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2007 07 09 CSCCOMMUNITY SERVICES COMMISSION AGENDA La Quinta Senior Center 78-450 Avenida La Fonda La Quinta, CA 92253 Regular Meeting MONDAY, July 9, 2007 - 5:30 P.M. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Administer of Oath of Office PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to three minutes or less. CONFIRMATION OF AGENDA PRESENTATIONS (20 MINUTES EACH) 1. Stan Ford, General Manager, Coachella Valley Recreation and Park District, presentation on the Master Plan APPROVAL OF MINUTES 1. Approval of June 11, 2007 Minutes CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. PUBLIC HEARING - NONE BUSINESS SESSION — 1 . Election of Chairperson 2. Election of Vice Chairperson CORRESPONDENCE AND WRITTEN MATERIALS 1. PRZ Report 2. Calendar of Monthly Events COMMISSIONER ITEMS 1. Report from Commissioners Regarding Meetings Attended ADJOURNMENT Adjourn to a regularly scheduled meeting of the Community Services Commission to be held on September 10, 2007 commencing at 5:30 p.m. in the La Quinta Senior Center, 78- 450 Avenida La Fonda, La Quinta, CA 92253. S:\Community Services\CS Commission\CSC Meetings\2007\07-09-07Wgenda July 9, 2007.doc PRESENTATION: 1 I zo - ffl�ml14 I I AGENDA CATEGORY: BUSINESS SESSION: _ COMMUNITY SERVICES COMMISSION MEETING CONSENT CALENDAR: MEETING DATE: July 9, 2007 STUDY SESSION: ITEM TITLE: Presentation by Coachella Valley PUBLIC HEARING: Recreation and Park District Regarding the Master Plan BACKGROUND AND OVERVIEW: Mr. Stan Ford, General Manager of Coachella Valley Recreation and Park District will discuss the Master Plan. A look at the residents of the various cities and towns served by the Coachella Valley Recreation and Park District is helpful in planning the parks and recreation system. Services are provided for residents of these communities and some understanding of past growth patterns, current distribution and future projects of the populations are necessary. The three communities that represent Division Four are: La Quinta, Indian Wells, and Bermuda Dunes. There are quality and reliable population figures for this division. There are 2.80 persons per household and 3.16 persons per family for La Quinta (which is similar to the national average). Submitted Edie Hylfon ' Community Services Director S:\Community Services\CS Commission\CSC Meetings\2007\07-09-07\CVRPD presentation. doc 2 APPROVAL OF MINUTES: 1 COMMUNITY SERVICES COMMISSION MINUTES June 11, 2007 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 5:30 p.m. in the Senior Center Classroom. Chairperson Weber presided over the meeting and Vice -Chairperson Sylk led the Pledge of Allegiance. MEMBERS PRESENT: Chairperson Mark Weber Vice -Chairperson Robert F. Sylk Commissioner Andrea Gassman Commissioner Bob Leidner Commissioner E. Howard Long STAFF PRESENT: Edie Hylton, Community Services Director Steve Howlett, Golf & Parks Manager Christina Calderon, Recreation Supervisor Angela Guereque, Community Services Secretary PUBLIC COMMENT Bob Palmer, 54-300 Avenida Rubio, spoke during Business Item No. 2. CONFIRMATION OF AGENDA Motion - It was moved by Vice -Chairperson Sylk and seconded by Commissioner Long to confirm the agenda. Motion carried unanimously. PRESENTATIONS: None. APPROVAL OF MINUTES 1. Approval of May 14, 2007 Minutes Commissioner Gassman noted on page 3, paragraph 4, line 3, "their" should be "the" and on page 8, paragraph 1, line 2, "Directory" should be "Director." 3 Community Services Commission Minutes June 11, 2007 -2- Commissioner Long noted on page 2, paragraph 1, line 11, 5,000 students every year seemed like a high number. Director Hylton stated that staff would listen to the recording for the meeting to verify. Commissioner Long noted on page 4, paragraph 1, line 8, "exasperate" should be "exacerbate." Motion — It was moved by Commissioner Gassman and seconded by Commissioner Leidner to approve the minutes as corrected. Motion carried unanimously. CONSENT CALENDAR None. PUBLIC HEARING None. BUSINESS ITEMS 1. Consideration of Two Bronze Art Pieces "Freedom" and "Romance" for Purchase and Placement Adjacent to Griffin Ranch and Saddle Club in the Public Right -of -Way. Commissioner Gassman noted that these pieces were exquisite and perfect for Griffin Ranch. Commissioner Gassman asked what the dimensions will be. Artist, David Spellerberg, stated that "Freedom" will be raised on a rock, 39" wide from right to left side, 105" high from ground to top of head, 65" high from ground to top of rear, and 100" long from tail to raised foot. Chairperson Weber asked how high the rock would be that "Freedom" will be on. Mr. Spellerberg suggests the rock be 4' to 5' tall. Mr. Spellerberg stated that the "Romance" Stallion is 48" wide from right to left side, 93" high from ground to top of head, 65" high from ground to top of back, and 91 " long from tail to head. The "Romance" Mare is 30" wide from right to left side, 85" high from ground to top of head, 63" high from ground to top of back, and 122" from tail to head. These pieces are larger than life size. Commissioner Leidner asked if the $50,000 will offset any other fees that Griffin Ranch would have to pay to the City for other services. Director Hylton stated that Trans West is requesting to pay the full cost of $240,000, and then be able to utilize the APP funds that are being collected by the City for Griffin Ranch. Mr. Herman, Trans West Housing, stated that their development has paid approximately $9,000 in APP fees and anticipates a total of $66,000 in APP 0 Community Services Commission Minutes June 11, 2007 -3- residential fees and $10,000 for the clubhouse APP fees. Trans West is asking for a reimbursement of the $9,000 and a credit for all of the Griffin Ranch APP fees that will be generated; this will be no cost to Trans West, just no fees on the building permits up to the $240,000. Vice -Chairperson Sylk asked who would own the pieces. Mr. Herman stated that the City of La Quinta would own the pieces. Vice -Chairperson Sylk asked how much the pieces would weigh. Mr. Spellerberg stated that the pieces will be approximately 1,200 to 1,400 pounds each. Commissioner Leidner asked what the future maintenance of these pieces would be. Mr. Spellerberg stated that he would give the maintenance program for the pieces to the City. Commissioner Gassman asked what the timing of the placement would be. Mr. Spellerberg stated the first piece is scheduled to be placed in September 2007 and the second piece in 2008. Commissioner Leidner asked if there would be street lights at this corner and if so would the pieces be affected. Mr. Herman stated that the pieces will be set back far enough from the intersection to avoid any conflicts. Motion — It was moved by Commissioner Gassman and seconded by Vice Chairperson Sylk to recommend Trans West Housing purchase the two art pieces "Freedom" and "Romance" and be credited all of the Griffin Ranch APP fees. Motion carried unanimously. 2. Consideration of a Historical Mural in the Museum Community Room. Commissioner Gassman asked what the logo is on the Golfers cap. Artist, Andre Blanche, stated it is the SilverRock Resort logo. Commissioner Leidner stated he would like to see the floor plans for the new Museum Community room to see where the mural is facing when you walk into the room. Bob Palmer stated that the La Quinta Historical Society has approved this mural and would like to donate $2,500 towards its purchase. Commissioner Gassman stated this type of mural seems perfect for the museum. Commissioner Long suggested that the golfer have a face, the bridge railings be smaller, and the Civic Center entrance be smaller. 5 Community Services Commission Minutes June 11, 2007 -4- Mr. Blanche stated that the bridge railings were put in to lead into the mountain scene. These are current art in public places pieces that are symbolic of the future. Vice -Chairperson Sylk stated that he would like some of the areas to be softened up. Chairperson Weber stated he liked the idea and would like to see it toned down or take out the bridge. Motion — It was moved by Vice -Chairperson Sylk and seconded by Commissioner Long to table this item until the September 10, 2007 meeting. Motion carried unanimously. 