All damage resulting from the Contractor's operations shall be repaired or replace prior to the end of the workday at the Contractor's expense. c. Damage and repairs shall be divided as follows: Minor repairs shall include, but not be limited to, all irrigation components fron J. 3000-1. and including, the valve to lateral line and heads/emitters, replacement of adjusting pins, friction collars, washers, trip assemblies, tubing, and other small parts. The cost for minor repairs shall be included in the costs for operations and maintenance of the irrigation system. ii. Major repairs shall include all items before the automatic control valve including but not limited to backflow, pressure regulators, and mainline control wire (except as previously noted). The cost for major repairs, except as noted, will be considered extra services based on the contract labor and unit cost. d. Repairs to the irrigation system shall be completed within 12 hours after approval of the Irrigation Materials Request Form by the City representative on major component damage such as broken irrigation mainlines. e. All replacements shall be with original type and model materials unless a substitute is approved by the City representative. f. Contractor shall maintain an adequate stock of medium and high usage items for repair of the irrigation system. g. Contractor shall implement repairs in accordance with all effective warrants and no separate payment will be made for repairs on equipment covered by warranty. h. Contractor shall pay for all excessive utility usage due to failure to repair malfunctions on a timely basis for unauthorized increases in the frequency of irrigation. Costs will be determined from comparisons of usage with historical usage for the same time period. Costs to be deducted from payments will be presented to the Contractor by the City. i. The City will do spot inspections to check the accuracy of the Contractor's maintenance reports. If discrepancies are found, the Contractor will have twenty-four (24) consecutive hours to correct problems. While the Contractor is correcting problems in unsatisfactory areas, the specified level of service will be maintained in al other aspects of this contract. j. The City reserves the right to provide repair parts for major irrigation repairs. The Contractor shall pick up sprinkler repair parts from the City of La Quinta Parts Maintenance Service Yard at the established hours: during the winter - 7:00 am tc 8:30 am: during the summer - 6:00 am to 7:00 am. The Contractor shall fill out ar Irrigation Materials and Request Form each workweek. The form must be completes and signed by the Contractor or field supervisor before parts will be issued. Repai parts not readily available at the Park Maintenance Service Yard can be purchased b) the Contractor with prior written approval from the City. Only the cost of approves purchases shall be in addition to the monthly contract cost. k. The Contractor shall return all sprinkler parts, control valves, and valve parts the have been replaced due to damage or malfunction to the City's Maintenance Yard ever, week on Friday morning. Control clocks will be returned to the City the day remover for repair or replacement. I. Under the direction of the City, the Contractor will repair sprinklers, control valves ' 3 .l . 3000-13 and control clocks m. The Contractor shall adjust sprinkler heads and valve boxes to the level of the ground surface. n. Control valves, sprinklers, and direct burial control wires shall be located and repaired by the Contractor. o. The Contractor shall be responsible for properly removing control clocks needing repair, marking station wires, delivering clocks to the Park Maintenance Service Yard for repairs, and reinstalling the•control clock with station wires in the original order as found. If repairs encountered will take more than two working days to correct, a temporary controller, supplied by the City, will be installed by the Contractor Until the permanent controller can be repaired. p. When sprinkler systems are out of service due to the Contractor's neglect, the Contractor shall be required to water by hand or other means in accordance with plain and vegetation needs. This shall not be an extra labor charge. q. When rain occurs or is in the forecast with some certainty, all sprinkler systerr controllers shall be turned off by the Contractor's personnel. The Contractor will notify the City before the turn-off process starts and when the turn-off process is completed The City will notify the Contractor when the sprinkler system controllers are to bf turned back on. (For notification after work hours or on weekends, call the Cit) Golf/Parks Manager (760) 250-2043. r. The Contractor shall be held responsible for damage done to sprinkler heads landscape lighting and valves due to careless operation of vehicles and lawn mowers s. Personnel 1. The Contractor shall provide personnel fully trained in all phases of Maxicom landscape irrigation system operation, maintenance, adjustments, and repair; in a types of components to include irrigation controllers, valves, moisture sensin, devices, and sprinkler heads; and with all brands and models of irrigation equipmer used within the City. 2. The Contractor shall provide personnel knowledgeable of, and proficient it current water management concepts, with the capability of working with City staff in implementing more advanced water management strategies. 3. The Contractor shall provide personnel capable of verbal and writte communication in a professional level of English. t. Materials 1. All replacement materials are to be with original types and model material: unless a substitute is approved by the City representative. 2. Contractor shall maintain an adequate inventory of medium to high usage sto( items for repair of the irrigation systems. J 3000-1 3. Contractor shall implement repairs in accordance with all effective warranties, and no separate payment shall be made -for repairs on equipment covered by warranty, i 4. The actual cost of all material passed on to the City shall be wholesale cost of the material. a. The wholesale cost shall be the actual cost paid by the Contractor reflecting the best price, including discount available. b. At no time shall the cost of materials exceed the retail cost from the current price list, minus the discount rates quoted in the bid. c. The total cost of materials shall include the following: -Wholesale cost (retail costs minus Contractor's discount, as stated above. -Applicable sales tax. -A markup of 15% maximum for all overhead costs and profits. 5. All materials are to be new and identical to existing materials, unless directe( otherwise'by the City Inspector, u. Invoicing 1. Since all labor costs are to be included in the contract amount, emergency call outs after working hours will be considered extra work compensation. This type o work shall be defined as "extra work." 2. Irrigation Repair Invoices shall be organized according to controller number ani submitted on a weekly basis to reflect work carried out via the irrigatioi management sheet. v. Water Management 1. All systems shall be programmed weekly and/or as needed to maintain health plant material and landscape. 2. All program changes shall be recorded on the Irrigation Management Form. Se section 8000 Forms. 3. Water meter reading for each system maybe submitted on a monthly report th first working day of each month. 5.0 WEED CONTROL OF PAVED SURFACES Contractor shall be responsible for controlling weeds by mechanical or chemical means, wee( growing in cracks, or expansion joints, and areas contiguous to the City landscape. 6.0 GUARANTEE AND/OR REPLACEMENT POLICY 3000-1 All new plant material and irrigation installations shall be guaranteed for a period of one calendar year except due to "Acts of God", i.e., damage or death of plant material due to wind or storm, or vandalism, theft, or other willful acts over which the maintenance contractor has no control. Existing plans shall be replaced by Contractor, it is determined by City representative, if they died due to Contractor's negligence. 7.0 TURFGRASS A. General 1. Watering: A regular, deep watering program shall be accomplished to give the best results. The established turf should not be allowed to dry beyond 50% of the soil water holding capacity between watering. At a minimum, omit irrigation the night prior tc occurrence of turf mowing. 2. Aeration: Mechanically aerate all turf areas as often as required (no less than 2 time: ' annually), to reduce compaction/stress conditions, which will offer greater wate penetration and reduce runoff. In those areas when soil condition is poor, top dress ma) be required. Use a plug aeration with 3/8" to 3/4" tines. Any areas that show excessive compaction shall receive additional treatment as required to alleviate this condition Removal of plugs may be required. The scheduling of aeration will be recorded on the Maintenance Schedule. 3. Mowing: Mow and edge parks and civic areas weekly. Cut cool season turf grass 2 Y2' during warm season and reduce to no less than 3/4" during winter or cooler seasons. Ir warm seasons, common Bermuda shall be mowed to not exceed 2". Avoid removing mon than one-third of the left area blade at any one time. Turf in this contract shall be mower with power -propelled mowers equipped to mow and collect clippings in one operation Rotary mowers shall be used to mow Tall fescue or other cool -season turf areas. Ree mowers will be required to mow any Bermuda grass areas. City representative, may it some instances, allow mowing without the attached collection device to recycle organil material into the soils providing the machine is equipped with approved safety features The mowers shall be maintained and sharpened to provide a smooth even cut withou tearing of the leaf blade. The reel or blade adjustment shall provide a uniform, level cu without ridges or depressions. Care shall be exercised during the mowing operation t, prevent damage to trees and other obstacles located within the turf areas such as electrica boxes or fixtures. Do not mow areas that are wet or frost is present. Alternate mowin patterns whenever possible, to prevent wheel ruts. If ruts are made, Contractor will mak repairs at their expense. 