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1996 03 12 PC.4 �a��v 2 Qum& OF PLANNING COMMISSION AGENDA A Regular Meeting to be Held at the La Quints City Hall Council Chamber 78-495 Calle Tampico La Quinta, California March 12, 1996 7:00 P.M. **NOTE** ALL AGENDA ITEMS NOT CONSIDERED BY 11:00 P.M. MAY BE CONTINUED TO THE NEXT COMMISSION MEETING Beginning Resolution 96-010 Beginning Minute Motion 96-006 CALL, TO ORDER - FLAG SALUTE - ROLL CALL PUBLIC COMMENT This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "Request to Speak" form and limit your comments to three minutes. WORKSHOP Zoning Code Revision for Incorporation into Zoning Ordinance Amendment 96-050 Re-evaluation of Chapter 9.117: Equestrian Overlay Zone PUBLIC HEARINGS Item .............. Applicant ....... Location ........ Request ......... Action ........... CONDITIONAL USE PERMIT 96-024, VARIANCE 96-026, AND ENVIRONMENTAL ASSESSMENT 96-313 KSL Recreation Corporation West side of Avenida Carranza, south of vacated Calle Tampico 1) Certification of the Mitigated Negative Declaration of environmental impact; 2) Approval to expand the existing La Quinta Resort & Club Golf Course Maintenance Facility onto the adjoining lot to the east; and, 3) Approval of a deviation from the development standards of the Special Residential Zone district to allow a six-foot high wall instead of a four -foot high wall along Avenida Carranza Continue to March 26 PC/AGENDA BUSINESS ITEMS Ia 3 0 Item .............. SPECIAL ADVERTISING DEVICE 96-094 Applicant ....... Investors' Property Services for La Casa La Quinta Apartments (Mr. Michael McLeod) Location ........ 51-025 Avenida Martinez Request ......... Approval of a 30 square foot temporary banner for the La Casa La Quinta Apartment complex on the east side of Eisenhower Drive and the south side of Calle Tampico Action ........... Minute Motion 96- Item .............. STREET VACATION 96-028 Applicant ....... City of La Quinta Location ........ North end of Avenida Cortez between Calle Sinaloa and Avenida Montezuma Request ......... Determination of La Quinta General Plan Consistency with proposed street vacation Action ........... Minute Motion 96- Item .............. COVE AREA URBAN FORESTRY PROJECT NO. 95-10 Applicant ........ Ray Lopez, A.S.L.A., Landscape Architect Location ......... Bear Creek Bike Path at the western boundary of the Cove, between Avenida Montezuma and the Bear Creek Path Request .......... Approval of a conceptual reforestation design plan adjacent to the Bear Creek Bike Path Action ............ Minute Motion 96- Item ............... CONSISTENCY FINDING FOR THE PROPOSED ACQUISITION OF PROPERTY Applicant ......... City of La Quinta Location .......... State Highway 111 and Washington Street, northwest corner Request ........... Certify the proposed acquisition of property as being consistent with the City's General Plan. Action ............ Resolution 96- 5. Item .............. SIGN APPLICATION 96-335 Applicant ........ Mr. Carl Karcher (CKE Restaurants) Location ......... Northeast corner of Highway 111 and Simon Drive within the One Eleven La Quinta Center Request .......... Approval of internally illuminated individually mounted channel letter and logo signs for the Carl's Jr./Green Burrito restaurant Action ............ Minute Motion 96- 6. Item ............... PLOT PLAN 95-555 Applicant ......... KSL La Quinta Hotel Corporation Location .......... Eisenhower Drive from 50th Avenue to Coachella Drive Request ........... Approval of conceptual landscape design of median islands Action ............ Minute Motion 96- CONSENT CALENDAR Approval of the Minutes of the Planning Commission meeting of February 13, 1996. PC/AGENDA COMMISSIONER ITEMS 1. Discussion regarding the League of California Cities Planners Conference in Long Beach 2. Commissioner report of the City Council meeting of February 20, 1996 3. Department update ADJOURNMENT STUDY SESSION Session Room CANCELLED PC/AGENDA TO: FROM DATE: RE: • MEMORANDUM Honorable Chairman and Members of the Planning Commission Community Development Department March 12, 1996 Workshop on Equestrian Overlay District Revisions WORKSHOP Due to complexities in addressing and preparing compatible neighboring use standards, staff is recommending that the referenced workshop item be continued to your next meeting on March 26, 1996. Staff has met both with area property and horse ranch owners in the EOD, and we are still working to address their concerns in a consistent manner. Staff will be available to provide you with more information at the March 12 meeting if requested. PH #1 STAFF REPORT PLANNING COMMISSION DATE: MARCH 12, 1996 CASE NOS.: CONDITIONAL USE PERMIT 96-024, VARIANCE 96-026, AND ENVIRONMENTAL ASSESSMENT 96-313 REQUESTS: 1. CERTIFICATION OF THE MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT; 2. APPROVAL TO EXPAND THE EXISTING LA QUINTA RESORT & CLUB GOLF COURSE MAINTENANCE FACILITY; AND 3. APPROVAL OF A VARIANCE FROM THE DEVELOPMENT STANDARDS OF THE SR (SPECIAL RESIDENTIAL) ZONE DISTRICT TO ALLOW A SIX-FOOT HIGH INSTEAD OF A FOUR -FOOT HIGH WALL ALONG AVENIDA CARRANZA. LOCATION: WEST SIDE OF AVENIDA CARRANZA, SOUTH OF VACATED CALLE TAMPICO (77-550 CALLE TAMPICO) APPLICANT: KSL RECREATION CORPORATION REP: MR. S. CHEVIS HOSEA, DIRECTOR OF REAL ESTATE FOR KSL AND MR. FORREST K. HAAG, ASLA PROPERTY OWNER: KSL LA QUINTA CORPORATION BACKGROUND AND OVERVIEW: Project History The existing golf course maintenance facility is at the northern terminus of Avenida Obregon, southerly of vacated Calle Tampico (Attachment 1). On March 19, 1985, the City Council approved the maintenance facility under Plot Plan 84-088. The existing facility was built in 1986 and includes a small shop, parts storage, office, employee lockers and restrooms, and gas storage facilities. Project Request In January and February, 1996, staff received the applicant's request to expand the existing golf course maintenance facility onto the adjoining lot (0.83 acres) to the east that has frontage on STPT.66a Avenida Carranza. The request involves installing new employee parking (i.e., 33 spaces), a six-foot high perimeter wall, street frontage landscaping, outdoor equipment storage, and other improvements noted on the attached exhibit (Attachment 2). Proposed access to the site is from an existing driveway on the cul-de-sac. Public Notice This project was advertised in the Desert Sun newspaper on February 20, 1996. All property owners within 500-feet of the subject area were mailed a copy of the public hearing notice. Staff Comments The property owner's representative has requested a continuance to the Commission's next meeting of March 26th because they are planning to provide additional information as required by staff (Attachment 3). RECOMMENDATION: By Minute Motion 96- , move to continue the public hearing to March 26,.1996, per the written request of Mr. S. Chevis Hosea, speaking for KSL La Quinta Corporation. Attachments: 1. Location Map 2. Site Plan (Reduced) 3. A letter from Mr. S. Chevis Hosea Prepared by: r" O dg Try usdell, Associate Planner Submitted by: Christine di Iorio, Planning Manager STPT.66a Attachment 1 Vicinity Map orth Not to Scale A 3 Existing Golf Course y W Existin_ Project Site Calle Tampico (Vacated) g pacilit Y Site �I ZAvenida Montezuma Community Park o! .a ® —�-- i� -+- Cd U > c b b i � 'd Case: CUP 96-024, @@@ EF VAR 96-026, EA 96-313 Por. S1/2 Sec. 1, T6S R6E APN: 773-052-024 achment 2 { i R Calle Tampico (Vacated) c a Ze �f IR-05-96 TUE 09:20 AM KSL REC CORP FAX NO. 6195644880 P101 Attachment 3 RECREATION CORPORATION VIA FACSIMILE AND U.S. MAIL March 4, 1996 Jerry Herman Community Development Director City of La Quinta P 0 Box 1504 La. Quinta, CA 92253 Dear Jerry: Post -it" Fax Note 7671 °A _ S - 0 01 pages To From ^ co.poept.for— , Phone a Phone tl -7 Fax #► 7,� / ! Fax##^�I4&Cl Re: 77-550 Calle Tampico (at Avenida Carranza); Conditional Use Permit 96-024; La Quints Resort Golf Maintenance Facility The above referenced matter has been scheduled to be heard by the Planning Commission on March 12,1996. In preparation for this hearing, we have been addressing the additional information requested in the attached letter from Greg Trousdell and yourself dated February 15, 1996. Item 4 3 of this letter requests that a noise study be completed to determine the current noise impact and make recommendations as to how to mitigate the noise impact if found unacceptable. So that your staff and the Planning Commission have the benefit of this information prior to hearing this matter, I would request the hearing on this matter be continued to the March 26, 1996 Planning Commission hearing. We are currently reviewing proposals for this matter and would hope to have the report completed prior to that date. Please advise if you will be able to accommodate this request. Sincerely, S. Chevis Hosea Director of Real Estate cc: Larry Lichliter John Saer Cindy Zamorez Forrest Haag Scott Delacio Virgil Robinson MAR 0 5 1996 CITY OF to QUINTA .j PLANNING DEPARTMENT America's Leader In Distinctive Lifestyle and Recreation 56-140 PGA Boulevard . La Quinta, California 92253 • (619) 564-1088 • Fax (619) 564-4880 BI *1 PLANNING COMMISSION STAFF REPORT DATE: MARCH 12, 1996 CASE: SPECIAL ADVERTISING DEVICE 96-094 APPLICANT: INVESTORS' PROPERTY SERVICES FOR LA CASA LA QUINTA APARTMENTS (MR. MICHAEL McLEOD) REPRESENTATIVE: MS. SALLY HILLMAN, PROPERTY MANAGER REQUEST: APPROVAL OF A 30 SQ. FT. TEMPORARY BANNER FOR THE LA CASA LA QUINTA APARTMENT COMPLEX ON THE EAST SIDE OF EISENHOWER DRIVE AND SOUTH OF CALLE TAMPICO. LOCATION: 51-025 AVENIDA MARTINEZ BACKGROUND: Sign History On April 25, 1995, the Planning Commission allowed the applicant to install a 30 square foot temporary banner for the existing 34-unit apartment complex because the vacancy rate at the apartment complex was greater than 50% (i.e., Special Advertising Device 95-066). The banner was allowed for a 60-day period. New Application On February 29, 1996, an application was received from the property management company requesting permission to reinstall the 3-foot by 10-foot banner on the outside wall of the existing 35 unit apartment complex at the southeast corner of Calle Tampico and Eisenhower Drive. The request is attached (Attachments 1 and 2). The applicant would like to use the banner for a 60-day period because 11 units are vacant. Municipal Code Provisions The Commission shall review all special advertising requests pursuant to the provisions of Chapter 5.64 of the Municipal Code. The existing Code allows the Planning Commission to approve temporary advertising devices other than customary permanent identification signs. This includes banners greater in size than 2-feet by 8-feet. Section 5.64.020 provides, in part, that permits may be issued for special purposes, such as grand openings and other special occasions, but not on a PCGT.116 continuing basis for permanent advertising or identification purposes. Each permit shall be issued for a specific period of time. Staff Comments Ms. Hinman states the use of the banner last year was very helpful and they would again like to use it to market their apartment complex. Eleven units are vacant at this time, therefore, staff supports use of the existing banner to help attract prospective renters to their apartment complex. RECOMMENDATION: By Minute Motion 96- , approve Special Advertising Device 96-094 subject to the attached Findings and Conditions of Approval. Attachments: 1. Location Map 2. Sign Exhibit 3. Conditions of Approval ELL, Associate Planner Submitted by: CHRISTINE DI IORIO, Planning Manager PCGT.116 alfirac mMmuir n Date Orchard I, s Calle Tam 06✓ec� _- z P,0000 Safe N i H � d A a u .'O y Calle Montezuma CASE CASE Nm MAP SPECIAL ADVERTISING DEVICE 96-094 14sG4, Downtown Park Location Map La Casa La Quinta Apartment Complex ORTH SCALE: i4mrs APR- 7-915 FRI 13:55 PARAGON SIGNS 6195456378 P. 02 J 0 mi ATTACHMENT 3 CONDITIONS OF APPROVAL - RECOMMENDED SAD 96-094 LA CASA LA QUINTA APARTMENTS MARCH 1.2, 1996 FIND NO": 1. The proposed temporary banner has been determined to be exempt, Class 11, Section 15311(a), from the provisions of California Environmental Quality Act. 2. The conditions stated below are deemed necessary to protect the health, safety, and welfare of the community. CONDITIONS: 1. The banner is allowed for a 60-day period from the date of installation. The Community Development Department shall approve the placement of the banner before its installation. Conapl.327 BI *2 DATE: CASE NO.: REQUEST: LOCATION: APPLICA ' T: ADJACENT PROPERTY OWNERS: BACKGROUND: STAFF REPORT PLANNING COMMISSION MARCH 12, 1996 STREET VACATION 96-028 DETERMINATION OF LA QUINTA GENERAL PLAN CONSISTENCY WITH PROPOSED STREET VACATION. NORTH END OF AVENIDA CORTEZ BETWEEN CALLE SINALOA AND AVENIDA MONTEZUMA (ATTACHMENT 1) CITY OF LA QUINTA LOT 1 - CLAYTON & SHIRLEY RUSSELL LOT 4 - QUINTINO & ISABEL BIONDI LOT 5 - WALLACE & MARJORIE FEATHERINGILL Pursuant: to State law', prior to street vacations or public easements being vacated by the City Council, the "Plmming; Agency" shall make a finding that the proposed is consistent with the City's General Plan and Circulation Element. The planning agency in this case is the Planning Commission. The specific portion of Avenida Cortez proposed for vacation is located between Calle Sinaloa and Avenida Montezuma as generally indicated on Attachment 1 and more specifically indicated on Attachments 2 through 4. This portion of the Avenida Cortez street right of way is not needed by property owners for access, or improved accessibility, to residential properties located in this area of the Cove. There are no street improvements within the proposed vacation area. Two years ago when the Phase 5 improvements were installed in this neighborhood, no street improvements were constructed in this short segment of Avenida Cortez. In each successive phase of the Cove Improvement Program, the City has realigned or eliminated several minor pieces of streets, and street right of way, in an effort to improve; traffic safety or neighborhood cohesiveness. The subject location is a result of that activity. The elimination of Avenida Cortez within the proposed limits will allow the single triangular shaped lot on the west side of Avenida Cortez to be combined with the 5-lot block on the east side and thus eliminate its island status surrounded by streets. ENVIRONMENTAL CONSIDERATION: An Environmental Assessment (96-315) has been prepared, indicating the vacation will not have a significant adverse impact on the environment. Government Code Section 65402 F:\PWDEPT\SV96_028.WPD PUBLIC AGENCY COMMENTS: On February 15, 1996, staff mailed notices to all public agencies, informing them of the proposed vacation. There is a north -south sewer line located five feet west of the right of way centerline that passes through the proposed vacation area. A twenty (20) foot wide easement centered on the sewer lime, will be retained for the Coachella Valley Water District (CVWD) to operate and maintain the sewer line, Attachment 6. No negative comments have been received to date. FINDINGS: 1. The proposed street vacation will not have environmental effects that will adversely impact the human population, either directly or indirectly, in that the street segment is currently inaccessible and unused and the act of vacation will have no physical environmental effect. 