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2007 04 03 CCCALL TO ORDER Roll Call: Council Members 6x# 4 #adja City Council agendas are available on the City's web page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Ouinta, California 92253 Regular Meeting TUESDAY, APRIL 3, 2007 - 3:00 P.M. Beginning Resolution No. 2007-024 Ordinance No. 435 Henderson, Kirk, Osborne, Sniff, and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CLOSED SESSION - NONE NOTE: Time permitting the City Council may conduct Closed Session discussions during the dinner recess. In addition, persons identified as negotiating parties are not invited into the Closed Session meeting when acquisition of real property is considered. RECONVENE AT 4:00 P.M. PLEDGE OF ALLEGIANCE 01 City Council Agenda 1 April 3, 2007 PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CONFIRMATION OF AGENDA PRESENTATIONS 1. PRESENTATION OF A PROCLAMATION IN HONOR OF CHILD ABUSE PREVENTION MONTH TO PREVENT CHILD ABUSE, RIVERSIDE COUNTY. 2. PRESENTATION ON THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS 2006 STATE OF THE REGION REPORT. WRITTEN COMMUNICATIONS 1. WRITTEN CORRESPONDENCE RECEIVED FEBRUARY 2007, FROM JIM POWELL, CHAIR OF THE PREVENT CHILD ABUSE, RIVERSIDE COUNTY — COACHELLA VALLEY COMMITTEE REGARDING SUPPORT OF THE BLUE RIBBON CAMPAIGN. 2. WRITTEN CORRESPONDENCE RECEIVED MARCH 16, 2007, FROM MARK MORAN, CHAIR OF THE ADVISORY COUNCIL ON AGING, REGARDING SPONSORSHIP OF A SOLUTION -BASED TRANSPORTATION FORUM. APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF MARCH 20, 2007. CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED APRIL 3, 2007. 2. ADOPTION OF A RESOLUTION ACCEPTING A DONATION FROM COSTCO WHOLESALE FOR THE 25T" ANNIVERSARY FIREWORKS SHOW. City Council Agenda 2 April 3, 2007 3. ADOPTION OF A RESOLUTION ACCEPTING A DONATION FROM BURRTEC WASTE INDUSTRIES FOR THE 25T" ANNIVERSARY FIREWORKS SHOW. 4. APPROVAL OF AN AWARD OF CONTRACT TO DAVIS REED INC. TO CONSTRUCT THE MUSEUM EXPANSION, PROJECT 2000-10, AND APPROPRIATION OF FUNDING AND ADVANCE FROM THE GENERAL FUND RESERVE TO THE LIBRARY FUND. 5, ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF ON -SITE AND OFF -SITE IMPROVEMENTS FOR TRACT MAP 32879, GRIFFIN RANCH, TRANS WEST HOUSING. 6. ADOPTION OF A RESOLUTION APPROVING A STREET CLOSURE PERMIT FOR THE ANNUAL DON BERRY MEMORIAL GREATER COACHELLA VALLEY SOAP BOX DERBY TO BE HELD ON APRIL 7, 2007, ON AVENIDA BERMUDAS. 7. APPROVAL OF THE FINAL RELOCATION PLAN FOR 46-176 DUNE PALMS ROAD. BUSINESS SESSION CONSIDERATION OF A PARTNERSHIP TO PROVIDE AN EVENT TO RENAME THE LA QUINTA BOYS & GIRLS CLUB THE GERALD R. FORD BOYS & GIRLS CLUB. A. MINUTE ORDER ACTION 2. CONSIDERATION OF SELECTION OF A REPRESENTATIVE TO THE CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE. A. MINUTE ORDER ACTION 3. CONSIDERATION OF VISTA SANTA ROSA SPHERE OF INFLUENCE. A. MINUTE ORDER ACTION City Council Agenda 3 April 3, 2007 STUDY SESSION 1. DISCUSSION OF THE DRAFT FISCAL YEAR 2007/2008 THROUGH 201 1 /2012 CAPITAL IMPROVEMENT PROGRAM. 2. DISCUSSION OF CHANGES TO THE COMMUNITY SERVICES GRANT REQUEST PROCESS. REPORTS AND INFORMATIONAL ITEMS 1. ANIMAL CAMPUS COMMISSION (HENDERSON) 2. CITY COUNCIL AD HOC COMMITTEE REPORTS 3. CVAG COMMITTEE REPORTS 4. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (KIRK) 5. C.V. CONSERVATION COMMISSION (SNIFF) 6. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (RON PERKINS) 7. C.V. MOUNTAINS CONSERVANCY (KIRK) 8. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 9. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (OSBORNE) 10. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 11. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS AUTHORITY (HENDERSON) 12. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA) 13. RIVERSIDE COUNTY CHILD SAFETY COMMISSION (HENDERSON) 14. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 15. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 16. SANTA ROSA/SAN JACINTO NATIONAL MONUMENT ADVISORY COMMITTEE (HENDERSON) 17. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 18. SILVERROCK RESORT AD -HOC COMMITTEE 19. SPHERE OF INFLUENCE SUBCOMMITTEE 20. INVESTMENT ADVISORY BOARD MINUTES DATED FEBRUARY 14, 2007 DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS 2. CITY ATTORNEY - NONE 3. CITY CLERK A. REPORT ON UPCOMING EVENTS 4. BUILDING & SAFETY DEPARTMENT MONTHLY REPORT - NONE City Council Agenda 4 April 3, 2007 5. COMMUNITY DEVELOPMENT DEPARTMENT MONTHLY REPORT - NONE 6. COMMUNITY SERVICES DEPARTMENT MONTHLY REPORT - NONE 7. FINANCE DEPARTMENT REPORT - NONE 8. PUBLIC WORKS DEPARTMENT MONTHLY REPORT - NONE 9. POLICE DEPARTMENT MONTHLY REPORT - NONE 10. FIRE DEPARTMENT QUARTERLY REPORT - NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS - NONE RECESS TO REDEVELOPMENT AGENCY MEETING RECESS TO 7:00 P.M. 7:00 P.M. PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. PRESENTATIONS 1. ADAMS ELEMENTARY SCHOOL ART WALL PRESENTATION. PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to consideration of that item. A person may submit written comments to City Council before a public hearing or appear in support or opposition to the approval of a project. If you challenge a project in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. 1. PUBLIC HEARING TO CONSIDER A PLANNING COMMISSION ACTION REGARDING AN AMENDMENT TO THE SIGN PROGRAM FOR OLD TOWN (SA 2003-720, AMENDMENT NO. 1), ALLOWING THE USE OF SPECIAL EVENT BANNERS THAT SPAN OVER MAIN STREET IN OLD TOWN LA QUINTA. APPLICANT: OLD TOWN LA QUINTA, LLC. A. MINUTE ORDER ACTION 11 City Council Agenda 5 April 3, 2007 2. PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION FOR APPROVAL OF PROPOSALS, REPROGRAMMING FUNDS, AND AUTHORIZING THE CITY MANAGER TO SUBMIT APPLICATIONS TO RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR FISCAL YEAR 2007/2008. A. RESOLUTION ACTION 3. PUBLIC HEARING TO ADOPT A RESOLUTION OF THE CITY COUNCIL CERTIFYING A NEGATIVE DECLARATION FOR ENVIRONMENTAL ASSESSMENT 2006-575, AND ADOPT AN ORDINANCE APPROVING A ZONE CHANGE FROM MEDIUM -DENSITY RESIDENTIAL, 17-FOOT HEIGHT, SINGLE STORY („Rm ), TO MEDIUM -DENSITY RESIDENTIAL, 17-FOOT HEIGHT, SINGLE STORY, 10-FOOT REAR SETBACK ( RM(20ie110) ) IN ORDER 1711 TO REDUCE THE EXISTING 15-FOOT REAR -YARD SETBACK TO 10 FEET. APPLICANT: CITY OF LA QUINTA. A. RESOLUTION ACTION B. TAKE UP ORDINANCE NO. _ BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING C. INTRODUCE ORDINANCE ON FIRST READING ADJOURNMENT Adjourn to a regularly scheduled meeting of the City Council to be held on April 17, 2007, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of April 3, 2007, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 1 1 1, on March 30, 2007. DATE4/ March 30, 2007 VERONICA J. F NTECINO, City Clerk 06 City of La inta, California City Council Agenda 6 April 3, 2007 Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777- 7103. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. 01 City Council Agenda 7 April 3, 2007 WRITTEN CORRESPONDENCE ITEM: �eec¢ tin t�t'a February 2007 C No VO h Dear City Council Members, Proven- Child Abuse Rirerside County April is Child Abuse prevention-16onth! This year, the Prevent Child Abuse — Coachella Valley is preparing a Blue Ribbon campaign in order to educate our desert communities about child abuse and neglect prevention. The theme for this year's Board of Directors campaign is "It Only Takes a Minute ..... IaN CFOrrreuarer ... To ask for help ... To distract an angry parent R,v7 Countyerer*Rewr&r ... To tell a trusted adult ... To become involved tary var*daw ,w,ssee— ... To make the right choice ... To count to ten cam„ a^'P;n ... To look for warning signs To make a difference in the life of a Burson of=f . En arcemeni child" FAmyms Daily Rm':fkMCm0&1ryHe Vent Each year during the month of April, we distribute thousands of blue ribbons, posters Art ernamulez Parents Anonymous, and educational information for parents and families. Last year, we sponsored a Fall Deaccui Children's Conference on October 20, 2006, and once again, this year we will be cu ,i p DtoceseJunk bringing various programs and information to our valley and participating in many rowed Rtvers,de Caonys"an,eAbuse community gatherings across the valley. Annually, we hold a fund-raising event Co.N M Un �=Datria entitled the Bono Family Creating Hope Award Gala. The Creating Hope Award is to Yolanda Carrillo honor an individual who has given of his/her time in the prevention of child abuse and Corona/Norco Fa dy YMCA neglect. Advisory Committee Jade Clark Bcs' Beg and Kreiger We are asking you to support the Blue Ribbon Campaign. We are asking everyone to Mary Egen Daraels, Attorney wear a Blue Ribbon throughout the month of April. Put blue ribbons on your cars. Bob Doyle, Riverside County sheriff We will also be distributing posters and informational packets. We are asking each Gary FeWwsn6 Rivervde County city within the Coachella Valley to support Child Abuse Prevention month by: CumramM Health service Agency • Completing a Proclamation from your city supporting Child Abuse Prevention im''aoad. Ftiverside County month — see Sample Proclamation. meal` cost • To make all this possible, we need your financial help. We are asking for a David O� ed �� contribution from $100 to $1,000 to Prevent Child Abuse — Riverside County. Ren Lumidge, Mayor, City ofRivaside • To consider joining us and/or contributing through a donation or becoming a John Ryan, Riemde County Mental Hell" sponsor of the Bono Family Creating Hope Award Gala. Grover Trask Rrverside Comiy Distant Attorney We would like to attend a city Council meeting and briefly present Prevent Child Jason. warren, Riverawe county Abuse Spring Campaign and make available to Council members and to the city a superior court variety of posters, information and items to distribute through the city proclaiming Mane Whittington. Riverside April as Child Abuse Prevention month. Prevent Child Abuse Riverside County c«ma Probabort (PCA-RC) is the Riverside County board of Supervisors' approved lead agency to ��rard �ra Riversicle �o coordinate our communities' efforts to prevent and respond to child abuse. PCA-RC Riverside County is a non-profit organization with a 501(C)3 status. Our tax identification number is Board Of Supervisors #33-072844. Please call me at (760) 347-0754 if you have any questions. Thank you! Bob Buster, First District John�T' glro' D Sincerely, Roy Wilson, Fourth District Mann Ashley, FiB" Dinner Executive Director Interim Kaddm Drake ?in Powell, Chair Prevent Child Abuse, Riverside County — Coachella Valley Committee'o WRITTEN CORRESPONDENCE ITEM: -2_ RIVERSIDE COUNTY OMCE ON AGING Thomas Genovese, City Manager City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Thomas Genovese: ..........Strength in Aging February 28, 2007 MAR 1 6 20117 I The Riverside County Office on Aging has identified senior and adults with disabilities transportation needs as a priority in its Board approved 2005-2009 Strategic Plan, "Strength in Aging" (a copy of the 2005-2009 Needs Assessment Highlights brochure is enclosed for your reference). With a significant increase in the aging population and people living longer with disabilities, an escalated demand for alternative, supportive transportation systems has been created. As a first step to addressing this issue, the Riverside County Office on Aging in coordination with the Riverside County Advisory Council on Aging will convene a solution -based transportation forum, "Roadmap for Coordinated Transportation Innovations" on Thursday, May 17, 2007, at the Morongo Casino Resort & Spa, Cabazon, California. The forum will be directed to city and county officials, transportation providers, and other key stakeholders in Riverside County. The forum will focus on gaps/barriers, innovative transportation programs, and the need for a more coordinated service delivery system in relation to the transportation needs of seniors and adults with disabilities. A Proposed Program Agenda is enclosed for your review. We are requesting your consideration as being an: Event Sponsor at $ 5,000.00 or Lunch Sponsor at $ 4,000.00 or Continental Breakfast Sponsor at $ 3,000.00 or Program Sponsor at $ 1,000.00 or Your sponsorship would help cover the costs associated with the convening of this forum and would be recognized through various means. (See Sponsor Information Sheet attached). If you are interested in being a sponsor or if you have any questions, please contact Donna Pierce, Program Specialist at (951) 867-3800. The deadline for sponsorship confirmation is March 19, 2007. Thank you in advance for your consideration of this request and we hope that you will mark your calendar to attend this important session. Sincerely, W e M o berg Director Cc: Tom Kirk, Terry Henderson, Lee Osborne ♦ West County Office 6296 River Crest Drive, #K, Riverside, CA 92507 (951)867-3800 (951) 867-3830 - FAX Mark Moran Chair, Advisory Council on Aging Lu Verne M. Molberg, Director For Information/Assistance, Call: 1.800.510.2020 T.T # (951) 697.4699 ♦ Hemet Office 1075 North State Street, Hemet, CA 92543 (951)791-3565 (951)791.3553-FAX ♦ East County Office 73750 Catalina Way Palm Desert, CA 92260 (760)341-0401 (760) 341i-9585 - FPA Q May 17, 2007 "Roaditw for Coordinated iransrtation Innovations" Proposed Program Agenda Morongo Casino Resort and Spa 7:30 a.m. — 8:30 a.m. Registration & Continental Breakfast 8:30 a.m. — 8:50 a.m. Opening and Introductions (TBD) 8:50 a.m. - 9:50 a.m. Innovative Transportation in America Helen Kerschner, Ph.D. President and C.E.O., Beverly Foundation 9:50 a.m. —10:00 a.m. Break 10:00 a.m. -11:30 a.m. Innovative Transportation Panel Panelists: Medical Motor Services — Rochester, NY Para Transit, Inc. — Sacramento, CA RideConnection - Portland, Oregon St. John's Council on Aging - St. Augustine, Florida York County Community Action Corp. — Sanford, Maine 11:30 a.m. -12:00 p.m. Transit Visioning — Riverside County Tanya Love, Transit Program Manager Riverside County Transportation Commission 12:00 p.m. — 1:00 p.m. Networking Lunch 1:00 p.m. — 2:00 p.m. Audience Questions and Answers "RodW p for Coordinateda Transp tion Innovations" Thursday May 17, 2007 Sponsorship Information Sheet ❑ Event Sponsors - $5,000. • Organization/name recognition on all marketing materials, including forum program and in attendee packets; • Organization/name recognition announced during the opening session and via room door poster; • Plaque of recognition; and • Recognition in Office on Aging Newsletter and Blue Ribbon Report (post event); ❑ Lunch Sponsors - $4,000. • Organization/name recognition on all marketing materials, including forum program and in attendee packets; • Organization/name recognition announced during lunch and via table placards; and • Plaque of recognition. ❑ Continental Breakfast Sponsors - $3,000. • Organization/Name recognition in the Forum Program and in attendee packets; • Organization/Name recognition announced during opening session and via placards at continental breakfast buffet tables • Certificate of Appreciation. ❑ Program Sponsors - $ 1,000. • Organization/Name recognition in the Forum Program and in attendee packets; • Organization/Name recognition during closing statement; and • Certificate of Appreciation. Note: Forum Program will include organization/name recognition on back with logo. Attendee packets will include a flyer recognizing sponsors. FAliousing and Transportation Standing Comm\Transportation Forum May 2007\Sponsomhip Information Sheet 1.31.07 dp.ls.doc for Coordinated ion Innovations" _iursday May 17, 2007 Forum Sponsorship Designation Please circle the sponsorship category of your choice below, fill in the requested information and return the form, along with the sponsorship amount, as directed at the bottom of this page. Sponsorship Categories: Event ($5,000); Lunch ($4,000); Continental Breakfast ($3,000); or Program Sponsor ($1,000) Company/Organization Name: Contact Person: Address: City: Telephone: Email: State: Zip Code: Fax: Please make check payable to: Riverside County Office on Aging and submit to the following address by Monday. March 19, 2007: Riverside County Office on Aging Attn: Donna Pierce, Program Specialist 6296 River Crest Drive, Suite K Riverside, CA 92507-0738 For more information specific to sponsorships, contact Donna Pierce at: (951) 867-3800. (Please direct any specific Forum Program questions to Linda Swanson @ (951) 867-3800 or e-mail to lswanson@co.riverside.ca.us). Thank you for your support. 12 T,Our^F44 COUNCIL/RDA MEETING DATE: April 03, 2007 ITEM TITLE: Demand Register Dated April 03, 2007 RECOMMENDATION: Approve Demand Register Dated April 03, 2007 BACKGROUND: Prepaid Warrants: Payable Warrants: 72424 - 72446) 72447 - 724671 Voids} Wire Transfers} P/R 33760 - 337791 P/R Tax Transfers} 72468 - 72637) FISCAL IMPLICATIONS: Demand of Cash -City AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 356,890.75 21,659.65 -76, 204.00 20,658,970.90 181,582.53 47,317.45 :�. $21,770,902.14 $1,096,907.50 /� Demand of Cash RDA $20,673,994.64 i \ John M. Falconer, Finance Director 13 CITY OF LA QUINTA BANK TRANSACTIONS 03/14/07 - 03/28/07 03/17/07 WIRE TRANSFER - WATERCOLORS $103,000.00 03/16/07 WIRE TRANSFER - DUNE PALMS $11,000.00 03/16/07 WIRE TRANSFER - WATERCOLORS $103,000.00 03/16/07 WIRE TRANSFER - LAND ACQUISITION $19,966,004.14 03/21/07 WIRE TRANSFER - WATERCOLORS $68,000.00 03/23/07 WIRE TRANSFER - WATERCOLORS $103,000.00 03/23/07 WIRE TRANSFER - LANDMARK $244,114.15 03/26/07 WIRE TRANSFER - PIERS $48,996 71 03/26/07 WIRE TRANSFER - ICMA $11,855.90 TOTAL WIRE TRANSFER OUT $20,658,970.90 14 I n I m n v v _ I z m I➢. 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I z. 1 y c 1 I m m 1 "5 7 t � 1 COUNCIL/RDA MEETING DATE: April 3, 2007 ITEM TITLE: Adoption of a Resolution Accepting a Donation from Costco Wholesale for the 251h Anniversary Fireworks Show RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: v STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council accepting a donation from Costco Wholesale for the 25`h Anniversary Fireworks Show. FISCAL IMPLICATIONS: Costco Wholesale is donating $1,500 to the City to provide a sponsorship for the 25`h Anniversary Celebration Fireworks Show. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The La Quinta Chamber of Commerce was seeking sponsors to pay for the Fireworks for the 25`h Anniversary event to be held at the La Quinta High School Football Field. Costco Wholesale has a valued interest in giving back to the community and will participate as a sponsor. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council accepting a donation from Costco Wholesale for the 25`h Anniversary Fireworks Show; or 2. Do not adopt a Resolution of the City Council accepting a donation from Costco Wholesale for the 25`h Anniversary Fireworks Show; or. 3. Provide staff with alternative direction. Respectfully submitted, c C EdieHn, C &munity Services Director Approved for submission by: Thomas P. Genovese, City Manager RESOLUTION NO. 2007- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ACCEPTING A DONATION FROM COSTCO WHOLESALE FOR THE 25TH ANNIVERSARY FIREWORKS SHOW WHEREAS, On April 3, 2007, Costco Wholesale has generously offered to donate $1,500 for the 251h Anniversary Fireworks Show; and WHEREAS, The gift was offered for donation to the City of La Quinta and was not given to or limited to the use of any particular employee or official; and WHEREAS, it is in the best interest of the City of La Quinta to accept the donation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: The City of La Quinta hereby accepts the donation of $1,500 from Costco Wholesale for the 25`h Anniversary Fireworks Show. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this day of April 3, 2007, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California Resolution No. 2007- Costco Wholesale Adopted: April 3, 2007 Page 2 ATTEST: VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California COUNCIL/RDA MEETING DATE: April 3, 2007 ITEM TITLE: Adoption of a Resolution Accepting a Donation from Burrtec Waste Industries for the• 25" Anniversary Fireworks Show RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: lap13B[ei.IZVIIan Adopt a Resolution of the City Council accepting a donation from Burrtec Waste Industries for the 251" Anniversary Fireworks Show. FISCAL IMPLICATIONS: Burrtec Waste Industries is donating $1,500 to the City to provide a sponsorship for the 25" Anniversary Celebration Fireworks Show. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The La Quinta Chamber of Commerce was seeking sponsors to pay for the Fireworks for the 251" Anniversary event to be held at the La Quinta High School Football Field. Burrtec Waste Industries has a valued interest in giving back to the community and will participate as a sponsor. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council accepting a donation from Burrtec Waste Industries for the 25" Anniversary Fireworks Show; or 2. Do not adopt a Resolution of the City Council accepting a donation from Burrtec Waste Industries for the 25" Anniversary Fireworks Show; or 3. Provide staff with alternative direction. n �� Rrspectf Ily submitted, Edie Hylton, C munity Services Director Approved for submission by: Thomas P. Genovese, City Manager RESOLUTION NO. 2007- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ACCEPTING A DONATION FROM BURRTEC WASTE INDUSTRIES FOR THE 25TH ANNIVERSARY FIREWORKS SHOW WHEREAS, On April 3, 2007, Burrtec Waste Industries has generously offered to donate $1,500 for the 25`h Anniversary Fireworks Show; and WHEREAS, The gift was offered for donation to the City of La Quinta and was not given to or limited to the use of any particular employee or official; and WHEREAS, it is in the best interest of the City of La Quinta to accept the donation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: The City of La Quinta hereby accepts the donation of $1,500 from Burrtec Waste Industries for the 251h Anniversary Fireworks Show. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this day of April 3, 2007, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California 64 Resolution No. 2007- Burrtec Waste Industries Adopted: April 3, 2007 Page 2 ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California 0 u ._ S CFM OF Tt�� COUNCIL/RDA MEETING DATE: April 3, 2007 AGENDA CATEGORY: BUSINESS SESSION: _ ITEM TITLE: Approval of an Award of Contract to Davis Reed CONSENT CALENDAR: Inc. to Construct the Museum Expansion, Project2000-10, and Appropriation of Funding and Advance From the General Fund STUDY SESSION: Reserve to the Library Fund PUBLIC HEARING: RECOMMENDATION: Award a contract to Davis Reed Inc. in the amount of $2,500,000 to construct the Museum Expansion, Project No. 2000-10, appropriate an additional $581,500 from the County Library Fund, and loan up to $1.85 million from the General Fund Reserve to the County Library Fund. FISCAL IMPLICATIONS: Funding for the project will come from the County Library Fund; however, it will be necessary for the General Fund Reserve to loan up to $1.85 million to the Library Fund in order to construct the project now. Interest will be paid on the outstanding balance owed to the General Fund from future County Library Fund proceeds at a rate equal to that which would have been earned by the Local Agency Investment Fund (LAIF). Interest will be charged quarterly based upon the outstanding General Fund balance. Re -payments will be credited first against interest with the outstanding principal credited second. The following represents the total projected expenditures for the project: Administration $161,750 Design $160,000 Professional $258,750 Construction $2,500,000 Contingency $250,000 Total Projected Cost $3,330,600 C() CHARTER CITY IMPLICATIONS: The project was bid as a non -prevailing wage job thereby saving the City some of the costs associated with labor. BACKGROUND AND OVERVIEW: The Museum Expansion project is included in the 2006/2007 Capital Improvement Program. The plans, specifications and engineer's estimate (PSE) were approved by the City Council on February 6, 2007. At that time it was estimated that the total cost of the project would be $2,699,000 with the construction component of the project totaling $1,931,250. On March 12, 2007, the following bids were opened for the project: Davis Reed Inc. $2,500,000 Doug Wall Construction $2,800,000 Faris Construction $2,882,000 GKK Works $2,995,000 JM Builders $3,600,000 After the bid opening, the second lowest bidder (Doug Wall Construction) protested that the bid by Davis Reed should be rejected because it did not list the city and state of all the proposed sub contractors. After review by the City Attorney's office it was determined that the omission was minor and could be waived per the specifications. Mr. Wall was informed of that determination. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: Award the contract to Davis Reed Inc. in the amount of $2,500,000 to construct the Museum Expansion, Project No. 2000-10, appropriate an additional $581,500 from the County Library Fund, and loan up to $1.85 million from the General Fund Reserve to the County Library Fund; or 2. Reject the bid from Davis Reed Inc. and award the contract to Doug Wall Construction and appropriate an additional $881,500 from the County Library Fund ands loan up to $1.85 million from the General Fund Reserve to the County Library Fund ; or Reject all bids and do not award a contract for construction of Project 2000-10: or 4. Provide staff with alternative direction. 'A Respectfully submitted, Tom Hartung Director of Building and Safety /Approved for submission by: d Thomas P. Genovese, City Manager 3 T4ht 1 4 *P' Qumrcv COUNCIL/RDA MEETING DATE: April 3, 2007 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the On -Site & Off -Site Improvements for Tract Map No. 32879, Griffin Ranch, Trans West Housing RECOMMENDATI AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a resolution to extend the time for completion of the on -site and off -site improvements as specified in the approved Subdivision Improvement Agreement (SIA) to September 16, 2008, for Tract Map No. 32879, Griffin Ranch, Trans West Housing. FISCAL IMPLICATIONS: None. HARTER CITY IMPLICATIO None. BACKGROUND AND OVERVIEW: Griffin Ranch (Tract Map No. 32879) is located south of Avenue 54, north of Airport Boulevard, east of Madison Street, and west of Monroe Street. (Attachment 1). On January 16, 2006, the City Council adopted a resolution granting conditional approval of the Final Map and SIA for Griffin Ranch. Section 6 of the SIA requires: "that the subdivision improvements shall be complete within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the improvements in response to changes in standards or conditions affecting or affected by the Improvements. " In a letter dated March 9, 2007, (Attachment 2), the developer provided a schedule for the on -site and off -site improvements; the final improvements are proposed to be completed in September 2008. Therefore, the developer requests a time extension for the remainder of the on -site and off -site improvements to September 16, 2008. Staff has prepared the attached resolution which provides for approval of the time extension of the SIA. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council to extend the time for completion of the on -site and of -site improvements as specified in the approved Subdivision Improvement Agreement to September 16, 2008, for Tract Map No. 32879, Griffin Ranch; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of the on -site and off -site improvements time as specified in the approved Subdivision Improvement Agreement to September 16, 2008, for Tract Map No. 32879, Griffin Ranch; or 3. Provide staff with alternative direction. Respectfully submitted, dubmothy ona lic W s Di for/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Letter from Trans West Housing, dated March 9, 2007 70 RESOLUTION NO. 2007 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE ON -SITE AND OFF -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT FOR A PERIOD OF TWENTY MONTHS FOR TRACT MAP NO. 32879, GRIFFIN RANCH. WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 32879, Griffin Ranch, on January 16, 2006; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by January 16, 2007, shall constitute cause for the City, in its sole discretion, and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of improvements as required by the approved SIA is extended for a period of twenty months. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on September 16, 2008. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. 71 Resolution No. 2007- Tract Map No. 32879, Griffin Ranch Adopted: April 3, 2007 Page 2 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 3rd day of April 2007, by the following vote, to wit: AYES:Council Members (Clerk's Office will enter) NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (City Seal) let g]:��1�1��7eF3i�lY�I1PiE M. KATHERINE JENSON, City Attorney City of La Quinta, California ATTACHMENT - I TM 32879 GRIFFIN RANCH w AVENUE_51 TRANS CW�ESTOUSING March 9.2007 Mr. Tim Jonasson Public Works Director/City Engineer City of La Quinta 78-495 Calle Tampico La Quinta, CA. 92253 RECEIVED MAR 2 2 2007 Development Services RE: Tract 32879 Subdivision Improvement Agreement Dear Tim, Attachment 2 RECEIVED MAR 1 2007 PUBLAIC WORKS I am in receipt of your letter regarding the above referenced agreement. I would request that we have an extension of 18 months from today's date to complete our construction improvements both on -site and off -site at Griffm Ranch. We feel that we are making good progress on the improvements but the site is quite large and getting our plans approved and then installed has taken longer then the 1 year the agreement requires. The following is a proposed schedule for off -site and on -site improvements: Interior streets — Completion of all interior streets 5/2008 Perimeter streets — Completion of 54`s 9/2007 Intersection of 54w & Madison — Completion 6/2008 Common Area — Completion 7/2008 Perimeter Landscape — Completion 12/2007 Clubhouse — Completion 9/2008 Well Sites — Completion of 3 sites, 5/2008 Thank you and if you have any questions please contact me at our La Quinta office. Sincerely, TRANS WEST HOUSING, INC. 1L� d a Marty W. utler, Division Manager t� Cc: Ed Wimmer, Development Services Principal Engineer r Please Reply To: O 10721 Treena Street #200 O 47-120 Dune Palms Road, Suite C San Diego, CA 92131 La Quinta, CA 92253 p: 858.653.3003 p: 760.777.4307 f: 858.653.3001 f. 760.777.4308 www Trans WestHousing.com ceitij/ 4 4129mrcu COUNCIL/RDA MEETING DATE: April 3, 2007 ITEM TITLE: Adoption of a Resolution Approving a Street Closure Permit for the Annual Don Berry Memorial Greater Coachella Valley Soap Box Derby to be Held on April 7, 2007 on Avenida Bermudas RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving the temporary closure of Avenida Bermudas between Calle Arroba and Calle Nogales, and the side streets to the west that connect to Avenida Navarro, for the annual Don Berry Memorial Greater Coachella Valley Soap Box Derby on April 7, 2007. FISCAL IMPLICATIONS: None for this item. Funds were included in the Fiscal Year 2006-2007 operating budget for this event. The amount of $1,600 was budgeted for the Soap Box Derby operating materials in Account No. 101.3001.451 .80-24. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On March 20, 2007, representatives of the Don Berry Memorial Greater Coachella Valley Soap Box Derby applied for a temporary use permit to hold their annual event on Saturday, April 7, 2007, between the hours of 5:00 a.m. and 7:00 p.m. The Community Development Department will issue Temporary Use Permit 2007-702 after they receive comments from potentially affected agencies. The proposed race route is identical to the route used in previous years (Exhibit "A"), and requires the closure of Avenida Bermudas between Calle Arroba and Calle Nogales, and closure of the side streets to the west that connect to Avenida Navarro, 75 which include Calle Arroba, Calle Colima, Calle Monterey, Calle Chihuahua, and Calle Nogales. Temporary street closures are allowed if the City Council adopts a Street Closure Resolution pursuant to Municipal Code Section 12.32. If the Resolution is adopted, the Public Works Department will issue an Encroachment Permit pursuant to Municipal Code Section 12.16 that requires implementing traffic safety measures including traffic control signs, barricades, and other safety measures. The temporary street closure will have minimal impacts on the surrounding area because other streets adjoining the site are available to provide access to the surrounding residential properties. The affected property owners will be notified of the upcoming event pursuant to the conditions of Temporary Use Permit 2007-702. Approval of the temporary street closure will not create conditions that may threaten the public health and safety needs of the community because specific conditions will be imposed as a part of Temporary Use Permit 2007-702. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving the temporary closure of Avenida Bermudas between Calle Arroba and Calle Nogales, and the side streets to the west that connect to Avenida Navarro, for the annual Don Berry Memorial Greater Coachella Valley Soap Box Derby on April 7, 2007; or 2. Do not adopt a Resolution of the City Council approving the temporary closure of Avenida Bermudas between Calle Arroba and Calle Nogales, and the side streets to the west that connect to Avenida Navarro, for the annual Don Berry Memorial Greater Coachella Valley Soap Box Derby on April 7, 2007; or 3. Provide staff with alternative direction. Respectfully submitted, Ti othy R. J ss aP.E. ublic Wor as /City Engineer ITS Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Exhibit "A" 77 RESOLUTION 2007 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO ALLOW THE TEMPORARY CLOSURE OF AVENIDA BERMUDAS BETWEEN CALLE ARROBA AND CALLE NOGALES, AND THE SIDE STREETS TO THE WEST THAT CONNECT TO AVENIDA NAVARRO, ON APRIL 7, 2007, FROM 5:00 A.M. TO 7:00 P.M. FOR THE GREATER COACHELLA VALLEY SOAP BOX DERBY WHEREAS, the Don Berry Memorial Greater Coachella Valley Soap Box Derby has applied for City Council approval to close Avenida Bermudas between Calle Arroba and Calle Nogales, and the side streets to the west that connect to Avenida Navarro, for their special outdoor event to be held April 7, 2007; and WHEREAS, the City Council on the 3rd day of April, 2007, reviewed and heard public testimony on this request to temporarily close Avenida Bermudas between Calle Arroba and Calle Nogales and those interconnecting streets to the west between the hours of 5:00 A.M. and 7:00 P.M.; and WHEREAS, the City Council finds the following facts and reasons to justify approval of said temporary street closure: 1. The temporary street closure is allowed based on Chapter 12.32.080 (D) of the Municipal Code which permits the City Council, by Resolution, to designate "temporary no parking" areas by placing signs adjacent to the street curb. The posting of "no parking' signs and installation of traffic barricades in all areas necessary to ensure traffic safety shall be completed as required by the Public Works Encroachment Permit. 2. The temporary street closure will have minor impacts on the area because other streets adjoining the site are available to provide access to the immediate neighbors surrounding the race event. The affected property owners will be notified of the upcoming event as required by Temporary Use Permit 2007-702. 3. The City can grant an encroachment permit to allow activities on public streets for specific periods if legitimate reasons are found to allow the closure and safety standards (Chapter 12.16 of the Municipal Code, Traffic -Control Devices) are provided, such as traffic barricades and "no parking" signs to ensure that the public is not "at risk" while attending the special event. 4. Approval of the temporary street closure will not create conditions that may threaten the public health and safety needs of the community at the various events because specific conditions will be imposed and shall be met. 78 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. That the above citations are true and correct and constitute the findings and requirements of the City Council in this case. Section 2. The City Council approves the closure of portions of Avenida Bermudas between Calle Arroba and Calle Nogales, and the side streets to the west that connect to Avenida Navarro (Exhibit "A"), from 5:00 A.M. to 7:00 P.M. subject to conditions imposed by the Public Works and Community Development Departments. Section 3. The City Engineer, or his designee, will issue an Encroachment Permit (Chapter 14.16 of the Municipal Code) to the Don Berry Memorial Greater Coachella Valley Soap Box Derby regulating the closure of the streets provided certain traffic control standards and the Conditions of Approval for Temporary Use Permit 2007-702 are met. Section 4. "No parking" signs will be posted (Chapters 12.16 and 12.32 of the Municipal Code) as required by the Public Works Director, a minimum of 24-hours prior to the event. The Riverside County Sheriff's Department will tow any unauthorized vehicle within this area at the time of the event. Section 5. In case of bad weather, the City Manager is authorized to reschedule the street closure provided all conditions of approval under Temporary Use Permit 2007-702 are met. Section 6. The Don Berry Memorial Greater Coachella Valley Soap Box Derby personnel shall obtain an Encroachment Permit from the Public Works Department, including a traffic control plan, prior to closing the streets, and make arrangements to install all traffic safety signs and barricades prior to the closure of said streets. Section 7. A condition of Temporary Use Permit 2007-702 shall be to have Riverside County Sheriff's Department personnel on hand to assist the applicant with on -site security and provide traffic control measures needed to carry out the street closure permit. Section 8. The City Council authorizes City staff or other assigned safety personnel to close the event if at any time all safety standards are not being met, and thus could jeopardize those persons attending the function; and Section 9. The City Clerk shall cause this Resolution to be posted after its adoption. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 3rd day of April 2007, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California Attachment 1 EXHIBR'A' cat, as=& DON BERRY MEMORIAL GREATER COACHELLA VALLEY SOAP BOX DERBY _J I"—J I Cane No ales W > Cane Chihuahua � � o z w b i W Cane Monterey W calle col'una calle Arroba lu —, Cane CWon_^ s:" r � CF`N OF'CtT4'9 COUNCIL/RDA MEETING DATE: April 3, 2007 ITEM TITLE: Approval of the Final Relocation Plan for 46-176 Dune Palms Road RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the Final Relocation Plan for 46-176 Dune Palms Road, and authorize the City Manager to submit this Plan to the State Department of Housing and Community Development. FISCAL IMPACT: Implementing the Relocation Plan will result in the expenditure of up to $80,000 for resident relocation costs. Funds are available from the Unreserved Fund Balances in Low- and Moderate -Income Fund Project Area 2. CHARTER CITY IMPACT: None. BACKGROUND AND OVERVIEW: On February 20, 2007, the City Council Approved a Relocation Plan for 46-176 Dune Palms Road and authorized the City Manager to circulate the Plan for public review and comment. RSG circulated the Plan for the required 30-day review period and has received no comments. Therefore, the next step entails City Council final review and adoption of the Plan. In September 2005, the Agency Board directed staff to contact property owners in the Dune Palms Road corridor (north of the Whitewater River and south of Westward Ho Drive) to ascertain their interest in selling their property to the Agency Board. The Agency Board would like to gather six parcels located �I,o,ng 82 the Dune Palms Road corridor so that the properties may be assembled to accommodate an affordable housing development. Four of the property owners contacted by staff initially expressed interest in selling their property. To date, staff has successfully negotiated purchase agreements with three owner -occupied single-family residences. Two Final Relocation Plans for the Dune Palms Road Project have been approved by the City Council. The first plan was approved on March 21, 2006, and the second on December 5, 2006. These plans have been used to successfully relocate three owner -occupied single-family residents. The owner of 46-176 Dunes Palms Road has also expressed an interest in relocating. Prior to considering a property purchase agreement with this party, the California Community Redevelopment Law and the California Relocation and Real Property Acquisition Guidelines require the Agency to prepare and submit a Relocation Plan for City Council review and approval. Attachment 1 is the Final Relocation Plan for 46-176 Dune Palms Road. This Final Plan is unchanged from the Draft Plan that was approved by City Council on February 20, 2007. The Relocation Plan presents: • Household demographic characteristics and relocation needs based on personal interview survey data; • An assessment of the availability of comparable replacement housing within the City of La Quinta and the surrounding community; • The steps and procedures the Agency will follow to ensure a fair and equitable relocation program; • An estimate of the potential relocation costs. The data presented in the Relocation Plan was compiled by interviews conducted in February of 2007. When interviewed, the household at 46-176 expressed a desire to relocate within the City of La Quinta. The owner -occupied household is a very - low income family, consisting of two seniors with disabilities and three adult children, and is English speaking. The Relocation Plan also details the relocation assistance program and the scope of the relocation benefits. The relocation assistance program generally entails: • Informing residents of their relocation rights and the scope of the relocation benefits; • Determining each household's specific housing needs; • Identifying and updating information on replacement housing opportunities; • Identifying Federal, State and other governmental agency housing program assistance; • Assisting each person with completing relocation assistance applications; • Assisting each displace with finding replacement housing opportunities; • Providing relocation payments in accordance with all State standards; and • Establishing an appeal procedure with respect to disputes over relocation benefits. The scope of relocation benefits needed for the household entails: • Providing moving expense payments based upon the actual cost of using a professional mover or based upon a fixed payment schedule if residents elect to move themselves; • A home purchase price differential payment based upon the difference between the appraised value of the resident's home and the cost to purchase a comparable replacement dwelling; and • Incidental expense payments including legal, closing cost title and other costs related to purchasing a comparable replacement dwelling. The total relocation costs are estimated to range from $60,000 to $80,000. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Final Relocation Plan for 46-176 Dune Palms Road and authorize the City Manager to submit this plan to the State Department of Housing and Community Development; or 2. Do not approve the Relocation Plan for 46-176 Dune Palms Road; or 3. Provide staff with alternative direction. Respectfully submitted, Douglas'A. Evans Community Development Director Approved for submission, �L o /I Thomas P. Genovese, City Manager Attachment 1. Final Relocation Plan 11 84 46176 DUNE PALMS ROAD RELOCATION PLAN LA QUINTA REDEVELOPMENT AGENCY O RSG � INTELLIGENT COMMUNITY DEVELOPMENS yf 46176 DUNE PALMS ROAD RELOCATION PLAN LA QUINTA REDEVELOPMENT AGENCY CONTENTS OF THIS RELOCATION PLAN 1. INTRODUCTION................................................................................................1 A. ASSESSMENT OF NEEDS.................................................................................1 B. REPLACEMENT HOUSING RESOURCES........................................................2 C. CONCURRENT RESIDENTIAL DISPLACEMENT..............................................3 D. TEMPORARY HOUSING....................................................................................3 E. PROGRAM ASSURANCES AND STANDARDS................................................3 F. RELOCATION ASSISTANCE PROGRAM.........................................................3 G. CITIZEN PARTICIPATIONIPLAN REVIEW........................................................4 H. RELOCATION BENEFIT CATEGORIES............................................................4 I. PAYMENT OF RELOCATION BENEFITS..........................................................6 J. APPEALS POLICY.............................................................................................6 K. PROJECTED DATES OF DISPLACEMENT.......................................................6 L. ESTIMATED RELOCATION COSTS..................................................................7 b 46176 DUNE PALMS ROAD RELOCATION PLAN LA QUINTA REDEVELOPMENT AGENCY I. INTRODUCTION The La Quinta Redevelopment Agency ("Agency") established Project Area No. 2 in May, '1989 to provide a mechanism to remove impediments to commercial and residential development, to address public infrastructure and facility deficiencies, and to increase and improve the community's supply of affordable housing. The properties along Dune Palms Road ("Project Site") are within Project Area No. 2 and have been considered by the Agency as a site for the development of affordable housing. This action has resulted in the purchase and development of properties within the Project Site. The Agency has successfully acquired and relocated three of properties in the Project Site. The Agency is considering acquiring an additional property resulting in the permanent displacement of one household at 46176 Dune Palms Road ("Subject Property"). The location of the Subject Property is generally described as being located near the southeast corner of Dune Palms Road and Westward Ho Drive and is more particularly described as Assessor Parcel Number 600-030-008. The location is displayed on Attachment I and 1b. The acquisition of the Subject Property will be negotiated by the property owners. This Relocation Plan ("Plan") describes the affected buildings and occupants and discusses the Relocation Assistance that will be made available to the occupants. Rosenow Spevacek Group, Inc. ("RSG") has prepared and will administer the Plan under the direction of the Agency and will act as the relocation consultant for this Plan. This Plan provides the results of a needs assessment survey, a housing resource study, and details of the Agency's proposed relocation assistance program. Furthermore, this Plan sets forth policies and procedures necessary to conform with statutes and regulations established by the California Relocation Assistance Law, California Government Code section 7260 et seq. ("CRAL") and the California Relocation Assistance and Real Property Acquisition Guidelines, Title 25, California Code of Regulations, chapter 6, section 6000 et seq. ("Guidelines"). No displacement activities will take place prior to the required reviews and approval of this Plan. A. ASSESSMENT OF NEEDS To obtain information for the preparation of this Plan, personal interviews were conducted with the household living on the Subject Property. The inquiries made of the household concerned household size and composition, income, length and type of occupancy, ethnicity, home language, disabilities/health problems, special needs relating to disability and replacement housing preferences. The interviews were conducted during February of 2007. The descriptive data in this Plan is based solely on the responses provided by the households. No attempt was made to qualify income or other information provided by residents. Occupancy/Overcrowding There is one household encompassed in this Plan. The household is comprised of five residents residing in a three -bedroom home. Under existing standards this is not considered to be overcrowded. 0 RSG 8* Page 1 46176 DUNE PALMS ROAD RELOCATION PLAN LA QUINTA REDEVELOPMENT AGENCY Income Income information was provided by the households. According to 2006 income standards for the County of Riverside (Attachment 2), adjusted for family size as published by the United States Department of Housing and Urban Development ("HUD"), the household is categorized as very low income. Ethnicity/Language The Subject Property household identified themselves as Hispanic (5). All members of the households reported the primary language as English. Senior/Handicapped Households There are two seniors (62 years or older), both are handicapped individuals, living on the Subject Property. They have indicated that they would prefer to relocate to housing that is wheel chair accessible. Table 1 shows some of the household's characteristics and needs. Table I: Housing Description Occupancy Houshold Size Room Count EthnicityLan ua a Seniors Income Levels Owners Tenant Adults Children Bedrooms Bath Total Caucasian His an,c En l,Sh S anish y 1 5 1 0 3 1 2 1 5 1 0 1 5 1 5 1 0 1 2 1 Very Low Income Source: Survey &property o em The Project Site The Project Site is situated on the southeast corner of Dune Palms Road and Westward Ho Drive. La Quinta High School is directly in front of the Project Site and Amelia Earhart Elementary School, and John Glen Middle School are within short driving distance. The Project Site is located within proximity to a community park, a Fire Station, shopping centers, and grocery stores. Preferred Relocation Areas and Location Needs The Subject Property household expressed a desire to remain in the La Quinta area. The household is only interested in home ownership options. Based on the survey, no other additional or special relocation needs (i.e. proximity to public transportation, employment, medical facilities, public/social services and agencies, recreational services, parks, community centers, and shopping) were expressed by the household. B. REPLACEMENT HOUSING RESOURCES A resource survey was conducted in February of 2007 to identify available comparable, decent, safe, and sanitary units available in close proximity to the Subject Property. One three -bedroom unit is required to adequately relocate the Subject Property household. Replacement properties were identified in consultation with a local realtor, through internet research, and MLS searches. The survey focused on confirming the availability of comparable, decent, safe, and sanitary units, which contain the required minimum number of bedrooms, an area of adequate size for the household, and an area comparable with respect to the number of rooms and O RSG PagE 2 8,8 46176 DUNE PALMS ROAD RELOCATION PLAN LA QUINTA REDEVELOPMENT AGENCY habitable living space. Attachment 3a provides a list of comparable replacement dwellings (as defined in Guideline section 6008) in La Quinta based on the results of the homeowner surveys. The replacement houses have a similar lot size and living area to the homeowner's original property. C. CONCURRENT RESIDENTIAL DISPLACEMENT There are no other known projects currently underway that will compete for similar replacement housing in the City of La Quinta. D. TEMPORARY HOUSING There is no anticipated need for temporary housing because relocation will not occur until the Agency has entered binding agreements to acquire the property from the owners and it is expected that the owners shall acquire replacement housing prior to moving from the Subject Property. Should such a need arise, the Agency will respond appropriately and in accordance with all applicable laws and requirements. E. PROGRAM ASSURANCES AND STANDARDS Adequate funds are and will be made available to accommodate the payment of all required relocation benefits. Services will be provided to ensure that displacement does not result in different or separate treatment of households based on race, nationality, color, religion, nationall origin, sex, marital status, familial status, disability or any other basis protected by the federal Fair Housing Amendments Act, the Americans with Disabilities Act, Title A of the Civil Rights Act of 1964, Title VIII of the Civil Rights Act of 1968, the California Fair Employment & Housing Act, and the Unruh Act, as well as any other arbitrary or unlawful discrimination. No one will be displaced without 90 days notice and unless "comparable" replacement housing can be located and is available. "Comparable' housing includes standards such as: decent, safe, and sanitary (as defined in § 6008(d) of the Guidelines); comparable as to the number of bedrooms, living space, and type and quality of construction of the acquired unit but not lesser in rooms or living space than necessary to accommodate the displaced households; in an area that does not have unreasonable environmental conditions; not generally less desirable than the acquired unit with respect to location to schools, employment, health and medical facilities, and other public and commercial facilities and services; and within the -financial means of the displaced households as defined in section 6008, subdivision (c)(5) of the Guidelines. The relocation program to be implemented by the Agency conforms to the standards and provisions set forth in Government Code section 7260 et seq., the Guidelines, California Health and Safety Code section 33410 et seq., if applicable, and all other applicable regulations and requirements. F. RELOCATION ASSISTANCE PROGRAM Staff is available to assist any displaced household with questions about relocation and/or assistance in relocating. Jon McMillen, the Acquisition and Relocation Coordinator, can be O RSG Page 3 tll 46176 DUNE PALMS ROAD RELOCATION PLAN LA QUINTA REDEVELOPMENT AGENCY contacted at (760) 212-2322 from 8:30 am to 5:00 pm, Monday through Friday. A comprehensive relocation assistance program, with technical and advisory assistance, will be provided to the household being displaced. Close contact will be maintained with the household. Specific activities will include: Distribution of an informational brochure. (see Attachment 4) 2. Timely referrals to at least three comparable replacement units as defined above and, if necessary, transportation will be provided to inspect potential replacement units. 3. Assistance with completion and filing of relocation claims, loan applications, and appeals forms, if necessary. G. CITIZEN PARTICIPATION/PLAN REVIEW This Plan will be provided to the household and will be made available to the public for the mandatory thirty (30) day review period. Comments to this Plan will be included as a Plan addendum prior to submission for approval before the Agency. A copy of the approved Plan will be forwarded to the California Department of Housing and Community Development ("HCD"). H. RELOCATION BENEFIT CATEGORIES Relocation benefits will be provided in accordance with the CRAL, the Guidelines, and all other applicable regulations and requirements. Benefits will be paid upon submission of required claim forms and documentation in accordance with approved procedures. The Agency will provide appropriate benefits for the displaced household as required by law. Residential Moving Expense Payments The subject household will be eligible to receive a payment for moving expenses. Payments will be made based upon either a fixed room count schedule or an invoice for actual reasonable moving expenses from a licensed professional mover. The method of moving expense payments may be selected by the household. Fixed Payment - A fixed payment for moving expenses based on the number of rooms containing furniture or other personal property to be moved. The fixed moving payment will be based upon the most recent Federal Highway Administration schedules maintained by the California Department of Transportation. (See Attachment 5) IRM Actual Reasonable Moving Expense Payments - The displaced household may elect to have a licensed, professional mover perform the move; if so, the Agency will pay for the actual cost of the move up to 50 miles and all reasonable charges for packing, unpacking, insurance, and utility connection charges. The payment will be made directly to the mover or as reimbursement to the displaced household. q RSG� Page 4 46176 DUNE PALMS ROAD RELOCATION PLAN LA QUINTA REDEVELOPMENT AGENCY Assistance to Homeowners It is anticipated that one homeowner household will be displaced. Displaced homeowners will be eligible for relocation replacement housing payments if the following conditions are met: a. The household has owned and occupied their unit for not less than 180 days prior to the "Initiation of Negotiations." and b. The household purchases and occupies a replacement unit within one year from: (i) the date that the household receives the final payment from the Agency for all the costs of the acquired unit - or- (ii) the date that the household vacates the acquired unit, whichever is later. The displaced homeowner household will receive assistance in locating a "comparable replacement" unit and will be eligible for the following benefits: 1. Purchase Price Differential: The displaced household will be entitled to receive an amount equal to the difference between the price paid for the acquired unit and the amount required to purchase a "comparable replacement" unit. The Agency will utilize a Comparative Method (as explained in section 6102 of the Guidelines) to calculate any price differential. Comparative Method: On a case -by -case basis, the Agency will determine the price of a "comparable replacement" unit, which is most representative of the acquired unit, by selecting and considering the listing price of at least three (whenever possible) "comparable replacement" units. (25 Cal. Code Regs. Sec. 6102 (c)(1)(A)(1). ) The Price Differential is the difference between the acquisition cost of the displacement dwelling and the lesser of the following two amounts: • The price the displaces actually paid for the replacement dwelling; or • The price of a comparable dwelling as determined by the Agency. 