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2007 07 17 CCea# 4 44(ha City Council agendas are available on the City's web page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting TUESDAY, JULY 17, 2007 — 3:00 P.M. Beginning CALL TO ORDER Roll Call: Council Members: Henderson, Kirk, Osborne, Sniff, and Mayor ution No. 2007-064 Ordinance No. 443 Iph PUBLIC COMMENT At this time, members of the public may address the City Council on Iny matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CLOSED SESSION NOTE: Time permitting the City Council may conduct Closed Session discussions during the dinner recess. In addition, persons identified as negotiating parties are not invited into the Closed Session meeting when acquisition of real property is considered. 1. CONFERENCE WITH CITY'S LEGAL COUNSEL REGARDING INITIATION OF LITIGATION — PURSUANT TO GOVERNMENT CODE SECTION 54956.9(c) (TWO MATTERS). s I City Council Agenda 1 July 17, 2007 RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. 4:00 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CONFIRMATION OF AGENDA PRESENTATIONS — NONE WRITTEN COMMUNICATIONS — NONE APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF JULY 3, 2007. CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED JULY 17, 2007. 2. RECEIVE AND FILE TREASURER'S REPORT DATED MAY 31, 2007. 3. RECEIVE AND FILE REVENUE & EXPENDITURES REPORT DATED MAY 31, 2007, AND INVESTMENT SUMMARY REPORT FOR THE QUARTER ENDING JUNE 30, 2007. ,r '2 City Council Agenda 2 July 17, 2007 4. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE GOLF & PARKS MANAGER TO ATTEND THE NATIONAL RECREATION AND PARKS ASSOCIATION'S PACIFIC SOUTHWEST MAINTENANCE MANAGEMENT SCHOOL HELD IN LAKE ARROWHEAD, CALIFORNIA, NOVEMBER 11-16, 2007. 5. APPROVAL OF OPERATIONAL AGREEMENT BETWEEN THE COUNTY OF RIVERSIDE AND CITY OF LA QUINTA FOR THE COACHELLA VALLEY VIOLENT GANG TASK FORCE. 6. ACCEPTANCE OF OFF -SITE IMPROVEMENTS ASSOCIATED WITH TRACT MAP 30834, STONE CREEK RANCH. 7. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE RECREATION SUPERVISOR TO ATTEND THE REITZ MARKETING AND REVENUE SOURCES MANAGEMENT SCHOOL HELD IN SAN DIEGO, CALIFORNIA, SEPTEMBER 9-13, 2007. 8. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE PLANS EXAMINER AND BUILDING INSPECTOR II TO ATTEND THE MODEL CODE ACADEMY TRAINING SPONSORED BY THE CALIFORNIA BUILDING OFFICIALS TRAINING INSTITUTE IN LOS ANGELES, CALIFORNIA, AUGUST 6-9, 2007. 9. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT MAP 34038, CASA LA QUINTA, BORREGO RESORT HOLDINGS, LLC, AN OREGON LIMITED LIABILITY COMPANY. 10. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT (PSA) WITH THE PLANNING CENTER FOR THE 2008 HOUSING ELEMENT UPDATE. 11. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE PERSONNEL/RISK MANAGER TO ATTEND THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY HELD IN SANTA BARBARA, CALIFORNIA, OCTOBER 24-26, 2007. 12. ADOPTION OF A RESOLUTION SUPPORTING THE DEVELOPMENT OF AN EXPANDED YMCA FACILITY IN RANCHO MIRAGE. 