4. Trimming and Edging: Trim around graphic walls, buildings, curbs, header boards, valv boxes, quick couplers, and paved areas on a weekly basis to present a neat, Ilea appearance. Chemically edge around trees within an 8" radius from the trunk using car not to damage tree trunk or roots. 5. Renovation: Renovate all turf areas once per year at a time when there will be the lea: amount of stress to turf, preferably spring or fall. Renovations will be in accordance wit the following methods: Step 1 . Aerify entire area with an aerifier with 3/8" to 3/4" tines x 3" deep. 3000-11 Step 2. Verticut„entire area using a verticutter set to soil line contact. Verticut twic( in parallel directions, or as directed. Pick up debris at completion of this operation Turf vacuum/power rakes shall be utilized as needed.. Step 3. Mow with rotary or reel mower as directed, at regular cutting height. B. Refurbishment of Turf grass Turf areas that thin out due to shading effect of trees, structures, and foot traffic will b( reseeded with an approved grass seed to restore thinning areas. Coordinate with City representative. C. Winter Over -seeding 1. Upon the completion of dethatching Bermuda grass areas in the fall, winter over seeding will be required. The over -seeding shall comply with PM- 10 requirements. Thi Bermuda grass will be lowered in two stages by mowing with sharp mowers. This process will be done until grass height is less than y2". After the Bermuda grass is lowered, thi entire area will be vacuumed. Seed with rye grass at the rate of 15 Ibs per 1000 squan feet or as approved by the City Inspector. 2. Fertilize Bermuda grass areas to be over seeded. Broadcast 16-20-0 fertilizer at the rate of 6 Ibs per 1000 square feet or approved equal. Apply fertilizers by constant flow P.T.O driven rotary spreaders when applicable or walk behind cyclone spreaders in smaller areas 3. Seed immediately after dethatching operations with a verticuter. The area will bi aerated. These two processes will be followed by motor driven vacuum to remove all gras clippings and thatch. Perform reseeding operations when winds do not exceed 5 miles pe hour velocity. Apply seed with a rotary or drop type spreader. Spread seed evenly at equE rates in two directions, at right angles to each other. 4. Cultivate base and aerate compacted area thoroughly. Where substantial but thin tur remains, rake, aerate if compacted, and cultivate soil. 5. Remove diseased or unsatisfactory turf areas. Remove and do not bury into soi'. Remove top soil containing foreign materials, i.e., gas/oil drippings, stones, gravel, debris etc. 6. Top -dressing, when applicable, shall be applied with materials and method approved b City representative. 7. Maintain seeded turf areas until successful seed germination and complet establishment of turf. Seeded areas will be maintained until inspection and acceptance b the City representative. 8. After preparation and seeding have been completed, the area will be watered. Waterin will be on five (5) to ten (10) minutes cycles, four 14) to six (6) times each day. 9. When the rye grass approaches a height of 2" to 2 %2 ", the first mowing will be don( The grass clippings will be checked for root pulling on the first pass or two. If thi happens, the Contractor will readjust their mowers and check the blades for sharpness. 3000-1: 1 10.The rye grass will be completely established by November 1. D. Weed Control Contractor shall maintain a weed -free turf at all times by chemical and/or mechanica means. Pre -emergent herbicide applications shall be required to control annual grasses in all turf areas. The Contractor shall be especially careful if applying chemicals tc control weeds because of possible damage to the turf. Before such applications are made, the turf should be well established and in vigorous condition. All chemical: applied will be recorded and coordinated with the City representative. E. String Trimmers t Care shall be exercised with regard to the use of motorized line trimmers (i.e. wee( 4 eaters) to prevent damage to building surfaces, walls, header board, light fixtures signage, etc. No weed eaters shall be used around trees or wooden park signs no equipped with arbor guards. An 8" bare soil buffer zone shall be maintained around th( circumference at the base of all trees. (Trees damaged by Contractor's operations wil be replaced at Contractor's expense.) 8.0 FACILITY MAINTENANCE A. Specialty/Sports Areas 1. General (applies to all parks and civic facilities within the landscape maintenanc( areas): a. All animal feces or other materials detrimental to human health shall be remove( from the areas daily. b. All broken glass and sharp objects shall be removed daily. c. All areas shall be inspected daily and maintained in a neat, clean, and safe condition at all times. d. All tot lot areas shall be raked to remove leaves and debris daily. Surface sha' be leveled under the swings and slides daily. 2. Sand Court Areas a. These areas shall include tot lots, play areas, volleyball courts, etc. b. All areas shall be maintained weed free. c. By the 10th of each month, all sand areas shall be rototilled to the maximur depth that will allow complete loosening of the sand but will not cause lower bas materials to be mixed in with the sand. After rotor -tilling, all areas shall be rake level. 3£ 3000- U m d. Fill material shall be replenished as necessary to maintain optimum level in each area, generally six (6) inches below the top of the concrete curbing but dependent upon play equipment footing and final level shall be determined by the City representative for each area. Replacement sand shall be at least equivalent to #25 sieve Silica sand (standard designation of rock product suppliers to denote a type and cleanliness of sand) or the same as existing sand or material. City representative will make final determination. e. Monday through Friday of each week, all sand areas shall be raked level and kept free of any foreign debris. Sidewalks adjacent to tot lots shall be swept daily. f. In the event of inclement weather if at anytime the sand court areas become flooded and there is standing water, it will be the Contractor's responsibility to remove water immediately. 3. Hard Surface Areas: a. These areas shall include concrete sidewalks, tennis courts, handball courts, skate courts, basketball courts, bicycle trails, A.C. walkways, etc. b. All areas shall be swept weekly to remove all deposits of silt and/or sand and glass. c. All areas shall be inspected daily and maintained in a neat, clean, and safe condition at all times. d. Cracks and crevices shall be kept free of weeds at all times. B. General Facility Operations 1. All drinking fountains shall be kept clean and operational at all times. a. Minor repairs to include but not limited to unclogging drains, replacing damagec or broken parts shall be included in the contract price. b. All repairs shall be completed within twenty-four (24) hours after damage occurs. c. Every instance of damage shall be reported to the City representative. d. Should damage be repetitive, the City representative will evaluate replacemem with a more damage resistant model through extra work or separate action. 2. All sidewalks within the City areas shall be swept or cleaned daily, if necessary, tc remove any glass or heavy debris. In addition, all sidewalk areas shall be thoroughly cleaned once every week by sweeping. 3. All sidewalk areas abutting maintained areas shall be cleaned when dirtied b) Contractor's operations and at other times as required. 9 n J 3000-19 4. All leaves, paper, and debris shall be removed from landscaped areas and disposed of off -site. 5. Trash carts proyided by City shall be emptied, daily and washed after emptying (when necessary) to be determined by the City Inspector. Transfer collected recyclable materials appropriately to divert'from landfills. Contractor shall provide plastic liners for all trashcans at Contractor's expense. 6. All concrete bench drains and other surface drains to include the portion under the sidewalk shall be kept free of vegetation, debris, and algae to allow unrestricted water flow. 7. All other drainage facilities shall be cleaned of all vegetation and debris. All grates shall be tested for, security and refastened as necessary. Missing or damaged grates shall be reported to City representative. 8. All barbecue grills shall be emptied of all ashes once during regular workweek and on every Sunday morning. 1.1 Landfill Diversion Contractor shall be "responsible for the recycling of all green waste generated from maintenance operations within the City. Green wastes shall be diverted from County Landfill to an approved reclamation site and processed for recycling. Contractor shall submit a Landfill Diversion Report (see Section 8000 Forms and Reports), on a weekly basis to the City. Reports shall be filled out in full on a weekly basis. 4f 3000-20 i COMMUNITY SERVICES COMMISSION MEETING DATE: June 12, 2006 ITEM TITLE: August Meeting Date RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: C CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: As deemed appropriate by the Community Services Commission. BACKGROUND AND OVERVIEW: The Community Services Commission has historically gone dark in August due to vacation schedules. ALTERNATIVES: The alternatives available to the Commission are: 1. Elect to go dark in August; or 2. Do not elect to go dark in August; or 3. Provide staff with alternate direction. Respectfully Submitted *Hylto Community Services Director S:\Community Services\Community Services Commission\CSC Report\CSC Rpt'04\CSCRPT.215.Au9ust Meeting 6-15-06.doc 41. m T I E 0 0 O �I O D_ C O O O N E DI l I U Co NL 6 I D C c Y N C• N p a N p O 6 (D �.