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2006 03 13 CSC Minutes COMMUNITY SERVICES COMMISSION MINUTES March 13, 2006 I. CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:00 p.m. in the study session room of the La Quinta Civic Center. Commissioner St. Johns presided over the meeting. Commissioner StJohns led the Pledge of Allegiance. Commissioners Present: Commissioner Robert Leidner, Commissioner Andrea Gassman, Commissioner Mark Weber, Chairperson Victoria St. Johns Commissioners Absent: Commissioner Ed Hackney MOTION- It was moved and seconded by Commissioners St. Johns/Weber to excuse Commissioner Ed Hackney's absence. Motion carried unanimously. Staff Present: Edie Hylton, Community Services Director; Kristen Riesgo, Recreation Supervisor; Anna Sampson; Community Services Department Secretary Guests Present: None II. PUBLIC COMMENT - None III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR Commissioner Weber suggested that we correct the typing error on monthly revenue 2005 to 2006. Ms. Riesgo added that the La Guinta Recreation brochure had been published at a later date than usual which caused a drop I. Community Services Commission Minutes in revenue from $12,929 to $7,567.00, a difference of $5,362.00. It is anticipated that revenues will be higher in the following month. V. PUBLIC HEARING - None VI. BUSINESS ITEMS A. Youth Workshop Students will be asked many questions about their experiences including if they have attended or participated in any of the activities in the Community Services Department. Commissioner Weber suggested that we should be more specific in questioning so they will able to express themselves more clearly. Commissioner Weber also suggested taking the students recommendations to distribute more flyers in the community. Discussion continues to how we can speak with the children at their convenience to get them more involved and suggested that going to schools might be a better place to meet with them. Commissioner Weber suggested that we send out e-mailstocontacttheyouth.Kristin made an open invitation for the youth to attend the meeting to also get the youth more involved. Letters were sent out to the ASB organizations in the following schools: La Guinta Middle School, John Glenn Middle School and also La Guinta High School. Amistad is still under consideration because it is located in Indio but has many La Guinta Students. MOTION- It was moved and seconded by commissioners Weber/Leidner to approve the Youth workshop pre-meetings. Motion carried unanimously. B. Civic Art Selection Committee Commissioner Gassman discussed two commissioners to participate in Civic Center Art Purchase Committee that was approved at the last City Council meeting. Ms Hylton indicated there is $12,253.00 available and locations at the library where the art can be displayed. Councilwoman Henderson and New Councilman Tom Kirk have been chosen as the two commissioners to participate. Commissioner Gassman made suggestions to commission regarding selection, lighting and placement of the art pieces. (' n ...' '.J; Community Services Corrmission Minutes MOTION- It was moved and seconded by commissioners St.Johns/Weber. Unanimously approved VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Calendar of Monthly Events The Recreation Center Dance Teens had a very good time. The event was well supervised. The next dance will take place before school ends the ninth of June of 2006. B. The La Guinta Playhouse Commissioners were provided with promotional materials as requested by Commissioner Weber. C. City of La Guinta Zoning Map The zoning map was provided for the Commissioners. D. The Community Services Grant Awards A list of Grant Awards was included in the packet that were recently awarded and the groups that were funded as requested by Commissioner Weber. The Community Services Grant awards included a broad scope of service providers including Coach ell a Valley Unified School District's 21 st Century program that helps with after school tutoring and a large array of services. E. Town Hall Meeting on Underage Drinking Ms. Hylton shared that Town Hall meetings will be held at various locations. Indio will be meeting in Fullenwider Auditorium in the afternoon. Palm Desert will be having their meeting at California State at San Bernardino at the Indian Wells Theater. Sheriffs and City Councils will also attend meetings. Many ads will be posted throughout the community. California Healthy Kids' survey came out this month and about twenty percent of eight graders already have tried alcohol. Commissioner St. Johns will participate in the event. .. J~ Community Services Commission M in utes VIII. COMMISSIONER ITEMS Reports from Commissioners Regarding Meetings Attended or other items of interest Ms. Riesgo will be attending the CPRS conference in Ontario. Commissioner Weber suggested that we should sponsor similar activities as the Palm Desert has done such as music, musicals, orchestra and movies every other week. They also have a bandstand with high school bands that perform later in the evening. IX. ADJOURNMENT It was moved by Commissioners to adjourn the Community Services Commission meeting. Motion carried unanimously. NEXT MEETING April 10, 2006 @7:00 PM La Guinta Civic Center - Study Session Room Submitted by: /'/(( /I!,", ( Jrcv. ,,/ i' !<;i "- Adabel Martinez, rCommu~ Services Secretary , " ',J'