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COMMUNITY SERVICES COMMISSION
AGENDA
La Quinta Civic Center Study Session Room
78-495 Calle Tampico- La Quints, CA 92253
January 9, 2006
7:00 PM
CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
II. PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to three minutes
or less.
Ill. CONFIRMATION OF AGENDA
Corrections, deletions or reorganization of the agenda
IV. CONSENT CALENDAR
(Items are considered routine in nature and may be approved by one motion.)
A. Approval of December 19, 2005 Minutes
B. Monthly Department Report for November 2005
V. PUBLIC HEARING
VI. BUSINESS ITEMS
A. Facility Use Policy Update
B. Youth Workshop
VII. CORRESPONDENCE AND WRITTEN MATERIALS
A. Calendar of Monthly Events
Vill. COMMISSIONER ITEMS
A. Reports from Commissioners Regarding Meetings Attended
IX. ADJOURNMENT
Next Meeting
February 13, 2006
S:\Community Services\Community Services Commission\Agendas\AGN '06\Jan 2006.doc
c�N OF T
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: THOMAS P. GENOVESE, INTIRIM COMMUNITY SERVICES DIRECTOR
DATE: DECEMBER 20, 2005 71
SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR
THE MONTH OF NOVEMBER 2005
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE
MONTH OF JANUARY 2006:
Jan 3
Pony Club
Jan 4
*Morning Workout (Exercise Class)
Jan 4
*Latin Dance
Jan 5
*Ballroom Dance
Jan 6
*Mat Pilates
Jan 9
*Intermediate Watercolor
Jan 9
*Stained Glass
Jan 9
*Files & Folders
Jan 9
*Introduction to the Internet
Jan 9
*Digital Photography
Jan 10
*Watercolor Lessons
Jan 10
*Advancing Beginners Bridge Lessons
Jan 10
*Intermediate Tap Dance
Jan 11
*Introduction to the Computer
Jan 11
*Advanced Bridge Lessons
Jan 11
*Intermediate Bridge Lessons
Jan 11
*Sketching & Drawing
Jan 11
*Beginning Conversational Spanish
Jan 11
*Advanced Conversational Spanish
Jan 11
*List & Labels
Jan 11
*Scanning
Jan 12
*Mature Driver Training
Jan 12
*Mosaic Tile Art
Jan 13
*Beginning Bridge Lessons
Jan 17
Tai Chi Chuan
Jan 17
Italian for Everyone
Jan 17
Beginning Guitar
Jan 17
Yoga the Feldenkrais Way
Jan 17
Adobe Photoshop Elements - Advanced
Jan •17
Belly Dance Intermediate & Advanced
Jan 17
Mosaic Tile
Jan 17
Decorative Painting For Everyone
Jan 17
Line Dancing
Jan 17
*Learn to Knit
Jan 17
"Beginning Italian
Jan 17
*Tai Chi Arthritis
Jan 18
Introduction to Drumming and Percussion
Jan 18
Let's Do Business
Jan 18
*Introduction to Word Processing
Jan 18
*Feldenkrais Yoga
Jan 18
*Simple Spreadsheets
Jan 18
*Photo Editing 1
Jan 19
Feldenkrais Awareness through Movement
Jan 19
Adobe Photoshop Elements - Introductory
Jan 19
Watercolor Painting For Teens & Adults
Jan 19
Dance, Play, & Pretend
Jan 19
Beginning Ballet
Jan 19
Beginning Belly Dance
Jan 19
*Chili Cook -Off Luncheon
Jan 19
*Beginning Piano
Jan 19
*Tai Chi Chuan Traditional
Jan 20
*Beginning Rug Hooking
Jan 23
Ballroom Dancing
Jan 23
Beginning Computers
Jan 23
*Hooked on Loops (Traditional Rug Hooking)
Jan 23
*Self -Publishing Experience
Jan 23
*Introduction to E-Mail (AOL)
Jan 23
*Photo Editing 2
Jan 23
*Family Tree Maker
Jan 24
*CPR & First Aid
Jan 24
*Beginning Mah Jongg
Jan 25
Mastering Microsoft Word
Jan 25
*Word Processing Level 2
Jan 25
*Photo Editing 3
Jan 26
*Beginning Tap Dance
Jan 30
*E-Mail Level 2 (AOL)
Jan 30
*Photo Editing 4
Jan 30
*PrintShop Publishing 1
*Daytime Senior Center class or activity
Monthly Revenue Report for November 2005
Monthly Revenue - Facility Rentals 2005 2004 Variance
3eniorCenter
$
3,563.00
$
2,018.00
$
1,545.00
'arks
$
300.00
$
500.00
$
200.00
3 orts Field
$
160.00
$
-
$
160.00
Wonthly Facility Revenue
$
4,023.00
$
2,518.00
$
1,505.00
Year to Date Facility Revenue
$
17,130.00
$
15,389.00
$
1,741.00
Nonthiv Revenue
Senior Center
$
6,585.00
$
7,741.00
$
1,156.00
,ommunftv Services
$
2,765.00
$
2,101.00
$
658.00
