2007 05 14 CSCCOMMUNITY SERVICES COMMISSION
AGENDA
La Quinta Senior Center
78-450 Avenida La Fonda
La Quinta, CA 92253
Regular Meeting
MONDAY May 14, 2007 - 5:30 P.M.
CALL TO ORDER
1 . Pledge of Allegiance
2. Roll Call
PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to three minutes or less.
CONFIRMATION OF AGENDA
PRESENTATIONS (20 MINUTES EACH)
1. Ms. Christi Salamone, Executive Director, La Quinta Arts Foundation,
presentation regarding the La Quinta Arts Foundation
APPROVAL OF MINUTES
1 Approval of April 16, 2007 Minutes
CONSENT CALENDAR
NOTE: Consent Calendar items
by one motion.
PUBLIC HEARING - NONE
BUSINESS SESSION —
1 . Consideration of the Air
2. Consideration of Fees ar
)RRESPONDENC
1 . Monthly Department
2. Calendar of Monthly
3. Field Maintenance irr
COMMISSIONER ITEMS
1. Report from Commissio
considered to be routine in nature and will be approved
lotion Art Piece Placement
Charges Policies Update
for April 2007
with PRZ
Regarding Meetings Attended
ADJOURNMENT
Adjourn to a regularly scheduled meeting of the Community Services Commission to be
held on June 11, 2007 commencing at 5:30 p.m. in the La Quinta Senior Center, 78-450
Avenida La Fonda, La Quinta, CA 92253.
S:\Community Services\CS Commission\CSC Meetings\2007\05-14-07\Agenda May 14, 2007.doc
PRESENTATION: 1
AGENDA CATEGORY:
COMMUNITY SERVICES COMMISSION MEETING BUSINESS SESSION: _
CONSENT CALENDAR: _
MEETING DATE: May 14, 2007
STUDY SESSION:
ITEM TITLE: Presentation by the La Quinta Arts PUBLIC HEARING: _
Foundation
BACKGROUND AND OVERVIEW:
Ms. Christi Salamone, Executive Director of the La Quinta Arts Foundation will be
attending the Commission meeting to provide information regarding the La Quinta Arts
Foundation.
Ms. Salamone will be discussing the process for Artist selection, 2007 attendance,
financial status, and suggest ideas to the Commission regarding the 2008 Concert and
Poster Unveiling Event.
Respectf Ily Submitted,
Edie Hylton
Community Services Director
S:\Community Services\CS Commission\CSC Meetings\2007\05-14-07\Salamone presentation
5.07.doc 2
APPROVAL OF MINUTES: 1
COMMUNITY SERVICES COMMISSION
MINUTES
April 16, 2007
CALL TO ORDER
A regular meeting of the Community Services Commission was called to order at
5:30 p.m. in the Senior Center Classroom.
Chairperson Weber presided over the meeting and Vice -Chairperson Sylk led the
Pledge of Allegiance.
MEMBERS PRESENT: Chairperson Mark Weber
Vice -Chairperson Robert F. Sylk
Commissioner Andrea Gassman
Commissioner Bob Leidner
Commissioner E. Howard Long
STAFF PRESENT: Edie Hylton, Community Services Director
Steve Howlett, Golf & Parks Manager
Robert Ambriz Jr., Recreation Supervisor
Angela Guereque, Community Services Secretary
GUESTS PRESENT: Stan Ford, General Manager, CVRPD
PUBLIC COMMENT
Stan Ford, La Quinta Resident, spoke regarding what a great job Ms. Hylton is
doing as the Community Services Director.
CONFIRMATION OF AGENDA
Motion - It was moved by Commissioner Gassman and seconded by Vice -
Chairperson Sylk to confirm the agenda. Motion carried unanimously.
PRESENTATIONS:
1. Stan Ford, General
Manager,
Coachella Valley Recreation and Park
District
(CVRPD) gave an overview of the
Coral Mountain Interpretive Center Trails Plan
and Site Plan located at
Jefferson Street and Avenue 58. The plans
include
perimeter security theme
fence,
park identification sign, gated entry
with a
turnaround, main parking
lot with
24 spaces, amphitheatre with fire pit,
shaded
91
Community Serviccs Commission Mnuit('s
April16, 2007
bench with information panel, decomposed granite pedestrian paths, berming and
boulder outcrop, picnic shelter, picnic tables, Sta Lok road with concrete edging,
existing and new vegetation areas, overflow and bus parking, secondary parking
area with 12 spaces, shaded arbor with interpretive panels, and Coral Mountain
trail connection.
The grading and planting plan calls for enhanced entry, vegetation in key areas,
canopy shade trees, wind protection mounding, plant massing and mounding to
simulate mountain, protection of existing vegetation, sunken interpretive center,
and minimal grading uniform contours that meet ADA standards.
The Plant Palette - Trees includes Acacia, Silk Tree, Common Hackberry, Desert
Willow, Mesquite Tree, Arizona Ash, and Black Locust.
The Plant Palette - Shrubs includes Acacia, Agave, Baccharis, Woolly Butterfly
Bush, Bird of Paradise Bush, Fairy Duster, Shrubby Senna, Little Leaf Cordia, Texas
Sage, Mescal Bean, Yucca, and Trailing Indigo Bush.
Mr. Ford stated there will not be an equestrian trail, but there is an equestrian
staging area by Lake Cahuilla. No trails will be blocked.
Commissioner Leidner asked if there would be staffing at the Center. Mr. Ford
explained that CVRPD is hoping to have docent volunteers.
Commissioner Gassman asked if the facility will be rented out. Mr. Ford said yes it
will be.
Mr. Ford stated that the original plan had a small portion of grass included, but that
has changed and there will be no grass. The first phase will cost approximately $4
million.
Commissioner Leidner asked what the average height of the center would be and
Mr. Ford responded that he didn't know the height, but that it would not restrict
views.
