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2006 11 07 CC Minutes LA QUINT A CITY COUNCIL MINUTES NOVEMBER 7, 2006 A regular meeting of the La Quinta City Council was called to order at the hour of 3:30 p.m. by Mayor Adolph. PRESENT: ABS::NT: Council Members Henderson, Kirk, Osborne, Sniff, Mayor Adolph None PUBLIC COMMENT - None CLOSED SESSION 1. Conference with the City's real property negotiator, Douglas' R. Evans', pursuant to Government Code Section 54956.8 concernin~ potential terms and conditions of acquisition and/or disposition of property located southwest of the intersection of Highway 111 and La' Guinta Centre Drive. Property Owner/Negotiator: Stamko Development Co., Chris Clarke. Council recessed to the Redevelopment Agency and to Closed Session to and until the hour of 4:30 p.m. 4:30 P.M. The City Council meeting was reconvened with no decisions being made in Closed Session which require reporting pursuant to Government Code Section 54957.1 (Brown Act). Mayor Adolph led the audience in the Pledge of Allegiance. PUBLIC COMMENT Marion Ellison, 80-082 Palm Circle Drive, voiced concern about future development in her neighborhood, and asked Council to consider retaining the open space and R-1 zoning. She also requested a landscaped parkway with a meandering sidewalk along Jefferson Street. * * * * * * * * * * * City Council Minutes 2 November 7, 2006 Joe Broido, 77-510 Calle Nogales, commented on the need for residents to be better notified about special City Council meetings. He also questioned the study session room being of adequate size to accommodate the meetings, and suggested future meetings be held in the Council Chamber. CONFIRMATION OF AGENDA - Confirmed ANNOUNCEMENTS - None PRESENTATIONS Mayor Adolph advised that on behalf of the City, he recently accepted a golden ground-breaking shovel from the' California State University San Bernardino-Palm De:.ert Campus for the City's generosity <.:ond commitment to build the facility. WRITTF.N COMMUNICATIONS 1. WRITTEN CORRESPONDENCE FROM CANDY BERTOLI, DATED OCTOBER 16, 2006, REGARDING SPONSORSHIP OF THE FRANK SINATRA COUNTRYWIDE CELEBRITY INVITATIONAL GOLF TOURNAMENT. Council directed staff to advise the organization of the City's budget process. ,. . 2. .', WRITTEN CORRESPONDENCE FROM BOY SCOUTS OF .. ."" F:EG.A.RO:N3 RICK, DANIELf, .' DIGTlNGU!SIiED CITIZENS ", ," SPONSORSHIP OPPORTUNITIES. AMERICA DINNER . Council concurred to sponsor one table for the event. APPROVAL OF MINUTES MOTION - It was moved by Council Members Henderson/Kirk to approve the City Council Minutes of October 2, 2006, as submitted. Motion carried unanimously. MOTION - It was moved by Council Members Sniff/Henderson to approve the City Council Minutes of October 17, 2006, as submitted. Motion carried unanimously. City Council Minutes 3 November 7, 2006 CONSENT CALENDAR 1 . APPROVAL OF DEMAND REGISTER DATED NOVEMBER 7, 2006. 2. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH VISION INTERNET FOR REDESIGN OF THE CITY'S WEBSITE. 3. APPROVAL TO AWARD A CONTRACT TO CONSTRUCT THE AVENUE 54 PAVEMENT REHABILITATION IMPROVEMENTS, PROJECT NO. 2005-11. 4. APPROVAL OF A REQUEST FOR PROPOSAL TO OBTAIN ARCHITECTURAL/ENGINEERING DESIGN SERVICES TO PREPARE A MASTER PLAN & PRELIMINARY SITE PLAN FOR THE CITY MAINTENANCE YARD, PROJECTNO. 2006-05. 5. APPROVAL OF THE PROJECT SPECIFICATIONS AND BID DOCUMENTS AND AUTHORIZATION TO ADVERTISE FOR BID THE FISCAL YEAR 2006/2007 SLURRY SEAL AND RESTRIPING PROGRAM, PROJECT NO. 2006-01. 6. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT MAP 32225, SANTERRA, G5 ENTERPRISES, INC. (RESOLUTION NO. 2006-114) 7 . APPROVAL OF A CONTRACT FOR THE RESTORATION OF LANDSCAPING AT MONTICELLO I DEVELOPMENT, WEST OF JEFFERSON STREET. '8. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH DAVID EVANS & ASSOCIATES (DEA) TO PREPARE THE PLANS, SPECIFICATIONS, AND ESTIMATES FOR THE JEFFERSON STREET MEDIAN ISLAND LANDSCAPE IMPROVEMENTS, PROJECT NO. 2005-03. 9. ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH PARCEL MAP 31172, LA QUINTA VALLEY PLAZA, KLEINE BUILDING & DEVELOPMENT, INC. . MOTION - It was moved by Council Members Sniff/Henderson to approve the Consent Calendar as recommended with Item No. 6 being approved by RESOLUTION NO. 2006-114. City Council Minutes 4 November 7, 2006 Council Member Kirk encouraged everyone to view the recent enhancements to the SilverRock Resort website. Motion carried unanimously. BUSINESS SESSION 1 . CONSIDERATION OF MEMBERSHIP STATUS IN RELATION TO THE PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY. City Manager Genovese presented the staff report. Jeff Beckelman, Executive Director of the Palm Springs Desert Resorts Convention & Visitors Authority (CVA), gave a presentation on' CVA's accomplishments in convention and travel industry