2007 06 21 CCCity Council agendas are
available on the City's web page
@ www.la-quinta.org
CITY COUNCIL
AGENDA
CITY COUNCIL CHAMBERS
78-495 Calle Tampico
La Quinta, California 92253
Special Meeting
THURSDAY, JUNE 21, 2007 - 7:00 P.M.
Beginning Resolution No. 2007-_
Ordinance No._
CALL TO ORDER
Roll Call:
Council Members: Henderson, Kirk, Osborne, Sniff, and Mayor Adolph
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT
At this time, members of the public may address the City Council on any matter
not listed on the agenda. Please complete a "request to speak" form and limit your
comments to three minutes.
CONFIRMATION OF AGENDA
BUSINESS SESSION
1. CONSIDERATION OF FISCAL YEAR 2007/2008 PRELIMINARY BUDGET.
A. MINUTE ORDER ACTION
•�.Q l) i1 • 1
City Council Agenda 1 June 21, 2007
Special Meeting
ADJOURNMENT
Adjourn to a regularly scheduled meeting of the City Council to be held on July 3,
2007, commencing with closed
p.m. and open session at 4:00
p.m. in the city Council Chambers session t
78 495CallTampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that
the foregoing agenda for the Special La Quinta City Council meeting of June 21,
2007, was posted on the outside entry to the Council Chamber at 78-495 Calle
Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630
Highway 111, on June 15, 2007.
DATED: June 15, 2007
&ONICA
City of La Quinta,
Public Notices
VTECINO, City Clerk
California
The La Quinta City Council Chamber is handicapped accessible. If special
equipment is needed for the hearing impaired, please call the City Clerk's Office at
777-7103, twenty-four (24) hours in advance of the meeting and accommodations will be
made.
If special electronic equipment is needed to make presentations to the City Council,
arrangement should be made in advance by contacting the City Clerk's Office at 777-
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If background material is to be presented to the City Council during a City Council
meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be
supplied to the City Clerk for distribution. It is requested that this take place prior to the
beginning of the meeting.
City Council Agenda
Special Meeting
2
June 21, 2007
� 0 r
`k OF Tt�'
COUNCIL/RDA MEETING DATE: June 21, 2007
ITEM TITLE: Consideration of Fiscal Year
2007/2008 Preliminary Budget
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Adopt the Fiscal Year 2007/2008 Preliminary Budget and direct staff to prepare a
Fiscal Year 2007/2008 Final Budget for the July 17, 2007 City Council Meeting.
FISCAL IMPLICATIONS:
All Preliminary Fiscal Year 2007/2008 revenues, operational appropriations and capital
projects funding are included in this Preliminary Budget. Pursuant to City Council
direction, staff has presented the City Council with a balanced General Fund with an
estimated operating surplus of $128,607 for Fiscal Year 2007/2008.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Introduction
This preliminary Fiscal Year 2007/2008 Budget is similar to the format implemented in
previous years. This format utilizes two separate documents to develop the City,
Redevelopment Agency and Financing Authority's Budget. The first of the two
documents utilized for presentation of this year's budget is titled: "Fiscal Year
2007/2008 Preliminary Budget," and includes the total scope of operations for the
City, Agency and Financing Authority. The second document is titled: "Supporting
Document." This document provides the detail for each program operation and the
justification for any of the changes requested.
Summary of This Year's Budget
Revenues — General Fund
Staff is pleased to report that this year's General Fund revenues reflect a substantial
increase. The major increase is in sales tax, a result of the City's aggressive economic
development efforts. The City is ahead of the curve on recurring revenue generation,
which has outpaced our population growth. This will eventually even out as
population growth continues and land for commercial development is no longer
available for additional revenue generation.
This year's General Fund budgeted revenues reflect an increase in a number of revenue
sources totaling $ 6,651,176 over last year's budget. The Fiscal Year 2007/2008
revenues are projected with the major changes reflected in the following tables:
INCREASE/
REVENUE TYPE (DECREASE)
Sales Tax
$ 938,500
Property Tax
1,232,500
County Fire
647.700
Interest
165,600
Motor Vehicle in Lieu
221,500
Document Transfer Tax
-
Fees for Service
389,750
Franchise Fee
594,600
Transient Occupancy Tax
958,950
Licenses & Permits
157,000
Summary of all other changes
(76,630)
Subtotal
5,229,470
Change in Transfers
9,607
Change in Reimbursements
1,412,099
Total
$ 6.651,176
Expenditures — General Fund
This year's General Fund budget has provided for numerous service level increases.
Some of the more notable planned expenditures in this year's budget include:
o Reorganization of staff and non -personnel costs from the City Manager Division
to new Development Services (formerly Economic Development) and
Management Services (formerly Personnel) Divisions.
.■_0ii; 4
• Third year funding for the Cal State San Bernardino campus building.
• Increase appropriations for expanding the City Library.
• Increase in Riverside County Sheriff contract by four positions - two sworn
patrol deputies, one School Resource Officer and one Community Resource
Officer.
• Increase the Riverside County Fire service contract costs based upon increased
staff costs and increased allocations of shared Department costs.
• Funding in the Planning Division of the Planning Department to develop an
Energy Conservation Program.
• Increase in salaries and fringe benefits in the Development Services Division of
the City Manager's Department for a Management Assistant and 50% time for
an Executive Assistant to assist in Economic Development activities.
• Increase in salaries and fringe benefits in the Management Services Division of
the City Manager's Department for 50% time of an Executive Assistant for
Personnel activities.
• Increase in salaries and fringe benefits in the City Clerk's Department for an
Office Assistant to scan permanent documents. Capital equipment for this
project has been requested in the Information Technology Fund.
• Increase in salaries and fringe benefits in the Public Buildings Division of the
Building & Safety Department for a Maintenance Worker I to assist in Building
Maintenance.
• Increase in salaries and fringe benefits in the Museum Division (new for FY
07/08) of the Community Services Department for a Museum Manager to assist
in operating the expanded Museum.
• Increase in salaries and fringe benefits in the Development Services Division of
the Public Works Department for a Counter Technician to provide higher level of
customer service at the counter.
• Increase in salaries and fringe benefits in the Traffic Division of the Public Works
Department for a Signal Technician to provide higher level of service in
maintaining traffic signals.
• Increase in capital equipment, specifically a boom truck and other equipment to
maintain traffic signals.
ParcnnnPl
In addition to the various additions to the proposed budget, several changes in the
reporting structure have been made in Fiscal Year 2007/2008.
.■_Uu;, 5
In FY 06/07, the Public Safety Department consisted of the Police, Fire and Emergency
Services Divisions with the Building & Safety Director being the staff liaison. In FY
07/08, the Fire and Emergency Service Divisions have been transferred to the Building
and Safety Department with the Building & Safety Director still the staff liaison. The
Police Department is now its own Division with the Management Services Assistant
City Manager being the staff liaison.
In FY 07/08, the Museum Division in the Community Services Department was created
to account for the Museum activities. A full time Museum Manager is requested for
managing the facility and be responsible for the daily operations of the museum to
include community outreach, serve as the conservator for the collection, develop
archeological, cultural, and historic exhibits, and work closely with the La Quinta
Historical Society on education programs and other activities.
In FY 07/08, records retention activities were centralized with the City Clerk with the
request for a full time Office Assistant to scan permanent documents and temporary
services to scan the backlog of Building & Safety, Engineering, and Public Works plans
that are required to be kept on a permanent basis. The hardware for these tasks has
been requested in the Information Technology Fund, which consists of two new
scanners and a storage device.
The Public Works Department is requesting a new position of Traffic Signal Technician
to ensure quick response times to traffic concerns. It is anticipated that the City will
be acquiring the portion of Highway 111 within the City limits in the summer of
2008, or sooner. The acquisition of Highway 1 1 1 will include the addition on thirteen
(13) new traffic signals that will become the maintenance responsibility of the City.
The City would continue to use contract Traffic Signal Technician services to backup
this position and ensure uninterrupted service.
The Public Works Department is requesting an additional Counter Technician position
because of the volume of work generated in the Department. In addition to various
other duties this position will be responsible for an intricate tracking system, which is
invaluable in assuring that the drawings are processed effectively and efficiently. The
tracking of the status of these items is essential for City wide development. In many
cases, the ability to recall the status of a single project at any given time has proven to
be an invaluable service to both the City and the development community. At this
time there is no support staff member for this position. The absence of this position
(scheduled or unscheduled) directly results in delays in plan check processing of up to
five (5) days, This is a significant impact to one of the most important services that is
provided by the Public Works Department.
� ' s
The Building & Safety Department has requested a Maintenance Worker I position to
assist with building maintenance activities. The square footage of buildings under the
supervision has nearly doubled in recent years.
The Development Services Division (new in FY 07/08 in the City Manager's
Department) is requesting two positions. One position is for secretarial support —
Executive Assistant. The second position is for assistance with the City's Housing
Programs, monitoring various Redevelopment Agreements, and other administrative
functions of the Division.
The City is currently completing a reclassification study and in accordance with a
Memorandum of Understanding with the City's Union must review health care costs on
an annual basis. When complete, this reclassification study and health care cost review
will be submitted to the City Council in the future for consideration. Staff is
estimating these costs may impact the FY 2007/2008 budget in the $150,000 to
$175,000 range and has therefore established a $175,000 Personnel reserve in the
Management Services Division budget.
Police and Fire Department Budget Discussions
Police Services — the overall budget for Police Services has increased by $728,735
This represents the largest service level cost in the proposed budget. Police Services
represents 23.15% of total General Fund expenditures for FY 2007/2008 as compared
with 26% of the FY 2006/2007 budget. The cost increase is due to two factors. The
first is an increase in rates for services. This rate increase results in an estimated cost
of $127,302 for the existing level of service. The second cost increase is due to the
proposed addition of four new positions — two patrol deputies, one Community
Resource Officer and one School Resource Officer. The estimated cost for four
positions is $601,433. The City Manager concurs with the recommendation of the
Police Chief regarding the need for these additional positions. Provided as Attachment
2 is the proposed La Quinta Police Department FY 2007/2008 budget from the Police
Chief.
Fire Services — the overall budget for Fire Services has increased by $547,679 to a
total of $4,862,052 for Fiscal Year 2007/08. This represents the fifth largest service
level in the proposed budget. Fire Services represents 11.05% of total General Fund
expenditures for FY 2007/2008 as compared with same percentage for FY
2006/2007. The primary factor for the increase is a change in the methodology used
by the Riverside County Fire Department to allocate shared costs between its
participating members. The Fire Department has been allocating shared costs based
upon a cost/benefit basis instead of a simple number of stations serviced, which has
resulted in an increase of these costs from $1,013,301 to $1,377,016, or an increase
of $363,715. In addition to these shared costs, payroll costs increased by $299,029.
■.0 lid' 7
Revenues for these services have come from the Fire Structural Tax and Property Tax
increment from Project Area 1 and 2, which should exceed appropriations and continue
to result in a surplus.
Community Service Projects
In past budgets, the Council has included community service projects to benefit the
citizens, children, and business community (Attachment 3). This attachment reflects
requests totaling $395,800 that have not been included in the Fiscal Year 2007/2008
Preliminary Budget.
