2006 03 13 CSCC
OF
COMMUNITY SERVICES COMMISSION
AGENDA
La Quinta Civic Center Study Session Room
78-495 Calle Tampico- La Quinta, CA 92253
March 13, 2006
7:00 PM
CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
II. PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to three minutes
or less.
III. CONFIRMATION OF AGENDA
Corrections, deletions or reorganization of the agenda.
IV. CONSENT CALENDAR
(Items are considered routine in nature and may be approved by one motion.)
A. Approval of February 13, 2006 Minutes
B. Monthly Department Report for January, 2006
V. PUBLIC HEARING
VI. BUSINESS ITEMS
A. Youth Workshop
B. Appointment of two Commissioners to participate on this year's
Civic Center Art Purchase Committee
VII. CORRESPONDENCE AND WRITTEN MATERIALS
A.
Calendar of Monthly Events
B.
Promotional Materials from the La Quinta Playhouse
C.
City of La Quinta Zoning Map
D.
The Community Services Grant Awards
E.
Town Hall Meeting on Underage Drinking
VIII. COMMISSIONER ITEMS
A. Reports from Commissioners Regarding Meetings Attended or Other
Items of Interest
-ommunity Services\Community Services CommissioMAgendas\AGN '06\March 2006.doc
IX. ADJOURNMENT
Next Meeting
April 10, 2006
ommunity Services\Community Services Commission\Agendas\AGN '06\March 2006.doc
u r S
C OFZt1�9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: THOMAS P. GENOVESE, INTERIM COMMUNITY SERVICES DIRECTOR
DATE: FEBRUARY 21, 2006 . VT /
SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR
THE MONTH OF JANUARY 2006
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE
MONTH OF MARCH 2O06:
Mar 1
*Morning Workout (Exercise Class)
Mar 1
* E-Mail Level 2 (Outlook Express)
Mar 1
*Photo Editing 3
Mar 1
Using Microsoft Excel, Senior Center
Mar 1
Pony Club, Rancho Polo
Mar 1
Let's Do Business, Senior Center
Mar 2
*Beginning Tap Dance
Mar 2
Beginning Belly Dance, La Quinta High School
Mar 3
*Beginning Rug Hooking
Mar 3
*Mat Pilates
Mar 5
2-on-2 Grass Volleyball Tournament, La Quinta Park
Mar 6
*Hooked on Loops — Traditional Rug Hooking
Mar 6
*Digital Photography
Mar 6
*Introduction to the Internet
Mar 6
*Microsoft Word
Mar 7
*Intermediate Tap Dance
Mar 8
*Introduction to the Computer
Mar 8
*Scanning
Mar 10
Middle School Teen Dance, La Quinta Boys & Girls Club
Mar 16
Dance, Play & Pretend, La Quinta High School
Mar 16
Beginning Ballet, La Quinta High School
Mar 20
Ballroom Dance, Senior Center
Mar 21
Advanced Adobe Photoshop, Senior Center
Mar 21
*Advancing Beginners Bridge Lessons
Mar 21
*Tai Chi Arthritis
Mar 21
*Learn to Knit
Mar 21
*Beginning Mah Jongg
Mar 21
Tai Chi, Senior Center
Mar 22
Mini Mixed Media, Senior Center
Mar 22
*Beginning Conversational Spanish
Mat 22
*Advanced Bridge Lessons
Mar 22
*Advanced Conversational Spanish
Mar 22
*Intermediate Bridge Lessons
Mar 22
*Introduction to Word Processing
Mar 22
*Photo Editing 2
Mar 23
Introductory Adobe Photoshop, Senior Center
Mar 23
*Mature Driver Training
Mar 23
*Ballroom Dance
Mar 24
*Beginning Bridge Lessons
Mar 24
*Mufti -Generational Talent Show
Mar 25
Tiny Toy Olympics, Fritz Bums Park
Mar 27
Intermediate Computers, Senior Center
Mar 27
*The Self -Publishing Experience
Mar 27
*PdntShop Publishing 1
Mar 28
*Basic Dog Training