sales so far this 'year: They project direct revenues' to La Quinta for 2006 will be ~31.4' mHlidn~ : ,based on figures from the first nine months, with $1.7 million being Transient Occupancy Tax (TOT). He indicated the revenue figures do not include retail sales tax, and confirmed there is a direct relationship between ' the $1.7 million TOT and the $500,000 payment to CVA. They are currently working on completion of a new data management system, redesign of their website, and production of shows for cable television. He' showed part of a 30-minute video that is currently being shown on two cable channels in the Los Angeles basin, and indicated a total of eight different shows will be produced. He also advised of a new program in 2007 called the Feeder City Cooperative Marketing Campaign that will be targeted at increasing air service to the Coach ell a Valley. Council Member Sniff commented that he believes CV A is doing a good job ;".but, that the name of the agency ~ilould be changed because the citie~' ; '-" ,:::houldn"t, be subordinate to the City of Palm Springs. He suggested , changing the name to "Desert Resorts Cities Visitors and Convention " Authority" with all the cities' names listed in alphabetical order. Mr. Beckelman stated he doesn't have a problem changing the name because their marketing focus is the desert, the' component that tie~ tHe cities together. Council Member Osborne stated he would like to see information on' the convention sales on a quarterly basis, and asked about the forecast for 2007. Mr. Seckelman indicated they are working on the 2007 forecast. City Council Minutes 5 November 7, 2006 In response to Council Member Kirk, Mr. Beckelman confirmed hotels in La Quinta would not be able to participate in CV A if the City withdraws. Council Member Henderson noted the material presented today was just accepted by TAC, and will be ongoing as a report to the JPA. She requested the Council receive a copy of the video for full review, and Mr. Beckelman indicated copies would be sent next week. Mayor Adolph expressed appreciation for the information presented, and agreed it's important for the City to be kept informed. He commented on a travel show he saw in Lake Tahoe about Coachella Valley that did not mention La Quinta. Mr. Beckelman stated he doesn't know who produced that show but no CVA funds were involved. As for changing the name, he noted that is up to the JPA. They are still using "you're surrounded" in' some of the ads' but the main statement is "give into the desert." Council Member Henderson stated the issue of changing the name is discussed at almost every meeting, and can be agendized again. She commented on the difficulty of identifying Coachella Valley with "desert resorts" because of other areas using that identification, and noted identification with Palm Springs is well-known. She noted the issue can be revisited when materials are developed for the next marketing year, but currently there is not a consensus to change the name. She added the recommendation from HIBC is to retain the identity of Palm Springs in the name because the mission of CV A is convention sales. Council Member Sniff questioned there being any confusion in using "desert resorts" as the name because it would also include the names of the local cities. He previously suggested withdrawing from the CV A so the Board would know this is a serious issue, but is not sure if there is support for that now. Council Member Kirk stated the input he has received from local hotels is that they feel withdrawing would be disastrous. He supports staying in the.' CV A and focusing on the objective of return on investment. He encouraged frequent updates by the CV A. Council Member Osborne indicated his concerns have been addressed, and supports staying in the CV A. Mr. Beckelman commented that he will relay the Council's message to the Board, and noted his role is to make sure all the cities are fairly represented. City Council Minutes 6 November 7, 2006 Mayor Adolph expressed the need for more frequent CV A updates, and assurance that the City's money is being invested to bring revenue back into the City. He stated he agrees the name should be changed at some point but also that the name "Palm Springs" is known worldwide. Brad Putram, General Manager of Homewood Suites, spoke in support of the CV A, and stated the hotel will be open in February. 2. CONSIDERATION OF ADOPTING A RESOLUTION OF THE CITY COUNCIL INCREASING THE FEE FOR COVERAGE UNDER THE COACHELLA VALLEY FRINGE-TOED LIZARD HABITAT CONSERVATION PLAN TO $ 2,371 PER DISTURBED ACRE. City Manager Genovese noted staff has recommended this item be removed from the agenda and rescheduled for a future date as a public hearing. 