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1997 07 03 PCr NOTICE OF SPECIAL MEETING OF THE LA QUINTA PLANNING COMMISSION THURSDAY, JULY 39 1997 3:00 P.M. NOTICE IS HEREBY GIVEN THAT IN ACCORDANCE WITH GOVERNMENT CODE SECTION 54956, WE, THE UNDERSIGNED MEMBERS OF THE PLANNING COMMISSION, DO HEREBY CALL A SPECIAL MEETING OF THE CITY COUNCIL FOR 3:00 P.M. ON THURSDAY, JULY 3, 1997. SAID MEETING WILL BE HELD IN THE LA QUINTA CITY COUNCIL CHAMBER, 78-495 CALLE TAMPICO, LA QUINTA, CALIFORNIA. PURPOSE OF SAID MEETING IS AS DELINEATED BELOW: Item ....................... TEMPORARY USE PERMIT 97-143 Applicant .............. Ms. Catherine Badger Location ................ 57-325 Madison Street Request ................. Approval of a two-day music festival to be held at the La Quinta Open -Air Museum (Sculpture Park) on July 5-6, 1997. Action .................. Minute Motion 97- Dated: July 2, 1997 RICHARD BUTLER, Commissioner City of La Quinta, California BETTY ATON, Commissioner City of La Quinta ROBERT TYLER, Commissioner City of La Quinta, California DECLARATION OF POSTING I, Betty J. Sawyer, Executive Secretary of the Community Development Department of the City of La Quinta, California, do hereby declare that the foregoing notice for the Special Planning Commission meeting of July 3, 1997, was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and faxed to the news media on Wednesday, July 2, 1997. Dated: July 2, 1997 fB,E Y, J a ER, ecutive Secretary City of 1 a Quinta, California - STAFF REPORT PLANNING COMMISSION DATE: JULY 3, 1997 (SPECIAL MEETING AT 3:00 P.M.) CASE NO.: TEMPORARY USE PERMIT 97-143 REQUEST: APPROVAL OF A TWO-DAY MUSIC FESTIVAL (PARADISE FOUND) TO BE HELD AT THE LA QUINTA OPEN-AIR MUSEUM (FORMERLY LA QUINTA SCULPTURE PARK) ON JULY 5 AND 6, 1997 LOCATION: 57-325 MADISON STREET APPLICANT: MS. CATHERINE BADGER, EVENT COORDINATOR PROPERTY OWNER: BERNARDO GOUTHIER ENVIRONMENTAL CONSIDERATION: THIS PROJECT IS CATEGORICALLY EXEMPT FROM CEQA BECAUSE THE MUSIC EVENT IS A MINOR TEMPORARY USE OF THE LAND THEREBY HAVING NEGLIGIBLE EFFECT ON THE ENVIRONMENT PER SECTION 15304 (CLASS 4(E)). GENERAL PLAN: TOURIST COMMERCIAL ZONING: TOURIST COMMERCIAL BACKGROUND: Site Background In 1993, the City Council approved Public Use Permit 93-016, under Minute Motion 93- 218, permitting a sculpture school as primary use in a residential area with outdoor sculpture display at 57-325 Madison Street. Since approval, the property owner has exhibited the works of various sculptures through paid admission, but has not opened a teaching facility. On June 26, 1997, as permitted by Municipal Code provisions, staff approved a private charity dance at the Park for a maximum of 300 participants and spectators under Temporary Use Permit 97-142. However, it is staffs understanding from the Riverside TUP97-143/16, CONDTUP143/16 County Sheriffs Department that more than 1,000 people attended the two-day event which began on June 28, 1997. Event Request On June 27, 1997, an application was submitted requesting approval of the a of July Music Festival, a two-day event that begins on July 5t' at noon and ends on July a at noon. It is anticipated that over 1,000 spectators will be present for this function. The applicant's request is attached (Attachments 1 through 3). The event activities will occur on -site with a majority of the parking occurring off -site on leased property to the south of the park owned by Mr. Keith Fraser and Pavenham Developments (10-acres). Overflow parking may occur on the unpaved shoulder areas of Madison Street and Avenue 58 if the ten -acre temporary parking lot becomes full at any time. Alcoholic beverages will be served during the event. Temporary facilities will be constructed and catered food will be provided. The event organizers will be present at the Planning Commission meeting to explain the event in greater detail. Zoning Code Provisions The Planning Commission is required to approve special events in nonresidential areas if the number of people involved exceeds 300 people including spectators and participants. The Planning Commission can approve the request provided Findings are made and Conditions are met. These include health and safety provisions, parking, security, and traffic related mitigation measures. Staff Comments The Riverside County Sheriff's