Chairperson Weber asked about the perimeter security fence and what materials it
consisted of. Mr. Ford stated the fencing is post and cable.
Commissioner Leidner asked if there would be restrooms and Mr. Ford stated that
there is a desire for them.
Chairperson Weber suggested that the Commission get an update on the
Interpretive Center in June or July 2007.
fj
Community swvk;os Commission Minutes Ap,il 16, 2C07
g
Stan Ford, General Manager, Coachella Valley Recreation and Park District
presented Assessment District 07-1 . CVRPD created a new Assessment District in
an unincorporated area close to Thermal for facilities which ties into CVRPD's
Master Plan. CVRPD's Master Plan complements the City of La Quinta's Master
Plan. Director Hylton suggested CVRPD come back and present their Master Plan
to the Commission.
2. Andrea Gassman, Community Services Commissioner, presented a summary
of items from the Annual California & Pacific Southwest Recreation & Park Training
Conference conducted March 7-10, 2007 in Sacramento. There were
approximately 2,000 people in attendance. The program consisted of ten discipline
areas to choose from with each seminar having up to 9 different topics.
The first topic attended by Ms. Gassman was Art in Public Places. The City of
Sacramento has a 30-year old program with approximately 600 pieces. Their
brochure does not speak well, although they do include a brief paragraph about the
art piece and the artist. The brochure does not include location or accessibility.
The map that the City of La Quinta is putting together for Art in Public Places is
going to be of much more value to our citizens.
The City of Sacramento and the City of La Quinta both have a request for
qualifications. The City of Sacramento requires that any artist whose piece is
selected have a 1 to 3 year hiatus before they can apply again for another piece.
Ms. Gassman suggested this as something for the Commission to consider to help
prevent the same artist from having multiple pieces throughout the City. The City
of Sacramento asks that artists sit on the panel to help choose the next piece of
art. Ms. Gassman suggested a workshop . for artists to improve the artist's
presentation. The City of Sacramento provides a workshop which includes a
member of the Planning Commission, a member of the Community Services
Commission, an Artist who most recently had a piece selected. This is an hour
long workshop on how to put together a presentation.
Chairperson Weber suggested partnering with the La Quinta Arts Foundation to
make it a broader program. `
The second topic was Meetings, Bloody Meetings. This was a role playing session
of people who are Commissioners. The scenarios emphasized the Brown Act and
Robert's Rules of Order. Ms. Gassman handed out copies of the session for the
Commission. Ms. Gassman explained that the Consent Calendar includes items
that appear on a regular basis. If there is a question or someone would like to
speak about a consent calendar item, the Chair needs to pull that specific item
from the calendar. The remaining items on that calendar should then be voted on.
After the voting there can be a discussion about the pulled item and that item will
be voted on separately.
5
community Services Commission Minutcsi Apil 16, 2001
When you have a motion on board and a discussion ensues, a second motion is
valid as long as you understand that the first motion has been negated. The
second motion supersedes the first motion.
It is important to recognize that every State Legislator in California is maintaining
that when you email someone, do not respond to all, because then you have a
quorum and anything discussed in the email becomes a business item and is
subject to the Brown Act. Updates and information emailed from the Community
Services Director and Secretary are fine as long as you do not reply to all. It is
very important that you do not accept telephone calls or text messaging while you
are in a meeting. It is important the no one excuse themselves from the meeting
because it could jeopardize the quorum.
The third topic was Parks Paying Us Back (Army Corps of Engineers) which
included the following 5 tools:
1. The Army Corps of Engineers has developed a website for determining
how healthy trees are. The website is www.itreetools.org.
2. If you don't count, you don't count. How do you determine the use of
your parks?
3. The Resident Guide through Improved Health and the amount of active
recreation. 30 minutes, 3 times a week, of exercise reduces the average
persons medical bills by $250 per year if you are under 60 years of age.
If you are over 60 years of age, it reduces your medical bills by $500 per
year.
4. Overall City Economic Appreciation. People are willing to pay 5% to 10%
more for a home that's within 500 ft. of a park.
5. Overall City Value Appreciation through Gain and Social Capital. Do your
citizens have an ownership value in the parks and in the environment
through which they live? One way to do this is through Volunteer Clean
Up Days.
The fourth topic was Leadership Beyond Basics for goal development and
motivational speech.
The fifth topic was Human Development Model for'Team Success.
APPROVAL OF MINUTES
1. Approval of March 12, 2007 Minutes
Motion - It was moved by Vice -Chairperson Sylk and seconded by Commissioner
Gassman to approve the minutes as submitted. Motion carried unanimously.
ubmrnuni!y Services Commsston Minutes April 16, 200/
�1
CONSENT CALENDAR
None.
PUBLIC HEARING
None.
BUSINESS ITEMS
1. Consideration of Air Motion Art Piece in Village Roundabout
Director Hylton stated that the Air Motion piece was an Art in Public Places piece
that was purchased in the Painted Cove in 1992. This was in a gated community,
so it wasn't available for public access, which conflicts the Art in Public Places
ordinance. Communication was made with the developer and at that time the
developer decided to turn over the piece to the City. This piece is 13,9" tall. The
City is in the process of renovating the Old Town roundabout with a higher
elevation than currently exists. Perhaps this piece could be used in the center of
this renovated roundabout. The Traffic Engineer is currently reviewing this piece
for visibility. This piece has a plexiglass top with a purple fiberglass bottom.
Commissioner Leidner asked if this contemporary art piece might look out of place
in the Spanish style of Old Town. Director Hylton stated that this is just one of the
alternatives for this piece. Commissioner Leidner commented that anything with a
purple base is going to look out of place. Steve Howlett stated that the color of
the base is subject to change. The piece needs to be repainted due to it being in
storage for so long.
Commissioner Gassman explained that there is an artist who has taken the sound
of the traffic going by and by the ambient air waves has created a tone based upon
the traffic. The roundabout would be the perfect place for something like this. We
could always move the Air Motion at a later time.
