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2006 02 13 CSC Minutes COMMUNITY SERVICES COMMISSION MINUTES February 13. 2006 I. CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:01 p.m. in the Study Session Room of the La Quinta Civic Center. Commissioner St. Johns presided over the meeting. Commissioner Leidner led the Pledge of Allegiance. Commissioners Present: Commissioner Ed Hackney, Commissioner Mark Weber, Commissioner Robert Leidner, Commissioner Victoria St. Johns Commissioners Absent: Commissioner Andrea Gassman MOTION - It was moved and seconded by Commissioners Leidner/Weber to excuse Commissioner Gassman's absence. Motion carried unanimously. Staff Present: Tom Genovese, City Manager and Interim/Community Services Director, Kristin Riesgo, Recreation Supervisor; Community Services Department, Anna Sampson, Community Services Department Secretary Guests Present: None II. PUBLIC COMMENT - None The chair reserves the right to limit discussion on any topic to three minutes or less. III. CONFIRMA nON OF AGENDA Commissioners Leidner/Hackney approved. It was moved and to approve the Agenda. seconded by Unanimously IV. CONSENT CALENDAR Commissioner Hackney pointed out the large disparity in the numbers for Adult Sports between years 2004 and 2005 in the December, 2005 Monthly Department Report. Communit Services Commission Minutes 2 Feb,ua 13. 2006 Staff explained the Open-Gym programs at the Boys & Girls Club had been cancelled for approximately six or seven months while the gymnasium floor was redone. City Manager Genovese indicated the floors at the Boys & Girls Club are now done and construction is starting on the addition of an exercise/weight room at the west end of the gym. This addition will allow open gym four nights a week and offer a drop-in exercise/weight room. It is modeled somewhat after the Clinton Street Complex. People can use the exercise equipment, which will provide them an alternative to a facility such as Gold's Gym, for example, that would cost to join. The gym will also have air conditioning. Commissioner Hackney confirmed the gym will be available to both youth and adults. MOTION - It was moved and seconded by Commissioners Weber/Hackney to approve the January 9, 2006 Minutes and Monthly Department Report for December 2005, as submitted. Motion carried unanimously. V. PUBLIC HEARING - None VI. BUSINESS ITEMS A. Youth Workshop Staff presented the information contained in the Staff Report, a copy of which is on file in the Community Services Department. Commissioner Hackney shared his thoughts on other organizations to add to the list of participating organizations. He suggested including the Sports Organizations that have recently participated in the Commission Meetings, Boy Scouts, Girl Scouts, Explorers, Brownies, and also recommended reaching out to any church-based or other youth groups that can be identified. In the effort to reach others, he recommended the consideration of public service notifications to both local radio stations, as well as local newspapers. in both English and Spanish, and add this new group of participants to the listing for the May event. Commissioner Weber agreed. Community Services Commission Minutes 3 Feb,uerv 13. 2006 Commissioner Leidner confirmed that the March 13th meeting was primarily for the student leaders. He asked if it would be appropriate to invite any television stations to attend the May event. City Manager Genovese indicated it was in the purview of the Commission. Commissioner Weber expressed it could be good if the City made a good showing and hopefully received no negative press. City Manager Genovese indicated some of the cameras are up and operating at La Quinta Park but the fencing for the Skate Park is still being worked. Commissioner Leidner asked what was being done to gain participation for the Youth Workshop. Staff indicated La Quinta High School and Middle Schools were being contacted and meetings were being set up with the students. Commissioner Hackney indicated he can not attend the March 13th Commission Meeting due to business conflicts in Orange County. Commissioner St. Johns asked if anyone wanted to add to the workshop or outline. She referred to the proposed listing of participating organizations and corrected a name to "Riverside County Office of Education". She further indicated La Guinta High School held a "Friday Night Live Club" with student leader participation at a Drug and Alcohol-free event. Commissioner Hackney referred to the second point of the proposed outline on the Staff Report, in particular, the combination of youth and members of business organizations. He questioned whether youth input might be suppressed where youth and adults were mixed, if a dominant adult were present. Commissioner Leidner stated by inviting both youth and leadership from the business organizations off the listing, we assume the leadership understands this is about the youth. He indicated the Commission might consider having a meeting with the adults involved in a round table discussion and share the outcome desired to prevent anyone from having their own agenda. Commissioner St. Johns was hopeful by having youth involvement since March, the youth might lead and be active in the planning. Community Services Commission Minutes 4 February 13. 