and Fire Departments are currently working with the applicant to determine security and fire protection needs. Additionally, the applicant has hired various contractors to help run the event including parking valets, security/first aid personnel, food caterers and other service providers. Complaints regarding noise and traffic congestion were experienced at last weekend's event. However, with this approval, special attention has been given to better accommodating the large crowd rather than 300 people provided measures are taken to control noise, loitering, drinking, parking and overnight camping. Findings for approval are included in the attached material. RECOMMENDATION: Adopt Minute Motion 97- , approving the two-day Music Festival event, subject to the Findings and Conditions of Approval as attached. TUP97-143/16, CONDTUP143/16 Attachments: 1. Application 2. Location Map 3. Application Information Prepared by: Y tY � A GREG TROUSDELL, Associate Planner Submitted by: CHRISTINE DI IORIO, Planning Manager TUP97-143/16, CONDTUP143/16 CONDITIONS OF APPROVAL. - RECOMMENDED TEMPORARY USE PERMIT 97-143 PARADISE FOUND MUSIC FESTIVAL JULY 3, 1997 FINDINGS: 1. The event will not be detrimental to the health, safety and general welfare of the community in the area of the proposed event. A. Various public agency permits are required prior to the event occurring insuring that the event will be conducted in an acceptable manner. Health Department permits are required for all food and beverage vendors serving the event, and police and fire personnel will be on hand to assist the organizers in providing a safe environment for vehicles and patrons coming to the event. The public roadways surrounding the project are capable of handling the local patrons. No problems are anticipated which would be detrimental to the community based on the recommended Conditions. B. This project is categorically exempt under Section 15304 (Class 4(e)) of the California Environmental Quality Act (CEQA) because the outdoor event is being conducted on an existing 20-acre sculpture park with adequate facilities to accommodate the daily patrons and public streets will be used to direct traffic to designated parking areas. 2. There is adequate area to conduct the event and to accommodate the anticipated attendance. A. This music festival is held in an adequately designed facility which can hold the daily patrons because various facilities will be provided such as restrooms, first -aid station, food and beverages, parking, and other facilities which provide services to those paying to attend the daily activities. The Park has existing buildings and landscaping facilities which complements the other temporary improvements planned for the music festival. The applicant is proposing on- and off -site parking areas to accommodate guests and employees for the event. The information is on file with the Community Development Department. CONDITIONS: The following Conditions shall be completed by July 3, 1997 at 5:00 P.M.: 1. A Certificate of Insurance, in the minimum amount of $1,000,000.00, shall be posted naming the City and its employees as being coinsured for liabilities arising from the special event. CONDTUP143-16 2. A Certificate of Deposit; in the amount of $3,000.00, shall be posted with the Community Development Department to insure the off -site parking areas are stabilized after the event is finished. The City shall be named as the controlling party for the deposit. All funds will be released when the provisions of Condition #14 are met, and shall be contingent upon site inspection and submittal of verifiable cost accounting. 3. A building permit shall be obtained to construct temporary facilities such as bleachers, tents, stages/dance floors, and provide electrical power to these improvements, subject to approval of the Director of Building & Safety. A special inspection fee of $100.00 is also required. 