Vice -Chairperson Sylk noted that the City has paid for the Art piece already and it
is sitting in storage not being used.
Commissioner Gassman asked if any other locations were considered. Director
Hylton stated there is not really a good site for it right now. This is probably not a
piece that would be considered for the Civic Center Campus or park sites.
Steve Howlett stated that this piece serves well for traffic in a median or
roundabout because of the fact it is not too wide.
7
t;murmnity snrvicos Comrnission Minutes April 16. 2001
6-
Commissioner Leidner stated that the developer of Old Town and other developers
in that area might not want this contemporary look. Commissioner Gassman
suggested the expansion of our belief about art and make it possible for people to
appreciate all kinds of art.
Vice -Chairperson Sylk asked if the art piece has increased in value. Director Hylton
stated the piece has not been appraised.
Motion - It was moved by Commissioner Long and seconded by Commissioner
Gassman for the Community Services Commission to table this item until further
information and viewing can be done. Motion carried unanimously.
Chairperson Weber asked if any another pieces are in storage. Director Hylton
stated there is a 26" mission bell in storage. Chairperson Weber suggested the
possibilities of other locations for the Air Motion.
2. Consideration of the 2007-2008 Commissioners Annual Work Plan.
Director Hylton explained that she tried to add elements from the Master Plan
Update to this work plan, such as marketing, maintenance practices, addressing
the Community Concert. Commissioner Gassman stated that the list supplied for
this Work Plan is fabulous. Chairperson Weber stated he would like to see
something in the Work Plan regarding partnerships.
Commissioner Leidner suggested that the Commission take each of the activities in
the Work Plan and assign a Commissioner to that particular activity.
Motion - It was moved by Vice -Chairperson Sylk and seconded by Commissioner
Long to approve the 2007-2008 Commissioners Annual Work Plan as presented.
Motion carried unanimously.
Director Hylton explained that the next step in this process is for staff to take the
Annual Work plan to the City Council for approval.
CORRESPONDENCE AND WRITTEN MATERIALS
1 . Monthly Department Report for March 2007
Commissioner Gassman stated concern over the La Quinta Arts Foundation (LQAF)
numbers dropping. The unveiling ceremony in the park had a drop of 36.4%. The
attendance at the show had a decline of 22.8%. The number of artists from the
local community has declined. The price of the art far exceeds that price that the
average person can afford. We should not be projecting the image that art is only
for the people who can afford it. Art should be enjoyed by all social economic
E:
Communitv Services Commission Minutes April 16, 2001
7__
backgrounds. Ms. Gassman suggested encouraging the LQAF to have an area
where new or burgeoning artists can sell affordable pieces.
Commissioner Long stated that a lot of the artists that were at the festival last year
were not invited this year.
Director Hylton stated that the LQAF brings in about $2 million in revenue, they
were about $200,000 lower this year.
Commissioner Gassman suggested having the LQAF come to a meeting to discuss
these issues.
Vice -Chairperson Sylk asked if it is the Commission's duty to tell the LQAF how to
market the event. Director Hylton explained that the Commission could share their
comments with the LQAF.
Director Hylton explained that the City contributed $125,000 this year to the LQAF
event as well as free use of the Civic Center Campus and the Senior Center. Staff
will invite the LQAF to the next meeting to discuss these issues.
Commissioner Leidner stated that he received a few comments from people that
were not going this year because they felt it is the same every year and even
though the campus is beautiful, the layout is not conducive. After looking at a
couple of high end pieces, two different artists told him that if he was really
interested to go ahead and contact them after the show to get a much better price.
Director Hylton stated that compared to last year our revenues are down in certain
areas. Some programs that were offered last year weren't offered this year due to
the loss of instructors. Staff will look for instructors that are teaching things that
create diversity and good registration figures. Staff needs to find out what classes
people want and look for those types of instructors.
Commissioner Gassman asked for a sample of the application and agreement for
the instructors.
Commissioner Gassman suggested having announcements made at the schools and
connect with kids during the lunch hour to promote teen dances.
2. Calendar of Monthly Events
Director Hylton stated that several groups participated in the Easter Egg Hunt this
year. The Boys & Girls Club came and did some events marketed through their
venue. A young group of moms, called the Moms Club, is doing a fundraiser for a
shade structure over the La Quinta Park playground. Robert Ambriz Jr., stated that
t✓
Community Services comm;ssion Minutes lurid 16, 2! �01
one of the Moms Club fundraising events will be at the Library on Thursday, May
3, 2007 from 6:00 p.m. — 10:00 p.m.
COMMISSIONER ITEMS
1 . Reports from Commissioners Regarding Meetings Attended.
OPEN DISCUSSION
Commissioner Leidner explained that two years ago when the Arts Commission and
Community Services Commission blended. At that time City Council was talking
about possibly making the Commission consist of 7 Commissioners in light of the
fact that two commissions were being brought together. Commissioner Leidner
suggested that the Commission be expanded at this time to 7 Commissioners.
Director Hylton stated that she would talk to the City Manager about this issue.
ADJOURNMENT
It was moved by Vice -Chairperson Sylk and seconded by Commissioner Leidner to
adjourn the Community Services Commission meeting at 7:35 p.m. Motion carried
unanimously.
NEXT MEETING INFORMATION:
A Regular Meeting of the Community Services Commission to be held on May 14,
2007 commencing at 5:30 p.m. in the La Quinta Senior Center, 78-450 Avenida La
Fonda, La Quinta, CA 92253.
4mitted y:
Angela Guereque
Community Services Secretary
10
COMMUNITY SERVICES COMMISSION MEETING
MEETING DATE: May 14, 2007
ITEM TITLE: Consideration of the Air Motion Art Piece
Placement
RECOMMENDATION:
As deemed appropriate by the Commission.