-a Quinta Resident Cards
$
3,'20.00
$
$
3,120.00
rotal Revenue
$
12,470.00
$
9,848.00
$
2,622.00
3evenue Year to Date
3eniorCenter
$
38,394.00
$
37,104.50
$
1,289.50
:ommunity Services
$
49,417.00
$
47,517.00
$
1,900.00
-a Quints Resident Cards
$
11,700.00
$
-
$
11,700.00
rota) Revenue to Date
$
99,511.00
$
84,621.50
$
14,889.90
Drogram
Community Services Department
Attendance Report for the Month of November 2005
Summary Sheet
2005 2004 Variance Sessions Per Month
2005 2004
_eisure Classes
140
80
60
601
37
Special Events
228
391
-163
21
4
4dult Sports
180
432
-252
3
18
Senior Center
1271
1182
89
94
105
rotal
1,819
2,085
-266
159
164
Senior Services
ienior Center
187
214
-27
11
14
rota)
187
214
-27
11
14
Sports User Groups
-a Quinta Park Use
4YSQ
1100
1100
0
20
20
°.C. la Quinta
15
0
15
3
0
Sports Complex
_Q Sports & Youth
25
0
25
13
0
io Califomia Magic
15
0
15
5
0
_Q/ PD Youth Football
150
0
150
6
0
Facility/ Park Rentals
ienior Center
private Rental
400
600
-200
2
4
church
450
480
-30
6
8
lark Rentals
-a Quints Park
200
320
-120
5
8
=ritz Bums Park
40
80
-40
1
2
rota)
2,395
2,580
-185
61
42
rota) Programs
4,7741
4,889
-115
231
220
Volunteer Hours
ienior Center
2781
285
7
rotal Volunteer Hours
2781
285
7
Community Services Program Report for November 2005
2005 2004 2005 2004
Participants
Participants
Variance
Meeting s
Meetings
.eisure Classes
'Ickbo)dng Boot Camp
14
0
14
2
0
'ai Chi Chuan
2
0
2
3
0
logs Electica
9
10
-1
1
2
eldenkrais Yoga
12
0
12
3
0
;lassid Latin Ballroom Dance
14
13
1
2
5
leginning Bellydance
5
0
5
5
0
Sell dance Level 2
3
0
3
4
0
otetmediate Bell ante
5
5
0
2
5
ilp Hop Dance
4
2
2
5
5
Seginning Ballet
12
8
4
1
1
)anoe, Play, & Pretend
7
7
0
1
1
lock & Roll Guitar
2
0
2
5
0
iuitar Level 2
1
8
-7
5
5
%lian for Travelers
9
0
9
4
0
Aosaic Tiling
6
0
6
5
0
kcrylic Paintin
9
0
9
3
0
Vatercolor Wonders
6
0
6
3
0
kdobe Photoshop Introduction
3
0
3
1
0
idobe Photoshop Advance
1
0
1
3
0
ntermediate Computers
§1
6
2
1
3
Aicrosoft Excel
8
9
-1
1
2
'otais
1401
72
60
29
2005 2004 2005 2004
Participants
Participants
Variance
Meetings
Meetin S
i ecial Events
:arlsbad Village Faire Excursion
28
22
6
1
1
reteran's Day Acknowledgement_
200
170
30
1
1
'otals
2281
1921
36
2
2
2005 2004 2005 2004
Participants
[Participants
Variance
Meetings
Meetings
1dult sports
)pen Gym Basketball
0
212
-212
0
16
ldult Soccer League
180
220
-40
31
4
'otals
1801
432
-2521
31
20
iecreation Totals 1 5481 692 -1441 651 51
Senior Center Attendance
Participation
Participation
Variance
Meetm s
Meetings
2005
200
2005
Senior Activities
ACBL Bride
318
268
50
4
3
Brid e, Duplicate/Social/Party
407
523
-116
15
20
Monthty Birthday Party
20
20
0
1
1
Monthly Luncheon
110
85
25
1
1
Putting Contest
6
0
61
1
0
Movie Time
37
30
7
3
7
Senior Activity Total
898
926
-28
25
32
Senior Leisure Classes
Ballroofft/SvAng
21
18
3
3
4
Bridge Lessons
75
35
40
13
12
Computer Classes
28
44
-16
5
9
Computer Tutor
2
3
-11
2
3
Dog Training
4
11
-7
4
4
Exercise
55
40
15
13
13
Golden Tones
47
39
8
4
4
Knitting Guild
19
0
19
1
0
Latin Ballroom
3
0
3
5
0
Political R Economical Discussion
35
0
35
2
0
Quilting
20
20
0
3
3
Rug Hooldrig
8
4
41
4
3
Sketch/Draw
13
10
3
4
3
Tai Chi / Tai Chi Arthritis
18
10
8
4
4
Watercolor
21
12
9
5
3
Yoga
4
10
-6
1
4
Senior Leisure Classes Total
373
256
117
69
73
TOTAL SENIOR PROGRAMS
1271
1182
89
94
105
Senior Services
FIND Food Distribution
123
130
-7
3
5
I.I.D. Enercfv Assistance/No fee
18
50
-32
4
8
LIHEAP
4
0
4
1
0
Legal Consultation
8
8
0
1
1
Hearing Consultation
6
0
6
1
0
Medical Insurance
4
0
4
1
0
Volunteers
24
26
-21
n/a
n/a
TOTAL SENIOR SERVICES
187
214
-27
11
14
SENIOR CENTER TOTAL
14581
1396
621
105
119
Pat
i
AGENDA CATEGORY:
BUSINESS SESSION: A
COMMUNITY SERVICES COMMISSION MEETING CONSENT CALENDAR:
DATE: January 9, 2006 STUDY SESSION:
I all H"(III I I Drill R IUPA