The following table lists Community Service items exceeding $4,000 as contained in
the Preliminary Budget:
FY 07/08
AGENCIES BUDGETED
CSUSB Building Fund (3)
250,000
Chamber of Commerce
130,000
La Quinta Arts Foundation
100,000
Boys & Girls Club - Facility Use (1)
60,000
YMCA Pool Contract
35,000
Grant Contingency
100,000
Community Special Events
15,000
Facility Dedications & Holiday in the Park
5,000
Date Festival
5,000
Coachella Valley Economic Partnership
10,000
Jacqueline Cochran Regional Airport ( Airshow) (2)
10,000
(1) $30,000 from Community Development Block Grant
(2) $10,000 is also budgeted for dues
(3) After FY 07/08 payment, $250,000 still outstanding.
Overall, the City's General Fund Budget is a positive story. As identified on page C-1
of the Preliminary Budget, this year's budget is currently balanced and contains a
surplus of $128,607. Some of the significant items or changes contained in the
Preliminary Budget from FY 2006/2007, which total $3,702,123 are listed in
Attachment 1
Other Funding Requests
Listed below are funding requested by other agencies which have not been included in
the Fiscal Year FY 2007/2008 budget:
• A request from the City Council at the June 5, 2007 meeting to conduct a
survey of Cities to determine Council, Planning Commission, and other
Board/Commissions compensation. The results of this survey may be found in
Attachment 4.
• A 'request of $120,800 from the La Quinta Arts Foundation. $100,000 has
been included in the FY 07/08 budget. The remaining $20,800 is requested for
waiver of rental fees at the Civic Center Campus during the annual Arts Festival.
The request is provided as Attachment 5-1 .
• A request for financial support in the amount of $250,000 for the FIND Food
Bank, Inc. for constructing a $ 5 million warehouse to store food for food
assistance. The request is provided as Attachment 5-2.
• A request from the East Valley Memorials Foundation for $25,000 for a
monument at the Coachella Valley Cemetery to honor members of the Armed
Forces that have made the ultimate sacrifice in serving our Country. The
request is provided as Attachment 5-3.
• A request from the La Quinta Playhouse for $50,000 to present live Theatre in
the Village. The FY 06/07 contained a $50,000 contribution; however, no
funding is contained in the FY 07/08 budget. The request is provided as
Attachment 5-4.
• A request from KMIR Teen Driving Clinic for $5,000 to provide a Silver
Sponsorship for teen driver. The funding request is provided as Attachment 5-5.
• A request for financial support (no specific amount requested) for the Desert
Police Safety Academy. This item was previously reviewed by the City Council
as written correspondence and subsequently referred for discussion during the
budget review. The request is provided as Attachment 5-6.
• A request for financial support (no specific amount requested) for the
Foundation of the Retarded of the Desert. The request is provided as
Attachment 5-7.
• A request for financial support (no specific amount requested) for the United
States Conference on AIDS Palm Springs California 2007 Steering Committee.
The request is provided as Attachment 5-8.
• A request for financial support in the amount of $25,000 for a Premier
Sponsorship for the new events planned by the La Quinta Arts Foundation. The
request is provided as Attachment 5-9.
• A request from the 25" Anniversary Sub -Committee had been discussed to be
included in the Budget at an amount of $20,000 for an annual fire works show.
No written correspondence is available for this request.
The City Council may consider any or all of these funding requests at this time or refer,
as deemed appropriate, the request(s) to the grant process.
State Budget Impacts
The FY 2007/2008 budget does not contain any State mandated shifts, which have
resulted in lost revenues to the City and Redevelopment Agency in the past.
Timeline
Attached is a brief outline of the City staff presentation of the Preliminary Budget
(Attachment 6) as well as a one -page summary of highlights of this year's budget
(Attachment 7). Also attached are a Summary and Supporting Fiscal Year 2007/2008
Preliminary Budget for Council's consideration (Attachment 8)•
Staff is requesting that, at the June 21, 2007 City Council meeting, the Council
review and make amendments as necessary to the Preliminary Budget. Subsequent to
this review, staff is requesting approval of the Preliminary Budget with a July 1, 2007,
effective date. Staff will then incorporate all changes pursuant to the discussion of the
Preliminary Budget and schedule the item for consideration at the July 17, 2007, City
Council meeting for Final Budget adoption.
Capital Improvement Program
The Fiscal Year 2007/2008 Preliminary Budget incorporates the planned capital
expenditures for next year. The projects can be found on Pages H-1 and H-2 and
include funding for (4) major CIP projects — Adams Street Bridge Construction,
Community Park Land acquisition, and clubhouse and infrastructure construction at
SilverRock.
10
FINDINGS AND ALTERNATIVES:
City staff is requesting:
1) Review and comment on the 2007/2008 Fiscal Year Budget and provide
direction regarding any proposed changes to the document; and
2) Approval of the 2007/2008 Fiscal Year Preliminary Budget as amended at the
June 21, 2007, City Council Special Meeting. (Any approved changes by the
City Council to be incorporated into the Final Budget for adoption on July 17,
2007.)
yRoeectfullysubmittedM. Falconer, Finance Director
Attachments:
Approved for submission by -
Thomas P. Genovese, City Manager
1. Changes between Fiscal Year 2007/2008 & 2006/2007
General Fund Expenditures
2. Proposed La Quinta Police Department FY 2007/2008 Budget
3 Grants/Contingency/Contracts/Other & Dept Requests
4. City Council Compensation Study
5-1 . La Quinta Arts Foundation Funding Request
5-2. FIND Food Bank, Inc Funding Request
5-3. East Valley Memorials Foundation Funding Request
5-4. La Quinta Playhouse Funding Request
5-5. KMIR Teen Driving Clinic Funding Request
5-6. College of the Desert Police Safety Academy
5-7. Foundation for the Retarded of the Desert
5-8. United States Conference on AIDS Palm Springs, California
5-9. La Quinta Arts Foundation Funding Request
6. Staff Outline
7. Major Highlights
8. Preliminary Budget — two documents
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17
H I I AUNIVIrim I L
City of
W
0
Prepared By
Lieutenant Carl L. Carter
Revised May 23, 2007
"Gem of the Desert"
-p_tiis lfi
S
Ciro or
X, nt&r�
•Con, o, rno oaa.,vr.
78-495 Calle Tampico, La Quinta, CA. 92253
82-695 Dr. Carreon Blvd, Indio, CA. 92201
TO: Walter Meyer, Chief of Police
Date: April 13, 2007
From: Carl L. Carter, Assistant Chief of Police
RE: Proposed Budget WrOimiti t-)) Fiscal Year2007-08
Sir:
On Tuesday, March 27, 2007, John Falconer, La Quinta's Finance Director, provided me with
the preliminary workbook for preparing and presenting our budget requests for the coming fiscal
year. The workbook included the dates that required action which are listed below.
Deadline to submit Preliminary Budget Requests
March 27, 2007
Meetings scheduled to review Departmental Budget Requests
April 12 — 13, 2007
Revised Departmental Budgets due back
April 26, 2007
Distribution of Preliminary Budget document
June 1, 2007
Adoption of Preliminary Budget
June 21, 2007
Adoption of the Budget by the City Council
June 24, 2007
The La Quinta Police Department will be requesting a budget of $10,056,262.00 for fiscal year
2007-08. This request represents an increase of $1,5.50,923.00 (about 7.2%) over last year's
budget. This increase is due, in part, to the following factors:
A projected 4% increase in the hourly patrol enforcement rates charged by the Riverside County
Sheriff s Department for law enforcement services. The adjusted patrol rate for FY 2006-07 was
$106.52 per hour and at the FY 2006-07 contract hours (120 per day) for La Quinta came to
about $4,665,576,00. The Contract Administrator quoted hourly rate for FY 2007-08 is $110.78
and if contracted patrol hours for the City remain at 120 hours per day that would come to about
$4,865,458.00, an approximate 4% increase. However, we are requesting an additional 10 patrol
hours per day which brings the cost for daily patrol to $5,270,913.00, which brings the overall
patrol increase to 12.9%.
-a-l;U. 12
Ciiryo'f
ICQ0 `
0'" iz
E
••>ont o/Ino 0.10
78-495 Calle Tampico, La Quints, CA. 92253
82-695 Dr, Ca neon Blvd, Indio, CA, 92201
Fiscal
Year:
Contract
Rate:
Contracted Patrol
Hours:
Number of Patrol
Days:
Cost:
2006-07
$106.52
120
365
$4,665,576
2007-08
$110.78
120
366 (Leap Year)
$4,865,458
Increased Amount if Patrol Hours Remained the Same:
$199,882
Fiscal
Year:
Contract
Rate:
Increased Patrol
Hours:
Number of Patrol
Days:
Cost:
2007-08
$110.78
130
366(Leap Year)
$5,270,912
FY 2005-06 Patrol Budget:
$4,665,576
Difference:
$605,336
When reviewing the actual mileage of the black & white units during FY 2006 — 2007 (316,655)
I learned our mileage was above estimates (315,000). Consequently, the mileage request was
raised to 350,000 mile. The increased mileage was likely due to the Business Corridor Officer
and heightened Special Enforcement Team activity.
For FY 2006 — 2007 the Department budgeted for 550 bookings at $296.45 per booking
($163,048.00). However, we have learned the per booking fee was over estimated and was
changed to $148.23 per booking This rate is forecasted to remain at $148,23 per booking for FY
2007 — 2008. The actual number of bookings was under estimated for FY 2006 — 2007 as well.
The actual number of bookings was 947; therefore we have requested funding for 1200 bookings
for FY 2007 — 2008 at a cost of $177,876.00.
mown Fir ntnemi". & Impact
Booking Fee:
Number of Bookings:
Booking Fee Total:
$148.23 (Current Fee)
550
$81,526.50
$148,23
1200
$177,876.00 ,
Difference:
$96,349.50
In addition to the increase in Patrol hours, mileage and booking fees, I have requested funding
for two capital equipment purchases totaling $79,512.92. These purchases were placed on the
budget at the direction of Tom Hartung. The largest purchase is for six Mobile Citation
Computers totaling $ 64,726,20 and a Global Positioning Tracking device for the Special
-+_U 0 20
City of
"G.ft, of the
78-495 Calle Tampico, La QuiWa, CA 92253
82-695 Dr. Carreon BML, Indio, CA. 92201
Enforcement Team Totaling $14,786.71.
Finally, an additional CSO 11 was requested to enhance the Traffic Team's ability to investigate
minor traffic collisions. This addition adds $80,952.00 to the budget.
