2006 11 13 CSCCOMMUNITY SERVICES COMMISSION
AGENDA
La Quinta Civic Center Study Session Room
78-495 Calle Tampico
La Quinta, CA 92253
Regular Meeting
MONDAY, NOVEMBER 13, 2006 - 7:00 P.M.
CALL TO ORDER
1 . Pledge of Allegiance
2. Roll Call
PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to three minutes or less.
CONFIRMATION OF AGENDA
PRESENTATIONS (20 MINUTES) - Coral Mountain Interpretive Center by the Coachella
Valley Recreation and Park District, Kevin Kalman, Assistant General Manager
APPROVAL OF MINUTES
1. Approval of October 9, 2006 Minutes
CONSENT CALENDAR
NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion.
1 . Monthly Department Report for September 2006
PUBLIC HEARING - NONE
BUSINESS SESSION
1. Consideration for Involvement in Holiday Events
2. Consideration of a Special Meeting for an Art Tour on December 9, 2006
3. Consideration for Involvement in the Youth Sports Organization Quarterly Meeting
CORRESPONDENCE AND WRITTEN MATERIALS
1 . Calendar of Monthly Events
2. Focus Groups Results
3. Minutes from 25t' Anniversary Meeting
COMMISSIONER ITEMS
1. Report from Commissioners Regarding Meetings Attended
ADJOURNMENT
Adjourn to a regularly scheduled meeting of the Community Services Commission to be
held on December 11, 2006 commencing at 7:00 p.m. in the La Quinta Civic Center
Session Room, 78-495 Calle Tampico, La Quinta, CA 92253.
S:\Community Services\CS Commission\CSC Meetings\2006\11-13-06Wgenda November 13, 2006.doc
APPROVAL OF MINUTES: 1
COMMUNITY SERVICES COMMISSION
MINUTES
October 9, 2006
CALL TO ORDER
A regular meeting of the Community Services commission was called to order at
7:04 p.m. in the La Quinta City Hall Study Session Room.
Commissioner Mark Weber presided over the meeting and Commissioner Leidner
led the Pledge of Allegiance.
MEMBERS PRESENT:
MEMBERS ABSENT:
Chairperson Mark Weber
Vice -Chairperson Robert F. Sylk
Commissioner Bob Leidner
Commissioner Andrea Gassman
Commissioner E. Howard Long
STAFF PRESENT: Edie Hylton, Community Services Director
Steve Howlett, Golf & Parks Manager
Christina Calderon, Recreation Supervisor
Angela Guereque, Community Services Secretary
GUESTS PRESENT: Jim Foote, Monument Manager, Bureau of Land
Management
PUBLIC COMMENT
None.
CONFIRMATION OF AGENDA
Chairperson Weber noticed in the City Council Minutes the City Council referred a
couple of things to the Community Services Grant Program. Director Hylton
explained that the Community Services Grants are open to local nonprofits. After
review by the Community Services Department, these applications are then
approved by the City Council twice a year. City Council has asked staff to look
into changing the grant process before the next budget year.
Motion - It was moved by Vice -Chairperson Sylk and seconded by Commissioner
Leidner to confirm the agenda. Motion carried unanimously.
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Community Services Commission Knutes Septemher 1 1 , %001"'
PRESENTATIONS
Jim Foote, Monument Manager, Bureau of Land Management (BLM), gave a
presentation on the history of the Santa Rosa and San Jacinto Mountains National
Monument. Established in 2000, the National Monument is comprised of the BLM
and US Forest Service lands. The legacy of the monument goes back thousands of
years with the Native Americans.
-1893 the San Bernardino Forest Reserve was established to preserve some public
use of the important resources.
-1897 the San Jacinto Forest Reserve was established.
-1927 the San Bernardino National Forest was established, which is one of the co -
managers of the National Monument through the BLM.
-1928 the San Jacinto State Park Association was established.
-1946 the BLM was established with an unknown mission.
-1960 the State established 3 ecological reserves.
-1964 the San Jacinto Wilderness and the Wilderness Act (Federal Legislation) was
established.
-1976 the BLM got its Organic Act, which is called the Federal Land Policy and
Management Act signed by Gerald Ford. The BLM is under the Department of
Interior. The National Monument is within the California Desert Conservation Area.
-1984 additional land was added to the San Jacinto Wilderness and also
established the Santa Rosa Wilderness.
-1990 the Santa Rosa National Scenic Area was established.
-1994 the California Desert Protection Act was established.
-2000 the National Monument was established by Act of Congress.
In the early 2000's the BLM's National Landscape Conservation System was
established in recognition of all the BLM special areas. On October 9, 2006,
Congresswoman Mary Bono announced a proposed legislation that will expand the
National Monument by a few thousand acres, one small area in the Palm Springs
Area by Interstate 10 just west of Hwy 1 1 1, and the Santa Rosa expansion. The
National Monument Advisory Committee meets quarterly with representatives from
various cities, state parks, conservation organizations, and the BIA. La Quinta
Trails Days which is a collaboration of the National Monument with the City kicking
off the 251h Anniversary.
Commissioner Gassman asked how residents can find out about events. Mr. Foote
stated that the BLM has articles in Palm Springs Life, the local newspaper, press
releases, and from the Friends of the Desert Mountains.
Commissioner Gassman suggested that more signs along the trail and maps be
placed for safety. Mr. Foote explained that some signs have been installed to
welcome people. South of La Quinta Cove you are almost immediately into
designated wilderness and one of the wilderness concerns is signing. The BLM
does not do signage in designated wilderness areas, but they are looking into
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Community Services Commissior Minutes September 1 1, >OQ:'
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placing different kinds of trail notification such as using rocks, etc. The map
available for trails is one produced in 1995 with the Coachella Valley Trails Council.
The BLM is meeting with the Aqua Caliente Tribe who has GIS capability to look to
produce the National Monument Trails Map.
Vice -Chairperson Sylk asked if there are any additions that have taken place since
the printing of the map from 5 years ago. Mr. Foote explained that there have
been no boundary modifications since 2000.
Commissioner Gassman suggested Hike Rallies be done. Mr. Foote stated that the
BLM has been working with the Coachella Valley Hiking Club and Desert Trails
Hiking Club which both sponsor lots of hikes.
