2007 02 06 RDAegr# 4 4V adja
Redevelopment Agency agendas are
available on the City' web page
@ www.la-quinta.org
REDEVELOPMENT AGENCY
AGENDA
CITY COUNCIL CHAMBERS
78-495 Calle Tampico
La Quinta, California 92253
Regular Meeting
TUESDAY, FEBRUARY 6, 2007 - 3:00 P.M.
Beginning Resolution No. RA 2007-002
CALL TO ORDER
Roll Call:
Agency Board Members: Adolph, Henderson, Kirk, Sniff, and Chairman Osborne
PUBLIC COMMENT
At this time, members of the public may address the Redevelopment Agency on
any matter not listed on the agenda. Please complete a "request to speak" form
and limit your comments to three minutes.
CLOSED SESSION
NOTE: 'rime permitting the Redevelopment Agency Board may conduct Closed
Session discussions during the dinner recess. In addition, persons identified as
negotiating parties are not invited into the Closed Session meeting when acquisition
of real property is considered.
1. CONFERENCE WITH THE AGENCY'S REAL PROPERTY NEGOTIATOR,
DOUGLAS R. EVANS, PURSUANT TO GOVERNMENT CODE SECTION
54g56.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF
AC UISITION AND/OR DISPOSITION OF REAL PROPERTY. PROPERTY
OWNERS/NEGOTIATORS AND PROPERTY APN: 600-030-002 - SLATER;
0011
Redevelopment Agency Agenda t February 6, 2007
600-030-005 - SIMO; 600-030-006 - PESCADOR; 600-030-008 -
RAMIREZ; 600-030-010 -' CHIN FAMILY PROPERTY LTD PARTNERSHIP;
606-030-017 - KESSLER; 600-020-004, -005 - MAZZELA; 643-090-024 -
WkL CANYON RIDGE ASSOCIATION; 646-070-013 - WESTPORT; 770-
040-012 - SPENGLER; 602-180-010 - LA QUINTA RENAISSANCE
HOMEOWNERS' ASSOCIATION; 602-180-001, -002, -003, -005, -006, -
007 - BLP DESERT; 602-180-004 - AMERICAN STORES CO.; 602-180-011
- CVWD; 760-090-004 - DOCKSTADER LEDA REV. TRUST; 766-090-003
- .DAMES; 766-090-002 - DECOSTER; 766-090-001 - RINDLESBACH;
760-090-005, -009 - FETTY; 766-090-006 - DAKOTA DUNES, INC.; 766-
090-007 - STORCH; 766-090-008, -010 - SCHIVARELLI; 766-080-009 -
GRIFFITH; 766-080-010, -011 - CHOICE ENTERPRISE REAL ESTATE & INV.
CO;, INC.; 764-180-002 - HKHK DEV.; 764-180-004, -005 - SIDA; 764-
190-002, -003, -004, -005, -006 - HAMMER; 764-280-014, -015 -
MONROE DATES; 764-240-004 - KB HOMES; AND 764-240-002, -003, -
00� - SCHUMACHER.
RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.
PUBLIC C§MMENT
At this tirrhe members of the public may address the Redevelopment Agency on any
matter not listed on the agenda. Please complete a "request to speak" form and
limit your !comments to three minutes.
CONFIRMATION OF AGENDA
APPROV41L OF MINUTES
1. APPROVAL OF MINUTES OF JANUARY 16, 2007
CONSEN ICALENDAR
NOTE: Consent Calendar items are considered to be routine in nature and will be
approved by one motion.
1. APPROVAL OF DEMAND REGISTER DATED FEBRUARY 6, 2007.
Redevelopmqnt Agency Agenda 2 February 6, 2007
2. APPROVAL OF APPROPRIATION OF FUNDS FROM RDA PROJECT AREA
NO, 1 FOR EISENHOWER DRIVE BRIDGE AND DRAINAGE IMPROVEMENTS,
PROJECT NO. 2001-06.
BUSINESS SESSION
1. CONSIDERATION OF REDEVELOPMENT AGENCY REORGANIZATION.
A. I MINUTE ORDER ACTION
2. CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT (PSA)
WITH GOLF DIMENSIONS FOR SILVERROCK RESORT PHASE II PROJECT
MANAGEMENT SERVICES.
A. ' MINUTE ORDER ACTION
STUDY SESSION - NONE
CHAIR AND BOARD MEMBERS' ITEMS - NONE
PUBLIC H ARINGS - NONE
For all Public Hearings on the agenda, a completed "request to speak" form must
be filed With the City Clerk prior to consideration of that item.
ADJOURNMENT
Adjourn to a regularly scheduled meeting of the Redevelopment Agency to be held
on February 20, 2007, commencing with closed session at 3:00 p.m. and open
session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico,
La Quinta'„ CA 92253.
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Redevelopment Agency Agenda 3 February 6, 2007
DECLARATION OF POSTING
I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that
the foregoing agenda for the La Quinta Redevelopment Agency meeting of February
6, 2007, Was posted on the outside entry to the Council Chamber at 78-495 Calle
Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630
Highway 11, on February 2, 2007.
DATED: February 2, 2007
VERONICA J. NTECINO, City Clerk
City of La Quinta, California
C04
Redevelopment Agency Agenda 4 February 6, 2007
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL/RDA MEETING DATE: February 06, 2007 CONSENT CALENDAR:
ITEM TITLE: Demand Register Dated Feb. 06, 2007 STUDY SESSION:
PUBLIC HEARING:
RECOMMENDATION:
It is recommended the Redevelopment Agency Board:
Receive and File the Demand Register Dated Feb. 06, 2007 of which
$1,061,336.44 represents Redevelopment Agency Expenditures.
PLEASE SEE CONSENT CALENDAR ITEM NUMBER 1 ON CITY COUNCIL AGENDA
PA
005
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COUNCIL/ROA MEETING DATE: February 6, 2007
ITEM TITLEf Approval of Appropriation of Funds from
RDA 1 for Eisenhower Drive Bridge and Drainage
Improvements, Project No. 2001-06
RECOMMgNDATION:
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BUSINESS SESSION:
CONSENT CALENDAR: pv_
STUDY SESSION:
PUBLIC HEARING:
Appropriate $ 66,287 in additional funds from RDA Project Area No. 1 to pay for
unanticipated contract management and professional service costs associated with
utility delay work.
FISCAL IMPLICATIONS:
The following is a budget summary:
Budget Total
$
4,263,315
Contract Award Amount
$
2,565,565
Contract Change Order Nos. 1-15
$
326,611
Contract Inspection Costs
$
44,178
Total Construction Costs
$
2,936,354
Professional/Technical/Design Costs
$
666,468
Reimbursement (DSUSD)
$
606,930
Personnel Costs
$
119,850
Total (project Costs
$
4,329,602
Amount paid to date
$
4,308,873
Remaining Fiscal Commitment
$
20,729
Amount Remaining to be Billed
$
20,729
Required Appropriation Amount
$
66,287
As can be seen, an additional appropriation in the amount of $ 66,287 is required
in order to complete the project.
U
BACKGROUND AND OVERVIEW:
On July 22, 2003, the City Council approved a Professional Services Agreement (PSA)
in the amount of $234,945 with Moffatt & Nichol Engineers to prepare the plans,
specifications and engineer's estimate (PS&E) of probable construction costs for the
Eisenhower Drive Bridge and Drainage Improvements, Project 2001-06. During the
course of design, two contract amendments were issued, which increased this
contract to an amount not to exceed $243,159.
On June $, 2003, City Council approved an appropriation of $440,000 in order to
reimburse Desert Sands Unified School District (DSUSD) for the traffic signal and
street improvements that are currently under construction on Eisenhower Drive. On
October 1,7, 2006, City Council approved an appropriation of $166,930 in order to
reimburse DSUSD for higher than projected costs and contract change orders
associated with improvements to Eisenhower Drive north of Calle Tampico.
Contract ,Amendment No. 3, in the amount of $301,067, included optional task
number eight of Moffatt & Nichol Engineers' scope of work to provide construction
management services during the 10-month construction duration. The construction
management services included construction phase engineering services, construction
monitoring and inspection, construction survey and staking, construction materials
inspection and testing, and engineering support as necessary. With the approval of
Contract Amendment No. 3, the total combined value of Moffatt & Nichol's PSA
increased to an amount not to exceed $544,226. As a result of the utility delay
caused by unmarked utility lines in the channel bottom, additional engineering services
and construction management services from Berg & Associates were required which
were not originally budgeted for. This caused a budget shortfall greater than the
contingency fund could reimburse and increased the total costs for
Professional/Technical/Design costs to $666,468.
On November 16, 2004, the City Council adopted a Resolution certifying a Mitigated
Negative Declaration of environmental impact for Environmental Assessment 2004-
519; approved the PS&E of probable construction costs, and authorized staff to
advertise the Eisenhower Drive Bridge and Drainage Improvements, Project No. 2001-
06 for bidl.
On January 5, 2005, seven sealed bids were received for the construction of this
project. Granite Construction submitted the lowest responsive bid in the amount of
$2,565,565.
On Janualry 18, 2005 City Council awarded a contract for $2,565,565 to Granite
Construction Company to construct the Eisenhower Drive Bridge and Drainage
Improvements, Project No. 2001-06.
7
On February 24, 2005 a Notice to Proceed was issued with a 310 consecutive
calendar day contract completion time starting February 28, 2005, and ending on
January 3, 2006. Contract Change Orders 1-15 extended the project for a total of 99
consecutive calendar days and increased the contract amount by $326,611. The
project was deemed substantially complete on July 26, 2006 with 409 consecutive
calendar days utilized.
On December 5, 2006, Contract Change Orders 9-15 were approved by the City
Council t6 reimburse the contractor for extra work caused by construction impacts not
addressed', on the project plans and specifications. Such work included the
construction of a retaining block wall and foundations, additional cold milling and
asphalt plfacement, repair of a sinkhole, additional striping, a slough wall and wall
extension$ for retaining and restoration of landscaping impacted by the construction.
In addition, on December 5, 2006, the City Council appropriated $ 108,840 from RDA
Project Area No. 1 to fund Contract Change Orders #9-15.
As a result of the utility delay caused by unmarked utility lines in the channel bottom,
additional engineering services and construction management services from Berg &
Associates were required which were not originally budgeted for. This caused a
budget shortfall greater than the contingency fund could reimburse.
The City Council will consider acceptance of the Eisenhower Drive Bridge and Drainage
Improvements under a separate item.
FINDINGS', AND ALTERNATIVES:
The alternatives available to the Agency include:
1. Appropriate $66,287 in additional funds from RDA Project Area No. 1 to pay
for unanticipated contract management and professional service costs
associated with utility delay work; or
2. Do not appropriate $66,287 in additional funds from RDA Project Area No. 1 to
pay' for unanticipated contract management and professional service costs
associated with utility delay work.; or
3. Provide staff with alternative direction.
008
Respectfully submitted,
��n ut9P L'4.4'�
T othy . Jo as P.E.
Public Work ire or/City Engineer
Approved for submission by:
Thomas P. Genovese, Executive Director
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AGENDA CATEGORY:
COUNCIL/RPA MEETING DATE: February 6, 2007 BUSINESS SESSION:
ITEM TITLE; Consideration of Redevelopment Agency
Reorganization CONSENT CALENDAR: _
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDATION:
Select a Chairperson and Vice -Chairperson of the La Quinta Redevelopment Agency
for the Calendar Year 2007.
FISCAL IMPLICATIONS:
None.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
On January 19, 1999, the Redevelopment Agency adopted Resolution No. RA 99-01,
amending the Agency by-laws to establish the procedure for electing the Chair and
Vice -Chair.
Section 2,02 & 2.03 of the Redevelopment Agency by-laws (Attachment 1) state the
Agency Board shall annually, at its first meeting held after December 30', or as soon
thereafter as possible, vote to elect one of its number as Chair and elect one as Vice -
Chair. The Mayor shall specifically be excluded from being eligible to serve as Chair
and Vice -Chair of the Agency.
010
l,w 71
The Vice -Chair shall perform the duties of the Chair in the absence or incapacity of the
Chair.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Agency Board include:
1. Select a Chairperson and Vice -Chairperson of the La Quinta Redevelopment
Agency for the Calendar Year 2007; or
2. Provide staff with alternative direction.
Respectfully submitted,
Veronica J. ntecino, CMC
City Clerk
Approved for submission by:
Thomas P. Genovese, Executive Director
Attachment: 1. Redevelopment Agency By -Laws
CI1
Attachment 1
AMENDED AND RESTATED BYLAWS OF THE
LA QUINTA REDEVELOPMENT AGENCY
ARTICLE I - THE AGENCY
Section 1.01. - Name of Agency. The official name of the Agency shall be
the "La Quinta Redevelopment Agency."
Section 1.02. - Seal of Agency. The seal of the Agency shall be in the form
of a circle and shall bear the name of the Agency and the year of its organization.
Sec' i_ on 1.03. - Office of Agency and Place of Meeting. The office of the
Agency shall be at City Hall, 78-495 Calle Tampico, La Quints, California, but the
Agency may hold its meeting at any place in the City of La Quinta, California,
which the Agency may from time to time designate by resolution.
Section - Powers. The powers of the Agency shall be vested in the
members thereof then in office, who reserve unto themselves the right to delegate
by resolution such powers as are appropriate and permissible by law.
Seaton 1.05. - Members. The members of the Agency shall be the members
of the City Council of the City of La Quints.
ARTICLE II - OFFICERS AND EX OFFICIO POSITIONS
Section 2.01. - Officers. The officers of the Agency shall be a Chair and a
Vice Chair. Ex officio positions acting as its staff shall be an Executive Director,
Secretary to the Board and Treasurer.
Section 2.02. - Chair. Unless otherwise provided by law, ordinance, or
resolution of the Agency, the Agency Board shall annually at its first meeting held
after December 30th, or as soon thereafter as possible, vote to elect one of its
number as Chair. The Mayor shall specifically be excluded from being eligible to
serve as chair of the Agency.