�U D I O C)- ID m> Om E'er > N MOO -h C O g V I cnD U CD N i 9 � U QUO O N 9 U i COO I C J Q7 I W 1 U E ° EQ a o�6 C, o O R O E •p , M C U O (n cV i=v��Oh p c`7 Nrm `O C f O. i N ILI r] �U � O o m U N ol N rJ _ r O I ' N I N = d ^ N � a a U O U O D D C N Op D N F i C U:r-- O C U _T a> i i b C O D Ea f . N O O p0 ^ 0, N LO U n U s D _ N v' L N _ C C y a , O U ^'mu'S� N ol Q a) t m CN0m� -+- - u c o o N �? a p 9 ' m o c c .cG 0- a5 V QO wg N LU I� I N c C! ^_ c O 4) O X r y 0 E y O a I C LLB q`) N OZ •0 U c y Cl) Cl O � a g c) N EL Q o N v v 3 Ol N v m 00 a O I V a O f N ) N 7 a) � a c � y C N U a) 0, O m N O F City of La Quinta Community Services Commission Work' Plan 2006-2007 Approved by City Council on May 16, 2006 COMMUNITY SERVICES COMMISSION PHILOSOPHY The general purpose of the Community Services Commission is to encourage the development of a planned and orderly approach to the delivery of leisure and community services in the City. The objectives of the Commission are to: , ♦ Serve in an advisory capacity to the City Council on identifying matters pertaining to recreation, arts and community services ♦ Communicate the availability of services to citizens through both - private and public resources for avoid duplication and conflict of effort ♦ To evaluate the effectiveness of services provided 1. ASSIGNMENT ITEMS: PAGE 2006-07 Specific Goals and Objectives 2 Park and Recreation Master Plan 3 Park Planning and Development 4 Liaison to the Community yH Community Unity and Events 6 Park Management Plan 7 Advisory Body to City Council B S:\Community Services\Community Services Commission\2006-07 Work Plan..doc 2006-07 Specific Goals and Objectives Assignment Items Goals and Objectives Recreation / Parks Host Community Meetings to hear stakeholders, citizen input and community needs for recreation, arts, programs, facilities and parks. Review and comment on Parks and Recreation Master Plan and present for City Council consideration: To be presented for Commission review in February 2007, Liaison To Community Contact and arrange for service providers to attend Commission meetings to describe services available to residents: • Coachella Valley Vector Control • Waste Management • Santa Rosa/San Jacinto Mountains National Monument • La Quinta Community Policing Officer • La Quinta Chamber of Commerce • Emergency Preparedness Community Unity Host Community Picnic and Birthday Bash, Community Concerts and participate in the 25th Anniversary Events throughout the year. Park Management Plan Develop a park management plan that serves as a preventive maintenance and management of existing public park facilities. 4 z Task: Recreation/Parks Master Plan Completion Date: February 2007 Participants: Commissioners Suggested Resources: Master Plan Consultant, Community Members, 1 Community Services Staff Stepp To Completion Commissioners will participate in the Community Needs Assessment process and host focus groups and community meetings to discuss the needs of citizens regarding parks, trails, recreation services facilities, cultural arts and open space needs. Commissioners will review complete report and make recommendations to the City Council. Staff Time: 8-10 hours per week during needs assessment phase of project. Fiscal Commitment: $60,000 plus staff time Staff Role: Provide support and liaison to the City Council Council Role: Provide direction to Commission to fulfill this assignment Reference: Chapter 2.95.040 (a)(3): Prepare and maintains Community Service Master plan;(5) Serve as a public forum and conduct public meetings for recreation and park concerns; 04):Make recommendations to the City Council relating to the need for evaluation and planning of the community service delivery system;(18): Evaluate and make recommendations concerning existing services with regard to service overlap or gaps. Participants: Commissioners, Staff and Community 3 F � F Task: Review of Park Plans Suggested Resources: La Quinta Comprehensive General Plan Steps To Completion: Review proposed park development projects for appropriateness for the community, host public ' meetings for proposed park projects Staff Time: 30-40 hours per project depending on scope of project) Fiscal Commitment: Undetermined Staff Role: Provide support and liaison to the City Council Council Role: Include the ' Commission in the design and development process and conduct public hearings. Review and consider Commission recommendations Reference: 2.95.040 (5) Serve as a public forum and conduct public hearings 0 11: Review individual park master plans for recommendation to City Council. 4 f� Task: Liaison To The Community Completion Date: On -going Participants: Commissioners Suggested Resources: Community Services Department Program Brochure, Chamber of Commerce Newsletter, Desert Sands Unified School District, other community agencies and organizations Steps To Completion: . Promote cultural, recreation and leisure programs in the City of La Quinta • Attend Mayor's Luncheon and Chamber Functions and provide a report to the Commission on a timely basis • Invite service provider representatives to the Commission meetings to inform the Commission to describe services available to the community. Staff Time: One to two hours per month Fiscal Commitment: None Staff Role: Provide support and liaison to the City Council. Council Role: Provide Commission with specific methods as to how to best represent the Council. Reference: Chapter 2.95.040 (a) (12) Aid in coordinating the park and recreation services of other governmental agencies and volunteer organizations; Chapter 2.75.040(6) Work cooperatively with City Board, commissions and committees and other public and private organizations promoting art and cultural activities within the City.(13) Make recommendations to the City Council on community issues. 5 m e Task: Community Unity and Events Completion Date: On -going Participants: Commissioners Suggested Resources: Community Resources and Agencies Steps to Completion: Host the Community Concerts, Community Picnic and the City of La Quinta 25th Birthday Celebration, Tree Lighting Ceremony and other. special events held during the 25th anniversary year. Staff Time: 50-80 hours per event Fiscal Commitment: $50,000-60,000 Staff Role: Provide support and liaison to the City Council. Council Role: Provide Commission with direction/comment Reference: Chapter 2.95.040 (a) (17):Foster mutual understanding and respect among racial, religious, cultural and nationality groups. T 1 N Task: Park Management Program Completion Date: Fall 2006 Participants: Commissioners Suggested Resources: Various public agencies in the community Steps to Completion: Promote well maintained park facilities by developing a park management program. Staff Time: 2-4 hours per week Fiscal Commitment: None Staff Role: Develop plans for park management program for the Commission to review and approve. Council Role: Provide approval for Commission to fulfill this assignment Reference: Chapter 2.95.040 (10): Review parks maintenance standards and quality. 5` Task: Advisory Body to City Council Completion Date: On -going Participants: Commissioners Suggested Resources: To Be Determined Steps To Completion: . Be actively involved in City issues and concerns • Receive direction from City Council and ' take action as directed, accept assignments • Maintain communication with the City Council • Provide annual work plan for Council review, comment and approval • Review grant opportunities and make recommendations for funding to the City Council Staff Time: 4-6 hours per month Fiscal Commitment: None Staff Role: Provide support and liaison to the City Council. Council Role: Provide Commission with specific direction as to how to better assist the Council. Provide opportunities to meet with Council through joint meetings. Reference: Chapter 2.95.020 (a): to serve as an advisory capacity to the City Council; 2.95.040 (a)(4): receive and act on all assignments made by City Council; 2.95.040 (a)(5) Serve as a public forum and conduct public hearings for recreation and human service concerns; 2.95.060 (C): The City Council shall periodically review the progress of the Commission. Lee Ann BuchorPn.,- Cities for Healthy Kids: Playing a Role in the Effort to Increase -Awareness of Low and No Cost Health Insurance Programs An Analysis of Eight Focus Groups Conducted in Riverside, Burbank, . Fresno and Berkeley March 2006 Lee Awn Buohanan JP. Associates Januar' 2006 METHODOLOGY In early 2006 a partnership consisting of the League of California Cities, the California Teachers Association and the California Association of Health Plans, with funding from the WellPoint Foundation, commissioned a statewide research project designed to explore the viability of a Cities for Healthy Kids (C:HK) program The primary purpose of the research project was to explore and define what role cities might play in outreach efforts to inform parents and families about the availability of low and no cost health insurance for their children. This report presents the findings from eight focus groups conducted between February 4 and February 16, 2006 at the focus group facilities of Athena Research in Riverside, Garcia Research in Burbank, Nichols Research in Fresno and Greenberg Research in Berkeley. All eig} t groups consisted of elected officials and staff representing cities from around the statq and included mayors, city council members, city managers, assistants to the city manager, a city cleric, a mayor's education advocate and staff from parks and recreation departments, community services departments and city health departments. Several of the focus group participants currently serve on the League's Executive Committee and Board of Directors. Focus