FISCAL IMPLICATIONS:
AGENDA CATEGORY:
BUSINESS SESSION: 1
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Funding is available in the Art Purchase Account No. 270.0000.451 .61-70 for the
integration of the art piece into a suggested median location. The Air Motion art piece
was originally purchased for $15,000 in 1992. Placement of the art piece would cost
$13,700 for lighting and placement.
BACKGROUND AND OVERVIEW:
At the Commission Meeting on April 16, 2007 the locations of the Air Motion art piece
was tabled. The Commission requested to view pictures of the art piece and for staff
to provide alternative locations for consideration. It was felt by some Commission
members that the art piece did not fit with the Spanish style architecture and themes
found in Old Town. Photographs of the art piece have been taken (Attachment 1).
Community Services and Public Works staff identified several median locations that
have been designed for a future art piece to be placed. These locations are suggested
due to the size and style of the art piece and will not impede the site lines as indicated
by the City Traffic Engineer. The estimated costs for placement would be similar to the
Village Roundabout of $13,700. These recommended locations include:
Washington Street Median from Avenue 48 to Avenue 52;
Jefferson Street Median from Avenue 54 to Highway 1 1 1; and
Eisenhower Drive from Avenue 50 to Avenida Fernando.
S:\Community Services\CS Commission\CSC Meetings\2007\05-14-07\Air Motion Village Roundabout -Round 2.doc 11
Staff also requests the Community Services Commission reconsider the Village
Roundabout for this art piece in public view. This piece would be lighted and set inside
the center of the plant materials of the circular feature. The traffic engineer has also
reviewed the art piece placement in the Roundabout for site visibility and finds it
acceptable.
If one of the above locations is approved, this item will be placed before City Council
for final approval.
ALTERNATIVES:
The alternatives available to the Commission are:
1 . Approve the integration of the Air Motion Piece into one of the recommended
locations for $13,700; or
2. Do not approve the integration of the Air Motion Piece into one of the
recommended locations for $13,700;or
3. Provide staff with alternate direction.
Respectfully submitted,
EdiWHvIton
Community Ser ices Director
Attachment: 1. Photograph of Air Motion
SACommunity Services\CS Commission\CSC Meetings\2007\05-14-07\Av Motion Village Roundabout -Round 2.doc 12
Or,
jJ
COMMUNITY SERVICES COMMISSION MEETING
DATE:
ITEM TITLE
May 14, 2007
AGENDA CATEGORY:
BUSINESS SESSION: _2_
CONSENT CALENDAR:
STUDY SESSION:
Consideration of Fees and Charges PUBLIC HEARING:
Policies Update
RECOMMENDATION:
As deemed appropriate by the Community Services Commission.
FISCAL IMPLICATIONS:
None.
WORK PLAN TASK:
Community Services/Recreation.
BACKGROUND AND OVERVIEW:
On June 13, 2005, the Community Services Commission reviewed the Facility Use
Policies for City facilities and made recommendations for City Council consideration.
On June 21, 2005, the City Council considered the Commission's recommendations
and approved the current Facility Use Polices.
Since the current Facility Use Policies were adopted, three items have come forward to
warrant modification: the new fees for the Museum community rooms, Library
community room fees, and the fitness center's fees.
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Policies.doc
Facility Use Policies (Museum Library Community Room):
The following changes are proposed for the Facility Use Policies:
Considering the expansion of the La Quinta Historical Museum and the City's future
management of the facility, the City will be permitting rental of available rooms at the
museum. City agencies, non-profit organizations, and private parties will be allowed to
rent rooms within the museum once renovation is complete, and facility usage fees are
being recommended for implementation.
The La Quinta Senior Center and the La Quinta Library are the two facilities that are
currently rented out by the City. As a result of the Phase II expansion, the La Quinta
Library multi -purpose room will no longer be made available for rentals effective
September 1, 2007. The addition of the Museum will help to fill this void once open in
March 2008.
The current classification of groups and rental fees for the Senior Center and the
Library are as listed in the current Facility Use Policies:
CLASSIFICATION OF GROUPS
Class I: La Quinta youth (18 and under), 501(c) 3 recreation organizations
Class II: La Quinta non-profit organizations, community -based organizations,
competitive youth sports leagues, Desert Sands Unified School District
(Sports Complex Use Only)
Class III: La Quinta residents and DSUSD (for all other facilities)
Class IV: La Quinta business and profit organizations, non -city residents,
organizations and businesses, and all youth sports leagues
tournaments
ITEM
CLASS I
CLASS II
CLASS III
CLASS IV
Senior Center/ Library
Multi -Purpose Room
$55 per hour
$75 per hour
$90 per hour
$100 per hour
Library Community
Room
$50 per hour
$70 per hour
$85 per hour
$95 per hour
The maximum capacity of the Senior Center multi -purpose room is 200 people,
maximum capacity of Library multi -purpose room is 300, and the capacity of the
Library community room is 50. The Museum community room will have a maximum
capacity of 100, and the outside courtyard that will be permitted with the community
room for overflow has a capacity of 175 (total of 275 maximum occupancy). Staff
recommends that Museum usage fees be comparable to those currently charged for
the Senior Center/ Library Multi -Purpose rooms.
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Policies.doc
RECOMMENDATION: The rental fee for the rooms at the Museum be established at
the same rate as the Senior Center/Library multi -purpose rooms.
When the addition of the rentable space at the City's library facility was originally
presented to the Commission back on June 13, 2005, the staff recommendation was
as follows:
The rental fee for the community room at the Library be established at a rate $5.00
lower than the multi -purpose room rate per category.
After receiving public comment and further consideration by staff, it is recommended
that the $5.00 difference in rate between the Library multi -purpose room and the
Library community room be greater than a $5.00 difference.
The multi -purpose room's maximum capacity allows occupancy of 240 more than the
community room. The multi -purpose room is 10,000 square feet in size and the
community room is only 1 /10 of that at 1,000 square feet in size.
According to public comment received by staff, many outside agencies and
organizations would be interested in renting the community room if the rental rate was
more reasonable. Staff therefore feels that community room rentals would increase if
the hourly rates for every classification were to decrease.