ITEM TITLE: Facility Use Policy Research
RECOMMENDATION:
Uphold the approved Facility Use Policies currently in existence.
FISCAL IMPLICATIONS:
None for this action.
BACKGROUND:
The existing Facility Use Policies for City facilities were approved by this
Commission on June 13, 2005, and by the City Council on June 21, 2005.
The City Council has asked the Commission to review the Facility Use Policies with
regard to classifications on the Fee Schedule, and in particular to fees charged to
those classified as "travel teams."
At the December 19, 2005 Community Services Commission meeting, the
Commission requested that staff conduct further research concerning the Facility
Use Policies in regards to "youth travel teams" and applicable field usage fees. At
the Commission's request, all current "travel teams" and members of the La Quinta
Sports and Youth Association (LQSYA) were invited to attend this meeting.
Research was provided in the staff report of December 19 outlining facility use
policies and associated fees for comparison from varying cities and park districts
around the state. That information has been reconfirmed with each city or park
district and is provided again as Attachment 1.
G:\City Work\CSCRPT.250.Facility Use Update 1-9-06 TLD rev.doc
The Community Use of Athletic Fields Agreement (Attachment 2) makes a clear
distinction between Class I (youth recreational leagues) and Class II (independent
travel teams), as follows:
Class 1: La Quinta Youth 501(c) recreation organizations that hold open
registration, allow all participants to register and play, and have
rosters with a minimum of seventy-five percent City residency to be
considered Class 1 and have third priority
Class II: Youth non-profit athletic organizations whose participation is
selected by their ability and/or play competitively against similar teams
from other jurisdictional areas (ie. — independent travel teams) with
majority City residency shall be considered Class 11 and have fourth
priority
Provided below is additional information for the Commission's consideration:
Field Maintenance
The City is responsible for general field maintenance. This includes mowing,
fertilizing, aeration, herbicide application, pest control, irrigation inspection,
tree/shrub maintenance and maintenance of the field lighting. The City has a
contract with Steven Burt and Associates for park maintenance. At the La Quinta
Sports Complex, the City shares responsibility of the irrigation and field
maintenance with the Desert Sands Unified School District (School District).
Concerns regarding parks, sports fields, or facilities are reported to staff, who then
submit a written work request to the appropriate City department. Irrigation
problems at the Sports Complex are forwarded to the School District's landscape
maintenance supervisor.
The Community Use of Athletic Fields Agreement states that the League (or Team)
is responsible for specific types of field maintenance, which includes dragging the
infields, trash removal from all fields, lining fields with non -permanent paint and
filling any holes that present a safety hazard at the facility. The League (or Team) is
also required to report any safety concerns to the City.
Field Usage Fees
There has been discussion regarding a request by Mr. Tracy Rutledge to allow
"travel teams" free field usage due to their incorporation with a youth recreation
league. LQSYA board member, Donna Catalfamo, stated that their "travel teams"
are approved by the PONY Baseball Organization, which thereby classifies them
under "Select" travel teams. LQSYA's "Select" travel divisions are comprised of
GACity WorkTSCRPT.250.Facility Use Update 1-9-06 TLD rev.doc
the best players in their league. This year they have 6 teams in their boys'
divisions, and all are paid and registered members of LQSYA.