The Chair shall preside at all meetings of the Agency. Except as otherwise
authorized by resolution of the Agency or the provisions of these Bylaws, the Chair
shall have the authority to sign on behalf of the Agency, all contracts, deeds and
other instruments made by the Agency.
0ig
Section 2.03. - Vice Chair. Unless otherwise provided by law, ordinance, or
resolution of the Agency, the Agency Board shall annually at its first meeting held
after December 30th, or as soon thereafter as possible, vote to elect one of its
number as Vice Chair. The Mayor shall specifically be excluded from being eligible
to serve as Vice Chair of the Agency. The Vice Chair shall perform the duties of
the Chair in the absence or incapacity of the Chair.
Section 2.04. - Executive Director: The Executive Director shall be the City
Manager of the City of La Quinta. The Executive Director shall have general
supervision over the administration of Agency business and affairs, subject to the
direction of the Agency. The Executive Director shall have the authority to sign on
behalf of the Agency all contracts, deeds, and other instruments made by the
Agency.
Section 2.05. - Secretary to the Board. The Secretary to the Board shall be
the City lark of the City of La Quinta. The Secretary to the Board shall keep the
records of the Agency, act as secretary at meetings of the Agency, record all votes
and keep a record of the proceedings of the Agency in a journal of proceedings to
be kept for such purpose, and perform all duties incident to the Secretary to the
Board's office. The Secretary to' the Board shall maintain a record of all official
proceedings of the La Quinta Redevelopment Agency and the redevelopment
program.
Section 2.06. - Treasurer. The Treasurer shall be Treasurer of the City of La
Quinta. The Treasurer of the City of La Quinta is the Finance Director. The
Treasurer shall have the care and custody of all funds of the Agency and shall
deposit same in the name of the Agency in such bank or banks as the Agency may
select. The Treasurer shall sign all orders and checks for the payment of money
and shall pay out and disburse such monies under the direction of the Agency. The
Treasurer shall keep regular books of account, showing receipts and expenditures,
and shall render to the Agency at each regular meeting, or more often when
requested, an account of transactions and the financial conditions of the Agency.
The Treasurer shall give such bond for faithful performance of the Treasurer's
duties as the Agency may determine.
Section 2.07. - Special Counsel. The Agency may appoint Special Counsel
to give advice to the Agency and to provide a variety of services, including without
limit. the preparation of all proposed resolutions, laws, rules, contracts, bonds and
other legal papers for the Agency. The Special Counsel for the Agency is the City
Attorney, The Special Counsel may give advice or opinions in writing to the Chair
or other Agency officers whenever requested to do so. The Special Counsel may
attend to all suits and other matters to which the Agency, is a part or in which the
Agency may be legally interested and do such other things pertaining to the Special
Counsel's office as the Agency may request. Such Special Counsel shall serve at
the pleasure of the Agency.
013
Amended: 9/19/2006
Section 2.08. - Compensation. The members of the Agency shall receive
such compensation as the City Council prescribes, but said compensation shall not
exceed that amount as set forth in Section 33114.5 of the Health & Safety Code
as such Section may from time to time be amended.
Segtion 2.09. - Additional Duties. The officers and ex officio positions of the
Agency shall perform such other duties and functions as may from time to time be
required by the Agency or the Bylaws or rules and regulations of the Agency.
Section 2.10. - Absences. In the temporary absence of both the Chair and
the Vice Chair, the most senior Board Member shall serve as Presiding Officer. In
the event that there are two Board Members with equal seniority, then the Member
who received the highest number of votes in the General Municipal Election shall
serve as Presiding Officer.
Segtion 2.11. - Additional Personnel. The Agency may from time to time
appoint or employ such personnel as it deems necessary to exercise its powers,
duties and functions as prescribed by the California Community Redevelopment
Law and all other laws of the State of California applicable thereto. Additional
personnel may include, but is not limited to, contract consultants, attorneys,
special counsel and project implementation contractors as conditions warrant. The
selection, duties and compensation of such personnel shall determined by the
Agency, subject to the laws of the State of California.
ARTICLE II - MEETINGS
Section - Regular Meetings. The regular meetings of the Agency shall
be held on the first and third Tuesday of each month at the time designed in La
Quinta City Council Resolution No. 2006-102, as it currently exists or as it is
amended in the future, in the Chambers of the City Council, 78-495 Calls Tampico,
La Quints, California. In the event such date shall fall on a legal holiday, the
regular meeting shall be held on the next succeeding business day.
Section 3.02. - Special Meetings. The Chair of the Agency may, when it is
deemed expedient, and shall, upon the written request of two (2) members of the
Agency, Gall a special meeting of the Agency for the purpose of transacting the
business designated in the call. The means and method for calling such special
meeting shall be as set forth in the Ralph M. Brown Act, California Government
Code Sections 54950, at seq., as it now exists or may hereafter be amended. At
such special meeting, no business shall be considered other than as designated in
the call.
Section 3.03. - Quorum. Three (3) members of the Agency shall constitute a
quorum fro the purpose of conducting Agency business, exercising Agency powers
and for all other purposes, but a smaller number may adjourn from time to time
014
Amended: 9/19/2006
until the quorum is obtained. Every official act of the Agency shall be adopted by a
majority vote. A "majority vote" shall mean a majority of all members present
when a quorum is present.
Section 3.04. - Order of Business. At the regular meetings of the Agency,
the following shall be the order of business:,
(1) Roll Call;
(2) Public Comment;
(3) Closed Session;
(4) Public Comment;
(S) Confirmation of Agenda;
(6) Approval of Minutes;
(7) Consent Calendar;
(8) Business Session;
(9) Study Session;
(10) Department Reports;
(11) Chair and Board Members' Items;
(12) Public Hearings;
(13) Adjournment.
All resolutions shall be in wilting and designated by number, reference to which
shall be inscribed in the minutes and an approved copy of each resolution filed in
the official book of resolutions of the Agency.
Section 3.05. - Manner of Voting. The voting on formal resolutions, matters
to any federal, state, county or city agency, and on such other matters as may be
requested' by a majority of the Agency members, shall be by electronic voting, and
the ayes, noes and members present not voting shall be entered upon the minutes
of such meeting, except on the election of officers, which may be by ballot.
Section 3.06. - Parliamentary Procedure. Unless a different procedure is
established by resolution of the Agency or set forth in these Bylaws, the rules of
parliamentary procedure as set forth in Robert's Rules of Order Revised shall govern
all meetings of the Agency. The Agency adopts the Rules of Procedure adopted by
the City Council of the City of La Quinta as its rules of procedure. To the extent of
conflict between these bylaws and the Rules of Procedure adopted by the City
Council, the Rules of Procedure shall govern.
ARTICLE IV - PUBLIC NOTICE
Section 4.01. - Public Notice. The Desert Sun, with offices located at 750
North Gene Autry Trail, Palm Springs, California 92262, is hereby designated as
the Agency's official newspaper for all legally required public notices.
,J 015
AmmkW: 9/1912008
ARTICLE V - AMENDMENTS
Se!�tion 5.01. - Amendments to Bylaws. The Bylaws of the Agency may be
amended by resolution by the Agency at any regular or special meeting by majority
vote.
ARTICLE VI - CONFLICTS
Section 6.01..- Conflicts. Conflicts shall be determined and governed by a
Conflict of Interest Code adopted by the Agency and approved by the City Council.
016
Amended: 9/10/2006
COUNCIL/RDA MEETING DATE: February 6, 2007
ITEM TITL : Consideration of a Professional
Services�Agreement with Golf Dimensions for
SilverRock Resort Phase II Project Management
Services
RECOMMENDATION:
AGENDA CATEGORY: ee��
BUSINESS SESSION: CL.
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve a Professional Services Agreement with Golf Dimensions for SilverRock
Resort Phase II Project Management Services.
FISCAL IMPLICATIONS:
The total proposed contract budget is $2,200,000 over 47 months, including a
budget for reimbursable items in a not -to -exceed amount of $50,000 per year. The
entire contract will be billed on a time and materials basis.
Because 'the entire SilverRock Phase II project spans nearly four years, staff
believes it is advantageous to divide the project management contract into two
terms. The initial term of this agreement is for a 23-month period (through
December 2008), with a total budget of $1,149,990 including reimbursables. The
contract may be extended for two additional years (2009-2010) upon mutual
agreement by both parties, with a total budget of $1,050,010 for the two final
years, including reimbursables.
Phase II Improvements include Infrastructure, Permanent Clubhouse, Entry Features
and Landscaping, and the second Golf Course, and are included in the approved
2006/07 through 2010/2011 Capital Improvement Program. Total cost for all
components is anticipated to exceed $58,500,000.
G17
The costs associated with hiring a project manager for the Phase II SilverRock
Resort Improvements will be charged proportionately to the "engineering" category
for each of the project components.
BACKGROUND AND OVERVIEW:
The Phasle II SilverRock Resort improvements include the installation of: the
"backbone" infrastructure (including on -site streets), three (3) bridges spanning the
Coachella Canal (1 auto and 2 golf cart), water, sewer and dry utilities; the
permanent clubhouse; the second municipal golf course; the entry features, and on -
site landscaping. The project manager will be the central point of contact for the
overall coordination and management of the Phase II SilverRock Resort effort.
In addition to the direct management of the proposed public improvements, the
project manager will assist the Agency to ensure that there are no construction
conflicts between the Phase II improvements and the private development which
may be occurring concurrently, including the Boutique Hotel, the Resort Hotel/Lake
Casitas, and the Resort Retail Village.
On Octobler 3, 2006, the Agency Board authorized the distribution of a Request for
Proposals' (RFP) to obtain project management services for Phase II SilverRock
Resort improvements. Proposals were due November 3, 2006, and eight firms
submitted) proposals. The Selection Committee included: Doug Evans, Director of
Community Development; Tim Jonasson, Director of Public Works; Tom Hartung,
Director of Building & Safety; Debbie Powell, Management Analyst; Nick Nickerson
of NAI Consulting, and Frank Spevacek of RSG. The Committee evaluated the
eight proposals based on the following criteria: Experience/Expertise, Content, and
Presentation. The Committee interviewed five firms on December 8, 2006
including (in alphabetical order): Golf Dimensions, Griffin Structures, Heinbuch Golf,
Psomas, and PW Construction. The interviews consisted of a short presentation by
each firm followed by a question and answer period. Following the interview
process, the Committee selected Golf Dimensions.
Pursuant to the City's consultant selection process, staff then negotiated a PSA
with Golf Dimensions, which is included as Attachment 1. Robert Jones will be the
overall project manager and the Agency's primary contact. Mr. Jones will be
supported by an administrative staff person, three senior project managers; and
two construction managers (details are included in Exhibit 'A' of the attached PSA).
The proposed support staff has specialized expertise in the areas of design,
construct�bility review, value engineering, budgeting, scheduling, and construction
mananamPnt of all Phaca II SiIvP.rRnrk nroinnt rmmnnnP.ntc.
Golf Dimensions' home office is in Irvine. Their staff has indicated they will work
from the Irvine office, and will travel to and stay in La Quinta as often as needed to
accomplish project objectives. They have indicated that they would be willing to
G28
lease or rent space in La Quinta as the project progresses. There are adequate
funds within the reimbursable budget to cover office space expenses. The
construction managers for each project component will be located on -site within
the future construction trailers.
Among Golf Dimensions' previous experience includes: Desert Willow in Palm
Desert, the Tiger Woods Foundation/Dad Miller Golf Course in Anaheim, and Black
Gold Golf Course in Yorba Linda. Golf Dimensions' proposal is included as
Attachment 2.
The attached Professional Services Agreement is subject to final changes to be
approved by the Agency Executive Director and Agency Counsel.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Agency Board include:
1. Approve a Professional Services Agreement with Golf Dimensions for
SilverRock Resort Phase II Project Management Services; or
2. Do not approve a Professional Services Agreement with Golf Dimensions
for SilverRock Resort Phase II Project Management Services; or
3. Provide staff with alternative direction.
Respectfully submitted,
Debbie Powell, Management Analyst
Approved for submission by:
Thomas P. Genovese, Executive Director
Attachment: 1. PSA with Golf Dimensions
2. Golf Dimensions Proposal
cis
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ATTACHMENT
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made
and entered into by and between the LA QUINTA REDEVELOPMENT AGENCY,
("Agency "), and Golf Dimensions ("Consultant"). The parties hereto agree as
follows:
1.0 SERVICES OF CONSULTANT
1.1 Scope of Services. In compliance with all terms and conditions of this
Agreement, Consultant shall provide those services related to Project Management
Services fior the Phase II SilverRock Resort Improvement Project, as specified in the
"Scope of Services" attached hereto as Exhibit "A" and incorporated herein by
this reference (the "services" or "work"). Consultant warrants that all services
will be performed in a competent, professional and satisfactory manner in
accordance with the standards prevalent in the industry for such services.
1.2 Compliance with Law. All services rendered hereunder shall be provided
in accordance with all ordinances, resolutions, statutes, rules, regulations and laws
of the Agency of La Quinta and any Federal, State or local governmental agency of
competenit jurisdiction.
1.3 Licenses Permits. Fees and Assessments. Except as otherwise specified
herein, Consultant shall obtain at its sole cost and expense such licenses, permits
and approvals as may be required by law for the performance of the services
required by this Agreement. Consultant shall have the sole obligation to pay for
any fees,'assessments and taxes, plus applicable penalties and interest, which may
be imposed by law and arise from or are necessary for the performance of the
services required by this Agreement.