3. CONSIDERATION OF CITY COUNCIL MEETING SCHEDULE. City Manager Genovese presented the staff report. Council Member Sniff suggested the meeting schedule be changed as follows: closed session from 3:00 to 4:00 p.m.; open session from 4:00 to 6: 15 p.m.; and public hearings to begin at 7:00 p.m. with no new items to be taken up after 11 :00 p.m. unless there is a majority vote to continue. Council Member Osborne concurred. Council Member Henderson stated she agrees with starting closed session at 3:00 p.m. and open session at 4:00 p.m. but prefers recessing for dinner at 6:30 instead of 6: 15 p.m. In response to Council Member Henderson, Mr. Genovese advised the end time of the meeting is a policy issue and not part of the resolution. Council Member Kirk stated he agrees with starting closed session at 3:00 p.m., open session at 4:00 p.m., and dinner at 6:30 p.m. He also supports staying with a 10:00 p.m. deadline unless there is a majority vote to continue. Council Member Henderson suggested looking at alternative ways to handle the art award presentations. City Council Minutes 7 November 7, 2006 Mayor Adolph stated he supports whatever schedule works best for Council. MOTION - It was moved by Council Members Kirk/Henderson to adopt RESOLUTION NO. 2006-115, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINT A, CALIFORNIA ADOPTING RULES OF PROCEDURE FOR COUNCIL MEETINGS AND RELATED FUNCTIONS AND ACTIVITIES (indicating a start time of 3:00 p.m. and a half-hour dinner break). In response to Council Member Kirk, City Attorney Jenson stated there is no written policy on what time to end the meeting. Motion carried with Council Member Sniff voting NO. STUDY SESSION - None REPORTS AND INFORMATIONAL ITEMS Sphere of Influence Subcommittee - Council Member Kirk stated staff has indicated they will provide a detailed report at the next subcommittee meeting regarding the policy for proceeding with three annexations. CV AG Human & Community Resources Committee - Council Member Osborne reported CV AG is considering the creation of a standard review for all animal shelters. He also advised of the need to appoint someone to the Homeless Committee, which will hold its first meeting December 6th at 10:30 a.m. He added he would be unable to attend the morning meetings. Council concurred to agendize this matter for the next agenda. Jacqueline Cochran Regional Airport Authority - Council Member Osborne reported there was good attendance at the air show. He voiced concern about the Authority only rubberstamping what the County does. He would like to have some discussion regarding the City's participation on the Authority, and have more clarity on what the Board is supposed to do. Sun Line Transit Agency - Mayor Adolph announced they settled a contract with the bus drivers, but he understands the union is not happy with the outcome. CV AG Executive Committee - Mayor Adolph stated the Committee took action, which he did not support, to change the Homeless Task Force to a standing committee. They wiH also be taking another look at the Housing Authority being City Council Minutes 8 November 7, 2006 able to finance affordable housing in the community due to the change in the housing market. Mayor Adolph announced he also attended the dedication of the Colonel Mitchell Paige Middle School, the La Quinta Resort 80th Anniversary, and the Family Fest event at Old Town. * * * * * * * * * * * * * All other reports were noted and filed. DEPARTMENT REPORTS - None MAYOR AND COUNCIL MEMBERS' ITEMS Mayor Adolph stated he spoke to Charlene Whitlinger, of Desert Sands Unified School District, regarding the status of the wall along Palm Royale Drive, and she indicated that the District had not received the City's check. He will follow-up by contacting Superintendent Doris Wilson in hopes of getting the matter resolved soon. Mayor Adolph stated he has received inquiries from Peter Ministrelli and Tom Cullinan regarding the extension of Jefferson Street, and has asked staff to agendize the project to consider priorities on reimbursements. 'Council Member Henderson requested a business item be placed on the next agenda to discuss the issue of holiday tree versus Christmas tree. Council Member Osborne suggested taking. a look at how the City logo is being used to avoid other agencies being able to create reports that look like they came from the City. PUBLIC HEARINGS - None City Council Minutes 9 November 7, 2006 ADJOURNMENT There being no further business, it was moved by Council Members Osborne/Sniff to adjourn. Motion carried unanimously. Respectfully submitted, , / " / '1 ~ .~:/ ,/ ,1" ~ " ,I ~ / .... '. /' ,'" '" , '/ /' .'/ " /, I . '/" .',' / .,r / / ..- t '/ .~ /~-;; ~.;//7,A../ (.- : :'//0'/' / /', /.; II /./ " '/,/,'//~// ,/ ," /'/, //1 /"~/ ,J ,/ ,,- / J' '// /~' -," '/ ./ VERONICA,6; MONTECINO, City Clerk City of La Quinta, California