2006 12 19 CCCity Council agendas are
available on the City's web page
@ www.la-quinta.org
CITY COUNCIL
AGENDA
CITY COUNCIL CHAMBERS
78-495 Calls Tampico
La Quinta, California 92253
Regular Meeting
TUESDAY, DECEMBER 19, 2006 - 3:00 P.M.
Beginning Resolution No. 2006-129
Ordinance No. 434
CALL TO ORDER
Roll Call:
Council Members: Henderson, Kirk, Osborne, Sniff, and Mayor Adolph
PUBLIC COMMENT
At this time, members of the public may address the City Council on any matter
not listed on the agenda. Please complete a "request to speak" form and limit your
comments to three minutes.
CLOSED SESSION
NOTE: Time permitting the City Council may conduct Closed Session discussions
during the dinner recess. In addition, persons identified as negotiating parties are
not invited into the Closed Session meeting when acquisition of real property is
considered.
1. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR, THOMAS P.
GE:NOVESE, PURSUANT TO GOVERNMENT CODE SECTION 54956.8
CONCERNING POTENTIAL TERMS AND CONDITIONS OF LEASE OF A
PORTION OF 525 f ACRES LOCATED AT THE SOUTHWEST CORNER OF
AVENUE 52 AND JEFFERSON STREET. PROPERTY OWNER/NEGOTIATOR:
DESERT CLASSIC CHARITIES, DAVID ERWIN.
2. CONFERENCE WITH CITY'S LEGAL COUNSEL REGARDING PENDING
LITIGATION - KSL LAND CORPORATION V. CITY OF LA QUINTA, ET AL.,
RIVERSIDE SUPERIOR COURT CASE NO. INC 060133, PURSUANT TO
GOVERNMENT CODE SECTION 54956.9(a).
City Council Agenda 1 December 19, 2006
3. CONFERENCE WITH CITY ATTORNEY REGARDING PENDING LITIGATION,
KLE:INE BUILDING & DEVELOPMENT, V. CITY OF LA QUINTA, RIVERSIDE
SUPERIOR COURT CASE NO. INC 060393, PURSUANT TO GOVERNMENT
CODE SECTION 54956.9(a).
4. CONFERENCE WITH LABOR NEGOTIATORS SKI HARRISON, JOHN
FALCONER, AND JOHN RUIZ REGARDING NEGOTIATIONS WITH THE
LA QUINTA CITY EMPLOYEES ASSOCIATION PURSUANT TO
GOVERNMENT CODE SECTION 54957.6 - MEET AND CONFER PROCESS.
5. CONFERENCE WITH LABOR NEGOTIATORS SKI HARRISON AND THOMAS
P. GENOVESE, REGARDING NEGOTIATIONS WITH THE CITY OF
LA QUINTA UNREPRESENTED EMPLOYEES; BUILDING & SAFETY
DIRECTOR, CITY CLERK, COMMUNITY DEVELOPMENT DIRECTOR,
COMMUNITY SERVICES DIRECTOR, FINANCE DIRECTOR, AND PUBLIC
WORKS DIRECTOR, PURSUANT TO GOVERNMENT CODE SECTION
54957.6.
RECONVENE AT 4:00 P.M.
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT
At this time members of the public may address the City Council on any matter not
listed on the agenda. Please complete a "request to speak" form and limit your
comments to three minutes.
CONFIRMATION OF AGENDA
PRESENTATIONS - NONE
WRITTEN COMMUNICATIONS
1. WRITTEN CORRESPONDENCE FROM LA QUINTA RESORT, DATED
DE:CEMBER 11, 2006, REGARDING THE LA QUINTA RESORT & CLUB
SIGNATURE POOL PROJECT.
APPROVAL OF MINUTES
1. APPROVAL OF MINUTES OF DECEMBER 5, 2006.
City Council Agenda 2 December 19, 2006
CONSENT CALENDAR
NOTE: Consent Calendar items are considered to be routine in nature and will be
approved by one motion.
1. APPROVAL OF DEMAND REGISTER DATED DECEMBER 19, 2006.
2. RECEIVE AND FILE TREASURER'S REPORT DATED OCTOBER 31, 2006.
3. RECEIVE AND FILE REVENUE AND EXPENDITURES REPORT DATED
OCTOBER 31, 2006.
4. APPROVAL OF AN AGREEMENT WITH DESERT SANDS UNIFIED SCHOOL
DISTRICT FOR THE INSTALLATION OF A SCREEN WALL ADJACENT TO
PALM ROYALE DRIVE.
5. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT (PSA) WITH
KA,TZ, OKITSU & ASSOCIATES TO PREPARE THE VISTA SANTA ROSA
ANNEXATION AREA DEFICIENCY STUDY, PROJECT NO. 2006-13.
6. ADOPTION OF A RESOLUTION OF THE CITY COUNCIL APPROVING AND
SETTING FORTH THE TRAVEL AND EXPENSE POLICY FOR CITY COUNCIL
MEMBERS, MEMBERS OF CITY LEGISLATIVE BODIES, AND CITY
EMPLOYEES.
7. APPROVAL OF A REQUEST BY THE COUNTY OF RIVERSIDE PLANNING
COMMISSION TO UTILIZE THE COUNCIL CHAMBERS FOR PUBLIC
HEARINGS ON JANUARY 24, APRIL 18, JUNE 27, SEPTEMBER 5, AND
NOVEMBER 7, 2007, FROM 8:00 A.M. TO 5:00 P.M.
8. DENIAL OF CLAIM FOR DAMAGES FILED BY: UNITRIN DIRECT (SUBRO:
MICHAEL HIGGINS), DATE OF LOSS - SEPTEMBER 15, 2006.
9. DENIAL OF CLAIM FOR DAMAGES FILED BY: EVERETT H. KEEGAN III,
DATE OF LOSS - NOVEMBER 3, 2006.
10. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR ONE MEMBER OF THE
CITY COUNCIL TO ATTEND THE LEAGUE OF CALIFORNIA CITIES REVENUE
AND TAXATION COMMITTEE MEETING TO BE HELD THURSDAY,
JANUARY 11, 2007, SACRAMENTO, CALIFORNIA.
BUSINESS SESSION
1. CONSIDERATION OF THE SIMON DRIVE MEDIAN DESIGN.
A. MINUTE ORDER ACTION
City Council Agenda 3 December 19, 2006
2. CONSIDERATION OF SILVERROCK RESORT AD -HOC COMMITTEE.
A. MINUTE ORDER ACTION
3. CONSIDERATION OF ADOPTION OF A RESOLUTION URGING REJECTION
OF RATIFICATION OF THE PROPOSED FIRST AMENDMENT TO THE
TRIIBAL-STATE COMPACT BETWEEN THE STATE OF CALIFORNIA AND THE
AGUA CALIENTE BAND OF CAHUILLA INDIANS.
A. RESOLUTION ACTION
4. CONSIDERATION OF ASSIGNING AN ALTERNATE TO ATTEND THE VISTA
SANTA ROSA TASK FORCE MEETINGS.
A. MINUTE ORDER ACTION
STUDY SESSION - (TO BE HELD AT 7:00 P.M.)
D113CUSSION OF SPHERE OF INFLUENCE EAST OF CITY LIMIT
REPORTS AND INFORMATIONAL ITEMS
1 . ANIMAL CAMPUS COMMISSION (HENDERSON)
2. CITY COUNCIL AD HOC COMMITTEE REPORTS
3. CVAG COMMITTEE REPORTS
4. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE
COMMITTEE (KIRK)
5. C.V. CONSERVATION COMMISSION (SNIFF)
6. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (RON PERKINS)
7. C.V. MOUNTAINS CONSERVANCY (KIRK)
8. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH)
9. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (OSBORNE)
10. LEAGUE OF CALIFORNIA CITIES (HENDERSON)
11. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY
(HENDERSON)
12. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA)
13. RIVERSIDE COUNTY CHILD SAFETY COMMISSION (HENDERSON)
14. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD
(HENDERSON)
15. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON)
16. SANTA ROSA/SAN JACINTO NATIONAL MONUMENT ADVISORY
COMMITTEE (HENDERSON)
17. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH)
City Council Agenda 4 December 19, 2006
��4
18. SILVERROCK RESORT SUBCOMMITTEE
19. SPHERE OF INFLUENCE SUBCOMMITTEE
20. COMMUNITY SERVICES COMMISSION MINUTES OF NOVEMBER 13, 2006
21. INVESTMENT ADVISORY BOARD MINUTES DATED NOVEMBER 8, 2006
22. PLANNING COMMISSION MINUTES DATED NOVEMBER 14 & 28, 2006
DEPARTMENT REPORTS
1 . CITY MANAGER
A. RESPONSE TO PUBLIC COMMENT
B. 2006 GRANT UPDATE
C. QUARTERLY MARKETING REPORT
2. CITY ATTORNEY - NONE
3. CITY CLERK
A. REPORT ON UPCOMING EVENTS
4. BUILDING & SAFETY DEPARTMENT REPORT FOR NOVEMBER 2006
5. COMMUNITY DEVELOPMENT DEPARTMENT REPORT FOR NOVEMBER
2006
6. COMMUNITY SERVICES DEPARTMENT REPORT FOR NOVEMBER 2006
7. FINANCE DEPARTMENT REPORT - NONE
8. PUBLIC WORKS DEPARTMENT REPORT FOR NOVEMBER 2006
9. POLICE DEPARTMENT REPORT FOR NOVEMBER 2006
10. FIRE DEPARTMENT QUARTERLY REPORT - NONE
MAYOR'S AND COUNCIL MEMBERS' ITEMS
1. DISCUSSION REGARDING LOWER -COST SAFETY SOLUTIONS (COUNCIL
MEMBER HENDERSON)
RECESS TO REDEVELOPMENT AGENCY MEETING
RECESS TO 7:00 P.M.
7:00 P.M.
PUBLIC COMMENT
At this time members of the public may address the City Council on any matter not
listed on the agenda. Please complete a "request to speak" form and limit your
comments to three minutes.
PRESENTATIONS
1. LA QUINTA MIDDLE SCHOOL ART WALL PRESENTATION.
J
City Council Agenda 5 December 19, 2006
PUBLIC HEARINGS
For all Public Hearings on the agenda, a completed "request to speak" form must
be filed with the City Clerk prior to consideration of that item.
A person may submit written comments to City Council before a public hearing or
appear in support or opposition to the approval of a project. If you challenge a
project in court, you may be limited to raising only those issues you or someone
else raised at the public hearing or in written correspondence delivered to the City
Clerk at, or prior to the public hearing.
1. JOINT PUBLIC HEARING BETWEEN THE CITY COUNCIL AND
REDEVELOPMENT AGENCY TO CONSIDER A REVISED AFFORDABLE
HOUSING AGREEMENT BETWEEN THE AGENCY AND SANTA ROSA
DEVELOPMENT, INC., TO INCREASE THE AGENCY'S FUNDING FOR THE
HOMEBUYER SILENT SECOND TRUST DEED MORTGAGE LOANS BY $4.5
MILLION, THUS EXPANDING THE INCOME LEVELS OF THE HOMEBUYERS
FOR THE PROPERTY LOCATED WITHIN THE WATERCOLORS HOUSING
PROJECT AT AVENUE 48 AND ADAMS STREET.
A. STAFF IS REQUESTING CONTINUANCE TO JANUARY 2, 2007
2. JOINT PUBLIC HEARING BETWEEN THE CITY COUNCIL AND
REDEVELOPMENT AGENCY TO CONSIDER A REVISED AFFORDABLE
HOUSING AGREEMENT BETWEEN THE AGENCY AND SOUTHERN
CALIFORNIA HOUSING DEVELOPMENT CORPORATION TO CONVEY
CERTAIN PROPERTY LOCATED AT 78-990 MILES AVENUE IN THE CITY OF
LA. QUINTA, CALIFORNIA, AND SCHDC'S SUBSEQUENT OWNERSHIP AND
OPERATION OF AN AFFORDABLE RENTAL HOUSING DEVELOPMENT
CONSISTING OF 80 DWELLING UNITS RESTRICTED FOR RENTAL TO, AND
OCCUPANCY BY, VERY LOW-INCOME FAMILY HOUSEHOLDS AT A RENT
AFFORDABLE TO SUCH HOUSEHOLDS.
A. MINUTE ORDER ACTION
City Council Agenda 6 December 19, 2006
ADJOURNMENT
Adjourn to a regularly scheduled meeting of the City Council to be held on January
2, 2007 commencing with closed session at 3:00 p.m. and open session at 4:00
p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that
the foregoing agenda for the La Quinta City Council meeting of December 19,
2006, was posted on the outside entry to the Council Chamber at 78-495 Calle
Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630
Highway 111, on December 15, 2006.
DATED: December 15, 2006
City of La, Quinta, California
Public Notices
The La Quinta City Council Chamber is handicapped accessible. If special
equipment is needed for the hearing impaired, please call the City Clerk's Office at
777-7103, twenty-four (24) hours in advance of the meeting and accommodations will be
made.
If special electronic equipment is needed to make presentations to the City Council,
arrangement should be made in advance by contacting the City Clerk's Office at 777-
7103. A one (1) week notice is required.
If background material is to be presented to the City Council during a City Council
meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be
supplied to the City Clerk for distribution. It is requested that this take place prior to the
beginning of the meeting.
vJ�
City Council Agenda 7 December 19, 2006
�WRITTEN CORRESPONDENCE ITEM: I
I&U
RESORT & CLUB
Delivery: Hand -delivered
Federal Express
Monday, December 11, 2006
Honorable Mayor Donald Adolph
City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92253
RE: Request for Joint Special Session of La Quinta Resort & Club Signature Pool Project
Dear Mr. Mayor:
As you may have heard, the Citys Architectural Review Committee recently approved the La
Quinta Resorfs Signature Pool Project, the newest and most exciting amenity proposed for the
Resort. City Staff have been diligently working with us for the past year, on the Signature Pool
Project, which will include a meandering river, a substantially enlarged pool with wave machine,
and an internal splash slide. We very much appreciate the efforts of City Staff to bring this
project forward for consideration by the Planning Commission and City Council. To address
concerns that have been raised in community meetings by nearby residents, part of the effort has
involved some changes to the circulation system near the proposed Signature Pool Project and
has involved supplemental technical studies, principally to f6cus on noise and traffic issues.
Unfortunately, all of these cooperative efforts have put this'Project several months behind
schedule, jeopardizing the Projecfs Winter 2008 Grand Opening.
The purpose of this letter is to request your assistance in scheduling a special joint public hearing
session for the Project, before both the City Council and Planning Commission. It is our
understanding that under a normal site development permit application this public hearing
process would not be a normal requirement at the City Council level. However, in an effort to
solicit community input we feel scheduling a joint special session, devoted exclusively to the
Project, would have several important benefits to the La Quinta Resort & Club and to the City, as
set forth below:
1. The Project's Winter 2008 Grand Opening Can Be Saved. By conducting one special
session in early January, the entitlement process could be completed sooner. Given the
estimated 12-month construction schedule (Not including delays) to complete the
Signature Pool amenities, action by a joint session of the Planning Commission and City
Council in January, would allow the Signature Pool Project amenities to come online for
uva
49-499 Eisenhower Drive, La Quinta, Cahfomta 92253
www.laqumtaresort.com Tel. 760.564.4111 Fax 760.564.5718
Honorable Mayor Donald Adolph
Request for Joint Special Session for La Quinta Signature Pool Project
Page 2 of 3
the Winter 2008 Holiday Season. Although the Signature Pool amenities' peak impact on the
Resort will occur during the 2008 summer season, nevertheless, being able to open the
facility during Winter 2008 Holiday Season would create a terrific opportunity to drive up
the number of room nights and consequently total occupancy taxes paid to the City over the
2008 ]Holiday Season. By opening earlier we will be able to recruit, hire train and implement
our opening staffing plan in time for our peak opportunity periods. Similarly, the
Easter/spring break period in 2008 runs from March 14, 2008 through April 13, 2008. Again,
having the Signature Pool amenities online and advertised in various markets well in advance
of spring 2008, would be of great benefit to La Quinta Resort & Club and allow us to attract
an improved guest profile.
2. Fewer Impacts On Nearby Residents. If we are able to start construction of the
Signature Pool Project in early 2007, we will only cause temporary construction related
inconveniences to nearby residents during one prime season, rather than two. The
mrdority of nearby residents primarily use their homes during the prime winter season.
By starting sooner, we have a better chance of having all construction related impacts
completed in 2007, thus potentially eliminating construction related impacts during the
first four months of 2008.
3.
Input. Given prior community meetings on the Project, we anticipate that there may be
anywhere from 100 to 200 residents that wish to speak on the proposed Project, both pros
and cons. If this Project is taken up during the course of the Planning Commissioris or
City Councirs regular agenda on any particular date, it will either crowd out the time
available for consideration of other agenda items and/or will be delayed until the last item
on the agenda, requiring hundreds of people to stay through the entire Planning
Commission session, potentially into the early hours of the morning. The same would be
true of a separate City Council session. It would seem less burdensome on both the
Planning Commissioners, City Council members and the general public wishing to
participate, if this matter is scheduled for its own special session on a particular date and
time convenient to the Planning Commissioners and City Council members. In addition,
if there is one joint special session, interested members of the public will only need to
attend one such hearing, rather than two.
We are well aware of the fact that this request is unusual, but certainly not unprecedented. We
are advised by our land use attorney, Richard Zeilenga that cities and counties throughout the
state do, on special occasions, hold such joint special sessions where there is a desire by the
public agency to expedite the hearing process for projects deemed to be of great benefit to the
city or county. Given the demonstrable benefits that La Quinta Resort & Club brings to the City
of La Quinta, and given the importance of the particular project to the continued vitality of the
Resort, and to the occupancy taxes it generates for the City, we very much believe that this
Honorable Mayor Donald Adolph
Request fbr Joint Special Session for La Quinta Signature Pool Project
Page 3 of 3
project squarely fits within the category of projects that deserve such special consideration by the
City of La Quinta.
We very much appreciate you and the City Councils consideration of this request. We are not
unmindful of the fact that scheduling a joint special session for this Project will require Council
members and Planning Commissioners to attend an additional public hearing, not otherwise on
their schedule, during the month of January. Although that requires some additional
inconvenience, we believe that all City Officials will be very proud of the end result.
Again, thank you for you thoughtful consideration. Best wishes for the holidays.
Kindest regards,
n
Paf�*nta
Cormick
Vient & General Manager
LaResort & Cluband PGA West
PJWtj
cc: Mayor Pro Tem - Stanley Sniff
Council Member - Tom Kirk
Council Member - Terry Henderson
Council Member - Lee Osborne
Community Development Director —Douglas Evans
COUNCIL/BDA MEETING DATE: December 19, 2006
ITEM TITLE_ Demand Register Dated Dec. 19, 2006
RECOMMENDATION:
Approve: Demand Register Dated December 19, 2006
BACKGROUND:
Prepaid Warrants:
71 105 - 71 141 }
525,865.39
71 142 - 71 184)
99,007.34
Voids}
(6,022.41)
Wire Transfers}
249,640.36
P/R 33562 - 336121
246,391.07
P/R Tax Transfers}
81,454.83
Payable Warrants:
71185 - 71316) 1,299,359.48
$2,495,696.06
FISCAL. IMPLICATIONS:
Demand of Cash -City $2,314,612.62
Demand of Cash -RDA $181,083.44
*Jo. Falconer, Finance Director
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: ✓
STUDY SESSION:
PUBLIC HEARING:
CITY OF LA QUINTA
BANK TRANSACTIONS 11/30106-12/12/06
12/04/06 WIRE TRANSFER - PERS HEALTH
12/04/06 WIRE TRANSFER - PERS
12/04/06 WIRE TRANSFER - ICMA
12/04/06 WIRE TRANSFER - PERS
12/06/06 WIRE TRANSFER -LANDMARK
12/08/06 WIRE TRANSFER - WATERCOLORS
TOTAL WIRE TRANSFERS OUT
$69,180.90
$44,541.67
$9, 365.89
$1,240.50
$69,311.40
$56,000.00
$249,640 36
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AGENDA CATEGORY:
COUNCIL/RDA MEETING DATE: December 19, 2006
BUSINESS SESSION: _
ITEM TITLE: Receive and File Treasurer's Report
dated October 31, 2006 CONSENT CALENDAR: 01.
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDATION:
Receive and File.
BACKGROUND AND OVERVIEW:
Transmittal of Treasurer's Report dated October 31, 2006 for the City of La Quinta.
FINDINGS AND ALTERNATIVES:
I certify that this report accurately reflects all pooled investments and is in compliance
with California Government Code Section 53645 as amended 1/1/86; and is in
conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds.
I hereby certify that sufficient investment liquidity and anticipated revenues are
available to meet next month's estimated expenditures.
Respectfully submitted,
3 M':Falconer,
(q4>�John Finance Director
v.i
Approved for submission by:
Thomas P. Genovese, City Manager
Attachments: 1. Treasurer's Report, City of la Quinta
`a
MEMORANDUM
TO: La Ouinta City Council
FROM: John M. Falconer, Finance Directorareasurer
SUBJECT: Treasurer's Report for October 31, 2006
DATE: November 30, 2006
Attached is the Treasurers Report for the month ending October 31, 2006. The report is submitted to
the City Council each month after a reconciliation of accounts is accomplished by the Finance Department.
The following table summadzes the changes In investment types for the month:
Investment
Beginning
Purchased
Notes
Sold/Matured
Other
Ending
Change
Cash (3)
$ (1,636,471)
$ 1,053,946
(1)
($582,525)
$1,053,946
LAIF
21.086,723
3,743,302
(3,300,000)
0
21,530,025
443.302
US Treasuries (2)
140,338,952
(9,000.000)
536,060
131,875,012
(8,463,940)
US Govl Sponsored Enterprises (2)
34.783,863
(5,000,000)
63,714
29,847,577
(4,936,286)
Commercial Paper (2)
8,952,392
14,000,000
(6,000,000)
(33,134)
16,919,258
7,966,866
Corporate Notes
3,000,000
(85,770)
2,914,230
2,914,230
Mutual Funds
4,422,571
16,550
1
4 439121
16,550
Total
$ 207,948.030
$ 21,813,798
$ 23,300,000
$ 480,870
$ 206,942698
$ 1,005332
I certify that this report a=mtely reflects all pooled investments and is in compliance with the California
Government Code; and Is in conformity with the City Investment Policy except as follows:
The Federal Home Loan Bank maximum was exceeded on January 18. 2006. as reported on page 2, and
is expected to cane into conformity on December 15, 2006. As of October 31, 2006, the market value of the investment
was $7.592,343 and the amortized cost plus accrued interest was $7,603,591 for an unrealized loss of $11,248.
Management intends to hold the Investment to maturity.
As Treasurer of the City of La Quints, 1 hereby certify that sufficient Investment liquidity and anticipated
revenues are available to meet the pods expenditure requirements for the next six months. The City of
La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York
Monthly Custodian Report to determine the fair market value of investments at month end.
44
`A�
John M. Fawner
Finance Directorf reasurer
Footnote
(1) The amount reported represents the net Increase (decrease) of deposits and withdrawals from
the previous month.
(2) The amount reported in the other column represents the amortization of premium/discount for the
month on US Treasury, Commercial Paper and Agency Investments.
it�Z�zQ�6
Date
(3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments
before warrants are presented for payment by the payee at the bank.
3
Treasurer's Commentary
For the Month of October
Cash Balances - The portfolio size decreased by $1.0 million. The major reason for this
decrease was not attributable to any particular events other than normal cash receipts and
cash disbursements.
Investment Activity - The Treasurer has been increasing the Commercial Paper holdings in
October to take advantage of a 30 basis point advantage over US Treasuries. In addition, the
Treasurer purchased a Corporate Note for eighteen months from GE Capital which was
approximately 10 basis points over GSE's. At month end, the sweep had a $986,982 balance
and yielded 4.65% which primarily consisted of outstanding warrants. While this rate is
lower than the LAIF rate of 5.10% for next day funds, the sweep account allows the City to
take advantage of earning interest on warrants that have been released but have not been
cleared by our bank. The sweep was instituted based upon the raising interest rates and
earned $, 5,505 in cash for the month. The bank fees for the month were $ 2,005 which
resulted in a net increase of $ 3,500 in real savings.
Portfolio Performance - The overall portfolio performance increased by two (2) basis points
and ended at 5.01 % for the month. At the end of October, the portfolio yield was five (5)
basis points aver the benchmark which decreased by four (4) basis point from the previous
month to end at 4.96%. With the short average maturity of 67 days, the portfolio yield
should remain at these levels. The Treasurer will continue to invest in short term investments
based upon the yield curve. At this time last year, the portfolio was yielding 3.34% and the
benchmark was at 3.75% for a 41 point difference so we have made progress in meeting our
benchmark. The Treasurer has been investing more in commercial paper with sixty day
maturities and has not been investing in longer than six months Treasury securities or in more
than one year GSE's based upon the yield curve to take advantage of yield spreads.
Future Thoughts
The Treasurer will continue to invest in short term maturities to take advantage of the
inverted yield curve - Commercial Paper and Bond proceeds will continue to be reinvested in
six month Treasury bills as they mature.
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OF'CK4/
AGENDA CATEGORY:
COUNCILIRDA MEETING DATE: December 19, 2006
BUSINESS SESSION:
ITEM TITLE: Receive and File Revenue and
Expenditure Report dated October 31, 2006 CONSENT CALENDAR:
MIJ1116y*xy["L
PUBLIC HEARING:
RECOMMENDATION:
Receive and File
BACKGROUND AND OVERVIEW:
Transmittal of the October 31, 2006 Statement of Revenue and Expenditures for the
City of La Quinta.
Respectfully submitted,
3
vx�M eke
ohn M. Falconer, Finance Director
�Approved for submission by:
Thomas P. Genovese, City Manager
Attachments: 1. Revenue and Expenditures, October 31, 2006
v:�
CITY OF IA OUINTA
REVENUES -ALL FUNDS 0710112006. 10/3112006
-
FUNDS
BUDGET
RECEIVED
x
RECEIVED
General
533,124,822.00
E5,911,094.97
17A0%
Uhray,
1,855,100.D0
9,277.66
0.50%
Gas Tax Revenue
855,581.DO
488.099.48
57 00%
Federal Assistance
202,600 00
0.00
0.OD%
Urban Forestry
000
000
0.00%
Slesf (Cops) Revenue
102,700.00
285.87
0.30%
Loral Lew Enforcement
000
000
0 00%
Indian Gaming
186,750.00
179,789.68
96.80%
Lighting 8 Landscaping
890,900 00
0.00
0.00%
RCTC
000
46,831.88
000%
Development Funding
0.00
0.D0
0.D0%
Crime Violent Task Form
165,560 DO
70,950.49
42 90%
AS 939
0.00
81,614.41
0.00%
Quimby
1.939,90000
1,494,923.35
77.10%
Infrastiuclure
7,50000
3,904.99
5210%
Village Parking
000
000
0 00%
South Coast Air Quality
52,400.00
12,800.38
24.40%
Cmagllstaa
0.00
0.00
0,00%
Transportation
1,390,600.00
570,555.82
41.00%
Parks 8 Recreation
446,000.00
195,236.91
43.80%
Civic Center
256,000.00
133,79923
52.30%
Library Development
177,500.00
77.346.00
43.60%
Community Center
75,300.00
23,768.33
31.60%
Street Facility
54,30000
21,09080
3880%
Park Facility
13.600.00
5.363.25
3940%
Fire Protection Facility
74,500 00
27,565 67
37.00%
Arts In Public Places
138,10D.00
39,332.23
28 50%
Interest Allocation
0 DO
377,791.14
0 00%
Capital Improvement
121,603,72500
4,527,690.48
3,70%
Equipment Replacement
616.500.D0
514,503.55
83.60%
Information Technology
411,2DO.00
382,670.28
93.10%
Park Equipment 6 Facility
373,722.00
357,912 19
95.80%
SilverRock Goff
3.427,11000
426,532.31
12.40%
SilverRock Goff
67,426 00
280.55
0.4D%
LO Public. Safety Officer
2,300.00
2,12351
92.3D%
La Quints Financing Authority
6,617,022.00
4,248,985.25
64.20%
RDA Project Area No. 1
53,105,204.00
5,933,150.01
11.20%
RDA Project Area No. 2
43,132,743.00
3,270,090.90
7.60%
Total
E271 365 865.00
E28 435 341.57
10.80%
2
CRTOFLkOUMA
E%P6NDmm-ALLmm 0710112006 - 1013112006
FUNDS
BUDGET
E%PENMURES
ENCUMBERED
REMAINING
BUDGET
PERCENT
General
E34,1B3,99300
57,641,57012
$118,40461
E26,424,Di6W
224%
Library
869,27500
115,00000
000
754,27500
132%
Gas Tax
1,068,28400
485,18425
000
563,09975
454%
Federal Assistance
466,42200
000
000
466.42200
00%
Urban Forestry
000
000
0.00
000
00%
Slesf(COPS) Revenue
101,40000
35,637.83
0Go
65,76217
351%
Local Law Enforcement
0DO
0DO
000
000
00%
Indian Gaming
201,14200
26.80458
000
174,33742
133%
Lighting B Landscaping
690,9000D
296,96664
000
593,93338
333%
RCTC
1,902,10600
46,83188
000
1,915,27412
24%
Development Agreement
OM
000
000
OM
00%
CV Violent Came Task Force
102.70000
18,34413
0.00
M355.87
17.9%
AS 939
88,184.00
36,73310
000
51,450.90
41.7%
Quimby
116,65000
36,09544
000
80,55356
$09%
Infrastructure
508,832.00
28,246A0
0.00
480.0560
56%
Village Parldrp
(1,893.00)
000
0DO
(1,89300)
00%
Scum Coast Air Quality
26,60000
5,08548
000
21.51352
191%
Cmag4stee
000
000
000
000
00%
Transportation
6.473.157.00
223,51874
000
6,249,63826
35%
Pella B Recreation
12522600
27,52435
000
97.70165
220%
CMC Center
12,101,75800
195,22246
000
11,906,53554
16%
Library Development
000
25,86456
000
(25.86456)
00%
Community Canter
OW
000
000
0Go
00%
Street Facility
75,00000
000
000
75,OOOA0
0.0%
Park Facility
0DO
000
0.00
000
00%
Fire Protector,
000
11.93113
000
(11,93113)
0.0%
Arta In Public Places
487,05000
50,66843
1129200
425,08957
104%
Interest Allocation
000
000
000
000
00%
Capin Improvement
121,803,725.00
4,527,69048
24,000.00
117,052,03452
37%
Equipment Replacement
1,223,54500
57,87086
26,09871
1,139,57563
47%
Infoanrbon Technology
681,8D000
67,099.14
000
624,70086
84%
Park Maintenance Facility
000
000
000
0.00
00%
Sd"Mock Goff
4.224.72800
875,455.59
0.00
3.349.27241
207%
SllverRock Reserve
37,21100
37,211.00
000
0DO
100.0%
Lq Public Safety Officer
2,00000
0DO
000
2,00000
00%
La Quints Financing Aulhon
6,617.14600
4.254,49705
000
2362,64895
643%
RDA Project Area NO
73,501,641 DO
15,078,65452
000
58,423,18648
205%
RDA Project Area No 2
82,549,501 D0
5724,66374
0.00
76,824.83726
69%
od
3
CITY OF LA OUINTA
07101/2000-10131=06
GENERAL FUND REVENUES DETAIL
REMAINING
%
BUDGET
RECEIVED
BUDGET
RECEIVED
TAXES:
Property Tax
1,417,600.00
121.178.48
1,296,421.52
8.550%
NO Low Property Tax Distribution
1,733,50000
102,16C56
1,631,33544
5890%
Sales Tax
6,484,125.00
1,709,105.14
4,775,01986
26360%
Sales Tax Reimbursement
2,161,375.00
0.00
2,161,375.00
0.000%
Document Transfer Tax
1,017,200.00
195,211.08
821,98892
19.190%
Transient Occupancy Tax
4,520,000.00
556,518.78
3.963.481.22
12.310%
Transient Ocapancy Tax- Miliga0 i
299,050.00
000
299,050 00
0.000%
Franchise Tax
1 063 100 00
217.057.04
846 042.96
20.420%
TOTAL TAXES
18,695,950.00
2,901,235.08
15,794,714.92
15520%
LICENSE & PERMITS:
Business License
252,300 00
95,488 70
156,811.30
37.850%
Animal License
17,000.00
6.948.00
10,052.00
40.870%
Building Permits
558,600.00
297,D43.28
261,55672
53.180%
Plumbing Perils
84,400.00
48.294.00
36.106.00
57 220%
Mechanics Permits
47,600.00
27,074.20
20,525.80
56.880%
Electrical PerOs
65,500.00
42,04780
23,45220
64.200%
Garage Sale Permits
10,600 00
4,930.00
5,870.00
46,510%
Misc. Permits
9710000
5770066
33399.44
63340%
TOTAL LICENSES & PERMITS
1,127,100.00
579,526.54
547,573.46
61.420%
FEES:
Sale of Maps & Publications
5,500.00
1,502.16
3,997.84
27.310%
Community Services Fees
282,300.00
213,323.38
68,976.62
75.570%
Finance
2,000.00
0.00
2,000.00
0 000%
Bldg & Safety Fees
377,2DO.00
267,331 83
109,868.17
70.870%
Community Development Fees
222,400.00
71,14750
151,252.50
31.990%
Public Warps Fees
359,400A0
49B.962.35
(139.562 35)
138.830%
TOTAL FEES
1,248,800.00
1,052,26722
196,53278
64.280%
INTERGOVERNMENTAL
Motor Vehicle In-Ueu
2,916,900.00
98,054.40
2,818,845.60
3.360%
Motor Vehicle Code Fines
143,800.00
22,039 22
121,760.78
15.330%
Parking Violations
25,700.00
20,511.00
5,189.00
79.810%
Misc. Fines
137,000.00
43,548.03
93,451.97
31.790%
AB939
79,430.00
000
79,43000
0.000%
Federal Govt Grants
0.00
0.00
0.00
0.000%
County of Riverside Grant
000
0.00
000
0.000%
State of California Grant
8,60000
12,078.59
(3,478 59)
140.450%
Fire Services Credit
4,214,400.DO
(16,688.08)
4,231.088.08
-0.40D%
C3A152 Assessmenl
202,400.00
0.00
202 400.00
O.00D%
TOTAL INTERGOVERNMENTAL
7,728,230.00
179,54316
7,545,680.84
2.320%
INTEREST
3,987,300.00
1,123.000.36
2,864,299.64
28A60%
MISCELLANEOUS
Miscelleosous Revenue
4,900.00
17,518.54
(6,67854)
235.030%
Assmm Dist Surplus
0.00
1,526.16
(1,526.16)
000D%
Other Mitigation Measures
0.00
0.00
ODD
0.000%
Litigation settlement
000
0.00
000
0.00D%
Cash Oved(Short)
000
3750
(37.50)
0.00D%
TOTAL MISCELLANEOUS
4,900.00
13.080,20
(8,180.20)
266.940%
TRANSFER IN
332,542.00
62,442.41
270,099.59
18.780%
TOTAL GENERAL FUND
33,124,822.00
5,911,09407
27,213,727 W
17.840%
El
CITY OF LA OUINTA
ALL OTHER FUNDS REVENUE DETAIL
REMAINING
%
BUDGET
RECEIVED
BUDGET
RECEIVED
LIBRARY:
County of Riverside
1,814,3W 00
000
1,814,300.00
0.000%
Contributions
0.00
0.DO
0.00
O.00D%
Interest
40,800.00
9,277.66
31,52234
22.740%
TOTAL LIBRARY
1,BS5,100.00
9,27766
1,845,822.34
0.500%
GAS TAX REVENUE:
Section 2105
224,400.00
79,947.84
144,452.16
35.630%
Section 2106
158,100.00
55,564.82
102,535.18
35.150%
Section 2107
299,100.00
108,659.62
190.440.38
36.330%
Section 2107.5
6,200.00
6,000.00
200.00
96.770%
Traffic Congestion Relief
159,881.00
233,680.74
(73,79974)
146.160%
Interest
7,90000
4,246.46
3,653.54
53 750%
TOTAL GAS TAX
855,581 DO
488,09948
367,481.52
57050%
FEDERAL ASSISTANCE REVENUE:
CUBG Grant
202,600 00
0.00
202,600.00
0.00D%
Interest
0.00
000
O.DD
0.000%
TOTAL FEDERAL ASSISTANCE
202,600.00
0.00
202,60000
0.000%
URBAN FORESTRY
Giant Revenue
000
0.00
0.00
0000%
Interest
000
0.00
0.00
D ODD%
TOTAL URBAN FORESTRY
000
0.00
0.00
0.000%
SLESF(COPS)REVENUE:
SLESF (Cops) Funding 100,000.00 0.00 100,000.00 0.000%
Interest 2,700.00 285.87 2,414.13 10.590%
TOTAL SILESF(COPS) 102,700.00 285.87 102,41413 0.280%
LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE:
LLEBG Funding
0.00
0.00
000
O.ODD%
Interest
000
0.00
0.00
O.00D%
Transferin
0.00
0.00
0.00
0.000%
TOTAL LILEBG
0.00
0 00
0 00
0.000%
INDIAN GAMING
Grant revenue
177,250.DO
177,250.00
0.00
100.000%
Interest
850000
2539.68
5,960.32
29.88056
TOTAL INDIAN GAMING
185,750 00
179,789 88
5,960.32
95 790%
LIGHTING & LANDSCAPING REVENUE:
Assessment
890,9D0.00
0.00
890,900.00
0.000%
Developer
0.00
0.00
OAO
0.000%
Interest
0.00
000
0.00
0.000%
TOTAL LIGHTING & LANDSCAPIN
890,900.00
0.00
890,900 00
0 DDO%
RCTC
RCTC Funding
0.00
46.831.88
(46,831 88)
0.OD0%
Transfer in
000
0.00
0.00
0000%
TOTAL RCTC
0.00
. 8
(48,
DEVELOPMENT AGREEMENT FUND
Mitigation Measures
0.00
0.00
000
0.000%
Interest
000
0.00
0.00
0.000%
Transfer In
0.00
000
0.00
0.000%
TOTAL DEW AGREEMENT
0.00
DOD
0.D0
0.000%
CRIME VIOLENT TASK FORCE
Member Conmbutions- Carryover
70,0W.D0
67,423.76
2,576.24
96.320%
Grant revenue- VJB
87,960.00
000
87,960.00
0.000%
CLET Line
6,000.00
3,191 07
2,808.93
53.180%
Interest
160000
33566
126434
20.980% _
TOTAL CRIME VIOLENT TASK FO
165,560.00
70.950.49
94,609.51
4285U%
AB 939 REVENUE:
AS 939 Fees
Interest
TOTAL CIUIMBY
OUIMBY REVENUE:
Quimby F ess
Interest
TOTAL CIUIMBY
INFRASTRUCTURE REVENUE:
Utility refund
Interest
Transfer in
TOTAL INFRASTRUCTURE
VILLAGE PARKING REVENUE:
Interest
TOTAL VILLAGE PARKING
0.00
0.00
71,681.94
9 932 47
(71,681.94)
(9 832.47)
0.000%
0.000%
1,667,000.00
272 900.00
1,426,00298
88 920.37
240,997.02
203 979.63
85.540%
25 250%
,939,900
1p
,976.8
7.0
0.00
7,5DO.00
000
000
3.904.99
000
0.00
3,595.01
000
0.000%
52.070%
0000%
7,500.00
3.904.99
3,595.01
52.070%
0.00
0.00
ODD
0000%
0.00
0.00
0.00
DODD%
CITY OF LA QUINTA
REMAINING
%
ALL OTHER FUNDS REVENUE DETAIL
BUDGET
RECEIVED
BUDGET
RECEIVED
SOUTH COAST AIR QUALITY REVENUE:
S.C.A Q. Contribution
45,00000
11,303.28
33.696.72
25.120%
MSRC Funding
0.00
000
0.00
O.ODD%
Street Snteping Grant
0.00
0 DO
a00
0.000%
Interest
740000
149710
590290
20230%
TOTAL SCAQ
52,400.D0
12,800.38
39.599.62
24,430%
CMAQnSTFA
In'fFA Grant
000
0.00
0.00
0.0%
Interestterest
000
0.00
000
00O00%
TOTAL CIMAQIISTEA
0.00
000
0.00
O.00D%
TRANSPORTATION
Duvelopei fees
1,096,200.00
514,10378
582,096.22
46.900%
Interest
294,4DO.00
56,45204
237,947.96
19.180%
Transfer G7
0.00
000
0.00
0.000%
TOTAL TRANSPORTATION
1,390,600.00
570,55562
820,04418
4L030%
PARKS & RECREATION
Developer rues
446,000.00
194,900.00
251,100.00
43.70D%
Interest
0.00
33691
(33691)
0000%
Transfer In
0.00
0.00
0.00
0 000%
TOTAL PARKS S RECREATION
446,D00.00
195,236.91
250,753 O8
43 780%
CIVIC CENTER
Developer fees
258,000.00
115,218.00
140,78100
45.070%
Interest
000
18.680.23
(18,58023)
0.000%
Transfer in
0.00
0.00
0 00
0000%
TOTAL CIVIC CENTER
256,00000
133,799.23
122,20077
52270%
LIBRARY DEVELOPMENT
Developer fees
177.500.00
77,346.00
100,154.00
43.580%
Interest
0.00
0.00
0 OD
0.000%
Transfer in
000
0.00
000
0000%
TOTAL LIBRARY DEVELOPMENT
177,500.0D
77,346.00
100,154.00
43.580%
COMMUNITY CENTER
Developerfees 37,000.00 15,76400 21,236.00 42.610%
Interest 3830000 800433 30295.67 20.900%
TOTAL COMMUNITY CENTER 75,30000 23,768.33 51,53167 31560%
STREET FACILITY
Deveoper fees 44,10000 18,701.11 25,398.89 42.470%
Interest 10200 1 238969 7810.31 _ 23.430%
TOTAL STREET FACILITY 64,30D.00 21,090.80 33,209.20 38.84D%
PARK FACILITY
DeV810pfY fees
11,000.00
4,798.00
8,204.00
4380D%
Interest
2,600.00
567 25
91 032.75_
21.820%
TOTAL PARK FACILITY
13,600.00
5,363.25
8,236. to
39.440%
FIRE PROTECTION FACILITY
Developfu fees
74,50000
27,565.67
46,934.33
37.000%
Interest
C.00
0.00
0.00
0.000%
TOTAL FIRE PROTECTION FACILI
74,50000
27,565.67
46,93 4.33
37.000%
ARTS IN PUBLIC PLACES REVENUE:
AAs in Public Places
97,500.00
30,835.55
66,66445
31.630%
Arts in Public Places Credits Applied
000
0.00
0.00
O.DDD%
Interest
4060000
849668
32103.32
20930%
TOTAL ARTS IN PUBLIC PLACES
138,10000
39,332.23
98,767.77
28.480%
INTEREST ALLOCATION FUND:
Pooled Clash Allocated Interest 0.00 377,791 14 (377,791.14) 0000%
Transfer In 0.00 000 0.00 a000%
TOTAL INTEREST ALLOCATION 000 377791.14 (377,791.14) 0.000%
0
CITY OF LA QUINTA
ALL OTHER FUNDS REVENUE DETAIL
REMAINING %
BUDGET RECEIVED BUDGET RECEIVED
CAPITAL IMPROVEMENT FUND:
CVAG
CVWD
County of Riverside
Surface Transportation Funding
City of Indio
DSUSD
SB300 Funding
RCTC
SB821-Ba.Yde Pam Grant
State of Celdwnia
APP Contnbutlon
Developer Agreement Funding
Ul gation Settlements
Transfers in From Other Funds
TOTAL CMP REVENUE
16,851,492.00
157,822.17
15,693,669.83
1.000%
848,47900
0.00
848,47900
0.000%
000
0.00
0.00
0.000%
1,674.430.00
0.00
1,674,430.00
0000%
3,037,843.00
79,390 00
2,958,453.00
2.610%
82,656.00
79,390.00
3.266.00
96.050%
000
0.00
000
0.000%
000
0.00
0.00
0.000%
25.099 00
0.00
25,099 00
0,000%
25,596 00
203,067.00
(177,469.00)
793 290%
0.00
0.00
0.00
0 000 %
566,215.00
107.16
566,107.84
0.02D%
0.00
000
o.DO
O.ODO%
gi 491 913 00
4 g07 914 15
95 483 998.85
4.030%
121,6725 00
4,527,69048
117,076,03452
8.97
EQUIPMENT REPLACEMENT FUND:
Equipment Charges
487,D00.D0
486,999.00
1.00
100.000%
Capital Contribution
0 OD
0.00
0.00
0.000%
Sale of Fused Asset
0.00
0.00
0.00
0.0D0%
Insurance Recoveries
0.00
0.00
0.00
Interest
129,500.00
27,504.55
101.995.45
21.240%
Transfers In
000
0.00
0OD
O.ODO%
TOTAL EQUIPMENT REPLACEME
616,50000
514,5D355
101,996.45
83460%
INFORMATION TECHNOLOGY FUND:
Charges for services
373,500.00
373,500.00
0.00
10D OOD%
Capital Contribution
000
coo
0.00
0.000%
Side of Flced Asset
0.00
0.D0
0.00
0.000%
Interest
37.700.00
9,17028
26,52972
24320%
Transfers In
000
D00
0.D0
0.000%
TOTAL INFORMATION TECHNOL(
411,200.00
385.670.28
28,52972
93060%
PARK EQUIPMENT S FACILITY
Charges for services
350,722.00
350,722 00
0.00
100 000%
Interest
23,000.00
7,19019
15,809.81
31.260%
Capital Contributions
0.00
000
0.00
0.000%
TOTAL PARK EQUIPMENT S FAC
373,722.00
357,912.19
15,80981
95.770%
SILVERROCK GOLF
Green farm
2,985,870.00
333.652.17
2,652,317.83
11.170%
Range lees
62,181.00
7,038.00
55,143.00
11.320%
Resident Card
30,60000
10,396.00
20.205.00
33.970%
Mercharrrtse
311,248.00
38.336.14
272,911.86
12.320%
Food & Beverage
0.00
0.00
000
0.000%
Allocated Interest Income
000
0.00
0.00
0 000%
Transfers In
3721100
37211.00
0.00
100.000%
TOTAL SILVERROCK GOLF
3,427,110.00
W26,53231
3,000,577.69
12450%
SILVERROCK GOLF RESERVE
Interest
0.00
260.55
(260 55)
0 O00%
Transfers, In
67,426.00
000
67 426.00
0.000%
TOTAL SILVERROCK GOLF
67,42600
296.55
67,165.45
0.390%
LQ PUBLIC SAFETY OFFICER FUND
Transfer In
2,000.00
2,00000
0.0D
100.00D%
Interest
30000
123.51
17649
41,170%
TOTAL LQ PUBLIC SAFETY
2,30000
2,12351
176.49
92.330%
7
GENERAL FUND EXPENDITURE SUMMARY
BY DEPARTMENT BUDGET
07101 2005-1013112006
REMAINING
EXPENDITURES ENCUMBERED BUDGET
GENERAL GOVERNMENT:
LEGISLATIVE
866,25000
199,79124
2,411%
664,04878
CITY MANAGER'S OFFICE
1,170,809.00
348,51731
000
824.29169
ECONOMIC DEVELOPMEN
1,652,00000
533,723.22
0W
1.118.27678
PERSONNEURISK MGT
1,046,65400
378,7136E
0.00
669.84032
TOTAL GENERAL GOVERNMENT
4,735,WHO
1,456.74545
2,41196
3,,M.455.57
CITY CLERK
60170400
16946764
000
432,23636
TOTAL CRY CLERK
601,704A0
169,48764
000
432,236W
COMMUNITY SERVICES
PARKS B RECREATION AD
1,166.20700
310,44861
6.38095
849,39744
SENIOR CENTER
391.31100
109,409.68
2.42743
279,473.89
PARKS B RECREATION PR
173,97600
59.22970
271.00
114,47530
LIBRARY
859,27500
266,254.48
000
603.02052
PARK MAINTENANCE
1211,76500
648.04872
000
563,738.28
TOTAL COMMUNITY SERVICES
3,812,55400
1,393,38919
9,059.3E
2,410,10543
FINANCE: FISCALCENTRAL
398,31700
2152_1702
000
599,92548
LSER IC
CENTRAL SERVICES
388,31700
215,65756
000
182,859.48
TOTAL FINANCE
1,278,788.OD
498,18356
0.00
782,585.44
BUILDING & SAFETY:
BUILDING 8SAFETY -ADM
,252
000
BUILDING
01 03600
1,912.72100
420,38932
083
506,08653
64668
588,8466E
CODECOMPLIANCECONTROL
240,80549
240,90549
80,88000
810.9316E
ANIMAL CONTROL
421.85000
421,85000
119,107.33
000
302,74287
CIVIC CENTER BUILDINGI
1,099,18800
881,8580E
47.77
417,48414'
TCTAL BUILDING& SAFETY
3,...700
1,572,22470
60.93160
1,188.89070
PUBLIC SAFETY:
POLICE SERVICES
1,050.88155
1,24000
SAW4.182,97819
FIRE
4,214,37300
4,214,373W
31,39481
0(10
4,182,97819
EMERGENCY SERVICES
183,7W 00
83291
000
182,89709
TOTAL PUBLIC SAFETY
13,M.M 00
1,063,089.27
1.24465
12,768,BB608
COMMUNITY DEVELOPMENT:
COMMUNITY DEVELOPMEI
1,462,12700
249.29309
0.00
1,212,833.91
CURRENT PLANNING
880,30600
162,756.74
000
717,54926
TOTAL COMMUNITY DEVELOPMENT
2,342,43300
412,0498
0000
1,930,38317
PUBLIC WORKS:
(389,171 OD)
PUBLIC WORKS ADMINIST
633,103.00
122,52380
5.500 DO
605,079.20
DEVELOPMENT& TRAFFIC
1,109.51200
329,947.87
4,170A0
775,39413
NWNTIOPERATK)NS -STR
2,342,69400
585,941.1E
33,76184
1,722.99100
NVANTIOPERATIONS - LTG
1.976.376.00
591,440.32
000
1,384,93568
AWNTIOPERATIONS -TRA
375,102.00
4579563
0.00
329,3D637
CONSTRUCTION MANAGEI
984.28200
372,70E 20
1.325.36
610,24844
TOTAL PUBLIC WORKS
7,421,06900
2,048,3569E
44,75720
4,93878382
TRANSFERS OUT
1,503,45900
134.93900
000
1,368,52000
GENERAL FUND REIMBURSEMENTS
(5,196,875 00)
(1,124,875 50)
000
(4,071,999.50)
NET GENERAL FUND EXPENDITURES
3418399300
7,E41,57012
118.40481
26,424,01807
E
CITY Of LA OUINTA 0710112006.1013112006
OTHER CITY FUNDS REMAINING
FYPFNnIT)IRP SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET
LIBRARY FUND
PROJECT EXPENDITURES 000 000 0D0 0OD
REIMBURSE GENERAL FUND 869.27500 115,000,00 000 754,275.00
TRANSFER OUT 000 0OD 000
TOTAL LIBRARY FUND
GAS TAX
REIMBURSE GENERAL FUND
855,581 DO
285,19372
000 570,38728
TRANSFER OUT
212.70300
199,990.53
000 12,71247
TOTAL GAS TAX FUND
FEDERAL ASSISTANCE FUND:
TRANSFER OUT )ERAL ASSISTANCE FUND
466,42200
0D0
DOD 466,42200
URBAN FORESTRY GRANT
TRANSFER OUT IRSAN FORESTRY GRANT
000
0.00
000
DOD
SLESFICOPS)
TRANSFER OUT
)TAL SLESF(COPS) FUND
101,40000
35.63783
000
65.76217
LLEBG FUND
TRANSFER OUT
TOTAL LLEBO FUND
000
000
000
OOD
INDIAN GAMING FUND
TRANSFER OUT
201,142 DO
26.BOI 58
000
174,33742
TOTAL U13MRY FUND
LIGHTING S LANDSCAPING ASSESSMENT DIST:
REIMBURSE GENERAL FUND
890,900.00
299,90664
000 593,93336
TRANSFER OUT
0.00
000
000 000
TOTAL LTGILANDSCAPING FUND
RCTC
TRANSFER OUT
1962,10500
46,83158
000 1,915.27412
TOTAL RCTC
1
DEVELOPMENT AGREEMENT FUND
CONSTRUCTION
000
0.00
000
0DO
REIMBURSE GENERAL FUND
000
000
000
000
TRANSFER OUT
0DO
000
DOD
000
TOTAL DEV AGREEMENT FUND
D
CRIME VIOLENT TASK FORCE
OPERATING EXPENSES
102.70000
18,344.13
000
84,36587
TRANSFER OUT
0.00
000
0.00
000
TOTAL CRIME VIOLENT TASK FORCE
1
AB 09
OPERATING EXPENSES 79,43000 36.73310 000 42.69690
TRANSFER OUT 8,75400 000 0DO 8,75400
TOTAL AB 938
GUIMBY FUND:
TRANSFER OUT
11865000
%09544
000
80,51316
INFRASTRUCTURE FUND
CONSTRUCTION
52,10000
52.10000
000
0OD
REIMBURSE GENERAL FUND
0.00
000
000
000
TRANSFER OUT
45673200
(2385380)
0.00
—��dSSBS
48G58580
TOTAL INFRASTRUCTURE
5b6;832�—'f83ZS79
VILLAGE PARKING
TRANSFER OUT . VILLAGE PARKING FUND
(1893.00)
000
CDO
(1,893.00)
SOUTH COAST AIR GUAUITY FUND
PROJECT EXPENDITURE S
28,000 DO
5,08648
0.00
21,51352
TRANSFER OUT
000
000
000
0DO
TOTAL SOUTH COAST AIR QUALITY
26,1500 DO
5.352
CMAOIISTEA
TRANSFER OUT TOTAL CMAOIISTEA FUND
000
000
000
000
TRANSPORTATION
PROGRAM COSTS
00)
000
000
000
CONTRIBUTION
000
DOD
000
000
TRANSFER OUT
8,4]3,15700
223,31874
000
6,249,83828
TOTAL TRANSPORTATION
4
PARKS A RECREATION
INTEREST ON ADVANCE
0.00
27,524.35
000
(27,52435)
TRANSFER OUT
125,22800
DOD
000
125,22600
TOTAL PARKS A RECREATION
CHIC CENTER
PROGRAM COSTS
000
0OD
000
000
REIMBURSE GENERAL FUND
203,66000
67,88664
000
135,77336
TRANSFER OUT
11.898,09800
127,33582
000
11,770,76218
TOTAL CIVIC CENTER
LIBRARY DEVELOPMENT
PROGRAM COSTS 0.00 000 0.00 000
INTEREST ON ADVANCE 000 25.86456 000 (25,864.56)
TRANSFER OUT 000 000 000 000
TOTAL LIBRARY DEVELOPMENT
I— V4
013
0
CITY OF LA QUINTA
0710112006.1013V2006
OTHER CRY FUNDS
REMAINING
EXPENDITURE SUMMARY
BUDGET EXPENDITURES ENCUMBERED
BUDGET
COMMUNITY CENTER
PROGRAM COSTS