1.4 Familiarity with Work. By executing this Agreement, Consultant
warrants'that (a) it has thoroughly investigated and considered the work to be
performed, (b) it has investigated the site of the work and fully acquainted itself
with the conditions there existing, (c) it has carefully considered how the work
should be performed, and (d) it fully understands the facilities, difficulties and
restrictions attending performance of the work under this Agreement. Should
Consultant discover any latent or unknown conditions materially differing from
those inherent in the work or as represented by Agency, Consultant shall
immediately inform Agency of such fact and shall not proceed except at
Consultant's risk until written instructions are received from the Contract Officer
(as defined in Section 4.2 hereof).
L��
1.5 Care of Work and Standard of Work.
a. Care of Work. Consultant shall adopt reasonable methods during the life
of the Agreement to furnish continuous protection to the work performed by
Consultant, and the equipment, materials, papers and other components thereof to
prevent losses or damages, and shall be responsible for all such damages, to
persons or property, until acceptance of the work by Agency, except such losses
or damages as may be caused by Agency's own negligence. The performance of
services by Consultant shall not relieve Consultant from any obligation to correct
any incomplete, inaccurate or defective work at no further cost to Agency, when
such inaccuracies are due to the negligence of Consultant.
b. Standard of Work. Consultant acknowledges and understands that the
services and work contracted for under this Agreement require specialized skills
and abilities and that, consistent with this understanding, Consultant's services
and work will be held to a heightened standard of quality and workmanship.
Consistent with Section 1.4 hereinabove, Consultant represents to Agency that it
holds the necessary skills and abilities to satisfy the heightened standard of work
as set forth in this Agreement.
1.6 Additional Services. In accordance with the terms and conditions of this
Agreement, Consultant shall perform services in addition to those specified in the
Scope of Services when directed to do so by the Contract Officer, provided that
Consultant shall not be required to perform any additional services without
compensation. Any addition in compensation not exceeding five percent (5%) of
the Contract Sum may be approved by the Contract Officer. Any greater increase
must be approved by the Agency Board.
1.7 Special Requirements. Additional terms and conditions of this
Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the
"Special (Requirements"). In the event of a conflict between the provisions of the
Special Requirements and any other provisions of this Agreement, the provisions of
the Special Requirements shall govern.
2.0 COMPENSATION
2.1 Contract Sum. For the services rendered pursuant to this Agreement,
Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of
Compensation") in a total amount not to exceed Two Million Dollars ($2,000,000)
(the "Contract Sum"), except as provided in Section 1.6. The method of
compensation set forth in the Schedule of Compensation may include a lump sum
payment upon completion, payment in accordance with the percentage of
completion of the services, payment for time and materials based upon
Consultant's rate schedule, but not exceeding the Contract Sum, or such other
U22
methods as may be specified in the Schedule of Compensation. Compensation
may include reimbursement for actual and necessary expenditures for reproduction
costs, transportation expense, telephone expense, and similar costs and expenses
when and if specified in the Schedule of Compensation, not to exceed a total of
$200,000 ($50,000 per year during the entire contract term).
2.21 Method of Payment. Any month in which Consultant wishes to
receive payment, Consultant shall submit to Agency no later than the tenth (10th)
working dray of such month, in the form approved by Agency's Finance Director, an
invoice for services rendered prior to the date of the invoice. Such invoice shall (1)
describe 1n detail the services provided, including time and materials, and (2)
specify each staff member who has provided services and the number of hours
assigned to each such staff member. Such invoice shall contain a certification by a
principal member of Consultant specifying that the payment requested is for work
performed in accordance with the terms of this Agreement. Agency will pay
Consultant for all expenses stated thereon which are approved by Agency pursuant
to this Agreement no later than thirty (30) days after invoices are received by the
Agency's Finance Department.
3.0 PERFORMANCE SCHEDULE
3.1 Time of Essence. Time is of the essence in the performance of this
Agreemert.
3.2 Schedule of Performance. All services rendered pursuant to this
Agreement shall be performed diligently and within the time period established in
Exhibit "C" (the "Schedule of Performance"). Extensions to the time period
specified in the Schedule of Performance may be approved in writing by the
Contract Officer.
3.3 Force Maieure. The time period specified in the Schedule of Performance
for performance of the services rendered pursuant to this Agreement shall be
extended because of any delays due to unforeseeable causes beyond the control
and without the fault or negligence of Consultant, including, but not restricted to,
acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine
restrictions, riots, strikes, freight embargoes, acts of any governmental agency
other than Agency or Agency, and unusually severe weather, if Consultant shall
within ten (10) days of the commencement of such delay notify the Contract
Officer in writing of the causes of the delay. The Contract Officer shall ascertain
the facts and the extent of delay, and extend the time for performing the services
for the period of the forced delay when and if in his or her judgment such delay is
justified, and the Contract Officer's determination shall be final and conclusive
upon the parties to this Agreement.
023
3.4 'Term. The term of this agreement shall commence on February 7, 2007
and terminate on December 31, 2008 (initial term). This agreement may be
extended 'for two 2 additional year(s) upon mutual agreement by both parties
(extendedterm). Unless earlier terminated in accordance with Sections 7.7 or 7.8
of this Agreement, this Agreement shall continue in full force and effect until
completion of the services, except as otherwise provided in the Schedule of
Performance.
4.0 COORDINATION OF WORK
4.1 Reoresentative of Consultant. The following principals of Consultant are
hereby designated as being the principals and representatives of Consultant
authorized to act in its behalf with respect to the work specified herein and make
all decisions in connection therewith:
a. It is expressly understood that the experience, knowledge, capability,
and reputation of the foregoing principals were a substantial inducement for
Agency to enter into this Agreement. Therefore, the foregoing principals shall be
responsible during the term of this Agreement for directing all activities of
Consultant and devoting sufficient time to personally supervise the services
hereunder.
The foregoing principals may not be changed by Consultant and no other
personnel' may be assigned to perform the service required hereunder without the
express Written approval of Agency.
Robert Jones, Principal -in -Charge
Stephen Sandland, Architectural Coordinator
Jonathan Conk, Senior Project Manager
Blair Fickett, Senior Construction Manager
Glenn Forbes, Senior Project Manager
Dave Benson, Golf Construction Manager
4.2 Contract Officer. The Contract Officer shall be the Agency Executive
Director or such other person as may be designated by the Agency's Executive
Director. It shall be Consultant's responsibility to assure that the Contract Officer
is kept informed of the progress of the performance of the services and Consultant
shall refer any decisions, which must be made by Agency to the Contract Officer.
Unless otherwise specified herein, any approval of Agency required hereunder shall
mean the approval of the Contract Officer.
4.3' Prohibition Against Subcontracting or Assignment. The experience,
knowledge, capability and reputation of Consultant, its principals and employees
were a substantial inducement for Agency to enter into this Agreement. Except as
set forth in this Agreement, Consultant shall not contract with any other entity to
perform in whole or in part the services required hereunder without the express
written approval of Agency. In addition, neither this Agreement nor any interest
herein may be assigned or transferred, voluntarily or by operation of law, without
the prior written approval of Agency.
4.4 ,Independent Contractor. Neither Agency nor any of its employees shall
have any control over the manner, mode or means by which Consultant, its agents
or employees, perform the services required herein, except as otherwise set forth.
Consultant shall perform all services required herein as an independent contractor
of Agency and shall remain at all times as to Agency a wholly independent
contractor with only such obligations as are consistent with that role. Consultant
shall not at any time or in any manner represent that it or any of its agents or
employees are agents or employees of Agency.
4.5 Acency Cooperation. Agency shall provide Consultant with any plans,
publications, reports, statistics, records or other data or information pertinent to
services 0 be performed hereunder which are reasonably available to Consultant
only from or through action by Agency.
5.0 INSURANCE INDEMNIFICATION AND BONDS.
5.1 Insurance. Prior to the beginning of and throughout the duration of the
Work performed under this Agreement, Consultant shall procure and maintain, at
its cost, and submit concurrently with its execution of this Agreement, personal
and public liability and property damage insurance against all claims for injuries
against persons or damages to property resulting from Consultant's acts or
omissions rising out of or related to Consultant's performance under this
Agreement. The insurance policy shall contain a severability of interest clause
providing that the coverage shall be primary for losses arising out of Consultant's
performance hereunder and neither Agency nor its insurers shall be required to
contribute to any such loss. A certificate evidencing the foregoing and naming
Agency and its officers and employees as additional insured shall be delivered to
and approved by Agency prior to commencement of the services hereunder.
The amount of insurance required hereunder shall be determined by the
Contract ISum in accordance with the following table:
Contract Sum Personal Iniurv/Property Damage Coverage
Less than $50,000 $100,000 per individual; $300,000 per occurrence
$50,000 - $300,000 $250,000 per individual; $500,000 per occurrence
Over $300,000 $500,000 per individual; $1,000,000 per
occurrence
Consultant shall carry automobile liability insurance of $1,000,000 per
accident against all claims for injuries against persons or damages to property
arising out of the use of any automobile by Consultant, its officers, any person
directly or indirectly employed by Consultant, any subcontractor or agent, or
anyone for whose acts any of them may be liable, arising directly or indirectly out
of or related to Consultant's performance under this Agreement. If Consultant or
Consultant's employees will use personal autos in any way on this project,
Consultant shall provide evidence of personal auto liability coverage for each such
person. the term "automobile" includes, but is not limited to, a land motor
vehicle, trailer or semi -trailer designed for travel on public roads. The automobile
insurance policy shall contain a severability of interest clause providing that
coverage shall be primary for losses arising out of Consultant's performance
hereunder' and neither Agency nor its insurers shall be required to contribute to
such loss'. A certificate evidencing the foregoing and naming Agency and its
officers and employees as additional insured shall be delivered to and approved by
Agency prior to commencement of the services hereunder.
Consultant shall carry Workers' Compensation Insurance in accordance with
State Worker's Compensation laws with employer's liability limits no less than
$1,000,000 per accident or disease.
Professional Liability or Errors and Omissions Insurance as appropriate shall be
written on a policy form coverage specifically designed to protect against acts,
errors or omissions of the consultant and "Covered Professional Services" as
designated in the policy must specifically include work performed under this
agreement. The policy limit shall be no less than $1,000,000 per claim and in the
aggregates. The policy must "pay on behalf of" the insured and must include a
provision establishing the insurer's duty to defend. The policy retroactive date
shall be on or before the effective date of this agreement.
Insurance procured pursuant to these requirements shall be written by insurers
that are admitted carriers in the State of California and with an A.M. Bests rating of
"A" or better and a minimum financial size VII.
All insurance required by this Section shall be kept in effect during the term of
this Agreement and shall not be cancelable without thirty (30) days written notice
to Agency of proposed cancellation. The procuring of such insurance or the
delivery of policies or certificates evidencing the same shall not be construed as a
limitation of Consultant's obligation to indemnify Agency, its officers, employees,
contractors, subcontractors, or agents.
5.2 Indemnification.
a. General Indemnification Provision.
1. Indemnification for Professional Liability. When the law
establishes a professional standard of care for Consultant's Services, to the fullest
extent permitted by law, Consultant shall indemnify, protect, defend and hold
harmless Agency and any and all of its officials, employees and agents
("Indemnified Parties") from and against any and all claims, losses, liabilities of
every kind, nature and description, damages, injury (including, without limitation,
injury to or death of an employee of Consultant or subconsultants), costs and
expenses 'of any kind, whether actual, alleged or threatened, including, without
limitation, incidental and consequential damages, court costs, attorneys' fees,
litigation expenses, and fees of expert consultants or expert witnesses incurred in
connection therewith and costs of investigation, to the extent same are cause in
whole or in part by any negligent or wrongful act, error or omission of Consultant,
its officers, agents, employees or subconsultants (or any entity or individual that
Consultant shall bear the legal liability thereof) in the performance of professional
services under this agreement. With respect to the design of public improvements,
the Consultant shall not be liable for any injuries or property damage resulting from
the reuse'of the design at a location other than that specified in Exhibit C without
the written consent of the Consultant.
2. Indemnification for Other Than Professional Liability. Other
than in the performance of professional services and to the full extent permitted by
law, Consultant shall indemnify, defend and hold harmless Agency, and any and all
of its employees, officials and agents from and against any liability (including
liability for claims, suits, actions, arbitration proceedings, administrative
proceedings, regulatory proceedings, losses, expenses or costs of any kind,
whether actual, alleged or threatened, including, without limitation, incidental and
consequential damages, court costs, attorneys' fees, litigation expenses, and fees
of expert; consultants or expert witnesses) incurred in connection therewith and
costs of investigation, where the same arise out of, are a consequence of, or are in
any way attributable to, in whole or in part, the performance of this Agreement by
Consultant or by any individual or entity for which Consultant is legally liable,
including but not limited to officers, agents, employees or subconsultants of
Consultant.
3. Standard Indemnification Provisions. Consultant agrees to
obtain executed indemnity agreements with provisions identical to those set forth
herein this section from each and every subconsultant or any other person or entity
involved by, for, with or on behalf of Consultant in the performance of this
agreement. In the event Consultant fails to obtain such indemnity obligations from
others asi required herein, Consultant agrees to. be fully responsible according to the
terms of this section. Failure of Agency to monitor compliance with these
requirements imposes no additional obligations on Agency and will in no way act as
a waiver of any rights hereunder. This obligation to indemnify and defend Agency
027
as set forth herein is binding on the successors, assigns or heirs of Consultant and
shall survive the termination of this agreement or this section.
4. Indemnity Provisions for Contracts Related to Construction.
Without affecting the rights of Agency under any provision of this agreement,
Consultant shall not be required to indemnify and hold harmless Agency for liability
attributable to the active negligence of Agency, provided such active negligence is
determined by agreement between the parties or by the findings of a court of
competent jurisdiction. In instances where Agency is shown to have been actively
negligent and where Agency's active negligence accounts for only a percentage of
the liability involved, the obligation of Consultant will be for that entire portion or
percentage of liability not attributable to the active negligence of Agency.
b. Indemnification Provision for Design Professionals.