Respectfully,
Lieutenant Carl L. Carter
21
City of _
"Gem of the Desert"
Programs:
Police Services:
Twenty-four Patrol Officers
Two School Resource Officers (1—La Quinta High School & 1—La Quinta Middle
School)
Four Investigators
Two Dedicated Patrol Sergeants
Four Direct Support Sergeants
One Coachella Valley Narcotics Task Force Deputy (CVNTF)
One Coachella Valley Violent Crime Gang Task Force Deputy (GTF)
Six -Deputy Special Enforcement Team (SET)
One Business District Officer
Three Community Service Officers
Five Motorcycle Officers
Traffic Reconstruction Unit
Community Policing Office
Citizen Volunteers
Critical Incident Services and/or Resources:
Special Enforcement Bureau (SEB), also referred to as SWAT
Hostage Negotiations Team (HNT)
Forensic Services Unit
Canine Units with access to Bloodhound Units and Search Units
Hazardous Device Team (FIDT), also referred to as the Bomb Team
Coachella Valley Narcotics Task Force
Coachella Valley Violent Crime Gang Task Force
Central Homicide Unit -East (CHU)
Aviation Unit
Underwater Search & Recovery Team, also referred to as the Dive Team
Desert Search & Rescue (SAR)
Riverside Mountain Rescue Unit (RMRU)
Sheriff's Mounted Posse
Explorer Post #503
-4_07 . 22
AccomWWhments FY 2006 — 2007
Worked with allied agencies to address juvenile behavior at the La Quinta High
School and Middle School through the Youth Accountability Team (YAT).
Worked with allied agencies in an attempt to curb juvenile alcohol consumption
through our association with the Coalition to Reduce Under Age Drinking (CRUD).
Continued the cooperative agreement between the City of La Quinta, Desert Sands
Unified School District, and the federal `Cops in Schools Grant'.
Selected, trained, and fielded a fifth motorcycle officer to address traffic problems.
Injury and non -injury collisions have begun to decrease as the number of violations
cited increases.
Provided detailed monthly reports to the City Council, City Manager and staff
regarding criminal activity, target programs, statistics, and crime trends.
Provided specialized services (SEB, HNT, SET, Traffic Accident Reconstruction) and
as needed worked interdepartmentally with other bureaus (CHU, CVNTF, GTF) to
reduce/combat criminal activity within the city.
Have continued to work with City Staff on the Crossroads Collision Data Base.
Provided traffic collision data input for City Engineering and Police Department use.
Expanded operation of Community Oriented Policing Office in the Village area of La
Quinta Cove. Citizen volunteers now staff this office on a full time basis to provide
direct access to police services for all La Quinta residents and visitors. Citizen
Volunteers donated a total of 2,960 hours of service in 2005 (a 5 1 % increase or 1,484
hours since 2003).
Continued recruitment for the Police Volunteers. Used the Volunteers in several
emergency and non -emergency operations for traffic control. Volunteers won a third
place award for the aesthetics of their vehicle at the Police Volunteers Seminar.
Continued existing special enforcement programs to target specific crime problems
within the City and developed additional programs to focus on new problems. These
existing programs included burglary suppression, robbery prevention, traffic safety,
and special event security. Enhanced the Cove bicycle patrol program to include the
Hwy I I I business district and north La Quinta.
-s-o u' 2 3
Created, filled and maintained a Business District Deputy position to respond to the
needs of La Quinta business owners and proprietors.
Goals For FY 2007 — 2008
Continue to work with City Council and staff in developing partnerships with
community and business leaders with the goal of implementing Community Oriented
Policing Programs.
Work with City Department Heads and staff to identify new programs and funding
sources that provide for enhanced public safety.
Work with the City and staff to identify areas of new technology that will enhance
public safety.
Work with City Leaders and Staff to provide a level of police staffing that is fiscally
responsible to the City and supportive of employee safety and will keep pace with
City growth.
Continue to aggressively respond to and combat criminal activity within the City.
Work with the Gang Task Force and Narcotics Task Force to minimize gang and
narcotic activity within the City.
Continue to create an atmosphere of public trust and cooperation between the
community and Police Department.
Continue to work with business owners and operators to reduce crime in the growing
Hwy 111 corridor and Old Town, creating a safer environment for our business
partners and their customers.
Continue the expansion of the La Quinta Volunteer Program and implement a training
program to give them a more complete knowledge of Police and City services/
capabilities.
-•_0 24
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•0.0 0 � 26
City of
J
Fiscal Year 2007-2008
Community Services Officer ft Increase $80,952.00
"Gem of the Dosed'
The addition of one Community Services Officer II will assist the Patrol and Traffic divisions in
two ways. Currently, the Patrol Division is charged with the investigation of non -injury traffic
collisions leaving motor officers to fully immerse themselves in deterring violators through the
citation process as directed by the Crossroads computer program. The addition of a traffic trained
CSO II will lighten the load from Patrol officers as the CSO H will step in and investigate non -
injury collisions. Moreover, with additional training, the CSO II will be able to handle minor
injury collisions as well. By investigating minor injury collision the motor officers will have
additional time to lower traffic collisions and trati'ic related injuries and deaths.
Ten (10) Hour Addition of Daily Patrol Time: $405,455.00
The proposed addition of ten additional daily patrol hours is in response to recent community
comments by the La Quinta City Council. The Council has indicated their goal is to provide the
citizens of La Quinta with additional law enforcement coverage and protection. While the daily
coverage in the city is adequate, the addition of ten additional hours would certainly assist in
thwarting daily nuisance calls such as rock throwing and problems at the Skate Park. Certainly,
the Special Enforcement Team has and can handle these calls for service; however, if the addition
of daily staffing hours is increased the Police Department will be assisted in a more rapid solution
to crimes that sometimes wait in line for the Special Teams to handle. The addition of ten hours
equates to two additional officers. The two additional officers would increase our officer to
citizen ratio and reduce our response times.
Training Fee for Two Additional Deputies: $65,370.00
The employment of two additional deputies requires their adequate training. The training fee is
indicated above
Addition of a Third School Resource Officer at Mitchell Paige Middle School: $49,656.00
The Mitchell Paige Middle School opened in September 2007. The opening found some
confusion and chaos with parent/studem drop off traffic and other organizational issues inherent
to a new school. The La Quints Middle School SRO has been splitting his time between LAMS
and MPMS leaving both schools short of an SRO from time to time. The addition of this third
SRO will alleviate this problem and render MPMS a safer school environment.
_8_0 0 2 7
Capital Equipment Purchase — Electronic Citation Computer. $64,726,20
An Electronic Citation Computer is a hand-held device whereon the Traffic Officer writes a
violator a citation with the use of a stylist instead of a pen. This device is a check -the -box format
that allows the rapid issuance of a citation thereby limiting the time the violator is detained. One
of the primary reasons violators complain about receiving a citation surrounds the length of their
detention. The Electronic Citation Computer will substantially shorten this detention time. In
addition, the computer will dramatically shorten office time required to process the citation. The
computer allows the citation to be electronically downloaded into the law enforcement database
as well as the court database. Due to the complexity of the device the reader is invited to read the
attachment herein provided.
Capital Equipment Purchase — Global Positioning Tracking System: $14,786.71
This device will allow the Special Enforcement Team greater latitude in surveillance. The device
is easily attached to a suspect vehicle which is then tracked by a GPS computer system. In areas
such as the Cove it is very difficult to follow a suspect without being compromised due to the size
and construction of the neighborhoods. This device will allow such surveillance without having
direct eye contact of the suspect. Devices such as this are widely used but rarely shared amongst
special teams because the need for the device is often spur of the moment. Teams are reticent to
loan the equipment because they may need it rapidly. Please refer to the attachment wherein
enclosed for a more detailed explanation and description.
Conclusion:
Crime rates in La Quinta are at an all time low due to our motivated officers and envious
relationship with City staff and Council. The addition of the positions herein described and the
listed equipment will further assist in maintaining positive statistics.
.a,OU, 2E
City
�(�ojf
10 of the Desert'
Service Level
Fiscal Year 2007-2008
Finding
It is projected that the City of La Quinta Police Department will potentially receive
approximately $20,000 in funding through Federal LLEBG grants. An additional amount may be
provided by a State COPS grants, but the amount is unknown at this time. Justice Assistance
Grants will potentially account for $10,607.00. These grants are intended to provide the La
Quinta Police Department with the ability to implement special programs that are an addition to
our dedicated enforcement efforts. An additional $230,000 (general fund) will be combined with
these grants to fund the following programs:
Holiday Enforcement Program - $35,OOU
This program runs from the day after Thanksgiving through Christmas Eve. It provides a
significant amount of extra patrol and presence in the City's shopping districts where increased
numbers of robberies, thefts, and car burglaries are known to occur during the holidays. By
providing a safe shopping environment, customers are attracted to the extensive shopping and
dining establishments in La Quints. Further additions to The Village and the restaurant center on
Highway 111 will increase the need for this program.
Problem Specific Traffic Program - $40,000
This program operates throughout the year. Through the utilization of the "Crossroads"
traffic software (purchased during FY 2001-2002 with CLEEP grant funds), the La Quinta Police
Department has been able to identify specific areas where specific problems are occurring.
Additional manpower would be assigned to assist the Traffic Team with the enforcement of
those violations most likely to cause traffic collisions. Traffic programs currently conducted by
the Traffic Team (Holiday DUI and School Zone Speed Reduction) would also be funded
through this program.
Robbery Prevention Program - $80,000
The increased number of businesses has increased the potential for robberies in this area.
This year round program would continue to incorporate increased bicycle, foot and unit patrols
in the Highway 1 I I corridor. The focus of the program would be robbery prevention through
increased presence and the increased interaction with business owners. Officers would make
regular contact with all businesses with the intent or assuring their safety, developing sources of
information reference suspicious activity, and promoting a sate business environment. The
implementation of this program in FY 2002-2003 has resulted in a reduction of robberies in this
area and increased communications between the Police Department and local businesses.
-Qu- 2ve
ial Events Proeram - $25.000
This program will provide $25,000 to offset the cost of police services required by the
annual Bob Hope Desert Classic.
BurelarvfMeft Prevention and Apprehension Program - $70,000
This program would target the primary crime problem in the City. This year-round
program would continue to focus on reducing burglary, theft and auto theft through the education
of potential victims, identification of potential crime locations, and the aggressive investigation
and apprehension of those suspects committing these crimes. The multi -layered approach
provides remedies to the problem and encourages citizens and the police to work together on this
problem. This program was implemented in FY 2002-2003.
Conclusion
The above programs represent a total expenditure of $250,000 of grant funding
specifically provided for the enhancement of law enforcement services and general funds. While
each program is provided with an amount, these amounts can be altered as program priority is
identified. If a new problem is identified and requires special attention, funding can be diverted
from one of the above programs as needed based upon prioritization. This program provides the
Police Department with flexibility in its program funding.
.a-UU, 301
City of
"Gem of the Desert"
F97
In partnership with the Riverside County Sheriff's Department, Indio Station
PROGRAMS / ACCOMPLISHMENTS / GOALS
Fiscal Year 2007-2008
Patrol Services — Increase $583,106.00
The hourly rate for patrol services, as estimated by the Contract City Administrator, was
increased to $110.78 per hour for FY 2007-08. This is an increase of approximately 4%.
This increase is based upon the current 120 hours per day contract.