2. Other Payments: Moreover, the displaced homeowner will receive the following assistance: (a) Payments to cover the cost between the difference of the household's current debt or mortgage service and any increase in debt or mortgage costs necessary to acquire a "comparable replacement" housing unit; and (b) Incidental and reasonable one-time costs for acquiring a replacement unit, such as escrow costs, and recording and credit reporting fees. 3. Rental Assistance Option: Q RSG Page 5 91 46176 DUNE PALMS ROAD RELOCATION PLAN LA QUINTA REDEVELOPMENT AGENCY If a displaced homeowner household, which has purchased and occupied its current unit at least 180 days prior to the "initiation of negotiations," desires to rent instead of purchase a replacement unit, the household is eligible for all the benefits and assistance that is available to tenant household. However, such replacement housing payments may not exceed the payments the household would have been entitled to if it had elected to purchase a replacement unit. 4. Last Resort Housing Payments: There is currently sufficient comparable replacement housing for homeowner household and the Agency does not anticipate a lack of sufficient comparable replacement housing in the near future. However, should such a situation arise, the Agency will respond appropriately and in conformance with all applicable laws and requirements. I. PAYMENT OF RELOCATION BENEFITS Relocation benefit payments will be made expeditiously. Claims and supporting documentation for relocation benefits must be filed with the Acquisition Coordinator within eighteen (18) months from: (i) the date the claimant moves from the acquired property; -or- (ii) the date on which final payment for the acquisition of real property is made, whichever is later. The Acquisition Coordinator will then submit the relocation benefit claim form to the City Finance Department for review and payment, if appropriate. Failure to submit claims within the 18 month period will prevent the Agency from paying such claims. No household will be displaced until "comparable" housing is located as defined above and in section 6008, subdivisions (c) and (d) of the Guidelines. Relocation staff will inspect any replacement units to which referrals are made to verify that they meet all the standards of decent, safe, and sanitary as defined in section 6008, subdivision (d) of the Guidelines. However, no household will be denied benefits if it chooses to move to a replacement unit which does not meet the standards of decent, safe, and sanitary housing. J. APPEALS POLICY The appeals policy will follow the standards described in section 6150 et seq. of the Guidelines as supplemented by the Agency's approved Grievance Procedures (See Attachment 6). Briefly stated, the displaced household will have the right to ask for a review when there is a complaint regarding any of its rights to relocation and relocation assistance, such as a determination as to eligibility, the amount of payment, or the failure to provide a comparable replacement housing referral. The request for review must be made within eighteen (18) months from: (i) the date the claimant moves from the acquired property; -or- (ii) the date on which final payment for the acquisition of real property is made, whichever is later. Failure to make a timely request for review will result in your request being denied. K. PROJECTED DATES OF DISPLACEMENT The household will receive a 90-day notice to vacate after replacement housing has been secured and a purchase and sale agreement for their existing property has been executed. RSG 9 2 Page 6 46176 DUNE PALMS ROAD RELOCATION PLAN LA QUINTA REDEVELOPMENT AGENCY This notice is expected to be issued on or about April 1, 2007. Relocation is expected to be completed on or about July 1, 2007. L. ESTIMATED RELOCATION COSTS The Agency anticipates using the following funds for the Project: Project Area No. 2, Low and Moderate Housing Funds The following estimates are for budgeting purposes only. These figures should not be interpreted as firm, "not to exceed" or actual entitlement costs. These figures are based on the data obtained through occupant interviews, replacement site availability, market rate research, and the judgment of the Agency staff. They do not include payments to consultants or to contractors. Any and all required financial assistance will be provided. The budget estimate is: Table 2: Project Cost Estimate Low Estimate High Estimate $60,000 $80,000 O RSG Page 7 46176 DUNE PALMS ROAD RELOCATION PLAN LA QUINTA REDEVELOPMENT AGENCY INDEX OF TABLES & ATTACHMENTS TABLES Table 1: Housing Description Table 2: Estimated Relocation Costs ATTACHMENTS Attachment 1a: Regional Site Map Attachment 1b: Subject Property Map Attachment 2: HUD Income Category Limits for Riverside County Attachment 3: Housing Resource Survey —Three Bedroom Comparables Attachment 4: Relocation Assistance To Displaced Homeowner Occupants (Brochure) Attachment 5: Fixed Payment Moving Schedule Attachment 6: Grievance Process RSG �� 84 Page 8 V Attachment la: Regional Site Map ',wooahBve�r, - CountryCl .: 42nAySve ��, o r Palm Desert -, Dwres,_ - . Country - jj� Daft Rd Country. Cub Club . ,Indian Wells Country Club 0 2096 MapQuest, In, Q RSG Dr I, I 'I Mlles Ave zi Mn lags c'orrs Cg�ntr y 1 C/ub H ft d il� N 3 Avenue 48 ,I Avenue 46 g y u 0 �2006 NAVTEQ r ifs Page 9 U ` Attachment 1b: Subject Property Map 2 7'77�7"'- MMTWAOWHO aq "640 26- .4 -0 6000300 Goal 0025 600040017,6 6000 00 '600030006 00030004 600030006, "x fig 6000300 03 'Y' 600040018 - 600040019,1 600070000, so i009 "A 600040020 000030008 0021 600040022 66001004 600030011 600030012', :'800040024 $0004000 600040002 60060018 `600040003 600040004 L o G0004001D Approx scale 12134 Riverside County GIS 0 240ft 600040006� (qRSG Page 10 9 H Z D 0 U W 0 H o: w O: v �0 01 O Q O p r � N O E o C S W c o r" c cp �n m L C m Q .p v E o J 3 Oy « cd L C N y O V � f _v O CO. c a v o O t0 Ol ° � 6 L M N O E o 0 0 S d c 0 m y ° Co L V c d a M N v o J « ro y IE N a O v c v L kIi d O E o o 0 .2 d c O O M N C V M M N O O w w w ` u d c a e 3 « N ro E 9 V � f _N T Ll M O � 0 w L N 7 ro v o 0 o 0 0 O U S E O u c O ¢ c _ O N w N M w W V w ` O a � T W E M - ro o W o a c ro V v > a O f O a o N 0 ro a T v N M M v LKc 9 V1 O O N O ^ L « N c M n m 00 ti C 1 c a0 ro v o o b E m J 3 v c ro v o V � f O v T a OJ W G L fq d N c E V u u u � a T « ^ to E o J 3 ro a p v p v d � a V 7 v c a a 0 G M d N 7 O q L O in O in O o C O C V M M O � V d C °' e r 3 « O E om3 J v C N V O W p L d N S o n u? C C O c Q c m m v < n w C a e ed 0 3 0 E p E O J 3 ro d o J v C (tl N O E O c Q 0 U c O x T L 0 L Attachment 3: Housing Resource Survey Three Bedroom Comparables Address Type Sales Price Bedroom/Baths 38555 Rancho Los Cerritos, Bermuda Dunes Single Family $695,000 3/2 77890 Mountain View Ave, Palm Desert Single Family $799,000 3/2.5 77795 Delaware PI, Palm Desert Sin le Family $889,000 3/2 Note: Housing with similar lot size as the existing property is currently unavailable in La Quinta. many com arables available in La Quinta on reduced Acreage. There are O RSG -" S8 Page 12 Attachment 4 City of La Quinta Redevelopment Agency RELOCATION ASSISTANCE TO DISPLACED HOMEOWNER OCCUPANTS Introduction This booklet describes the relocation payments and other relocation assistance provided under the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended ("URA") to most homeowners whose home is acquired by the City of La Quinta Redevelopment Agency ("Agency'). To be eligible for the assistance described in this booklet, you must have owned and occupied your home for at least 180 days before the Agency offered to buy it. If you are notified that your home will be acquired and you will be displaced, it is important that you do not move before you learn what you must do to receive the relocation payments and other assistance to which you are entitled. This booklet may not answer all of your questions. If you have more questions, contact the Agency. (Check the back of this booklet for the name of the person to contact at the Agency.) Ask your questions before you move. Afterwards, it may be too late. Summary of Relocation Assistance As an eligible displaced homeowner occupant, you will be offered the following advisory and financial assistance: Advisory Services. This includes referrals to comparable replacement homes, the inspection of replacement housing to ensure that it meets established standards, help in preparing claim forms for relocation payments and other assistance to minimize the impact of the move. Payment for Moving Expenses. You may choose either a: ❖ Payment for Your Actual Reasonable Moving and Related Expenses, or ❖ A Fixed Moving Payment, or :• A combination of both, based on circumstances. Replacement Housing Payment. To enable you to buy or, if you prefer, rent a comparable replacement home, you may choose either: d• Purchase Assistance, or O RSG Page 13 «• Rental Assistance. If you disagree with the Agency's decision as to the relocation assistance for which you are eligible, you may appeal that decision as provided by the Agency's Grievance Procedures and state HCD Grievance Guidelines. General Questions Will 1 Be Paid For My Property Before I Have To Move? If you reach an agreement to sell your property to the Agency, you will not be required to move before you receive the agreed purchase price. If the property is acquired through an eminent domain proceeding, you cannot be required to move before the estimated fair market value of the property has been deposited with the court. (You should be able to withdraw this amount immediately, less any amounts necessary to pay off any mortgage or other liens on the property and to resolve any special ownership problems. Withdrawal of your share of the money will not affect your right to seek additional compensation for your property.) Will I Have To Pay Rent To The Agency Before I Move? You may be required to pay a fair rent to the Agency for the period between the acquisition of your property and the date that you move. The rent will not exceed that charged for the use of comparable property. How Will 1 Know I Am Eligible For Relocation Assistance? You should receive a written notice explaining your eligibility for relocation assistance. You will become eligible for relocation assistance on the date you receive the Agency's written offer of "just compensation" to purchase your home. You should not move before receiving that purchase offer. If you do, you may not receive relocation assistance. How Will The Agency Know How Much Help I Need? You will be contacted at an early date and personally interviewed by a representative of the Agency to determine your relocation needs and preferences for replacement housing and advisory services. The interviewer will ask certain questions about you and other members of your households. It is to your advantage to provide the information so that the Agency can assist you in moving with a minimum of hardship. The information you give will be kept in confidence. How Soon Will I Have To Move? O RSG 100 Page 14 If possible, a mutually agreeable date for the move will be worked out. You will be given enough time to make plans for moving. Unless there is a health or safety emergency, you will not be required to move without at least 90 days advance written notice of (1) at least one "comparable replacement home" that is available to you and (2) the earliest date by which you must move. What Is A Comparable Replacement Home? A comparable replacement home is: • Decent, safe, and sanitary. • Functionally equivalent to your present home. • Actually available for you to buy. • Affordable. Reasonably accessible to your place of employment. • Generally as well located with respect to public and commercial facilities, such as schools and shopping, as your present home. • Not subject to unreasonable adverse environmental conditions. • Available to all persons regardless of race, color, religion, sex, or national origin. What is Decent, Safe, and Sanitary Housing? Decent, safe, and sanitary housing is housing that: a Meets local housing and occupancy requirements. Additionally, it is housing that: • Is structurally sound, weather tight, and in good repair. • Contains a safe, adequate electrical wiring system. Has adequate living space for the occupants. • Has a kitchen with a sink, hot and cold running water, and connections for a stove and refrigerator. • Has a separate, complete bathroom with hot and cold running water and sewage system. • Has heating as required by climatic conditions. Has an unobstructed exit to safe, open space at ground level. Is free of any barriers that would preclude your reasonable use of the unit, if you are a person with a physical disability. Will The Agency Help Me Find A Replacement Home? O RSG Page 15 101 Yes. You will be provided with referrals to comparable replacement housing. If possible, you will be referred to at least three comparable replacement homes. The maximum financial assistance for which you may qualify will be based on the cost of the most representative comparable replacement home that is available to you. When the Agency gives you its initial written purchase offer, it will typically inform you at that time, or shortly thereafter, of your eligibility for relocation assistance, identifying the most comparable replacement home and explain the maximum amount of relocation assistance available to you. Once the Agency representative has a clear understanding of your needs and preferences, he or she will work with you to assure that you are given the best possible choice of housing and offer you transportation to inspect these units. If there is a mortgage on your present home, the Agency will refer you to lenders that can provide mortgage financing for your new home. If the money paid for your old home is applied to the purchase of your new home, there should not be any increase in the number or amount of your monthly payments for mortgage interest and principal. What If I Find My Own Replacement Housing? You have every right to find your own replacement housing. However, before you buy or rent, ask the Agency to inspect the unit to make sure that it is decent, safe, and sanitary. If the housing unit is not decent, safe, and sanitary, you will not receive a replacement housing payment. What If I Encounter A Problem In Obtaining Housing Of My Choice? If you encounter a problem in buying or renting housing of your choice, notify the Agency immediately. The Agency will look into the matter and try to resolve it. You will receive this help whether you were referred to the housing unit or found it yourself. If you are unable to buy or rent a housing unit because of discriminatory practices on the part of a real estate broker, rental agent, lender, or a property owner, the Agency will help you file a formal housing discrimination complaint with the U.S. Department of Housing and Urban Development or the appropriate State or local fair housing agency. What Other Services Will I Receive? In addition to help in obtaining a comparable replacement home, other assistance, as necessary, will be provided in order to minimize the impact of your move. This assistance may include referral to appropriate public and private agencies that provide services concerning housing financing, employment, health, welfare, or legal assis- tance. The range of services depends on the needs of the person being displaced. You should ask the Agency representative to tell you about the specific services that will be available to help you and your family. OPSG �' 000 Page 16 " What Is a Payment For Actual Reasonable Moving And Related Expenses? You are entitled to a relocation payment to cover the actual reasonable cost of your move. If you choose a Payment For Actual Reasonable Moving And Related Expenses, you may include in your claim the reasonable costs for: • Transportation for you and your family. • Packing, moving and unpacking your households goods. • Disconnecting and reconnecting households appliances and other personal property (e.g., telephone and cable TV). • Storage of households goods, as may be necessary. • Insurance for the replacement value of your property during the move and necessary storage. • The replacement value of property lost, stolen or damaged in the move (but not through your neglect) if insurance is not reasonably available. The Agency will explain all eligible moving costs, as well as those which are not eligible. You must be able to account for any costs that you incur, so keep all your receipts. Select your mover with care. The Agency can help you select a reliable and reputable mover. You may elect to pay your moving costs yourself and be repaid by the Agency or, if you prefer, you may have the Agency pay the mover. In either case, let the Agency know before you move. What Is A Fixed Moving Payment? If you choose a Fixed Moving Payment, you will receive a payment based on the number of rooms of furniture you will be moving, as shown on the Fixed Residential Moving Cost Schedule. The Agency has a copy of the schedule and will help you decide whether choosing this payment is in your best interest. If you do not have an unusually large amount of personal property to move and are capable of moving yourself, this payment should be more advantageous to you. No special documentation is required to support your claim. You need only move your personal property and complete the appropriate claim form in order to receive your payment. I Want To Buy Another Home. How Much Purchase Assistance Will I Receive? To help you buy a comparable replacement home, you will receive Purchase Assistance equal to the sum of the following three costs: • Purchase Price Differential. If the cost of replacement housing exceeds the amount the Agency pays for your present home, you may be eligible for a payment to cover the difference. The Agency will inform you in writing of the location and RSG Pagell 17 103 cost of comparable replacement housing (and explain the basis of its determination) so that you will know in advance how much assistance you may receive. That information should help you decide how much you wish to pay for replacement housing. You are free to purchase any decent, safe and sanitary housing unit of your choice. If the purchase price is less than the cost of a comparable replacement home, the payment will be limited to the actual difference. If it exceeds the cost of a comparable replacement home, the payment will be based on the cost of a comparable home. Examples: Let's say that the Agency pays $120,000 to purchase your home and that a comparable replacement home costs $130,000. ❖ If you pay $129,000 for a replacement home, you would receive a $9,000 differential payment (the difference between the Agency's payment for the acquisition of your home and the cost of your replacement home). ❖ If you pay $132,000 for the replacement home, you would receive a $10,000 differential payment (the difference between the Agency's acquisition payment and the cost of the comparable replacement home). Mortgage Interest Differential Payment. This amount covers the "present value" of the additional costs required to finance the purchase of a replacement home that result if the interest rate you must pay for a new mortgage is higher than the interest rate on the mortgage on your present home. It also covers other debt service costs. The payment is based on the lesser of: the mortgage balance on your present home or your new mortgage amount. To be eligible, the mortgage on your home must have been a valid lien for at least 180 days before the Agency's initial written purchase offer for your home. You should provide the Agency with a copy of your mortgage(s) as soon as possible. Based on that information and the prevailing terms and conditions of new mortgage financing, the Agency will compute the approximate mortgage interest differential payment for which you will be eligible, inform you of that amount and explain the conditions on which it is based. The payment will be made available with the purchase price differential in a timely manner to reduce the amount you must borrow to buy your new home. • Incidental Expenses. This amount covers those extra costs typically charged when one buys real property, such as the cost of preparing the deed and recording fees; the cost of title insurance, revenue stamps and transfer taxes (not to exceed the cost for comparable replacement housing); loan application, loan origination and appraisal fees; the cost of a credit report; and for other costs such as certification of structural soundness, home inspection and termite inspection. It does not cover prepaid expenses, such as property taxes and insurance. O RSG Page,,18 104 Remember, your total replacement housing payment is the sum of the purchase price differential, mortgage interest differential, and incidental expenses. To qualify for the payment, you must purchase and occupy a decent, safe and sanitary replacement home within one year after the later of: the date you move or the date you receive the final payment for the acquisition of your present home. However, the Agency will extend this period for good cause. If I Decide To Rent, Rather Than Buy, Another Home, How Much Assistance Will I Receive? If you decide to rent rather than buy a replacement home, you may be eligible to receive Rental Assistance. The assistance covers a 42-month period and is computed in the following manner. The assistance needed for one month is based on the difference between the market rent for your present home (including utilities), as determined by the agency, compared to a comparable rental dwelling available on the market (including utilities). That monthly need, if any, is multiplied by 42 to determine the total amount that you will receive. This amount will be paid directly to you in monthly installments or other periodic payments. Examples: Let's say that the monthly "market rent" and average cost for utilities for your present home are $250 and the monthly rent and estimated average utility costs for a comparable replacement home are $350. ❖ If you rent a replacement home for $360 per month, including estimated utility charges, you will receive $4,200. That amount is 42 times $100 (the difference between the market rent for your present home ($250) and the cost for a comparable replacement home ($350)). ❖ If you rent a replacement home for $310, including estimated average monthly utility charges, you will receive $2,520. That amount is 42 times $60 (the difference between the "base monthly rent" for your present home ($250) and the actual cost of your new home ($310)). To qualify for rental assistance, you must rent and occupy a decent, safe, and sanitary home within one year after the later of: the date you move or the date you receive the final payment for the acquisition of your present home. However, the Agency will extend this period for good cause. The amount of rental assistance cannot exceed the computed purchase price differential. RSG Page ib 1©5 Must I File A Claim To Obtain A Relocation Payment? Yes. You must file a claim for each relocation payment. The Agency will provide you with the required claim forms, help you to complete them, and explain the type of documentation, if any, that you must submit in order to receive your relocation pay- ments. If you must pay any relocation expenses before you move (e.g., a deposit when you contract for the purchase of a new home), discuss your financial needs with the Agency. You will be able to obtain an advance payment to meet these costs. An advance payment to purchase a home may be placed in "escrow." An advance payment for moving expenses may be paid directly to the moving contractor to ensure that the move will be completed on a timely basis. You must file your claim within 18 months after the date you move or receive the final payment.for the acquisition of your present home. However, it is to your advantage to file as soon as possible after you move. The sooner you submit your claim, the sooner it can be processed and paid. If you are unable to file your claim within 18 months, ask the Agency to extend this period; however the Agency is not obligated to extend this 18 month period.. Be careful not to confuse this 18-month period with the 12-month period within which you must buy or rent and occupy a replacement dwelling in order to be eligible for a replacement housing payment. You will be paid promptly after you file an acceptable claim. If there is any question regarding your right to a relocation payment or the amount of the payment, you will be notified, in writing, of the problem and the action you may take to resolve the matter. Do I Have To Pay Federal Income Taxes On My Relocation Payments? No. Section 216 of the URA states that you need not report relocation payments as part of your gross income for Federal tax purposes. For information on State or local income taxes, you should check with the State or local income tax office in your area or with your personal tax advisor. What If I Don't Receive The Required Assistance. Can I Appeal? If you disagree with the Agency's decision as to your right to relocation assistance or the amount of a payment, or the adequacy of the housing to which you have been referred, you may appeal the decision to the Agency. The appeal procedure is spelled out in the HCD Grievance Procedure Guidelines and the Agency's Grievance Procedures. A copy of the Agency's procedures has been attached to the Relocation Plan. The Agency will inform you of its appeal procedures. Your appeal must be in writing. However, if you need help, the Agency will assist you in preparing your appeal. RSG Page 20 106 If you are a low- or moderate -income person and are dissatisfied with the Agency's determination on your appeal, you may have an additional right to request administrative review of that decision (e.g., by HUD or the State). The Agency will explain whether this option is available. You can expect a fair decision on any appeal. However, if you are not satisfied with the final administrative decision on your appeal, you may seek review of the matter by the courts. I Have More Questions. Who Will Answer Them? If you have any questions after reading this booklet, contact the Agency and discuss your concerns with an Agency representative. Agency: City of La Quinta Redevelopment Agency Address: 78-495 Calle Tampico La Quinta, CA 92253 Office Hours: 8:30 AM through 5:00 PM; Monday through Friday Telephone Number: (760) 212-2322 Person to Contact: Jon McMillen O RSG Page 21 107 Attachment 5: Fixed Moving Schedule Schedule A (Occupant Owns Furniture Number of Rooms Payments 1 $ 625 2 $ 800 3 $ 1,000 4 $ 1,175 5 $ 1,425 6 $ 1,650 7 $ 1,900 8 $ 2,150 Each additional room $ 225 Source: California Department of Transportation, Federal Highway Administration Schedules RSG Page 22 10 8 Attachment 6 City of La Quinta Redevelopment Agency GRIEVANCE PROCEDURES Purpose: The purpose of the Grievance Procedures is to attempt to resolve disputes between the claimant and the Agency at the lowest possible administrative level while affording the claimant an opportunity to have a full and fair review of his/her case. Therefore, all relevant evidence should be presented at the lowest level of these proceedings. In any case where such evidence could have been presented at a lower level and the claimant failed to do so, the relevant hearing body may, at its discretion, refer the matter back to the lower level for consideration and determination prior to their considering such evidence. A failure to provide evidence at a lower level of proceedings may prevent the issue or evidence from being further reviewed, including, without limit, in judicial review for failure to exhaust remedies. These procedures are supplemented by HCD Guidelines sections 6150-6176. A. Right of Review Initial Determination: Any displaced person or business who is not satisfied with a determination as to eligibility, amount of payment, and failure by the Agency to provide comparable permanent or adequate temporary replacement housing or the Agency's property management practices, or not properly applying appropriate regulations, at his/her election, may have his/her claim reviewed and reconsidered by the Agency's relocation consultant in accordance with the following procedures. To obtain an initial determination from the Agency's relocation consultant, claimant must complete a Relocation Complaint form and submit it to the Agency's relocation consultant and the City Clerk within (540) days from the date he/she moves from the acquired property or receives final compensation for displacement from the property, whichever is later. The Agency's relocation consultant shall provide the claimant with a full written explanation of the determination and the basis therefore, which explanation shall be provided within three weeks from the date of receipt of the request. The written explanation shall include a statement of claimant's right to seek within ten (10) days further review of his/her claim by either formal or informal review and an explanation of the steps the claimant must take to obtain this review. The right to an informal oral presentation as provided in section B below or a formal hearing as provided in section C below shall not be conditioned upon first obtaining an initial determination from the Agency's relocation consultant. B.Informal Oral Presentation A-gency Review: If the claimant feels that the written explanation provided in section A above is incorrect or inadequate, or if the claimant desires to proceed directly to informal review, he/she may request an informal hearing with the Community Development Director or Designee ("Director"). RSG (1) To obtain an informal hearing before the Director the claimant must request in writing that the Director schedule such a hearing. Such written request shall be Page 23 I0, made (i) within ten (10) days from the date of the written initial determination or, if the claimant does not wish to request an initial determination, (ii) by submitting a Relocation Complaint form within five hundred forty (540) days from the date he/she moves from the acquired property or receives final compensation from the property, whichever is later. (a) Within fifteen (15) days from the date of receipt of claimant's Relocation Complaint form for an informal hearing, he/she will be afforded an opportunity to make an oral presentation, or to request a written review by the Director of the relevant documents and written materials submitted by the claimant. (b) The claimant may be represented by an attorney or other person of his/her choosing at the oral presentation hearing (at the cost of the claimant). (c) The Director shall prepare a summary of the matters discussed and determinations made during the informal hearing, or written review, and serve a copy thereof upon the claimant. (d) The Director shall review and reconsider the determination of the claimant's case in light of: - All material upon which the Agency based its original determination including all applicable rules and regulations; - The reasons given by the claimant for requesting review and reconsideration of his/her claim; - Whatever additional written material has been submitted by the claimant; and - Any further information which the Director may, in his/her discretion, obtain by request, investigation or research, to ensure fair and full review of the claim. - The proceedings shall not be bound by any formal rules of evidence. (2) The final determination on review by the Director shall include, but is not limited to: (a) The Agency relocation consultant's initial determination, if applicable; (b) The factual and legal basis upon which the decision is based, including any pertinent explanation or rationale; and (c) A statement of claimant's right to seek within ten (10) days further review of his/her claim by the City Manager and Assistant City Manager and an explanation of the steps the claimant must take to obtain this review. (3) The right to a formal hearing as provided in section C below shall not be conditioned upon first obtaining an informal hearing by the Director. O RSG Page ?A 1.10 i^ C. Request for Formal Review The City Manager and the Assistant City Manager Review: If the claimant feels that the initial determination by the Agency's relocation consultant, the Director's determination following the informal oral hearing, or written review by the Director is incorrect or inadequate, or if the claimant desires to proceed directly to formal review, he/she may request a formal hearing before the City Manager and the Assistant City Manager (or, if there is no Assistant City Manager, such other person as the City Manager may designate), acting as the Appeals Board ("Appeals Board"). To obtain a formal hearing before the Appeals Board the claimant must request in writing that the Director schedule such a hearing. Such request shall be made (i) within ten (10) days from the date of the Agency relocation consultant's initial determination, the Director's determination following the informal hearing or the Director written review or, if the claimant does not wish to request an informal hearing (ii) within five hundred forty (540) days from the date he/she moves fro the acquired property or receives final compensation from the property, whichever is later. (1) Within fifteen (15) days from the date of receipt of claimants written request, he/she will be notified of the formal hearing date. If the claimant requests additional time to prepare material for consideration and shows good cause therefore, the hearing date shall be continued to another date. (2) The Appeals Board shall, at the time it gives notice of the formal hearing date, notify the claimant that he/she has the right to be represented by an attorney or others at his/her own expense, to present his/her case by oral or documentary evidence; the right to submit oral or documentary evidence; the right to submit rebuttal evidence to, conduct such cross-examination as may be required for full and true disclosure of facts; and the right to seek judicial review after having exhausted all administrative appeal remedies. (3) The Appeals Board shall review and reconsider the initial determination and/or the determination made at an informal hearing taking into consideration all material upon which the challenged determination was made, all applicable rules and regulations, the reasons given by the claimant for requesting review, any additional relevant evidence, oral or documentary, submitted by either the claimant or the Agency's representatives. No evidence may be relied upon by the Appeals Board where the claimant has been improperly denied an opportunity to rebut evidence or cross-examine a witness. The proceedings of the Appeals Board shall not be bound by any formal rules of evidence. (4) The Appeals Board shall make its determination within six weeks from the date on which the formal hearing is concluded or the date of receipt of the last material submitted, whichever is later. (5) The Appeals Board's determination shall be made in writing and shall contain its decision, the factual and legal basis upon which the decision is made and a statement informing the claimant of his/her right to appeal the decision to the Agency Board as provided below. O RSG Page 25 r� (6) The claimant shall be promptly served with a copy of the Appeals Board's determination. Review by Redevelopment Agency. Any person who believes himself/herself to be aggrieved by any final decision of the Appeals Board may, within five (5) days after that date on the Appeal Board's notice of such ruling or act, appeal the Appeals Board's determination to the Redevelopment Agency Board of Directors (the "Agency") by filing with the Community Development Director a written statement of the rulings or acts complained of and the reasons for taking such appeal. The Director shall thereupon refer such appeal to the Agency at its next regular meeting and the Agency shall thereupon fix a time for the hearing of said matter, which time shall be not less than thirty (30) days from the time said appeal is presented to the Agency by the Director. On the date thus fixed, or on the date to which said hearing shall have been continued, the Agency shall proceed to hear and consider the evidence relating to said matter and shall make and enter on its minutes its final determination therein. The Agency may confirm, modify or set aside the findings of the Appeals Board, and the Agency's determination in the matter shall be final and conclusive. No proceeding or action shall lie against the City, the Agency, the Community Development Director, the City Manager, the Assistant City Manager (or such appointed designee) or any member of either thereof, nor against any officer, agent or employee of the Agency or City to review or enjoin the enforcement of its determination or orders of the Agency made pursuant hereto, or to recover damages for carrying out such orders in a lawful and reasonable manner, unless such action is commenced within ninety days (90) from and after service of notice of the findings and determination of the Agency. Notice of the determination of the Agency shall be served by the Community Development Director upon the person, or persons, taking the appeal. The effect of any order from which an appeal is taken as herein provided shall be suspended and of no force or effect until such appeal is fully determined. The claimant shall be deemed to have exhausted his/her administrative remedies upon filing timely appeals and the Agency taking action upon his/her complaint. E. Time Limits General: The Community Development Director may extend any of the time limits as permitted by HCD Guidelines section 6162 upon a showing of good cause; provided, however, that the time periods established by these Grievance Procedures within which to timely appeal a decision from a lower body shall not be extended. Any refusal to waive a time limit may be reviewed in accordance with the procedures set forth in Section C above; provided, however, any request to review shall be made within thirty (30) days from the date of receipt by claimant of written notice that the request to extend time has been denied. F. Review of Files By Claimant The claimant may inspect all files and records bearing upon his/her claim or the prosecution of the claimant's grievance, except to the extent the confidentiality of the material sought or the disclosure thereof is protected or prohibited by law. O RSG Page 26 112 G.Effect of Determination Determinations made by the Agency Board pursuant to the paragraph entitled "Review by Redevelopment Aoencv" in section C shall be applicable to all eligible persons in similar situations regardless of whether any such eligible person seeks a review. All written determinations shall be filed in the records of the Agency and available for public inspection. H. Right to Counsel Any claimant has the right to be represented by an attorney at his/her expense at any and all stages of the proceedings set forth in this Article. I. Stay of Displacement Pending Review If claimant seeks to prevent displacement, the Agency shall not require the claimant to move until at least 20 days after it has made a determination and the claimant has had an opportunity to seek judicial review. In all cases the Agency shall notify the claimant in writing 20 days prior to the proposed new date of displacement. J. Further Review If the Agency denies the eligibility of a claimant for a payment, or disapproves the full amount claimed, or refuses to consider the claim on its merits because of untimely filing, or any other ground, the Agency's notification to the claimant of its determination shall inform the claimant of its reasons therefore, and shall also inform the claimant of the applicable procedures for obtaining further review of this determination. These regulations prescribe the City of La Quinta procedures for granting administrative relief to any person aggrieved by a determination as to eligibility for a payment authorized by the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and the State of California Government Code Section 7260, at. seq., with regard to the obligation of the Agency to refer such person to an adequate replacement dwelling or to any person aggrieved by a determination as to eligibility for a payment authorized by the above legislation to provide the opportunity for his/her application to be reviewed by the appropriate department responsible for administering such payments. (q RSG Page 27 i COUNCIL/RDA MEETING DATE: April 3, 2007 ITEM TITLE: Consideration of a Partnership to Provide an Event to Rename the La Quinta Boys & Girls Club the President Gerald R. Ford Boys & Girls Club RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: / CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The Boys & Girls Club of Coachella Valley is requesting the City to become a sponsor at a funding level of $25,000. Funds were not allocated for this project in the Fiscal Year 2006/2007 budget, and would need to be drawn from the General Fund Reserve or another source as directed by the City Council. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the regular meeting of March 20, 2007, the City Council received an item under Written Correspondence regarding a request to partner to rename the La Quinta Boys and Girls Club the President Gerald R. Ford Boys and Girls Club. During the Boys and Girls Club presentation, it was requested the city to partner on the renaming event to be held on April 14, 2007. The partnership request is to assist the Boys and Girls Club with financial support for facility improvements of $25,000. On March 26, 2007, staff received a letter (Attachment 1) outlining the details of the financial request. The following is a list of items that Boys and Girls Club would like completed for the event. The list below is the estimate from the Boys and Girls Club; it is unclear if they are requesting a reimbursement or for the city to pay invoices for each of the items listed. r . j 4 Paint Exterior of Building Reseal & Re -stripe Parking Lot Purchase Gymnasium Floor Scrubber Replace Old Carpet with Tile in Education & Technology Centers Cement Planter Area in Front of Club for Bike Rack Landscaping Purchase Pressure Washer (Sidewalks) Purchase Tables & Chairs for Education Center Purchase 2 Couches for Education Center New Signage Total FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: $7,500 $3, 000 $ 5,000 $3,000 $1,500 $1, 000 $800 $ 3,000 $1,500 $ 4, 000 $ 30, 300 1. Approve the Boys & Girls Club of Coachella Valley sponsor request of $25,000; or 2. Do not approve the Boys & Girls Club of Coachella Valley sponsor request of $25,000; or 3. Provide staff with alternative direction. Respectfully submitted, 4EdieyllonCommunity Services Director Approved for submission by: r; xe� Thomas P. Genovese, City Manager Attachment: 1. Letter dated March 22, 2007 March 22, 2007 Ms. Edie Hylton City of La Quinta Post Office Box 1504 La Quinta, CA 92247-1504 Dear Edie, Thank you very much for your telephone call yesterday with direction as to how our Boys & Girls Club should proceed with our request to the City of La Quinta for your major $25,000 sponsorship of our upcoming Name Dedication Ceremony. As you know, our Board of Directors has made a decision to name our La Quinta Club after President Gerald R. Ford. An official ceremony will take place at the Club on Friday, April 13, 2007 beginning at 3:30 p.m. Our keynote speaker that day is former Secretary of State, General Colin L. Powell. It will be a great day for our Boys & Girls Club and the City of La Quinta! I did a walk-through of our La Quinta Club this morning with our staff and the following is a list of items that needs our attention for the ceremony with my cost estimate: Paint Exterior of Building $7,500 (This will be done by a Reseal and Restripe Parking Lot Purchase Gymnasium Floor Scrubber Replace old carpet with tile in Education and Technology Centers Cement Planter Area in front of Club for Bike Rack former member at a much reduced cost.) $3,000 $5,000 (This will be important for City's programs as well.) $3,000 $1,500 Landscaping $1,000 Purchase Pressure Washer (Sidewalks) $ 800 Purchase tables and chairs $3,000 for Education Center Purchase two couches for Education $1,500 Center New Signage $4,000 Total $30,300 The Boys & Girls Club of Coachella Valley will find additional sponsors which will cover more of the direct costs associated with the event itself. The POSitive Place For Kids ATTA IV;T 1 BOYS& GI RLS CLUB OF COACHELLA VALLEY Boys & Girls Club of Coachella Valley 42-600 Cook Street Suite 120 Palm Desert, CA 92211 760 836-1160 760 776-9111 FAX e-mail jducatte@becofcv org e-mail gegson@becofcv.org www becofcv org OPERATING BOARD OF DIRECTORS Mike Way, President Douglas Miller, Vice President Judy Vossler, Secretary David A Peat, Treasurer Brian S. Hamik, Esq., Past President Steven Albanese Christopher Ailing Carolyn Anderson Ralph Anderson Michael P. Busch Larry Chank David Chapman David J. Erwin Ross Escalette Jon FitzHenry Ward Fredericks Richard McClung Lucia Moran Tom Netting Mark Nickerson Foch `Tut' Pensis Suzanne Powell Greg Raumin Rick Remirez Bert Ruttman Dominique Shwe Lee F. Simmons Mark D. Simon Joel Smilow Sue Steding FOUNDATION BOARD OF TRUSTEES Mark D Simon, President David J. Erwin, Vice President All McCandless, Secretary Les R Peterson, Treasurer Joe Benitez Robert O. Bianco Rondi Edwards Kelly Flanagan John Foster Reid Jenkins George Kirkjan Richard McClung Mark Nickerson Jim O'Brien Patty Stutz Y((.T:J11 A United Way Agency /4/� BOYS & GIRLS CLUB OF COACHELLA VALLEY Examples include rental of chairs, window cleaning service, t-shirts and polo shirts for the children who will be in attendance that day, security, Boys & Girls Club parking services, stage rental, PA system rental, invitations, mailing, of Coachella Valley 42-600 Cook Street refreshments, etc. Suite 120 Palm Desert, CA 92211 As a result of your contribution of $25,000, we would like to offer you 760 7 y 760 776-116-9111 FAX equal partnership of this very important day. This will include both national e-mail jducatte@becofcv org e. We believe that some of our coverage will find e-mail gegson@becofcv org and local media coverag e. g www becofcv org its way to the Ford Library in Grand Rapids, Michigan for permanent display. We also expect that this will be a special limited opportunity to OPERATING locally recognize President Ford since it does require the family's BOARD OF DIRECTORS Mike Way, President permission. Douglas Miller, Vice President Judy Vossier, Secretary It will also include visibility in regard to all facets of the ceremony David A Peat, Treasurer Brian S. Hamik, Esq., Pas( President including major program recognition, city logo on podium and VIP seating for City Council members and key staff. More important than anything is Steven Albanese Christopher Ailing that the City of La Quinta will continue its partnership with the Boys & Carolyn Anderson Girls Club of Coachella Valley as together we work to improve the Ralph Anderson community one youth at a time. Larry Chank David Chapman David J Erwin Thank you for your consideration of this request and we appreciate the Ross Escalette wonderful support that we have received from the City of uinta over Ion FitzHenry PP yf LQ Ward Fredericks the years in helping us to build the Positive Place for Kids and Teens. Richard McClung Lucia Moran Tom Netting Sincerely, Mark Nickerson Foch 'Tut' Pensis Suzanne Powell \� Greg Raumin Rick Remirez Bert Ruttrum Jim DUcatte Dominique Shwe Chief Executive Officer Lee F Simmons Mark D. Simon Joel Smilow JD:lf Sue Steding FOUNDATION BOARD OF TRUSTEES Mark D Simon, President David J Erwin, Vice President Al McCandless, Secretary Les R Peterson, Treasurer Joe Benitez Robert O. Bianco Ronde Edwards Kelly Flanagan John Foster Reid Jenkins George Kirkjan Richard McClung Mark Nickerson Jim O'Brien 117 Patty Stutz The POSitiVe Place For Kids ic A United Way Agency i AGENDA CATEGORY: BUSINESS SESSION: CPI --OUNCIL/RDA MEETING DATE: April 3, 2007 CONSENT CALENDAR: ITEM TITLE: Consideration of Selection of a Representative to the Chamber of Commerce STUDY SESSION: Workshop/Information Exchange Committee PUBLIC HEARING: RECOMMENDATION: Approve the selection of a member of the City Council to serve for three consecutive meetings of the Chamber of Commerce Workshop/Information Exchange Committee. FISCAL IMPLICATIONS: k1rem CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City Council has established a policy of appointing one of the members to serve on the Chamber Workshop Information Exchange Committee for three consecutive meetings. Council Member Kirk was the last Council appointee to this Committee and has attended three meetings. The rotation of appointees has been as follows: Council Member Kirk (9/19/06) Council Member Henderson (2/21 /06) Council Member Osborne (9/20/05) Council Member Sniff (3/15/05) Mayor Adolph (7/20/04) Council Member Henderson (1/6/04) In order to continue this policy, a new Council representative should be appointed at this time. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Appoint a new Council Member as a representative to the Chamber of Commerce Information/Exchange Committee Workshop; or 2. Do not appoint a new Council Member as a representative to the Chamber of Commerce Information/Exchange Committee Workshop; or 3. Provide staff with alternative direction. Respectfully submitted, Douglas . Evans Community Development Director Approved for submission b rx.� l,� Thomas P. Genovese, City Manager 119 w •� en y OF'rKF' COUNCIL/RDA MEETING DATE: April & 2007 ITEM TITLE: Consideration of the Vista Santa Rosa Sphere of Influence RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: 115 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: If deemed appropriate, direct staff to further evaluate a policy revision to allow land - based financing districts (CFDs and CSDs) to be established with new residential development and to evaluate adding public service costs to the items allowed in such districts. FISCAL IMPLICATIONS: Scopes of work and contracts were previously approved for the development of a Strategic Plan, fiscal analysis and to conduct an infrastructure deficiency study for the Vista Santa Rosa Sphere of Influence. Approval of future annexations will have fiscal implications and the purpose of this report is to provide the City Council with a range of fiscal impact information. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: In response to a request made at the February 6, 2007 City Council meeting, staff reported at the February 20, 2007 meeting on Community Facilities Districts (CFD's) or Land Based Financing Districts in conjunction with reporting on the fiscal model. Applicable sections of the minutes from these two meetings are attached (Attachment 1). Testimony received questioned some of the assumptions used in the City's model in comparison to the independent models performed by property owners and developers. Based upon the testimony given and discussion, Council directed staff to meet with interested property owners and developers in an effort to further discuss assumptions being made in the modeling efforts. This meeting was conducted on March 7, 2007, and additional information regarding the meeting is provided later in this report. As additional background the February 20, 2007, staff report is attached (Attachment 2). Additionally, for the past year the Vista Santa Rosa Task Force has been meeting with the goal of assessing the land use for the entire Vista Santa Rosa boundary as defined by the County's General Plan. At their last meeting held March 22, 2007, the Task Force completed their directive with the general acceptance of a Land Use Concept Plan. Additional information regarding the Land Use Concept Map is provided later in this report within the analysis section. Sphere of Influence (SOI) reports to City Council for the past several meetings have included information addressing fiscal consideration, establishing a Memorandum of Understanding with Riverside County, status of the Vista Santa Rosa Task Force and the draft County VSR Land Use Plan, the Airport Land Use Commission - Jacqueline Cochran Airport and the South Valley Implementation Program. Several of these items continue to be matters in need of input and direction from City Council. FISCAL CONSIDERATIONS The City of La Quinta has been reviewing the fiscal impacts of continued growth and development since 1995. During that period the City staff and its consultant, RSG, have developed and refined a revenue and expenditure model that has been applied to forecast overall City revenues and expenditures, and site specific annexation proposals. This model is being used to evaluate annexation requests within the City's SOI, modified to incorporate the revised assumption scenarios. In evaluating annexation requests in this SOI, staff and RSG have followed a City Council directive: annexations must be revenue neutral. No funds from development within the current City boundaries may be used to underwrite projected annexation area deficits. At the February 20, 2007 City Council meeting, staff reviewed this model with the Council and the development community. Various developer representatives' provided input as to why the model's assumptions should be modified. Based upon the testimony and discussion, Council directed staff to meet with the developers and property owners, and fiscal consultants to further discuss the fiscal modeling and assumptions. On March 7, 2007, staff and RSG met with Vista Santa Rosa developers, property owners and their consultants to review the City's model and its base assumption. Attachment 3 to this report is a matrix that presents the assumptions employed in the three annexation fiscal analyses prepared to date: • The February 2007 analysis prepared by RSG for the City of La Quinta • The October 2005 analysis prepared by Community Development Associates for the Vista Santa Rosa Community Coalition area developers and property owners entitled "Fiscal Impact Analysis for the Annexation of 3,020 Acres to the City of La Quinta" r�w1 • The January 2007 analysis prepared by Stanley R. Hoffman Associates for the Motorcoach Resort Development. The RSG and Community Development Associates fiscal analysis covers all properties within Planning Area 1 (west of Jackson Street). The Hoffman report is focused on a proposed 80-acre development, but will be expanded to cover a proposed annexation of surrounding properties. In addition, Mr. Hoffman submitted a memorandum with additional information regarding fiscal impact assumptions (Attachment 4). FISCAL ANALYSIS The following summarizes the results of the March 7, 2007 fiscal meeting: Inflation Rate The RSG model uses various inflation rates; these are: 2% for revenues; 3% for expenditures; 5% for fire and police expenditures; and 5% for sales tax revenue. These rates were generated after reviewing prior City budgets, discussions with City staff and electing to be conservative when estimating revenues and expenditures. Meeting attendees requested that other alternatives used, but no common rate was proposed or agreed upon. In order to assess the sensitivity of modifying the inflation rates, RSG prepared three fiscal runs as follows: • Current assumptions 0 2% for revenues 0 3% for expenditures 0 5% for fire and police service 0 5% for sales tax revenues 0 5% for transient occupancy tax (year 20 and after only) • Constant 3% for all assumptions o 3% for revenues o 3% for expenditures o 3% for fire and police service o 3% for sales tax revenues o 3% for transient occupancy tax (year 20 and after only) • Constant 0% maintaining a# assumptions inconstant 2006-07 dollars o 0% for revenues o 0% for expenditures o 0% for fire and police service o 0% for sales tax revenues o 0% for transient occupancy tax (year 20 and after only) The results of these modifications are presented later in this report. 122 Population and Density The RSG analysis utilized a population density of 2.8 persons per household and a development density of three dwelling units per acre. The 2.8 persons per household density is based upon the persons per household identified in the 2000 Census, the City's General Plan, and current City Housing Element. At the meeting, attendees identified that the 2006-07 City budget presents a density of 2.04 persons per household, if occupancy rates are factored in. Meeting attendees also envisioned that the area would maintain some of its rural qualities and recommended a development density of two (2) dwelling units per acre. The revised model runs incorporate a population density of 2.04 persons per household and a development density of 2.0 dwellings per acre. These changes result in a 105% decrease in projected population from 23,357 (2.8 persons per household) to 11,354 (2.04 persons per household), and a 50% decrease in the number of dwellings units from 8,342 (3 units per acre) to 5,562 (2.0 dwellings per acre). The results of these modifications are presented later in this report. Projection Time Frame RSG's model used a 50 year time horizon to project revenues and expenditures. Meeting attendees indicated that government finance and politics over the next 50 years will entail far more variables than any model can incorporate. They requested that the projection horizon be shortened. The revised projections employ a 30 year time horizon, with all new construction assumed to be completed in the first 20 years. The results of these modifications are presented later in this report. Land Use Plan The March 7, 2007 discussions also focused on permitted land uses. Regarding commercial land uses, the attendees concluded that the 2006 ERA Market Study commercial space conclusions were acceptable. These conclusions envisioned that 225,000 square feet of commercial uses could be built when the population reaches 10,000. Of this, 70,000 square feet is assumed to be a grocery store with the remaining space allocated to retail or restaurant uses. Other discussions focused on overall residential densities and the potential for at least one major resort. After considerable debate, staff agreed to revise residential densities from three to two units per acre, and to include a 40 acre resort and golf course to be built in year 20. The results of these modifications are presented later in this report. Additionally, the RSG model has been run for a lower density development scenario (1.5 dwelling units per acre). However, for purposes of this report two units per acre was utilized. Sales Tax Sales tax revenue can be projected in two ways: "Direct" sales tax revenue generated by the commercial development presented above and "Indirect" sales tax revenue based upon the spending projected new resident spending patterns. 