0.00 000 000
000
TRANSFER OUT
0.00 000 000
000
TOTAL COMMUNITY CENTER
000 000 000
uzr-
STREET FACILITY
PROGRAM COSTS 000 000 000 000
TRANSFER OUT 75,00000 000 000 75,00000
TOTAL STREET FACILITY 75.00000 ODD 0.00 75.5317W
PARK FACILITY
PROGRAM COSTS 000 000 000 000
TRANSFER OUT 000 ODD 000 000
TOTAL PARK FACILITY 000 000 0 00
FIRE PROTECTION
INTEREST ON ADVANCE 000 11,93113 000 (11,93113)
TRANSFER OUT 0.00 000 000 000
TOTAL FIRE PROTECTION DIF (i 1,
ART IN PUBLIC PLACES FUND
MAINTENANCE EXPENSES-APP 30,00000 000 11,29200 18,70800
OPERATING EXPENSESAPP 1,80000 000 000 1,80000
ART PURCHASES 255,250.00 5g88843 000 204,58157
TRANSFER OUT ",am Do 000 ODD 200,00000
CAPITAL IMPROVEMENT FUND
PROJECT EXPENDITURES
120.224,46600
4,500.59398
24,000A0
115,699.87202
PROJECT REIMBURSEME14TS TO GEN FUND
1,379,259.0)
27,09650
000
1.352.16250
TRANSFER OUT
000
000
0.00
TOTAL CAPITAL IMPROVEMENT
EQUIPMENT REPLACEMENT FUND
OPERATING EXPENSES
568,54500
57.87006
26,09871
482,57563
TRANSFER OUT
657,000.00
000
000
657,00000
TOTAL EQUIPMENT REPLACEMENT FUND
INFORMATION TECHNOLOGY FUND
OPERATING EXPENSES
681,800.00
57.09914
000
624,70085
TOTAL INFORMATION TECHNOLOGY FUND
PARK MAINTENANCE FACILITY
OPERATING EXPENSES
000
000
000
000
TRANSFER OUT
000
000
000
000
TOTAL PARK MAINTENANCE FAC
000
000
UDT-
SILVERROCK GOLF
OPERATING EXPENSES
4.157,30200
675,45559
000
3,281.84641
TRANSFER OUT
67,426.00
000
000
07,42600
TOTAL SILVERROCK GOLF
SILVERROCK GOLF RESERVE
TRANSFER OUT
37.21100
37,211.00
010
000
TOTAL SILVERROCK GOLF RESERVE
,2
LA QUINTA PUBLIC SAFETY
CONTRIBUTIONS L QUINTA PUBLIC SAFETY 2,000.00 000 000 2,000.00
10
u 5
y OF its
COUNCIL/RDA MEETING DATE: December 19, 2006
ITEM TITLE: Approval of an Agreement with
Desert Sands Unified School District for the
Installation of a Screen Wall Adjacent to Palm Royale
Drive
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve a letter of agreement (Attachment 1) with Desert Sands Unified School
District (DSUSD) to pay for the installation of a screen wall adjacent to Palm Royale
Drive.
FISCAL IMPLICATIONS:
City Council approved the appropriation of funds from the unencumbered General
Fund Reserves (101-0000-290.00-00) in the amount of $39,950 at its October 17,
2006 meeting to cover the construction cost of this project. There will be ongoing
maintenance costs for the upkeep of the screen wall if the City Council approves
this letter of agreement.
CHARTER CITY IMPLICATIONS:
None. The project was bid by DSUSD, therefore the City's prevailing wage
requirements were not part of this contract.
BACKGROUND AND OVERVIEW:
On January 3, 2006 the City Manager presented a department report regarding
DSUSD's street and landscaping improvements for the extension of Palm Royale
Drive in connection with the Colonel Paige Mitchell Middle School project. At that
r, q
3
meeting, two options were presented for providing a screen wall between the three
properties located adjacent to the extension of Palm Royale Drive. The first option
was to replace the existing wall at the property line with a taller wall. This option
proved to be more expensive and more difficult to construct because of the impact
to the private improvements made by the homeowners adjacent to that wall. The
second option was to construct a new wall along the north side of Palm Royale
Drive extension, as close as possible to the existing wall. City Council directed
staff to work with DSUSD and the property owners to begin design of a wall
generally following the second option. In the spring of 2006, DSUSD proposed
another option whereby a screening wall would be attached to the extension of a
retaining wall that was necessitated by the slope for the extension of Palm Royale
Drive. DSUSD proposed a cost sharing measure whereby DSUSD would pay for
the retaining wall and the City would pay for the screening wall above the retention
wall. DSUSD received a proposal from Persall Masonry, Inc. for the screening wall
for $39,950.
City Council discussed this item at its October 17, 2006 meeting and approved an
appropriation of funds in the amount of $39,950 for the installation of a screen
wall adjacent to Palm Royale Drive. A letter agreement was part of the staff report
provided to City Council on October 17, 2006. DSUSD requested modifications to
the letter agreement to require the City to assume the on -going maintenance of the
screen wall. The letter agreement was subsequently revised by the City Attorney
and approved by DSUSD's legal counsel. Staff recommends approval of the
revised letter agreement (Attachment 1) with DSUSD and the City for the
construction and ongoing maintenance of the screen wall. The agreement further
contains mutual indemnity provisions.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve a letter of agreement (Attachment 1) with Desert Sands Unified
School District in the amount of $39,950 to pay for the installation of a
screen wall adjacent to Palm Royale Drive; or
2. Do not approve a letter of agreement (Attachment 1) with Desert Sands
Unified School District; or
3. Provide staff with alternative direction.
Respectfully submitted,
imothy n s n, P.E.
Public Wor s Di for/City Engineer
Approved for submission by:
6
Thomas P. Genovese, City Manager
Attachment: 1. Letter of Agreement with DSUSD
Attachment 1
Agreement between the City of La Quinta and Desert Sands Unified School District
for Installation of a Screen Wall Adjacent to Palm Royale Drive
Desert Sands Unified School District and the City of La Quinta hereby agree to
fund, construct and maintain a screen wall adjacent to Palm Royale Drive north of
Rome Street in the City of La Quinta as follows:
1. The City of La Quinta will fund the construction of the screen wall in the
amount of $39,950. per the bid proposal from Persall Masonry to Desert
Sands Unified School District.
2. Desert Sands Unified School District will construct the screen wall in
response to the request made by the Cit of La Quinta.
3. An easement for future or ongoing maintenance, repair or replacement of the
screen wall will be granted by Desert Sands Unified School District to the
City of La Quinta.
4. The City will not be a party to the contract with Persall Masonry.
5. The City will pay Desert Sands Unified School District the amount of
$39,950. within 30 days upon satisfactory completion and acceptance of
work by Desert Sands Unified School District and upon receipt of an invoice
and backup documentation.
6. Desert Sands Unified School District shall defend, indemnify and hold the
City of La Quinta and its officers, employees, and agents ("City Indemnified
Parties'l free and harmless from any and all of claims, causes of action,
obligations, losses, liabilities, judgments, damages, including reasonable
attorneys fees and costs of litigation (collectively "Claims'l arising out of
and/or in any way relating to the design or construction of the screen wall
provided that the Claims do not arise out of the negligence of willful
misconduct of the City Indemnified Parties. In the event the City Indemnified
Parties are made a party to any action, lawsuit, or other adversarial
proceeding in any way involving such Claims, Desert Sands Unified School
District shall provide defense to the City Indemnified Parties, or at the City's
option, reimburse the City Indemnified Parties on an ongoing monthly basis
their costs of defense, including attorneys fees, incurred in defense of such
Claims. In addition, Desert Sands Unified School District shall be obligated
to promptly pay any final judgment or portion thereof rendered against the
City Indemnified Parties.
7. The City of La Quinta shall defend, indemnify and hold the Desert Sands
Unified School District and its officers, employees, and agents ("DSUSD
Indemnified Parties'l free and harmless from any and all of claims, causes of
UJJ
action, obligations, losses, liabilities, judgments, damages, including
reasonable attorneys fees and costs of litigation (collectively "Claims'l
arising out of and/or in any way relating to the maintenance of the screen
wall provided that the Claims do not arise out of the negligence or willful
misconduct of the DSUSD Indemnified Parties. In the event the DSUSD
Indemnified Parties are made a party to any action, lawsuit, or other
adversarial proceeding in any way involving such Claims, the City of La
Quinta shall provide a defense to the DSUSD Indemnified Parties, or at
DSUSD's option, reimburse the DSUSD Indemnified Parties on an ongoing
monthly basis for their costs of defense, including attorneys fees, incurred in
defense of such Claims. In addition, the City of La Quinta shall be obligated
to promptly pay any final judgment or portion thereof rendered against the
DSUSD Indemnified Parties.
Thomas P. Genovese, City Manager
City of La Quinta
Date
Charlene Whitlinger, Deputy Superintendent
Desert Sands Unified School District
Date
Tar 44Rurrw
COUNCIL/RDA MEETING DATE: December 19, 2006
ITEM TITLE: Approval of a Professional Services
Agreement (PSA) with Katz, Okitsu & Associates to
Prepare the Vista Santa Rosa Annexation Area
Deficiency Study, Project No. 2006-13
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: S
STUDY SESSION:
PUBLIC HEARING:
Approve a Professional Services Agreement (PSA), in the amount of $80,330 with
Katz, Okitsu & Associates to prepare the Vista Santa Rosa Annexation Area
Deficiency Study, Project No. 2006-13.
FISCAL IMPLICATIONS:
The project is budgeted within the fiscal year 2006/2007 budget for the
Community Development Department General Plan Update.
Account Budget
101-6001-463.32-10 $200,000.00
As illustrated, adequate funding is available to support staff's recommendation to
approve a PSA in the amount of $80,330 with Katz, Okitsu & Associates to
prepare the Vista Santa Rosa Annexation Area Deficiency Study. The Riverside
County Transportation Department has been contacted and is considering
participation in the study.
CHARTER CITY IMPLICATIONS:
None. The project is a General Plan Circulation Element study and will not directly
result in construction.
BACKGROUND AND OVERVIEW:
U35
On July 18, 2006, the City Council adopted the fiscal year 2006/2007 budget.
This year's budget includes funding to update of the City's General Plan and
Zoning.
The purpose of the deficiency study is to prepare an in-depth needs assessment of
the transportation infrastructure within the Sphere of Influence Areas (SO1) areas,
referred to as the Vista Santa Rosa Community Service Area which are being
considered for annexation by the City of La Quinta.
The information collected from the deficiency study will enable staff to identify the
existing and future circulation system deficiencies and the resulting fiscal impacts
to correct these deficiencies. This information will assist the City during its
annexation discussions with the County of Riverside. The information gathered will
also be used to update the City's Development Impact Fee (DIF) Report and will be
crucial in justifying any DIF increase to the Building Industry Association (BIA).
In general, the work efforts required to complete this project include: an analysis of
the circulation system based on General Plan land use; a visual evaluation of
existing roadways; research and compilation of pertinent information and data;
identification of necessary street improvements, right-of-way needs and a
determination of the cost to upgrade the roadway system from its existing
condition to ultimate 'general plan' configuration; and a comparison of the City's
General Plan circulation system to County's General Plan circulation system.
The deficiency study will be prepared using the build -out circulation system and
land use data presented within the 2003 City of La Quinta General Plan. If the City
Council chooses to amend the General Plan in the future, the deficiency study will
also requires updating.
On September 19, 2006, the City Council authorized staff to distribute a Request
for Proposal (RFP) to Obtain Professional Engineering/Planning Services for the
Vista Santa Rosa Annexation Area Deficiency Study, Project No. 2006-13, and
appointed a consultant selection committee.
The City received one proposal on October 20, 2006. Following its evaluation of
the proposal, the consultant selection committee unanimously recommends Katz,
Okitsu & Associates, Inc. be awarded a PSA in the amount of $80,330 to prepare
the Vista Santa Rosa Area Transportation Deficiency Study.
Contingent upon City Council approval of the PSA (Attachment 1) on December
19, 2006, the following represents how the project is expected to proceed:
City Council Considers PSA December 19, 2006
Study Duration (4 Months) January — April 2007
il�O
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve a Professional Services Agreement (PSA), in the amount of
$80,330 with Katz, Okitsu & Associates to prepare the Vista Santa Rosa
Annexation Area Deficiency Study, Project No. 2006-13; or
2. Do not approve a Professional Services Agreement (PSA), in the amount of
$80,330 with Katz, Okitsu & Associates to prepare the Vista Santa Rosa
Annexation Area Deficiency Study, Project No. 2006-13; or
3. Provide staff with alternative direction.
Respectfully submitted,
4'-:� P�� �
imothy J nass n P.E.
Public Works Dire r/City Engineer
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. Professional Services Agreement
u��
Attachment 1
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by
and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and KATZ, OKITSU
& ASSOCIATES ("Consultant"). The parties hereto agree as follows:
1.0 SERVICES OF CONSULTANT
1.1 Scope of Services. In compliance with all terms and conditions of this Agreement,
Consultant shall provide those services related to VISTA SANTA ROSA AREA TRANSPORTATION
INFRASTRUCTURE DEFICIENCY STUDY, PROJECT NUMBER 2006-13 as specified in the "Scope of
Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or
"work"). Consultant warrants that all services will be performed in a competent, professional and
satisfactory manner in accordance with the standards prevalent in the industry for such services.
1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with
all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal,
State or local governmental agency of competent jurisdiction.
1.3 Licenses Permits. Fees and Assessments. Except as otherwise specified herein,
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be
required by law for the performance of the services required by this Agreement. Consultant shall have
the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest,
which may be imposed by law and arise from or are necessary for the performance of the services
required by this Agreement.
1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has
thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the
work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the
work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending
performance of the work under this Agreement. Should Consultant discover any latent or unknown
conditions materially differing from those inherent in the work or as represented by City, Consultant shall
immediately inform City of such fact and shall not proceed except at Consultant's risk until written
instructions are received from the Contract Officer (as defined in Section 4.2 hereof).
1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement
to furnish continuous protection to the work performed by Consultant, and the equipment, materials,
papers and other components thereof to prevent losses or damages, and shall be responsible for all
such damages, to persons or property, until acceptance of the work by City, except such losses or
damages as may be caused by City's own negligence. The performance of services by Consultant shall
not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no
further cost to City, when such inaccuracies are due to the negligence of Consultant.
1.6 Additional Services. In accordance with the terms and conditions of this Agreement,
Consultant shall perform services in addition to those specified in the Scope of Services when directed
to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional
services without compensation. Any addition in compensation not exceeding five percent (5%) of the
Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the
City Council.
1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are
made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict
between the provisions of the Special Requirements and any other provisions of this Agreement, the
provisions of the Special Requirements shall govern. V p
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2.0 COMPENSATION
2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be
compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to
exceed EIGHTY THOUSAND THREE HUNDRED THIRTY Dollars ($80,330.00) (the "Contract Sum"),
except as provided in Section 1.6. The method of compensation set forth in the Schedule of
Compensation may include a lump sum payment upon completion, payment in accordance with the
percentage of completion of the services, payment for time and materials based upon Consultant's rate
schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the
Schedule of Compensation. Compensation may include reimbursement for actual and necessary
expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and
expenses when and if specified in the Schedule of Compensation.
2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant
shall submit to City no later than the tenth (10th) working day of such month, in the form approved by
City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice
shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff
member who has provided services and the number of hours assigned to each such staff member.
Such invoice shall contain a certification by a principal member of Consultant specifying that the
payment requested is for work performed in accordance with the terms of this Agreement. City will pay
Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no
later than the last working day of the month.
3.0 PERFORMANCE SCHEDULE
3.1 Time of Essence. Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be
performed diligently and within the time period established in Exhibit "C" (the "Schedule of
Performance"). Extensions to the time period specified in the Schedule of Performance may be
approved in writing by the Contract Officer.
3.3 Force Maieure. The time period specified in the Schedule of Performance for performance
of the services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of Consultant, including,
but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine
restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and
unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay
notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the
facts and the extent of delay, and extend the time for performing the services for the period of the forced
delay when and if in his or herjudgment such delay is justified, and the Contract Officer's determination
shall be final and conclusive upon the parties to this Agreement.
3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement,
this Agreement shall continue in full force and effect until completion of the services, except as otherwise
provided in the Schedule of Performance.
4.0 COORDINATION OF WORK
4.1 Representative of Consultant. The following principals of Consultant are hereby designated
as being the principals and representatives of Consultant authorized to act in its behalf with respect to
the work specified herein and make all decisions in connection therewith:
a. Jimmy H. Lin, P.E., President
b. Mujib Ahmed, P.E., Vice -President
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It is expressly understood that the experience, knowledge, capability, and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the
foregoing principals shall be responsible during the term of this Agreement for directing all activities of
Consultant and devoting sufficient time to personally supervise the services hereunder.
The foregoing principals may not be changed by Consultant and no other personnel may be
assigned to perform the service required hereunder without the express written approval of City.
4.2 Contract Officer. The Contract Officer shall be Timothy R. Jonasson, P.E., Public Works
Director/City Engineer, or such other person as may be designated by the City Manager of City. It
shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of
the performance of the services and Consultant shall refer any decisions which must be made by City to
the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall
mean the approval of the Contract Officer.
4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability
and reputation of Consultant, its principals and employees were a substantial inducement for City to
enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any
other entity to perform in whole or in part the services required hereunder without the express written
approval of City. In addition, neither this Agreement nor any interest herein may be assigned or
transferred, voluntarily or by operation of law, without the prior written approval of City.
4.4 Independent Contractor. Neither City nor any of its employees shall have any control over
the manner, mode or means by which Consultant, its agents or employees, perform the services
required herein, except as otherwise set forth. Consultant shall perform all services required herein as
an independent contractor of City and shall remain at all times as to City a wholly independent contractor
with only such obligations as are consistent with that role. Consultant shall not at any time or in any
manner represent that it or any of its agents or employees are agents or employees of City.
4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports,
statistics, records or other data or information pertinent to services to be performed hereunder which are
reasonably available to Consultant only from or through action by City.
5.0 INSURANCE, INDEMNIFICATION AND BONDS.
5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with
its execution of this Agreement, personal and public liability and property damage insurance against all
claims for injuries against persons or damages to property resulting from Consultant's acts or omissions
rising out of or related to Consultant's performance under this Agreement. The insurance policy shall
contain a severability of interest clause providing that the coverage shall be primary for losses arising out
of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to
any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as
additional insured shall be delivered to and approved by City prior to commencement of the services
hereunder.
The amount of insurance required hereunder shall be determined by the Contract Sum in accordance
with the following table:
Contract Sum Personal Iniury/Property Damage Coverage
Less than $50,000 $100,000 per individual; $300,000 per occurrence
$50,000 - $300,000 $250,000 per individual; $500,000 per occurrence
Over $300,000 $500,000 per individual; $1,000,000 per occurrence
Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims
for injuries against persons or damages to property arising out of the use of any automobile by
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Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor orb; J
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agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related
to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to,
a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance
policy shall contain a severability of interest clause providing that coverage shall be primary for losses
arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to
contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and
employees as additional insured shall be delivered to and approved by City prior to commencement of
the services hereunder.
Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's
Compensation laws.
Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to
City.
All insurance required by this Section shall be kept in effect during the term of this Agreement and shall
not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring
of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as
a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors,
subcontractors, or agents.
5.2 Indemnification. Consultant shall defend, indemnify and hold harmless the City, its officers,
employees, representatives and agents ("Indemnified Parties"), from and against those actions, suits,
proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees,
for injury to or death of person(s), for damage to property (including property owned by City) and for
errors and omissions committed by Consultant, its officers, employees and agents, which arise out of
Consultant's negligent performance under this Agreement, except to the extent of such loss as may be
caused by City's own negligence or that of its officers or employees. In the event the Indemnified
Parties are made a party to any action, lawsuit, or other adversarial proceeding in any way involving
such claims, Consultant shall provide a defense to the Indemnified Parties, or at the City's option,
reimburse the Indemnified Parties their costs of defense, including reasonable attorney's fees, incurred
in defense of such claim. In addition, Consultant shall be obligated to promptly pay any final judgment or
portion thereof rendered against the Indemnified Parties.
5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or
maintain any insurance policies or policy endorsements to the extent and within the time herein required,
City may, at its sole option:
a. Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under this Agreement.
Order Consultant to stop work under this Agreement and/or withhold any payment(s)
which become due to Consultant hereunder until Consultant demonstrates
compliance with the requirements hereof.
C. Terminate this Agreement.
Exercise of any of the above remedies, however, is an alternative to any other remedies City may
have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure
appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any
way the extent to which Consultant may be held responsible for payments of damages to persons or
property resulting from Consultant's or its subcontractors' performance of work under this Agreement.
6.0 RECORDS AND REPORTS.
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6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such
reports concerning Consultant's performance of the services required by this Agreement as the Contract
Officer shall require.
6.2 Records. Consultant shall keep such books and records as shall be necessary to perform
the services required by this Agreement and enable the Contract Officer to evaluate the cost and the
performance of such services. Books and records pertaining to costs shall be kept and prepared in
accordance with generally accepted accounting principals. The Contract Officer shall have full and free
access to such books and records at all reasonable times, including the right to inspect, copy, audit, and
make records and transcripts from such records.
6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records,
documents and other materials, whether in hard copy or electronic form, which are prepared by
Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the
property of City and shall be delivered to City upon termination of this Agreement or upon the earlier
request of the Contract Officer, and Consultant shall have no claim for further employment or additional
compensation as a result of the exercise by City of its full rights of ownership of the documents and
materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or
materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant
shall indemnify City for all damages suffered thereby.
In the event City or any person, firm or corporation authorized by City reuses said documents and
materials without written verification or adaptation by Consultant for the specific purpose intended and
causes to be made or makes any changes or alterations in said documents and materials, City hereby
releases, discharges, and exonerates Consultant from liability resulting from said change. The
provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full
force and effect.
6.4 Release of Documents. The drawings, specifications, reports, records, documents and
other materials prepared by Consultant in the performance of services under this Agreement shall not be
released publicly without the prior written approval of the Contract Officer or as required by law.
Consultant shall not disclose to any other entity or person any information regarding the activities of City,
except as required by law or as authorized by City.
7.0 ENFORCEMENT OF AGREEMENT.
7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to
performance of the parties in accordance with the laws of the State of California. Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted
in the Superior Court of the County of Riverside, State of California, or any other appropriate court in
such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in
the event of such action.
7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall
notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall
continue performing its obligations hereunder so long as the injuring party commences to cure such
default within ten (10) days of service of such notice and completes the cure of such default within forty-
five (45) days after service of the notice, or such longer period as may be permitted by the Contract
Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City
may take such immediate action as City deems warranted. Compliance with the provisions of this
section shall be a condition precedent to termination of this Agreement for cause and to any legal action,
and such compliance shall not be a waiver of any party's right to take legal action in the event that the
dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement
without cause pursuant to Section 7.8.
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7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient
funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were
suffered by City due to the default of Consultant in the performance of the services required by this
Agreement.
7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting
party on any default shall impair such right or remedy or be construed as a waiver. City's consent or
approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or
render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by
either party of any default must be in writing and shall not be a waiver of any other default concerning
the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly
declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the
exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at
the same or different times, of any other rights or remedies for the same default or any other default by
the other party.
7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action,
at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel
specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy
consistent with the purposes of this Agreement.
7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this
Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City
reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days'
written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately
cease all services hereunder except such as may be specifically approved by the Contract Officer.
Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of
termination and for any services authorized by the Contract Officer thereafter in accordance with the
Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in
Section 7.3.
7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to
fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2,
take overwork and prosecute the same to completion by contract or otherwise, and Consultant shall be
liable to the extent that the total cost for completion of the services required hereunder exceeds the
compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such
damages), and City may withhold any payments to Consultant for the purpose of setoff or partial
payment of the amounts owed City as previously stated in Section 7.3.
7.9 Attorneys' Fees. If either party commences an action against the other party arising out of
or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable
attorneys' fees and costs of suit from the losing party.
8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.
8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be
personally liable to Consultant, or any successor in interest, in the event or any default or breach by City
or for any amount which may become due to Consultant or to its successor, or for breach of any
obligation of the terms of this Agreement.
8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or
indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to
the Agreement which affects his or her personal interest or the interest of any corporation, partnership or
association in which she or he is, directly or indirectly, interested, in violation of any State statute or v tJ 3
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regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any
money or general consideration for obtaining this Agreement.
8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs,
executors, assigns, and all persons claiming under or through them, that there shall be no discrimination
against or segregation of, any person or group of persons on account of race, color, creed, religion, sex,
marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take
affirmative action to insure that applicants are employed and that employees are treated during
employment without regard to their race, color, creed, religion, sex, marital status, national origin or
ancestry.
9.0 MISCELLANEOUS PROVISIONS
9.1 Notice. Any notice, demand, request, consent, approval, communication either party
desires or is required to give the other party or any other person shall be in writing and either served
personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its
address by notifying the other party of the change of address in writing. Notice shall be deemed
communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section.
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To City:
CITY OF LA QUINTA
Attention: Thomas P. Genovese
City Manager
78-495 Calle Tampico
P.O. Box 1504
La Quinta, California 92253
To Consultant:
Katz, Okitsu & Associates
Attention: Jimmy H. Lin, P.E.
President
3190 C Shelby Street
Ontario, CA 91764
9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all
previous understanding, negotiations and agreements are integrated into and superseded by this
Agreement.
9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the
parties by an instrument in writing signed by both parties.
9.4 Severability. In the event that any one or more of the phrases, sentences, clauses,
paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a
valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not
affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement
which are hereby declared as severable and shall be interpreted to carry out the intent of the parties
hereunder.
9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant
that they are duly authorized to execute this Agreement on behalf of said parties and that by so
executing this Agreement the parties hereto are formally bound to the provisions of this Agreement.
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below.
CITY OF LA QUINTA a California municipal corporation
Thomas P. Genovese, City Manager Date:
ATTEST:
Veronica J. Montecino, CMC, City Clerk
APPROVED AS TO FORM:
M. Katherine Jenson, City Attomey
CONSULTANT:4:;
S ASS IATES
By:
Name: Mujib Ahmed, P.E.
Title: Vice President
Date:
aaso cw. r
Page 9 of
Exhibit A
Scope of Services
Consultant's scope of work to prepare the Vista Santa Rosa Area Transportation Infrastructure
Deficiency Study, Project Number 2006-13, is attached and made a part of this agreement.
97
i0t1I0SMENT OF TRANSPORTATION INFRASTRUCTURE
VISTA SANTA ROSA COMMUNITY SERVICE AREA
City of La Quinta
EXHIBIT `A'
SCOPE OF SERVICES
Task I Project Management and Orientation
We have submitted a preliminary progress schedule with this proposal that includes a 5 months study period.
At the outset of this study, we will meet with the City's representative to review and define the final scope of
services pertaining the boundary and details of the study and the anticipated study results and format of the
report. We will also present a work plan to the City. Work plan is the integration of scope of service,
project schedule, final budgeting, and administration. The KOA Team's Work Plan will be presented within
one weeks of the NTP, encompassing information in a narrative format. In a nutshell, the presented Work
Plan will provide adequate information to identify any task with budget, manpower allocation, task leader
responsible for the task, document and plans produced under that task, and the intended production schedule.
A progress report will be prepared and submitted on a monthly basis to the City with detailed costs and
invoices from the prior month.
Task 2 Circulation System Analysis
The KOA Team will study the current City's General Plan pertaining to land use, as well as all the proposed
and planned land development projects, to evaluate the horizon year (2035) circulation system scenario and
needs within the Vista Santa Rosa community area. A desk top cursory traffic analysis will be performed based
on the land use development scenario to determine plan level traffic demand on the roadway network. This
analysis result will be used as basis for improvement requirement evaluation and to compare with City
standards. Results of the circulation analysis will be reviewed with the City's representatives.
Task 3 Field Review and Inventory
As stated earlier, the KOA Team will perform visual field reconnaissance with a team of two experienced
engineers to survey the existing condition of all the collector and arterial streets in the study area. We have
learned in the past that it is beneficial to have two members in the field team to result in an objective condition
assessment. Additionally, the field team will evaluate and make recommendations on scope and extent of
improvement required to bring the system to the desirable standard. The field team will use the data base
spread sheet to record and manage the data inventory and log. Field inventory will include, but not limited to;
cross section of the roadway, segmental length of homogeneous segments, number of lanes and turning lanes,
surface condition, structure type and length, other roadway appurtenances such as sidewalk, golf paths,
parkway, median, curb and gutter. Other information will be obtained by the field team are ROW, date of
construction and subsequent maintenance activities. The same field team, led by Mr. Ryan Zellers, P.E., has
conducted the entire field work for the 2006 TPPS/RACE study, as well as the PMS study for Indian Wells in
March of this year.
Task 4 Status Meeting
The KOA Team will meet monthly with the City's representative to report the progress of the study, and to
review the status to ascertain the study is spearing towards the right direction. We will also request non-
scheduled meeting with the city's representative at critical path where a significant study issue needs to be
resolved prior to moving ahead with the following task. For instance, a meeting will be required after the field{�
work is completed to review the results and to ensure the completeness of the field survey. J
Katz, Okitsu & Associates
S IMBIN OF TRANSPORTATION INFRASTRUCTURE
VISTA SANTA ROSA COMMUNITY SERVICE AREA
City of La Quinta
KOA developed and continuously maintained a comprehensive internal QA/QC manual for planning and design
practice since 2005. All employees are expected to follow the procedure rigorously. Because of our religious
belief in quality control practice, we have not incurred any professional liability in the past 5 years. All study
submittal will be reviewed and approved by the QA/QC manager prior to delivery to the City. We intend to
seamlessly follow our QA/QC procedure for this study.
Task 5 Strategies
Results of the field survey will provide an indication of the existing roadway condition within the study
boundary and a preliminary assessment on what measures are required to bring the roadway physical
condition to an acceptable level. Results of inventory will be recorded in the data base. This information will
integrate with the results of circulation analysis in Task 5 to determine the horizon year roadway improvement
requirement as per the City of La Quinta's standard. The improvement strategies and recommendations will
be presented on a segment by segment basis, similar to the reporting system as presented in the TPPS/RACE
report. It is estimated that the entire roadway network within the study boundary would be divided into
approximately 50 segments including all collector and arterial roadways. The KOA Team will identify
segmental improvement requirement as per the City of La Quinta's standard for various roadway
classifications.
Task 6 Budget Analysis
The KOA Team will prepare two levels of cost analysis to upgrade the roadway system in the study area. One
level of cost estimation entails the effort to enhance the exiting roadways in the study area to match the
minimum City design standard; i.e. pavement improvement, travel lane width, safety requirements, geometric
layout, major drainage enhancement, etc. The second level of cost estimation will include the General Plan
ultimate roadway improvements in the area to meet the expected build out in the horizon year. Type of
improvement requirement will include major street widening, traffic signal, street lighting, right -of way
acquisition, median installation, and structural improvement. The Budget Analysis will be presented on a
segmental format as discussed earlier.
Task 7 Reporting
Using the survey data collected and analysis performed, an Executive Summary and Final Network Report
(suited to an audience of managers or council members) will be submitted in binder form (3 copies as a hard
copy reference) as well as a digital copy. The KOA Team will prepare a narrative report, including detailed
discussion of the study methodology, process and findings with a complete listing of all the roadways in the
study area and compiled on a segmental format in alphabetical order providing its length, width, pavement
condition, General Plan classification, estimated improvement cost based on current year price index (existing
& future), etc. in the appendix of the hard bound report. The KOA Team will also identify unit cost used in
the derivation of the planning level estimate. The preliminary report and the Executive Summary will be
submitted to the City's representatives for review and comment. Following the meetings, the KOA Team will
revise the report, print and submit three hard copies of the final report to the City.
Task 8 Presentation
The KOA Team will attend a regular City Council meeting and Council study session to present the finding of
the study report. We will prepare a power point presentation for the Council meeting.