RECOMMENDATION: The rental fee for the community room at the Library be
established at a rate $25.00 lower than the current multi -purpose room rate per
category. New rates would range from $30 to $75 per hour based on classification.
Fitness Center annual membership fees:
As of its Grand Opening on August 3, 2006, the Fitness Center at the President Gerald
R. Ford Boys & Girls Club of La Quinta has had the same annual fees in effect -
$10.00 for La Quinta residents and $25.00 for non-residents. As of May 7, 2007,
currently there are 264 fitness center members, with 7 of those being non-residents.
Due to the increase in facility hours (now open on Saturdays), the need to increase
annual fees is recommended.
RECOMMENDATION: The annual fee for La Quinta Fitness Center membership be
increased to $15 for La Quinta residents and $35 for non-residents.
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16
Policies.doc
FINDINGS AND ALTERNATIVES:
The alternatives available to the Community Services Commission include:
1 . Provide recommendations for City Council consideration regarding the proposed
changes to listed fees and charges; or
2. Do not direct provide recommendation for City Council consideration; or
3. Provide staff with alternative direction.
Respectfully submitted,
Edie Hypton ✓,'
Community Services Director
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��-r- CORRESPONDENCE ITEM: 1
01/
fy OF r
TO: Honorable Mayor and Members of the City Council
FROM: Edie Hylton, Community Services Director
DATE: May 15, 2007
SUBJECT: Community Services Department Report for April 2007
UPCOMING EVENTS OF FOR THE MONTH OF JUNE 2007:
June 1 *Yoga for Health
June 4 *Jazzercise
June 4 *Mat Pilates
June 4 *Ageless Action Aerobics
June 4 *Mindfulness Meditation
June 4 Beginning Computers, Senior Center
June 4 Personal Touch -Small Group Personal Fitness Training, Senior Center
June 4 Tee Kwon Do, Senior Center
June 5 Beginning Guitar, La Quinta Senior Center
June 5 Intro to Classical Guitar, La Quinta Senior Center
June 5 Intermediate Belly Dancing, La Quinta High School
June 5 *Microsoft Word (4 classes)
June 5 *Beginning Watercolor
June 5 *Introduction to the Computer
June 5 Adobe Photoshop Elements 2 Advanced Course, Senior Center
June 6 Feel Better Now With Feldenkrais, Senior Center
June 6 Mastering Microsoft Word, Senior Center
June 6 Adobe Photoshop Professional Version, Senior Center
June 6 Watercolor Painting w/ Mixed Media, Senior Center
June 6 *Sketching & Drawing
June 6 *Watercolor painting w/ Mixed Media
June 6 *Intermediate & Continuing Italian
June 6 *Come Laugh ... The Summer Away ... In a Cool Place
June 7 Adobe Photoshop Elements 2 Introductory Course, Senior Center
June 7 The Nature Depot, Senior Center
June 7 Beginning Belly Dancing, La Quinta High School
June 7 *Introduction to the Internet
June 7 *Social Ballroom & American Latin Dance
June 7 *Tai Chi Chuan
June 7 Ballroom Dancing, Senior Center
June 9 La Quinta Summer Golf Tour, Escena Golf Club
m
June 11 Baby Signs Parent Workshop, Senior Center
June 11 Beginning/Intermediate Jazz/Theater, Senior Center
June 12 *Introduction to Word Processing
June 14 *Salad Days Luncheon
June 14 *Introduction to E-Mail
June 16 La Quinta Summer Golf Tour, Tahquitz Creek, Legend Course
June 18 Dance, Play & Pretend, Senior Center
June 18 Sign, Say & Play Class, Senior Center
June 19 *Word Processing Level 2
June 19 *Digital Photography
June 19 *Learn to Make Jewelry
June 19 *Writing for Beginners
June 21 Beginning Ballet, La Quinta High School
June 21 Dance, Play & Pretend, La Quinta High School
June 21 *Photo Edit 1
June 21 *Files & Folders
June 23 La Quinta Summer Golf Tour, Mountain Vista Sun City, San Gorgonio
June 23 Getty Museum Excursion
June 26 *Photo Edit 2
June 26 *Printshop Publishing (2 classes)
June 28 * Photo Edit 3
June 28 *Mature Driver Training
June 30 La Quinta Summer Golf Tour, Woodhaven Country Club
June 30 Open Air Cinema Event, Civic Center Campus
*Daytime Senior Center class or activity
19
Community Services Department
Attendance Report for the Month of April 2007
Summary Sheet
Program 2007 2006 Variance Sessions Per Month
2007 2006
Leisure Classes
82
63
19
46
24
Special Events
Adult Sports
Senior Center
4076
498
1338
1859
321
1262
2217
177
76
6
29
104
5
18
114
Total
5,994
3,505
2,489
185
161
Senior Services
Senior Center
271
384
-113
19
23
Total
271
384
-113
19
23
Sports User Groups
La Quinta Park Use
AYSO
120
330
-210
19
24
F C La Quinta
15
015
8
0
LQ Sports & Youth
100
120
-20
17
20
Sports Complex
LQ Sports & Youth
1100
1400
-300
25
20
Facility/Park Rentals
Library
Multi -Purpose Room
Classroom
1900
1100
450
300
1450
800
15
22
4
5
Senior Center
(Private Party)
(Church)
Civic Center
800
375
450
300
350
75
5
5
4
5
(Private Party)
Park Rentals
306
300
0
3
3
La Quinta Park
400
350
50
8
7
Fritz Burns Park
0
100
-100
0
2
Total
6,210
4,100
2,110
127
94
Total Programs
12,475
7,989
4,486
331
278
/.Junlnur HOIIrs
Senior Center^
308
356
-48
TTotal Volunteer Hours
308
356�
48�
011
Community Services Program Report for April 2007
eAAT 200C 2007 2006
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes
Watercolor & Collage
Beginning Bellydance
Intermediate Bell dance
4
14
5
0
7
1
4
7
4
2
4
2
0
4
2
Dance, Play & Pretend
Kickboxing Boot Camp
Microsoft Excel
22
5
15
15
4
0
7
1
15
8
7
4
2
1
0
Intermediate Computers
Tae Kwon Do
9
4
3
0
6
4
4
12
2
0
Beginning Ballet
Totals
4
82
4
34
0
48
3
46
2
13
nnn� 2006 2007 2006
Participants
Participants
Variance
Meetings
Meetings
25th Anniversary Special Events
Fishing Derby at Lake Cahuilla
Library Book Signing Event
435
225
0
0
435
225
1
1
0
0
Community Picnic
Concert & Fireworks Show'
1000
800
650
90
350
710
1
1
1
1
Golf Tournament at SilverRock
116
0
116
1
0
Special Events
Annual Egg Hunt
Totals
1500
4,076
4001
1,1401
11001
2,9361
11
61
1
3
" Fireworks show not provided last year.