123 The March 7, 2007 discussions lead to revising the sales tax projections. The revised projections are based upon the median disposable income per household (provided by ESRI, a company that provides projections based on U.S. Census data) and assumes that half of this disposable income will be spent on retail purchases in the City of La Quinta. After the population reaches 10,000 triggering the construction of 225,000 square feet of commercial in Fiscal Year 2023-24, the indirect sales tax revenue is reduced by 50%; this modification was made because it is assumed these sales will be accounted for in the 225,000 square feet of retail space. The results of these modifications are presented later in this report. Weighting for Land Use There are several methodologies that models use to predict costs associated with various land use types. Following the suggestion from one of the meeting attendees, and in conformance with a previous annexation model prepared by RSG for La Quinta (The Enclave), a weighting system was recommended which allocates certain costs and revenues by land use type (residential vs. non-residential). This method is more efficient than a per capita model; a per capita model cannot predict costs for a commercial property as it has no residents. Per capita factors are based on (1) the City's current FY 2006-07 budget costs, (2) the City's residential population and employment, and (3) parcel and property assessed value data. The residential share of all service costs was estimated by dividing the residential property values and number of parcels by the total value and total number of parcels. These two results are averaged and the value was applied to local cost to determine the residential share of costs (approximately 78%). Per capita factors are calculated by dividing the total expenditures for a given service by the appropriate service population (i.e. residential or employee). The results of these modifications are presented later in this report. Law Enforcement The prior RSG analysis addressed police services on a per capita basis. This approach is common; however, it does not efficiently demonstrate the incremental service increases resulting from annexing a developing area. After discussing this approach with the meeting attendees, a new approach was agreed to wherein law enforcement service costs are based upon a ratio of 1.1 police staff personnel per 1,000 service population, plus a direct overhead of 10% above the projected costs, which is the rate in the current contract for service. Service population is the weighted population based on residents and employees described above. Police staff costs are based on the current contract with the Riverside County Sheriff. The results of these modifications are presented later in this report. Fire The prior RSG analysis addressed fire service on a per capita basis. However, discussions with the Riverside County Fire Department have brought to light that distance to a fire and residents are more important than the number of persons served. The Fire Department has provided information on potential locations for future stations to meet the needs of the area as it develops. Based on this information, it has been determined that the study area will generate the need for six tenths (0.6) of a station. 124 It is anticipated such a station would be built in fiscal year 2010-1 1 . Thus, for the first three years of the model, costs remain on a per capita basis. However, from 2010-1 1 and on, costs are based on the staff and direct overhead needed to maintain 0.6 fire stations. Please note, capital costs are not included in this projection, thus the cost of building and providing equipment to the station is not addressed. It is assumed that capital costs will be covered by developer dedications, Development Impact Fee revenue, and County contributions. Riverside County Redevelopment Project Area. It was universally agreed that this will hinder the revenue stream from the proposed annexation area. RSG has prepared a 41" scenario that assumes the Project Area does not exist for the purpose of comparing the impacts of the County RDA. In addition, RSG has estimated the amount of tax increment that will be generated within the County RDA. The results of this modification are presented later in this report. One -Time Fees Though one-time fees do contribute to the City's ability to fund certain capital projects or development services as allowed by law, they are not recurring revenues and continue to be excluded from the model. Additionally, this model is built to analyze recurring costs and does not include capital costs that will be incurred. A separate infrastructure study will be necessary to update and expand the City's DIF Program. Thus, neither one-time revenues nor one-time costs are included. Community Facilities District (CFD) A community facilities district was proposed to help offset some of the costs incurred by the proposed development of the annexation area. This option will need to be explored further and therefore has not been incorporated in the model at this time. Fiscal Modeling Results The above modifications were used to prepare various model runs to identify the revenues and expenditures associated with the aforementioned modifications. The geographical area that was reviewed encompassed all territory west of Jackson Street within the SOL Thirty year projections were prepared to reflect what staff believes is a reasonable and valid projection period for municipal revenues and expenditures. However, in order to asses revenues and expenditures for milestone years, 1, 5, 10, 15, 20, 25, and 30 annual revenue versus expenditure conclusions are shown for the specified year, not the cumulative total. For reference purposes, the table below presents the bottom line numbers presented to the City Council at the February 20, 2007 meeting. Year Year Year Year Year Year Year 1 5 10 15 20 25 30 2007-08 2011.12 1 2016.17 2021-22 2026-27 2031-32 2036-37 CURRENT MODEL 1 ($369,098)1 ($2,010,100)1 ($3,831,000)1 ($6,415,700)1 ($10,531,373)1 ($13,466,187)1 ($16, 125 Modified Fiscal Model — Stable Inflation The second model scenario reflects changes to the inflationary rates used. This scenario keeps a constant rate of 3% increase on all revenues and expenditures. All other variables remain the same. Year Year Year Year Year Year Year 1 5 10 15 20 25 30 2007-08 2011-12 2016-17 2021-22 2026-27 2031.32 2036-3 3% RATE OF ($352,996) ($1,827,300) ($3,277,000) ($5,173,700) ($8,025,416) ($9,737,495) ($11,342. INFLATION Modified Fiscal Model — Constant Dollars The third model scenario also reflects changes to the inflationary rates. This scenario keeps a constant rate of 0% increase on all revenues and expenditures, or uses "constant dollars". Property assessed value continues to increase at 2%. This affects only the portion of the land that is not within the County Redevelopment Project Area. When performing this analysis it must be noted that other variables do impact the model. For example, the deficit in year 20 is only slightly smaller than in year 25. This is in part due to the population stabilizing. The model assumes all residences will be built by year 20, so there is not an increasing population that drives up costs. Additionally, after year 20, all costs and revenues remain stable except for the increase in property tax due to the 2% growth in assessed value. This reduces the annual deficit in year 30 when compared to year 25. Year Year Year Year Year Year Year 1 5 10 15 20 25 30 k(2007-08 2011-12 2016-17 2021-22 2026.27 2031-32 2036-37 2007 DOLLARS$329,900) ($1,520,700) ($2,296,000) ($3,058,500) ($4,014,400) ($4,040,800) ($3,896,2 Modified Fiscal Model — Assuming No County Redevelopment Project Area The final scenario demonstrates how the model would treat the annexation if the County Redevelopment Project Area was not in place. This analysis employs the Current Model adjustments: 2% for revenues, 3% for expenditures, 5% for fire and police service, 5% for sales tax revenues, 5% for transient occupancy tax (year 20 and after only), and 11.75% of the property tax assessment (1 %) comes to the City on all property, which includes revenue generated by the County fire and library property tax levies. The City currently receives revenue from the County fire and library property tax levies. NO COUNTY RDA Year Year Year Year Year Year Year 1 5 10 15 20 25 30 307-08 1 2011-12 2016-17 2021-22 2026-27 2031-32 2036-3 126 County RDA Revenue Projections RSG prepared tax increment projections to identify the estimated amount of revenue the County RDA would receive from development within the area west of Jackson Street. The lower density assumptions were used in conjunction with higher per unit sales values. These projections employed their previous assumptions regarding the allocation of tax increment revenue: the County pays approximately 30% of the non -housing (80%) revenue to affected taxing agencies. The chart below identifies the estimated tax increment revenue the County RDA would receive for affordable housing development (20% revenue) and non -affordable housing activities (80%). COUNTY RDA REVENUE Housing (20%) Non -Housing (80%)' Total $ Year Year Year Year Year Year Year 1 5 10 15 20 25 30 2007-08 2011-12 2016-17 2021-22 2026-27 2031-32 2036-37 348,884 1,963,077 4,550,792 7,912,347 12,510,247 14,507,071 16,821,937 984,924 5,541,909 12,847,219 22,337,133 35,317,341 40,954,521 47,489,557 1,333,807 $ 7,504,986 $ 17,398,011 $ 30,249,479 $ 47,827,588 $ 55,461,691 $ 64,311,494 ' Net of payments to taxing agencies In summary City staff and RSG will explain the revisions to the City's fiscal model and the other fiscal model option at the staff meeting. If the Council desires, staff will initiate review of land -based financing districts and one time fees and prepare a subsequent report for Council consideration. Attached is a memo prepared for staff from Maryann L. Goodkind, of Fulbright & Jaworski, L.L.P., regarding the formation of a Mello -Roos Community Facilities District (Attachment 5). VISTA SANTA ROSA LAND USE MAP The following summarizes the Vista Santa Rosa Concept Land Use Map: For greater than a year, the Vista Santa Rosa Task Force has been assisting County staff in the process of developing a land use map for the Vista Santa Rosa area. This effort is being conducted to complete the original effort that first began as part of the year 2002 update process for the Riverside County General Plan, which was put on hold until February of last year when Supervisor Wilson commissioned the Task Force to complete this effort. City staff has been attending the Task Force meetings since April of last year. The last report staff provided to the City Council regarding the status of the Task Force process was on February 6, 2007. At the March 22, 2007 meeting, Riverside County staff provided the Vista Santa Rosa Task Force with copies of a revised Land Use Concept Map and text narrative (Attachment 6). County staff provided a summary of all changes made to the map and text since the previous meeting a month prior, which were based upon comments received from Task Force members. Following the staff presentation, most Task Force members provided generally positive comments regarding the map, text and process conducted over the past year. Additionally, several members did express the need to further review the information provided and will be forwarding comments directly to County staff. Though the Task Force process is essentially complete, members chose 127 to remain available to reconvene should Supervisor Wilson and/or County staff deem it necessary to receive further input from the Task Force. Similar to the first Land Use Concept Map released last fall, the latest map identifies four land use policy areas: ■ Po/icy Area 1 — Village Center Core/Community Center located on Airport Boulevard between Jackson Street and Van Buren Street. Land use would comprise of a mix of retail commercial, offices, Higher Density Residential, and public uses. ■ Po/icy Area 2 — Estate Density Residential Area generally located east of Monroe Street, south of Avenue 52, west of Calhoun Street, and north of Avenue 55. This area represents the Lowest Density Residential in VSR with the intent to encourage larger, estate size lots. Proposed density up to one dwelling unit/acre with certain policies being met, otherwise one dwelling unit/2 acres. ■ Po/icy Area 3 — Low Density Residential area generally located east of Monroe Street, west of Harrison Avenue, between Avenues 55 and 62. This boundary is similar to the current overlay district currently identified in the County's General Plan. Potential density up to three dwelling units/acre with certain policies being met, otherwise two dwelling units/acre. ■ Po/icy Area 4 — Very Low Density Residential area essentially located south of Policy Area 3. Proposed density is up to two dwelling units/acre with certain policies being met, otherwise one dwelling unit/acre. The Land Use Concept Map identifies village center overlay areas, "lifestyle corridors", special transition areas between some of the policy areas, view corridor areas, and multiple trail routes. In addition to the policy area and land use descriptions, the text describes the transition area, agriculture and project buffers. Language is also provided describing the lifestyle corridors, community icons, open space, as well as vista and view protection. Staff has reviewed the Land Use Concept Map and text and has the following comments: • Several text policies lack definition necessary to assure clear understanding and consistency. For example, buffers between projects are defined as ranging from "very narrow to as much as 150 feet wide". ■ The map identifies lifestyle corridors and trails that abut the La Quinta City limits. As currently proposed, the lifestyle corridor and trails anticipate a linkage to trails in La Quinta. Several of the proposed routes are inconsistent and do not connect with the multi -purpose trails exhibit in the La Quinta General Plan. ■ The text provides a general description of the overall land use concept and community lifestyle that helps define the Vista Santa Rosa area and what is proposed in the Land Use Concept Map. However, there is no policy direction provided to ensure that definitive design guidelines and standards are established, which is an integral part of assuring the "unique community character" of Vista Santa Rosa is maintained in the future. ■ The Land Use Concept Map does not recognize the Riverside County Airport Land Use Commission compatibility map for Jacqueline Cochran Regional Airport. Compatibility Map Zones "C" and "D" have potential land use impacts upon a large area that includes several properties within VSR in the vicinity of Harrison Street and Airport Boulevard. ■ Residential density transition between La Quinta city limits and Planning Area 2 is dependent upon the Monroe Street right-of-way. However, other neighboring transition areas have been identified on the proposed map as special transition areas. All properties in this area that are within the City limits are either developed or entitled at predominately suburban densities. Therefore, it is questioned why Monroe Street in this area is not identified as a special transition area. County staff presented the map and text to the Vista Santa Rosa Community Council at their March 28, 2007 meeting. Council members and approximately ten citizens had questions of and provided general feedback to County staff. The feedback was mixed and ranged from full support to concern over increased density, potential loss of equestrian and rural lifestyle and lack of public notice for review and input from local residents. The Land Use Concept Map and text will be presented to the Riverside County Planning Commission at their April 18, 2007 meeting, which will be conducted in the La Quinta Council Chambers. Following a recommendation from the County Planning Commission, the matter will be scheduled for consideration by the Board of Supervisors. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Direct staff to further evaluate a policy revision to allow land -based financing districts (CFDs and CSDs) to be established with new residential development and to evaluate adding public service costs to the items allowed in such districts; or 2. Discuss the status of existing consulting service contracts and provide staff direction; or 3. Provide staff with alternative direction 129 Respectfully submitted, Dougl R. Evans Community Development Director /Approved for submission y: / z4 Thomas P. Genovese, City Manager Attachments: 1. February 6 and 20 meeting minutes 2. February 6 and 20 staff reports 3. Fiscal Matrix 4. Stan Hoffman and Associates memo 5. Fulbright & Jaworski memo dated March 29, 2007 6. Vista Santa Rosa Land Use Concept Map and Text int ATTACHMENT 1 City Council Minutes 8 February 6, 2007 The City Council took up the Study Session item regarding Sphere of Influence east of the city limit at this time. STUDY SESSION 1. DISCUSSION OF SPHERE OF INFLUENCE EAST OF CITY LIMIT. Community Development Director Evans presented the staff report. Council Member Kirk thanked the Community Development Director and staff for all their hard work to compile the staff report; stated it is critical to discuss merits or demerits to annex property into the City; and stated based on the sense from the meetings held, it is imperative to review the fiscal reality with the County. Council Member Osborne agreed with Council Member Kirk and stated the financial position of the City must be worked out prior to consideration of annexation. Council Member Kirk requested staff to present only the fiscal issues of their presentation. Council Member Sniff stated he has been a strong advocate to annex property from the East and Southeast and felt annexation would have benefited all; stated the project has been killed by the County's unwillingness to share the benefits in working with the City; and stated the City would be put in the financial position to make improvements. Mayor Adolph stated he would not put the burden of taxation on the residents. Community Development Director Evans gave a brief presentation of the process and fiscal models of annexation, and the fiscal analysis. Mr. Frank Spevacek gave a brief presentation' on •the fiscal background, sample development, options; and sphere of influence development analysis. Council Member Henderson questioned if the deficit was in General Fund dollars, to which Mr. Spevacek responded, "Yes." She understood if the county shared 25% of the RDA, the deficit might change but it would not be General Fund monies. Mr. Spevacek stated in an effort to mitigate fiscal impacts of development in the project area, the City's proposal to the County was to enter a pre -annexation agreement with the County to fund General Fund costs through a fiscal mitigation payment from the County redevelopment agency. 13I City Council Minutes 9 February 6, 2007 Mayor Adolph questioned if the assessment area district could go away, and if there was a legal binding contract, how could it be voted to be dissolved. Community Development Director Evans stated according to State law, there is a process for residents in the district to vote to discontinue the district; and stated staff is available to pursue this analysis and report back to the Council. Council Member Osborne inquired about the timing to receive responses from the business community regarding implications of establishing a Community Facilities District and Community Services District for the area. Community Development Director Evans stated it would take 30 to 60 days to report back to the Council, .depending on the response from the business community. Council Member Kirk questioned if the Police and Fire assumptions are based on assuming 5% increase per year, and if most of the increase comes from salary and benefits. Mr. Spevacek stated there are two components, salary and benefit increases and increase to personnel. Council Member Kirk questioned if the City does not annex this area, will residents have a difficult time getting a higher level of service from the County. Mr. Spevacek stated the discussion with the County revealed the costs would be off -set with the Community Services District. Community Development Director Evans stated staff has discussed the issue of service level with County staff and concluded the residents currently do not receive the level of service provided by La Quinta. In response to Council Member Kirk, Community Development Director Evans stated the experience with Riverside County providing high -quality development depends on the role of the City. Council Member Henderson thanked the staff for the modeling of development; stated would be interesting to take a model of today's resident and compare it to a future development in costs; stated the County has set a model in place regarding the future dollars they will receive; conveyed the importance of the City's involvement when Avenue 62 is addressed and need to have some land in the area; and stated the City can't close the doors on something that looks frightening, but need to continue to work with partners on it. Joe Broido, 77-510 Calle Nogales, thanked the staff on the extraordinary amount of work done on this project; and stated Council's allegiance should lay in the concern of the residents; and questioned the reason for considering the annexation. 139 City Council Minutes 10 February 6, 2007 Thomas Noya, business owner, still very interested in being annexed into the City; stated he understands the fiscal responsibility of the Council and is willing to continue to work with staff on this issue. Council Member Osborne stated in respect to a Community Service District and Community Facilities District, the City must explore those issues before making a decision to annex. In response to Council Member Henderson, Mr. Spevacek confirmed if the property proposed for pre -annexation is toward commercial, it would come in with a land value; and also confirmed the property could be developed under a Development Agreement and could provide funding per unit. It was the consensus of the Council to bring this item back as a Business Session item at the February 20, 2007 meeting. BUSINESS SESSION 2. CONSIDERATION OF POT MARKETING INITIATIVE AND REQUEST FOR FUNDING FROM THE P M SPRINGS DESERT RESORTS CONVENTION AND VISITORS AUTHORITY. Management Analyst Casillas resented the staff report. Council Member Henderson que Toned if this was the type of program intended to be utilized when the buhqet was prepared. Management Analyst Casillas confirmed and stated one oflihe options would be to concentrate more on tourism which is difficult to do bo our own. Council Member Sniff stated this pro rai implemented on a down market as we are in and questioned how long it would take to it Woody Peak, CVA, stated they have been disci airlines since September 2006 and explained the airlines is in April, May, and June. would conceivably be second half of our season, dement the program. Mr. 'ng this program with the er d of time to impact the Mayor Adolph questioned where did the CVA get the Nnding to provide $200,000 toward the program and if the request for fu ing will be an ongoing situation. Mr. Peak stated the CVA leadership felt thi area must be addressed as booking the window of the flights is 45 days pr or to travel. Mayor Adolph questioned why the funding was not built into the budget this City Council Minutes 4 February 20, 2007 MOTION — It was moved by Council Members Sniff/Hende on to approve the Consent Calendar as recommended and amended wi the exception of Item Nos. 5 and 11, and with Item Nos. 6, and 1 being approved by RESOLUTION NOS. 2007-013 and 2007-014 resp lively. Motion carried unanimously. Item No. 5 MOTION — It was moved by Cou it Members Osborne/Henderson to approve Consent Item No. 5, Adopt' n of Resolution No. 2007-015 granting conditional' approval of a Final M and Subdivision Improvement Agreement for Tract Map 31681-3, Andal ia, Coral Option I, LLC. Motion carried with Council Member Kirk abstain' g due to potential conflict of interest. Item No. 11 MOTION — It was oved by Council Members Kirk/Henderson to approve Consent Item No 11, approval of an amendment to the Professional Services Agreement (P ) between NAI Consulting and the City for continued Project Managernerteand Contract Administrative Support. Motion carried with Council Wmber Osborne abstaining due to potential conflict of interest. BUSINESS SESSION �1. CONSIDERATION OF THE VISTA SANTA ROSA SPHERE OF INFLUENCE. Community Development Director Evans presented the staff report. Community Development Director Evans explained the differences between the per capita and per square foot formulas; modeling of permit fees; and the drive from developers to implement a Mello Roos tax in response to Council Member Kirk. TK Redevelopment Consultant Spevacek explained how the amount of $50,000 was derived; the cost change per unit if no agreement with the County; and discussed the uses for Mello Roos and Community Facilities District taxes in response to Council Member Kirk. In response to Mayor Adolph, Redevelopment Consultant Spevacek explained two direct ways to fund the proposed annexation 1) an up -front fee charged at the time building permits are pulled to create an annuity, 2) creating a Community Facilities District, 3) a combination of an up -front fee and a Community Facilities District. 134 City Council Minutes 5 February 20, 2007 Redevelopment Consultant Spevacek confirmed the $50,000 per unit figure applies to the annexation as a standalone project in response to Council Member Henderson. Community Development Direct Evans stated there is a potential of working on a case -by -case basis with the County. Tom Noya, Managing Partner of LLC, stated the organization is currently in review of the fiscal study and their goal is to submit a plan in the next 30 days. Robert Wilkinson, 44-300 Camino Azul, questioned if the one-time fees were factored into the fiscal analysis. City Manager Genovese clarified the Quimby and DIF funds cannot legally be used for operating costs. Brett Kelly, 81-400 Natural Drive, stated the $50,000 per unit cost is astronomical and requested the opportunity to study the report with staff and derive a true cost. John Powell, 77-407 Boxridge Place, Indian Wells, submitted a binder of annexation documents to the City and has been waiting for a response; addressed the Fiscal Management Review Analysis and stated the analysis does not accurately reflect the financial status of the city and requested a complete response. Joe Broido, 77-510 Calle Nogales, addressed problems of the statistical analysis; changes in the State will occur based on income and encouraged the Council to focus on the city as it is. Rudy Guerrera, suggested joint meetings between developers and staff be scheduled to review and discuss the issues of the reports. Gayle Cady, 82-831 Avenue 54, VSR, questioned what fiscal plan or, accommodation has been established by the city for prior annexations. Consultant Spevacek stated under current circumstances we have no agreement with the County or special fund set up; the city would receive no revenue from annexation; and stated this is not the first annexation into the city that has resulted in a deficit to the city. Council Member Osborne stated there is an opportunity to discuss the issues and how this may work out. Council Member Sniff stated there must be a change in attitude or direction from the County where both the City and County could benefit from City Council Minutes a February 20, 2007 annexing the area; and must be open to continue to review proposals from the private sector. Council Member Henderson cautioned that ideas come and go, and may give some essence of the thinking of legislators in Sacramento and explained the appropriations of revenue and the theory of freezing the State income tax, and any future growth in property tax be allocated to cities for public safety. Council Member Kirk agreed with Council comments and addressed cross - subsidies relating to sales tax and property tax revenue; addressed levels of service and associated costs to Vista Santa Rosa; commented on California levels of service; concerned of Redevelopment funding allocation; and conveyed his unfavorable opinion to Community Service Districts. Mayor Adolph stated property owners in Vista Santa Rosa inquire to develop in the City of La Quinta and conveyed concern of Avenue 62 ending at Monroe. Council Member Sniff moved to direct staff to not pursue the annexation, except to continue the financial analysis with the Vista Santa Rosa sphere of influence, and to notify the Council of meaningful changes or action of the -County. Motion failed due to a lack of a second. MOTION — It was moved by Council Members Kirk/Henderson to 1) give staff approximately 30 days to work with the development community to review fiscal models and prepare an analysis report, 2) direct staff to continue pursuing an MOU with the County on entitlement and planning, 3) begin looking into the City's relationship with the Thermal Redevelopment Agency, 4) continue to participate in the Avenue 62 efforts, and 5) and continue to pursue and evaluate annexation of the southwest quadrant. Motion carried 4-1, Council Member Sniff dissenting. 2. CONSIDERATION OF Ml -YEAR BUDGET REPORT FOR FISCAL YEAR 2006/2007. \ Finance Director Falconer presented the staff report. Council Member Henderson re rred to Page 8 of the staff report, and questioned the revenue source for the Museum listed under library expenditure. Finance Director Falco er stated a balance has been built up from prior years, and that not all of S .7 million will be used this fiscal year, and the revenue is from tax increment nds. 136 '110 ATTACHMENT 2 Tet� TO: The Honorable Mayor and Members of the City Council FROM: Douglas R. Evans, Co m Development Director DATE: February 6, 2007 SUBJECT: Discussion Regarding Sphere of Influence East of City Limit The purpose of this report is to provide the City Council with an update on progress regarding Fiscal Considerations, Memorandum of Understanding with the .County, Professional Services, Strategic Plan, Vista Santa Rosa Task Force activity, Airport Land Use Plan for Jacqueline Cochran Airport, and the South Valley Parkway. City Council Subcommittee Since the last report of January 16, 2006, the Subcommittee met on January 24, 2007. Meeting topics consisted of an update on the County fiscal discussions and negotiations, Memorandum of Understanding for the S01 area, and the strategic planning process. Fiscal Considerations City and RSG staff have prepared a series of fiscal models to evaluate three land use density scenarios to evaluate fiscal consequences of potential annexations. Fiscal models considered a range of residential land use density ranging from 1.5 to 3.0 dwelling units per acre. Additionally, several annexation options have also been modeled including three separate annexation areas (as directed by the City Council) and a Monroe Street Corridor Plan (Attachments 1 and 2). All fiscal models result in a significant shortfall of revenue due to the amount of residential land and the lack of commercial development opportunities. Few options exist to generate additional revenue for the following reasons: • Location of the SOI relative to commercial development opportunities; • Low property tax rate for areas outside of the Thermal Community Redevelopment Area ("County RDA"); • The County RDA covers approximately 85% or 6435 acres resulting in virtually no property tax. In the remaining area, the City would receive $0.07 per $1.00 of property tax. • Cost of public safety services and broad geographic service area; and • Lack of infrastructure and need to reconstruct virtually all existing roadways (approximately 33 miles of Arterial and Secondary thoroughfares). City staff is prepared to present a summary of the various fiscal models during the City Council meeting. As noted above, the fiscal models are complex and are based upon a number of assumptions. At the direction of the City Council, staff has met with Riverside County staff on . two occasions to discuss opportunities to enter into a Pre -Annexation Agreement with the County and the County RDA. City staff initially presented a proposal to the County staff and requested County financial information in order to conduct a detailed evaluation of potential annexations. Key elements of the City proposal are as follows: 1. La Quinta to receive a percentage of the post annexation tax increment revenue. This revenue would need to be paid into the La Quinta General Fund. 2. La Quinta receives 100 percent of the County Fire and Library post annexation tax increment revenue credited towards fire and library services. 3. The County would commit housing fund tax increment revenue generated in the annexation area towards affordable housing development that benefits both the County and La Quinta affordable housing programs. 4. The County and City mutually explore legislation that provides for both Redevelopment Agencies to receive credit for affordable housing development, with La Quinta's RDA receiving a one for one credit for units that it funds. 5. The County will fund capital improvements in the annexation area with post annexation tax increment revenue not pledged above. 6. The County Development Impact Fees generated in the Sphere of Influence to allocated to the SOI/annexed lands. 7. Community Facilities District and/or Road and Bridge Assessments will have a defined area of benefit to keep funds in the SOI/annexed areas. 8. Capital -Improvement Program records and financial statements to be made available to the City. 9. The City drafts the agreement(s) that implements the above transactions. A On December 19, 2007, prior to a second meeting with City staff, Supervisor Wilson sent a letter in response to the City's discussion proposal (Attachment 3). The letter rejected virtually all of the City's funding options and stated that the County would work with the City on a case by.case basis on RDA capital facility funding and on future affordable housing opportunities. Supervisor Wilson's letter indicated the City could receive funding for fire and library services. City staff scheduled a second meeting with County staff to discuss this letter and seek clarification on several points. County staff verified that the funding the city was seeking would not be available to the City, including fire and library funds. Based upon the Supervisor's letter and follow-up meeting, it is apparent the County will not assist the City with any direct funding that would assist in providing public services. Some funds could be available, on a case by case basis, for capital facilities. Additionally, some of the County revenue including, tax increment, fees, and possible road and bridge assessment districts, will be utilized to fund improvements outside of the SOL In conclusion, without County assistance, the amount of tax revenue that could be generated in the SOI cannot support the cost of future City services and capital expenditures. Reducing density, even dramatically, will reduce costs, but cannot eliminate the imbalance in revenue versus expenditures.' The only option available to attempt to reduce the fiscal gap is one-time pre - annexation fees, community services districts (CSD), community facilities district (CFD), or special taxes. For residential development the gap may be greater than the market can accept. In addition, if the City Council directed staff to amend its current policy prohibiting assessment districts for residential projects, this funding mechanism has a number of limitations that will need to be evaluated. Based upon.a very detailed fiscal evaluation, it is apparent that annexations will not be revenue neutral or positive and the existing General Fund revenue would have to be committed.to this area if it were annexed. Riverside County — Memorandum of Understanding City and County staff have been working on a number of edits to the proposed County/Cities MOU Regarding Land Use Planning Standards and Entitlements. The City initially submitted comments and County staff responded with concerns that this document needed to cover all cities and that some of the City's concerns were specific to the SOL Staff responded by removing the areas of concern noting that the County suggested that specific concerns such as fiscal issues could be addressed in a Pre -Annexation Agreement. Subsequently, the revised document (Attachment 4) was provided by County staff. This revised document included a series of additional edits by County staff. Since these are new items, (shown in blue) City staff has asked if all County Departments have approved these revisions. County staff indicated additional comments may be forthcoming. Based upon this; 13 g: City staff has asked the County staff to submit all edits so a final County proposal can be reviewed and presented to Council. A key component is the added language on Page 2, Item II.A.1., by the County staff as follows: "The term 'strict' will be limited density, height requirements." Staff has expressed concern that this is too limiting, and is inconsistent with initial discussions with County staff. Additionally, on Page 4, Item II.B.2.1 the City requested a 45-day review time; the County responded with a 30-day review time with the option for an additional 30-days under the project is a Board of Supervisors "Fast Track" project. Staff suggested 45-days so the Planning' Commission and City Council would have time to review the SOI development proposals. County staff has indicated that it will have a revised draft by next week. Professional Services — Budget Implications Shortly after the LAFCO decision in late April, 2006, City Council directed staff to proceed with analyzing the potential annexation of the approximately 8,000 acre SOL Since then, consultant services have been rendered to assist staff with a fiscal analysis, strategic planning, and an infrastructure deficiency study. A summary of each service and associated funding is provided below: ■ Fiscal Analysis — RSG has been assisting staff with the financial analysis of annexing the SOL The analysis has been based upon using three land use density scenarios. A substantial amount of work has been conducted on this task. The budgeted amount for this service is $75,000. • Strategic Plan — RBF was retained late last summer to assist city staff with the development of a strategic plan for the SOL Following completion of a community workshop in early December, staff proposed extending the scope to provide greater detail regarding land use, design and development standards for the SOL At the January 16, 2007 meeting, the City Council approved a contract extension allowing for a process to complete these tasks. Approximately 40% of the work items have been completed to date with a second community workshop scheduled for February 3, 200.7. Total budget amount for this service is $120,825. • Infrastructure Deficiency Study — Katz, Okitsu & Associates was retained in December to prepare a deficiency study for the road infrastructure within the SOL A kick-off meeting was recently conducted for this service with only a limited amount of work conducted to date. Total budget amount for this contract is $80,330. In addition to these three services, an additional work item to establish a plan of services for LAFCO has also been identified and a budget amount of $100,000 established. This work item has yet to commence. Strategic Plan — SOI Workshop A second Community Workshop has been scheduled for Saturday; February 3, 2007 from 9:00 a.m. to 3:00 p.m. at the La Quinta Senior Center. The purpose of this all day workshop is to provide opportunity for all parties interested in. the future of the SOI to give their input on the future land use, design and development standards for the SOI area. The workshop agenda includes group presentation followed by two small group breakout sessions that will focus upon design and map details. The land use design and development approach for the SOI will be form based, which relies heavily upon design standards supported by illustrations. A copy of the meeting agenda is attached (Attachment 5). Staff will provide an update at the City Council meeting. Draft County VSR Land Use Plan — VSR Task Force County staff continues to work with the VSR Task Force members in reviewing the Draft Land Use Plan for the entire VSR area. Just prior to the January 25, 2007 Task Force meeting, County staff provided Task Force members with a revised land use concept map and specific text further explaining the land use concept, policies (including planning areas), transitions and buffers, as well as open space and community amenities. Copies of the map and text are attached (Attachment 6). Discussion during the meeting focused upon differences between the proposed concept map and the County's existing land use policy, transitional buffers, and density transfers. Several members expressed their strong desire to maintain the current overlay boundaries "as is" and • to see those areas outside the overlay boundary maintain a low -density similar to the current density of one unit to five acres. Concern was also raised with regards to the potential for density increases or bonuses. Other members questioned the very low -density residential designation proposed north of Avenue 62 west of the proposed lifestyle corridor. Task Force .members asked County staff to conduct a residential unit and commercial square footage count for the proposed concept map. Task Force members also expressed concern with the road infrastructure in VSR; more specifically regarding design and potential impact from the South Valley Parkway development proposal. The February t, 2007 Task Force meeting is devoted to the South Valley Parkway with emphasis upon the traffic modeling, proposed transportation infrastructure improvements and funding for the VSR area. The Task Force draft comments on this planning effort are attached. (Attachment 7). Airport Land Use Commission — Jacqueline Cochran Airport City staff attended a workshop conducted by the Riverside County Airport Land use Commission (ALUC) on January 24, 2007. The workshop discussed the Commission's role in land use decision making process.. County staff and ALUC Commission Chair Housman gave a brief overview of their role in land use policy, their need to review plans, and their concerns with land uses around airports. 141 ALUC staff explained the six airport influence area zones surrounding the airports. . Specific to Jacqueline Cochran Airport and the City's S01, Zone D influences the 4 eastern segment of the SOI southwest of the Airport Boulevard and Harrison Street intersection. Zone D restricts residential densities to over 5+ units per acre or one unit per five acres. Commercial density is also constrained, limiting the number of people per acre to not exceed 100. In addition, buildings and uses that would accommodate large assemblies (schools, hospitals, sports arenas, etc.) are either prohibited or discouraged. The development standards for Zone D will impact future land use in this segment of the SOI and will be incorporated into the strategic planning effort currently underway. South Valley Parkway and Land Use Plan City staff continues to monitor the progression of the South Valley Parkway development proposal. The City staff is drafting a letter commenting on the South Valley Parkway Traffic Study Preliminary Draft Report expressing concern with the lack of detailed information necessary to fully assess the potential impact of the proposed development and the county's pr oposed Phasing Plan. City staff has received the information made available to the South Valley Parkway . meeting group and is currently in the process of reviewing the material. To date, the material includes transportation, parkway design, and agriculture conversion. City staff has heard that a community phasing and transportation funding program is tentatively scheduled for presentation to the Riverside County Planning Commission in March and the Board of Supervisors in April. The City Council may want to invite County and landowner representatives to make a presentation at an upcoming Study Session. Attachments: 1. Annexation Option A — Council direction 2. Annexation Option B - Monroe Street Corridor Plan 3. Supervisor Wilson's I etter dated December 18, 2006 4. Revised MOU 5. S01 Workshop Agenda 6. County's Revis ed Land Use Concept,Map 7. Task Force draft comments on Traffic Study Y ;-�- �` i ;;. 'r".� I�� ATTACHMENT 3 xirERSMaoFFtCE: 40801.emon sheet, Sth Floor Riverside CA 92502-1647 (951)955-1040 Fax (951) 955,2194 Thomas P. Genovese La Quinta City Manger 78495 Calle Tampico La Quinta, CA 92260 Dear Tom, of tie i d SUPERVISOR Roy Wiism FouRrn Dlsrlucr i ftflt .-ro i' :i 6 2006 73710 Fred wit suite Zit Palm Desert, CA �]574 (760pS&VU11 MUM UiWIN7d Fiat (760) ggln05 Cl v__ M_�___ *k Ia „ 111 December 18, 2006 I appreciate you and other La Quinta City representatives meeting with County staff to discuss annexation issues pertaining to the Vista Santa Rosa (VSR) community located within your city'.s Sphere of Influence (SOI). During the meeting that took place on,October 27, 20.06, you submitted a fist of proposals, some of.which the County is in a position to support, wid some of which we clearly cannot T t ?b ` s.•. r " Your request~'for 'kof the tax increment is one that cannot be accommodated. YFiu.hae apparently'plaeed Ihisl quest on the table based on an existing agreement .1 `between the Coun Recj¢velopment Agency (RDA) and the City of Corona: That ear -ef. a' eme however, was based on post=AB 1290 33607:5 of the Health and 3af�ty CQdse��tegul00,4$*,. and the Tlieimal RDA was established prior to passage of AB 1290: The Cd'iiriry's stani3aiti'is to grant 25 percent of its portion of the base property tax to the annexing city. " The County cannot place itself in a position of setting a precedent that all cities would pursue. -�t , , .l _Moreover, the City of Corona, in order to obtain a 25 percent share of the °1 C4.ty t approximately 'l 0 percent portion -of the 20 percent pass -through on the tax tncrerhent came about only after the City agreed in a separate MOU to provide additional specified services. The County's RDA is willing to consider providing funding for projects within the boundaries of Vista Santa Rosa where if •overlays with the Thermal Sub -Area of the Desert Communities Redevelopment Project Area (Project Area). F.undingwill be considered on a case by case basis based on need and funding availability. Approval of each project is subject to the consideration and approval of the County RDA Board of Directors. 145 Thomas P. Genovese La Quinta City Manger December 18, 2006 Page 2 Your proposal that the City receive 1.00% of the County Fire and Library post - annexation increment for fire and library services is a standard provision in most annexation agreements, and we would therefore concur with this request. , City staff requested that the County's RDA commit 20% housing funds towards affordable housing projects in the annexed portion of the project area for the benefit of the County's RDA and La Quinta. The annexed portion of the Project Area will continue to be eligible to receive housing funds from the County's RDA for the purpose of benefiting the project area. However the County's RDA cannot impose its affordable ...housing obligation on La Quinta and therefore cannot build.anything. for the benefit of La Quinta. This request seems to imply that La Quinta is asking to receive credit in the HDC production obligation for projects that the County's RDA funds. This is not possible and we cannot agree. The County is willing to consider supporting special legislation from the State that would allow the City to overcome the two -for -one affordable housing provision or mutually -exploring legislation that provides for both the County and City RDA's to receive one -for one credit for housing units that each funds. Vista Santa Rosa is part of the Coachella Eastern Area plan of the master plan. Developer impact fees that have been generated from this area are already committed to projects that either directly or indirectly benefit the Vista Santa Rosa community. We therefore cannot support carving out portions of this funding. There are no existing Community Facilities Districts (CFDs) or Road and Bridge Assessment Districts (RBBDs) in the Vista Santa Rosa Area, but the County is willing to support the creating of zones of benefit within any proposed CFDs or RBBDs. This should satisfy your states request of defining areas of benefit to keep -these typeaof funds in the SOI/Annexed Area. I hope that this letter clarifies the.County's position regarding the various proposals you have submitted to us. Supervisor rside q 4 6-- ATTACHMENT 4 COUNTY/CITIES MEMORANDUM OF UNDERSTANDING REGARDING LAND USE PLANNING STANDARDS AND ENTITLEMENTS Draft: City of La Quints August 14, December 78, 2006 Silks Revisions E!! .1 I. This Memorandum of Understanding (MOU) is entered into with reference to the following facts: A. Representatives of the County of Riverside (County) and cities of Riverside County (Cities) have met and have, in good faith, agreed to enter into an MOU concerning the Riverside county Integrated Project and its effects upon the County and the Cities. The County intends this MOU to be available at this time to the following Cities: Banning, Beaumont, Cathedral City, Coachella, Desert Hot Springs, Indian Wells, Indio, La Quints, Palm Desert, Palm Springs, and Rancho Mirage. B. The Riverside County Board of Supervisors acknowledges the need to work cooperatively with Cities on issues of land use, mobility, economic development, recreational facilities including trails, other public. facilities, and open space and wildlife habitat protection and conservation.. Riverside County has been, and will continue to be, one of the fastest growing regions in California. Economic forecasts project that Riverside County will . approximately double its population in the next 20 years. To accommodate the current high level of growth in our region, County and cities need to develop common goals and approaches to deal, with new development. C. Development proposals are acknowledged to cover a very wide range of applications and actions. In order to narrow the scope of. this MOU to an administratively manageable number, the County and Cities agree that "development proposals" covered by this MOU shall only be significant proiects involving a high degree of shall be further narrowed within particular portions of the MOU which define actions applicable to specific types of development proposals. It is understood that time frames or processes provided for under the California Environmental Quality Act (CEQA) or mandated by state law shall supersede this MOU. 14 D _ _ _ _ County and Cities hereby agree to various understandings, goals, - - Ddeted: c _ - and actions that will facilitate their cooperation in the planning and development of Riverside County. "These_agrped upon points_ - _ - Deleted: Cilia have condition: may be implemented through the County's General Plan, adopted the" support for the Riverside in 2003, the General Plans of Cities, and through various county integrated Project, which addresses transportation, multiple implementing ordinances and policies of both County and Cities. species habitat conservation, and County General Plan Land Use Element Policies No. LU 1.3, LU land use Planning, to the resohnion of city/county issues. 3.3, and LU 4.1 generally require the County to coordinate with cities on development review within city spheres of influence, and require a number of specified standards for planning and design for development proposals within city spheres of influence. This MOU is intended to establish a mechanism whereby the County and Cities will cooperate in the implementation of each other's General Plan. .............................................. Deleted: will require the county II. Representatives of County and Cities have reached an understanding as to certain policies to be adopted and actions to be undertaken by both County and Cities. Therefore, County and cities agree as follows: A. County Actions: County will adopt a policy setting forth more specific land use development standards within city spheres of influence, whereby a city's land use development standards would be implemented where they are more strict than the County's standards and the County's standards would be implemented where they are more strict than a city's standards. The term "strict" will -be limited density, height reouirements. Prior to the adoption of the 2008 update of the County General Plan, County will strive to establish in city spheres of influence development standards that are mutually agreeable to both County and Cities and that are consistent with County General Plan las amended). Where differences arise in standards that directly affect public health and safety, County in all instances reserves the authority to apply standards that in its sole judgment are consistent with its basic responsibility to protect the health, safety and welfare of the public. 2. County will adopt a policy and implement standards to provide that new development occurring in unincorporated areas will "pay its own way" in accordance with a County Community Facilities and Services Plan, which County intends to adopt . along with or prior to the 2008 update of its General Plan. The phrase "pay its own way" means that development pays its ; initial capital cost of infrastructure improvements. The County N; will establish programs that will be continuing obligations of the J C:\Documents and SettinwXymuniziLocal'Settinps\Tempo v Internet FilesIOLKWeamber 18 Revision. DOC and Cities in the implementation of the County General Plan.1 oelecede t Deleted• C:\Documents and Inserted: G1Documerns and SeitiheaVnafegx.RCROS\DWktop\D ecember 18 RevWm.DOC Deleted: httpsJ/ma.m.rWomido.c s.us1Exchsnge/DenMsrtinez/lnbox1F W: Sol MOU.EML/i muhipert_xFSFF 2 De cember 1 Revlsion.DOCIMSEA28C-18CO- 4a97-9AF2- 03SE93DDAFa3/DecemberI Revision.DGCrattech= i 148 v County utilizing a Community Facilities District (CFD), County Service Area (CSA), or other ongoing funding mechanism, subject to the requirements and limitations of Proposition 218. The use of Homeowner Associations (HOAs) will be limited to services or facilities servicing only specific groups of property owners involved with the HOAs. 3. County desires to jointly plan with Cities in unincorporated areas adjacent to Cities. To facilitate this cooperative effort, County will inform cities, through appropriate transmittal to ( half mile -of the city limit. Additionally, County will not approve any residential tract map, major commercial or industrial project, or project requiring a change of zone or a general plan amendment that is inconsistent with a City's adopted general plan for its sphere of influence until: a) the appropriate City staff and the project applicant have met, if a meeting is desired by City to review the subject development proposal, and b) City has been provided a reasonable opportunity to review the proposal and provide County with any comments or recommendations that it may have regarding the proposal. The purpose of the referenced meeting and/or review is to develop land use planning entitlement requirements regarding the project that are agreeable to both the County and City, that will be submitted to the County Planning Director or Planning. Commission, as appropriate, for review and action, or submitted as a recommendation to the Board of Supervisors for action. County agrees to direct project applicants to actively work with Cities to facilitate City review of their proposals, which may include meetings with City, providing to City all site plan, architectural, and other information normally required by County, and such additional reasonable information as may be determined necessary by City to properly complete its review. County agrees to provide Cities with notice of all public hearings regarding projects affected by this MOU. County will incorporate City comments and recommendations into projects and under all circumstances present the City recommendations to the applicable County decision — making authorities. 4. County agrees to review all development proposals in the City located within % mile of the city limit adjoining an unincorporated area, that are transmitted to them by City, and, in each case, provide to City a letter stating any comments or u recommendations that they may have regarding a development ; proposal. County agrees to complete project reviews and 1 J C:\Documents and Setgnps\vmun74LLocal SeRtnga\Temporary Internet Fika\OLK3\December 18 Revision.DOC Deleted: C:\Documenta and SettingsXmafeRx.RCSOS\Desktop\D ecemher 19 Rev131on.DOC Inserted: C:1DocmmsRs and Settings\rnaferrx.RCBOS\Desktop\D 'member 19 Revision.DOC Deleted: htt".-//owa.co.dverakfe.c a.us/Exchange/DonMerddeztlnbox/F w: Sol MOD.EMUI muldpen xF9FF 2 De camber 1 R9vixion.DOC/C98EA2eG1 aCO- 4a97-9AF2- 03eE93DDAM/Decamber 1 RBvinion.DOC78ttach =1 provide to City letters of comments or recommendations by the agreed upon review and comment period, City may proceed with its normal development review process, including conducting a public hearing, and acting to approve, approve in modified fashion and/or with conditions, or deny the case, whether or not City has been provided with written County comments or recommendations. When a case is set for public hearing, City will provide County with advance notice of said hearing. B. City Actions; _ 1 -_ Cities that are members of CVAG will support and work in_good faith with County and CVAG to update and implement the Transportation Uniform Mitigation Fee (TUMF) for the Coachella Valley, or continue with the current alternative transportation funding program. 