Commissioner Leidner stated that a majority of La Quinta residents are not aware
of the National Monument. Mr. Foote stated that the Trails Days should help the
citizens acknowledge that there is a monument in La Quinta.
Commissioner Leidner suggested that the City work with the BLM for more
scheduled events during the 25th Anniversary. Director Hylton stated that the
Trails Days was planned because it is the 6th Anniversary of the National
Monument as well as the 25th Anniversary. Mr. Foote stated that he would like to
see the cities sponsor events and bring the BLM into them.
Chairperson Weber stated that there is now a Coachella Valley Community Trails
Alliance nonprofit group that is trying to bring trails together throughout the
Coachella Valley.
Jim Foote can be contacted at (760) 251-4836 or by email at
lames foote@ca.blm.gov.
APPROVAL OF MINUTES
1. Approval of September 11, 2006 Minutes
2. Approval of September 30, 2006 Minutes
Vice -Chairperson Sylk suggested that the sidewalk direction be changed around the
mosaics at Fritz Burns Park and the Civic Center Campus so that bike and
pedestrian traffic might be diverted from the mosaics. Director Hylton stated that
it is currently the sidewalk access through the park. The repairs will be made to
the current tiles through the maintenance schedule.
Chairperson Weber suggested that on Page 2 of the September 30, 2006 minutes;
reflect how quickly Golf & Parks Manger Howlett addressed the vandalism found
during our tour with a phone call to Public Works.
y
Coninnunity Services Commission Minutf>,s Septemcwi "I 1 . 200
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Vice -Chairperson Sylk stated the trash receptacle doors need repainting and should
be noted as such in the September 30, 2006 minutes.
Motion - It was moved by Vice -Chairperson Sylk and seconded by Commissioner
Gassman to approve the minutes as corrected. Motion carried unanimously.
CONSENT CALENDAR
1. Monthly Department Report for August 2006.
Commissioner Gassman stated that the Senior Center increase in revenue is
impressive.
Chairperson Weber asked about the rental areas of the Library. Director Hylton
stated that the large room of the Library is being rented extensively. Within the
next year, the large room that is used for rentals may be considered for Library
expansion. The library is making approximately 500 cards a month with a
circulation level of 5,000 - 8,000 books monthly.
Commissioner Leidner questioned the price of the Fitness Cards. Director Hylton
stated that the Fitness Card is $10 per year for residents and $25 per year for non-
residents. The Fitness Center has extended its hours to include Saturday's from
8:00 a.m. to 1:00 p.m.
Motion - It was moved by Commissioner Gassman and seconded by Commissioner
Leidner to approve the monthly department report. Motion carried unanimously.
PUBLIC HEARING
None.
BUSINESS ITEMS
1. Program Ideas for 2007
Director Hylton explained that staff is asking for program ideas to enhance our
Activities Guide for 2007. Commission Gassman suggested adding some of the
following excursions: San Diego Charger and Padre games; Getty Museum;
Huntington Museum; Pageant of the Masters; Beach Trips; Griffith Park
Observatory; Descanso Gardens; Disneyland, Shopping Trips; and the San Diego
Zoo. Vice -Chairperson Sylk suggested adding overnight excursions to the Grand
Canyon and train rides. Commissioner Leidner suggested an overnight excursion to
Catalina and a 4-day excursion to golf. Chairperson Weber suggested adding
skating events and classes and working with local skate shops.
Motion - It was moved by Commissioner Gassman to provide the
recommendations for possible new excursions for 2007. Seconded by Vice -
Chairperson Sylk. Motion carried unanimously.
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Community Services Cornmissior Minutes
September 1 1, 200',
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CORRESPONDENCE AND WRITTEN MATERIALS
1. Calendar of Monthly Events
Chairperson Weber will try to attend the Teen Dance on October 13, 2006.
Director Hylton noted a change that the 3 on 3 Basketball Tournament will be
moved to November 2006. Chairperson Weber questioned where Trails Days is
going to be held at. Director Hylton stated the events will be at the Cove Oasis.
2. Information on APP Maintenance
Golf & Parks Manager Howlett stated the Art in Public Places is underway with
work being completed on the Spirit of La Quinta and Mosaic tiles at Fritz Burns
Park. Commissioner Gassman asked about the relocation of the Eagles at Lowe's.
Golf & Parks Manager Howlett stated that currently the Eagle's are located in a
fountain in front of Lowe's Hardware, which used to be Eagle Hardware. Director
Hylton stated that staff will put together the potential relocation as a Business Item
at a future meeting for consideration. Commissioner Leidner asked about a
community activity to tour the Art in Public Places. Staff if working on getting a
comprehensive list of the Civic Center Art Purchases and the Art in Public Places
and then schedule an Art Tour for the Commission.
3. Minutes from 251h Anniversary and Media Plan
Commissioner Leidner stated that the participation of Mery Griffin will help bring in
a little bit of celebrity participation. Commissioner Gassman would like to make
sure that the Historical Society's Anniversary and the La Quinta Arts Foundation
Anniversary are also noted. Each of these organizations will be planning Gala
events and as Commissioners to show support.
4. Focus Group Letter and Postcard
Commissioner Gassman will be at the October 18th 6:00 pm Focus Group. Director
Hylton stated that the Commissioner's will be shown the focus group data at the
combined Commissioners Meeting on Friday, October 20, 2006. Commissioner
Leidner asked if the surveys had gone out. Director Hylton stated that after a few
minor changes the surveys are now going out.
COMMISSIONER ITEMS
1. Reports from Commissioners Regarding Meetings Attended.
4 of the 5 Commissioner's attended the Ethics class. Commissioner Long was out
of town for the class.
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Community Services Commissior Minutes
Septenihei 11, _01"J
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Xl. ADJOURNMENT
It was moved by Commissioner Gassman and seconded by Vice -Chairperson Sylk
to adjourn the Community Services Commission meeting at 8:35 p.m. Motion
carried unanimously.
NEXT MEETING INFORMATION:
Regular Meeting of the Community Services Commission to be held on November
13, 2006 commencing at 7:00 p.m. in the La Quinta Civic Center Session Room,
78-495 Calle Tampico, CA 92253.