Patrol Services Addition of 10 hours Per Day -- $207,956.00
The City of La Quinta was noted to advocate increased law enforcement coverage in the
city as a goal for the new calendar year. This in mind, we have included 10 additional
hours per day to be deployed in the city to assist with this goal. These additional hours
(10) represents two additional patrol officers. With this addition these officers must be
trained. The associated training cost for two officers is $65,370.00.
Special Enforcement Team (SET) — Increase $44,937.00
This cost reflects the new contract hourly rate of $110.78. This rate is set by the Contract
City Administrator and is an increase of approximately 4%. SET Members are billed at
1,787 hours per position per year. Normally, the hourly rate if assessed at 1780 hours per
position per year; however, 2007 — 8 is a leap year.
Community Services Officer — Increase $80,952.00
The hourly rate for dedicated Community Services Officers, as estimated by the Contract
City Administrator, was decreased to $38.77 per hour. Because of this decrease and our
expressed need for traffic reporting assistance, we elected to propose the addition of one
CSO II. This additional CSO II will be assigned to the traffic division and will be tasked
to take non -injury collision reports. This assistance will allow motor officers to
concentrate on problem traffic areas and assist patrol officers to take calls in a more
expeditious manner.
Gang Task Force Officer — Increase $9,747.00
This increase reflects the change in the contract hourly rate set by the Contract City
Administrator for this position. The rate for FY 2007 — 2008 was $51.07 and has been
changed to show a realistic increase of approximately 4% to $53.11 per hour.
Drug Task Force Officer — Increase $9,747.00
This increase reflects the change in the contract hourly rate set by the Contract City
Administrator for this position. The rate for FY 2007 — 2008 was $51.07 and has been
changed to show a realistic increase of approximately 4% to $53.11 per hour.
-a-,; . ; 31
School Resource Officer — Increase $17,143.00
The hourly rate for the School Resource Officer, as estimated by the Contract City
Administrator, was 59.68 per hour for FY 2007-2008. This rate was increased 4% to
$62.07 to insure adequate funding based upon past billing trends. The increase reflects
50% cost sharing on the part of the Desert Sands Unified School District. Half the total
cost for two School Resource Officers is $99,312.00. Based upon last year's request of
$82,169.00 the city will realize an increase of $17,143.00 for two School Resource
Officers provided Desert Sands School District pays 50% of the costs. The cost increase
to the City of La Quinta will perhaps change following budget hearings wherein the
specific DSUSD obligations are revealed.
Addition of One School Resource Officer — Increase $49,656.00
Currently the La Quinta Police Department staffs the La Quinta Middle School and the
La Quinta High School with one School Resource Officer each. However, a second
middle school has been absorbed by the city, Colonel Mitchell Page Middle School. We
propose a third School Resource Officer for the Mitchell Page Middle School. The total
cost for this School Resource Officer is $99,312.00. Provided the Desert Sands School
District pays 50% of this SRO the cost would be $49,656.00. In recent weeks members
of the City Counsel have called for additional School Resource Officers. We agree with
these recommendations and support the addition of a School Resource officer at Mitchell
Page Middle School.
Motorcycle Officer — Increase $69,070.00
The hourly rate for the Motorcycle Officer position for FY 2007 — 2008 is estimated at
$94.80. This is based upon the Contract City Administrator's estimate of an hourly rate
at $91.15 + 4% = $94.80. Compared against FY 2006 — 2007 actual hourly rate of
$88.53 (total cost estimate $938,704.00) we arrive at the above increase. The cost
increase represents the difference between FY 2006 — 2007 hourly rate of $88.53 and the
quoted rate of $94.80.
Dedicated Sergeant — Increase $24,263.00
The hourly rate ($75.25) for the dedicated Sergeant, as estimated by the Contract City
Administrator, was increased to 4% to $78.26 for FY 2007-2008. This increase represents
a moderate increase from the initial estimate and final billing sums. The cost increase is
derived from FY 2007 — 2008 rates as compared to the final 2006 — 2007 billed hourly
rate of $72.45.
Mileage Costs (Patrol Units) — Increase $19,350.00
The previous budget estimated patrol unit mileage at 315,000 miles. Historically, patrol
unit mileage for FY 2004-2005 was 288,437 miles and for FY 2006-2007 it was 316,655
miles, just over an 8% increase in mileage from FY to FY. Currently the patrol unit
mileage exceeds last year's total by two thousand miles. This number is due to increased
staffing levels in this FY (210 hours per day as opposed to last FY (102 hours per day).
In addition, due to recruiting problems we experienced low per day staffing levels last FY
as opposed to the current FY. Based upon the Department's hiring rate and our
satisfactory per day staffing levels, I have upgraded our mileage expectation for marked
patrol cars to 350,000 miles for FY 2007 — 2008.
Mileage Costs (Plain Units) — Increase $1,950.00
FY 2006 — 2007 estimated plain unit mileage at 7,500 miles. Preceding years (FY 2003-
2004 and FY 2004-2005) estimated plain car mileage at 7,505 and 4,541 respective(yk 34
3
2
Last FY mileage was underestimated by at least 1,850 miles. While I have projected a
$1,950.00 budget increase for FY 2007 — 2008, this does not reflect an increase in
mileage costs. In fact, mileage costs have gone down. The mileage cost for FY 2006 —
2007 was .50 cents per mile as opposed to this years estimate of .43 cents per mile.
Booking Fees — Increase $14,820
Last year (FY 2006 — 2007), the estimated budget indicated Booking fees would rise
substantially (63%) to $296.45 per booking. In reality, booking fees were billed at
$148.23. This year (FY 2007 — 2008) booking fees are said to remain the same at
$148.23. However, the number of bookings has risen dramatically from an estimated 550
for FY 2006 — 2007 to 947 for the year. To compensate for this rise in bookings we have
budgeted for 1200 bookings for FY 2007 — 2008. This increased amount of bookings
explains the increase for this fiscal year.
DOJ Blood Alcohol Fees — No Change
In FY 2006 — 2007 we requested $17,000.00 to cover DOI blood alcohol fees and
screening fees. A real time look on April 11, 2007, revealed we had spent $7,8117.38. It
appears, based upon our expenditures to date, $17,700.00 is an accurate number to cover
projected costs.
Cal ID — Increase $3,624.00
The estimated increase is based on population data from the State of California,
Department of Finance, and Population E-1 Report. The per capita cost of $0.86 has not
changed.
Facility Fees — Increase $20,217.00
The Contract City Administrator has determined an increase for facilities fees. Last year
(FY 2006 — 2007), the cost estimate was $74,262.00. This year (FY 2007 — 2008), the
Facility Fee has been estimated to be $94,479.00. This represents an estimated
$20,217.00 raise in last year's estimate.
RMS — Increase $53,421.00
The increase in the amount budgeted is due to the increase number of transactions being
conducted due to the increase in personal, the increased number of businesses and
increased number of homes. Last year's (FY 2006 — 2007) estimate was $60,000.00,
while this year (FY 2007 — 2008) is estimated to be $113,421.00.
Special Enforcement Funds — No Change
The use of focused Community Oriented Policing programs has helped to address
dangerous crime trends and hazardous public safety and/or quality of life issues as they
occur. The current level of Special Enforcement funds reflects the proper amount of
capital needed to continue crime suppression programs at their current levels of service
due to personnel rate increases.
Capital Equipment/Maintenance Expenses — Increase $79,512.91
The Traffic Bureau has requested the purchase of six (6) Mobile Electronic Citation
Computers. These hand held devices will alleviate the current multi copy paper citation
issued to errant drivers. This paperless system will expose the violator to a much shorter
detention time, eliminate failures to appear in court based upon allegations of poor
penmanship and interface with current computer software so citation information may be
downloaded more rapidly. These Mobile Electronic Citation Computers will interface
3 . _a_U u 33
with Crossroads traffic analysis software to target problem traffic areas as well as law
enforcement databases. This system is not experimental and is being used in several
jurisdictions throughout the United States. Please refer to the attached study for
additional information. Cost: $64,726.20
The Special Enforcement Team (SET) has requested the purchase of a Global Positioning
Tracking System. Such a system will allow the SET Team to track suspects throughout
the city and into even the Cove area. Historically, the Cove area of La Quinta has
presented itself as an almost impossible area to effectively conduct surveillance on a
suspect. The area is small with crossing streets, winding perimeter roadways and often
times suspects performing counter surveillance. The GPS Tracking System will allow
the SET Team to follow suspects movements from a fixed position and, if desired, from
mobile positions not directly in the sight of the suspect. This item has applications that
will assist in the apprehension of suspects for all Part One crimes. Please see the attached
study for additional information. Cost: $14,786.71.
4.0..: 34
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Riverside County Sheriff- Indio Station
82-695 Dr. Carreon Blvd., Indio CA. 92201
Bob Doyle - Sheriff
Praudly Serving the Conunuuifies of
Pahn Desert -Sun City, 11annudu !Junes, Indio Hills, Usta Santa Raw, 7henned, J1/ecca,
Oasis, Northshore, C'hiriaco S'unouit, and the Cities of La Ouinta and Coachella.
MEMORANDUM
To: Lieutenant Carter Date: April 5, 2007
Fr: Sergeant Walton
Re: Electronic Citation Computer
REQUEST: I am requesting the purchase of six (6) mobile electronic citation computers for use by the
La Quinta Police Traffic Services Team.
PRODUCT: Electronic citation computers are not new to field law enforcement use. Hundreds of law
enforcement agencies and other municipal enforcement divisions use wireless citation
computers throughout the nation.
However, the current trend has been moving toward "paperless" and "wireless" data systems within larger
governmental agencies. The reason for the trend covers a wide range. Primarily, electronic computer
systems are becoming the benchmark for personal identification, vehicle tracking, and financial
accounting. Debit cards have revolutionized the manpower requirements of the banking industry.
Looking to past years, checks were carried, written, and tendered. Each check was manually entered and
signature cards were used to verify fraudulent activity. Currently, trillions of dollars are traded and
exchanged daily on the "information super highway." Errors have receded, staffing requirements have
dropped, and account access has become a 24-hour, seven days per week proposition.
Our current process of citation issuance, although sound, is antiquated. Penmanship suffers during times
of stress, fatigue, and nature's environment. Citations must be checked by supervision for errors and
legibility before being processed and exchanged to front office personnel. Front office personnel must
manually enter the data from each citation into the Tiburon RMS database before exchange to the Indio
Traffic Court. Finally, the Indio Courts must perform a process to complete the extensive travel for each
citation.
An electronic citation computer is handheld, wireless, and provides the enforcement officer the ability to
"swipe" the violator's driver license to complete the majority of personal data. The computer is equipped
with a database of Vehicle Code violations, including the often -missed sub -sections, to "populate" the
sections violated. The computers allow a preset court appearance date and time to be loaded for accurate
data, reducing the number of "citation corrections." The computer allows legible citation production,
regardless of the officer's fatigue, penmanship, or nature's "ferry." Finally, the computer allows data to
-0 3 €
Page 2
interface with the station's RMS, CROSSROADS, and Indio Court databases, providing a paperless
transaction. I want to stress; control of the citation data is always maintained. Ultimately, supervision
and administration have the "built-in" ability to conduct accuracy checks or data audits.