3. Consideration of a Dark Meeting in August 2007 Chairperson Weber asked if the City Council will be going dark in August 2007. Director Hylton stated the City Council will be dark the second meeting in August 2007 and the first meeting in September 2007. Motion — It was moved by Vice -Chairperson Sylk and seconded by Commissioner Leidner to elect to go dark in August 2007. Motion carried unanimously. CORRESPONDENCE AND WRITTEN MATERIALS 1. Monthly Department Report for May 2007 Commissioner Leidner stated that he would like staff to contact Vector Control to hand out the mosquito repellant lotion at the Open Air Cinema events. Commissioner Gassman asked if the Commission usage of the Senior Center room is interfering with any rentals or activities. Director Hylton stated that there are no activities scheduled at the same time as the Commission meetings and the classroom doesn't get rented. Commissioner Long noted that the change in the resident card term has made a loss in revenue. Commissioner Long asked if the Sports Associations had submitted a financial report as requested in the sports meeting attended last year. Director Hylton noted that there has been an increase in vandalism over the past few weekends. Staff has been working with the new Police Chief and their department has caught three of the four individuals involved in these incidents. Commissioner Leidner suggested inviting the new Police Chief to one of the Commission meetings. E Community Services Commission Minutes 0 June 11, 2007 2. Calendar of Monthly Events COMMISSIONER ITEMS 1. Reports from Commissioners Regarding Meetings Attended. OPEN DISCUSSION Chairperson Weber noted that Director Hylton and he have met with the AYSO to continue to work with their organization regarding use of the fields. ADJOURNMENT It was moved by Vice -Chairperson Sylk and seconded by Commissioner Long to adjourn the Community Services Commission meeting at 6:52 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: A Regular Meeting of the Community Services Commission to be held on July 9, 2007 commencing at 5:30 p.m. in the La Quinta Senior Center, 78-450 Avenida La Fonda, La Quinta, CA 92253. bmitted by: Angela Guereque Community Services Secretary 7 COMMUNITY SERVICES COMMISSION MEETING DATE: July 9, 2007 ITEM TITLE: Election of Chairperson RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _I_ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Elect one member to serve as Chairperson for the Community Services Commission. BACKGROUND AND OVERVIEW: A Chairperson for the Commission is selected to preside over the meetings. An open vote will be taken at the Commission meeting to select a Chairperson. Voting Procedures: All actions must be taken on a majority vote or by a majority of the quorum present. On the passage of every motion, the vote shall be taken by voice or roll call as appropriate. Staff will open and close nominations to the Commission for Chairperson. The vote will be taken and the Chairperson will be elected. Tie Votes: In the case of a tie vote, an additional motion is made which obtains a majority vote to break the tie. If a tie vote results at a time when less than all members are present, the matter shall automatically be continued to the Agenda of the next regular meeting, unless otherwise ordered by the body. ALTERNATIVES: The alternatives available to the Commission are: 1. Elect one member to serve as Chairperson for the Community Services Commission; or 2. Provide staff with alternate direction. S:\Community Services\CS Commission\CSC Meetings\2007\07-09-07\Election of Chairpserson.doc 8 Respectfully submitted, Edie Hylton Community Services Director Attachment: 1. Municipal Code 2.06.030 Chairperson, vice -chairperson - Selection and terms S:\Community Services\CS Commission\CSC Meetings\2007\07-09-07\Election of Chairpserson.doc 9 La Quinta Municipal Code Up Previous Next Main Search Print No Frames Title 2 ADMINISTRATION AND PERSONNEL Chapter 2 06 BOARDS COMMISSIONS AND COMMITTEES 2.06.030 ChairpersonLvice-chairperson—Selection and terms. Unless otherwise provided by law, ordinance or resolution of the city council, each board, commission or committee of the city shall annually at its first meeting held after June 30th, except for committees who shall at their first meeting, choose one of its number as chairperson and one as vice chairperson. Each chairperson and vice chairperson shall have authority and perform such duties as are commonly associated with their respective titles, or as may be specially prescribed by law or by the bylaws or other rules of the board, commission or committee. Vacancies in either such position occurring prior to July 1st for boards and commissions, and anytime for committees, may be filled as in the first instance, and a new chairperson or vice chairperson may be chosen at any time by majority vote of all members of the board, commission or committee. (Ord. 237 § 2 (part), 1993) 10 COMMUNITY SERVICES COMMISSION MEETING DATE: July 9, 2007 ITEM TITLE: Election of Vice Chairperson RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _2_ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Elect one member to serve as Vice Chairperson for the Community Services Commission. BACKGROUND AND OVERVIEW: The Vice Chair will preside over the meeting when the Chair is unavailable. An open vote will be taken at the Commission meeting to select a Vice Chairperson. Voting Procedures: All actions must be taken on a majority vote or by a majority of the quorum present. On the passage of every motion, the vote shall be taken by voice or roll call as appropriate. The Chairperson will open and close nominations for Vice -Chairperson. The vote will be taken and the Vice -Chairperson will be elected. Tie Votes: In the case of a tie vote, an additional motion is made which obtains a majority vote to break the tie. If a tie vote results at a time when less than all members are present, the matter shall be continued to the Agenda of the next regular meeting, unless otherwise ordered by the body (page 19, Handbook for Commissioners). FINDINGS AND ALTERNATIVES: The alternatives available to the Commission are: 1. Elect one member to serve as Vice Chairperson for the Community Services Commission; or 2. Provide staff with alternate direction. S:\Community Services\CS Commission\CSC Meetings\2007\07-09-07\Election of Vice Chairperson.doc 11 Respectfully submitted, Edie Hylton Community Services Director Attachment: 1. Municipal Code 2.06.030 Chairperson, vice -chairperson - Selection and terms S:\Community Services\CS Commission\CSC Meetings\2007\07-09-07\Election of Vice Chairperson.doc 12 La Quinta Municipal Code Up Previous Next Main Search Print No Frames Title 2 ADMINISTRATION AND PERSONNEL Chapter 2.06 BOARDS, COMMISSIONS AND COMMITTEES 2.06.030 Chairperson, vice -chairperson —Selection and terms. _ Unless otherwise provided by law, ordinance or resolution of the city council, each board, commission or committee of the city shall annually at its first meeting held after June 30th, except for committees who shall at their first meeting, choose one of its number as chairperson and one as vice chairperson. Each chairperson and vice chairperson shall have authority and perform such duties as are commonly associated with their respective titles, or as may be specially prescribed by law or by the bylaws or other rules of the board, commission or committee. Vacancies in either such position occurring prior to July 1st for boards and commissions, and anytime for committees, may be filled as in the first instance, and a new chairperson or vice chairperson may be chosen at any time by majority vote of all members of the board, commission or committee. (Ord. 237 § 2 (part), 1993) 13 CORRESPONDENCE ITEM: 1 SPORTS TURF CONSULTING 7/2/07 Steve Howlett Golf & Parks Manager City of La Quinta 78-495 Calle Tampico La Quinta, CA 92247 RE: PRZ Sports Field Overview Assessment- La Quinta Park Dear Steve: Thank you for choosing the PRZ Sports Field Assessment for your facility. We have designed this system to help you achieve sustainable turf on your sports fields. Using this organizational tool will help you and PRZ to fine-tune your prescribed program and solve problems from season to season. The following report will address in greater detail the problems we found and how to fix them but I wanted to give you an overview in a shorter version. I believe that the problems you have come from several sources: 1. We are recommending slit -seeding Rye grass into your Bermuda in the fall to help fight the incredible amount of over -wear during the Bermuda dormancy which produces compaction and damaged unsustainable turf. 2. Your wear level is level 5 and your maintenance level is 1.07. You will need to dramatically increase your maintenance tasks to bring these two closer together. 