group participants were recruited by League staff members through a variety of methods, including presentations to committees, as well as direct phone and email solicitations. Those who volunteered to participate in the research project tended to represent cities whose populations would most benefit from the Cities for Healthy Kids program Also, it should be noted, those who took time to give their input seemed predisposed toward a favorable opinion of the Cities for Healthy Kids concept, or at the very least, were interested in learning more about the effort. As a result, the focus group findings may not reflect the opinions of city officials or representatives who might oppose or be resistant to a CHK effort in their city because those individuals may not have chosen to participate in the focus group sessions. (A detailed explanation of the recruitment process and a list of the participant names can be found in the Appendix section of this report) The cities represented in the focus groups included Rialto, Hemet, Barstow, Rancho Cucamonga, Riverside, Colton, Ontario, Burbank, Fillmore, Huntington Paris, Duarte, South Gate, Carson, Norvcralk, Santa Fe Springs, La Mirada, Torrance, Fresno, Dinuba, Sehm, Berkeley, Oakland, San Pablo, Richmond, Pinole, San Rafael, Gault and South Lake Tahoe. Thirty-seven respondents participated in the focus groups. Readers of this report should remember that focus groups are a qualitative tool designed to explore issues in depth with a small group of qualified respondents. The results of focus group research help in understanding the range and intensity of opinion but cannot be used to provide statistically reliable projections to an overall population representing the broader audience under study. All quantitative information should be evaluated only in the context of the qualitative information gathered, and should be verified with further research. Finally, verbatim responses from participants (in quotation marks) are used in this report to provide texture and reinforcement of the findings. They are representative of what was said in the groups and were selected to reflect key findings, but they are not all-inclusive. Lee Ar BuChRKAa Associates Jaw clrU 2000 STRATEGIC SUMMARY City elected officials and staff believe that cities can playa role in the effort to enhance awareness among parents and families in their communities about the availability of low and no cost health insurance for their children. Confident that cities are trusted sources of information that can tap and leverage numerous resources and relationships, focus group participants say that cities can serve as effective conduits of information on the issue. Further, they assume many cities will be receptive to the Cities for Healthy Kids effort because city leaders across the state are becoming increasingly focused on the health and wellness of their residents and are incorporating these values into their city missions or goals. The research showed that although city officials recognize a direct connection between a c d's lack of health care and the many issues confronting cities, most are unaware of the magnitude of the problem and the range of programs available for the uninsured. Consequently, an education effort about the number of uninsured children and the health insurance programs available will be an important component in promoting the Cities for Healthy Kids program to cities. Similarly, making the program relevant to the overall missions of cities should help to encourage support. In gaining approval among city elected officials and staff, the focus groups also made clear that it is important to stress Cities for Healthy Kids is a voluntary effort and cities are only being asked to serve as conduits of information by using existing city resources and not being asked to enroll kids in health insurance programs. Otherwise, city officials may fear the program will have too great an impact on city resources and staff workload. Forming alliances and developing community liaisons with other agencies, non -profits and communitgbased organizations is viewed as a key to success in many cities. It was also found that most cities will be willing to collaborate with local school districts and teachers in the effort to spread the word about health insurance coverage programs. The strategic question resulting from the research project may not be ubacherto roll out a Cities for Healthy Kids statewide effort, but rather borax Some focus groups participants advocate that the League of California Cities develop pilot programs in a few targeted cities .to see what works and what doesn't work," while others endorse launching the program as soon as possible to all interested cities. Still others recommend doing both simultaneously. r.te Aw P, lcPMKA W J; Assoc%atC jaH arlJ. 2006 KEY FINDINGS General Awareness about Health Insurance Coverage As a starting point, participants were asked about existing efforts in their communities to inform the public about lode or no cost health insurance for children. Most were unfamiliar with any such endeavors, though a few expressed awareness that their local school districts are conducting outreach programs on this issue. A few others indicated that their cities often refer residents to county health programs but are not involved in any concerted outreach efforts, while one or two suggested that their comrxrunities are actively involved in efforts to inform and enroll,families in health insurance coverage programs. Most participants seemed cognizant that there are publicly funded programs available to provide low-income families with health care or help families obtain health insurance for their children. However, many were unaware of the range of programs available and the specific details relating to enrollee qualifications. For example, many participants were surprised to learn that a family of four with an animal income of slightly more than $48,000 could qualify for affordable health insurance through California's Healthy Families program Moreover, participants *ere generally unaware of the programs in their local communities that provide undocumented children with affordable, health care and insurance. In the same vein, although focus group participants recognized that lack of health care and health insurance is an issue, most were uninformed about the magnitude of the problem and found the statistics on the number of uninsured children in the state, and in their own counties, quite compelling. Initial Reaction to Cities for Healthy Kids Upon hearing a brief summary of the Cities for Healthy Kids concept, a vast majority of participants expressed enthusiasm for the proposal and agreed that cities can playa role in the effort to substantially increase awareness about the various health insurance coverage programs. They explained that cities have "many avenues" and "many ways to help access parents and kids" to "serve as advocates for this program" As one participant stated, "the program makes sense because we have lots of resources and we reach into the community." Others added that Cities for Healthy Kids can be a "great opportunity" and "translate into real results" because city elected officials and city staff are often viewed as "trusted sources of information" and have already "gained the trust" of residents. Cities, they asserted, have "unique access to at -risk kids, particularly through parks and rec and through law enforcement" and are in a "unique position to help in the effort because of their established relationships with families." Further, they noted, cities have "many natural gathering places" and can tap and leverage numerous resources, relationships and existing networks to serve as conduits of information. 4 Lte Aww Buchpwaw 6 Asstxtates Juwuar'� 2006 tSccordingly, most concluded that, "it makes sense to have the city be an integral part of this communication effort." And, in fact, one city council member declared it a "moral obligation" for cities to become involved. "I tbvrk it is a grant idaz 1 don't know how mmy urriwmd kids are in my carvnadty IV it zeaddrt t surprise nr if it /mere a large marivr:.. it saaxis like if aa' role is auraw� it sags like frarrklya goad and easy ueDr ar us to haze an irr;cad 1 djbh zee do haze n&mks itw fix axrarsauty right nowthat can allowthe aty to do it 4=wly " can Cautzaes or / Cwq Orr We ' / I) morepeopler ✓ day uz6 uhzt ve da.. We baw the aumies.. and ve am / ' I / / / / 0 /' /: / I' /' / r L l :Y 'r 11' I II' ../ /1 I :/ to •YO /' / / I } to wxierswid dut ve am / orxxsxP sbopfir vfanutm wrl / ubdher it be soad servas, harun serz= or nrMam..I / nukes serse bmuise/ 4 cf 7aavoff r / w ' / I mw I ' / /' / "I&vAitisafantasticidaz 1 •I / I I /1I I' / If / / / ,w I I1 / /I' / / / / Y / 1 I post irfwnwop;o distrih& /1 /If. it nukes scrisefirm to/'/ ubide tob /-/- rIw I' •/ Y/ I' If rr / /:I'/ / // :I '/ / wth tons r' irfanudon/ it is / n-offalfafor AmI latcb on I uka ue am errowagng ,bedubedxr zt is ///'l &d6 or any /' Wwnam sourwt /r i/a / • II'/.•nw; I d" most qf the 11'/.I uwU be wry stVporthe../ / "I dmk ue can tie into and kwrage cur existing rsanzec ared rruxwme u aat is awda& think a program like this in my mwrunity would he zeros my helpfd " Lee A4 $6(ehQKAw§/tssou.ates jaw clrlJ. 2006 d5ith it is a ruaffalazmwfirdtia toserw as// Ir//i I / 11' ' ' •/ "Idjvkitnvke;pe*smse Weiuwacrissto id5 ardfwaliesow I 11'• / dw 1/ ' pbosdcrethiserli I •/I/ • / / Ii I IJ i// I'/ I /r I r • / 'WeL% r/ i / 116 n / / 1 •// I' I' I / /' r IIi I / / / %wbzwetimsI / I / / h 11 ' I I r' nYI / Y • I i ' I' I /' I' • /: / r / % / IY i %Yr !,. 