Forgetting the fact this computer can produce accurate and legible citations in less than five minutes; this
technology moves our city forward with efficiency.
VENDOR
Advanced Public Safety (APS)
500 Fairway Drive, Suite 204
Deerfield Beach, Florida 33441
COST:
Pocket citation bundle- Intermec CN3 with Bluetooth
802.11 b/g 2D imager, Extended battery, QWERTY, Keypad,
GPS, WMS, Sprint, Zebra RW420 Bluetooth
$6,395.00 ea.
SmartExport (file) RMS
$7,500.00
SmartExport (file) Court
$7,500.00
SmartExport (file) Crossroads
$7,500.00
Zebra compatible Thermal printer paper cases
$ 142.20 ea
Computer 3 year warranty
$ 396.00 ea
Printer 3 year warranty
$ 223.00 ea
Shipping, Handling & Annual Maintenance
$8,000.00
TOTAL:
$64,726.20
• The "SmartExport" software was proposed for twelve devices. The actual cost may be lower'°
David Walton, Sergeant
Indio Station Traffic Services Team
Attachment: Press-Entecrue Article "San Jacinto Traffic Tickets Cm Digital"
an
xiverside County Sheriffs Department
Indio Station
La Quinta Police
Memorandum
To: Captain Meyer via Chain of Command
From: Dep. Butvidas
Date: 1 l/6/06
Ref: Request for Expenditure of Funds for GPS System
Introduction
This memorandum is being written to outline the need for the purchase of a Global Positioning
System (GPS) "Tracking System. This memorandum will explain why the system is needed and the
history and success behind its use. Additionally, this memorandum will provide cost comparisons and
the recommendations for the purchase of various items of equipment to facilitate the usage of the
system. Full implementation of the system will require the purchase of 1) GPS Tracking System and
Software 1) Laptop Computer 1) Wireless Service Account "Air Card"
Description
A GPS Tracking system is a multi -unit, integrated device used to track an object, usually a vehicle, in
relation to its positioning on the globe. GAS uses longitude and latitude to pinpoint an object at its
present location. Once the latitude and longitude are known, a map can be used to input the location
upon a grid.
The GPS Tracking system uses satellite and cellular telephone technology to track and communicate
the location of the tracking device. The way in which an object is tracked is accomplished, first by
installation of the tracking unit. The tracking unit is a small, self -powered unit that call be attached
within seconds, magnetically to a vehicle. The unit then transmits its latitude and longitude to a
satellite. A laptop computer equipped with GPS software then tracks the location of the unit from
information communicated between the satellite and the tracking device. The laptop plots the location
of the device in "real-time" upon the screen. As the location is plotted, law enforcement can track the
vehicle on which the device has been attached.
-s-j " 3
History
GPS systems have been in use by the military for decades. The technology has become available to
the private sector within the last couple of years. Various private companies use the system to track
vehicles and packages for delivery. Law enforcement has discovered the benefit GPS Tracking
systems provide in locating suspects, tracking suspects, and developing intelligence.
Numerous law enforcement agencies and task forces in the Coachella Valley have successfully used
the GPS Tracking System. The Coachella Valley Violent Crime Gang Force recently used the system
to locate two suspects wanted for murder in a local city. The tracking device was installed on the
suspect's vehicle. By tracking the travel routes of the vehicle, they were able to arrest two violent
gang members for murder. Several other agencies have used the system to track and arrest known
felons, corroborate cases and gather intelligence.
The Pahn Springs Narcotics Task Force, Coachella Valley Violent Crime Gang Task Force, Palm
Desert Burglary Suppression Team, Riverside County Special Investigations Bureau and the
Riverside Auto Interdiction Detail, currently use GPS Tracking Systems.
The La Quints, Special Enforcement Team has in the past had to borrow other team's units in order to
conduct the types of surveillance only a GPS Tracking System can provide. At this moment, the La
Quinta Special Enforcement Team could use the system to assist in the investigation ofa recent home
invasion robbery and a string of thefts and burglaries occurring in the south end of the city.
Unit Information
There are currently two GPS Tracking Systems geared toward law enforcement. The units are only
available through their manufacturers.
1) Oran ST-811TDK GPS Deluxe Tracking Kit with software $9,625.00
2) Coleman Technologies CM-AIO-G Platinum Tracking Kit $7,295.00
I have compared the two systems and have determined that the Orion unit is the best for our needs.
The reasons for this are several and include:
A) The Orion has the ability to transmit in real-time, the Coleman cannot.
B) The Orion is currently in use by the majority of the task forces and agencies locally and this
allows better interoperability.
C) The Orion has local service representatives.
D) The Orion can track multiple devices simultaneously, the Coleman cannot.
E) The Orion can work on all three major cellular service networks including Sprint, Cingluar
and Verizon. The CTI unit can only work with Cingular and T-Mobile.
Laptop Computer
I am requesting the purchase of a Panasonic "Toughbook" CF-29 Laptop computer for the platform
upon which the tracking software is installed. The CF-29 has proven durability and is currently in use
by numerous law enforcement agencies, both local and abroad. The CF-29 has the ability to be used
in varying extreme climates. The unit is self-contained, although an exterior CD drive must be
purchased. (price of external drive is included in the below quotes) It is equipped with its own GPS
system in case it is misplaced; has a backlit keypad for use at night; can have the "Air Card" installed
internally and has touch screen capabilities. Because of the nature of law enforcement and the fact
m_,J;i 3�
that circumstances can change at a moments notice, placing sensitive gear in situations where they can
be damaged, the CF-29 is ideal. I obtained three separate quotes from three different vendors and
they are listed below.
Panasonic CF-29 Toughbook Laptop
Wireless Service
$5,245.41
(CDCE Inc. Quote)
$5,226.30
(GTSI Corp. Quote)
$5,167.71
(CDW-G Quote)
As stated above, the GPS Tracking System requires wireless "Air Card' service. I have contacted
three different wireless providers; Verizon, Cingular and Sprint. Sprint Wireless provides the least
expensive monthly service at $49.99 per month with a two-year service agreement. All three
providers quoted me for unlimited anytime minutes. Cingular Wireless is $59.99 per month, also with
a two year service agreement. Verizon provides service for $79.99 per month with no service
agreement requirement. This price is not discounted and reflects the purchase of one unit without
continuous service. It is my understanding the City of La Quinta currently has a Verizon account and
may be able to obtain a discounted price.
Although Sprint and Cingular have the least expensive plans, it has come to my attention through
research with local agencies that Verizon provides the best coverage in the valley. This is paramount
due to the fact this type of system is most effective when it can be tracked in real-time without
interruption from lost service.
Verizon Wireless Service (1-Year/Unlimited Anytime Minutes) $79.99 PER MONTH
Cingular Wireless Service (1-Year/Unlimited Anytime Minutes) $59.99PERMONTH•
Sprint Wireless Service (1-Year/Unlimited Anytime Minutes) $49.99PERMONTH"
"Require 2-Year Contract
Conclusion
In conclusion, I request the City of La Quinta purchase one Orion ST-811TDK GPS Deluxe
Tracking Kit with software, one Panasonic CF-29 Toughbook Laptop, and Verizon Wireless
Service (1-Year/Unlimited Anytime Minutes).
Based upon the quotes provided, I suggest the Police Department purchase the Panasonic CF-29
Laptop computer from vendor CDW-G.
The total expenditure not including taxes and shipping for the Orion unit and the Panasonic Laptop
would be approximately:
$14,786.71
The cost of the Verizon Wireless Service will be on a continuous basis at a quoted price per month at
$79.99.
Respectfully Submitted,
Damen Butvidas #2437
-p_U �t 4 r
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05; 10/2007 15: 49 7605646884 LA QUINTA ARTS FOUND A I I AI;Mi IDLY 101�01 I
May 8, 2007
By fax & mail
Mr. Thomas P. Genovese, City Manager
City of La Quinta
P. 0. Box 1504
La Quinta, CA 92247
Re: 2007-08 Application for Contract Services Agreement
Dear Tom,
4A QiMe A'
11 S
FOUNDATION
LA QUINTA ARTS FESTIVAI,
May this serve as La Quinta Arts Foundation's formal request for the City's
consideration of a 2007/08 Contract Services Agreement. For the purposes of
budget discussions, we request a contract in the amount of $100,000 for
production and promotion of the 26"' Annual La Quinta Arts Festival, scheduled
for March 13-16, 2008.
We also request your consideration to waive the associated rental fees for use of
the Civic Center Campus for the use period designated in the contract of 1,
August, 2006, which were previously imposed at $20,800.
We look forward to developing a slate, of events, activities and opportunities for
the coming season to serve residents and draw visitors to the City of La Quinta.
Sincerely,,
Christi Salamone
Executive Director
cc: Edie Hylton, Community Services Director
Mayor Don Adolph
Council Members Henderson, Kirk, Osborne, Sniff
78150 Calle Tampico, Suite 215, La Quinta, California 92253
760.564.1244 Phone • 760.564.6884 Fax
www.LQAF.COM
i%,s. 'W Ih'P ► t15'✓<— f pl - r r 0-'Fr E W -'T0 K cY1IT oac c 15
pNq�1Pt1>>L �N `YhL \w� (`ngtaf}5�'<A'S O"r`i�c.Gr
-ffi-�j 44
A 1 I AUMIM 1 0- G
RIND FOOD DANK, M.,"Hunger has no Limit"
TO Edie Hylton
Community Service Director
City of La Quinta, Ca.
FROM: David A, Paradin-0—r-P
President & CEO
FIND Food Bank, Inc.
RE: FIND Food bank, Inc.
DATE: June 11, 2007
This is a follow up to my letter of May 1, 2007 to Mayor Don Adolph requesting
financial assistance from the City of La Quinta for FIND Food Bank, Inc.
The purpose of this memorandum is to request a Capital Grant of $250,000 from the City
of La Quinta for the construction of a new warehouse facility in Indio, Ca. A request that
is consistent with the requests that are being made to the other Cities throughout our
Valley.
As noted previously, Riverside County and the City of Palm Desert have each made a
financial commitment of $850,000 to this capital project. Requests for a contribution of
$250,000 have been made to the City of Rancho Mirage and the City of Indian Wells.
FIND has just initiated discussions with the City of Indio and the City of Coachella and a
similar discussion will be initiated with Palm Springs.
As the problem of hunger is one that impacts all of the cities within our Valley it only
seems appropriate that these communities become a part of the resolution of this issue.
Should you have any questions or wish any additional information, please do not hesitate
to contact me.
Your kind consideration is very deeply appreciated.
68-615 Perez Rd., 14 B, P.O. Box 41, Cathedral City, CA. 92235, Web Site: www.findfoodbank.oro
Office: 760-328-3663--Fax: 760-328-3994--Toll Free: 888-449-0613—Email Address: dtenold(Vindfoodbank. oro
FIND Food Bank, Inc.