3. You are not growing the grass as fast as you are wearing it off. We are recommending that you introduce fertigation on these fields to keep them sustainable. 4. You should look at some new equipment for maintaining the fields, ones that your contractors won't have. We look forward to helping you implement this top-level turf program to give you long lasting, safe, and beautiful playing fields for seasons to come. Sincerely, Larry Musser President 3335 Double Tree Ct. Colorado Springs, CO 80921' 719.265-6003 • Fax: 719.265-6049 E-mail: larry@prz.com • Web Site: www.prz.com 1 © PRZ Intemational Sports Turf Consulting. All rights reserved. 14 Field Overview Assessment La Quinta Park Sports Fields The following is an evaluation of the La Quinta Park Sports fields as of July 2, 2007. It discusses the current condition of these fields and explains'why they are in this condition. It will then go over a plan of action that can help to remedy the problems and cover the maintenance steps, needed equipment, and costs of maintaining these fields to prevent them from returning to their original condition. This document will then show the level of wear on the fields and how many potential new fields might be needed. Current Conditions of the fields A representative from PRZ and The City of La Quinta walked, evaluated and pulled soil samples on the designated fields. These fields are too shallow rooted to stand up to the wear they are currently receiving. This is reflected in the bare and worn areas which result directly in low spots as well. We did see some water standing immediately after watering which again indicates compaction. With the lack of humidity here most of this water would evaporate off rather than percolate downward through the root zone. II•TCIAL SITE SL"RYEY 1 ROOT j ROCKY BARE L - - --- SITE -- I- DEPTH SOM SPOTS WEEDS ICC La Quints Park -- _ ----- X The Causes of the Current Conditions WORN HIGH/LOMYET/DRY ?ACTION CLUMPS t AREAS SPOTS SPOTS 1 1. Wear occurring at the wrong times has led to most of your current problems. Once these fields are brought up to acceptable standards, wear will probably still be the greatest contributor to compacted soils and the resulting damage to turf. The following Wear Index In Hours Per Week table page shows that these fields average 77.8 activity -weighted hours of play per week but the highest wear peaks in February with 135 activity weighted hours per week when the turf is dormant. This requires a category average 5 maintenance level. The amount of play is scaled into levels 1-5 (5 being the highest), which reflects the maintenance level that will be required. SITE La Quints Park WEAR INDEX IN HOURS PER WEEK -a ACTIVITY \IAMr. CL-RREINT # WEIGHTED LEVEL '11AVU- SQ. WEEKS li HOURS/ WK 1 CATEGORY LEVEL 784080 52 77.8 5.00 1.07 The following Activity Weighting Scale chart below shows the wear affect of each of the different sports and common activities that take place on sports fields. As you can see walking across a field is 1 and soccer is 2, meaning 1 hour of soccer is equivalent to 2 hours of walking or standing on the field. Also note that any sports clinics or tournaments carry a 2.5 rating which helps to explain the damage that can place from a weekend tournament. © PRZ Intemational Sports Turf Consulting. All rights reserved. 12 IActivity Weighting Scale I Walking on field J 1.00 BasebaNSoftbaD 1.25 1.50 PE - - Parked Cars 1.50 Ma_rchfag Bann 1.75 Soccer 2.00 Football - - -- 2.00 - Lacrosse - Field Hockey_ 2.25 - - 2.50 ---- 2.50 sports clinics Note the following Wear chart titled Activity Weighted Hours by Week for these Fields. The light blue area indicates actual hours on the field. The, red area represents the activity weighted hours on this field and the light green area represents the average activity weighted hours for the year. The heaviest wear on this field takes place in February (135 activity weighted hours) and again from October through December. The dark blue line represents rainfall which would normally create problems when it occurs during the heaviest of play however at .5 inches per month during these times, this shouldn't be a problem. At various times during the year, the wear level fluctuates and the maintenance functions also follow the fluctuation. Activity Weighted Hours by Week VS Rainfall La Quinta Park Fields 0.70 15000 140.00 130.00 0.60 120.00 110.00 0.50 100.00 90.00 0.40 L W 8000 - = Z 70.00 0.30 a 60.00 50.00 14 0.20 40.00 Ave. Wtd. 30.00 Wear Level2 Hrs. Curr. Mtn Level 1.07 0.10 2000 ®Wtd. Hrs. 10.00 0.00 0Raw Hrs. 0.00 �Lv �ta�tv�n auto a�Lv �te�cc��t�nnvn� e���ryr-t�i� av>��r �n v�C� i'Y�i"i'aw� a u><3�3f3 o3 c3 iammo�aiaodoo�'��r-A��A �aAAAe�r�r�aaaairr vT ul vl r3nt.rnei OAver. MONTHIWEEK Rainfall 3 © PRZ International Sports Turf Consulting. All rights reserved. 16 2. Your Current Maintenance level of the fields The Wear Index shows that these fields have an average' category 5. wear and they need maintenance level 5 for sustainability. It also shows that your current level of maintenance is level 1.07 SITE Park WEAR INDEX 784080 1 52 Category 5 level of maintenance includes: HOURS PER WEEK ACMITY_J 111A0M J CURRENT WEIGHTED LEVEL M-UNT. HOURS/ WKI, CATEGORY LEVEL 77.8 1 5.00 1.07 • Deep -tine or shatter -tine aeration at least once annually to relieve and prevent deep compaction. • Top dressing once a year to restore the grade lost from wear. • Monthly applications of a control release fertilizer or fertigation to grow grass as fast as it is being worn off. • Mowing 2-3 times a week because of the higher growth rate. • Knife aeration monthly in the wear areas. Please note the previous Maintenance Frequency chart. The major increase is in the number of aerations and fertilizations and mowings. This increase would include the hours spent on some machinery that you or your current contractor doesn't own. We can help you write a specification for new equipment or contracting. 3. The Growing Season and weather patterns: Please note the Average Monthly Temperature Chart below. When the monthly average temperature is less than 64 degrees, Bermuda grass is either dormant or going dormant. This chart also shows the percent of healing potential that your grass has at your average monthly temperatures. Months where there is a yellow box around the percentage of potential healing are those where the percentage drops below 50% and healing slows down dramatically. Please note that this chart shows that Bermuda grasses have no ability to stand up to your heavy wear from November through April. © PRZ International Sports Turf Consulting. All rights reserved. i I AVERAGE MONTHLY TEMPERATURE VS % OF HEALING POTENTIAL 100 100% 90 85% 80 J 71% e F LL 70 60 56% d s O Z_ to 50 4 41% J 12 40 = 30 27% O K 20 12% 70 0% 0 JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC MONTHS —0—AVE. Temp Ci ofL_a_ to _ T of Grass: _ .. _ ,C City - Qrrrn .. __ . Ype _ _ _ ..._ _ _ — - - _ . JUNE JULY AUG SEPT t OCT NOV DEC La Quints, CA 92253 _ H brid Betmu_da Gress JAN FEB MARCH APRH. MAY __ _ _ _ _ _ _ _ _ t .__ _ _ I _ Y._ Avenge MonthlyTementana 56 61 65 72 79 87 92 92 , 86 76 64 56 i Percent Of Healing Potential - Bermuda Grass l 095 2014 8.0% 26.0% 70.09/.