11M i4y #i 4F727 Connecting to City'Values Participants assumed that most cities will be receptive to Cities for Healthy Kids because the "timing is right," emphasizing that the effort is a "natural fit" or "tie in" with many of the issues facing California communities today. For example, they explained that city leaders are becoming increasingly focused on the health and wellness of their residents and are incorporating these values into their city missions or goals. Several participants identified the move toward "healthy lifestyles" and "healthy kids" as trends cities across the country are embracing. Moreover, they perceived a direct link between health insurance for kids and many of the speck issues their communities are currently tackling — in particular, issues like childhood obesity, at -risk youth, teen pregnancy, nutrition, truancy and public safety. In the Central Valley, participantspinpointed a link to the childhood asthma issue. Some also viewed the C HK effort as corresponding well with attempts by city leaders to reach out to the ethnic minority communities in their cities. "Building strong communities and strong neighborhoods," along with "creating healthier cities and a better quality of life for residents" were also goals cited as working hand in hand with the CHK outreach effort. / q:u I i r I I' I/ /' I .. I // I •I /I ' // I' /II'/.:IIP lee AYi Sucha". K JF. AssocCates JaH.uav,4 2006 •1// i/I J//I f /% Ir ..Y DIY/L / / II I I". /IIi 1 /,/ / JI r Ir I' /% • %/ •I'/ %l ./ / II. Ir Jr • 1 Cities for Healthy Kids was recognized by many participants as a win -win effort that can benefit both cities and residents. For example, in addition to directly helping families and lads, a successful effort might spotlight a city's commitment to its residents and their well- being, thus "creating more trust with government" and "putting the city in a positive fight." Additionally, participants said the effort might help residents "overcome their negative perception of government" by revealing the city's "public service" face. Or, as one police department representative put it, "any time the community benefits health -wise, knowledge - wise, education -wise, the community benefits from a law enforcement perspective." Further, some participants anticipated that improved health care coverage would provide an economic benefit to cities by minimizing the impact on hospital emergency rooms, as well as helping "the hospitals not to have to write off so much of their billing." Also, they said, it could help local businesses — both large and small — address their own health insurance dilemmas. Potential Resistance or Qualifications on Involvement A few participants sensed that while some cities are beginning to evolve beyond the roles cities have traditionally played in residents' lives, a new paradigm may need to emerge before all cities will be open to adopting a Cities for Healthy Kids effort. They explained that some city officials continue to perceive health care as -a "social services" function which should remain outside the domain of city government. As such, some cities may have trouble getting past the notion that outreach programs to increase awareness about health insurance coverage should be left to the county, or even to the schools, but are not a city responsibility. Still, others countered that "times are changing" and cities are beginning to broaden their perspectives about what they do and how they serve their residents — and this is where issues like health insurance coverage come into play. nqvriWftn.., I _ &g in an enzimmx7t cfc"tnzbrd% r I% -1 hie uorked in aber dries wl yr the city mmager umM say tba it is & finr¢im of dx cjw dhea it is net ow fi aim and ut, are not bete to p=& social smic3. " / / I' I Y ••: /I /I II r I / '1 I/ / / 'r/I� I /'. I / / // • / r 111' r r /� V7.0 lee Aww FKSoG.ates JawuaYl,. 2006 / //' / // %l/ i Y// I / Y /YI'n / I / 3• • I/bL / I iali f /' •I%/ I /• /%I' ' I //I /' / % / / 1 i //// •/ % It •%/Y• .. ,, .:/ IL' i%! :/•�//I I' /.•i•Y %�IYr./:/ I / J/If/ :Y I' I / /I •' I1:/ /o / 1 / / I/ / i / I P / r/ i I •/ / //I I' n / / / /10. ' Fa I' • On another front, upon leaming that schools and teachers are undertaking an outreach effort under the umbrella of Teachers for Healthy Kids, some participants argued that schools and teachers can provide a more direct link to parents and families than city government. They contended that teachers have established connections with parents and can easily and more effectively identify the students who are likely candidates for subsidized health insurance. Therefore, these participants made the case that schools should take the lead in the outreach effort, while cities or city officials should serve in a supporting or secondary role. For example, one participant recommended cities act as "cheerleaders" in the effort, while another suggested that council members could provide the "bully pulpit," while the schools and county should make the direct contacts to enroll kids in the health programs. On the flip side, some elected officials asserted that cities and city leaders are more likely to take a proactive, leadership role on the issue than school district leaders, thereby having a bigger impact on enrolling lids. Other caveats that participants offered to qualify their support of a Cities for Healthy Kids effort in their community centered on concerns about the impact on city resources and staff workload. They stressed that cities "have a lot on their agendas already," staffs are "spread real thin," and city budgets are "limited." However, once it became clear to participants that cities are not being asked to enroll kids in health insurance programs, but instead serve as conduits of information by using existing city resources, these concerns were eased Identifying Potential Challenges and Hurdles Participants identified one of the biggest challenges to successfully enrolling kids in health insurance programs as reaching and connecting with the various cultures or immigrant populations that do not trust government or are averse to asking for government "handouts." Cities trust be mindful, participants explained, that there are "certain cultural issues that playa role in parent attitudes toward health care and/or government assistance." They added that any health insurance outreach effort must be sensitive to the privacy concerns of undocumented families "who are concerned that we may report them" The Lee An. Suehawan. 6 Associates JCI �uaru 2006 trust factor," they stressed, is a big issue in connecting with these groups so the families do not feel interfered with or threatened. Some suggested that cities can overcome these hurdles by, partnering with local non -profits, community based organizations and/or churches that have well -established relationships with the various minority communities. Fire fighters and paramedics tend to be trusted ggvernment servants, according to one participant, and therefore may also serve as positive ambassadors on this issue within the minoritycommunities. Most importantly, as underscored in almost every group, communications with these groups must be culturally sensitive and language appropriate. Despite these hurdles and challenges, participants agreed that it will be a worthwhile endeavor to reach these families because, while they may be the hardest to access, they are often the ones who need help the most. Also, several noted that many cities are striving to bm d bridges with these minority comunities to show they care and a CEdK effort may help in achieving that goal. IN r . , a . ,.r r. •. •. ,, .r , . . ,. ,ice •.. "Soar adam don't like w ask for hdp. 77.xy am uery vxkpa dart thi Avg I think the Latino adtrm is Gke dk 1 think theFikt,ri?r ad6m is like 6A 77eyare wy mlzraX9 togo arc legging So you haw to crake this programs appwr like k is awilal to exrjbo4 dw it is rxr a Iazsrla+t Partnering and Collaborating with Others Many participants advocated that cities partner or collaborate with other agencies, non- profits or community --based organizations in the effort to enroll kids in the various health insurance programs. Some suggested that forming alliances and developing community liaisons will strengthen the effort and result in a more successful program They said "all the involved and interested parties must sit at the table together" to decide on a game plan and figure out how to complement one another, work together and maximize their collective resources. Some said their cities already have strong partnerships with their community - based based organizations and other government entities, while others said they are often looking for ways to collaborate of find common ground with these groups. As one participant commented, "Children's health is not a partisan issue and this is something everybody can rally around." Some envisioned using existing civic committees or task forces to take on this effort, while others conceived of creating new partnerships with all interested parties to focus on this specific issue. One idea was to convene a "community services summit" to get all potential partners on board to discuss how to increase Medi- Cal and Healthy Families enrollment. rt Lie Aw BuChawaw.S,Assoctates Jawuaru 2006 Many participants endorsed the suggestion that cities partner with schools in the outreach campaign and stressed the importance of cities and schools complementing each other in the effort rather than duplicating or being redundant in their efforts. Several viewed the potential collaboration between schools and cities on this non -controversial issue as a much needed "bridge" between city and school leaders, whose interactions are sometimes strained, if not ahnost non-existent. Based on participant comments, one of the challenges in collaborating with schools may be overcoming the bureaucracies of the larger school districts. Not surprisingly, L.A. Unified was identified as a particularly challenging'district to worts with, particularly for the smaller cities whose students make up a minor part of the large district. In these instances, participants suggested they pvght collaborate with individual school principals in their cities on this issue, as opposed