2007 2006 2007 2006
Participants
Participants
Variance
Meetings
Meetings
Adult Sports
Open Gym Basketball
215
211
4
12
16
Fitness Center
123
0
123
12
0
Adult Soccer League
160
110
50
5
2
Totals
498
321
177
29
18
Recreation Totals 4 656 1 4!:1,51 3,1611 81 34
21
Monthly Revenue Report for April 2007
M thl Revenue - Facilit Rentals 2007 2006 Variance
on y
Library
Senior Center
$
$
8,055.00
4,175.00
$
$
1,625.00
3,357.50
$
$
6,430.02
817.50
Parks
$
780.00
$
1,380.00
Sports Fields
$
240.00
$
30.00
$
210.00
Monthly Facility Revenue
$
13,250.00
$
6,392.50
$
6,857.50
M nthl Revenue
o y
Senior Center
$
7,507.00
$
6,346.59
Community Services*
La Quinta Resident Cards**
$
$
2,039.00
3,645.00
$
$
3,319.00
8,550.00
M(4,905.00)
Fitness Cards
$
220,00
$
-
Total Revenue
$
13,411.00
$
18,215.59
o., e Ve . •n nht.
Facility Revenue
$
80,717.00
$
40,811.50
$
39,905.50
Senior Center
$
78,673.87
$
94,908.59
$
(16,234.72
Community Services
$
43,310.00
$
59,548.00
$
(16,238.00)
La Quinta Resident Cards
$
32,970.00
$
47J60.00
$
(14,190.00)
Fitness Cards
$
2,645.00
$
-
$
2,645.00
Total Revenue to Date
$ 238,315.87
$ 242,428.09
$
(4,112.22)
* Due to the 25th Anniversary events this year, there was not an Adult Easter Egg Hunt
or excursions scheduled for this month; last April, the Egg Hunt and 2 excursions
brought in a combined $1, 668 in revenue.
** Resident cards went to a 3-year membership via City Council's decision as of
January 2006. Therefore, revenue this year decreased due to less renewals.
22
Senior Center Attendance
Senior Center Program Report for April 2007
Participation
articapation
ariance
eetingsMeetings
2007
2006
20 1
2006
Senior Activities
ACBL Bridge
Bridge, Duplicate/Social/Party
Monthly Birthday Party
Monthly Luncheon
336
412
35
69
296
410
20
82
40
2
15
-13
4
18
1
1
4
16
1
1
Movie Time
40
42
-2
4
4
Multi -Generational Talent Show
70
50
20
1
1
Senior Activity Total
962
900
62
29
27
Senior Leisure Classes
Ballroom Dance
31
17
14
4
4
Computer Classes
22
23
-1
8
6
Exercise
39
43
-4
13
12
Golden Tones
51
46
5
4
3
Hooked on Loops
18
9
9
5
4
Italian
21
10
11
4
2
Mat Plates
5
5
0
4
4
Quilting
42
41
1
4
4
Sketch & Draw
31
9
22
4
4
Spanish
Tai Chi / Tai Chi Arthritis
11
14
0
5
11
9
4
4
0
4
Tap
15
23
78
4
8
Ukulele Players
23
0
23
4
0
Watercolor
27
25
2
4
4
Woodcarvers
24
23
1
4
4
Yoga for Health
2
0
2
1
0
Senior Leisure Classes Total
376
279
97
75
63
TOTAL SENIOR PROGRAMS
1338
1179
159
104
90
Senior Services
AARP Tax Assistance
38
56
-18
4
5
American Red Cross Emerg Prepard.
7
0
7
1
0
FIND Food Distribution
152
199
-47
4
4
Financial Advisement
1
0
1
1
0
Hearing Consultation
1
0
1
1
0
HICAP
6
6
0
2
2
1 l.D Energy Assistance/No fee
17
47
730
2
4
Legal Consultation
LIHEAP & EAP
6
10
6
0
10
0M31
Mature Driver Training
Notary Services
Volunteers
11
3
19
9
0
21
2
3
-2
TOTAL SENIOR SERVICES
271
344
-73
SENIOR CENTER TOTAL
1609
1523
86
23
2007
2006
Variance
Volunteer Hours
Senior Center
308
356
48
Volunteer Total:
308
356
-48
Revenue
—
Senior Center Revenue
$7,507.00
$6,346.59
$1,160.41
Revenue Total:
$7,507.00
$6,346.59
$1,160.41
Apr-07
'Revenue is down due to fewer Bridge Lesson classes offered for the sinter/Spring 2007
season.
There were only 3 Bndge Lesson Classes this season due to a new instructor Last year
we had 10 Bridge Lesson classes beginning in JanuaryddingM
24
Parks Items of Interest
For April 2007
A block wall has been installed in the men's restroom at La Quinta Park. This
wall is to replace a partition that was damaged due to vandalism.