� 300.0% 90.0% 1 94.0% 99.0 % 152.0% 5.001. 1.0% Indicates less then 50% of potential for mending. Please note the avenge temperatures in January through December for La Quints, CA over the past 30 years_. The second row indicates the % of healing potential for 'Bermuda grass obviously does not mend at all from November through April. The chart below is like the first one above (Activity Weighted Hours by Week) but these numbers are compared to the temperatures that Bermuda grass goes dormant (64 degrees coming out of dormancy and 60 degrees going into dormancy). You can see that for you this is by the first week in December and they don't come 'completely out of dormancy until March. During this dormancy, your high wear level is damaging the Bermuda grass and you are only 1 bad weather fall or early spring from completely destroying these fields. 5 © PRZ International Sports Turf Consulting. All rights reserved. 18 Activity Weighted Hours by Week VS Temperature & Dormancy La Quinta Park Fields 150.00 100.00 95.00 140.00 90.00 130.00 85.00 80.00 120.00 75.00 11000 70.00 100.00 ., 65.00 W x 90.00 '-; 60.00 j W .. 55.00 80.00 K 50.00 y d: 7000 , 45.00 W ~ OBermuda = 60.00 Dormancy Bermuda Dormancy 40.00 15 35.00 50.00 14 30.00 40.00 e13 25.00 30.00 Wear Leve1220.00 15.00 20.00 "' '- 10.00 H 10.00 5.00 0.00 C 0.00 Z QQo tS�Qit n.-5�v �ia���a �Sry c�a w��Mg��r rng�sv rna� �Mg C NN NN NNt'i Ofn VVVQrn rn rn In i?i tD IO rOrrr"WWOJ \W WSW mmato 000 MONTH & WEEK 4. The Soil Analysis: The following soil analysis shows that the soil content of these fields have 84% sand and 16% silt and clay which means that they are very sandy but still can be compacted near the surface. Your soils are close to "blow sand" which means that there is not enough silt and clay to ever build soil. This is why you use so much water and nutrients without getting the deep roots you should have. SOIL ANALYSIS PH SALT LEME ORGA's. 'ITT. PHOS. POTAS. SLL,F CALC.: NAG\. SOD. ZDiC MON AL1NG. BOMB ALALYIOS % Si N PPAI P PPAI K PP3,1 5 PPM Ca PPM AG PPA1 No PPAI Zn PPAI Fe PPAI Mn PPAI Co PPAI 5.10 0.17 0o LSaod 1.90 2.00 72 107 10 1 997 66 55 120 39.00 1 3.00 1 0.70 Elm RECON51ENDED LEVELS LOW S.LOAM 3.546+ 50 PPM 212.00 12 PPM 1300 PPv 135 PPM 35 PPM .5 PPM 15 PPM 2 PPM .4 PPM <1 LBS/ 1000 SQ FT. NEEDED Rfflff 0.35 F 0.10 k0of 0.001 0,00 0.00� .<800 - CATION EXCHANGE C_ APACITY I %CEC %H %K %Ca %N %Na ,Chlor - - - - 6 0 50/o 82% 9% 4% 29.00 �RECONZIEN'DED LEVEL 12-14 ��, <5 <150 © PRZ International Sports Turf Consulting. All rights reserved. 14 5. Irrigation Water Analysis UtRIGATION P POP1' yhll� JI 46 i 5Potable units r Total Nitrogen NO3-N � Sulfate SO4 - I3 Sulfate-Sulfbr11 ' T dye S^:� 188 CarbonateII ` s•� Hydroxide, Total: I I II • 2fi155 CaCO3Hardness I I b Total Calcium Ce I mg/1 Total Magnesium _ T m;A Total Potassium K i t Z Total u , sy t. V P �14 Iron, Total Manganese, Ma P1 I 1 I I P• ' A��j, • I I I Iate • •' I II Total Dissolved Solids o• ®.. t,.t1'a�t-.. •Ytivi"i�3",�.4'"!ii°y*+� W ate Your water analysis shows very hard water which is high in sodium, chlorides, calcium, magnesium and sulfate. It has the potential for chloride leaf burn especially during high temperatures and low humidity. Fortunately the higher sand content of your soils allows most of the above problem causers to pass on through without accumulating. 6. Fertilization and growing the grasses as fast as you are wearing them down From the earlier chart showing your turf maintenance practices, you are fertilizing 4 times a year which is pretty common for schools and cities when you don't over -seed your Bermuda with rye grasses. Since these types of fertilizers last 3-4 weeks in the plant, your plants are getting food for sustainability approximately 4 months out of the year. You can see from the red arrow on the chart below, your area has a 10 month + growing season and a 10-11 7 © PRZ Intemational Sports -Turf Consulting. All rights reserved. 20 month playing season (minus mid summer break) therefore leaving the plants without the nourishment they need for sustainability 6-7 months out of the year (3 months if we don't over -seed with rye and have Bermuda only). Crowing Sea % l W .&. r , (tnr to Other Contributors to Unsustainable turf Your athletic fields, like most of the fields PRZ consults on, were never designed to stand up to the wear that they are now receiving. This phenomenon is not found on just your fields, it has become common nationally because of the tremendous growth of soccer, rugby and lacrosse. In years past fields were given a rest between seasons but now these sports overlap and do not allow this. As the number of teams increase, the pressure to play almost year round is decimating the turf for several reasons. 1. Play late into the fall season and early in the spring season when grasses are dormant, cause turf to be worn down to bare dirt after the plants go dormant. When turf is dormant it cannot mend itself. 2. The amount of play is wearing down the turf faster than it can mend. Many times the budget constraints of only being able to mow once a week, having to use cheaper quick release fertilizers 2-3 times a year and only being able to aerate once a year, contributes to this problem. 3. Public pressure has forced us to build as many fields as quickly and cheaply as possible without the fields being amended properly. This guarantees destroyed fields in 2-3 years. Even as new fields are being added, many times budgets remain stable for labor, fertilizer, water, and equipment. © PRZ Intemational Sports Turf Consulting All rights reserved. 2 4. It now requires new types and bigger equipment to keep up with the minimum maintenance requirements. Many budgets are not big enough to handle this new equipment and maintenance demand. 5. Many times maintenance is asked to postpone any work that inconveniences play or leaves the field temporarily in less than best condition. In, your case your only rest time is when the grass will tolerate the most wear, in June & July., Your Potential Solutions 1. Solving the wear problem- It is very difficult to get user groups to change their use patterns. We are suggesting that you slit -seed in the fall with perennial rye grass to give you turf that will tolerate wear while your Hybrid Bermuda grass is dormant. We realize that you probably can't shut down the fields so slit seeding will allow you to play while the grass seed is germinating. You will of course still have some seed that will be damaged by the play but you should be much better off over all by having some wear tolerance during your heaviest play. The slit seeder I would recommend does not verticutt the Bermuda grass and leave a mess that has to be cleaned up. It would be unlikely that your contractor would own this equipment so you would probably need to purchase it to have on hand for the contractor to use each fall. Verticutting Bermuda grass as it is going dormant, also sets back the plant. Slit seeding allows you to use less rye grass seed than broadcasting. 9 © PRZ hrtemationat Sports Turf Consulting. All rights reserved. 22 2. You must increase your maintenance level- The chart below shows how many of the major tasks that affect sustainability you are currently doing and how many you should be doing for fields receiving wear level 5. This new schedule of maintenance would applicable if you were to over -seed with rye. -- - - -- - --- - - 1-- -- -- -- - -- - - MAINTENANCE FREQUENCY --- - -- - CATEGORY \IOW4NG5 AERATIONS TOP -DRESS OVERSEER FERTILIZE _.