13. APPROVAL OF SECOND READING OF ORDINANCE NO. 441, AMENDING TITLE 2, CHAPTER 2.95, SECTION 2.95.030 (MEMBERS) OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATING TO THE COMMUNITY SERVICES COMMISSION. City Council Agenda 3 July 17, 2007 13 14. APPROVAL OF SECOND READING OF ORDINANCE NO. 442, AMENDING CHAPTER 2.04 (CITY COUNCIL) SECTION 2.04.050 (COMPENSATION AND REIMBURSEMENT) OF THE LA QUINTA CHARTER AND MUNICIPAL CODE. 15. APPROVAL OF NEW JOB DESCRIPTIONS: MUSEUM SERVICES MANAGER, TRAFFIC SIGNAL TECHNICIAN, FACILITIES MAINTENANCE COORDINATOR, AND FACILITIES MAINTENANCE WORKER. 16. ADOPTION OF A RESOLUTION APPROVING THE APPLICATION FOR A FISCAL YEAR 2007/2008 COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS (CVAG) GRANT FOR PURCHASE AND REPLACEMENT OF 13 TRAFFIC SIGNAL CONTROLLERS. 17. APPROVAL OF AN EXTENSION TO THE PROFESSIONAL SERVICES AGREEMENT (PSA) WITH NAI CONSULTING, INC. TO PROVIDE PROJECT MANAGEMENT AND CONTRACT ADMINISTRATIVE SUPPORT SERVICES FOR FISCAL YEAR 2007/2008. BUSINESS SESSION 1. CONSIDERATION OF A RESOLUTION APPROVING THE FISCAL YEAR 2007/2008 CITY OF LA QUINTA BUDGET AND ESTABLISHING THE CITY'S APPROPRIATION LIMIT. A. RESOLUTION ACTION 2. CONSIDERATION OF AN ORDINANCE ADDING SUBSECTION 12.69 TO CHAPTER 12 OF THE LA QUINTA MUNICIPAL CODE, PERTAINING TO REGULATIONS FOR GOLF CARTS ON CERTAIN STREETS AND ASSOCIATED MATERIALS TO IMPLEMENT PHASE I OF THE GOLF CART PROGRAM. A. TAKE UP ORDINANCE BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING B. INTRODUCE ORDINANCE NO. _ ON FIRST READING 3. CONSIDERATION OF A RESOLUTION AMENDING THE FEES TO PURCHASE AN ANNUAL FITNESS USE CARD. A. RESOLUTION ACTION of000 City Council Agenda 4 July 17, 2007 STUDY SESSION - NONE REPORTS AND INFORMATIONAL ITEMS 1 . ANIMAL CAMPUS COMMISSION (HENDERSON) 2. CITY COUNCIL AD HOC COMMITTEE REPORTS 3. CVAG COMMITTEE REPORTS 4. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (KIRK) 5. C.V. CONSERVATION COMMISSION (SNIFF) 6. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (RON PERKINS) 7. C.V. MOUNTAINS CONSERVANCY (KIRK) 8. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 9. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (OSBORNE) 10. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 11. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS AUTHORITY (HENDERSON) 12. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA) 13. RIVERSIDE COUNTY CHILD SAFETY COMMISSION (HENDERSON) 14. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 15. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 16. SANTA ROSA/SAN JACINTO NATIONAL MONUMENT ADVISORY COMMITTEE (HENDERSON) 17. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 18. SILVERROCK RESORT AD -HOC COMMITTEE 19. SPHERE OF INFLUENCE SUBCOMMITTEE 20. ARCHITECTURE & LANDSCAPE REVIEW COMMITTEE MINUTES FOR JUNE 6 AND 27, 2007 21. HISTORIC PRESERVATION COMMISSION MINUTES FOR JUNE 21, 2007 22. PLANNING COMMISSION MINUTES FOR JUNE 12 AND 26, 2007 DEPARTMENT REPORTS i 41kraLTA ra►r_TC1x , A. RESPONSE(S) TO PUBLIC COMMENTS 2. CITY ATTORNEY - NONE 3. CITY CLERK A. REPORT ON UPCOMING EVENTS 4. BUILDING & SAFETY DEPARTMENT REPORT FOR JUNE 2007 5. COMMUNITY SERVICES DEPARTMENT REPORT FOR JUNE 2007 04 QV� City Council Agenda 5 July 17, 2007 6. FINANCE DEPARTMENT REPORT — NONE 7. PLANNING DEPARTMENT REPORT FOR JUNE 2007 8. PUBLIC WORKS DEPARTMENT REPORT FOR JUNE 2007 9. POLICE DEPARTMENT REPORT FOR JUNE 2007 10. FIRE DEPARTMENT QUARTERLY REPORT — NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS — NONE RECESS TO REDEVELOPMENT AGENCY MEETING RECESS TO 7:00 P.M. 7:00 P.M. PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. PRESENTATIONS — NONE PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to consideration of that item. A person may submit written comments to City Council before a public hearing or appear in support or opposition to the approval of a project. If you challenge a project in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. 1. PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION OF THE CITY COUNCIL UPHOLDING THE PLANNING COMMISSION'S ACTION REGARDING SITE DEVELOPMENT PERMIT 2007-891, INVOLVING DEVELOPMENT PLANS FOR A 105,300 SQUARE FOOT COMMERCIAL RETAIL BUILDING, LANDSCAPING, AND PARKING LOT WITHIN THE CENTRE AT LA QUINTA, AS APPEALED BY THE APPLICANT, STAMKO DEVELOPMENT CO., FOR THE PROPERTY LOCATED SOUTH OF AUTO CENTRE DRIVE, EAST OF ADAMS STREET, AND WEST OF LA QUINTA DRIVE. A. RESOLUTION ACTION as 006 City Council Agenda 6 July 17, 2007 2. PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION OF THE CITY COUNCIL APPROVING SITE DEVELOPMENT PERMIT 2007-866 INVOLVING LANDSCAPING AND ARCHITECTURAL PLANS FOR A 13.79± ACRE BOUTIQUE HOTEL SITE (200 UNITS AND 259 KEYS) CONSISTING OF A 25,000± SQUARE FOOT PARKING STRUCTURE AND 29 CONDOMINIUM HOTEL UNIT BUILDINGS CONTAINING A MEETING FACILITY, RESTAURANT, AND RESORT SPA ON PROPERTY LOCATED SOUTH OF AVENUE 52 AND EAST OF SILVERROCK WAY. APPLICANT: LDD SILVERROCK, INC. A. RESOLUTION ACTION ADJOURNMENT Adjourn to a regularly scheduled meeting of the City Council to be held on August 7, 2007, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of July 17, 2007, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 1 1 1, on July 13, 2007. DATED: July 13, VERONICA J.� City of La Quinta, NTECINO, City Clerk California a& 0©.7 City Council Agenda 7 July 17, 2007 Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777- 7103. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. he 009 City Council Agenda 8 July 17, 2007 Titf 4 XP Q" COUNCILIRDA MEETING DATE: July 17, 2007 ITEM TITLE.. Demand Register Dated July 17, 2007 RECOMMENDATION: Approve Demand Register Dated July 17, 2007 BACKGROUND: Prepaid Warrants: Payable Warrants: 79833 - 738821 73883 - 73893) 73894 - 73912) Voids} Wire Transfer P/R 33909 - 33925 P/R Tax Transfers} 73913 - 74025) FISCAL IMPLICATIONS: Demand of Cash -City Demand of Cash RDA 64John M. Falconer, Finance Director AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 5,280,428.08 30,422.28 673,300.51 -150.00 899,862.37 216,013.95 58,669.03 5,226,262.35 $12,384,808.57 $6,637,046.46 $5,747,762.1 1 40, 009 CITY OF LA QUINTA BANK TRANSACTIONS O6/27/07 - 07/10/07 O6/28/07 WIRE TRANSFER - LANDMARK O6/29/07 WIRE TRANSFER - 2ND TD PROGRAM O6/29/07 WIRE TRANSFER - WATERCOLORS O6129/07 WIRE TRANSFER - WATERCOLORS O6/29/07 WIRE TRANSFER - LANDMARK 07/02/07 WIRE TRANSFER - PIERS 07/02/07 WIRE TRANSFER - PRES 07/06/07 WIRE TRANSFER - LANDMARK 07/10/07 WIRE TRANSFER - WATERCOLORS 07/10/07 WIRE TRANSFER - HEALTH PREMIUM TOTAL WIRE TRANSFER OUT $133,821.19 $106,050.00 $103,000.00 $103,000.00 $75,424.24 $51,392.17 $1,209.22 $162,490.90 $79,100.00 $84.374,65 $899,862.37 019 \ I Y J I C N ao 1u¢I w ' 0 W r l o x 0 1 m w N K I U r l o m w I I > 4 m I I M 6 £ I I 0 O I O Z I I I I c r I I W IY I I u O I I m w I r 2 I N K I Z. 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Wx x N Z N Z Jx ¢ w W ww a w ax £ w z Z ZZ L E w Hx £ H O O 00 N E } Ox o z x x xx d o a �x U M 6 6 61 (J U 6 O M N P Inn N O N H O N In Nm N O O I I I I I I I H O O M M O N • Z In N In � M N M K I O O No 0 �t O O O On O O O O O O O 00 O O O O O M d A O M I I I I I I I I I N CD n o Op O O r- O 00 O O A r n r n n r n n O 0 0 0 0 o 0 0 0 O o 0 0 no 0 0 0 N N N N N N N N N OD c0 OD N a0 a0 N aD a0 N N N N N N N N N m m m m m m m m m O O O O 00 O O O O O O O 00 O O O O O O O 00 O O 0 6 6 „ U W Q J Z N N p • (O d' N N 2 LL 6 O W W Q U LL J J 3 H N W W zOp o<P a0 JP NPP K(O Y(O .P wm wm am am .,mm .,m zm am m� Za- Ur Ur 3c-c- 3� 6� Fr OQ ¢£ z o ¢o Z o z o Z o o Z o 0 <0 O 3 0 On 00 O O O on .O Jo Y W W W } W w W W w N 1- > > > > 3 3 N N v OO 00 A Ih m m N M mM m0 Oln PInM Ins m �f N In 1p Nn PP N N NN NW In In �t MA P O M P N P ST m —0 NW OM NI NI NW aW N l Oln o OOW OZ Or o0 OM OZ ON 0 o, 00 Ox opt In OM O, Om O, 00 0 0 O M non 00 O, on 051 � Z `� OF'fEtF' AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: July 17, 2007 BUSINESS SESSION: ITEM TITLE: Receive and File Transmittal of CONSENT CALENDAR: n Treasurer's Report dated May 31, 2007 STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Receive and file. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Transmittal of Treasurer's Report dated May 31, 2007 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. ••• 052 Respectfully submitted, vmnj�,�� J hn . Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachment 1. Treasurer's Report, City of La Quinta 053 2 ATTACHMENT 1 c&ty� 4 4 Qu&& MEMORANDUM TO: La Quinta City Council FROM. John M. Falconer, Finance Director/Treasurer SUBJECT Treasurer's Report for May 31, 2007 DATE: June 30, 2007 Attached Is the Treasurer's Report for the month ending May 31, 2007. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: nt Be innin Purchased Notes Sold/Matured Other Endin Chan e ) $ (373.386) $ 2,966,827 (1) $ 2,593,441 $ 2,966,827 uries (2) jGo't 31,426,296 113,116,254 22,100,000 10,000,000 (2,000,000) (19,000,000) 0 334,244 51,526,296 20,100,000 Sponsored Enterprises (2) 29 4428,742 5,000,000 (5,000,000) (52,248) 104.450,498 29,376,494 (8,665,756) (52,248) ial Paper(2) Notes 13,911,722 19,900,000 (5,000,000) (54,768) 28,756,954 14,845,232 unds 2,935,942 3,051,132 1 2,222,216 3,719 2,939,661 3,719 $ 193,496,702 $ 59,966,827 $ 33,222,216 $ 230,947 828916 $ 220,472,260 2,222,216 $ 26,975,558 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. M4AA K _ 7/ z-lo / John M Falconer Finance Director/Treasurer Date Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. .054 3 Treasurer's Commentary For the Month of May Cash Balances - The portfolio size increased by $26.98 million. The major reason for the increase was a $23.1 million 2nd secured property tax payment from the County of Riverside. Investment Activity - There was significant change in the investment types from last month - LAIF and Commercial Paper. The sweep account earned $ 6,211 and the bank fees for the month were $1,619 which resulted in a net increase of $ 4,592 in real savings. Portfolio Performance - The overall portfolio performance increased one basis point from the prior month and ended at 5.16% for the month. The portfolio yield was thirty-five (35) basis points over the benchmark which had decreased by three (3) basis points from April. With the short average maturity of 54 days, the portfolio yield should remain at these levels. The Treasurer will continue to invest in short term investments based upon the yield curve. At this time last year, the portfolio was yielding 4.60% and the benchmark was at 4.84% for a 24 point difference so we have made progress in meeting our benchmark. The Treasurer has been investing more in LAIF and Commercial Paper and has not been investing in longer than six months Treasury securities or will be investing in longer than six months GSE's based upon the yield curve to take advantage of yield spreads. Future Thoughts The Treasurer will continue to invest in short term maturities to take advantage of the yield curve - Commercial Paper with 30 to 60 day maturities and Bond proceeds will be laddered in three- and six-month Treasury bills as they mature. GSE's, which have been rolled over for six months will be rolled over for a longer one year terms to increase the average maturity since rates appear to be gradually trending downward. .,a . 055 4 E E E c ¢ o = d d d d c d d d c c d x z z z z z z z z z w `q @ n o E n o o moa O c c `o U v Q p v Q 7 s y c � y c 54qg q m E d m �� N N N N W ry N f00 n d QE N o a E E E E O O p T �CiE O O O O o W o a nco c_ o 00o w wend c 4 o 0 o 0 c 0� En =� v v ul Ey� " o h d O O O O N �o O O y q 000 O O O � � N N f9 H O � O 00 oop a 3e o e ¢ eE %- p o O p p p p G 1l1 In p (n q f0 O O C5 O O C] N N O O ' ' O ' ' ' O • ` ' O ' O O O O O O O O O O O \ O O O O O a O d N,O O ¢ f0 N OOi f0 O (m0 10 a O> '0000 0000000000 ae e e � � 0 000 0 000 m 000i 0000000000 00000000000 a o000000000p oo � e c 10 m m o0 O 0000o W oo o,o ooq MOO LL L O m OI O N mtllM Cl t+IN (�M C]N C] m O O O ¢ ¢ a N M Oy N S O O D O O --goo- O O QE o0 00 HE 0000000000 O 00 O E �codo� �cocooco 000 o 0 o p o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o o n Z I1` O O -L O O,O O O O O O 0 m O O O O O O O O O O M M M M O ! p O N ¢ O 'a O' m Vl Cl Ol l7 17 N m fh Q r N YI VI VI V City of La Dumm Bummanof Hdamgs City. Beeeralopment A9encv In Finanon9"ams"y May31.200] LF LasF BlnvesMenls Sweep I 1 I <sa% � WA WA, ION ipy,porem, Sponsored Enlerprtse - HankPale Value Imeres f "' 12,]`A E2.060,693 316 - 2WO,W3 05121N] SVazs swet t 4g+p, 3% S 20I1 J`A (219x�51 2003609 3]9 47MOOO UdO Cu9oGan-AvaAaBil�l Bank of New YWh-Oemantl Ft Ntlre MBc 1 45000% 1990465 Bd.139 d.TIs.100 1 150p,p3p OB 4RSQO3i Bank of New York-=r Yes FXLB FFCB t SB]W% <]26396 28,E02 15.9ft5 I3C4.632 29e BOW,IMIJ d113/1Wi Z Bankd New Yorh-Omantl YPS Mac 1 I660% <3219]5 (6.6901 T,90i.5W 266 S.OW.OW 1II" T BaNdNew YWk Demand YQz FraOtlie 1 5A25% T994;190 65 4,9T],OW 33 2,5W.W0 ]I1]RWI Bank York-Bemantl Ye"' FHLB FFCB 1 SOW% 49]6935 65T 2685.]`A 41 29,i29.W0 Bankd New Y.-IJemantl --- -Puwnl Nole 1 5tm% 2.405?93 i 113121 E 16.314 b 29.4]3,2]t Mine .1 Ydk- DemaM Ycs FHLM S 2g,3T6.490 SeMPmm �tel-US Gnvemme 115emn5es ACPuatl Un(ealiZWl MadM Uays IO Malun a V.W. pale piubinU Rate AmOnaen Value InlCesl G'n L0.¢ f VaIUO k956,tB] 6,0W.OW 10.000.OW In, Snd2W U 6 Treasury Notes 6u u P Islam Rank 1 49WX f 5,9`A.O6t S O23, f 4.119 (29,521 8,09.3,W0 8< 15.IHq,WO 12YKL LusloOia-AvailaFNl Binh al Nex YoM Cemarrd Yes U 3 Treeeury &II Treawry BJl 1 4 ]W% 121 1O'f£6 t4'&95'O50 56 t0.OW0W 1R5.2M VPz U6 140&,]& 9.BB6.YJ3 56 f18W,O6U Bank JUM1 oe n __ _ Yes USTreasury Bll1 n aW'S% 950% 9,09g191 „ant S 60.6W 130 - Bankof New Vorh - Demand yes JMn Veere ; 52 29T6.698 1552) 2,Wt.9TT dt - ]'�'� d/130T BanhW Nex YOM.pa ' yes UBS Finace Memll LynM 1 522W% 2982529 (522 29019T dt 39 ZgpB,BCp h410.NT Flank d NPw Ywk-I]enanE Yes Yes Na51tP Cap Cor 1 S'doi 2.962!99 2883,932 (626) 2.883,3IS 2g9z,T93 39 3,OW.BBp ].WO.WB OY10.N p5(250T Be kd Nen YMr-Demand NPw YOA-IXnarN Yes H¢rsFey CreNt 1 1 518W% S16W% 29N.441 1666) SAO) 2.902.&56 W 3CW,0W WItONT Bank of d New Yak-Dmvnd Yea ismFjpress 1 52200% 2.9634M (613) 2,960.OW Z] 2pW,W6 OYibOT Bank Bank al New York.cemarM Yes Coraand 1 522W% 2966.495 I.yr,T) 1,99T,9&5 41 3.W8.1%p WF25'OT Bank of New VOM-Demand Yes 1 524WX 19OS.2 5 2,999,502 1 289]B CN .._.. _r.,_.. V,w. Demand Yes -wF CNpaup Fondrq 1 52W3% _ 2999,ST8 Tom, CBV lrwesMenY Tolal LBy, Lash 6lmeebrorftz dt.i 4a 6 NIA 3 15]$51.813 S II6 N6 S ui WA 3 165,M625] f 126.458 3 Gry 0 Le Unnla Sunnuly M HdQn95 e1Y 1•� Cl,Cl,RbevelopneM Agency aMre Flnon9Pu May 31. 