Mr. Rutledge attributes his request for free field usage to the fact that his "travel
team" players currently have to pay for their own jerseys, sports equipment, and
travel arrangements and cannot afford the additional expense of paying the fees for
field usage. Staff would suggest the playing fields are of equal importance as the
other items requiring a financial outlay, and recommends "travel teams" build in the
additional expense in each player's registration fees up front.
All youth have an alternative to playing on a "travel team," which is to participate
in a youth recreational sports league where the fees are nominal by comparison.
The City of La Quinta also offers the Community Services Grant program to
recognized nonprofit organizations that benefit the residents of La Quinta.
Applications and grant guidelines are available in the Community Services
Department. The maximum amount that may be requested by an organization is
$2,000. The deadline for submission of applications is January 27, 2006. City
Council will review applications and award grants at the upcoming City Council
meeting on February 7, 2006. In addition, "travel teams" have the option of
checking with the School District for field availability.
If the Commission decides to uphold the approved Policies, no further action is
necessary. If the Commission decides to change any of the approved Policies, the
item would have to be returned to City Council for review and approval.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Community Services Commission include:
1. Provide recommendations for City Council consideration regarding a change
in field use fees or/and Class assignments; or
2. Do not direct provide recommendation for City Council consideration; or
3. Provide staff with alternative direction.
Respectfully submitted,
Robert Ambriz, Jr., Recreation Supervisor
Approved for submission by:
Thomas P. Genovese,
Interim Community Services Director
Attachments: 1. Sports Field Fee Policies Research
2. Community Use of Athletic Fields Agreement
ATTACHMENI
4.
F�oF,,�9 MEMORANDUM
TO: THOMAS P. GENOVESE, CITY MANAGER
FROM: ROBERT AMBRIZ, JR., RECREATION SUPERVISOR
DATE: NOVEMBER 8, 2005
SUBJECT: FACILITY USE POLICIES — SPORTS FIELD FEES RESEARCH
The following information has been randomly accumulated from surrounding cities in
Southern California in regards to whether or not they charge "independent travel
teams":
1. Diamond Bar: Yes
Non Diamond Bar based travel teams must pay $5 per hour/per field or $12 per hour/per
field with lights. Diamond Bar based teams do not pay.
2. Monterey Park: No
They do not charge any of their youth leagues in Monterey Park any field time as long as
they maintain a 50% or better resident participation. They do have a group of travel
baseball teams that are affiliated with a local organization and therefore provide facilities
at no charge.
3. Fontana: Yes
They do not charge for youth resident organizations that have 80% Fontana residents.
They do charge for travel teams: $7.00 per hour. They charge for youth tournaments -
$50.00 per non-resident teams; resident teams do not have to pay. They charge $15.00 per
hour for adult use without lights and $25.00 with tights.
4. Corona: Yes -
Any non-profit sports groups that do not meet the 80% residency requirement is charged
for field use ($10 per hr). In addition, they pay 100% of lighting cost for field lights.
5. Buena Park: Yes
They give free fields to city sponsored youth sports organizations (Girls Softball, Little
League, AYSO, AYF). Everyone else pays fees regardless if nonprofit or not. Nonprofit
rates are $12/hour day use and $20/hour for lights. Additionally, they charge city
sponsored organizations tournament fees at the above rate.
6. Palm Springs: Yes
They charge their non-profit youth recreation groups (ie — AYSO) 18% of their income
from registration fees. Non-profit travel teams pay the same fees as all users: $20 per
hour/ per field and $25 for lights per hour per field.
7. Coachella Valley Recreation and Parks District: Yes
They charge $10 per field/ per hour if they are District Members; $30 per field/ per
hour if they are non -district Members. They charge $30 for field lights per hour if they
are District Members; $60 for field lights per hour if they are non -district Members.
S. Irvine: No
They do not charge any of their youth non profit Irvine based teams if they meet their
allocation rules and residency policies. They do not give any group priority, they allocate
evenly if they are rec. type leagues or competitive travel programs. They just make the
travel teams play half their games home and half away. They get one practice slot during
the week and a Sunday game every other week. Also, all games on Irvine fields must
have an Irvine based team in every game slot or they pay for the field at full rental rates,
so that way they don't have playoff games or mini tournaments with more than one team
at a time.
9. Covina: Yes (for lights) and No (for fields)
They do not charge a field use fee for travel/club teams (soccer, baseball or softball).
Although, no one get lights for free. So, if they are using lights, depending on the
location, they pay $20 -$30 per hour and they must have a $300 deposit on file. If a
formal reservation is made, as when hosting a tournament, then they do not only pay for
light use fees, but also field use fees.
10. El Monte: Yes
The City of El Monte does not charge local non-profit youth sports organizations for
field use or lights (i.e. Little League, AYSO, Little Miss Softball etc.). All other groups
are charged: Field Rental $12.00 per hour (2 hr minimum) and Field Lights $25.00 per
hour (2 hr minimum).