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OEM Katz, Okitsu & Associates
fitElkiM OF TRANSPORTATION INFRASTRUCTURE
;. 4STA SANTA ROSA COMMUNITY SERVICE AREA
City of La Quinta
Task 9 Dynamic GIS - PIMP Mapping
Through the TPPS/RACE study prepared by the KOA Team, we have developed a GIS system for the entire
Coachella Valley area, including the Vista Santa Rosa community area. Nevertheless, the City has developed its
own GIS system with street layer and Pavement Management System using MicroPAVER 5.2. We are familiar
with the street layer used in the City as well as the MicroPAVER system because it was used as part of the
TPPS/RACE analysis tool. The KOA Team can easily incorporate the surface inventory results in the study area
to the street centerline file as part of this project to be accessible though ArcView 3.x. We will assist the City
to set up the GIS and MicroPAVER 5.2 applications where City staff can easily access pavement data using SQL
statements to generate project reports, thematic maps, etc.
WMEWN Katz, Okitsu & Associates
Exhibit B
Schedule of Compensation
Payment shall be in full at the rates listed in the Schedule of Billing Rates attached herewith for the
actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all
work under this contract shall not exceed Eighty Thousand Three Hundred Thirty Dollars ($80,330.00)
(the "Contract Sum") except as specified in Section 1.6 - Additional Services of the Agreement.
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A0I,!9NT OF TRANSPORTATION INFRASTRUCTURE
l- J$TA SANTAROSA COMMUNITY SERVICE AREA
City of La Quinta
BILLING RATE SUMMARY
Professional Engineering/Planning Services for the
Assessment of Transportation Infrastructure
Vista Santa Rosa Community Service Area City of La Quinta
Firm Principal/ Project Manager
$200/hour
Senior Transportation Engineer/ Designer
$180/hour
Associate Engineer
$120/hour
Associate Designer / Planner
$120/hour
Assistant Transportation Engineer/ Planner
$90/hour
Draftsman (ink)
$75/hour
CAD Technician
$70/hour
Administrative Assistant
$65/hour
Messenger/Intern
$45/hour
GENERAL PROVISIONS
Telephone, equipment, and fax are included in above hourly costs. Direct expenses including blacklining,
commercial CAD plotting, subconsultant expense, issuance of specially endorsed insurance certificate, and
direct costs, are billed at cost plus 5% unless stated otherwise in the proposal. Printing is approximately
$75/black & white copy (bound study) or $125/Color copy (bound study). Mileage is charged at the federally
allowed rate.
Annual adjustments in these fees of approximately 5% will be request for each 12-month period following
authorization.
Katz, Okitsa & Associates
Exhibit C
Schedule of Performance
Consultants Project Schedule is attached and made a part of this agreement. Consultant shall complete
all services presented within the scope of work contained within Exhibit "A", in accordance with the
attached project schedule.
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Exhibit D
Special Requirements
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COUNCIL/RDA MEETING DATE: December 19, 2006
ITEM TITLE: Adoption of a Resolution of the City
Council Approving and Setting Forth the Travel and
Expense Policy for City Council Members, Members of
City Legislative Bodies and City Employees
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
i
STUDY SESSION:
PUBLIC HEARING:
Adopt a resolution setting forth the travel and expense policy for City Council
members, members of City legislative bodies and City employees.
FISCAL IMPLICATIONS:
None.
CHARTER CITY IMPLICATIONS:
There is some question as to whether Assembly Bill 1234 ("AB 1234") applies to
charter cities because California Constitution Article XI, Section 5 states that
charter cities have absolute authority over compensation. However, AB 1234
relates to reimbursement of expenses (which are not necessarily characterized as
income or compensation) and the statute expressly states that it applies to charter
cities. The City Attorney's office recommends compliance with AB 1234 until a
court of competent jurisdiction rules that AB 1234 is inapplicable to charter cities.
BACKGROUND AND OVERVIEW:
AB 1234 (codified at Government Code Sections 36514.5, 53232 et seq. and
53234) restricts the City's reimbursement of "legislative body" members for
expenses, including travel, lodging, and meals, to "actual and necessary" expenses.
AB 1234 defines the term "legislative body" commensurate with the Brown Act
(Govt. Code § 54952). Essentially, for purposes of AB 1234, the expense) ./,
reimbursement requirements apply to the City Council and all members of City
boards and commissions.
Additionally, AB 1234 provides that "if a local agency reimburses its
legislative body members for actual and necessary expenses incurred in the
performance of official duties," then the local agency is required to adopt a written
policy specifying the types of occurrences (e.g. conferences) that qualify for
expense reimbursement. The last time the City adopted a travel and, expense
policy was on January 18, 1993. The current travel and expense policy applies to
City Council members, other "City officials" (i.e., board members and
commissioners) and City employees.
A revised City of La Quinta Travel and Expense Policy ("Travel and Expense
Policy"), has been prepared to update the existing policy for compliance with the
provisions of AB 1234 (Attachment 1). The updated Travel and Expense Policy
incorporates the requirements of AB 1234 (which are summarized below) but
maintains existing policies to the extent that such policies do not conflict with
AB 1234. AB 1234's requirements do not apply to City employees. However,
because the existing policy contains requirements for City employee travel and
expenses, these requirements have been retained.
AB 1234 specifically states that it is applicable to charter cities. However,
several charter city attorneys have questioned whether the expense reimbursement
provisions of AB 1234 contradict a charter city's absolute authority over
compensation pursuant to Article XI, Section 5 of the California Constitution. The
City reimburses City Council members and certain commission and board members
for expenses, pursuant to City Municipal Code Section 2,04.050 (Council) and the
existing travel and expense policy, separate and apart from the compensation paid
to such persons. Therefore, it is not clear that the constitutional exclusion applies
to reimbursement of expenses that are not characterized as "compensation." The
City Attorney has reviewed this issue and believes that the City of La Quinta
should comply with AB 1234 until a court of competent jurisdiction rules on
whether AB 1234 is applicable to charter cities. In light of the express language in
the statute that charter cities must comply with its provisions, this conclusion is
the most conservative approach.
SUMMARY OF AB 1234 REQUIREMENTS
AB 1234 requires that the City identify the appropriate rate of
reimbursement for certain expenses. In most circumstances AB 1234 gives the
City Council leeway to (1) determine what expenses will be reimbursed and
(2) determine the amount of reimbursement. In some circumstances AB 1234
states that a particular method of calculating reimbursement is required. For
instance, when City Council members and members of City boards and
1 `)
commissions require lodging for a conference or organized educational activity, AB
1234 requires that the City only reimburse the members for the maximum
published group rate for the event, provided there is such a rate and provided there
are still rooms available at such rate. In most other circumstances, the City Council
is permitted to establish a reasonable rate of reimbursement. Where no such rate
is established by City policy, AB 1234 provides that "the local agency shall use the
Internal Revenue Service, rates for reimbursement of travel, meals, lodging, and
other actual and necessary expenses as established in Publication 463, or any
successor publication."
AB 1234 contains several requirements:
a. The City must adopt a written reimbursement policy that specifies the
types of activity that will be reimbursable and must specify the permitted
reimbursement rates.
b. If expenses are not otherwise authorized under the reimbursement
policy then advance approval is required in order to obtain reimbursement.
C. Reimbursement is only permitted for "actual and necessary expenses"
incurred "in the performance of official duties." (Cal. Govt. Code § 53232.2(a).)
Additionally, Section 2.04.050 of the Municipal Code (as adopted in
Ordinance 335 and reiterated in Ordinance 386) provides a $350 per month stipend
to Council members for automobile use, phone use and other costs, and provides
Council members with a $25 per month stipend for cellular phone use. In the
course of performing their official duties, City Council members routinely incur
substantial expenses, including increased cellular phone use charges, automobile
depreciation, gasoline expenses and insurance. The stipends are meant to offset
those expenses. A finding to this effect is included as part of the recitals in the
resolution. The Municipal Code specifically states that these stipends are
"equivalent to the actual and necessary use reimbursement" for the City Council.
Staff urges Council members to keep receipts of such actual expenses; to the
extent that actual expenses are less than the stipend, Council members are
obligated to report the excess as income on their tax returns.
d. Reimbursement requests must be submitted within a reasonable time.
e. Reimbursements must be submitted pursuant to an expense report
form and must be accompanied by receipts that are subject to disclosure as public
records.
The revised Travel and Expense Policy attached to this staff report has
implemented each of these requirements. AB 1234 requires legislative members of
1^�
a local agency to file an expense report with receipts attached, as well as make an
oral or written report on the meeting or conference attended, as a condition of
seeking reimbursement for travel, lodging, and/or meals.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution approving and setting forth the Travel and Expense Policy
for City Council members, members of City legislative bodies and City
employees, and superseding all previous resolutions which are inconsistent
therewith; or
2. Do not adopt the proposed Resolution; or
3. Provide staff with alternative direction.
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. City of La Quinta Travel and Expense Policy, including
attached "Request for Travel and/or Advance" and
"Travel Expense Report" forms
110
RESOLUTION NO. 2006-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA APPROVING AND SETTING FORTH THE
TRAVEL AND EXPENSE POLICY FOR CITY COUNCIL
MEMBERS, MEMBERS OF CITY LEGISLATIVE BODIES
AND CITY EMPLOYEES., AND SUPERCEDING ALL
PREVIOUS RESOLUTIONS WHICH ARE INCONSISTENT
HEREWITH
WHEREAS, in the course of their service to the City, City Council members
routinely incur substantial job related expenses, including increased cellular phone
use charges, automobile depreciation, gasoline expenses and insurance; and City
Council members, members of City legislative bodies and City employees incur
other incidental costs relating to meals, parking, entertainment, phone and related
miscellaneous charges; and
WHEREAS, the City Council of the City of La Quinta takes its stewardship
over the use of its limited public resources very seriously; and
WHEREAS, public resources should only be used when there is a substantial
benefit to the City Council and the City of La Quinta; and
WHEREAS, such benefits include: (1) the opportunity to discuss the City's
concerns with state and federal officials, (2) participation in regional, state and
national organizations whose activities affect the City, (3) attending educational
seminars designed to improve officials' skill and information levels and (4)
promoting public service and morale by recognizing such service; and
WHEREAS, (1) legislative and other regional, state and federal City business
is frequently conducted over meals, (2) sharing a meal with regional, state and
federal officials is frequently the best opportunity for a more extensive, focused
and uninterrupted communication about the City's policy concerns, and (3) each
meal expenditure must comply with the limits and reporting requirements of local,
state and federal law; and
WHEREAS, the City of La Quinta Travel and Expense Policy attached hereto
as Exhibit A has been established to provide guidance to the Council on the use
and expenditure of City resources, as well as the standards against which those
expenditures will be measured; and
WHEREAS, this policy satisfies the requirements of Government Code
Sections 53232.2 and 53232.3 in the even that such requirements could be
constitutionally applied to charter cities; and
ill
Resolution No. 2006-
Travel and Expense Policy
Adopted: December 19, 2006)
Page 2
WHEREAS, this policy supplements the definition of actual and necessary
expenses for purposes of state laws relating to permissible uses of public
resources; and
WHEREAS, this policy supplements the definition of necessary and
reasonable expenses for purposes of federal and state income tax laws; and
WHEREAS, this policy also applies to any charges made to a City credit card
used by Council members and advances provided to Council members, members of
City boards and commissions and City employees.
NOW THEREFORE, the City Council of the City of La Quinta DOES HEREBY
RESOLVE:
Section 1: The recitals above are true and correct and incorporated herein.
Section 2: The City of La Quinta Travel and Expense Policy, a copy of which
is attached hereto as Exhibit A, is hereby approved and adopted. All prior
resolutions adopting prior travel and expense policies and all prior travel and
expense policies are hereby superseded by the revised City of La Quinta Travel and
Expense Policy attached hereto as Exhibit A.
Section 4: The City of La Quinta Travel and Expense Policy complies with
the requirements of Government Code Sections 53232.2 and 53232.3, in the
event that these requirements can constitutionally be applied to charter cities.
Section 5: This resolution shall take effect from and after its adoption.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City
Council held on this day of , 2006, by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta, California
Resolution No. 2006-
Travel and Expense Policy
Adopted: December 19, 2006)
Page 3
ATTEST:
VERONICA J. MONTECINO, CMC, City Clerk
City of La Quinta, California
(City Seal)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
113
Resolution No. 2006.
Travel and Expense Policy
Adopted: December 19, 2006)
Page 4
Exhibit A
CITY OF LA QUINTA
TRAVEL AND EXPENSE POLICY
PURPOSE:
Attachment 1
To establish uniform guidelines for City Council members, members of City legislative bodies,
and City employees to follow with regard to travel and expense reporting that arises in the course
of conducting City business.
BACKGROUND:
The City recognizes that attendance at meetings and conferences serves a vital forum for the
exchange of ideas in all areas of municipal administration, presenting and receiving information,
and advocating legislation of benefit to the City. The governing factor in authorizing attendance
at these functions is the tangible benefit accruing to the City because of such attendance in
relation to the overall expense to the City.
In the course of serving the City, City Council members routinely incur substantial job related
expenses, including increased cellular phone use charges, automobile depreciation, gasoline
expenses and insurance; and City Council members, members of City legislative bodies, and
City employee incur other incidental costs relating to meals, parking, entertainment, phone and
related miscellaneous charges.
To that end, City Council members, members of City legislative bodies, and City employees are
occasionally required to expend City funds. This is accomplished either by requesting City
funds in advance, using City issued credit cards, or by spending one's own funds and requesting
reimbursement from the City.
Government Code Sections 36514.5, 53232.2 and 53232.3 authorizes reimbursement for actual
and necessary expenses incurred in the performance of official duties. The following policies are
intended to cover what should be reasonable expenses of business meetings and travel and the
reporting thereof and may not be all-inclusive. The reasonableness of any unforeseen situations
will be decided upon by the City Manager for employee expenditures and by the City Council for
elected and appointed officials' expenditures.
114
Resolution No. 2006-
Travel and Expense Policy
Adopted: December 19, 2006)
Page 5
POLICY:
1. AUTHORIZED EXPENSES
City funds, equipment, supplies (including letterhead) and employee time must only be used for
authorized City business. The following types of expenses generally constitute authorized
expenses, provided that other requirements of the policy are met:
A. Communicating with representatives of regional, state and national government
on City -adopted policy positions;
B. Attending educational seminars designed to improve officials' skill and
information levels;
C. Participating in regional, state, and national organizations whose activities affect
the City's interest;
D. Recognizing service to the City (for example, thanking a longtime official or
employee with a retirement gift or celebration of nominal value or cost);
E. Attending City events;
F. Implementing a City -approved strategy for attracting or retaining business to the
City of La Quinta, this will typically involve at least one staff member;
G. City Council stipends for automobile and cellular use, as provided by City
Municipal Code section 2.04.050, which stipends constitute a best estimate of
actual and necessary expenses, based on increased cellular phone use charges,
automobile depreciation, gasoline expenses, and insurance.
2. RESPONSIBILITY
All persons subject to this policy have the responsibility to determine the reasonableness of
travel costs, as justified by the nature of travel. The intent is to account for actual and necessary
reimbursable expenses while each City Council member, member of a City legislative body or
employee accomplishes City goals as reasonably as possible. This policy is not intended to
address every issue, exception or contingency that may arise in the course of City travel or
attendance at meetings. Accordingly, the basic standard that should prevail is to use good
judgment in the use and stewardship of City funds. Any deviations from this policy should be
approved by the City Council.
The City Manager shall administer and be the approving authority for the expenditure of travel
and expense funds in accordance with appropriations made by the City Council in the annual
adopted budget for all City employees and City legislative bodies, with the exception of the
appropriations made for City Council members travel.
Personal and City travel must not be commingled in such a manner as to increase allowable
expense or otherwise affect adversely the interest of the City.
Resolution No. 2006-
Travel and Expense Policy
Adopted:' December 19, 2006)
Page 6
3. TRAVEL AUTHORIZATION
Official travel by persons covered by this policy requires prior written authorization by the
appropriate approving authority. The City form, "Travel Request and/or Advance," shall be used
to document authorization (Attachment 1).
Travel trips of one -day or less shall not require a pre -approved "Travel Request and/or Advance"
if no advance is requested, but the second part of the form covering conference update reporting
must be completed, if applicable, upon return.
Out-of-state travel, round trips over 300 miles, or trips involving overnight stay must be
approved by the City Council. If time does not permit City Council approval, the City Manager
may authorize the travel request. The City Manager shall notify the City Council of the
authorized travel and the circumstances which prevented City Council review/approval. Upon
return, the "Conference Update Report' section of the "Travel Request" form must be completed.
4. TRAVEL EXPENSES
Persons covered by this policy may provide their own funding and file claims for reimbursement,
or may apply for an advance of public funds by utilizing the "Travel Request and/or Advance"
form. All requests for advance of travel funds are to be submitted through the approving
authority to the Finance Department at least five (5) working days before the intended date of
departure. All advances must be properly accounted for based on actual and necessary expense
incurred, upon termination of travel for which the advance was made. Advance payments do not
constitute approval to spend the entire amount advanced. Only actual and necessary expenses, as
further limited by the specific provisions of this policy, will be paid from City funds.
5. ADVANCE RESERVATIONS —CANCELLATION
Persons covered by this policy are encouraged to make reservations for any meeting, convention,
or dinner for which the City would bear the cost, which he or she is planning to attend, in
sufficient time to allow for lower airfare or reservations costs to be obtained.
Cancellations that result in expenditure of City funds will be reviewed on a case -by -case basis by
the City Manager to determine whether the employee may be held responsible for the cost. The
full City Council will make that determination for any canceled public official travel.
6. TRANSPORTATION
Individuals requesting official travel should attempt to travel by the means most economical to
the City consistent with scheduling needs and cargo space. In selecting a particular method of
transportation, consideration shall be given for the total cost to the City which will result;
including overtime, lost work, and actual transportation costs. In the event that a more expensive
transportation form is used, the cost borne by the City will be limited to the cost of the most
110
Resolution No. 2006-
Travel and Expense Policy
Adopted: December 19, 2006)
Page 7
economical, direct, efficient and reasonable transportation form unless otherwise approved by
the City Council. Government and group rates must be used when available.
A. Automobile Travel
Transportation by car may be done either with a personal vehicle or City vehicle. For persons
other than those receiving a monthly auto allowance, if a personal vehicle is used, net mileage
will be reimbursed at the current Internal Revenue Service Rates (see www.irs.gov). Net
mileage equals roundtrip mileage minus any commute miles.
Those persons using their own vehicle and receiving a monthly auto allowance will be
reimbursed only for the net mileage in excess of 60 miles. City Council members receive a
stipend for automobile use, as provided by City Municipal Code section 2.04.050, which stipend
constitutes a best estimate of actual and necessary expenses, based on increased cellular phone
use charges, automobile depreciation, gasoline expenses and insurance. In any case, mileage
will not be reimbursed for portions of the trip made for non -business related matters.
When the use of public air carrier transportation is approved, private automobile use to and from
the airport shall be reimbursed for all allowable miles at the current Internal Revenue Service
Rates (see www.irs.gov) or commercial auto rental will be allowed if necessary and alternative
personal or public transportation is unavailable or unreasonable.
B. Air Travel and Automobile Rental
(1) Coach Class Air Travel. Reimbursement shall be made for coach air travel if
the cost of such air travel is competitive with other passenger airlines' coach
airfares.
(2) Rail Travel. Reimbursement shall be made for coach rail travel if the cost of
such rail travel is competitive with other coach rail travel fares.
(3) Taxi Service. Charges for taxi service are reimbursable if such transportation
is the most economical, practicable and efficient mode of transportation available
under the circumstances. Portions of taxi charges that are related to excessive tips
(i.e., in excess of 15%) will not be reimbursed.
(4) Shuttle Service. Charges for shuttle service are reimbursable if such
transportation is the most economical, practicable and efficient mode of
transportation available under the circumstances.
(5) Bus Fare. Charges for bus service are reimbursable if such transportation is the
most economical, practicable and efficient mode of transportation available under
the circumstances.
Resolution No. 2006-
Travel and Expense Policy
Adopted: December 19, 2006)
Page 8
(6) Vehicle Rental. Charges for vehicle rental are reimbursable if such
transportation is the most economical, practicable and efficient mode of
transportation available under the circumstances. When determining the type of
rental car to be used, consideration should be given to the economic standards set
forth in this policy and the appropriate use and stewardship of City funds.
(7) Out of Pocket Expenses Related to Use of City Owned Vehicles.
Reimbursement for fuel and other out-of-pocket expenses incurred as a result of
the use of a City owned vehicle is permissible provided that use of the City owned
vehicle is the most economical, practicable and efficient mode of transportation
available under the circumstances.
(8) Chartered Travel. Use of chartered travel shall be reimbursable if such
transportation is the most economical, practicable and efficient mode of
transportation available under the circumstances.
(9) Airport parking may be used during travel on official City business and is
reimbursable with receipts.
LODGING
Lodging expenses will be reimbursed or paid when travel on official City business reasonably
requires an overnight stay. Lodging shall be obtained at the most economical rate available for
safe, clean, convenient, and quality accommodations. Factors such as proximity to destination
and prevailing rates should be considered for reasonableness. If such lodging is in connection
with a conference, lodging expenses must not exceed the group rate published by the conference
sponsor for the meeting in question if such rates are available at the time of booking. Travelers
must request government rates, when available. If the group rate or government rate is not
available, lodging rates that do not exceed the median retail price for lodging for that area listed
on websites similar to www.priceline.com or www.travelocitycom or an equivalent service shall
be considered reasonable and hence reimbursable.
A. Advance Booking and Time Period
An employee is expected to make reservations well in advance whenever possible and to take
other actions to ensure that lodging is secured at moderate rates. Lodging shall be limited to the
maximum number of nights required to conduct the assigned City business. If a person subject
to this policy chooses to arrive earlier or stay later than the length of City business, the additional
lodging and other expenses related to this decision are the individual's personal expenses and
will not be reimbursed or paid by the City.
B. Family Member Accompaniment
There is no objection to a spouse and/or other family member(s) accompanying a person subject
to this policy on a City business trip, if their presence does not detract from the performance of
118
Resolution No. 2006-
Travel and Expense Policy
Adopted: December 19, 2006)
Page 9
City duties. The attendance at the meetings and conferences by such family members of City
employees and officials is to be considered the sole expense of the individual employee and/or
official, and all differences in costs brought about by the attendance and/or accompanying travel
of a family member shall not be borne, paid or reimbursed by the City.
8. MEALS
Meals, except for those included in the cost of the registration, are allowable at actual costs
including reasonable tips and room service charges not to exceed $75 per day. Expense claims
for meals including people other than the claimant shall include the following information:
1. Date expense incurred
2. Parties participating
3. Purpose of the meeting
9. OTHER ALLOWABLE EXPENSES
The following expenses shall be permissible, subject to other provisions of this policy to
the extent that they are actual and necessary:
A. Incidental transportation expenses, such as ferry fares; bridge, toll road and
vehicle parking fees;
B. Telephone and facsimile charges for official business;
C. Personal telephone calls are allowable, not to exceed $25 per day;
D. Reasonable fees and tips paid to waiters, porters, baggage handlers, bellhops,
hotel maids, and other service personnel; and
E. Business related entertainment functions that are attended to promote City related
business objectives are allowable, as long as detail is provided stating who
attended and what subjects were discussed.
10. NON -ALLOWABLE EXPENSES
Personal expenses are not allowable. These may include, but are not limited to:
A. Barber and/or beauty shop charges
B. Fines for traffic violations
C. Private automobile repairs
D. Expenses of any persons accompanying the person subject to this policy on the
trip (except as noted in Section 8(E))
E. Personal telephone calls (except as allowed in Section 8(c))
F. Purchase of personal items
G. Fitness/Health Facilities or Massages
H. Political contributions
119
Resolution No. 2006-
Travel and Expense Policy
Adopted: December 19, 2006)
Page 10
Expenses that are not otherwise listed or identified in this policy shall require prior
approval at a public hearing of the City Council pursuant to Government Code
section 53232.2(f).
11. SETTLEMENT OF EXPENSES
All covered persons are responsible for the accurate preparation of their claims, and the
responsibility of omission or commission cannot be shifted to another individual. A Travel
Expense Report" (Attachment 2) substantiated by receipts which verifies the claimed
expenditures as being an actual expense, must be submitted to the City Manager within ten (10)
days of the expense being incurred or the end of the trip, whichever is later. Inability to provide
such documentation in a timely fashion may result in the expense being borne by the individual.
All expenses are subject to verification that they comply with this policy.
Pursuant to state law, Travel Expense Reports are public records.
If a person subject to this policy has drawn expense money in advance, a settlement must be
made based on actual expenses that are substantiated by receipts. If actual expenses exceed the
advance, upon approval by the City Manager, said expenses will be reimbursed to the traveler by
the Finance Department. If actual expenses do not exceed the expense advance received, said
traveler shall return all unused portions of the expense advance to the Finance Department.
To be reimbursed for expenditures, an employee or official must sign and submit a "Travel
Expense Report" form or, if applicable, the "Conference Update Report" section of the "Travel
Request" form. No reimbursement shall be made until the "Travel Expense Report" form or, if
applicable, the "Update Report" section of the "Travel Request" form has been properly
executed and approved by the City Manager, with the exception of City Council members.
Elected and appointed officials' travel expenditures will be reimbursed if they are within
budgetary constraints, all proper forms have been completed and signed, and receipts are
attached.
The decision of the City Manager shall be final in all cases where conflicts of opinions on
reimbursement or allowable expenses exist. For City Council members and appointed officials,
the decision of the Council shall be final.
REPORTS BY CITY COUNCIL, BOARD OR COMMISSION
In accordance with state law, Council members and members of Boards and Commissions shall
provide a brief report in either verbal or written form, on meetings attended at City expense at
the next meeting of the City Council.
Resolution No. 2006-
Travel and Expense Policy
Adopted: December 19, 2006)
Page l I
PROCEDURES:
There are two forms to be utilized for travel and expense reporting. The first form is the
"Request for Travel and/or Advance" form. This form is comprised of two basic parts: Part 1
covers the authorization for travel and/or an advance, and Part 2 provides follow-up information
on the event attended. The second form is the "Travel Expense Report" which is needed in order
to create the proper audit trail necessary for recording the expenditure of City funds.
1. "Request for Travel and/or Advance" form:
Out of state travel, trips in excess of 300 miles, or trips that involve overnight stay must be
approved by the City Council.
Trips or conferences that do not fall into the above category may be approved by the appropriate
department head, or by the City Manager in the case of department head or non -elected officials'
requests. The City Manager authorizes his own travel or conferences when they do not fall into
the City Council approval category mentioned -in the first paragraph.
Part 1 of this form, "Authorization," must be completed prior to the trip or conference.
Requests for cash advances are included in this part of the form. If no advances are requested
and City Council approval is not needed, this part of the form may be filled out upon completion
of the trip or conference if the appropriate verbal authorization has been granted.
All approved advance requests are to be submitted to Finance at least five (5) working
days before being needed. A second copy of this form will remain with Finance as payment
backup documentation. The traveler will retain the original until Part 2 is completed and
submitted with the Expense Report. Advances and all other expenses must be reconciled and
approved on the "Travel Expense Report" and submitted to Finance within five (5) working days
after completion of the trip or conference.
Part 2 of this form, "Conference Update Report," is to be completed with a short
narrative highlighting the subject of the conference and its relevance to City operations. This
section must be completed when any conference expenses are incurred in the time period
required by this policy.
The original "Request for Travel and/or Advance" form must be attached to the "Travel
Expense Report" when that form is submitted.
2. "Travel Expense Report' form:
The "Travel / Expense Report" (referred to as the "expense report") is required to track all travel
and expenditures of the City. A proper audit trail, which includes supporting receipts, is
necessary to comply with travel and expenses reporting requirements.
Resolution No. 2006-
Travel and Expense Policy
Adopted: December 19, 2006)
Page 12
The expense report which must be filled out is designed to be a logically grouped over -view of
the total expenditures incurred while traveling. Detail and supporting documentation, including
receipts and the "Request for Travel and/or Advance" form, must be attached as backup to this
expense report. There is some space provided on the form itself for detailed explanation of any
circumstances or situations that may need to be addressed.
Meal and business entertainment receipts must identify names of who attended and what
business matters were discussed. Itemized hotel bills are needed rather than, or in addition to,
lump sum receipts. Monthly credit card bills are not to be used in lieu of the actual charge
receipts. Expense items for which no receipts are available will not be reimbursed.
The expense report is divided into three columns to cover whatever spending situations may
occur.
Column I is to contain allowable business expenses that the claimant has paid for
personally, whether by personal credit card, check or cash. Cash advances become personal cash
as soon as they are received from the City. Therefore, column 1 should be used when spending
cash even if it was received from a City advance. The advance in such cases will also be listed
in column 3 as a non -business expense of the City. When columns 1 and 3 are netted together,
the refund amount will be determined.
The Expense Report should also be used for all mileage reimbursement claims whether
conference related or not. Column 1 of the form shall be completed with appropriate detail.
Column 2 is to contain all City paid expenses. These will primarily be City credit card
expenses but may also include any checks or cash that were paid directly to the provider and
were not received by the as an advance. Such checks or cash paid directly may not always be
readily determined, but the claimant needs to include these amounts to reflect the total cost to the
City.
Totals from columns I and 2 should be added and the result placed in the "Total Trip
Expense" box.
Column 3 is to contain the amounts which were paid by the City on either check, cash, or
credit card for items which are not reimbursable expenses. All efforts should be made not to use
City funds for unallowable expenditures.
Any advances that the claimant receives, whether check or cash, must be picked up in
this column. Advances are considered non -business expenditures by the City and are the
property of the recipient. Allowable expenditures that occur in such cases are listed separately in
column 1.
The total from column I is subtracted from the total of column 3 and the balance is due
the City. If that result is a negative balance, it is a balance due the claimant.
1��
Resolution No. 2006-
Travel and Expense Policy
Adopted: December 19, 2006)
Page 13
The claimant must sign the expense report certifying its correctness. Council member reports
need only Council member signature. All other reports require City Manager and the appropriate
department head signature approval.
All expense reports will be kept in a segregated payable file whether money is due the claimant
or not. Finance will verify credit card receipts with the expense report and then attach the
receipts to the credit card billing as backup documentation. Any credit card billing received
without receipts is not a reimbursable expense. Any personal charges incurred, or advances not
reconciled, are considered a receivable to the City and may be deducted from any checks issued
by the City to that individual after the five (5) day report filing deadline has expired.
Because these items are public records, staff is instructed to redact private financial information
(i.e., credit card numbers or account numbers) to protect the privacy of those submitting receipts.
COMPLIANCE WITH STATE LAW / VIOLATIONS
City officials should keep in mind that some expenditures may be subject to reporting under the
Political Reform Act and other laws. All agency expenditures are public records subject to
disclosure under the Public Records Act and other applicable laws. Use of public resources or
falsifying expense reports in violation of this policy may result in any of the following:
1. Loss of reimbursement privileges;
2. A demand for restitution to the City;
3. The City's reporting the expenses as income to the person to state and federal
taxing authorities;
4. Civil penalties of up to $1,000 per day and three times the value of the resources
used;
5. Prosecution for the misuse of public resources.
Attachments: 1. Request for Travel and/or Advance Form
2. Travel Expense Report Form
City of La Quinta
REQUEST FOR TRAVEL AND IOR ADVANCE
w94410 , it
To attend
Name of Attendee
Date of Request
Registration $
Transportation $
Meals $
Lodging $
Applicant
Department Head
City Manager _,
at
Department
Date of Trip to
Vendor #
Account #
Total Request $
Date
Date
Date
Meeting Date of Council Approval
Highlight Conference subject matter and Its relevance to the City.
Signature ,
Date
CITY OF LA QUINTA
TRAVEL EXPENSE REPORT
QJPdeteA 512MI
Employee:
Conference Meeting:
Department:
Location:
Keypunch Info-Vendor#/Receipts#
Date (from -to):
Acct. No. S
Business Expenses
Non Business
Charges
Acct. No. S
Employee
City
City
S
Check, Cash or
Check, Cash or
Check, Cash or
Acct. No.
Credit Card
Credit Card
Credit Card
TRANSPORTATION:
Personal Auto Expense Miles @ /Mile
Column 1
Column 2
Column 3
Gas/Oil/Maintenance/iCity Vehicles):
Airfare:
Train, Bus, Taxi, Other:
REGISTRATION:
LODGING:
Days @ S per day
MEALS:
MISCELLANEOUS: Mailmen, Valet, Tips, Other)
ADVANCES: (Check or Cash)
+
TOTAL TRIP EXPENSE
g
Explanation Detail:
TOTAL NON BUSINESS CHARGE
Less Employee Paid (Column 1)
Balance Due City
or
<Baance Due City>
1 hereby certify that the above expenditures and facts are true and correct and in conformance with the adopted La Quints
Travel & Expense Policy.
Date
Approved by:
Employee Signature
Department Director City Manager n a
ATTACHMENT 1
CITY OF LA QUINTA
TRAVEL AND EXPENSE POLICY
PURPOSE:
To establish uniform guidelines for City Council members, members of City
legislative bodies, and City employees to follow with regard to travel and expense
reporting that arises in the course of conducting City business.
BACKGROUND:
The City recognizes that attendance at meetings and conferences serves a vital
forum for the exchange of ideas in all areas of municipal administration, presenting
and receiving information, and advocating legislation of benefit to the City. The
governing factor in authorizing attendance at these functions is the tangible benefit
accruing to the City because of such attendance in relation to the overall expense
to the City.
In the course of serving the City, City Council members routinely incur substantial
job related expenses, including increased cellular phone use charges, automobile
depreciation, gasoline expenses and insurance; and City Council members,
members of City legislative bodies, and City employee incur other incidental costs
relating to meals, parking, entertainment, phone and related miscellaneous charges.
To that end, City Council members, members of City legislative bodies, and City
employees are occasionally required to expend City funds. This is accomplished
either by requesting City funds in advance, using City issued credit cards, or by
spending one's own funds and requesting reimbursement from the City.
Government Code Sections 36514.5, 53232.2 and 53232.3 authorizes
reimbursement for actual and necessary expenses incurred in the performance of
official duties. The following policies are intended to cover what should be
reasonable expenses of business meetings and travel and the reporting thereof and
may not be all-inclusive. The reasonableness of any unforeseen situations will be
decided upon by the City Manager for employee expenditures and by the City
Council for elected and appointed officials' expenditures.
POLICY:
1. AUTHORIZED EXPENSES
City funds, equipment, supplies (including letterhead) and employee time must only
be used for authorized City business. The following types of expenses generally
constitute authorized expenses, provided that other requirements of the policy are
met:
A. Communicating with representatives of regional, state and national
government on City -adopted policy positions;
B. Attending educational seminars designed to improve officials' skill and
information levels;
C. Participating in regional, state, and national organizations whose
activities affect the City's interest;
D. Recognizing service to the City (for example, thanking a longtime
official or employee with a retirement gift or celebration of nominal
value or cost);
E. Attending City events;
F. Implementing a City -approved strategy for attracting or retaining
business to the City of La Quinta, this will typically involve at least
one staff member;
G. City Council stipends for automobile and cellular use, as provided by
City Municipal Code section 2.04.050, which stipends constitute a
best estimate of actual and necessary expenses, based on increased
cellular phone use charges, automobile depreciation, gasoline
expenses, and insurance.
2. RESPONSIBILITY
All persons subject to this policy have the responsibility to determine the
reasonableness of travel costs, as justified by the nature of travel. The intent is to
account for actual and necessary reimbursable expenses while each City Council
member, member of a City legislative body or employee accomplishes City goals as
reasonably as possible. This policy is not intended to address every issue,
exception or contingency that may arise in the course of City travel or attendance
at meetings. Accordingly, the basic standard that should prevail is to use good
judgment in the use and stewardship of City funds. Any deviations from this policy
should be approved by the City Council.
The City Manager shall administer and be the approving authority for the
expenditure of travel and expense funds in accordance with appropriations made by
the City Council in the annual adopted budget for all City employees and City
legislative bodies, with the exception of the appropriations made for City Council
members travel.
Personal and City travel must not be commingled in such a manner as to increase
allowable expense or otherwise affect adversely the interest of the City.
3. TRAVEL AUTHORIZATION
Official travel by persons covered by this policy requires prior written authorization
by the appropriate approving authority. The City form, "Travel Request and/or
Advance", shall be used to document authorization (Attachment 1).
Travel trips of one -day or less shall not require a pre -approved "Travel Request
and/or Advance" if no advance is requested, but the second part of the form
covering conference update reporting must be completed, if applicable, upon
return.
Out-of-state travel, round trips over 300 miles, or trips involving overnight stay
must be approved by the City Council. If time does not permit City Council
approval, the City Manager may authorize the travel request. The City Manager
shall notify the City Couricil of the authorized travel and the circumstances which
prevented City Council review/approval. Upon return, the "Conference Update
Report' section of the "Travel Request" form must be completed.
4. TRAVEL EXPENSES
Persons covered by this policy may provide their own funding and file claims for
reimbursement, or may apply for an advance of public funds by utilizing the "Travel
Request and/or Advance form. All requests for advance of travel funds are to be
submitted through the approving authority to the Finance Department at least five
(5) working days before the intended date of departure. All advances must be
properly accounted for based on actual and necessary expense incurred, upon
termination of travel for which the advance was made. Advance payments do not
constitute approval to spend the entire amount advanced. Only actual and
necessary expenses, as further limited by the specific provisions of this policy, will
be paid from City funds.
5. ADVANCE RESERVATIONS —CANCELLATION
Persons covered by this policy are encouraged to make reservations for any
meeting, convention, or dinner for which the City would bear the cost, which he or
she is planning to attend, in sufficient time to allow for lower airfare or reservations
costs to be obtained.
Cancellations that result in expenditure of City funds will be reviewed on a case -by -
case basis by the City Manager to determine whether the employee may be held
responsible for the cost. The full City Council will make that determination for any
canceled public official travel.
. n
1
6. TRANSPORTATION
Individuals requesting official travel should attempt to travel by the means most
economical to the City consistent with scheduling needs and cargo space. In
selecting a particular method of transportation, consideration shall be given for the
total cost to the City which will result; including overtime, lost work, and actual
transportation costs. In the event that a more expensive transportation form is
used, the cost borne by the City will be limited to the cost of the most economical,
direct, efficient and reasonable transportation form unless otherwise approved by
the City Council. Government and group rates must be used when available. ,
A. Automobile Travel
Transportation by car may be done either with a personal vehicle or City vehicle.
For persons other than those receiving a monthly auto allowance, if a personal
vehicle is used, net mileage will be reimbursed at the current Internal Revenue
Service Rates (see www.irs.gov). Net mileage equals roundtrip mileage minus any
commute miles.
Those persons using their own vehicle and receiving a monthly auto allowance will
be reimbursed only for the net mileage in excess of 60 miles. City Council
members receive a stipend for automobile use, as provided by City Municipal Code
section 2.04.050, which stipend constitutes a best estimate of actual and
necessary expenses, based on increased cellular phone use charges, automobile
depreciation, gasoline expenses and insurance. In any case, mileage will not be
reimbursed for portions of the trip made for non -business related matters.
When the use of public air carrier transportation is approved, private automobile
use to and from the airport shall be reimbursed for all allowable miles at the current
Internal Revenue Service Rates (see www.irs.gov) or commercial auto rental will be
allowed if necessary and alternative personal or public transportation is unavailable
or unreasonable.
B. Air Travel and Automobile Rental
(1) Coach Class Air Travel. Reimbursement shall be made for coach
air travel if the cost of such air travel is competitive with other
passenger airlines' coach airfares.
(2) Rail Travel. Reimbursement shall be made for coach rail travel if
the cost of such rail travel is competitive with other coach rail travel
fares.
1 =J
(3) Taxi Service. Charges for taxi service are reimbursable if such
transportation is the most economical, practicable and efficient mode
of transportation available under the circumstances. Portions of taxi
charges that are related to excessive tips (i.e., in excess of 15%) will
not be reimbursed.
(4) Shuttle Service. Charges for shuttle service are reimbursable if
such transportation is the most economical, practicable and efficient
mode of transportation available under the circumstances.
(5) Bus Fare. Charges for bus service are reimbursable if such
transportation is the most economical, practicable and efficient mode
of transportation available under the circumstances.
(6) Vehicle Rental. Charges for vehicle rental are reimbursable if such
transportation is the most economical, practicable and efficient mode
of transportation available under the circumstances. When
determining the type of rental car to be used, consideration should be
given to the economic standards set forth in this policy and the
appropriate use and stewardship of City funds.
(7) Out of Pocket Expenses Related to Use of City Owned Vehicles.
Reimbursement for fuel and other out-of-pocket expenses incurred as
a result of the use of a City owned vehicle is permissible provided that
use of the City owned vehicle is the most economical, practicable and
efficient mode of transportation available under the circumstances.
(8) Chartered Travel. Use of chartered travel shall be reimbursable if
such transportation is the most economical, practicable and efficient
mode of transportation available under the circumstances.
(9) Airport parking may be used during travel on official City business
and is reimbursable with receipts.
7. LODGING
Lodging expenses will be reimbursed or paid when travel on official City business
reasonably requires an overnight stay. Lodging shall be obtained at the most
economical rate available for safe, clean, convenient, and quality accommodations.
Factors such as proximity to destination and prevailing rates should be considered
for reasonableness. If such lodging is in connection with a conference, lodging
expenses must not exceed the group rate published by the conference sponsor for
the meeting in question if such rates are available at the time of booking. Travelers
must request government rates, when available. If the group rate or government
1�0
rate is not available, lodging rates that do not exceed the median retail price for
lodging for that area listed on websites similar to www.priceline.com or
www.travelocity.com or an equivalent service shall be considered reasonable and
hence reimbursable.
A. Advance Booking and Time Period
An employee is expected to make reservations well in advance whenever possible
and to take other actions to ensure that lodging is secured at moderate rates.
Lodging shall be limited to the maximum number of nights required to conduct the
assigned City business. If a person subject to this policy chooses to arrive earlier
or stay later than the length of City business, the additional lodging and other
expenses related to this decision are the individual's personal expenses and will not
be reimbursed or paid by the City.
B. Family Member Accompaniment
There is no objection to a spouse and/or other family member(s) accompanying a
person subject to this policy on a City business trip, if their presence does not
detract from the performance of City duties. The attendance at the meetings and
conferences by such family members of City employees and officials is to be
considered the sole expense of the individual employee and/or official, and all
differences in costs brought about by the attendance and/or accompanying travel
of a family member shall not be borne, paid or reimbursed by the City.
8. MEALS
Meals, except for those included in the cost of the registration, are allowable at
actual costs including reasonable tips and room service charges not to exceed $75
per day. Expense claims for meals including people other than the claimant shall
include the following information:
1. Date expense incurred
2. Parties participating
3. Purpose of the meeting
9. OTHER ALLOWABLE EXPENSES
The following expenses shall be permissible, subject to other provisions of
this policy to the extent that they are actual and necessary:
A. Incidental transportation expenses, such as ferry fares; bridge, toll
road and vehicle parking fees;
B. Telephone and facsimile charges for official business;
C. Personal telephone calls are allowable, not to exceed $25 per day;
D. Reasonable fees and tips paid to waiters, porters, baggage handlers,
bellhops, hotel maids, and other service personnel; and
E. Business related entertainment functions that are attended to promote
City related business objectives are allowable, as long as detail is
provided stating who attended and what subjects were discussed.
10. NON -ALLOWABLE EXPENSES
Personal expenses are not allowable. These may include, but are not limited to:
A. Barber and/or beauty shop charges
B. Fines for traffic violations
C. Private automobile repairs
D. Expenses of any persons accompanying the person subject to this
policy on the trip (except as noted in Section 8(E))
E. Personal telephone calls (except as allowed in Section 8(c))
F. Purchase of personal items
G. Fitness/Health Facilities or Massages
H. Political contributions
Expenses that are not otherwise listed or identified in this policy shall require
prior approval at a public hearing of the City Council pursuant to Government Code
section 53232.2(f).