4. Vendors who sell or serve alcoholic beverages shall obtain a license from the State of California Alcoholic Beverage Control Department. A copy of the special permit shall be given to the Community Development Department. Alcoholic beverages shall be served in paper or plastic cups during the event. The following Conditions shall be completed by July 4, 1997: 5. A fire inspection is required. If you have any questions, please contact Mr. Tom Hutchison, Fire Safety Specialist, at 863-8886. Fire lanes shall be established and/or maintained during the special event. Conditions from each Department are as follows: Buildinq and Safety Department 6. A minimum of ten portable restrooms shall be provided for patrons and vendors as required by the Building and Safety Department (i.e., six women and four mens). Restroom facilities to accommodate the physically challenged (one for each sex) shall also be provided in addition to allowing use of the existing on -site building facilities. 7. Any special event lighting shall be directed internally at the temporary stages and not directed off -site onto adjacent residential properties or affect the vision of passing motorists. 8. Physically challenged parking spaces shall be provided in close proximity to the Park entrance that comply with the Americans with Disabilities Act requirements. CONDTUP143-16 2 Code Enforcement Department 9. The event may be held on July 5, 1997, and begin at noon and end on July 6, 1997, at noon. The maximum number of guests is 1,500 at any one time. 10. Overnight camping on surrounding properties is not permitted. 11. Temporary trash receptacles shall be provided so that trash/debris can be deposited accordingly. The site shall be left clean of any litter at the close of the event. 12. Noises or sounds which are physically annoying to adjacent property owners shall not be allowed. Noise impacts to receptor land uses surrounding the Park shall maintain the "A" weighted decibel levels as cited in Section 9.100.210 (Noise Control) of the Zoning Code (i.e., 55 decibels or less at Park property lines between the hours of 7:00 A.M. and 10:00 P.M. and 45 decibels between the hours of 10:00 P.M. and 7:00 A. M.). Finance Department 13. All on -site food and beverage vendors shall obtain a City Business License. Community Development Department 14. All unpaved areas used for parking or traffic conveyance shall be watered as necessary to remain damp during event activities. Tracked out mud and dirt from vehicles onto City streets and any paved area(s) shall be removed or kept damp until removal can occur. After the event, a soil stabilizer shall be sprayed on these areas to control dust (Chapter 6.16 of the Municipal Code). A receipt from the contractor showing that the parking areas have been stabilized shall be submitted to the Community Development prior to a site inspection. 15. Temporary off -site signs are not permitted unless separately approved by this Department. A bond in the amount of $200.00 shall be posted to insure that all off - site directional signs are removed by July 9, 1997. The security can be either a Certificate of Deposit or Letter of Credit naming the City as beneficiary of the account, or cash. The security deposit is refundable provided the signs are removed after the event. The Community Development Department shall receive the deposit. CONDTUP143-16 3 Sheriff Department 16. All designated private security personnel must be licensed by the State of California and possess a current Private Security Guard license if required by the Sheriffs Department. Riverside County Sheriffs Deputies shall be employed during the event to provide security and traffic control supervision as determined by their agency through prior contractual arrangements. 17. Any vehicles that block traffic on Madison Street or Avenue 58 will be towed at the owner's expense. Public Works Department 18. Madison Street and Avenue 58 shall not be blocked or barricaded to impede normal daily traffic movement. 19. An encroachment permit shall be obtained from the Public Works Department if off - site directional signs in the City's rights -of -way are proposed. Signs in the City right-of-way shall be mounted on maximum 2-inches by 2-inches wood posts unless otherwise approved by the Public Works Director. No signs shall be closer than 100-feet from an intersection. Temporary signs shall be posted no closer than 5- feet from the edge of the paved area of any public road or street and placed a minimum of 200-feet from an identical sign. Signs in the right-of-way shall not exceed six square feet. General Conditions 20. If ground excavation is required, please contact Underground Service Alert (USA) at 1-800-422-4133. The service is free of charge provided USA is given at least two days' notice. 