1. Applicability of Section 5.2(b). Notwithstanding Section
5.2(a) horeinabove, the following indemnification provision shall apply to
Consultants who constitute "design professionals" as the term is defined in
paragraph, 3 below.
2. Scope of Indemnification. To the fullest extent permitted by
law, Consultant shall indemnify, defend, and hold harmless Agency and Agency's
agents, officers, officials, employees, representatives, and departments
("Indemnified Parties") from and against any and all claims, losses, liabilities of
every kind, nature and description, damages, injury (including, without limitation,
injury to or death of an employee of Consultant or subconsultants), costs and
expenses of any kind, whether actual, alleged or threatened, including, without
limitation, incidental and consequential damages, court costs, attorneys' fees,
litigation expenses, and fees of expert consultants or expert witnesses incurred in
connection therewith and costs of investigation, that arise out of, pertain to, or
relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or
willful misconduct of Consultant, any subconsultant, anyone directly or indirectly
employed) by them or anyone that they control.
3. Design Professional Defined. As used in this Section 5.2(b),
the term "d esign professional" shall be limited to licensed architects, registered
professional engineers, licensed professional land surveyors and landscape
architects, all as defined under current law, and as may be amended from time to
time by Civil Code § 2782.8.
5.3 Remedies. In addition to any other remedies Agency may have if
Consultant fails to provide or maintain any insurance policies or policy
endorsements to the extent and within the time herein required, Agency may, at its
sole option:
028
a. Obtain such insurance and deduct and retain the amount of the
premiums for such insurance from any sums due under this Agreement.
b. Order Consultant to stop work under this Agreement and/or
withhold 'any payment(s) which become due to Consultant hereunder until
Consultant demonstrates compliance with the requirements hereof.
c. Terminate this Agreement.
Exercise of any of the above remedies, however, is an alternative to any other
remedies Agency may have. The above remedies are not the exclusive remedies
for Consultant's failure to maintain or secure appropriate policies or endorsements.
Nothing herein contained shall be construed as limiting in any way the extent to
which Consultant may be held responsible for payments of damages to persons or
property fesulting from Consultant's or its subcontractors' performance of work
under this Agreement.
5.4 General Conditions Pertaining to provisions of insurance coverage by
Consultant. Consultant and Agency agree to the following with respect to
insurance provided by Consultant:
1. Consultant agrees to have its insurer endorse the third party general
liability coverage required herein to include as additional insureds Agency, its
officials, employees and agents, using standard ISO endorsement No. CG 2010
with an edition prior to 1992. Consultant also agrees to require all contractors,
and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this
Agreement shall prohibit Consultant, or Consultant's employees, or agents, from
waiving the right of subrogation prior to a loss. Consultant agrees to waive
subrogation rights against Agency regardless of the applicability of any insurance
proceeds, and to require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contractor and
available or applicable to this agreement are intended to apply to the full extent of
the policies. Nothing contained in this Agreement or any other agreement relating
to the Agency or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with
these requirements if they include any limiting endorsement of any kind that has
not been first submitted to Agency and approved of in writing.
029
5. No liability policy shall contain any provision or definition that would
serve to eliminate so-called "third party action over" claims, including any
exclusion 'for bodily injury to an employee of the insured or of any contractor or
subcontractor.
6. All coverage types and limits required are subject to approval,
modification and additional requirements by the Agency, as the need arises.
Consultant shall not make any reductions in scope of coverage (e.g. elimination of
contractual liability or reduction of discovery period) that may affect Agency's
protections without Agency's prior written consent.
7. Proof of compliance with these insurance requirements, consisting
of certificates of insurance evidencing all of the coverages required and an
additional' insured endorsement to Consultant's general liability policy, shall be
delivered to Agency at or prior to the execution of this Agreement. In the event
such proof of any insurance is not delivered as required, or in the event such
insurance is canceled at any time and no replacement coverage is provided, Agency
has the right , but not the duty, to obtain any insurance it deems necessary to
protect its interests under this or any other agreement and to pay the premium.
Any premium so paid by Agency shall be charged to and promptly paid by
Consultant or deducted from sums due Consultant, at Agency option.
8. Certificate(s) are to reflect that the insurer will provide thirty (30)
days notice to Agency of any cancellation of coverage. Consultant agrees to
require its insurer to modify such certificates to delete any exculpatory wording
stating that failure of the insurer to mail written notice of cancellation imposes no
obligationi, or that any party will "endeavor" (as opposed to being required) to
comply With the requirements of the certificate.
9. It is acknowledged by the parties of this agreement that all
insurance coverage required to be provided by Consultant or any subcontractor, is
intended to apply first and on a primary, non-contributing basis in relation to any
other insurance or self insurance available to Agency.
10. Consultant agrees to ensure that subcontractors, and any other
party involved with the project who is brought onto or involved in the project by
Consultant, provide the same minimum insurance coverage required of Consultant.
Consultant agrees to monitor and review all such coverage and assumes all
responsibility for ensuring that such coverage is provided in conformity with the
requirements of this section. Consultant agrees that upon request, all agreements
with subcontractors and others engaged in the project will be submitted to Agency
for review.
030
11. Consultant agrees not to self -insure or to use any self -insured
retentions or deductibles on any portion of the insurance required herein and further
agrees that it will not allow any contractor, subcontractor, Architect, Engineer or
other entity or person in any way involved in the performance of work on the
project contemplated by this agreement to self -insure its obligations to Agency, If
Consultant's existing coverage includes a deductible or self -insured retention, the
deductible or self -insured retention must be declared to the Agency. At that time
the Agency shall review options with the Consultant, which may include reduction
or elimination of the deductible or self -insured retention, substitution of other
coverage,'or other solutions.
12. The Agency reserves the right at any time during the term of the
contract to change the amounts and types of insurance required by giving the
Consultant ninety (90) days advance written notice of such change. If such
change results in substantial additional cost to the Consultant, the Agency will
negotiate (additional compensation proportional to the increased benefit to Agency.
13. For purposes of applying insurance coverage only, this Agreement
will be deemed to have been executed immediately upon any party hereto taking
any steps i that can be deemed to be in furtherance of or towards performance of
this Agreement.
14. Consultant acknowledges and agrees that any actual or alleged
failure on the part of Agency to inform Consultant of non-compliance with any
insurance requirement in no way imposes any additional obligations on Agency nor
does it waive any rights hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as
Agency, or its employees or agents face an exposure from operations of any type
pursuant to this agreement. This obligation applies whether or not the agreement
is canceled or terminated for any reason. Termination of this obligation is not
effective until Agency executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required
herein expiring during the term of this Agreement have been renewed or replaced
with other policies providing at least the same coverage. Proof that such coverage
has been ordered shall be submitted prior to expiration. A coverage binder or letter
from Consultant's insurance agent to this effect is acceptable. A certificate of
insurance' and/or additional insured endorsement as required in these specifications
applicable to the renewing or new coverage must be provided to Agency within
five (5) days of the expiration of coverages.
17. The provisions of any workers' compensation or similar act will not
limit the obligations of Consultant under this agreement. Consultant expressly
G31
agrees not to use any statutory immunity defenses under such laws with respect to
Agency, its employees, officials and agents.
18. Requirements of specific coverage features or limits contained in
this section are not intended as limitations on coverage, limits or other
requirements nor as a waiver of any coverage normally provided by any given
policy. Specific reference to a given coverage feature is for purposes of
clarification only as it pertains to a given issue, and is not intended by any party or
insured to be limiting or all-inclusive.
19. These insurance requirements are intended to be separate and
distinct from any other provision in this agreement and are intended by the parties
here to be interpreted as such.
20. The requirements in this Section supersede all other sections and
provisions of this Agreement to the extent that any other section or provision
conflicts with or impairs the provisions of this Section.
21. Consultant agrees to be responsible for ensuring that no contract
used by any party involved in any way with the project reserves the right to charge
Agency or Consultant for the cost of additional insurance coverage required by this
agreement. Any such provisions are to be deleted with reference to Agency. It is
not the intent of Agency to reimburse any third party for the cost of complying
with these requirements. There shall be no recourse against Agency for payment
of premiums or other amounts with respect thereto.
Consultant agrees to provide immediate notice to Agency of any claim or loss
against Consultant arising out of the work performed under this agreement.
Agency assumes no obligation or liability by such notice, but has the right (but not
the duty) to monitor the handling of any such claim or claims if they are likely to
involve Agency.
6.0 RECORDS AND REPORTS.
6.1 Reports. Consultant shall periodically prepare and submit to the Contract
Officer such reports concerning Consultant's performance of the services required
by this Agreement as the Contract Officer shall require.
6.2 1 Records. Consultant shall keep such books and records as shall be
necessary to perform the services required by this Agreement and enable the
Contract iOfficer to evaluate the cost and the performance of such services. Books
and records pertaining to costs shall be kept and prepared in accordance with
generally accepted accounting principals. The Contract Officer shall have full and
032
free access to such books and records at all reasonable times, including the right to
inspect, copy, audit, and make records and transcripts from such records.
6.3 'Ownership of Documents. Originals of all drawings, specifications,
reports, records, documents and other materials, whether in hard copy or electronic
form, which are prepared by Consultant, its employees, subcontractors and agents
in the performance of this Agreement, shall be the property of Agency and shall be
delivered to Agency upon termination of this Agreement or upon the earlier request
of the Contract Officer, and Consultant shall have no claim for further employment
or additional compensation as a result of the exercise by Agency of its full rights of
ownership of the documents and materials hereunder. Consultant shall cause all
subcontractors to assign to Agency any documents or materials prepared by them,
and in the event Consultant fails to secure such assignment, Consultant shall
indemnify Agency for all damages suffered thereby.
In the event Agency or any person, firm or corporation authorized by Agency
reuses said documents and materials without written verification or adaptation by
Consultant for the specific purpose intended and causes to be made or makes any
changes or alterations in said documents and materials, Agency hereby releases,
discharges, and exonerates Consultant from liability resulting from said change.
The provisions of this clause shall survive the completion of this Contract and shall
thereafter' remain in full force and effect.
6.4 ' Release of Documents. The drawings, specifications, reports, records,
documents and other materials prepared by Consultant in the performance of
services Under this Agreement shall not be released publicly without the prior
written approval of the Contract Officer or as required by law. Consultant shall not
disclose to any other entity or person any information regarding the activities of
Agency, except as required by law or as authorized by Agency.
7.0 ENFORCEMENT OF AGREEMENT.
7.1 ' California Law. This Agreement shall be construed and interpreted both
as to validity and to performance of the parties in accordance with the laws of the
State of California. Legal actions concerning any dispute, claim or matter arising
out of or in relation to this Agreement shall be instituted in the Superior Court of
the County of Riverside, State of California, or any other appropriate court in such
county, and Consultant covenants and agrees to submit to the personal jurisdiction
of such court in the event of such action.
7.2 Disputes. In the event of any dispute arising under this Agreement, the
injured party shall notify the injuring party in writing of its contentions by
submitting a claim therefore. The injured party shall continue performing its
obligations hereunder so long as the injuring party commences to cure such default
033
within ten (10) days of service of such notice and completes the cure of such
default within forty-five (45) days after service of the notice, or such longer period
as may be permitted by the Contract Officer; provided that if the default is an
immediate danger to the health, safety and general welfare, Agency may take such
immediate action as Agency deems warranted. Compliance with the provisions of
this section shall be a condition precedent to termination of this Agreement for
cause and to any legal action, and such compliance shall not be a waiver of any
party's right to take legal action in the event that the dispute is not cured, provided
that nothing herein shall limit Agency's right to terminate this Agreement without
cause pursuant to Section 7.8.
7.3 Retention of Funds. Agency may withhold from any monies payable to
Consultant sufficient funds to compensate Agency for any losses, costs, liabilities,
or damages it reasonably believes were suffered by Agency due to the default of
Consultant in the performance of the services required by this Agreement.
7.4 Waiver. No delay or omission in the exercise of any right or remedy of a
non defaulting party on any default shall impair such right or remedy or be
construed) as a waiver. Agency's consent or approval of any act by Consultant
requiring (Agency's consent or approval shall not be deemed to waive or render
unnecessary Agency's consent to or approval of any subsequent act of Consultant.
Any waiver by either party of any default must be in writing and shall not be a
waiver of any other default concerning the same or any other provision of this
Agreement.
7.5 Riahts and Remedies are Cumulative. Except with respect to rights and
remedies expressly declared to be exclusive in this Agreement, the rights and
remedies 'of the parties are cumulative and the exercise by either party of one or
more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other
default by the other party.
7.6 Legal Action. In addition to any other rights or remedies, either party
may takes legal action, at law or at equity, to cure, correct or remedy any default,
to recover damages for any default, to compel specific performance of this
Agreement, to obtain injunctive relief, or to obtain any other remedy consistent
with the purposes of this Agreement.
7.7 ' Termination Prior To Expiration Of Term. This section shall govern any
termination of this Agreement, except as specifically provided in the following
Section 7.8 for termination for cause. Agency reserves the right to terminate this
Agreement at any time, with or without cause, upon thirty (30) days' written
notice to, Consultant. Upon receipt of any notice of termination, Consultant shall
immediately cease all services hereunder except such as may be specifically
C34
approved by the Contract Officer. Consultant shall be entitled to compensation for
all services rendered prior to receipt of the notice of termination and for any
services authorized by the Contract Officer thereafter in accordance with the
Schedule pf Compensation or such as may be approved by the Contract Officer,
except as provided in Section 7.3.
7.8 ,Termination for Default of Consultant. If termination is due to the failure
of Consultant to fulfill its obligations under this Agreement, Agency may, after
compliancle with the provisions of Section 7.2, take over work and prosecute the
same to completion by contract or otherwise, and Consultant shall be liable to the
extent thalt the total cost for completion of the services required hereunder exceeds
the compensation herein stipulated (provided that Agency shall use reasonable
efforts to mitigate such damages), and Agency may withhold any payments to
Consultant for the purpose of setoff or partial payment of the amounts owed
Agency as previously stated in Section 7.3.