__ - Lerel PER PER; PER PER PER _ vR SRI VAR YEAR YEAR LA Quints Park CURB LE 6Il xt, iy6EE, CUR LE 1MW IRIl awe �� \-EA' cum 1.EVIl LEt'Ei. Ni W MUmu am v'EW LSU Q1RR MU P'EW I.EkTL 107 1 5.00 78 I l21 6 12 0 1 0 1 4 12 These additional maintenance tasks will dramatically increase your contracted costs but will be necessary if you are to have sustainable turf grass fields. Top dressing is a very important tool for maintaining high wear fields. Top dressing will: A. Re-establish your grades lost from wear spots turning into water holding low spots and eventually bare spots. B. Replace the compaction and disease fighting organics that are used up when you aerate more frequently. C. When followed with frequent aeration, allows you to change out your soil profile for the better, over time by slicing the top dressing material 6" deep into the root zone. 3. The Growing Season and weather patterns- We obviously cant change your growing season and weather patterns but by over -seeding with Rye (solution #1) the ability of your turf to mend is dramatically improved. Please note the chart below is similar to earlier version but the Rye grass is factored in. You can see that before, there was no mending capacity between October and May. With over -seeding you would have some mending capabilities 12 months out of the year. © PRZ International Sports Turf Consulting. All rights reserved. 19 AVERAGE MONTHLY TEMPERATURE VS S OF HEALING POTENTIAL 100 100% 90 77 80 70 W 60 a t9 i 50 40 ul LL 30 X 20 10 0 JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC MONTHS -o—AVE Temp 'Rye Grass % `•0—Bermuda % - I i � 71% 41% — 27 12% -3 City of La Quints Type of Grass: La Quints, CA 92253 Hybrid Bermuda Grass JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC Average Monthly Temeratures 56 61 65 72 79 87 92 92 86 76 64 56 Percent Of Healing Potential - Rye Grass 46.0% 75.09/u 97.0% 94.0% 52.0%� 15.0% 5% 6% 18 0% 70.0% 90.0% 46.0% Percent Of Healing Potential- Bermuda Grass 1.0% 2.0% 8.0% 26.0% 70.0% 100.0% 90.0% 94.0% 99.0% 52.0% 5.0% 1.0% Indicates less than 50 %of potential for mending. Please note the average temperatures in January through December for La Quinta, CA over the past 30 years. The second row indicates the %of healing potential forras Pemenial Ryegs and the third row shows the healing potential for Bermuda grass for the same months. From Octoberber through April, Rye grass heals quickly because of the lower temperatures but from May through September it does not do very well. Yo W Bermuda grass mends very quickly from May through September. Any play on turf with less than 50% of its potential, can result in damaged turf. Heavy wear under these conditions can completely destroy the turf. 4. The Soil Analysis- As mentioned earlier, these soils are almost to the point of blow sand which means that there is not enough clay or silt to build soil. For the most part people address this problem by adding composted organic matter. This by itself actually increases water percolation through the root -zone. If we were to ever amend these fields, we would want to add some silt and clay but we can also top -dress these fields with a sandy loam soil/ compost mix which we would then need to slice aerated regularly into the top 6" of the root - zone. You do have some compaction in the top 3" of your root -zone. We must therefore deep tine annually and knife aerate at least monthly to keep water and oxygen percolating downward. Phosphorus drives the roots but at a pH above 7.5, only 15% of the phosphorus you put on is available so you need more even though you have more than the 50 ppm needed in the soil. Potassium makes the plant wear and disease resistant and you are low on potassium, calcium, magnesium, organic matter and microbes on these fields. 5. Irrigation Water Analysis- Your irrigation water is high in salt and dissolved solids but with your sandy soils, these are not a problem. If you were ever to switch to reclaimed water or if your water quality were to deteriate, you could begin to have issues with the high salt content of this type of water and we would have to address them as them came up. 6. Fertilization and Growing the grasses as fast as you are wearing them down- Although over -seeding with rye grass will extend your wear -ability to year round, it also means that you will need to fertilize as long as you are playing on the turf. We are recommending fertigation as the best way to do this. Every drop of irrigation water will contain a minute amount of fertilizer and approximately 20% of this will go in through the leaf. This helps to i i O PRZ International Sports Turf Consulting. All rights reserved. 24 offset your high evaporation rate and high soil pH which binds up so much of nutrients. This method also means that the plant will get its nitrogen evenly which means that your growth rate and mowing rate can be easily controlled. This method is also the best way to mend a damaged field or to prevent further damage if you see signs of this happening. You just turn the pump up until the turf is mended and then turn it back down to a sustainable level. Please note the installed system below. We would want to add a liquid fertilizer and an organic bio-stimulant to help grow deep rooted wear resistant turf. This system is installed underground to save the cost of a pad and walled area. You would need approximately 10 gallons per month per acre so a 200 gallon tank would be the minimum size unless you can hire a contractor to bring out a two month's supply at a time and save delivery costs. This would then require at least a 400 gallon tank. 7. New Equipment Needs- We mentioned earlier above the need for a slit -seeder for seeding Rye grass in the fall. We also mentioned fertigation equipment above. The other piece of equipment you should have would be a slice aerator with the option of a fracturing tine. The slicer makes a clean cut at the surface which won't disrupt play that follows immediately after. You also need a way to make large enough holes in your turf to add topdressing into. The slicing machine purchase alone would cost about $3,500 and the deep - tine fracturing and plug pulling machine would cost approximately $23,000. The Aerway machine on the following page will do both and costs about $11,000 with all the tools. © PRZ International Sports Turf Consulting. All rights reserved. �2 Costs of Solving Your Problems 1. Manpower The wear index chart below indicates that by increasing your maintenance level from 1 .07 to your wear level of 5, you will add 429 additional contracted annual man-hours or approximately $73,795 annually in maintenance costs based on your current outside contractor prices for these maintenance tasks. This figure doesn't include the additional materials such as fertilizer, seed, and topdressing. WEAR INDEX IN HOURS PER WEEK ACMITY CU'RIMNT NEEDED _ADMONAL CURRENT ♦ NT'W - 0 UTIGHTED LEVEL YfALrT. ANN. AM. AN-N.MIN. - A.I.N. \1TY. -HOURS APYROX APPROX _ - SUE - --� SQ. Fr WEEKS HOURS111K CATEGORY LEVEL _ HOURS HOLIES ' ]TFN.COST \Irv.COS] ILa Qalnta Park 784030 52 77-8 3.00 1.07 303 932 429 586,580 S160,375 2. Total Maintenance Costs - Scenario #1 below shows your current maintenance level and the $124,118 it costs you annually to maintain these fields. This is approximately $6.895 per acre per year. Scenario #2 shows that the $243,589 in costs which is $119,471 more in additional outside contracting and materials for stepping up your maintenance from level 1 .07 to level 4. This is approximately $13,533 per acre per year. This includes the cost of a contractor to perform some of the additional required new procedures. In Scenario #3 the purchase of some equipment would allow you to maintain your turf for approximately $250,635 the year of the purchases. Scenario #4 shows that you would need to spend $221,635 annually thereafter which is $12,313 per acre per year. This is fairly common when all your conditions are factored in (soils, growing conditions, etc.). These figures also include slit seeding your 13 © PRZ International Sports Turf Consulting. All rights reserved. 