to working at the district or school board level. However, some participants recommended that the League of CA Cities approach the district leadership of the larger school districts and attain buy -in at the top to ensure smooth sailing at the grassroots level. Participants representing the smaller cities in the state indicated that collaboration with their school districts would be less problematic since relationships between their cities and schools are already cordial and well -established. On another note, in one group participants were adamant that the CA Teachers Association and teachers "sit at the table" in any collaboration process with the schools. While participants often mentioned the schools as the most logical partner, several also mentioned county health services, local hospitals and medical providers as potential stakeholders to join the effort to enroll kids -in health insurance programs. Other parties suggested as prospective willing and effective partners in the outreach effort were: • Local churches and,the faith conurr arty • Youth organizations (i.e., YMCA, Boys and Girls Clubs, Boy and Girl Scouts) • Cliildren's advocate groups (i.e., I -lead Start, First 5 Commission, Children's Network, Parent -Teachers Association) • Service organizations (Le., Kiwanis, Rotary, Elks, United Way, Red Cross, Salvation Awry) • Chambers of Commerce • Laborgroups • Large employers with low and middle income workers • Small businesses • Local malls or retail shopping centers • Homeless shelters • Women and children crisis centers • Immigration organizations (i.e., "One Stop" in LA) • Senior citizens • Local volunteer groups 10 Lee Aaw B-"ehawa" ,� Assoa%ates jawuar' 2006 City Staff Involvement Participants were asked which departments in their city might be most involved or most likely to embrace this outreach effort. They most often identified parks and recreation departments as a "natural fit" since these departments, and their staff are so "focused on the needs of kids and helping kids." They specifically mentioned preschool, after school program, and sports and recreation program staff as the ones who work directly with kids and will probably be most supportive of the effort. Police departments were viewed as the nest most likely contact point for Cities for Health Kids because, as one police department representative articulated, "the police department has a lot of contact with at -risk populations and I think we' have a lot of opportunities to interact." Several participants suggested that the PAL (Police Activities League) program provides a natural segue to this issue, while others suggested that the general issue of healthy kids and families ties in well with cities' communitroriented and neighborhood policing efforts. Potential ambassadors within the police departments were identified as D.A.R.E. officers (who work in schools), truancy officers, life skills officers, community crime prevention officers, domestic violence unit officers, and neighborhood improvement officers. Some law enforcement representative§ noted that as a side benefit the effort may help in "providing a wayto create trust with the.police department." Libraries were also viewed as good contact points foi material distribution, while Public Information Officers (in cities that have them) were singled out as important players for disseminating information. Other city departments, personnel or committees that participants recommended to be involved in the outreach campaign included: • Employment Training Departments • CommunityDevelopment Departments • Affordable Housing Departments • Social Service Departments • Business Improvement Districts • Community Resource Coordinators • Women's Commissions • Health &•Education Commissions • Women & Family Commissions • Weed & Seed Committees A few participants urged that cities designate a contact or point person, preferably someone in the city manager's office, to spearhead or oversee the Cities for Healthy Kids effort. They added that it is important to find a "champion" for the program among city staff, someone who has a "passion for kids," to ensure its success. Some participants also noted that Cities for Healthy Kids may be a perfect program for volunteers or interns to implement 11 Lee A+ 7Euo41awaw � Associates jaw arlJ. 2000 Ideas for City Involvement and Outreach Participants were asked to brainstorm how Cities for Healthy Kids night utilize existing city resources, venues and events to distribute information on the various health insurance programs to families and help connect families to the people who can help them Not surprisingly, they were brimming with ideas on how cities can be conduits of information, many of them centering on grassroots approaches to personally reach or touch residents. Events Relating to events already taking place in their communities, participants most often mentioned the annual health fair -- an event that seems to take place in most cities — as a fixing venue for a health insurance message. They also recommended fairs, carnivals or celebratory events that attract families, kids and ethnic minorities as good settings for getting the word out since these kinds of events are likely to appeal to the appropriate target aiWence. Other events participants suggested for distributing information, through a booth or information table, included: • Day of the Family Fairs • Farriers Markets • Cinco de Mayo Festivals • Centennial Festivals • Health Fairs • Halloween Events Fall Carnivals • Latino Heritage Days • UnityDays • Wellness Days • Public Safety Fairs • City Birthday Celebrations • 4" of July Celebrations • Make a Difference Days • Multicultural Events Points of Contact When asked about the most effective points of contact in cities for distributing information to target audiences, participants most often recommended the parks and recreation department, highlighting youth sports programs and after school programs as the best avenues for reaching parents. Relating to youth sports, they specifically mentioned registration and sign up events, opening days and picture days as the best times to capture the attention of parents. Other contact points specified were: Community service departments Community or neighborhood centers 12 Lee Aww Suchawan. Associates Jawuaru 2006 • Teen centers • Family resource centers • Senior centers • Libraries • Police stations • Cigy operated child care programs • City -operated preschool programs • Jails • Truancycourts • Records departments • Familyjustice centers • Sumner camps • City sponsored parenting classes Existine City Communications In terms of existing city communications that might be used for Cities for Healthy Kids messages or adverdsing,,patticipants most often suggested the parks and recreation activities brochure or magazine which, depending on the'city, is mailed at least annually if not quarterly. Parks and recreation department representatives said they could incorporate advertising, articles or flyers into this publication. Some participants also advised that articles or ads could be placed in city newsletters or on the city website (with links, for example, to the Healthy Families website). Another idea was to place Public Service Announcements on cit}�sponsored cable stations or include messages on the community information strip that nuns along the bottom of city council meeting broadcasts. Several participants also indicated that many cities have their own utilities and bill stuffers could be placed in resident utility bills. A few suggested cities might use direct mail to targeted neighborhoods but conceded this may an expensive undertaking. Miscellaneous Ideas Some miscellaneous ideas that emerged from the brainstorming session included: • Creating a fundraising opportunity for local charities and non -profits by training their volunteers to become Certified Application Assistants, allowing them to collect the $50'assistance fee to donate to their own causes • Establishing a Healthy Kids Month (like Red Ribbon Week) in the community and blitzing information and materials through the various avenues • Creating a statewide (or local) kick-off event to roll out the Cities for Healthy Kids campaign • Incorporating Cities for Healthy Kids into California Parks and Recreation Month activities • Providing a Cities for Healthy Kids recording that could be used as the "hold" message on city phone lines c() 13 Lee Aww Suchawaw ASSOeLateS Jawuard 2006 • Providing a suggested script or tag for city staff to use when ending a phone conversation with a resident (Le., "oh by the way, did you know your child may be eligible for free or low cost health care?") • Establishing specific days or events where Certified Application Assistants will be available to help parents enroll their children (and advertise in advance what documents or information parents must bring to enroll) • Creating special events or meetings where speakers can present the information to parents of children involved in city -sponsored after school or childcare programs (or include a speaker on the parent meeting,agendas for these programs) • During city Clean Up Days, having volunteers distribute flyers door-to-door as they clean up neighborhoods • Adding a line or question on youth or spores program applications asking about health insurance coverage and then following up with those who do not have it Ma_arrketing Plan or Campaign Template When asked what would be helpful to them in launching and implementing a Cities for Healthy Kids outreach effort in their community, participants advocated either a marketing plan or campaign template that provides staff with ideas, options and "best practices" for spreading the word about the various health insurance coverage programs. They suggested the marketing plan or campaign template include the following elements: • Goals and objectives of the program • Statistics and facts about uninsured