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2007 06 11 CSC Minutes COMMUNITY SERVICES COMMISSION MINUTES June 11, 2007 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 5:30 p.m. in the Senior Center Classroom. Chairperson Weber presided over the meeting and Vice-Chairperson Sylk led the Pledge of Allegiance. MEMBERS PRESENT: Chairperson Mark Weber Vice-Chairperson Robert F. Sylk Commissioner Andrea Gassman Commissioner Bob Leidner Commissioner E. Howard Long STAFF PRESENT: Edie Hylton, Community Services Director Steve Howlett, Golf & Parks Manager Christina Calderon, Recreation Supervisor Angela Guereque, Community Services Secretary PUBLIC COMMENT Bob Palmer, 54-300 Avenida Rubio, spoke during Business Item No.2. CONFIRMATION OF AGENDA Motion - It was moved by Vice-Chairperson Sylk and seconded by Commissioner Long to confirm the agenda. Motion carried unanimously. PRESENTATIONS: None. APPROVAL OF MINUTES 1. Approval of May 14, 2007 Minutes Commissioner Gassman noted on page 3, paragraph 4, line 3, "their" should be "the" and on page 8, paragraph 1, line 2, "Directory" should be "Director." Community Services Commission Minutes June 11, 2007 .2. Commissioner Long noted on page 2, paragraph 1, line 11, 5,000 students every year seemed like a high number. Director Hylton stated that staff would listen to the recording for the meeting to verify. Commissioner Long noted on page 4, paragraph 1, line 8, "exasperate" should be "exacerbate. " Motion - It was moved by Commissioner Gassman and seconded by Commissioner Leidner to approve the minutes as corrected. Motion carried unanimously. CONSENT CALENDAR None. PUBLIC HEARING None. BUSINESS ITEMS 1. Consideration of Two Bronze Art Pieces "Freedom" and "Romance" for Purchase and Placement Adjacent to Griffin Ranch and Saddle Club in the Public Right-of-Way. Commissioner Gassman noted that these pieces were exquisite and perfect for Griffin Ranch. Commissioner Gassman asked what the dimensions will be. Artist, David Spellerberg, stated that "Freedom" will be raised on a rock, 39" wide from right to left side, 105" high from ground to top of head, 65" high from ground to top of rear, and 100" long from tail to raised foot. Chairperson Weber asked how high the rock would be that "Freedom" will be on. Mr. Spellerberg suggests the rock be 4' to 5' tall. Mr. Spellerberg stated that the "Romance" Stallion is 48" wide from right to left side, 93" high from ground to top of head, 65" high from ground to top of back, and 91" long from tail to head. The "Romance" Mare is 30" wide from right to left side, 85" high from ground to top of head, 63" high from ground to top of back, and 122" from tail to head. These pieces are larger than life size. Commissioner Leidner asked if the $50,000 will offset any other fees that Griffin Ranch would have to pay to the City for other services. Director Hylton stated that Trans West is requesting to pay the full cost of $240,000, and then be able to utilize the APP funds that are being collected by the City for Griffin Ranch. Mr. Herman, Trans West Housing, stated that their development has paid approximately $9,000 in APP fees and anticipates a total of $66,000 in APP Community Services Commission Minutes June 11, 2007 .3. residential fees and $10,000 for the clubhouse APP fees. Trans West is asking for a reimbursement of the $9,000 and a credit for all of the Griffin Ranch APP fees that will be generated; this will be no cost to Trans West, just no fees on the building permits up to the $240,000. Vice-Chairperson Sylk asked who would own the pieces. Mr. Herman stated that the City of La Quinta would own the pieces. Vice-Chairperson Sylk asked how much the pieces would weigh. Mr. Spellerberg stated that the pieces will be approximately 1,200 to 1,400 pounds each. Commissioner Leidner asked what the future maintenance of these pieces would be. Mr. Spellerberg stated that he would give the maintenance program for the pieces to the City. Commissioner Gassman asked what the timing of the placement would be. Mr. Spellerberg stated the first piece is scheduled to be placed in September 2007 and the second piece in 2008. Commissioner Leidner asked if there would be street lights at this corner and if so would the pieces be affected. Mr. Herman stated that the pieces will be set back far enough from the intersection to avoid any conflicts. Motion - It was moved by Commissioner Gassman and seconded by Vice Chairperson Sylk to recommend Trans West Housing purchase the two art pieces "Freedom" and "Romance" and be credited all of the Griffin Ranch APP fees. Motion carried unanimously. 2. Consideration of a Historical Mural in the Museum Community Room. Commissioner Gassman asked what the logo is on the Golfers cap. Artist, Andre Blanche, stated it is the SilverRock Resort logo. Commissioner Leidner stated he would like to see the floor plans for the new Museum Community room to see where the mural is facing when you walk into the room. Bob Palmer stated that the La Quinta Historical Society has approved this mural and would like to donate $2,500 towards its purchase. Commissioner Gassman stated this type of mural seems perfect for the museum. Commissioner Long suggested that the golfer have a face, the bridge railings be smaller, and the Civic Center entrance be smaller. Community Services Commission Minutes June 11, 2007 .4. Mr. Blanche stated that the bridge railings were put in to lead into the mountain scene. These are current art in public places pieces that are symbolic of the future. Vice-Chairperson Sylk stated that he would like some of the areas to be softened up. Chairperson Weber stated he liked the idea and would like to see it toned down or take out the bridge. Motion - It was moved by Vice-Chairperson Sylk and seconded by Commissioner Long to table this item until the September 10, 2007 meeting. Motion carried unanimously. 3. Consideration of a Dark Meeting in August 2007 Chairperson Weber asked if the City Council will be going dark in August 2007. Director Hylton stated the City Council will be dark the second meeting in August 2007 and the first meeting in September 2007. Motion - It was moved by Vice-Chairperson Sylk and seconded by Commissioner Leidner to elect to go dark in August 2007. Motion carried unanimously. CORRESPONDENCE AND WRITTEN MATERIALS 1 . Monthly Department Report for May 2007 Commissioner Leidner stated that he would like staff to contact Vector Control to hand out the mosquito repellant lotion at the Open Air Cinema events. Commissioner Gassman asked if the Commission usage of the Senior Center room is interfering with any rentals or activities. Director Hylton stated that there are no activities scheduled at the same time as the Commission meetings and the classroom doesn't get rented. Commissioner Long noted that the change in the resident card term has made a loss in revenue. Commissioner Long asked if the Sports Associations had submitted a financial report as requested in the sports meeting attended last year. Director Hylton noted that there has been an increase in vandalism over the past few weekends. Staff has been working with the new Police Chief and their department has caught three of the four individuals involved in these incidents. Commissioner Leidner suggested inviting the new Police Chief to one of the Commission meetings. Community Services Commission Minu1es June 11, 2007 . 5 2. Calendar of Monthly Events COMMISSIONER ITEMS 1. Reports from Commissioners Regarding Meetings Attended. OPEN DISCUSSION Chairperson Weber noted that Director Hylton and he have met with the A YSO to continue to work with their organization regarding use of the fields. ADJOURNMENT It was moved by Vice-Chairperson Sylk and seconded by Commissioner Long to adjourn the Community Services Commission meeting at 6:52 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: A Regular Meeting of the Community Services Commission to be held on July 9, 2007 commencing at 5:30 p.m. in the La Quinta Senior Center, 78-450 Avenida La Fonda, La Quinta, CA 92253. AGue Community Services Secretary