21. Before any cranes, forklifts, or other aerial equipment is raised, please check for existing overhead wires. 22. The City may elect to add Conditions to this application request to mitigate any problems that arise not previously addressed herein. CONDTUP143-16 4 ATTACHMENTS CITY OF LA QUINTA PAID COMMUNITY DEVELOPMENT DEPARTMENT , U 2, ,, 1997 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 01-1 y OF Lp,6 OLM I fi PERMIT NO.: 9 7-- Z�11 3 APPLICATION FOR TEMPORARY USE PERMIT .)osed Use: --TkLy 4--1-4 WA -Sir PEST I k& L.-- ation: �-A Q Ll t /J T fA S C U L TLIL CG }P 0i )�J'/-.. essor's Parcel No. "7c-I— 090 --LOB gth of Activity (Dates): --y u L 'Jj 4-1'` tt SLt L�f (o -t11% zrs of Activity: -cc �,-, m— 12.. '. 0 v r r+\, tipment Set Up Date: 1/t.1--� , Gj 7 Equipment Removal Date: J IA L"Y (e - - Q -7 ximum number of people working at site during activity at any one time: ximum number of people expected to attend the event at any one time: :al Per Day: Grand Total: PLICANT: too ) , oc0 0o0 ( a Name: C Daytime Phone: Mailing Address: 9- P5 l u (s C A s T LJ� Q U iAj T 6 C4 g Z Z 5 3 Signature OPERTY OWNER: Name E it 1`Jj �-C b L b 0 bL-T-H I t✓'',2 Daytime Phone: OL-C, 50 Q - % A Mailing Address: Signature: ST LA G u I -J 7 Zz 5 temporaryusepennit �Qs`CA -�H lam% 1 � L .9 iJ I� tU ^ / 50'd dZO:ZO L6-9Z-unr 4th of July Music Festival "PARADISE FOUND" July 5th & 6th, 1997 at LA QUINTA OPEN-AIR MUSEUM The event is a music festival featuring live and recorded music. It will feature all types of music, Reggae, Rhythm & Blues, 60's Rock, and modern Rock. Music industry and recording label staff have been invited to this event to meet and greet with the artists who are performing as well as attending this event. There will be one main stage and one small stage, with three D.J. areas featuring dancing with 60's music, Top 40 and Disco Music. The will be a Beer Garden area where Beer & Wine will be sold and consumed. The concessions are being handled by Lindsey Concession (he does the concessions for the Date Festival each year). Lindsey Concessions will also be providing food concessions which will be next to the Beer Gardens. There will be some tables for eating at the concession area. The Gallery Museum will serve as a VIP area for performers, staff and some very important guests. There will be a hosted bar in this area as well as food for these VIP guests. Insurance A certificate of Insurance, in the amount of $2,000,000 shall be posted naming the City of La Quinta as being coinsured for liabilities arising from the special event. Certificate of Deposit A Certificate of Deposit, in the amount of $1,000 shall be posted with the Community Development Department to insure the off -site parking areas are stabilized after the event is finished. The City shall be named as the controlling party for the deposit. Sheriff's Approval form the Riverside County Sheriffs Department to conduct the event has been obtained. Building Permit An inspection and building permit will be obtained Restrooms Portable restroom shall be provided for patrons and vendors as required by the Building and Safety Department. Restrooms facilities to accommodate the physically challenged shall be available inside as well as outside. Lighting All special event lighting will be directed internally at the stage areas and not directed off -site or to any adjacent residential properties or streets. Seating Grass seating will be used for this event. Security There will be a team of 30 to 40 licensed and bonded security officers working at this event. Their responsibilities will include protecting the event guests, staff and property. Security services will be provided by KNIGHT M.W.O. Security. Trash Trash receptacle shall be provided so that trash or debris can be deposited accordingly and the site shall be cleaned immediately following the event. Parking Two parking lots will be provided at the corner of 58th & Madison. Physically challenged parking spaces will be provided in close proximity to the Park entrance and will comply with all requirements of the American with Disabilities Act. Lifeguards Lifeguards will also be on duty for the duration of the event. First -Aid A first aid station will be provided with an on duty E.M.T. and an R.N.