11. SETTLEMENT OF EXPENSES
All covered persons are responsible for the accurate preparation of their claims, and
the responsibility of omission or commission cannot be shifted to another
individual. A Travel Expense Report' (Attachment 2) substantiated by receipts
which verifies the claimed expenditures as being an actual expense, must be
submitted to the City Manager within ten (10) days of the expense being incurred
or the end of the trip, whichever is later. Inability to provide such documentation in
a timely fashion may result in the expense being borne by the individual. All
expenses are subject to verification that they comply with this policy.
Pursuant to state law, Travel Expense Reports are public records.
If a person subject to this policy has drawn expense money in advance, a
settlement must be made based on actual expenses that are substantiated by
receipts. If actual expenses exceed the advance, upon approval by the City
Manager, said expenses will be reimbursed to the traveler by the Finance
Department. If actual expenses do not exceed the expense advance received, said
traveler shall return all unused portions of the expense advance to the Finance
Department.
To be reimbursed for expenditures, an employee or official must sign and submit a
"Travel Expense Report" form or, if applicable, the "Conference Update Report"
section of the "Travel Request" form. No reimbursement shall be made until the
"Travel Expense Report" form or, if applicable, the "Update Report" section of the
"Travel Request" form has been properly executed and approved by the City
Manager, with the exception of City Council members.
Elected and appointed officials' travel expenditures will be reimbursed if they are
within budgetary constraints, all proper forms have been completed and signed,
and receipts are attached.
The decision of the City Manager shall be final in all cases where conflicts of
opinions on reimbursement or allowable expenses exist. For City Council members
and appointed officials, the decision of the Council shall be final.
REPORTS BY CITY COUNCIL, BOARD OR COMMISSION
In accordance with state law, Council members and members of Boards and
Commissions shall provide a brief report in either verbal or written form, on
meetings attended at City expense at the next meeting of the City Council.
PROCEDURES:
There are two forms to be utilized for travel and expense reporting. The first form
is the "Request for Travel and/or Advance" form. This form is comprised of two
basic parts: Part 1 covers the authorization for travel and/or an advance, and Part 2
provides follow-up information on the event attended. The second form is the
"Travel Expense Report" which is needed in order to create the proper audit trail
necessary for recording the expenditure of City funds.
1. "Request for Travel and/or Advance" form:
Out of state travel, trips in excess of 300 miles, or trips that involve overnight stay
must be approved by the City Council.
Trips or conferences that do not fall into the above category may be approved by
the appropriate department head, or by the City Manager in the case of department
head or non -elected officials' requests. The City Manager authorizes his own travel
or conferences when they do not fall into the City Council approval category
mentioned -in the first paragraph.
Part 1 of this form, "Authorization," must be completed prior to the trip or
conference. Requests for cash advances are included in this part of the form. If
no advances are requested and City Council approval is not needed, this part of the
form may be filled out upon completion of the trip or conference if the appropriate
verbal authorization has been granted.
All approved advance requests are to be submitted to Finance at least five
(5) working days before being needed. A second copy of this form will remain with
Finance as payment backup documentation. The traveler will retain the original
until Part 2 is completed and submitted with the Expense Report. Advances and all
other expenses must be reconciled and approved on the "Travel Expense Report"
and submitted to Finance within five (5) working days after completion of the trip
or conference.
Part 2 of this form, "Conference Update Report", is to be completed with a
short narrative highlighting the subject of the conference and its relevance to City
operations. This section must be completed when any conference expenses are
incurred in the time period required by this policy.
The original "Request for Travel and/or Advance" form must be attached to
the "Travel Expense Report' when that form is submitted.
2. "Travel Expense Report" form:
The "Travel / Expense Report' (referred to as the "expense report") is required to
track all travel and expenditures of the City. A proper audit trail, which includes
supporting receipts, is necessary to comply with travel and expenses reporting
requirements.
The expense report which must be filled out is designed to be a logically grouped
over -view of the total expenditures incurred while traveling. Detail and supporting
documentation, including receipts and the "Request for Travel and/or Advance"
form, must be attached as backup to this expense report. There is some space
provided on the form itself for detailed explanation of any circumstances or
situations that may need to be addressed.
Meal and business entertainment receipts must identify names of who attended
and what business matters were discussed. Itemized hotel bills are needed rather
than, or in addition to, lump sum receipts. Monthly credit card bills are not to be
used in lieu of the actual charge receipts. Expense items for which no receipts are
available will not be reimbursed.
The expense report is divided into three columns to cover whatever spending
situations may occur.
1 J"
Column 1 is to contain allowable business expenses that the claimant has
paid for personally, whether by personal credit card, check or cash. Cash advances
become personal cash as soon as they are received from the City. Therefore,
column 1 should be used when spending cash even if it was received from a City
advance. The advance in such cases will also be listed in column 3 as a non -
business expense of the City. When columns 1 and 3 are netted together, the
refund amount will be determined.
The Expense Report should also be used for all mileage reimbursement
claims whether conference related or not. Column 1 of the form shall be
completed with appropriate detail.
Column 2 is to contain all City paid expenses. These will primarily be City
credit card expenses but may also include any checks or cash that were paid
directly to the provider and were not received by the as an advance. Such checks
or cash paid directly may not always be readily determined, but the claimant needs
to include these amounts to reflect the total cost to the City.
Totals from columns 1 and 2 should be added and the result placed in the
"Total Trip Expense" box.
Column 3 is to contain the amounts which were paid by the City on either
check, cash, or credit card for items which are not reimbursable expenses. All
efforts should be made not to use City funds for unallowable expenditures.
Any advances that the claimant receives, whether check or cash, must be
picked up in this column. Advances are considered non -business expenditures by
the City and are the property of the recipient. Allowable expenditures that occur in
such cases are listed separately in column 1.
The total from column 1 is subtracted from the total of column 3 and the
balance is due the City. If that result is a negative balance, it is a balance due the
claimant.
The claimant must sign the expense report certifying its correctness. Council
member reports need only Council member signature. All other reports require City
Manager and the appropriate department head signature approval.
All expense reports will be kept in a segregated payable file whether money is due
the claimant or not. Finance will verify credit card receipts with the expense report
and then attach the receipts to the credit card billing as backup documentation.
Any credit card billing received without receipts is not a reimbursable expense.
Any personal charges incurred, or advances not reconciled, are considered a
1.� J
receivable to the City and may be deducted from any checks issued by the City to
that individual after the five (5) day report filing deadline has expired.
Because these items are public records, staff is instructed to redact private
financial information (i.e., credit card numbers or account numbers) to protect the
privacy of those submitting receipts.
COMPLIANCE WITH STATE LAW / VIOLATIONS
City officials should keep in mind that some expenditures may be subject to
reporting under the Political Reform Act and other laws. All agency expenditures
are public records subject to disclosure under the Public Records Act and other
applicable laws. Use of public resources or falsifying expense reports in violation
of this policy may result in any of the following:
1. Loss of reimbursement privileges;
2. A demand for restitution to the City;
3. The City's reporting the expenses as income to the person to state
and federal taxing authorities;
4. Civil penalties of up to $1,000 per day and three times the value of
the resources used;
5. Prosecution for the misuse of public resources.
Attachments: 1. Request for Travel and/or Advance Form
2. Travel Expense Report Form
City of La Quinta
REQUEST FOR TRAVEL AND /OR ADVANCE
NNONNINON
To attend
Name of Attendee
Date of Request
Registration $
Transportation $
Meals $
Lodging $
Applicant
Department Head
City Manager _
Signature
at
Department
Date of Trip to
Vendor #
Account #
e Total Request $
Date
Date
Date
Date
J
CITY OF LA QUINTA
TRAVEL EXPENSE REPORT
ateA a/2"1
Employee:
Conference Meeting:
Department:
Location:
Keypunch Info-Vendorfl/Receipts#
Date (fronrtol:
Acct. No. S
Business Expenses
Non Business
Charges
Acct. No. S
Employee
City
City
Acct. No. S
Check, Cash or
Check, Cash or
Check. Cash or
Credit Card
Credit Card
Credit Card
ORTATION:
Auto Expense Miles @ /Mile
Column 1
Column 2
Column 3
Maintenance/(City Vehicles):
7Train,
us, Taxi, Other:
REGISTRATION:
LODGING:
Days @ S per day
MEALS:
MISCELLANEOUS: Wellman, Valet, Tips, Other)
ADVANCES: (Check or Cash)
+
TOTAL TRIP EXPENSE
8
Explanation Dated:
TOTAL NON BUSINESS CHARGE
Less Employee Paid (Column 1)
Balance Due City
or
<Balance Due City>
I hereby certify that the above expenditures and facts are true and correct and in conformance with the adopted La Quinta
Travel & Expense Policy.
Date
Approved by:
Department Director
Employee Signature
City Manager
1
COUNCIL/RDA MEETING DATE: December 19, 2006
ITEM TITLE: Approval of a Request by the County of
Riverside Planning Commission to Utilize the Council
Chambers for Public Hearings on January 24, April 18,
June 27, September 5, and November 7, 2007 from
8:00 a.m. to 5:00p.m.
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: _.7
STUDY SESSION:
PUBLIC HEARING:
Approve a request from the County of Riverside Planning Commission to utilize the
Council Chambers on January 24, April 18, June 27, September 5, and November
7, 2007 from 8:00 a.m. to 5:00 p.m.
FISCAL IMPLICATIONS:
None.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The County of Riverside Planning Commission has requested that the Council
Chambers be made available for the Planning Commission meetings on the following
days in 2007: January 24, April 18, June 27, September 5, and November 7. The
request meets all the requirements of facility use as contained in the City's Guidelines.
A complete application has been submitted (Attachment 1) for the City Council's
consideration.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve a request from the County of Riverside Planning Commission to utilize
the Council Chambers on January 24, April 18, June 27, September 5, and
November 7, 2007 from 8:00 a.m. to 5:00 p.m.; or
2. Do not approve the request from the County of Riverside Planning Commission
to utilize the Council Chambers; or
3. Provide staff with alternative direction.
Respectfully submitted,
Tom Hartung, Direofor of Building & Safety
Approved for submission by:
r; 2� � -ex e_e� —0�
Thomas P. Genovese, City Manager
Attachment: 1. Application
2
ATTACHMENT 1
- I --m-
Addreas:y0gh L
-Fac41ity Regaeste
Type"of Event- Pt
Description of Ael
Phones
_ Private '
Dates) of Dse:-/ "'la�� �t�) ��g size of Groups 5
Time of Use: start m
��P•m•) Finish (a.m.
Total Hours of Use r $U.00 r
Certificate of Additional Insured attached:
q
City zasarance bested: gee -Paid: t� 1
Refundaw-e'Cleaning D N
Session R,omi . 020; ep�sit Paid: S-"12 Jfa
Codaoil Cbanhers (up to 53 people) _ $300 7`�—
CoMoil Chambers (34.Pecp4e plus) _ Otio
Total Paid:
The ms4ersi9ned herebi
Of the city. o L3 QUM
-Date- lay d
Reposit.Hegair®d gor
DPPo9i:t. Retnth6d': Date-
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�OF TF
COUNCIL/RDA MEETING DATE: December 19, 2006
ITEM TITLE: Denial of Claim for Damages Filed By
Unitrin Direct (SUBRO: Michael Higgins) Date of Loss:
September 15, 2006
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: p
STUDY SESSION:
PUBLIC HEARING:
Deny the Claim for Damages filed by Unitrin Direct (SUBRO: Michael Higgins), with
a reported date of loss of September 15, 2006.
FISCAL IMPLICATIONS:
The total amount of the claim was $ 141,249.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
A claim was filed by Unitrin Direct (SUBRO: Michael Higgins) with a reported date of
loss of September 15, 2006, (Attachment 1). It was forwarded to Carl Warren & Co.,
the City's claims administrator. Carl Warren & Co. has reviewed the matter and
recommends that the City Council deny the claim.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Deny the Claim for Damages filed by Unitrin Direct (SUBRO: Michael Higgins)
with a reported date of loss of September 15, 2006; or
2. Accept the claim, or some portion thereof; or
3. Provide staff with alternative direction.
Respectfully submitted,
Jcto Ru , Person /Rik Manager
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. Unitrin Direct (SUBRO: Michael Higgins), Claim for Damages
1.r3
I i I direct
auto insurance
November 9, 2006
City Clerk's Office
City of La Quinta
PO Box 1504
La Quinta, CA 92253
Our insured:
Our Claim No:
Date Or Loss:
Dear Sir or Madam:
Higgins, Deborah A.
2006029923
9/15/2006
ATTACHMENT 1
Following are the claim forms completed for our insured's damages. We have
enclosed a copy of the police report for you to review.
Please contact me at the number below if there is any information that you may
need to complete your investigation.
UNITRIN DIRECT INSURANCE COMPANY
*4�
Courtney Lyon
Sr. Claim Representative
877-495-1888-4664
FOR YOUR PROTECTION, CALIFORNIA LAW REQUIRES THAT THE
FOLLOWING LANGUAGE APPEAR ON THIS LETTER:
California Insurance Code — Sections 1871.2 and 1879.2
Any person who knowingly presents a false or fraudulent claim for
payment of a loss is guilty of a crime and may be subject to fines and
confinement in state prison.
2790 Business Park Dnve, Vista CA 92061-7860 Phone 760.597.4500 Fax 760.597.4693
Underwritten by: Unitrin Direct Insurance Company and Alpha Property & Casualty Insurance Company
11/02/2006 THU 16:02 FAX 760 777 7107 La Quinta, City Clerk
� 002/003
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PAGE3A'RCVDAT 1111120063:4S:13PM�P�tlic Slan�td �'SVR.'IA1�R7�'OfdS:4693'CS®;160111 T107' GIAZATN1NhiIlssj:01-06
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COUNCIL/RDA MEETING DATE: December 19, 2006
ITEM TITLE: Denial of Claim for Damages Filed By
Everett Keegan III: Date of Loss: November 3, 2006
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDATION:
Deny the Claim for Damages filed by Everett Keegan III, with a reported date of loss
of November 3, 2006.
FISCAL IMPLICATIONS:
The total amount of the claim was $ 434.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
A claim was filed by Everett Keegan III with a reported date of loss of November 3,
2006, (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims
administrator. Carl Warren & Co. has reviewed the matter and recommends that the
City Council deny the claim.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
117
1. Deny the Claim for Damages filed by Everett Keegan III with a reported date of
loss of November 3, 2006; or
2. Accept the claim, or some portion thereof; or
3. Provide staff with alternative direction.
Respectfully submitted,
Joh uiz, Person el/Ri anager
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. Everett Keegan III, Claim for Damages
11/06/2006 60N 14:42 FAI 760 777 7107 La Quinta. City Clerk
FILE WMt
CITY CLERK'S OFFICE
QvatLaQuinta
P.O..Ba 1504
La Quids. CA OW
CLAIM FOR DAMAGES
TO PERSON OR PROPERTY
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CLAIM NO.
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11/06/2006 ION 14:42 FAI 760 777 7107 La Quiuta. City Clerk
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ij0
OF
COUNCIL/RDA MEETING DATE: December 19, 2006 AGENDA CATEGORY:
ITEM TITLE: Authorization for Overnight Travel for
One Member of the City Council to Attend the
League of California Cities Revenue and Taxation
Committee Meeting to be Held Thursday, January
11, 2007, in Sacramento, California
RECOMMENDATION:
BUSINESS SESSION:
CONSENT CALENDAR: Io
STUDY SESSION:
PUBLIC HEARING:
Approve authorization for overnight travel for one member of the City Council to
attend the League of California Cities Revenue and Taxation Committee Meeting to
be held at the Sacramento Convention Center in Sacramento, California on January
1 1, 2007.
FISCAL IMPLICATIONS:
Expenditures for this conference are estimated as follows:
Travel
Hotel
Meals
TOTAL
$ 250
$ 275
$ 75
6 600
Funds for this conference attendance are available in the Legislative Program's
Travel, Training and Meetings Account (#101-1001-411.51-01).
CHARTER CITY IMPLICATIONS:
None.
1J1
BACKGROUND AND OVERVIEW:
The League of California Cities Policy Committees meets four times each year. The
first meeting of the Policy Committees in 2007 is scheduled for January 11 and
12, 2007 at the League Office and the Sacramento Convention Center in
Sacramento, California. The Revenue and Taxation Committee, on which Council
Member Henderson sits, will meet January 11, 2007.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve authorization for overnight travel for one member of the City
Council to attend the League of California Cities Revenue and Taxation
Committee Meeting in Sacramento, California to be held January 11, 2007;
or
2. Do not approve the request for overnight travel; or
3. Provide staff with alternative direction.
Respectfully submitted,
Wanda Wise -Latta, Executive Assistant
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. League of California Cities Policy Committee Meetings
Attendance Form
2
LEAGUE ATTACHMENT 1
OF CALIFORNIA IMPORTANT—JANUARY 11 and 12 MEETINGS
CITIES
ATTENDANCE FORM -Please return by Dec 28th
Meeting: Policy Committee Meetings
Date(s): Thursday, January 11 or Friday, January 12, 2007
Time: 10:00 a.m. - 3 p.m.
1Z Please check committee:
NOTE: TWO LOCATIONS
League Office, 1400 K Street, 4m Fl., Sacramento
Thursday, January 11, 2007
_Community Services
Friday, January 12. 2007
Administrative Services
Sacramento Convention Center, 2400 J Street, Sacramento (tower level, south end)
Thursday. January 11, 2007
_Employee Relations
Revenue and Taxafioh
_Public Safety
I WILL attend
Title:
City:
Friday, January 12, 2007
_Environmental Ouality
_Housing, Community & Economic Dev.
_Transp., Communication & Public Works
I WILL NOT be attending
Lunch guarantees are based on retumed forms. Please complete and return this attendance
form no later than Thursday, December 28 to:
League of California Cities
Attn: Linda Welch Hicks
1400 K Street - Fourth Floor
Sacramento, CA 95814
E-Mail: Ihidcs@cacities.org
-P FAX TO: (916) 658-8240
1,"
c&si' % 412amrcu
COUNCIL/RDA MEETING DATE: December 19, 2006
ITEM TITLE: Consideration of the Simon Drive Median
Design
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
On June 6, 2006 the City Council previously approved and spent an allocation of
$120,000 to reimburse the developer of Washington Park for reconstructing Simon
Drive east of Washington Street. The construction of the permanent concrete median
on the Simon Drive curve was included with the developer's original improvements.
The westerly temporary median constructed with temporary yellow channelizers near
Washington Street was part of the new traffic signal improvements constructed by
Madison Development for the Point Happy residential development. The permanent
median improvements are currently under design to replace the yellow channelizers
and will be brought to the Council under a separate item for an appropriation for
construction in the future.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
This report has been prepared in response to a request for a reevaluation of the
recently installed median island on Simon Drive west of Washington Street. The
island was designed by Willdan and constructed using the temporary yellow
channelizers as part of the Simon Drive and Washington Street traffic signal
_ 1;,4
improvements. The City has received complaints concerning the restricted turning
movements out of the LG's Restaurant/ Jensen's Market shopping center driveway
just east of the intersection
Jensen's Finest Foods has submitted a request to permit a left turn into the
driveway serving the center (Attachment 1). In response to this request, the City's
consultant traffic engineer evaluated the signing and striping at the intersection to
determine the impact to traffic operations on Simon Drive, the need for the median
island as well as the impact of removing and modifying the existing temporary
island (Attachment 2).
The driveway in question is located approximately 75 feet from the intersection of
Washington Street and Simon Drive. The driveway had minimal impacts on the
operation of Simon Drive when the intersection of Washington Street was limited to
right turn movements by a raised median island on Washington Street. However, once
the new traffic signal replaced the median island on Washington Street, turning
movements into and out of the shopping center driveway were determined to have
significant adverse impacts on the traffic flow on Simon Drive and the operation of the
new traffic signal because of the ability to make left turns into and out of Simon Drive
at Washington Street.
The median island on Simon Drive was installed using the yellow channelizers to
specifically restrict turning movements out of the LG's Restaurant/Jensen's Market
shopping center to right-in/right-out movements. This was done to avoid left turn
movements into and out of the shopping center, which interfere with the safety of the
movements at the new traffic signal. If left turn movements where permitted, drivers
turning left into LG's Restaurant/Jensen's Market shopping center would block the
east bound lane exiting Simon Drive/Washington Street signal causing traffic to back
up into Washington Street.
Drivers making a left out of LG's Restaurant/Jensen's Market shopping center would
have to cross traffic queues in the two west bound left turn lanes, which would be a
difficult maneuver because of the restricted site distance caused by the stacking of
vehicles in the left turn lanes. The movement would also have adverse impacts on
flow of traffic in the westbound left turn lanes at the Simon Drive/Washington Street
intersection. For these reasons the City traffic engineer's primary recommendation is
to not allow full turn movements at this driveway.
The current striping using channelizers to prevent left turns out of the center in front
of the LG's Restaurant/Jensen's Market shopping center, was designed to insure that
sufficient storage was provided in the westbound left turn lanes for the traffic waiting
to turn left onto Washington Street from the Simon Drive signal. The storage length of
this left pocket was calculated based on the total traffic projected to use the Simon
Drive signal when all the commercial uses are built at Washington Park. Any
modification of the left turn storage for westbound traffic turning onto Washington
Street would cause traffic to potentially back up into the through lane at build -out of
the center. It was therefore recommended by of the City's consultant traffic engineer
that the median island remain in its current configuration and that the permanent
improvements, which will include a raised landscape median, replace the channelizers.
This will allow for the most efficient operation of the traffic signal as well as the
greatest safety to motorists as Washington Park develops and traffic volumes increase
on Simon Drive.
In an attempt to improve egress from the shopping center, the alternative design
shown in Attachment 3 was developed. This involves modifying the placement of the
channelizers to allow left -turns out of the shopping center driveway and changes the
striping to provide a two-way left -turn lane which drivers can use to merge with
eastbound traffic entering Simon Drive from Washington Street. It is unclear how well
this design will work because of the short length provided for the merging movement
and the increased potential for sideswipe collisions to occur with this design. The
modification will also interfere with the efficiency of the left -turn lanes at the Simon
Drive/Washington Street signal as well as interfere with turning movements into and
out of the Washington Park Development.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve the existing Simon Drive median configuration as currently installed as
channelizers to be permanently improved as a raised landscape median; or
2. Approve the Simon Drive alternative median design which calls for the existing
channelizers to be modified to prevent left turn movements into LG's
Restaurant/Jensen's shopping center driveway while allowing left turns out of
the shopping center as shown in Attachment 3; or
3. Provide staff with alternative direction.
Respectfully submitted,
othy R. on ssO,)'.E.
Engineer "'
Approved for submission by:
Thomas P. Genovese, City Manager
Attachments: 1. Letter from LG's/Jensen's Market
2. Simon Drive existing condition
3. Simon Drive proposed median concept plan
Y2/13/2006 15:18 FAX 909 3377187
JENSEN'S FINEST FOODS
Attachment 1
dcteiy '?lee Sea.......
S
POST OFFICE BOX 185 • 27264 HIGHWAY 199 BLUE JAY, CALIFORNIA 92317 • (909) 337-8484
December 13, 2006
Mr. Tim Jonasson
City of La Quinta
Fax 760-777-7155
Dear Mr. Jonasson,
Since we opened in 2001, we have had customer complaints regarding access into our
center from Washington Street, and were therefore very pleased when we learned that a
stop light would be installed at the corner of Simon Drive and Washington
St were
While
the installation of the stoplight has been helpful, the street dividing pylons
simultaneously installed on Simon Drive have caused even more customer complaints.
While customers now can turn left from Washington Street onto Simon while heading
south, they then cannot turn left into our parking lot from Simon. They must pass our
center, and once past Trader Joe's make a u-tum (which we consider only marginally
legal and safe) to enter our parking lot. We would very much appreciate any help you
give for the city to reconfigure the placement of the pylons so that customers may turn
left into our center when heading east on Simon Drive.
Thank you for your help, and please contact me at 325-8282 if I can offer any additional
information.
Sincerely,
JF,NSEN'S FINEST FOODS
Adam M.Zack
Vice President
NGS WRIGHTWOOC),
E. {
BLUJAY • CEDAR GLEN • RUNNING SPRII J
PALM DESERT • PALM SPRINGS • RANCHO MIRAGE LA QUINTA
ATTACHMENT 2
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OF'rN�°
COUNCIL/RDA MEETING DATE: December 19, 2006 AGENDA CATEGORY:
ITEM TITLE: Consideration of SilverRock Resort Ad -Hoc BUSINESS SESSION: �—
Committee Duration CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
None.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
On March 7, 2006, the City Council formed a SilverRock Resort City Council
Committee, subject to the Brown Act requirements, with a sunset date of December
2006. Mayor Adolph and Council Member Osborne were assigned to serve on the
Committee and report back to the full City Council on a regular basis. The monthly
meetings commenced on March 29, 2006; attendees included the Council Committee
members, staff, and representatives from Landmark Golf Management. Topics of
discussion at these meetings included golf course operations, maintenance and repairs,
golf course financials, and capital projects related to Phase I. Meeting minutes were
regularly included in the City Council agenda packets.
Because it was unclear whether the Council intended the Committee to review Phase II
activities, the SilverRock Committee was further discussed by the City Council at its
October 17, 2006 meeting. The City Council voted to disband the existing SilverRock
City Council Committee, and to create an Ad -Hoc Committee. The City Council did
not change the participating Committee members or the Committee sunset date of
December 31, 2006.
At this time, staff is seeking Council direction regarding the SilverRock Resort Ad -Hoc
Committee. Options include extending the sunset date; assigning different Council
Members to the Committee; or changing the Ad -Hoc Committee back to a Standing
Committee.
Staff and the City Attorney are available to discuss this item.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Extend the termination date of the SilverRock Resort Ad -Hoc Committee; or
2. Change the membership and/or structure of the SilverRock Resort Ad -Hoc
Committee; or
3. Provide staff with alternative direction.
Respectfully submitted,
Thomas P. Genovese, City Manager
E
.k 5
6c�M OF Tk�'�W
COUNCIL/RDA MEETING DATE: December 19, 2006
ITEM TITLE: Consideration of Adoption of a Resolution
Urging Rejection of Ratification of the Proposed First
Amendment to the Tribal -State Compact Between the
State of California and the Ague Caliente Band of
Cahuilla Indians
RECOMMENDATION:
Per Council's direction.
FISCAL IMPLICATIONS:
None.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
3
Mayor Pro Tem Dana Hobart from the City of Rancho Mirage spoke at the City
Council meeting on December 5, 2006, regarding that city's opposition to
ratification of the Amended Compact between the State of California and the Ague
Caliente Band of Cahuilla Indians.
At issue is the right and/or authority of a city to seek arbitration or judicial
assistance to compel compliance with mitigation of a city's list of negative impacts
created by a proposed casino. Both the old and Proposed Compact permit only an
"impacted city" to compel negotiations. They exclude any city that is adjacent to a
casino, defining an "impacted city" only as one where the casino is within the city.
The currently proposed Compact will be reintroduced to the Legislature in January,
2007, and will remain in full force and effect until 2030 if ratified.
Mayor Pro Tem Hobart has requested, via letter dated December 7, 2006
(Attachment 1), adoption of the attached resolution rejecting the ratification of the
Amended Compact.
Staff has not researched the potential political, legal or legislative ramifications of
adoption of the proposed Amended Compact and has no recommendation regarding
the attached resolution provided by Rancho Mirage.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt the resolution submitted by the City of Rancho Mirage urging rejection
of ratification of the proposed First Amendment to the Tribal -State Compact
between the State of California and the Ague Caliente Band of Cahuilla
Indians; or
2. Do not adopt the resolution; or
3. Provide staff with alternative direction.
Respectfully submitted,
Thomas P. Genovese, City Manager
Attachment: 1. Letter dated December 7, 2006 from Mayor Pro Tem Hobart
RESOLUTION NO. 2006-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA REJECTING RATIFICATION OF THE,
PROPOSED FIRST AMENDMENT TO THE TRIBAL -STATE
COMPACT BETWEEN THE STATE OF CALIFORNIA AND
THE AGUA CALIENTE BAND OF CAHUILLA INDIANS
WHEREAS, the State of California entered into a Compact with the Ague
Caliente Band of Cahuilla Indians, which expires in 2025; and
WHEREAS, Assembly Member Bonnie Garcia has proposed AB 2399, which
will amend the existing Compact, extending its expiration to 2030 ("Amended
Compact"); and
WHEREAS, the City of Rancho Mirage requested the City of La Quinta's
opposition to ratification of the Amended Compact because it does not grant cities
adjacent to a casino the right to seek arbitration or judicial assistance in compelling
a tribe's compliance with mitigation of negative impacts created by a casino; and
WHEREAS, the Augustine Casino is adjacent to the City of La Quinta's
Sphere of Influence.
NOW THEREFORE, the City Council of -the City of La Quinta DOES HEREBY
RESOLVE:
SECTION 1: The City of La Quinta does hereby support the City of Rancho
Mirage's request for opposition to ratification of the proposed First Amendment to
the Tribal -State Compact between the State of California and the Agua Caliente
Band of Cahuilla Indians.
SECTION 2: The City of La Quinta urges the State of California to reject
ratification of the Proposed Compact.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City
Council held on this 19t' day of December, 2006, by the following vote to wit:
i C 3
Resolution No. 2006-
opposition to Ratification of First Amendment
to the Agua Caliente Tribal -State Compact
Adopted: December 19, 2006
Page 2
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta, California
ATTEST:
VERONICA J. MONTECINO, CMC, City Clerk
City of La Quinta, California
(City Seal)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
ATTACHMENT 1
CITY OF RANCHO MIRAGE
OK CC OF THC MAYOR PRO TCM
G. DANA HOW
December 7, 2006
Mayor Don Adolph
78.495 Calle Tampico
La Quinta, CA 92253
Dear Adolph:
Thank JWu for the warm welcome you and your council colleagues gave me last Tuesday.
Also appreciated was your council's appreciation of the negative ramifications that
"adjacent" cities will face if the Proposed Amended Compact is not amended to allow
impacted cities to require compensation for the off -reservation impacts gambling casinos
create.
While La Quinta will not be impacted by casinos constructed by the Agua Caliente tribe,
the language of this proposed amended compact would likely become a template for other
state -tribe agreements. Which, of course, could seriously impact your wonderful city.
As requested, I am including a proposed resolution that addresses the current matter.
Because the issue will be presented to the Legislature in January, your early attention to the
question is hoped for. If you and your council approve it, or some version of it, we would
appreciate learning of your action as soon as possible.
Warmest holiday regards,
G. Dana Hobart
Mayor Pro Tern
c: La Quinta City Council i C) 7
ADMINISTRATION
COP8 rITY DCVCLOPMCNT
FINANCE
HOUSING AUTHORITY
PUBLIC LIBRARY
PUBLIC WORKS
.
Tel. (760) 324-4611
Tel (760) 328-2266
Tel. (760) 770-3207
324-0528
Tel. (760) 770-3210
Fax. (760) 770-3261
Tel (760) 341-7323
Fax. (760) 341-5213
Tel. (760) 770-3224
Fax. (760) 770-3261
Fax. (760) 324-8830
Fax. (760) 324-9851
Fax. (760)
69-825 RIGHWAY 11 1 1 RAPICHO MIRAGE, CA 92270
www 6 rnnnhn-mirnna ra iic
Resolved:
The City of La Quinta, in support of the proposal being advanced by the City of
Rancho Mirage, urges the State Legislature to reject ratification of the Proposed
First Amendment to the Tribal -State Compact Between the State of
California and the Agua Caliente Band Of Cahuilla Indians until such time as
Section 10.8.8 relating to the definition of 'Impacted Cities° has been amended to
enlarge the definition to include "adjacent cities and their spheres of influence.'
1CIS
COUNCIL/RDA MEETING DATE: December 19, 2006
ITEM TITLE: Consideration of Assigning an Alternate
to Attend the Vista Santa Rosa Task Force Meetings
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
There is no fiscal impact at this time.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
At the September 5 City Council meeting, a SOI Sub -Committee was formed and
Council Members Kirk and Osborne were appointed to serve. In addition, Council
Member Osborne was also assigned to attend the Vista Santa Rosa Task Force
meetings.
City Council and staff representation at the Task Force meetings are important at this
critical step in the process that both the City and County have underway. In an effort
to ensure that City Council representation occurs at all of the remaining Task Force
meetings, Council Member Osborne has requested the assignment of an alternate.
With Council Member Kirk serving with Council Member Osborne on the SOI Sub -
Committee, it has been requested that Council Member Kirk be assigned as an
alternate.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Assign Council Member Kirk as alternate to Council Member Osborne attending
the Vista Santa Rosa Task Force meetings; or
2. Assign another Council Member as an alternate; or
3. Provide staff with alternative direction.
Respectfully submitted,
p4V
Douglas PAvans
Community Development Director
Approved for submission by:
Thomas P. Genovese, City Manager
sQuiRrcu
Agl OF,�O
COUNCIL/RDA MEETING DATE: December 19, 2006
ITEM TITLE: Discussion of Sphere of Influence East of
City Limits
RECOMMENDATION:
Provide staff with further direction as deemed necessary.
FISCAL IMPLICATIONS:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: _
STUDY SESSION:
PUBLIC HEARING:
A scope of work and contract was previously approved for the development of a
Strategic Plan for the Vista Santa Rosa Sphere of Influence. Additional modifications
beyond the current contract would not be within the budget or Scope of Services
contracted with the project consultant.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The strategic planning process for the Vista Santa Rosa area Sphere of Influence
commenced late summer of this year with the assistance of RBF. The process is
scheduled to be completed by the first week of February with a presentation of the
Strategic Plan to the City Council at the February 6, 2007 City Council meeting. The
Strategic Planning process will address land use planning, annexation options, fiscal
mitigation, and infrastructure. The purpose of this report is to focus upon land use.
Community Outreach Process
A key step in this effort to develop an implementation program and annexation
strategy is the community outreach process. This was recently conducted anf,'
included interviews with key stakeholders and community members, a community
workshop, and follow-up interviews with Riverside County Planning staff and the Vista
Santa Rosa Task Force. The following is a brief summary of each of these tasks:
• Interviews: The RBF consultant team conducted 11 interviews of key stakeholders
and community leaders on December 4. The 30 minute interviews provided
opportunity for the interviewees to share their thoughts, ideas and/or suggestions
with the RBF consultant team.
■ Community Workshop: The Workshop was conducted from 6:00 pm to 8:45 pm on
December 4 and was held at the Coachella Valley High School Library. This was a
joint meeting involving both City (and RBF team) and Riverside County
representation. Approximately 85 attended (signed in) the event. The program
included an opening presentation to the entire group followed by a small group
session. Groups of up to 8 persons were formed and they were provided the
opportunity to comment individually and as a small group. The event concluded
with each small group conducting a short presentation of the top three concerns
and amenities. There followed an opportunity for each attendee to "rank" the small
group comments with the placement of colored dots on the small group
presentation sheets. Copies of the summarized results of comments received are
attached (Attachment 1).
• Follow -Up Interviews: During the afternoon of December 6, the RBF consultant
team and city staff met with Riverside County Planning staff followed by the VSR
Task Force. This provided opportunity for the consultant team to talk directly with
County staff and hear their comments regarding VSR. Meeting with the VSR Task
Force members allowed the consultant team to validate and confirm some of the
key comments brought forth from the individual interviews and workshop.
The December 12 Planning Commission meeting was devoted to the opportunity for
Commission members to be briefed on what transpired on December 4 and 6 as well
as provide comment to City staff. In reviewing the land use map proposed by
Riverside County, Commission members provided the following comments:
• Densities proposed, particularly the low -density identified in the northwest
segment.
• Break trail and secondary road routes from following grid design. Consider
meandering where possible.
• Concern with the City possibly being bound to the County's land use pattern for
VSR.
• The ability to establish and maintain a "lifestyle corridor" as is currently being
proposed.
• The imbalance of residential being proposed in relation to opportunity for jobs.
More consideration should be given to balancing residential land uses with job
creation.
• Existing and proposed development surrounding this area will have a significant
impact upon the road infrastructure and quality of life with or without future
development in the SOL
Though announced at the community workshop and VSR Task Force meeting, the
Planning Commission meeting was not identified nor advertised as a public hearing.
However, approximately 20 people attended and commissioners allowed comment, of
which five chose to address the Commission. Most comments expressed support to
the process that is underway and also raised concern over the cost to provide
amenities and infrastructure to this area.
In addition to the summarized results from the December 4 workshop, the consultant
team has also provided a general summary of their observations based upon all of the
input received from the interviews, workshop and follow-up interviews. A copy is
attached (Attachment 2). A general comment voiced throughout the community
outreach process is the need for a more extensive community -based process that
develops a plan which identifies the attributes desired and creates the certainty
necessary for future public and private development and improvements.
Riverside County Process
For the majority of this year, the Riverside County Planning staff has been in the
process of addressing land use for the entire Vista Santa Rosa area. This is an
outstanding matter that was not completed in its entirety during the last County
General Plan update process that was completed in 2003. The VSR Task Force was
established by Supervisor Wilson earlier this year and has since met numerous times.
Based upon the visions for VSR that was provided by Task Force members, Riverside
County Planning staff released a concept land use map in late August. The Task Force
meetings have focused upon review of this map since its release. County Planning
staff expects to complete the review process with the Task Force members by the end
of this year. As of this date, there is only a proposed land use map available with the
accompanying policy text yet to be provided. Once completed, the map will then be
forwarded to the County Planning Commission and ultimately to the Board of
Supervisors. Once adopted, the map will serve as "interim" land use policy until the
County General Plan update occurs in 2008.
Next Steps
The Strategic Plan is currently being drafted by the RBF team. As is currently
scheduled, a summary report will be released in the next two weeks followed by a
staff working session to further discuss implementation and annexation strategies.
The draft Plan will be released shortly thereafter with two public hearings schedulT73
before the Planning Commission on January 23, 2007 and City Council on February 6,
2007.
Based upon the input received from the community outreach process, staff has already
begun discussing alternatives regarding the next step(s) in the planning process for the
SOL Much of the discussion has focused upon the key findings and the strong
interest that was raised regarding the desire to have a more extensive community -
based process conducted that ultimately helps develop a land use plan which
represents the general amenities and attributes identified. Staff believes that
community consensus making and ultimate "buy -in" to the future of the SOI is
essential to the success of the land use planning program and future annexation(s).
Multiple key community criteria still need to be addressed, such as setbacks (from
streets and interior buffers), street standards (major and local), neighborhood and
regional trail network, open space and recreation amenities, public facilities (i.e.
schools, police, fire, library, etc.), density, as well as establishing a more detailed
design program for the area. A public participation process that focuses upon these
core criteria is an imperative step in engaging the community and working towards
consensus.
Building upon planning efforts and input to date, as well as the strong interest to be
expeditious with the process, City staff is proposing a course of action that would
result in the creation of an ordinance which identifies the development regulations and
land use standards for the entire SOI in advance of completing the Strategic Plan. A
draft scope proposed to complete this task is as follows:
Week 1: Create the Planning and Development Foundation for VSR
■ Define and Confirm Logistics for Community Workshop #2
■ Conduct 1-2 Day City/Consultant In -House Brainstorm Work Session
■ Prepare and Distribute Community Workshop #2 Flyer Notice (for
week 4/5)
Weeks 2 and 3: Draft and Refine the VSR Products
• Prepare Land Use and VSR Design Plans
■ Develop Draft Regulations and Standards
■ Review and Refine Draft Products
Weeks 4 and 5: Confirm Direction for VSR
■ Conduct 4-6 Hour VSR Hands -On Community Workshop
■ Summarize and Review Key Workshop Findings
■ Conduct 1 Day City/Consultant In -House Work Session to Confirm
Direction
Weeks 6 and 7: Prepare Products for Preferred Direction
• Revise Products into Preferred Direction Drafts
• Conduct Focus Group Review of Preferred Direction Drafts
■ Finalize Draft Products of Preferred Direction
■ Complete CEQA Process (city staff)
Weeks 8+: Conduct Public Hearings and Adopt Final VSR Products
• Conduct 1-2 Planning Commission Hearings
■ Conduct 1-2 City Council Hearings
■ Prepare Final VSR Products
Other options/alternatives are available ranging from maintaining the current pre -
zoning, land use regulations and standards to utilizing existing staff resources to
develop an ordinance. If City Council would like to proceed with a consensus building
process, which there appears to be public support for, staff would schedule a contract
amendment for the January 2, 2007 City Council meeting. These alternatives and
others will be further addressed over the next two weeks. The results will be
included in the Strategic Plan.
Fiscal Analysis Update
City staff is preparing a fiscal evaluation of the Riverside County Thermal
Redevelopment Project Area in preparation of meeting with County representatives in
early January. This is a critical element of the City's overall strategic planning
process.
Infrastructure Update
The VSR Annexation Area Deficiency Study Professional Services Agreement is on
tonight's agenda for City Council consideration. This Study will assist in determining
infrastructure needs and preparing a Developer Impact Fee study.
County/City MOU
County staff has provided some comments and City staff has drafted revisions. City
staff is awaiting any final comments from the Riverside County Administrative Office.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Direct staff to provide at the next City Council meeting a detailed scope of work
and cost estimate for the establishment of an ordinance to identifying the
development regulations and land use standards for the Vista Santa Rosa
Sphere of Influence; or
lwJ
2. Direct staff to complete the Strategic Plan process defer action on any future
steps until the Plan is complete; or
3. Provide staff with alternative direction
Respectfully submitted,
so
Douglas Evans
Community Development Director
Approved for submission y:
Thomas P. Genovese
City Manager
Attachments: 1. VSR 12/4 Exercise Results
2. VSR Summary Report
ATTACHMENT #1
VISTA SANTA ROSA
COMMUNITY WORKSHOP
DECEMBER 4, 2006
1. VSR Plan Notes
Aspects of the Plan you like:
• None
• PA1 — Town Center - Yes
• Designation of City/Village Center
• Lifestyle Corridors, respecting equestrian/rural feel of area
• Low density
• ? (not legible) airport zone
• PA1 Town Center — Good!
• PA1 Town Center —good
• PA1 - Like "Village Core" concept, but question acreage and location. Can this
amount of commercial be sustained?
• Commercial near HITS is good
• PA3 Like trails, but question location, lifestyle corridor concept ok in philosophy, but
too big, too expensive to build and maintain
• PA3 — Westside Dike Trail, great!
• PA4 — Good Luck? Tribal Lands
Aspects of the Plan you think should be enhanced or changed:
• Trail System is too intense!
• PA2 - .5 du/acre
• PA3 — Trail to show site — HITS — horse show
• PA3/PA4 — Do not like Non-VSR D.G. Trail
• PA3 — Village Center too close to Town Center
• Lifestyle Corridor parallel to Van Buren Street — 3'/z miles in a straight line is not
acceptable
• PA4-?
• More consistency in zoning cut-off, e.g. follow and use lifestyle corridors at buffer
zones
• Do not like Planning Area #2 —why so different?
• Amenity description
• Other Non-VSR D.G. Trails move south to 62nd Ave.
• PA3 — West side — lower density, PA3/PA4 Eastside — higher density, low density —
airport corridor
• Make 86 - 4 or 6 lane expressway
• Estate density residential — 2 acre lots — PA2 — approve of this area being estate
• PA2 — village center — wrong location — next to rural — medium density 3/acre or
better
• PA4 — too low density, too low density next to Indian reservation
• PA1 — tough interfaces behavior less intense LU classifications and more intense
ones.
• PA3 —village Center— too big!
• PA3/PA4 — Leave this area at current density 1 h
• More eclectic mix — PA2, PA3 & PA4
• PA3 — more trails throughout area
• PA3 — higher density
• PA4 — higher density —12.0 DU
• PA3 — 4 units per/acre area
• PA4 — take into account city applications
• PA4-use identified lifestyle corridor as buffer
• To east of PA2 — medium/high density
• PA1/PA3 — I want hi density for my property!
• PA4 — I want as hi density as possible
• PA2 — inappropriate — village center
• PA2 — support estate density without density bonuses
• PA3 — Size of lifestyle corridor should be ?