Submitted by:
Angela 'Guereque -
Community Services Secretary
E
CONSENT CALENDAR: 1
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G'F OF T
TO: Honorable Mayor and Members of the City Council
FROM: Edie Hylton, Community Services Director
DATE: October 17, 2006
SUBJECT: Community Services Department Report for September 2006
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE
MONTH OF NOVEMBER 2006:
Nov 1
Jazzercise, La Quinta Library Multipurpose Room
Nov 1
Start a Little Business, Senior Center
Nov 1
Using Microsoft Excel, Senior Center
Nov 1
*Ageless Action Aerobics (Exercise Class)
Nov 1
*Sketching & Drawing
Nov 1
*Current Political & Economic Events
Nov 2
Belly Dance Beginning Class, La Quinta High School
Nov 2
*Advanced Beginners Mah Jongg
Nov 2
*Photo Editing 4
Nov 2
*Introduction to the Computer
Nov 2
*Civil War History
Nov 3
*Mat Pilates
Nov 3
*Dinner & Show
Nov 4
Babysitter Training for Teens, Senior Center
Nov 5
Carlsbad Village Faire Excursion
Nov 6
Line Dancing, Senior Center
Nov 6
Tae Kwon Do, La Quinta High School
Nov 7
Belly Dance Intermediate Class, La Quinta High School
Nov 7
*Learn to Knit
Nov 7
*E-Mail Level 2 (AOL & Outlook Express)
Nov 7
*Microsoft Excel (4 classes)
Nov 7
Hawaiian Hula Dance, La Quinta High School
Nov 8
Cool Clay Panels, Senior Center
Nov 8
Acrylic Painting, Senior Center
Nov 8
Adobe Photoshop Professional Version, Senior Center
Nov 8
*CPR & First Aid
10
Nov 9
*Introduction to Word Processing
Nov 10
Veterans Day Tribute & Acknowledgement Ceremony,
Civic Center Campus
Nov 13
Women's Enrichment Circle, Senior Center
Nov 13
*Self -Publishing Experience
Nov 14
*Introduction to the Internet
Nov 14
*Intermediate Tap Dance
Nov 14
Adobe Photoshop Elements 2 — Adv Course, Senior Center
Nov 16
*Word Processing (Level 2)
Nov 16
*Thanksgiving Luncheon
Nov 21
Italian for Everyone, Senior Center
Nov 21
CPR & First Aid (Red Cross Cert.), Senior Center
Nov 21
*Basic Dog Training
Nov 28
*Introduction to E-Mail (AOL & Outlook Express)
Nov 27
*Hooked on Loops
Nov 28
Feldenkrais Awareness through Movement, Senior Center
Nov 28
*Advanced Self -Defense
Nov 28
*Arthritis Tai Chi
Nov 28
*Digital Photography
Nov 30
Tai Chi Chuan, Senior Center
Nov 30
*Social Ballroom Dance & American Latin
Nov 30
*Scanning
*Daytime Senior Center class or activity
11
Community Services Department
Attendance Report for the Month of September 2006
Summary Sheet
Program 2006 2005 Variance Sessions Per Month
2006 2005
Leisure Classes
129
156
-27
47
37
Special Events
156
96
60
4
3
Adult Sports_
468
122
346
34
6
Senior Center
749
923
-174
85
65
Total
1,502
1,297
205
170
111
Senior Services
334
296
38
23
17
Senior Center
Total
334
296
38
23
17
Sports User Groups
La Quinta Park Use
AYSO
1300
1100
200
8
9
Sports Complex
LQSYA Winter Ball
60
25
35
12
10
F.C. La Quinta
15
15
0
7
4
Facility/Park Rentals
Library
Multi -Purpose Room
800
0
800
4
0
Classroom
350
0
350
7
0
Senior Center
2
(Private Party)
200
300
-100
1
(Church)
350
300
50
5
4
Civic Center
0
0
(Private Party)
0
0
0
Park Rentals
6
La Quinta Park
600
240
260
10
Fritz Burns Park
100
40
60
2
1
Total
3,775
2,020
1655
56
36
Total Programs
5,611
3,613
1,898
249
164
Volunteer Hours
Senior Center
299
350
EHI
Total Volunteer Hours
299
350
12
Community Services Program Report for September 2006
.2nna jnni; 2006 2005
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes
1
Kickboxing Boot Camp
19
14
5
5
Belly Dancing - Beg.
19
16
3
2
1
Belly Dancing - Inter.
12
4
8
2
1
Hula Dance
7
8
-1
2
2
Adobe Photoshop - Inter.
5
6
-1
3
2
computers - Beg.
9
7
2
3
1
Microsoft Word
5
7
-2
3
1
Photoshop Pro
4
4
0
3
2
Guitar - Beg.
9
13
-4
3
2
Tae Kwon Do
3
2
1
12
1
Beginning Ballet
12
121
0
31
1
Dance, Ray & Pretend
251
161
9
61
4
Totals
1291
1091
20
47
1 19
enna onnG 2006 2005
Participants
Participants
Variance
Meetings
Meetings
Special Events
1
Mad Hatter Tea Party
30
27
3
1
Algodones Excursion
49
38
11
1
1
Golf Tour, Mountain Vista
38
30
8
1
1
Golf Tour Banquet
39
301
9
1
1
Totals
1561
125
31
4
4
onna 3nnr. 2006 2005
Participants
Participants
Variance
Meetings
Meetings
Adult Sports
Open Gym Basketball
153
50
103
15
4
Fitness Center
145
0
145
15
0
Adult Soccer League
1701
108
62
4
2
Totals
4681
1581
310t
341
6
Recreation Totals 753 3921 3611 85 29
13
Monthly Revenue Report for September 2006
R Facilit Rentals 2006 2005 Variance
Monthly evenue - y
$
3,020.00
$
-
$
3,020.00
Library
Senior Center
$
2,635.00
$
6,015.00
$
(3,380.00)
Parks
$
540.00
$
350.00
$
190.00
Sports Fields
$
305.00
$
215.00
$
90.00
Monthly Facility Revenue
$
6,500.00
$
6,580.00
1 $
(80.00)
Year to Date Facility Revenue
$
21,337.50
$
9,638.00
I $
(160.00)
MUMMY RCVGnuc
Senior Center*
$
9,975.00
$
13,546.00
$
3,571.00)
Community Services**
$
11,234.00
$
15,319.00
$
4,085.00)
La Quinta Resident Cards
$
3,135.00
$
2,310.00
$
825.00
Fitness Cards
$
395.00
$
-
$
395.00
Total Revenue
$
24,739.00
$
31,175.00
$
(5,436.00)
Revenue ear o
Senior Center
$
13,354.00
$
19,779.00
$
(6,425.00)
Community Services
La Quinta Resident Cards
$
$
13,587.00
7,155.00
$
$
17,987.00
5,165.00
$
$
4,400.00)
990.00
Fitness Cards
$
1,235.00
$
-
$
1,235.00
Total Revenue to Date
$
35,331.00
1 $
43,931.00
$
(8,600.00)
*Revenue is low due to the low attendance in bridge programs compared to last year
at this time; less revenue based classes being offered due to low enrollment.