Tw
Incorporated in 1983 and for the past twenty four years FIND Food Bank, Inc. has
provided food assistance and basic essentials to those who are in need here in eastern
Riverside County. This assistance is provided through a network of eight six member
agencies; soup kitchens, food pantry's, homeless shelters, children's programs, senior
centers, and other not for profit organizations, located in twenty one communities
throughout the Valley. What started out on one man's front porch quickly grew to occupy
a 14,000 sq/ft facility where offices are currently maintained and food is warehoused
until distribution.
FIND'S program services, in addition to its food receipt and distribution activities
includes the recruitment, training and monitoring of food distribution Sites, and an
agreement with the Department of Social Services to provide Emergency Food
Assistance, for those requiring immediate and temporary assistance. Discussions have
just begun regarding the storage of food products and basic essentials that may be
required in the event of a natural disaster or an area wide emergency. FIND is the
identified food source in disaster preparedness planning at both the County and local
government levels. FIND'S geographic area stretches from Cabazon to the Colorado
River which is the Border with Arizona. (Approximately 3600 sq/miles.)
is The Mission of FIND Food Bank is to mobilize the resources of our community to
relieve hunger, the causes of hunger and the problems associated with hunger.
The Vision Statement states that FIND Food Bank will become a major resource, for
addressing and resolving those issues associated with hunger.
FIND Food Bank is the Second Harvest Food Bank in eastern Riverside County and the
only distributor of United States Department of Agriculture (USDA) food products.
Although some chanties may appear to be "food banks," they are, in fact, not food banks
but food distribution sites that provide food and meals directly to the hungry. There are
no alternatives to FIND in terms of providing food to charities that directly serve the
hungry in eastern Riverside County. Thus FIND fulfills a unique and critical need —
providing USDA and Second Harvest Food products to those chanties who directly feed
the hungry in eastern Riverside County. Without FIND, the ability to serve such food
would be very nearly eliminated.
America's Second Harvest, headquartered in Chicago, is the largest and most respected
national food bank. It has 210 "affiliates," which distribute food into every county of the
United States. Seventeen "affiliates," are located in California.
CIJ
The services and information offered by America's Second Harvest, to its "affiIiates," is
highly professional and extensive, including but not limited to, food sources,
procurement, grant/solicitation opportunities, technical assistance, public relations,
legislative assistance and operating assistance (e.g., manuals on distribution services,
good warehouse practices, public health standards, personnel, etc.)
FIND is a member of the Southern California Cluster of food banks which includes,
Riverside Food Bank, San Bernardino Food Bank, Orange County Food Bank, Los
Angles Food Bank and the San Diego Food Bank. These are all America's Second
Harvest food banks. These food banks share food products regularly while working
closely on a number of matters and/or concerns impacting food banks. During the recent
freeze, these food banks were able to deliver additional food products to FIND for
distribution to the effected farm workers.
Currently FIND receives about 38% of its food from the USDA, major food processors
like Kraft, Nabisco, Nestle and General Mills in Riverside account for another 24 % of its
food products, while Albertson's /Sav-on in Orange County accounts for an additional
18 %. The remaining 20% is received locally from Albertson's, Vons, Ralphs, Trader
Joe's, local producers and food drives.
FIND enters into a signed contract with all charities to which is provides food and enters
into a separate signed contract with charities who distribute USDA products. The
food/meal distribution Sites are required to report monthly to FIND and are monitored, in
terms of performance standards twice each year.
Over the past three years the receipt and distribution of food products has increased from
2.8 million pounds per year to 5.4 million pounds this past year. During this same time
period food/meal distribution Sites have grown from 50 to 86. Last year, these 86 food
distribution Sites, served on average, 81,209 individuals EACH MONTH.
On average, 6625 seniors,1550 homebound, 2753 homeless, 20,223 children/ 5829 under
the age of six,14,394 of school age. ( This differentiation is made because a significant
number of these children participate in the school "lunch program," and when summer
vacation begins these children no longer benefit from that one meal a day,) and 50,058
individual adults. As many of these individuals will require food assistance on a regular
basis this number of 81,209 is best viewed as a "unit of service:' The clients served by
these food distribution Sites are primarily low and below low income and are 45%
Caucasian, 50% Latino and 1+% each, Asian American, Pacific Islander, African
American, and Native American.
W
To help put 5.400,000 pounds of food into perspective. 5,400,000 pounds of food will
provide 4,218,750 meals a year or 11,558 meals each day, seven days a week for an
entire year. This is the number of meals provided, last year by FIND.
Hunger or "Food Insecurity," as it is so often referred to in this country today is not a
problem of insufficient food. Most are surprised to learn that there is more than enough
food to feed everyone who is in need. The problem is one of capacity and logistics. The
physical capacity to receive and warehouse the quantity and nutritional quality of food
required to meet the needs of those requiring food assistance. Then, developing the
necessary distribution Sites, systems, procedures and distribution process that will insure
that both the quantity and nutritional quality of food required will reach the intended
recipient.
The most recent issue with the migrant farm workers in the Valley is an excellent
illustration of the above issue. The Governors Office recently released $250,000 for the
purchase of food products for those farm workers who were impacted by the freeze. The
$250,000 purchased just over 450,000 pounds of selected food products, which was then
delivered to FIND in 12 large 53' trucks. FIND could not accommodate this quantity of
food without obtaining additional warehouse space. Then, the distribution of this needed
food was handled by only four to six distribution Sites that are located in that specific
Alk geographic area. Far too few distribution Sites for the population requiring assistance.
And most of these Sites are also lacking in their own physical capacity, specifically
refrigeration, which further exacerbates the problem of distribution.
Currently, it is not possible to significantly increase the quantity nor the nutritional
quality of food required to meet the rapidly growing needs for food assistance here within
eastern Riverside County, without the addition of significant storage and refrigeration
capacity. FIND has completely outgrown its current facility. Therefore, a new state of the
art 36,190 warehouse is planned for construction in Indio, Ca. The cost for the
construction of the new warehouse is $5,000,000.
GENERAL INFORMATION
FIND is a 5010 (3) not for profit organization incorporated in the Sate of California in
1983.
FIND is governed by a Board of Director of eight members.
FIND'S current operating budget is $660,800
FIND is staffed by 9 full time staff and 1 part time staff. (Plus 1500 hours of Volunteer
Service during this past year.)
r
ATTACHMENT E -
EAST VALLEY MEMORIALS FOUNDATION
a (501 (C) (3) not -for profit Corporation)
P.O. Box 1679, Indio, CA. 92202
Directory Of Board Members
Joseph J. Zelazny, Jr.,
Apri127, 2007
Lt. Colonel US Army (Retired)
or, Don Adolph, Honorable Ma
P Y
President of the Board
Home#760347-0941
City Council Members
Michael T. Pierson,
City of La Quinta
Staff lnvesogator Law Firm of
78495 Calle Tampico
Thomas T Anderson
1.1 VioePresident
La Quinta, CA. 92253
Felipe Castaneda, Jr.,
Trauma Tuoaan,
Re: Monument at the Coachella Valley Cemetery.
Desert Regional Hospital
2"a Vice President
Dear Mayor Adolph and Members
Sandra Regalia, (Reared)
Treasurer
Of the La Quinta City Council.
Board Members
Simply put, the East Valley Memorials Foundation, Inc., is asking for
Manuel Arredondo,
financial assistance from your great city. The why is set forth in brief in the
Principle -Coachella valley
Ihgh Schmd
grant application this Foundation submitted to your city, this date.
Wayne Bowers,
seoora, Manager,
Allow me to be a little more personal, from World War One to the resent
P P
Suzuki I11 Dealmdup
War on Terrorism, this Foundation has the names of 80 men from the
Comrcia
Coachella Valley who have made the ultimate sacrifice for our country
m Commander VFW
Post 3699, Indio, CA while serving in the Armed Forces of the United States of America.
Herman Granados,
Adlmant. Amencan Legion
These brave men answered the call to duty, realizing that their lives could
Post 739, Indio, CA
be cut short because of their duty to our country. Some made widows of
Dave Ison, Director
their wives and orphans of their children. Most never knew what it is to be
Human Servaes
C,ry of Indio
married and to have families of their own. The families and friends of these
brave men will never for get them, nor should we.
Lloyd Miller,
BSA -Troop Leader
Troop 37
1 ask you, each of you to pause and say to yourselves as many of the 80
Ashley Mc Demon,
names as you can. What do each of you know about these men? Does your
College OF The Desca
Reared Professor
City or your Historical Society have biographies about each of them?
Carmel Romero,
Commander.Amencan
Each of these men represent this Valley! All the Cities in this Valley should
Legion Post 739, Indio, CA
honor and remember each of them.
Bill Shiner.
V. P and Generd Manager
Homark Distnbnnng Co.
The East Valley Memorials Foundation is asking the City of La Quinta to
match the City of Indio's pledged donation of $25,000.00 dollars. By all
Paul Stryker, Teacher
Indio High School
the Cities in the Valley providing financial assistance, this Foundation will
raise the money needed to build the new Memorial Day Ceremony Area
Historian:
Patricia Me Dermon
and Monument at he Coachella Valley Cemetery.
..A_ "they Shall Not Be Forgotten" Q
ItiL urrM pltLrL {J L-4- 04 i*4�+�040r% lntao
Ay�;lq.f ua,. tN _Iht. Ct,e IhRNq'�StA% a Srsrtc.t.
It
This Foundation has requested information about each of these men from the National Personnel
Records Center. This Foundation, with assistance from local newspapers and media will soon be asking for
help in gathering as much information as possible about each of these men. Biographies will be made and
placed on dvd's and distributed to every school in the Coachella Valley and to every Historical Society in
the Coachella Valley. Think of the cost if each city and or Historical Society did that on their own. This
service to all the school and to the Historical Societies is just reason alone to provide the requested financial
assistance.
The most important reason for providing the requested funds is because these men, from the
Coachella Valley died believing in us, for we are what they were willing to die for, we the people. Will we
the people of this great valley remember our collective duty to them? Will we work together to build this
Memorial and to create biographies about them, so future generations can learn about them too?
Will the City of La Qunita add its great name to the roll of entities supporting this great project?
The East Valley Memorials Foundation, Inc. awaits your answer.
k yo .
Michael T. Pierson, I' VP
Board of Director
cc: EVMF Board Members.
H 1 1 11Vr71VIGIY I U -^
May 2007
)x 1999
i, CA 92247 The Honorable Mayor Don Adolph
30)360-9191 Mayor Pro Tem. Stanley Sniff
Council Member Terry Henderson
Directors Council Member Tom Kirk
Council Member Lee Osborne
Blydenburgh
reta
Dear Mayor and Council Members,
Centeno
tsurer
We are pleased to be making plans for our third full season of Theatre here
in La Quinta. We are requesting $50,000 from the City, continuing your
;enteno
sident
support of the La Quinta PlayHouse and live theatre in La Quinta Village.
Our second season was very successful. We produced 4 plays all on
schedule and slightly under budget.
n Reeves
Director
We are an economic development partner in the community.
• We doubled our attendance over our first year. Our earned income
was primarily from ticket sales with many new to the Village.