kids in their community, including the number of uninsured kids, as well as a demographic profile of those most likely to be uninsured • Background and information on the various programs available to families in their community, including information on programs available to undocumented children • Resource checklist for their community to include contacts and phone numbers • Recommendations on how a city might structure or organize a CHK effort in their community to include ideas on directing and allocating staff resources • Ideas for assigning tasks and defining responsibilities among staff, volunteers, health plans or outside organizations • Ideas for collaboration and partnering with other communitybased organizations and/or agencies • Marketing ideas for potential activities, events, points of contact, communication outlets and suggestions for where information could be distributed • Outline of keypriorities and pacing recommendations • Suggestions on how to measure or evaluate success • Ideas on how to engage staff and/or volunteers and inspire their involvement • Ideas for staff or volunteer appreciation Participants stressed that the marketing plan/campaign template should provide a framework of options so that cities are able to "tailor an individual approach to the program because every city has a different amount of resources available to them" They also 14 Lee Avi. Suchcmaw . RSSOGLLites Jawuaru 2006 lquested that there be a contact at the League of Cities who can assist cities, particularly in the initial stages of getting their own programs off the ground. Some participants advocated that the League of CA Cities develop pilot programs in a few targeted cities "to see what works and doesn't work." The experience and lessons learned could' then be used as models for other cities in the future. Others endorsed launching the C HK program as soon as possible to all interested cities, with cities then sharing their experiences and "best lessons" as the programs evolve. Still others recommended doing both simultaneously. Support and Collateral Materials When asked about specific collateral or support materials they might need to implement a Cities for Healthy Kids program in their community, participants requested the following: • Flyers • Brochures • Advertising copy and/or artwork to incorporate into existing city communications • Sample council resolutions for adopting the CHK program • Sample press releases • Sample newsletter articles • Logos, branding or tag artwork • Power point presentation for parents on available health insurance programs • Press kit folders with sample press releases and press materials • Bill stuffers for city utility bills • Transit bus posters, banners and bus stop posters • Information cards (business card size) that police, fire and paramedic personnel can carry in their wallets and hand out • Training materials for staff, partners and/or volunteers (Le., written, video or power point presentation) • Promotional items to distribute in the community (i.e., pens, magnets, key chains, chip clips) • Sample thank you letters • Thank you certificate templates for staff, volunteers and/or businesses Some participants suggested providing hard copies of flyers and brochures to cities, while others asked for reproducible and resizable artwork, either on a disk or available on the web, that can be tailored and printed by the cities themselves. Participants reiterated that materials must be provided in multiple languages and should be culturally sensitive. Some participants said they would appreciate funding to pay for advertising. In terms of key messages to encourage staff buy -in and participation, participants said it was important to make the case on why cities should become involved in the effort by providing the pertinent data about uninsured kids in the individual communities and making the program relevant to the overall mission of the city. 6 15 l_ee Aw Suckcl"n 6 hssou.at jaw"ar 2006 Process for Approval and Acceptance When asked about the process for gaining approval and support for the implementation of a Cities for Healthy Kids effortin their cities, participants all agreed that the "endorsement" or "buy in" must "start at the top" with the city coimcil and/or the city manager. Once these city officials signal their commitment and give the "green light," participants maintained that "department heads will follow" and support will "filter down" through the ranks. Some participants recommended a city council resolution to kick off the effort, while one mayor proposed incorporating Cities for Healthy Kids into the cityvisioning process. Seeking Additional Fundin¢ At the conclusion of the groups, participants were informed that the Governor has proposed state funding to support health insurance coverage outreach efforts at the local level and asked whether or not they thought their cities might pursue these state dollars. The response was varied with some city representatives speculating that it would depend on the grant and how much effort it would take to apply for the funds, while others indicated that their cities are "always seeking additional resources" and would likely go after these state funds. A few participants envisioned partnering with other cities or non -profits to seek state funding for outreach, while others expressed frustration that this type of funding always flows to big cities and/or Southern California and it is often not worth the effort to apply. In a few groups participants were queried as to whether they thought their cities would be interested in going beyond an outreach campaign and becoming involved in the actual enrollment process. Most indicated that it was unlikely that their city resources would allow them to pursue an enrollment effort, though there was some interest and willingness expressed by participants representing the larger cities. Also, as mentioned earlier, the idea of having volunteers taking on enrollment as a fundraising tool was deemed an alternative approach. At the same time, participants in all groups seemed comfortable with the health plans assisting with the enrollment piece, as well as being part of the overall effort. 16 Lee Rww P kchRmaw 6 AssodateS JawuarlJ. 2006 APPENDIX 17 Ud Aww P LkakC1 WA W �3 Assou.ates jclwuvtry 2006 Cities for Healthy Kids Focus Group Participants Riverside Barbara McGee, City Clerk, Rialto Robin Lowe, Mayor, Hemet Mike Stewart, City Manager, Barstow Diane Williams, Council Member, Rancho Cucamonga Ron Loveridge, Mayor, Riverside Timothy T. Heiden, Police Department, Barstow Jennifer Riley, Police Department, Barstow Deb Farrar, Recreation Supervisor, Golton Sharon Morrison, Recreation Supervisor, Barstow Jude Dorey, Recreation and Community Services Manager, Ontario Burbank Marsha Ramos, Council Member, Burbank Ernie Villegas, Mayor, Fillmore Alan Shear, Assist to City Manager, Huntington Park Tzeitel Paras-Caracci, Mayor, City of Duarte Binti Harvey, Asst to the City Manager, Southgate Julie Ruiz Raber, Mayor Pro Tem, Carson Brian Raber, Carson (husband of Mayor Pro Tem Julie Ruiz Raber) Ana Alvarez, Community Services Director, Santa Fe Springs Maricela Balderas, Family & Human Services Director, Santa Fe Springs Mike Mendez, Parks & Recreation Services Director, Santa Fe Springs and Council Member, Norwalk Roberta Gonzales, Community Services Coordinator, Family Services Center, La Mirada Joyce Bell, Recreation Supervisor, Torrance Fresno John Madrid, Education Advocate, Fresno Mayor's Office of Education John Carrillo, Parks & Recreation Supervisor, Dinuba Mikal Kirchner, Director of Recreation & Community Services, Selma Dave Belluomini, Police Department, Fresno 6w 18 Lee Aww P-uchcW W ,,F. Associates Jot l.lirlJ. 2006 Cities for Healthy Kids Focus Group Recruitment Process Participants for the focus groups were "recruited" in the following ways. 1. After a presentation to the League's Community Services Policy Committee about the ©ties for Healthy Kids Project, committee members were invited to sign up to attend one of the four focus group locations (Riverside, Burbank, Fresno or Berkeley). About ten members of the policy comrittee signed up. Several additional committee members either rIecommended other individuals to attend who were more appropriate (i.e., the fire chief of one city suggested the health director as more appropriate) or who were from other cities (i.e., the contract city attorney who represented one relatively high income city forwarded the invitation to the city manager of a city with a high population of eligible kids where she also is the city attorney). 2.ILeague regional staff in areas around the focus group cities helped to identify and confirm participation of individuals within their regions. This included personal phone calls or emails. In one situation, the regional staff person discussed the project and the focus groups at a meeting of about 60 city officials in an effort to stimulate participation. Unfortunately, this did not generate any new participants. 3. The League staff to the League's Recreation, Parks and Community Services Department sent two emails to the department listserve inviting participation in the focus groups. This generated a number of participants. 4. The League lobbyist who works on public safety issues contacted police chiefs in the focus group cities (or in large cities nearby) to invite participation. This resulted in the attendance of all but one of the participants who were from police departments. 5. The League project manager called and entailed individuals who had either been recommended by others (i.e., a former League regional staff person) or who the project manager knew might be interested. This resulted in numerous participants. 6. Attendance was sought and secured by at least one individual from each of the four focus group cities (i.e., the Mayor of Riverside, a council member from Burbank, someone from the Mayor's office in Fresno, and the health department director from Berkeley). 