7.9 Attorneys' Fees. If either party commences an action against the other
party arising out of or in connection with this Agreement, the prevailing party shall
be entitled to recover reasonable attorneys' fees and costs of suit from the losing
party.
8.0 'AGENCY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.
8.1 Non -liability of Agency Officers and Employees. No officer or employee
of Agency shall be personally liable to Consultant, or any successor in interest, in
the event or any default or breach by Agency or for any amount which may
become due to Consultant or to its successor, or for breach of any obligation of the
terms of this Agreement.
8.2 Conflict of Interest. No officer or employee of Agency shall have any
personal jnterest, direct or indirect, in this Agreement nor shall any such officer or
employee) participate in any decision relating to the Agreement which affects his or
her personal interest or the interest of any corporation, partnership or association in
which she or he is, directly or indirectly, interested, in violation of any State statute
or regulation. Consultant warrants that it has not paid or given and will not pay or
give any third party any money or general consideration for obtaining this
Agreement.
8.3 Covenant against Discrimination. Consultant covenants that, by and for
itself, its heirs, executors, assigns, and all persons claiming under or through them,
that there shall be no discrimination against or segregation of, any person or group
of persons on account of race, color, creed, religion, sex, marital status, national
origin or ancestry in the performance of this Agreement. Consultant shall take
affirmative action to insure that applicants are employed and that employees are
VJ�
treated during employment without regard to their race, color, creed, religion, sex,
marital status, national origin or ancestry.
9.0 MISCELLANEOUS PROVISIONS
9.1 'Notice. Any notice, demand, request, consent, approval, communication
either party desires or is required to give the other party or any other person shall
be in writing and either served personally or sent by prepaid, first-class mail to the
address sot forth below. Either party may change its address by notifying the other
party of the change of address in writing. Notice shall be deemed communicated
forty-eight (48) hours from the time of mailing if mailed as provided in this section.
To Agency:
LA QUINTA REDEVELOPMENT AGENCY
Attention: Thomas P. Genovese
Exec tive Director
78-495 Calle Tampico
P.O. 'Box 1504
La Quinta, California 92247-1504
To Consultant:
GOLF DIMENSIONS
Attention:
Title:
3 Park Plaza, Suite 1490
Irvine, California 92614
9.2 Integrated Agreement. This Agreement contains all of the agreements of
the parties and all previous understanding, negotiations and agreements are
integrated into and superseded by this Agreement.
9.3 Amendment. This Agreement may be amended at any time by the
mutual consent of the parties by an instrument in writing signed by both parties.
9.4 Severability. In the event that any one or more of the phrases,
sentences, clauses, paragraphs, or sections contained in this Agreement shall be
declared linvalid or unenforceable by a valid judgment or decree of a court of
competent jurisdiction, such invalidity or unenforceability shall not affect any of the
remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement
which are hereby declared as severable and shall be interpreted to carry out the
intent of the parties hereunder.
9.5 1 Authority. The persons executing this Agreement on behalf of the
parties hereto warrant that they are duly authorized to execute this Agreement on
behalf of', said parties and that by so executing this Agreement the parties hereto
are formally bound to the provisions of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the
dates stated below.
G��
LA QUINTA REDEVELOPMENT AGENCY
Thomas P. Genovese, Executive Director Date
ATTEST:
Verohice J. Montecino, CMC
Agency Secretary
APPROVED AS TO FORM:
M. Katherine Jenson, Agency Counsel
CONSULTANT:
m
I
Title:
Date:l
G313
Exhibit A
Scope of Services
Attached
0�9
a
Scope of Services
SILVERROCK RESORT — PRASE II
PROJECT MANAGEMENT SERVICES
The following ogdine of proposed services is intended to provide all Development Management Services required to design and
entude Phase ll Of the SilverRodr Resort including consultant selection, design development, construction document preparation
and project documentation.
Newport Coast
7
7
7
7
l
RESEARCH
Research and compile previous planning documents. Meet with City staff, the Agency
Development Team, and community shareholders to ensure a complete project
understanding.
DEYELoPMENT PREREOULsITES
Identify possible site ac6tes that may expedite the construction process and occur
concurrently wide the design process.
ENVIRONMENTAL DOCUMENTS
Review existing documents and prepare checldist of project mitigation requirements.
Assist in the preparation of CEQA documents required to ensure project approvals and
constiuchon entitlements.
PUBLIC CONTRACTING PROCEDURES
Obtain specific procedures and requirements of public agency design and constmcdon
contracting. Ensure public agency procedures and requirements are adhered to in time
preparation of professional RFP / contract implementaton as well as construction
contractpreparation.
DESIGN TEAM ORGANIZATION
Develop project component checldist for use in den*ng specialists and design
consudants required for die design and construction of the infrastructure improvements,
bridges, clubhouse, god course, entry features and landscaping.
AGENCY CooRDINATIoN
Coordinate wudm Agency Project Manager, Ranch Development Team, and other
OflyMurisdictional Agencies in the preparation of professional service RFPs. Prepare
correspondencereports, memorandums and monthlyproject status reports.
CONSULTANT MANAGEMENT
Prepare appropriate professional services RFP(s), selection criteria and negotiate
professional service Contracts. Manage /Coordinate consultant performance and assist
in resolving design and Construction conflicts, maintain consultant schedules and
budgets.
DEYELoPMENTSCHEDULE
Prepare a professional services performance schedule to be utilized as a management
tool to monitor delivery of design team product The performance schedule will also
function as a design team coordination tool in determining prerequisite services in the
design process.
- y�
` GOLF DIMENSIONS
Scope of Services
Desert Willow ClObhowe
SILVERROCK RESORT - PHASE II
PROJECT MANAGEMENT SERVICES
MEETINGS/DESIGN REv1Ew
Coordinate the development lack-ofPmeetmg to establish design goals and set Agency
eVectations. Coordinate ongoing review meetings to facilitate exdlange of information
developing proled constraints analysis. Provide ongoing value engineering.
MONITORMGICONTROL
Monitor and control consultant plan preparation for accuracy and compleleness as
required, to obtain Agency approvals and ensure consultant documents are consistent
wfth public work bid/oonsta lion requirements.
BUDGETING
Coordinate Construction budget with design team, as based on design development
plans and prevailing wage requirements. Budget anaWs will be applied throughout the
design process. Compile a final estimate of construction costs and develop contractor
proposal form for bidding process.
PUBLIC PRESENTATIONS
Coordinate and particpate in public presentations. Coordinate consultant documents
infmorm ' terested Ries and
ensure ng publrc support
requred
on
to pa ga
BID PACKAGE COMPI AT10N
Identify required bid packages and related content. Compile consultant products into
to Public Works bidding and
tl sin conformance n9
' e construction bl
Comprehensive packages
construcion requirements.
CONSTRUCTM SERVICES BIDDING
Assist in the constnicfion bidding process, including., preparation of invitations) to bid;
4 advertise invita0'on(s) to bid,coordinateparticipale in pre -bid conference; contractor
4 questions during bidding; prepare and distribute addenda; receive bids, analyze, and
confirm bidder qualficatfons, and prepare recommendations to Agency.
PROJECT REPORTING
Maintain ongoing project documentation, including chronological record of memos,
transmittals, meeting notes, phone records and other information generated during ate
project development phase. Create a second No to be placed with the agency Project
Manager at project completion.
^w
l i lis
2
2
1 -41
�NNX
GOLF DIMENSIONS
Scope of Services
SILVERROCK RESORT - PHASE II
PROJECT MANAGEMENT SERVICES
The following o0me of proposed services is intended to provide at/ Construction Management Services required to construct
Phase II of the SilverRock Resort including bid package formation, pre-construclion services, general administrative services,
construction and pro%ectdose-out.
Newport Co t
PRE -CONSTRUCTION SERVICES
• Assist the City, as requested, to review construction documents including plans,
specifications and all other assodated items in order to veoty completeness and
consistency throughout the project.
Check for quantity defidendes, potential confiicts, staging, sequencing logic,
oosntructability reviews, and consistency between plans and slowfip6ons, etc.
• Assist in the pre-qualificafion process to select contractors eligible to bid on time goH
course construction contract.
• Conduct a Value engineering review of the plans and specifications to identity
potential cost savings.
• Review construction bids prior to Agency award of contact.
GENERAL PROJECT ADMINISTRATIVE SERwEs
• Provide a written response on Consultant letterhead to each °Request for
Information' (RR), and to each 'change Order Request (COR), submitted by
contractors.
• Prepare and issue work addenda anduorspecification danfications to contractors, as
needed to complete all project work.
• Pertaliate in pre construction conferences, and conduct weeldy construction
progress meetings with all involved parties (or as directed by Agency).
• Prepare and issue all project Change Orders" (00) on an as -needed basis, and as
directed byAgency Representative.
• Evaluate reasonableness of proposed constructions schedules and make
recommendations to Agency.
• Coordinate all construction work with each permitting Agency to ensure compliance
with permit requirements.
• Coordinate all on -site construction activity to achieve all project milestone dates,
and to ensure that all project goals are attained.
• Ensure adherence with acceptable with accepted industry and Agency standards for
all work
GOLF DIMENSIONS
Scope of Services
SILVERROCK RESORT - PHASE 11
PROJECT MANAGEMENT SERVICES
CONSTRUCTION MANAGEMENT SERVICES
• Act a construction project manager and perform all Resident Engineer functions
during construction as the Agencys representatives.
• Partudpate in the parbredng relationship to be developed between the Agency,
design team, and the contractor.
• Act as the point of contact for all communications and interaction witll the
contractors) and the design team.
• Review Contractor(s) certified payrolls and conduct random interviews with
contractor's workers to ensure compliance with prevailing wage regulations.
• Review and monitor the contractor's constrrctm schedule. Prepare reports
documents the progress of construction. Take photographs (may include video tape
recordings as well as sell photographs) of the construction progress on a regular
basis.
• Process submittals and monitor design consuftants'reviewactivities.
• Prepare and recommend progress payments.
• Coordinate and chair meetings for Agency construction oversight
• Identify and manage potential claims and make rworrmendations to resolve them.
• Ensure contractor Compliance with SWWWPP and PM-10 plans.
• Perform daily "a inspections to verily construction progress and to verily that all
work conforms to contract requirements.
• Keep the Agency informed of all construction problems and guard against all defects
and defidendes in the work of the contractors.
• Create and maintain a chronological log of all project correspondence, submittals
and memoranda (to include all Files and Change Orders).
• Create and maintain a chronological log of project Quality Control and Assurance
records.
• Create and maintain chronological Cole of all performed "daily inspections' (attach
inspection observations and findings to each filed daily report).
Coordinate review of all shop drawings and submittals for compliance with
Construction documents within ten (10) days of receipt Approvals and rejections are
to be documented and forwarded to agency accompanied by a formal I etfer of
Transmitter from Consultant.
• Maintain all original plans, specifications and material submittal documents.
Coordinate the upgrade and revisions to original construction plans and
43
IONS
R
Scope of Services
j SILVERROCK RESORT - PHASE II
® PROJECT MANAGEMENT SERVICES
specvficalions to reflect "As-Buir conditions, and submit one reproducible set to
Agency within thirty days of pr jectcompleflon.
• Monitor contractor's performance and enforce all requirements of applicable codes,
specifications and contract drawings.
• Oversee qualay control and materials testing.
■ Provide coordination and review any contractor's staging plans with the Agency.
• Provide final inspection recommendation for acceptance of improvements and
coordinate road openings, systems testing and facilities startup.
• Work closely with the goff course operator (to be selected later this year) to assure
smooth transition to course operations and play.
• Assist the Agency and Goff Course Operator in coordinating the initial operation of
the irrigation system.
044
GOLF DIMENSIONS
Exhibit B
Schedule of Compensation
Payment shall be on a "Time and Materials" basis in accordance with the
Consultants Schedule of Compensation attached herewith for the work tasks
performed! in conformance with Section 2.2 of the Agreement. Total compensation
for all work under this contract shall not exceed Two Million Two Hundred Dollars
$2 200 00) except as specified in Section 1.6 - Additional Services of the
Agreement.
See attached table for cost breakdown.
045
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Exhibit C
Schedule of Performance
Consultants Project Schedule is attached and made a part of this agreement.
Consultant shall complete services presented within the scope of work contained
within Exhibit "A" in accordance with the attached project schedule.
(To be attached)
C48
Exhibit D
Special Requirements
None,
049
side
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Mi i1111 f,1
(io ll D7ti7FNSIONS
November3, 24W
Mr. Thomas P. Genovese
Executive Director
La Quinta Redalopment Agency
78-M Calla Tkmplco
P.O. Box 1504
La Quinta, CA OW
RE: PROPOSAL FOR PROJECT MANAGEMENT SERVICES
SILVORROCKRESORT, PHASE It
Dear Mr. GerroVese:
ATTACHMENT 2
Golf Dimensions appreciates this opportunity to submit our proposal to Me La Quints Redevelopment Agency to
provide Professional Project Management Senwas for the SifimiRock Resort, Phase 11 Devebpment, mduding the
required infiesfircture, permanent clubhouse, goff course, and related facilifies.
Goff Dimensions is ur iquely qualified to act as the A.gency's primary advisor on all puffed issues and to den*,
assemble and Imanage the =N{l Whnary design team and speck* consultants required to expedite the please
planning, wilsoictbn documet preparation, public Wing and constnrdion. SpedBcaly, Goff Dirrrensions *0
bring to this project "nm eVenence and expertise in the following areas:
LI Desert Resort Projects — Golf Dimensions is experienced in the development, design,
en6flemert constructor; management and operatkms of awa►d4inning goff resort
communities in the Coachella Valley and desert►sgfon.