• Local Merchants saw additional income for their businesses due to
our presence. (letters available upon request)
• We quadrupled our marketing and inches in advertising space over
the previous year.
ebsite o Subscribers returned for a second year and we are developing a
taPlayHouse com loyal following. (a sampling of letters of support are included)
:mail
mseCaol.com Our Children's Education Program worked with 250 children over the
course of the year. We worked with at risk youth and all workshops were
free. We are pleased to mention that local developer, Thomas Berg, has
ley on Stage, n/a offered the use of his land for next season. Having the same location next
PlayHouse, is a
3 Charity season is a real boost for our returning customers. We have obtained year
33-0741257 round event insurance and we will be able to leave the pavers and
landscaping in place. We have secured a conditional use permit from the
city. Next year La Quinta PlayHouse is planning a four play season again
along with education classes throughout the year.
We truly believe we are an addition to the cultural landscape of La Quinta
and a benefit to this fine city. Please consider this request for funding.
EL:actors�L t*rnk4 �CKtz Gtpok;:grow IN At,OS�`L-
51
A I I HVf7lvl"v I v-.
Laurie Nadeau
Director of New Business Development
72920 Parkview Drive
Palm Desert, CA 92260
(760) 568-3636 ext. 119
(760) 568-1176 fax
InadeauOkmir6.com
April 27, 2007
Mayor Don Adolph ' ,
City of La Quinta
78495 Calle Tampico
La Quinta CA 92253
Re: KMIR Teen Driving Clinic
Dear Don,
Another year has come and gone with yet another Teen Driving Clinic under our belt.
With a 70% increase in teen drivers here in the Coachella Valley by 2010, we know
that this effective and informative clinic is helping save teen lives!
Naturally we were disappointed in not having the sponsor support from La Quinta
this year but hope that we can count on you for the teen driving clinic for 2008.
Although the dates are not set, it will run in early April 2008. This past year we ran
the clinic over 2 weekends to increase the opportunities for families to get involved
and train their teens. It has been a tremendous success!
I do hope that we can count on your sponsorship and scholarship for the coming
year .... I want to get the request in early. I certainly was unaware of the restrictions
of this year (only supporting every 2nd year) and ask for your personal support and
endorsement for the coming year.
Best to you,
Iauris,
Nadeau
Director of Business Development
KMIR 6
j AL
Laurie Nadeau
Director of New Business Development
72920 Parkview Drive
Palm Desert, CA 92260
(760) 568-3636 ext. 119
(760) 568-1176 fax
Inadeau(rDkmir6.com
On behalf of
Teen Driving
New Driver Car Control Clinic
Sponsorship Commitment
we are pleased to commit
• $50,000 as the Presenting Sponsor (one available)
• $35,000 as the Platinum Sponsor (one available)
• $10,000 as a Gold Sponsor (four available)
• $5,000 as a Silver Sponsor (six available)
to the Teen Driving — New Driver Car Control Clinic to be held in April 2008.
We acknowledge and accept the Sponsor Benefits commensurate with our Sponsor
Commitment as outlined in the attached schedule.
Sponsor Authorized Signature
Title
Date
KMIR Authorized Signature
Title
Date
5" k 1 U
Laurie Nadeau
Director of New Business Development
72920 Parkview Drive
Palm Desert, CA 92260
(760) 568-3636 ext. 119
(760) 568-1176 fax
Inadeau(d)kmir6 com
Teen Driving
New Driver Car Control Clinic
Silver Sponsor
$59000
(six sponsorships available only)
This unique opportunity to be the Silver Sponsor provides your organization with valuable
recognition as a community leader. As the Silver Event Sponsor, your organization benefits
from exposure to all families in the Coachella Valley as well as having the opportunity to get
the message out that you care about the community and are prepared to invest in its future
and the welfare of its citizens. Silver Sponsor benefits include:
• Name and logo on ALL promotional materials in conjunction with the entire
event
• Complete recognition in all television, radio and print advertising
• Name and logo on all on -site banners
• Website banner advertising on KMIR6.com
Maximize your exposure...... with high visibility
1,.. 54
Teen Driving
New Driver Car Control Clinic
Silver Sponsor - Value
Radio, Print advertising
Promotional Items
Web presence from January — May
On Site advertising
$2,000
$2,000
$3,000
$1,300
$8,300
-a..;; " 5
WRIT' ATTACHMENT 5-6 fEM: 3
Mr: Tom Genovese `
City Manager
City of LaQuinta
78-495 Calle Tampico
Dear Tom:
arr occuirii
r!P'M XACiAFR'S Dr
MAN ABOUT TOWN -
Campaign to benefit College of the Desert Public Safety Academy
i 7V
January 1, 2007
On behalf of .College of the Desert. Foundation Auxiliary, I am heading a campaign to raise
money for student needs and instructional equipment at the Public Safety Academy. The
Academy, initiated at the College in 2001, provides a valuable service to the cities of the
Coachella Valley and the County of Riverside. Local 'home grown" cadets now attend the
Academy, and after graduation they find jobs with local law enforcement.
"Home grown" cadets means less turnover for our police departments. The graduates know
the area, the people, and the climate. In addition, the ability of our police departments to hire
POST certified candidates in our own back yard will mean significant savings to all cities.
The cost of attending a full-time police academy is an expensive endeavor. Adding tuition,.
meals, housing and equipment, the costs for a municipality to pay fora new police officer to
attend an academy can easily exceed $10,000. Historically, cities within Riverside County
have sent their new officers to the Riverside .County Sheriffs Department Clark Training
Center in Riverside to accomplish this training.
Students attending the COD Public Safety Academy can spend over $3,000 for training. The
academy staff continuously look for funding to assist in reducing the cost for their students.
They do this by asking for a multitude of donations to help students enrolled in the program
complete their training. For example, a donation of $20,000 was needed to purchase bullet-
proof vests, which are now used to outfit students during their training in the use of firearms.
Our cities' participation in this campaign will help reduce this cost, and will help .increase
enrollment in the program in the future.
This year, all our cities will benefit when ground is broken for the construction of the dedicated
facility for the academy. The 29 million dollar facility is to be constructed in two phases and
5E
will be built on the Palm Desert campus using proceeds from the bond issue authorized by
District voters in 2004. However, we must remember that money is still needed since the
bond issue does not provide sufficient funds for student needs nor instructional equipment.
I am certain you will agree with me that having a public safety training center Is a win -win for
our dties. First, it offers the ability to have our own valley residents trained; and second, it
offers substantial savings on training costs.
The academy has identified a list of needs that I am enclosing. Such needs total $275,000.
1 am asking the cities in the valley and the county to contribute a minimum of $.50 cents per
permanent resident. Based on the valley population, this will amount to a total of $200,000.
In addition to the amounts being asked from the cities, a citizen committee is organizing three
events to raise funds from private sector contributors. The goal of that effort is to raise the
rest of the funds needed. At the conclusion of this valley -wide campaign, we hope to have
sufficient contributions to fully fund the needs of the Public Safety Academy program at
College of the Desert.
I sincerely hope your city is able to help in this endeavor that will benefit all of our
communities. If you would like a meeting with me.and/or the director of the Public Safety
Academy to discuss this in more detail, please let me know.
If you have any questions, please call me at (760) 776,M.
Sincerely,
CARLOS L. ORTEGA
W, 5
Items Needed Include The Following
DEFENSIVE TACTIC ITEMS $31,000 COMMUNICATION TRAINING ITEMS E3000
Foam Batons Portable Radios
Handcuffs Communication Equipment
Training Mats Communication Supplies
Lap Top Computers Training AudiaNisual Equipment
PHYSICAL F"NESS ITEMS SU.000 STUDENT REMSIGRANTS $42.000
Physical Fitness Uniforms Uniforms
Six foot Training Wan Live Scan/Finger Prkd Cheeks
Training Audio/Visual Equipment Emergency Vehkle Operation Fees
PT Barricades Ammunition for Range
Compulersftnting Equipment LeBow Gear
Dummy Drag Training Equipment
SCEMARIO TESTIIjsi ITEMS $27.00 GENERAL TRAINING FTEMB 3$5.000
Scenario DUD Library Lap Top Computers (10)
Training DUD's Safe for Weapons
Multimedia Projectors Safe for Testing Material
Lap Top Computers Supplies for PSA Award Ceremony
Scenario Testing Props Portable Barricades
Staff Desk and Chaks
IRE TECHNOLM TRAINING ITEMS :45,000 RANGE EMAPMENT AND SUPPLIES 2 0
Fire Technology Training Ladders
Fire Technology DVD Unary
Cadet Uniforms
Staff Uniforms
Storage Containers
LOP TOP Computers
Miscellaneous Training Equipment
Targets
Lap Top Computers/PAnters
AudkWisual Equipment
Shotguns
Ammunition
Muttimedia Projectors
Storage Cabinets
Safe for Ammunition and Weapons
An organization
of Parents
and Friends
to help all
Mentally
Retarded
FOUNDATIO. -
FOR THE
RETARDED
OF THE DESERT
June 7, 2007
The Honorable Don Adolph
Mayor, City of La Quinta
P.O. Box 1504
La Quinta, CA 92247
Dear Mayor olph: ` t✓ 0 h
73-255 Country Club Drive
Palm Desert, CA 92260-2309
Phone: (760) 346-1611
Fax: (760) 773-0933
Toll Free: (888) 771-7784
wyvw,desertarc.org
ATTACHMENT 5-7
T
c,
The purpose of this letter is to request financial support for the Foundation for the Retarded of
the Desert. The Foundation provides critical services for more than 700 people with
developmental disabilities, 68 of whom are residing within the City of La Quinta. For the most
part they are unable to avail themselves of human services provided by city government. The
Foundation serves as the primary service provider for this population and their families.
Cn�
The Foundation has undergone significant organizational changes and is in the process of
reinventing itself so it can become financially stronger and more effective. The Board of
Directors has added a number of new faces that bring new energy and talent to the Board. As we
complete the search for our new Executive Director, our interim management team (who have
strong local government experience) have been effective in developing a strategic financial plan
that will help our bottom line in the future by ensuring that our programs are operated cost-
effectively and that the Foundation is operated in a business -like way. The new Board is
committed to developing a comprehensive strategic plan to serve this ever-growing population of
people with developmental disabilities. The by-laws are in the process of being completely re-
written and the Board intends to change the name since it has out -lived its time.
Notwithstanding the above, the Foundation has endured a tough year financially which to some
degree was affected by the changes since business enterprises have experienced a reduction in
work and fundraising has been dampened. The interim management team recently
recommended a financial plan that addresses this year's problem to the extent possible and puts
the Foundation in a position to eliminate its structural budget problems and cash flow shortfall in
the future assuming the state provides reasonable reimbursements for program costs. The latest
estimates project that the FY 06/07 shortfall will exceed $300,000 (of a $10,000,000 budget) due
to the recent arrival of some old billings for State Fund for audits covering FY 01/02 through FY
03/04. Since the Foundation has virtually no cash reserves, the funding of this deficit is a
daunting problem for the Foundation and some of its services are in jeopardy since state
reimbursements are inadequate to cover 100% of program costs.