11. Chino: Yes
Travel ball teams (baseball, softball and soccer) are charged the regular rental fees,
which are $10.00 per hour for staff; $18.00 per hour, per field for lights; and $9.00 per
hour, per field for field rental.
12. Monrovia: Yes
Field user fees are assessed by assignment to one of the following categories of priority:
Priority I Rates — All Adult Activities are charged this rate (highest hourly rate)
Adult Rate (no lights) - $201hour
Adult Rate (with lights) - $401hour
Priority II Rates — All Youth Organizations are charged this reduced rate
Youth Rate (no lights) - $141hour
Youth Rate (with lights) - $301hour
Priority III Rates — Use is Free of Charge and is given only to specified groups due
to long standing use and via MOU agreement
ATTACHMENT
�*nv,')
a
�0FCommunity Use of Athletic Fields Agreement
(For the La Quinta Sports Complex and La Quinta Park)
This agreement for use of the Athletic Fields (the Agreement) entered into by and
between the City of La Quinta (the City) and an
athletic League (or Team) (League (or Team)) shall be binding for one League (or Team)
season. The City will act as a liaison between the League (or Team) and the Desert
Sands Unified School District (District) for items specifically concerning the La IIuiata.
Sports. Complex.
1. All communication concerning the Athletic Fields shall be addressed to the
Community Services Department of the City.
2. At the Sports Complex:
The District shall have first priority of the facility
The City shall have second priority
La Quinta Youth 501(c) recreation organizations that hold open registration and
allow all participants to register and play, have rosters with a minimum
of seventy five percent City residency to be considered Class I and have
third priority
Youth non-profit athletic organizations whose participation is selected by their
ability and/or play competitively against similar teams from other
jurisdictional areas (ie. — independent travel teams) with majority City
residency shall be considered Class 11 and has fourth priority
City residents and businesses shall be considered Class III and have fifth priority
All other League (or Teams, youth and adult tournaments, non-residents, and
outside businesses shall be considered Class IV and have sixth priority
At the La Quinta Park:
The City shall have first priority
La Quinta Youth 501(c) recreation organizations that hold open registration and
allow all participants to register and play, have rosters with a minimum of
seventy five percent City residency to be considered Class I and have
second priority
Youth non-profit athletic organizations whose participation is selected by their
ability and/or play competitively . against similar teams from other
jurisdictional areas lie. — independent travel teams) with majority City
residency shall be considered Class II and has third priority
City residents and businesses shall be considered Class III and have fourth
priority
All other League (or Team), youth and adult tournaments, non-residents, and
outside businesses shall be considered Class IV and have fifth priority
SACommunity Services\Facility Rental InfoToliciesTacility Use Policies -Sports Complex & LQPK 06-21-05.doe
3. La Quinta Youth 501(c) recreation organizations considered Class I shall be
exempt from Field Usage and Field Lights fees; all other sports organizations
must pay all applicable field usage deposits and fees listed on the Facility Use
Fee Schedule
4. In order to process and allow continuous contracted usage of city sports fields
per season,
all sports organizations must provide the following information and
documentation to the Community Services Department prior to approval:
A.
Completed City of La Quinta Facility Use Application
B.
Signed 'Community Use of Athletic Fields' Agreement
C.
Certificate of Insurance
D.
Proof of non-profit status
E.
List of Board of Directors
F.
Dates of Board Meetings
G.
A roster of all the players in the League (or Team) and their city
residency must be submitted prior to issuance of field and
scheduled lights
H.
A copy of organization's by-laws
I.
Completed lights schedule(s) and signed Agreement form
J.
Completed Control -Link application (field lights access)
All required documentation, fees, and deposits are considered due at the time
the Facility Use Application is submitted, which must be at least twenty (20)
working days prior to use.
5. Field reservations must be canceled at least five (5) working days prior to date
reserved in order to be refunded or credited fees in full. Cancellations must be
made by in writing via fax, e-mail, or in person.
If field must be closed due to inclement weather upon review of the City, the
League (or Team) can re -schedule the use and must notify the City within the
next three (3) business days. If the City determines inclement weather was not
responsible for postponement of game, the facility usage remains intact. If the
City determines that there are not any fields available to re -schedule, a refund
may be issued at the City's discretion.
7. Requests to modify the athletic fields must be presented to the City for approval
by the District and/or City. All installations become the property of the District
or City. All requests must be submitted with a Letter of Intent, construction
drawings and specifications. The following procedure will. be followed:
The League (or Team) will discuss proposed modifications with the
Community Services Director.
The City will submit complete packet of information provided by the
League (or Team) to the District or City Council for consideration.
