2006 12 11 CSCCOMMUNITY SERVICES COMMISSION
AGENDA
La Quinta Civic Center Study Session Room
78-495 Calle Tampico
La Quinta, CA 92253
Regular Meeting
MONDAY, DECEMBER 11, 2006 - 7:00 P.M.
CALL TO ORDER
1 . Pledge of Allegiance
2. Roll Call
PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to three minutes or less.
CONFIRMATION OF AGENDA
PRESENTATIONS (20 MINUTES) — YMCA Swimming Pool Program, Rob Ballew, Executive
Director, Desert YMCA
APPROVAL OF MINUTES
1. Approval of November 13, 2006 Minutes
CONSENT CALENDAR
NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion.
1 . Monthly Department Report for October 2006
PUBLIC WEARING - NONE
BUSINESS SESSION
1. Consideration of Time Change for Future Commission Meetings
2. Consideration of Commissioner to attend CPRS Conference March 8-10
CORRESPONDENCE AND WRITTEN MATERIALS
1. Calendar of Monthly Events
COMMISSIONER ITEMS
1 . Report from Commissioners Regarding Meetings Attended
ADJOURNMENT
Adjourn to a regularly scheduled meeting of the Community Services Commission to be
held on January 8, 2006 commencing at 7:00 p.m. in the La Quinta Civic Center Session
Room, 78-495 Calle Tampico, La Quinta, CA 92253.
S:\Community Services\CS Commission\CSC Meetings\2006\12-11-06Wgenda December 11, 2006.doc
COMMUNITY SERVICES COMMISSION MEETING
DATE: December 11, 2006
ITEM TITLE: Rob Ballew-YMCA of the Desert
BACKGROUND AND OVERVIEW:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
The Commission, as part of its Annual Work Plan, asked that representatives from the
local agencies present information regarding valley -wide services and services specifically
in La Quinta. Mr. Rob Ballew, the CEO of the YMCA of the Desert has been invited to
attend the meeting to provide the Commission with information and answer questions the
Commission may have regarding services the YMCA offers. The YMCA is also under
contract with the city to operate the Fritz Burn Pool during the summer.
Respe "fully Submitted
Edie Hylton,
munity Services Director
S:\Community Services\CS Commission\CSC Meetings\2006\,2-11-06\YMCA PresentationWdoc
COMMUNITY SERVICES COMMISSION
MINUTES
November 13, 2006
CALL TO ORDER
A regular meeting of the Community Services commission was called to order at
7:04 p.m. in the La Quinta City Hall Study Session Room.
Vice -Chairperson Sylk presided over the meeting and Commissioner Leidner led the
Pledge of Allegiance.
MEMBERS PRESENT: Chairperson Mark Weber
Vice -Chairperson Robert F. Sylk
Commissioner Bob Leidner
Commissioner Andrea Gassman
Commissioner E. Howard Long
STAFF PRESENT: Steve Howlett, Acting Community Services Director
Angela Guereque, Community Services Secretary
PUBLIC COMMENT'
None.
CONFIRMATION OF AGENDA
Motion - It was moved by Commissioner Leidner and seconded by Commissioner
Long to confirm the agenda. Motion carried unanimously.
PRESENTATIONS - Coral Mountain Interpretive Center by the Coachella Valley
Recreaticn and Park District, Kevin Kalman, Assistant General Manager.
(Motion - It was moved by Commissioner Gassman and seconded by Commissioner
Leidner to table this item.
APPROVAL OF MINUTES
1. Approval of October 9, 2006 Minutes
Commissioner Gassman noted that the last sentence in paragraph 3 on page 7 was
incomplete.
Motion - It was moved by Commissioner Long and seconded by Vice -Chairperson
Sylk to approve the minutes as corrected. Motion carried unanimously.
3
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Ncvcrib^~ 12, KDE3
Chairperson Weber presided over the meeting at 7:15 p.m.
CONSENT CALENDAR
1. Monthly Department Report for September 2006.
Commissioner Gassman stated that the footnotes on the Department Report are
very helpful. Commissioner Long noted that the year to date variance did not
compute on page 14. Steve Howlett stated that this was a typo and should be
$1 1,699.50.