**Revenue is low due to less programs in 2006 - less instructors and less classes
offered by instructors; 2 less excursions
14
Senior Center Attendance
Senior Center Program Report for September 2006
Partici ation
Participation
Variance
Meetin s_Meetings
2006
2005
2006
2005
Senior Activities
ACBL Bridge
159
177
-18
4
4
Bridge, Duplicate/Social/Party"
209
378
-169
13
15
Monthly_Birthday Party
25
30
-5
1
1
Putting Contest
4
0
4
1
0
Monthly Luncheon
81
55
26
1
1
Movie Time
47
67
20
4
5
Senior Activity Total
525
707
-142
24
26
Senior Leisure Classes
Arts & Crafts
14
0
14
4
0
Ballroom Dance
17
16
-1
4
3
Computer Classes
30
19
11
8
4
Computer Tutor
4
1
3
4
1
Exercise
35
40
-5
12
13
Golden Tones
31
47
-16
3
4
Hooked on Loops
4
0
4
2
0
Italian
9
0
9
4
0
Latin Dance
6
8
-2
4
2
Mosaic Tile
6
0
6
4
0
Quilting
27
35
-8
4
4
Self Publishing Experience
2
0
2
1
0
Sketch & Draw
5
9
-4
2
2
Tai Chi / Tai Chi Arthritis
26
22
4
3
6
Watercolor
8
10
-2
2
2
Senior Leisure Classes Total
224
207
15
61
41
TOTAL SENIOR PROGRAMS
749
914
-127
85
67
Senior Services
Financial Consultation
2
0
2
1
0
FIND Food Distribution
186
191
-5
5
5
Health Screening - Joint -Posture -Balance
7
0
7
1
0
Health Screening - Skin Cancer
22
0
22
1
0
Hearing Consultation
9
0
9
1
0
HICAP
8
0
8
3
0
Homeowner/Renter Assistance
3
1
2
2
1
I.I.D. Energy Assistance/No fee
41
67
-26
3
9
Legal Consultation
6
5
1
1
1
LIHEAP
19
0
19
5
0
Mature Driver Training
8
14
-6
1
1
Volunteers
25
18
7
n/a
n/a
TOTAL SENIOR SERVICES
334
296
38
231
17
SENIOR CENTER TOTAL
1083
1210
-89
1081
84
'Attendance down in Duplicate Bridge due to only using half of the multipurpose room.
Last year they utilized the whole room up til December when they had to share w/ Social Bridge.
"Social Bridge attendance was higher during the month of September last year.
15
2006
2005
Variance
Volunteer Hours
Senior Center
299
350
- -51
Volunteer Total
Revenue__
299
350
_ -51
--
_
Senior Center Revenue
$13,546.00
_-$3,571.00
Revenue Total:
_$9,975.00
$9,975.00
$13,546.00
-$3,571.00
-- Sep-06
—_—
*Revenue for September is low due to the low attendance in both Duplicate and
Social Bridge programs compared to last year at this time.
*Revenue low due to less revenue based classes being offered;
Less bridge lesson classes; no Spanish class (instructor unavailable),
No attendance in Pilates, Arthritis Tai Chi, Knitting and Dog Training.
_
Less attendance in computer classes, had to cancel more this fall compared to last year.
r
AGENDA CATEGORY:
BUSINESS SESSION: I
CONSENT CALENDAR:
COMMUNITY SERVICES COMMISSION MEETING
STUDY SESSION:
DATE: November 13, 2006 PUBLIC HEARING:
ITEM TITLE: Consideration of Involvement in
Holiday Tree Lighting Ceremony &
Breakfast with Santa
RECOMMENDATION:
As deemed appropriate by the Community Services Commission.
BACKGROUND AND OVERVIEW:
The Holiday Tree Lighting Ceremony will be held at La Quinta Civic Center Campus on
Friday, December 8, 2006. Staff is requesting assistance from the Community
Services Commission from 6:00 pm — 8:00 pm to help with refreshments, information
table and clean-up.
Breakfast with Santa will be held at La Quinta Senior Center on Saturday, December
16, 2006. Staff is requesting assistance fro the Community Services Commission
from 9:00 am — 1 1:00 am to help with serving breakfast, monitoring craft area and
clean-up.
ALTERNATIVES:
The alternatives available to the Commission are:
1. Appoint one or more Commissioners to assist with the Tree Lighting Ceremony
and Breakfast with Santa; or
2. Do not appoint one or more Commissioners to assist with the Tree Lighting
Ceremony and Breakfast with Santa; or
3. Provide staff with alternate direction.
17
Respectfully Submitted
Steve Howlett
Acting Community Services Director
W.
AGENDA CATEGORY:
BUSINESS SESSION: 2
CONSENT CALENDAR:
COMMUNITY SERVICES COMMISSION MEETING STUDY SESSION:
DATE: November 1 1 , 2006 PUBLIC HEARING:
ITEM TITLE: Consideration of a Special Meeting for
An Art Tour on December 9, 2006
BACKGROUND AND OVERVIEW:
The Community Services Commission has requested a Special Meeting to tour the City
of La Quinta's Art in Public Places. This meeting will be conducted in a similar fashion
as the September 30, 2006 Special Meeting of the Community Services Commission
to tour the City of La Quinta's park facilities. Staff has researched available dates and,
pending the Commissions approval, has selected December 9, 2006, from 9:00 a.m.
to 12:00 p.m. as the meeting date and time.
ALTERNATIVES:
1. Approve the Special Meeting of the Community Services Commission for an Art
Tour on December 9, 2006; or
2. Do not approve the Special Meeting of the Community Services Commission for
an Art Tour on December 9, 2006 and provide Staff with an alternative date.