2. The segment of street right of way proposed for vacation is a local residential street, not identified as a component of the La Quinta General Plan, its Circulation Element, or any adopted specific plan. The street vacation will not impact public utility agencies, provided that a twenty (20) foot wide sewer easement is retained in favor of the Coachella Valley Water District (CVWD). RECOMMENDATION• By minute motion adopt the findings that the vacation of the easement is in compliance with the adopted La Quinta General Plan. Prepared by: ROMANO VERLENGIA, Assiseant Engineer H Submitted by: �C4 CHRIS RNE DI IORI , Planning Manager RJV/rjv Attachments: #0 - City Council Report dated 2/20/96 # 1 - General Vicinity Map #2 - Specific Location Map, Exhibit H-H #3 - Specific Location Map, Exhibit I -I #4 = Specific Location Map, Exhibit J-J #5 - Letter dated 2/ 12/96 #6 - Specific Sewer Easement F:\PWDhPT\SV96_028.WPD J ly a AVENIDA- c M,', � dUAREZ Q 4 vs oL orof I•.cs 8 ,u• a ® Q C�@ a 1 5 Z .� e�•ss vo, .tc p 3e � eO v c � os- o 0 o AVEN/DA ,1W1, MADERO - e •�� eye �Q Ox W 773a-11 = 000 CASE No. w v Q. Q 0 Z CASE MAP STREET VACATION 96-028 ORTH SCALE: it, = iool ATTACHMENTS ,ATTACHMENT T4t!t 4 4 " - AGENDA CATEGORY: OUNCIL/RDA MEETING DATE: February 20, 1996 fEM TITLE: BUSINESS SESSION: CONSENT CALENDAR: /01 STUDY SESSION: Consideration of a Resolution of the City of La Quinta PUBLIC HEARING: Declaring Its Intent to placate a Portion of Avenida Cortez 34_ • 01 -1 C1! 1l��►� Adopt a resolution declaring the City Council's intention to vacate a portion of Avenida Cortez. II&WARIa 14 Wcoklv VON None. General Procedure State law' gives authority to City Councils to vacate city streets that it finds are unnecessary for present or prospective public street purposes. The statute prescribes a specific procedure under which the vacation may be implemented. The vacation process essentially begins with the City Council adopting a resolution that declares its intent to vacate a specifically identified street or portion thereof. The resolution of intent sets a date and time for a public hearing to hear evidence offered by any interested person. The public hearing must occur at least fifteen (15) days after the resolution of intent is adopted; the proposed public hearing date is March 19, 1996 which provides a twenty-eight (28) day noticing period. The proposed notice of intent resolution contained herewith sets in motion a number of administerial activities that occur prior to the public hearing at which the Council makes its decision as to whether or not to approve the proposed vacation. The activities include: posting notices at the proposed street vacation location, publishing a notice in the newspaper, and noticing of utility purveyors in the area. The proposed vacation is also presented to the City's Planning Commission, to make a General Plan, consistency finding and recommendation regarding the proposed street vacation. 1 California Streets and Highways Code, commencing with Section 8300, which is entitled the Public Streets, Highways, and Service Easements Vacation Law. f.\pwilept\council\cc96mtgs\960220f The specific portion of Avenida Cortez proposed for vacation is located between Calle Sinaloa and Avenida Montezuma as generally indicated on Attachment 1 and more specifically indicated on Attachments 2 through 4. This portion of the Avenida Cortez street right of way is not needed by property owners for access, or improved accessibility, to residential properties located in this area of the Cove. There are no street improvements within the proposed vacation area. Two years ago when the Phase 5 improvements were installed in this neighborhood, no street improvements were constructed in this short segment of Avenida Cortez. In each successive phase of the Cove Improvement Program, the City, has realigned or eliminated several minor pieces of streets, and street right of way, in an effort to improve traffic safety or neighborhood cohesiveness. The subject location is a result of that activity. The elimination of Avenida Cortez within the proposed limits will allow the single triangular shaped lot on the west side of Avenida Cortez to be combined with the 5-lot block on the east side and thus eliminate its island status surrounded by streets. The proposed street vacation has a unique aspect to it that requires some special considerations and procedures in order to satisfactorily complete the vacation. There is a north -south sewer line located five feet west of the right of way centerline that passes through the proposed vacation area. The Coachella Valley Water District (CVWD) needs to retain a 20-foot wide easement centered on the sewer line to operate and maintain its facility. Most of the easement (15 feet of width) will lay on the west side of the centerline; the balance of the easement (5 feet of width) will lay on the east side of the centerline. If the City gives no special attention to the manner in which the adjoining property owners take possession of the vacated property, the action will create a 20-foot wide "no man's land" in which no one will feel obligated to keep well maintained. This is due to the fact the property line which will separate the properties after the vacation is approved is the old centerline which lays inside the easement where a wall can not be constructed. Therefore, unless the City requires specific action regarding disposition of the vacated area, the property owners will be left with no choice but to construct their walls on each side of the easement thus leaving a 20-foot wide area encumbered by CVWD. The; best alternative for resolving the no -mans -land situation, is to allow just one wall to be constructed, either on the east or west side of the easement and require the easement to be enclosed into the yard, or yards, of the adjoining property owners. Staff has analyzed which side of the easement is preferable for wall construction and determined the most equitable and pragmatic solution for the wall to be constructed would be the east side. A discussion of these alternatives is included in the letters sent to the property owners located on the east side of the vacation area (Attachment 5). f.\pNfdept\council\cc96mtgs\960220f In order to implement this proposal, two things are essential: 1) the owners of the triangular lot must be willing to incorporate the easement into their yard, and 2) the owners of the two lots on the east side of the easement must be willing to convey by grant deed a small portion of the proposed vacation area (the first 5 feet east of the centerline) they will receive, if the vacation is approved, to the property owner on the west side of Cortez. The owners of the triangular lot, Mr. & Mrs. Clayton Russell, concur with the proposal to enclose the easement in their yard. One of the property owners on the east side has already signed a grant deed to effect the needed land conveyance. Staff is currently working with the owners of the other lot to secure the grant deed needed from them. Mr. & Mrs. Russell, who own the triangular lot, are preparing to construct a custom home on the triangular lot. Their plans are nearly complete and they desire to have the proposed street vacation acted upon as soon as possible. There is a sewer main that passes through the proposed vacation area that will be left in place with a 20-foot wide easement retained and centered on the sewer line. It is necessary for the City to give . special attention to the manner in which the adjoining property owners take possession of the vacated property. Otherwise, if the vacation is approved with no specific disposition requirements, it will create a 20-foot wide "no-man's-land" that no one may feel obligated to maintain. The proposed vacation has ownership implications that effect three properties. Two of the property owners have concurred with city staff s proposed vacation disposition. Staff is working with the owners of the third property regarding the grant deed that is needed to implement the vacation as proposed. Staff is not expecting any objection, however, when staff made its first attempt to secure the grant deed there was a request to see the easement language for the easement area. Staff has secured CVWD's desired easement language which will be included in the resolution that approves the vacation. That language is included in a recent letter sent to the property owner (refer. to Attachment 5). The attached resolution declares the City's intent to vacate the subject portion right of way. It is not the final act with regard to the vacation process, rather an action that officially initiates a proposed street vacation for consideration. A public hearing must be held before the vacation can be approved. A Public Hearing is scheduled for March 19, 1996. The proposed vacation will be presented to the Planning Commission on March 12, 1996, a week before the public hearing, for its recommendation with regard to General Plan consistency. The Commission's recommendation will be presented to the (Council at the public hearing along with other evidence. Normally (not a legal requirement), the Planning Commission reviews proposed street vacations before the City Council declares its intent. However, due to the urgency of the proposed vacation it is recommended the City Council consider adoption of the resolution declaring its intent to vacate the right of way prior to the Planning Commission review. This particular vacation proposal is not likely to have any impact on the General Plan that would cause the Council to reconsider its intent to consider the proposed street vacation. f:\padept\council\cc96mtgs\960220f Adopt the resolution declaring the City Council's intention to vacate a portion of Avenida Cortez. 2. Continue consideration of the resolution of intention until after the Planning Commission has reviewed the street vacation proposal on March 12, 1996. This alternative would mean the earliest date for adopting the resolution of intention would be March 19, 1996, and the earliest date the public hearing could be held is April 16, 1996, because the first Council meeting in April would be only 14 days after the resolution was adopted which does not comply with the state law. 3.Mplution of intention and provide staff with alternate direction. C David M. Cosper, u is orks Director/City Engineer DMC:SS Attachments: #1 - General Vicinity Map #2 - Specific Location Map, Exhibit H-H #3 - Specific Location Map, Exhibit I -I #4 - Specific Location Map, Exhibit J-J #5 - Letter dated 2/12/96 f.\pwdept\coumcil\cc%mtgs\960220f RESOLUTION 96-07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA DECLARING ITS INTENTION TO VACATE A PORTION OF AVENIDA CORTEZ Street Vacation No. 96-028 WHEREAS, the Public Streets, Highways, and Service Easement Vacation Law, commencing with Section 8300 of the Streets and Highways Code of the Stage of California empowers City Councils with the authority to vacate street right of way within its jurisdiction that are found unnecessary for present or prospective public street purposes, and WHEREAS, the City Council is required by law to adopt a resolution declaring its intention to vacate the subject portion of right of way at least 15 days prior to conducting a public hearing regarding the proposed street vacation, and WHEREAS, the City Council is required to conduct the public hearing to hear evidence presented by any interested party prior to approving or rejecting the proposed street vacation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ILA QUINTA, CALIFORNIA, AS FOLLOWS: SECTION 1. Pursuant to the procedure prescribed in Chapter 3 of the Public Streets, Highways, and Service Easement Vacation Law, the City Council of the City of La Quinta declares its intention to. vacate a portion of Avenida Cortez that is generally located between Calla Sinaloa and Avenida Montezuma, and more specifically described on Exhibits "H-H", "1-I", and "J-J" which are on file in the Office of the Public Works Director. SECTION 2. A public hearing will be conducted on the 19th day of March, 1996, at 7:00 P.M. in the La Quinta City Council Chambers, 78-495 Calla Tampico, La Quinta, California, at which time all persons interested in or objecting to the proposed vacation will be heard. SECTION 3. The City Clerk shall cause this Resolution to be published at least fifteen days before the date set for the hearing. fAPWdept\MUW11\ce%mtgs\%0220f Resolution No. 96-07 SECTION 4. The City Clerk shall cause this Resolution to be posted within fifteen days after its adoption in three (3) public places established by the City Council., SECTION 6. The Public Works Director shall cause this Resolution and Exhibits H-H, 1-I, and J-J to be conspicuously posted in the proposed vacation area at locations not more than 300 feet apart, as least two weeks prior to the public hearing scheduled for March 19, 1996. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 20th day of February, 1996, by the following vote, to wit: AYES: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Bangerter NOES: None ABSENT: None ABSTAIN: None VW GCEA15A If L. BANGERTER, yor City of La Quinta, Califor a A �ST: ALINDRA L. JVHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: JOAM44. (7 wou .. "atiz DA HONEYWELL, ity Attorney City of La Quinta, California f: \pwdept\couwd\cc%mgsk%M20f ATTACHMENT GENERAL VICINITY MAP PROPOSED VACATION AREA 0 w w 0 Q 3 YUCATAN ca�LE A% CALLE SINALOA CALLE 18 Q Q Q ac s c o Q 0 n = W z > z w Q w � Q w Q Q Q Q Q CALLE ATTACHMEN" SPECIFIC LOCATION MAP w .. SCALE I" ■ 40 BLOCK 2� 27 Of R• ?O. Qd < B9 CALLE _ ' LOT w R1 � z BLOCK 26 J CITY OF LA QUI NTA RIGHT OF WAY VACATION PLAT EXHIBIT "H-H Exhibit nH—H" LEGAL DESCRIPTION PORTION OF AVENIDA CORTEZ TO BE VACATED That portion of Lot J (Avenida Cortez), of Unit 2, of Santa Carmelita at Vale La Quinta, in the City of La Quinta, as said Lot J is shown on the map filed in Book 18 of Maps, Pages 55 and 56 thereof, records of Riverside County, State of California and more particularly described as follows: Beginning at the centerline intersection of Avenida Cortez, also shown as Lot J and northerly line of Calle Sinaloa, also shown as Lot K; thence westerly along the northerly line of Calle Sinaloa South 890 53' 37" West, 50.00 feet: to a point of tangency of curve, concave northwesterly, having a radius of 20.00 feet and a central angle of 900 00' 0011; Thence easterly and northerly along said curve, a distance of 31.42 feet, to a point of tangency on the westerly line of Lot J (Avenida Cortez, 60 feet wide); Thence North 0° 06' 23" West, along the westerly line of said Lot J (Avenida Cortez), 62.00— feet to the beginning of a tangent curve, concave southwesterly, having a radius of 20.00 feet and a central angle of 124 ° 40' 00"; Thence northerly, westerly and southwesterly along said curve a distance of 43.52 feet to a point of tangency of said curve; said point of tangency being on the curve concave southeasterly, having a radius of 1820.00 feet; Thence northeasterly along said 1820.00 foot radius curve, said line being the northerly line of Lot J (Avenida Cortez) and southerly line of Lot B (60 foot wide Avenida Montezuma), through a central angle of 2 ° 19' 02", a distance of 73.61 feet to a point on centerline of Avenida Cortez (Lot J); Thence southerly along the centerline of Avenida Cortez, south 0° 06' 23" East, 139.07 feet to the Point of Beginning. 