3 _ CinIR& agree to review all development -proposals -within their spheres of influence that are transmitted to them by County, and, in each case, provide to County a letter stating any comments or recommendations that they may have regarding a development proposal. Cities agree to complete project reviews and provide to County their letters of comments or recommendations by the due date for a response that is specified in the project transmittals. The Cities upon written request may be provided an additional 30 days unless it is formally a "Fast Track" project as approved the Board of Supervisors. -Cities agree that at the end of an agreed upon _ _ _ ; review and comment period, County may proceed with its ; normal development review process, including conducting a_ _ _ _ public hearing, &1d acting to approve, approve in modified ------ fashion and/or with conditions, or deny the case, whether or not County has been provided with written City comments or recommendations. When a case is set for public hearing, ; County will provide City with advance notice of said hearing. r N 1 _ J C:Ulocwnenis and Baffin s\ muniz\focal Semingskremporary Internet AIWOU(MDecamber 18 Revbion.DOC Deleted: 1 1 1, . Each respective City Council of each City that is a member of the Coachella Valley Association of Governments fCVAG) will consider adoption of a Resolution In support of the Coachella Valley Multiple Species Habitat Conservation Plan (CVMSHCP) when such plan has been approved by the CVAG Executive committes.1 1 2.. Cities that are members of CVAG will support and work in good faith with County and CVAG to develop and Implement the CVMSHCP. `Deleted: 3 Deleted: 4 s Deleted: lea Deleted: in the project in the project transmittals which shall f minimum of 45 days, or such of reasonable period of time agreed to by both County and Cities. Deleted: setting a case for Deleted: , conducting the hearing, Deleted: a i Dtleled: 5 Formatted: Striketlxough Deleted: CADocurname end ecember 18 RevlAon.Doc Inserted: CADocumento and 8ettings\mafelix.110EMDeaktopW ecember 18 Revishm.DOC Deleted: hups://owa.co.rivemidex a.us/ExchangeADsnWrdmrzfirrboxIF W: Sol MOU.EMU7 mublpart_xFBFF 2 Ds comber / Revision.DOC/C58EA28G18COb 4e97-9AF2- 038E93DDAF83/December 1 rievision.DOC7attach =1 Wee. (Revised to incorporate II.A.3. provsions instead of asking cities to adopt a "companion policy.') C• Ity desire s_to leintly plan with, County in C� ity areas located within % mile of a City limit adjoining an unincorporated area. To facilitate this cooperative effort, City will inform County, Additionally,. the City will not approve any residential tract map, major Commercial or industrial project, or project requiring a change of zone or a general plan amendment that is inconsistent with a, County adopted general plan for, an adopted sphere of, influencepntil_ a) the appropriate, County staff and the project applicant have met, if a meeting is desired by, County to review the subject development proposal,_ and b_ ), County has been provided a reasonable opportunity to review the proposal and provide C• jty with any comments or recommendations that it may have regarding the, proposal- The purpose of the referenced meeting and/or review is to develop land use planning entitlement requirements regarding the project that are agreeable to both the County and City, that will be submitted to the, City Community Development Director or Planning Commission, as appropriate, for review and action, or submitted as a recommendation to the, Cay Council for action. C, ity agrees to direct project applicants to actively work_with-, _ County to facilitate, County review of their proposals, which may include meetings with Co, unto, providing to Co• unty all site _ plan, architectural, and other information normally required by C, itv, and such additional reasonable information as may be determined necessary by, County to properly complete its review. City agrees to provide Co, unty with notice of all public hearings regarding projects affected by this MOU. C. •ity will incorporate,County comments and recommendations into _ projects and under all circumstances present the Co• urmy _ recommendations to the applicable C, ity decision — making authorities. 4. The City will inform the County and provide the chance to ; comment on all pre -annexation development proposals submitted to the City but within unincorporated areas County shall be given at least 21 days to respond after notification by ;! the City. " ,r 'r r nr C. Joint City/County Actions: ur ru r Cr C.\Documents and SetUnnslynnumMocat SettinAMI'moorary Intemel FilesIOLMDommber 18 fl ' i DOC J 1 Delated: City's I its Deleted: City Deleted: City Deleted: City Deleted: County Deleted: County Planning Ddeted: Boats of Supwviso,a . �K Deleted: County Deleted: Cities Deleted: City Deleted: City Deleted: Cite Deleted: County �� Deleted: city Deleted: County Deleted: Cities Ddeted: County i Dilated: city Deleted: County Deleted: C9Documents and InBerMd: CADocumoms and Set0,9s1mile1ix.RCBOS%Deaktop1D ecember IS BavWon.DOC Deleted: https://ows.w.rivwside.c a.us/Excharpe/DanManinulinbox/F W: Sol MOU.EMUI muhipan_xF8FF 2 Da comber 1 Revbion.DOC/C58EA28C-18CO. 4e97-9AF2- 03BE93DDAFB3/Decembert IIt 1. County and individual Cities will jointly establish a practical, standard procedure that both Cities and County will follow to implement the joint project review process. The procedure will define the range of projects to be subject to joint review. 2. No additional review or permitting fees will be imposed on developers due to implementation of this MOU. 3 _ County ands agree to implement the foregoingpolicies and _ actions as soo r� as pre- Deleted:-2 cticable. This MOU shall take effect upon approval of the governing boards of County and Cities. County of Riverside Chairman Riverside County Board of Supervisors City of La Quinta Mayor i ;r r u n� ur pr ur u, nr nr Mr J C:\Documenw and SettineslvmunizLLocal Settings\Temporary Inmrnet Files\OLK3\December 18 Revision.DOC Deleted: CADocuments and Inserted: C:\Documems and Setdn9sbnefeRx.RCBOS\Desktop1D ecember 18 Revbbn.DOC Deleted: httpsJ/owa.co.ri a ide.c e.ua/Excharpe/DanMan1rrez1lnbox/F W. Sol MOU.EMU1 multipsrt xF8FF 2_De camber i Revislon.DOCIC58EA28C-18CO- 4a97-9AF2- 03BE931)DAF83IDecember 1 Revislon.DOC7attach m 1 ATTACHMENT 5 City of La Quinta -- Vista Santa Rosa Community Workshop La Quinta Senior Center 78-450 La Fonda La Quinta, CA February 3, 2007 9:00am to 3:60pm Agenda 9am — 9:15am Welcome & Purpose of the Day ■ Purpose of Community Workshop • Update on La Quinta's Planning Process for VSR 9:15 — 9:45am Approach to the VSR Code ■ Introduction to Form -based Codes ■ Introduction to the VSR Transect ■ Contents of the VSR Code ■ Community Roles in the Code 9:45 — 12:30pm Transect Design Details: Teamwork#1 ■ Teams Organized By Transect Interest • Community Preference Survey o Street Attributes o Types of Public Spaces o Building/Street Frontages o Building Types o Neighborhood Characteristics o Town Center Characteristics o Village Center Characteristics o Public frontage Setback Treatments o Collector Street Designs " o Gateway Treatments 12:30 — 1:OOpm Lunch Break 1:00 — 2:30pm The VSR Transect Map: Teamwork#2 ■ Teams Organized to Include Diverse Interests ■ Review and Refine Draft VSR Transect Map 2:30 — 3:OOpm Questions, Closing Comments, Next Steps & Comfort Level ■ 20-minute Q&A Between Community & City/Consultants ■ 3-minute Next Steps ■ 3-minute Comfort Level Exercise ■ 4-minute Closing Comments ATTACHMENT VISTA SANTA ROSA COMMUNITY LAND USE CONCEPT PLAN Revised Draft: January 19, 2006. The Vista Santa Rosa (VSR) community was recognized by the Riverside County Board of Supervisors in 2001, with the establishment of the Vista Santa Rosa Community Council. In 2003, when Riverside County adopted its General Plan, Vista Santa Rosa was provided with its own special land use policies. At the time of the adoption of the General Plan, however, the land use plan was not completely finished. It is the purpose of this VSR Land Use Concept plan to provide more detailed guidance for development activities in the VSR community until the adoption of the next major General Plan update in 2008/09, at which time, the General Plan will be updated to incorporate these "policies, as well as additional refinements deemed appropriate as a result of the General Plan update process. The boundaries of Vista Santa Rosa are, in general, Avenue 50 on the north, Monroe Street on the west, Avenue 66 on the south, and Harrison Street on the east. Although not a part of the area covered by the existing VSR General Plan Policy Area, or the VSR Community Council, for the purposes of these policies, a small unincorporated area located between Avenues 62 and 64, west of Monroe Street, has also been included in the VSR Land Use Concept Plan. Vista Santa Rosa is a special community where country club and residential development interface with agricultural and rural, equestrian -oriented lifestyles. In order to ensure that the community develops in a harmonious manner that protects and enhances its value to area residents and landowners and the County, this Vista Santa Rosa Land Use Concept Plan has been prepared. I. Overall Land Use Concept. The overall purpose of the VSR Land Use Concept Plan is to refine the very general land use plan that was adopted into the County's General Plan in 2003, in order to provide better guidance for development activities until the County.'s. General Plan undergoes its next major update in"2008/09. It is not tho intent of this plan to, significantly alter the basic goals, objectives, or land use patterns established by the 2003 General Plan. However, in order to increase the amount and value of community amenities, and their affordability, to provide additional opportunities for rural and equestrian lifestyles, and other important community objectives, some changes in land use planning are recommended for the community to support these objectives. The most important change would be for the areas designated as Agriculture within Vista Santa Rosa; for the most part, these areas would be changed to the Rural Community Foundation Component, to allow for additional equestrian— and rural - residential lifestyles, to support the community's interest in encouraging this type of development. Any land use proposal would need to be compatible with adjacent active (current or anticipated in the future) agricultural uses, through the use of site design mechanisms, and significant structural and/or use setbacks, where needed. t The heart of the community would be centered along Airport Boulevard, between Jackson and Van Buren Streets. Here, a mixed -use Town Center is proposed. Surrounding that, would be most of the future development in the community, especially that of higher intensities. It will be important in this area to ensure that Vista Santa Rosa's open, rural character is preserved, through setbacks to preserve frequent long views, narrow, landscaped street designs to calm traffic and to soften the visual appearance of roads, and to ensure that ongoing agricultural operations are adequately buffered from surrounding development. Other major areas of future development will be in the northeast portion of the community, adjacent to the city of Coachella, and along Harrison Street, which would include Commercial, Business Park, higher density residential, and tourist —oriented uses, in an area largely subject to special land use restrictions and opportunities, due to its proximity to the Jacqueline Cochran Regional Airport. The northwest and southern portions of the community would be largely devoted to continuing agriculture, rural residential and equestrian uses, and a limited amount of small lot residential and very limited amount of commercial development, to provide for a mixture of housing opportunities throughout the community, and to support the provision of important community recreational and public amenities. A. Community Lifestyles to be accommodated. The land use concept plan is intended to accommodate and encourage a harmonious blend of agricultural, rural residential, equestrian, country club, resort, tourist -oriented, and more suburban residential lifestyles. It will incorporate important community identity and image creation/preservation mechanisms, such as the VSR Design Guidelines, cross -community enhanced tail systems, called Lifestyle Corridors, enhanced setbacks to preserve long views, softened transitions between potentially incompatible land use types, and other measures. B. Land Use Concept Plan. The Land Use Concept Plan includes these policies plus a land use designation map (enclosed separately). C. Lifestyle Corridors and Trail System. To protect and enhance VSR's open, rural character, and provide a community gathering place/linear park and trail corridor, two "lifestyle corridors" are planned to be developed through VSR, one north -south, generally located mid -super (between "mile"streets) block, and one east -west, along Avenue 58, connecting the south end of the HITS facility with Lake Cahuilla. These corridors would contain the most important equestrian, bicycle (and would be designed to accommodate golf carts), and pedestrian paths in the community, but would also be used for both local and cross -community access (either directly, or by spur trails) to polo fields, rural home sites, and future neighborhood parks and schools, and smaller scale - neighborhood commercial uses, community centers, etc. 1 5 The idea is that one could choose to drive, but frequently they'd prefer to use the lifestyle corridor, which would be convenient for many different daily purposes - and inviting, and of course, it'd be designed for active recreation. The lifestyle corridors would consist of public (trails, buffering landscaping, and parks, schools, a community center, and a library, for example), quasi -public (HOA open 'space, recreational areas, including trails, and occasionally golf courses, visible and part of the broader open space aspect of the Lifestyle Corridor, even if they're not open to general public usage, and private lands, including in particular, rural home -sites (2 acres or larger), farmland, and small businesses, say, a Starbucks, bed & breakfasts, etc., having some orientation to the Lifestyle Corridor. It would also include as many community "icons" as possible. In reality, though, because they're scattered around, most community icons would not be located along the Lifestyle Corridors, but there should be an attempt to include as many as possible. The Lifestyle Corridors would never be narrower than 50 feet wide, and could be wider where there are rural home -sites; parks, or golf courses along them. (See the section on Lifestyle Corridors, below, for additional information on intended uses along the Lifestyle Corridors) II. Land Use Policies. A. Policy Areas In order to, provide for distinctly different lifestyles and development opportunities in VSR, while ensuring that the community harmoniously accommodates and blends the various lifestyles, the Policy Areas system has been developed. Under this system, a basic development type or types, with maximum permitted land use intensity are specified, and increases may be permitted under certain specified circumstances, where specific beneficial enhancements are made to the community's lifestyles, vistas; recreational opportunities, etc. The planning areas are: 1. Policy Area 1 Located along both sides of Airport Boulevard, between Jackson and Van Buren Streets, Policy Area 1 is envisioned to become Vista Santa Rosa's primary community center. This area is entirely located in the Community Development Foundation Component. Development in this area would be focused on an interwoven mix of retail commercial, offices, higher density residential, and public uses. In order to develop this area, a long—term, multi —use and multi -stage plan of development —through a specific plan —will be required. The specific plan will be used to ensure that the various smaller developments that occur within the community center are truly linked together in a mutually supporting manner. The minimum size of the initial specific plan application will be 250 acres, and must include the 160-acre area of the designated Town Center. The Town Center is required to be a mixed -use development that is in compliance with the General Plan's Community Center Guidelines for core and core support areas within 156 Town Centers. Areas outside the community center, but designated with the accordance with either the underlying land use designations — Commercial Retail, or Medium, Community Center. Overlay, will have the option of developing in accord Medium High, or High Density Residential Land Use designations - or, with an alternate mix of land uses in implementing the Community Center Overlay. 2. Policy Area 2 Policy Area 2 is bounded generally by Avenues 52 and 55, and by Monroe Street and (or, co -linear with) Calhoun Street. This is an area primarily having a mix of agricultural, rural residential and equestrian -oriented uses. Policy Area 2 is located almost entirely in the Rural Community Foundation Component, except for existing and potential school sites, and about 40 acres located at the southeast comer of Monroe Street and Avenue 52 which are also designated with a Community Center overlay, for a potential Village Center. Development in the Community Center Overlay area may proceed either in accordance with the underlying designation of Estate Density Residential (up to I dwelling unit per 2 acres), or with a mixed -use Village Center, or some combination thereof. The majority of Policy Area 2 is designated as Estate Density Residential. Development permitted in this area will continue to be primarily agriculture, rural residential, equestrian -oriented uses, recreational uses, and public facilities. Development may proceed in any of the following three ways: a) Development of any parcel may occur, where the maximum density is I dwelling unit per 2 acres, and the minimum lot size is one-half acre. b) Development may be permitted on sites of at least 40 acres, with a maximum density of 1.5 dwelling units per acre, and where the minimum lot size is one-half acre, to permit horse and other animal keeping in accordance with County codes, provided that at least 25% of the site is used for open space, parkland, trails, or community facilities, and"provided that at least part of the required open space, etc. area is used to realize one or a combination of the following: implement the Lifestyle Corridor, protect or provide new community "icons," or protect farmland either on site or elsewhere in VSR. c) Development may be permitted that results in greater densities, where the development of two or more sites in Planning Areas 2 and 3 are linked together through the conditions of project approvals, development agreements, or other appropriate mechanisms, to accomplish the following: I. For a site in Policy Area 2, a subdivision producing residential parcels between 2 and 5 acres gross is proposed 2. Additional residential units, up to the equivalent of 3 dwelling units per acre, minus the residential lots produced in accordance with sub -policy "i," above, may be credited toward the site, but must be transferred to a suitable site and residential project type in Policy Area 3. 3. The additional units transferred in accordance with sub - policy "ii," above, may be added to the maximum residential density permitted on a site in Policy Area 3, provided that any development produced there complies with all other policies of this Land Use Concept Plan and the Riverside County General Plan, and is determined to be compatible with neighboring existing and proposed land uses, and area infrastructure 4. Two or more sites in Policy Areas 2 and 3 may be pooled together for the purpose of implementing this program. 3. Policy Area 3 Policy Area 3 mostly lies between Avenues 55 and 61, and between Monroe and Harrison Streets, except for the area covered by Policy Area 1, and the proposed land uses bordering Harrison Street. This policy area also includes smaller, detached areas west of Monroe Street, south of Avenue 62, and along Avenue 66 and Harrison Streets near their intersection. Existing uses in this area are primarily agriculture, rural residential and equestrian -oriented uses. . Policy Area 3 lies entirely within the Community Development Foundation Component. Most of this area is designated as Low Density Residential, with a maximum residential density of 2 dwelling units per acre, but, the area also includes two Community Center Overlays for potential Village Centers. Sites lying within the Community Center Overlays may be developed either in accordance with the underlying land use designations, Retail Commercial and Low Density Residential, or as mixed -use Village Centers, or as some combination of the two approaches. The majority of the area designated as Low Density Residential in Policy Area 2 is envisioned to be developed eventually as a series of small residential, resort, and possibly country club communities, with open spaces and trails between and linking them. In the near term, and on some parcels possibly for many years, agricultural uses will continue in production here. Therefore, it is important that adequate buffers be provided between new residential communities and agricultural uses that are planned to remain. 153 Development may be permitted that result in greater densities in areas designated as Low Density Residential, up to 3 dwelling units per acre, and higher, where residential units are transferred from Policy Area 2, provided that the following policies are met: a) Any project of 40 acres or larger must include at least 25% open space or community amenities. Nod density increases are permitted for projects covering less than 80 acres. b) Any project covering 80 or more acres may qualify for a residential density of up to 2.5 dwelling units per acre, provided that at least 30% of the site is provided in open space and community amenities, and provided that a significant contribution is made toward the preservation and/or development of either on -site or off -site community amenities and "icons," which may include constructing a portion of a Lifestyle Corridor. c) Any project covering 160 or more acres may qualify for a residential density of up to 3 dwelling units per acre, provided that at least 40% of the site is provided in open space and community amenities, and provided that a significant contribution is made toward the preservation and/or development of either on -site or off -site community amenities and "icons," which may include the construction of a portion of a Lifestyle Corridor. 4. Policy Area 4 Policy Area 4 lies mostly south of Avenue 61, except the area west of Monroe Street. Existing uses in this area are mostly agricultural, rural residential, and equestrian -oriented. This are is unique in Vista Santa Rosa, in that it includes two areas, covering a section each, of Torrez-Martinez (T-M) Indian Reservation land. The T-M reservation areas include both fee -and non -fee parcels. Policy Area 4 lies entirely within the Rural Community Foundation Component. Policy Area 4, however, would permit localized general plan amendments to establish small nodes of Community Development Foundation Component (i.e. — lots smaller than one-half acre) neighborhoods where, and only where, a proposed project would be consistent with all other policies of this Land Use Concept Plan. This allowance exists because due to the generally larger parcels in this area (compared with Policy Area 2), it will be possible to create wide development setbacks to ensure adequate land use buffers, and additional development will enhance the ability to provide and operate enhanced open space and community amenities. Some of Policy Area 4 is envisioned to be developed in accordance with the basic y land use designation of this area, the Very Low Density Residential land use 159 designation, which allows up to 1 dwelling unit per acre. Such development may occur in either 1 acre lots,.or may occur in clusters of lots as small as one-half acre, surrounded by belts of parkland, open space, trails, etc. Development may be permitted that results in higher densities in areas designated as Very Low Density Residential, up to 2 dwelling units per acre, provided that the following policies are met: a. Any project of 40 acres or larger must include at least 25% open space or community amenities. No density increases are permitted for projects of less than 160 acres. b. Any project covering 160 or more acres may qualify for a residential density of up to 1.5 dwelling units per acre, provided that at least 40% of the site is provided in open space and community amenities, and provided that a significant contribution is made toward the preservation and/or development of either on -site or off -site community amenities or "icons," which may include construction of a portion of a Lifestyle Corridor. C. Any project covering 160 or more acres may qualify for a residential density of up to 2 dwelling units per acre, provided that at least 50% of the site is provided in open space and community amenities, and provided that a significant contribution is made toward the preservation or development of either on -site or off -site community amenities or "icons," which may include construction of a portion of a Lifestyle Corridor. . 5. Density Transfers While the Land Use Concept Plan does not include a formal program of "density transfers," the development potential of two or'more detached sites may be combined within a single development application package, and, through the use Of conditions of project approval (usual method) or, in unusual circumstances, the use of development agreements or other mechanisms, approved accordingly. The linkage of two or more sites must be determined to offer superior overall community benefits compared with the development of the sites separately, and must be consistent with all other policies in the Land Use Concept Plan. The linkage of two or more sites in two or more Policy Areas may be permitted, provided that the policies and intended objectives of each policy area are met for the site or sites in each such area. It should be noted that the land use policies for Policy Areas 2 and 3 include a development bonus and transfer policy. This is the only instance in the VSR Land use Concept Plan where such an operation may be permitted. 160 B. Other Land Use Types The Vista Santa Rosa Land Use Concept Plan includes other land use types, in addition to those specified previously for the Policy Areas. Primary among those are three areas: a) Harrison Street, between Airport Boulevard and Avenue 61: Here, adjacent to the Jacqueline Cochran Regional Airport, are planned Business Park, Commercial Tourist, High Density Residential, and a Community Center Overlay, allowing for a potential mixed -use Village Center. B) Airport Boulevard, across from Coachella Valley high School and the City of Coachella, and near Harrison Street, are planned High Density Residential and Commercial Tourist uses. C) In the northeast portion of VSR, adjacent to the City of Coachella, east of Calhoun Street, an area of Medium Density Residential is planned. Also in this area, west of Calhoun Street and north of Avenue 52, is an area planned for Very Low Density Residential. C. Transitions and Buffers 1. Policy Area Transitions Transitional areas are planned td be provided between Policy Areas 2 and 3, and between Policy Area 2 and other Community Development uses in the area northerly of Avenue 55. Transitional areas are also planned between Policy Areas 3 and 4. The purpose.of these transitional areas is to provide for meaningful setbacks and buffers between uses that may be inherently incompatible, but also to provide the opportunity for parkland and landscaped edges between distinctly different areas of the VSR community, to assist in image -making for these areas. The transitional area will generally be required to be an minimum average of 150 feet wide, with a minimum width of 50 feet. The transition will generally be required to be provided on the side of such edges where the more intense development would occur, but may vary due to localized circumstances relating to land usage and circulation. Particularly sensitive uses, such as agriculture and equestrian -oriented uses will generally require the wider transitional .areas. Transitional areas may, be used for elongate. landscaped detention basins, landscaped open space, golf courses, and are most particularly suited as, trail routes. 2. Buffers Between Projects Buffers are required as needed between projects along the boundaries between land use designations, and often between adjoining projects within the same designation. Buffers are needed to ensure that adjacent land uses will be compatible with each other. Buffers are mostly needed between agriculture and most other land use types (addressed separately below), and between rural and non -rural uses, between Community Development residential uses of differing intensities, and between residential and non-residential projects (such as commercial or industrial). Detention basins designed in an elongate fashion, trail corridors, including Lifestyle Corridors, open space, including parks, and golf courses, rows of trees and shrubs, and walls where they do not impair -long views (i.e. — away from major streets), and other concepts, may all be used as buffers, depending on the characteristic being buffered. As such, buffers will generally range from very narrow — in the case of rows of trees, shrubs, or walls, where permitted, to 150 feet or more, and may be combined — as in the case of an adjacent Lifestyle Corridor or park, with other land use types to achieve 150 feet, or more, of separation between uses. 3. Buffering Agriculture. Vista Santa Rosa contains a large amount of agriculture, and although agriculture will decline in overall importance over time as development occurs, it is likely to remain to some degree for many years into the future. The need for buffering will depend on the type of adjacent use, and the type of agriculture involved. It also is dependent on famring practices and the expectations of persons moving into an area adjacent to agriculture (degree of awareness of the needs of farmers). County Ordinance no. 625, the Right -To -Farm ordinance, provides some protection for agriculture, by making buyers of new homes (in subdivisions) within 300 feet of agriculturally zoned and used land aware of the adjacent agriculture, and its right to operate using standard and legal farm practices, but that protection is often not sufficient in the face of major residential growth in an area. Also, in all of Vista Santa Rosa, but particularly in Policy Area 3, where most urban — type development will occur, it is also important to ensure that the type of buffering selected will not disadvantage the adjacent farmer, if and when the farmer decides to convert their land to development. Often, trails, landscaped buffer areas, large, rural -sized parcels, and other such mechanisms will be appropriate buffers adjacent to agriculture. Buffering may range from very narrow, such as a row of trees or shrubs with a fence, to 50 to 100 feet, or more, depending on the type of agriculture and proposed new adjacent use involved. . 4. Protection of Vistas and View -sheds One of the main elements of the image of Vista Santa Rosa is the openness of this very rural area, which leads to spectacular views of the nearby Santa Rosa Mountains, and the open pastoral views of near -at -hand agriculture and rural lifestyles, including farm animals and horses. It is also an area off tall trees, and because of the openness of the area, these can often be seen from long distances across the community. All of this is in contrast to many other areas in the Coachella Valley, where although mountains can usually be seen to some degree, most views are close, of landscaping, walls, buildings, etc., and these other areas do not generally have- an open feel to them. In Vista Santa Rosa, it will be important to protect these views and the general feel of openness of the community, as development occurs. Therefore, building setbacks along the 162 presidential streets and even -numbered avenues — the `mule streets" — will be required to be significant enough to help preserve open views. Generally, building setbacks from the future right-of-way constructed pavement (curb face) of the mile streets shall be a minimum average of 150 feet, but may vary widely so that architecturally significant buildings, existing or future "icons," may occasionally encroach close to the street, to enhance their profile within the community. This highly vaned pattern of average will also setbacks will also lend more visual interest to the streets, and to views between buildings. It is recognized that the 150 foot average building setback could present a significant constraint to development on, smaller parcels where development would otherwise comply with these Land Use Planning Concept policies. Therefore, flexibility will be granted on a case -by -case basis where the parcel involved is smaller that 10 acres. On smaller parcels, iconic architecture could also be used to justify occasional street encroachments. D. Open Space and Community Amenities; Community Icons; Lifestyle Corridors 1. Open Space and Community Amenities Whenever the terms "Open Space and Community Amenities" (OSCA) are used in these Land Use Concept Plan policies, the definitions of this sub -section are intended to apply. OSCA is to include all areas of a project site, other than areas where such is already required by the regular application of standard subdivision and zoning ordinance regulations (example: parkway landscaping in a standard cross-section of an existing general plan road is not included), that would be publicly or quasi —publicly (HOA, for example) owned, and have open space characteristics, as defined herein. Agriculture of all types and rural residential parcels 2 acres or larger, both privately owned, would count toward `open space and community amenities." Examples of other items that would count toward OSCA include decorative neighborhood landscaping, whether green or natural desert or made -to -appear desert landscaping, elongate landscaped detention basins, parks, golf courses, community stables, libraries, pools, tennis courts, including parking areas for them, benches, community gardens, watering troughs, trailhead facilities, and golf club houses if they are frequently open to the general public (restaurant, meeting, etc. purposes). To receive credit for OSCA areas, they need to be mostly (but not entirely) visible and contribute to long or iconic vistas when a project is seen from mile streets. For projects not located along mile streets, frontage along a trail system or a Lifestyle Corridor presents opportunities for creditable OSCA. Community icons 163 and Lifestyle Corridors, described below, both will generally qualify. for OSCA credit. 2. Community Icons Buildings that reflect VSR's history or unique rural character, tall trees, interesting architecture, and even specially adorned gates and neighborhood entry monuments, and even open vistas of the Santa Rosa Mountains are all examples of community icons. Community icons may already exist, or be newly built as part of a future project. It is important to build upon and enhance Vista Santa Rosa's unique identity as the community develops, so that it does not lose the characteristics that make it special. Therefore, the preservation, enhancement, and construction of new community icons will all count toward OSCA, as described previously. 3. Lifestyle Corridors As described previously, amid Vista Santa Rosa's proposed trail network, two specially amenitized, cross -community Lifestyle Corridors are planned. One Lifestyle Corridor will be routed north -south, mid -block between mile streets, from the northwest corner of Vista Santa Rosa to the southern end of the community at the foot of the Santa Rosa Mountains. The second Lifestyle Corridor is planned along a traffic -calmed Avenue 58, linking the Olympics event —grade HITS equestrian training facility, to Lake Cahuilla in the City of La Quinta, thereby providing a second linkage to the foot of the Santa Rosa Mountains. The Lifestyle Corridors would primarily be landscaped trail linkages, for a variety of potential users, connecting the various parts of the community. These corridors would be major elements of community identity, and would be used by equestrians, pedestrians, bicyclists, and golf carts, frequently, for recreation, to visit friends, or community facilities, such as schools and libraries, and to access some commercial services such as restaurants, convenience stores, coffee shops, etc., in a pleasant, convenient, recreational manner without having to use a car. Lifestyle corridors will generally be a minimum of 50 feet wide, but may flare wider at "portals," to the corridors, such as at crossings of mile streets, where 'parking, parks, and other facilities may be placed. They can be used to separate inherently incompatible uses, such as commercial vs. residential or rural residential vs. small lot residential. While through -trail systems will need to be owned and managed by public agencies, some portions of the Lifestyle Corridors and many of the uses along them should be private in nature, wherever possible, to minimize the public costs associated with building and maintaining the corridors, and to ensure that there are a wide variety and number of potential users sited along them. While the corridors have generally been proposed along existing drainage easements, their location is not fixed. In fact, it would be desirable for 164 them to meander as they travel through the community. Quiet and road -related safety, though, are major objectives. Therefore, for the north -south corridor, its location can vary, but should never encroach laterally closer than 1/8 of a mile from a presidential street. The following are examples of some of the types of public uses that could be sited along or near (within 1/8 mile to '% mile) Lifestyle Corridors: Community gardens, neighborhood and community parks, community pools, recreation centers, community centers, senior centers, libraries, schools, golf courses, tennis courts, water fountains and water troughs (for horses), decorative landscaping, iconic existing trees, including date groves, ' or portions of them, where development occurs, non -motorized (except for golf carts) trails of all types, trailheads, benches, and restrooms. The following are examples of some of the types of private uses that could occur along Lifestyle Corridors: community stables, tack shops, restaurants (including perhaps Starbucks), convenience stores, offices, low, medium, and high density residential, and large and small parcel rural residential and agriculture, provided that there is adequate buffering from incompatible uses. Lifestyle Corridors will be developed in conjunction with adjacent development proposals, and may be built off -site of, or in advance of, development, for OSCA credit, or other credit as determined appropriate. 91 165 ATTACHMENT 7 Vista Santa Rosa Area Traffic Modeling and Transportation Infrastructure Issues Draft — "Starter List" January 24, 2007 (Below is a compilation of some of the concerns raised by members of the VSR Task Force. Members of the TF are asked to review this, and add to it or modify it as you wish, so that a complete list of issues can be presented to the South Valley Parkway traffic consultant for his review, and for preparation to address the TF on February 1, 2007) Draft list of questions/issues: 1. Currently, Vista Santa Rosa (VSR) community residents have noted that traffic patterns generally tend to be oriented in a north -south fashion, because major community shopping is located toward the north, along Highway 111 and vicinity. In the future, east -west traffic may not increase as much as anticipated, since local shoppers and commuters can still be expected to largely travel to the north. Travel eastward would be lighter, because shopping there, and in the new South Valley Concept Plan Town Center and Highway 86, would still be more distant and therefore less convenient, than local shopping along Airport Blvd., and even maybe than in the Cities of La Quinta and Indio. Travel from the east to the west along Avenue 62 and other east -west major streets understandably would need to travel'at least as far as Harrison Street, just to get around the airport — not for other purposes (To travel more distant, they'd use Expressway 86). 2. To what degree has the South Valley Parkway transportation infrastructure planning taken into account the future needs of all of VSR? It should be noted that VSR stretches north to Avenue 50, and most new development in VSR would occur between Avenues 55 and 61. The South Valley Parkway plan itself only includes the part of VSR located between Avenues 60 and 61. 3. The VSR community is attempting to preserve its rural character and appearance, even while significant future development is planned to occur. Therefore, to accomplish this, the goal should be to establish a thick grid of relatively narrow, traffic -calmed streets, not rely on urbanized models of major, high-speed road corridors, which appears to be the approach taken in the South Valley Concept Plan. In VSR, both the land use and street planning should evoke a different, more rural image. This should be the overall philosophy that governs the traffic modeling. 166 4. The VSR community needs to see the specifics of the planned road alignment and cross-section of Avenue 62, westerly of Harrison Street. There is a concern about the matter of the transition along Avenue 62, between the east and west sides of Harrison Street. 5. Avenue 58, in particular, because of its intended function —.in part — as the route of the VSR east -west Lifestyle Corridor, should be planned narrower, with traffic - calming features. 6. It's important to see and understand the future cross -sections of Monroe Street, Harrison Street, Avenue, and other VSR "border streets," to see how the edges would transition to neighboring cities and unincorporated communities. 7. Modeling should reflect the placement of medians in the "mile" streets, in VSR. The City of La Quinta is interested in this for the city sphere area; to ensure continuity of design features across all of VSR, it should be considered wherever possible in the mile streets in VSR. 8. What is the plan for the phasing of the need/construction of major road facilities in VSR? which streets, which order of need, what cross -sections? 9. Do all of the General Plan roads in VSR need to be widened from 2 to 4 lanes or more, anytime soon, or at all, in the future? 10. The VSR community needs to see total projected traffic volumes for the future, on VSR roads, and indicated ultimate road widths. 11; Has the last draft of the VSR land use concept map — produced in August 2006 — been used in the traffic modeling for the South Valley Concept Plan? 12. It's important that revenues produced from development in VSR be used to build infrastructure; i.e. — "return to source" — to benefit VSR. There is a concern on the VSR Task Force that locally produced revenues may be used to fund roads in other areas, such as Thermal. What is the plan for financing and the expenditure of funds to build roads, in the different areas? Will there be different zones of benefit? 167 a •� _-r s FM oF,�•o COUNCIL/RDA MEETING DATE: February 20, 2007 ITEM TITLE: Consideration of the Vista Santa Rosa Sphere of Influence RECOMMENDATION: Provide staff with further direction as deemed appropriate. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Scopes of work and contracts were previously approved for the development of a Strategic Plan and to conduct an infrastructure deficiency study for the Vista Santa Rosa Sphere of Influence. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the February 6, 2007 meeting, City Council considered the Sphere of Influence (SOI) as a study session item. The staff report addressed a multitude of matters relevant to the SOI; Council discussion focused on the fiscal modeling analysis conducted to date. During the discussion, Council Members asked about the potential for community facilities districts (CFD) and/or community service districts (CSD) to be utilized in the SOI. Thus, the purpose of this report is to provide Council with additional information regarding these two financial tools. The City Council previously considered CFD's (Land Based Financing Districts) in 1999 and established a policy allowing such districts to be established for newly developing commercial or industrial projects. The February 2, 1999 meeting minutes are attached (Attachment 1). The City Council specifically excluded using land based financing districts for new residential developments. Such districts would be limited to addressing regional or community serving public facilities such as major streets and • arterials, highway improvements, flood or drainage improvements, sewers, telephone ducts, electrical conduits, water improvements, libraries, fire stations, and transit improvements. Currently, public service costs are not included in the existing policy document. Existing residential neighborhoods were also identified, but are limited to addressing neighborhood serving facilities, such as street and sidewalk improvements. In summary, the procedure to form a CSD is generally governed by the LAFCO process, which requires the city to adopt a Resolution of Application to form a CSD and submit to the LAFCO organization process (including majority protest and election). CSD's are generally governed by a five -member board of directors. City Council members cannot be on the board of CSD's as they are subject to the restrictions and requirements of Proposition 218 (including voter repeal provisions). CSD's are permitted to issue bonds to fund services using the special assessment or special taxes as collateral for the bonds. If the City Council so desires, staff will initiate an update of the City Land Based Financing District Policy as follows: 1. Consider the addition of new residential neighborhoods to the existing policy. 2. Consider adding public services, such as police, fire, parks, libraries, etc. to the list of items that may be considered in such districts. 3. Evaluate CSDs as part of the City's policy on Land Based Financing Districts. Lastly, the staff report previously provided at the February 6, 2007 meeting (Attachment 2) addressed the Memorandum of Understanding with Riverside County, status of the consulting services contracts, summary of February 3, 2007 Community Workshop, status of the draft Riverside County VSR Land Use Plan, Airport Land Use Commission — Jacqueline Cochran Airport, and the South Valley Parkway and Land Use Plan. City Council may want to discuss these additional SO[ relevant items. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Direct staff to further evaluate a policy revision to allow land -based financing districts (CFDs and CSDs) to be established with new residential development and to evaluate adding public service costs to the items allowed in such districts; or 2. Discuss the status of existing consulting service contracts and provide staff direction; or 3.. Provide staff with alternative direction 170 Respectfully submitted, Douglas Evans Community Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. City Council Meeting Minutes - February 2, 1999 2. Staff report with attachments - February 6, 2007 171 , ATTACHMENT 1 City Council Minutes 4 February 2, 1 9 10. ADOPTION OF RESOLUTION GRANTING CONDITIONAL APPROV OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT F TRACT 28912, RANCHO LA QUINTA, TO DESERT DEVELOPMENT. ( SOLUTION NO. 99-23) MOTION - It was moved by Council Members Sniff/Hende on to approve the Consent Calendar as recommended and amended with lie Nos. 3, 4, 8, 9, and 10 being approved by RESOLUTION NOS. 99-19 thro h 99-23 respectively. Motion carried unanimously. MINUTE ORDER NO. 9 -09. I. CONSIDERATION OF APPOINTMENTS Tf� THE HISTORIC PRESERVATION COMMISSION. There were no changes to the staff Aort as submitted to the City Council by the City Clerk's Department and oK file in the City Clerk's Department. Michael Mitchell gave a brief 94erview of his experience and qualifications. MOTION - It was/unexed ouncil Members Sniff/Adolph to appoint Michael Mitchell to fill thterm in the professional category for the Historic Preservation Comm expires June 30, 2001), and Judy Vossler to fill the unexpired teon-professional category (term expires June 30, 2000). Motion cmously. MINUTE ORDER NO. 99-10. Council Mem r Henderson suggested that Council consider reducing the membership f the Cultural Arts Commission down to five. members and to direct the ity Clerk not to recruit at this time. 2. CONTINUED CONSIDERATION OF RESOLUTION APPROVING THE REVISED POLICY AND APPLICATION PROCESS FOR FORMATION OF LAND -BASED FINANCING DISTRICTS. Mr. Falconer, Finance Director, advised that staff has held two meetings with BIA representatives to discuss the proposed revisions, and the meetings resulted in agreement on all issues except the definition of regional facilities and an appeal process. The BIA has proposed that interior public improvements be l included and staff feels that only regional facilities should be included that are 172 City Council Minutes 5 February 2, 1999 of benefit to the entire community. As for the appeal process, staff noted that a letter of appeal can be processed to Council at any time and agendized for consideration if Council so chooses. The major disagreement was on whether or not to include interior improvements. Mr. Genovese, City Manager, introduced the City's financial consultant, Rick Ashburn, of MBIA MuniFinancial, and thanked the BIA and developers who participated in the meetings with staff. He advised that staff believes that land -based financing districts are a good economic tool when used appropriately. Therefore, due diligence analysis has been added to the policy for the purpose of identifying the need for any assessment financing, as well as the credit viability of applicants and the financial viability of the project. If any concerns are raised, the City's bond rating should not be put at risk. All proposals should and will be analyzed for potential alternatives such as infusion of low -moderate -income housing funding and other economic/financing tools. Currently, the City has been excelling in the arena of residential housing without the use of assessment district financing. Therefore, staff believes that this economic development tool is not needed for residential housing at this time, but it may be appropriate for commercial development. Staff suggests that this may be the most reasonable alternative and will alleviate any confusion to the development industry. He concluded in pointing out that it's important to understand that the foreclosure proceedings are always a difficult process technically, emotionally, and politically. John Pavelak; 1535 South D Street, Suite 200, San Bernardino, President of Century Crowell Communities, spoke regarding the success' of their last assessment district and stated that their only concern with the proposed policy is not allowing interior public improvements. Emest Vincent, 1535 South D Street, Suite 200, San Bernardino, Vice President of Century Crowell Communities, presented a revised disclosure statement for notifying new homebuyers of the assessment district, and advised that they're in agreement with the 100% concurrence of property owners and dedication of 50% of the streets. However, he urged Council to allow more flexibility in the policy by allowing interior streets to be included, and stated that they do not anticipate any foreclosures. Mayor Pena felt it should be clarified in the disclosure statement that these assessment districts are not City -driven. Council Member Henderson felt the residents would look at the City as the responsible party anyway. 173 1 City Council Minutes 6 February 2, 1999 Ed Kibbey, 77-564 Country Club Drive, Palm Desert, of the Building Industry Association - Desert Chapter, felt any kind of legislation should be workable and if the limitations are unrealistic, residential should be eliminated from it. He also felt the dedication of 50% of the streets is a benefit to the City and that interior streets should be allowed to help meet the dollar limitation. He urged Council to either do away with the 50% requirement or to allow the interior improvements. They believe that assessment districts are a good tool for the industry, as well as good for the homebuyer, and he urged Council to adopt a realistic' policy. Robert Tyler, 44-215 Villeta Drive, questioned the effect these assessment districts may have on the resale market. Rick Ashburn, 28765 Single Oak Drive, Suite 200, Temecula, of MBIA MuniFinancial, encouraged the Council to keep in mind that these assessment districts are an economic development tool that should be used cautiously and prudently. The experts have determined that there is no net effect on housing costs, new or resale, and that it does not result in lower cost housing. He advised that the wisest use of these assessment districts is to spur development of a particular type or to assure funding for a major regional facility that might not be developed otherwise. Using assessment districts for regional facilities is becoming the trend, whereas the inclusion of interior improvements has become less attractive Statewide. In response to Mr. Kibbey, he advised that most of the agencies that he is aware of require the 50% dedication of streets. In response to Council Member Adolph, Mr. Kibbey advised that they have spoken to CVWD and understood that they would be open to discussions. However, the developers would still not be able to meet the requirement. In response to Council Member Adolph, Mr. Falconer advised that the current policy does not have the 50% requirement, and the reason for staff recommending that it be added is due to the last application submitted by Century Crowell Communities, wherein 80% of it was CVWD improvements. Council Member Adolph was concerned about setting a precedent. Mr. Genovese pointed out that the policy can always be amended based on economic realities at that time. Council Member Perkins complimented all the parties that worked on this, and stated that he felt the policy must be flexible. He felt it's a tool that should be used whenever it's appropriate, and that the City needs, to help people get into 174 City Council Minutes 7 February 2, 1999. homes. He felt the policy is workable for both commercial and residential and supported going forward with it. Council Member Henderson had previously thought that the 100% concurrence of property owners would solve the problem, but now feels perhaps the policy, should be limited to commercial if it's not workable for residential. She then commented on the use of City -driven assessment districts to provide public improvements and the difficulties related to Proposition 218. She believed assessment districts are a strain to the resale market, and pointed out that they are not tax deductible. She supported limiting the policy to commercial only. Council Member Sniff felt the best option is to support staff's recommendation with the clear understanding that legislation is frequently amended. He supported limiting the policy to commercial only. Mayor Pena stated that he was somewhat persuaded by Mr. Ashworth's comments, in that the proposed policy is consistent with what is being done in other communities. He was in support of staff's recommendation, but would also support limiting the policy to commercial only. Council Member Adolph supported staff's recommendation, but agreed that the City's residential growth has been good, and that commercial growth is what needs some stimulation.. In summarizing the proposed policy, Mr. Genovese advised that it does not include interior streets, nor does it include an appeal process; it does include a requirement for 50% dedication of streets. He further advised that staff would not be approving any residential applications, therefore, to eliminate confusion it might be better to limit the policy to commercial. Council Member Henderson noted that the policy can always be brought back for reconsideration, if and when the City needs it for economic development. In response to Mayor Pena, Ms. Honeywell, City Attorney, advised that it would be dangerous to consider residential applications on a case -by -case basis because the City could be accused of acting in a capricious manner. There should be some criteria spelled out if residential is included. After a brief discussion, Council concurred on limiting the policy to commercial development. 175 1 City Council Minutes 8 RESOLUTION NO. 99-24 February 2, 1999 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE REVISED POLICY AND APPLICATION PROCESS FOR THE FORMATION OF LAND -BASED FINANCING DISTRICTS AND RELATED - FEES. It was moved by Council Members Perkins/Sniff to adopt Resolution No. 99-24 as amended per staff's recommendation and limiting the policy to commercial development. Motion carried unanimously. 3. CONSIDERATION OF RECIPIINT FOR THE "LIVING FOR YOUR 90'S" PROGRAM. There were no changes to the st ff report as submitted to the City Council by the Community Services Departm t and on file in the City Clerk's Department. In a brief discussion, it was note by Council that both candidates (Viola Messick and Gerald Shea) are active 'n the community and worthy to receive the award. However, being limited selecting only one recipient, Council concurred on selecting Viola Messick. MOTION - It was moved by Council Me bers Sniff/Henderson to select Viola Messick as the recipient of the 1998 "Liv g for Your 90's" Senior Inspiration Award. Motion carried unanimously. MIN TE ORDER NO. 99-11. 4. CONSIDERATION OF VIEW IMPACTS AND V RIOUS AESTHETIC FACTORS RELATED TO THE WASHINGTON STREET BRIDGE WIDENING, FROM AVENUE 50 TO THE LA QUINTA EVACU ION CHANNEL, CAPITAL IMPROVEMENT PROJECT NO. 98-09. Mr. Fuller, Assistant Engineer, advised that staff\Project, king for Council's direction regarding aesthetic choices for the bridge raarriers, and median related to the Washington Street Bridge Widenoject, which was conditionally approved by Council on January 19, In addition, staff needs direction regarding what mitigation, if any, fired to relieve the impacts associated with the variable height retainingd perimeter wall. In reviewing computer -generated photographs of the andscaping from four different vantage points, he pointed out that these wall will shield the view of passing vehicles and provide additionaly a d security for Duna La Quints properties. 