Respectfully submitted,
Steve Howlett
Acting Community Services Director
S:\Community Services\CS Commission\CSC Meetings\2006\1 1-1 3-06\Art Tour.doc
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T4ilvI 4 4Qumrw
AGENDA CATEGORY:
BUSINESS SESSION: 3
COMMUNITY SERVICES COMMISSION MEETING CONSENT CALENDAR:
DATE: November 13, 2006 STUDY SESSION:
PUBLIC HEARING:
ITEM TITLE: Consideration for Involvement in the Youth
Sports Organization Quarterly Meeting
RECOMMENDATION:
As deemed appropriate by the Community Services Commission.
FISCAL IMPLICATIONS:
None.
WORK PLAN TASK ASSIGNMENT:
Youth Sports Organizations Quarterly Meeting
BACKGROUND AND OVERVIEW:
A quarterly Youth Sports Organization meeting is scheduled for Thursday, December 7,
2006 at 6:00 p.m. This meeting will be held to discuss field concerns and scheduling
of fields for the Winter/ Spring 2007 season. One or two Commissioners are invited to
attend this meeting.
ALTERNATIVES:
The alternatives available to the Commission include:
1. Participate in the Youth Sports Organizations meeting on December 7, 2006; or
2. Do not participate in the Youth Sports Organizations meeting; or
3. Provide staff with alternate direction.
Steve Howlett
Acting Community Services Director
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CORRESPONDENCE ITEM: 1
21
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42
La Quinta - Focus Group Questions
Parks and Recreation Master Plan
Focus Group Questions
1) How long have you been a resident of La Quinta? 1.4,11, 8 = 33 plus seniors
_2,1,3_ <5 years _1,1,3_ 20+ years
_2,1,0_ 5-9 years _4,1,1_ Not a city resident, but use programs and services
_6, 4,1_ 10-19 years
2) What are the key issues and IM in the La Quinta community that need to be considered
while developing this master plan? - Chart
• Safety for kids, accommodating valley growth, keeping quality with growth, known
for and commitment to arts, finding balance between needs of everybody, the
mountains, old-world charm and history, changing demographics - getting younger,
skyline and seeing stars at night, healthy and active population that enjoys and
experiences the mountains, the trails, recognize charitable groups, bring back kids after
they are grown, agricultural heritage, too much density, congested streets, timing of
things that are being built, parking, access to the delicate resources of the mountains,
need more parks and green space, space for seniors, well maintained facilities but
difficult to do this if they are over -used, sense of community and ownership, encourage
other cities to keep up with what LQ offers so their residents don't need to come here
for services, how to pay for all of this. Attracting educational institutions.
Natural beauty/desert life, air, cultural mix of people, historical, safety, outdoor
opportunities, small town atmosphere, family attitude/interest/activities/city's
commitment, used to be quiet, less development, preserve green/open space, physical
fitness/exercise/outdoor/health and wellness, welcome visitors/friendliness/even within
the gated communities as well as the entire City, history of volunteerism, old town,
strength of staff/communication/accessible/well run City/ willingness to listen
• Safety, crime prevention iii parks, CPTED, access to mountains and natural
environment, preservation of environment, using environment as art, passive
enjoyment of nature, not enough for kids to do, family and kid oriented community,
lower avg. age in LQ, diversity of economic, ethnic, religious population, especially
diverse in the Cove,
3) Where do you go to recreate? What parks do you visit? What other providers do you use?
X is what was mentioned
■ City of La Quinta Community Services (indicate all that apply)
■ Bear Creek Trail & Fred Wolf Nature Preserve 5, X,6
■ Cove Oasis Trailhead 7, X,3
■ Velasco 2,0
■ Eisenhower Park 6,0
■ Fritz Burns Park 13,3
■ Seasons Park 0,0
■ Saguaro Park 0,0
■ Sports Complex 12,5
■ La Quinta Park 12, X,2
■ Desert Pride Park 2,0
■ Adams Park 10,0
■ Monticello 0,1
■ Dog park X
6REENPLAY ,
HELYIN6 YOU ACHIEVE YOUR 40ALS
43
La Quinta - Focus Group Questions
Parks and Recreation Master Plan
■ Trails X (Bike and climb mountains)
■ Senior Center X
■ Old Town X
■ Private or public schools 9,4
■ Private Country Clubs (golf/tennis, health & fitness) 6, X,1
■ Churches 1,0
■ La Quinta Boys and Girls Club 7,2
■ Youth Sports Organizations 7,4
■ Private instruction (dance, martial arts, etc.) 0, X, 2
■ Community Associations 2,1
■ Private health clubs 3,1
■ Coachella Valley Rec & Park District 9, X,3
■ YMCA of the Desert 0, X,2
■ Lake Cahuilla Regional Park 5 ,1
■ Don't use indoor facilities 0,
■ Other Senior Center 4,3Library 9,6 Civic Center Campus 7,4
4) What are the City's strengths when it comes to community services, parks, recreation, trails
and open space that should be continued over the next ten years?
o Leader in the valley in providing multi -use trails, cultural programming, the arts,
concerts, museum and tours, heritage programs, size and quantity of the park system,
accessibility to people in charge, small town feel, providing neighborhood parks so you
can walk to them, graffiti abatement
o Nice program (attractive and a lot of interesting offerings, variety), concert in the park,
partnerships with other orgy (YMCA, Boys and Girls Clubs), excellent
communication/accessible, creative and forward thinking/getting input from the
community, special events, City supports the efforts of the Community Service
Department with maintenance/problems/promptness/graffiti,
o Leadership, support of council for Community Services, graffiti abatement,
neighborhood focus, outreach to community,,
5) On a scale of 1-5, how satisfied are you with the quality of current programs offered?