10SEPH KICAA No. 21775 jo. Date 9.30.97 ENGINEERING ATTACHMEN' SPECIFIC LOCATION MAP SCALE 1",401 iD i BLOCK � 26 FLOCK �I Z: 27 Q cli Q PO/NT OF Q a,g;kA l CALLE T � Q r- T D LOT CITY OF LA QUINTA RIGHT OF WAY VACATION PLAT EXHIBIT 9-I" Exhibit "I -I" LEGAL DESCRIPTION PORTION OF AVENIDA CORTEZ TO BE VACATED That portion of Lot J (Avenida Cortez), of Unit 2, of Santa Carmelita at Vale La Quinta, in the City of La Quinta, as said Lot J is shown on the map filed in Book 18 of Maps, Pages 55 and 56 thereof, records of Riverside County, State of California and more particularly described as follows: Beginning at the centerline intersection of Avenida Cortez, also shown as Lot J and northerly line of Calle Sinaloa, also shown as Lot K; Thence North 0° 06' 23" West along the centerline of Avenida Cortez (Lot J), 90.00 feet to a point on said centerline; Thence North 89' 53' 37" East, 30.00 feet to the northwest corner of Lot 4, Block 26, of said Unit 2, of Santa Carmelita at Vale La Quinta; Thence along the west line of said Lot 4, also being the east line of 60 foot wide Avenida Cortez (Lot J), South 00 06' 23" East, 70.00 feet to a point of tangency of a curve,-. concave northeasterly, having a radius of 20.00 feet and a central angle of 90° 00' 00"; Thence southerly and easterly along said curve, a distance of 31.42 feet to a point tangency on the northerly line of 60.00 foot wide Calle Sinaloa (Lot K); Thence westerly along said northerly line, South 89' 53' 37" West, 50.00 feet to the Point of Beginning. ATTACHMENZ SPECIFIC LOCATION MAP SCkLE -40 t�l a SLOCK Z: 27 h T try_ CALLE _ w LOT a z (� QOuO�r go. �-MAMA INS: Q / 773.4 S. f. (O. 04 AC) s 26 9 89'53 37"w 30.00' CITY OF LA QUI NTA RIGHT OF WAY VACATION PLAT EXHIBIT "J—J' Exhibit "J-J" LEGAL DESCRIPTION PORTION OF AVENIDA CORTEZ TO BE VACATED That portion of Lot J (Avenida Cortez), of Unit 2, of Santa Carmelita at Vale La Quinta, in the City of La Quinta, as said Lot J is shown on the map filed in Book 18 of Maps, Pages 55 and 56 thereof, records of Riverside County, State of California and more particularly described as follows: Commencing at the centerline intersection of Avenida Cortez, also shown as Lot J and northerly line of Calle Sinaloa, also shown as Lot K; Thence North 0° 06' 23" West, 90.00 feet along the centerline of Avenida Cortez to a point which bears South 89' 53' 37" West from the southwest corner of Lot 5, Block 26, Unit 2 of said Santa Carmelita at Vale La Quinta, and the True Point of Beginning; Thence continuing along said centerline of Avenida Cortez North 0° 06' 23" West, 49.07 feet to a point on the northerly line of Lot J, also being a point on the southerly line of Lot B and the 60 foot wide Avenida Montezuma; Said point being on a curve concave southerly, having a radius of 1820.00 feet; Thence northeasterly along said curve, through a central angle of 1 ° 28' 08", a distance of 46.66 feet, to a point on the northerly line of Lot 5, Block 26, of said Unit 2, of Santa Carmelita at Vale La Quinta, said point is the beginning of a curve, concave easterly, having a radius of 20.00 feet, central angle of 59° 07' 00" and a common tangent with the above mentioned curve; Thence westerly and southerly along said curve having a radius of 20.00 feet, and a central angle of 59' 07' 00", a distance of 20.64 feet to a point on the westerly line of said Lot 5 and the easterly line of Lot J, (Avenida Cortez); Thence continuing southerly along said line, South 0° 06' 23" East, 56.36 feet to the southwest corner of said Lot 5; Thence South 89' 53' 37" West, 30.00 feet to a point on the centerline of Avenida Cortez and. the True Point of Beginning. JOsEPH KICAK Na 21775 iWk Data 9.30.97 Of J ATTACHMENT 78-495 CALLE TAMPICO — LA ®UINTA, CALIFORNIA 92253 - (619) 777-7000 FAX (619) 777-7101 February L2, 1996 Wallace & Marjorie Featheringill 51-715 Avenida Montezuma La Quinta, CA 92253 Re: Avenida Cortez Street Vacation (Property Exchange) Dear Mr. & Mrs. Featheringill: As you know, City staff is preparing a proposal for City Council consideration, which, if approved, would vacate a portion of the Avenida Cortez street right-of-way as described and shown on Exhibits H-H, I -I & J-J. Vacation of street right-of-way means the City vacates its right to use the land. The process for vacating a public street is prescribed by state law. Street right-of-way is legally presumed to be an easement, which means the landowner adjacent to the right-of-way easement owns the underlying fee title to the land encumbered with the easement (out to the street centerline). Therefore, when the City vacates its easement, the land is no longer encumbered by the easement and the adjoining landowner regains full rights to the land except for any other easements that may be reserved during the vacation process. As you may know, the Coachella Valley Water District (CVWD) owns an 8" sewer main located five feet west of the Avenida Cortez centerline. As a result, a twenty (20) foot wide sewer easement, centered on the sewer line, described in the attached legal description and plat, will be retained by CVWD during the vacation proceedings to enable the District to continue operation and maintenance of the sewer. The easement language reads: °CVVVD.... and its agents and employees, shall have the right of ingress to and egress from said easement and every part thereof, at all times, and the right but not the obligation to construct, maintain and/or repair sewer facilities and shall have the right to remove such growth as may endanger or interfere with the use of said easement. This easement overlaps the right-of-way centerline by five feet, which means the new sewer easement extends five feet into the land proposed for vacation on your side of the street. CVWD does not allow any structures to be constructed within the easement (including block walls or wood fences). 'Therefore, the future wall or fence that will separate your property from your neighbor will need to be constructed on either the east or west edge of the new sewer easement, or perhaps on both sides, which essentially means there are three potential alternatives to resolve the fence location situation caused by the retained sewer easement. A discussion of the alternatives is provided as follows: _ MAILING ADDRESS - P.O. BOX 1504 - LA QU1NTA, CALIFORNIA 92253 Avenida Cortez Street Vacation February 12, 1996 _ page 2 Alte:rnatiYe #1 (preferred) - This alternative proposes to the have the future fence line located on the east side of the sewer easement. To implement this alternative, the landowners on the east side of the centerline would have to deed a five (5) foot wide strip of the proposed street vacation area to the property owner on the west side of the centerline. The net result of this alternative means: 1) the landowners on the east side receive a twenty five (25) foot wide strip of vacated right of way and the landowner on the west side receives a thirty five (35) foot wide strip of vacated right of way,, of which twenty (20) feet is encumbered with a sewer easement. This alternative increases the buildable space for the landowners as follows: the east side owners receive twenty (20) additional feet, and the west side owner receives fifteen (15) additional feet. Analysis - This alternative appears to be the most equitable and pragmatic of the potential solutions for the fence line location. The distribution of additional buildable space for the property owners involved is more nearly equal: Alternative #1 (15' and 20') versus Alternative #2 (10' and 25). To offset the unequal distribution of buildable land, this alternative increases the enclosed yard space for the owner with less buildable space by placing the twenty -foot wide easement in that owners yard. Placing the sewer easement in a property owner's yard has advantages and disadvantages, but in this case for this alternative, the recipient property owner is willing to accept the sewer easement. Alternative 2 - This alternative proposes to the have the future fence line located on the west side of the sewer easement. To implement this alternative, the landowner on the west side of the centerline would have to deed a fifteen (15) foot wide strip of the proposed street vacation area to the property owners on the east side of the centerline. The net result of this alternative means: 1) the landowners on the east side receive a forty five (45) foot wide strip of vacated right of way, of which twenty (20) feet is encumbered with a sewer easement, and the landowner on the west side: receives a fifteen (15) foot wide strip of vacated right of way. This alternative increases the buildable space for the landowners as follows: the east side owners get twenty five (25) additional feet, and the west side owner gets ten (10) additional feet. Analysis - This alternative does not appear to be as equitable as Alternative #1. .Alternatives #1 and #2 both involve deeding away a portion of the proposed vacation area. Alternative #1 proposes the property owners on the east side deed away a five (5) foot strip of land, while Alternative #2 proposes the property owners on the other side (the west side) deed away a fifteen (15) foot wide strip of Land -- that aspect of this alternative in itself demonstrates the lack of equitibility. Additionally, Alternative #2 yields a more disproportional distribution of buildable space to the east side owners than the west side owner (25' and 10' respectively), plus increases the east side owners enclosed yard space (45' and 15' respectively) by placing the sewer easement in their yard. Avenida Cortez Street Vacation February 12, 1996 - page 3 Alte tive #3 - This alternative proposes to have two future fence lines located twenty feet apart located on the east and west side of the sewer easement. No deeding of land from one property owner to the other is needed to accomplish this alternative. The net result of this alternative means: 1) the landowners on the east side receive a twenty five (25) foot wide strip of vacated right of way, and the landowner on the west side receives a fifteen (15) foot wide strip of vacated right of way. This alternative increases the buildable space for the landowners as follows: the owners on the east side receive twenty (20) additional feet, and the owner on the west side receives ten (10) additional feet. Analysis = This alternative creates a twenty foot wide "no -mans land" between the two fence lines. The sewer easement land would be largely unkempt and a potential source for a multitude of problems. As a result, this alternative is considered the least attractive solution. In order to accomplish the preferred solution, (Alternative #1), we have enclosed a grant deed for transferring the five-foot wide strip on the east of the centerline to the property owner on the west side,. Please execute the enclosed deed with two notarized signatures and return it to this office. If needed, the City can provide the notary service at no charge, by appointment at City Hall. A similar letter and deed was sent to the property owner south of your property, Mr. & Mrs. Biondi, and was received back fully executed. Your deed will need to be fully executed before the City Council can act on the street vacation as proposed. If the City Council approves the street vacation, the deed will be recorded, with recorded copies returned to you as soon as they become available. If however, the City Council decides to not approve the street vacation, the deed will be returned to you unrecorded for disposal as you see fit. Please execute and return the enclosed original deed to this office by February 23, 1996. If you have questions or need additional information, please call Romano Verlengia, Assistant Engineer II at 777-7046, or myself at 777-7075. Sincerely, David M. Cosper Public Works Director RJV/r}v Attachments: 1) Exhibits H-H, I-1 & J-J 2) Grant Deed ATTACHMENT * EXMBIT "A" That portion of Lot J (Avenida Cortez), of Unit No. 2 of Santa Caimd to at Vale La Quints, in the City of La Quints, as per the map thereof'; recorded in Book I8 of Maps, pages 55 and 56, records of the County of Riverside, State of California, being a 20.00 foot strip of land, 15.00 feet Westerly and 5.00 feet Eastedy of the following described line: Commencing at the intersection of the centerline of Cane Sinaloa, shown as Lot K on said Map, with the centerline of said Avenida Cortez, Thence along said centerline of Avenida Cortez, North 00006'23" West, 30.00 feet to the Northerly line of said Calle Sinaloa and the True Point of Be i . ce; ntermre, North 00°0673" West, I39.03 feet to the Thence, continuing along said ce Soudwrly line of Avenida Montezuma, shown as Lot B on said Map, and the terminus of the herein described line. The sidelines of said 20.00 foot strip shall be lcngthencd or shortened so as to terminate Southerly at the Northerly line of said Calle Sinaloa and Northerly at the Southerly line of said Avenida Montezuma. A sketch labeled "EXHIBIT B" is attached hereto and made a part of this 1e0 description. No. 5563 r*-3/- 7 -'.yff OFFCNOU ice^'`'- ZX/400 iT :3 if � N32'iG'O 9 "N 40 / �� R4� A130 S9 *11'W v IVJZ'271/9 "W RED Ra fazo.ov' y+ n/33'OO'SQ "W [.• 23.�t' s '� � � G, ... RAD � N �3�_'w ttom'' i 30' „ �- /- % / Sl L / - . G� -) 77ROAS '20 tw NO'O G 13 "h/ 30. 00 ' r0 C�iG L E S//UA L OA (407 K) e%1�OEnIO TES ZO � STR/o i0l3E ,gCQu/RED AREA- Z7/7 C/TY OF LA QL//NTA Rf W RLAT BI #3 DATE: CASE: APPLICANT: REPRESENTATIVE: REQUEST: LOCATION: BACKGROUND: PLANNING COMMISSION STAFF REPORT MARCH 12,1996 URBAN FORESTRY PROJECT NO.95-10 RAY LOPEZ, A.S.L.A., LANDSCAPE ARCHITECT JOHN FREELAND, SENIOR ENGINEER PUBLIC WORKS, RAY LOPEZ, A.S.L.A. APPROVAL OF A CONCEPTUAL REFORESTRATION DESIGN OF BEAR CREEK BIKE PATH BEAR CREEK BIKE PATH ALONG THE WESTERN BOUNDARY OF THE COVE In November of 1992, the City Council, by Resolution 92-88, authorized staff to apply to the State of California Transportation Commission for funding through the Environmental Enhancement and Mitigation Program for the Urban Forestry Project in the Cove Area. The "Project" consists of reforestation of approximately 39 acres directly adjacent to the Bear Creek Bike Path (Attachment 1). During the Council meeting of July 18, 1995 (Attachment 2), the City Council, by Minute Motion, authorized the execution of a Professional Services Agreement with Landscape Architect, Ray Lopez, and with Environmental Artist, Alan Sonfist, for the purpose of developing this project. On July 24, 1995, staff was notified of the California Transportation Commission's decision approving funding for the area Urban Forestry Project. The original grant application requested funding in the amount of $295,000 but was reduced to $255,699 by the Transportation Commission. These funds are for the purchase of flora and the design and installation of an irrigation system to support this plant life. The City has budgeted $80,000 from the Community Services Project Fund for support of items not covered under the grant guidelines ( i.e. labor and equipment to assist in volunteer planting, and construction of rest stops). On September 19, 1995, the City Council, by Minute Motion, acted to approve the execution of the agreement between the State of California, Environmental Enhancement and Mitigation Program, and the City of La Quinta for the Cove Area Urban Forestry Project No. 95-10 (Attachment 3). CA W PI)OCS\STAFFRPT.FN3 Mr. Alan Sonfist has provided a master plan. The plan is a chronological progression down the path from the South (Calle Tecate & Avenida Montezuma) to the North (Montezuma & Avenida Carranza). The area first encountered is called the Entrance Zone, and focuses on the surroundings that would have been prevalent prior to human intervention. It is landscaped with native and existing vegetation and includes the duplication of natural habitat and the installation of a wildlife watering habitat. Zone 1 is the "Native" Zone. This zone is punctuated by additional native/indigenous plants and trees. There will be some minor mounding with depressions that represent work performed by ancient native American inhabitants. Zone 2 represents an agricultural period of the Coachella Valley. Zone 3 indicates the ornamental style of landscape architecture present. during the 1950's and 60's. The ornamental landscaping theme is further carried out in Zone 4, with. native and lush plantings including informal and formal plantings of drought tolerant plants and trees. On February 12, 1996, the Parks and Recreation Commission reviewed the plan and sent a recommendation to the City Council for approval of the concept drawing (Attachment 4) On February 16, 1996, the Art in Public Places Commission reviewed and recommended approval of the concept drawing to the City Council (Attachment 5). Alternatives for the Planning Commission to consider: 1. Approve Staff s recommendation to approve conceptual design of the Cove Area Urban Forestry Project No. 95-10 2. Request Staff to make certain revisions to conceptual plans and resubmit for approval at the Planning Commission meeting of March 26, 1996. 