7. Several participants were from the League's Executive Committee and Board of Directors, either as self-selected or by invitation from the League project manager. G UEGISI.MPOUMM\Agenda Packet 3-06 CGS\CHKFa GmupFIIVAIRepon.dm 20 SIDE CO U tl Substance Abuse Program ffelp us help m make Rowside County and your local cnmtnumity a safe and healthy place to 1 raise families. W th vour help we can identify community problems related to alcohol and other d wh%h can be corrected through the implementation of strategic hwal and counnnt ide prevention str Desert Region Indio Date Festival Fair Cmounds Cow') 2 Fulknwikkr Building June 20.2006, 6:00 PM 9:00 PM Mid -County Region Valley -Wide Recreation Center 901 W. Fspla►radc Avc. San Jacinto June 22. 2000. 6:00 PM - 9M PM Mid County Region Rancho Sprin&-, Medical Center 25520 Medical Center Drive, Mturicts June 15. 2006. 6:00 PM - 900 PM Western County Region Coma -Norco Unified Scimol District 2820 Clark Avc., Norco 92860 June 8, 2006, 6:W PM - 9:00 PM Page 1 of 1 St. Johns, Tod From: Nora A. Matlock[nmatlock@regionalaccessproject.orgj Sent: Monday, June 05, 2006 11:48 AM Subject: FW: Helpful reminder for nonprofits iubject: Helpful reminder for nonprofits IRS Reminds Charities to Avoid Campaign Activities This Election Season (From IRS Newswire) R-2006-87, June 1, 2006 VASHINGTON --- This election season the Internal Revenue Service reminds charities to avoid becoming rvolved in political campaign activities. i the 2004 elections, the IRS noticed an upturn in politicking on the part of 501(c)(3) organizations. The agency :sponded by increasing its educational efforts and launching an enforcement program, the Political Activity .ompliance Initiative (PACI), to investigate specific, credible allegations of wrongdoing. "While the vast majority of charities and churches do not engage in politicking, an increasing number did tke part in prohibited activities in the 2004 election cycle," IRS Commissioner Mark W. Everson said. "The rule gainst political campaign intervention by charities and churches is long established. We are stepping up our fforts to enforce it." The IRS has put procedures into place for the 2006 election season to more quickly address instances of Mential prohibited activity on the part of charities, churches and other tax-exempt organizations. The procedures -e meant to ensure that public referrals as well as activities the IRS itself uncovers are reviewed expeditiously id treated in a consistent, fair and nonpartisan manner. As a rule, charities, religious organizations such as churches, educational organizations and other groups at are tax-exempt under section 501(c)(3) of the tax code may not participate or intervene in any political impaign on behalf of or in opposition to any candidate for public office. his prohibition means 501(c)(3) organizations may not endorse candidates, distribute statements for or against mdidates, raise funds for or donate to candidates or become involved in any activity that would be either ipportive or opposed to any candidate. Whether an organization is engaging in prohibited political campaign :tivity depends upon all the facts and circumstances in each case. For example, organizations may sponsor ;bates or forums to educate voters. But if the debate or forum shows a preference for or against a certain mdidate, it becomes a prohibited activity. ;decal courts have ruled that it is not unconstitutional for the tax law to impose conditions, such as the political �mpaign prohibition, upon exemption from federal income tax. This position was most recently upheld in Branch inistries v. Rossotti, 211 F.3d 137 (D.C. Cir. 2000). more information, see: • IRS Fact Sheet 2006-17, Election Year Activities and the Prohibition on Political Campaign • Intervention for Section 501(c)(3) Organizations • http://www.irsgov/newsroom/article/0„id=154712,00.html • IRS Reports on Political Activity Compliance Initiative http://www.irs.gov/charities/article/O,,id=l 54622,00.htm I • Procedures for the 2006 Election Season http://www.irs.gov/pub/irs-tege/paci_procedures- feb_22 2006.pdfpdf • IRS Publication 1828, Tax Guide for Churches and Religious Organizations http://www.irs.gov/pub/irs- pdf/p 1828.pdf • IRS Publication 1828 Spanish, Guia Tributaria Para Iglesias y Organizaciones Religlosas http://www.irs.gov/pub/irs-pdf/p I828sp.pdf 'S/2006 Page 1 of 1 St. Johns, Tod From: Ramirez, Blanche Sent: Wednesday, May 03, 2006 8:35 AM To: District Management Team; DEC Management Team Cc: DEC Staff; District Office Staff; Secretaries, Elementary; Secretaries, High School; Secretaries, Middle School; Secretary, Adult Ed Subject: Name of New Schools Importance: High )uring the May 2 DSUSD Board Meeting the following actions were taken: The Board of Education voted unanimously to name the new middle school: COLONEL MITCHELL PAIGE MIDDLE SCHOOL. Congratulations to Derrick Lawson, principal. !. The Board of Education voted unanimously to name the new continuation high school: SUMMIT HIGH SCHOOL. Congratulations to Doug Gillund, principal. 31anche Ramirez :xecutive Specialist luperintendent's Office 'hone: 771-8503 ax: 771-8505 /3/2006 rage i Vi St. Johns, Tori From: Ramirez, Blanche Sent: Wednesday, May 03, 2006 8:35 AM To: District Management Team; DEC Management Team Cc: DEC Staff; District Office Staff; Secretaries, Elementary; Secretaries, High School; Secretaries, Middle School; Secretary, Adult Ed Subject: Name of New Schools Importance: High During the May 2 DSUSD Board Meeting the following actions were taken: The Board of Education voted unanimously to name the new middle school; COLONEL MITCHELL PAIGE MIDDLE SCHOOL. Congratulations to Derrick Lawson, principal. The Board of Education voted unanimously to name the new continuation high school: SUMMIT HIGH SCHOOL. Congratulations to Doug Gillund, principal. 3lanche Ramirez xecutive Specialist Superintendent's Office 'hone: 771-8503 •ax: 771-8505 /3/2006 Desert Sands Student Assistance Program Panel: May 17, 2006 Counselor Quick Look at Homeless 2006 COUNSELOR QUICK LOOK at HOMELESS Definition of Homeless The term homeless children and youth means individuals who lack a fixed, regular, and adequate nighttime residence. This definition also includes: • Children and youth who are sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason • Children who may be living in motels, hotels, trailer parks, shelters, or awaiting foster care placement • Children and youth who have a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings • Children and youth who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings, or • Migratory children who qualify as homeless because they are children who are living in similar circumstances listed above Children and youth experiencing homelessness have the right to 1. Go to school, no matter where they live or how long they have lived there. 2. Continue in the school they last attended before becoming homeless or the school they last attended, if that is the parent's or guardian's choice and is feasible. 3. Receive transportation to the school they last attended before their family became homeless or the school they last attended, if a parent or guardian requests such transportation. 4. Attending a school and participate in school programs with children who are not homeless. 5. Enroll in school without giving a permanent address. 6. Enroll and attend classes while the school arranges for the transfer of school and immunization records or any other documents required for enrollment. 7. Receive the same special programs and services, if needed, as provided to all other children served in these programs. 8. Receive transportation to school and to school programs comparable to that provided to children who are not homeless. Call the specialists: Phone: Fax: Contact: Martha's Village and Kitchen: 760-347-3741 760-347-9551 Anna Plaster Coachella Valley Rescue Mission: 760-347-3512 760-347-8073 Mike Boyd Services and Overnight Shelter SOS 760-340-2798 760-568-2318 Linda Barrack SAFEHouse (opens in the Spring) 760-340-6300 Karen Merritt, Angela Kinley For more information: details on hours, description of program, maps, and more: www.informriverside.orci (2-1-1) or Call the SAP office who works closely with David Gordon, CWA DSUSD Homeless Liaison lo- O.0co c� ys C Internet Resources California State Juvenile Officers' Association hqp://www.csioa.org California School Resource Officers' Association http://www.csroa.org John Burton's Cyberspace Bookmarks http://www.burtonsbookmarks.com Office of the Attorney General http://caag.state.ca.us/ California Department of Education/Safe Schools http://www.cde.ca.govAs/s California Association of Supervisors of.Child Welfare Attendance http://www.cascwa.org Web sites to be visited: Rotteneggs.com http://www.rottenegp,s.com/r3/show/se/] 0462.htm1 2. My Space.com (over 79 million members and gets about 4.8 billion hits per month) http://si,gnup.myspace.com/ 3. Through His Webcam, a Boy Joins a Sordid Online World http://www.nytimes.com/2005/12/19/national/19kids ready html?ex=1152421200& n=b6a6948be791 b718&ei=5087&nl=ep&emc=ep 4. Male — My Space.com Multimedia/Gay - Examples http://profile.myVace.com/index.cfm?fuseaction=user viewvrofile&friendid=52852 0 Male — My Space.Com Gay ? 14 yrs - http://profile.myspace.com/index.cfin?fuseaction=user.viewprofiie& friendid=5 78 5. Female — My Space.com Multimedia — Examples htto://nrofile.mvsoace.com/index cfin?fuseaction=user viewprofile&f iendid--l' 01 6. Female — My Space.com Multimedia — Examples httn://nrofile.myspace com/index cfin?fuseaction=user viewprofile&&iendid=l4 71 7. Male - My Space.com Multimedia/ — Examples ' httn.//nrofile.mysnace.com/index cf n?fuseaction=user viewprofile&friendid=61 8 8. Sacramento Valley Hi -Tech Crimes Task Force http://www.sachitechcops.org/index.html (I, �a 9r)99 � PLn