26 Bermuda grass with perennial rye grass in the fall even though they will be playing on it quickly. This would allow the fields to be sustainable even with all of the wear. Composite Of Sites City of La Quinta La Quinta, CA 92253 Square Feet SCENARIO COST ANALYSIS Scenario #1 Scenario #2 2007 2007 Current Current Wear Wear Mtn Level Mtn Level No New No New Equipment Equipment $/acre/yr Natural Turf ANNUAL TOTALS: Top dressing Spread top dressing -Contractor Grass Seed Slit Seed- Contractor Fertilizer Deeptine aeration- Contractor Contractor Mobilization Manpower Water SOD REPAIR IRRIGATION MAT. FIELD STRIPING INFIELD MATERIALS MISC MATERIALS Purchase New Equipment 1 72" Aerway Aerator 1 Fertigation System installed 1 60" Slit Seeder New Equipment Costs $29,500 $6,895 $13,533 784,080 784,080 Scenario #3 2008 Current Wear Mtn Level 4.0 Purchase New Equipment $13,924 784,080 Scenario #4 2009 Current Wear Mtn Level 4.0 $12,313 784,080 $124,118 $243,589 $250,635 $221,635 $0 $0 $0 $0 $0 $0 $0 $0 $0 $6,300 $6,300 $6,300 $0 $5,000 $5,000 $5,000 $0 $17,964 $17,964 $17,964 $0 $21,954 $0 $0 $0 $500 $0 $500 $86,580 $154,333 $154,333 $154,333 $37,538 $37,538 $37,538 $37,538 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $12,000 $8,000 $9,500 0 PRZ International Sports Turf Consulting. All rights reserved. 1� 3. Fertilization Needs- Fertigation On the following page is a breakdown of the fertilization needs for the first year of fertigation. Earlier in this report you learned how your high soil pH dramatically affects the ability of your turf to grow deep roots and stiffer wear resistant plants. Your cost for fertigation would be $17,964 annually less what the contractor was charging you for their fertilizer. We can help you write a specification for the correct system for your site. We would want the contractor to fill the fertilizer tank monthly or every other month. Nutrient Produd I Formatatior I Fora ,LaQuinta Park Cost Estb -_ Total Cost TURF NUTRIENTS REQUIRED Pbospboras FUR Potassium 2uU3 Fertigawn IFA r vrenwe Iron Sadium � ros h sulfur Blotter ' - mm 1 sn Tiger 90 ii.-• 0-0.50 W.00b 90% Gallons Lbs. LIPS Gallons Gallons Gallons Gallons Gallons jIbLibags IbsJbags lb�JMgs2094 0 2400 105 0 0 0 0 00 0 0 4.50 0.16 0.16 13.50 0.00 1350 30.00 0.00 75 0.20 0.14 &1 S379 $1,413 s0 so s6,7s0 SO 1. A 6" Aerway aerator with fracturing tines and sports -tines and a Greens Express Smoothing Roller. The dealer in your area is Cal -Coast Machinery In Oxnard, CA. Your Contact would be Paul Rueter- 805-981-2866. 2. You need 1 fertigation system for the fields. 1- 1_500,6's for $4,290 plus a 400 gallon tank, installation and shipping. Contact Michael Chaplinsky-713-504-0750 Material Suppliers and Contractors The following materials are important to the maintainability of your field. The specifications for each of these have been customized for this site and should not be altered by suppliers who might indicate that their products are equal to or better than those specified. 1. Top Dressing material shall be a 80% sandy loam topsoil, 20% compost mixture. We recommend that we look for a sandy loam soil (still very sandy) to gradually add some additional sit and clay to your root -zone. We would need to write the specification for this and approve anybody's product before use. A. Sand specifications are 100% passing a #8 screen and no more than 3% passing a #200 screen. B. Sand Supplier -West Coast Aggregate- Mike Dickens-760-399-1891 or Whittier Fertilizer. C. Compost needs to be screened to 1 /8" minus. D. Supplier — Synagro-Greg Jackson-714-397-7628 E. Quantities of mixture 1/4" for the first year. or .775 cubic yards /1,000 sq. ft. of the above mixture. 2. Rye Grass Seed: Local Supplier 3. Fertilizers: Both granule and liquid fertigation products A. Supplier is UHA David Drucker 951-371-4388 15 © PRZ Intemational Sports Turf Consulting. All rights reserved 28 4. Contractors A. Deep Tine aeration, top dressing, over seeding, fertilization, and drainage system -Green One Industries Co- Larry303-901-1119 B. Soil testing, Servitech Labs (620) 227-7123. Sports Field Management System Manual Below is the Sports Field Management System Annual Calendar that lays out every aspect of maintenance for these fields. This is a sample and the ones you will receive with your Manual will be customized for each site after you have decided on how many of the maintenance ideas presented you will implement. The operator or contractor in the field has a plastic laminated version of this so it won't get torn up. Once you have decided when you will be implementing our recommendations, we will produce these manuals for each site for the next growing season. © PRZ International Sports Turf Consulting All rights reserved. A 06/07107 Acrege 1800 La Quinta Park C�E���� : ������I��I��I�r--'lllllllllll.11lllllllll.�� p�OC,?' nOOC IftC���C- : -o^o IIIIIIIIIII�IIIIIIIIIII�IIIIIIIIIII�����I��I�CC���� . : ����I�IIIIIIIIII�IIIIIIIIII�I��-L-�1��1111�111111�1111111111111■� �p��oC�=' [�IIIIIIIII'oC�fi t .� s CC��iI�CC �I�I��I��IIIIIIIIIII���cC�ol���� • : � o;a 00�0� i�170�Cu114��C������ I_ o75 00�0CLo�I�000— a F Illf�C ���� � 011111113�aL_� ��' I-7oa��I7ICCC�IIIIIIIIII�iIIIIIIIIII�CI _�] Illl��illllll�lllllllllll�lllllllllll�lllllllll�lllllllllll�lllllllllll�lllllllllllllll�r--�I"��--i�lllllllllll�lllllllllll�� MANAGING SPORTS FIELD WEAR The Field Usage/Availability Analysis chart below is for your current conditions and not over - seeding with rye grass. Note that at your current maintenance level of 1.07 (the yellow bar across the chart) you currently have an excess hours of annual usage of 2013 activity weighted hours. You are showing hours available for the months of May through August, but because of all your wear while the Bermuda is dormant', you still are 2013 excess hours over. If this is primarily used for soccer with a rating of 2, this means literally that your turf 17 © PPZ fntemational Sports Turf Consulting. All rights reserved. 30 is getting 1,006 more hours of play than it can tolerate. Normally when someone is at maintenance level 1.07 and wear level 5, you can step up the maintenance level and each step (2-5) you gain additional hours available and/or less hours of excess play. In your current case even if we step up the maintenance to level 5, you would still be 126 excess hours of usage. If it would be possible to move most of the play out of the months when Bermuda grass is dormant and into the months where it is thriving, you could have sustainable turf at your current maintenance level. The problem is also that the daytime temperatures in June through September would probably be too high to play during the heat of the day thus dramatically reducing the ability to take wear off of the fields during Bermuda dormancy. City of La Quinta FIELD USAGE / AVAILABILITY ANALYSIS La Quinta Park Square Ft. 784080 Total Type of Grass: Weeks/ VR 52 Hours Average Jan. Feb. March April May June July Aug. Sept. Oct. Nov. Dec. A e a 4 5 4 4 5 4 4 4 4 urren[ Actual Hours on the�Fkeld /Wk urren[ Activity Weighted Hours Hrs/Wk urrent Wear Level/ Needed Maint. Level- ITurfgrassRecovery Index-% of Heal in 1471 26 39.3 58.0 351!i 35.50 13.60 4.25 0.00 11.40 25.75 25.75 49.51 48.80 2956 56.85 76.68 119.44 73.43 73.74 24.77 6.48 0.00 23.94 51.58 SL58 98.74 !16.63 5.00 2.50 4.50 2.50 2.50 1.00 1.00 1.00 1.00 L50 L50 3.50 3.50 I %A. 2% 1 8% I 26% I I to% 1 100% 1 90% 94% 99% 1 52% 5% 1% Field Availability (Rumoers reprasenr Current Mainz Hours Allowed Level Hours Available 1.07 Excess hours of usage Mainz Level Hours Allowed 2.00 Hours Available Excess hours of usage acrivity-wetgntes 943 18.27 hunts 0.40 pet wean) 0.80 3.20 10.40 28.00 40.00 36.00 37.60 39.60 20.80 2.00 0.40 3.23 33.53 36.00 13.66 1 2013 1415 1 38.71 27.40 1 76.28 0.60 1 118.64 1 1.20 70.23 4.80 1 63.34 1 15.60 42.00 1 1 0 54.00 1 1 56.40 I L98 1 5%40 30.18 3120 96.74 3.00 96.23 0.60 17.23 53.53 54.00 32.46 7.83 1 1541 1 29.64 1 76.08 1 118.24 68.63 1 35.14 1 1 20.38 95.74 96.03 3.00 Hours Available Excess hours of i Maint. Level Hours Allowed 4.00 Hours Available Excess hours of, Mainz Level Hours Allowed 5.00 Hours Available Maintenance Frequencies -Annual Requirement Current Walking on field Baseball/Softball 1.00 1.25 Use the following steps to evaluate requests for additional field time. ceded Maint. Level 107 2.0 3.0 4.0 5.0 PE Parked Cars 1.50 1.50 1. Determine the actual hours ofaddNonal use requested. Mowings/ Yr 78 48 73 97 121 Aerations/Yr 6 4 13 10 12 Marching Band 1.75 2. Multiply the total hours ofproposed use by Top DressNr 0 0 0 1 1 Soccer 2.00 the appropriate activity weight. Over Seed/Yr 0 1 1 1 1 Football 2.00 3. Locate the column for the month when the FertilizatioNYr 4 5 8 10 12 Lacrosse 2.25 proposed additional use would occur. Sweeping 0 0 0 0 0 Field Hockey 2.25 1 4. Determine if there are available hours at the Deep Tine/Yr 0 0 1 1 1 Rugby 2.50 current maintenance level. If there are, you Verticuttingsiyr 0 0 1 4 12 poro Clinks 2.jj can schedule the activity. 