Motion - It was moved by Vice -Chairperson Sylk and seconded by Commissioner
Leidner to approve the monthly department report as corrected. Motion carried
unanimously.
PUBLIC HEARING
None.
BUSINESS ITEMS
1. Consideration for Involvement in Holiday Events
All Commissioners agreed to attend the Tree Lighting Ceremony on December 8,
2006 from 6:00 p.m. to 8:00 p.m.
Vice -Chairperson Sylk, Commissioner Leidner, and Commissioner Long will attend
the Breakfast with Santa on December 16, 2006 from 9:00 a.m. to 1 1 :00 a.m.
Motion - It was moved by Commissioner Gassman and seconded by Vice -
Chairperson Sylk to appoint all Commissioners to the Tree Lighting Ceremony and
Vice -Chairperson Sylk, Commissioner Leidner, and Commissioner Long to the
Breakfast: with Santa. Motion carried unanimously.
2. Consideration of a Special Meeting for an Art Tour on December 9, 2006
Commissioner Leidner suggested moving the Special Meeting after the holidays in
January 2007. Commissioner Gassman stated that she would like the Art Tour to
happen before the 25th Anniversary contests start.
Motion - It was moved by Vice -Chairperson Sylk and seconded by Commissioner
Long to approve the Special Meeting for December 9, 2006. Motion carried
unanimously.
3. Consideration for Involvement in the Youth Sports Organization Quarterly
Meeting.
V!
After discussion, Vice -Chairperson Sylk and Commissioner Long will attend the
meeting with Chairperson Weber available as an alternate.
Motion — It was moved by Commissioner Gassman and seconded by Commissioner
Leidner to appoint Vice -Chairperson Sylk and Commissioner Long to attend the
Youth Sports Organization Quarter9y Meeting on December 7, 2006 at 7:00 p.m.
Motion carried unanimously.
CORRESPONDENCE AND WRITTEN MATERIALS
1 . Calendar of Monthly Events
2. Focus Groups Results
3. Minutes from 25th Anniversary Meeting
COMMISSIONER ITEMS
1 . Reports from Commissioners Regarding Meetings Attended.
Chairperson Weber and Vice -Chairperson Sylk attended the Veteran's Day Event.
Commissioner Gassman attended the Focus Group meeting, 25th Anniversary
Meeting, Jackie Cochran Air Show, Trails Days, and the Carlsbad excursion.
Commissioner Long attended the 'Veteran's Day Event, and the Health Fair.
'Vice -Chairperson suggested changing the starting time of the Community Services
Commission Meetings to 5:30 pm or 6:00 pm. Commissioner Gassman stated that
5:30 pm would work better for her. Commissioner Leidner stated that he was
concerned that the public might not be able to make it to the meetings that early.
Staff suggested that the meetings could be started at 5:30 pm and if there are any
Public Hearings, they could be scheduled for 7:00 pm. All Commissioners agreed
to put this item on the next agenda for consideration.
XI. ADJOURNMENT
It was moved by Commissioner Gassman and seconded by Commissioner Leidner
to adjourn the Community Services Commission meeting at 7:45 p.m. Motion
carried unanimously.
NEXT MEETING INFORMATION:
A Special Meeting of the Community Services Commission to be held on December
9, 2006 commencing at 9:00 a.m. at the entrance to the La Quinta Civic Center,
78-495 Calle Tampico, CA 92253.