SACommunity ServicesTacility Rental InfoToliciesTacility Use Policies -Sports Complex & LQPK 06-21-05.doc
District or City Council and City will. review the proposed project for
function; maintainability, safety and aesthetics.
For the Sports Complex, the District will notify the Principal and the City
as to approval or disapproval of the project. If the project is approved by
the District and City, written approval from the District will be provided
to the League (or Team) by the City.
Upon completion of the project, the District and/or City must provide
written approval before the project can be accepted.
The completed project becomes the property of the District or City after
acceptance by the Board of Education or City Council. Responsibility for
the ongoing maintenance of the facility will be determined prior to
acceptance.
8. Under this agreement, the League (or Team) agrees to be responsible for the
following:
The League (or Team) will complete a Facility Use Application requesting
the use of the fields and pay all appropriate fees and deposits. Use may
not begin until the Facility Use Permit has been approved.
The facilities are available after 4:30 p.m. on school days and 8:00 a.m.
on weekends. All events must be completed by 10:06 p.m. Ballfield
lights are not available after 10:00 p.m.
All League (or Team) business, contracts, complaints, contacts, etc,
dealing with the facility or use of facility shall be channeled through the
League (or Team) President to the City.
The League (or Team) will provide copies of the team rosters including
names and addresses of participants along with schedule of play, prior to
opening of League (or Team) play.
No permanent advertising signs shall appear on District or City property
unless processed through the modification of athletic field.process.
Only approved motorized vehicles .are permitted on District and City
facilities for the preparation of athletic fields or other City approved
activities. All other vehicles must park in designated parking areas.
Citations will be issued to illegally parked vehicles:
League (or Teams are not allowed to alter or change locks on facilities or
make copies of keys.
Any unauthorized modification of any irrigation system, electrical system,
sports fields or other City -owned property will not be tolerated. Any
SACommunity ServicesTacility Rental hdoToliciesTacility Use Policies -Sports Complex & LQPK 06-21-05.doc
costs related to the repair and/or replacement to correct the situation will
be billed to the responsible party and/or associated League (or Team).
The City and District assumes no liability or responsibility for any
motorized vehicles, equipment, and/or items kept in the snack bar,
storage areas, or facility offices located at the Sports Complex and La
Quinta Park. -
The League (or Team) contracted for usage of the snack bar is
responsible for cleaning trash and debris from the snack bar and fields at
the end of each day. Trash shall be deposited in the dumpster provided.
The City will be responsible for the general cleaning of the facility. This
includes cleaning and stocking the restrooms with paper goods, supplying
trash bags and floor care.
The League (or Team) is responsible for cleaning of the. snack bar
counters, equipment and sinks, trash removal from the restrooms and
snack bar, and supervision of the snack bar and restrooms during use.
Facility offices and storage rooms should be kept clean with all items
properly stored for safety when in use.
League (or Team)s may only manage and use one snack bar per season at
either the Sports Complex or La Quinta Park. Snack bars may only be
managed and utilized by contracted League (or Team); no outside
organizations may be hired or contracted by League (or Team) to conduct
snack bar business. Class I gets first priority to operate the snack bar.
Class II will be given second priority.
Existing equipment provided by the City for usage within the snack bar
(nacho machine, popcorn machine, hot dog machine, ice machine, etc.)
are all that may be used by League (or Team); if other equipment other
than that provided by the City is required, prior approval from the City is
necessary.
The City is responsible for general field maintenance. This includes
mowing, fertilizing, aeration, herbicide application, pest control, irrigation
inspection, tree/shrub maintenance and maintenance of the field lighting.
The League (or Team) is responsible for certain field maintenance which
includes dragging the infields, trash removal from all fields, lining fields
with non -permanent paint and filling any holes that present a safety
hazard at the facility. Burning lines at any City field is strictly not
permitted.
The League (or Team) is required to report any safety concerns to the -
City.
SACommunity ServicesTacility Rental InfoToliciesTacility Use Policies -Sports Complex & LQPK o6-21-05.doc
The City will schedule field lights for the days and times specified on the
Facility Use Application by League (or Team). Any changes to lights
schedule must be authorized and submitted by City. League (or Team)
presidents are responsible for daily early -off of field lights if field usage
ends before scheduled time off.
The following penalties will be enforced for negligence in early -off of field
lights to the responsible League (or Team), when sports fields are found
not occupied:
A. Verbal Warning
B. $100 deducted from Sports Field Deposit
C. $300 deducted from Sports Field Deposit
D. Retention of full $500 Sports Field Deposit and
discontinuation of usage of Sports.Field Lights
The City will provide the League (or Team) with keys to the restrooms
(Sports Complex only), snack bar and storage area. Failure to return keys.
will result in the League (or Team) being charged for the cost of re -keying
the facility.