• PA2 — reduce lifestyle corridor
• Take out PA1/PA2 — other Non-VSR D.G. Trails
• PA2 — housing for middle class families
• PA2- should be commercial
• Monroe Street — tree -lined streets
• PA3 — corridor —commercial
• PA3 — medium density ok
• PA3 — make commercial
• Make Ave. 62 dividing line from lu/acre 2 to u/acre? As this 4 line parkway make a
better separation like ?
Other Comments:
• 1 am on the task force & have submitted detailed comments on the map
• PA1/PA2 — Reasonable housing
• PA3 between Van Buren St and Harrison St. — this is Enterprise zone — eligibility
needs to be able to take advantage of ? opportunities
• 40 ? — PA3
• PA4 -1 per acre
• Conceptual, work in -process, county VSR land use
• Van Buren St— High D Residential
• PA3 — retail east of Monroe St.
• PA3 — H DR Commercial
• PA2 — Equestrian Trail
• West of PA1 — spread out
• PA3 — Master Plan
• PA4 - rural
2. Amenities and Attributes
# of times selected
39
28
12
36
38
19
Amenity/Attribute
Neighborhood/Community Parks
Passive Open Space
Community Gardens
Tree -Lined Streets
Housing for Families
Affordable Housing
34 Multi -use Trails and Equestrian Trails
24 Equestrian facilities (stables, riding arena, etc.)
23 Streetscape amenities (lights, benches, trash receptacles, etc.)
20 Agricultural Fields
26 View Corridors
22 Rural Lifestyle Districts
23 Preservation of Date Palm Groves
Other Amenity/Attribute listed by individuals (once each)
• No cost to La Quinta
• Date fields
• Protected farm areas
• Mixed use with community diversity
• Get rid of Life Style Corridor
• Life Style Corridor is too big! — Less than 50ft or 40 ft
• Detention Basin/recreational
• No walls
• Natural desert
• Water
• Lights
• Equestrian Bias
• Permanent preservation of equestrian/farm zoning thru out VSR
• Demo parks illustrating history of water system/ag date farms, etc.
• Traffic calming
• Walking trail system
• Design standards for buildings to relate to each other
• Lifestyle corridor Calhoun & Glnd.
• Low income housing
• Mix of housing for all
• Functional open spaces
• Commercial/retail (edges & Airport Blvd.)
• Tourism (edges & Airport Blvd.)
• Sufficient density to develop infrastructure
• Higher density
• Walls
• Concentrated ag/eq areas not throughout entire area — mandatory ag in landscaping,
grapes, date palms, citrus
• Community center
• Retail location
• Trails linking to parks, com. Retail, HITS horseshoe site
• No track homes
• Hz? refuel stations
• Sustainability fueled electricity
• Mix residential density within all P.A.
• Bike Trails
• Move exterior buffer zones to usable interior space
• 1 acre lot buffer zones make ? sense for smaller parcels
• Walking or bicycle trails
1"'J
• Water usage!!!
• Vegetable farming
• Water — water — water
• Schools
• 1 would like to stay ag without high density
3. Would you support increases in density for specific areas within VSR as an
Incentive to provide amenities and attributes that are identified above?:
Total 58 forms, 59 total responses (1 person checked both Yes & Maybe)
36 — Yes
7 — Maybe
8—No
8 — Not checked
Comment: Increases in density —smaller than what!
jqO
Vista Santa Rosa
Community Workshop
December 4, 2006
Group Exercise
Group 1
1 - Top 3 Concerns related to the map
1. Not enough diversity of density mixed use? (1 green dot)
2. Trails & roads too straight & wide need more corridors — better signs (1 green
dot)
3. More density (14 green dots & 12 red dots)
Step 1 Notes:
• Frustration over delay of landowners meaning of development
• Village center on Monroe St. & 58 is too close to Town Center
• Trails should not be straight
■ Prefer to have more trails that are not as wide
• Wide avenues would "kill" the rural atmosphere
• Agree on smaller corridors & more
• Map doesn't allow enough diversity of development'
• More density
■ Landowners should be compensated for road widening
2 - Top 3 Amenities
1. Mountain views (2 green dots & 1 yellow dot)
2. Improved street landscaping trees, etc. — diversity
3. Community parks (3 green dots)
Step 2 Notes:
• Utilize trails within developments, people would feel safer
• Tree lined streets
• Limited lighting
• Bigger street signs
• Trees on every street, not all palm trees; perhaps each street having its
own variety
• Benches
■ Greenery along streets, golf courses, pastures, alphafa
• Community parks, with pools
■ Develop multiple mini -community identities with different themes such as
floral "competition"
3 - Support increases in density for amenities or reduced densitv elsewhere?
• Group supports density bonuses for providing amenities (1 green dot)
• Higher density appropriate near town & village centers (1 green dot)
• Density should be achieved by originality in development & ggaft (1 green dot)
Additional Comments
• Transfer of development rights was beyond our time limits (2 yellow dots & 3 red
dots)
131
Group 2
1 - Top 3 Concerns related to the map
1. Size and uses, lifestyle corridor & trails (4 green dots)
2. Economic effect of setbacks & open space reps (1 green dot & 3 red dots)
3. Lack of block walls, security & privacy (1 green dot, 2 yellow dots & 3 red dots)
2 - Top 3 Amenities
1. Reasonable sized MP trails (3 green dots)
2. Public recreation (2 green dots)
3. Golf courses (1 yellow dots & 5 red dots)
3 - Support increases in density for amenities or reduced density elsewhere?
• Up to 4/ac gross w/compatible mix and minimum lot size (5 green dots & 1 red
dot)
• Increase density in north (3 green dots & 4 red dots)
Additional Comments
• Cultural evolution through economic fluctuation, current generation of landowners
passing land to next generation (1 green dot & 1 red dot)
• Attraction to families & working class
Group 2 notes
• Lifestyle trails do not make any sense
e Need to increase density in PA2 & north. It is close to Indio and Coachella.
• We need to have brick walls for security
1 oppose the 1 acre lot concept around the perimeter of projects
• #1 Note - Maintenance — small group interest — bikers/golfers/joggers
• #4 Notes
• Density low/high — inconsistent
• Trails
■ Affordable housing — 0
• Tribal territories
• Fish traps/date groves
Town & village center
• Traffic, speed limits
• Agriculture use to residential De? (not legible)
• City of Moreno Valley — Fairbanks Ranch, Monterey Ranch, compatibility
• Lifestyle corridor's
• One acre buffer — walls
• Trails
Group 3
1 - Top 3 Concerns related to the map
1. Density vs. water (10 green dots)
2. No density bonus (6 red dots)
3. No density transfers (2 green dots & 2 red dots)
2 - Top 3 Amenities
1. No density tradeoff(1 green dot)
2. Amenities supported by the interest group <paths> (1 green dot) 1 w
3. Open spaces/rurality (rural character) (1 green dot)
3 - Support increases in density for amenities or reduced density elsewhere?
No! (2 green dots & 2 red dots)
Additional Comments
H2O = Life! (4 green dots)
Group 3 notes
• Map concerns
• 'H20
■ Limited Density
• Concern about "Density Bonuses"
• Pro Annexation
• Equestrian over -representation
• Cost factor for annexation — commercial is there enough?
• Amenities
• Amenities a low priority because of desire for rural lifestyle
• Unwilling to trade density for amenities
• Density transfers
• Strongly prefer planning and zoning certainty
• Would not support transfers of development rights
Recommendations
• No significant development until long-term water impact is determined
■ To maintain rural character, low density/open space far more important
than amenities
• Interest groups wanting amenities — trails — should bear maintenance &
repair burden
• Concerned about financial costs of infrastructure if there is high density
development
Group 4
- Too 3 Concerns related to the ma
1. Density
• High vs. Low
• Leap frog
• Inconsistent
2. Trails (1 red dot)
3. Affordable Housing (6 green dots)
4. Indian Interface (2 yellow dots)
2 - Top 3 Amenities
1. Open space
2. Historic fish traps
3. TownNillage centers
3 - Support increases in densitv for amenities or reduced density elsewhere?
• Yes — however the devil is in the details (1 green dot)
• Land, size — fairness
• Degree of trade off
• Congestion
1,3
• Cost of amenities
• No —
Grow 4 Notes
Map comment— great zoning (southeast comer Monroe St. & Avenue 58)
Group 5
Top 3 Concerns related to the map
1. Grid equestrian trail — need more natural curve/plow (2 green dots & 1 yellow
dot)
2. Corridors be part of open space consideration (1 yellow dot & 1 red dot)
3. Fringe go to 4 to acre (3 green dots)
2 - Top 3 Amenities
1. Lifestyle Corridor (1 green dot & 2 red dots)
2. Variable density (2 green dots)
3. Open space (1 green dot)
3 - Support increases in density for amenities or reduced density elsewhere?
Area left blank no comments
Additional Comments
• Village Center
• Police Substations
■ Animal Control
• Has city of La Quinta made any commitment to endorse plan?"
• Who maintains lifestyle corridors?
Group 6
- Top 3 Concerns related to the map
1. Maintain equestrian/ag lifestyle (3 green dots & 2 yellow dots)
2. Density adequate to provide useful amenities & infrastructure (10 green dots)
3. Unique planning process for general zones (PA, 1,2, 3, & 4) No blanket plan(2
green dots)
Step 1 Notes (Ideas, concerns, changes):
■ Ave 56 more retail/mixed use density
• Separate planning for area 4 — not consistent with PA 3
• Eclectic mix of densities within each area with open space
• If 2 du/ac how do you fund infrastructure? Does Du's need to be higher?
• Higher densities consistent with the equestrian /rural theme
2 - Top 3 Amenities
1. Usable open space (2 yellow dots)
2. Multi use, integrated trails (3green dots)
3. Preserve date palms & other historical features of area (1 green dot, 2 yellow
dots & 2 red dots)
Step 2 Notes:
• Hotel, retail, village center
• AG field, preservation of date field, rural lifestyle district
• Trail, open space that is usable, infrastructure/streets/sewer/water/power
1�A
■ Utilities underground/maintain view corridors, small commercial zoning —
not strip malls
• Lifestyle corridors as shown interconnected horse trails not following
streets, maintain historical icons — 62 Palms, AG facility icons
3 - Support increases in densitv for amenities or reduced density elsewhere?
• Yes — if supports infrastructure & usable amenities, respect property rights (2
green dots)
• No — preserve existing lifestyle
Step 3 Notes:
■ Yes — densities on borders of VSR & as you set nearer & along Calhon
Corridor to compensate for 300 feet setbacks
• No — density increase for open space, date groves and ag. Fields — leave
community as is to preserve current lifestyle
■ Yes — property rights to maximize value w/higher densities respecting
community needs including amenities, parks & other infrastructure
• Yes — want to see things the same but if change is inevitable be
responsible to existing residences and not limit ultimate land values.
Group 6 Notes on map
• PA 1 — Like central feature
• Lifestyle corridor/Airport Blvd — retail? Hotel & higher density
• PA 3 — mixed densities, eclectic mix, not cookie cutter
• PA 3 — allow greater density more than the 2/du so we can offer infrastructure
• PA 4 — Allow separate planning at later date, i.e. not necessarily consistent with
PA 3
Group 7
Too 3 Concerns related to the map
1. NE Density transitions to reflect neighboring cities & estate densities (3 green
dots)
2. Trail system: cost/maintenance/acquisition (3 green dots)
3. Appropriate standards & restrictions for industrial/commercial interface w/existing
uses & residents along Harrison
2 - Top 3 Amenities
1. Parks & recreation desired (2 green dots)
2. Retail/commercial support services
3. High quality streetscapes (1 green dot & 1 red dot)
3 - Support increases in density for amenities or reduced density elsewhere?
• Yes — for commercial/retail support services and public space uses
• No — density transfers, but yes to density incentives (2 yellow dots & 3 red dots)
Group 7 Notes
• Aggressive code enforcement to maintain & protect residential areas (3 green
dots)
• Higher estate density residential on north side
• Rural estate should = 1-2 du/ac
• Appropriate transition zones from community center & into rural estates J
Group 8
1 — Top 3 Concerns related to the map
1. Take more opportunity of the enterprise zone (1 red dot)
2. Right to farm one's own land (6 green dots, 1 yellow dot & 1 red dot)
3. Keep high density areas all in one area, instead of spotted, sporadic H.D. areas —
one story housing, more affordable housing (1 green dot, 1 yellow dot & 4 red
dots)
2 — Top 3 Amenities
1. Enforcement for overgrown vacant land. Code enforcement on weed control.
2. Underground power lines. (3 green dots & 5 yellow dots)
3. Shopping center with density around amenities (3 green dots)
Step 2 Notes
• Clean - no sofas, no dumping parks, reasonable housing
• One story homes, no tamarisk trees on streets (blocks view & are ugly),
more opportunity to take advantage of enterprise zone
• Shopping — village center
■ Enforcement for overgrown vacant land. Code enforcement weed
control, cross street view — overgrowth on country roads, trimmed, right to
farm, underground power lines
3 - Support increases in densitv for amenities or reduced densitv elsewhere?
• No support of transfer of development rights (5 green dots & 1 red dot)
Step 3 Notes
• H.D. along Jackson 21s'to Airport
• Higher density north of Jackson to 54"' East to fill in
• Around Town Center
■ Keep high density areas all in one area instead of spotted areas — more
around commercial areas.
Group 8 Notes
• On the buffer —if I as farmer want to farm why don't I have to provide a buffer?
Group 9
1 — Top 3 Concerns related to the map
1. Water levels (6 green dots & 4 red dots)
2. Density defined (4 green dots)
3. Traffic (1 green dot, 1 yellow dot & 1 red dot)
2 — Top 3 Amenities
1. Trails/buffers (2 green dots & 2 yellow dots)
2. View corridors/parks (2 yellow dots & 1 red dot)
3. Preservation of date groves (2 green dots & 2 yellow dots)
Step 2 Notes
■ Trails
• Dark skies
• Peace & quiet
• Dates
• Roads (rural) 1 O
• Passive open space or agriculture
• Traffic coordination/mitigation
• Buffers (dangerous) — maintenance
■ Trails & buffers
• Betterroads
• Walls
• Schools
• Parks
• Preserve our groundwater —100ft min
3 - Support increases in density for amenities or reduced density elsewhere?
• Looking for a balance between density and open space (3 green dots, 2 yellow
dots & 1 red dot)
• Buffers between developments and other properties (7 green dots)
Step 3 Notes
• Density is ambiguous — it can be controlled visually
Additional Comments
• Compromise (3 yellow dots)
• More meetings (1 green dot & 1 red dot)
Group 9 Notes
• Rural (listed 3 times)
• Affordable housing (Redevelopment Act)
• 3 or 4 lots/acre need higher density affordable to incomers
• 53 & Monroe (developer) compromise
• School district (involved in process) don't want to bus
Group 10
1 — Top 3 Concerns related to the map
1. Harrison 4-6 lanes higher density (2 yellow dots)
2. Town Center = larger, higher density (1 green dot & 1 yellow dot)
3. Sustainability of the entire VSR area (2 green dots & 1 yellow dot)
2 — Top 3 Amenities
1. Tree lined streets (2 green dots & 2 yellow dots
2. Multi -use trails (2 green dots)
3. Cohesive design guidelines (4 green dots)
3 - Support increases in density for amenities or reduced density elsewhere?
• Yes — increase density, amenities must be well defined & consistent (8 green
dots, 1 yellow dot & 7 red dots)
• Do not support reduced density (3 red dots)
Additional Comments
• Trails/open space
• 4-6 lanes — Harrison, higher density, commercial
• Too low density, 5,000 lots more — ? future plight catering to ? (not legible)
• More commercial density needs
• PA 2 likes density
• Sustainability/infrastructure of the entire project
• Larger Town Center & more density
• Tree lined streets
• Multi use trails
• Design guidelines that are cohesive
• Yes, increase in density
• Amenities must be well defined
Group 11
1 — Top 3 Concerns related to the map
1. We need trails and parks and they need to be connected to logical points to HITS
horse show site, mountains, etc. safely (2 green dots, 1 yellow dot & 3 red dots)
2. Increasing density responsibility respecting surrounding areas in PA2 (.5 du/acre)
(3 green dots)
3. Address family housing need (2 green dots, 1 yellow dot & 3 red dots)
2 — Top 3 Amenities
1. Community parks (6 green dots & 1 yellow dot)
2. Multi -use trails (3 green dots)
3. Vistas
3 - Support increases in density for amenities or reduced density elsewhere?
• Yes - .5 du/acre in planning area #2 (3 green dots & 4 red dots)
• No (3 red dots)
Group 11 Notes
• Trails connecting and safety
• East to HITS
• West to mountains
• North — South to rural community centers/parks
• Parks very important
• Compatibility of new families moving in —need parks —for family activities
- soccer — equestrian activities?
• How do you pay for the parks?
• Community parks & multi -use trails
• Vistas
• Need housing for families
Group 12
— Top 3 Concerns related to the map
1. Variety of density (2 green dots)
2. Locate open space in interior of project (1 green dot & 1 red dot)
3. Fewer perimeter walls — no berms (1 yellow dot & 8 red dots)
Step 1 Notes:
■ Open space in interior not exterior
• Preserve some estate densities
2 - Top 3 Amenities
1. Open space (1 green dot)
2. Variety of trails (3 green dots & 1 yellow dot)
3. Landscape streets & trails (1 yellow dot)
1033
3 - Support increases in density for amenities or reduced density elsewhere?
• Public parks (2 green dots)
• Trails (1 yellow dot & 1 red dot)
• Landscaping (1 yellow dot)
Additional Comments
• Clarity & certainty of zoning densities & approvals (3 green dots & 2 yellow dots)
Group 13
1 — Top 3 Concerns related to the map
1. Like higher density around perimeter (7 green dots & 3 red dots)
2. Low density (3 green dots & 6 red dots)
3. Center of community less dense than perimeter (1 green dot & 6 red dots)
2 - Top 3 Amenities
1. Youth rec area (3 green dots & 1 yellow dot)
2. Paths & trails links (1 green dot & 1 red dot)
3. Sport center for all ages (1 green dot & 3 yellow dots)
3 - Support increases in density for amenities or reduced density elsewhere?
• Some what
Additional Comments
• Need own Fire & Police code enforcement (1 yellow dot)
ls)
ATTACHMENT #2
City of La Quinta Vista Santa Rosa Strategic Plan
Community Involvement Summary Report
I. Overview of the Community Involvement Process
As part of the strategic planning process for the Vista Santa
phase of a City -initiated community involvement process
concerns and ideas of residents, property owners, and
other stakeholders in the Vista Santa Rosa area. The
challenge at hand is:
How to effectively respect, retain, and enhance
established rural character and lifestyles while allowing
for development of property and public features in a
manner that upholds La Quinta's quality of life.
On Monday, December 4, 2006, 11 interviews with
stakeholders representing the breadth of interests in Vista
Santa Rosa were held — participants included residents,
equestrians, farmers, long -tenured Coachella Valley developers — as well as new -to -the -Valley
developers — and others. That evening, a community workshop was held at the Coachella
Valley High School Library to receive further guidance on land use, community design,
amenities, and other features. Approximately 85 members of the public, including residents,
property owners, community leaders, community group representatives, developers, and other
stakeholders, as well as 10-15 members of the City and County teams, attended the workshop.
Following a presentation on the strategic planning process for Vista Santa Rosa and the
planning efforts regarding Vista Santa Rosa to date, workshop participants randomly broke into
small groups and completed individual, small group, and large group exercises.
Rosa Sphere of Influence, the first
was conducted to understand the
The individual exercise asked participants to comment on aspects of the proposed
County land use map, to select amenities they desire for Vista Santa Rosa, and to
indicate if they would support increases in density for specific areas within Vista Santa
Rosa as an incentive to provide amenities and attributes.
The small group exercise involved participants with diverse interests working together to
provide: their top 3 concerns related to the County land use map; the top 3 amenities
they would like to see in Vista Santa Rosa; and, to answer whether or not they would
support increases in density for amenities or reduced density elsewhere. It should be
noted that 2 of the randomly assembled 13 groups did not include diverse interests; one
group was comprised of residents and another
group comprised of developers. Each of the 13
groups filled out posters with their comments and
presented their conclusions to the entire workshop
group.
The large group activity of.the workshop asked
participants to place dots next to the comments on
the 13 group posters in 3 categories: 1) green dots
were to be used for ideas that they supported; 2)
yellow dots were to be used for ideas they believed
December 14, 2006 1 i
City of La Quinta Vista Santa Rosa Strategic Plan
Community Involvement Summary Report
should be considered with caution; and red dots were to be placed next to ideas they did
not support. Each participant was given 6 dots of each color — for a total of 18 dots.
On Wednesday, December 6, 2006, meetings were also held with City staff, professional
planners (not employed by the City) who are experienced in the Coachella Valley, County staff,
and the County's VSR Task Force. The following summary represents the key findings that
came out of this entire community involvement process.
II. Key Findings
The community input received during this process was synthesized and summarized with
complete notes available in a separate document. The following key findings provide a
foundation for guiding and planning Vista Santa Rosa's future:
Sense of Urgency and Certainty. A sense of urgency and a need for certainty are
fundamental priorities expressed by all involved with planning for and development
within Vista Santa Rosa.
Amenities. The most commonly identified amenities desired in Vista Santa Rosa
include:
1. Neiahborhood/Community Parks
2.
3.
a
o Parks are supported but need more definition in terms of size, location,
program, and maintenance
Housina for Families
o Support exists for a range of housing types that are accommodated by a
land use pattern representing a greater diversity of densities
o No clear consensus exists on transfer of development rights
Tree -Lined Streets
o Enhanced street environments are
desired but concern exists
regarding:
• Setbacks need more
definition in terms of size,
design attributes,
maintenance, etc
■ Traffic, speed limits,
congestion, and width of
roadways
Multi -use Trails & Equestrian Facilities
o Trails are supported but need more definition especially in terms of
location, sizing, and maintenance
o There is a desire to maintain in perpetuity opportunities for equestrian
uses
5. Passive Open Space
o Protection of open space and views is desired
■ Mix of Uses and Town Center. A variety of uses is desired including some commercial
and a range of housing types; the concept of a Town Center is supported but details on
size, density, and uses are needed.
December 14, 2006 2
City of La Quinta Vista Santa Rosa Strategic Plan
Community Involvement Summary Report
• Rural Character and Lifestyles. There is support for preserving qualities of rural
character and lifestyle while ensuring compatibility with other uses and activities through
code enforcement.
■ Public Services and Improvements: Cost and Maintenance. Capital costs and long-
term maintenance of public services and improvements is a concern.
■ Water. Concern exists about availability of water for area as development occurs.
• Community Involvement. More extensive community -based process is needed to
result in a plan that articulates the attributes desired by the community and tools that
create the certainty needed for future public and private development and
improvements.
III. Strategic Principles
Based on the input received during the 2 days of community involvement pertaining to Vista
Santa Rosa, the following strategic principles — which were prepared prior to the community
workshops using information developed by stakeholders over the past six years — were
validated and serve as guiding planning and development activities for VSR:
• Provide for the retention of agricultural and equestrian lifestyles
■ Recognize and accommodate diverse property rights
• Retain and enhance community landmarks
• Optimize connectivity and linkages for a variety of modes of travel
• Uphold the rural character and identity
• Provide for open space and the sense of openness
• Facilitate views to mountains
• Maximize compatibility within Vista Santa Rosa and between Vista Santa Rosa and
adjoining areas
■ Provide for a mix of uses and intensities
13�
December 14, 2006 3
Page 1 of 2
Les Johnson
From: CR72246@aol.com
Sent: Thursday, December 14, 2006 4:57 PM
To: Doug Evans; Les Johnson
Cc: etrover@yahoo.com; Panenofarm@aol.com; Medjul@aol.com; Gncent@aol.com
Subject: VSR--12/12 Planning Commission Meeting
Charles F. Rechlin
82-480 Avenue 54
Vista Santa Rosa, CA 92274
Tel: (760) 398-1950
Fax: (760) 398-2630
E-Mail: cr72246@aol.com
]December 14, 2006
Messrs. Doug Evans and Les Johnson
Community Development Department
City of La Quinta
'78495 Calle Tampico
.La Quinta, CA 92247
Re: Vista Santa Rosa —December 12 Planning Commission Meeting
Dear Doug and Les
Because of the standard three -minute time limit for public comment at Tuesday's study
session, and the importance I attach to the issue of voter approval of annexations under the Government
Code and the potential impact of the defeat of Indio Measure M, I wasn't able to address one observation
made (by Commissioner Quill, I believe) that I think warrants further comment —whether Residential
Estate density (1 du/2 acres) in the northwest section of VSR is compatible with the higher densities of
projects being constructed in La Quinta on the western side of Monroe.
I believe Les correctly pointed out that, because of its historical development and its
proximity to Indio polo facilities, this area of VSR has been viewed by the County and by residents as a
logical location for the future development of equestrian estates. Further, as Les also noted, such
development is consistent with the Mery Griffin Ranch project. I would make a few additional points
which I know you both are aware of but which I would like to put on the record so that, when this
question comes up again, you will take into account the full thinking of those of us who live in this area.
1. As you know, northwestem VSR, far from being a blank slate to be written on by
planners and political leaders, is already a neighborhood with substantial agricultural, equestrian and
estate properties owned by residents with long-term commitments to VSR. These include Trover (38.2
acres, agriculture), Rechlin (5 acres, residential), Smith (9.71 acres, equestrian), Gatusso (4.72 acres,
residential), Lane (9.29 acres, equestrian), Rettberg (19.55 acres, agricultural, equestrian), Keck (47.03
acres, agricultural, equestrian) and Cady (9.23 acres, equestrian). It also now boasts a magnificent 9.44
acre equestrian and golf estate, currently on the market for over $10 million, recently constructed by
builder Joe Scarpinito. Further, the area is home to a peaceful, scenic cemetery property and to an
12/14/2006
Page 2 of 2
attractive school campus.
2. When I purchased my estate in 2003, based on the then County zoning rules and the
promises of the RCIP process, the area to the west of Monroe Street was in fact largely rural and
equestrian in nature, and totally compatible with the square mile of VSR I moved into. Mery Griffin"s
sprawling ranch property was shrouded by tamarisk trees, and dozens of horses were grazing on the tract
now being developed as The Madison Club. It seems to me, if anything, that the current development of
these properties should cause La Quinta to stop and reflect upon whether it really wants to see a further
diminishing of the rural character of the neighborhoods along its borders. Concern about blanket
urbanization, I think, had at least something to do with the unpopularity of Measure M with some
segments in Indio.
3. Obviously, the idea of "transitioning" from urban to rural —which I have heard a lot
about on both ends of VSR, and which may have been implied by Commissioner Quill's comment —is
something of a self-fulfilling prophesy for development. The County, through the Community
Development Overlay, has already provided for a transition area with Coachella along Van Buren
Street. If we in the north of VSR are to be "transitioned" on the east by Coachella, and on the west by
La Quinta, pretty soon we won't have any rural area left to "transition" to.
I agree with Doug's observation at the meeting that the City's deliberations about
annexation should not be permitted to become a shouting match between competing factions. We've
had plenty of shouting, just in the two or so years I've been active on the planning front. It is with the
objective of avoiding this, by promoting vigorous but rational discussion of strongly -held views, that I
submit these thoughts. I hope you will consider them —as well future communications from those of us
who live in VSR—in light of that objective.
Sincerely,
Charles F. Rechlin
12/14/2006
REPORT/INFORMATIONAL ITEM: a 0
COMMUNITY SERVICES COMMISSION
MINUTES
November 13, 2006
CALL TO ORDER
A regular meeting of the Community Services commission was called to order at
7:04 p.m. in the La Quinta City Hall Study Session Room.
Vice -Chairperson Sylk presided over the meeting and Commissioner Leidner led the
Pledge of Allegiance.
MEMBERS PRESENT: Chairperson Mark Weber
Vice -Chairperson Robert F. Sylk
Commissioner Bob Leidner
Commissioner Andrea Gassman
Commissioner E. Howard Long
STAFF PRESENT: Steve Howlett, Acting Community Services Director
Angela Guereque, Community Services Secretary
PUBLIC COMMENT
None.
CONFIRMATION OF AGENDA
Motion - It was moved by Commissioner Leidner and seconded by Commissioner
Long to confirm the agenda. Motion carried unanimously.
PRESENTATIONS — Coral Mountain Interpretive Center by the Coachella Valley
Recreation and Park District, Kevin Kalman, Assistant General Manager.
Motion — It was moved by Commissioner Gassman and seconded by Commissioner
Leidner to table this item.
APPROVAL OF MINUTES
1. Approval of October 9, 2006 Minutes
Commissioner Gassman noted that the last sentence in paragraph 3 on page 7 was
incomplete.
Motion — It was moved by Commissioner Long and seconded by Vice -Chairperson
Sylk to approve the minutes as corrected. Motion carried unanimously. 1
t 15
Community Services Commission Minutes November 13, 2006
-2-
Chairperson Weber presided over the meeting at 7:15 p.m.
CONSENT CALENDAR
1. Monthly Department Report for September 2006.
Commissioner Gassman stated that the footnotes on the Department Report are
very helpful. Commissioner Long noted that the year to date variance did not
compute on page 14. Steve Howlett stated that this was a typo and should be
$1 1,699.50.
Motion — It was moved by Vice -Chairperson Sylk and seconded by Commissioner
Leidner to approve the monthly department report as corrected. Motion carried
unanimously.
PUBLIC HEARING
None.
BUSINESS ITEMS
1. Consideration for Involvement in Holiday Events
All Commissioners agreed to attend the Tree Lighting Ceremony on December 8,
2006 from 6:00 p.m. to 8:00 p.m.
Vice -Chairperson Sylk, Commissioner Leidner, and Commissioner Long will attend
the Breakfast with Santa on December 16, 2006 from 9:00 a.m. to 11 :00 a.m.
Motion — It was moved by Commissioner Gassman and seconded by Vice -
Chairperson Sylk to appoint all Commissioners to the Tree Lighting Ceremony and
Vice -Chairperson Sylk, Commissioner Leidner, and Commissioner Long to the
Breakfast with Santa. Motion carried unanimously.
2. Consideration of a Special Meeting for an Art Tour on December 9, 2006
Commissioner Leidner suggested moving the Special Meeting after the holidays in
January 2007. Commissioner Gassman stated that she would like the Art Tour to
happen before the 25`h Anniversary contests start.
Motion — It was moved by Vice -Chairperson Sylk and seconded by Commissioner
Long to approve the Special Meeting for December 9, 2006. Motion carried
unanimously.
3. Consideration for Involvement in the Youth Sports Organization Quarterly
Meeting.
14 1 9
Community Services Commission Minutes November 13, 2006
3-
After discussion, Vice -Chairperson Sylk and Commissioner Long will attend the
meeting with Chairperson Weber available as an alternate.
Motion — It was moved by Commissioner Gassman and seconded by Commissioner
Leidner to appoint Vice -Chairperson Sylk and Commissioner Long to attend the
Youth Sports Organization Quarterly Meeting on December 7, 2006 at 7:00 p.m.
Motion carried unanimously.
CORRESPONDENCE AND WRITTEN MATERIALS
1 . Calendar of Monthly Events
2. Focus Groups Results
3. Minutes from 251h Anniversary Meeting
COMMISSIONER ITEMS
Reports from Commissioners Regarding Meetings Attended.
Chairperson Weber and Vice -Chairperson Sylk attended the Veteran's Day Event.
Commissioner Gassman attended the Focus Group meeting, 25' Anniversary
Meeting, Jackie Cochran Air Show, Trails Days, and the Carlsbad excursion.
Commissioner Long attended the Veteran's Day Event, and the Health Fair.
Vice -Chairperson suggested changing the starting time of the Community Services
Commission Meetings to 5:30 pm or 6:00 pm. Commissioner Gassman stated that
5:30 pm would work better for her. Commissioner Leidner stated that he was
concerned that the public might not be able to make it to the meetings that early.
Staff suggested that the meetings could be started at 5:30 pm and if there are any
Public Hearings, they could be scheduled for 7:00 pm. All Commissioners agreed
to put this item on the next agenda for consideration.
XI. ADJOURNMENT
It was moved by Commissioner Gassman and seconded by Commissioner Leidner
to adjourn the Community Services Commission meeting at 7:45 p.m. Motion
carried unanimously.
NEXT MEETING INFORMATION:
A Special Meeting of the Community Services Commission to be held on December
9, 2006 commencing at 9:00 a.m. at the entrance to the La Quinta Civic Center,
78-495 Calle Tampico, CA 92253.
Community Services Cornrnission Minutes Novernher 13, 2006
-4-
Submitted by:
NgbMf
Community Services Secretary
193
REPORT/INFORMATIONAL ITEM:
INVESTMENT ADVISORY BOARD
Meeting
October 11, 2006
CALL TO ORDER
Regular meeting of the La Quinta Investment Advisory Board was called to order at the
hour of 5:30 P.M. by Chairperson Deniel, followed by the Pledge of Allegiance.
PRESENT: Board Members Moulin, Deniel, Olander, and Rassi
ABSENT: Board Member Egbert
OTHERS PRESENT: John Falconer, Finance Director, and Vianka Orrantia,
Secretary
PUBLIC COMMENTS — Rob Schein and Rick Blanke of Morgan Stanley
Mr. Schein and Mr. Blanke advised the Board of the services Morgan Stanley could offer
the City in reference to the portfolio, either in a consulting capacity, management capacity
or both, if and when the City decides to hire a portfolio manager.
Chairperson Deniel advised Mr. Schein and Mr. Blanke that at this time, the structure of the
portfolio to be managed has not been decided, nor has an agreement to hire a portfolio
manager within the Board or the City Council has been made.
In response to Board Member Rassi, Mr. Schein advised that one of Morgan Stanley's
current clients in the valley is the City of Coachella.
General discussion ensued amongst the Board in regards to Mr. Schein and Mr. Blanke,
and how Morgan Stanley compared to previous firms presented to the Board.
Mr. Falconer advised that Morgan Stanley is currently one of the City's broker/dealers out
of the San Rafael office, and could not see them fulfilling the role of a broker/dealer at this
time.
III CONFIRMATION OF AGENDA — (This is the time set aside for public comment
on any matter not scheduled on the agenda.)
Chairperson Deniel asked to discuss Board Member Egbert's current situation
under board member items.
IV CONSENT CALENDAR
A. Approval of Minutes of Meeting on September 13, 2006 for the Investment
Advisory Board. 1 c i
Investment Advisory Board
Minutes
October 11, 2006
MOTION - It was moved by Board Members Olander/Moulin to approve the
minutes of September 13, 2006. Motion carried unanimously.
V BUSINESS SESSION
A. Transmittal of Treasury Report for August 2006
Mr. Falconer reiterated to the Board the difficulty he has had in obtaining
Farm Credit paper. The Farm Credit he has been able to obtain has been
short-term issues. The report reflects the City's bond debt service payment
which was due at the end of August; the approximate amount paid was $10.8
million. The LAIF balances currently reflect a draw down, which is the lowest
it has been in the past couple of years.
Mr. Falconer advised the Board that the portfolio performance has finally met
its benchmark; this is a comparison to the six month treasury at 4.97%. The
benchmark is expected to be exceeded within the next couple of months due
to a drop in the six month treasury. He also advised that due to the drop in
the yield curve, he might extend the average maturity out further.
In response to Board Member Moulin, Mr. Falconer advised thatthe indicator
for the declining yields were in several publications he had read and it may
be advised to invest in longer maturing investments.
MOTION - It was moved by Board Members Olander/Moulin to approve,
receive and file the Treasury Report for August 2006. Motion carried
unanimously.
B. Continued Consideration of the Fiscal Year 2006107 Work Plan — Review
of Investment Policy
It was agreed by the Board to retain the current buy and hold restriction in
the policy.
In response to Board Member Olander, Mr. Falconer advised the Board that
based on the current yields; it would not be feasible to extend the two year
restriction to three years.
Chairperson Deniel stated that the Board will advise Council, at the joint
meeting, that the Board is discussing the possibility of allowing a longer
maturity on a portion of the portfolio.
2-r0
Investment Advisory Board
Minutes
October 11, 2006
General discussion was ensued by the Board regarding the investing of
GSE's and their current market status.
Mr. Falconer advised that Staffs preference for GSE's in lieu of the current
dollar limitation would be percentages, due to the flexibility they give towards
investments as the portfolio size changes.
It was agreed upon by the Board to continue discussions of GSE's at the
November board meeting.
MOTION - It was moved by Board Members Moulin/Olander to continue the
discussion of the 2006/07 Investment Policy to the November meeting.
Motion carried unanimously.
VI CORRESPONDENCE AND WRITTEN MATERIAL
A. Month End Cash Report — September 2006
Noted and Filed
B.. Pooled Money Investment Board Reports — July 2006
General comments were made by the Board in regards to the July PMIA
report.
In response to Board Member Moulin, Mr. Falconer advised that the RFP for
auditors is forthcoming. The City's current auditors have been scheduled for
a presentation at the end of November with the City Council and a
presentation with the Board will be scheduled in the future.
Noted and Filed
VII BOARD MEMBER ITEMS
Chairperson Deniel advised that Board Member Egbert is currently working out of
state, which has attributed to his most recent absences from the past few board
meetings. Chairperson Deniel conveyed Board Member Egbert's commitment to the
Investment Board and his willingness to continue to serve on the Board.
In response to Chairperson Deniel, Mr. Falconer advised that if a resignation is to
be made, he would recommend that the Mayor receive the resignation letter, due to
the fact that this is an appointed seat. In response to Chairperson Deniel, Mr`. `' `
Investment Advisory Board
Minutes
October 11, 2006
Falconer stated that the City Manager or City Clerk could also receive a resignation
letter. Chairperson Deniel stated that she felt that if a resignation is submitted, it
should be addressed to the Investment Advisory Board.
It was the consensus of the Board to allow Board Member Egbert to continue with
his term if he is able to attend the scheduled monthly meetings.
If Board Member Egbert is unable commit to the monthly meetings as scheduled,
then the Board will accept his resignation.
Chairperson Deniel will follow up with Board Member Egbert and report back to the
board at the November meeting.
Vill Adjournment
MOTION -It was moved by Board Members Moulin/Olander to adjourn the meeting
at 6:40 p.m. Motion carried unanimously.
C bmitted
Vianka Orrantia,
Secretary
rd
REPORT/INFORMATIONAL ITEM: _
MINUTES
PLANNING COMMISSION MEETING
A regular meeting held at the La Quinta City Hall
78-495 Calle Tampico, La Quinta, CA
November 14, 2006
CALL TO ORDER
7:00 P.M.
A. This meeting of the Planning Commission was reconvened at 7:00
p.m. by Chairman Quill who asked Mr. Chuck Shephardson to lead the
flag salute.
B. Present: Commissioners Ed Alderson, Katie Barrows, and Chairman
Paul Quill. It was moved and seconded by Commissioners
Barrows/Alderson to excuse Commissioners Daniels and Engle.
C. Staff present: Community Development Director Doug Evans,
Assistant City Attorney Michael Houston, Planning Manager Les
Johnson, Development Services Principal Engineer Ed Wimmer,
Principal Planner Stan Sawa, Associate Planner Andrew Mogensen,
Assistant Planners Jay Wuu and Eric Ceja, and Executive Secretary
Betty Sawyer.
II. PUBLIC COMMENT: None.
III. CONFIRMATION OF THE AGENDA: Confirmed.
IV. CONSENT ITEMS:
A. Chairman Quill asked if there were any corrections to the
minutes of October 24, 2006. There being none, it was moved and
seconded by Commissioners Alderson/Barrows to approve the minutes
as submitted. Unanimously approved.
V. PUBLIC HEARINGS: None.
A. Sign Application 2006-1015; a request of Prest/Vuksic Architects for
consideration of a Sign Program to serve Caleo Bay, for the property
located on the west side of Caleo Bay, north of Avenue 48.
1. Chairman Quill reopened the public hearing and asked for the
staff report. Assistant Planner Eric Ceja presented the
information contained in the staff report, a copy of which is on
file in the Community Development Department.
3
Planning Commission Minutes
November 14, 2006
2. Chairman Quill asked if there were any questions of staff.
Commissioner Alderson asked if the sign approval was for
location and size restrictions and not for particular tenants.
Staff stated yes.
3. Commissioner Barrows asked if the landscaping lighting would
remain on all night. Staff stated no, it would be turned off at
10:00 p.m. Staff has recommended the signage be off at 9:00
p.m. and landscaping lighting be turned off at 10:00 p.m.
4. Commissioner Alderson asked if the revised sign program
submitted by the applicant at this meeting, had any major
changes to the program they received in their packet. Staff
explained the changes being proposed by the applicant.
5. Chairman Quill asked about the parking lot lighting. Staff stated
the landscape lighting included the parking lot lighting.
Chairman Quill asked if public safety had any concerns. Staff
stated no comments had been received.
6. There being no further questions of staff, Chairman Quill asked
if the applicant would like to address the Commission. Mr.
John Vuksick, representing the applicant, gave a presentation
on the program and reviewed the revisions they were proposing.
7. Commissioner Alderson asked if the applicant had any
objections to the conditions. Mr. Vuksick stated yes.
8. Chairman Quill asked if they were objecting to the parking lot
lights being turned off. Mr. Vuksick stated they did not
consider parking lot lighting, by itself, in regard to when they
would be turned off. It is their understanding that only the
landscaping and signage lighting would be turned off.
9. Chairman Quill asked if there was any other public comment.
Mr. Bill Ivy, 78-655 Descanso Lane, representing Rancho La
Quinta Homeowners' Association (HOA), thanked the applicant
for working with them in regard to this application. In regard to
the parking lot lighting, they would like the same type of
lighting as what is installed at Walgreens. They agree with the
sign program as submitted.
10. There being no further public comment, Chairman Quill closed „')+
the public participation portion of the hearing. 4; , �F
Planning Commission Minutes
November 14, 2006
11. Commissioner Alderson stated the address numbers on the
building are the same color as the building making it difficult to
read. There should be a contrast between the two.
12. Chairman Quill asked staff to verify the parking lot lighting was
approved under the original approval for the center. Staff
confirmed.
13. There being no further discussion, it was moved and seconded
by Commissioner Barrows/Alderson to adopt Minute Motion
2006-027 approving Sign Application 2006-1015, as
recommended and amended:
a. Condition added: the revised sign program submitted by
the applicant was approved.
Unanimously approved.
B. Site Development Permit 2006-876; a request of Trans West Housing,
Inc. for consideration of typical landscaping plans for residential
production units within Griffin Ranch located within proposed
Tentative Tract Map 32879 and 34642, south of Avenue 54, east of
Madison Street, west of Monroe Street, and north of the Greg Norman
Course.
1. Chairman Quill opened the public hearing and asked for the staff
report. Associate Planner Andrew Mogensen presented the
information contained in the staff report, a copy of which is on
file in the Community Development Department.
2. There being no questions of staff, Chairman Quill asked if the
applicant would like to address the Commission. Ms. Marty
Butler, representing the applicant, introduced Mr. Chuck
Shepardson, landscape architect, who stated they agreed with
staff's recommendations and were available to answer any
questions. Mr. Shepardson explained they were not providing
landscape options for the property owners in order to retain
continuity throughout the development.
3. Commissioner Alderson asked if the equestrian trail landscaping
would be different. Mr. Shepardson stated no, it would just
have less turf.
Planning Commission Minutes
November 14, 2006
4. Commissioner Barrows asked if the sprinkler heads would be set
back from the road. Mr. Shepardson stated yes, 18-inches.
Commissioner Barrows asked if there was a design to have turf
next to the house. Mr. Shepardson stated it is not a preferred
design due to problems that have come up.
5. Chairman Quill asked if there was curb and gutter. Mr.
Shepardson stated there is a rolled curb.