5
Submitted by:
1
Angela Guereque
Community Services Secretary
0 • cu
OF T 9
TO: Honorable Mayor and Members of the City Council
FROM: Steve Howlett, Acting Community Services Director
DATE:: November 21, 2006
SUBJECT: Community Services Department Report for October 2006
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE
MONTH OF DECEMBER 2006:
Dec 1
*Arts & Crafts Bazaar
Dec 4
*Ageless Action Aerobics
Dec 5
*Digital Photography
Dec 5
*List & Labels
Dec 5
*Photo Editing 1
Dec 7
*Photo Editing 2
Dec 7
*Introduction to Word Processing
Dec 8
*Holiday Tree Lighting Ceremony, Civic Center Campus
Dec 8
*Winter Wonderland Dance
Dec 8
*Mat Pilates
Dec 8
*Oil & Acrylic Painting
Dec 12
*Photo Editing 3
Dec 12
*Introduction to the Internet
Dec 12
*CPR & First Aid
Dec 14
*Photo Editing 4
Dec 14
*Files & Folders
Dec 14
*Mosaic Tile Art
Dec 15
*Latin Dance
Dec 16
*Breakfast with Santa, Boys & Girls Club
Dec 16
*Newport Harbor Lights Excursion
Dec 21
*Holiday Luncheon
Dec 28
*Mature Driver Training
*Daytime Senior Center class or activity
7
Community Services Department
Attendance Report for the Month of October 2006
Summary Sheet
Program 2006 2005 Variance Sessions Per Month
2006 2005
Leise Classes
ur
208
202
6
60
66
Special Events
Adult Sports
Senior Center
Total
625
524
1249
2,606
267
180
1573
2,222
358
344
-324
384
7
45
95
207
4
2
96
168
Senior Services
Senior Center
Total
299
299
260
260
39
39
18
18
16
16
Sports User Groups
La Quinta Park Use
AYSO
1500
1100
400
22
21
Sports Complex
LQSYA Winter Ball
F.C. La Quinta
60
15
25
15
35
0
20
9
9
8
PDLQ Football
220
150
70
12
12
Facility/Park Rentals
Library
Multi -Purpose Room
Classroom
1800
600
0
0
1800
600
12
12
0
0
Senior Center
(Private Party)
(Church)
1000
375
200
300
800
75
101
5
1
4
Civic Center
(Private Part)
50
0
50
1
0
Park Rentals
La Quinta Park
Fritz Burns Park
Total
300
0
5,920
320
220
2,330
-20
-220
3,690
6
0
109
8
4
67
Total Programs
8,825
4,812
4,013
334
251
11 1 n+nor Unrrr¢
Senior Center
426
350
76
Total Volunteer Hours
1 426
3601
76
E
Community Services Program Report for October 2006
nnne Onnr 2nn6 2005
b--w
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes
15
8
Kickboxing Boot Cam
29
14
Ballroom Dancing
11
14
-3
2
2
2
Intermediate Computers
8
0
8
1
0
3
Tae Kwon Do
9
2
7
12
3
Beginning 3allet
22
12
10
4
6
Dance, Play & Pretend
52
16
36
9
4
Belly Dancing - 3eg.
19
23
-4
4
Belly Dancing - inter.
12
6
6
4
4
0
Hula Dance
7
0
7
4
0
Adobe Photoshop - Inter.
5
0
5
1
3
Computers - Beg.
9
7
2
3
3
Microsoft Word
5
7
-2
3
2
Photoshop Pro
4
5
-1
1
4
Guitar - Beg.