Mar 29
*Word Processing — Level 2
Mar 29
*Photo Editing 4
Mar 29
*PrintShop Publishing 2
Mar 30
*Senior Sports Day
*Daytime Senior Center class or activity
Monthly Revenue Report for January 2006
ennthiv Ravanue - Facility Rentals 2005 2004 Variance
ieniorCenter
$
2,368.00
$
3,456.00
$
1,087.00
.ibra
$
350.00
$
-
$
350.00
lam
$
630.00
$
350.00
$
280.00
iports Field
$
1,219.00
$
-
$
1,219.00
Jlonth Facili Revenue
$
4,567.00
$
3,805.00
$
762.00
fear to Date Facility Revenue
$
26,357.00
$
22,489.00
$
3,868.00
Jnnthhr Ravanue
ienior Center
$
24,755.00
$
21,317.00
$
3,438.00
%ommuni Services
$
7,567.00
$
12 929.00
$
5,362.00
a Quinta Resident Cards
$
7,485.00
$
8,205.00
$
720.00
Total Revenue
$
39,807.00
1 $
42 451.00
1 $(2.644.0011
iavanua Year to Data
Senior Center
$ 65 756.50
1 $ 65,151.001
$ 605.50
;ommun e Services
$ 67,579.00
$ 64,851.00
$ 1.18.00
.a Quinta Resident Cards
$ 21,105.00
$ 10,425.00
$ 10.680.00
total Revenue to Date
$ 154,440.50
$ 140,427.00
$ 14,013.50
Community Services Department
Attendance Report for the Month of January 2006
Summary Sheet
rogram 2006 2005 Variance Sessions Per Month
20M 20M
eisure Classes
108
189
81
41
49
ecial Events
0
35
-35
.0
1
dull Sports
480
466
14
20
20
enior Center
1507
1589
-91
94
128
otal
2,095
2,279
-193
155
198
enior Services
enior Center
228
252
-24
15
11
otal
228
252
-24
15
11
ports User Groups
a Quints Park Use
YSO
700
950
-250
19
21
ports Complex
Sports & Youth
72
0
72
a
0
o California Magic
15
0
15
3
C. La Ouinta
15
0
15
7
0
of Palm S rin
500
0
500
2
0
acili / Park Rentals
enior Center
Wrch
500
690
-190
8
10
ark Rentals
i Ouinta Park
200
240
-40
5
8
Mc Center
200
0
200
1
0
brary
A Purpose Room
100
0
100
2
0
Mal
2,302
1,8
422
53
37
otal Programs
4,6251
4,4111
205
223
248
Community Services Program Report for January 2006
2006 2005 2006 2005
Participants
Partici ants
Variance
Meetings
Meetings
.eisure Classes
Vatercolor fa Teens
4
0
4
21
0
dosaic Till
2
0
2
31
0
'al Chi Chuan
2
10
-8
3
2
'oga Feldenkrais
9
12
41
3
4
eldenkrais Awareness Yoga
7
12
-5
2
4
ieginning 3ellydance
16
6
10
2
2
advanced Bel nce
7
10
-3
3
2
tallroon Dance.
10
11
-1
2
2
ance Dance
12
0
12
1
0
leginning Ballet
3
10
-7
21
2
)ante, Play, & Pretend
8
10
-2
2H27
i innin Guitar
4
18
-14
3
i innin Dnrmmin
1
0
1
2
lallan for Travelers
8
7
1
3
ldobe Photos Advanced
4
2
2
3
ldobe Photos InlrodUct
4
0
4
2
3eginningCom ers
6
9
3
2
Aicrosoft Word
1
0
1
1
rotale
108
117
9
41
2006 2005 2006 2005
Participants 1participants
Variance
Meetings Meet in s
Wult SPOrts
)pen Gym Basketball
300
246
54
17• 16
adult Soccer Lea ue
180
220
40
3 3
rotals
480
466
14
20 18
9ecreationTotals 1 5881 5831 51 61 _ _____46
Senior Center Attendance
Participation
Participation
Variance I
Meetings-
n
-eet
2
2
Senior Activities
ACBL Bride
310
252
581
4
3
Bridge, Du licate/SociaVPa
407
618
-211
11
20
Monthly Birth Jay Pa '
20
36
-16
1
1
Month1v Luncheon
80
51
29
1
1
Putting Contest
2
0
2
1
0
KrafVNabisco pufling Contest
76
0
78
1
0
Movie Time
50
36
14
4
4
Senior Activity Total
947
993
-46
23
29
Senior Leisure Classes
Baliroom/SvA
24
33
-9
4
7
Brid a Lessons
107
121
-14
10
18
computer Classes
26
16
101
8
7
ae
63
61
-5
12
13
Golden Tones
106
128
-22
5
4
Knitting Guild
12
0.