U Constnicfion Management — Gold Dimensions has provided Consttidion Management
Services for over 850,000 S.F. of vertical constnrodon over the past ti►re (5) years. Golf
Dimensions is experienced in developing operational and progremming requirements for
hotels, restaurants, conference centers, visitor serving fecilltles and entail uses.
• Public Works Procedures — Goff Dimensions fs expedenced Jr, public btd ft and
prevailing wage processes, and has successfully managed mulflnary design
teams in the preparation of construction documents which combined the uniqueness of
goff course design with ffre sfdngent requirements of Public Works pMects.
• Community Interface — Goff Dimensions is experienced In managing high profile pmjeds
that require strong communkabon, public reishons, public and special sorest support, as
well as interfacing with jurfsdredonal agencies and shareholders aft.
havengalaad erIrAcAw"xa
050
3 Pack Plaza, Suite 1490, Irvine, California 92614 " Telephone: (949) 476-2246 a Pax: (949) 476.8520
r
SI mRoek Resort, Pbw S
Romnbw 3, 2005
PBPI
L) Cost and Schedule Control —Golf Dimensions has a strong woddng koW/edge of the golf
resort Industry and the prevailing wage requirements for Public Works projects, Goff
Dimensions has proven cost and scheduling procedures which will achieve a system of
'chooks and balances' that will ensure that the public investment is pnxbnty made and
( above reproach,
ra Local Experience —Golf Dimenskms has a successful back record of managing got resort
projects in the Coachella Valley, a strong understanding oft the unique desert environment
and habitat, and has devekped professional working rekh mships with the local design
communfly.
Golf Dimansforis has been providing professional devekpment coordination services to ffie publrc and private sectors
for over 20 years offedng design coordinatfon, enttement and pMect management, constructon management, as
well as on site,supervfsion and oversight of fad#ffw constucton• Our list of satsted damts includes over forty (40)
cites, counties pubic agencies and unfversftes throughout California and the western United States. Our previous
experience w fiang In ffie Coachella Valley brings a strong understanding of erwf amntal constraints imposed by
Me un4w dessert environment, the endemic plant materials associated wfffi the region, and the uniqueness of got
course and ciubhouse development within do environment
Got D6nenclors is proposing to assemble a team' of professionals selected from ourlrhWuse staff who colkcbvety
bring the specific Witse and experience k their related fields required to manage ffils multifaceted project in an
organized, ahgl ay= member. Robert E. Jones, ASLA, Wfll be assigned as the Wn*d4n-Cbarge'and will ad as
the single pokpt of contact *0 the Agency and city staff, Mr. Jones is a licensed Landscape AdWec wiffi over 20
years of experience In the planning, design and management of anrd-* mhfng resort, golf and necreadon fadlit l
Mr. Jones has successfully managed mull-disclplirmT design teams and Is resporuhble for the devakpment of
stnhlar got resort ffidides in ffie Coachella Valley, fndudng the Desert fflow Golf Resort for the Pain Desert
RedeveicpmeptAgency, a $50 million Public Woda prged that was delwered ahead Of schedule and underbuufget
GoffOnwakns is excited about the possibfllty of wodmhg MM the La QuIMa Redevelopment Agency on ffifs most
pmWous proect, and will endeavor to deliver a complete project that exceeds the aWectatons of the Agency and
the vision of IMe design team. Golf Dimensions is committed to mainladng the Agency's goal of devekpfng a
premier h sprkaldy and golf venue, which creates a "sense of place' for its residents and Ybdors aike While drawing
from the natural quaWas of the desert environment and ifs unique geographic character.
President
051
GOLF DIMENSIONSDIMENSIONSuabgoWkgdntaA— er1pte.dodM:;d
935 Riverside Avenue, Suite 24, Paso Robles, California 93446 • Telephone: (805) 239-5885 + Pa:: (805) 239-5887
r
Table of Contents
C
C
S14vk%ROC K R9PHASi.
PROJECT MANAGEMENT SERVICES
COVERLETTER
SECTION I
STATEMENT OF QUALIFICATIONS
COMPANYPROFILE
PROJECTPERSONNEL
ORGANIZATIONAL CHART
RESUMES AND EXPERIENCE
REPRESENTATIVE PROJECTS
CLIENT LIST
REFERENCES
SECTION 2
UNDERSTANIum AND APPROACH
UNDERSTANDING
APPROACH
SECTION 3
SCOPE OF SERVICES
PROJECT MANAGEMENT TASKS
SECTION 4
SCHEDULE REQUIREMENTS
PROJECTSCHEDULE
SECTION 5
EKCEPflONSANDADDI oNS
ACKNOWLEDGEMENTS
INSURANCE COMPLIANCE
AFFIRMA TIVE A CTION PROGRAM
C�2
GOLF DI MFNSHINS
Compa►y Profile
SILVERROCK RESORT " PHASE II
PROJECT MANAGEMENT SERVICES
Golf Dimensions established in 1985, is a respected leader in the
development and golf industry offering development management,
construction management and operations support services to its clients for
new course developments, remodeling, and renovation projects. Serving
clients that t hclude private developers, cities, counties, universities, and
municipal agencies, Goff Dimensions offers feasibility analysis, master
planning, eptrtiement financing a/fematives, design coordination,
construction management, and operations support services.
Golf Dimensions is headquartered in Irvine, Calffomta and provides
professional services to both the private and public sectors by offering
development sand construction management expertise, as well as on -site
supervision of faciihes construction, to assure confomrance to the project
requirements while meeting the vision of the architect and owner.
Golf Dimensions multi -disciplinary staff consists of archffects, engineers, land planners, landscape architects,
business professionals, construction managers, and financial analysts. Our staff of professionals brings to Goff
Dimensions its collective experience and expertise in the planning, design, and implementation of golf course
development$, clubhouses, commercial developments, destination resorts, parks and recreation facilities and master
planned comrirunf6es.
Goff Dimensions Yeam oriented" approach to serving our clients is founded on our ability to successfully analyze
projects, develop stralegic implementation programs and create unique solutions to meet the individual project goals
and objectives. Goff Dimensions offers the client a single, central point of contact from which all planning, design and
constriction can be monitored while the project successfully evolves from concept to reality.
Golf Dimensions offers unique computerized control systems for the development and monitoring of accurate,
realistic pro fomras, project schedules and budgetary constraints. These systems, in conjunction with our staffing
techniques, allow Goff Dimensions to respond immediately to the spec* project requirements, resolve issues
quicldy and meet the goals of the project and the client
Golf Dimensions philosophy of project management encompasses a systematic process for coordinating,
controlling, monitoring, and documenting all aspects of development and construction. Our goal is to create the
best project possible for our clients by maintaining the highest professional standards, while challenging the
constraints of eJIliectations.
3
GOLk DIMENSIONS
Project Personnel
C Sit VERROCK RESORT - PHASE II
C PRO IECT MANAGEMENT SERVICES
God Dimensions will assemble the following team of key personnel who will bring their spe0kgolf development enpertise to this
pWd and will be assigned the folkimng management responsibilities:
Canym afalg rlom
GEORGEE.PETERSON
PRESNAW
Responsible for monitoring and active oversight for staffing assignments, project strategy
implementation and financiaWedule administrators. Mr. Peterson will acdvety
participate in public meetings, communiyshareholder and City Council presentations.
ROBERT E. JONES, ASLA
PRWIPAL-100MOE
Protect development coordinator responsible for all communication with the Agency's
project manager, liaison to he Ranch development team and interface with the
community shareholders. Mr. Jones will manage this prated on a daily basis and brings
vast experience in mubdisdplinary design team oversight landwape architecture, god
course and experience with designing and devekping god resort communities under the
Public Works guidelines.
STEPHEN P. SANDLAND, AIA C/ U00 (�
ARLYaiEcnrAL COGRDmm
Translation of operational needs for the hotel, god clubhouse, restaurant conference
center and retail uses. Mr. Sandland via# coordinate all architectural design efforts
providing plan and constnrctabilily review, value engineering, quelay control and project
schedule preparation.
CRAIG HOFFMAN
CEQA COOROWTOR
Responsible for CEQA coordination, strategic planning, multijunsdkikinal
documentation preparation and approval process for project Mr. Holtman has extensive
experience in the field of intergovernmental relations as well as City and regional
planning, induding zoning project implementation processing, resource and
environmental studies.
BLAIRFICKETT -S"V-,b . J clkk
SENIOR PROJECT MANAGER C11
Coordinate inlrestnxfure improvements with the appropriate agencies, overseeing
preparaton of civil engineering and arohdectural plans and specificatkxns, manage all
aspects of vertical design for Ire clubhouse, maintenance fadhty and related structures.
Mr. Ficket's experience indudes project management for god clubhouses, four -star
destination resort hotels and public agency devefopmentprojeds.
GLENN FORBES, ASLA
SBMPRO ECTMANAGER
Responsible for contractor bid package formation, varftytng conformance of construction
documents to the State standard specifications and overseeing the public bidding and
prevailing wage process. Mr. Forbes will provide quality control review of all plans, and
develop prevailing wage cost estimates for&*at conformance venficalion.
III F DIMENSIONS
U ,-j , U J
5
Resumes and Experience
YEARS OF EXPERT*NCE;
25 Years
EDUCATION:
BS, Business Man°agemmt,
San Diego State University
Firechii fGolfCourse
YEARS OF EXPEDIENCE;
20 Years
EDUCATION:
SI EVERROCM. REsop T - PHASE II
PROJECT MANAGEMENT SERVICES
GEORGE E. PETERSON
PRESIDENT
Responsibilities:
Mr. Peterson's background covers a broad spectrum of experience in the real estate
development industry including destination resorls, golf, master planned communttes, and
large infrastructure districts. As owner of Project Dimenstons, Inc., dba Golf Dimensions, Mr.
Peterson oversees all project management services during feasibility, entitlement, design,
permit processing financing and construction implementation. Mr Peterson is responsible for
over $20 billion in land development projects throughout the weslem United States.
Mr. Peterson will maintain an ad" oversight role for this project and wtd be responsible for
staffing assignments, project strategy implementation and finandal and schedule
rairifthons. Mr. Peterson will arty participate in public meetings, shareholder and Cdy
Coundl presentations.
Relevant Experience:
DESERT wa.Low Got F REsoRr
Palm Desert CA — Development and construction management services for a 550acre goff
resort community including two championship goff courses, 25,000-s.f Clubhouse, time-share
destination resort, streetscapes, CWYD well sites, reclaimed water reservoir, and
infrashucture improvements.
NEwPoRrCOASTREsoRT
Newport Beach, CA — Development management, kind use entitlement and scheduling for
The Irvine Company's master -planned community consisting of over 2,600 acres of the most
unique coastal Property in Southem Caiifomia. Project included the w-hole, Tom Fazio -
designed Pelican Hill Goff Club and Clubhouse, 1,100-room Marriott Resort, residential
devekopments, light retail and infrastructure.
PAWICEWER
Long Beach, CA — Master planning, project management schedule and budget management
for Boeing Realty Corporatiah's 260-acre mired -use, master planed campus which my
feature over 5 million s.f of o/fice, retail, restaurants and residential encompassed by open
space, parks, trails and a man-made beach environment as a hxal pant
DANAPOW HARBOA
Dana Pant CA — Project and construction management and contract administration for this
$120 mtiorbudgeted redevelopment project for the County ot Orange. Consists of a
redesign of the exsting madne facilities to indude: new infrastructure, two paridng structures
dry stacked boat storage, new retail and restaurant space,, updating duds, Temps, water
qualdy; and landscape improvements.
ROBERT E. JONES, ASLA
PR#WVAL4*CNARGE
BS, Landscape Architecture, Responsibilities:
California State Polytechnic Mr. Jones has over 20 years of experience in the fields of landscape architecture, urban
University, Podaona design and project management and has held senior poeihons in leading design and planning
firms. Mr. Jones has an extensive background managing project development and
construction for urban and regional projects, which include destination resorts, golf courses,
planned communities, retail and recreational fsdlrties.
GOLF DIMENSIONS
Resumes and Experience
SIIVERROCK RESORT - PHASE II
PROJECT MANAGE MENI SERVICES
REGISTRATION: As pdnrvpal in -charge for this project Mr. Jones MY be responsible for directing the proyd
Licensed Landscape team organization, managing the design team efforts, project task planning, Project
Architect, State Of California scheduling, and leading interface with the City, Ranch Development Team and project
shareholders.
AFFILATIONS:
( American Societyy of
1 Landscape test;
Member Parks 4 Recreation
Society
SCCASLA Pas( Vice
President;
i SCCASLA Executive Board
YEA its OF EXPERIENCE:
27 Years
EDUCATION:
Bachelor Architecture,
MBA, University of Southern
California
REGISTRATION:
Licensed Architect, State of
California
AFFILJATIONS:
Member American Institute
of Architects,
Board of Directors of
Discovery Science Center;
Chairman of Building
Committee, Discovery
Science Center
Relevant Experience:
DESERTWatowGo.FREsW
Palm Desert CA — Development and construction management services for a 550-acre golf
resort community including two championship goff courses, 25,000-s.f clubhouse, time-share
destination resort, sheetscapes, CVWD well sites, reclaimed water reservoir, and
infrastructure improvements.
TIGER WOODS FOUNDATION /DAD MSLER GOLFCOURSE
Anaheim, CA — Development and construction management services overseeing the
renovation of the existing goff course to accommodate the Toor Woods Foundation
Development Improvement, that include three (3) new golf holes, pre -design of existing golf
courses, new lake and pump station and a new lighted dining range fadW..
BLACK000GoLFCLUB
Yorbe Linda, CA — Construction management services for this Pubfro Woks, munlcpal golf
course project included contractor bidding coordination, daily oversight of contractor admilis,
Ciy/design team liaison, paged documentation and contract implementation.
STEPHEN A SANDLAND, A.LA.