6. Commissioner Alderson asked if the HOA could override the
applicant in regard to the landscaping. Ms. Butler stated they
are the HOA and the CC&R's will dictate the design.
7. Chairman Quill asked if there was any other public comment.
There being none, the public participation portion of the public
hearing was closed and open for Commission discussion.
8. There being no further discussion, it was moved and seconded
by Commissioner Alderson/Barrows to adopt Minute Motion
2006-028 approving Site Development Permit 2006-876, as
recommended. Unanimously approved.
C. Conditional Use Permit 2006-101; a request of La Quinta Playhouse
for consideration of temporary structures to conduct seasonal live play
productions, for the property located at 78-059 Calle Estado; between
Desert Club Drive and Avenida Bermudas.
1. Chairman Quill opened the public hearing and asked for the staff
report. Assistant Planner Jay Wuu presented the information
contained in the staff report, a copy of which is on file in the
Community Development Department.
2. Chairman Quill asked if there were any questions of staff.
Commissioner Alderson asked staff to explain the conflict
between the Temporary Use Permit and Conditional Use Permit.
Staff explained the reasoning for both permits.
3. There being no further questions of staff, Chairman Quill asked
if the applicant would like to address the Commission. Mr. Reg
Sentell, representing the La Quinta Playhouse, gave a
presentation on the project. He requested that when the
season terminates they have seven days to remove the tent and
bring the lot back to its original condition. They are requestinC r u
Planning Commission Minutes
November 14, 2006
14 days instead of the seven required in the conditions.
Second request is that the "crowd pleaser" portable toilets were
unattainable and they are looking for other sources, therefore,
they are requesting to be allowed to use the standard toilets
until such time as they find a different source. Lastly, they are
questioning whether or not they should have a re -inspection of
the property and tent. Planning Manager Les Johnson stated
the Building and Safety Department will not be requiring any for
this season, but the Community Development Department may
in regard to the aesthetics to all of the conditions. Mr. Sentell
stated they would ask for the Fire Department to make a final
inspection. They would also like to ask for Commission
approval to install lattice work with a small gate to soften the
look between the tent and the trailer. On the other side of the
tent they would like to install a staggered lattice panel wall to
soften this side as well.
4. Chairman Quill asked if there was any other public comment.
There being none, the public participation portion of the public
hearing was closed and open for Commission discussion.
5. There being no further discussion, it was moved and seconded
by Commissioner Barrows/Alderson to adopt Planning
Commission Resolution 2006-040 approving Conditional Use
Permit 2006-101, as recommended and amended:
a. Condition 24: Modified to 14 days
b. Condition added: Additional lattice screening shall be
allowed as requested by the applicant
ROLL CALL: AYES: Commissioners Alderson, Barrows, and Chairman
Quill. NOES: None. ABSENT: Commissioner Daniels
and Engle. ABSTAIN: None.
D. Site Development Permit 2006-870; a request of Craftsmen Homes
for consideration of architectural and landscaping plans for three
prototypical residential plan types for use in Tract 32751 located on
the west side of Jefferson Street, south side of Pomelo in the Citrus
Course project.
1. Chairman Quill opened the public hearing and asked for the staff
report. Principal Planner Stan Sawa presented the information
contained in the staff report, a copy of which is on file in the,-) r,
Community Development Department. `� 'i
Planning Commission Minutes
November 14, 2006
2. Chairman Quill asked if there were any questions of staff.
Commissioner Alderson asked if the casitas units in conjunction
with the two-story homes will violate the height limitations.
Staff stated they are subject to the 22-foot height limits and the
two-story units will need to be placed on the lots furthest to the
west. The lots adjacent to Jefferson Street are subject to the
height limit.
3. Commissioner Barrows asked about the Architecture and
Landscape Review Committee (ALRC) condition for a no -turf
option for landscaping if the Homeowners' Association (HOA)
will not allow it. Staff stated the HOA has stated they will not
allow the no turf option, but staff left the condition in, however
if the HOA CC&R's do not allow it and the HOA wants to
enforce it, it was their option. The City would leave the
condition.
4. Chairman Quill asked if the HOA was asked about the no -turf
requirement. Staff stated the HOA was present and could
answer this question.
5. Commissioner Alderson noted there were several different
finishes to the landscape and hardscape as noted on the
elevations; were these actually going to be constructed or was
it artistic license. Staff stated the applicant would need to
answer these questions.
6. There being no further questions of staff, Chairman Quill asked
if the applicant would like to address the Commission. Mr.
Scott Shaddix representing Craftsman Homes, stated the
landscaping plans will have the artistic designs as noted on the
plans. In regard to the casita units, it is an option to the
property owner. They also want to allow landscape options to
the property owners. In regard to the wall, it was originally
required to be straightened, but through the process of working
wit the different agencies they resolved the issues for the fire
access. To resolve these issues they made the fire access
within the project and the retention basins are a major part of
the overall development. In order to move forward with the
tract, the retention basins design is a major improvement for the
entire community. To maintain this position the retention
basins need to remain as designed. This requires the wall to
remain as it is currently constructed. This is also the desire of
the HOA. Another condition is the requirement for an additional
Planning Commission Minutes
November 14, 2006
noise analysis to ensure the wall height meets to comply with
outdoor noise requirements. This was not in the original
conditions they reviewed. In regard to the wall, it was their
understanding that moving the wall does not allow the safety
factor they need for the design. The staff reports states moving
the wall is not a major issue. To them it is a safety factor.
Lastly, Attachment 3, paragraph 2 of the staff report, it was his
understanding they could work with the City to allow for the
wall relocation to be an administrative issue. Now, the report
states it must be straightened out.
7. Commissioner Barrows asked staff to clarify where the
conditions were in regard to the wall. Staff stated the wall
condition the applicant is referring to is part of the original
tentative tract map approval. The Commission has no ability to
change that at this time. The applicant can apply to change the
conditions to the tract map if they chose to.
8. Chairman Quill stated the wall is inside the right-of-way of the
existing Jefferson Street landscaping. Community Development
Director Doug Evans stated the intent of the condition is to
validate that the existing wall, as old as it is, will provide
enough sound attenuation to comply with State law. If the
units do not meet the criteria, and the property owners will be
asking the City to build the wall the applicant should have built.
It is a mitigation measure. It is not something that staff would
or could adjust. Mr. Shaddix stated his request was for that
portion of the wall that juts out only. It is also his
understanding that this portion of the wall was under the
ownership of the HOA. Community Development Director Doug
Evans stated the original condition was discussed at the original
public hearings for approval of the tentative tract map.
9. Chairman Quill stated the City will make sure that the wall
meets the noise condition and the need for the wall to jut out
no longer exists.
10. Chairman Quill asked if there was any other public comment.
Mr. Robert Crowell, 79-890 Citrus Street, current President of
HOA, for the Citrus Course, stated that in regard to the wall
relocation, he does not understand why there is a need to move
it. It is his understanding that the applicant will need to do a
noise study to determine noise levels. Why does that affect the „
moving of the wall? Chairman Quill stated one concern is the 4;
Planning Commission Minutes
November 14, 2006
aesthetics and the setbacks the City wants along its Arterial
streets. It is the City's desire to have a parkway that is
consistent with the remainder of Jefferson Street. Community
Development Director Doug Evans stated it is a community
design standards, and it was debated during the public hearing
when the tract was approved and decided it should be moved
back. Chairman Quill stated the retention basin is in a position
that it could drain into the street if it exceeds its design
capacity. Development Services Principal Engineer Ed Wimmer
stated that in discussions with the applicant's engineer for the
project, he stated the retention could comply, it would just
require a redesign. Mr. Crowell stated the HOA objected was
because the landscaping did not comply with the architectural
standards for Citrus Course. Having turf would be consistent
with the rest of the community. They went to CVWD and they
stated that since there was a grandfather condition, they would
allow limited turf. Chairman Quill asked if anyone came to the
HOA requesting front yard desert landscaping, would they be
denied. Mr. Crowell stated they would deny the request.
11. Mr. Cary Smith 50-965 Mandarina, stated this developer has
done a very good job on this project to date. However, in his
opinion not enough attention has been given to the traffic
impact to Mandarina. He would request the City take a look at
the traffic concerns that these 49 homes will create on this
street.
12. Mr. Mark Mandella, 51-055 Mandarina, stated he concurred
with Mr. Smith's concern. This area was originally to be a golf
hole. The traffic will be an awkward as well as dangerous. In
addition, he does not understand why the house plans with the
granny flat do not qualify for a two-story home. This is
inconsistent with every home in the Citrus.
13. Mr. Scott Shaddix stated that if you review the plans you will
see that the plan is not a two-story unit.
14. There being no further public comment, the public participation
portion of the public hearing was closed and open for
Commission discussion.
15. Commissioner Alderson stated the traffic concerns would have
been debated during the tract map approval. Staff stated that
was correct. In regard to the casitas unit, it is only an option. 1
Planning Commission Minutes
November 14, 2006
Staff noted they are allowed to have this design.
16. Commissioner Barrows stated she was unsure why we were
requiring a no turf option that will have no validity. Staff stated
the applicant will have to accept the condition if it is placed on
the project.
17. Chairman Quill asked for clarification on the roof tile; is it a two
piece mudded or clay tile. Staff stated it is a one-piece mudded
clay tile.
18. Chairman Quill reopened the public hearing. Mr. Shaddix stated
there will be five different landscape plans. These plans were
worked out with the HOA and CVWD to have symmetry and
balance. He is not sure a no turf option can be used.
19. Chairman Barrows stated that in the City's standards it is a
requirement and an important consideration of the City and
Valley as well.
20. There being no further discussion, it was moved and seconded
by Commissioner Barrows/Alderson to adopt Minute Motion
2006-029 approving Site Development Permit 2006-870, as
recommended. Unanimously approved.
E. Right -of -Way Vacation 2006-014 and Street Vacation 2006-042; a
request of East of Madison, LLC for a report of finding under California
Government Code Section 65402 that the proposed Right-of-
Way/Street Vacation of a ±3,117-foot length of Avenue 53 is
consistent with the General Plan.
1 . Chairman Quill opened the public hearing and asked for the staff
report. Development Services Principal Engineer Ed Wimmer
presented the information contained in the staff report, a copy
of which is on file in the Community Development Department.
2. Chairman Quill asked if there were any questions of staff.
Commissioner Alderson asked if the remainder piece would
remain to service the adjacent community. Staff stated the
remainder will remain a public street and the Carmella
development will take access off of it. This is an approval
needed for the applicant to go ahead with their tract approval.
Planning Commission Minutes
November 14, 2006
3. Chairman Quill asked if there was any other public comment.
There being none, the public participation portion of the public
hearing was closed and open for Commission discussion.
4. There being no further discussion, it was moved and seconded
by Commissioner Barrows/Alderson to adopt Planning
Commission Resolution 2006-041 approving Right -of -Way
Vacation 2006-014 and Street Vacation 2006-042, as
recommended.
ROLL CALL: AYES: Commissioners Alderson, Barrows, and Chairman
Quill. NOES: None. ABSENT: Commissioner Daniels
and Engle. ABSTAIN: None.
F. Zoning Code Amendment 2006-088; a request of the City for
consideration of an Amendment to Chapter 9, Section 9.140.080-
Supplemental Regulations of the La Quinta Municipal Code regulating
the development and usage of future condominium hotel units in
Tourist Commercial Districts.
1 . Chairman Quill opened the public hearing and asked for the staff
report. Community Development Director Doug Evans
presented the information contained in the staff report, a copy
of which is on file in the Community Development Department.
2. Chairman Quill asked if there were any questions of staff.
Commissioner Alderson asked if other cities were dealing with
the same issue. Staff noted other cities that were, or have been
discussing how to handle the issue. Commissioner Alderson
asked if you owned one of these units, can you legally dictate
the use of the unit. Staff stated yes; the owner is not required
to participate through the hotel. They can choose an
independent agent, but the keys must be kept by the hotel. If
they chose not to participate with the hotel, they would still be
required to pay the resort fees for the expected Transient
Occupancy Tax (TOT) fees.
3. Commissioner Barrows asked if the revised Resolution contained
the changes requested by staff. Staff stated these are
refinements as dictated by the City Attorney. Commissioner
Barrows asked if this was an existing condition in other cities.
Staff stated it is in Indian Wells Ordinance and other cities as
well. The City would prefer they remain traditional hotels. In
the City's research it was found that the gap financing to make «-i
Planning Commission Minutes
November 14, 2006
a traditional hotel work would not be cost effective for the City.
Staff reviewed a broad spectrum of financing options and stated
this was the best solution.
4. Chairman Quill asked if the City has an ordinance for fractional
time-share units in regard to TOT. Staff stated there are none
currently in the City and this is the purpose of this ordinance.
5. There being no further questions of staff, Chairman Quill asked
if there was any other public comment. Mr. Rob Bernheimer,
representing the Lake La Quinta Inn, stated he was also a
Council Member for the City of Indian Wells and discussed how
they were handling this issue. In regard to the Lake La Quinta
Inn, this is a 12 unit Inn that has not been successful for the
owner, or in regard to TOT for the City. They would ask that
Section 1.1 be changed to "...all existing hotels in excess of 20
rooms". He does not want to explore what this hotel intends
to do, they just want to preserve their right to do something.
6. Chairman Quill asked if the Council adopts this Ordinance as it
is presented, is there any option for an applicant to ask for an
ordinance to be waived in any situation that would be unique.
Assistant City Attorney Michael Houston stated a variance
would not be applicable in this instance. The mechanism would
be to amend the ordinance.
7. There being no further public participation portion of the public
hearing was closed and open for Commission discussion.
8. Commissioner Alderson asked if this was going to the Council.
Staff stated yes.
9. Commissioner Barrows asked if the Lake La Quinta Inn was a
hotel. Staff stated it is a hotel. Commissioner Barrows asked if
Mr. Bernheimer's request was reasonable. Staff stated there
are some fundamental difficulties to this site that make it
challenging relative to the activities and intent. If a business
plan does not work for the condo hotels, as it does not work for
the current use, the owners will do things that do not comply
with their permits to make it survive. There are some
challenges to this property to allow it to convert to a
condominium hotel.
213
Planning Commission Minutes
November 14, 2006
10. Commissioner Barrows asked if the Ordinance is approved as
drafted, the Inn could come back asking it to be amended.
11. There being no further discussion, it was moved and seconded
by Commissioner Alderson/Barrows to adopt Planning
Commission Resolution 2006-042 approving Zoning Code
Amendment 2006-088, as recommended with consideration
explore the ramifications of allowing the less than 20 units.
ROLL CALL: AYES: Commissioners Alderson, Barrows, and Chairman
Quill. NOES: None. ABSENT: Commissioner Daniels
and Engle. ABSTAIN: None.
G. Development Agreement 2006-012; a request of the City for
consideration of a Development Agreement establishing the fees
associated with condo -hotel occupancy at the proposed boutique hotel
at SilverRock Resort located at the southwest corner of Jefferson
Street and Avenue 52.
1. Chairman Quill opened the public hearing and asked for the staff
report. Community Development Director Doug Evans
presented the information contained in the staff report, a copy
of which is on file in the Community Development Department.
2. Chairman Quill asked if there were any questions of staff.
Commissioner Barrows asked what the water agreements entail.
Staff clarified there is a Master Agreement on the site and this
requires each developer to follow through with the Master
Agreement with CVWD.
3. There being no further questions of staff, Chairman Quill asked
if there was any other public comment. There being none, the
public participation portion of the public hearing was closed and
open for Commission discussion.
4. There being no further discussion, it was moved and seconded
by Commissioner Barrows/Alderson to adopt Planning
Commission Resolution 2006-043 approving Development
Agreement 2006-012, as recommended.
ROLL CALL: AYES: Commissioners Alderson, Barrows, and Chairman
Quill. NOES: None. ABSENT: Commissioner Daniels
and Engle. ABSTAIN: None.
21 `1
Planning Commission Minutes
November 14, 2006
VI. BUSINESS ITEM: None
VII. CORRESPONDENCE AND WRITTEN MATERIAL: None.
Vill. COMMISSIONER ITEMS:
A. Staff asked if the Commission would prefer to go dark for the meeting
of December 26, 2006. Commissioners unanimously voted to go dark
for this meeting.
B. Review of City Council meeting of November 7, 2006.
C. Commissioner Barrows asked about the Lighting Ordinance Work
Program. Staff explained the process that was currently being
considered.
IX. ADJOURNMENT:
There being no further business, it was moved and seconded by Commissioners
Barrows/Alderson to adjourn this regular meeting of the Planning Commission to a
regular meeting of the Planning Commission to be held on November 28, 2006.
This meeting of the Planning Commission was adjourned at 9:31 p.m. on
November 14, 2006.
Respectfully submitted,
Ztywyer, Executive Secretary
City of La Quinta, California
�IJ
MINUTES
PLANNING COMMISSION MEETING
A regular meeting held at the La Quinta City Hall
78-495 Calle Tampico, La Quinta, CA
November 28, 2006 7:00 P.M.
CALL TO ORDER
A. This meeting of the Planning Commission was reconvened at 7:00
p.m. by Chairman Quill who asked Commissioner Daniels to lead the
flag salute.
B. Present: Commissioners Ed Alderson, Katie Barrows, Rick Daniels, Jim
Engle, and Chairman Paul Quill.
C. Staff present: Planning Manager Les Johnson, Assistant City Attorney
Michael Houston, Associate Planner Andrew Mogensen, and Executive
Secretary Betty Sawyer.
II. PUBLIC COMMENT:
A. Ms. Signey Cook, 51-470 Calle Jacumba, spoke regarding a lot that
was on her street and was a public nuisance due to the number of
large trees that were not being maintained. Chairman Quill informed
Ms. Cook to call the Code Compliance Department to determine the
status of the case. Assistant City Attorney Michael Houston reviewed
the process the City has to go through to abate the nuisance. Ms.
Cook then asked how many vehicles a homeowner can have parked
on the street. Chairman Quill again suggested she contact the Code
Compliance Department. Ms. Cook then thanked the City for repairing
the streets where she lives.
III. CONFIRMATION OF THE AGENDA: Confirmed.
IV. CONSENT ITEMS:
A. Chairman Quill asked if there were any corrections to the minutes of
November 14, 2006. There being none, it was moved and seconded
by Commissioners Alderson/Barrows to approve the minutes as
submitted. Unanimously approved.
V. PUBLIC HEARINGS:
rA.7
At `4
G:\WPDOCS\PC Minutes\2006\11-26-06.doc
Planning Commission Minutes
November 28, 2006
A. Zone Change 2006-129; a request,of the City for consideration of a
reduction of the existing 15-foot rear setback to ten feet in the
Medium Density Residential, 17 foot height, single -story zoned
properties located south of Avenida La Fonda, north of Avenida
Nuestra, west of Washington Street, and east of Calle Guatemala.
1. Chairman Quill opened the public hearing and asked for the staff
report. Associate Planner Andrew Mogensen presented the
information contained in the staff report, a copy of which is on
file in the Community Development Department.
2. Chairman Quill asked if there were any questions of staff.
Commissioner Daniels asked why one of the recommendations
was to prepare an Environmental Assessment. Staff explained
that recommending denial did not require an environmental
assessment. Should the Commission want to approve the
change, it would require an environmental review before it could
be approved. Assistant City Attorney Michael Houston
explained there are a number of criteria that CEQA requires
before the zone change can be considered. Anything other than
a denial would require an Environmental Assessment.
3. Commissioner Alderson asked if there are any other areas of
concern the Commission should consider for safety such as fire.
Staff stated not at this time, but an Environmental Assessment
would make those determinations.
4. Commissioner Daniels asked how Public Hearing "B" would
relate to this item. Staff stated they were requesting the zoning
symbols be corrected to be consistent. It did not directly relate
to this request.
5. There being no further questions of staff, Chairman Quill asked
if there was any other public comment. Mr. Robert Ancker, 51-
340 Calle Hueneme, stated he supported the request for the ten
foot setback. He has been unable to develop his property until
this issue is resolved.
6. Mr. Skip Lench, 78-215 Calle Cadiz, gave a history on how this
request came forward. He noted all the areas where the ten
foot setback is allowed. Typically all 5,000 square foot lots
have the ten foot setbacks except this section of the City. If
Planning Commission Minutes
November 28, 2006
the Commission approves the request it would allow them to
create a larger front yard. He finds no harm in balancing the
rear yard with a ten foot. In his opinion to allow this setback
would be fair as all the lots in the adjoining neighborhoods have
the ten foot setback.
7. Ms. Sidney Cook, 51-470 Calle Jacumba, asked for an
explanation of the request being considered. Chairman Quill
explained this was a request to consider changing what the
setback would be for the new homes.
8. Mr. Michael Nelson, 51-460 Iliolo, stated he concurred with Mr.
Lench's comments. He agrees this zoning designation should
be changed to allow them the same privilege as the adjoining
neighborhoods. He too would like to build on his lot with the
ten foot rear setback. He submitted plans to build on his lot
and was told he could build with the ten foot setback. Later,
after his plans were completed, he was told it was a 15 foot
setback and he would not be able to build the house as
designed.
9. There being no further public comment, Chairman Quill closed
the public participation portion of the hearing.
10. Commissioner Alderson noted that currently approximately 30
percent of the homes are in violation of the rear yard setback.
What costs would be involved in changing the zone. Staff
noted the costs that would be involved in the environmental
review. Maximum lot coverage could become an issue and
needs to be considered in the overall picture.
11. Commissioner Daniels noted mistakes do happen, but it seems
we have seen a rejuvenation of this neighborhood and he is not
concerned with the five foot setback reduction. The mechanics
of approving the change would not cause any inconsistency
with the neighborhood and he would not object to the change.
12. Chairman Quill concurred that ten feet is the norm for all the
lots in the Cove. It does seem that since it works in the Cove,
the simplest change would be to remove the RM designation
and allow the RC designation. Therefore, the restrictions of the
RC zone would then take place. If a lot was merged, you could
Planning Commission Minutes
November 28, 2006
not unmerge them. He would recommend proceeding with an
environmental assessment to change this to a RC Zone.
13. There being no further discussion, it was moved and seconded
by Commissioner Daniels/Alderson directing staff to prepare an
Environmental Assessment changing the zoning to Cove
Residential designation.
B. Zoning Code Amendment 2006-085; a request of the City for
consideration of an Amendment to the La Quinta Municipal Code
Section 9.20.030 and Section 9.50.030 Table 9-2 in order to cross
reference existing special zoning symbols in the residential
development standards and to mandate their identification on the
Official Zoning Map.
1. Chairman Quill opened the public hearing and asked for the staff
report. Associate Planner Andrew Mogensen presented the
information contained in the staff report, a copy of which is on
file in the Community Development Department.
2. There being no questions of staff, Chairman Quill asked if there
was any other public comment.
3. There being no further public comment, the public participation
portion of the public hearing was closed and open for
Commission discussion.
4. There being no further discussion, it was moved and seconded
by Commissioner Daniels/Barrows to adopt Planning
Commission Resolution 2006-044 approving Zoning Code
Amendment 2006-085, as recommended.
ROLL CALL: AYES: Commissioners Alderson, Barrows, Daniels,
Engle, and Chairman Quill. NOES: None. ABSENT:
None. ABSTAIN: None.
VI. BUSINESS ITEM: None
VIII. CORRESPONDENCE AND WRITTEN MATERIAL: None.
IX. COMMISSIONER ITEMS:
Planning Commission Minutes
November 28, 2006
A. Review of City Council meeting of November 21, 2006.
X. ADJOURNMENT:
There being no further business, it was moved and seconded by Commissioners
Daniels/Barrows to adjourn this regular meeting of the Planning Commission to a
regular meeting of the Planning Commission to be held on December 12, 2006.
This meeting of the Planning Commission was adjourned at 7:58 p.m. on
November 28, 2006.
Respectfully submitted,
Betty J. Sawyer, Executive Secretary
City of La Quinta, California
r,T.N
._ ,
MINUTES
PLANNING COMMISSION MEETING
A regular meeting held at the La Quinta City Hall
78-495 Calle Tampico, La Quinta, CA
November 28, 2006 7:00 P.M.
CALL TO ORDER
A. This meeting of the Planning Commission was reconvened at 7:00
p.m. by Chairman Quill who asked Commissioner Daniels to lead the
flag salute.
B. Present: Commissioners Ed Alderson, Katie Barrows, Rick Daniels, Jim
Engle, and Chairman Paul Quill.
C. Staff present: Planning Manager Les Johnson, Assistant City Attorney
Michael Houston, Associate Planner Andrew Mogensen, and Executive
Secretary Betty Sawyer.
II. PUBLIC COMMENT:
A. Ms. Signey Cook, 51-470 Calle Jacumba, spoke regarding a lot that
was on her street and was a public nuisance due to the number of
large trees that were not being maintained. Chairman Quill informed
Ms. Cook to call the Code Compliance Department to determine the
status of the case. Assistant City Attorney Michael Houston reviewed
the process the City has to go through to abate the nuisance. Ms.
Cook then asked how many vehicles a homeowner can have parked
on the street. Chairman Quill again suggested she contact the Code
Compliance Department. Ms. Cook then thanked the City for repairing
the streets where she lives.
III. CONFIRMATION OF THE AGENDA: Confirmed.
IV. CONSENT ITEMS:
A. Chairman Quill asked if there were any corrections to the minutes of
November 14, 2006. There being none, it was moved and seconded
by Commissioners Alderson/Barrows to approve the minutes as
submitted. Unanimously approved.
V. PUBLIC HEARINGS:
Z.2 i
G:\WPDOCS\PC Minutes\2006\11-26-06.doc
Planning Commission Minutes
November 28, 2006
A. Zone Change 2006-129; a request of the City for consideration of a
reduction of the existing 15-foot rear setback to ten feet in the
Medium Density Residential, 17 foot height, single -story zoned
properties located south of Avenida La Fonda, north of Avenida
Nuestra, west of Washington Street, and east of Calle Guatamala.
1. Chairman Quill opened the public hearing and asked for the staff
report. Associate Planner Andrew Mogensen presented the
information contained in the staff report, a copy of which is on
file in the Community Development Department.
2. Chairman Quill asked if there were any questions of staff.
Commissioner Daniels asked why one of the recommendations
was to prepare an Environmental Assessment. Staff explained
that recommending denial did not require an environmental
assessment. Should the Commission want to approve the
change, it would require an environmental review before it could
be approved. Assistant City Attorney Michael Houston
explained there are a number of criteria that CEQA requires
before the zone change can be considered. Anything other than
a denial would require an Environmental Assessment.
3. Commissioner Alderson asked if there are any other areas of
concern the Commission should consider for safety such as fire.
Staff stated not at this time, but an Environmental Assessment
would make those determinations.
4. Commissioner Daniels asked how Public Hearing "B" would
relate to this item. Staff stated they were requesting the zoning
symbols be corrected to be consistent. It did not directly relate
to this request.
5. There being no further questions of staff, Chairman Quill asked
if there was any other public comment. Mr. Robert Ancker, 51-
340 Calle Hueneme, stated he supported the request for the ten
foot setback. He has been unable to develop his property until
this issue is resolved.
6. Mr. Skip Lench, 78-215 Calle Cadiz, gave a history on how this
request came forward. He noted all the areas where the ten
foot setback is allowed. Typically all 5,000 square foot lots
have the ten foot setbacks except this section of the City. If
ti��
Planning Commission Minutes
November 28, 2006
the Commission approves the request it would allow them to
create a larger front yard. He finds no harm in balancing the
rear yard with a ten foot. In his opinion to allow this setback
would be fair as all the lots in the adjoining neighborhoods have
the ten foot setback.
7. Ms. Sidney Cook, 51-470 Calle Jacumba, asked for an
explanation of the request being considered. Chairman Quill
explained this was a request to consider changing what the
setback would be for the new homes.
8. Mr. Michael Nelson, 51-460 Iliolo, stated he concurred with Mr.
Lench's comments. He agrees this zoning designation should
be changed to allow them the same privilege as the adjoining
neighborhoods. He too would like to build on his lot with the
ten foot rear setback. He submitted plans to build on his lot
and was told he could build with the ten foot setback. Later,
after his plans were completed, he was told it was a 15 foot
setback and he would not be able to build the house as
designed.
9. There being no further public comment, Chairman Quill closed
the public participation portion of the hearing.
10. Commissioner Alderson noted that currently approximately 30
percent of the homes are in violation of the rear yard setback.
What costs would be involved in changing the zone. Staff
noted the costs that would be involved in the environmental
review. Maximum lot coverage could become an issue and
needs to be considered in the overall picture.
11. Commissioner Daniels noted mistakes do happen, but it seems
we have seen a rejuvenation of this neighborhood and he is not
concerned with the five foot setback reduction. The mechanics
of approving the change would not cause any inconsistency
with the neighborhood and he would not object to the change.
12. Chairman Quill concurred that ten feet is the norm for all the
lots in the Cove. It does seem that since it works in the Cove,
the simplest change would be to remove the RM designation
and allow the RC designation. Therefore, the restrictions of the
RC zone would then take place. If a lot was merged, you could
Planning Commission Minutes
November 28, 2006
not unmerge them. He would recommend proceeding with an
environmental assessment to change this to a RC Zone.
13. There being no further discussion, it was moved and seconded
by Commissioner Daniels/Alderson directing staff to prepare an
Environmental Assessment changing the zoning to Cove
Residential designation.
B. Zoning Code Amendment 2006-085; a request of the City for
consideration of an Amendment to the La Quinta Municipal Code
Section 9.20.030 and Section 9.50.030 Table 9-2 in order to cross
reference existing special zoning symbols in the residential
development standards and to mandate their identification on the
Official Zoning Map.
1. Chairman Quill opened the public hearing and asked for the staff
report. Associate Planner Andrew Mogensen presented the
information contained in the staff report, a copy of which is on
file in the Community Development Department.
2. There being no questions of staff, Chairman Quill asked if there
was any other public comment.
3. There being no further public comment, the public participation
portion of the public hearing was closed and open for
Commission discussion.
4. There being no further discussion, it was moved and seconded
by Commissioner Daniels/Barrows to adopt Planning
Commission Resolution 2006-044 approving Zoning Code
Amendment 2006-085, as recommended.
ROLL CALL: AYES: Commissioners Alderson, Barrows, Daniels,
Engle, and Chairman Quill. NOES: None. ABSENT:
None. ABSTAIN: None.
VI. BUSINESS ITEM: None
Vill. CORRESPONDENCE AND WRITTEN MATERIAL: None.
IX. COMMISSIONER ITEMS:
Planning Commission Minutes
November 28, 2006
A. Review of City Council meeting of November 21, 2006.
X. ADJOURNMENT:
There being no further business, it was moved and seconded by Commissioners
Daniels/Barrows to adjourn this regular meeting of the Planning Commission to a
regular meeting of the Planning Commission to be held on December 12, 2006.
This meeting of the Planning Commission was adjourned at 7:58 p.m. on
November 28, 2006.
Respectfully submitted,
Ca�d� C4.elo-A)10ti V4tf7 4W)r
Betty J. Sawyer, Executive Secretary
City of La Quinta, California
Department Report:
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FMOFT
TO: The Honorable Mayor and Members of the City Council
FROM: Thomas P. Genovese, City Manager o
DATE: December 19, 2006
SUBJECT: Department Report - Response to Public Comment
The following public comments were made at the December 5, 2006, City Council
meeting:
1. Dana Hobart, Mayor Pro Tern, City of Rancho Mirage, requested the City of La
Quinta's support of the City of Rancho Mirage to amend the compact between the
Ague Caliente Casino and the State to include adjacent cities during the negotiation
process. The Mayor directed staff to bring back for discussion at the next City Council
meeting.
2. Joe Broido, 77-510 Celle Nogales, La Quinta, complimented the City Clerk
Department for going above and beyond regular work hours to produce the agenda
packet on Friday.
Department Report: I--B
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NOF t1
TO: The Honorable Mayor and Members of the City Council
FROM: Thomas P. Genovese, City Manager �
DATE: December 19, 2006
RE: Department Report - Grant Update
The following is an update of various grants for which City staff has received
funding, as well as updates on existing grants. During this calendar year, the City
obtained $186,949 in grant awards.
Grants Awarded in 2006
Department of Conservation
The California Department of Conservation provided $10.5 million in funding
through their City/County Payment Program beverage container recycling and
litter cleanup projects for 2006/2007. We received notification of grant
funding for this program in March 2006. The City was awarded $9,699,
which was used to purchase tables and chairs made from recycled content
for the Senior Center.
Indian Gaming Special Distribution Fund (SB 621)
Pursuant to California 2003 Senate Bill 621, appropriations from the Indian
Gaming Special Distribution Fund were made to certain local government
agencies impacted by tribal gaming. The Augustine Band of Cahuilla Indians
submitted a letter of sponsorship in support of the City's application, which
included a recommendation to fund the City's request for $886,250, over a
five-year period, to be applied toward salary and benefits for an additional
motor officer to assist with traffic enforcement. The City received
$177,250 in June, 2006 for its V year of funding, and will file its
application for its 4" year of funding in February 2007. The subsequent
years' funds have been earmarked for use by the City of La Quinta, but are
contingent upon availability of future State funding.
Updates on Grant Administration
California Integrated Waste Management Board
The California Environmental Protection Agency's Integrated Waste
Management Board (CIWMB) awarded $15,775 in June, 2006 in grant
funding for a rubberized surface beneath the water feature at the La Quinta
Park. The project was awarded to Davis Reed Construction in September,
2005, and was completed on March 31, 2006. The new surface material
greatly improved child safety at the park, and reduced the number of used
tires placed in landfills.
The City was approved for an SB 1346 Rubberized Asphalt Concrete Grant
from CIWMB in August 2005 in the amount of $31,490 for the Jefferson
Street paving project. Yeager Skanska, Inc. was awarded the project. The
project is currently under construction and has an estimated completion date
of early 2007.
State of California Proposition 40 Funding (FY 2003/04)
The Per Capita Grant Program under the California Clean Water, Clean Air,
Safe Neighborhood Parks, and Coastal Protection Act of 2002 was
specifically intended for the acquisition and development of neighborhood,
community, and regional parks and recreation lands and facilities in urban
and rural areas. The City of La Quinta received a Per Capita allocation of
$220,000 to fund installation of the interactive water feature at the
La Quinta Park (completed in April, 2006), along with improvements to the
fence surrounding the skate park (completed summer of 2006).
State of California Land and Water Conservation Fund
The second phase of the Cove Oasis Trailhead development commenced in
March of 2005 and consisted of additional signage, shaded picnic areas,
trash receptacles, boulder benches, and a water fountain. This portion of
the project was completed in March 2006. Also included in the second
phase was the creation and installation of a Bronze Relief Map with trail
markers. This art work was completed and installed in early June 2006. A
Notice of Completion was sent to the State and reimbursement in the
amount of $45,748 is forthcoming.
Edward Byrne Memorial Justice Assistance Grant Program (formerly known
as the Byrne Formula Grant and Local Law Enforcement Block Grant)
2
This program is administered by the Federal Bureau of Justice Assistance for
programs that prevent and control crime and improve the criminal justice
system. The City of La Quinta received $1 1,585 in grant funding for 2005,
which was used to install security surveillance equipment at both La Quinta
and Fritz Burns Parks. Installation of the equipment at both parks was
completed in April of 2006.
California Department of Transportation
In November 2003, the City received grant funding under the Safe Routes to
School program in the amount of $224,800 for the signalized pedestrian
crossings in front of both John Glenn Middle School and Amelia Earhart
Elementary School. The City entered into a Cooperative Agreement with
Desert Sands Unified School District (DSUSD) and the City of Indio for cost
sharing on the project. DBX, Inc. completed construction of the traffic
signals in late June 2006. Per the Cooperative Agreement, we have
received $79,390 from both the City of Indio and DSUSD for their portions
of the construction.
Riverside County Transportation Commission
SB 821 Bicycle and Pedestrian Facilities Program
The FY 2004/05 SB 821 Bicycle and Pedestrian Facilities Program set aside
an estimated $1,026,700 countywide for pedestrian and bicyclist
improvements. The City received funding for sidewalk improvements on
Westward Ho east of the High School for $25,099. The project was
completed in early November 2006.
2005 Transportation Enhancement (TE) Program
In 2005, the City received notification of a grant award in the amount of
$445,190 for the Jefferson Street Beautification Project, to be used for
landscaping the medians on Jefferson Street between Indio Boulevard and
Highway 111. The Jefferson Street Beautification Project will commence
once the bridge is completed.
This listing does not include subvention funds and other funds that the City
automatically receives from the Federal, State, and County governments.
Examples of this type of revenue include California Traffic Congestion Relief Funds
(AB 2928), California Law Enforcement Equipment Program funds, various law
enforcement funds, Community Development Block Grant funds, COPS funds, and
various transportation -related funds.
3
DEPARTMENT REPORT: !'C
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TO: Honorable Mayor and Members of the City Council
FROM: Thomas P. Genovese, City Manager -, e
DATE: December 19, 2006
SUBJECT: Quarterly Marketing Report
Per the City's contract with Kiner Communications, the second Quarterly Marketing
Report for Fiscal Year 2006-07 is attached.
K i h e t C O M M U tl i t d t i 0 " S
b7
Quarterly Marketing Report
Second Quarter of Fiscal Year 2006-07
Kiner Communications Marketing Plan for City of La Quinta
COMPLETED:
Fall Newsletter — Produced first newsletter of the 2006-07 Fiscal Year, focusing on the
budget report.
2007 City Calendar — Commissioned photography, designed, printed and distributed
20,000+ 2007 City Calendars focusing on the 25`h Anniversary. Calendars were mailed
the day after Thanksgiving as a gift to residents on the first official holiday weekend.
Bob Hope Chrysler Classic Program Ad — Created a new ad for the Bob Hope Chrysler
Classic Program Guide, combining the celebrity focus of the tournament or "the stars"
love La Quinta with the magnificent celestial stars in La Quinta. Ad will appear in the
program guide at the tournament in January. (See attached)
Polo America Ad — Used the same "star" premise and copy for an ad in Polo America
magazine (as part of the City's sponsorship of the Balloon Festival). Ad was designed
completely different to give it a fresh look. (See attached)
25th Anniversary Template — Created a template using the 25a' Anniversary logo and
incorporating all the 25`h Anniversary partners and the La Quinta Chamber. Template is
being used as the frame work for posters, postcards, event advertisements, etc.
- more -
Public Relations — Public relations for the Redevelopment Agency/City Council vote on
Tuesday, December 5 regarding the SilverRock Resort development agreement involved
both advance and post coverage efforts. All local television stations and print media were
encouraged to attend the December 5 La Quinta City Council meeting to report on the
active vote and any public comment, discussion, etc. CBS 2, KMIR, and KESQ were
present at the meeting and produced extended coverage in their 11 p.m. newscasts as well
as subsequent coverage in their December 6 morning news. In addition, The Desert Sun
was present and produced an online story and extended print coverage on December 6.
On the morning of December 6, Kiner Communications released a press release to all
local and regional interested media (more than 75 contacts and/or outlets). Since then, we
have received several calls and requests for follow-up stories. So far, Golf News
Magazine is looking at a piece, and the "Your Money Show" has committed to an
extended interview with the City and the developer for January 19, 2007.
Also prepared and distributed other press releases on topics such as announcing City
events and the Santa Rosa annexation meeting — which produced Desert Sun coverage.
(See attached)
IN PROGRESS:
TV Spot Production — Secured a company for the production of this year's TV spots,
which will be a classy presentation of the all the best La Quinta has to offer — while also
incorporating the 25s' Anniversary. Filming is currently taking place, with editing and
final production expected in the next 3-4 weeks.
Winter Newsletter — Coordinating with staff to identify content and photography
pertaining to the 25 h Anniversary, as this newsletter will go out in January and be the
first official kick-off piece for the City's major milestone. The newsletter will feature the
25d' Anniversary partners and some historical information, as well as promote events.
Bike Map Guide — Working with Community Services to create an attractive and
functional pocket map of La Quinta bike paths. A complementary piece is also being
considered, which would highlight public art pieces.
r
Kinar+C0mtnunitat10ns
Quarterly Marketing Report
Second Quarter of Fiscal Year 2006-07
Kiner Communications Marketing Plan for City of La Quinta
COMPLETED:
Fall Newsletter — Produced first newsletter of the 2006-07 Fiscal Year, focusing on the
budget report.
2007 City Calendar — Commissioned photography, designed, printed and distributed
20,000+ 2007 City Calendars focusing on the 250' Anniversary. Calendars were mailed
the day after Thanksgiving as a gift to residents on the first official holiday weekend.
Bob Hope Chrysler Classic Program Ad — Created a new ad for the Bob Hope Chrysler
Classic Program Guide, combining the celebrity focus of the tournament or "the stars"
love La Quinta with the magnificent celestial stars in La Quinta. Ad will appear in the
program guide at the tournament in January. (See attached)
Polo America Ad — Used the same "star" premise and copy for an ad in Polo America
(as part of the City's sponsorship of the Balloon Festival). Ad was designed completely
different to give it a fresh look. (See attached)
25'" Anniversary Template — Created a template using the 25s' Anniversary logo and
incorporating all the 25a' Anniversary partners and the La Quinta Chamber. Template is
being used as the frame work for posters, postcards, event advertisements, etc.
- more -
Public Relations — Public relations efforts for the Redevelopment Agency/City Council
vote on Tuesday, December 5th involved both advance and post coverage. All local
television stations and print media were encouraged to attend thel2/5 La Quinta City
Council meeting to report on the active vote and any public comment, discussion, etc.
CBS 2, KMIR and KESQ were present for the meeting and produced extended coverage
in their 11 p.m. newscasts as well as subsequent coverage in their 12/6 morning news. In
addition, The Desert Sun was present and produced an online story and extended print
coverage on 12/6.
On the morning of 12/6, Kiner Communications released a press release to all local and
regional interested media (more than 75 contacts and/or outlets). Since then, we have
received several calls and requests for follow-up stories. So far, Golf News Magazine is
looking at a piece, and the "Your Money Show" has committed to an extended interview
with the City and the developer for January 19, 2007.
Also prepared and distributed other press releases on topics such as announcing City
events and the Santa Rosa annexation meeting — which produced Desert Sun coverage.
(See attached)
IN PROGRESS:
TV Spot Production — Secured a company for the production of this year's TV spots,
which will be a classy presentation of the all the best La Quinta has to offer — while also
incorporating the 25s' Anniversary. Filming is currently taking place, with editing and
final production expected in the next 3-4 weeks.
Winter Newsletter — Coordinating with staff to identify content and photography
pertaining to the 25a' Anniversary, as this newsletter will go out in January and be the
first official kick-off piece for the City's major milestone. The newsletter will feature the
25a' Anniversary partners and some historical information, as well as promote events.
Bike Map Guide — Working with Community Services to create an attractive and
functional pocket map of La Quinta bike paths. A complementary piece is also being
considered, which would highlight public art pieces.
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KinerCommunications PRESS RELEASE
FOR IMMEDIATE RELEASE
Contact:
Erin Gilhuly
760.773.0290 telephone
760.641.0739 cellular
ering@kinercom.com
GREENSKEEPER.ORG GIVES SILVERROCK RESORT HIGH RANKINGS
IN "TOP 6" LIST
Online ranking organization says "Bring Your Camera"to the Arnold Palmer Classic Course at
SilverRock Resort
La Quinta, CA (October 19, 2006) —The Arnold Palmer Classic Course at SilverRock
Resort has received high ratings from Greenskeeper.org as noted in the October 2006
issue of Southern California Golf News. With an 8.87, SilverRock Resort received first
place in Overall Playing Conditions for the Palm Springs area. The near "immaculate"
ranking puts the club in the prestigious third place for Southern California.
"We are extremely pleased to receive this kind of recognition," said Randy Duncan,
SilverRock Resort General Manager. "We realize golfers have a choice in Southern
California and believe we offer the best in terms of superior play, exceptional value and
incomparable service. This is confirmation that we are serving our customers well."