12
1
0
Ouittin
43
44
-1
4
4
Rug Hooldng
91
12
-3
4
4
Sketch/Draw
291
26
3
3
4
Spanish
25
35
-10
3
3
Tat Chi / Tat Chi Arthritis
24
27
-31
6
g
TapDance
29
16
.11
5
6
Watercolor
43
46
3
4
8
Woodcarvers
5
15
10
3
2
Y
5
14
-9
1
4
Senior Leisure Classes Total
660
596
-45
71
99
TOTAL SENIOR PROGRAMS
1507
lsss
-91
94
126.
Senior Services
FIND Food Distribution
138
185
-47
3
4
Health screeningsby Eisenhower MC
9
0
9
1
0
Hearing Consultation
4
3
1
1
1
I.I.D. Energy Assistance/No fee
33
24
9
4
4
Lejai Consultation
2
3
-1
1
1
Medicallflsurance/HICAP
8
3
5
2
1
Seminars for January
14
0
14
3
0
Volunteers
20
34
-14
rda
n1a
TOTAL SENIOR SERVICES
228
252
-24
15
11
SENIOR CENTER TOTAL
1735
1841
-115
100
139
OF
COMMUNITY SERVICES
DATE: March 13, 2006
ITEM TITLE: Youth Workshop
RECOMMENDATION:
MEETING AGENDA CATEGORY:
BUSINESS SESSION: A
CONSENT CALENDAR:
MI)IT&IMY.9 INA
I?I134COB fID"9IZE"
Approve an outline for the 2006 Youth Workshop Pre -meeting.
BACKGROUND AND OVERVIEW:
Staff is proposing the following outline to be followed at the Youth Workshop Pre -
meeting:
- Group Arrives. Commission St. Johns will welcome the youth and
introduce Commissioners and staff. Attendees will be welcomed and
introduced.
- Staff will provide an outline of the activities and events that have been
conducted by the Community Services Department.
- Specific questions will be asked to student leaders.
o Have you ever participated in any of the activities the Community
Services Department has held?
o If so, how was your experience? If not, why?
o What day of the week and time frame do you think most people
are able to attend special events?
o Do you receive the flyers the Community Services Department
sends out to schools?
o Are there any specific ways to advertise activities within the school
or ways of using outside agencies?
o What types of services would you like the City of La Quinta to
expand on?
o What types of activities appeal to you the most?
Sporting, special events, special interests, classes,
excursions, etc.
- Open forum addressing new ideas for the City to expand upon.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Commission are:
1. Approve the outline for the Youth Workshop Pre -meeting outline; or
2. Do not approve the outline for the Youth Workshop Pre -meeting; or
3. Provide staff with alternative direction.
ly submitted,
Supervisor
Approved for sub ission by:
Edie ylto ,
Community Services Director
La
4 ti
E �
�OF CKF
COMMUNITY SERVICES COMMISSION MEETING
DATE: March 13, 2006
AGENDA CATEGORY:
BUSINESS SESSION: B
CONSENT CALENDAR:
ITEM TITLE: Consideration of Two Community Service STUDY SESSION:
Commissioners to Serve on the Civic Center Art
Purchase Committee PUBLIC HEARING:
RECOMMENDATION:
As deemed appropriate by the Community Services Commission.
FISCAL IMPLICATIONS:
The sum of $12,253 has been budgeted in the Civic Center Art Purchase Account
#101-1001-41 1.56-60.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Since 1989, with the exception of 2004 and 2005, the City has been selecting
artwork from the La Quinta Arts Festival ("Festival") to be displayed at various City
facilities. Two Council Members, in conjunction with two Cultural Arts Commission
members, have viewed the artwork at the Festival for consideration of an art
purchase.