9
12
-3
3
0
Guitar - Level 2
7
2081
0
118
7
90
1
60
1 38
Totals
nnnc nnne 2nn6 2005
bVVV
Participants
Participants
Variance
Meetings
Meetings
Special Events
1
1
Halloween Carrival
350
47
303
Dog-O-Ween
25
32
-7
1
1
0
Open Air Cinema
80
0
80
1
0
Middle School Teen Dance
40
0
40
1
0
Trail Days Event
130
0
130
3
2
Totals
625
79
546
7
n^^Q onnG 2006 2005
bVVV
Participants
Participants
Variance
Meetings
Meetings
Adult Sports
215
0
215
18
0
Open Gym Basketball
0
Fitness Center
j29
0
129
22
Adult Soccer League
180
1801
0
5
2
2
Totals
524
180
344
45
Recreation Totals 1,357 3771 112 f 42
Monthly Revenue Report for October 2006
ww_.-a6.1., o......... .., V—;I;+- Pan+21C 2006 2006 Variance
IVIVIRIIIY FWVGLIUG - I -4-
Library$
Senior Cente$
-- -
5,127,50
4,687.50
$
$
-
2,573.00
$
$
5,127.50
2,114.50
Parks$
530.00
$
700.00
$
(170.00)
Sports Fields$
Monthly Fac
Z
$
206.25
10,551.25
$
$
196.00
3,469.00
$
$
10.25
7,082.25
Year to Date Facility Revenue
$
31,888.75
$
13,107.00L-
18,781.75
r2
IVIVIILMY FAIUVGII%AG
Senior Center*
$
9,650.50
$
12,030.00
$
2,379.50)
Community Services"
La Quinta Resident Cards
$
$
4,295.00
3,255.00
$
$
6,693.00
2,415. 00
$
$
(2,398.00)
840.00
Fitness Cards
$
205.00
$
-
$
205.00
Total Revenue
$
17,405.50
$
21,138.00
1 $
(3,732.50)
IRCVGIIUG 1 GQI — --
Senior Center
$
23,004.50
$
31,809.00
$
(8,804.50
Community Services
La Quinta Resident Cards
$
$
17,882.00
10,410.00
$
$
24,680.00
8,580.00
$
$
6,798.00)
1,830.00
Fitness Cards
$
1,440.00
$
-
$
1,440.00
Total Revenue to Date
$
52,736.50
1 $
65,069.00
1 $
(12,332.50)
"* Revenue decreased due to fewer classes being offered - instructor
unavailability and lack of student enrollment.
10
Senior Center Attendance
Senior Center Program Report for October 2006
Participation
Participation
Variance
Meetings
Meetings
2006
2005
2006
2005
Senior Activities
ACBL Bridge
183
245
-62
4
3
Bridge, Duplicate/Social/Party
344
353
-9
14
20
Harvest Ball Evening Dance
65
0
65
1
1
Health Fair
195
250
-55
1
1
Monthly Birthday Party
25
20
5
1
1
Monthly Lincheon
97
104
-7
1
1
Movie Time
34
34
0
4
7
Senior activity Total
943
1006
-63
26
34
Senior Leisure Classes
Arts & Crafts
16
0
16
5
0
Ballroom Dance
13
18
-5
3
3
Bricge Lessons
36
61
-25
4
7
Computer Classes
16
23
-7
4
5
Computer Tutor
1
2
Exercise
49
48gg3
13
13
Golden Tones
50
47
3
4
Hooked on Loops
9
0
5
0
Italian
8
0
8
4
0
Latin Dance
3
9
-6
4
4
Mosaic Tile
5
0
5
3
0
Mat Pilates
7
0
7
4
0
Quilting
36
20
16
3
Sketch & Draw
10
22
-12
4
4
Tai Chi / Tai Chi Arthritis
13
32
-19
3
3
Watercolor
19
21
-2
5
4
Woodcarvers
15
0
15
4
0
Senior Leisure Classes Total
306
303
3
69
51
TOTAL_ SENIOR PROGRAMS
1249
1309
-60
95
85
Senior Services
FIND Food Distribution 134
151
-17
4
4
Arthritis Foundation 37
0
37
4
0
Health Screening - Skin Cancer 16
0
16
1
0
Hearing Consultation 4
2
2
1
1
1
HICAP 8
8
0
1
5
5
I.I.D. Energy Assistance/No fee 60
39
21
Legal Consultation 6
0
6
1
1
0
October Seminars 8
26
0
48
8
-22
1
n/a
n/a
Volunteers
TOTAL SENIOR SERVICES
299
248
51
18
12
SENIOR CENTER TOTAL
1548
1557
-9
113
97
11
P
COMMUNITY SERVICES COMMISSION MEETING
DATE:
December 11, 2006
ITEM TITLE: Consideration of Time Change for
Future Commission Meetings
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: 1
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
As deemed appropriate by the Community Services Commission.
FISCAL IMPLICATIONS:
None.
WORK PLAN TASK ASSIGNMENT:
Commission Meeting dates.