And why? (1= Not At All Satisfied - 5 = Very Satisfied)
Programs
1=0,0,0
2= 0, 0,0
3=1,0,3
4=8,7,4
5=1,1,0
Facility
1= 0,0
2= 0,1
3= 3,3
4=4,4
5=1,0
HELRIN4 YOU ACHIEVE YOUR GOALS
6REf
2
La Quints - Focus Group Questions
Parks and Recreation Master Plan
Parks
1= 0,
2=1
3= 3
4=3
5=1
Fields
1= 0,
2=1
3= 3
4=0
5=0
6) What additional programs or activities do you feel the City should offer that are currently
not available? - Chart
o Bike safety course, preserve open space, proper maintenance of what we have, outside
revenue generators, increase use of under-utilized facilities, development of indoor
space, indoor programs for the summertime, better coordination and cooperation with
the school district,
U Teenage activities/variety - band concerts/music they play; movie theaters, adult sports
leagues, summer time day camps for kids; aerobics/fitness for adults; lap and master
swimming; lectures; preschool age basic sports; festivals art/food/dance(music/all ages,
farmers market; youth sports camps/fundamentals/development, special needs
programs for all ages/inclusion
o Increase hours of operations at pool, transportation for seniors beyond Sunline,
Farmers Market, develop public awareness of desert as a valuable natural resource,
7) Are there any parks, programs or facilities currently available that should be eliminated?
If so, which ones and why?
• Don't penalize people for unsolved problems like lack of parking.
• None
• Pool - consistent schedule?
S) On a scale of 1 to 5, how satisfied are you with the quality of the existing City parks and
level of maintenance provided by the City? And why? (1= Not At All Satisfied - 5 = Very
Satisfied)
1=0, 0
2=1, 0
3=6, 0
4=7, 7
5=0, 0
GRE&4PLAYL1
HELPING YOU ACHIEVE YOUR 40ALS
45
La Quinta - Focus Group Questions
Parks and Recreation Master Plan
9) On a scale of 1 to 5, how satisfied are you with the quality of the existing city recreation
facilities and level of maintenance provided by the City? And why? (1= Not At All
Satisfied - 5 = Very Satisfied)
1=0
2=0
3=1
4=10
5=2
10) On a scale of 1 to 5, how satisfied are you with the quality of the existing Coachella
recreation facilities and level of maintenance provided by the City? And why? (1= Not At
All Satisfied - 5 = Very Satisfied)
1=0
2=0
3=2
4=5
5=0
11) On a scale of 1 to 5, how satisfied are you with the quality of the existing sports facilities
and level of maintenance provided by the City? And why? (1= Not At All Satisfied - 5 =
Very Satisfied)
1=4
2=4
3=0
4=1
5=0
12) What improvements are needed in existing parks and recreation facilities or maintenance?
Please identify the location and specifics of any maintenance concerns. Where are these
improvements needed?
• Shade, door at senior center, more trash cans, doggie waste bags, drinking fountains,
picnic tables, pest control, spraygrounds, barbecues, misters, signage and maps for
parks and trails, communications, information on the web site, art in public places
although some people don't know where the art is and developers are not being
encouraged as strongly as before to do this, timing of stop lights,
• benches in parks; shade, trees; drinking fountains; picnic tables; renovation of existing
pool; La Quinta park (remove shrubs and plant trees with benches under and add
walking path); temporary shade until trees mature; security (vandalism and graffiti
prevention, lighting, visual site lines for police, cameras, adequate setbacks, design
standards), separate or dedicated walk/bike paths,
• Repurpose ballfields at LQ park, rustic trail along Montezuma in the Cove to make a
loop trail, signage for who to call about dog and code compliance,
13) What NEW recreation facilities or amenities would you like to see the City provide? -
Chart
• Indoor theater for performing arts, amphitheater, sports complex with indoor track,
fitness and wellness, work with the tribe to buy land, more trails with low level
HELPING YOU ACHIEVE YOUR 40ALSS
d REENPLAY.,
4
M.
La Quinta - Focus Group Questions
Parks and Recreation Master Plan
lighting and signage, more activities for seniors, more transit opportunities, use the
wash for trails, etc.
Multipurpose gym; movie theater; community center with indoor walking track and
other indoor space; fitness/health and community spaces for social/meetings; parks for
picnic areas/historical preservation of native American Indians/date grove park for
recognition of agricultural past (asparagus, tomatoes, date groves); indoor pool; lighted
sports fields (soccer, baseball, football) where appropriate; spray ground; pocket parks
especially in the Cove; skating rink
• Paths and trails using area washes, cart path between LQ Hotel and Old
Town, more sports fields especially soccer, sports complex, shopper bus, land for future
recreational purposes,
14) Are there any portions of the community that are underserved? Please explain (i.e., what
market segment needs more attention, like age groups, geographic locations, special
interest groups, etc.). - Chart
• Adults 30 - 50 year-round residents for things like softball, events, etc.
• Need to plan ahead for the sphere of influence area.
• Teens (sports and other activities), skating areas
• Adult programs
• Special needs
• Teens
• Timing of services to fit people's needs
• Tourists and visitors not informed about natural area, trail, etc
• Crime prevention through design, signage
15) On a scale of 1 to 5, how would you rate the quality of customer service provided by the
Community Services Department? Please elaborate. (1= Poor - 5 = Excellent)
1=0, 0, 0
2=0,0,0
3=1, 0, 3
4=3,1,4
5=8, 7,2
16) On a scale of 1 to 5, how effective is the Department in seeking feedback from the
community and users on improving its performance? (1= Not At All Effective - 5 = Very
Effective)
1=0, 0,0
2=0, 0,1
3=2, 0,0
4=7, 3,4
5=2, 5,0
17) Who are the key partners and stakeholders we need to speak with to create the best
possible master plan for the community? - Chart
6REE�
HELPING YOU ACHIEVE YOUR GOALS
47
La Quinta - Focus Group Questions
Parks and Recreation Master Plan
• School District - DSUSD (for facility use partnership)
• CVAG
• Surrounding communities
• Police and Fire
• Non -profits
• CV P&R Dist
• CVWD
• Developers
• Bureau of Reclamation, MT. Conservancy, Chamber of Commerce, County, Tribes, BLM
• Wal-mart and other major employers (let them know what the City is doing for quality of
life for the employees and the community)
• La Quinta Arts Foundation
• Chamber of Commerce
• Civic - Suroptimists, Rotary
• Youth Sports Assn
• Indian Wells Tennis Facility
• Neighboring Cities
• Historical Society
• COD
• HOA's
• Local Veterinarians
• Police and Sheriffs
• Equestrian - Polo and Horsey Times
• Communities within the La Quinta
• CVA
• COD
• Osher Learning
• Salton Sea Authority
• Citizens
• Churches
• Airport
The school district has an amphitheater that the City built with re -development funds
18) Are there any sensitivities we should be aware of that could impact the success of the
Community Services Department's and City's master planning efforts? - Chart
• The environment
• Being business -friendly to build economy
• Cultural sensitivities
• Agency egos and competition between other cities
• Noise, light, traffic, growth
• Water
HELRIN6 YOU ACHIEVE YOUR 40ALS
GREENP
6
La Quinta - Focus Group Questions
Parks and Recreation Master Plan
• Bi-lingual Community
• Surrounding homeowners (for lighting and park development)
• Balance between retiree population and the newer/younger families; and between the
Cove (established) and North (new); and the gated communities versus non -gated
communities (PGA is part private and part open to the public)
• Balance between old town values and new growth
• Under representation of racial minority groups in the government and perhaps City staff
• Age differences have different interests, demographics;
• Income levels; vast range
• Those with need for financial assistance to participate
• Convince gated communities that they have a stake in the community,
• Adequate electricity, etc. resources
19) During the next ten years, what should be the top community service priorities for the
City? - Chart
• Space and land
• Funding
• Transportation
• Preservation
• Develop partnerships for facilities - 8
• Land acquisition - 6
• Community Center with a focus on wellness with a large gym and pool - 3
• Diversity in program, ages, income, variety, interests - 4
• Preserving(maintaining the natural beauty, culture, history of the place and people - 7
• Safety - through design - 2
• Land Acquisition
• Safety Through Design
• Funding
• Preservation of Natural Environment
• Maintaining and Improving What We Have
20) Where do you get information on community services? Are there any cost-effective
methods the City should use to distribute information about parks, open space, trails, and
recreation services?