Repairs have been made to the water feature at La Quinta Park. These
repairs were necessary due to heavy use of the facility. The repairs included,
cleaning and adjusting the water jets, replacing the tree base, and securing a
small section of the safety matting that lifted from the water pressure.
The tennis court lights were repaired at Fritz Burns Park. Vandals broke the
two motion sensors that work in conjunction with the timers to keep the
lights on while the courts are being used. All of the burned -out bulbs were
replaced as well by the electrical contractor.
A light pole at the Sports Complex has been malfunctioning over the past
few weeks. The electrician finally found the problem to be faulty wiring
going under the concession building. He corrected the problem be replacing
the wires that extend under the building.
A painting contractor was selected to paint the fences and arbors at Fritz
Burns Park. The work is was scheduled and completed in time for the 25`"
Anniversary Picnic. The painting contractor is also being used to resurface
the decking around the Fritz Burns Pool. This work is scheduled to be
completed by the season opening on Memorial Day Weekend.
25
CORRESPONDENCE ITEM: 2
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CORRESPONDENCE ITEM: 3
AM OF i
COMMUNITY SERVICES COMMISSION MEETING
DATE: May 14, 2007
ITEM TITLE: Field Maintenance Improvements with PRZ Consulting
PRZ Consulting is an international company that specializes in evaluating existing
athletic fields, teaching athletic field maintenance seminars, and designing fields from a
maintenance point of view. Over the past thirteen years, they have established
themselves as a professional resource for all types of athletic field operations. Here in
La Quinta, excessive play on our athletic fields is forcing us to find new, innovative
approaches in managing turf that will withstand the increasing community demands.
PRZ is being used as a sub -contractor by Community Works for the La Quinta Sports
Complex Needs Analysis and Rehabilitation Plan. Staff is using this opportunity to
extend PRZ's service to also include La Quinta Park.
The first site visit of both parks was performed on Tuesday, May 8, 2007. During this
visit, Larry Musser (President of PRZ) did a site evaluation and took samples for a soil
analysis. He also collected information from audit forms (provided by PRZ) regarding
field use, maintenance equipment, maintenance programs, maintenance personnel, and
turf and irrigation. Mr. Musser also received information regarding the Joint use
agreements between the City and Desert Sands Unified School District.
The final product for PRZ's services will be a complete field assessment for each park
that includes;
1. Current conditions
2. Solutions
3. Required maintenance equipment
4. PRZ Field Management Manual
S:\Community Services\CS Commission\CSC Meetings\2007\05-14-07\PRZ.doc 28
. 44
� � � \\\^ .
5 ,15PIORTS FIELD
Ir %wi M, 29
SPOR-I'S
PrMf
one
Additional Benefits from the Pooling Resources:
PRZ's (Prescription Root Zone) Sports
Field Assessment utilizes the fol-
lowing tools to produce an objective
study of your sports fields.
Initial site evaluation
Our comprehensive database of soil
analysis collected over 13 years
Your soil analysis
(the following will be provided by the
client)
Wear audit
• Maintenance equipment audit
Current maintenance practices
Joint use agreements
The Assessment Includes:
• The current conditions of the spoils
field
• How they got that way
• Solutions to bring the sports fields to
a maintainable integrity
• List of maintenance equipment need-
ed to properly maintain your sports
fields
PRZ Field Management System
Manual
The Pi?Z Sports Field
Maintel ante System has
revolutionized the renovation
of sports fields using high
tech equipment
Assessment:
The discussion of many of the fol-
lowing topics will be a natural result
of the findings from the PRZ Sports
Field Assessment:
• Safety
• Maintenance
• Drought tolerance
• Water usage
• Playability and usage
• Funding sources: maintenance fund-
ing versus capital funding
• Aesthetics
Outsourcing work and mainte-
nance
• Future growth and planning for
current fields
Future growth of infrastructure for
building new fields
User group participation, com-
mittee education, and coopera-
tion
The assessment can be expanded to
fit your needs. In many situations en-
tities must enter into joint use agree-
ments, pool together resources and
share facilities including:
• Cities
• Local recreation districts
• School districts
• County wide recreation districts
Additional Options:
You also have the option to in-
crease the scope of the PRZ Sports
Field Assessment to include these
other aspects:
Landscaping
Hard surface
Amenities
Lighting
Irrigation
Drainage
Planning sports field expansion
Costs involved with designing
and building from a mainte-
nance point of view
When fully implemented, our rec-
ommendations give you sports
fields that look good, play well,
and are maintainable to sustain -
ability. You will have a detailed
maintenance plan for getting and
keeping fields at their optimum
playability.
You will discover new. unique
ways of funding for current and
future projects and will have de-
veloped a plan for future funding
and growth decisions.
WHY YOUR
FIELDS ARE
IN TROUBLE
The combination of...
soccer's overwhelming growth
Title IX's impact
adult play
drastically reduced maintenance
budgets
insufficient root zone preparation...
have resulted in your fields' current
conditions.
�.� i., C
Rugby, field hockey, and lacrosse, that
have a greater wear impact than soccer,
are soon coming.
iiii
Fig
5
fl
31
Even though the goal -mouth
picture on the cover may look
like your field, it is actually
occurring across the United
States due to the explosive
growth in soccer. Your fields,
like most fields, were never
designed to withstand the
level of use they are now re-
ceiving. Since soccer has
grown 60% faster than the
population over the last ten
years, your existing fields are
overloaded. Changes need to
be made immediately because
the demand to use them is
about to be impacted even
more dramatically.
In the nearfuture, sports which
are more abusive on turf than
soccer, will be demanding
field time. Because of this
oncoming usage, you could
be experiencing devastating
shortfalls in funding, man-
power, maintenance, and
equipment. This will require
that you build even more new fields
to keep up with the demand.
These situations are likely to bring
up serious safety issues due to the
hardness and unplayable conditions
of your athletic fields.
fl ZSPOR"i 5 HELD ASSESSMENT
5& is the key to current reno-
vation and future planning.