The City and District are not responsible for services or supplies used by
the League (or Team).
The League (or Team) will be responsible for annual maintenance of
League (or Team) improvements approved through the field modification
process. This includes acts of vandalism.
.f League (or Team)s may not allow other organizations, groups or
individuals to use any facility without the approval of the City.
No alcoholic beverages are allowed on District or City property. The
League (or Team) will lose their rights to use the facility if the League (or
Team) fails to enforce this policy (Business and Professions Code,
Section 25608).
Smoking is not allowed on. District property. The League (or Team) is
responsible for enforcing this policy (DSUSD Board Policy 3513.3).
The League (or Team) shall provide supervision of the restrooms during
League (or Team) use.
Permanent outfield fencing or soccer goals may not be installed on
District or City property.
The League (or Team) agrees to procure and maintain liability insurance
with an insurance carrier with a Best's rating of no less than AMI,
satisfactory to the City and District, to protect against loss from liability
imposed by the law for damages or act or bodily injury including death
S.NCommimity ServicesTacility Rental InfoToliciesTacility Use Policies -Sports Complex & LQPK 06-21-05.doc
resulting there from suffered, or alleged to be suffered by any person or
Persons whatsoever, resulting directly or indirectly on. any account or
activities of the League (or Team), or under League (or Team)'s control or
direction, and also to protect against the loss from liability imposed by
law, or damages to any property of any person caused directly by or from
activity or activities of League (or Team),'or any person acting for League
(or Team), or under League (or Team)'s control or direction.
The League (or Team) shall maintain limits no less than $1,000,000
combined single limit per occurrence for bodily injury, personal injury and
property damage. Prior to conducting any activity under this agreement,
the League (or Team) shall file proof of insurance with the City. The
certificate and endorsements are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The City reserves the right to
require complete, certified copies of all required insurance policies, at any
time. Insurance policies shall name Desert Sands Unified School District
and the City of La Quinta as additionally insured. This policy shall have a
non -cancellation without thirty days written notice to the City clause, and
shall provide that copies of all cancellation notices shall be sent to the
Community Services Director of the City.
The League (or Team) agrees to indemnify and hold harmless the City,
District, their agents, officers, and employees for any claims, liabilities,
penalties, fines, or damages to the goods, property or effects of the
League (or Team) or any of the League (or Team)'s representatives,
agents, employees, guests, licensees, invitees, patrons or clients or any
other person whatsoever, and for the personal injuries to them or any of
them from defect on any part of the premises, or from any other cause or
reason whatsoever arising out of or relating to the League (or Team)'s
use of the La Quinta Sports Complex.
The League (or Team) further agrees to indemnify and hold harmless the
City, District, and its authorized agents, officers and employees against
all liability losses, indemnities of any nature whatsoever, including
without exceptions, court costs and attorney's fees which the City and
District shall or may at any time sustain or be put to by reason of any
liability for which the League (or Team) is responsible in connection with
its operation within the facility and/or under this Agreement.
The League (or Team) shall comply with any and all federal, state and
local laws including any requirements to screen employees and volunteers
for sex offenders prior to working with children.
The League (or Team) will be obligated to concur with all decisions
reached by the League (or Team) representative in regards to this
Agreement. The League (or Team) representative further agrees that
he/she has read and understands this Agreement and pledges
1 himself/herself and other officers of the League (or Team) to uphold this
SACommunity ServicesTacility Rental InfoToliciesTacility Use Policies -Sports Complex & LQPK 06-21-05.doc
Agreement.
This Agreement can be revoked by the City upon thirty (30) day written
notice to the League (or Team).