3. Provide Staff with alternative direction. RECOMMENDATION: By Minute; Motion 96- , approve the conceptual design of the Cove Area Urban Forestry Project. Attachments: 1. City Council Minutes of November 17, 1992 2. City Council Minutes of July 18, 1995 3. City Council Minutes of September 19, 1995 2. Parks and Recreation Commission Minutes of February 12, 1996 3. Art in Public Places Commission Minutes of February 16, 1996 C A W PD0CS\STAFFRPT.EN3 Prepared by: JOHN FREELAND, Senior Engineer Submitted by: CHRISTINE DI IOR�O, Planning Manager C: \ W PD0C S\STA FFRPT. EN 3 ATTACHMENT 1 OF COUNCIL MEETING DATE: November 17, 1992 ITEM TITLE: Authorization for application to Environmental Enhancement and Mitigation Program for Urban Forestry Grant AGENDA CATEGORY: PUBLIC HEARING: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: BACKGROUND: The Resources Agency for the State of California has made available grant funds for the purpose of mitigating the effects of expande( or new transportation facilities. The City of La Quinta intends to apply fo: funds for the development of an Urban Forestry Program in the cove area t( mati7atc the ^:;Y rcior. of A —nida Dnr:.:.�d.:: , Eisenhower D- ;c, A..^ruc M2 a^.; the development of the bike path and street improvement:: w-Jthin the Cove. FISCAL IMPLICATIONS: None at this time. APPROVED BY: RECOMMENDATION: Staff recommends the City Council approve this application 'Y Submitted by: Approved for submission to City Council: ignature! THOMAS P. GENOVESE, ACTING CITY MANAGE) City of La Quinta Memorandum To: The Honorable Mayor and the City Council From: Clint Bohlen, Parks and Recreation ManagerC Date: November 17, 1992 Subj: Authorization for Application to Environmental Enhancement and Mitigation Program for Urban Forestry Grant BACKGROUND The Resource Agency of the State of California has made available grant money for the purpose of mitigating the effects of expanded or developed transportation facilities (public streets, highways). The grant can be written in one of three categories: urban forestry; resource lands acquisition; or roadside recreational development. Staff has discussed the various options at length, and brought the issue before the Community Services Commission fro their comment. The consenus has been to pursue the development of an urban forestry program in the Cove area in response to the widening of Bermudas, Eisenhower, Avenue 52, the Bike path and the street improvements within the Cove. The concept is broken up into two projects: forestation of the residential area of the Cove, and the forestation of the Bear Creek Channel Bike path. The goal in the residential area is to cooperate with property owners in the Cove in the planting of trees in front of homes within the City's right-of-way. The City will assume responsbility for the maintenance of the trees, but the homeowners must agree to provide the tree with irrigation. Initial costs to the City for tree planting coordination are estimated at $16,540.00. If the grant is approved by the State, long term maintenance costs can be discussed prior to signing the agreement. The Bike path project involves placing trees along the path in length from Sinaloa to Tecate. Irrigation costs would be incorporated in the grant. Volunteer assistance has been sought and tenative commitments received from the La Quinta Soroptomist's Environmental Committee; the Lions Club of La Quinta; and the Boys and Girls Club of La, Quinta. Volunteer support is also being sought from the Rotary Club, and all organizations which have received Community Service Grant funds from the City. A Resolution is required to be submitted with the application showing the Council's support for the Application. The Resolution has been reviewed and approved by the City Attorney. The grant is due Monday, November 30. RECOMMENDATION Staff recommends the Council approve this application by signing the attached Resolution. City Council Minutes 7 November 17, 1992 r with the recommendation of the Commissionf. t Councilmember Bohnenberger concurred with all that has been said, but noted that the ones to suffer from this are the children. fie agreed that if it can't;be worked out within the two weeks, then the re -allocation should proceed. Mayor Pena suggested that he and L$rry Best sit down with them and attempt to get it resolved./,,, MOTION - It Was moved by Cou�cilmembers Sniff/Franklin to continue this'matter of re -al ocation of Community Services Grant Funds to the first meet g in December. Motion carried unanimously. INUTE ORDER N . 92-200. 4. CONSIDERATION OF AUTHORIZATION FOR APPLICATION FOR ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM FOR URBAN FORESTRY GRANT. Mr. Genovese, Interim City Manager, advised that The Resource Agency for the State of California has made available grant funds for the purpose of mitigating the effects of expanded or new transportation facilities. The City intends to apply for funds for the development of an Urban Forestry program in the Cove area to mitigate the expansion of Avenida Bermudas, Eisenhower Dr., Avenue 52 and the development of the bike path and street improvements within the Cove. He recommended that the resolution presented be adopted which authorizes the filing of an application. He noted that there are no financial obligations at this point. RESOLUTION NO. 92-88 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM UNDER SECTION 164.56 OF THE STREETS AND HIGHWAYS CODE FOR THE PROJECT KNOWN AS COVE AREA URBAN FORESTRY PROGRAM. It was moved by Councilmembers Sniff/Rushworth that Resolution No. 92-88 be adopted. Motion carried unanimously. 5. CONSIDERATI OF AGREEMENT WIT MUNI FINANCIAL SERVICES (MFS) TO PROVIDE ITYWIDE PARCEL AUD,T SERVICES. Mr. O'Reilly Finance Director, dvised that the matter before the Council l;is approval of an ' reement with Muni Financial Services (MFS) to provide parc 1 audit services. He then explained what a parcel audit as outlined in the staff RESOLUTION NO. 92-88 RESOLTTION OF THE CITY COUNCIL, OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM UNDER TEE SECTION 164.56 OF THE STREETS AND HIGHWAYS CODE FOR THE PROJECT KNOWN AS COVE AREA URBAN FORESTRY PROGRAM WHEREAS, the Legislature of the State of California has enacted AB 471 (Chapter 106 of the Statutes of 1989), which is intended to provide $10 million annual for a period of 10 years for grant funds to local, state and federal agencies and nonprofit entities for projects to enhance and mitigate the environmental impacts of modified or new public transportation facilities; and WHEREAS, the Resources Agency has established the procedures and criteria for reviewing grant proposals and is required to submit to the California Transportation Commission a list of recommended projects from which the grant recipients will be selected; and WHEREAS, said procedures and criteria established by the Resources Agency require a resolution certifying the approval of application by Lhe applicant's governing body before submission of said application to the State; and WHEREAS, the applicant if selected, will enter into an agreement with the State of California to carry out the environmental enhancement and mitigation project; NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF LA QUINTA, DOES HEREBY: 1. Approve the filing of an application for the Environmental Enhancement and Mitigation Program for assistance. ,7. Certifies that said applicant will make adequate provisions for operation and maintenance of the project. 3. Appoints the City Manager as agent of the Cove Area Urban Forestry Program to conduct all negotiations, execute and submit all documents, including, but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the aforementioned project. Attachment B Resolution No. 92-88 continued PASSED, APPROVED AND ADOPTED this 17th day of November, 1992 by the following vote: AYES: Council Members Bohnenberger, Franklin, Pena, Rushworth, Sniff NOES: NONE ABSENT: NONE ABSTAIN: NONE _ Ai ak WNDRA JUHOLA, (,elty Clerk ity of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, CITY ATTORNEY City of La Quinta, California JOiiN PENA, 4YOR City of La Quinta, California Attachment B ATTACHMENT 2 T,&t 4 Qu&rcu AGENDA CATEGORY: )UNCIL/RDA MEETING DATE: July 18, 1995 EM TITLE: Approval of Professional Services Agreement with Ray Lopez to Prepare Design Documents for Landscape Improvements to the Bear Creek :Bike Trail BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve Professional Services Agreements with Ray Lopez, Landscape Architect and Alan Sonfist, Environmental Artist to prepare the overall design scheme and design documents for landscape improvements to the Bear Creek Bike Trail. The Fiscal Year 1995/96 Capital Improvement Program has allocated $372,000 in funding for this project. The costs for the (2) two professional services agreements for design of this project ($27,400 for all four phases) are the first expenses charged to this project funding. Therefore there are adequate funds to support the cost for these professional services agreements. The City of La Quinta previously made application to the State of California Resources Agency for funds under the Environmental Enhancement and Mitigation Program. The value of the grant applied for is $295,000 and the City has budgeted $80,000 for items (such as labor and equipment to assist in volunteer planting) not covered by the grant. According to the program requirements, the funds would be utilized to provide design development documents, water main tap(s), purchase of trees and associated irrigation costs. The project covers approximately 39 acres of City property adjacent to the Bear Creek Bike Trail in the "Cove" area. The project concept was previously approved by the State, but was low in priority and did not receive funding in previous cycles. It is anticipated the funding will be approved during the current cycle (1995/96). The project is scheduled to be constructed in (4) four phases. The following is a breakdown of each phase, it's location, acreage, total amount of trees per phase and average density of trees (amount of trees per square feet). Phase Area Acreage No. of TrM Demly / SF 1. Tecate to Chillion 9.7 676 1 / 625 2 Chillion to Chilambua 13.3 928 1 / 624 :f Chihuahua to Durango 8.5 596 1 / 621 4 Durango to Tampico 7.2 504 1 / 625 T©� 38.70 2,704 1 / 623.75 (Avg.) n angst Qr 4-1rlArV Ray Lopez' professional services support to the project includes: Planting Plans, Irrigation Plans, Staking Plans (for tree/shrubbery support) and Standard Details and Notes. Mr. Lopez is a registered landscape architect recognized by the State of California Board of Landscape Architects. The City has successfully utilized the services of Mr. Lopez on previous City sponsored landscape projects. Mr. Lopez has agreed to complete the work in phases. Phase I (Tecate to Chillion) is approximately $4,375. It is estimated that all four phases will cost $17,500. Upon completion and acceptance by City of deliverables as outlined in the Professional Services Agreement (i.e. Plans, Specifications, and Engineer's Estimate) for Phase 1, Mr. Lopez will be authorized to proceed with Phase II. This approach will be continued until all four phases are completed. The four phases of design are required because this project consists of four different areas. Alan Sonfist, an internationally renowned environmental artist, will coordinate with the landscape architect to create an artistically enhanced landscape design for all four phases. Mr. Sonfist's past projects are outlined in Attachinent 1. Mr. Sonfist will provide a detailed site plan and rendering of the Bear Creek Bike Trail landscape Masterplan, a complete list of the plants, and the size and location of each. A written narrative of the basic concept of the theme of the "park" will also be provided. The Professional Services Agreement for Mr. Sonfist is $9,900. y l►1 1I► C 11 V51 "WEN V 02 In order for this project to utilize program funds and move forward, a concept theme, Masterplan, and ar irrigation and planting plan are essential. Once this is accomplished, competitive bids can be sought fol irrigation installation and for the purchase of flora to be incorporated into the project. Alternatives for Council to consider: 1. Approve staff s recommendation 2. Deny Staff s recommendation 3. Provided with alternate direction. David M. ��Public Works Director/City Engineer 2- 450718C.docJJMF City Council Minutes 7 July 18, 1995 000 8. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH ART LOPEZ TO PREPARE DESIGN DOCUMENTS FOR LANDSCAPE IMPROVEMENTS TO HE TBEAR CREEK BIKE TRAIL. MOTION - It was moved by Council Members Sniff/Cathcart to approve the Consent +Calendar as amended. Motion carried unanimously. MINUTE ORDER NO.95-147. Mr, R bert Tyler, 44-215 Villeta Drive, was strongly opposed to travel authorization for Ma r Pena to participate in an official delegation visit to the,). Iolocaust Memorial Museum Washington, D.C. He pointed out that the trip would cost more than the amount the ity contributed to the Holocaust Memorial in Palm,6esert. He felt that both expenses sh Id be privately funded and were inappropriate uses of City funds. He urged the Co cil to deny the travel authorization.' Mayor Pena adv ed that the request was a result of a�invitation from Virginia Criste who's forming thkdelegation. He advised that he hfissn't made a commitment to make the trip yet and thA the request is simply to fin gout if the Council has an interest in participating in the Negation. Council Member Perkier didn't feel that it's ppropriate to spend taxpayers' money on such trips because it doesn't provide orb ng anything back to the community. He advised that he wouldn't support it. Council Member Sniff didn't lkel that -it has any direct value to the City and wouldn't support it either. Ik Council concurred. No action was taken on this after: Regardina Item No. 5: � Council Member Perkins ked if all Council, Members had been polled for interest in attending and Mayor Pe- advised that all Cou it Members received an invitation. MOTION - It was mo d by Council Members Sntff Perkins to approve overnight travel for the Mayor and M or Pro Tern to attend the AnniAl Mayors' and Council Members' Executive Forum in onterey, July 26-28, 1995 (Consent Calendar Item No. 5). Motion carried unanimously . MINUTE ORDER NO. 95-148. ATTACHMENT 3 c&t,, 4 4 " AGENDA CATEGORY: 'OUNCIL/R.DA MEETING DATE: September 19, 1995 rEM TITLE: Approve Authorization to Execute a Cooperative Agreement with the State of California for the Cove Area Urban Forestry Project r-Ifft-4131M BUSINESS SESSION: CONSENT CALENDAR: 5 STUDY SESSION: PUBLIC HEARING: Execute a Cooperative Agreement with the State of California for the Cove Area Urban Forestry Project. None In November of 1992, the City Council authorized an application to the State of California Transportation Commission for funding through the Environmental Enhancement and Mitigation Program for the Urban Forestry Project in the Cove Area. The project consists of reforestation of approximately 39 acres directly adjacent to the Bear Creek Bike Path (Attachment 1). During the Council meeting of July 18, 1995, the City Council authorized the execution of professional services agreements with Landscape Architect, Ray Lopez, and Environmental Artist, Alan Sonfist, for the purpose of developing this project. On July 24, 1995, Staff was notified of the California Transportation Commission's decision approving funding for the Cove Area Urban Forestry Project. The original grant application requested funding in the amount of $295, 000 but was reduced to $255,699. These funds are for the purchase of flora and the design and installation of an irrigation system to support this plant life. The City has budgeted $80,000 from the Community Services Project Fund for support items not covered under the grant guidelines ( i.e. labor and equipment to assist in volunteer planting). FINDINGS AND ALTERNATIVES: In order to receive reimbursement of funds for this project it will be necessary for the Local Entity (City of La Quinta) to enter into a Local Entity -State Agreement (Attachment 2). 95ai19a.doc Alternatives for Council to consider: Approve staffs recommendation. If the City wishes to receive reimbursement of funding from the State for this project, there are no other alternatives to consider. 2. Deny staff s recommendation. Provide staff with alternate direction. DavAM.Cos;2-1—icWorks Director/City Engineer 950919A..doc 2 Attachmnt 1 ditr(A OF 1NE DESERT UMfdr Htb � 1:'I 'iofl ZI [_V I (( N `AI l�� y� ' - Lj� , , III Map 1 i.tP CANYON SrOMM'At'1 I ,., s'"4w., ` Cove Area ' I t II I'I III Urban Forestry Project l lul II I_ I �: Kam... Project Location I Atli. te� _ I l -L I Map Phase Identification and it all I I f, I I Approximate . I1� I I}II' JI t- I j `7}I4' `lJ preiectSites 1['I I I � I l I;I I��tl li ► L � �- =- I� � � o , I t f tlllllllllir+i�� a FE_ �pi[f___— �ulllninllglllllllpl � °I I I� �ill1 Ihll111118 ,a„ ° 1 Phase l o. t e I '� IIpaIlNulIIIaIIdI!IIIIIR'd � I ,,,,, ',I � I I I ' a� ' VIIIIIIIIII&41ldlllllpl ...lrtA.w '� I I I��'--I I �\ Y Phau three '� II 1 111181111111 d l ll „rr..,. ma< 1II11119 I II II I d II A Pha+e t,K A. I, I JH1 hawlullI I VU } ` uu S.aNIa N06A I I I �— I ty cIF I ;1�,1 City Council Minutes 1. 2. 3. 4. ft APPROVAL OF DEMAND REGV 5, 1995, AND SEPTEMBER 19, 1 21 September 19, 1995 DATED AUGUST 15, 1995, SEPTEMBER f x APPROVAL OF THE HUMAN SERVICES C WORK PLAN. ADOPTION OF A RESOLUTION TM i LOW TEMPORARY CLOSURE OF CALLE ESTADO BETWEEN DESERT DRIVE AND AVENIDA BERMUDAS ON FRIDAYS BETWEEN OCTOBE , 1995 THROUGH APRIL, 1996 FOR THE ILA QUINTA MAINSTREET MAR"TPLAE IN COMPLIANCE WITH MINOR 'TEMPORARY OUTDOOR EVEsNT PERMIT, (MTOE 95-098) CONDITIONS OF APPROVAL. APPLICANT:A QUINTA CHAMBER OF COMMERCE. 4 AWARD OF CONTRACT,'OR THE PURCHI OF FIVE 1/2-TON PICK-UP TRUCKS. AUTHORIZATION TO EXECUTE A COOPERATIVE AGREEMENT WITH THE STATE OF CALIFORNIA FOR THE COVE AREA URBAN FORESTRY PR n_WrT _ 6. APPROVAL OF VE DIRECTOR, SENI RECREATION CO SOUTHWEST RECRE, FEBRUARY 8-119 1996. ,AVEL FOR PARKS & RECREATION SUPERVISOR AND ONE PARKS & ATTEND THE CALIFORNIA & PACIFIC PARK CONFERENCE IN SAN DIEGO, lik, 7. ACCEPTANCE OF ADAMS SfET IMPROVEMENTS FROM AVENUE 47 TO HIGHWAY 111, PROJECT N k ,92-4. vk< 8. ACCEPTANCE OF GRANT EEb� FOR MILES AVENUE AND DUNE PALMS ROAD, PROJECT NO. 95 N 9. APPROVAL OF FINAL MAPS AND SUbgIVISION AGREEMENTS FOR TRACTS 23935-6 AND 23535. 10. REPORT OF ACTION AY THE PLANNINd COMMISSION ON PUBLIC USE PERMIT NO. 95-016 VOR DESERT SANDS 'UIFIED SCHOOL DISTRICT; APPROVING A DISTRICT EDUCATIONALERVICE CENTER WITH APPROXIMATELY �64,000 SQ. FT. OF FLOOR SPACE) LOCATED NORTHEAST OF THE INTERSECTION OF DUNE PALMS ROAD AND AVENUE 48. City Council Minutes 22 September 19, 1995 11. APPROVAL OF ITLE CHANGE FROM ADMINISTRATIVE SERVICES DIRECTOR/CITY CLERK TO CITY CLERK AND APPROVAL.OF AMENDED JOB DESCRIPTION.\ ty r 12. 13. 14. AUTHORIZATION OF OF SIGNAL POLES FROM COUNTY OF RIVERSIDE FOR SIGNALROVEMENTS AT WASHINGTON STREET AND STATE HIGHWAY 111. AUTHORIZATION TO RECEIVE BIDS FOR THE 15 SLURRY SEAL AND RESTRIPING PROGRAM - PROJECT NO. 95-06.s APPROVAL OF THE PALM SPRINGS DESERT RESORTS CONVENTION AND VISITORS BUREAU CHANGE TO'WHE JOINT ;POWERS AGREEMENT TO ALLOW DESERT HOT SPRINGS TO�BECOME A MEMBER OF THE CVB. Ms. Terry Henderson, 54-711 Eisenhower Drive; addressed the Council on Consent Calendar Item No. 13. She was concerned thafthe timing of the slurry seal project along Washington Street in conjunction with the redesiI ing of the Washington StreedHighway I I I intersection would cause traffic congestion problems. She suggested that the Council consider completing Adams Street to alleviate traffic on Washington Street. Council Member Perkins asked if the slurry' sealing v ould take place prior to restriping the streets to which Mr. Cosper, Public Works Director, responded yes. Council Member Perkins advised that4 delay in the Washington Street/Highway I I I intersection redesign would concern him because of the difficulty in obtaining CalTrans approvals. X Mr. CosP er advised that the cons p ction is expected to takd, place in December and January. The construction planoed is not major — it consists of opening up two northbound lanes on Washington f `treet. The slurry seal work oAVashington Street will not include the area between Avenue 48 and the Washington Street badge. The contractor is required to keep one Iane of traffic open during the slurry seal process along Washington Street. The complete process is expected to be done in a short period of time and shouldn't cause much traffic congestion. He advised that. the biggest :problems are in residential areas where veVcles exit driveways onto recently slurry -sealed streets. MOTION - It was moved by Council Members Sniff/Bangerter to approve the Consent Calendar as recommended with Item No. 3 being approved by RESOLUTION NO. 95- 69. Motion carried unanimously. MINUTE ORDER NO. 95-174. ATTACHMENT 4 V. PUBLIC COMMENT Randy Baca, PO Box 3, La Quints - Mr. Baca, representing La Quinta Wildcats Softball Team, spoke regarding improvements at the Sports Complex. Mr. Baca's suggestions were to cement the inside of the storage room, make locking storage compartments for the youth organizations to store supplies, and to increase the electrical receptacles so that things do not short out due to overloading. Mr. Baca indicated that he is able to contact individuals for volunteer assistance in these improvements. Ms. Nicholson informed the Commission that the Parks & Recreation Department and the Public Works Department are currently reviewing these and other improvements at the Sports Complex and will contact Mr. Baca regarding his suggestions. Kay Ladner, CVRPD District Representative, 45-871 Clinton Street, Indio - Ms. Ladner introduced herself to the Commission and described her background with the City. Ms. Ladner then discussed the funds used for improvements at the La Quinta Sports Complex. She is available if anyone has any questions. VI. CORRESPONDENCE AND WRITTEN MATERIALS - None The next item was considered out of order: VIII. COMMISSION BUSINESS B. Urban Forestry Grant Program Dave Cosper, Public Works Director and John Freeland, Sr. Engineer, reviewed the Conceptual Drawings of the Cove Area Urban Forestry Project with the Commission. Also present was Landscape Architect Ray Lopez, who along with Environmental Artist Alan Sonfest, helped developed the Conceptual Drawings. The design and implementation plans were discussed in detail. Mr. Freeland added that the City has just received State funding approval, and the Public Works Department is currently waiting for right-of-way approval. Construction should begin within 2 months of receiving this approval. Irrigation will be the first improvement completed by staff; the remaining improvements will depend on volunteers because planting of the trees is not covered within the guidelines of the Urban Forestry Grant. it was moved by Commissioner Brenneis/Ingram to recommend approval of the Urban Forestry Program in concept to the City Council. Unanimous. VII. STAFF REPORTS A. Attendance Report The January Attendance Report reflects one week of Leisure Enrichment and Afterschool Enrichment classes. Also included in the report was 2 day care programs, a Chili Cook -Off, Pizza Movie Night for Teens, a Putting Contest, a Big Band Dance, and Showboat Production. B. Upcoming Events Some events planned for March by the Parks & Recreation Department and the Senior Center include a St. Patrick's Day Luncheon, Healthy Cooking Class, a Big Band Dance, a one -day dog training class, Winter Recital, and Congressman Bona's Mobile Office will be at the Sr. Center. Staff will also be assisting with the Greater Coachella Valley Soap Box Derby on March 23, 1996. Some changes will be made to the Attendance Report next month to provide additional information. Commissioner Pedersen asked If Trip Camps/Day Care could be run on Staff Development days which are held throughout the year at DSUSD. Staff indicated that programs are already scheduled for these days, except February 26, 1996. PRCZVIIN.m 16 2 ATTACHMENT 5 Art in Public Places Minutes February 16, 1996 12. There being no further des Commissioners Shamis/Rey submitted by the Public Works that weatherproof electrical of decorations. i ussion, it moved and seconded by Ids to rove the conceptual drawings as p ment. Senior Engineer Freeland stated t would also be provided for the holiday B. Request of the Public Works Department for review of environmental artwork contained within the conceptual design of the Cove area Urban Forestry Project 95-10 1. Senior Engineer John Freeland oriented the project as being on the western side of the Cove, traveling the length of the Cove north and south and parallel with the Bear Creek Bike Path or about 15,000 lineal feet long. In coordination with the Landscape Architect, Ray Lopez and Environmental Artist, Allan Sonfest, a plan was put together to plant trees under the Urban Forest Grant. He went on to explain the plan and how it came to be. The landscaping design, which begins at the south end of the Cove and extend to the northern end, would start with plantings from prehistory times and progress through time till the present at the northern end. It would contain plantings indigenous to that time and place with plants sparsely planted with a watering hole for the local animals. The program was in conjunction with the La Quinta Arts Foundation for the placement of artwork along the path. Water will be brought to the site for the watering hole. The path would move on to agricultural planting from the 1950's- 60's style of evergreens, palms and cactus with green rock. Next would be the ornamental plants with evergreens and mass plantings followed with an ornamental design that was a back to nature design, a duplication of the habitat area, with drought tolerant plants. Ornamental, native, lush landscaping would lead up to the north end flanked on either side by Avenida Montezuma. The tamarisk trees that were removed, will be replaced as soon as possible with swale shrubs. The path would include sites for shade structure, drinking fountains with four areas to provide relief from the heat. The Forestry Grant provides for 2,700 trees to be planted. The Grant however, does not provide for any labor. The City will therefore use volunteers and City employees to construct the path. It will take a while to get the whole project done as the weather is beginning to change and it will be hard to get volunteers. 2. Mr. Ray Lopez, landscape architect for the project, stated the artist's concept is to walk through the progression of time. 3. Chairman Walling asked what the pallet of trees would consist of. Mr. Lopez stated it would contain the Palo Verde and Mesquite trees, in addition to others as the artist wanted historical native trees, which enlarged the list. APP2-16 4 Art in Public Places Minutes February 16, 1996 4. Commissioner Shamis asked if there would be any benches provided. Senior Engineer Freeland stated there would be benches, as well as shade structures, drinking fountains, and trash receptacles. He went on to show their locations on the path. 5. Commissioner Kennedy asked if the trees would be planted adjacent to the path. Senior Engineer Freeland stated that even though 90% the trees would have to be planted on the eastern side of the path, they would still provide shade. 6. Commissioner Reynolds asked if art would fit into the path. Senior Engineer Freeland stated the path would include art, but at present there were no funds. The only artwork would be at the southern beginning point where the Arts Foundation, in conjunction with artist Judy Bocca, had started a Youth Art Program to place art on the path. It was hoped that the Arts Foundation in conjunction with local artists, would continue the Youth Artwork program to produce additional artwork. 7. Commissioner Kennedy asked if the trees and bushes clustered together, would cause any concern for safety. Senior Engineer Freeland went over the density of the planting and explained there should be no problems as the planting was not that dense. Commissioner Davis asked if the remaining rest stations could have youth artworks. Senior Engineer Freeland stated yes, this was only a conceptual design and the sites lend themselves to art. The only concern was trying to keep with the theme of the chronological order of the path. Verbiage could also be added on the sidewalk to give a walking tour. 9. Commissioner Kennedy asked if display cards would be installed to describe the planting. Senior Engineer Freeland stated the plans called for some type of identification. 