Contact PZ for an introductory
meeting to ay.
You could be
experiencing
devastating short-
falls in funding,
manpower,
maintenance, and
equipment in the
near future.
s
vm„npvcri :�,. Holt! m.,:
SPORTS FIELD SSESSMENT
PH(Prescripton Root Zone)
FIELD MANAGEMENT
i SYSTEM MANUAL
PRZ Sports Field Assessment will:
>..:u>.^&;„;
eyebe+a��i i.
tu_S'.C2.£.dm:.'.'7'1'YWw
12,E
ryy�y4yy r .rt �,._.=:w Fw
�ew�i4:.v S3G6'S lli.'m�t-I''"N4. i
3 ! L .t `•xMw
. I
t.l :i:6a d� U pub ;
wb...
••. -t' x j
..
' a.6vx�
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.:ve...... •..•• ^!Mnne•.gnm—..:
��.
kY St pSig (kye )t 4EP �.i p
I
— explain the current condi-
tions of your sports fields
— give you the hard costs for
restoration and/or reno-
vation of your sports fields
for budget purposes
— provide a workable mainte-
nance plan to restore your
sports fields to sustain-
ablility
— help you discover and
implement new funding
sources
— provide expertise to reach
out to and educate us-
ers groups to gain their
participation in the above
changes
33
The expertise of a consultant
working with an international
overview of your problems will
be much more credible with your
administration, especially when
the consultant confirms your
findings.
With the excessive wear already
taking place on your current sports
fields and the push for new fields,
we understand the hard decisions
you face. We would like to invite you
to take advantage of PRZ's services
to help you determine your sports
field needs to ensure your fields are
safe, beautiful, and long lasting, and
that your funds are used in the most
effective way.
PRZ has a unique abil-
ity to unite users group.5
with municipalities to cre-
ate short and long term
agreeable solutions.
PRZ Consulting is in a unique po-
sition to assess sports fields. Our
company has been consulting on
high wear sports fields and teaching
seminars nationally for over thirteen
years and has been involved with the
owner/management/maintenance
side of sports fields. With this expe-
rience we approached architects as
a representative of the owners on
how to design sports fields that will
stand up to excessive wear.
We began to write tight specifications for
construction to ensure that the owners
received the specified level of integrity
for their sports field. Our involvement
with all three phases - maintenance,
construction, and design - gives us a
unique perspective on how to achieve
the client's goal of sustainable sports
fields.
Utilizing our extensive experience PRZ
analyzes every variable for your poten-
tial new site or renovation of established
fields to give you accurate, calculated
costs you can trust!
PRZ has a unique ability to unite
users groups with municipalities to
create short and long term agreeable
solutions. Our PRZ Sports Field As-
sessment includes presenting this in-
formation to users groups to help them
understand the difficult situations you
face. Frequently we act as a liaison
or mediator to help both parties work
together to maintain integrity of the
sports fields.
Our mission statement:
To ensure, through individually
customized scientific analysis.
that your sports fields are safe,
beautiful and sustainable, and
that your funds are used in the
most effective way
Contact PRZ Consulting for
an introductory meeting today.
S1' �R i S SSESSMENT
3335 Double Tree Ct.
Colorado .Springs, CO 50927
Ph: 719. 265,6003
Fax:719.265.6049
www.prz.com
COMMUNITY SERVICES COMMISSIONERS MEETINGS & WORK PLAN TASK EVENTS
FISCAL YEAR 2006-2007 ATTENDANCE
Andrea Gassman E.
Howard Lon
Bob Leidner
Robert Sylk
Mark Weber
Date of Appointment
12/6/2005
6/6/2006
1 /20/2004
6/6/2006
1 /18/2005
Term Expires
6/30/2007
6/30/2008
6/30/2007
6/30/2008
6/30/2008
July 10, 2006
Present
Present
Present
Present
Present
Open Air Cinema
Present
Present
August 14, 2006
Present
Present
Present
Present
Present
Fitness Center Grand Openin
Present
September 11, 2006
Present
Present
Present
Present
Present
25th Anniversary Committee
Present
Present
Open House
Present
Present
Present
Present
October 9, 2006
Present
Present
Present
Present
Present
Open Air Cinema
25th Anniversary Committee
Present
Focus Group Meeting -Present
Present
Trail Days
Present
Health Fair
Present
Do-O-Ween
Present
November 13, 2006
Present
Present
Present
Present
Present
Carlsbad Excursion
Present
Jackie Cochran Air Show
Present
Veteran's Day
Present
Present
Present
25th Anniversary Committee
Present
Present
December 11, 2006
Present
Present
Present
Present
Present
Holiday Open House
Present
Tree Lighting Ceremony
Present
Present
Present
Present
Breakfast with Santa
Present
Present
Present
Sports Meeting
Present
Present
January 8, 2007
Present
Present
Present
Present
Present
Golf Cart Parade
Present
Present
Present
Chili Cook Off Luncheon SC
25th Anniversary Committee
Present
Present
Mini Health Fair
Present
Pillars of the Community
Present
Present
Present
Present
February 12, 2007
Present
Present
Present
Present
Present
Valentine's Day Luncheon
Sweetheart's Ball/Senior Prom
History of CVWD
Community Concert
Present
Present
Present
March 12, 2007
Present
Present
Present
Present
Present
Sports Acknowled ment
Present
St. Patrick's Day Luncheon
Present
Shamrock Dance
Present
AI odones Trip
Teen Dance
Sports Day @ Senior Center
April 16, 2007
Present
Present
Present
Present
Present
Easter E Hunt
Present
Bo s &Girls Club Rena in
Present
Librar Event -Oral Presentation
Present
Present
Communit Picnic
Present
Present
Present
Present
Present
Fireworks and Concert
Present
Present
Golf Tournament
Present
Present
Present
Me 14, 2007
May Pole Dance
Dessert Competition Luncheon
Car Show
Ladies Afternoon Tea
June 11, 2007
35