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C 0 dCmVy+ N m N m C m O o y O m w m i C N_ 7 a 0 7 a m 7 a m O m E m c Y m m c O pU N 0 C m 0 'a m m -0 m m m N N-0 0 m m 0 m m m o m m m y Y c Y 0 7 Y a Y n 7 ♦+ .a Y 'a 'a 0 m U U 'O L V U L V m U m m m m m m n a a a a a a a C T C m m o c m m = c E d m e m mo Qyi m 7 E- o E o' c> u a ° d Z ° w E a E m o m o E m 7 m o m o m 0a a U. a w(n m0 UG L)0 180 TANLEY R. OFF_MAN A 9 8 O C A T E 3 Memorandum 11661 Sat ATTACHMENT 4 31 DATE: March 27, 2007 TO: Doug Evans, Community Development Director, City of La Quinta CC: Frank Spevacek, RSG Alexa Smittle,ASG Daniel Johnson, Schlecht, Shevlin & Shoenberger Jon Berg, Environmental Planning Manager, Dudek E. Randall Henderson, Jr., La Quinta Motorcoach Resort, hic. FROM: Stan Hoffman, Stanley R. Hoffman Associates, Inc. SUBJECT: Fiscal Issues Related to Vista Santa Rosa Annexation Study JOB No.: 1145 A. Introduction The following presents a discussion of key fiscal issues based on meeting with you and other City staff and your fiscal consultants, RSG, on March 14, 2007 and a review of the following documents, including: 1) the Sphere of Influence Fiscal Analysis power point slide presentation at the La Quinta City Council study session on February 2, 2007, 2) the Enclave Fiscal Impact Analysis Report of November 21, 2005, and 3) the fiscal methodology comparison matrix presented by RSG at the March 14, 2007 meeting. Most of the issues raised relate to the broader fiscal methodology being applied to the Vista Santa Rosa annexation area, while several issues relate specifically to the Motorcoach project itself. Please call me or other members of the team working on the Motorcoach project if you have any questions. We look forward to your review and response to the key fiscal issues that are addressed in this memorandum. B. Key Fiscal Issues 1. Persons ner Household versus Person per Dwelling Unit. The average persons per occupied household factor of 2.86 for La Quinta was used in the City's current annexation study by RSG. A question was raised as to whether the persons per dwelling unit of 2.04 should be used. This later factor accounts for seasonal as well as permanent population. Recommendation: Use of 2.04 factor as more appropriate estimate of future population. 2. Persons veer Lot for Motorcoach Proiect. The motorcoach project is a unique land use that has not been currently included within RSG's fiscal analysis. Currently, the SRHA analysis uses a 50% factor to weight the population estimate of 2 persons per motorcoach site when occupied based on information from the Indio motorcoach project. Additionally, Attachment 1 list a number of ways in which the Motorcoach project has less physical impact than a typical single family residence on public services and utilities. Recommendation: Use of the 50% population weighting factor. Stanley R. Hoffman Associates March 27, 2007 Doug Evans, City of La Quinta Key Fiscal Issues Related to Vista Santa Rosa Annexation Page 2 3. Per Capita Fiscal Factors versus Per Capita/Per Employee. Currently, the Enclave fiscal analysis uses an approach that allocates revenues and costs, where appropriate, on a per capita and per employee basis. The larger Vista Santa Rosa fiscal study only uses a straight per capita approach. The SRHA methodology uses an approach that applies both per capita and per employee factors. Recommendation: Use an approach that applies appropriate per capita and per employee factors as developed in the Enclave analysis. 4. Transient Occupancy Tax as a Function of Length of Stay. Currently, the RSG fiscal analyses do not project any transient occupancy tax (TOT). At a minimum, TOT should be projected for the Motorcoach project based on their prior operating experience. One issue raised by the City's finance director, John Falconer, is that TOT is only collected if the stay is less than 30 days. Based on information from our client, Randall Henderson, the lots are rented at daily rates (when not being used by owners) with the TOT being collected with the daily rentals, irrespective of the length of the rental occupancy, with the average rentals not generally exceeding 30 days. Recommendation: Use a TOT generation rate for the Motocoach project based on their prior operating experience. 5. General Government Overhead Rate. The RSG General Government rate is 17% based on analysis provided by the City's finance staff. Recommendation: Use of the City estimated rate of 17%. 6. Forecasting for 50 Years. The RSG fiscal analysis prepares a fiscal analysis that extends for 50 years and the Net Present Value (NPV) of their projected deficit is $49,140 per unit. In addition to the fact that the developers present at the fiscal review meeting said that this was much more than their projects could economically support, it was also felt by the development representatives that a projection period of 50 years was much too long and uncertain a time period to hold trend factors constant. Recommendation: Use a much more reasonable projection period based on some appropriate historic period. Inflating Revenues and Costs at Fixed Differential Rates. The RSG revenue increase factors were held constant for the 50 year projection period at 2-3% while the cost factors were held constant at 3-5%. It was expressed that these levels were not appropriate for the projection, particularly in light of the fact, that sales tax revenues grew at an average annual rate of 18.1 percent over the 1995 to 2005 period for the City as shown in Attachment 2. Also, the City indicated that more hotel accommodations are planned and this could increase TOT revenues, at least over the next 10-15 years, faster than the factors used above. Recommendation: Use a projection where the revenue and cost factor increases are held in constant dollars. 18 i Stanley R. Hoffman Associates March 27, 2007 Doug Evans, City of La Quinta Key Fiscal Issues Related to Vista Santa Rosa Annexation Page 3 8. Sales Tax. Currently, the RSG and SRHA methodologies use a per capita or per household retail expenditure approach for retail sales capture by future households. Recommendation: Use of the RSG per capita approach for residential and motorcoach visitors planned for the Vista Santa Rosa area. 9. Calculation of Property Tax in Lieu of Motor Vehicle License Tax. Because this is a new revenue factor based on recent changes in fiscal legislation at the State level, this methodology should be discussed further with the City's finance director. The recent legislation correlates the growth in this revenue source with the overall citywide growth in assessed valuation, whether or not it is in a redevelopment area. Recommendation: Discuss these fiscal factors further with City's finance director. I have included in Attachment 3 our calculation for your information that was prepared for the preliminary Motorcoach fiscal analysis. 10. Redevelopment Authority under County Jurisdiction. The redevelopment authority currently rests with the County of Riverside. Upon annexation, it is the County's position that they will continue to control the redevelopment tax increment — that is projected to be sizable — for future infrastructure investments and only allocate tax increment monies to the Vista Santa Rosa area on a case -by -case basis. Recommendation: Because of the importance of this revenue source and its impact on infrastructure investments, the developers will strongly support the City's efforts to obtain a commitment from the County to allocate a reasonable level of the future Santa Rosa property tax increment to infrastructure investments within the annexation area. 11. Landscape and Lighting Assessments. The RSG report includes an existing landscaping and lighting assessment of $50 per residential parcel for the annexation area. Recommendation: This factor was not used in the SRHA fiscal analysis, but will be added in our future analyses. 12. Community Facilities District (CFD). The City is currently considering a CFD as one approach to make up any projected deficit by the future development in Vista Santa Rosa. Other approaches are also being considered, such as a lump -sum, net present value payment. Currently, the lump sum payment is estimated at $49,140. If this were placed in a trust account at 4.03% (the City's average investment rate over the last few years, as indicated by John Falconer, Finance Director), this would yield an annual return of about $1,980 per unit. This is almost twice the $1,006 per unit deficit estimated in the Vista Santa Rosa fiscal analysis by RSG. These differences should be reconciled. Also, to be considered is the question of whether fiscally positive land uses, such as the motorcoach development, would be required to pay any deficit. Recommendation: The approach chosen to make up any projected fiscal deficit should take into consideration that some land uses may result in a positive fiscal balance and should be treated differently. R. Hoffman Associates March 27, 2007 Doug Evans, City of La Quints, Key Fiscal Issues Related to Vista Santa Rosa Annexation Page 4 13. Motor Vehicle License Tax Calculation Under AB 1602. Recently enacted AB 1602 provides that areas that are annexed before the July 1, 2009 cutoff date will receive a transfer of existing MLVF revenues of $50 per capita for any existing population within the annexation area. Recommendation: This MLVF revenue source should be considered in the fiscal analysis, as appropriate, if there is existing population that will be annexed into the City. 184 Stanley R. Hoffman Associates March 27, 2007 Doug Evans, City of La Quinta Key Fiscal Issues Related to Vista Santa Rosa Annexation Page 5 Attachment 1 Single Family Home and Class A Motorhome Comparison: Residential — Motorcoach Equivalency Determination As compared to a typical single family subdivision, a motorcoach resort is less intensive in the need and use of public services and utilities. Residents of the motorcoach resort are not allowed to stay at the resort longer than 6-months out of a year. According to Outdoor Resorts, a motorcoach resort operator with over 30-years experience, the resort users consist primarily of middle to older age upper class adults who are either retired or semi -retired, so they do not contribute to increased traffic during work hour commuting. They generally only have one automobile as well. They do not have school age children, so they do not impact school populations or facilities. The motorcoach vehicle is a self contained unit that utilizes "marine -toiletry" with an average 50 gallons per day (GPD) use factor, as compared to 350 GPD for a single family residence. The proposed 80-site will only be developed with 6 major structures, which will considerably reduce the need for fire protection compared to development of the site with single family homes at a density of 2-5 DU/AC. In addition the site will be gate guarded with its own 24 hour security, reducing the need for police protection/service. The proposed La Quinta Motorcoach Resort will generate Transient Occupancy Tax (TOT) at 10% per rental, which will further assist the City in funding public services and facilities, whereas a single family home does not contribute to this tax. The following table demonstrates the need for services of a typical Single Family Home vs. a Motorcoach Vehicle in order to help the City make a land use equivalency determination between the two uses. Single Family Home & Motorcoach Vehicle Comparison Table Single Family Home Self Contained Class A Motor Home Ratio Water & Sewer 350 GPD 50 GPD MH, 50 GPD for Casita 3 to 1 Cars 3 per family 1 towed car per Motor Home 3 to 1 Commute Trip To & from School 4 per day 0 4 to 0 Commute Trip to & from Work 4 to 8 per da 0 8 to 0 Commute trips to shopping 2 per day 1 every 3 days 6 to 1 Commute trips to friends 1 per day 1 per week 7 to 1 Average length of stay 365 days 80 to 120 days 3 to 1 Police protection 365 days Gated with 24 hr security for 120 days 3 to 1 Fire protection 365 days Only 6 major structures on entire 80/AC 20 to 1 Bed Tax 0 10% of rental on 380+ lots 0 to 100% Based on information provided by E. Randall Henderson, President, La Quinta Motorcoach Resorts, Inc. R. Hoffman Associates March 27, 2007 Doug Evans, City of La Quinta Key Fiscal Issues Related to Vista Santa Rosa Annexation Page 6 Attachment 2 City of La Quinta Taxable Transactions by Retail Group: 1995, 2002, 2005 (in 000's of Actual Dollars) Retail Group 1995 2002 2005 199r.2005 Growth Rate 1 2002-2005 Growth Rate Apparel Stores n/a $2,412 $24,790 n/a 117.4% General Merchandise' n/a n/a n/a n/a n/a Food Stores n/a 22,903 32,742 n/a 12.7% Eating & Drinking Places We 38,547 70,771 We 22.4% Home Furnishings & Appliances n/a 3,658 22,237 n/a 82.5% Building Materials & Farm Implements n/a 72,244 109,259 n/a 14.8% Auto Dealers & Auto Supplies n/a 77,207 121,869 n/a 16.4% Service Stations We 14,496 35,628 n/a 35.0% Other Retail Stores n/a 77 715715 185,814 n/a 33.7% Retail Subtotall $87,366 $309,182 $603,110 21.3% 24.9% CPI Calculations 1 1995 1 2002 1 2005 Annual CPI 154.6 182.2 201.8 210.4 CPI Factor 1.361 1.155 1.043 1.000 City of La Quints Taxable Transactions by Retail Group: 1995, 2002, 2005 (in 000's of Constant 2006 Dollars) Retail Group 1995 2002 2005 1995.2005 1 Growth Rate 2002-2005 Growth Rate Apparel Stores n/a $2,785 $25,846 n/a 110.1% General Merchandise' n/a n/a n/a We We Food Stores n/a 26,448 34,137 n/a 8.9% Eating & Drinking Places n/a 44,513 73,787 n/a 18.3% Home Furnishings & Appliances n/a 4,224 23,185 n/a 76.4% Building Materials & Farm Implements n/a 83,426 113,915 n/a 10.9% Auto Dealers & Auto Supplies n/a 89,157 127,063 n/a 12.5% Service Stations n/a 16,740 37,146 n/a 30.4% Other Retail Stores n/a 89_,743 193,733 n/a ggiN Retail Subtotal 89 $118,9 $357,036 $628,812 18.1% 20.8% 1. General Merchandise is included in the Other Retail Stores category in the year 2002. In order to make the retail categories comparable, General Merchadise for the year 2005 has also been shown under the Other Retail Stores category. General Merchandise in the year 2005 is estimated by the State Board of Equilization at $1.58 million in constant 2006 dollars. Sources: California State Board of Equalization, 1995, 2002, 2005 U.S. Bureau of Labor Statistics Stanley R. Hoffman Associates, Inc. 18© R. Hoffman Associates March 27, 2007 Doug Evans, City of La Quinta Key Fiscal Issues Related to Vista Santa Rosa Annexation Page 7 Attachment 3 VISTA SANTA ROSA ANNEXATION FISCAL ANALYSIS CITY OF LA QUINTA ESTIMATED INCREASE IN PROPERTY TAX IN LIEU OF VLF PER INCREASE IN ASSESSED VALUATION CALCULATION OF VLF PROPERTY TAX FACTOR Property Tax - VLF Assessed Valuation VLF Increase per Assessed Valuation (AV) Increase VLF Increase per $1,000,000 increase in AV Change in 200412005 2005/2006 VLF $1,926,606 $2,392,298 $465,692 $6,342,704,191 $7,875,841,260 $1,533,137,069 $0.000304 $304 Sources: Stanley R. Hoffman Associates, Inc. State Controllers Office, Division of Account and Reporting, Revenue and Taxation Code Section 97.90 (c) t (8) (i) Vehicle License Fee Adjustment Amounts, 2004-2005 and 2005-2006. ATTACHMENT 5 FULBRIGHT & JAWORSKI L.L.P. A REGISTERED LIMITED LIABILITY PARTNERSHIP 555 SOUTH FLOWER STREET FORTY-FIRST FLOOR 1..05 ANGELES. CALIFORNIA 90071 WWW.FULBRIGHT.COM MEMORANDUM DRAFT TO: Frank Spevacek (w/encl) CC: Thomas Noya (w/encl) Jennifer Branin (w/encl) FROM: Maryann L. Goodkind DATE: March 29, 2007 RE: Formation of a Mello -Roos Community Facilities District Last week, I had an opportunity to visit with the City of La Quinta (the "City") and several developers who are interested in annexing land to the City, including Bayshore Development (`Bayshore"), developer of the proposed Enclave Project. At this meeting, in which you were in attendance, various topics were discussed concerning the annexation of future developments to the City. A good deal of discussion was devoted to the several draft fiscal impact analysis reports and their underlying assumptions. It has been determined that pre - annexation agreements are required to address the impact these developments will have to the City and the need for developer contributions or new revenue generation to cover shortfalls in revenues generated by the annexations versus the costs of services to be provided to the annexations. Discussions are ongoing with the respective parties in order to reach agreement as to underlying assumptions of the impact studies and the appropriate shortfall amount. One avenue discussed to address the financing the shortfall amount was the potential use of a Mello -Roos Community Facilities District ("CFD"). The City is seeking an orderly plan to cope with new residential and commercial development which will likely in the future be annexed to the City. Several of these areas are located in a County redevelopment project area, depriving the City of even more tax revenues that might otherwise be available to fund general fund services. As I mentioned at the meeting, many agencies throughout the State where similar growth patterns are being experienced, have formed or are considering the formation or CFDs. Forming a CFD assists developers with public infrastructure costs or public service costs by spreading such costs over a period of time to be paid primarily by the homeowners or other property owners. Developers appreciate the reduction in their own expenditures and, as landowners, they can bind all the future taxpayers in the area to pay the CFD's Special Tax. That Special Tax is 45892955.1 Frank Spevacek March 29, 2007 Page 2 levied on a per -unit, per -square foot, per -acre or some other measurement standard, or combination thereof, and can be used on a pay -as -you go basis, or may be bonded against. Typically, Special Taxes are subject to reduction, modification or repeal by future property owners unless the proceeds of that tax are being utilized to retire debt. In such case, a constitutional "impairment of contract clause" argument is available to limit such action. Therefore, it is the general view that a CFD in which bonds have been issued is more reliable than a CFD in which just Special Taxes are collected and used on a pay -as -you basis. Numerous CFDs have been formed by local agencies since the inception of the Mello -Roos Community Facilities Act of 1982, as amended (Government Code Section 53311 et seq.) (the "Act'). The majority of these CFDs have been developer -driven landowner -voted districts in which public capital improvements and infrastructure have been financed by the issuance of tax-exempt bonds, and to a lesser exempt, taxable bonds. In the past few years, local agencies are utilizing the Act to finance public services, particularly public safety services, with CFDs. As more communities want new development to "pay its own way" more service CFDs are being formed. The question arose as to whether it is possible to bond for CFD-authorized services. The Acts does allow for bonds to be issued for services authorized under the Act other than for recreation program services, library services, maintenance services for schools, and operation and maintenance services for museums and cultural facilities (Government Code Section 53313). For example, a CFD could be formed to finance police and fire services, which do not supplant existing services, and bonded against. The proceeds of the bonds would be used to fund a trust fund for such services. Disbursements would be made from the trust fund to pay for the services each year until the bonds were retired. The CFD Special Taxes would be used to make debt service payments on the bonds and the excess thereof would be an additional source to fund pay- as-you-go services. Bonds, the proceeds of which are used for services, fail numerous tests to make them traditional "tax-exempt bonds." Interest on service CFD bonds would be federally taxable but still exempt from California taxation. To my knowledge, no service CFD has bonded against its Special Tax but rather has used the tax on a pay-as-you-go basis, thereby leaving it vulnerable to future reduction or repeal. Taxable bonds secured by a CFD Special Tax for services may be an attractive avenue for the City and the developers to explore. I note, however, such bond issue would most likely be the first issue of its kind in the State. An alternative to a bonded service CFD would be to utilize CFDs in their more widely - accepted and frequently used manner of financing public capital improvements through the issuance of tax-exempt bonds. It is my understanding that the City has adopted Local Goals and Policies for CFDs and that CFDs are only available for commercial and industrial developments. By modifying these Goals to include use by residential development, developers would be relieved of or reimbursed the costs of certain public capital improvement that they currently would bear, thereby freeing up funds to make an upfront contribution to cover fiscal impact shortfalls due to their annexation into the City. 45892955.1 X$9 Frank Spevacek March 29, 2007 Page 3 The process is a bit long-winded, and I have enclosed with this memo an Executive Summary which outlines the major actions. The important steps are in negotiating with the developers; establishing the Special Tax by retaining a special tax consultant with the right experience; passing a number of resolutions at the Council level, conducting a landowner election, where the developer or developers get one vote per acre of land within the CFD; and then waiting for sufficient level of value to accumulate prior to selling bonds, if bonds are to be issued. Coordination with City annexation procedures is also essential. The above process can take as little as 4 months, with a willing developer and the right conditions, or as much as 2 years. In most cases, the developers are asked to fund the formation costs; thereafter, the CFDs are self-supporting. I hope the information contained in this memo and its attachment is helpful in the City's quest to implement a plan for financing future annexations. We would be happy to expand on these ideas with you or members of the City staff or discuss further our qualifications to assist the City. Attached is Fulbright & Jaworski's qualifications and a list of our extensive experience in forming CFDs and issuing CFD bonds. Maryann L. Goodkind, Counsel (213) 892-9328 45892955.1 ATTACHMENT 6 COUNTY OF RIVERSIDE TRANSPORTATION AND LAND MANAGEMENT AGENCY Tony Carstens • Agency Director Planning Department Ron Goldman • Planning Director VISTA SANTA ROSA COMMUNITY LAND USE CONCEPT PLAN Revised Draft: March 22, 2007. The Vista Santa Rosa (VSR) community was recognized by the Riverside County Board of Supervisors in 2001, with the establishment of the Vista Santa Rosa Community Council. In 2003, when Riverside County adopted its General Plan, Vista Santa Rosa was provided with its own special land use policies. At the time of the adoption of the General Plan, however, the land use plan was not completely finished. It is the purpose of this VSR Land Use Concept plan to provide more detailed guidance for development activities in the VSR community until the adoption of the next major Riverside County General Plan update during 2008-2010, at which time the General Plan will be updated to incorporate these policies, with whatever changes are deemed appropriate by the Board of Supervisors as a result of the General Plan update process. The boundaries of Vista Santa Rosa are, in general, Avenue 50 on the north, Monroe Street on the west, Avenue 66 on the south, and Harrison Street on the east. Although it is not a part of the area covered by the existing Vista Santa Rosa Plan Policy Area in the General Plan's Eastern Coachella Valley Area Plan, or a part of the area covered by the VSR Community Council, for the purposes of these policies, a small unincorporated area located between Avenues 62 and 64, west of Monroe Street, has also been included in this Vista Santa Rosa Land Use Concept Plan. Vista Santa Rosa is a special community where more traditional styles of suburban development interface with agricultural and rural, equestrian -oriented lifestyles. In order to ensure that the community develops in a harmonious manner that protects and enhances its value to area residents and landowners and the County, this Vista Santa Rosa Land Use Concept Plan has been prepared. Also, several other jurisdictional factors can or may in the future affect land use planning and public facilities development and financing in Vista Santa Rosa. The southerly portion of Vista Santa Rosa, that area lying between Avenues 60 and 66, and between Monroe and Harrison Streets, is also part of the larger South Valley Implementation Program, which also stretches eastward to State Highway 86S Expressway. The portion of VSR located between Avenues 54 and 62, and between Monroe and Harrison Streets, is located within the County's Thermal -Jacqueline Cochran Regional Airport Redevelopment Area. The City of La Quinta's Sphere of Influence covers most of Vista Santa Rosa, specifically all of the area between Avenues 52 and 62. The City of Coachella Sphere of Influence covers the area north of Avenue 52, east of Calhoun Street, and the area north of Avenue 51, west of Calhoun Street. 191 Riverside Office • 4080 Lemon Street, 9th Floor Indio Office • 82-675 Hwy 111, 2nd Floor Murrieta Office • 39493 Los Alamos Road P.O. Box 1409, Riverside, California 92502-1409 Room 209, Indio, California 92201 Murrieta, California 92563 (951) 955-3200 • Fax (951) 955-3157 (760) 863-8277 • Fax (760) 863-7555 • Fax (951) 600-6145 I. Overall Land Use Concept. The overall purpose of the VSR Land Use Concept Plan is to refine the land use plan adopted into the County's General Plan in 2003, in order to provide better guidance for development activities until the County's General Plan undergoes its next major update in 2008-10. It is not the intent of this plan to significantly alter the basic goals, objectives, or land use patterns established by the 2003 General Plan. However, in order to increase the amount and value of community amenities, and their affordability, and in order to provide additional opportunities for rural and equestrian lifestyles, and other important community objectives, some significant changes in land use planning are recommended for the community to support these objectives. The most important changes would occur to the areas designated as Agriculture within Vista Santa Rosa that are not underlain by the Community Development Overlay designation. For the most part, these areas would be changed to the Rural Community Foundation Component, to allow for additional equestrian and rural residential lifestyles, to support the community's interest in encouraging this type of development, while also allowing the expansion of the urban edge in such a manner that three lifestyles — suburban, rural, and agricultural — can co -exist. Any land use proposal would need to be compatible with adjacent active (current or anticipated in the future) agricultural uses, through the use of site design mechanisms and significant structural and/or use setbacks where needed. The northwest and southern portions of the community would be largely devoted to continuing agriculture, rural residential, and equestrian uses, a limited amount of small lot residential, and a very limited amount of commercial development. This overall land use concept is intended to provide for a mixture of lifestyle and village housing opportunities throughout the community and to support the provision of important community recreational and public amenities. The heart of the community would be centered along Airport Boulevard, between Jackson and Van Buren Streets. Here, a mixed -use Village Center is proposed. Surrounding that would be higher intensity development in Vista Santa Rosa. It will be important in this area to ensure that Vista Santa Rosa's relatively open, rural character and appearance are evoked in development standards that acknowledge the legacy of Vista Santa Rosa, including setbacks that preserve frequent long views, narrow, landscaped street designs to calm traffic and to soften the visual appearance of roads, and to ensure that ongoing agricultural operations are adequately buffered from surrounding development, until the cessation of said uses, if ever. Other major areas of future development will be in the northeast portion of the community, adjacent to the city of Coachella, and along Harrison Street, which would include commercial, business park, higher density residential, and tourist —oriented uses, in an area largely subject to special land use restrictions and opportunities, due to its proximity to the Jacqueline Cochran Regional Airport. A. Community Lifestyles to be Accommodated. The land use concept plan is intended to accommodate and encourage a harmonious blend of agricultural, rural residential, equestrian, country club, resort, tourist -oriented, and more suburban residential lifestyles. It will incorporate important community identity and image creation/preservation mechanisms, such as the VSR Design Guidelines, cross -community enhanced trail systems, called Lifestyle Corridors, numerous other trails, enhanced setbacks to preserve long views, softened transitions between potentially incompatible land use types, and other features. `' 192 B. Land Use Concept Plan. The Land Use Concept Plan includes these policies plus a land use designation map (attached). The Land Use Concept Plan Map is intended to work hand -in -hand with these policies to create a harmonious blend of agricultural, rural residential, equestrian, country club, resort, tourist -oriented, and suburban residential lifestyles. The Land Use Concept Plan Map primarily displays the plan's proposed land use designations. However, most of the VSR area is also proposed to be overlain by four Policy Areas. The nature and intentions for the policy areas are described in more detail below. However, in general, the policy areas provide for both a base density of residential development that would be permitted, plus an increased density if certain requirements are met. C. Lifestyle Corridors and Trail System. To protect and enhance Vista Santa Rosa's open, rural character, and to provide a community gathering place/linear park and trail corridor, two "Lifestyle Corridors" are planned to be developed through VSR, one oriented north -south, generally located between and away from major streets wherever possible, and one oriented east -west, along Avenue 58, connecting the south end of the Horse Shows in the Sun (HITS) facility with Lake Cahuilla. These corridors would allow for multiple forms of non -vehicular means of circulation, including equestrian, bicycle, electric carts, and pedestrian modes. The Lifestyle Corridors would be used to provide a major system of connectivity between important community facilities and geographic locations (either directly, or by spur trails). Such connections will link polo fields, rural home sites, and future neighborhood parks and schools, and smaller scale - neighborhood commercial uses, community centers, etc. The concept is that one could choose to drive, but frequently they'd prefer to use the Lifestyle Corridors, which would be convenient for many different daily purposes - and inviting, and of course, they would be designed for active recreation. The lifestyle corridors would consist of public facilities (trails, buffering landscaping, and parks, schools, a community center, and a library, for example), quasi -public (HOA open space, recreational areas, including trails, and occasionally golf courses, visible and part of the broader open space aspect of the Lifestyle Corridor, even if they're not open to general public usage), and private lands, including, in particular, larger, rural home sites (2 acres or larger), farmland, and small businesses, such as coffee shops, restaurants, bed & breakfasts, etc., having some natural orientation to the Lifestyle Corridors. They would also include as many community "icons' as possible. In reality, though, because they're scattered throughout the community, most community icons would not be located along the Lifestyle Corridors, but there should be an attempt to include as many of these as possible. The Lifestyle Corridors would rarely be narrower than 50 feet wide, and could attain the appearance of being wider where there are open (without foliage, opaque fencing, or wall screening) rural home -sites, parks, polo fields, pastureland, golf courses, or other open space -type land uses along them. (See the section on Lifestyle Corridors, below, for additional information on intended uses along the Lifestyle Corridors) 1.93 II. Land Use Policies. A. Policy Areas In order to provide for distinctly different lifestyles and development opportunities in VSR, while ensuring that the community harmoniously accommodates and blends various lifestyles, the Policy Areas system has been developed. Under this system, a basic development type or types, with maximum permitted land use intensities are specified, and increases may be permitted under certain specified circumstances, where specific beneficial enhancements are made to the community's lifestyles, vistas, recreational opportunities, etc. The planning areas are: 1. Policy Area 1 Located along both sides of Airport Boulevard, between Jackson and Van Buren Streets, Policy Area 1 is envisioned to become Vista Santa Rosa's primary community center. This area is entirely located in the Community Development Foundation Component. Development in this area would be focused on an interwoven mix of retail commercial, offices, higher density residential, and public uses. In order to develop this area, a long—term, multi —use and multi -stage plan of development through a specific plan will be required. The specific plan will be used to ensure that the various smaller developments that occur within the community center are truly linked together in a mutually supporting manner. The minimum size of the initial specific plan application will be 250 acres, and must include the 120- acre area of the designated Village Center. The Village Center is required to be a mixed -use development that is in compliance with the General Plan's Community Center Guidelines for core and core support areas within Village Centers. Areas outside the community center, but designated with the Community Center Overlay, will have the option of developing in accordance with either the underlying land use designations — Commercial Retail, or Medium, Medium High, or High Density Residential Land Use designations — or, with an alternate mix of land uses in implementing the Community Center Overlay. In the Village Center, no Commercial Retail -type land uses will be permitted within one -eighth mile of the Coachella Valley High School campus. 2. Policy Area 2 Policy Area 2 is bounded generally by Avenues 52 and 55, and by Monroe Street and (or, co -linear with) Calhoun Street. There is a small area included that is located south of Avenue 55. This is an area primarily having a mix of agricultural, rural residential and equestrian -oriented uses. Policy Area 2 is located almost entirely in the Rural Community Foundation Component, except for existing and potential school sites. The majority of Policy Area 2 is designated as Estate Density Residential. Development permitted in this area will continue to be primarily agriculture, rural residential, equestrian -oriented uses, recreational uses, and public facilities. Development may proceed in either of the following two ways: a. Development of any parcel may occur where the minimum lot size is 2 acres gross. 194 b. Development may be permitted on sites of at least 40 acres gross, with a maximum density not to exceed 1 dwelling unit per acre, provided that all of the following occur: 1) the minimum size of residential lots shall be 1 acre gross; 2) horse and other animal keeping in accordance with County codes shall not be prohibited on any residential lot, 3) at least 25% of the project site shall be used for common area landscaping and "community icon" preservation or establishment, and/or open space, pastureland, polo fields, parks, trails, community facilities, and/or other types of open space -oriented community amenities, 4) a minimum 100 foot -wide landscaped building setback shall occur from all property lines adjoining the project, 5) the project shall comply with all other requirements of these policies, including but not necessarily limited to policies relating to view shed protection, buffers between projects, and agricultural buffers; and 6) no residential structures taller than one story shall be permitted within 150 feet of the outside boundaries (adjoining both streets, as measured from curb face, and other properties) of the project. 3. Policy Area 3 Policy Area 3 mostly lies between Avenues 55 and 61, and between Monroe and Harrison Streets, except for the area covered by Policy Area 1, and the proposed land uses bordering Harrison Street. This policy area also includes smaller, detached areas west of Monroe Street, south of Avenue 62, and along Avenue 66 and Harrison Streets near their intersection. Existing uses in this area are primarily agriculture, rural residential and equestrian -oriented uses. Policy Area 3 lies entirely within the Community Development Foundation Component. Most of this area is designated as Low Density Residential, with a maximum residential density of 2 dwelling units per acre, but, the area also includes 2 Community Center Overlays for potential Village Centers. Sites lying within the Community Center Overlays may be developed either in accordance with the underlying land use designations, Retail Commercial or Low Density Residential, or as mixed -use Village Centers, or as some combination of the two approaches. The majority of the area designated as Low Density Residential in Policy Area 3 is envisioned to be developed eventually as a series of small residential, resort, and possibly country club communities, with open spaces and trails between and linking them. In the near term, and in some cases, possibly for many years, agricultural uses will continue in production here. Therefore, it is important that adequate buffers be provided between new residential communities and agricultural uses that are expected to remain. Development may be permitted that results in greater densities in areas designated as Low Density Residential, up to 3 dwelling units per gross acre, provided that the following policies are met: a. Development of any parcel may occur where the maximum density is 1 dwelling unit per gross acre. .19 b. Development of any parcel may occur where the maximum density is 2 dwelling units per gross acre, and provided that at least 25% of the project site is used for common area landscaping, and "community icon" preservation or establishment, and/or open space, pastureland, polo fields, parks, trails, community facilities, and/or other types of open space -oriented community amenities (OSCA). c. Any project covering at least 160 gross acres, or a quarter -section, may qualify for a residential density of up to 2.5 dwelling units per gross acre, provided that at least 30% of the site is provided in OSCA. d. Any project covering at least 160 gross acres, or a quarter -section, may qualify for a residential density of up to 3 dwelling units per gross acre, provided that at least 35% of the site is provided in OSCA. 4. Policy Area 4 Policy Area 4 covers most of the area south of Avenues 60 and 61. Existing uses in this area are mostly agricultural, rural residential, and equestrian -oriented. This area is unique in Vista Santa Rosa, in that it includes two areas, covering a section each, of Torrez-Martinez (T-M) Indian Reservation land. The T-M reservation areas include both fee -and non -fee parcels. Policy Area 4 lies entirely within the Rural Community Foundation Component. Policy Area 4, however, would permit localized general plan amendments to establish small nodes of Community Development Foundation Component (i.e. — lots smaller than one-half acre) neighborhoods where a proposed project would be consistent with all other policies of this Land Use Concept Plan. This allowance exists because due to the generally larger parcels in this area (compared with Policy Area 2), it will be possible to create wide development setbacks to ensure adequate land use buffers, and additional development will enhance the ability to provide and operate enhanced open space and community amenities. Some of Policy Area 4 is envisioned to be developed in accordance with the basic land use designation of this area, the Very Low Density Residential land use designation, which allows up to 1 dwelling unit per gross acre. Such development may occur in either 1 acre gross lots, or may occur in clusters of lots as small as one-half net acre (20,000 sq. ft. minimum lot size), surrounded by belts of parkland, open space, trails, etc. Development may be permitted that results in higher densities in areas designated as Very Low Density Residential, up to 2 dwelling units per gross acre, provided that the following policies are met: a. Development of any parcel may occur where the maximum density is 1 dwelling unit per 2 gross acres. b. Development of any parcel may occur where the maximum density is 1 dwelling unit per gross acre, provided that at least 25% of the project site is used for common area landscaping, and community "icon" preservation or establishment, and/or open space, pastureland, polo fields, parks, trails, community facilities, and/or other types of open space -oriented community amenities (OSCA). c. Any project covering at least 160 gross acres, or a quarter -section, may qualify for a residential density of up to 1.5 dwelling units per gross acre, provided that at least 35% of the site is provided in OSCA. d. Any project covering at least 160 gross acres, or a quarter -section, may qualify for a residential density of up to 2 dwelling units per gross acre, provided that at least 40% of the site is provided in OSCA. B. Other Land Use Types The Vista Santa Rosa Land Use Concept Plan includes other land use types, in addition to those specified previously for the Policy Areas. Primary among those are three areas: a) Harrison Street, between Airport Boulevard and Avenue 61: Here, adjacent to the Jacqueline Cochran Regional Airport, are planned Business Park, Commercial Tourist, and one Community Center Overlay, allowing for a potential mixed -use Village Center. b) Airport Boulevard, across from Coachella Valley High School and the City of Coachella, and near Harrison Street, are planned High Density Residential and Commercial Tourist uses; C) In the northeast portion of VSR, adjacent to the City of Coachella, east of Calhoun Street, an area of Medium Density Residential is planned. Also in this area, west of Calhoun Street and north of Avenue 52, is an area planned for Very Low Density Residential. C. Transitions and Buffers 1. Policy Area Transitions Transitional areas are planned to be provided between Policy Areas 2 and 3, and between Policy Area 2 and other Community Development uses in the area northerly of Avenue 55. Transitional areas are also planned between Policy Areas 3 and 4. The purpose of these transitional areas is to provide for meaningful setbacks and open space buffers between uses that may be inherently incompatible, but also to provide the opportunity for parkland and landscaped edges between distinctly different areas of the VSR community, to assist in image -making for these areas. Transitional areas are not appropriate locations for transitional housing types or lot sizes; instead, they are intended to be open space 'breaks" between different types of land uses and intensities of land usage. The transitional areas will generally be required to be a minimum average of 150 feet wide, with a minimum width of 50 feet. The transitional areas will generally be required to be provided on the side of such edges where the more intense development would occur, but their precise location may vary due to localized circumstances relating to land usage and circulation. Particularly sensitive uses, such as agriculture (see separate policy, below) and equestrian -oriented uses will generally require the wider transitional areas. Transitional areas are most particularly suitable as trail routes, but may also be appropriate locations for such features as elongate landscaped detention basins, landscaped open space, and golf courses. Transitional areas may be in either public or private ownership; however, it is intended that at least one trail route inside the transitional areas, longitudinally oriented with the transitional area, be placed in public ownership. 197 2. Buffers Between Projects Buffers are required as needed between projects along the boundaries between land use designations, and often between adjoining projects within the same designation. Buffers are needed to ensure that adjacent land uses will be compatible with each other. Buffers are mostly needed between agriculture and most other land use types (addressed separately below), and between rural and non -rural uses, between Community Development residential uses of differing intensities, and between residential and non-residential projects (such as commercial or industrial). Detention basins designed in an elongate fashion, trail corridors, including Lifestyle Corridors, open space, including parks, and golf courses, rows of trees and shrubs, and very occasionally walls where they do not impair long views (i.e. — away from major streets), and other concepts, may all be used as buffers, depending on the characteristic potential nuisance being buffered. As such, buffers will generally range from very narrow, to as much as 150 feet wide, or more, and may be combined, as in the case of an adjacent Lifestyle Corridor or park, with other land use types to achieve 150 feet, or more, of separation between uses. 3. Agriculture Buffers Vista Santa Rosa contains a large amount of agriculture, and agriculture is expected to remain important in the area into the foreseeable future. The need for buffering will depend on the type of adjacent use, and the type of agriculture involved. It also is dependent on farming practices and the expectations of persons moving into an area adjacent to agriculture (degree of awareness of the needs of farmers). Finally, the need for buffering will be affected by an adjacent farmer's experience and expectation of impacts from incoming adjacent uses, and whether the farmer expects to continue farming in the foreseeable future. County Ordinance no. 625, the Right -To -Farm ordinance, provides some protection for agriculture, by making buyers of new homes, in subdivisions located within 300 feet of agriculturally zoned and used land aware of the adjacent agriculture, and its right to operate using standard and legal farm practices, but that protection is often not sufficient in the face of major residential growth in an area. The County will explore additional means of disseminating information to the public about its right -to - farm ordinance, to make the ordinance more effective. Also, in all of Vista Santa Rosa, but particularly in Policy Area 3, where most urban —type development will occur, it is also important to ensure that the type of buffering selected will not disadvantage the adjacent farmer, if and when the farmer decides to convert their land to development. In addition, it will be acceptable for projects to include provisions into their projects regarding future development of open space belts incorporated specifically to buffer adjacent agriculture to permit conversion of such areas to residential lots, in the event that the adjacent agriculture ceases production permanently at some point in the future. Often, trails, landscaped buffer areas, large, rural -sized parcels, and other such mechanisms will be appropriate buffers adjacent to agriculture. Where buffering is. needed, it is very difficult to determine what type of buffer, or how wide a buffer would be needed. Generally, buffers will be required to be at least 150 feet wide, unless it can be conclusively determined, following consultation with the 198 owner/operator of the farm being buffered, following that a lesser width or other mechanism is adequate. 4. Protection of Vistas and View -sheds One of the main elements of the image of Vista Santa Rosa is the openness of this very rural area, which leads to spectacular views of the nearby Santa Rosa Mountains to the south, the Little San Bernardino Mountains to the north, and the open pastoral views of near -at -hand agriculture and rural lifestyles, including farm animals and horses. It is also an area of tall trees, and because of the openness of the area, these trees can often be seen from long distances across the community. All of this is in contrast to many other areas in the Coachella Valley, where although mountains can usually be seen to some degree, most views of landscaping, walls, buildings, etc. are close-up, and while those views can be beautiful and varied, they do not generally have an open feel to them. In Vista Santa Rosa, it will be important to protect these views and the general feel of openness of the community as development occurs. Therefore, building setbacks along the primary mile -spaced streets and avenues will be required to be significant enough to help preserve open views. Generally, building setbacks from the future right-of-way constructed curb face of the primary mile -spaced streets shall be a minimum average of 150 feet, but may vary widely so that architecturally significant buildings, and existing or future "icons," may occasionally encroach close to the street, to enhance their visibility and profile in the community. The minimum setback from curb face shall be 50 feet. Areas of setback deeper than 150 feet should be designed to provide open and long views of trails, parks, golf courses, polo fields, and farmland, wherever possible. Straight-line setbacks of all buildings are to be avoided. The resulting highly varied and weaving pattern of setbacks will lend more visual interest to the streets, and to the views between groupings of buildings. It is recognized that the 150 foot average building setback could present a significant and unreasonable constraint to development on smaller parcels where development would otherwise comply with these Land Use Planning Concept policies. Therefore, flexibility will be granted on a case -by -case basis where the parcel involved is smaller that 10 acres. On smaller parcels, iconic architecture could also be used to justify occasional street encroachments. In any event, on parcels less than 10 acres, setbacks from the face of curb shall vary wherever possible, but it is recognized and accepted that they will mostly be at or near the minimum of 50 feet. To protect distant views, no part of any single-family residential unit located within 150 feet of any primary mile -spaced street and avenue shall exceed one story in height. D. Open Space and Community Amenities; Community Icons; Lifestyle Corridors 1. Open Space and Community Amenities Whenever the terms "Open Space and Community Amenities" (OSCA) are used in these Land Use Concept Plan policies, the definitions of this sub -section are intended to apply. OSCA is to include all areas of a project site, other than areal where such is already required by the regular application of standard subdivision and zoning ordinance regulations (example: parkway landscaping in a standard cross-section of an existing general plan road is not included), that would be publicly or quasi —publicly (HOA, for example) owned, and have open space characteristics, as defined herein. Privately -held properties - agriculture of all types and rural residential parcels 2 acres gross or larger, provided that they are dedicated to such usage on a permanent basis, would count toward the percentages required for "open space and community amenities," for any project for which higher densities are sought in accordance with these policies. Examples of other items that would count toward OSCA include decorative neighborhood landscaping, whether green or natural desert or made -to -appear desert landscaping, elongate landscaped detention basins, parks, golf courses, community stables, libraries, pools, tennis courts, including parking areas for them, benches, community gardens, watering troughs, trailhead facilities, and other facilities if determined appropriate. To receive credit for OSCA percentage calculations, they need to be mostly (but not necessarily entirely) visible and must contribute to long or iconic vistas when a project is seen from primary mile -spaced streets. For projects not located along primary mile -spaced streets, frontage along a trail system or a Lifestyle Corridor presents opportunities for OSCA percentage calculations. Community icons and Lifestyle Corridors, described below, both will generally qualify for OSCA percentage credit. 2. Community Icons Buildings that reflect VSR's unique character, tall trees, interesting architecture, and even specially adorned gates and neighborhood entry monuments, and open vistas of the Santa Rosa Mountains and Little San Bernardino Mountains are all examples of community icons. Community icons may already exist, or be newly built as part of a future project. It is important to build upon and enhance Vista Santa Rosa's unique identity as the community develops, so that it does not lose the characteristics that make it special. Therefore, the preservation, enhancement, and construction of new community icons will all count toward OSCA percentage calculations, as described previously. 3. Lifestyle Corridors As described previously, amid Vista Santa Rosa's proposed trail network, two specially amenitized, cross -community Lifestyle Corridors are planned. One Lifestyle Corridor will be routed north -south, mid -block between primary mile -spaced streets, from the northwest comer of Vista Santa Rosa to the southern end of the community. The second Lifestyle Corridor is planned along a traffic -calmed Avenue 58, linking the Olympics event —grade Horse Shows in the Sun (HITS) equestrian training facility, to Lake Cahuilla in the City of La Quinta, thereby providing a linkage to the foot of the Santa Rosa Mountains. The Lifestyle Corridors would primarily be landscaped trail linkages, for a variety of potential users, connecting the various parts of the community. These corridors would be major elements of community identity, and would be used by equestrians, pedestrians, bicyclists, and golf carts,,.,, 10 frequently, for recreation, to visit friends or community facilities, such as schools and libraries, and to access some commercial services compatible with the Lifestyle Corridors such as restaurants, convenience stores, coffee shops, etc., in a pleasant, convenient, recreational manner without having to use a car. Lifestyle Corridors will generally be a minimum of 50 feet wide, but very occasionally narrower, and may flare wider at "portals" to the corridors, such as at crossings of primary mile -spaced streets, where parking, parks, and other facilities may be placed. They should also be wider, wherever possible, at parks and other public and private facilities oriented to outdoor human and equestrian use or open space uses. They can be used to separate inherently incompatible uses, such as commercial vs. residential development or rural residential vs. small lot residential development. Where they pass by polo fields, farmland, parks, etc., they can also be used to provide the visual feel of even more openness, even though many bordering uses will be private and inaccessible to the general public, and some may not be permanent in nature. Water features, including artificial lakes, streams, and canals, should be incorporated into either the Lifestyle Corridors or adjacent uses, wherever possible. While through -trail systems will need to be owned and managed by public agencies, some portions of the Lifestyle Corridors and many of the uses along them should be private in nature, wherever possible, to minimize the public costs associated with building and maintaining the corridors, and to ensure that there are a wide variety and number of potential users sited along them. Also to contain maintenance costs, grass, shrubs, and the incorporation of existing mature trees shall be employed wherever possible. While the corridors have generally been proposed along existing 50' wide drainage easements, their location is not intended to be fixed. In fact, it would be desirable for them to meander as they travel through the community. Quiet and road -related safety, though, are major objectives. Therefore, for the north -south corridor, its location can vary, but should never encroach laterally closer than 1/8 of a mile to a primary mile -spaced street. The following are examples of some of the types of public uses that could be sited along or near (within 1/8 mile to'/< mile) Lifestyle Corridors: Community gardens, neighborhood and community parks, community pools, recreation centers, community centers, senior centers, libraries, schools, golf courses, tennis courts, water fountains and water troughs (for horses), lakes and streams, decorative landscaping, iconic existing trees, including date groves or portions of them, where development occurs, non -motorized (except for electric golf carts) trails of all types, trailheads, benches, and restrooms. The following are examples of some of the types of private uses that could occur along Lifestyle Corridors: community stables, tack shops, restaurants (including specialty coffee shops), convenience stores, offices, low, medium, and high density residential uses, and large and small -parcel rural residential uses and agriculture, provided that there is adequate buffering of them from incompatible uses. Lifestyle Corridors will be developed in conjunction with adjacent development proposals, and may be built off -site of, or in advance of, development, for OSCA percentage calculations credit. 