Current playing conditions at SilverRock Resort were ranked by Greenskeeper.org
members over an 18-month period. SilverRock Resort's rating is generated from the
scores of the Greens, Fairways, Rough, Tee Boxes and Sand Traps. These scores are
combined to form the Overall Playing Condition Rating.
"SilverRock has a promising future ahead of it," notes Greenskeeper.org. "For a young
golf course, the main elements are in place to be a viable destination: a challenging,
well -conditioned layout, a spectacular practice area, and an idyllic setting that begs you
bring your camera along and capture the early morning sun hitting the rugged La Quinta
mountains."
In existence for more than four years, Greenskeeper.org is a California -based online golf
community specializing in providing the latest critical information to golfers around the
state. It is a professionally managed site with more than 200,000 visitors per month.
Greenskeeper.org is also home to more than 20,000 subscribers.
About SilverRock Resort:
The Arnold Palmer Classic Course at SilverRock Resort is a challenging 7,578 yards, nestled in the beautiful
Santa Rosa Mountains and just twenty minutes from Palm Springs. Huge bunkers and well -planned water
hazards are set against the natural beauty of La Quints, California. What was once called "the last great
piece of golf property in the Coachella Valley" now has Arnold Palmer's signature on it. And soon,
SilverRock Resort will be home to more recreational treasures including a retail village, fine dining, new
upscale hotels, and a second golf course.
Information: SilverRock Resort 760.777.8884 or www.SiiverRock.org
."r.:.,.: , 0
K i n e r Comm Lin i c a t i o n s PRESS RELEASE
FOR IMMEDIATE RELEASE
Contact: Claudia I. Suarez
Tel: 760.773.0290
Cell: 760.567.4507
claudias0kinercom.com
LA QUINTA TO HOST FREE MOVIE NIGHT AT THE CIVIC CENTER CAMPUS
LA QUINTA, CA (October 4, 2006) - The City of La Quinta announces free movie
night during its Open Air Cinema on Saturday, October 14 at 8:15 p.m. at the La
Quinta Civic Center Amphitheater, located next to the La Quinta Library.
Bring a chair, blanket, and refreshments and enjoy a movie which includes three
Orphan Children, A Family's Fortune, Count Olaf, and A few "Not -So Fortunate
Events."
The event is open to the public and free of charge.
For more information, please call (760) 777-7090 or visit our Web site at www.la-
quinta.org.
KinerCommunications PRESS RELEASE'��.
Rom,
FOR IMMEDIATE RELEASE
Contact: Claudia Suarez
tel: 760.773.0290
cell: 760.567.4507
claudias(cbkinercom.com
CITY OF LA QUINTA HOSTS ANNUAL HOLIDAY TREE LIGHTING CEREMONY
La Quinta, CA (November 29, 2006) - The City of La Quinta will host its annual Holiday Tree Lighting
Ceremony on Friday, December 8 from 6:00 p.m. to 8:00 p.m. at the Civic Center Campus, located at the
comer of Washington and Calle Tampico.
Celebrate the joy of the holiday season with a special visit from Santa, festive music, and activities for
children. This event is free and open to the public. Children of all ages are invited to bring blankets and lawn
chairs and enjoy a memorable experience.
For more information, please call (760) 777-7090 or visit the La Quinta Community Services Department at
78- 495 Calle Tampico in La Quinta.
K i n e r C o m m u n i cations PRESS RELEASE
FOR IMMEDIATE RELEASE
Contact: Claudia Suarez
tel: 760.773.0290
cell: 760.567.4507
claudias cD..kinercom.com
THE CITY OF LA QUINTA PRESENTS ITS ANNUAL HOLIDAY OPEN HOUSE
LA QUINTA, CA (November 30, 2006) — In celebration of the upcoming holiday season, the City of
La Quinta is pleased to present its annual Holiday Open House on Thursday, December 7 from
11:30 a.m. to 1:30 p.m.
Enjoy this great opportunity to meet and greet City Council Members, staff, and public safety
officers. Everyone is invited to take in the sights, sounds, and tastes of the holiday season. A
buffet luncheon will be served at the City Hall Courtyard at 78-495 Calle Tampico while holiday-
themed displays and decorations will line City Hall for visitors.
The event is free and open to the public.
For more information, contact the City Clerk's Office at (760) 777-7103.
K i n e r C o m m u n i c a t i o n s PRESS RELEASE I
en
.... -
FOR IMMEDIATE RELEASE
Contact: Claudia I. Suarez
Tel: 760.773.0290
Cell: 760.567.4507
claudiasla7kinercom.com
CITY OF LA QUINTA AND COUNTY OF RIVERDISE HOST COMMUNITY WORKSHOP TO DISCUSS
VISION FOR VISTA SANTA ROSA
La Quinta, CA (December 1, 2006) — The City of La Quinta and the County of Riverside will hold a public
workshop on Monday, December 4 from 6 to 8:30 p.m. at the Coachella Valley High School Library to
discuss future plans for the surrounding Vista Santa Rosa community. CVHS is located at 83-800 Airport
Blvd. in Coachella.
Anyone interested in the direction of Vista Santa Rosa, an unincorporated community which lies within the
City of La Quinta's Sphere of Influence and currently under the jurisdiction of the Riverside County, is
encouraged to attend the workshop to provide input and ask questions.
The workshop is a great opportunity for residents to share their vision for this community and to assist in
setting priorities and looking at alternative scenarios. Ultimately, the information gathered will assist in
updating the land use planning for the area and the development of a strategic planning process.
The meeting will begin with a brief presentation and will be followed by interactive exercises with community
members. Vista Santa Rosa lies generally between Avenue 50 and Avenue 66, and between Monroe and
Harrison Streets.
For more information, please contact Les Johnson, City of La Quinta at (760) 777-7071, l'ohnson(&Ia-
quinta.org or Jerry Jolliffe, Riverside County at (951) 955-2234, iiolliffCa?rctlma.om.
# I
K i n e r Co m m u n i cations PRESS RELEASE
FOR IMMEDIATE RELEASE
Contact: Claudia Suarez
tel: 760.773.0290
cell: 760.567.4507
claudiasnakinercom.com
CITY OF LA QUINTA AND THE LA QUINTA BOYS 8, GIRLS CLUB PRESENT
BREAKFAST WITH SANTA
LA QUINTA, CA (December 7, 2006) — The City of La Quinta in partnership with the La Quinta
Boys & Girls Club will host a breakfast with Santa Claus on Saturday, December 16 from 9:00 to
11:00 a.m. at the La Quinta Boys & Girls Club, located at 49-995 Park Avenue.
Enjoy fresh pancakes, prepared by experienced chefs, along with coffee, hot cocoa, orange juice,
and holiday music. There will be entertainment, a holiday gift for the kids, and a special
appearance by Santa himselft Cost of admission is $5 in advance and $7 at the door.
For more information, please call (760) 777-7090 or visit the La Quinta Community Services
Department at 78-495 Calle Tampico.
yh -4
y�CF`� OF TN4'��cR'
FOR ADDITIONAL INFORMATION CONTACT:
DEBBIE POWELL, CITY MANAGER'S OFFICE
760-777-7073
FOR IMMEDIATE RELEASE
LA QUINTA REACHES AGREEMENT WITH LDD SILVERROCK, LLC ON SILVERROCK HOTEL PROJECT
La Quinta City Council and Redevelopment Agency vote 5-0 to approve project at Tuesday's City
Council Meeting
La Quinta, CA (December 5, 2006) — The City of La Quinta Redevelopment Agency announced today that it
has reached an agreement with Lowe Destination Development ("Lowe") through its dedicated entity LDD
SilverRock, LLC, to bring a world class hotel project to SilverRock Resort in La Quinta, The plans include a
four -star boutique hotel, four -star luxury hotel, retail village and casitas.
"We are thrilled to see this project come through the approval process for the City of La Quinta," said
Redevelopment Agency Chair Lee Osborne. "This is outstanding news for residents of La Quinta and visitors
alike as well as all those involved in this process from the beginning."
Expected to reach completion in the next several years, the project is designed to provide long-term, recurring
revenue to the city's General Fund. "The SilverRock project is the City of La Quinta's opportunity to bring
additional recreational, social and cultural choices to the community," added Mayor Don Adolph. "We want to
have the most talked about new hotel destination in the country, and working with Lowe will help us achieve
that goal."
Since March of 2005, the City of La Quinta has worked exclusively with Lowe Destination Development, the
resort and resort community development division of leading national development, investment and
management firm Lowe Enterprises, Inc. Lowe is expected to invest upwards of $500 million in SilverRock
Resort.
"SilverRock is a world class resort development which is ideally suited to the signature, one -of -a -kind
properties that are the hallmark of Lowe Enterprises. We will continue to work closely with the City of La
Quinta on the project's development to ensure that together we deliver an attractive asset for the community as
CADocuments and SetBngsWalued customerWy DocumenfsTinal Lowe-SllverRock 2.doc
well as a compelling destination for visitors,' said Ted Lennon, president of Lowe Destination Development -
Desert.
While the design and architectural details are still being finalized, the hotels planned as part of the overall
project include a $130 million boutique hotel and a $320 million resort hotel. In all, the Lowe project will include
more than 600 rooms and more than 80,000 square feet of retail space. The hotels and retail development will
be housed on 60 of SilverRock's 525 total acres.
About SilverRock Resort:
The City of La Quinta Redevelopment Agency acquired the SilverRock property in May of 2002 and created the Resort's Specific Plan
Area to achieve several objectives including providing public golf recreation opportunities and facilitating the development of resort and
commercial uses on the site that will generate recurring revenue to the City. The City began construction on the SilverRock Resort
Arnold Palmer Classic Course in 2004 and the course opened to the public in the spring of 2005. The resort and retail village plan is
part of the City's mission to make SilverRock one of the most premiere resort destinations in the country.
About Lowe Destination Development:
Lowe Destination Development is a wholly owned subsidiary of Los Angeles -based Lowe Enterprises, a leading national real estate
development, investment and management firth. Locally, in 2000 Lowe completed the award -winning Reserve, a 780-acre luxury
community in Palm Desert and Indian Wells featuring 246 homesites and a 21-hole championship golf course and is currently
developing of the 700-acre Stone Eagle Golf Club in Palm Desert, a private golf club and residential community featuring 44 homesites
and an 18-hole Tom Doak golf course which was named one of the best new courses of 2005 both by Goffweek and Travel + Leisure,
as well as one of the 'new places everyone is talking about by Goff Living. In addition to the firm's local activities, Lowe Destination
Developments $2 billion of new development activity includes the 6300-acre Suncadia resort community east of Seattle which includes
three golf courses, a 254 room Lodge and 1800 homesites and 850 condominium units and the 102-acre, 582-key luxury Terranea
Resort in Rancho Palos Verdes, Calif., which will also include a conference center, spa facility and golf academy. Through its
hospitality management affiliate, Destination Hotels & Resorts, the firm operates in excess of 7,000 hospitality units nationwide,
including the Miramonte Resort and Spa in Indian Wells.
Information: City of La Quinta Redevelopment Agency 760.777.7073
Cmocuments and Settings\valued customerWy Documents\Final Lowe-SilverRock Mac
DEPARTMENT REPORT: '' —lei
DECEMBER 19
JANUARY 2
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JANUARY 16
FEBRUARY 6
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CITY COUNCIL MEETING
CITY COUNCIL MEETING
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LA QUINTA ARTS FESTIVAL
CITY COUNCIL MEETING
LA QUINTA CITY COUNCIL MONTHLY CALENDAR
December 2006
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LA QUINTA CITY COUNCIL MONTHLY CALENDAR
January 2007
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14
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Bob Hope Chrysler
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21
22
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24
25
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12:00 PM Human/Comm.
9:00 AM LAFCO-
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17 18 19 20 21 22 23
24 25 26 27 28 29 30 18 19 20 21 22 23 24
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LA QUINTA CITY COUNCIL MONTHLY CALENDAR
February 2007
Sunday
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Thursday
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Satu: rday
2
3
January 1 March
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1 2 3 4 5 6 1 2
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11
12
13
14
15
16
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5:30 PM Investment
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Advisory Board
6:00 PM League.
He
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18
19
20
21
22
23
24
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9:00 AM LAFCO.
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Henderson
President's Day
(CITY HALL CLOSED)
25
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DEPARTMENT REPORT: Al
Twf 4 4V a"
TO: The Honorable Mayor and Members of the City Council
FROM: Tom Hartung, Director of Building & Safety
DATE: December 19, 2006
RE: Department Report — November 2006
Attached please find the statistical summaries for building permits, Animal Control,
Code Compliance, and garage sale permits for the month of November. Also included
are Monthly Executive Status Reports for Vista Dunes Courtyard Homes, the City Hall
Expansion, and the Museum Expansion. The statistical summaries depict the following
highlights:
• Year-to-date building permit valuation is $308,630,243 which represents an
issuance of 4,061 building permits through November;
• Animal control handled 2,480 cases through November;
• Code compliance initiated 2,254 cases through November;
• Garage sale permits generated $1,287 in income during November.
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' CONSTRUQION, IN[.
-a:r ":'W-FCtC-7F,1 i'-..t �1:.[' I iL"�,i
Glendora Beverly Hills San Clemente La Quinta Las Vegas c or o
Monthly Executive Status Report
City of La Quinta Vista Dunes Courtyard Homes
Presented To The City of La Quinta: December 1, 2006
For the Month of November, 2006
Past Month Highlights/Key Activities
• No negative community related problems / issues reported.
• Dust control in place.
• Water and sewer plans have been approved by CVWD
• Riverside County Fire Department has approved plans including enlarged common bld.
• Bulletin 6 drawings released.
• Bulletin 7 drawings released
e Building permits issued.
• Double wide office trailer installed.
• CV WD Pre -Construction meeting took place on November 28, 2006. Approval to go.
• Construction on first buildings (unit 179) area started November 29, 2006.
• Continued to resolve documentation errors with City, Architect and Engineers.
Schedule Performance Project to Date
• Per Davis Reed schedule & D R site superintendent - Not on schedule 5 - 6 weeks late.
Bud et Performance Prollect to Date
Total Awarded Contract Amount
$21,400,000
Contingency
2,500,000
Total Available Budget Contract Award 12lus Contingency)
23,900,000
Change Orders To Date 1 : Credit
-239,243
Contingency Used To Date: Additional
-239,243
Current Cost Commitments (original award + change orders)--21,160,757
Un-Committed Available Budget Remaining
2,739,243
Current commitments as % of Total Available Budge
88.5%
Safety Performance Project To Date
• No Lost Time or Claims due to injuries or safety violations.
• No on -site accidents to date.
Upcoming Month Priorities/Key Activitles (November 2006)
• Dust control prevention now the responsibility of the contractor.
• Site office trailer to be fully functional by December 15, 2006.
• MDS and Shasta to provide proposal for site fire line design by December 15, 2006
• Approved utility plans from Verizon, Time Warner, & The Gas Company by December 15
• Continue to value engineer the building construction components.
' (ONSTRUcnON, INC. la
Glendora BevedyHills SanClemente LaQuinta LasVegas
Monthly Executive Status Report
City of La Quinta City Hall Expansion
Presented To The City of La Quinta: December 5, 2006
For the Month of November, 2006
• Fire Marshall approved re-routed fire line drawing C-1.5
• Project walk thru with GKK personnel and various sub -contractors
• Hand delivered project drawings (Civil and Plumbing) to CVWD for Cost Notification
• SOV has been disseminated to all pertinent personnel for approval and payment
• First pre -construction meeting between all key LQCHE Project personnel
• GKK/PW/City trailers have been mobilized
• Perimeter fencing for project erected
• Project has officially commenced with the (8" Fire line) North Parking Lot
Schedule Performance Project to Date
• Master schedule to be completed and submitted under separate cover
• Design tracking in progress
Budaet Performance Project to Date
Total Awarded Contract Amount
$8,700,000
Contingency
1,500,000
Total Available Budget Contract Award plus Contingency)
10,200,000
Change Orders To Date
0
Contingency Used To Date
0
Current Cost Commitments (original bid + change orders
8,700,000
Uri -Committed Available Budget Remaining
1,500,000
Current Commitments as % of Total Available Budget
85.3%
Safety Performance Project to Date
• No lost time or claims due to injuries or safety violations
• No on -site accidents to date
Upcoming Month Priorities/Key Activities (December 2006)
• Concrete cut and trench for installation of permanent 8" fire line
• Commence excavatiori and trenching for WA #5 & #6
• Temporary power for trailers
• Complete Re-routed 8" Fire line
• Complete Work Area #3
• Complete approved construction plans
:.J a
6 f�F(ONSTRI.Icrn, INC. s
.'.ST' � I -A['II q: . I I- !'"80.'.:'ai..i
ny Glendora Beverly Hills San Clemente, La Quinta Las Vegas f,
Monthly Executive Status Report
City of La Quinta Museum Expansion
Presented To The City of Lo Quinta: December 5, 2006
For the Month of November, 2006
Past Month Highlights/Key Activities (November, 2006)
PWCI received construction plans on November zy, zuuo
PWCl/MW Steele developing/value-engineering plans
Schedule Performance Project to Date
• Preliminary schedule (approximate dates) calls for:
o Publication for bid - 1/ 15/07
o Bid opening - 2/ 16/07
o Contract award - 2/20/07
o Notice to proceed - 3/ 1 /07
o Contract completion - 1/ 15/08
o Closeout - 2/15/08
Budget Performance Project to Date
Total Awarded Contract Amount
N/A
Contingency
N/A
Total Available Budget Contract Award plus Contingency)
N/A
Change Orders To Date
N/A
Contingency Used To Date
N/A
Current Cost Commitments on inal bid + change orders
N/A
Un-Committed Available Budget Remaining
N/A
Current Commitments as % of Total Available Budget
N/A
Safety Performance Project To Date
• N/A
Upcoming Month Priorities/Key Activities (December, 2006)
• PW Construction to continue coordination with architect and engineers
• PW Construction to provide a first run estimate by 12/30 ---- current estimate is outdated
• PW Construction to develop a project schedule using Primavera software in December
Department Report: J5
�a `�•c
F
OF T
TO: The Honorable Mayor and Members of the City Council
FROM: Douglas R. Evans, Communi y Development Director
DATE: December 19, 2006
SUBJECT: Department Report for the Month of November 2006
Attached please find a copy of the Community Development Department Report which
outlines the current cases processed by staff for the month of November.
n•-(1
P:\Monthly Report Folder\NOVEMBER 2006.doc 1
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M
DEPARTMENT REPORT:
TO: Honorable Mayor and Members of the City Council
FROM: Edie Hylton, Community Services Director
DATE: December 19, 2006
SUBJECT: Community Services Department Report for November 2006
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE
MONTH OF JANUARY 2007:
Jan 3
*Ageless Action Aerobics
Jan 3
Jazzercise
Jan 4
*Tai Chi for Health
Jan 4
*Social Ballroom Dance
Jan 5
*Beginning Bridge Lessons
Jan 5
*Yoga for Health
Jan 8
Tae Kwon Do
Jan 8
Kickboxing Boot Camp
Jan 8
*Mat Pilates
Jan 8
*Hooked on Loops
Jan 8
*Intermediate Watercolor
Jan 9
Beginning Guitar
Jan 9
Cooking for Better Health
Jan 9
Pre-Teen/Teen Theater & Jazz
Jan 9
Adobe Photoshop Elements 2 Advanced Course
Jan 9
*Introduction to Computer
Jan 9
*Baby Boomer Boot Camp
Jan 9
*Tai Chi Traditional
Jan 9
*Beginning Mah Jongg
Jan 9
*Microsoft Word (4 classes)
Jan 9
*Beginning Watercolor Lessons
Jan 10
*Advanced/Intermediate Bridge: Play of the Hand
Jan 10
*Advanced/Intermediate Bridge: Defense
Jan 10
*Beginning & Continuing Italian
Jan 10
*Sketching & Drawing
Jan 10
Adobe Photoshop Professional
Jan 10
Surviving the Mortgage Maze
Jan 11
Beginning Ballet
Jan 11
Dance, Play, & Pretend
Jan 11
Adobe Photoshop Elements 2 Introductory Course
Jan '11
*Mosaic Tile Art
Jan '11
*Digital Photography
Jan '12
*Latin Ballroom Dance
Jan 16
How to stop Unwanted Thoughts & Feelings
Jan '16
Hawaiian Hula/Tahitian Dance
Jan '16
*Beginning Conversational Spanish
Jan '16
*Jewelry Making
Jan 16
*CPR & First Aid
Jan 16
*Introduction to Word Processing
Jan 18
*Photo Editing 1
Jan '18
*Chili Cook -Off Luncheon
Jan 18
Belly Dancing
Jan 20
Adult/Infant/Child/ CPR & First Aid
Jan 22
Beginning Computers
Jan 24
Mastering Microsoft Word
Jan 24
*Beginning Tap Dance
Jan 25
*Mature Driver Training
Jan 25
*Photo Editing 2
Jan :25
*Introduction to the Internet
Jan 26
Pillars of the Community Event, Civic Center Campus
Jan 30
*Complete Self Defense
Jan 30
*Word Processing (Level 2)
Jan 30
*Files & Folders
*Daytime Senior Center class or activity
Community Services Department
Attendance Report for the Month of November 2006
Summary Sheet
Program 2006 2005 Variance Sessions Per Month
2006 2006
Leisure Classes
103
140
-371
65
60
Special Events
210
228
-18
2
2
Adult Sports
485
180
305
43
3
Senior Center
1201
101
-70
92
94
Total
1,999
1,819
180
202
159
Senior Services
Senior Center
198
179
19
16
9
Total
198
179
19
16
9
Sports User Groups
La Quinta Park Use
AYSO
1550
1100
450
21
20
Sports Complex
LQSYA Winter Ball
75
25
501
18
13
F.C. La Quinta
15
15
01
2
3
PDLQ Football
220
150
70
11
6
Facility/Park Rentals
Library
Multi -Purpose Room
850
0
850
6
0
Classroom
1400
0
1400
28
0
Senior Center
(Private Party)
200
400
-200
1
2
(Church)
300
450
-150
4
6
Civic Center
(Private Part
0
0
0
0
0
Park Rentals
La Quinta Park
50
200
-150
1
5
Fritz Burns Park
01
40
-40
0
1
Total
4,6601
2,380
2,280
92
56
Total Programs
6.8571
4,3781
2,479
310
224
Volunteer Hours
Senior Center
1 3161
2781
38
Total Volunteer Hours
1 3161
278
38
Community Services Program Report for November 2006
2006 2005 2006 2006
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes
Kickboxing Boot Camp
10
14
-4
9
2
Classic/ Latin Ballroom Dance
11
14
-3
4
2
Beginning Bell dance
7
5
2
4
5
Intermediate Bell dance
4
5
-1
4
2
Beginning Ballet
10
12
-2
4
1
Dance, Play, & Pretend
27
7
20
8
1
Guitar Level 2
8
1
7
4
5
Intermediate Computers
8
8
0
4
1
Microsoft Excel
6
8
-2
5
1
Hula Dance
6
0
6
4
0
Line Dancing
1
0
1
4
0
Tae Kwon Do
5
0
5
11
0
Totals
103174
29
65
20
2006 2005 2006 2005
Participants
I Participants
Variance
Meetings
Meetings
Special Events
Carlsbad 'Village Faire Excursion
50
28
22
1
1
Veteran's Day Acknowledgement
160
200
-40
1
1
Totals
210
228
-18
2
2
2006 2005 2006 2005
Participants
Participants
Variance
I Meetings
Meetings
Adult Sports
Open Gym Basketball
208
0
208
20
0
Fitness Center
97
0
97
20
0
Adult Soarer League
180
180
0
3
3
Totals
485
180
305
43
3
Recreation Totals 1 7981 4821 3161 110 1 25
Monthly Revenue Report for November 2006
Monthiv Revenue - Facility Rentals 2006 2005 Variance
Library
$
4,212.50
$
-
Senior Center
$
2,590.00
$
3,563.60
Parks
$
120.00
$
300.00
Sports Fields
$
171.25
$
160.00
P21,852-50
Monthly Facility Revenue
$
7,093.75
$
4,023.00
Year to Date Facility Revenue
$
38,982.50
$
17,130.00
Mnnthly Revenue
Senior Center*
$
4,735.00
$
6,585.00
$
1,850.00)
Community Services**
$
1,455.00
$
2,765.00
$
1,310.00)
La Quinta Resident Cards
$
4,395.00
$
3,120.00
$
1,275.00
Fitness Cards
$
90.00
$
-
$
90.00
Total Revenue
$
10,675.00
$
12,470.00
$
1,795.00)
Revenue Year to Date
Senior Center
$
27,739.50
$
38,394.00
$
10,654.50
Community Services
$
19,337.00
$
27,445.00
$
(8,108.00)
La Quinta Resident Cards
$
14,805.00
$
11,700.00
$
3,105.00
Fitness Cards
$
1,530.00
$
$
1,530.00
Total Revenue to Date
$
63,411.50
$
77,539.00
$
14,127.50)
* Large majority of lesser revenue due to fewer bridge classes being offered compared
to last year; less revenue based classes; instructor unavailability; low class enrollment.
** Less revenue due to class cancellations because of sudden loss of instructors.
Senior Center Attendance
Senior Center Program Report for November 2006
Participation
Participation
Variance
Meetings
Meetings
?UU6
MOW—
2006
2005
Senior Activities
ACBL Bridge
370
318
52
5
4
Bridge, Duplicate/Social/Party*
293
407
-114
13
15
Dinner & Show
68
0
68
1
0
Monthly Birthday Party
30
20
10
1
1
Monthly Luncheon
88
110
-221
1
1
Movie Time
46
37
9
4
3
Putting Contest
4
6
-2
1
1
Senior Activity Total
899
898
1
26
25
Senior Leisure Classes
Arts & Crafts
14
0
14
4
0
Ballroom Dance
15
21
-6
4
3
Bridge Lessons
36
75
-391
5
13
Computer Classes
18
28
-101
6
5
Exercise
41
55
-14
12
13
Golden Tones
44
47
-3
3
4
Hooked on Loops
2
0
2
1
0
Italian
8
0
8
5
0
Mosaic Tile
4
0
4
4
0
Mat Palates
7
0
7
3
0
Quilting
34
20
14
4
3
Sketch & Draw
19
13
61
5
4
Tat Chi / Tai Chi Arthritis
26
18
81
4
4
Watercolor
19
21
-21
4
5
Woodcarvers
15
0
151
2
0
Senior Leisure Classes Total
302
298
41
66
54
TOTAL SENIOR PROGRAMS
1201
1196
51
92
79
Senior Services
FIND Food Distribution
87
123
-36
2
3
Health Screening - carotid Artery & Blood Pressin
6
0
6
1
0
Laser Ctr @ Contour Derm. - skin cancer
5
0
5
1
0
Hearing Consultation
3
6
-3
1
1
HICAP
7
0
7
3
0
1 I.U. Energy Assistance/No fee
29
18
11
4
4
Legal Consultation
6
8
-2
1
1
November Seminars
26
0
26
3
0
Volunteers
29
24
5
n/a
n/a
TOTAL SENIOR SERVICES
198
179
19
16
9
SENIOR CENTER TOTAL
1399
1375
24
1081
88
*Duplicate & Social Bridge attendance is lower this year compared to last year
2006
2005
Variance
Volunteer Hours
Senior Center
316
278
38
Volunteer Total:
316
278
38
Revenue
Senior Center Revenue
$4,735.00
$6,584.50
-$1,849.50
Revenue Total:
$4,735.00
$6,584.50
-$1,849.50
Nov-06
*Revenue for November is low due to fewer bridge lesson classes.
Bridge Lessons last year brought in more revenue due to more classes offered.
This year our bridge lessons instructor became ill and we had to substitute an instructor for
the 2 classes
offered
*Revenue low due to less revenue based classes being offered;
Less bridge lesson classes; no Spanish class (instructor unavailable),
No attendance in Arthritis Tai Chi, Knitting and Dog Training.
Less attendance in computer classes, had to cancel more this fall compared to last year.
TO:
FROM
DATE:
RE:
MEMORANDUM
The Honorable Mayor and Members of the City Council
Timothy R. Jonasson, Public Works Director/City Engineer
December 19, 2006
Public Works Department Report for November 2006
Attached please find the following:
1. Citizen Service Request Summary;
2. Encroachment Permit and Plan Check Services Summary;
3. Capital Improvement Plan Status Update;
4. Monthly Summary of Public Works Tasks.
5. Development Engineering Handbook — 1" Edition 2007
The Public Works Department is proud to announce the publication of the I" Edition
Development Engineering Handbook. This handbook is the result of a six month
collaborative effort between our Development Services Division and the development
community. This document has been reviewed by several local engineering design firms as
well as the Builders Industry Association (BIA)• The purpose of this document is to provide
a guide for developers and their engineers through the plan and map checking and
permitting processes of the Public Works Department. This document covers the
engineering standards and policies, with flow charts included to describe the various
processes. The Development Engineering Handbook (DEH) is a "living" document that will
be updated and revised as necessary to facilitate quality development projects in the City
of La Quinta.
imothy R. o asso
Public Works irector/City Engineer
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MONTHLY SUMMARY OF PUBLIC WORK IASKS mvry i n vr. rvovemuei, <uuo
Employee's Hourly Labor Breakdown
Crew#1
Crew #2
Crew #3
Maint. Mg.
Code
Activity 6
Men 3
Men 2
Men 1
Man
Total
1000
Policingfinspection
50
71
0
13
134
1001
Pot Hole -Repair/Patching
28
13
0
0
41
1002
Crack/Joint-Repair
0
0
0
0
0
1003
Pavement Marking/Legends
0
5
0
0
5
1004
Pavement Markin Striping
4
1
0
0
5
1005
Curb Painting
0
0
0
0
0
1006
Other Traffic Controls
0
23
0
0
23
1007
Curb & Gutter Repair/Const.
0
0
0
0
0
1008
Other Concrete Repairs/Const.
0
8
0
0
8
1009
Street Sign Install (New)
39
9
0
0
48
1010
Street Sign Repair/Maint
71
21
0
2
94
1011
Debris Removal
23
31
0
12
38
1012 1
Right of Way Maint.
0
31
36
0
67
1021 ICLEAN
Catch Basin InleUOutlet
0
4
0
0
4
1022
Rondo Channel OutletlVault
4
0
0
0
4
1022A
Desert Club OutleWauk
1
0
0
0
1
1023
S D./ D W./C.B. Repair/Maint.
2
83
0
5
90
1024
Gutter/Median Sand Removal
0
12
0
0
12
1025
Street Sweeping (Machine)
151
0
0
01
151
1026
Street Sweeping Hand
2
0
0
0
2
1027
Sidewalk/Bike Path Cleaning
18
0
16
0
34
1028
Dust Control
0
0
0
0
0
Control
0
0
0
0
0
Parks/Retention Basins Ins ection/Clean
0
19
50
3
72Irrig/
Weedin , Shrubs & Tree Trimmin
25
4
127
7
163Landsca
K1029Flood
etlmgation Contract Manageme
0
47
61
19
127
Lighting/Electncal Contract Management
0
0
0
21
21
Small Tools Repair/Maint.
0
0
0
0
0
Equi ment Repair/Maint.
4
1
2
0
7
103
Vehicle Repair Maint.
18
2
0
0
20
Trash/Litter/Recycable Removal
0
23
19
0
42
Vandalism Re airs
0
1
0
0
1
Graffiti Removal
196
64
22
10
292
V
Maint. Yard Building Maint
15
20
0
0
35
Seminarslfrainin
16
3
0
0
19
Special Events
2
0
0
0
2
Citizen Complaints/Requests
277
01
0
0
277
1088
Meeting
4
25
10
34
73
1089
Office (Phone, paper work, reports, Misc)
10
35
9
42
96
SUBTOTAL
960
528
352
168
2008
1091
Over Time
19
18
44
01
81
1094
Jury Duty(
0
0
0
01
0
1095
Sick Leave
40
0
0
0
40
1096
Vacation
56
24
0
8
88
1097
Holiday
144
48
48
24
264
1098
Floating Holiday
0
0
0
0
0
1099
1Worker Comp
1 0
0
0
0
0
SUBTOTAL
259
90
92
32
473
TOTAL HOURS
1219
618
444
200
2481
TOTAL MILES
4227
30941
1568
435
9324
Department Report:
LA' UNTA P@LICI
Served by the Riverside County Shergs Depamem
Police Department Monthly Report
November -- 2006
Prepared for
La Quinta Police Department
SIGNIFICANT ACTIVITY REPORT
Captain Walter Meyer
Chief of Police
(Number in parenthesis denotes number of calls for service that day.)
11/01 Wednesday (103)
0300 hours- La Quinta Deputies responded to ten reports of vandalism to vehicles in the La Quinta Cove.
Incidents were reported on Eisenhower Dr., Avenida Montezuma and Avenida Madero. It appears that all
of the incidents are related as each vehicle had suffered window damage caused by what appeared to be a
BB gun or a pellet gun.
0930 hours- SET Team deputies conducted a follow-up investigation related to a stolen vehicle report that
had been filed in July of 2006. As a result of evidence located during the follow-up investigation, Jorge
Torres was arrested and booked at the Indio Jail for possession of stolen property.
2000 hours- Dep. Reynolds responded to the La Quinta Resort reference a suicidal employee who was
reported to be depressed over a pending divorce. The employee had told a co-worker that he wanted to
kill himself.
11/02 Thursday (72)
0200 hours- Dep. Reynolds investigated a disabled vehicle at Ave. 52 and Jefferson St. Dep. Reynolds
arrested Everardo Sierra (a parolee) and Tony Martinez for possession of Methamphetamine.
0930 hours- Set team deputies, working cooperatively with Coachella Cat team deputies, received
information on a location where a wanted female who was staying. Jennifer Cheesebrough was located and
arrested for a million -dollar felony sex crime warrant. Chessebrough was booked into the Indio Jail.
1100 hours — Deputies Kim and Gaunt arrested Alfredo Aguilar following a traffic stop. Aguilar had
warrants for embezzlement and was booked into the Indio Jail.
1300 hours- Set team deputies, working cooperatively with Coachella Cat team deputies, conducted a
probation search in the 52900 block of Avenida Navarro. Deputies located a driver's license and social
security card belonging to a car jacking victim The location was determined to be a "crash pad" and no
specific suspect was arrested for possessing the property. Deputies are continuing their investigation.
1809 hours- Dep. Reynolds arrested Sandra Escobar for commercial burglary ($200 in merchandise) at
Target in La Quinta.
11103 Friday (94)
0118 hours- Dep. Hendry investigated a single car traffic collision at Ave. 52. and Cetrino. The driver,
Martha Martinez, was found passed out in her vehicle. Martinez was determined to be driving under the
influence and a blood draw to determine her level of impairment was done at JFK. Due to her injuries,
Martinez was later released and charges against her are pending.
1120 hours — Dep. Butvidas arrested Miguel Salcido for parole violation and being a felon in possession of
ammunition. Salcido was also in possession of drug paraphernalia and resisted arrest. Salcido was booked
�. I J
into the Indio Jail. As Salcido was being placed under arrest, his mother ( Socorm Salcido), became
involved and delayed the officers. She was also arrested and booked into the Indio Jail.
1400 hours — Dep. Ervin responded to the Home Depot store in reference to a shoplifter being detained by
store security. Benny Cancino was being detained for the theft of a tile saw. He was subsequently arrested
and booked into jail for Grand Theft, Theft with Prior Convictions, and Violation of Probation.
2119 hours — Dep. Trower responded to Wal-Mart in reference to two shoplifters being detained by store
security. Paola Chavez and Berenice Loera-Rosales were being detained for stealing clothing and other
merchandise. They were subsequently arrested and booked into Indio Jail for misdemeanor shoplifting.
11/04 Saturday (94)
0200 hours — Dep. Tavares conducted a vehicle stop on Highway 111 at Jefferson Street. Michael Victor
Neyhart, the driver, was found to be intoxicated. Neyhart was booked into Indio Jail for driving under the
influence of alcohol.
2230 hours- Dep. Trower responded to a domestic disturbance call in the 53500 block of Avenida Ramirez.
Daniel Torres and Debbie Gomez had struck each other while arguing. Both Torres and Gomez were
arrested for misdemeanor domestic violence and booked into the Indio Jail. Their children were released to
family members.
11105 Sunday (66)
0130 hours- Deputies responded to an armed robbery that had just occurred at the 99 Cent Store.
Preliminary investigation revealed that three armed suspects entered the store. Store employees complied
with all orders and the suspects fled the store with an undisclosed amount of money.
0300 hours- A citizen spotted a subject driving erratically in the area of Washington Street and Avenue 47.
Dep. Trower located the vehicle at Eisenhower Dr. X Calle Durango and conducted a traffic stop. Tony Lee
was arrested for driving under the influence. Lee was booked into the Indio Jail.
11/06 Monday (76
0020 hours- Dep. Trower responded to an attempted suicide in the 79700 block of Derek Alan Drive. Dina
Marie Dean had been despondent over marital issues and took a large quantity of medications and had cut
her left wrist in an attempt to take her life. Paramedics transported Dean to JFK Hospital and she was
placed on a 72-hour mental health evaluation and watch.
1627 hours — La Quinta SET Team deputies conducted a traffic stop on Eisenhower Street and Calle
Sinaloa. Gustavo Flores, the driver, was arrested for an outstanding misdemeanor arrest warrant. A search
following the arrest revealed that Flores was in possession of methamphetamine and drug paraphernalia.
Flores was booked into the Indio Jail for possession of methamphetamine, possession of drug
paraphernalia, and the misdemeanor warrant.
1700 hours- La Quinta deputies, working in cooperation with the Coachella Valley Gang Task Force,
arrested Victor Marcus Medina, Andrea Lopez and Rebecca Saltman for multiple felony charges. During
a high -risk vehicle stop, Saltman threw a loaded firearm and a baggie containing methamphetamine out the
window of the vehicle. Deputies recovered the firearm and methamphetamine. All three suspects were
booked into the Indio Jail. Medina and Lopez were also wanted as suspects in a recent robbery.
11/07 Tuesday (76)
1315 hours- Dep. Alexander witnessed Oswaldo Ricardo Diaz enter an unlocked vehicle in the parking lot
of La Quinta Liquor and steal a cell phone from inside the vehicle. Diaz was arrested for petty theft and
receiving stolen property and was booked into the Indio Jail.
1700 hours- Dep. Ervin responded to a report of domestic battery that had occurred on 11-06-06 in the
43600 block of Salerno Court. The suspect, Randall Smith, had assaulted his girlfriend. Smith was
arrested for felony domestic violence and child abuse and booked into the Indio Jail.
2039 hours- Dep. Hendry investigated a shoplifter at the Target Store. Tommy So was contacted and was
found to be in possession of stolen property, methamphetamine and marijuana. He was arrested and
booked into the Indio jail.
11108 Wednesdav (7
0200 hours- Dep. Hendry investigated an armed robbery in the 53600 block of Ave. Montezuma. Two
suspects entered the residence via a pedestrian door to the garage. The suspects wore dark hooded
sweatshirts and used the hoods to cover their faces. The suspects took numerous items from the location.
Sgt. Webb responded but was unable to identify a suspect scent with the bloodhound.
1245 hours - SET team deputies responded to a report of a suspicious person at the USA Gas Station.
Upon contact, deputies determined that Len Avery was intoxicated to the extent he was unable to care for
himself. Avery was arrested and was booked into Indio Jail.
1545 hours - SET team deputies assisted with a disturbance call at Avenida La Fonda and Avenida
Bermudas. They arrested Lincoln Huynh for being under the influence of a controlled substance.
1919 hours- Dep. Hendry investigated a report of child annoyance at the La Quinta Soccer Park (Westward
Ho Dr. and Adams St.). A twelve -year -old female was approached in the east parking lot by a white male
adult who touched her on the shoulder and asked her to help him get something out of his van. As he
opened the sliding door to the van the young girl walked away and told him she would come back. She lefl
and told her parents about the incident. When she and her parents returned to the parking lot, the suspect
and his vehicle were gone. The victim's parents believe the suspect was trying to lure the victim into the
van.
11/09 Thursday (59)
2309 hours- Dep. Bawdon arrested Arturo Martinez for driving under the influence following a single
vehicle traffic collision at Eisenhower Dr. and Calle Hildago.
11110 Friday (69)
2340 hours - Dep. Reynolds arrested Adrian Gallegos in the 53300 block of Ave. Martinez for being under
the influence.
11/11 Saturday (74)
2240 hours- Dep. Chancellor responded to a report of a robberythat had just occurred in the 53200 block of
Avenida Carranza. The victim, Chris Dryfus, was walking in the area when he was approached by two
Hispanic male adults. One of the males displayed a weapon and told Dryfusat to empty his pockets. The
suspects fled the area on foot. Several deputies and the Highway Patrol helicopter searched the area, but
were unable to locate the suspects. The victim did not sustain any injuries.
1}/12 Sunday (43)
1227 hours — Dep. Lingle responded to Kohl's Department Store regarding a shoplifter in custody. Dep.
Lingle contacted David Anthony Ortiz and determined that he had taken an item from the store without
means of paying for the item Ortiz was transported to the Indio Jail and booked for commercial burglary.
1552 hours — Sgt's Allen and Munoz were driving southbound on Ave. 52 when they observed a vehicle
swerve across the center lane and nearly cause a head-on collision. Sgt. Allen conducted a traffic stop on
the vehicle and contacted the driver, Abraham Velasquez. Traffic officers Gaunt and Plata responded to
the scene and Velasquez was found to be driving under the influence of alcohol. Velasquez was placed
under arrest and transported to the Indio Jail.
1721 hours — Dep. Post responded to Target reference a female suspect opening packages and concealing
the opened merchandise in her purse. Arlida Cora was arrested for burglary and receiving stolen property
and was booked into the Indio Jail.
2015 hours- Dep. Castellanos responded to a shoplifter in custody at Marshall's. Investigation revealed
that Angie Gonzalez entered the store with the intent to steal items. Gonzalez was arrested for commercial
burglary and booked into the Indio Jail.
11/13 Monday (75)
1125 hours — Deputies for the La Quinta Special Enforcement Team conducted a pedestrian check of a
panhandler at Hwy 111 x La Quinta Dr. The subject, Ronald Mc Laughlin, was determined to be under the
influence of heroin. Mc Laughlin was arrested and booked into the Indio Jail.
1305 hours — Dep. Russell responded to the 53600 block of Avenida Alvarado reference a verbal
disturbance. Dep. Russell contacted Victoria Villareal who said she was involved in a verbal argument
with her boyfriend Giovanni Enrique Rivera. Villareal didn't want anything done, however, it was
determined that Rivera had an outstanding warrant for domestic violence. Rivera was arrested and
transported to the Indio Jail where he was booked for the warrant.
11/14 Tuesday (82)
1100 hours- La Quinta Set team deputies arrested Benito Sanabria for an outstanding warrant for drug
related activity.
1130 hours- Dep. Speir arrested a fifteen year old juvenile for drug charges at La Quinta High School.
1730 hours - Officers from the La Quinta Police Department conducted a surveillance operation at the La
Quinta Skate Park following several reports of vandalism. After a lengthy surveillance operation, three
juveniles were seen committing acts of vandalism. Officers took all three juveniles into custody without
incident.
11/15 Wednesdav (72
0915 hours- Dep. Alexander arrested Crisella Garza Zazueta for multiple drug related charges. He was
taken to and booked at the jail.
1200- Dep. Hendry responded to a residential burglary in the 78200 block of Calle Las Ramblas, Duna La
Quints. Unknown suspect(s) pried open the front door to the residence to gain entry. The suspects took
several thousand dollars in jewelry. The victims were at a friend's house in the same community.