Approved:
CITY OF LA QUINTA LEAGUE (OR TEAM)
BY:
LEAGUE (OR TEAM) PRESIDENT
DATE:
ORGANIZATION'S NAME
ORGANIZATION'S ADDRESS
COPY PROVIDED TO DISTRICT:
CITY ZIP
DATE:
03
STAFF NAME
DATE:
HOME PHONE
WORK PHONE
S.\Community ServicesTacility Rental Info\Policies\Facility Use Policies -Sports Complex & LQPK 06-21-05.doc
� �. if�It�Gt/
s
3 FACT ITY SE EE S fHEDULE
o° (La Quinta Sports Complex and La Quinta Park)
CLASSIFICATION OF GROUPS
Class I: La Quints youth (1 S and under), 501(c) 3 recreation organizations
Class If: La Quinta non-profit organizations, community -based organizations, competitive
youth sports leagues (501 ( C) 3), Desert Sands Unified School District - (Sports
Complex Use Only)
Class III: La Quints residents and DSUSD (for all other facilities)
Class IV: La Quinta business and profit organizations, non -city residents, organizations
and businesses, and all youth sports leagues tournaments
ITEM
CLASS 1
CLASS 11
CLASS III
CLASS IV
*Baseball Diamond
N/C
$5 per hour
$15 per hour
$25 per hoi
*Soccer Field
N/C
$5 per hour
$20 per hour
$30 per ho
Snack Bar Use
$200 (season)
$10 per hour
$15 per hour
$20 per ho
*Field Lights
N/C
$15 per hour
$20 per hour
$25 per ho
Diamond Preparation
$24 per hour
$24 per hour
$30 per hour
$30 per ho
Bases
$10 per day
$10 per day
$20 per.day
$40 per da
*Per field
Deposits (refundable upon post conditions of use)
Deposit Item
Class 1
Class II
Class III
Class IV
Sports Field Deposit
$500
$500
$500
$500
Snack Bar Deposit*
$350
$350
$500
$500
Restroom Keys
$100
$100
$100
$100
Base Use Deposit
$150
$150
$150
$150
S:\Community Services\Facility Rental Info\Policies\Pacility Use Policies -Sports Complex & LQPK 06-21-05.doc
COMMUNITY SERVICES COMMISSION MEETING
DATE: January 9, 2006
ITEM TITLE: Youth Workshop Program
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
As deemed appropriate by the Community Services Commission.
BACKGROUND AND OVERVIEW:
B
The goal of the Youth Workshop is to gain insight of the interests of Middle School
and High School students and to structure programs from suggestions offered by
the students.
The following is a list of group suggestions from the January 10, 2005 Youth
Workshop Meeting and progress that has been made by the Community Services
Department.
Excursions
Shopping
Fall 2005 - Carlsbad Village Faire
College Tour
Action has not been taken
Museums
Winter 2005 - Museum of Tolerance
Fall 2005 - Los Angeles County Museum of Art
Sporting Events
Summer 2005 - Angels Baseball Game
Fall 2005 - Lakers Basketball Game
Amusement Park
Winter 2005 - Bear Mountain Ski Resort
Summer 2005 - Raging Waters
S:\Community Services\Community Services Commission\CSC Report\CSC Rpt'06\CSCRPT.249.Youth
Workshop 1-9-06.doc
Special Events
Cultural Festival -
(Greek, Asian, Mexican) Action has not been taken
Plays or Skits The City is currently sponsoring the La Quinta Playhouse
Fashion Show Action has not been taken
Concerts Spring 2005 - Community Concerts
Summer 2005 - Teen Open Mic Night
Fall 2005 - Football Jam
Skateboarding Demo Action has not been taken
Programs
Tutoring Program
Action has not been taken
Transportation
The City does not have vehicles or staff to provide this
service. Sunline provides a service for the Coachella
Valley.
Volunteer Programs
Staff has worked with volunteer clubs at the Middle
School and High School to offer opportunities for
students.
Dances
Winter 2006 - Middle School Dance
Job Shadow
Action has not been taken
Senior Involvement
Winter 2005 - Teen & Senior Evening Dance
Classes
Cooking Summer 2005 - classes were offered
Home Repair Action has not been taken
Hip Hop Dance Winter/ Spring 2005 - classes were offered
Fall 2005 - classes were offered
Driver's Ed Action has not been taken
Students also listed a number of businesses and facilities they would like to see in
the City including: a bowling ally, a movie theatre, a game plex, a sports arena, a
water park, a dirt bike track, a recreation center, and a teen center.
The recommendation is to hold the Youth Workshop in February or March. The
meeting will address the programs that are currently being offered by the City as
well as suggestions of new items the youth would like added to the current
program. Students from La Quinta High School, La Quinta Middle School,
community leaders, and youth related organizations will be invited to attend the
meeting.
Staff will bring the results of the Youth Workshop back to the Commission for
recommendations and suggestions. The items suggested at the Workshop will be
directed to the Parks and Recreation Master Plan.
SACommunity Services\Community Services Commission\CSC Report\CSC Rpt'06\CSCRPT.249.Youth
Workshop 1-9-06.doc
The Youth Workshop is listed in the Commission's work plan under Community
Unity.
ALTERNATIVES:
The alternatives available to the Commission are:
1. Commission will hold a Youth Workshop in February or March and
direct staff to arrange for the meeting; or
2. Commission will not hold the Youth Workshop in February or March
and do not direct staff to arrange for the meeting; or
3. Provide staff with alternate direction.
Respectfully Submitted,
K stin Riesg , Recreation Supervisor
Approved for submission by:
Thomas P. Genovese,
Interim Community Services Director
S:\Community Services\Community Services Commission\CSC Report\CSC Rpt'06\CSCRPT.249.Youth
Workshop 1-9-06.doc
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