0i 11 COUNCIL/RDA MEETING DATE: April 3, 2007 ITEM ITEM TITLE: Discussion of the Draft Fiscal Year 2007/2008 Through 2011 /2012 Capital Improvement Program RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Direct staff to make appropriate revisions to the draft Fiscal Year 2007/2008 through 2011/2012 Capital Improvement Program (CIP). The revised CIP will be submitted to the City Council for consideration and approval in April 2007. FISCAL IMPLICATIONS: This is an informational report only. Once the CIP is adopted, the Fiscal Year 2007/2008 projects will be incorporated into the annual budget. The CIP was developed in a conservative manner. Projections were formulated utilizing conservative estimates consistent with operating revenues. The projects for the next five years, as shown, are based on considered need and available funding with conservative projections of anticipated collections of Development Impact Fees (500 units per year). CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Provided for your consideration is the City's Capital Improvement Program (CIP) commencing in the Fiscal Year 2007-2008. A copy of the draft CIP was presented to the City Council for review (Attachment 1) on March 20, 2007 at which time all comments were not heard. City Council asked that the CIP be brought back to this meeting to complete its discussion. This document is a statement of the City's 2Q3 goals, objectives, and priorities for a five-year CIP and the financial commitments required to accomplish those objectives. The preparation of this document has been a joint effort of the City Manager's Office, Public Works, Finance, Building and Safety, Community Services, Community Development, and City Clerk Departments. The purpose of the CIP is to provide the City with a long-range program for major municipal capital construction projects based on the systematic development of an accompanying financial plan. The CIP is a five-year planning instrument used by the City to identify capital improvement needs and to coordinate financing and timing of those needs in a manner that maximizes benefit to the public. As each annual budget is prepared, additional projects and priority needs are identified and added to the program to maintain a total five-year plan. The first year of the CIP is titled the Capital Budget and is based on existing fund balances and projected revenues. The capital budget is incorporated into the annual City "Operating" Budget, which appropriates funds for specific facilities, equipment and improvements. Projects slated for subsequent years in the program are approved on a planning basis only and do not receive expenditure authority until they are incorporated into the capital budget. The CIP will be updated annually and can be amended at any time based on revenue availability and changes in project priorities. As such, tentative City Council endorsement of the five-year program is desirable for the effective implementation of the City's goals and objectives. Capital improvements are major projects undertaken by the City that are generally not recurring on a long-term, annual basis. In this sense, they are differentiated from Maintenance and Operation (M&O) expenditures for normal City operation. They include design, inspection, testing, project administration, land and/or right-of- way acquisition, construction or modification of buildings or facilities, and public infrastructure construction or modification. Fiscal Years 2007/2008 through 201 1 /2012 CIP include a listing of projects by fiscal year priority and type of improvement. These projects are presented in summary on Exhibit 1. The fiscal year a project is scheduled depends on the availability of specific funding sources, operation and program needs, and prior City Council policy. Projects include street, drainage, traffic signals, sound walls, landscaping and lighting, and city facilities. Only those projects that have identified funding sources in the five-year period are listed within a fiscal year. Those projects that are designated as "additional projects" do not have identified funding sources through the term of the five-year program, or, in the case of DIF funded projects, a long-term collection period is required to develop the specified project. The additional projects are presented in summary on Exhibit 2. The identification of additional and/or alternative funding sources will be addressed during the annual review and approval of subsequent CIP's. Each project is 204 described in brief detail including a description of the project, the location of the project, a breakdown of the estimated project cost, the revenue sources proposed to be used to fund the project, and an estimate of the annual M&0 costs associated with the capital improvement. The completion of any specific capital improvement project may have a direct impact on the M&0 budgets of the General Fund and other funds. An estimate of these future costs is necessary to assess whether there is financial capacity of the operating budget to cover these ongoing costs. All project costs included in the CIP are at current ,year project estimates. No inflation factors have been utilized in determining costs for projects in Fiscal Years 2008/2009 through 201 1 /2012. The 2006/2007 CIP identified $12,005,703 in capital improvement projects. All 2006/2007 projects are either completed, are currently in the design or construction stage, or will have contracts awarded by the end of the fiscal year. Included in the CIP document is a "Capital Improvement Program Fiscal Year 2006/2007 Project Status Report," which lists: one 1996/1997 project carried - over, one 2000/2001 projects underway, one 2001/2002 project underway, two 2002/2003 projects underway, three 2002/2003 projects completed, three 2003/2004 projects completed, two 2004/2005 projects underway, one 2004/2005 project completed, four 2005/2006 projects underway, one 2005/2006 projects completed, and seven 2006/2007 project underway. Also included is a "Carryover Project Summary" which provides the life -to -date expenditures for all active CIP projects. Fiscal Year 2007/2008 proposes $67,395,836 in capital improvement projects. There are a total of eighteen projects identified for this fiscal year. Project Number 199613-Washington Street/1-10 Interchange Improvements is recurring long-term commitment. Two other projects are recurring as part of a long term plan to fill missing sidewalk links (199702-Sidewalks-Various Locations) and to install new or upgrade existing handicap access ramps (Project Number 199703-Handicap Access Ramp -Various Locations) to comply with the ever evolving ADA standards. There are fifteen new or secondary phased projects proposed to complete the 2007/2008 CIP. These projects include: 200601 — Adams Street Bridge Improvement (Spanning/Whitewater River) Construction Phase - The Adams Street Bridge Improvement is funded at 80% percent with Caltrans HBRR/STP funds. 200608 — SilverRock Resort Phase II Golf Course - Design Phase - The design phase of SilverRock Resort Phase II Golf Course was originally approved to receive funding during Fiscal Year 2006/2007 from future RDA Bond Proceeds. An 205 evaluation of the City's available fund balance within RDA Project Area Number 1 has determined that a future Bond Measure is not necessary at this time. The design phase of the SilverRock Resort Phase II Golf Course is included in Fiscal Year 2007/2008 for the purpose of changing its revenue source form future RDA Bond Proceeds to RDA Project Area Number 1 funds. 200701 — SilverRock Resort Phase II Club House — Construction Phase 200702 — SilverRock Resort Phase II Infrastructure — Construction Phase 200703 — SilverRock Resort Phase II Entry Features/Roads — Construction Phase The estimated cost of the construction phase of the SilverRock Resort Phase II Club House, Infrastructure and Entry Features/Roads has been updated based on information learned during the preliminary design phase of each project. 200704 — Village Signage Program 200705 — Pedestrian Activated Crosswalk (Westward Ho at LQ High School) 200706 — New Traffic Signal (Fred Waring Drive @ Palm Royale) 200707 — New Traffic Signal (Dune Palms @ Retail Center — Sam's Club Entrance) 200708 — Corporation Yard — Design Phase 200709 — Phase I (Part 1) Golf Cart Routes 200710 — Phase II Library Improvements 200711 — Sports Complex Renovation 200712 — Community Park — Land Acquisition 200713 — Calle Estado/La Fonda Mid -Block Pedestrian Crossing Fiscal Year 2008/2009 proposes $3,151,347 in capital improvement projects. There are a total of six projects identified for this fiscal year. These projects include the recurring projects previously listed, the construction phase of the 200708 — Corporation Yard, and the following two new projects: 200801 — New Traffic Signal (Washington Street @ Lake La Quinta Drive) 200802 — Sound Attenuation Wall (W. Washington Street at Laguna de la Paz) Fiscal Year 2009/2010 proposes $19,039,000 in capital improvement projects. There are a total of four projects identified for this fiscal year. These projects include the recurring projects previously listed, and the construction phase of the 200608 — SilverRock Resort Phase II Golf Course. Fiscal Year 2010/2011 includes the three previously listed recurring projects for a total expenditure of $85,000. Fiscal Year 2011/2012 proposes $645,354 in capital improvement projects. There are a total of four projects identified for this fiscal year. These projects include the recurring projects previously listed, and the 201101 — Calle Tampico Pedestrian Crossings (Desert Club and Avenida Bermudas). There are forty-two Add Projects identified under the current CIP Additional Projects (Add Projects) list that are not scheduled for funding within the next five years. The costs associated with the implementation of these projects are estimated at $68,584,237. Please refer to the detail sheets located under the Additional Projects tab for additional information regarding these additional projects. New to this year's CIP is a tab labeled Developer Reimbursement Request (DRR). The information presented within this section provides the Council with a status and summary of Developer requested reimbursements for projects eligible for future funding by the Transportation DIF. In accordance with the approved agreements, reimbursement will be made when Transportation DIF funding becomes available. According to the current Cash Flow Model for Fiscal Year 2007/2008, Transportation DIF funding is not available at this time to reimburse the developers for eligible improvements. If the Council chooses to fund these improvements during Fiscal Year 2007/2008, the project priorities previously identified to receive Transportation DIF funding can not be built without a loan from the City's General Fund. The City has received a formal request from Destination Development Corporation (DDC) (Attachment 2) requesting the City fund Avenue 58 from PGA West to the Northern Boundary of Coral Canyon. The project is part of CIP Project AD13 — Avenue 58 Street Improvements (from PGA West to Madison Street). The developer is requesting Transportation DIF funds in the amount of $2,217,312 be appropriated toward this project during Fiscal Year 2007/2008. As previously discussed, Transportation DIF funds are not currently available to assign to this project without a loan from the City's General Fund. The City has received a request from the Laguna de la Paz Homeowners Association (Attachment 3) requesting a Sound Attenuation Wall be constructed along Washington Street adjacent to their residential community. This project is currently being evaluated in the Update of the Washington Street Sound Attenuation Study. The project is also tentatively listed for funding as CIP Project 200802 Sound Attenuation Wall (W. Washington at Laguna de la Paz) during Fiscal Year 2008/2009. The City has received a request from several homeowners within the Palms Residential Community (Attachment 4) requesting median island landscaping be installed on Avenue 56 (Airport Blvd.) from Monroe Street west to the Palms Golf Club Entrance. This project is identified as CIP Project AD12 — Avenue 56 (Monroe to .5 miles west of Monroe. The project is estimated at $545,393 and expected to be funded from future Transportation DIF. Transportation DIF funds are not currently available to assign to this project during Fiscal Year 2007/2008 without a loan from the City's General Fund. The following assumptions should be taken into account when reviewing the CIP: The City Council has reaffirmed prior policy to maintain sufficient General Fund emergency reserves, a General Fund reserve for cash flow purposes, and allocation of sufficient funds to cover current contracted and authorized capital improvement projects. 2. Because of increases in ongoing maintenance costs, the addition of completed improvements and the provisions of Proposition 218, the Lighting and Landscape District may not have sufficient funding in the future. The current fund balance and annual assessment revenues are inadequate to cover all future capital and operational cost increases. The alternative would be to continue to defer specific lighting and landscape improvements and/or reduce existing landscape maintenance activities until such time that other revenue sources are available. The City Council's review of the draft Fiscal Year 2007/2008 CIP will enable City staff to complete the final CIP for public review. Pursuant to Government Code Section 66002, the City Council is required to schedule a public hearing on the CIP and consider its adoption at a subsequent regular meeting. Upon its adoption, the 2007/2008 CIP will be incorporated into the City's Fiscal Year 2007/2008 Budget. Respectfully submitted, 40th on on, P.E. Public Wo s Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Draft Capital Improvement Program (Council Only) 2. Request from Destination Development Corporation 3. Request from Laguna de la Paz Homeowners 4. Request from Palms Residents /�D DESTINATION DEVELOPMENT CORPORATION January 23, 2007 Mr. Tom Genovese City Manager Post Office Box 1504 La Quinta, CA 92247 Dear Tom, Attachment 2 Please allow this correspondence to serve as a formal request to include the Jefferson Street Extended Road ("Projeen as part of the City of La.Quinta's Capital Improvement Projects for 2007. lie Project extends from Avenue 58 to the northerly tract boundary of Tract 33444. This Project should be included for the following reasons: 1. There is an extremely dangerous 90 degree turn at the east end of Avenue 58 as the road approaches Lake Cahuilla and The Quarry. There are many large RVs as well as daily traffic negotiating this turn and narrow road over Dike #2. The new road will provide far safer access to The Quarry, Lake Cahuilla, and the future Coral Canyon and Travertine developments. 2. The Project, along with further improvements to Avenue 58, is long overdue for completion. The 'road was approved in the city's General Plan over 10 years ago. Avenue 58 is rapidly being developed with quality residential communities along a. street that is marginal at best. 3. Construction of the Project will provide a safer access to the Boo Hoff Trail for both equestrian and pedestrian use. The proposed equestrian trail alignment will link Lake Cahuilla to the Boo Hof Trail, and provide safe access over Dike #2 for riders traveling west on Avenue 58. 4. The Project is "ready to go". All engineering and construction drawings are in plan check and are pending approval. All environmental approvals have been received. The Projeet's "right of use" application has also been submitted to the Bureau of Reclamation. Approval is expected in April. 74-0001 Reserve Drive Indian Wells, California 92210 760-779-1646 Fax:760-779-1469 Tlennon©loweenterprises.com A Lowe Enterprises Company 9 5. The Coachella Valley Regional Parks District's new regional hiking park is adjacent to the Project. Constructing the road now will have substantially less impact prior to park completion and day use of the park by residents. Included in this correspondence are complete cost estimates for the Project along with a color coded map to delineate each cost area breakdown. We believe these estimates to be very accurate at this point as we have analyzed and compared engineering cost estimates with contractor bid prices. Thank you for your time and consideration. I will call you later this week to further discuss. Yours truly, QQ,, �4G�V4� Tom Cullinan Senior Vice President LDD Desert Development Inc. Cc: Don Adolph, Mayor City of La Quinta TC/cp Jefferson Street Extended Request p.2 1/23/2007 210 go pk� 0 t M ali G' 111 Stantec • Pahn Desert CORAL CANYON TRACT 33444 FOR CITY REIMBURSEMENT AGREEMENT ENGINEER'S OPINION OF PRO13APA F rncT PGA WEST -OFFSITE IMPROVEMENTS-JEFFERSON STREET EXTENSION REVISED 1012MODa JEFFERSON STREET 1 2 3 4 ROUGH GRADE RIGHT OF WAY B" CURB & GUTTER STREET PAVEMENT 4.5" AW BASE PARKWAY LANDSCAPING &LIGHTS 1,170 825 41,395 1 650 CY LF SF SF $ 2.50 $ 20.00 $ 3.30 $ 10.00 $ 2 25.00 $ 16,5W.00 $ 136 603.50 $ 18 .DO TOTAL JEFFERSON STREET $ 172,528.50 PGA WEST CONNECTION 1 2 ROUGH GRADE RIGHT OF WAY STREET PAVEMENT 4' AG6"BASE 1500 20,300 CY SF $ 2.50 $ 3.15 $ 3750.002 $ 63,945.00 TOTAL PGA WEST CONNECTION $ 67.695.00 SUBTOTAL $ 240,223.50 CIVIL & ENVIRONMENTAL CONSTRUCTION MANAGEMENT & ADMINISTRATION 1 SUBTOTAL 7.0% 10.0% $ 16,815.65 $ 24,022.3E $ 281,06140 CONTINGENCY 10A% $ 28,106.1E PLEASE NOTE:THIS TOTAL PGA WEST JEFFERSON STREET EXTENSION $ 309,167.64 Acn AL113MM MIGNCGS, RIaXaM.Tm COSTESMTE IS BASED ON STMTWSdEZ; STREET mu MiIYVI nct�CS`NVatT NtFiEf:f GUAP*MASTOAOTUALCONSTRIICTIONCOSTSINWRREDDURINGCONSTRIX.MK �ALIGNSffNfE7e1191T. STANTEC MAKES NO 1 OI4 pianygnmr4 em*n wpy,p,ncrlyRamuRsuawAGFEEMBI omjft Stantec - Palm Desert CORAL CANYON TRACT 33444 FOR CITY REIMBURSEMENT AGREEMENT ENGINEER'S OPINION OF PRnReRI G enar QUARRY RANCH-OFFSITE IMPROVEMENTS -JEFFERSON STREET EXTENSION REVISED 10M MOOD lKpQ a JEFFERSON STREET 1 ROUGH GRADE RIGHT OF WAY 585 CY $ 2.50 $ 1,462 50 2 8" CURB &GUTTER 1,175 LF $ 20.00 $ 23,500.003 3 STREET PAVEMENT 4.5" I CfrBASE 19 92 SF $ 3.30 $ 65,973.60 4 PARKWAY LANDSCAPING & LIGHTS 2.300 SF $ 00.00 $ 23,000.00 TOTAL JEFFERSON STRE $ 113,936.10 CAHUILLA PARK ROAD SPUR 1 ROUGH GRADE III 1GHT OF WAY 1,450 CY $ 2 50 $ 3,625.56 2 STREET PAVEMENT 4" ACJB"BASE 16,000 SF $ 3.15 $ 50 400.00 3 PARKWAY LANDSCAPING & LIGHTS 8,000 SF $ 7.50 $ 80,000.00 4 6" CURB & GUTTER 800 IF $ 17.25 $ 13,800.00 TOTAL CAHUILLA PARK ROAD SPUR § 114,025 56 SUBTOTAL $ 227 61.66 CML & ENVIRONMENTAL 7.0% $ 15,957.32 TRUCT CONSION MANAGEMENT &ADMINISTRATION 10.0% $ 22,79617 SUBTOTAL $ 266,715.14 CONTINGENCY 10.0% $ 26671.51 TOTAL QUARRY RANCH JEFFERSON STREET EXTENSION $ 293,386,65 PLEASE NOTE:'M BIW EERB OPWM OF PRM46W COST IS eASED ON INM"ATION AVARAMEATTMTAAEANO MAYNOTNECESSARRY REFMCr ACRIAL CONSTRICTION COSTS WL11" D.TM5COSTEUWTE I3 EAS®ON SiANTEC'S JEFFERSON SM*W REAUGfMW FXHW. STANiEC AkJL 2Of4 wAm"AO=Ord=Auftzmwt6SCaYRFJAIB1ALsmmrAGREEN wopcA Stantec - Palm Desert CORAL CANYON TRACT 33444 FOR CITY REIMBURSEMENT AGREEMENT a1GINEER'S OPINION OF PROBABLE COST D.I.F. - OFFSITE IMPROVEMENTS - JEFFERSON STREET EXTENSION JEFFERSON STREET 1 2 3 4 5 6 7 ROUGH GRADE RIGHT OF WAY EMBANKMENT OVER DIKE - FROM BORROW AREA B" CURB & GUTTER 8 FT SIDEWALK 4IN THICK STREET PAVEMENT 4.6" AC17"BASE PARKWAY LANDSCAPING & UGHTS 60" RCP EQUALIZING LINE 2,990 68 000 3162 15,496 102,469 10-198 4001 CY CY LF SF SF SF $ $ $ $ $ 2.50 5.00 20.00 3,50 3.30 10.00 300.00 $ $ $ $ $ $ $ 7,476.00 340 000.00 63 40.00 54 236.00 338.147.70 1o1,980.00 120.000.00 TOTAL JEFFERSON STREET $ 1,025,078.70 SUBTOTALl $ 1,026 078.70 CIVIL & ENVIRONMENTAL CONSTRUCTION MANAGEMENT &ADMINISTRATION 7.0°16 10.0% $ $ 71,T55.51 102,507.87 SUBTOTALI $ 1,199,342.68 CONTINGENCY 10.0% $ 119.93421 TOTAL D.I.F. JEFFERSON STREET EXTENSION $ 1,319,276.29 WFaSE NOTE:THIS ENG NEERS OPINION OF PROBABLE COST IS BASED ON INFOR1AgTION AVAILABLEATTHETNIE ANDJAAY NOT NECESSARILY REFLECT ACTUAL CONSTRUCTION COSTS BNCURREO.THIS COSTES'RMATE IS BASED ON STANfEC'S JEFFERSON STREETSIREEI REALKWAENTEXHIBIrr. STANTEC 214 3 of 7{drcu7GPdoGSN,6„Ia100.TB75CRY raEIMBtmuteRTAmwai M oPCxm Stantec. Palm Desed CORAL CANYON TRACT 33444 FOR CITY REIMBURSEMENTAGREEMENT ENGINEER'S OPINION OF PRORARI F encr CITY FUND . OFFSTTE IMPROVEMENTS - JEFFERSON STREET EXTENSION REvlsm 1orJsrm06 TEEM CESCMPTION OTY UWTS SUB-TOTAL JEFFERSON STREET 1 ROUGH GRADE RIGHT OF WAY 1.755 CY $ 4,387.60 2 6` CURB &GUTTER 8 FT SIDEWA 41N THICK 1,326 LF M$2 $ 26,520.003 STREET PAVEMENT 4.5" gC/7"BgSE 9,392 01,500 SF SF $ 32,672.004 $ 202,950.005 PARKWAY LANDSCAPING & LIGHTS 14112 SF $10.00 $ 141 120.00 6 4 - 48" RCP CULVERTS 800 LF $ 800.00 $ 640,0.00 00000.00 7 IRRIGATION LINE LF 350.00 $ 70 8 1, DE 0 WIDE MULTI PURPOSE FENCE 3,250 LF $ 14.00 $ 45 .00 TOTAL JEFFERSON $ 1,163,349.50 CAMILLA PARK ROAD SPUR 1 ROUGH GRADE RIGHT OF WAY 1 450 CY $ 2 50 $ 3 625s 56 2 STREET PAVEMENT 4" A "BASE 27,243 SF $ 3.15 3 PARKWAY LANDSCAPING & LIGHTS 8,300 SF$ 4 MEDIAN LANDSCAPING 3,100 SF $ $ 5 6" CURB &GUTTER 830 LF $ 17.25 $ 14,317.50 TOTAL CAMILLA PARK ROAD SPUR $ 174,941.01 SUBTOTAL $ 1,338,290.51 CIVIL& ENVIRONMENTAL 7.0% $ 93,68034 CONSTRUCTION MANAGEMENT &ADMINISTRATION 10.Oyus 133,829.05 SUBTOTAL $ 1,565 799.89 CONTINGENCY 10.0% $ 1 66,579.99 TOTAL CITY FUND JEFFERSON STREET EXTENSION $ 1,722,379.88 PLEASE NOTE: THIS ENGCIEERBOPWION OFPROBABLE COSTIS BASED ON MORMATbMAVAILABLEATTHETIMEANONlY WY NECES&ARLYREFLECT ACTUAL CONSTRUCTION. COSTS WCUMM. THIS COST ESTIMATE IS BASEO CM STANTEC'SJEFFERSON S I PEEL REALIGNMENT E MTT. STANTEC 21.5 4 0f 4 o:WacT wx,Tae mer,o �aatazycrtvR�wuHSE�Nr uee�e�ERr�c u, Donna Wood 48-131 Calle Seranas Attachment 3 La Quinta, California 92253 May 10, 2005 Hand Delivered Mayor Don Adolph City Council The homeowners of Laguna be La Paz bordering on. Washington Street respectfully. request the City to address Recommendation 9.5 as outlined in the Sound Attenuation Study prepared by Alliance Acoustical Consultant, Inc. dated June 4, 2003. This request would require action by the Council to move the project from the Capital Improvements Plan unfunded list to the (CIP) funded priorities for 2006. The construction of the appropriate noise barrier will mitigate what has become a major deterrent to the quality of life for Laguna De La Paz residents adjacent to Washington Street. I look forward to your positive response. Si cerely, Donna Wood 9FIEV JIM T. MURPHY ,iAN I -7 77-947 -ago Drive, LaQ'uiata, CA. 92253 760.77l.W38 The Honorable Don Adolph P.Q.MY of LaGuints Box 9 MM Laouk'W C& OU47 Sir: In Apt Of.2003. The Lago LW krta Wore; Dom, to d�wss Homes Assaciadon Comnrpdee met wit Mr. Tim Jonanoise problem en Menue sswr, PE, public of e. Gordon ri disc Lime presentedWhich detailed 8 traffic volume part & Gtudy done h March of 1999. Thisa. pr sentiad to the . sound 6mm� k� use h traffic on the W (Avenue 50� Ioce n It .stated that Tampico and Would further to r MA oven inc ease of 6M The addition of a new Goad located at BGenhower has furdrerIntensified to noise k va The 0�erected of , Avenue s Ina we the noise° tout wag on Washington and e problem we b worked with Mr.� Dn Jaly 1. MM. the Cry mund approved the . saund stray ens was directedto funding sor W wags in the next CIP Programremmuendatking r developer knpac (p y e . incluWe nan mat awere sot h the CIP perm. but and a fO�+�P fixer on the walL We Darned ne Greek indicated that we should plan on WQWbeholudW h 2005, ht.Match of 2004. the city Ckxt da wag and Its kxh'slou%our wrt CIP for Rscel�y� g2p�Dq-0 gtopresentairview April M4Y Council request Asa result, our prefect vwds added hY the City Cowx g to the CIt as an that Ineeting and made our ecL In f or '2004, m�homeowners wrote letters to you asking for your help in obtaining 9 With sound In Apn7 2005, tun Jonassen sent ma an e-ma saying da sound level problems were weg documented and believed the wag wood he dgarssed h the May meeting kryotvk�g the DIF update. The _uncil meeting was held on June 7, 2005, where we Were invited to make a brW cral detailed the key p� krv. noise levels.Our�e sProposal��h°m ersdaarssed d� meeting, and Our sPokesmen. RM on�s� The 1 Pix owed the �'Propo l the current wa y MMenterohe �,75�eet west soeiadon was the... one �qra an interest in da DIF. think it is y that the Lago 217 We *4M'Stand ow wd must now compete with adw traoGPOrtatlWbMutiTlCVU0VMvloted projects for Meeting on March 214 to obtain futmroV in the 2005oG Cp. City Counca ewould OM of ff tl Tan Ja�arson for his heap 9uidarice dw*v the Past three years, as we9 Yam very tMly, v <t5 - -1. � JresdMUrphy Pntt e Lego LUGUbft Homes Au d t.,, irmu w � � Henderson LAM Osborne Hon Peftm YLn.Mnasson F. Michael Wiles ATTACHMENT .4 - 56-235 Village Drive ' La Quinta, California 92235 760.771.6970 January 29, 2007 Mayor Don Adolph & City Council Members City of La Quinta 78495 Calle Tampico La Quinta, California 92253 RE: Unimproved median on -Airport Boulevard from Monroe Street, west to the unimproved section west of the Palms Golf Club entrance. h -MU.., .'(' I -J .-, ; Deat Nlr. Mayor and City Council Members: First I would like to extend my appreciation to you for recognizing this project as a C40d.'Improvement Project and further, for identifying the Developers improvement Fund as the funding source. Thank -you. We have been looking at that eyesore for six years now and are delighted by the impending improvement. I am. hopefol that design and construction funds can be sllQcated for this project in the 200,7409$,Budget and that the work could begin as soon as possible Needless to say, it would be a tremendous enhancement for all homeowners in the area I thank you.for your support and look forward to your continuing energy toward complOing,this project., Our entire family, our neighbors and friends look forward to driving down a fully landscaped Airport Boulevard in the near future. Sin ,.,,. ,.. :;:,.. ,. •; ., ,•..,... ,.., -. . . �`.Midhael�Vlles• ''' . . 219 January 16, 2007 Mayor Don Adolph & City Council Members City of La Quinta 78-495 Calle Tampico La Quinta, California 92253 RE: Unimproved median on Airport Boulevard from Monroe Street, west to the unimproved section west of the Palms Golf Club entrance. Dear Mr. Mayor and City Council Members: EC �u��[�j JAN 3 1 First we would like to extend our appreciation to you for recognizing this project as a Capital Improvement Project and further, for identifying the Developers Improvement Fund as the funding source. Thank -you. We have been looking at that eyesore for six years now and are delighted by the impending improvement. We are hopeful that design and construction funds can be allocated for this project in the 2007/2008 Budget and that the work could begin as soon as possible. Needless to say, it would be a tremendous enhancement for all homeowners in the area. We thank you for your support and look forward to your continuing energy toward completing this project. We look forward to driving down a fully landscaped Airport Boulevard in the near future. Also, the road improvements on Madison Street and the impending completion of the Avenue 54 resurfacing have received rave reviews from our club members and homeowners. Our heartfelt thanks to Tim Jonasson, who attended our annual homeowners meeting last year, for staying the course. Sincerely, The Village at The Palms HOA Board of Directors C/O Monarch Management 42-600 Caroline Court Suite 101 Palm Desert, California 92211 Jim Mannix, President Rick Robinson, Treasurer Duane Young, Se 220 January 29, 2007 Mayor Don Adolph & City Council Members City of La Quinta 78495 Calle Tampico La Quinta, California 92253 RE: Unimproved median on Airport Boulevard from Monroe Street, west to the . unimproved section west of the Palms Golf Club entrance. Dear Mr. Mayor and City Council Members: y �! FEB 2 ?Cn7 G CITY OF EA gUINTA C111MANAGE_ R_DEPT First we would like to extend our appreciation to you for recognizing thiss project as a Capital Improvement Project and further, for identifying the Developers Improvement Fund as the funding source. Thank -you. We have been looking at that eyesore for six years now and are delighted by the impending improvement. We are hopeful that design, and construction funds can be allocated for this project in the 2007/2008 Budget and that the work could begin as soon as possible. Needless to say, it would be a tremendous enhancement for all homeowners in the. area. We thank you for your support and look forward to your continuing energy toward completing this project. We look forward to driving down a fully landscaped Airport Boulevard in the near future. Gary & Felice Pietsch 81802 Couples Court i:� Quinta, C`:5�92253. > "I � � f Fi January 30, 2007 FEB _ 5 CITY OTIA GUINIA J CITY MANA�EPT Mayoi Don Adolph & City CouncilMembers City of La Quinta 78-495 Calle Tampico La Quinta, California 92253 RE: Unimproved median on Airport Boulevard from Monroe Street, west to the unimproved section west of the Palms Golf Club entrance. Dear Mr. Mayor and City Council Members: First we would like to extend our appreciation to you for recognizing this project as a Capital Improvement Project and further, for identifying the Developers Improvement Fund as the funding source. Thank -you. We have been looking at that eyesore for six years now and are delighted by the impending improvement. We are hopeful that design and construction funds can be allocated for this project in the 2007/2008 Budget and that the work could begin as soon as possible. Needless to say, it would be a tremendous enhancement for all homeowners in the area. We thank you for your support and look forward to your continuing energy toward completing this project. We look forward to driving down a fully landscaped Airport Boulevard in the near future. Also, the road improvements on Madison Street and the impending completion of the Avenue 54 resurfacing have received rave reviews from our club members and homeowners. Our heartfelt thanks to Tim Jonasson, who attended our annual homeowners meeting last year, for staying the course." cerely, Mr. arA&s. Steven Trutanich Homeowner at The Palms (Lot #77) 222 EDWARD J. STRUIKSMA P. O. BOX 1284 LA QUINTA, CALIFORNIA 92247 JANUARY 30, 2007 MAYOR DON ADOLPH & CITY COUNCIL MEMBERS CITY OF LA QUNI TA 7&495 CALLETAMPICO LA QUNITA, CALIFORNIA 92253 RE: UNIMPROVED MEDIAN ON AIRPORT BOULEVARD FROM MONROE STREET WEST. DEAR MAYOR AND CITY COUNCIL MEMBERS: i I WAS PLEASE, AS A RESIDENT OF THE PALMS, TO HEAR THAT YOU HAVE TAKEN ACTION TO IMPROVE THE CENTER MEDIAN ON AIRPORT BOULEVARD IN FRONT OF THE PALMS. THIS CONDITION HAS BEEN AN EYESORE FOR AT LEAST SIX YEARS AND SOMETHING REALLY NEEDS TO BE DONE ABOUT IT AND AS SOON AS POSSIBLE. BY PLACING THIS ITEM IN YOUR CAPITAL IMPROVEMENT PROJECT UNDER THE DEVELOPERS IMPROVEMENT FUND IS A BIG AND POSITIVE FIRST STEP. 1 AM NOT CERTAIN WHY THIS MATTER HAD NOT BEEN ADDRESSED SOONER AND I HAVE HEARD THAT SOME THINGS MAY HAVE SLIPPED BETWEEN THE CRACKS, AS PEOPLE LIKE TO SAY, BUT WHATEVER THE REASON 1 WOULD HOPE THE CITY COUNCIL WILL DIRECT THE CITY MANAGER'TO'SAY ON TOP OF THIS MATTER TO ENSURE THE PROJECT IS COMPLETED AS SOON AS POSSIBLE. ALSO, 1 WOULD LIKE TO SAY WE WILL ALL BE VERY HAPPY WHEN THE IMPROVEMENTS ON MADISON STREET AND AVENUE 54 ARE DONE. CC: MONARCH MANAGEMENT January 29, 2007 Mayor Don Adolph & City Council Members City of La Quinta 78 495 Calle Tampico La Quinta, California 92253 RE: Unimproved median on Airport Boulevard from Monroe Street, west to the unimproved section west of the Palms Golf Club entrance. Dear Mr. Mayor and City Council Members: First we would like to extend our appreciation to you for recognizing this project as a Capital Improvement Project and for identifying the Developers Improvement Fund as the funding source. We have been driving by the eyesore for six years now and are delighted the city is considering the landscape improvements.. We are hopeful that design and construction fiords can be allocated for this project very soon and that the work could begin immediately thereafter... Needless to say, it would be a tremendous enhancement for all homeowners in the area. We thank you for your support and look forward to your continuing energy toward completing this project. We look forward to driving down a fully landscaped Airport Boulevard in the near future. Please thank Tim Jonasson, who attended our annual homeowners meeting last year, for staying the course with us on this project. cerely, 6C, ohn(K/elvi Clure andn Davis Owners Lot 51 Village of the Palms La Quinta, CA 92253 224 COUNCIL/RDA MEETING DATE: April 3, 2007 ITEM TITLE: Discussion of Changes to the Community Services Grant Request Process RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: i PUBLIC HEARING: Discuss the process for grant considerations and other requests for funding submitted by organizations and provide staff direction on desired changes to the current process. FISCAL IMPLICATIONS: No fiscal impacts will result from this action. Currently, City Council has appropriated $20,000 annually for Community Service Grants. In addition, the City Council has approved grants and proposal requests of $529,240 for Fiscal Year 2007-2008. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW The Community Services Department offers the Community Services Grant Program (Attachment 1). Applications are considered by City Council at the first City Council meeting in August and February of each Fiscal Year. Requests are limited to an amount not to exceed $2,000, and organizations that have been funded are ineligible for funding the next consecutive year. Criteria for this process includes completion of a grant application, proof of 501 (c)(3) status, last three months of bank statements, a copy of their Program Operating Budget for the current year, and a copy of the organization's current IRS Form 990. Each year, approximately ten organizations are supported through the grant program. The current budget allotted for Community Services Grants is $20,000. 22J In addition to funding agencies through the Community Services Grant program, City Council also receives letters throughout the year from organizations for funding assistance. If the City Council wishes to consider a proposal, a staff report is written and submitted to City Council for consideration. As an alternative, the Council, at times, also refers the letter of request to be considered during the budget review process or the grant process. Request letters are also received during the fiscal year prior to May 1st of each year and are considered during the budget review process for the next fiscal year. Grant Processes in Other Cities Staff has researched other municipal grant programs in the Coachella Valley and have three identified grant programs in Indian Wells, Palm Desert and Coachella. The Indian Wells Grant Program (Attachment 2) is made up of three components including Community Service Grants, School Grants, and Cultural and Promotional Grants. The grants are considered annually and are appropriated each budget year. These grants are publicized and reviewed by a separate review committee before submittal to the City Council. The review committee is made up of five community members designated by City Council. Community Service Grants and Cultural and Promotional Grant applications received outside of the annual cycle are only considered if they are of extraordinary or emergency circumstances. The City of Palm Desert (Attachment 3) has a process in which each February the committee comprised of the Mayor, Mayor Pro-Tem, City Manager, City Attorney, and the Finance Director review and recommend community contributions annually. Funding available for this process is $650,000. Other funding requests the City Council receives throughout the year are considered for funding in the same manner as City of La Quinta. The City of Coachella (Attachment 4) has a community based grant program where applications are considered during two cycles per year. Applications received during a designated application period for each cycle will be eligible for funding. The maximum that the City will grant to any applicant is $10,000. Applications are reviewed by a City Council appointed Advisory Committee that provides recommendations to City Council. The Advisory Committee is made up of five community members designated by City Council. Other funding requests the City Council receives throughout the year are considered for funding in the same manner as City of La Quinta. Items for Consideration The City Council has expressed concern over the numerous requests that are received throughout the year, how often the Community Services Grant Program process is heard before the City Council, and should the process be expanded to provide additional opportunities for funding. The best information available indicated grants and request letters funded for Fiscal Year 2007/2008 total $529,640 (Attachment 5). One consideration may be that the City Council considers the grant process on a quarterly basis instead of twice a year. If `the 22C number of times the grants process were to be expanded, the City Council may want to increase the amount in the contingency fund for the grant program to respond to the additional requests. The City Council may also want to create a review process completed by the Community Services Commission for the Community Services Grants and the City Marketing Committee to review and recommend the Promotional Grants. Grant recommendations could then be forwarded to City Council for review and approval. Council Members have also suggested an emergency fund be established to address issues that need to be considered throughout the year., The Council may want to consider developing a standard policy on requests that address the Community Services Grant process, request letters at budget review and throughout the year. This discussion is intended to provide discussion and guidance to staff on how to address the numerous requests that come before City Council throughout the year and develop a policy regarding such. The discussion and direction regarding this issue will assist staff to identify and make changes if desired and to integrate the feedback into a process for the Fiscal Year 2007-2008. Respectfully submitted, q�"Ikw Edie Oylton Community Services Director Approved for submission b /D Thomas P. Genovese, City Manager Attachments: 1. La Quinta Community Service Grant application 2. Indian Wells Grant Application 3. Palm Desert Grant Application 4. Coachella Grant Application 5. Grants and Proposals Funded in Fiscal Year 2007-2008 2 1 ATTACHMENT 1 COMMUNITY SERVICES GRANT GUIDELINES The City of La Quinta offers the Community Services Grant program to recognized nonprofit organizations that benefit the residents of La Quinta. Priority for funding is 'granted to organizations that directly benefit La Quinta residents, second consideration is given to organizations that indirectly affect the quality of life for the residents of La Quinta. Individuals are not eligible for funding through the Community Services Grant program. Organizations that receive Community Development Block Grants from the City of La Quinta during the same fiscal year are not eligible for funding through the Community Services Grant program. Organizations that have been funded are ineligible for funding for the next consecutive year. Requests are limited to an amount not to exceed $2,000, La Quinta service organizations may request funds to be applied directly to the rental fees for City facilities for consecutive years without the $2,000 funding limit. Completed grant applications will be considered by the La Quinta City Council at the first Council meetings of August and February of each fiscal year. Applications are due two weeks before the scheduled City Council meeting. Once the application is placed on the agenda for City Council consideration, the organization will be notified of the date of the meeting for consideration. Applications must be typed. Incomplete applications will be returned to the applicant. Organizations requesting "seed" money are required to obtain matching funds from other sources in the same fiscal year before Community Service Grant funds will be released. For more information on the Community Services Grant program, please contact the Community Services Department at (760) 777-7090. 228 S \Commumry Serviees\CS Grant\COMMUNITY SERVICES GRANT Guidelines doe THE CITY OF ATTACHMENT 2 INDIAN fiVELLS CALIF©RRIA CULTURAL & PROMOTIONAL GRANT PROGRAM FUNDING CRITERIA AND PROCEDURES I. PURPOSE The purpose of this policy is to establish a formal schedule and procedure for allocating funds to organizations requesting contributions from the City of Indian Wells for cultural and promotional activities. II. PROCEDURE A. Annually, the City shall prepare an application for the Cultural and Promotional Grant Program. The application and corresponding guidelines will be made available through the City's Website. The City Council, at its discretion, may decide to add or delete organizations receiving applications for funding assistance. B. All organizations submitting completed applications for funding assistance under the City's Cultural & Promotional Grant Program will be notified of the City Council's decision in writing by August 1st. III. ELIGIBILITY REQUIREMENTS To be eligible for funding and the City of Indian Wells' Cultural & Promotional Grant Program, the requesting organization shall meet one of the following conditions: The requesting organization is organized under the Model Non - Profit Corporation Act and designated as an exempted organization as defined by Internal Revenue Code Section 501(c); and The requesting organization offers cultural and/or provides promotional activities or services that benefit residents of Indian Wells. 44-950 Eldorado Drive • Indian Wells • California 92210-7497 • V (760) 346-Z489 • F (760) 346-0407 • www.CityOflndianWells.org THB CITY OF INDIAN .. WELLS GALIF0RNIA IV. FUNDING GUIDELINES A. The City Council is not obligated to provide funding to any organization and may decide to set the funding level for each request based on a number of factors including, but not limited to: • Availability of community assistance funds; • Non -duplication of services; • The ability and qualifications of the requesting organization to provide the service and/or event; • Effectiveness of the requesting organization in providing cultural and promotional activities or services; • Ability to yield tangible benefits to the community; and • Capacity to enhance the City's domestic and international media exposure and to create marketing and advertising opportunities that the City does not currently provide. B. Funding may be used for artists' fees, legally required royalties, production expenses, space rental, marketing costs, and certain other expenses as approved by the City Council. Funding may not be used for prizes or awards, permanent equipment, travel, refreshments, or debts incurred by past activities. C. Organizations applying for Cultural & Promotional Grant Funding are required to provide for open public access to performances, events, or exhibits to ensure accessibility to all individuals regardless of gender, race, ancestry, place of origin, citizenship, creed, color, ethnic origin, cultural practices, sexual orientation, sexual preference, age, ability, physical, mental or emotional health, family status, marital status, political or religious affiliation, place of national origin, occupation, income, education, or social status. D. Organizations receiving funding assistance must comply with all Federal, State and local laws, ordinances and codes. 44-950 Eldorado Drive • Indian Wens • California 9Z210-7497 • V (760) 346-2489 • F (760) 346-0407 • www.City0flndianWeIKorg T H R CITY QF INDIAN WELLS CALIP0ItNIA E. Organizations receiving funding assistance shall acknowledge the City in all publicity, press releases and promotional materials related to the activity/event, as delineated in any Funding Agreement between applicant and City. V. APPLICATION A. A complete application consists of the following: • The original application form; • The mandatory attachments listed on the application form B. Applications for Cultural & Promotional Grant Funding must be submitted by the deadline listed on the application. The City Council, at its sole discretion, may consider applications submitted after the posted deadline. C. Any organizations receiving funding assistance from the City will be required to enter into funding agreement. In addition, the City may require proof of adequate and appropriate insurance coverage. 231 44-950 Eldorado Drive • Indian Wells • California 9ZZIO-7497 • V (760) 346-2489 • F (760) 346-0407 • www.City0f1ndianWells0r9 T1J. E U1'1'1 OF INDIAN f WELLS C A L I F 0 R N I A CULTURAL & PROMOTIONAL GRANT PROGRAM APPLICATION Fiscal Year 2006-2007 This form must be submitted with all applicable supplementary information and received by the City of Indian Wells no later than 5:00 p.m. on April 7, 2006. Please type or print — only COMPLETE applications will be accepted. Forward completed application (one packet only — no binding please) to the attention of: Management Analyst City of Indian Wells 44-950 Eldorado Drive, Indian Wells, CA 92210 If you are unable to submit a computer generated form, please contact the City's Management Analyst for alternate forms. Only City generated forms MY be accepted. ITEMS TO BE INCLUDED IN APPLICATION PACKET: (MANDATORY) 1. Current agency budget 2. Program/Project budget 3. Media and/or marketing plan 4. List of major contributors (and amounts) to agency/program (if applicable) 5. List of Board of Directors and their community affiliation 6. Most recent fiscal year-end financial statement (audited if available) 7. Post program report (if funding was awarded in prior year) 8. List of proposed sponsorship benefits CERTIFICATION The submission of false information with intent to defraud is a crime punishable by substantial fines, up to three years imprisonment, or both, knowing this, I certify under penalty of perjury that the facts represented herein are hue and correct to the best of my knowledge. Signature APPLICANT INFORMATION Name of Organization: Address: _ City: Contact Person: Telephone: Title State: Zip: Title: Fax: Email: ORGANIZATION LEADERSHIP Legal authority for organization) Name: Title: TYPE OF ORGANIZATION ❑ 501 (c) 3 (If checked, please include copy of IRS verification letter) ❑ OTHER (Please Specify) Date 44-950 Eldorado Drive • Indian Wells • California 922I0-7497 • V (760) 346-2489 • F (760) 346-0407 • www.CityotlndianWells.org TtiE U I T I Uf INDIAN WELLS CALIF0RNIA ACTIVITY/EVENT INFORMATION (Please attach supporting documentation if necessary) Amount Requested: 1. Describe the Activity/Event: Total Project Cost: 2. Describe briefly how the requested funds will be used: 3. Describe your organization/agency's experience and/or qualifications in producing the Activity/Event: 4. Describe how your Activity/Event will enhance the City's Domestic and/or International image (Provide Specific Examples): 5. Describe briefly how the requested funds will be used: 6. Describe additional funding sources (if applicable) From whom? How much requested? How much committed? Will the City's Grant be used to leverage or match other funds? 7. Describe the Activity/Event's previous success (if applicable) including attendance history and media coverage: B. Why should the City fund this Activity/Event? 233 44-950 Eldorado Drive • Indian Wells • California 92210-7497 • V (760) 346-2489 • F (760) 346-0407 • www.City0flndianWells.oM 'rHE CITY OF INDI.AN WELLS CALIF0RNIA COMMUNITYASSISTANCE PROGRAM (Grants -in -Aid) The City of Indian Wells is accepting application for funding assistance under the City's 2006-2007 Community Assistance Program. The application period will be open January 2, 2006 through March 24, 2006. Only those applications received during the open application period will be eligible for funding during this grant cycle. No funding requests will be accepted once due date has passed until the 2007-2008 cycle is opened. ELIGIBILITY REQUIREMENTS AND POLICY GUIDELINES I. PURPOSE The City of Indian Wells recognizes the importance of community -based organizations and/or groups, and the importance they play in providing various services in the communities they serve. The City further recognizes that, at times, circumstances may warrant that financial assistance be provided to some of these groups. Since economic constraints dictate that every request for financial assistance cannot be granted, the City, in order to ensure that each request is processed equitably and consistently has formulated eligibility requirements and policy guidelines that must be met by each applicant requesting financial assistance. Each request will be evaluated based on these requirements and the availability of funds. Generally, the maximum that the City will grant to any applicant through its Community Assistance Program is $10,000. II. PROCEDURE FOR APPLYING A. The application form and any supplemental materials are to be submitted to the City by the due date noted above. B. Each request will be reviewed by a Council appointed Advisory Committee who will make their recommendations to the City Council for funding. Each applicant may be contacted by City Staff or a Committee Member in reference to their application. 234 44-950 Eldorado Drive • Indian Wens • California 92210-7497 • V (760) 346-Z489 - F (760) 346-0407 • www.City0lndianWells.or9 THE CITY ©.F INDIAN f? QUELLS CAtIF01INIA C. The City Council's decision as to whether or not to approve any request submitted is final and conclusive. A decision not to approve a particular request does not preclude an eligible applicant from re -applying for the next fiscal year. III. ELIGIBILITY REQUIREMENTS To be eligible for community assistance, the applicant must meet the requirements of "A" below, and one of the requirements of "B" below. A. The applicant must be a community -based group, non-profit social agency, or area service provider that provides a program or service that benefits the residents of Indian Wells or the Coachella Valley at large. B. The applicant must meet ONE of the following conditions and I nclude any applicable proof of status: The applicant is a non-profit entity organized under the Model Non -Profit Corporation Act and designated as an exempted organization as defined by Internal Revenue Code Section 501(c) or, 2. The applicant is a joint powers authority/organization which provides a service which would otherwise be provided by the City of Indian Wells. IV. POLICY GUIDELINES In addition to evaluating the applicant's eligibility as required in Section III above, the City will evaluate each request based on the following policy guidelines: A. The City encourages a goal of self-sufficiency for all applicants requesting financial assistance. Therefore, the City will not consider requests for "start-up" costs, administrative costs, overhead costs, fund-raising costs, or other costs related to operating the initial service/program for which the group was organized. B. To further the above policy, the City will generally only consider requests for funds to be used by the applicant for one or more of the following purposes: to expand its initial service/program; to add a new 235 44-950 Eldorado Drive • in" Wells • California 9MO 7497 • V (760) 346-2489 • F (760) 346-0407 • www.CityOflndianWells.org I'IIB CITY OF INIDIAI FELLS CALIF-09NIA service/program or special project; or to purchase specific items not related to start-up costs. C. It is the City's policy not to fund requests from applicants for services that are normally supported by general tax dollars, represent a duplication of services which the City already provides funding or where the request comes from an applicant requesting funds for a service in another community, which is a type of service Indian Wells already funds for itself. D. In evaluating requests for funding assistance, the City Council will consider a combination of factors including, but not limited to: (1) the organization's record of performance in providing similar services in the past; (2) whether the applicant's service/program directly benefits the City; and/or (3) whether residents of Indian Wells are directly involved in the organization/group as members of the Board of Directors or as program administrators. E. The City may require a funding agreement with an applicant receiving funds from the City and/or proof of adequate and appropriate insurance coverage. F. If applicant was a recipient of funds during the prior year, please attach funding agreement requirement for program assessment (Section 2(E)). If you are unable to submit a computer generated form, please contact the City's Management Analyst for alternate forms. Only City generated forms will be accepted. If you have any questions regarding the Eligibility Requirements, Policy Guidelines or Application, please contact the City's Management Analyst, Susan Weisbart at 760.346.2489 x 227 or sweisbart(&cityofindianwells.org. 36 44-950 Eldorado Drive • Indian Wells • California 9ZZIO-7491 • V (760) 346-2489 • F (760) 346-0407 • www.City0flndianWells.0r9 1'11E U I T I Uf INDIAN f WELLS C A L I F 0 R N I A Community Assistance Program Application Fiscal Year 2006-2007 This form must be submitted with all applicable supplementary information and received by the City of Indian Wells no later than 5:00 p.m. on March 24, 2006. Please type or print — only COMPLETE applications will be accepted. Forward completed applications to: sweisbart(�Dcityofindianwelis.oro or to the address below. if you are unable to submit a computer generated form, please contact the 004 Management Analyst for alternate forms Only City generated forms will be accepted. ITEMS TO BE INCLUDED IN APPLICATION PACKET: (MANDATORY) 1. Most recent fiscal year-end financial statements (audited if available). 2. Most recent 3 months of organization's monthly financial statements including side by side comparison of monthly budget. 3. Current Agency budget (if applicable) 4. Program/project budget (if applicable) 5. List of major contributors (and amounts) to organizatidn/program (if applicable) 6. List of Board of Directors and their community affiliation (if applicable) 7. Program assessment for prior year funding (if applicable) APPLICANT INFORMATION: NAME OF ORGANIZATION: ADDRESS: CITY: STATE: ZIP: CONTACT PERSON: TITLE: TELEPHONE: EMAIL: ORGANIZATIION PRESIDENT OR CHAIR (Legal authority for organization) TYPE OF ORGANIZATION: 1-1 501 (C)3 (If checked, please enclose copy of IRS verification letter) OTHER (Please specify) 237 44-950 Eldorado Drive • Indian Wells • California 92210-7497 • V (760) 346-2489 • F (760) 346-0407 • www.City0flndianWeIKoN 1'1iE U I T 1 0Y INDIAN f WELLS C A L I F 0 R N I A PR07ECT INFORMATION: AMOUNT TOTAL PROJECT REQUESTED: COST: FROM: T0: PROJECT PERIOD: DONE TIME ONLY 1. DESCRIBE BRIEFLY HOW THE REQUESTED FUNDS WILL BE USED: 2. OTHER FUNDING SOURCES: FROM WHOM? HOW MUCH REQUESTED? HOW MUCH COMMITTED? WILL OUR GRANT LEVERAGE OR MATCH OTHER FUNDS? 3. BRIEFLY DESCRIBE THE HISTORY AND EXPERTISE OF YOUR AGENCY. Include what your agency does, the composition of your staff, and who you have traditionally served or targeted (geographical area or neighborhood, ethnicity or other factors that identify your service community). 4. WHAT ARE THE SPECIFIC COMMUNITY NEEDS OR PROBLEMS THAT YOU ARE TRYING TO SOLVE THROUGH THE PROPOSED PROJECT? Provide agency and/or local statistic or data that help illustrate these concerns, and describe your proposed clients. 5. WHAT DO YOU ULTIMATELY HOPE TO ACCOMPLISH THROUGH YOUR PROPOSED PROJECT? HOW WILL IT SOLVE THE NEEDS OR PROBLEMS YOU DESCRIBE IN QUESTION #4? Your objectives should describe how your clients will be affected as a result of your project and how many people will be reached by the end of the proposed project (grant period) 6. IF YOUR PROJECT COSTS MORE THAN YOU ARE REQUESTING FROM THE COMMUNITY ASSISTANCE GRANT PROGRAM, HOW DO YOU PLAN TO PAY FOR THE ADDITIONAL COSTS? WHAT STEPS HAVE YOU ALREADY TAKEN TO GET ADDITIONAL FUNDS OR IN -KIND SUPPORT IF NECESSARY? 7. IF YOU PLAN TO CONTINUE THIS PROJECT BEYOND THE PERIOD FOR WHICH YOU HAVE REQUESTED THE FUNDS, HOW DO YOU PLAN TO CONTINUE PAYING FOR IT? Describe the types of efforts you will undertake to raise future funds as well as your agency's history of maintaining programs. B. (OP770NAL) IS THERE ANYTHING ABOUT YOUR PROJECT THAT YOU WOULD LIKE TO ADD? IF SO, PLEASE TELL US HERE. 238 44-950 Eldorado Drive - Indian Wells • California 92210-7497 • V (760) 346-2489 • F (760) 346-0407 • www.City0f1ndianWellsor9 fHL CI'fT UN INDIAN �" WELLS C A I I F 0 R N I A �18 44-950 Eldorado Drive • Indian Welts • Cafifornia 92210-7497 - V (760) 346-Z489 • F (760) 346-0407 • www.CityOflndianWeli5.or9 7'11E UI'PY UN' INDIAN WELLS C A L I F 0 R N I A COMMUNZTYASSISTANCE PROGRAM (School Grants Program) ELIGIBILITY REQUIREMENTS AND POLICY GUIDELINES I. PURPOSE The City of Indian Wells recognizes the significance that schools play in the community and the importance they play in providing invaluable educational services to the communities they serve. The City further recognizes that, at times, circumstances may warrant that financial assistance be provided to some of these schools. The City has earmarked education funds to enable schools to offer programs they would otherwise not be able to afford and to meet the special needs of students. Each request will be evaluated based on these requirements and the availability of funds. Each application shall stand on its own merit on the date it was submitted. II. PROCEDURE FOR APPLYING A. The signed, completed original of the attached application form and any supplemental materials are to be submitted to the City. (Please keep supplemental materials to a minimum) B. Each request submitted will be processed during the next regularly scheduled Grants in Aid Committee meeting. Committee recommendation for funding will then be presented at the next regularly scheduled City Council meeting. C. The City Council's decision as to whether or not to approve any request submitted is final and conclusive. A decision not to approve a particular request does not preclude an eligible applicant from re -applying for the next school year. III. ELIGIBILITY REQUIREMENTS To be eligible for a School Grant, the applicant must represent a public school in the Coachella Unified School District, the Desert Sands Unified School District, or the Palm Springs Unified School District. 