5. If not, see if sufficient hours can be made Annual Costs $86,580 $58,321 $98,338 $122,318 $160.37. available by increasing the maintenance level. Ann. Increase -$28,259 $11,759 $35,731 $73,796 Current Wear Levd a.00 6. If sufficient hours can be made avadable, and Cost/month $7,290 $4,911 $8,280 $10,300 $13,5041 Current Maintenance Level 1.07 you can handle and afford the additional Cost/week $1,665 $1,122 $1,891 $2,352 $3,084 Needed MainLLevel-Waller Adjusted 5.0 maintenance, you can schedule the activity. The Field Usage/Availability Analysis chart below is for next years conditions if you over - seed with rye grass. Note that at your current maintenance level of 1.07 (the yellow bar across the chart) you would have an excess hours of annual usage of 1691 activity weighted hours. You are still showing hours available for the months of May through August, but because of all your wear on the rye grass while the Bermuda is dormant, you still are 1691 excess hours over. If this is primarily used for soccer with a rating of 2, this means literally © PRZ International Spoils Turf Consulting. All rights reserved. ] I that your turf is getting 845.5 more hours of play than, it can tolerate, even with over' - seeding with rye. Even at maintenance level 5, you gain additional hours available and/or less hours of excess play but are still in excess hours each month that your Bermuda grass is dormant. You show an overall hours available but this is only because of the large numbers of hours available but unused during the Bermuda dormancy. City of La Quinta FIELD USAGE / AVAILABILITY ANALYSIS La Quinta Park Square Ft 784080 Total Type of Grass: Weeks/YR 52 Hours Average Jan. Feb. March April May June July Aug. Sept. Oct. Nov. Dec. C d d c d 4 5 4 4 4 4 H tlEKMUUA Curren[ Actual Hours on [he Field /Wk Current Activity Weighted Hours Hrs/Wk Current Wear Level/ Needed Mainz. Level- Turfgrass Recove Index-% of Healing25°/ 1471 28 39.3 58.0 35.25 35.50 - 13.60 4.25 0.00 11.40 25.75 25.75 49.51 48.130 2956 56.85 76.68 119.44 73.43 73.74 24.77 1 6.48 1 0.00 1 2394 51.58 1 51.58 1 98.74 1 96 63 4 00 2.50 4.50 2.50 2.50 1.00 1.00 LOU 1.00 L50 1.50 3.50 3.50 j 41% 54% 52% 70% 100% 90% 94% 99% 39% 50% 25'yo Field Availability (Numbers represent Current Maint. Hours Allowed 1 Level Hours Available 1.07 Excess hours of usage Maint. Level Hours Allowed 2.00 Hours Available Excess hours of usage aalvny-weignte 1265 24.65 , nuuru 1 10.18 1 par wucnt 1660 1 2146 1 20.80 28.00 40.00 36.00 37 60 39 60 15.49 _ 19.92 10.18 3.23 33.53 36.00 13.66 1 1691 1898 1 32.51 1 36.98 1 6650 15.27 1 102.84 1 24.89 1 51.96 1 1 32.20 52.94 31.20 42.00 ' 60.00 5400 1 56.401 I I i m 59.40 36.09 1 23.23 /8.82 1 29.87 86 15 1 15 27 1 17.23 53.53 1 54.00 132.46 7.83 1058 20 34 61.41 94.55 41.23 42.54 2834 68.87 81..36 Mainz Level 3.00 Hours Allowed Hours Available Excess hours of usage 2531 49.30 2036 33 19 42.93 41.60 56.00R73.53 72.00 7520 79.20 30.98 39.83 20.36 31.23 72.00 51.26 27.63 425 8.17 5632 86.25 30.50 32.14 20.60 58.91 76. 27 Mainz Level 4.00 Hours Allowed Hours Available Excess hours ofusa a 3164 61 63 25.45 41.49 53.66 52.00 70.00 90.00 94.00 99.00 38.72 49.79 2545 45.23 90.00 70.1 47.43 .208 -3.99 5L23 77.95 19.76 21.74 12.85 48.95 71.18 Mainz Level 5.00 Hours Allowed Hours Available Excess hours of usage 3796 73.96 30.54 49.79 6439 6240 84.00 108.00 112.80 118.80 46.47 59.75 30.54 59.23 108.00 88.9 67.23 -840 -16.16 46.14 6965 903 11.34 F 15.11 1 38.99 66.D9 Activity Weighting Scale Determining Field Availability Use the following steps to evaluate requests for Maintenance Frequencies -Annual Requirement Walking on field 1.00 Current Needed Baseball/Softball 1.25 additional field time: Maint. Level 107 2.0 3.0 40 4.0 PE 1.50 1. Determine the actual hours of.chhu nal use Mowings/ Yr AeratiomlYr Top Dress/Yr Over Seed/Yr Fertilization/Yr Sweeping Deep Tine/Yr Verlicuttings/yr 78 61 6 4 0 0 0 1 4 5 0 0 0 0 0 0 91 13 0 1 8 0 1 1 121 12 1 l 10 0 1 4 121 12 l I 12 0 1 4 Parked Cars Marching Band Soccer Football Lacrosse Field Hockey Rugby parts Clinks, 1.50 1.75 2.00 2.00 2.25 2.25 2.50 2.50 requested 2. Multiply the total hours of proposed use by the appropriate activity weight 3. Locate the column for the month when the proposed additional use would occur. 4. Determine if there are available hours at the current maintenance level. If there are, you can schedule the activity 5. If not, see tf sufficient hours can be made Annual Costs Ann. Increase Cost/month $86,580 $71,148 -$15,431 $7,290 $5,991 S117,579 $30,999 $9,901 S150,483 $63.903 $12,671 $154,333 S67,753 $12,995 Current Wear Level Current Maintenance Level 4,00 1.07 available by increasing the maintenance level 6. If sufficient hours can be made available. and you can handle and afford the additional Cost/week $1,665 $1,368 $2,261 $2,894 $2,968 Needed Mnint. Level -Weather Adjusted 4.0 maintenance, you can schedule the activity. After this Overview has been presented, we then custom tailor the Turf maintenance manual for each site. 19 © PRZ International Sports Turf Consulting. All rights reserved. 32 On the following pages, we will compare how you're maintenance levels and your wear levels compare with and without over -seeding with rye grass and your current wear will be compared with wear in 2011 based on projected growth in your city. Current Wear, Current Maintenance The Current Composite Field Use Analysis chart below shows us that if you do not over -seed with rye, at your current maintenance level you are 2 fields short of having enough turf to tolerate the wear you are currently putting on the fields in a year's time. By increasing your maintenance level to 5, you would be about even as far as wear and maintenance. City of La Quints CURRENT COMPOSITE FIELD USE ANALYSIS Hours Hours Shot Current Activity Current Hours Hours ours Shor Hours Hours Short Weighted Hrs. Ulowable Hrs. Yrl¢ Short Allowable At Wear AllowableAt Wear llowabl At Wear Per Year level n3l Level Level Level Level Level Level Level ACRES 18.0 1.07 2 3 3 4 4 5 5 SQUARE FT.: 784080 2956 943 1541 1986 1070 2358 598 2830 116 Number of New Fields Still Needed Based On Current Usage. 2 1.1 0.7 0.3 R0 La Quints Park 784080 2956 943 2013 1415 1541 1886 1070 2358 598 2830 126 A B C D E F G H I J K Your fields currently have a total of 2956 activity weighted hours of use annually (column A). At your current maintenance level of 1.07, the available activty hours of wear that your Fields can tolerate is 943 (column B). This means that your Fields are 2013 activity weighted hours short of having enough turf area to tolerate the wear you have currently (column C). This means that with your curent wear and your current maintenance level, ,you are 2 fields short of tolerating this much wear (column C). By increasing your maintenance level to 2, you are 1.1 Fields short (column E). At maintenance level you are.7 Fields short column G). At maintenance level 4, you are .3 Fields short (column 1) and at maimenace level 5, you have enough turf to tolerate the wear you currently have. Current Wear, Current Maintenance, Over -seeding with Rye With rye over -seeding, at your current wear level, you are 1 field short of having enough turf to tolerate the wear you are currently putting on the fields. By increasing your maintenance level 3 you would have enough turf to tolerate your current wear. CURRENT COMPOSITE FIELD USE ANALYSIS urrent Activity Current Houro Short Hours Hours Hours ours Sho Hours Houro Short HoursFLevil ours She Weighted Hrs. Allowable Hrs. Yr. At Wear Allowable Short Allowable At Wear llowabl At Wear llowablWear Per Year level Level Level Level Level Level Level Level Level