10. Commissioner Kennedy asked if the other vegetation could also be identified, especially the native. Senior Engineer Freeland stated they were trying to keep the amount of things that could be vandalized down. 11. Commissioner Shamis asked if the City would continue to include the children with the artwork to keep them involved and not vandalizing? APP2-16 5 Art in Ptblic Places Minutes February 16, 1996 12. Commissioner Kennedy stated that during the community planning meetings, it was discussed that this vegetation might block the mountain view. Senior Engineer Freeland stated this should not be a problem as the trees were planted every 600 feet. 13. Commissioner Kennedy expressed her concern that the Tamarisk trees that had been removed be replaced with something as soon as possible. 14. Senior Engineer Freeland explained the original list of trees that were to be planted. 15. Commissioner Kennedy stated she was not sure about the use of the green rock. Senior Engineer Freeland stated this would not be a large area, and the artist wanted the rock as it was representational of the 1950's. 16. Chairman Walling asked if there was a consensus among the Commissioners regarding the conceptual design. The Commission unanimously approved the design. Chairman Walling called a eak at 3:48 and reconvened at 3:53 P.M. C. Review ma u to submitted by Barbara GIygutis forAhe La Quinta Village Retention Basi Project. 1. Chairman\nWaing explained that the mmissioner's purpose was to judge the artistint of the design/alnd make a recommendation to City Council. �� 2. Community Devel ment irector Jerry Herman showed the slides submitted by Ms. G ut' of her work. He then explained the maquette she submitted and stated t s was the maquette that would be submitted to the City Council at their ex eeting. Discussion followed as to orientating the artwork to its loc on at Ile Tampico and Washington Street. 4. Chairman Wtt ing asked if terr ing wasn't to be included. Staff stated it was discussed, it was not inclu d in this design. Commissioner Shamis stated thiVshould reduce the price. APP2-16 6 BI *4 PLANNING COMMISSION STAFF REPORT DATE: MARCH 12,1996 CASE: CONSISTENCY FINDING FOR THE PROPOSED ACQUISITION OF PROPERTY BY THE CITY OF LA QUINTA APPLICANT: PUBLIC WORKS DEPARTMENT, CITY OF LA QUINTA REPRESENTATIVE: JOHN FREELAND, SENIOR ENGINEER, PUBLIC WORKS REQUEST: CERTIFYING THE PROPOSED ACQUISITION OF PROPERTY AS BEING CONSISTENT WITH THE CITY'S GENERAL PLAN LOCATION: STATE HIGHWAY III AND WASHINGTON STREET, NORTH WEST CORNER. BACKGROUND: In order for improvements to be done (in accordance with the General Plan, Policy 3-2.1.7) to State Highway 1.11 additional right-of-way is needed in the area west of Washington Street and at the northern edge of State Highway 111. According to the General Plan, Chapter 3 - Circulation Element, Policy 3-2.1.7, which states in part; "Development projects along Highway III shall dedicate right-of-way as specified by Caltrans (California Department of Transportation) to provide a maximum right-of-way width of 172 feet, or as needed by Caltrans. The City will coordinate with Caltrans and the Coachella Valley Association of Governments (CVAG) to identify regional options for relieving the growth offuture traffic demands in the Highway III Corridor. " The acquisition will require 30,139 square feet from the property owner. With the acquisition of this property, the right-of-way width will vary from 160 feet to 178 feet, which was required by Caltrans. Alternatives for the Planning Commission to consider: 1. Approve Staff s recommendation and adopt Resolution 96-_, certifying the proposed acquisition of property located at Highway I I I and Washington Street as consistent with the City's General Plan. 2. Provide Staff with alternative direction. STAFFRPT.ENG RECOMMENDATION: Move to adopt Planning Commission Resolution 96-_, certifying the proposed acquisition of property located at Highway 111 and Washington Street as being consistent with the City's General Plan. Attachment: Draft Planning Commission Resolution 96-_ with Exhibit A (location map) Prepared by: JOHN FREELAND, Senior Engineer Submitted by: t CHRISTINE DI IORIO, Planning Manager. STAFFRPT.ENG PLANNING COMMISSION RESOLUTION 96-_ RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LA QUINTA, CALIFORNIA CERTIFYING THE PROPOSED ACQUISITION OF PROPERTY LOCATED AT HIGHWAY 111 AND WASHINGTON STREET AS BEING CONSISTENT WITH THE CITY'S GENERAL PLAN WHEREAS, Government Code Section 65402 calls for the review by a City's Planning Agency prior to any public acquisition of property of the consistency of the acquisition with the City's General Plan; and, WHEREAS, the City has entered into preliminary negotiations in the attempt to acquire various property located on the northwest corner of the intersection of Highway 111 and Washington Street; and, WHEREAS, the City last amended its general plan on the 6th day of October, 1992, including revising the Circulation Element, and, WHEREAS, the City's Circulation Element of the General Plan calls for the expansion of Highway 111, in the area which the City is proposing to acquire; and WHEREAS, the property which is under consideration for acquisition by the City is described in Exhibit "A" is made part hereof and attached hereto; NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of La Quinta, California as follows: 1. The Planning Commission finds that the proposed acquisition of property is consistent with the City's adopted General Plan policies and goals. Specifically, Chapter 3 - Circulation Element, Policy 3-2.1.7. 2. A report of this consistency shall be forwarded to the City Council for any consideration it might undertake in connection with any proposed acquisition of the property described hereto in Exhibit "A" attached and made a part of this Resolution. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta Planning Commission, held on this 12th-day of March, 1996, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: RESOP12.171 Planning Commission Resolution 96-_ JACQUES ABELS, Chairman City of La Quinta, California ATTEST: JERRY HERMAN, Community Development Director City oi.' La Quinta, California RFSOPC.171 S i ura •duBetNBs _ �_ _ _ f _i I F" •rs - �, bit _ s E> «^ • a• a •;�sTiaS'�•" a:(7h gH.sssrrs �nl 8'& `' 1�, ul Ito LZ it EL LL S j�iE"4 8•r B•'a r•!a t•Fr 8 � �._ •,,� ',?,r's, _ - +�. S � � �ll� � 'OjB, ,•t •a .ice, S .i, �!/' � � i'/ ,;� v— a r �• C, J /� G /I e ss. b ' b i §� .ts•sls ��'. •.x.tl.osw `lfil'OD � rf c fn u Sall �• t {*•° Y s U - W 1 Ilk I° a r N W_� m ,r i�u � ((1\ I N N m �WW 54: I I =mc I I = Jim W� I' I 1~/IRO N CWSm _ I S ZOOM WOZ 1 � W 24 Q •�nnn n,ew-a. �3jdg�jag3�QBQ�+w �g5. BI #5 STAFF REPORT PLANNING COMMISSION DATE:: MARCH 12, 1996 CASE: NO.: SIGN APPLICATION 96-335 REQUEST: APPROVAL OF INTERNALLY ILLUMINATED INDIVIDUALLY MOUNTED CHANNEL LETTER AND LOGO SIGNS FOR THE CARL'S JR./GREEN BURRITO RESTAURANT. LOCATION: THE NORTHWEST CORNER OF HIGHWAY 111 AND SIMON DRIVE IN THE ONE ELEVEN -LA QUINTA SHOPPING CENTER (ATTACHMENT 1) APPLICANT: MR. CARL KARCHER, JR. (CKE RESTAURANTS) REP: MR. SKIP BERG, DGI SIGNS BACKGROUND: In 1993, CKE Restaurants built a Carl's Jr. restaurant with drive-thru lane at 78-672 Highway 111 in the One Eleven -La Quinta Shopping Center under Conditional Use Permit 92-004. After its opening, CKE Restaurants formed a partnership with GB Foods Corporation to operate The Green Burrito restaurant along with Carl's Jr. from this facility in 1994. This site was the first dual -concept restaurant in the Coachella Valley that included sharing kitchen equipment and dining facilities. On January 12, 1993, the Commission approved the original Carl's Jr. sign proposal during the building review under Conditional Use Permit 92-004. The program included individual channeV letter signs and Happy Star logos on each side of the building. Each sign with a logo was approximately 25 square feet and included red lettering and yellow Happy Star logo. In December, 1994, DGI Signs submitted the corporate sign package for The Green Burrito restaurant which consisted of internally illuminated channel letter signs and logos on each elevation in conjunction with the existing Carl's Jr. signs and logos (SA 94-270). The letter colors are green and red with the logo colors being red, green and yellow. On December 13, 1994, the Commission considered the request, and modified some of the STAFF:RPT . 66 sign locations and sizes. The Commission, after lengthy discussion, voted unanimously to approve the request subject to minor changes as follows: North Building Elevation - Carl's Jr. and Green Burrito signs/logos (32 sq. ft., gable and fascia mounted signs). A smaller Carl's Jr. sign/logo was allowed to be installed above the front door and the Green Burrito sign/logo was permitted on the northwest fascia. The applicant had originally wanted both signs over the front door entry. South Building Elevation - Carl's Jr. and Green Burrito signs/logos (50 sq. ft., fascia mounted) were approved. East Building Elevation - Carl's Jr. and Green Burrito signs/logos (47 sq. ft.) were allowed on the northeast building elevation on the upper pop -out design element (Attachment 2). West Building Elevation - Existing Carl's Jr. sign and logo (25 sq. ft.) to remain without an additional new Green Burrito sign and logo (32 sq. ft.). The playground equipment blocks the view of these signs from Highway 111. On December 30, 1994, a new sign request was received asking the Commission to consider a new proposal for corporate signs on the east elevation of the building (i.e., SA 94-270, Amendment 1). The applicant requested to move the approved signs from the upper fascia near the north end to the lower fascia near the south end because the signs would, be closer to Highway 111. The Commission tabled the request at the written request of the applicant at the meeting. New Request On February 20, 1996, Mr. Skip Berg, representing the applicant, submitted an application to staff requesting corporate signs/logos for both businesses on the east elevation mounted on the building fascia between the front edge of the building and the drive-thru lane trellis (i.e., Signs B1 and B2), and placement of the Happy Star logo on the adjacent building wall to the south. The proposed total square footage will be approximately 34 sq. ft. The building fascia is approximately 20-feet long and 19-inches high (Attachment 3). The channel letter signs/logos vary in height from 12" to 24". The Happy Star logo proposed for the adjacent wall is the only 24" high sign. No signs presently exist on this side of the building because the original Carl's Jr. sign and logo were taken down after the Commission's approval of the joint corporate signing request in December, 1994. The other approved signs have been installed. The current request is the same as the December, 1994, request which was withdrawn. STAFFRPT.66 CONCLUSION: Although not too large when compared with the overall mass of the building, the applicant's sign request appears crowded in the proposed location due to the height and length of the signs/logos on the fascia. Crowding is further accentuated by the need to place the Happy Star logo on an adjacent wall. The 18" high Carl's Jr. letters allow one- half inch clearance between the top and bottom of the sign. Therefore, staff recommends removal of both the Happy Star and Green Burrito logos to decrease the length of the sign(s) and reduce the height of the Carl's Jr. letters to 12-inches to match the height of the Green Burrito letters to appear balanced on the fascia. RECOMMENDATION: Adopt: Minute Motion 96- , approving an internally illuminated individually mounted channel letter sign with the copy "Carl's Jr. and Green Burrito", subject to the following Conditions: The letter height of the Carl's Jr. sign shall be reduced to 12-inches` 2. The Carl's Jr. and Green Burrito logos shall be deleted. Attachments: 1. Location Map 2. Approved Sign Exhibit (East Bldg. Elev. - Reduced) 3. Proposed Sign Exhibit (Reduced) 4. Large Exhibit (Commission only) r PriAred by: rqg ousdell, Associate Planner Submitted by: ,r Christine di lorio, planning Manager STAFFITT . 6 6 Drive. CASE Na ATTACHMENT 1 One Eleven La Quinta Shopping Center Common Area Parking S T A T E H I C H W A Y I i Simon Motors CASE MAP Carl's Jr./Green Burrito 78-672 Highway 111 0 0 v > N N MYfC a 0 .a 0 E x r O 0� CD C . i I Simon Drive NORTH SCALE:nts achment 2 y I ment 3 vi Uk o r4 bA Qi U cn a -3 Tk4 Au, 4 1 BI *6 PLANNING COMMISSION STAFF REPORT DATE: MARCH 12,1996 CASE: PLOT PLAN 95-555 APPLICANT: KSL LA QUINTA HOTEL CORPORATION REPRESENTATIVE: FORREST K. HAAG REQUEST: APPROVAL OF CONCEPTUAL LANDSCAPE DESIGN OF MEDIAN ISLANDS LOCATION: EISENHOWER DRIVE FROM 50TH AVENUE TO COACHELLA DRIVE. BACKGROUND: When Plot Plan 95-555 was approved by the Planning Commission (Minute Motion 95-024), a Condition of Approval (Condition # 11) of the La Quinta Hotel ballroom expansion, required KSL to provide securities in the amount of $25,000. The security was to be used for median island improvements along Eisenhower Drive. In lieu of the $25,000 in securities the City has opted to enter into an IMPLEMENTATION AND CONTRACT SERVICES AGREEMENT (Attachment 1) with KSL La Quinta Corporation. The agreement was approved by the City Council at their meeting of December 19, 1995, and states that KSL will be responsible for the cost of median island landscape design up to $25,000, any monies not spent for design will be applied toward construction costs. KSL expressed a desire to continue the landscape theme of the hotel in the median islands. KSL will also be responsible for the cost of maintenance, since these islands will require maintenance above and beyond what would be considered the City standard. This theme was reviewed and accepted by the Art in Public Places Commission (Attachment 2). Proposed features of median landscaping include: "Resort Hotel" Theme • Dedicated spaces for future art exhibition, including power and water service • Turf • Italian Cypress trees • Accent lighting • Palm trees, Mediterranean & Mexican Fan Palms • Flowering Pear trees • Stamped colored concrete at island noses • Annual color plantings of Pansies and Snapdragons C:\WPD0CS\STAFFRPT.EN2 "Desert" Theme • A desert type planting transition island north of Avenida Fernando • Myoporum and Lantana ground cover • Ocotillo, Desert Cassia, Desert Spoon, Mexican Bird of Paradise • Mexican Fan Palm and Blue Palo Verde • Stamped concrete at island noses • Accent lighting Alternatives for the Planning Commission to consider: l . Approve staffs recommendation to approve conceptual landscape design of median islands on Eisenhower Drive from 50th Avenue to Coachella Drive. 