240 44-950 Eldorado Drive • Indian Wells • California 92210-7497 • V (760) 346-2489 • F (760) 346-0407 • www.CityOflndianWells.org 7'1iE UI'fY OF INDIAN WELLS C A L I F 0 R N I A IV. POLICY GUIDELINES In addition to evaluating the applicant's eligibility as required in Section III above, the City will evaluate each request based on the following policy guidelines: A. Up to three applications per school per school year will be considered. B. The City will not consider requests for "social events" such as dances or proms. C. The maximum that the City will grant through its School Grant Program is $2,500 per Grant. D. Funding for travel expenses related to competitions or awards will be limited to no more than $150/student (no funding will be available for teachers or chaperones). E. Applicant will be required to submit receipts for all equipment funded. F. Applicant will be required to return funds to City for any equipment, travel, or activity which fails to be purchased. G. Each application shall be signed by school principal agreeing to the following additional terms: Release of any and all liability which may result through the purchase of materials or training or travel, and certification that no school or District funds are available for the item(s) being requested. H. Recipients of School Grant funding are required to submit a detailed report relating the success of the program, with accompanying data used to determine that success. (Data should consist of number of students who benefited from program, statistics of outcome, and financial details including additional funding sources needed for the program). Report complete with receipts of equipment funded (if applicable) shall be submitted to the City of Indian Wells no later than 90 days following the event/program. Future funding requests may be dependent upon the receipt of such report. ' .244 44-950 Eldorado Drive • Indian Wells • California 92210-7497 • V (760) 346-2489 - F (760) 346-0407 • W WW.CiLy0fIndiaTLWells.org PHB l;l'I'Y UN' INDIAN 16 WELLS CAL'IF0RNIA SCHOOL GRANT APPLICATION PLEASE TYPE OR PRINT — ONLY COMPLETE APPLICATIONS WILL BE ACCEPTED PLEASE RETURN YOUR APPLICATION AND CORRESPONDING DOCUMENTS TO: CITY OF INDIAN WELLS ATTN: SCHOOL GRANTS PROGRAM COORDINATOR 44-950 ELDORADO DRIVE INDIAN WELLS, CA 92210 IF YOU HAVE ANY QUESTIONS CONCERNING THIS FORM OR NEED ADDITIONAL INFORMATION REGARDING THE CITY'S SCHOOL GRANTS PROGRAM, PLEASE CONTACT US AT: TEL: (760) 346-2489 FAx: (760) 346-0407 Applicant Information Name of School Address City Contact Person Telephone Applicant Signature State Zip E-mail Fax Principals Affidavit: I understand that the above named school may apply for three (3) grants per year (July through June) not to exceed $2,500 per application. My signature below releases the City of Indian Wells from any and all liability which may result through the purchase of materials or training or travel made possible through the City's funding determination. I agree to refund any money not used for the requested items as specified in this application. I understand that it is my duty as Principal to submit a report detailing the activities for which the funding was awarded within 90 days of receipt of funds, including receipts for all purchases made. Failure to submit the report could jeopardize future funding for this school. I certify that no school funds are available for the item(s) being requested in this application. I further agree I have read and understand the Eligibility Requirements and Policy Guidelines and herby endorse this application. Principal's Name Principal's Email Signature Funding Requested 242 44-950 Eldorado Drive • Indian Wells • California 92210-7497 • V (760) 346-2489 • F (760) 346-0407 • www.City0flndianWells.org 'fitE CITY 0Y INDIAN ' WELLS C A L I F 0 R N I A Project Information Amount Requested Total Project Cost Describe Briefly how the requested funds will be used. (Please be specific if possible, Including price quotes, mode of transportation, number of students involved, etc.) Project Period: To From Additional funding sources: From whom? How much Requested? How much committed? Will a grant from the City of Indian Wells leverage or match other funds? Narratives 1. What are the specifie needs or problems that you are trying to address? Please provide Information that will help illustrate these concerns. 2. If your project costs more than you are requesting from the School Grant Program, how do you plan to pay for that amount? What steps have you already taken to get additional funds or in -kind support if necessary? 3. If you plan to continue this project beyond the period for which you have requested the funds, how do you plan to continue paying for it? Describe the types of efforts you will take to raise future funds. 4. Total school enrollment: Number of students receiving benefit from this program: Will the entire school benefit from this project? How? S. (Optional) Is there anything about your project that you would like to add? If so, please tell us here. 6. If application is for equipment or materials, please list specifications, cost and applicable taxes. 243 44-950 Eldorado Drive • Indian Wells • California 92210-7497 - V (760) 346-2489 • F (760) 346-0407 • www.CYty0flndianWells.or� ATTACHMENT 3 OUTSIDE AGENCY FUNDING REQUEST FOR CHARITABLE CONTRIBUTION Application (Exhibit A) Fiscal Year 2007-2008 City of Palm Desert FINANCE DEPARTMENT 73-510 Fred Waring Drive Palm Desert, CA 92260 760-346-0611, Ext. 382 Fax: 760-341-4564 244 200712008 Outside Agency Funding Application INTRODUCTION Thank you for your interest in the Outside Agency Funding Committee's funding process for nonprofit, school and community -based organizations. The Committee's goal is to provide for unmet needs and improved services that serve the City of Palm Desert. The Outside Agency Funding Committee is comprised of a five -member Board: two City Council Members, City Manager, City Treasurer and City Attorney. CRITERIA 1. The agency or group ("Applicant") requesting funds must be in existence for a minimum of five (5) years in order to be considered for funding by the Outside Agency Funding Committee. The Agency must also be of verifiable non-profit status and presently providing charitable, public benefit, public welfare or educational services to persons residing in the City of Palm Desert or its sphere of influence (the "City'); and 2. The applicant has an existing program in place and a staff that is ready and willing to provide services to the City for the benefit of its residents. Funds will not be contributed to any agency or group for "startup" costs; and 3. The applicant has submitted to the City an application setting forth in detail its request for funding, including a statement of purpose detailing specifically the services it intends to provide for the City, how and where the contribution from the City will be allocated, and the quantity and quality of such proposed service; and 4. The funds contributed to the applicant will be donated for the purposes of providing services to the City of Palm Desert, or its sphere of influence, to the extent possible. Said funds are not designated for capital improvement projects; and 5. The applicant agrees to use the funds granted by the City to provide only the services represented in its application for funding. Additionally, the applicant will explain how the services will benefit the City's residents; and 6. The City desires to have the services as detailed in the applicant's application performed for the City and its residents by the agency or group; and 7. The City has reviewed the applicant's application and tax exemption certification and, upon review and discussion, has determined that the expenditure of funds for these services is in the public's interest; and 8. The City will not provide public funds to private individuals or corporations unless there is either: a) full consideration; or b) an overriding public need; and 9. Where the applicant is an audited entity, the applicant's independent auditor will need to make a footnote in the financial statements confirming the use of the City's contribution in the manner set forth above, as well as the executed agreement; and 2 C1, - 200712008 Outside Agency Funding Application 10. Where the applicant received funding for Fiscal Year 2006/07, all documents must be submitted and agreement terms complete prior to funding disbursement for FY 2007/08; and 11. Application and all supporting documents are to be submitted to Niamh Ortega, Finance Department, City of Palm Desert, 73-510 Fred Waring Drive, Palm Desert, California 92260, by 5:00 p.m. on Friday. February 9. 2007 to be considered for funding for FY 2007/08. 246 3 200712008 Outside Agency Funding Application I. GENERAL INFORMATION Date of Request: Fiscal Year Requested For: Name of Agency: Federal I.D. No: Tax Status (verification must be attached): Date Established: No. of Years in Community: Type of Agency: Mailing Address: Service/Operation Address: Contact Person: Phone Number: Amount Requested: II. STATEMENT OF PURPOSE Application (Exhibit A) July 1, 2007 — June 30, 2008 501(c)3: _Yes Other class (specify): Public _ Private Non -Profit Other (specify): No 1. DESCRIPTION OF AGENCY'S SERVICES (Describe the agency's services, including the specific program/project to be funded): 4 P.47 200712008 Outside Agency Funding Application 2. Confirm that these programs are available to all eligible participants, without regard to race, sex, political persuasion, religion, national origin, or age: 3. Total number of persons that benefit from this program: 4. Give an estimate of the percentages (%) of Palm Desert citizen participation: _ Resident _ Non -Resident 5. Estimate the benefit to Palm Desert citizens or explain the benefit to the Palm Desert community as a whole: III. AGENCY INFORMATION 1. How long has this program been in existence? _/ Year(s)/Month(s) 2. Are volunteers used by this Agency? _ Yes _ No If so, please indicate the number of hours and activities/duties performed. Describe the alternative funding sources that have been approached during the last year: 5 248 200712008 Outside Agency Funding Application IV. AGENCY BUDGET 1. Source of Funding: A. List ALL sources, including anticipated contributions from the City of Palm Desert, for FY2007-2008. (If necessary, attach a separate sheet.): B. List any funding received from the LAST (FY2006-2007) fiscal year, including the amount your agency requested and the actual amount received, from each of the following cities: City uest & Antiouni rquoo mo, ` (funds teceived7, funds received' Prom Other ,Fund -Raising Cathedral City Coachella Desert Hot Springs Indian Wells Indio La Quinta Palm Springs Palm Desert Rancho Mirage Other city: GRAND TOTAL OF FUNDING SOURCES: $ 6 249 200712008 Outside Agency Funding Application C. List any funding that will be requested in the NEXT (2007-2008) fiscal year: City PiQj#ctidtgeSl; . Alfuhd»isrd9 ��0� Fiepetv�d.Frortt Critter Cathedral City Coachella Desert Hot Springs Indian Wells Indio La Quinta Palm Springs Palm Desert Rancho Mirage Other city: GRAND TOTAL OF FUNDING SOURCES: $ 2. List amounts requested or received from Community Development Block Grant (CDBG) monies, and the year monies were received. (The City will usually not provide an additional contribution to those agencies already receiving CDBG funds.): Amount: $ Year: 3. EXPENDITURES: (Be as detailed as possible. If necessary, attach a separate sheet.) GRAND TOTAL OF EXPENDITURES: $ 7 250 200712008 Outside Agency Funding Application 4. Indicate how the budget amounts were derived. Attach any past documentation that was used (e.g., last year's actual sources and expenditures): . V. SIGNATURE AUTHORIZATION 1. Identify the person authorized to sign on behalf of the applicant agency: NAME: TITLE: ADDRESS: TELEPHONE: E-MAIL ADDRESS: 2. Signature of authorized person, as identified in #1: The undersigned does hereby confirm that the information herein is true and correct and is submitted in support of and as part of the application for funding. The undersigned hereby confirms that the applicant agency meets the criteria set forth herein and agrees to comply with all requirements. Signature: Date: 251 ATTACHMENT 4 COMMUNITY -BASED GRANT PROGRAM The City of Coachella is accepting application for funding assistance under the City's 2006-2007 Community -Based Grant Program. The application first application round will be open July 10, 2006 through August 11, 2006. A second round, if funding permits, will be December 1, 2006 through January 5, 2007. Only those applications received during the open application period will be eligible for funding during this grant cycle. No funding requests will be accepted once the due date has passed until the 2007-2008 cycle is opened. I. PURPOSE The City of Coachella recognizes the importance of community -based organizations and/or groups, and the importance they play in providing various services to our residents. The City further recognizes the need for these organizations to supplement their various sources of funding. Since financial constraints dictate that every request for financial assistance cannot be granted, the City, in order to ensure that each request is processed equitably and consistently, has formulated eligibility requirements and policy guidelines that must be met by each applicant requesting financial assistance. Each request will be evaluated based on these requirements and the availability of funds. The maximum that the City will grant to any applicant through its Community -Based Grant Program is $10,000. II. PROCEDURE FOR APPLYING A. The application form and any supplemental materials are to be submitted to the City by the due date noted above. B. Each request will be reviewed by a Council appointed Advisory Committee who will make their recommendations to the City Council for funding. Each applicant may be contacted by City Staff or a Committee Member in reference to their application. 25? C. The City Council's decision as to whether or not to approve any request submitted is final and conclusive. A decision not to approve a particular request does not preclude an eligible applicant from re -applying for the next fiscal year. III. ELIGIBILITY REQUIREMENTS The applicant must be a community -based group, non-profit social agency, or area service provider that provides a program or service for the residents of the City of Coachella and is a non-profit entity organized under the Model Non -Profit Corporation Act and designated as an exempted organization as defined by Internal Revenue Code Section 501(c) In addition to evaluating the applicant's eligibility as required in Section III above, the City will evaluate each request based on the following policy guidelines: A. The City encourages a goal of self-sufficiency for all applicants requesting financial assistance. Therefore, the City will not consider requests for "start- up" costs, administrative costs, overhead costs, fund-raising costs, or other costs related to operating the initial service/program for which the group was organized. B. To further the above policy, the City will generally only consider requests for funds to be used by the applicant for one or more of the following purposes: to expand its initial service/program; to add a new service/program or special project; or to purchase specific items not related to start-up costs. C. It is the City's policy not to fund requests from applicants for services that are normally supported by general tax dollars, represent a duplication of services which the City already provides funding or where the request comes from an applicant requesting funds for a service in another community. 253 D. In evaluating requests for funding assistance, the City Council will consider a combination of factors including, but not limited to: (1) the organization's record of performance in providing similar services in the past; (2) whether the applicant's service/program directly benefits the residents of the City; and/or (3) whether residents of the City of Coachella are directly involved in the organization/group as members of the Board of Directors or as program administrators. E. The City may require a funding agreement with an applicant receiving funds from the City and/or proof of adequate and appropriate insurance coverage. F. All recipients of this grant must submit a report to the City Council describing the outcome of the program/activity, benefit to the community and financial accounting of the funds. If you are unable to submit a computer generated form, please contact the Neighborhood Services Director for alternate forms. Only City generated forms will be accepted. If you have any questions regarding the Eligibility Requirements, Policy Guidelines or Application, please contact the City's Neighborhood Services Director, Steve Brown at 760.398-4978 x 132 or sbrown(a)coachella.org. 254 City of La Quinta Grants/Contingency/Funding ATTACHMENT 5 Budgeted Category 06/07 Community Services Contingency La Quinta High School 2,000.00 McCallum Theatre 2,000.00 Ranch Recovery Centers 2,000.00 Truman Elementary School 1,400.00 Soroptomist Rent 4,050.00 Children's Discovery Museum 2,000.00 General Patton Desert Training Center 2,000.00 International Student Volunteer Program 1,000.00 La Quinta High School Colorguard 2,000.00 -Smile Factory for the Children 2,000.00 Virginia Waring International Piano Competition 1,000.00 Other/Contingency/Grants La Quinta Arts Foundation Grant 125,000.00 CSUSB Learning Center Rent 5,040.00 International Soap Box Derby 1,450.00 La Quinta Playhouse 50,000.00 Community Blood Bank 2,000.00 La Quinta Historical Society 6,000.00 American Red Cross 10,000.00 Total Community Services City Manager CSUSB Golf Tournament 2,500.00 Economic Development Salton Sea 20,000.00 Jacqueline Cochran Airshow(membership & Airshow) 20,000.00 Prestige at PGA West 4,000.00 Women in Film Banner Ad 3,000.00 Polo America 3,800.00 Date Festival 5,000.00 CSUSB 250,000.00 21,450.00 199,490.00 220,940.00 2,500.00 255 305,800.00 Total Grants/Funding 529,240.00 REPORT/INFORMATIONAL ITEM: INVESTMENT ADVISORY BOARD Meeting February 14, 2007 I CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Chairperson Denial, followed by the Pledge of Allegiance. PRESENT: Board Members Moulin, Daniel, Rassi and Egbert ABSENT: Board Member Olander OTHERS PRESENT: John Falconer, Finance Director and Vianka Orrantia, Secretary II PUBLIC COMMENTS - Marc Ferrand - La Quinta Resident - Attended for informational purposes only. IV CONFIRMATION OF AGENDA - (This is the time set aside for public comment on any matter not scheduled on the agenda.) Mr. Falconer advised Board Member Olander's wife notified him that Board Member Olander was recently released from the hospital and would not be able to attend the board meeting. He would possibly be at the next scheduled meeting. CONSENT CALENDAR Approval of Minutes of Meeting on January 10, 2007 for the Investment Advisory Board. Chairperson Deniel requested a copy of the monthly board meeting audio tapes. Mr. Falconer informed the Board that the venue for the meetings will change due to the City Hall expansion. For the remainder of 2007, the board meetings will, tentatively take place in the Finance conference room. Mr. Falconer will confirm the location prior to the next scheduled meeting and notify the Board. MOTION - It was moved by Board Members Moulin/Rassi to approve the minutes of January 10, 2007. Motion carried unanimously. V BUSINESS SESSION A. Transmittal of Treasury Report for December 2006 Investment Advisory Board Minutes February 14, 2007 Mr. Falconer advised that due to some major construction projects: the Vista Dunes Mobile Home Park located at Miles and Adams, and the SilverRock Golf Course, the portfolio balance has slightly decreased by $3.6 million at the end of December. Chairperson Deniel asked if the SilverRock revenue was on schedule. Mr. Falconer advised that the City was looking at four to five years before the golf course would break even. At that time the hotel should be built, and the City would begin collecting T.O.T. in addition to the golf fees. Further discussion regarding SilverRock Golf Course revenue ensued among the Board. In response to Board Moulin, Mr. Falconer advised that that the month of December was a busy month for maturities and repurchases. There were a number of GSE's that matured along with bond proceeds and T-Bills. In response to Board Member Moulin, Mr. Falconer described for the Board the University of California commercial paper that was purchased. In addition, Mr. Falconer advised that the U.S. Treasury bill interest rate listed on page 7 was overstated on the activity page term and would advise Staff to follow up with the correct rate. The exception listed in the Treasurer's Report was removed mid -December and the portfolio investments will continue to remain in short maturities. MOTION - It was moved by Board Members Moulin/Bassi to approve, receive and file the Treasury Report for December 2006. Motion carried unanimously. B. Audit Request for Proposal Member Selection Committee Board Member Egbert recommended that Board Members Moulin and Daniel be appointed to the Audit Request for Proposal Member Committee. In response to Board Member Moulin, Mr. Falconer advised that the origin of the RFP committee was derived from the previous audit RFP five years ago, which was approved by the City Council. The committee consisted of two Investment Advisory Board Members, the City Manager and the Finance Director. For this RFP, Staff also recommended to Council that a Finance Director from another City also serve on the 257 2 Investment Advisory Board Minutes February 14, 2007 committee, along with a request from Council Member Osborne that someone from his firm also serve. In response to Board Member Egbert, Mr. Falconer advised that the RFP's are due the first part of March. Upon receipt of the RFP's, they will then be distributed to the committee for review. A meeting will be scheduled for the committee to meet, at which time they can short list the firms. Five years ago, three firms were invited for oral interviews. Board Member Moulin stated that he would like to see Councilmember Osborne on the audit selection committee instead of another member of his firm. He feels that another CPA firm should serve on the audit selection committee. Board Member Egbert asked if there was a conflict if Councilmember Osborne served on the audit committee. Chairperson Deniel replied that it would only be a conflict if his firm responded to the RFP. Chairperson Deniel recommended that Councilmember Osborne serve on the audit selection committee. MOTION - It was moved by Board Members Egbert/Bassi to appoint Chairperson Deniel and Board Member Moulin to serve on the Audit Request for Proposal Member Selection Committee with Board Member Rassi as a substitute. Motion carried unanimously. C. California Municipal Treasurer's Conference - Long Beach, CA May 2 - 4, 2007 Mr. Falconer advised that the City does provide for one staff member and two Board Members to attend the annual CMTA conference. He presented the Staff Report advising that the Annual California Municipal Treasurers Association Conference will be held May 2 - 4, 2007 in Long Beach, California. Mr. Falconer advised that reservations are needed as soon as possible in order to obtain the early registration fee. Chairperson Deniel and Board Members Egbert and Moulin advised that that they are unable to attend. Board Member Rassi advised that he will be able to attend. 3 25a Investment Advisory Board Minutes February 14, 2007 MOTION - Consensus -Board Member Rassi will attend the conference D. Continued Consideration of the Fiscal Year 2007/08 Work Plan - Review of Investment Policy Mr. Falconer advised that Staff was asked to further look into the CDAR's program. Mr. Falconer met with a representative from Palm Desert National Bank to review the CDAR's program. He furtheradvised that the Bank provided additional literature for the Board's review. Mr. Falconer advised that the following questions from the Board were addressed: Audit Confirmation: Mr. Falconer believed that audit confirmations will have to be sent to the individual savings and loan and/or bank. Wiring of Funds: Funds are required by the bank on a Wednesday and transmitted to the Bank of New York on Thursday. Because of the delay in the transmittal of funds, this may cause the funds to be at risk. Staff would need to follow up to see if the transmittal of funds can be transmitted the same day or how the funds would be insured. Fees: Lost interest would roughly be $300 on a $3 million investment, if kept in a bank ledger account versus opening an account. Staff is not in favor of opening an account. Mr. Falconer advised that he felt comfortable with the FDIC coverage afforded the CDAR's program based on the information that was provided. He further advised that Wells Fargo Bank would have to be excluded because they are currently the City's banking institution. In response to Board Member Egbert, Mr. Falconer advised that Palm Desert National Bank would not participate. If $1 million were invested the bank would take the funds and disburse them with ten different institutions and would not retain any of the funds. Board Member Egbert commented that his understanding of the program is to place money in local institutions. Mr. Falconer advised that if Palm Desert National is wired $1 million, it's then disbursed to other institutions. Palm Desert National however will Investment Advisory Board Minutes February 14, 2007 not obtain a CD in their name. The funds would than be transmitted between various institutions and back to Palm Desert National Back. Chairperson Deniel requested a diagram of the CDAR's cash flow. Staff to provide at the next scheduled meeting. Further discussion ensued among the Board regarding the CDAR's program. Chairperson Deniel suggested that the CDAR's program be added to next year's policy and accept the policy as is. Board Member Moulin concurred. Board Member Egbert suggested rather than delaying until next year, that this item be tabled for further discussion. Board Member Moulin clarified that if this item is tabled, than this ends the discussion of this item. He suggested continuing discussion of this item. Chairperson Daniel suggested that the Board continue to discuss the investment policy as one item and the CDAR's program as a separate item. Board concurred. Mr. Falconer and Board Member Rassi suggested that they discuss this item with other cities at the CMTA conference. Chairperson Deniel motioned to exclude the CDAR's program from this year's Investment Policy Statement and continue discussing to see how the program is implemented outside of the Investment Policy. In response to Board Member Egbert, Board Member Rassi advised that if the Board decided to implement the program six months later, the policy can be changed. Motion — It was moved by Chairperson Deniel/Board Member Moulin to exclude the CDAR's program from this year's Investment Policy Statement and continue discussing to see how the program is implemented outside of the Investment Policy. Motion carried unanimously. 5 260 Investment Advisory Board Minutes February 14, 2007 In response to Board Member Moulin, Mr. Falconer advised that he was comfortable with change to maximum maturities to 25%. Board Member Moulin advised that he was not comfortable with the some of the wording on page 6, second paragraph, last sentence. The Board concurred that the following sentence now read: with no more than 25% of surplus funds invested in maturities exceeding two years and less than three years. In response to Board Member Egbert, Mr. Falconer advised that page 3, first sentence should be consistent with page 17, Section 19 and should read: "The City Treasurer, i, may use a professional''nvestment rnanageF engaged by the City to assist the City Treasurer in managing the investment program." Board Member Moulin advised that on page 9 first paragraph should be consistent with page 6. Mr. Falconer advised that if the policy is going to be for the upcoming year, than page 10, first paragraph, last sentence should reflect FY 07/08. He further advised at the next scheduled meeting, he will provide the Board the surplus amount that can be invested for 3 — 5 years based on the City's cash flow, so this can be included on page 6. There were no comments from the Board to page 10, in reference to Commercial Paper. There were no comments from the Board in regards to page 11. Chairperson Denial advised that page 12, the section referencing CDAR's should be deleted from the policy. Along with Board Member Moulin, Mr. Falconer advised that there should be a paragraph referencing the CDAR's program on page 12 and the wording should be similar to page 10, last sentence under "Bankers' Acceptances:" 6 26 1 Investment Advisory Board Minutes February 14, 2007 Chairperson Deniel advised the Board that she would like to be finished with the policy by the month of April. Board Member Moulin concurred. There were no comments from the Board in regards to page 17. Mr. Falconer advised that page 24, item number 4: Broker/Dealer Services, the Los Angeles office of Merrill Lynch has closed and the City's account has been transferred to the San Francisco office. We are now in the process of forwarding the Broker/Dealer questionnaires. The City is expected to have this process completed by the end of the month. MOTION - It was moved by Board Members Moulin/Egbert to continue the discussion of the Fiscal Year 2007/08 Work Plan Investment Policy to the February meeting. Motion carried unanimously. VI CORRESPONDENCE AND WRITTEN MATERIAL A . Month End Cash Report Noted and Filed B. Pooled Money Investment Board Report In response to Chairperson Denial, Mr. Falconer advised that the rates are currently at 5.16%. Mr. Falconer advised that he was in receipt of an email from Eileen Park, LAIF Administrator, advising everyone that after 30 plus years she will be assuming a new position at the end of the month. Her replacement has 18 years of experience. Noted and Filed VII BOARD MEMBER ITEMS Board Member Egbert requested that the Board consider changing the meeting from 5:00 p.m. to 4:00 p.m. Chairperson Denial suggested 4:30 p.m. Mr. Falconer advised that he will poll other cities as to when their meetings start and if this will require Council approval. Mr. Falconer will report back to the Board at the next scheduled meeting. Board Member Moulin advised the Board that the Economic Form 700 is due. 72U f, Investment Advisory Board February 14, 2007 Minutes Vill Adjournment MOTION - It was moved by Board Members Moulin/Olander to adjourn the meeting at 6:40 p.m. Motion carried unanimously. VSu i e Vianka Orrantia, Secretary C 8 �- 61 Department Report: / R a 2• N OF t TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manag%fl DATE: April 3, 2007 SUBJECT: Department Report - Response to Public Comment The following public comments were made at the March 20, 2007 City Council meeting: 1. Ian Rhodes, 43-905 Milan Court expressed his concerns regarding accessibility between the existing and newly constructed fences constructed behind his home by the Desert Sands Unified School District. He questioned when something will be done to close the two -foot gap between the two fences. The Mayor responded this was a DSUSD project, and the City has no control on the construction. The City Manager said that we have received no new information from the DSUSD, however, once we do, we will pass it on to the City Council. 2. Scott Arthur, 43-845 Milan Court, expressed his concern regarding the wall constructed by the Desert Sands Unified School District. The wall doesn't tier up or down with the adjacent residences, and stands nine -feet behind the residences. No attempt has been made by DSUSC to meet with the adjacent residents. The Director of Public Works and City Engineer, Tim Jonasson responded the project was built by DSUSD and the City was not able to control what they built versus what the plans showed. The City does not have any further information at this time. Councilmember Sniff suggested the homeowner address his concerns to the DSUSD at their board meeting. DEPARTMENT REPORT: 3-A tl Ps w•CITY COUNCIUS sa - ar UPCOMING EVENTS APRIL 3 APRIL 17 APRIL 28 ri7sk MAY 15 JUNE 5 JUNE 19 [ll[M,kl JULY 17 CITY COUNCIL MEETING CITY COUNCIL MEETING 25' ANNIVERSARY CELEBRATION CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING LA QUINTA CITY COUNCIL MONTHLY CALENDAR April 2007 3 4 5 6 7 1 2 3:00 PM City Council 10:00 AM ALBC Meeting 8 9 10 11 12 13 14 10:00 AM Pub. Sfty-Kirk 7:00 PM Planning 9:00 AM HCTC- 11:00 AM CVCC-Sniff 12:00 PM Transp-Kirk Commission Henderson 12:00 PM Energyl 6:00 PM League 4:30 PM Investment Environs Sniff Easter Henderson Advisory Board 15 16 17 18 19 20 21 7:00 PM Community 3:00 PM City Council 10:30 AM Homelessness 3:00 PM Historic Preser- 9:00 AM CVA-Henderson Services Commission Meeting Cmte. vatunt Commission 12:00 PM HumanlCome Osborne 22 23 24 25 26 27 28 10:30 AM BCTC Budget - 7:00 PM Planning 12:00 PM Sunline-Adolph 9:00 AM LAFCO Henderson Commission Henderson City 25th Anniversary Picnic Celebration iY „`','t;�, i} 4ik3. i.i pg.# "I YRrF[I d,�Fi .'rcY.„* g YEx e. e:�;lQg 1,`933ryry $'p t: {f,2:(,,ppf <, r$ '1 fi t''i' i4rYfr :t,f }� t lil.l 1¢1q 29 30 i5'{.i'.}§'i %f•h,;{� Q .�}�.s t:+.}"asp ii¢v§b!s e. %.,; fiR`� €,x,: ,•,„,F €„ „ _ }fi••.}§"Y,..2•f.fi.§S{;45 !.'3 :.i'P%f%. t'•r,'t I.B^xtx:xt.€.N�I,iE'�:� L;e"r,,?>�B:E:t`' ,' +' 8:00 PM Exec Come.- ;', yF:"i•;,{},: ,,I March. t,'•'k' }&,.,.,}fi '' ca".;-;tx,}:L4t;.,i.'May gl Adolph M T W T F S 1,., i`��, r: $,:3';,„h;,r S M T W T F S 1 2 3 4 5 •a. <q `:`:t1 ,''#"1'f'r'Ji 4 5 6 7 8 9 10°, 3;I;f;i};f;,:��; 3'p•a€•g•$, 6 7 8 9 10 11 12 :;"?i' :•, u 12 13 14 15 16 t7 ''}+„f•+'''s't; i�:}`"J'"}''+ 13 14 15 16 17 to 19 i;fi:?"f'„^'P;I; :.'i'Ef,lrye.n£�� .t��:;'};;;I 'fiF}I,,'^, .; •'i•s-a 18 19 20 21 22 23 24 ;,'''i,,,'ef,+'rjf 3ei `' 20 21 22 23 24 25 2fi '?;j€Ig:'ig''ip;3 25 26 27 28 29 30 31 I,'; l,t 27 28 29 30 31 Yt f..; 'R:[r"v ;:t}.st ''✓emy'k.1 :�. tX Sf.n^tSIA'}}ttis };,f v,f `•;%� i, r '�3�5'� 'f 1'�3 ": Jy' :E %.t;:,•. .a ;.$:I .4,g F, C,j.� '. E,�fl;fin}"`td'''tk�l"rii`u^'.^n.�:+niw;.".}Q}t's3 e t/ Printed by Calendar Creator Plus o n 3/30/2007 6 2 6 LA QUINTA CITY COUNCIL MONTHLY CALENDAR May 2007 Sunday.. .. 2 Y:i�y.Yfi,7a.,'if:y1}I i'y', Y' I•a `t! ',§.{ile,,'d,y u,,,,, i •ii S. �••g,g ';' Apnl 3:00 PM City Council 10:00 AM ALBC 12:00 PM Mayors Lunch 9:00 AM - 4:00 PM SJSH j',; % Meeting NtL Mnmt-Henderson S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 16 17 18 19 20 21 s++15 22 23 24 25 26 27 28 i Happy Birthday La 29 30+�, Ouinte tactual 25th1 "`'I't�'�n . '�X'£iiHw �: `•'rk'I,t�i�pllri, ;",iil,.•g'n;4:' 6 7 8 9 10 11 12 7:00 PM Planning 9:00 AM HCTC 9:30 AM Animal Campus. Commission Henderson Henderson 4:30 PM Investment 11:00 AM CVCC.Sniff Advisory Board 12:00 PM Energy/ Environs Sniff 13 14 15 16 17 18 19 10:00 AM Pub. Sfty-Kirk 3:00 PM City Council 10:30 AM Homelessness 3:00 PM Historic Preser- 9:00 AM CVA Henderson VEM 12:00 PM TranstrKirk Meeting Cmte. vanan Commission Mother's Day 3:00 PM Mins. 12:00 PM HumanlComrn Consversancy-Kirk Osborne 5:30 PM Community Services Commission 6:00 PM League - Henderson 20 21 22 23 24 25 26 7:00 PM Planning 12:00 PM Sunline-Adolph 9:00 AM LAFCO- Commission 4:00 PM J.Cochran Beg. Henderson Airp-Osborne 27 28 29 30 31 une '. S M T W T F S ' Memorial Da Y "1•` �4; `';ii+., 3 4 5 6 7 8 9 ; `'s•'`�.';r;. (CITY HALL CLOSE0) ,'s 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 {" Printed by Calendar Creator Plus on 3/30/2007 267 LA QUINTA CITY COUNCIL MONTHLY CALENDAR June 2007 Su d Monday i Tuesday,� Wednesday Thursday Fridayll Saturday 7 M, f (aP,55 2 y M July fil S M T W T F S S M T W T F Sdry 1 2 3 4 5 u 1 2 3 4 5 6 7 1 12 6 7 8 9 10 0 9 10 11 12 13 14 lks13 14 15 16 17 18 19 15 18 17 18 19 2021 lA 22 23 24 25 26 20 21 22 23 24 25 26 27 28 U27 28 29 30 31 29 30 31 �q W, 0� w MVP q d H M 3 4 5 6 7 8 9 3:00 PM City Council 10:00 AM ALRC Meeting 10 11 12 13 14 15 16 10:00 AM Puh. Sfty-Kirk 7:00PMPlanning 9:00 AM RCTC 11:00 AM CVCC-Sniff 9:00 AM CVA Henderson 12:00 PM Transp Kirk Comes Henderson 12:00 PM Energy/ 5:30 PM Community 4:30 PM Investment Envoon. Sniff Services Comssion Advisory Board 6:00 PM League Henderson Flag Day 17 18 19 20 21 22 23 3:00 PM City Council 10:30 AM Homelessness 3:00 PM Historic Preser- 4b Meeting Cmte. vation Commission Father's Day 12:00 PM HurnardConnary Osborne 24 125 26 27 28 29 30 10:30 AM RCTC Budget - 7:00 PM Planning 12:00 PM Soline-Adolph 9:00 AM LAFC0- Henderson Commission Henderson 6:00 PM Exec Cone.. Adolph Printed by Calendar Creator Plus on 3/30/2007 4 U (3 PRESENTATION: Adams Elementary School Award Recipients City Council Meeting - April 3, 2007 Recipient Names 1. Alondra Magallon 2. Mariah Mejia 3. Tyler Miller 4. Noah Montoya 5. Eduardo Moreno 6. Malina Morris 7. Francisco Munoz 8. Stephanie Nava 9. Gabriel Navarrette 10. Nick Negrete 11. Aryana Nunez 12, David O'Campo Cuen 13. Mandy O'Malley 14. Jonathon Ojeda 15. Richard Payne 16. Angel Perez 17. Katya Perez 18. Cesar Ponce 19. Cassandra Quiroz 20. Diana Ramirez 21, Joshua Ramirez 22. Alyssa Ramos 23. Arend Rollo 24. Cristian Romero 25. Raymond Ruan 26. Kristen Smith 27. Elizabeth Tamayo 28. Jeffery Tobar 29. Savanna Trombetta 30. Joseph Valdez 31. Lupita Valencia 32. Christopher Zazueta Page 1 of 1 r, 21;61 E3 i- o� o �444" U 5 OF COUNCIL/RDA MEETING DATE: April 3, 2007 ITEM TITLE: Public Hearing to Consider Planning Commission Action Regarding an Amendment to the Sign Program for Old Town La Quinta (SA 2003- 720 Amendment) Allowing the Use of Special Event Banners that Span Over Main Street in Old Town La Quinta. Applicant: Old Town La Quinta, LLC RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS None. CHARTER CITY IMPLICATIONS None. BACKGROUND AND OVERVIEW AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: _ PUBLIC HEARING: At it's meeting of March 6, 2007, the City Council, pursuant to La Quinta Municipal Code Section 9.200.120 Appeals, called up for review the action of the Planning Commission from it's meeting of February 27, 2007 regarding their decision pertaining to Special Event Banners in Old Town La Quinta (Attachment 1). Council directed staff to issue the necessary permits to allow the placement of banners for the Old Town La Quinta Grand Opening Celebration on March 24, 2007. Old Town La Quinta is located in the La Quinta Village, bounded on the east by Desert Club Drive, on the west by Avenida Bermudas, and on the north by Calle Tampico (Attachment 2). The Planning Commission approved the current Sign Program for Old Town La Quinta on September 24, 2003 (SA 2003-720). LQMC Section 9.160.090 Sign Permit Review requires that adjustments to signs previously approved under a planned sign program receive Planning Commission approval. On January 23, 2007, the applicant requested an amendment to the previously - approved sign program be approved for Old Town La Quinta, allowing placement of special event banners, and applied for the necessary Sign Program Amendment. A total of three banners had been applied for as part of the proposed Sign Program Amendment; two special event banners that span over Main Street, and one special event banner attached to two palm trees in the courtyard area adjacent to Main Street. The street -spanning, double -sided special event banners were proposed at two locations on Main Street; one at the eastern entrance to Old Town La Quinta at the intersection of Main Street and Desert Club Drive, and the other on Main Street between the Los Altos Building and the Los Gatos Building near the event lawn (Attachment 3). Each banner was proposed to be approximately five feet in height and 45 feet in length, totaling approximately 225 square feet (Attachment 4). The double -sided courtyard banner was proposed to be suspended approximately ten feet above the ground using rope tied around two palm trees. The banner was proposed to be three feet in height and eight feet in length, totaling approximately 24 square feet (Attachment 5). Staff analysis concluded that the concept of special event banners would be beneficial to Old Town La Quinta. However, the proposed street -spanning banners were disproportional in size to the surrounding environment, which may ultimately result in a negative visual impact. Additionally, staff recommended denial of the tree -hanging banner and recommended the applicant find a viable alternative. Staff recommended the Planning Commission approve the two street -spanning banners, and deny the tree - hanging banner, subject to the following Conditions of Approval: 1. The total square footage for each of the banners that span across Main Street shall be no greater than 90 square feet. The applicant shall install the approved banners at the approved locations. The banners shall not extend past the face of the curb located on the private street below the proposed banner locations. 2. The event -specific banners shall be erected no sooner than seven days prior to the event (which shall have an approved Temporary Use Permit or Village Use Permit), and removed no later than two days after the conclusion of the event. Each special event sign/banner shall be applied for as part of the Temporary Use Permit/Village Use Permit application for the subject event 3. The use of the special event banners in Old Town La Quinta shall be limited to 180 days per year. 4. Letters shall not be closer than six inches to the edge (top/bottom/sides) of banners. Maximum letter size shall be 18 inches in height. 271 Planning Commission Review At it's meeting of February 27, 2007, the Planning Commission reviewed the proposed Amendment to the Old Town La Quinta Sign Program (Attachment 6). Ms. Leslie Locken, Property Manager of Old Town La Quinta, reported at the meeting that she was in agreement with staff and the proposed 225 square foot street -spanning banners were too large and out of scale. Subsequently, she presented exhibits identifying an alternative sign size of 150 square feet (30 feet x 5 feet) (Attachment 7). Ms. Locken also requested the Planning Commission consider an increase in time for special event banners to three (3) weeks prior to the event. Planning Commission discussion resulted Jn amending (changes in bold -type) the staff -recommended Conditions of Approval Nos. 1 and 2 to read as follows, and subject to Conditions of Approval Nos. 3 and 4: 1 . The total square footage for each of the banners that span across Main Street shall be no greater than 150 square feet (30' x 51. The applicant shall install the approved banners at the approved locations. 2. The event -specific banners shall be erected no sooner than three weeks (21 days) prior to the event (which shall have an approved Temporary Use Permit or Village Use Permit), and removed no later than two days after the conclusion of the event. Each special event sign/banner shall be applied for as part of the Temporary Use Permit/Village Use Permit application for the subject event. 3. The use of the special event banners in Old Town La Quinta shall be limited to 180 days per year. 4. Letters shall not be closer than six inches to the edge (top/bottom/sides) of banners. Maximum letter size shall be 18 inches in height. In addition to the aforementioned Conditions of Approval, Planning Commission included staff -recommended Conditions Nos. 3 and 4 in their approval. Public Notice This request was advertised in The Desert Sun newspaper on March 24, 2007, and mailed to all property owners within 500 feet around the project boundaries. To date, no correspondence has been received. Any comments received will be handed out at the meeting. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Uphold Planning Commission decision to approve Sign Application 2003-720 Amendment 1, allowing Special Event Banners in Old Town La Quinta; or, 272 2. Modify Planning Commission decision to approve Sign Application 2003-720 Amendment 1; or 3. Deny Sign Application 2003-720 Amendment 1; or 4. Provide staff with alternative direction. Respectfully submitted, Douglas IY Evans Community Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . City Council Minutes of March 6, 2007 2. Location Map 3. Proposed Banner Locations 4. Proposed Street -Spanning Banners 5. Proposed Courtyard Banner 6. Planning Commission Minutes of February 27, 2007 7. Alternative Street -Spanning Banners Proposed 273 ATTACHMENT #1 City Council Minutes 7 DEPARTMENT REPORTS Representatives from the La Quinta Library f recently entitled "Hot Off The Press" which available for check-out for two weeks. All remain in La Quinta. March 6, 2007 %" new program implemented multiple copies of best sellers relating to this new program Mayor Adolph stated he met with Thelm Dasonj, who developed Howdie Doodie, and has several puppets, including a okworm; and is convincing her to donate the bookworm puppet to the Library Xr the children's program. 1. DISCUSSION EMERGENCY CONTINGENCY FUND. Council Member Osborne requested an emergency contingency fund be established to nable Council to appropriate funds for emergencies in the area or une ected requests. Upon consensus, the City Council directed staff to bri . this issue back in April. 2. DISCUSSION REGARDING DISPLAYING BANNERS IN OLD TOWN. Mayor Adolph expressed his concern regarding the number and timeframe of displaying banners in Old Town established in the Banner Sign Program approved by the Planning Commission. MOTION - It was moved by Council Members Osborne/Sniff to direct staff to bring this issue back at a future meeting and allow banners for grand opening event. Motion carried by a vote of 3-2, Council Members Henderson and Kirk dissenting. 3. DIS SSION REGARDING PARKING IN OLD TOWN. Council M ber Kirk requested the City Council revisit the issue of parking on Avenida L onda in Old Town by business owners and employees. Upon consensus, th City Council directed staff to bring this issue back at a future meeting as a Stu Session item. \ — 50TH AVE ATTACHMENT 2 w 0 z w N Mu am J t� H w N w o_ N A H U) z 0 C9 z_ co CALLE TAMPICO AVENUE 52 275 2\� � � � � \ � \�� ^ ° d e y>� � \. � �� . �2a«�- \�/��\ � E ! $ ! \■ § - |`/■ jha j\ § ATTACHMENT 5 N g yp� SE�g11 O'Him �@��9a s } i s E i C Y $ ! g @ 111 eEe YY gg n NMI 9�lP ATTACHMENT 6 MINUTES PLANNING COMMISSION A regular meeting held at the 78-495 Calle Tampico, February 27, 2007 CALL TO ORDER NG /Uuinta City Hall Quinta, CA 7:00 P.M. A. This meeting of the PI ning Commission was called to order at 7:00 p.m. by Chairman Q ill who asked Commissioner Barrows to lead the flag salute. B. Present: Commi inners Ed Alderson, Katie Barrows, Jim Engle and Chairman Paul uill. It was moved and seconded by Commissioners Barrows/Alder on to excuse Commissioner Daniels. C. Staff prese Planning Manager Les Johnson, Associate Planner Andrew Mogense ,Assistant Planner Jay Wuu, and Secretary Carolyn Walker II. PUBLIC CO MENT: None III. CONFIRM TION OF THE AGENDA: Confirmed. IV. CONS T ITEMS: Chairman Quill asked if there were any changes to the Minu as of February 13, 2007. There being no changes, it was moved and sec nded by Commissioners Alderson/Barrows to approve the minutes as s mitted. Unanimously approved. V. PUBLIC HEARINGS: A. Sign Application 2003-720 Amendment No. 1; Consideration of an Amendment to an existing Sign Program allowing the placement of special event banners. Chairman Quill opened the Public Hearing. Assistant Planner Jay Wuu presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Quill asked if there were any questions of staff. Commissioner Alderson asked if the sign exhibits were computer generated. Staff said yes. '430 P:\Reports - PC\2007\3-13-07\PC Minutes 2-27-07.doc Planning Commission Minutes February 27, 2007 3. Commissioner Engle asked about the proportions of the sign. Ms. Leslie Locken, Property Manager of Old Town La Quinta, 78-150 Main Street, La Quinta, stated there was a discrepancy in the measurements used and they have been corrected. She showed an example of a five by 18-foot banner, and a 30-foot long banner. Copies were given to the Commission. Ms. Locken said she had two issues. The first issue was the size of the lettering on the five by 18-foot banner which was 11-inches high and not easily readable as well as limited in how much verbiage could be accommodated. She requested a five by 30-foot banner as it would be more proportionate. She stated the banners at Desert Club Drive and Calle Tampico would be double -sided and a five by 18-foot banner could not be easily read. The banners have been more effective than media advertising in attracting customers to Old Town. The second issue was whether the banners could remain for three weeks prior to their Grand Opening event in late March. 4. Commissioner Alderson asked if the banner, which was noted as 20-feet off the street was at a safe height. Ms. Locken replied truck height was 16-feet and the 20-foot height should be safe. 5. Commissioner Engle said he was in favor of the special event banners, as long as there was no clutter. He agreed five feet by 18-feet was too small. He said the five by 30-foot would be better as long as it was not offensive and in good taste. He had hesitations about the three week time period and thought one week should be enough. He agreed with the Conditions of Approval as stated by staff for the time period. 6. Commissioner Alderson asked if a compromise of two weeks would be acceptable. Staff said they recognized this was Phase II and a new addition to Old Town and understood the need for special signage for the Grand Opening event. 7. Commissioner Alderson asked about measuring from curb to curb as opposed to street width. Staff clarified the distinction. 8. Commissioner Alderson asked about the difference between the original size requested versus what staff was recommending. Staff clarified the difference. (41;51 P:\Reports - PC\2007\3-13-07\PC Minutes 2-27-07.doc 2 Planning Commission Minutes February 27, 2007 9. Chairman Quill said he did not have a problem with the five by 30- foot banner or the three week time period. He said he wanted to do anything necessary to help Old Town be successful. He said the signs were large, but if done properly and maintained they would be acceptable. The City needs to do all it can to help the vendors. 10. Commissioner Barrows concurred and stated it was an opportunity to help the vendors. 11. Chairman Quill asked about the tree signs. Ms. Locken said she was working with staff to use a kiosk or alternate display method instead of the tree signs. 12. Chairman Quill asked if there was any other public comment. There being none, Chairman Quill closed the Public Hearing. 13. There being no further discussion, it was moved and seconded by Commissioners Barrows/Alderson to adopt Minute Motion 2007- 006 recommending approval of Sign Application 2003-720, Amendment No. 1, as recommended and amended: A. The total square footage for each of the banners that span across Main Street shall be no greater than 150 square feet (30-feet x 5-five)• The applicant shall install the approved banners at the approved locations. B. The event -specific banners shall be erected no sooner than three weeks (21 days) prior to the event (which shall have an approved Temporary Use Permit or Village Use Permit), and removed no later than two days after the conclusion of the event. Each special event sign/banner shall be applied for as part of the TUP/VUP application for the subject event. C. The use of the special event banners in Old Town La Quinta shall be limited to 180 days per calendar year. D. Letters shall not be closer than six inches to the edge (top/bottom/sides) of banners. Maximum letter size shall be 18 inches in height. PAReports- PC\2007\3-13-07\PC Minutes 2-27-07.doc 3 � Planning Commission Minutes February 27, 2007 ROLL CALL: AYES: Commissioners Alderson, Barrows, Engle, and Chairman Quill. NOES: None. ABSTAIN: None. ABSENT: Commissioner Daniels. B. Environmental Assessment 2006-575 and Zone Change 2006-129; Consideration to certify a Negative Declaration and a zone change from RM/17/1 Medium Density Residential, 17 foot height, single story to RM120"'10117/1 in order to reduce the existing 15 foot rear yard s tback to ten feet. Located south of Avenida La Fonda, north of Av ida Nuestra, west of Washington Street, and east of Calle Guate ale. 1. Cha man Quill opened the Public Hearing. Associate Planner Andre Mogensen presented the staff report which is on file in the Com unity Development Department. 2. Mr. Mark G en, 51-420 Calle Jacumba, spoke in favor of changing the s back and said this change would provide more opportunities for tter home design on these lots. 3. Chairman Quill aske if anyone else wanted to speak on this project, there being non the public hearing was closed. 4. There being no further discus i n, it was moved and seconded by Commissioners Barrows/Alders to adopt Planning Commission Resolution 2007-009 recommehding to the City Council certification of a Negative Decl tion for Environmental Assessment 2006-575 as submitted. ROLL CALL:AYES: Commissioners Alderson, Bik[ows, Engle, and Chairman Quill. NOES: None. ABSENT; Commissioner Daniels. ABSTAIN: None. 5. It was moved and seconded by Commissioners Barrow§,(Alderson to adopt Planning Commission Resolution 2o7-010 recommending to the City Council approval of Zone Change &IN, 129 as submitted. ROLL CALL:AYES: Commissioners Alderson, Barrows, Engle, and Chairman Quill. NOES: None. ABSENT: Commissioner Daniels. ABSTAIN: None. 283 PAReports - PC\2007\3-13-07\PC Minutes 2-27-07.doc 4 r N /w 7 a ', � � � II ��. r�: �� ' - i � .f ,. � _ 5= i I i � +5`�� fM`.. x r�:. �:.P� 5� el y Y [ � �r �a�'s. .v `L..N �i' k ;b t r sw�3��.ya e � S z� i „i, �� a � l ' � kw . �i � � � .... 1 ® �:. 5�,. ,, z� e4a _ a.. I � o 3 S CAM OF 9ti COUNCIL/RDA MEETING DATE: April 3, 2007 ITEM TITLE: Public Hearing to Consider Adoption of a Resolution for Approval of Proposals, Reprogramming Funds and Authorizing the City Manager to Submit Applications to Riverside County Economic Development Agency for Community Development Block Grant (CDBG) Funds for Fiscal Year 2007-2008 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: —0— Adopt a Resolution of the City Council allocating and reprogramming the use of CDBG funds totaling an estimated $190,000 for Fiscal Year 2007-2008 to: the Boys and Girls Club, La Quinta Unit for the Fee Waiver/Reduction Program (approximately $30,000); and to the City of La Quinta Public Works Department for public facility improvements, i.e. a Village roundabout reconstruction located at the intersection of Avenida Montezuma and Avenida Navarro (approximately $160,000), within Redevelopment Project Area 1. FISCAL IMPLICATIONS: Upon approval by the Department of Housing and Urban Development (H.U.D.) of the County of Riverside Urban County CDBG monies, the City will be eligible for approximately $190,000 in funds for the project(s) identified in the Resolution. CITY CHARTER IMPLICATIONS: 0, nl BACKGROUND AND OVERVIEW: The CDBG program is an important source of special program funding for the City of La Quinta. The CDBG program is administered by the Riverside County Economic Development Agency (EDA). Each year funding is available from EDA to participating cities in the County for eligible activities. Eligible activities must meet national objectives which include benefits to low- and moderate -income families, the elderly or handicapped; or aid in the elimination of slums or blight. 2 8 G Public service is one of the specific project categories eligible for CDBG funding. The list includes child care, recreation programs, and education programs, among others. All public service activities must show benefit to low- and moderate -income persons. The percent of CDBG funds allowed each year for these activities are limited by formula. The City's maximum allowable public service dollar amount this year is approximately $30,000. Staff recommends allocating the maximum allowable dollar amount (approximately $30,000) for public service activities to the Boys and Girls Club of the Coachella Valley, La Quinta Unit, to continue the Membership Fee Waiver/Reduction Program. The program provides a fee waiver/reduction for certified low- and moderate -income families of La Quinta students to utilize day care and after school care services provided by the Boys and Girls Club in La Quinta. The Boys and Girls Club charges both an annual and a summer membership fee; the fee waiver and/or reduction allows approximately 115 children to utilize the programs that otherwise would not be able to participate because of the fee structure. An estimated amount of $160,000 in CDBG Fiscal Year 2007-08 grant funds is available to be allocated to the City for public facility improvements. In May of 2006, a HUD rule revision reduced the benefit area for qualifying public improvements to an area essentially bound by Eisenhower Drive to the west, Avenue 50 to the north, Washington Street to the east, and Calle Hidalgo to the south (Attachment 1). The City of La Quinta Public Works Department has made a second request for funding the reconstruction of a Village roundabout located at the intersection of Avenida Montezuma and Avenida Navarro (Attachment 2). This project has been previously allocated CDBG funds in the amount of $163,51 1. The proposed project includes the removal and reconstruction of the dysfunctional traffic circle, the construction of a raised center island, elimination of the one-way shortcut circular route immediately west of the existing traffic circle, revised entry alignment of the entering roadways, and the installation of a raised six foot wide "truck apron" around the perimeter of the center island. The intersection is well suited for a roundabout as five streets converge at this location. The reconstruction of the existing round -bout will serve to control traffic speed and better promote the pedestrian oriented environment encouraged in the Village. The project provides improved access to the Community Park and existing and potential affordable housing units. The project is located within the benefit area, meets the national objective for the utilization of CDBG funds to eliminate slums and/or blight and can be funded with the CDBG allocation. The project also meets the criteria for eligibility of eliminating slum or blighting influences as documented in the City Redevelopment Plan for Project Area No. 1. The purpose of this hearing is to review and comment on all proposals, to take public comment, to select and identify proposals, and to reprogram funds if appropriate. The Council's final decision on the use of funds must be reached at the close of tonight's public hearing in order to meet EDA and HUD submittal deadlines. The City will submit 287 "Entitlement Funds Project Application Forms" to EDA. EDA submits, for all participating cities in the CDBG Urban County program, a "Final Statement of Community Development Objectives and Projected Use of Funds" to HUD for final approval of CDBG funds for Fiscal Year 2007-2008. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council allocating and reprogramming the use of CDBG funds totaling an estimated $190,000 for Fiscal Year 2007-2008 to the Boys and Girls Club, La Quinta Unit for the Fee Waiver/Reduction Program (approximately $30,000); and to the City of La Quinta for public facility improvements, i.e. a Village round -a -bout reconstruction located at the intersection of Avenida Montezuma and Avenida Navarro (approximately $160,000), within Redevelopment Project Area 1; or 2. Do not adopt a Resolution of the City Council allocating and reprogramming the use of CDBG funds totaling an estimated $190,000 for Fiscal Year 2007-2008 to the Boys and Girls Club, La Quinta Unit for the Fee Waiver/Reduction Program (approximately $30,000); and to the City of La Quinta for public facility improvements, i.e. a Village round -a -bout reconstruction located at the intersection of Avenida Montezuma and Avenida Navarro (approximately $160,000), within Redevelopment Project Area 1; or 3. Approve funding alternative eligible requests submitted; or 4. Provide staff with alternative direction. Respectfully submitted, Dougla . Evans Community Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Benefit Area Map 2. Location of proposed public improvement — Village roundabout 238 RESOLUTION NO. 2007- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA ADOPTING PROPOSALS, REPROGRAMMING FUNDS, AND AUTHORIZING THE CITY MANAGER TO SUBMIT APPLICATIONS FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR FISCAL YEAR 2007-2008 WHEREAS, the Community Development Block Grant (CDBG) Funds for Fiscal Year 2007-2008 will be approximately $190,000 to begin July 1, 2007; and, WHEREAS, the City of La Quinta must submit to the Riverside County Economic Development Agency project applications; and, WHEREAS, a public notice was published on March 23, 2007, announcing the availability of funds, requesting proposals, and public hearing dates; and, WHEREAS, the merits of all proposals were openly discussed and considered; and, WHEREAS, by a majority vote of the City Council of the City of La Quinta, California, the following proposal(s), or reprogramming(s), were selected: PROJECT NAME SPONSOR AMOUNT 1. Public Facility Improvements: a Village City of La Quinta $160,000 Round -A -Bout reconstruction located at the intersection of Avenida Montezuma and Avenida Navarro 2. Fee Waiver/Reduction Program Boys & Girls Club $30,000 La Quinta Unit NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta as follows: 1. That the City of La Quinta does hereby select the above named project(s) or reprogramming(s), for the use of Community Development Block Grant funds. 2. That the City Council hereby directs the City Manager to prepare and submit the designated applications to the Riverside County Economic Development Agency in a timely fashion proposing the named activities and use of funds. PAReports- CC\2007\4-3-07\CDBG\CC RESO CDBG 2007-08.doc City Council Resolution No. 2007- Community Development Block Grant Adopted: April 3, 2007 Page 2 3. If there is a shortfall in funding, the City Council directs the City Manager to request the County to increase the City's public service cap in order to fully fund public service approved applications. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 3`d day of April, 2007, by the following vote, to wit: la\'1 ;&l NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor, City of La Quinta, California /_11I1111*31I Veronica Montecino, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California PAReports - CC\2007\4-3-07\CDBG\CC RESO CDBG 2007-08.doc TTACHM T#1 F- N u 50TH AVE 52NO 4, 2007 ATTACHMENT 2 c&ty,, 4 4 Q" COUNCIL/RDA MEETING DATE: April 3, 2007 ITEM TITLE: Public Hearing to Adopt a Resolution of the City Council Certifying a Negative Declaration for Environmental Assessment 2006-575 and Adopt an Ordinance of the City Council, Approving a Zone Change From „Rm (Medium Density Residential, 17 Foot Height, Single Story), to "1'7'A'1" (Medium Density Residential, 17 Foot Height, Single Story, 10 foot rear setback) in Order to Reduce the Existing 15 Foot Rear Yard Setback to Ten Feet. Applicant: City of La Quinta RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council certifying a Negative Declaration of environmental impact for Environmental Assessment 2006-575. Take up Ordinance Number _, by title and number only and waive further reading. Introduce Ordinance No. on first reading approving Zone Change 2006-129. FISCAL IMPLICATIONS: 1•rem CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: During the public comment portion of the Planning Commission hearing held on June 13, 2006, Mr. Skip Lench, of 78-120 Calle Estado, Suite 204, requested the Planning Commission consider taking action to reduce the rear yard setback from 15 to 10 feet for a portion of the City located just south of City Hall (Attachment 1), currently zoned Medium Density Residential with a special zoning symbol limiting homes to 17 feet and a single story, 293 This request primarily stemmed from past building permits having been issued in error. Some of the more recently built homes in this portion of the City were assumed to have a Cove Residential zoning, which would permit a ten foot rear setback. In addition, several properties have patio covers which have been constructed within the required 15' rear setback. Staff estimates 20 to 22 homes of the existing 72 homes in this „—",', zoned neighborhood currently have a 10 foot rear yard setback. This portion of the City utilizes a special zoning symbol. Special zoning symbols are tools which allow an additional degree of flexibility to existing development standards. In this case, the existing special zoning symbol „—"", limits these homes to 17 feet and single story, in addition to the same development standards as Medium Density Residential. Medium Density Residential differs from Cove Residential in a few key areas. Most notably, Cove Residential requires a 60 foot minimum lot width and a 7,200 square foot lot. Medium Density Residential allows for a 50 foot minimum lot width and a 5,000 square foot lot. Staff researched the situation and presented their findings to the Planning Commission in a public hearing on November 28, 2006 (Attachment 2), recommending no change to the existing zoning on the grounds that no change would best preserve existing neighborhood conditions. The Planning Commission disagreed and directed staff to prepare a zone change to the Cove Residential district. Public comments submitted during this hearing were all in support of a ten foot setback reduction. Staff returned to the Planning Commission on February 27, 2007 (Attachment 3), with a revised recommendation that instead of rezoning to Cove Residential, the existing special zoning symbol should be adjusted. Rezoning the property to Cove Residential would result in most of the properties involved becoming legal non -conforming properties. Non -conforming lots can present difficulties for property owners in securing insurance and financing because they are typically unable to rebuild if the house is destroyed by a fire or other disaster. By modifying the special zoning symbol, no changes are necessary to be made to the General Plan, unit density, or the underlying zoning, while still permitting a reduction to the rear setback. This type of flexibility was what special zoning symbols were intended for. Public Comments at the Planning Commission Hearing The Planning Commission considered the Zone Change to RM( 2oien°)17/1 at its meeting on February 27, 2006. Since the initial request in June of 2006, staff has not received any comments in opposition to a reduced setback. Of the two noticed Planning Commission public hearings, all persons speaking before the Commission have voiced support for the setback reduction. The Commissioners agreed with staffs' revised recommendation to modify the existing special zoning symbol as a method to reduce 294 the rear setback. The Commission voted 4-0, with Commissioner Daniels being absent, to recommend approval of the zone change to "";°';"0' which would allow a rear setback of ten feet. FINDINGS AND ALTERNATIVES: Findings necessary to approve the Zone Change are included in the attached ordinance. The alternatives available to the City Council include: Adopt a Resolution of the City Council certifying a Negative Declaration of environmental impact for Environmental Assessment 2006-575. Take up Ordinance Number _, by title and number only and waive further reading. Introduce Ordinance No. _ on first reading approving Zone Change 2006-129; or 2. Do not approve the Resolution or Ordinance; or 3. Provide staff with alternative direction. Respectfully submitted, � Ilf Dougl R. Evans Community Development Director �Approved for submission by: /Thomas P. Genovese, City Manager Attachments: 1. Area proposed for rezoning 2. Planning Commission Minutes from November 28, 2006 3. Planning Commission Minutes from February 27, 2007 29 RESOLUTION NO. 2007- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT PREPARED FOR ZONE CHANGE 2006-129 CASE NO.: ENVIRONMENTAL ASSESSMENT 2006-575 APPLICANT: CITY OF LA QUINTA WHEREAS, the City Council of the City of La Quinta, California, did on the 3" day of April, 2006, hold a duly noticed Public Hearing to consider certification of a Negative Declaration of environmental impact for Environmental Assessment 2006-575, prepared for a Zone Change from Medium Density Residential, Single Story, 17"', to Medium Density Residential, single story, •10 foot rear yard setback, RM1 17//5/10) on property generally located south of Avenida La Fonda, west of Washington Street, north of Avenida Nuestra, and east of a boundary line located 100 feet west of Calle Guatemala, more particularly described as: Desert Club Tract Unit No. 2; and WHEREAS, the Planning Commission of the City of La Quinta did on the 271h day of February, 2007, hold a duly noticed public hearing to consider a Zone Change from Medium Density Residential, single story, ,,1 to Medium Density Residential, single story, 10 foot rear yard setback, RMi2i0//5/10) in order to provide for a reduced rear setback on said property; and WHEREAS, the City has prepared a Negative Declaration in compliance with California Environmental Quality Act (CEQA) and the State CEQA Guidelines, California Code of Regulations, Title 14, Section 15000 et. seq., (CEQA Guidelines); and WHEREAS, the City mailed a public hearing notice on the 171h day of March, 2007 to landowners within 500 feet of the project site, which notice also included a notice of the public hearing date for the City Council; and WHEREAS, the City published a Notice of Intent to adopt the Negative Declaration in the Desert Sun newspaper on March 17, 2007, and further caused the notice to be filed with the Riverside County Clerk in accordance with the CEQA Guidelines; and 29'6 S:\CityMgr\STAFF REPORTS ONLY\PH3 ZOA Reso.doc City Council Resolution No. 2007- Environmental Assessment 2006-575 City La Quinta Adopted: April 3, 2007 Page 2 WHEREAS, during the comment period, the City received no comment letters; and WHEREAS, the City Council finds that the Zone Change is consistent with Goals of the General Plan Land Use Element for residential uses and does not constitute a change or deviation from the General Plan; and WHEREAS, the above recitations are true and correct and are adopted as the Findings of the City Council as follows: 1 . The City Council finds that the Negative Declaration has been prepared and processed in compliance with the State CEQA Guidelines and the City's implementation procedures. The City Council has independently reviewed and considered the information contained in the Negative Declaration, and finds that it adequately describes and addresses the environmental effects of the Zone Change, and that based upon the entire record of proceeding for this Project, there is no substantial evidence in light of the whole record that there may be significant adverse environmental effects as a result of the Project. Clearly no significant environmental effects will occur as a result of this Zone Change. 2. The Project will not be detrimental to the health, safety, or general welfare of the community, either indirectly, or directly, in that no significant impacts were identified by Environmental Assessment 2006-575. 3. The Project will not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number, or restrict the range of, rare or endangered plants or animals or eliminate important examples of the major periods of California history, or prehistory. 4. There is no evidence before the City that the Project will have the potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends. 5. The Project does not have the potential to achieve short-term environmental goals, to the disadvantage of long-term environmental goals, as no significant effects on environmental factors have been identified by the Environmental Assessment. S:\CityMgr\STAFF REPORTS ONLY\PH3 ZOA Reso.doc r� 297 City Council Resolution No. 2007- Environmental Assessment 2006-575 City La Quinta Adopted: April 3, 2007 Page 3 6. The Project will not result in impacts which are individually limited or cumulatively considerable when considering planned or proposed development in the immediate vicinity, as development patterns in the area will not be significantly affected by the Project. 7. The Project will not have the environmental effects that will adversely affect the human population, either directly or indirectly, as no significant impacts have been identified which would affect human health, risk potential or public services. 8. The City Council has fully considered the proposed Negative Declaration and the comments, if any, received thereon. 9. The Negative Declaration reflects the independent judgment and analysis of the City Council. 10. The location of the documents which constitute the record of proceedings upon which the Planning Commission and City Council decision is based is the La Quinta City Hall, Community Development Department, 78-495 Calle Tampico, La Quinta, California 92253, and the custodian of those records is the Community Development Director. 11. The City Council has on the basis of substantial evidence, rebutted the presumption of adverse effect set forth in 14 California Code of Regulations 753.51d►. 12. The Negative Declaration is hereby recommended for certification. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case. 2. That is does hereby certify Environmental Assessment 2006-575, for the reasons set forth in this Resolution and as stated in the Environmental Assessment Checklist, attached hereto, and on file in the Community Development Department. S:\CityMgr\STAFF REPORTS ONLY\PH3 ZOA Reso.doc City Council Resolution No. 2007- Environmental Assessment 2006-575 City La Quints Adopted: April 3, 2007 Page 4 3. That Environmental Assessment 2006-575 reflects the independent judgment of the City. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 3rd day of April, 2007, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA MONTECINO, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 99 S:\CityMgr\STAFF REPORTS ONLY\PH3 ZOA Reso.doc Environmental Checklist Form Project title: Zone Change 2006-129 2. Lead agency name and address: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 3. Contact person and phone number: Doug Evans 760-777-7125 4. Project location: Bounded by Avenida La Fonda on the north, Avenida Nuestra on the south, Washington Street on the east, and Calle Guatamala on the west. 5. Project sponsor's name and address:: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 6. General plan designation: Medium Density 7. Zoning: Current: 17 nn1 Residential Proposed: RM1201n"0) Description of project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) Proposed Zoning text amendment to allow a reduction in rear yard setbacks from 15 feet to 10 feet for 80 lots located in the Village. 9. Surrounding land uses and setting: Briefly describe the project's surroundings: North: Avenida La Fonda, City Hall South: Avenue 52, Single family homes, golf course West: Avenida Guatamala, Single family homes East: Washington Street, Single family homes 10. Other public agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) None 300 -1- ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Aesthetics Biological Resources Hazards & Hazardous Materials Mineral Resources Public Services Utilities / Service Systems Agriculture Resources Cultural Resources Hydrology / Water Quality Noise Recreation Air Quality Geology /Soils Land Use / Planning Population / Housing Transportation/Traffic Mandatory Findings of Significance DETERMINATION: (To be completed by the Lead Agency) On the basis of this initial evaluation: -ffect on the -ed. effect on the :ause revisions in the A MITIGATED . the environment, and ant impact" or tent, but at least one rsuant to applicable es based on the earlier L IMPACT REPORT addressed. effect on the reen analyzed xrsuant to applicable at earlier EIR or i measures that are 3_ 2 9-0i Date 301 -2- EVALUATION OF ENVIRONMENTAL IMPACTS: 1) A brief explanation is required for all answers except No Impact answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the referenced information sources show that the impact simply does not apply to projects like the one involved (e.g., the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project -specific factors as well as general standards (e.g., the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2) All answers must take account of the whole action involved, including off -site as well as on -site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3) Once the lead agency has determined that a particular physical impact may occur, then the checklist answers must indicate whether the impact is potentially significant, less than significant with mitigation, or less than significant. "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect may be significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4) Negative Declaration: Less Than Significant With Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Than Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVII, "Earlier Analyses," may be cross-referenced). 5) Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case, a brief discussion should identify the following: a) Earlier Analysis Used. Identify and state where they are available for review. b) Impacts Adequately Addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. c) Mitigation Measures. For effects that are "Less than Significant with Mitigation Measures Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. 6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7) Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8) This is only a suggested form, and lead agencies are free to use different formats; however, lead agencies should normally address the questions from this checklist that are relevant to a project's environmental effects in whatever format is selected. 9) The explanation of each issue should identify: a) the significance criteria or threshold, if any, used to evaluate each question; and b) the mitigation measure identified, if any, to reduce the impact to less than significance 302 -3- Potentially Less Than Less Than No Significant Significant wl Significant Impact Impact Mitigation Impact L AESTHETICS -- Would the project: a) Have a substantial adverse effect on a X scenic vista? (General Plan Exhibit 3.6) b) Substantially damage scenic resources, X including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? (Aerial photograph) c) Substantially degrade the existing X visual character or quality of the site and its surroundings? (Application materials) d) Create a new source of substantial X light or glare which would adversely affect day or nighttime views in the area? (Application materials) I. a)-d) The Change of Zone will not, in and of itself, have any impact on aesthetics. There are a total of 80 lots in the affected area. Of these, 72 have been developed, and are currently occupied by single family homes. Twenty to 22 of these homes have existing 10 foot rear setbacks. Therefore, the eventual development of the remaining 8 lots for single family residences, potentially with 10 foot rear setbacks, will be in keeping with development patterns in the area. Given that the majority of the lots, subdivided prior to the City's incorporation as 5,000 square foot lots, currently contain homes of the same size and mass as those that are likely to develop in the future, the change in zoning standards will have no impact on the aesthetics of the neighborhood, or the scenic vistas from the neighborhood to surrounding mountains. There are no rock outcroppings, significant trees or historic structures on the site. The reduction in rear yard setbacks will have no impact on light and glare. 303 -4- Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact II. AGRICULTURE RESOURCES: Would theproject: a) Convert Prime Farmland, Unique X Farmland, or Farmland of Statewide Importance (Farmland), as shown on the maps prepared pursuant to the Farmland Mapping and Monitoring Program of the California Resources Agency, to non- agricultural use? (General Plan EIR p. III-21 ff.) X b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? (Zoning Map) c) Involve other changes in the existing X environment which, due to their location or nature, could result in conversion of Farmland, to non-agricultural use? (General Plan Land Use Map) H. a)-c) The Change of Zone will not, in and of itself, have any impact on agricultural resources. The area of the Zone Change is fully developed, and is in the City's urban core. There are no agricultural lands in the vicinity and no Williamson Act contracts in the vicinity. There will be no impact to agricultural resources. -5- Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact III. AIR QUALITY: Would the project: a) Conflict with or obstruct X implementation of the applicable air quality plan? (SCAQMD CEQA Handbook) b) Violate any air quality standard or X contribute substantially to an existing or projected air quality violation? (SCAQMD CEQA Handbook) c) Result in a cumulatively considerable X net increase of any criteria pollutant for which the project region is non - attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? (SCAQMD CEQA Handbook, 2002 PM10 Plan for the Coachella Valley) d) Expose sensitive receptors to X substantial pollutant concentrations? (Project Description, Aerial Photo, site inspection) e) Create objectionable odors affecting a X substantial number of people? (Project Description, Aerial Photo, site inspection) III. a)-e) The Change of Zone will not, in and of itself, have any impact on air quality. As previously stated, 8 lots remain undeveloped in the Zone Change area. Each of these lots is generally about 5,000 feet in size. The lots are scattered throughout the neighborhood, and under differing ownership, so development is expected to occur individually. Development of the lots will generate air quality impacts associated with construction and long term operation as single family homes. Construction of each of the lots will generate PM 10, or fugitive dust. The City and region are in non-compliance for PM10 emissions. The lots are expected to be graded one at a time, as homes are proposed on them. Table 1 illustrates the generation of fugitive dust expected from this grading activity. 304 -6- Table 1 Fugitive Dust Potential (bounds aer day) Total Acres to be Factor Total Potential Dust _Disturbed at Buildout* (lbs /day/acre) Generation (lbs./day) 0.12 26.4 3.2 Source: Table A9-9, "CEQA Air Quality Handbook," prepared by South Coast Air Quality Management District. Amil 1993. As demonstrated in the Table, fugitive dust will not exceed SCAQMD thresholds of significance. If all 8 lots were to be graded at once, the fugitive dust emissions would total 25.6 pounds per day, still well below the SCAQMD threshold of 150 pounds per day. Further, the City requires the preparation of PM10 Management Plans for all construction projects. These plans include best management practices required by the 2003 Coachella Valley PM10 Management Plan to reduce dust generation on construction sites. The Management Plans for the vacant lots will assure that impacts associated with grading will result in less than significant impacts to air quality. The future construction of 8 homes will result in up to 77 average daily trips on area roadways. These trips will impact regional air quality through exhaust emissions. The total emissions anticipated as a result of these trips are illustrated in Table 2, below. Table 2 Moving Exhaust Emission Projections at Project Buildout (bounds Der dav) Total No. Vehicle Trips/Day Ave. Trip Total Length (miles) miles/day 77 x 15 = 1,155 Pollutant CO NOX ROG SOX PM10 Pounds 14.8 1.6 1.6 0.0 0.1 SCAQMD Thresholds 550.0 55.0 55.0 150.0 150.0 URBEBMIS Version 2.2 Scenario Year 2007 — Model Years 1965 to 2007 Pntlntant- Vehicle CO NOX ROG SOX PM10 0.000115 1 "Trip Generation, 7i° Edition," prepared by the Institute of Transportation Engineers, for category 210, Single Family Detached. 305 -7- As shown in the Table, the daily emissions associated with the 8 homes will not exceed SCAQMD thresholds of significance. Impacts are therefore expected to be less than significant. Neither the Zone Change nor the development of 8 homes will not generate objectionable odors, and will not expose sensitive receptors to concentrations of pollutants. -8- 306 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact W. BIOLOGICAL RESOURCES Would theproject: a) Have a substantial adverse effect, X either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? (General Plan MEA p. 72 ff.) b) Have a substantial adverse effect on X any riparian habitat or other sensitive natural community identified in local or ,regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? (General Plan MEA p. 72 ff.) c) Have a substantial adverse effect on x federally protected wetlands as defined by Section 404 of the Clean Water Act (including, but not limited to, marsh, vernal pool, coastal, etc.) through direct removal, filling, hydrological interruption, or other means? (General Plan MEA p. 72 ff.) d) Interfere substantially with the X movement of any native resident or migratory fish or wildlife species or with established native resident or migratory wildlife corridors, or impede the use of native wildlife nursery sites? (General Plan MEA p. 72 ff.) e) Conflict with any local policies or X ordinances protecting biological resources, such as a tree preservation policy or ordinance? (MEA p. 72 ff.) f) Conflict with the provisions of an X adopted Habitat Conservation Plan, Natural Community Conservation Plan, or other approved local, regional, or state habitat conservationplan? (General Plan -9- 307 MEA p. 72 ff.) IV. a)-f) The Change of Zone will not, in and of itself, have any impact on biological resources. The development of the 8 vacant lots will have no impact on biological resources, as the lots are significantly impacted by surrounding development, and represent areas of 5,000 to 10,000 square feet, which have either been graded, disturbed, or affected by the spread of ornamental landscaping from other parts of the neighborhood. The lots do not support species of concern, and are outside the fee payment area for the Coachella Valley Fringe - toed Lizard Habitat Conservation Plan. The lots are scattered in the neighborhood, and are not appropriate as wildlife corridors. There are no wetlands or riparian areas on the lots. No impacts to biological resources are expected as a result of the Zone Change. o -10- Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact V. CULTURAL RESOURCES -- Would theproject: a) Cause a substantial adverse change in X the significance of a historical resource as defined in'15064.5? ("A Phase i Archaeological Survey Report...," L&L Environmental, December 2003) b) Cause a substantial adverse change in X the significance of an archaeological resource pursuant to '15064.5? ("A Phase I Archaeological Survey Report...," L&L Environmental, December 2003) c) Directly or indirectly destroy a unique X paleontological resource or site or unique geologic feature? (MEA Exhibit 5.9) d) Disturb any human remains, including X those interred outside of formal cemeteries? ("A Phase I Archaeological Survey Report...," L&L Environmental, December 2003) V. a)-d) The Change of Zone will not, in and of itself, have any impact on cultural resources. The eventual development of the 8 remaining lots is not expected to impact cultural resources, as the area is mostly developed, and resources have not been identified. No historic structures are proposed to be disturbed or destroyed as a result of build out of the neighborhood. No paleontological resources are expected to occur. None of the parcels are known to have been a burial ground or cemetery. California law requires that any remains unearthed during grading be reported to law enforcement authorities, who follow a strict protocol for their recovery. No impacts to cultural resources are expected. 3091 11- Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact VI. GEOLOGY AND SOILS -- Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, X as delineated on the most recent Alquist- Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? (MEA Exhibit 6.2) ii) Strong seismic ground shaking? (MEA X Exhibit 6.2) iii) Seismic -related ground failure, X including liquefaction? (MEA Exhibit 6.3) iv) Landslides? (MEA Exhibit 6.4) X b) Result in substantial soil erosion or X the loss of topsoil? (MEA Exhibit 6.5) d) Be located on expansive soil, as X defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial risks to life or property? (Building Code) e) Have soils incapable of adequately X supporting the use of septic tanks or alternative waste water disposal systems where sewers are not available for the disposal of waste water? (General Plan EIR) VI. a)-e) The Change of Zone will not, in and of itself, have any impact on geologic resources. Homes eventually constructed on the lots will be subject to significant ground shaking in the event of an earthquake. These future homes will be required to submit building plans prior to construction. The City reviews building plans using the latest provisions of the Uniform Building Code for seismically active areas. The plans will be required to conform to these standards, thereby reducing impacts to less than significant levels. 12- The area is not in a designated liquefaction potential area, due to the depth to groundwater. The area is flat, and no landslide potential occurs. Development on the vacant lots will be required to comply with City standards to prevent erosion during construction. Soils in the City are not expansive. The vacant lots, when developed, will be required to connect to sanitary sewer service provided by the Coachella Valley Water District (CVWD). Overall impacts associated with soils and geology are expected to be insignificant. -13- Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact VII. HAZARDS AND HAZARDOUS MATERIALS --Would the roiect: a) Create a significant hazard to the X public or the environment through the routine transport, use, or disposal of hazardous materials? (Application materials) b) Create a significant hazard to the X public or the environment through reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the environment? (Application materials) c) Emit hazardous emissions or handle X hazardous or acutely hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? (Application materials) d) Be located on a site which is included X on a list of hazardous materials sites compiled pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? (Riverside County Hazardous Materials Listing) e) For a project located within an airport X land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) f) For a project within the vicinity of a X private airstrip, would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) g) Impair implementation of or X physically interfere with an adopted emergency response plan or emergency evacuation plan? (General Plan MEA p. 95 fi) -14- 312 h) Expose people or structures to a X significant risk of loss, injury or death involving wildland fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? (General Plan land use map) VII. a)-h) The Change of Zone will not, in and of itself, have any impact from hazards and hazardous materials. Any residential unit proposed on the vacant land will be added to the City's waste franchisee's, Burrtec, service area. Burrtec is responsible for the appropriate disposal of the small amounts of household hazardous waste generated in residential projects. Overall impacts are expected to be insignificant. The neighborhood is in the City's urban core, and is not located in an area subject to wildland fires. 313 -15- Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact VIII. HYDROLOGY AND WATER UALITY -- Would theproject: a) Violate any water quality standards or X waste discharge requirements? (General Plan EIR p. III-187 ff.) b) Substantially deplete groundwater X supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (e.g., the production rate of pre-existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted)? (General Plan EIR p. III-187 ff. c) Substantially alter the existing X drainage pattern of the site or area, including through the alteration of the course of a stream or river, in a manner which would result in substantial erosion or siltation on- or off -site? (General Plan EIR p. III-87 ff.) d) Substantially alter the existing X drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or off -site? (General Plan EIR p. III-87 ff.) e) Create or contribute runoff water X which would exceed the capacity of existing or planned stormwater drainage systems or provide substantial additional sources of polluted runoff? (General Plan EIR p. I11-87 ff.) f) Place housing within a 100-year flood X hazard area as mapped on a federal Flood Hazard Boundary or Flood Insurance -16- 314 Rate Map or other flood hazard delineation map? (General Plan EIR p. III-87 ff.) g) Place within a 100-year flood hazard X area structures which would impede or redirect flood flows? (Master Environmental Assessment Exhibit 6.6) VIII. a) & b) The Change of Zone will not, in and of itself, have any impact on hydrology or water resources. The Coachella Valley Water District (CVWD) currently provides water to the neighborhood. When development occurs on the 9 vacant lots, domestic water will supplied by CV WD also. CV WD has prepared a Water Management Plan which indicates that it has sufficient water sources to accommodate growth in its service area. CVWD has implemented or is implementing water conservation, purchase and replenishment measures which will result in a surplus of water in the long term. The City will require compliance with NPDES standards, requiring that potential pollutants not be allowed to enter surface waters, and that storm flows be controlled within a project site. These City standards will assure that impacts to water quality and quantity will be less than significant. VIII. c) & d) When development occurs on the vacant lots, drainage will be either retained on site, or released onto surrounding streets, as required by the grading plans for the project site. The storm water released from these lots, which is not expected to represent a significant increase over current conditions, will be incorporated into the City's drainage ways, and will be conveyed to existing facilities designed to control sediments and pollutants prior to their entry into the Stormwater Channel. These existing facilities will assure that impacts associated with flooding are less than significant. VIII. e)-g) The area is not located in a flood zone as designated by FEMA. 17- 315 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact IX. LAND USE AND PLANNING - Would the project: a) Physically divide an established X community? (Aerial photo) b) Conflict with any applicable land use X plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purpose of avoiding or mitigating an environmental effect? (General Plan Land Use Element) c) Conflict with any applicable habitat X conservation plan or natural community conservation plan? (Master Environmental Assessment p. 74 ff.) IX a)-c) The Zone Change will have limited impacts on land use planning. The neighborhood is mostly developed, and the change in setback requirements will not divide this established community. The proposed change will allow a reduction in rear yard setbacks to 10 feet, from the currently permitted 15 feet. There are approximately 22 homes in the 80-home neighborhood which already have rear yard setbacks of 10 feet. The other homes in the neighborhood, which have been constructed with 15 foot rear setbacks, will remain compliant with the standards, since the rear yard setback is a minimum standard, and these homes exceed the minimum. As an alternative, the City considered changing the land use designation in the area to Cove Residential, which allows the 10 foot rear yard setback. However, the Cove Residential also requires a minimum lot size of 7,200 square feet. As previously stated, the majority of the lots in this neighborhood are 5,000 feet in size. Therefore, a change to Cove Residential would result in the creation of up to 80 legal non -conforming lots. Non -conformities can create difficulties in securing financing and insurance for property owners. Since the proposed amendment would not create non -conforming lots, it represents a more favorable alternative for the long term viability of the lots. The neighborhood is not located in the Coachella Valley Fringe -toed Lizard HCP fee boundary. Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact X. MINERAL RESOURCES -- Would the project: a) Result in the loss of availability of a X known mineral resource that would be of value to the region and the residents of the state? (Master Environmental Assessment p. 71 ff.) b) Result in the loss of availability of a X locally -important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? (Master Environmental Assessment p. 71 ff.) X. a) & b) The Zone Change will have no impacts on mineral resources. The remaining lots in the neighborhood would not be appropriate for the development of mineral extraction, as the area is fully developed. 317 ON Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XI. NOISE Would the project result in: a) Exposure of persons to or generation X of noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? (General Plan EIR p. III- 144 ff.) b) Exposure of persons to or generation X of excessive groundbome vibration or groundbome noise levels? (General Plan EIR p. III-144 ff.) c) A substantial permanent increase in X ambient noise levels in the project vicinity above levels existing without the project? (General Plan EIR p. III-144 ff.) d) A substantial temporary or periodic X increase in ambient noise levels in the project vicinity above levels existing without the project? (General Plan EIR p. III- 144 ff.) e) For a project located within an airport X land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? (General Plan land use map) f) For a project within the vicinity of a X private airstrip, would the project expose people residing or working in the project area to excessive noise levels? (General Plan land use map) XI. a)-f) The Zone Change will have no impacts on noise. The noise environment will not change with the addition of 8 homes in the area. Noise impacts associated with Washington Street have been previously mitigated through the installation of a sound wall on the eastern boundary of the area. No impacts associated with noise are expected. Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XII. POPULATION AND HOUSING — Would the project: a) Induce substantial population growth X in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure)? (General Plan, p. 9 ff., application materials) b) Displace substantial numbers of X existing housing, necessitating the construction of replacement housing elsewhere? (General Plan, p. 9 ff., application materials) c) Displace substantial numbers of X people, necessitating the construction of replacement housing elsewhere? (General Plan, p. 9 ff., application materials) XII. a)-c) The Zone Change will have no impacts on population and housing. The development of the 8 vacant lots will result in an increase in population of approximately 22 people, which would have occurred regardless of the Zone Change, insofar as single family homes would have been constructed on the lots under any circumstance. The development of 8 homes will not induce substantial growth, and will not displace any houses or people. 319 -21- Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XIIl. PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? (General Plan MEA, p. 57) X Police protection? (General Plan MEA, p. 57) X Schools? (General Plan MEA, p. 52 ff.) X Parks? (General Plan; Recreation and Parks X Master Plan) Other public facilities? (General Plan MEA, X p. 46 ff.) XIH. a) The Zone Change will have no impacts on public services. The area is already served by Riverside County Sheriff and Fire Departments, under contract with the City. Impacts to public safety would remain the same. The City will collect development impact fees to provide for additional facilities for police and fire, to offset the costs associated with these services, and the property tax and sales tax generated by the homes and their residents would also serve to offset these costs. The vacant lots will, when developed, pay the mandated school fees to offset the impacts to schools. The City imposes both Quimby fees and development impact fees to offset the cost of purchase and maintenance of parks, respectively. These fees will be required for the development of the vacant lots, and will offset the costs associated with the provision of parks in the area. Overall impacts associated with public services are expected to be non-existant. 320 Wka Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XN. RECREATION -- a) Would the project increase the use of X existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? (Application materials) b) Does the project include recreational X facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? (Application materials) XIV. a) & b) The Zone Change will have no impacts on recreational facilities. As stated under Public Services, above, the City will impose Quimby and development impact fees to offset the need for additional recreational facilities caused by the development of the vacant lots. No impacts are expected. 23 ` 321 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XV. TRANSPORTATION/TRAFFIC -- Would the project: a) Cause an increase in traffic which is X substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? (General Plan EIR, p. III-29 ff.) b) Exceed, either individually or X cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? (General Plan EIR, p. III-29 ff.) c) Result in a change in air traffic X patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? (No air traffic involved in project) d) Substantially increase hazards due to a X design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (Tentative Tract Map 31087) e) Result in inadequate emergency X access? (Tentative Tract Map 31087) f) Result in inadequate parking capacity? X (Tentative Tract Map 31087) g) Conflict with adopted policies, plans, X or programs supporting alternative transportation (e.g., bus turnouts, bicycle racks)? (Project description) XV. a)-g) The Zone Change will have no impacts on traffic and circulation. The General Plan EIR analyzed regional traffic in the area of the proposed Zone Change. This analysis found that the area will operate at acceptable levels of service at build out of the General Plan. The addition of 76 average daily trips, which was projected in the General Plan EIR, will not have any impact on area roadways. The 8 remaining lots will be required to meet City standards for on -site parking when building plans are submitted. Emergency access to the area will not be affected by development of the 8 remaining lots. The site is located adjacent to Washington Street, on which SunLine currently provides public transit. No impact is expected. 323 NO J 1 7 .. YAB � < •. ) I � il' 1 � //"��\ +MSLI.„ � � Igo l l� �.�.v4 } _ Yr� I 4 ~ !: i i t �I � v � 'i�5j C s,� �a 1 4 11 `i �C!/ � Y I• Y �� wi• K i� � �1f � i f�414,l . D [ ECif/4 � f 1 � �� t4 �'�.s...-s. 1, i �.4t •' i r ...3 �i i �'_ ra1r'y � i �� /�I � 4 CL vi IFF .ylti y rj9 ey �� 4 Ti x 11 y�I} +@�,� N p�.,�� it Yam` 4 v V I �•t� get a (( 11 jT.iPel4 1 ry i1.7 — JA 1 a A r a s r r 1 t{ { L,y4 v� 1,,!.�!!n '.+. _�1 y;t q..y""�1 �i� 6r,u 4'zi` v} t C x{�?}. If ��l i -•�1 - �� j�. �f u1 �� _�F� �r �:s r � -�A A t�� ` r �:�51 +.- r�-ii IS�." 44..d✓ n `x ''� w I►'.�ti ia`�'.�i"<.' 4. I,r 1 .,.+�( 4 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XVI. UTILITIES AND SERVICE SYSTEMS. Would the project: a) Exceed wastewater treatment X requirements of the applicable Regional Water Quality Control Board? (General Plan MEA, p. 58 ff.) b) Require or result in the construction of X new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, p. 58 ff.) c) Require or result in the construction of X new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, p. 58 ff.) d) Have sufficient water supplies X available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? (General Plan MEA, p. 58 ff.) e) Result in a determination by the X wastewater treatment provider which serves or may serve the project that it has adequate capacity to serve the project=s projected demand in addition to the provider=s existing commitments? (General Plan MEA, p. 58 ff.) f) Be served by a landfill with sufficient X permitted capacity to accommodate the project=s solid waste disposal needs? (General Plan MEA, p. 58 ff.) g) Comply with federal, state, and local X statutes and regulations related to solid waste? (General Plan MEA, p. 58 ff.) -26- 325 XVI. a)-g) The Zone Change will have no impacts on utilities. The eventual development of the vacant lots will result in a minor increase in the demand for utilities. All service providers will charge connection and service fees to the developers and residents of the vacant lots. These fees are designed to provide for the expansion of service as need arises. Water supplies have been found adequate in CVWD's Urban Water Management Plan (please see Hydrology and Water Resources, above). CVWD will also provide sanitary sewer services to the sites, and has sufficient capacity to serve the lots. The City's solid waste franchisee will service the lots, and haul waste to the transfer station at Edom Hill. From this location, solid waste will be transferred to one of several regional landfills for disposal. Impacts associated with utilities are expected to be non-existent. -27- Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XVII. MANDATORY FINDINGS OF SIGNIFICANCE -- a) Does the project have the potential to X degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have the potential to X achieve short -tern, to the disadvantage of long-term environmental goals? c) Does the project have impacts that are X individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects)? d) Does the project have environmental X effects which will cause substantial adverse effects on human beings, either directly or indirectly? XVII. a) The Zone Change will have no impacts on biological or cultural resources. The area is significantly disturbed, and does not include such resources. No impacts are expected. XVII. b) The Zone Change will have no impacts on the City's ability to provide housing, or any other goals and policies of the General Plan. XVII. c) The Zone Change will have no impacts on cumulative impacts. The lots were already considered as part of the General Plan EIR, and no change in the number of potential units will result. XVII. d) The Zone Change will have no impacts on human beings. The eventual development of the vacant lots will be subject to the development standards applied throughout the City, r� -28- 327 and will simply build out a portion of the City which is already substantially developed. -29- 328 XVIII. EARLIER ANALYSES. Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). hi this case a discussion should identify the following on attached sheets: a) Earlier analyses used. Identify earlier analyses and state where they are available for review. The La Quinta General Plan EIR was used in this analysis. b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. Not applicable. c) Mitigation measures. For effects that are "Less than Significant with Mitigation hncorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. Not applicable. 329 -30- ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING THE OFFICIAL ZONING MAP OF THE CITY, BY REZONING CERTAIN PROPERTY FROM MEDUIM DENSITY RESIDENTIAL, SINGLE STORY, � , TO MEDIUM DENSITY RESIDENTIAL, 7/1 SINGLE STORY, 10 FOOT REAR YARD SETBACK, R"" 1711 � , ON PROPERTIES LOCATED WEST OF WASHINGTON STREET, NORTH OF AVENIDA NUESTRA, SOUTH OF AVENIDA LA FONDA AND TO THE EAST OF A BOUNDARY LINE LOCATED 100 FEET WEST OF CALLE GUATEMALA. CASE NO.: ZONE CHANGE 2006-129 CITY OF LA QUINTA The City Council of the City of La Quinta does ordain as follows: SECTION 1. The La Quinta Official Zoning Map is hereby amended by rezoning certain single-family residential properties located south of Avenida La Fonda, west of Washington Street, north of Avenida Nuestra, and east of a boundary line located 100 feet west of Calle Guatemala, from Medium Density Residential, Single Story, „"", , to Medium Density Residential, Single Story, 10 foot rear setback, """ 17 1 'Dj . The property shown and depicted for such rezoning on the map is attached to, and made a part of this Ordinance under "Exhibit A." SECTION 2. ENVIRONMENTAL. The Zone Change has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (as amended and adopted in City Council Resolution 83-68), in that the Community Development Department has determined that the proposed Zone Change will not have a significant adverse impact on the environment and therefore, the City Council has certified a Negative Declaration of environmental impact. SECTION 3. EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 4. POSTING. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by Resolution of the City Council; shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. PAReports - CC\2007\4-3-07\ZC 06-1272C 06-129 CC Ord.doc Ordinance Zone Change 2006-129 City of La Quinta Adopted: The foregoing Ordinance was approved and adopted at a meeting of the City Council held on this day of , 2007, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA MONTECINO, CITY CLERK City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney g�d K", 0 Exhibit A ATTACHMENT 2 Planning Commission Minutes November 28, 2006 A. Zone Change 2006-129; a request of the City for consideration of a reduction of the existing 15-foot rear setback to ten feet in the Medium Density Residential, 17 foot height, single -story zoned properties located south of Avenida La Fonda, north of Avenida Nuestra, west of Washington Street, and east of Calle Guatamala. 1. Chairman Quill opened the public hearing and asked for the staff report. Associate Planner Andrew Mogensen presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Quill asked if there were any questions of staff. Commissioner Daniels asked why one of the recommendations was to prepare an Environmental Assessment. Staff explained that recommending denial did not require an environmental assessment. Should the Commission want to approve the change, it would require an environmental review before it could be approved. Assistant City Attorney Michael Houston explained there are a number of criteria that CEQA requires before the zone change can be considered. Anything other than a denial would require an Environmental Assessment. 3. Commissioner Alderson asked if there are any other areas of concern the Commission should consider for safety such as fire. Staff stated not at this time, but an Environmental Assessment would make those determinations. 4. Commissioner Daniels asked how Public Hearing "B" would relate to this item. Staff stated they were requesting the zoning symbols be corrected to be consistent. It did not directly relate to this request. 5. There being no further questions of staff, Chairman Quill asked if there was any other public comment. Mr. Robert Ancker, 51- 340 Calle Hueneme, stated he supported the request for the ten foot setback. He has been unable to develop his property until this issue is resolved. 6. Mr. Skip Lench, 78-215 Calle Cadiz, gave a. history on how this request came forward. He noted all the areas where the ten foot setback is allowed. Typically all 5,000 square foot lots l have the ten foot setbacks except this section of the City. If 333 2 Planning Commission Minutes November 28, 2006 the Commission approves the request it would allow them to create a larger front yard. He finds no harm in balancing the rear yard with a ten foot. In his opinion to allow this setback would be fair as all the lots in the adjoining neighborhoods have the ten foot setback. 7. Ms. Sidney Cook, 51-470 Calle Jacumba, asked for an explanation of the request being considered. Chairman Quill explained this was a request to consider changing what the setback would be for the new homes. 8. Mr. Michael Nelson, 51-460 Iliolo, stated he concurred with Mr. Lench's comments. He agrees this zoning designation should be changed to allow them the same privilege as the adjoining neighborhoods. He too would like to build on his lot with the ten foot rear setback. He submitted plans to build on his lot and was told he could build with the ten foot setback. Later, after his plans were completed, he was told it was a 15 foot setback and he would not be able to build the house as designed. 9. There being no further public comment, Chairman Quill closed the public participation portion of the hearing. 10. Commissioner Alderson noted that currently approximately 30 percent of the homes are in violation of the rear yard setback. What costs would be involved in changing the zone. Staff noted the costs that would be involved in the environmental review. Maximum lot coverage could become an issue and needs to be considered in the overall picture. 11. Commissioner Daniels noted mistakes do happen, but it seems we have seen a rejuvenation of this neighborhood and he is not concerned with the five foot setback reduction. The mechanics of approving the change would not cause any inconsistency with the neighborhood and he would not object to the change. 12. Chairman Quill concurred that ten feet is the norm for all the lots in the Cove. It does seem that since it works in the Cove, the simplest change would be to remove the RM designation and allow the RC designation. Therefore, the restrictions of the RC zone would then take place. If a lot was merged, you could 334 3 Planning Commission Minutes November 28, 2006 not unmerge them. He would recommend proceeding with an environmental assessment to change this to a RC Zone. 13. There being no further discussion, it was moved and seconded by Commissioner Daniels/Alderson directing staff to prepare an Environmental Assessment changing the zoning to Cove Residential designation. B. Zoning Code Aknendment 2006-085; a request of the City for consideration of n Amendment to the La Quinta Municipal Code Section 9.20.03, nd Section 9.50.030 Table 9-2 in order to cross reference existing\ad�s pecial zoning symbols in the residential ment stand developand to mandate their identification on the Official 1. Chairman Quill op ned the public hearing and asked for the staff report. Associat Planner Andrew Mogensen presented the information contain d in the staff report, a copy of which is on file in the Communit Development Department. 2. There being no questio s of staff, Chairman Quill asked if there was any other public co ment. 3. There being no further pu lic comment, the public participation portion of the public h ring was closed and open for Commission discussion. 4. There being no further discuss n, by Commissioner Daniels/B r Commission Resolution 2006-0 Amendment 2006-085, as recomn ROLL CALL: AYES: Commissioners Al Engle, and Chairman Quill. None. ABSTAIN: None. VI. BUSINESS ITEM: None it was moved and seconded 1ws to adopt . Planning 4 approving Zoning Code Vill. CORRESPONDENCE AND WRITTEN MATERIAL: None. IX. COMMISSIONER ITEMS: Barrows, Daniels, None. ABSENT: 4 A I I AUNMENT 3 Planning Commission Minutes February 27, 2007 ROLL CALL: AYES: Commissioners Alderson, Barrows, Engle, and Chairman Quill. NOES: None. ABSTAIN: None. ABSENT: Commissioner Daniels. B. Environmental Assessment 2006-575 and Zone Change 2006-129; Consideration to certify a Negative Declaration and a zone change from RM/17/1 Medium Density Residential, 17 foot height, single story to RM(20/5/10)17/1 in order to reduce the existing 15 foot rear yard setback to ten feet. Located south of Avenida La Fonda, north of Avenida Nuestra, west of Washington Street, and east of Calle Guatemala. 1. Chairman Quill opened the Public Hearing. Associate Planner Andrew Mogensen presented the staff report which is on file in the Community Development Department. 2. Mr. Mark Green, 51-420 Calle Jacumba, spoke in favor of changing the setback and said this change would provide more opportunities for better home design on these lots. 3. Chairman Quill asked if anyone else wanted to speak on this project, there being none, the public hearing was closed. 4. There being no further discussion, it was moved and seconded by Commissioners Barrows/Alderson to adopt Planning Commission Resolution 2007-009 recommending to the City Council certification of a Negative Declaration for Environmental Assessment 2006-575 as submitted. ROLL CALL:AYES: Commissioners Alderson, Barrows, Engle, and Chairman Quill. NOES: None. ABSENT: Commissioner Daniels. ABSTAIN: None. 5. It was moved and seconded by Commissioners Barrows/Alderson to adopt Planning Commission Resolution 2007-010 recommending to the City Council approval of Zone Change 2006- 129 as submitted. ROLL CALL:AYES: Commissioners Alderson, Barrows, Engle, and Chairman Quill. NOES: None. ABSENT: Commissioner Daniels. ABSTAIN: None. Ri MINESS ITEMS: None Minutes\2007\2-27-07.doc 19 33G P+4-3 Rutan & Tucker, LLP 611 Anton Blvd. 14a' Floor Costa Mesa, CA. 92626 April 2, 2007 Attn: M. Katherine Jenson RE: Financial Effect of Proposed Change of Zone on the Private Residence located at 78150 Calle Cadiz, La Quinta, CA. 92253 Dear Ms. Jenson, Per your request I have reviewed the Staff Report regarding the proposed Change of Zone from RM/l7/1 to RM(20/5/10)/17/1, including Environmental Assessment 2006-575, and I have visited both the private residence located at 78150 Calle Cadiz, La Quinta, CA. and compared its location and relationship to the area for which the Change of Zone is currently proposed. Based upon my 25 years of experience as a Real Estate Agent and Broker specializing in the sale of residential real estate in this specific area I can unequivocally state that the proposed Change of Zone, whether approved or not approved, will have no financial impact whatsoever, not even a penny, on the single family residence located at 78150 Calle Cadiz, La Quinta, CA. Please do not hesitate to contact me with any questions regarding this letter. As always, it is a pleasure to be of service to you. Respectfully submitted, Bruce Y. Cathcart Broker, La Quinta Palms Realty � 3 1 51-001 Eisenhower Drive - La Quinta, CA 92253 (760) 564-4104 - Fax (760) 564-0344