Historically, the Art Purchase Committee has met the first day of the Festival to
select a piece of artwork for the City with the artwork delivered to the City after
the Festival.
The City Council elected not to participate in the selection of artwork the last two
years, citing limited display space at City Hall. Now that the library is completed,
and open to the public, the Civic Center Art Purchase program is reinstated.
The City Council has decided to participate in purchasing artwork this year from the
Festival and the Community Services Commission is being asked to select two
representatives to participate on this year's Civic Center Art Purchase Committee.
The Festival will be held from March 16 through March 19, 2006 at the Civic
Center Campus. The Art Purchase Committee may wish to meet at 9:30 on March
16 for the opening of the Festival and to select an art piece during the opening
hours of the Festival.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Community Service Commission include:
1. Appoint two Community Service Commissioners to serve on the Civic Center
Art Purchase Committee to select Civic Center Art during the La Quinta Arts
Festival, and authorize spending up to $12,253, or
2. Do not participate in the selection of artwork from the La Quinta Arts
Festival; or
3. Provide staff with alternative direction.
Respectfully submitted,
"Iton,ity Services Director
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Community Services Grant Awards
At the City Council Meeting on February 7, 2006, City Council reviewed
and approved six Community Services Grant applications. Each non-profit
organization was awarded the maximum amount of $2,000. The first
award went to Quilting for Good Times; their funds will be used for
purchasing 3 sewing machines and a large storage cabinet to lock up the
sewing machines and finished quilts at the La Quinta Senior Center. The
second grant award went to Tracy Rutledge and the La Quinta Desert
Gold; funds will be used to assist with paying for field and field light
rentals at the La Quinta Sports Complex as well as the cost of uniforms,
equipment, and registration fees. The third award went to the Coachella
Valley Unified School District/ 21" Century Program; funds will be used to
purchase fitness equipment, art and photo supplies, and costumes for
their Performing Arts program. The fourth grant award went to the La
Quinta High School Girls Tennis Team; funds will be used for paying off
the balance owed on the uniforms purchased for the season as well as to
replace worn out tennis nets. The fifth award went to the Palm Canyon
Theatre; funds will be used to provide 4 full time scholarships, or 8 partial
scholarships, to La Quinta based children in the theatre program. The
final grant award went to the La Quinta High School Band Boosters;
funds will be used to assist with the costs of new band uniforms.
•570 Phyllis Jackson Ln., Palm Desert, CA 92260 — 760-218-1687 — www.townhaltmeeting.info
irch 6, 2006
. Eddie Hylton
y of La Quints,
Box 1504
Quints, CA 92247
ar Ms. Hylton;
ien people hear the phrase "underage drinking," they often think of teenagers using alcohol. By the tim
descents reach eighth grade, 44 percent have had a least one drink and almost 20 percent report havin
n "drunk." To help educate young people and caring adults about the risks associated with underag
icing, the U.S. Department of Health and HUtnan Services is supporting a sefles of town Hat, ,v,eeUngs t
place in communities across America on or around March 28, 2006.
o Town Hall Meetings are planned for our area - Palm Desert's will be March 28, 2006, 7:00 - 8:30 pi
the Cal State San Bernardino - Palm Desert Campus at the Indian Wells Theater. indio is havin
as well. These meetings will give us the opportunity to educate parents, teachers, officials, youth an
-r community members about the impact of underage drinking and will allow us to develop possib]
itions.
an organization committed to preventing underage drinking, the Alcohol & Drug Awareness Committe
)AC) of the Palm Desert High School PTO would like to extend an invitation to you join us in tb
ience and we would like to acknowledge your presence. Please extend an invitation to anyone you fe(
ild like to join us that evening.
ise RSVP by March 21, 2006 to Lynne Bunch at 218-1687 or lynne@acharityaffaire.com the number c
pie attending and if you would like to be acknowledged.
hope you will join us in educating our community about the importance of preventing underage drinkin
we thank you for your support.
:erely,
Bunch
it