SEINOR VICE PREWENr
Responsibilities:
Mr. Sandland has more than 27 years eVenence as an architect spe WaIng in real estate
develpment and const action management He is responsible for overseeing project
management and construction management services lrccuding scheduling, budgeting, and
Quality control of field operations.
Mr. Sandland will coordinate all architectural design efforts, providing plan and constructabiliy
review, value engineering, quality control, and construction schedule preparation kr the
architectural components of the project
Relevant Experience:
WSCoVERYCENTEA
Santa Ana, CA — Member of the Board of Directors and Chairman for the Building Committee
for this $25 Million, 59,000-s.f. fadldy consisting of eAibit space, restaurant store, laser
theatre, lobby/event area, and administrable offices. The $34 Million Phase ll, underway, to
include 60,000-s.f expansion offadldy.
SUMIERRARESORT—SUNRISE
COiYPANY
Indian Wells, CA — Coordinated all pripmistruction acdvities for this $1.2 billion, 1,280-acre
destination resort comprised of foe hotels with 4,500 hotel rooms, five goff courses, 300,000-
square foot specialty retail complex, 90-acre man-made lake, and associated infrastructure.
Coordination irncluded the work of20 consulting Imes.
r7
GOLF DIMENSIONS
( Resumes and Experience
( SItvERRo(K RESoRi - PHASE 11
( PROJECT MANAGE ME PIT SERVICES
( THE IRYD/E COMPANY
Newport Beach, CA — As Project Manager for The Irvine Company, was responsible for the
( $30 million renovation of Me Atrium Court Building at Fashion Island shopping center in
Newport Beach, CA. Also managed the preparation of architectural guidelines and schemahc
plans for the office buildings and shopping center in the 470-acre Irvine Center development
YEARS OF EX➢ERfsNCE:
18 Years
EDUCATION:
Bachelor's Degree, Social
Ecology, University of
California, Irvine
AFFILIATIONS:
American Planning
Association;
National Trust for Historic
Preservation
Mou in view Golf67une
YEARSOFEXPEWENCE:
18 Years
CRAIG HOFFMAN
CEO4COORDXA7VR
Responsibilities:
Mr. Hoffman is responsible for management of all enWemenRrelated documentation,
including preparation of =4 compfance documents, regulatory agency permit processing
coordination and project implementation monitoring/reporting.
Mr. Hoffman will bring to this project his extensive experience in the field of intergovernmental
relations, regional and project planning, zoning, environmental and resource management
studies and will faaftate the project approval and tmplementabon process.
Relevant Experience:
THE MARRIOTT NEWPORT COAST RESORT
Managed the entitlement and permit processing for this ftillservhce resort facility that
comprises approximately 1,175,00o square feet consisting of 700 vacation units, 3 theme
pools, restaurants, heath spa and guest retail uses, looted on 70 acres on the hillside above
Me renowned Pelican Hill Goff Course.
THE PELICAN Hal Goes litre
Managed the planning, muhi da;ciplinary process and implementation process for the 36-hob
Tom Fazio designed and twit golf course that innovatively integrates prom6rernt costal
topographical features of the site, resource and habitat conservation mitigation requirements
and adjoining exclusive residential homes into a woddclass golf experience.
OAKCREEt f GOIF COURSE AND CLUBHOUSE
Entitlement and pemhttting process for the I&We Tom Fazio designed guff course and
clubhouse facility located in Cenhal Orenge County, on a site that was histow* used for
agriculture. The design of the course incorporates creative grading and landscaping
strategies to separate the guff expenence from the sumundmg highly urban uses, in addition
to the golf course, facrltties include pro -shop, small restaurantolounge and golf cart/course
maintenance facility.
BLAIR FICKETr
SENOR PROJECT MANAGER
EDucATION: Responsibilities:
Bachelor of Al*hitecmre, Mr. Ficket has over 18 years of construction experience in the implementation of real estate
Ryerson Polytechnic devekpment projects. He blends his knowledge of held activities with strong leadership and
University managerial skills. Mr. Ficket has a strong record of firmly, cost-etech" completions with
minimum callbacks and excellent on -site and off-stte skills. He maintains good rapport YA
condactors, architects and governing agencies.
Mi Frcket's responsibilaies as a team member for this project will be to coordinate all Public
Works improvements with the appropriate agences, review plans and specifications for
accuracy and constiuctabift and to oversee all aspects of vertical design for the clubhouse
and related got course structures, i.e., restrooms and pump stations.
GOLP DIMENSIONS
Resumes and
YEARS OF EXPERIENCE:
20 Yeas
EDUCATION:
AS Horticulture, University
of New i Hamp hs ,re; NS
Landscape Architecture,
California Poly�ecbnic
University, Poona
AFFMATIONS:
licensed Landscape
Architect, State of California
SitVERROCK RESORT - PHASE II
PROJECT MANAGEMENT SERVICES
Relevant Experience:
GOLFCLueNrousEs
Devabpment and construction management services for private and public gop resort
clubhouses and related Whiles including Barton Hips Country Club, Cog Hill, Ruffled
Feathers Counhy Club, Pheasant Run, and the Country Club of Mundelein.
DESTNATTONREsoms
Value engineering, construction document review, monitoring ad.YO.as of the contractor and
subcontractor, suppliers, agency inspedore, project safety and quality control for resodbotel
projects including the Marriott Courtyard Hotel, Pasadena, California; and the most recent
renovation of the Century Plaza Hotel, Los Angeles, Caldomia.
MCDOWELL CENTRE BUSINESS PARK
Huntington Beady CA -On -site construction manager for Boeing Re* Corporation's master
planned development consisting of over 140 acres. Directed the masterplanning, entitlement
and construction management of theinfrastnicture.
GLENN FORBEA ASLA
SENIOR CONSTRUCTION MANAGER
Responsibilities:
Mr. Forbes has over 20 years of experience in landscape architecture and construction
management for a variety of project types. Most noticeably; Mr Forbes has performed
consulting duties directly for numerous municip0hes throughout southern California, including
award -winning design, construction and bid document preparation, public work contract
administralion, park and reareabon planning and construction observatnr✓management.
As a team member for this project Mr. Forbes will provide project development input and
design review with an emphasis on public works speeftiions, bid document preparation,
conformance to the public work bid process. Mr. Forbes will also assist in the preparation of
RFPs forprofessbnal services required for the project
Relevant Experience:
DARECTOR OF L AAwcAPE ARcNr=T URE
Riverside County - Director of landscape archftecture for J.F. Davidson Associates
responsible for all development and construction management services provided
within the County of Riverside junsdktton. Projects include two campus spas for Riverside
Community College and Me Main Street Mall for the City of Rnarside RedewelopmentAgency.
CORSULTNO PARKPLANRNe
Orang&Riversfde Counties - Consulting Project and contract ad ni istratfon services for
various dies throughout Mesa counties including radevebpmerd agency. RFP preparation
for professional services, design team coordfnaton, plan review support for various CO
departments, bid document preparation, contract dispute resolution and contractor payment
request processing for regional and community recreation Mciffies.
CRYOFANiy MCA
Currei* providing project management services to the We Community Services
Department overseeing the design deveopment construction document preparation,
contactor bidding and eonst Ktion management for various capital improvements and
Redevebpment Agency projects.
GULF llI MI:NS,ON=
c
Si VENRC)CK RESURT PNnsEll
PRUIECT MANA6E6^ENT S E H s'IcE�
Golf Dimension$ has provided feasibilLystudies, enlidament, devebpment management and constnaon management services
for various golf Courses, clubhouses and related faaTiw Representab've pro/ecls include the following:
FIRECLIFF GOLF COURSE AT DESERT WILLOW
PALM DESERT, CALD:O u
MOUNTAIN VIEW GOLF COURSE AT DESERT WILLOW
PALMDEsERT, CALFONVw
TIGER WOODS FOUNDATION/DAD MILLER GOLF COURSE
ANAfiffit CALFORNw
THE RESERVE
LAQU/N►A, CALFORNM
INDIAN SPRINGS GOLF COURSE
LAQwN 4 CAwvRx;4
PELICAN HILL GOLF CLUB
NEwvoRrBEACH, CALFORWA
OCEAN TRAILS GOLF CLUB
RANCHO PALOS VERM CALIFORNIA
BLACK GOLD GOLF CLUB
YORiALINDA, CALMWNA
CAL POLY POMONA GOLF COURSE
POW% CALIFORNLI
HILL CANYON GOLF COURSE
THOUSAND OAKS, CALFORxu
DLABLO CREEK GOLF COURSE
CONCORV, CALIFORNIA
HIDDEN VALLEY GOLF COURSE
NORCO, CALFORNu
ROSEWOOD LAKES GOLF COURSE
RENO, CALFORNLA
RANCHO PARK GOLF COURSE
Los ANGELES, CAt1FORWA
CANYONS AT BIG HORN
PALM DESERT, CALIFORWA
CASTLE OAKS GOLF COURSE
IM, CALFORMLA
_. �.5'sF3:67
GOLF DIMENSIONS
C
i
f
INTRAWESTRESO,kT
CLIENT:
Palm Desert Redevelopment
Agency
ARCHITECTS:
Hurdzan Fry, A$GCA
John Cook, PGA Professional
Dahlin Group, Inc.
Baker McGarva, Hart
SERVICES:
Development Management
Construction Management
Operations Support
DESERT WILLOW CLUBHOUSE
Desert Willow
Golf Resort
PALM DESERT, CA
FIRECLIFFGOLF COURSE
MOUNTAIN VIEW GOLF COURSE
Desert Willow Gbif Resort consists of two 18-hole championship golf courses, Firecldf and Mountain View, which incorporate native
desert habitat, environmentally sustainable principles in water conservation, xenscape and panoramic views of the mountains and
surrounding desert. Both courses have won the ASLA award of excellence and Fuecliff was the cover feature of Smithsonian Magazine,
chosen as the years' best environmentally sensitive golf course. The resort's 25,000-sq. ft. clubhouse incorporates extensive glass,
walls, patios andientryways. The golf courses are surrounded by Club Intrawest, a luxurious vacation ownership resort
GOLF DIMENSIONS
Intrawest Resort
PALM DESERT, CA
CUENT.•
Intrawest Resort Ownership
Corporation (IROC)
ARCHITEM
Baker McGalrva Hart
SERVICES:
Development Management
Construction Management
Phase I and' It of Intrawest's luxurious vacation ownership resort in Palm Desert includes a visitor's center, theatre, sales gallery and
recreational amenities. Clustered units with private pools are situated in a natural desert environment, capturing panoramic views of
the Santa Rosa Mountains and 18-hole championship golf course.
Golf Dimensions acted as the Owner's Representative, providing project management services that included design team oversight
from concept through plan completion, a well as on -site construction management services.
CUEIVE-
The Irvine Company
SERVICES:
Development Man gement
Land Use Entitlement
CPM Scheduling '
PELICAN HILL CLUBHOUSE
MARRIOTT HEWPORT COAST VILLAS
Newport Coast
NEWPORT BEACH, CA
RESIDENTIAL DEVELOPMENT
PELICAN HILL GOLF CLUB
The Newport Coast is the Irvine Company's crown jewel of their master -
planned communities. Encompassing over 2,600 acres of the most unique
coastal property in southern California, the community features the 36-hole,
Tom Fazio -designed Pelican Hill Golf Club, 1,100-room Marriott Resort, 2,400
spectacular homes, commercial center, schools and a vast range of
recreational amenities.
GOLF DIMENSIONS
Client List
C
SIIVERRocK RESORT - PHASE II
PROJECT MANAGE PdENT SERVICES
Private Developers
Home Builders
Angda-DiOey/Chevron Land
Centennial Estates
BedfordPrrtles
D.T. Smilf, Inc.
Bell Canada Enterprises
Gritfm Homes
Bghorn
R
Bo Ny Corporation
Lyon Commumbes, Inc.
Brsmatae womia, Ina
Marborough
Brooldiekl vekpment
McComk Consolidated, Inc,
Coallac F irview
Polygon Homss
Ceteilus Development
Presley Companies
Challenge Company Limited
Pub Home Corporation
Coastal CgnunU*avilders
Standard Pedfic
Coro De ( Lid.
UDC Homes
Dix De nt
Win"Devekpment
East Lake velopment
FoothiN munity Builders
General Contractors
Gasccn Mar, Ltd.
fthica Engkreering
C.E. Wylie Construction
Generl
I resorts
C.J. Torre Construction
Environmental Golf, Inc.
Intro worts
Irvine Builders
Gunnell Construction
Homey Builders
Hot
Irvme Hota1
J.W. Construction
ismpany
Imne Ind I company
Alma Engr. & Conshucdon
hwne Retail Company
McDswft and Street
Johnson & Johnson Dev.
Kemper Management
Jones Construction
KoN Real Estate Group
Lennar How of CA
Ray Wilson Construction
Los Aft Development
Taylor Woodrow Construction
United Padfic Construction
Lowe Reserve Corporaton
Makar Properties
Whiting -Tumor contracting
Marriott porafan
Engineering/Architectural Firms
McKellar kpment
AdamsStreeter
Mitsui Real Estate Sales
Anshan +Allen Archilacts
MobN Lark! Devekpment
ASL Consulting Engineers
MontecNo quities
Comstock Engneemg
Moreno H
Edaw
Pacific C' io Development
Fluor Engineers
Polygon Devekpmeun
HSA Group
Rancho Dal Lago Dev.
Hunsaker A Associates
Rancho Lee Flores
KrmedyMenkpChilton
Rancon Flpandal Corporation
Maniero Smith
Ritter ParkAssodates
Mission Energy Company
SDC Dev¢kpment
MVEArchitads
Shadowrodc Resort LLC
Nortinrop Engneenng
Signal La4driark
Pearson & Associates
So. Caktofnia Edison Real
Peonies Engineers
Estate
RBF Engineering
Tenabrook
RNMArchitecfs
The Andep Group
Ronald GregoryAssociates
The SaWn Company
TAN & Associates
The Centennial Group, Ina
The Keith Companies
The hwha Company
TPGRanpac Eng neerirg
The Lusk Company
UMA Engineering
The Santa Margarita Co.