2006 Commissioner Leidner felt if the groundwork was laid properly, there should be no need for concern. He also wanted to extend an invitation to any city officials who would like to participate as well. MonON - It was moved and seconded by Commissioners Hackney/Weber to adopt the proposal as presented, with the additional invitees and public service notifications in both English and Spanish as discussed at this meeting. Motion carried unanimously. B. Middle School Teen Dance Staff presented the information contained in the Staff Report, a copy of which is on file in the Community Services Department. Staff has requested assistance from the Commission at the dance being held on Friday, March 10, 2006. Staff explained there will be Boys & Girls Club Staff at the dance as well. The Commissioners all expressed their desire to participate at this event. MOTION - It was moved and seconded by Commissioners Hackney/Leidner for the commission to participate in this event. Motion carried unanimously. There was further discussion of the "Concert Under the Stars" event being held on Sunday, February 26, 2006. Staff explained the Commission will have a dedicated booth to promote themselves and the Community Services Department. Commissioner Weber indicated the Rotary Club will be serving beer and wine and he has heard good things of the performing group - Mike Costley and Friends. Staff indicated the non-profit organizations will be set up near the Senior Center. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Calendar of Monthly Events No other correspondence or written materials offered. Community Services Commission Minutes 5 Februarv 13, 2006 VIII. COMMISSIONER ITEMS A. Reports from Commissioners Regarding Meetings Attended Commissioner Leidner discussed the Tour de Palm Springs annual bicycle event held during the past weekend. He indicated a major portion of the 100 mile ride went through La Guinta, with a SAG (stop and go) stop at the Fritz Burns Park. This year's event theme was to honor senior citizens. A dinner held on Friday evening recognized La Guinta's Senior Center as being one of the valley's finest senior centers, and Christina Calderon, Senior Center Supervisor, was present to receive a Certificate on behalf of the City. Commissioner Hackney visited one of the La Quinta Parks and commented the park was very busy with people having a great time. It was great to see. Commissioner St. Johns referred to Commissioner Gassman's e-mail, which indicated Commissioner Gassman had attended three Art Openings and a play at the La Quinta Playhouse. Commissioner Gassman's e-mail also indicated she could not attend the CPRS Conference. Commissioner Weber indicated he would check with his employer to see if he could attend the CPRS Conference on Friday, March 17th. Commissioner St. Johns confirmed the Fred Wolff Dedication was approved for March 18, 2006. Commissioner Weber shared he saw work being done on La Quinta Park's Interactive Water Feature on Saturday and all appeared to be progressing accordingly. He confirmed the building being constructed was a recirculation water treatment facility, which would promote use of recycled water. City Manager Genovese publicly thanked Tom Hartung, Building and Safety Director, for assisting with the Capital Improvement Projects in the absence of a Community Services Director. Mr. Hartung assisted with the Boys & Girls Club expansion, La Quinta Park's Skate Park fencing, as well as the Interactive Water Feature. Commissioner Leidner thanked City Manager Genovese on the Commission's behalf, for filling the void of the Community Services Director. The Commission asked the grant outcome. A La Quinta Playhouse schedule Community Services Commission Minutes 6 February 13. 2006 was also requested, as well as copies of the General Plan Map. City Manager Genovese indicated these items will be obtained for the Commissioners. IX. ADJOURNMENT MOTION - It was moved and seconded by Commissioners Hackney/Leidner to adjourn meeting at 7:37pm. Motion carried unanimously. NEXT MEETING INFORMATION Monday, March 13, 2006 @7:00 PM La Quinta Civic Center - Study Session Room Submitted by: ~~~ Community Services Secretary