ACRES 18.0 1.07 1.07 2 2 '3 3 4 4 55 SQUARE Ff.: 784080 2956 1265 1691 1898 1058 2531 425 3164 -208 3796940 Number of New Fields Still Needed Based On Cull Usa e. 1 0.6 0 -0.I -&2 La Quints Park 784080 2956 1265 1691 1898 1058 2531 425 3164 .208 3796 -840 A B C D E 'F G H 1 J K Your fields currently have a total of 2956 activity weighted hours of use annually (column A). At your current maintenance level of LU7, the available activty boon of wmr that your fields can tolerate is 1,265 (column B). This means that your fields arc 1691 activity weighted boom short of having enough turf area to tolerate the wear you have currently (column C). This means that with your cureot wear and your current maintenance level, you an 1 raid short of tolerating this much wear (column C} By increasing your maintenance level to 2, you am.6 fields short (column E). At maintenance level you have enough turf to tolerate your current wear. 2011 Wear, Current Maintenance, No Over -seeding with Rye At current maintenance level and 2011 wear, you would be 2 fields short of having enough fields to tolerate the 2011 wear. At maintenance level 4.you would have enough fields for the 2011 wear. © PRZ international Sports Turf Consulting. All rights reserved CURRENT COMPOSITE FIELD USE ANALYSIS ACRES 18.0 Weighted His. Per Year 3935 ( Number of Now Fleldo 3011 Ntm0e0 D W Vn a Ifl La Quints Park 784080 3935 rrrent Hours Short Hours Noun Hours bit Hirt. Yr. At Wear Ilowable Short Allowal level Level Level Level Level 1.07 1.07 2 2 3 1265 2670 1898 1 2037 1 2531 2 1.1 1265 2670 1898 2037 2531 At Wear Level 3 425 0.2 425 Hours rKwors Short Noun lowabl At Wear At %ear Level Level [Ilowabil Level Level 4 4 5 5 3164 -208 3796 -840 3164 -208 3796 -840 A B C D E F, G H 1 3 K In 2011 your fields will have a total of 3935 activity weighted hours of use annually (column A). At your current maintenance level of LI 7, the available activty hours of wear that your fields can tolerate is 1,265 (colon B), This means that your fields are 2670 activity weighted hours short of having enough turf area to tslerste the wear you have currently (column ([). This means that with your 2011 wear and your current maintenance level, you would be 2 fields short of tolerating this much wear (column C). By increasing your maimmdance level to 2, you would be Lt fields short (column E). At maintenance level you would still be.2 fields short of having enough turf for 2011 wear. At Maintenance level you wood have enough turf to tolerate 2011 wear. 2011 Wear, Current Maintenance, Over -seeding with Rye At current maintenance level, you would be 2 fields short,of having enough turf to tolerate your 2011 wear. At maintenance level 3 you would have enough turf to tolerate your 2011 wear. CURRENT COMPOSITE FIELD USE ANALYSIS urrent Activity Current Hours Short Hours Noun Hours ours ShortHours Hours Short Hours Hoorn Sho Weighted His. Allowable Hm. Yr. At Wear llowable Short Allowable At Wear Allowabl At Wear Ilowabl At Wear Per Year level Level Level Level Level Level Level Level Level Level ACRES 180 1.07 1.07 2 2 3 3 4 4 5 5 SQUARE FT.' 784080 3935 1265 2670 1898 2037 2531 425 3164 .208 3796 -840 Number of New Fields Still Needed Based On Current Usa e. 2 1.1 0 -0.1 41.2 La Quiets Park 784080 3935 1265 2670 1898 2037 2531 425 3164 -208 3796 -840 A B C D E F G H I 3 K In 2011 your fields will have a total of 3935 activity weighted boom of use annually (column A). At your current maintenance level of 1.07, the available activty hours of wear that your fields can tslerste is 1,265 (column B). This means that your fields are 2670 activity weighted hours short of having enough turf area to tolerate the wear you have currently (column C). This means that with your 2011 wear and your current maintenance level, you would be 2 fields short of tolerating this much wear (column C). By Increasing your maintenance level to 2, you would be 1.1 fields short (column E). At maintenance level you would have enough turf to tolerate your 2011 wear. Once we get the audit information for the sports park, it will be combined into this document and this should prove to be very interesting! 21 O PRZ International Sports Turf Consulting. All rights reserved. 34 CORRESPONDENCE ITEM: 2 U oU O a)O E a)I G Q � C ' CO n o � cm V U O ( i E �i C U O t Q N E C .-ON Q 6 7 �n H c�a E U0 a) ( V cco- O (n c a0U� to CA0@U c �o qU E = 5 E c v_ N°u cl a)P E 5 oEc aoo�� o N .p � in a o �n v� N C O @) a c E' E o °sa p 7 10 N N O 9 uQ N a �_ c "O .--, 3 OL r0 O O J � c0U .— N _ C i v > N N i _ C a C 0 0 co4U p 0 0 <rU V N ------ -- c D D C 'c: C 'E i E O_ U Z O _- — -- i ---- — TI 0 I I i I i 00 __ . _ ___ ___. N _.. ----- .i 35 ---- - ------- _. ___C. __ - .__ __.... _C __._ . _.�-__.. _ _._. _ _ _. _ _ ----- C p O N N C N T vN N N "O U OO ^ O C O N U cl�U 7 U LO v x------- ODU �ONU ---- ...--.� Nv- --- i Cl)QMow ^ Y I U m V m _ £ p p U o ~ 60 a) U 0 CPI cq c I N i rn N ol N ---- m : I � I d c O D o0 4i U w op w co I oN N -10 — - ------ --- ---- - -- { c o N LO N N 36 COMMISSIONER ITEM: 1 COMMUNITY SERVICES COMMISSIONERS MEETINGS & WORK PLAN TASK EVENTS FISCAL YEAR 2006-2007 ATTENDANCE Date of Appointment Term Expires Andrea Gassman 12/6/2005 6/30/2007 E. Howard Long 6/6/2006 6/30/2008 Bob Leidner 1/20/2004 6/30/2007 Robert Sylk 6/6/2006 6/30/2008 Mark Weber 1/18/2005 6/30/2008 July 10, 2006 Present Present Present Present Present Open Air Cinema Present Present August 14, 2006 Present Present Present Present Present Fitness Center Grand O enin Present September 11, 2006 Present Present Present Present Present 25th Anniversary Committee Present Present Open House Present Present Present Present October 9, 2006 Present Present Present Present Open Air Cinema Present 25th Anniversary Committee Present Focus GroupMeetin Present Present Trail Days Present Health Fair Present Do-O-Ween Present November 13, 2006 Present Present Present Present Present Carlsbad Excursion Present Jackie Cochran Air Show Present Veteran's Day Present Present 25th AnniversaryCommittee Present Present December 11, 2006 Present Present Present Present Present HolidayOpen House Present Tree Lighting CeremonyPresent Present Present Present Breakfast with Santa Present Present I resent Sports Meeting Present Present January 8, 2007 Present Present Present Present Present Golf Cart Parade Present Present Present Chili Cook Off Luncheon SC 25th Anniversary Committee Present Present Mini Health Fair Present Pillars of the Community Present Present Present Present February 12, 2007 Present Present Present Present Present Valentine's Day Luncheon Sweetheart's Ball/Senior Prom History of CVWD Community Concert Present Present Present March 12, 2007 Present Present Present Present Present Sports Acknowledgment Present St. Patrick's Day Luncheon Present Shamrock Dance Present AI odones Trip Teen Dance Sports Day @ Senior Center April 16, 2007 Present Present Present Present Present Easter Egg Hunt Present Boys & Girls Club Renaming Present Library Event -Oral Presentation Present Present CommunityPr Picnic Present Present esent Present Present Fireworks and Concert Present Present Golf Tournament Present Present Present Mav 14, 2007 Present Present Present Present Present May Pole Dance Dessert Competition Luncheon Car Show Present Present Present Present 25th Anniversary Committee Present Present Ladies Afternoon Tea June 11, 2007 Present Present Present Present Present Old Town San Diego Excursion Salad Days Luncheon lGetty Museum Excursion 0 en Air Cinema 37 COMMUNITY SERVICES COMMISSIONERS MEETINGS & WORK PLAN TASK EVENTS FISCAL YEAR 2007-2008 ATTENDANCE Date of Appointment Term Expires Andrea Gassman 7/1/2007 6/30/2009 E. Howard Long 6/6/2006 6/30/2008 Bob Leidner 7/1/2007 6/30/2009 Robert Sylk 6/6/2006 6/30/2008 Mark Weber 1/18/2005 6/30/2008 July 9, 2007 Patriot's Luncheon Pageant of the Masters Sizzlin' Summer Dance Open Air Cinema Beach Train Excursion Open Air Cinema Au ust-07 San Diego Padres Excursion Open Air Cinema Open Air Cinema Back to School Luncheon September 10, 2007 October 8, 2007 November 19, 2007 December 10, 2007 BE