Dep. Trower also handled a residential burglary in the 78100 block of Calle Norte in Duna La Quinta. The
burglary occurred during the same frame as the burglary on Calle Las Ramblas. The suspect(s) entered the
residence through an unsecured rear sliding glass door. The suspects appeared to focus on the master
bedroom, taking cash and several thousand dollars in jewelry. The victims were at a friend's house within
the community at the time of the burglary.
Dep. Reynolds investigated a third residential burglary in Duna La Quinta in the 78300 block of Calle Las
Ramblas that occurred during the same time frame as the other two burglaries. Evidence suggests that the
suspect(s) used gloves. Several thousand dollars of jewelry was stolen. + 3
11/16 Thursday (72)
0800 hours — Dep. Nieburger responded to the 52100 block of Avenida Madero regarding a domestic
dispute. Ernesto Gonzalez was arrested and was booked into the Indio Jail.
1100 hours — Dep. Nieburger responded to a 911 call in the 78500 block of Via Sevilla. Investigation
determined that a domestic dispute had taken place. During the altercation Guy Shapter had pushed the
victim while simultaneously pulling her wallet and car keys from her hand. Shapter fled the scene. At
about 1755 hours Dep. Darascavage located the suspect. Shapter was arrested and booked into the Indio
Jail.
11117 Friday (63)
0200 hours- Dep. Trower responded to a man down call at Hwy. 111 and La Quinta Drive and arrested
Robert Glen Wilderman for driving under the influence.
1025 hours — La Quinta SET Team deputies arrested Rodney Duane Price for a felony warrant and two
misdemeanor warrants. The warrants were for drug and paraphernalia possession. Price was booked into
the Indio Jail.
2116 hours- Cpl. Perez was driving southbound on Avenida Carranza when he saw two juveniles
suffering from alcohol intoxication. Both subjects were non responsive and CDF-AMR transported both to
JFK Hospital. Investigation determined that the juveniles either purchased Tequila by themselves or
someone assisted them in doing so at Ralph's market in La Quinta. Investigations will be doing follow up
reference a possible surveillance tape at Ralph's.
11/18 Saturday (82)
0305 hours- Dep. Trower arrested James Carlson for driving under the influence at the Wal Mart
commercial center.
11/19 Sunday (55)
0040 hours- Dep. Amezcua responded to a suspicious person call at Avenida Bermudas and Avenue 52.
She arrested Jared Bruno for two outstanding theft warrants. Brano was booked into the Indio Jail
1500 hours- Dep. Knight responded to Kohl's and arrested Guadalupe Ibarra Valencia for shoplifting and
contributing to the delinquency of a minor.
1620 hours- Dep. Bloomquist responded to Marshall's regarding a shoplifter in custody. He arrested
Maria Valdez who had removed the tags from the items while in the store. Valdez had three children with
her and CPS was notified. The children were released to a family friend per Valdez. Valdez was booked at
the Indio jail.
1925 hours- Dep. Bonaddio responded to a shoplifting call at Wal-Mart. Security personnel observed
Eduardo Cruz using a razor blade to open packages and then conceal the item. Cruz exited the store
without paying for the concealed item. Cruz was arrested for commercial burglary and possession of
burglary tools and booked into the Indio Jail.
11/20 Monday (68)
1835 hours- Inv. Ward and Dep. Feldman responded to a shoplifting at Home Depot. An adult female
purchased item and paid by personal check. The suspect re-entered the store and attempted to use the
sales receipt to duplicate the first purchase. Security personnel intervened and a short struggle ensued and
the suspect fled the store. Having used a personal check for the initial purchase, the suspect was
identified as Illiana Peralta. Dep. Feldman conducted a photo lineup and store employees positively
identified Peralta as the suspect. Deputies were unable to locate Peralta and charges of commercial
burglary, attempt robbery, and child endangerment were filed.
2135 hours- Dep. Bonaddio responded to a shoplifting call at Target. Nancy Ann Padilla, a store
employee was arrested for shoplifting. Padilla did not have any prior convictions or contacts for theft and
was issued a citation and released at the scene.
2140 hours- Dep. Castellanos responded to a robbery that had just occurred in the parking lot of Target.
Brenda Vazquez was loading items into her vehicle and left her purse in the shopping cart. A male suspect
took the victim's purse and fled.
11/21 Tuesday (73)
0320 hours- Deputies responded to a major -injury traffic collision on Jefferson Street south of Westward
Ho. Two vehicles ignored the road closed barricades and collided with the bridge under construction.
Two males fled the scene on foot prior to deputies' arrival. One driver, Ofelia Gallegos, was trapped in the
vehicle and had to be extricated by CDF. She was transported to Desert Hospital with major injuries.
Deputies checked the area and had dispatch contact local hospitals but were unable to locate the two
occupants of the truck.
1255 hours- Dep. Butvidas conducted a pedestrian check of Isidro Perez near Wal-Mart. Perez was found
to be in possession of methamphetamine. Perez was also found to be in possession of stolen property from
Ross Clothing Store. Perez was booked at Indio jail.
1832 hours- La Quinta Police Officers responded to a report of a traffic collision on Adams Street south of
Westward Ho Drive. Investigation determined that a northbound vehicle on Adams Street fatally struck a
male juvenile in the roadway. The Department's Traffic Reconstruction Team responded to the scene and
assumed control of the investigation. The road was closed for several hours and the cause is still under
investigation.
11/22 Wednesday (97)
1759 hours — Dep. Feldman arrested Jonathan Borden for domestic battery against Wendy Rosenthal.
The battery took place inside the couple's residence in the 79-400 block of Paseo Del Rey. Borden was
transported and booked at the Indio jail.
11/23 Thursday (46)
0900 hours — Deputies Wiggs and Ervin responded to 80-100 block of Palm Circle to investigate a man
standing on a rooftop. Dep. Wiggs arrested Steven Spiers for public intoxication. Spiers was transported
and booked at the Indio Jail.
1512 hours — Deputies Wiggs and Ervin responded to a report of an unattended death in the 51100 block of
Calle Tampico. Gary Thuresson was found deceased in his residence. No signs of criminal activity were
observed.
1530 hours — Dep. Knight responded to a non -injury, roll over, traffic collision at Washington St and
Simon Dr. The vehicle caught fire shortly after the collision and Dep. Knight used his fire extinguisher to
put out the.fire. The traffic collision investigation is ongoing.
2232 hours- Dep. Reynolds responded to a report of a suicide threat in the 44300 block of Marigold.
Relatives reported that Stephanie Szilagyi had called them and threatened to kill herself and her husband.
She was taken to Oasis Mental Health in Indio for an evaluation.
rr. d 't
11/24 Friday (134)
0249 hours- Dep. Hughes responded to the unattended death of a hospice patient in the 79600 block of
Ave. Cortez. An 89 year -old female had been in a coma for several days and passed away at her home.
0740 hours- Coachella and La Quinta SET deputies arrested Javier Mercado, an Indio transient, for a
warrant at Hwy. I I I and La Quinta Dr.
1230 hours- - Coachella and La Quinta SET deputies arrested Ricardo Nunez Martinez for being drunk in
public in Old Town La Quints.
1330 hours- - Coachella and La Quints SET deputies arrested David Patino for a felony drug warrant at
Wal Mart following a pedestrian check.
1730 hour- Coachella and La Quinta SET deputies arrested Petra Castaneda Limon at the La Quinta
Marshals clothing store for commercial burglary and providing false information to a peace office.
1841 hours- Deputies Bonaddio and Tmwer handled a major injury traffic collision involving a pedestrian
and vehicle at Hwy. 111 west of Washington St. The pedestrian, identified as Guillemina Benitez,
sustained massive head injuries.
11/25 Saturday (62)
0215 hours- Dep. Reynolds responded to a suspicious vehicle call in the area of Ave. Nuestra and Calle
Paloma in La Quinta. Dep. Reynolds arrested Ricardo Rivera for possession of methamphetamine and
located property that possibly been stolen during a previous theft in Indio.
2245 hours- Dep. Lushia responded to a report of an overdose in the 78200 block Springtime Way. Jose
Luis Avina, due to marital problems, had ingested rat poison in an attempt to kill himself. His wife had
seen him eating the rat poison and called 911. Paramedics transported Avina to JFK Hospital where he was
put on a 72-hour evaluation hold.
11/26 Sunday (48)
1527 hours- Dep. Knight conducted a traffic stop at Adams Street and Auto Canter Drive. He arrested the
driver, Jose Luis Ortiz Vazquez for violation of a restraining order. The protected person, Irma De Ortiz,
was the passenger in the vehicle. Vazquez was booked into the Indio Jail.
19t hours — Corp. Northrup responded to a report of a suspicious person in the 52 400 block of Avenida
Rubio. Upon his arrival he contacted the suspect and found that he did not live at the address and did not
belong in the area. The suspect failed to obey commands and became ridged and attempted to pull away.
Following a brief struggle, the deputies gained control of the suspect and he was taken into custody. The
suspect was taken to JFK Hospital for an "Okay to Book" before being booked into the Indio Jail. The
suspect was identified as Jose Luis Ayala.
2010 hours- Dep. McFadden conducted a traffic stop at Avenue 48 and Jefferson Street. During a consent
search of the vehicle, deputies located approximately '/4 pound of methamphetamine. The driver, Adelneri
Garcia Hernandez and passenger, Andrew Refugio Hernandez were transported to the Indio Station.
Adelneri was released and Andrew was booked into the Indio Jail for transportation of a controlled
substance and possession of a controlled substance for sales.
11/27 Monday (64
1130 hours - Members of the La Quinta Special Enforcement Team / Business District Unit arrested Robert
Dunn for possession of gram of heroin, violation of parole, and possession of drug paraphernalia
t.JJ
following a pedestrian check in the area of Washington and Hwy 111. Dunn was booked into the Indio
Jail.
1720 hours- Dep. Lugo responded to the Target Store and arrested Lisa Horton for shoplifting. Horton was
stopped and detained by store security in the store parking lot. Horton was transported to the Indio Jail.
11/28 Tuesday (77)
1420 hours- La Quinta Set team deputies arrested Alvaro Aguilar, a parolee, following a consent search.
Aguilar was found to have a weapon inside his vehicle which was a violation of the terms of his parole.
1535 hours- La Quinta Set team deputies arrested Michael Scott Snyder for drug and probation violations
during a consensual contact in front of the La Quinta Wal-Mart.
1721 hours- La Quinta Set team deputies arrested three male juveniles for commercial burglary. The
subjects entered the Target store and used box cutters to open boxes and removed property from the store
without paying. All three suspects were booked into Juvenile Hall.
11/29 Wednesday (71)
0826 hours — Dep. McAnallen responded to a report of an unattended death in the 49200 block of Avenida
El Nido. A 71 year -old male had passed away at his home. The deceased male had suffered from
multiple medical conditions. The Coroner responded to the scene and secured the home and the
decedent's belongings pending family notification.
1030 hours — Dep. Gaunt conducted a traffic enforcement stop of a motorcycle rider on Eisenhower Drive
and Washington Street. The driver, identified as Elias Aguillon, was arrested for driving with a suspended
license and four active misdemeanor arrest warrants. The suspect was transported and booked at the Indio
Jail.
1320 hours- Deputies Alexander and M. Covington arrested George Martinez and Pedro Romero for being
under the influence, possession of drug paraphernalia and possession of Methamphetamine. Romero and
Martinez were contacted during a pedestrian check at the Stater Brother's Store.
11/30 Thursday (109)
1030 hours — La Quints SET Team deputies arrested James Wallace for trespassing at the La Quinta Stater
Bros. Market. Wallace was booked into the Indio Jail.
1052 hours — La Quinta SET Team deputies arrested Roman Duran for trespassing at Highway 111 and
Washington, La Quinta. Duran was booked into the Indio Jail.
1350 hours — La Quinta SET Team deputies arrested Michael Klingel for trespassing at the La Quinta
Stater Bros. Market. Klingel was booked into the Indio Jail.
1440 hours — La Quinta SET Team deputies arrested Terry Ray for trespassing at the La Quinta Kohl's.
Ray was booked at the Indio Jail.
Total Number of Calls: 2,253
Deputy Kevin Moore
La Quinta MS
Paige MS
Truman ES
Adams ES
Franklin ES
CITY OF LA QUINTA
School Resource Officer Report
November 2006
Summary of Activitv
Type of Activi
Number of Incidents
Re orts
g
Arrests
2
District Attorney Filings
0
Traffic Stops
2
Business Checks
4
Y.A.T. Referral
3
Vehicle Checks
18
Pedestrian Checks
8
Truant
2
Citations
21
1. Coordinated an educational presentation addressing the popular "MySpace.com" internet
site. The community event was held at Col. Mitchell Paige Middle School and was attended
by approximatley forty-five parents. Special Agent Mark Hunter, Palm Springs office of the
F.B.I., conducted the two hour class. During the class, Agent Hunter addressed dangers
relating to the internet and focused specifically on "MySpace.com".
Bicycle patrol continues to be a highly effective resource for both deterrence and
enforcement activity on school campuses. Bicycle patrol allows me to maintain a high
visibilty presence on campus.
3. 1 have been conducting after school patrol of the La Quinta Cove in response to reports of
fights, vandalism and other criminal conduct involving juveniles.
Deputy Eric Speir
La Quinta High School
CITY OF LA QUINTA
School Resource Officer Report
November 2006
Srimmary of Activitv
Type of Activity
Number of Incidents
Criminal Reports
4
Non -Criminal Incidents
6
Arrests
f
District Attorney Filings
3
Traffic Stops
0
Y.A.T. Referral
0
Vehicle Checks
f
Pedestrian Checks
0
[Truancy
g
SIGNIFICANT ACTIVITY
f . Vandalism in the form of graffiti continues to be a problem on campus.
2. Two students were found to be in possession of narcotics on campus. Charges were
filed with the District Attorney on both students. Circumstances dictated that one
student was booked into Juvenile Hall.
3. One individual was found on campus in possession of a knife. Investigation determined that
the individual was not a student. Charges were filed with the District Attorney.
8. 1 received no reports of thefts or fights on campus during November.
Deputy Robert Brooker
Deputy Chris Orr
Sgt. John Shields
CITY OF LA QUINTA
Traffic Enforcement Team Report
November 2006
Summary of Activitv
Deputy Michael Gaunt
Corporal Dave Adams
Deputy Manny Alvarado
Type of Activi
Number of Incidents
Speed Violations
45
Fail to Yield
1
Turning Violations
23
Calls for Service & B/U's
9
Red light
8
Stop Sin
11
Lane Change Violation
2
Seat Belt Violations
17
Child Seat Violations
1
DUI Arrests
1
Misdemeanor Arrest
3
Felony Arrest
1
Warnings
19
Tows
16
Injury T/C
3
Non -injury T/C
22
Suspended DL
15
Non -Movin
45
Total Citations
163
Deputy Ismael Celaya
Deputy Jason McFadden
Deputy Randy Wedertz
CITY OF LA QUINTA
Special Enforcement Team
November 2006
Sergeant Matt Jimenez
Deputy Paul Harter
Cummary of Activity
Type of Activity
# of Incidents
0
Type of Activity
es
# of Incidents
12
Ongoing Investigations
Parole Searches
6
34
NWarrants
Vehicle Checks
25
erved
6
investigation Assists
5
Pro rams
5
Citations Issued
22
Follow - ups
12
Pedestrian Checks
40
Back-ups
0
Deputy Marlayna Covington
CITY OF LA QUINTA
Business District Deputy Report
November 2006
SIGNIFICANT ACTIVITY
During the month of November I continued to introduce myself to staff and management of
business entities in Old Town La Quinta and along the HWY 111 business corridor. It is my objective
to develop a cooperative partnership between the business community and the LQPD to reduce
the opportunity for criminal behavior to occur.
Working in partnership with patrol and SET team deputies, I have coordinated an intense patrol
program throughout the business community as holiday shopping has dramatically increased
the number vehicles and individuals in the businesses and their parking lots. Increased patrols (in
addition to daily patrol assignments), saturation bicycle patrols, undercover I unmarked patrol vehicles
and special operations have proven to be effective and will continue in December as well.
C.S.O. Monica Santillanes
C.S.O. Thomas FnwlBr
CITY OF LA QUINTA
Community Service Officer Report
November 2006
C,immary of Activity
Type of Activily
Incidents
Bur lary investigations
8
Grand Theft Reports
3
PettyTheft Reports
3
Vandalism/Malicious Mischief Reports
6
Traffic Collision Response
6
Vehicle Code or Parking Citations
3
Abandoned Vehicles Tagged/WarningTagged/Warning
4
Towed Vehicles
2
Lost or Found Property Reports
2
Stolen Vehicle Report
2
Public Assistance
1
Custodial/Non-Custodial Transports
3
Doors
27
,Open
Miscellaneous Call3
2
CITY OF LA QUINTA
,mmunity Programs Coordinator Report
November 2006
Thomas Fowler
Community Service Officer II
Summa of Activi
Type of Activity
Number
Crime Prevention Consultations
8
Crime Prevention Articles and Reports
2
Community Programs
2
Community Meetings Attended
4
C.P.T.E.D.Inspections
8
Neighborhood Watch Informational Meeting
3
Patrol Duties
38 hrs.
1. Assisted with the planning and preparation for a press conference
held by Undersheriff Lingle at Old Town La Quinta. Undersheriff Lingle
spoke on holiday safety and crime prevention during the holiday season.
2. Oversaw all planning, preparation and promotion for the 2006 Christmas
Toy Drive. Donations will be received, stored and sorted at the Community
Policing Office. Distribution of toys will be between December 11-22.
Danese Maldonado
Volunteer Coordinator
CITY OF LA QUINTA
Citizens On Patrol
Community Policing Office
Monthly Volunteer Report
November 2006
C..mmmr of dcfivifv
Community Policin Office
Number
Citizens On Patrol
Number
Monthly Volunteer Hours
238
Community Events
3
Hours YTD
2,434
Business Checks
76
Hours 4/03 to Present
10,812
Vacation Checks
2
CPO Monthly Visits
107
Traffic Assist.
6
CPO YTD Visits
1,271
Courtesy Warnings &
CPO 4/03 to Present
7,432
Crime Prev. Notifications
88
Training Hours
4
Training Hours
8
Patrol Hours
81.5
YTD Patrol Hours
218.5
SIGNIFICANT ACTIVITY
1. La Quinta Police Department's volunteer program continues to receive recognition
for the performance and contribution of all volunteer participants.
--The Citizens on Patrol program was recognized as "Volunteer Program
of the Year" by the Palm Desert Chamber of Commerce at their annual
Police and Safety awards luncheon.
--The November 30th issue of the La Quinta Sun contained an article featuring
the volunteer program as well as providing information on how to become a
participating volunteer.
2. In an effort to raise awareness, as well as to help citizens avoid potential fines, the
Citizens on Patrol volunteers now issue "Courtesy Warnings" for vehicles that are
illegally parked in marked handicap parking spaces. Vehicles that display expired rn
Department of Motor Vehicles registration tabs are also issued "Courtesy Warnings" ,, a
in an effort to prevent the vehicles from having to be towed and placed in storage.
CITY OF LA QUINTA
Post 503 Explorer Report
November 2006
Corporal Andy Gerrard
November training for Post 503 members focused on routine and felony traffic stops,
building search scenarios, marching and drill instructions, defensive tactics and
competition event practice. Deputies Alvarado, Bautista, Hughes, Martinez and
Alejandro coordinated the training.
Post 503 members volunteered their assistance for traffic and crowd control at four
community events. Any funds received as the result of such community service are
applied toward expenses incurred in competitions and / or academy participation.
Post 503 members are diligently preparing for their attendance, participation and
competition at Explorer Tactical Competition (Chandler, AZ), Ex -Con Explorer
Competition (LasVegas, NV) and the Riverside County Sheriffs Department Explorer
Academy (Ben Clark Training Center, Riverside, CA).
Post 503 meetings are held on Wednesday evenings from 5:00 p.m. until 7:30 p.m.
and are held at the Indio station of the Riverside County Sheriffs Office. For
additional information, contact Corp. Andy Gerrard at 760-863-8990.
i.J
LA, Uf TA P@LICI
Served by the Rverside County Sheriff's Departrnern
Crime Statistics Summary
October -- 2006
Prepared for
WIRTH"
2
4
10
11
12
13
TRAFFIC
CITY
OF LA QUINTA
Crime
CRIME
Com arison
October
-- October
October
YTD 2006
YTD 2005
2006
2005
AGGRAVATED ASSAULTS
1
4
44
60
BURGLARY
69
88
611
690
BURGLARY - VEHICLE
16
65
272
424
DOMESTIC VIOLENCE
14
10
143
136
HOMICIDE
0
0
1
0
NARCOTICS VIOLATIONS
16
12
229
136
ROBBERY
2
2
29
24
ROBBERY - CAR JACKING
0
0
1
3
SEX CRIME FELONY
3
3
28
35
SEX CRIME MISDEMEANOR
2
3
17
18
SIMPLE ASSAULTS
7
10
159
183
THEFT
90
110
1084
1030
VEHICLE THEFT
10
13
198
163
TRAFFIC CITATIONS
383
253
3712
3276
TIC NON -INJURY
54
64
562
400
DUI
15
14
195
151
TIC INJURY
10
8
109
78
TIC FATAL
0
0
1
1 7
CITY OF LA QUINTA
DISPATCH INFORMATION - OCTOBER
2006**
TYPE OF CALL
RESPONSE TIME LMINUTES
NUMBER OF INCIDENTS
EMERGENCY
NIA
0
ROUTINE
1 11.63
1312
** Data from Riverside Co. Sheriffs Department Data Warehouse, Average Response Time Report.
CITY OF LAQUINTA
October 2006 Crime Distribution
—
9�-
100
—
90
—
—
80
—
70
—
60
�-
50
40
:.
—77Tr
30
20
10
0
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Crime Distribution Table
Oct-06
% of Total
Oct-05
% of Total
AGGRAVATED ASSAULTS
1
0.43%
4
1.24%
BURGLARY
69
30.00%
88
27.33%
BURGLARY - VEHICLE
16
6.96%
65
20.19%
DOMESTIC VIOLENCE
14
6.09%
10
3.11%
HOMICIDE
0
0.00%
0
0.00%
NARCOTICS VIOLATIONS
16
6.96°/,
12
3.73%
ROBBERY
2
0.87%
4
1.24%
ROBBERY - CAR JACKING
0
0.00%
0
0.00%
SEX CRIME FELONY
3
1.30%
3
0.93%
SEX CRIME MISDEMEANOR
2
0.87%
3
0.93%
SIMPLE ASSAULTS
7
3.04%
10
3.11%
THEFT
90
39.13%
110
34.16%
VEHICLE THEFT
10
4.35%
13
4.04%
Total
230
99.57%
322
1 98.76%
Month to Month Crime Comparison - October
® October 2006
0 October 2005
120
100
9
80
60
I
40
16
14 �- 1612
20
1
0 0Fh2
0 0
0
a
ho
h �
a
A
om
A
800
600
400
200
0
Year to Date Crime Comparison - October
® YTD 2006
a YTD 2005
`i0
690
424
m llj
_ 3
;143136 -
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Month to Month Traffic Activity Comparison
a October2006
a October 2005
—
450
400
350
300
250
200
150
100
64-
50
14 ie— 8-0
0
�-'
as
zc
a
a
a
Year to Date Traffic Activity Comparison
a YTD 2006
a YTD 2005
4000
3276
3000
2000
1000
195 161 109 78
1 7
0
_y o
a
> >
r
z n
rr �
Month to Month Calls for Service Comparison
October 2006
2500
2217 2235
2000 —
1550
1500 1312 ® 06-Oct
sa ® 05-Oct
1000 p
685
500
0
f
sir
rr. _
Total Non-Crirnal Crinnal
Year to Date Calls for Service Comparison
25000
21195
20722
20000
i
x' ' I
15000 - 13216 12945
® YTD 2006
?. p YTD 2005
10000 8250
7506
5000 —
0
Total Non -Criminal Criminal
�04
Mayor and Council Item:
EN OF T�
TO: The Honorable Mayor and Members of the City Council
FROM: Terry Henderson, Council Member
DATE: December 19, 2006
SUBJECT: Mayor and Council Item — Discussion Regarding Lower -Cost Safety
Solutions
Attached for discussion is an article from The Press Enterprise, dated November
11, 2006, titled "States utilizing lower -cost safety solutions."
�n�
ROADS: The budget -
conscious measures
include cable barriers
and distance dots. '
BY JAMES HANNAH.
THE ASSOCIATED PRESS
DAYTON, OHIO — A hornet sting
made trucker Christopher Ad-
ams lose control of his semi-
trailer at 70 mph. Three cables
may have saved his life.
A steel -cable barrier that Mis-
souri had installed a few weeks
earlier snagged his truck in the
median of Interstate 44, keeping
it from barreling into oncoming
vehicles or from ricocheting
back into traffic.
"If the cables wouldn't have
been there,I would have gone
clear across the, interstate,"
said Adams, 58, of Payette, Ida-
ho. "Nd one got hurt. That was
amazing'"
To improve traffic safety
without busting their budgets,
states are installing the cable
barriers, painting distance dots
on roads to discourage tailgat-
ing and placing stop signs that
light up like Christmas trees at
dangerous intersections.
North, Carolina uses poles
called channeilzers that pro-
trude from center lines to keep
motorists from sneaking
through gates at railroad cross-
ings. Naperville, Ill., has in-
stalled flashing beacons on the
back of school zone signs to
remind motorists of the lower
speed limit when they look in
their rearview mirrors. In Mil-
waukee, a series of white chev-
rons painted on highways give
motorists the illusion of going
faster to get them to slow down
as they approach exit ramps.
"I think there is more of an
emphasis on low-cost measures
simply because budget situa-
tions in state and local govern-
ments are very tight," said
Richard Retting, senior trans-
portation engineer for the In-
surance Institute for Highway
Safety.
The cost of steel; cement,
asphalt and diesel fuel is up:
And with traffic, on the rise,
states are spending many of
their transportation dollars on
building nev`>badg and expend-
ing existigjg mies'.Tptit leaves
limited funds for safety im-
THE ASSMATED PRESS
A steel -cable barrier runs between north- and southbound lanes on
Interstate 75 in Warren County, Ohio. To improve safety without
busting their budgets, states,are installing the cable barriers and
painting distance dots on roads to discourage tailgating.
" I think there is more of an emphasis on low-cost
measures simply because budget situations in state
and local governments are very -tight"'
RICHARD RETTINO, SENIOR TRANSPORTATION, ENGINEER
FOR THE INSURANCE INSTRIRE FOR HIGHWAY SAFETY
provements and is forcing engi-
neers to look for lower -cost
solutions.
Last year, the number of
traffic deaths nationwide was
the most in a single year since
1990, and the overall fatality
rate — deaths per 100 million
miles traveled — increased for
the fast time in 20 years.
Ohio has spent $5.5 million
since 2003 to install 83 miles of
cable barriers and is working on
30 miles of barriers at a cost of
$2.2 million.
Ohio had 18 fatal median -
crossover crashes in both 2004
and 2005, but no one died in
crashes where there were ca-
bles.
Missouri has cable on more
than 200 miles of interstate
highways, about 20 percent of
the state's total. Only one of
every 20 vehicles that have
crashed into the cables has
gone through the median and
into the lanes of approaching
traffic.
"It's as successful as any
safety device we have ever
used," Brian Chandler, traffic
safety engineer for the Missouri
Department of Transportation.
"It actually catches the car and
keeps it in the median."
Adams, who was hauling of-
fice furniture near Springfield
in southwest Missouri, walked
away from his crash with the
sting in his forehead and torn
stitches from a previous cut on
his hand.
According to a 2003 study
conducted by the Washington
state Transportation Depart-
ment, cable cost about $44,000
per mile to install., compared
with $72,000 per mile for a
guardrail and as much as
$419,000 per mile for a concrete
barrier.
The railroad crossing barri-
ers cost about $10,000 per loca-
tion; the painted chevrons,
$40,000 per location.
KEEPING A DISTANCE
Pennsylvania has embraced
rumble strips. The state has cut
more than 1,000 miles worth of
divots into the center and edge
lines of pavement at a cost of
about $5,300 -a mile. Head-on
traffic fatalities in 2005 were
down 35 percent in the areas
with centerline rumble strips
when compared with average
annual deaths between
1999-2003.
Red lights flash on a stop Sign at an it
accidents. The lights allow the sign to
"It's really a low-cost invest-
ment," said Steve Chiszmar,
spokesman for the Pennsylva-
nia Department of Transporta-
tion. "It vibrates the car. It
snaps people to attention."
Retting, at the Insurance In-
stitute, said distance dots and
chevrons are probably not that
effective in reducing crashes
because they won't deter ag-
gressive driving, which3Is1li9
core of the problem.
"There is a potential for mild
effects, but we can't look to
these kind of pavement mark -
in
SE
to
PA
el
sf
80
In
at
Si
le;
th
tr,
at
>afety solutions
Sign at an intersection in rural Mercer County, Ohio, the scene of many;-
i the sign to be seen from greater distances, even in daylight.
i invest-
ings.to solve the problems," he
Yanother vehicle when going
szmar,
said. "But because the cost is so
60 miles an hour.
nsylva•
low, there is not much harm in
Long backups developed the
sports-
putting them down."
day after the program began
car. It
There have been some hic-
when drivers slowed down be'-
1.11
cups with distance dots.
cause of heavy traffic but still
nee In-
In August, Washington state
followed the" instructions, A-,
its and
spent $35,000 to paint the dots
though that much distance was
iot that
80 feet apart on two miles of:
not necessary at slower speeds'
!rashes
Interstate 5 near Olympia,cre-
Lisa Murdock, the state's
ter ag-
ating unexpected traffic jams.
transportation department
is the
Signs told drivers to stay at
spokeswoman, said Washing'-
leasttwo dots —160 feet —from
ton state covered,up the signs
or mild
the vehicle ahead, based on the,
but hasn't abandoned the idea "
ook to
traffic safety principle of being
and is looking at other places.
mark-
at least 4wo se gds_behind.
wherethe,dotscanbeused.
c
Y
JC, '�
PRESENTATION: /
La Quinta Middle School Award Recipients
City Council Meeting - December 19, 2006
Recipient Names
1.
Ryan Ables
2.
Theodora Alexander
3.
Augusta Alexander
4.
Briana Amaya
5.
Gustavo Bernal
6.
Jacob Brennan
7.
Kory Bridgewater
8.
Devan Carter
9.
Andrew Cassel
10.
Genevieve Cazares
11.
Yanet Cortez
12.
Alexandra Delara
13.
AJ Flores
14.
Margaret Gallagher
15.
Daniela Ghulera
16.
Mary Lou Gragasin
17.
Ignacio Guttierez
18.
Kyle Guzman
19.
Brandon Howlett
20.
Emily Ibarra
21.
Marissa Imel
22.
Aura Jones
23.
Jasmine Juncal
24.
Marie Kern
25.
Danni Loe
26.
Teagan Lugo
27.
Sara Madueno
28.
Jessica Melcher
29.
Thalia Ortiz
30.
Myriam Perez
31.
Leslie Petak
32.
Alejandra Quinones
33.
Erick Ringoletter
1
La Quinta Middle School Award Recipients
City Council Meeting - December 19, 2006
Recipient Names
34.
Chelsea Saintis
35.
Marliza Serrano
36.
Anelee Soto
37.
Haily Stanley
38.
Sean Thompson
39.
Zatiaya Wilson
40.
Austin Yack
41.
Jose Yonfong
c�3 S
COUNCIL/RDA MEETING DATE: December 19, 2006
ITEM TITLE: Joint Pubic Hearing Between the City
Council and Redevelopment Agency to Consider a Revised
Affordable Housing Agreement Between the Agency and
Santa Rosa Development, Inc. to Increase the Agency's
Funding for the Homebuyer Silent Second Trust Deed
Mortgage Loans by $4.5 Million, Thus, Expanding the
Income Levels of the Homebuyers for the Progerty Located
Within the Watercolors Housing Project at48 Avenue and
Adams Avenue
RECOMMENDATION:
IIrI.�IyL�Lr M aLeI�13•ll
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Open the joint public hearing and continue the hearing until January 16, 2007.
FISCAL IMPLICATIONS:
None at this time.
BACKGROUND AND OVERVIEW:
A joint public hearing to consider an amendment to Affordable Housing Agreement
(Amended Agreement) between the Agency and Santa Rosa Development, Inc.
(Developer) was scheduled for December 19, 2006. The purpose was to receive
testimony regarding the Amended Agreement which would include the following:
A). Increase the Agency's Silent Second Trust Deed mortgage funding by
$4,500,000, and
B►. By doing so, would facilitate home purchases by both low and moderate
income households. The current buyer profile centers only on moderate
income households.
Staff and legal counsel are working through the details of the Amended Agreement
with the developer and have not yet completed the final Amended Agreement. As
such, we are requesting that the Joint Public Hearing be continued until January 16,
2007. �'7
Staff recommends that the City Council and Agency open the Joint Public Hearing and
receive testimony, and then continue the Hearing until January 16, 2007.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Redevelopment Agency Board include:
1. Open the joint public hearing and continue the hearing until January 16, 2007; or
2. Provide staff with alternative direction.
Respectfully submitted,
Z&ar4i2:�-
Douglas Ev s, Community Development Director
Approved for Submission by:
Thomas P. Genovese, City Manager
4
OF
COUNCIL/RDA MEETING DATE: December 19, 2006
ITEM TITLE: Joint Public Hearing Between the City
Council and Redevelopment Agency to Consider a
Revised Affordable Housing Agreement Between the
Agency and Southern California Housing Development
Corporation to Convey Certain Property Located at 78-
990 Miles Avenue in the City of La Quinta, California,
and SCHDC's Subsequent Ownership and Operation of
an Affordable Rental Housing Development Consisting
of 80 Dwelling Units Restricted for Rental to and
Occupancy by Very Low -Income Family Households at a
Rent Affordable to Such Households
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Adopt a Resolution of the City Council approving the Revised Affordable Housing
Agreement by and between the La Quinta Redevelopment Agency and the Southern
California Housing Development Corporation.
FISCAL IMPLICATIONS:
The Agency will receive $12,641,903 from SCHDC for the purchase of the completed
Vista Dunes Courtyard Homes development. These funds will offset Agency expenses
as depicted in the following:
• Property Acquisition
$ 2,571,803
o Relocation
4,079,460
• Demolition
400,000
• Construction (includes contract services)
24,661,696
• Total Expenses (before transfer)
31,712,959
• Acquisition/ Transfer
988,728
o Total Expense (after transfer)
32,701,687
e Less Purchase Price
12,641,903
• Net Agency Expense
20,059,784
Per the Revised Agreement, SCHDC will pay the Agency $12,641,903 yielding a net
Agency expense of $20,059,784. it is important to mention two additional sources of
funds that will help in reducing the Agency's net expense. The first is a $13,966,831
RDA Loan (55 year @ 1 %) that SCHDC will payback with a sharing of residual rental
receipts. This loan enables SCHDC to achieve 100% financing of the modeled
development costs ($26,608,734). This is in consideration of the Agency's
investment into the project during construction that cannot be paid through
conventional financing. An analysis of long-term projected cash flows indicates that
there is a potential to receive $3,000,000 in payments prior to the 55 year maturity
date. The second are solar energy credits of potentially $800,000 available through
the local electric and gas utility providers. This would further reduce the net Agency
expense from $20,059,784 to $16,259,784.
BACKGROUND AND OVERVIEW:
On August 1, 2006 the Agency approved an Affordable Housing Agreement with
SCHDC. Subsequently, a Superior Court decision impacted SCHDC's ability to secure
State investment tax credit financing, which was one of the three financing sources
proposed to use to acquire the development. This reduced SCHDC's financing by $1.3
million or from $13.9 million to $12.6 million.
The La Quinta Redevelopment Agency purchased and vacated the Vista Dunes Mobile
Home Park. Acquisition occurred in December 2003, and site relocation activities
were completed by January 2006.
In March 2006, the Agency Board approved a request for proposals seeking non-profit
operators for the Vista Dunes Courtyard Homes. Five firms were contacted and only
one firm, Southern California Housing Development Corporation (SCHDC), responded.
The other firms were contacted to ascertain why they did not submit proposals; their
responses were that they are too busy handling other affordable housing developments
to take on this project. Since SCHDC was a qualified non-profit housing
owner/operator, and since they have other local affordable housing complexes in
Cathedral City and Indian Wells that are well run and maintained, staff recommended
that the Agency proceed to structure an Affordable Housing Agreement with SCHDC
for the sale and operation of the Vista Dunes Courtyard Homes.
In the Revised Agreement, SCHDC proposes to use a combination of 9% tax credit
financing anticipated to be in the amount of $11,324,751, a conventional 30 year
mortgage secured from net operating income of $1,317,152 and a 55 year 1 % RDA
Loan of $13,966,831. The RDA Loan represents the balance of the unfunded
development costs of the project. The repayment of the RDA loan will be made
J 1.31
through a sharing (60% Agency/ 40% SCHDC) of residual rental receipts.
In August 2006, the Agency awarded a contract for constructing the site and building
improvements for Vista Dunes Courtyard Homes. The low bid for the construction of
this project was $21,400,000 by Davis Reed Construction Inc. Construction is
currently underway and provided that a Revised Affordable Housing Agreement is
approved, leasing and occupancy of this project is anticipated by March 2008.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution of the City Council approving the Revised Affordable
Housing Agreement by and between the La Quinta Redevelopment Agency and
the Southern California Housing Development Corporation;
2. Do not approve the Revised Affordable Housing Agreement by and between
the La Quinta Redevelopment Agency and the Southern California Housing
Development Corporation; or
3. Provide staff with alternative direction.
Respectfully submitted,
Ma
Douglas R. Evans
Community Development Director
Approved for submission by:
�2
Thomas P. Geno se, City Manager
Attachments: 1. Summary Report
2. Affordable Housing Agreement
"1�
RESOLUTION NO. 2006-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA APPROVING A REVISED
AFFORDABLE HOUSING AGREEMENT BETWEEN THE
LA QUINTA REDEVELOPMENT AGENCY AND THE
SOUTHERN CALIFORNIA HOUSING DEVELOPMENT
CORPORATION FOR THE PROPERTY LOCATED AT
78990 MILES AVENUE
WHEREAS, the La Quinta Redevelopment Agency ("Agency") is a
public body, corporate and politic, organized and existing under the California
Community Redevelopment Law ("Health & Safety Code § 33000 et seq.) ("CRL");
and
WHEREAS, pursuant to the CRL, the City Council of the City of La
Quinta ("City" or "City Council," as applicable) approved and adopted the
Redevelopment Plan ("Redevelopment Plan") for Project Area No. 2 ("Project
Area"), on May 16, 1989, by Ordinance No. 139; and
WHEREAS, a fundamental purpose of the CRL is to expand the supply
of low- and moderate -income housing (Health & Saf. Code, § 33071); and
WHEREAS, an earlier Agency approved Affordable Housing Agreement
has been revised to reflect changes in the financing structure as impacted by a
recent Superior Court Decision; and
WHEREAS, the Agency staff has negotiated a Revised Affordable
Housing Agreement ("Revised Agreement") with The Southern California Housing
Development Corporation, a non-profit California corporation ("Developer"),
pursuant to which (i) the Agency is to develop certain real property located within
the Project Area at 78990 Miles Avenue ("Property") with an eighty (80) unit
multifamily residential housing development (the "Housing Development") and
subsequently transfer to Developer the Property and the Housing Development for
Twenty -Six Million Six Hundred Eight Thousand Seven Hundred Thirty -Four Dollars
($26,608,734) (the "Purchase Price"); and (ii) Developer is to operate the Housing
Development as an affordable housing development restricted for rental to and
occupancy by persons and families of very low and extremely low income (i.e.,
persons and families whose income does not exceed 50% of the median income for
Riverside County) at rent levels affordable to such persons; and '
WHEREAS, the Purchase Price will be paid from the following sources:
(i) approximately Eleven Million Three Hundred Twenty -Four Thousand Seven
Hundred Fifty -One Dollars (g11,324,751) will be funded in the form of tax credits;
(ii) approximately One Million Three Hundred Seventeen Thousand One Hundred
l d—
City Council Resolution 2006-
SCHDC Affordable Housing Agreement
Adopted: December 19, 2006
Fifty -Two Dollars ($1,317,152) will be funded in the form of a conventional loan;
and (iii) approximately Thirteen Million Nine Hundred Sixty -Six Thousand Eight
Hundred Thirty -One Dollars ($13,966,831) will be funded irT the form of a loan
from the Agency to the Developer ("Agency Loan"); and
WHEREAS, pursuant to the Revised Agreement, Developer, as a condition to
Agency's sale of the Property and Housing Development and provision of the
Agency Loan, shall record against the Property an Agency Regulatory Agreement
and Declaration of Covenants and Restrictions that restricts the use of the Property,
for a period of fifty-five (55) years, as an affordable rental housing project and sets
forth management and maintenance requirements for the Housing Development;
and
WHEREAS, Health and Safety Code Section 33433 requires that the
Agency prepare a Summary Report to consider the Agency's proposed financial
contribution to the Project as set forth in the Revised Agreement, that the Agency
Board and the City Council conduct a noticed joint public hearing with respect to
the Revised Agreement, and that the approval of the Agreement be accompanied
by certain findings and determinations as set forth herein; and
WHEREAS, a Summary Report for the Revised Agreement has been
prepared and the joint public hearing has been conducted in accordance with
applicable requirements of law; and
WHEREAS, the City Council and the Redevelopment Agency have
considered all the information and evidence set forth in the Summary Report
presented by the City/Agency staff and presented by persons wishing to appear
and be heard concerning the impact of the Revised Agreement on the Project Area
and the City as a whole; and
WHEREAS, the Revised Agreement is in accordance with the
Redevelopment Plan and is of benefit to the Project Area and the City of La Quinta;
and
WHEREAS, the City Council hereby determines that the Agency's
financial contribution pursuant to the Revised Agreement is necessary to effectuate
the purposes of the Redevelopment Plan;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, AS FOLLOWS:
1. That the above recitals are true and correct and incorporated herein.
-2-
City Council Resolution 2006-
SCHDC Affordable Housing Agreement
Adopted: December 19, 2006
2. That the City Council resolves as follows:
a. The Revised Agreement effectuates the purposes of the Community
Redevelopment Law (Health & Safety Code § 33000 at seq.) and of
the Redevelopment Plan and is in the best interests of the citizens of
the City of La Quinta.
b. The Agency's sale of the real property identified herein will provide
housing for very low and extremely low income persons and is
consistent with the Agency's Five -Year Implementation Plan, based on
the findings and conclusions of the Summary Report, which is
incorporated herein.
C. The consideration the Developer will pay for the real property to be
conveyed by the Agency is not less than the fair reuse value at the use
and with the covenants and conditions and development costs
authorized by the sale, based on the findings and conclusions of the
Summary Report.
3. The Revised Agreement, a copy of which is on file with the Agency
Secretary, is hereby approved. The City Council consents to the Agency's
authorization and direction to its Executive Director and Agency counsel to
make final modifications to the Revised Agreement that are consistent with
the substantive terms of the Agreement approved hereby, and to thereafter
sign the Revised Agreement on behalf of the Agency.
4. The City Council consents to the Agency's authorization and direction to its
Executive Director to (i) sign such other and further documents, including but
not limited to subordination agreements and escrow instructions that require
the Agency's signature, and (ii) take such other and further actions, as may
be necessary and proper to carry out the terms of the Revised Agreement.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the City
Council of the City of La Quinta held this 19th day of December, 2006, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN: ^' i
110
City Council Resolution 2006-
SCHDC Affordable Housing Agreement
Adopted: December 19, 2006
ATTEST:
VERONICA J. MONTECINO, CMC, Secretary
City of La Quinta, California
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
DON ADOLPH, Mayor
City of La Quinta, California
Me
SEE REDEVELOPMENT AGENCY PACKET
ITEM NO.2
FOR ATTACHMENTS