2. Provide staff with alternative direction. RECOMMENDATION: By Minute Motion 96- move to recommend to the City Council approval of the conceptual landscape design of median islands for Eisenhower Drive from 50th Avenue to Coachella Drive. Attachments: l . . KSL Agreement 2. Excerpts from the Art in Public Places Minutes of February 16, 1996 Prepared by: JOHN FREELAND, Senior Engineer Submitted by: CHRISTINE DI IORIO, Planning Manager CAW DOMSTAFFRPTIN2 ATTACHMENT 1 IMPLEMENTATION AND CONTRACT SERVICES AGREEMENT KSL La Quinta Corporation THIS IMPLEMENTATION AND CONTRACT SERVICES AGREEMENT dated 1996 (the "Agreement") by and between the CITY OF LA QUINTA, a California municipal corporation (the "City") and KSL La Quinta Corporation, a for -profit corporation (the "Contractor") concerns the implementation Condition of Approval 11-A of Plot Plan 95-555. WHEREAS, Contractor is obligated, pursuant to Plot Plan 95-555, Condition No. I I -A, to provide up to Twenty -Five Thousand Dollars ($25,000) towards the design and construction of the street medians along Eisenhower Drive (the "Medians"); and WHEREAS, City finds that it would be in the best interest of the City to coordinate the design of the landscape improvements to the Medians with the La Quinta Resort and Club landscaping; and WHEREAS, the Contractor is the owner and operator of the La Quinta Resort and Club; and WHEREAS, the City finds that the best method of coordinating the design of the landscape improvements to the Medians with the La Quinta Resort and Club landscaping is to have the Contractor design the landscape improvements with forces approved by the City; and WHEREAS, the Contractor wishes to design said improvements to the Medians with forces approved by the City. NOW, THEREFORE, the parties hereto agree as follows: 1.0 SERVICES OF CONTRACTOR 1.1 Scope of Services. In compliance with all the terms and conditions of this Agreement, the Contractor shall provide to the City all design documents necessary to publicly bid the construction of said landscape improvements to the Medians as set forth in the Scope of Services attached hereto as Attachment "A" and incorporated herein by this reference. All work performed pursuant to this Agreement shall be under the close direct supervision of a California registered Landscape Architect, whom for the purposes of this Agreement shall be Forrest K. Haag, ASLA. All completed drawings shall bear the stamp and signature of a California registered Landscape Architect. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any federal, state or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits. Fees and Assessments. Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any revised 1/10/96 fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 2.0 TERM The term of this Agreement shall be for ninety (90) days from _ unless sooner terminated pursuant to Section 7.3. 3.0 COMPENSATION through 3.1 Contract Sum. The Contractor is obligated to pay for the first $25,000 for all costs associated with the preparation of design documents and construction. All costs beyond the first $25,000 shall be borne by the City. If after the design is complete and approved by the La Quinta City Council, and the Contractor has not exceeded $25,000 in costs, the City shall within 10 calendar days invoice the Contractor the remaining amount. The Contractor is obligated to pay the City the remaining amount prior to an Award of Contract by the La Quinta City Council. An Award of Contract will not be made until the City has been reimbursed the remaining amount by the Contractor. 4.0 COORDINATION OF WORK 4.1 Contract Officer. The Contract Officer shall be the City Engineer or such other person as may be designated by the City Manager of City. It shall be the Contractor's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.2 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Contactor shall not contract with any, other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City 4.3 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which contactor, its agents or employees, perform the services required herein, except as otherwise set forth. Contactor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contactor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. snit 5.0 INSURANCE AND INDEMNIFICATION init **; provided, however, that Contractor may assign this Agreement, by direct assignment or merger, to an affiliate -of Contractor withoi FAMDEYt1DDOC�Ra�aE �v r' ' 2 Contractor shall al.w,d utot% have the right to make a collateral assignment of this Agreement to its lender without the approval of the City. 5.1 Insurance. Contractor shall carry general liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Contractor's act or omissions arising out of or related to Contractor's performance under this Agreement in an amount equal to Three Hundred Thousand Dollars ($300,000) per individual and One Million Dollars ($1,000,000) per occurrence. Such insurance shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days' written notice of proposed cancellation to City. 5.2 Indemnification. The Contractor shall defend, indemnify and hold harmless the City, its officers, employees, representatives and agents, from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property and for errors and omissions committed by contractor, its officers, employees and agents, arising directly or indirectly out of or related to Contractor's performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. 60 REPORTS Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall request. 7.0 ENFORCEMENT OF AGREEMENT 7.1 California Law. This Agreement shall be construed, interpreted and governed as to validity, performance of the parties and enforcement in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Dispute . In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, the City may take such immediate action as the City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any parry's right: to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit: City's right to terminate this Agreement without cause pursuant to Section 6.3. 7.3 Termination. This Section shall govern any termination of this Agreement, except for termination by the City for cause. The City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to Contractor. F:\P%%'DErrODOCS\CONTRACnKSLAGREE.WPD 3 revised 1/10/96 7.4 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NON-DISCRIMINATION 8.1 Non -liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or' breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of the City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any state statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 8.3 Covenant Against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give to the other party or any person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section 9.1. To City: CITY OF LA QUINTA 78-495 Calle Tampico La Quinta, California 92253 Attention: City Manager . To Contractor: KSL La Quinta Corporation 56-140 PGA Boulevard La Quinta, California 92253 F:\PWDEMDDOCSICOMTRACNCSLAGREE.WPD 4 revised 1/10/'96 9.2 Inte, , ted Agreement. This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 geverability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforcability shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. The remainder of this page is intentionally left blank F:1PMfDEPT`DDOCS\CONTRACTUCSLAGREE.WPD 5 revised 1/10/96 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA, a California municipal corporation Dated": By: ATTEST: City Clerk APPROVED AS TO FORM: City Attormey Dated: Glenda Bangerter, Mayor "CITY" KSL La Quinta Corporation, a for -profit corporation By: v Name:j�� 1 Title: "CONTRACTOR" F:1PW1)EPrDDOCS\CONTRACNCSLAGREE.WPD 6 revised 1/10/96 ATTACHMENT "A" SCOPE OF SERVICES See attached proposal dated November 8, 1995 addressed to KSL c/o Chevis Hosea from Mr. Forrest K Haag, ASLA, Re: Landscape Architectural Service Proposal / Eisenhower Drive Medians. F:\P\NDE"DDOCS\CGNTRACNCSLAGREE.WPD 7 revised 1/10/96 Mr. S. Chevis Hosea Director of Real Estate Development KSL Recreation Corporation 56-150 PGA Blvd. La Quinta, CA 92253 Re: Landscape Architectural Service Proposal / Eisenhower Drive Medians Dear Mr. Hosea: The office of Forrest K. Haag, ASLA is pleased to submit this proposal for the landscape architectural services for the landscape medians on Eisenhower Drive in the City of La Quinta. This proposal is prepared by the office of Forrest K. Haag, ASLA ("Consultant") for KSL Recreation Corporation ("Client") with the reliance on over twelve years of positive working relationships with the staff of the City of La Quinta in accomplishing tasks of a similar scope successfully and on budget. The office of Forrest K. Haag, ASLA proposes to enter into a contract with KSL Recreation Corporation to provide instruments of service for the landscaping of the median islands on Eisenhower Drive from Avenue 50 to Coachella Drive in La Quinta to include the following: I. Landscape Architectural Services A. Preliminary Site Reconnaissance and Programming Tasks to be completed include: 1. Compile format the base data required for the preparation of the construction document package (the Instruments of Service) as supplied by the La Quinta Engineering Department in the form of Street Improvement Plans or other existing information as available. 2. Establish and verify the existing (on -site) conditions for provision of the design and installation of the landscape plant material. lighting, and irrigation system. A. Establish Points of Connection (P.O.C.) B. Verify existing sleeves between median islands from information supplied by the La Quinta Engineering Department. C. Verify adequate supplies for water and power 3. Attend meetings and/or pursue resources necessary to accomplish these tasks. B. Preliminary Landscape Design and Presentation Tasks include: 1. Presentation to the Client and the City of a preliminary landscape concept in sketch -plan form to further refine and delineate the design and construction requirements to include landscape plant installation, hardscapes, and landscape lighting. 2. Preparation of the plant materials list for review and establish approval for conformance with the requirements of the Community Development Department. CVWD. the County Agricultural Commissioner's Office, and other responsible agencies as required. 3. Presentation of an estimate of probable construction costs for the landscape, irrigation, and lighting installations. Given the possibility of an "up -scale" landscape theme for the La Quinta Hotel, this cost estimate will provide a breakdown of costs for facilities and installations above and beyond a typical median landscape installation to current "City Standard" for determining fair share cost distribution between Client and City. 4. Attend meetings as necessary to complete these tasks. C. Design Development Tasks include: 1. Assist Client and City in the focused selection of plant materials conforming with the approved list (item 2 above) for use in implementing the Landscape Concept previously agreed upon. 2. Assist Client and City in the selection of irrigation system components and systems conforming for use in implementing the Landscape Concept per the requirements of the CVWD and other responsible agencies. 3. Presentation to the Client and City a refined estimate of probable construction costs for the landscape, irrigation, and lighting installations. 4. Attend meetings as necessary to complete these tasks including presentations at the Planning Commission as required for approval to proceed to working drawings phases of the scope of service. D. Construction Drawings and Specifications Tasks include: 1. Preparation of each median island Landscape Grading Plan establishing relative grades to the existing curbs in place. 2. Preparation of median island Planting Plans identifying trees, shrubs, ground cover, turf, and palm placements by common and botanical names, sizes and quantities. 3. Preparation of median island Lighting Plans indicating the type and placement of landscape lighting not to include wiring diagrams. 4. Preparation of Irrigation Plans for each median island. 5. Preparation of typical planting, irrigation, and lighting specifications. 6. Presentation to the Client and City the estimate of probable construction costs for the landscape, irrigation, and lighting installations. 7. Attend meetings as necessary to complete these tasks. E. :Maintenance Program Preparation Tasks include: 1. Preparation of Maintenance Guidelines to assure on -going job quality and appearance (,for each median island taken individually) within the total'scope of work allowing the Client and the City of La Quinta to assess the maintenance requirements for areas adjacent to the hotel grounds which may require maintenance above and beyond a typical current "City Standard." This will allow the Client and City to determine fair share cost distribution for those "up -scale" landscape installations adjacent to the hotel property. H. LAD 2. Aid Client in the establishment of adequate maintenance specifications to include a one Year Materials and Installation Guarantee following final acceptance of the work installation. Field services related to the provision of the landscape plant materials and irrigation system include the following: 1. Plant material source recommendations, selection, and tagging, and coordination between nurseries and landscape contractor to insure quality of job product installation. 2. Site observation as necessary during construction to assist in achieving compliance with construction documentslinstruments of service. This service is not in lieu of City Building Inspectors or other agency officials empowered to perform inspections and certification of compliance with building and safety codes. III. Jmtrumots of Service _ Documentation & Follow-up Professional service documentation includes the following: Provision of Reproducible Record Drawing sets as required by the City of La Quinta Engineering Department including provision of computer data files in "Read Only" Raster File Format. 2. Provide assistance to the City Of La Quinta Engineering Department in the preparation of "As Built Record Drawings" as required by the City of La Quinta Engineering Department and the Community Development Department. IV. Schedule The schedule for performance of Professional Services related to the provision of Plans, Specifications, and related Field Services and follow-up Documentation will be specifically established in a mutually agreed upon form of contract between Client and Consultant. A preliminary estimate of the approximate time required to accomplish the items listed herein is as follows: Items I, II, and III 30-45 days V. Reimbursable Expenses Reimbursable expenses are charges on a direct basis for items required to perform the professional services contemplated in this proposal. The reimbursement will be without mark-up as per KSL Recreation Corporation's schedule and will be accounted for in the normal course of monthly invoicing. VI. Fees for Services The fee for the preparation of Preliminary Programming, Site Design, Design Development. Construction Documentation and Specification Preparation shall be based on a lump sum fee of Seventeen -thousand seven -hundred and forty five Dollars ($17,745.00). Fees for Field Services will be charged only if incurred and based on an hourly fee not to exceed a projected maximum of One -thousand four -hundred dollars ($1,400.00) without prior authorization from the Client. Billing increments shall be based on the following and invoiced monthly. JOB PHASE % OF CONTRACT COST A. Preliminary Site Reconnaissance and Programming 10% $1,775.00 B. Preliminary Landscape / Site Design Presentation 20% $3550.00 C. Design Development 10% $1,775.00 D. Construction Drawings and Specifications 40% $7,100.00 E. Maintenance Program Preparation 15% $2,660.00 F. Documentation and Follow-up 05%r $885.00 It is assurned in the projection of these fee amounts that the departmental staff of the City of La Quinta will assist both KSL Recreation Corporation and the office of Forrest K. Haag, ASLA in a cooperative manner. In light of the requirement by the City of La Quinta to rely on input from City Staff, the office of Forrest K. Haag, ASLA can not be held responsible for acts of negligence or errors and/or omissions for the work of others. Please call to discuss this proposal in detail as necessary and as always, the office of Forrest K. Haag, ASLLA is grateful for the opportunity to be of service to KSL Recreation Corporation as well as the City of La Quinta, California. Sincerely, Forrest K. Haag, ASLA DeAp & read Planning CC: Mr. David M. Cosper Public Works Director City of La Quinta Forrest K. Haag, ASLA Design & Land Planning 34 Springacre, Irvine, CA ph/fax (714) 786-8943 ATTACHMENT "B" PAYMENT SCHEDULE The Contractor is obligated to pay for the first $25,000 for all costs associated with -the preparation of design documents and construction. All costs beyond the first $25,000 shall be borne by the City. If after the design is complete and approved by the La Quinta City Council, and the Contractor has not exceeded $25,000 in costs, the City shall within 10 calendar days invoice the Contractor the remaining amount. The Contractor is obligated to pay the City the remaining amount prior to an Award of Contract by the La Quinta City Council. An Award of Contract will not be made until the City has been reimbursed the remaining amount by the Contractor. F:IPWDEP'I\DDOCS\CONTIRACIIKSLAGREE.WPD 8 rovised 1/10/96 ATTACHMENT 2 Art in PLblic Places Minutes February 16, 1996 IV. B. Financial Statement: Commissioners Sham Unanimously appr BUSINESS SESSION being no changes, it was oved and seconded by ,Ids to approve the Finan *Statement as submitted. A. Request of the ]Public Works Department for review of a conceptual design of the landscape improvements for Eisenhower Drive, from 50th Avenue to Coachella Drive, that will contain art pads for future artwork. 