LendersAnvestoralegal
The Valencia Company
Farmers Insurance
The Wiluem Lyon Company
)(imndinst AMnian & Mdfrpup
TMC Devakpments
Sanwa Bank
Walnut Land Company
Westbrook Partners
Universities
Cal Poly Pomona
San Diego State University
UC Irvine
UCLA
UC Riverside
UC San Diego
University of Oregon
ofBoukderCity
of Brentwood
ofConcord
of El Centro
of Huntington Beall
of Indio
of Lake Elsinore
of Los Angeles
Desert
Clemente
of Torrance
of Tracy
of Walnut Creek
of Yorba Linda
ek Rea and Park Distal
CouMyofSan Luis Obispo
Orange Unified School District
Omard HousingAufhonty
Omard Redevelopment Agency
Palm Desert Redev. Agency
Sacramento Muni Utilities Dust
Southern Cafdomia Edison Co.
venture Co. Sarobon District
Washoe County Airport Authority
Washoe County Airport Authority
064
GOLF OIMCNSTONS
References
C
C
SILVERAOCK RESORT - PHASE II
PROJECT MANAGEMENT SERVICES
CITYOFANAHEIM
JACKKUDRON, PARKS& GOLF SUPERINTENDENT
RICHARDMAYER, PARK PLANNER
CARL HEIMBERGER, CAPITAL IMPROVEMENTS COORDINATOR
COMMUNITY SERVICES DEPARTMENT
200 S. Anaheim Blvd., 433
Anaheim, CA 92805
(714) 765-5191
COUNTYOFORANGE
TOM WILSON, SUPERVISOR, 51H DISTRICT
TOM MAUK, CEO, COUNTY OF ORANGE
HALL OFADMINISTRATION
10 Civic Center Plaza
Santa Ana, CA 92701
(714) 834-6666
DANA POINT HARBOR DEPARTMENT
GEORGE CARAVALHO, DANA POINT HARBOR DEPARTMENT, DIRECTOR
LISA SMITH, DANA POINT HARBOR DEPARTMENT, DEPUTY DIRECTOR
24650 Dana Point Harbor Or"
Dana Point, CA 92629
(949) 92"796
CITY OFLONG BEACH, DEPARTMENT OF COMMUNITY DEVELOPMENT
AMYBODEK, PROJECT DEVELOPMENT MANAGER
333 W. Ocean BNd.
Long Beach, CA 90802
(562) 570-6479
BOEING REAL TY CORPORA TION
PHIL CYBURT, FORMER PRESIDENT
15480 Laguna Canyon Road, Suite 200
Indne, CA 92618-2114
(949) 4335858
GOLF DIMENSIONS
Understanding and Approach
SILVERROCK RESORT - PHASE 11
ROJECT MANAGEMENT SERVICES
( Project Understanding
( Goff Dimensions has thoroughly read and understands the RFP for Project Management services. Having provided these
( services for siklar projects in the region, Goff Dimensions intimately understands the desert environment and why people
( choose to reside and recreate in the area. The proximity to the natural environment affords a unique opportunity for the project
to enhance thodiamabc landscape, celebrate its qualities and reinforce a sense of piece for Me resklents and visitors. Interface
( with and linkage to the surrounding environment Is a key component of Me project Goff Dimensions understands the Cdy's
( desire to develop resort golf, passive recreation and commercial uses in an atmosphere that captures the natural qualities of the
adjoining coral reef mountains while incorporating aspects of the original Ahmanson /amilyranch
Goff Dimensions understands the City of La Quinta's desire to maximize resource opportunities and expedite the project
development and contractor bidding process. Goff Dimensions recognizes the importance of an inspired team with the
commitment to develop the desired 'vision' in a tmafy manner. Goff Dimensions realnzes the need to prepare quality RFPs,
which will dearly, oommunkate the goals and expectations of the City. Goff Dimensions is aware of the dMerent approaches and
Me accountabiiity issues of Public Works projects. Goff Dimensions further understands the pos" impact of quality, record
keeping, reporting, public interface and procedural procurement of professional services regarding public trust and confidence.
Goff Dimensions understands Public Works contractual condfions for both professional services, and understands time need to
implement a aeries of checks and balances' to ensure judsdicbonal agency requirements are met regarding labor laws,
construction specifications and Public Agency project general conditions.
Project Approach
Goff Dimensions is currently providing Development Coordination as well as Construction Management services for numerous
municipalities Our experience in construction management has enhanced our understanding of the importance of the
development phase, most noticeably regarding thoroughness and accuracy of the dafhverad product Goff Dimensions' approach
to development coordination is to methodically address the construction sequence and identty professional services and
development components required to meet the project program objectives.
Goff Dimensions will assign appropriate specialized staff to perform multiple tasks simultaneously to gather data, prepare
professional services RFPs, establish performance schedules and budgets, identity design prerequisites, and establish record
keeping and reporting methods. Goff Dimensions does not perform in a vacuum, as an important component in data collection,
Goff Dimensions Mtl coordinate with all appropriate Cdy departments and other jurisdictional agencies in order to direct
consultants in a definite and efficient manner. Close coordination with the Redevelopment Agency!s Project Manager and other
City departnehis will ensure the Cdy's soloitatordcontracefforts adhere to Public Works requirements.
Goff Dimensions establishes project files designed for immediate retrieval of information and formatted for efficient cross-
referencing of related documents. Document maintenance will be both electronic and hard copy. Project management and
schedule coorddinaton will be accomplished using MS Project Primavera and Expedition software where appropriate. Goff
Dimensions w0l prepare invitabon(s) for contract bidding, conduct a pre -bid conference, advertise forbids, prepare and distribute
any addenda end review bids for acceptance.
G 6 6
GOLF DIMENSIONS
( Scope of Services
/- SILVERROCK RESORT - PRASE II
\�. PROJECT MANAGEMENT SERVICES
The following outline of proposed services is intended to provide all Development Management Services required to design and
entitle Phase 9 of the SilverRodr Resort including consultant selection, design development, constructon document preparation
and project documentation.
Ne%Vort Coast
RESEARCH
Research and comptle previous planning documents. Meet with City staff, the Agency
Development Team, and community shareholders to ensure a complete project
understanding.
DEVELOPMENT PREREQUISITES
Identity possible site activities that may expedite the construction process and occur
concurrendy with the design process.
ENVIRONMENTAL DOCUMENTS
Review existing documents and prepare dwklist of project mibgatton requirements.
Assist in the preparation of CEQA documents required to ensure project approvals and
construction entitlements.
PUBLIC CONTRACTING PROCEDURES
Obtain specific procedures and requirements of public agency design and construction
contracting. Ensure public agency procedures and requirements are adhered to in the
preparation of professional RFP / contract implementation as well as construction
contract preparation.
DESIGN TEAM ORGANIZATION
Develop project component cheddrst for use in ident4wg specialists and design
Consultants required for the design and construction of fire infrastructure improvements,
bridges, clubhouse, golt course, entry features and landscaping.
AGENCYCoORDINAn NV
Coordinate with Agency Project Manager, Ranch Development Team, and other
City/Jurisdictional Agencies in the preparation of professional seance RFPs. Prepare
correspondence repods, memorandums and monthlyproject status reports.
CONSULTANTMANAGEMENT
Prepare appropriate professional services RFP(s) selection criteria and negotiate
professional service contracts. Manage / Coordinate consultant performance and assist
in resolving design and construction con", maintain consultant schedules and
budgets.
DEVELOPMENT SCHEDULE
Prepare a professional services performance schedule to be utilized as a management
tool to monitor delivery of design team product. The performance schedule will also
function as a design team coordination tool in determining prerequisite services in the
design process.
i C6!
GOLF DIMENSIONS
Scope of Services
C
Cr
l
C
(.
Desert WUow Clubhouse
SII.VERROCN RESORT - PHASE II
PROJECT MANAGEMENT SERVICES
MEETINGS/DESIGN REVIEW
Coordinate the development %a-ofPmeeting to establish design goals and set Agency
elglechations. Coordinate ongoing review meetings to facilitate exchange of information
developing project constraints analysis. Provide ongoing value engineering.
MONITORIJG/CONTROL
Monitor and control consultant plan preparation for accuracy and completeness as
required, to obtain Agency approvals and ensure Consultant documents are consistent
with public work bid/construction requirements.
BUDGETING
Coordinate construction budget with design team, as based on design development
plans and prevailing wage requirements. Budget analysis will be applied throughout the
design process. Compile a final estimate of construction costs and develop contractor
proposal form forbidding process.
PUBLIC PRESENTATIONS
Coordinate and participate in public presentations. Coordinate consultant documents
required to inform interested parties and ensure ongoing public support
BID PACKAGE ComP/LATIMI
Identify required bid packages and related content Compile consultant products into
comprehensive construction bid packages in conformance to Public Works bkkling and
construction requirements.
CONSTRUCTION SERVICES BIOMG
Assist in the construction bidding process, including. preparation of invitation(s) to bid;
advertise invitation(s) to bid; CaordinatelpaWpate in pre -bid conference; contractor
questions during bidding, prepare and distribute addenda; receive bids, analyze, and
confirm bidder qualifications; and prepare recommendations to Agency.
PROJECT REPORTw
Maintain ongoing project documentation, induding chronological record of memos,
transmittals, meeting notes, phone records and other information generated during the
project development phase. Create a second file to be placed with the agency Project
Manager at project complefion.
tO
GOLF DIMENSIONS
Scope of Services
SILVERROCK RESORT - PHASE II
PROJECT MANAGEMENT SERVICES
The following dutiine of proposed services is intended to provide all Construdfon Management Services required to construct
Phase 11 of the SilverRodr Resort including bid package formation, pre -construction services, general administrative services,
construction anbprgect dose -out.
Newport C=I
PRE -CONSTRUCTION SERVICES
• Assist the City, as requested, to review construction documents induding plans,
specifications and all other associated items in order to verily completeness and
consistency throughout tine project.
• Check for quantay deficiencies, potential confincts, staging, sequencing logic,
cosntructabidyreviews, and consistency between plans and spedhcations, etc.
Assist in the pre -qualification process to select contractors eligible to bid on the golf
course construction contract
• Conduct a value engineering review of the plans and specifications to identify
potential cost savings.
• Review construction bids prior to Agency award of contract
GENERAL PROJECT ADMINLSTRATIvE SERvrEs
• Provide a written response on Consultant letterhead to each Request for
Infomnation- (RFI), and to each "dnange Order Request (COR), submitted by
contractors.
• Prepare and issue work addenda and(orspeafication danficahons to contractors, as
needed to complete all project work.
• Participate in pre -construction conferences, and conduct weekly construction
progress meehngs with all involved parties (or as directed by Agency).
• Prepare and issue all project 'Change Orders' (CO) on an as -needed basis, and as
directed by Agency Representative.
• Evaluate reasonableness of proposed constructions schedules and make
recommendations to Agency.
Coordinate all construction work with each permitting Agency to ensure compliance
with permit requirements.
• Coordinate all on-sI% construction activity to achieve all project milestone dates,
and to ensure that all project goals are attained.
• Ensure adherence with acceptable with accepted industry and Agency standards for
all work.
GOLF DIMENSIONS
Scope of Services
SIIVERRGCK RESORT - PHASE 11
PROJECT MANAGEMENT SERVICES
CONSTRUCTION MANAGEMENT SERVICES
• Act a construction project manager and perform all Resident Engineer functions
during construction as the Agency's representafives.
• Participate in the partnering relationship to be developed between the Agency,
design team, and the contractor.
• Act as the point of contact for all communications and interaction with the
contractor(s) and Me design team.
Review Conhactor(s) certified payrolls and conduct random interviews with
contractor's workers to ensure compliance with prevailing wage regulations.
• Review and monitor Me contractor's construction schedule. Prepare reports
documents the progress of construction. Take photographs (may include video tape
recordings as well as still photographs) of the construction progress on a regular
basis.
• Process submittals and monitor design consultants'reviewactivifies.
• Prepare and recommend progress payments.
• Coordinate and chair meetings for AgencycensMichon oversight.
• Identify and manage potential claims and make recommendatmns to resolve them.
Ensure contractor compliance with SWWWPP and PM-10 plans.
• Perform daily on -site inspections to verify construction progress and to verify that all
work conforms, to contract requirements.
• Keep Me Agency informed of all construction problems and guard against all defects
and deficiencies in the work of the contractors.
• Create and maintain a chronological log of all project correspondence, submittals
and memoranda (to include all Fries and Change Orders).
Create and maintain a chronological log of project Quality Control and Assurance
records.
Create and maintain chronological file of all performed "daily Inspections- (attach
inspection observations and findings to each filed daily report).
Coordinate review of all shop drawings and submittals for compliance with
construction documents within ten (10) days of receipt Approvals and rejections are
to be documented and forwarded to agency accompanied by a formal "Letter of
Transmittal" from Consultant.
Maintain all original plans, specificatams and material submittal documents.
Coordinate the upgrade and revisions to original construction plans and J
IONS
Scope of Services
f
SILVER ROCK RESORT - PHASE 11
PROJECT MANAGEMENT .SERVICES
specfrcations to reflect As -Built° conditions, and submit one reproducible set to
Agency within thirty days of project completion.
• Monitor contractor's performance and enforce all requirements of applicable codes,
specficahms and contract drawings.
Oversee quality control and materials testing.
Provide coordination and review any contractor's staging plans with the Agency.
Provide final inspection recommendation for acceptance of improvements and
coordinate road openings, systems testing and fadlrties startup.
Work dosety with the goHcourse operator (to be selected later this year) to assure
smooth transition to course operations and play.
Assist the Agency and Golf Course Operator in coordinating the initial operation of
the irrigation system.
v G (1
GOLF DIMENSIONS