• Newspapers
• Brochures
• Mailings
• Word of mouth
• Internet
• Dessert Sun
• Brochure
• Internet
HELPIN4 YOU ACHIEVE YOUR COALS
GREENPLAYia
7
i •
La Quinta - Focus Group Questions
Parks and Recreation Master Plan
• City newsletter through the Chamber of Commerce (mailed)
• The Gem
• City report
• La Quinta Sun - weekly paper is a sub of the Dessert Sun
• Chamber Newsletter
• Mass media - radio, tv
• City Report
• La Quinta Quarterly
Please complete the GRASP® questionnaire on park amenities, cultural, historic and other
programs and services, and walk time.
Thank you for your time and participation!
6REENPLAYLc
HELPING YOU ACHIEVE YOUR 60ALf
5C
La Quinta - Focus Group Questions
Parks and Recreation Master Plan
SENIOR - Focus Group Questions
1) How long have you been a resident of La Quinta? 14 total
_1 <5 years _2 20+ years
_3 5-9 years _0 Not a city resident, but use programs and services
_3 10-19 years
2) What are the key values in the La Quinta community that need to be considered while
developing this master plan? - Chart
• Put Christmas back into Christmas (not holiday)
• Variety, quality of services and availability of services to all
• ADA considerations
• Open space and environment- views, preservation, not building on our mountains
• Code enforcement, safety and police and fire services
• education
• recreation
• communication and accessibility to council and mayor - open times
• staff of the city
• street beautification/ median plantings (but need to keep lines of sight open- identified
as a bit of a maintenance issue)
• lack of light pollution - darker sky
• art in public places
3) Where do you go to recreate? What parks do you visit? What other providers do you use?
X= was mentioned
■ City of La Quinta Community Services (indicate all that apply)
■ Bear Creek Trail & Fred Wolf Nature Preserve
■ Cove Oasis Trailhead X stargazing
■ Velasco
■ Eisenhower Park
■ Fritz Burns Park X, X special events
■ Seasons Park
■ Saguaro Park
■ Sports Complex X
■ La Quinta Park
■ Desert Pride Park
■ Adams Park
■ Monticello
■ Civic Park X
■ Private or public schools X
■ Facilities of Neighboring Cities X Indio Sr. Center and Library
■ Private Country Clubs (golf/tennis, health & fitness) X Eldorado Riding Club
■ Churches X
■ Casinos X
■ La Quinta Boys and Girls Club
■ Youth Sports Organizations
■ Private instruction (dance, martial arts, etc.)
■ Community Associations
6REENPUK,
HELPING YOU ACHIEVE YOUR GOALS
51
La Quinta - Focus Group Questions
Parks and Recreation Master Plan
■ Private health clubs
■ Coachella Valley Rec & Park District
■ YMCA of the Desert
■ Lake Cahuilla Regional Park X
■ Don't use indoor facilities
■ Other
4) What are the City's strengths when it comes to community services, parks, recreation, trails
and open space that should be continued over the next ten years?
• Support for instructors, (also identified as a problem)
• Lots of activities available
• Park improvements, accessibility
• Sr. Center is clean and comfortable
• Youth programs
• Good communication about programs and services
5) On a scale of 1-5, how satisfied are you with the quality of current programs offered?
And why? (1= Not At All Satisfied - 5 = Very Satisfied)
1= 0
2= 0
3= 3
4= 2
5=1
6 On a scale of 1 to 5, how satisfied are you with the quality of the existing City parks and
recreation facilities and level of maintenance provided by the City? And why? (1= Not At
All Satisfied - 5 = Very Satisfied)
1=1
2= 0
3= 2
4= 5
5= 0
7) What improvements are needed in existing parks and recreation facilities or maintenance?
Please identify the location and specifics of any maintenance concerns. Where are these
improvements needed?
• Exterior building maintenance
• Front door needs to be fixed, replace with automatic door
• Need to protect the infrastructure of the sr. Center facility, renters are not always
careful; also all other facilities of the City
• Need more maintenance staff to keep up with all needs; also need set up, tear down
help
• Resurface parking lot at Sr. Center/Library - gravel is hard to negotiate.
• Center gets a lot of use - all ages,
8) What additional programs, facilities or activities do you feel the City should offer that are
currently not available? — Chart
• Fees are too high- structure needs to be evaluated; more classes at a lower cost for lower
income seniors;
6REENPLAI'«
HELPING YOU ACHIEVE YOUR 40ALS
MKI
La Quinta - Focus Group Questions
Parks and Recreation Master Plan
• Indio is more "senior friendly"; refreshments are important; losing a lot of seniors to
Indio; they have a different approach. Young staff at La Quinta Sr. Center - do not
relate to seniors, don't have the same experience level and wisdom to share. Other
opinion, like the young staff- they work harder, bring other things to the table.
Volunteer senior greeter would help the situation.