:�-. 5 C
A NON PROFIT ORGANIZATION • FEDERAL TAX I.D. NO. 95-6006700
We have been active in contacting foundations, potential donors, granting agencies, state elected
officials and some elected and appointed local government officials with some success. For
example, Supervisor Wilson recently recommended a budget request for a $50,000 subvention to
the Foundation. Supervisor Wilson strongly encouraged us to ask local governments for
matching funds. While we have made CDBG grants requests to several cities, these funds result
in enhanced levels of service but they do not really help the Foundation's bottom line since their
expenses are restricted to those purposes.
We respectively request that the City of La Quinta provide the funding for this one-time request.
We recognize that the financial situation of desert cities varies considerably and that it may be
difficult to match the funds authorized by the Board of Supervisors but we would greatly
appreciate any financial help that you can provide.
On behalf of the Board of Directors,
Sin cerel yours,
L�
Christ hy,
President
i".
The United States Conference on AIDS
: Palm Springs, California 2007
Steering Committee
P.O. Box 4182
Palm Springs, CA 92263
June 1, 2007
Tom Genovese, City Manager
City of La Quinta
Dear Mr. Genovese,
IT NATIONAL MINORITY
ME AIDS COUNCIL
20 Years Of
Bui (ding .Hpalthier_Communities
ATTACHMENT 5-8
CC= C.ak 6
".. __-1
The Coachella Valley has been chosen to host the 21"annual United States AIDS
Conference. This is the first year this event is being held in a location other than a major
metropolitan area More than 5000 visitors will converge on the Palm Springs
Convention Center starting November 7t' through the 1 oth. The Conference brings
together non-profit agencies, federal and state agencies, healthcare workers and people
living with HIV/AIDS from all over the United States. This Conference provides updates
on the latest life-saving drugs and the research that is ongoing. Workshops on,
prevention programs targeting populations that are most impacted by this disease,
providing a continuum of care, outpatient medical services, case management, housing,
mental health, and substance abuse.
The host committee is responsible for the coordination of a welcoming reception that
honors city mayors, elected officials and community leaders. This event is scheduled for
November 8th at the Zoso Hotel. A memorial service remembering all the people that we
have lost -to this disease will be held at the O'Donnell Country Club on November 9th.
We have to recruit 300 volunteers to cover the four day conference, and provide food for
them. Arrange tours and provide the transportation. And, last not but least to raise the
funds necessary to cover all these expenses. Our projected budget is $80,000.
Supervisor Roy Wilson has issued us a challenge for raising funds. He has offered to
match the highest contribution up to $50,000. Please consider supporting this conference
also.
Joe and I want to thank you, in advance, for helping us to make the conference a huge
success.
Sincerely,
ohair
Doris Wahl, Co-chair
Doris Wahl Joe C. Acosta
Steering Committee Co -Chair Steering Committee Co -Chair
Wahlfamilv(alhotmail.com ' JoeCAcosta(alaol.com
760.778.4372 7 760.320.4232
61
ATTACHMENT 5-9
June 6, 2007
Honorable Don Adolph, Mayor
And City Council Members
P. 0. Box 1504
La Quinta, CA 92247
Dear Mayor Adolph & Council Members,
iUUIi
JVTS
FOUIYDATIOIY
IA QUINTA AR5 FESTIVAL
cc
In keeping with our mission to provide cultural activities for the benefit of the City
of La Quinta and its residents, La Quinta Arts Foundation is developing a slate of
new events for the FY 2007/08 season.
In addition to LQAF's traditional programs, La Quinta Arts Festival, and six dates
for Art Under the Umbrellas at Old Town, we propose the following, scheduled for
the benefit of La Quinta based business and residents:
Silve6creen at SilverRock — September 29, 2007
This event will wax nostalgic with baby boomers who remember Saturday night
"date night" at the drive-in movies. City residents are the target audience for this
event. Those with legal access (Citrus, PGA West, Pamilla) will be invited to
drive their golf carts to SilverRock, and patrons outside of those developments
can drive over. Dinner and cocktails will be available to purchase at the
Clubhouse. Included in the price of admission is a putting contest with prizes
and screening of the outdoor movie. Patrons will bring blankets for lawn seating —
and unlike movie theatres of today, popcorn is free!
Blues, Brews & BBQ — November 3, 2007
This event is intended to showcase the Art of American Cuisine with a cook -off
competition sanctioned by the California State BBQ Association. Up to 10 teams
will vie for a Peoples' Choice Award, which will earn them eligibility points to
compete at a national championship. Patrons will "vote" for their favorite BBQ
with a ticket stub, also used for a "taste" of the BBQ. A portion of the ticket stub
price is paid to the contestants as they supply the BBQ; a portion is paid to the
California BBQ Association, and a portion to LQAF. After you have had your
taste and voted, you will surely want to enjoy a meal of BBQ, so plates will be
offered for purchase.
To make the event interactive, we will feature a Battle of the Grill component
where local dubs or organizations like Alumni Associations, Police and Fire
compete for honors. This is sure to draw crowds when USC takes on UCLA, or
the Sheriff Department takes on the Fire Department.
78150 Calle Tampico, Suite 215, La Quinta, California 92253 " 6 IL
760.564.1244 Phone • 760.564.6884 Fax
www.LQAF.com
The "brews" component of the event will offer boutique or microbrews sampled
by community merchants such as Trader Joes, The Beer Hunter, and Lamppost
Brewing Company, all who offer microbrews at their establishments. Again,
there will be a Peoples' Choice Award. La Quinta Rotary will be approached to
partner with us to sell microbraw, beer for those who want more than a sample.
In the meantime, there is live music and additional components to be determined.
The attached budget reflects expenses anticipated to bring these new events to
La Quinta. To keep ticket prices reasonable as we develop these innovative new
events, we are requesting the City s consideration to partner with LQAF for
$25,000 Premier Sponsorship.
We sincerely appreciate your support and endorsement of the work of La Quinta
Arts Foundation.
Christi Salamone
Executive Director
C: Edie Hylton, Community Services Director
64
LA QUINTA ARTS FOUNDATION
NEW EVENTS
FY 07/08
BLUES, BREWS & BBWS
EXPENSES
Prize Money
$3,000
Trophies
$300
Burrtec Waste
$2,000
Traffic
$1,500
City Permits
$200
Classic Party Rentals
$2,500
Supplies
00
Music
$3,500
PR
$2,500
Flyers
$250
Print Ads
$2,500
Radio Ads
$2,500
Window Posters
$75
Rack Cards
$500
Design
$350
lee
$750
Ticket Printing
$750
Signage
$1,500
Generators x 2
$3,200
Liquor License
$250
Health & Fire Inspection
$150
Security/Police Volunteers
$1$00
ID Bracelets
0
Event Insurance
$2
50
TOTAL
$30,576
SILVERSCREEN AT SILVERROCK
EXPENSES
Screen & Movie Rental 25x14
Trash
Direct Mail
Flyers
Print Ads-LQ Sun
Graphic Design
Radio Advertising
Supplies
Lighting
Prizes
Insurance
TOTAL
$3,100
$500
$5,000
$750
$1,500
$500
$2,000
$500
$1,500
$300
$500
$16,150
.r..:1,; 64
W I 1 MVMVICIV 1 0
June 21, 2007
Staff Outline for 2007/2008 Preliminary Budget
City Manager - 5 minutes
• Summary of Financial Condition
• Summary of Preliminary Budget
• Summary of Revenues
1. Expenditures
2. Review Items Listed on Transmittal Letter
Finance Director - 15 minutes
• A-2 - Review of budget process
• A-5 - Review of budget format
• B-1 - Present Organizational Chart
• B-7 - Review of community profile which compares changes in the categories
listed.
• B-3 - Present General Fund Revenue Pie Chart which shows percentages.
Mention that Pages D-1 through D-5 graph major revenue items and we are
prepared to go over them if requested.
• B-4 - Present General Fund Operating Expenditures Pie Chart - not net of
reimbursement. This indicates in what areas the City is directing its efforts.
o B-5 - Present City, RDA, Financing Authority expenditures by component - this
is how each dollar of total expenditures is broken down.
o C-1 - Review of the Budget Summary by Fund which brings together the
financial activities of all the City, RDA and Financing Authority Funds.
�4: Utir
4
• C-5 - Review of reimbursements to the General fund from other funds - other
funds pay for personnel and operating expenditures that are recorded in the
General Fund.
• Section E - Explanation of Department by Department overviews of City
operations
• E-12 through E-15 - Explanation of format of the two budget documents which
are tied together by the schedule of expenditures schedules. As an example,
pages E-8 and E-9 are contained in each budget document.
• H-1 & H-2 - Review of the City capital improvements approved by the Council in
the Five Year Capital Improvement Plan.
Question & Answer Period
�.,: 6C
A I 1 AlLoNIVILN I /
City of La Quints
FY 2007/2008 - Major Highlights
09-Jun-07
Staff Resources:
Department
Funding for an additional two (2) Patrol Deputies
Police
Funding for an additional Community Services Officer
Police
Funding for an additional School Resource Officer
Police
Funding for an Management Assistant
Development Services - City Manager
Funding for an Executive Assistant in Development Services
Development Services - City Manager
Funding for a Museum Coordinator
Museum - Community Services
Funding for an Office Assistant
City Clerk
Funding for a Signal Technician
Traffic - Public Works
Funding for a Maintenance Worker I
Public Buildings - Building & Safety
Funding for a Counter Technician
Development Services - Public Works
FY
Capital Spending -$ 1 $ 69,495,343 1 1 $ 9,579,703 1 1 $ 59,915,640
Major Projects -
Adams Street Bridge Construction
$ 10,882,000
SilverRock Resort Clubhouse -Construction
$ 16,507,900
SilverRock Resort Phase II Infrastructure
$ 22,223,141
Community Park Land Acquistion
$ 8,000.000
REVENUES
All Funds Anticipated Fund Sources
$167,327,393
$121,459,157
$ 45,868,236
Three Major Changes in Fund revenues:
General Fund
$37,906.750
$32,677,280
$ 5,229,470
RDA PA#1 Debt Service 1
$43,534,800
$35,524,000
$ 8,010,800
RDA PA#1 Debt Service 2
$23,496,300
$ 19,932,500
$ 3,563,800
General Fund Anticipated Funding Sources (A)
$44,114,821
$37,463,645
$ 6,651,176
Major Sources of General Fund Revenues
Sales
25%
23%
2%
Intergovernmental
22%
20%
2%
Hotel Room Tax
15%
13%
2%
EXPENDITURES
All Funds Anticipated Uses
$266.652,984
$117,834,447
$148,818,537
Three Major Changes in Fund Expenditures:
Capital Projects
$70,273,797
$22,524,002
$ 47,749,795
RDA PA 1 Capital Improvement Fund
$47,814,396
$4,652,745
$ 43,161,651
RDA PA 1 Debt Service Fund
$64,271.404
$34,574,538
$ 29,696,866
General Fund Anticipated Expenditures (B) $43,986,215 $ 37,397,985 $ 6,588,230
Surplus/(Deficit) (A)-(B) $128,607 $65,660 $62,947
M
61