1. Senior Engineer John Freeland stated the Public Works Department is asking for conceptual approval for the landscaping plan as presented containing pads for future public art display. Water and power would be provided to the locations. This landscaping plan is a conceptual design and will be constructed in conjunction with the La Quinta Resort and Club hotel. When the Hotel expansion was approved by the City, Conditions of Approval were placed on the construction of the ballroom requiring the applicant to participate in the design and maintenance of the median. 2. Senior Engineer Freeland introduced Mr. Forrest Haag, representing KSL Resort, who stated the resort theme of the hotel was to be maintained in the median. There would be semi -desert plantings leading up to a resort feeling the closer you got to the hotel. The median would run from Avenida Fernando to Coachella Drive and the artwork would be placed in areas of high visibility where there was a signal to slow passengers down to see the art. From the nose of the median back there will be stamped concrete; as it widens annual color, and then the art pads which will be provided with utilities. There would be a variety of plant materials with some blending of plants. 3. Chairman Walling asked how often these art sites would occur. Mr. Haag stated they could be at all of the intersections except the entrance to the hotel. 4. Senior Engineer Freeland stated the pads would be at the beginning and end of each median. Chairman Walling asked if the APP should review some safety factors for putting the art in the medians. Senior Engineer Freeland stated that height would be a major factor. Mr. Ray Lopez asked what the costs would be to maintain the lush plants. Mr. Haag stated the hotel landscaping does require more water and the owners of the hotel would assume the additional costs. The hotel will reimburse, or pay, some portion of the costs to the City. Senior Engineer APP2-16 2 Art in Public Places Minutes February 16, 1996 Freeland explained the City has a system in place whereby they can monitor the normal costs of maintaining the landscaping and any costs that in addition to that, the hotel would pay. He went on to explain how the irrigation system is monitored in regard to usage. 6. Commissioner Shamis asked if there was an agreement in place for the maintenance or was it a verbal agreement. Mr. Haag stated no contractual agreement had been signed at this time, but the Conditions of Approval placed on the Hotel development outlines the responsibility of the Hotel to maintain this. 7. Commissioner Kennedy asked if this included the replanting. Mr. Haag stated it did. 8. Commissioner Reynolds asked if the Cypress tree was to be used in the landscaping. She was concerned they would be difficult to maintain. Mr. Haag stated the tree does have a specific maintenance aspect associated with it and it would be addressed. If the maintenance is over and above the normal, then that portion would be attributed to the hotel. He went on to explain their locations. 9. Commissioner Reynolds asked if staff thought the hotel should buy the trees and maintain them. Mr. Haag stated that in affect the hotel is buying a portion of the plants. Senior Engineer Freeland stated the hotel is conditioned to contribute $25,000 for design and construction of the median and the City will administer the landscaping contract. The Hotel will do all the maintenance. In essence it would be a public facility maintained by the hotel. 10. Commissioner Shamis asked if Mr. Haag thought the hotel would be interested in having artwork placed on the median in front of the hotel. Mr. Haag stated he would not know. He went on to explain that the medians will serve to give identification to the Hotel. 11. Commissioner Reynolds stated it would be beneficial if the hotel would contribute funds toward the installation of artwork. Senior Engineer Freeland stated that the conditions are already set as to what is required by the Hotel. Chairman Walling stated agreements were already in place and it would not be possible to add extra conditions. APP2-16 3 Art in Public Places Minutes February 16, 1996 B. 12. There being no further discussion, it was moved and seconded by Commissioners Shamis/Reynolds to approve the conceptual drawings as submitted by the Public Works Department. Senior Engineer Freeland stated that weatherproof electrical outlets would also be provided for the holiday decorations. 95-10 side of the Cove, traveling the length of the Cove north and south and parallel with the Bear Creek Bike Path or about 15,000 lineal feet long. In coordination with the Landscape Architect, Ray Lopez and Environmental Artist, Allan Sonfest, a plan was put together to plant trees under the Urban Forest Grant. He went on to explain the plan and.how it came to be. The landscaping design, which begins at the south end of the Cove and extend to the northern end, would start with plantings from prehistory times and progress through time till the present at the northern end. It would contain plantings indigenous to that time and place with plants sparsely planted with a watering hole for the local animals. The program was in conjunction with the La Quinta Arts Foundation for the placement of artwork along the path. Water will be brought to the site for the watering hole. The path would move on to agricultural planting from the 1950's- 60's style of evergreens, palms and cactus with green rock. Next would be the ornamental plants with evergreens and mass plantings followed with an ornamental design that was a back to nature design, a duplication of the habitat area, with drought tolerant plants. Ornamental, native, lush landscaping would lead up to the north end flanked on either side by Avenida Montezuma. The tamarisk trees that were removed, will be replaced as soon as possible with swale shrubs. The path would include sites for shade structure, drinking fountains with four areas to provide relief from the heat. The Forestry Grant provides for 2,700 trees to be planted. The Grant however, does not provide for any labor. The City will therefore use volunteers and City employees to construct the path. It will take a while to get the whole project done as the weather is beginning to change and it will be hard to get volunteers. 2. Mr. Ray Lopez, landscape architect for the project, stated the artist's concept is to walk through the progression of time. 3. ill Chairman Walling asked what the pall 5t of trees would consist of. Mr. Lopez stated it would contain the Palo Verve and Mesquite trees, in addition to others as the artist wanted historical native trees, which enlarged the list. APP2-16 4 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA February 27, 1996 I. CALL TO ORDER 7:00 P.M. A. This meeting of the Planning Commission was called to order at 7:03 P.M. by Chairman Abels who asked Commissioner Gardner to lead the flag salute. II. ROLL CALL A. Chairman Abels requested the roll call: Present: Commissioners Anderson, Barrows, Butler, Gardner, Newkirk, Tyler, and Chairman Abels. C. Staff present: Community Development Director Jerry Herman, City Attorney Dawn Honeywell, Senior Engineer Steve Speer, Planning Manager Christine di Iorio, Principal Planners Stan Sawa and Fred Baker, Associate Planner Greg Trousdell, and Executive Secretary Betty Sawyer. III. PUBLIC COMMENT: None IV. PUBLIC HEARINGS A. Continued - Tentative Tract 24890; a request of KSL Recreation Corporation, Inc. for approval of a third one year time extension for Phase 9 to create 37 lots consisting of three single family, 37 duplexes, and five lettered lots on ten acres within Specific Plan 85-006. Commissioners Anderson and Gardner excused themselves due to a possible conflict of interest. City Attorney Dawn Honeywell stated that the applicant's attorney had submitted a request for another continuance as they were still negotiating the off -site improvements. She suggested that there be a 30-day extension to March 26, 1996. 2. It was moved and seconded by Commissioners Barrows/Butler to continue this item to March 26, 1996. Unanimously approved. Commissioners Gardner and Anderson rejoined the meeting. PC2-27 Planning Commission Meeting February 27, 1996 B. Tentative Tract 27224 (Extension #1) a request of the Elliot/Poliak Families for approval of a one year time extension for the subdivision of 40 acres into 98 single family and amenity lots. 1. Associate Planner Greg Trousdell presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Tyler asked staff to clarify the location of the median cut on Madison Street. 3. There being no further questions of staff, Chairman Abels opened the public hearing. Mr. Mike Smith, representing the applicant, asked that the equestrian conditions be eliminated. Community Development Director Jerry Herman explained this condition was not on the property, but on the street frontage as part of the City's Equestrian Trail System. Mr. Smith stated he had no objections to the trail system on Madison Street. 4. There being no further discussion, Chairman Abels closed the public hearing. 5. There being no discussion by the Commission, it was moved and seconded by Commissioners Butler/Gardner to adopt Resolution 96-006 recommending to the City Council approval of the first one year time extension for Tentative Tract 27224, subject to the revised Conditions of Approval. ROLL CALL: AYES: Commissioners Anderson, Barrows, Butler, Gardner, Newkirk, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. C. General Plan Amendment 95-051 and Environmental Assessment 96-312; a request of Dwight Stuart, Wally Friend, and the City of La Quinta for certification of a Mitigated Negative Declaration of environmental impact; and, approval of the General Plan Amendment removing the Rural Residential Overlay (RRO) designation from all properties designated as Low Density Residential on the Land Use Policy Diagram Associate Planner Greg Trousdell presented the information contained in the staff report a copy of which is on file in the Community Development Department. 2. There being no questions of staff, Chairman Abels opened the public hearing. Mr. Mike Smith, representing the applicant Mr. Friend, stated they had no objections to staff s recommendations. There being no further comment, the public hearing was closed. PC2-27 2 Planning Commission Meeting February 27, 1996 3. There being no further Commission discussion, it was moved and seconded by Commissioners Barrows/Butler to adopt Resolution 96-007 recommending to the City Council certification of the Negative Declaration of Environmental Assessment 96-312 according to the findings set forth in the Resolution. ROLL CALL AYES: Commissioners Anderson, Barrows, Butler, Gardner, Newkirk, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. 4. It was moved and seconded by Commissioners Gardner/Tyler to adopt Resolution 96-008 recommending to the City Council approval of General Plan Amendment 95-051, removing the Rural Residential Overlay designation from those properties that have the Low Density Residential (LDR) land use classification on the Land Use Policy Diagram. ROLL CALL AYES: Commissioners Anderson, Barrows,' Butler, Gardner, Newkirk, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. V. BUSINESS ITEMS A. Bike Route Plan; a request of the City for approval of the Bike Route Plan to implement General Plan Policy and obtain funding for a grant application. 1. Principal Planner Fred Baker presented the information contained in -the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Barrows asked if the bike paths linked up with the County Regional Trail System. Principal Planner Fred Baker explained the Highway I I I route that would travel from Indian Wells, through La Quinta, to Indio. 3. There being no discussion, it was moved and seconded by Commissioners Butler/Barrows to adopt Resolution 96-009 recommending to the City Council approval of the La Quinta Bike Route Plan as an implementation measure of General Plan Policies 3-6.1.1 and 3-6.2.5 and to obtain grant funding from the Bicycle Lane Account Grant. ROLL CALL: AYES: Commissioners Anderson, Barrows, Butler, Gardner, Newkirk, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. PC2-27 3 Planning Commission Meeting February 27, 1996 VI. CONSENT CALENDAR A. There being no corrections to the Minutes of February 13, it was moved and seconded by Commissioners Tyler/Butler to approve the Minutes as submitted Unanimously approved. VII. COMMISSIONER ITEMS A. Commissioner Abels gave a report of the City Council meeting of February 20, 1996. B. Community Development Director Jerry Herman stated he had spoken with the developers of the theater to be constructed within the One Eleven La Quinta Shopping Center, and they stated they will be obtaining a building permit during the month of March and construction would start shortly thereafter. C. Staff informed the Commission that there would be an Economic Development meeting on March 9th at 9:00 A.M. at the La Quinta Senior Center and the Planning Commission was invited to attend. D. Commissioner Gardner expressed his thanks to Senior Engineer Steve Speer for providing the Commission with the information on signal warrants. VIII. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Gardner/Barrows to adjourn this meeting of the Planning Commission to a regular meeting on March 12, 1996. This meeting of the Planning Commission was adjourned at 7:34 P.M. Unanimously approved. PC2-27 4