• Pay instructors for more classes; support for "free teachers"
• Tours - art, interpretation of mosaics and other resources
• Dog code compliance
• Need more classroom space; need more storage space
• Need volunteers or greeters to welcome people to the center
• More art in public places - arts group has been unresponsive, not open to new
volunteers; appeal to fine arts mostly
• Need more welcoming volunteer activities for art shows; need to let people know about
RSVP and other opportunities
• Outreach needed - program should match demographic of community.
• Arts and crafts; more arts XX
• More trips
• People don't mind paying for something when they are getting value back.
• Class on history of the desert XX
• Bingo and other less expensive classes
• Better communication about services
• Music - combo or band, use for dances, chorale
• Walking club
• Youth/senior interaction
• Indoor warm water therapy pool (small) - some consider this too expensive to consider
• Membership - staff/board needs to be proactive about collecting membership fee
renewals
• Communicate efforts of the Board - so more are aware of the great things that are being
done
• Improve computer class so it doesn't die
• Lunch program
9) Are there any parks, programs or facilities currently available that should be eliminated?
If so, which ones and why?
• none
10) On a scale of 1 to 5, how would you rate the quality of customer service provided by the
Community Services Department? Please elaborate. (1= Poor - 5 = Excellent)
1= 0
2= 2
3= 2
4= 4
5= 0
11) On a scale of 1 to 5, how effective is the Department in seeking feedback from the
community and users on improving its performance? (1= Not At All Effective - 5 = Very
Effective)
NELYIN4 YOU ACHIEVE YOUR 60ALS
GaEE�
53
La Quinta - Focus Group Questions
Parks and Recreation Master Plan
1= 0
2= 4
3= 2
4= 0
5= 0
12) During the next ten years, what should be the top 5 community service priorities for the
City? - Chart
• Affordability -Very rich and very poor community - how do we deal with?
• Maintenance of what we have
• Addition to Senior Center - classrooms and study areas, fitness, therapy pool, better
kitchen, storage
• Safety and security in the community - especially Civic Campus
13) Where do you get information on community services? Are there any cost-effective
methods the City should use to distribute information about parks, open space, trails, and
recreation services?
• Thursday La Quinta Sun
• Desert Post Weekly
• Not computer
• Flyers, printed publications
• radio
Please complete the GRASP® questionnaire on park amenities, cultural, historic and other
programs and services, and walk time.
Thank you for your time and participation!
dREEKPIAYILI
HELPING YOU ACHIEVE YOUR 40ALS
54
CORRESPONDENCE ITEM: 3
55
251" Anniversary Celebration Meeting
Monday, October 16, 2006
5:30 p.m.
Study Session Room
MINUTES
MEMBERS PRESENT: City Council Member Terry Henderson
Commissioner Andrea Gassman
Commissioner Bob Leidner
Ann Kosich, Chamber of Commerce
Ron Salute, Chamber of Commerce
Ruth Finholt, Chamber of Commerce
Kathleen Hughes, La Quinta Arts Foundation
Christi Salamone, La Quinta Arts Foundation
Louise Neeley, La Quinta Historical Society
STAFF PRESENT: Edie Hylton, Community Services Director
Maria Casillas, City Manager's Office
Tustin Larson, Recreation Supervisor
Angela Guereque, Community Services Secretary
BUSINESS ITEMS
Media Plan
Maria Casillas from the City Manager's office discussed the addition of the Trails
Days to the Existing Projects and Public Relations. A template was created to use
for posters, postcards, and ads. The main idea was to display the logo
prominently, to list the 3 organizations that the City is partnering with. Bob Leidner
asked what it would look like in Black and White as opposed to color. Maria
Casillas stated that it looks really nice. Andrea Gassman suggested removing the
bottom banner and making the lettering blue or brown. Terry Henderson suggested
removing both the top and bottom banners and using blue lettering. Bob Leidner
suggested using a ribbon type border under the lettering. Maria Casillas suggested
the font on the logo be changed from "tH" to "th."
Maria Casillas explained that the Jacqueline Cochran Air Show is on November 4,
2006 from 9 am to 4 pm. As part of the City sponsorship we have an opportunity
to have a 10'x10' booth for material from each organization. Edie Hylton
suggested getting coverage from the different organizations and to get names and
times to Maria for scheduling. Tustin Larson will put together City of La Quinta
lanyards with name badges for those participating.
5E
Community Services 25th Anniversary Meeting
Contests
Christi Salamone suggested that all 8 contests stay consistent with t/4 page ads in
the Desert Sun. Louis Neeley asked who would decide on the winners and who
will organize the prizes. Christi Salamone stated that the Community Services
Department will date stamp and review all submittals and the subcommittee will be
in charge of all prizes. Andrea Gassman suggested that the City donate Gamby
dolls for prizes. Terry Henderson suggested that the Gamby dolls be given to the
runners up. Terry Henderson would like a gift basket to be put together by the
Historical Society. The Committee agreed that the first 10 participants of each
contest should receive a certificate.
Chamber of Commerce Sponsorships
Ruth Finholt stated she has been in contact with Costco for the Fireworks
sponsorship. Bob Leidner asked what sponsors would get for their contribution.
Ruth Finholt stated sponsors would get their logo on printed material. Edie Hylton
stated they would be recognized at the Fireworks Event.
April Events
Edie Hylton presented the new Fishing Derby date (April 201h) to the committee.
Terry Henderson suggested the Community Picnic and Birthday Party be from 10
am to 12 pm and all committee members agreed. Andrea Gassman suggested
curbing the religious groups. Christi Salamone stated the event last year was too
commercialized. Terry Henderson suggested the Animal Shelter be there.
Open Discussion
Andrea Gassman suggested the logo be put on tank tops as well as t-shirts. Louis
Neeley suggested 3x3 plastic badge pins with the logo on them. Terry Henderson
suggested a City lapel pin for this anniversary as the City did for the 10th. Edie
Hylton stated staff will obtain the costs for lapel pins, visor/caps, and t-shirts
before the next meeting. Edie Hylton stated staff will bring a few ideas to the next
meeting.
57
Community Services 25"' AnniversaryMeetin
ADJOURNMENT
6:55 p.m.
NEXT MEETING INFORMATION:
Monday, November 20, 2006 @5:15 PM
La Quinta Civic Center - Study Session Room
ubmitted by:
Angela'Guereque
Community Services Secretary