BACKGROUND AND OVERVIEW:
At the Community Services Commission meeting on November 13, 2006, the
Commission suggested that the start time of meetings be changed to 5:30 pm. The
staff has verified with the City Clerk that the Commission may change the time of the
meeting to best suit the needs of the Commission and meet the needs of the public.
2
S:\Community Services\CS Commission\CSC Meetings\2006\12-11-06\B-A Commission Meeting Times.doc
ALTERNATIVES:
The alternatives available to the Commission are:
1 . Approve the Community Services Commission meeting time be changed to 5:30
pm; or
2. Do not approve the Community Services Commission meeting time be changed to
5:30 pm; or
3. Provide staff with alternate direction.
Edie Hylton, mmunity Services Director
CADocumants and Settings\jwilson\Local Settings\Temporary Internet Files\OLKBB\B-A Commission Meeting 13
Times.doc
COMMUNITY SERVICES COMMISSION MEETING
DATE: December 11, 2006
ITEM TITLE: Consideration of Commissioner to
attend CPRS Conference March 8 —
10, 2007
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: 2
CONSENT CALENDAR: _
STUDY SESSION: _
PUBLIC HEARING:
As deemed appropriate by the Community Services Commission.
FISCAL IMPLICATIONS:
The Community Services Department budget contains funds for one Commissioner
to attend the annual California Parks and Recreation Society Conference.
BACKGROUND:
The California Parks and Recreation Society holds an annual conference in which
professionals discuss current trends and situations involving the parks/recreation
and community services professions. The next conference will be held in
Sacramento, California on March 8-10, 2007 (Attachment 1). The City Council
approved overnight travel for one Community Services Commissioner to attend this
conference. Staff will book a room for the Commissioner at the host hotel.
Transportation arrangements will be made by the City for the Commissioner who is
selected.
ALTERNATIVES:
The alternatives available to the Commission include:
1. Select one Commissioner to attend the California Parks and Recreation
Society's Annual Conference in Ontario, California on March 16 — 18, 2007;
or
S:\Community Services\CS Commission\CSC Meetings\20C6\12-11-06\B-2 CPRS Conference 12-11-06.doc
14
2. Do not select one Commissioner to attend the California Parks and
Recreation Society's Annual Conference in Sacramento, California on March
8-10, 2007; or
3. Provide staff with alternate direction.
Submitted by
Edie Hylton, Commu.6ity Services Director
Attachment: 1. CPRS Conference Information
SACommunity Services\CS Commission\CSC Meetings\2006\12-11-06\B-2 CPRS Conference 12-11-06.doc 15
ANNUAL CONFERENCE
EDUCATION • NETWORKING* EXPOSITION
Take advantage of the lowest
�gistration fee offered to delegates
2007 Conference Early Bird Registration Form
ame (required for early bird rate)
lember # (if applicable)
address
:ity/State/Yip
l,gency Phone
3lease Click Applicable Type Category Rate
'PRS Member - $289*
3APRCBM
VRPA* Nonmember - $489
Vonmember
* $289 is "Early Bird" member rate. Other registration
discounts do not apply with this Early Bird special,
including the 6th Free Promotion. Registration with
full payment must be postmarked by September 15,
2006. No purchase orders accepted. Questions?
Call California Park & Racreation Society,
9161665-2777.
Note: VRPA members must send a
:opy of their valid member card for
verification.
CALIFORNIA PARK &
RECREATION SOCIETY
California & P,16is Southwest
Recreation & Park L,+innng Conference
March 8-10, 2007
Hurry!
Early Bird Prices
Expire
September 15, 2006
Payment Information
Payment Type
Total $
Visa
Mastercard
Select Payment type at right
American Express
If check, make payable to
Check (mail only)
CPSI3PTC
Bankcard #I
Expiration Date
Cardholder Name/ Signature
Print Form and Mail To. Submit by y Email
E-mail this form to registrar@cprs.org or
print and mail or fax to: Registrar, California Park
& Recreation Society, 7971 Freeport Blvd.,
Sacramento, CA 95832-9701
Fax 916/665-9149
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