2W7 Fbwl mllnvesemMs s A^ �I PoMUw-RDA lnvesbill _ Isv+mR a Rank Fate Gtsk,JAsI 'eYeSll Sa Yb USTreasury Bali 1 <BBB% 2b2 RUA U.S BaMLIP USTseawry Bill t sC65% 20W FNOnry LIP Yes USTreawry&II 1 4920% 2M PDA U S Bsnk4lP Vw U STreasu B�II 1 4 WO% 2W4FInaMegyllwri -CIP Yes Tmal- U S Treasu Pgtldw-MuIeY MM MuWaI FUMs MmaY Maekel Mdual FUM Rsn k Rnle TrnsIN-AvaeaENl Ms td Amen®n 1 45W% Clmc C_W U S Bank - Purled 1,6 Yes 151 Amman 1 45901 GNS Ce,. U S Bank -DeM Svc tsi pmenran 1 45b% 19 , RDA U S Bank- bl Sc Yes 1st pnen.n 1 4 590% IS, RDA U S B:mk - GIP IM Pmen 1 4NM 1995 RDA U S Ben, - Spedal Fund Yes 1. Nnmkan Rt 1 4593% 200el Fin AUN-INS US Pank-EWw Ye pmenran 1 4550% 1995 RBPUSBaiM1-CIP 1sl Anon. 1 45W% tWORMUSBank-B41Sc Yes 1sl Nnxbn In, 1 4SW% IN, RM U S.Benk-E;e.l FWd Yes Nn.R 1 4590% 1990RM U S Ban,-CIP tyt Ambcen 1 45W% 2 iRDA US Benk-BETS Yen 1stN n 1 4590% US BsskC4l Yes 1sl AnI✓n 1 45W% 30i RBRRU Sc Vn 1zlAmercan 1 45W% MMRMUS Bank-CIP Yes tsl M.enon t 4590% " TavaMe RDA U S Bank-DS Yes 2W.1 TaxadeRMU 5 BaMLO1 YM IMAmen®n 1 45Wls pW Tax Ible RDA U.Bork LIP Yes n 1 45W% 2W4 Fin PyN US Bank -LIP Yes 1st I 45b% TObl Fiscal Agen,I es" G.rd TNd Avvape WhIsft V _ _ 432.51, 432.511 WA WA 356.1W 396,tb WA - WA ] 028916 f 02B,918 f 56,661 S 615i0.146 f b.sstoor s $ 2211 TL2b f 42 41S S 4 I9 NIA 54 w a.0sx 28 21 1998 CM FaX Re-nR-Ann" t9905enes BOnds'RDAI INS HiAvng DwNs-ROA 1 8 t935 Hcusln9 BOMB"RDA 18 2W4 FmmonB AUIMnry INS Sore BwNs- RUA 1 INSSeia BOMB- RDA 1995 HwsN9 Bmds-RDA 18 IN, Re es So,.-RM 2 2W t Sores DOnds -RDA I 2Ml Senes B sWs- RM 1 212 SesarBOeds-RM1 2L02 Sples Bwgs-RDA1 RMI 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O 0 0 0 0 0 0 0 O O O O O O O N r m r O N Q 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O r a0 N W N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O IO IO N O W (p N M N n Q O O Of O O O O O O O O N (O O O O O O O O Q V W N N R m ZCI MIV fV ci �]t�)NMOtGN[h 1 N�mO�V� Z OMiN� N N a 000vevoeoo Q N n N N N yyN a n O W � N M o00;;O NNM-'NN Y Z(")NNNNNNN�aOD O N Yl 1(J IA N lA 4A N N V Q N N N 1n Yl Ul r r r r n n n r r r n n n 0 0 0 0 0 0 0 0 0 0 0 0 0 r r n n n r r 0 0 0 0 0 0 0 y 0000000000000 N N N N N N N N N N N N N u q 0000000 N N N N N N N q Q in O O O O N O O N d In O K O Q N N M N N N N N N In N h N N N i(> In N N N in M N 0 N N N N N In In to N N r a r 00000000a0000 �r N 0 0 0 0 0 0 0 0 0 0 0 0 0 N �000000o mm o 0 0 0 0 0 o N N 0 0 0 0 0 0 0 0 0 0 0 0 0 OJ A O O O O O O O N Ci 6l0 V O O C O O O O C O O O O O fp O O O O O O O O O O O O O t0 tO 6 u O O O O O O O N O O O O O O O N N N O 0 M L. W O O W O O O O O O O O 1n 10 M y � C y C L , O LL a o.n nnn nn m > m m �aaaaaaa $0000 maa o N m m m w N m m W W= d d LL m m E P W W LL 'Emmmm .E.P.E.9.�.9.` m m m v m m cEEEEEEE 7cv� ��"E H m cEE Fc� 7m m m N E E E E E E m d E E E v aoi V UUUUUUU VUU N N W A L U N C m L N L y v N N O m L U N R o O N 0 0 N O U y U C U U N W {` J L� (Q y N N Z A Z O -O m O U U N N d 2 C O W O vi Z C W Z C N R N'E C C C m m N a m W o a y N vl c m E v U E E d w E E v m c mdL C X U c W N ryy C YI C w �Z'2' " as 4'f L LL o o A C d °1 N C oy yy N N N N W N T 6 C O NF�Qp lL C C J J U >L. �J E'== pw. E U = UU �m'e �ocu�mo�LLLLLL .y _ mEw m L Y1 O rnF-Hmo�i 3 to -fgN2 mg O E C ayi y"Ec c' y o > w Z tm d m R E o~2 �tp-Q U D M x U Q o a LL LL 5 5 5 5 F _ Z U Q U m n M LL 060 $ nry . �Fg vEa uo drc I EmW E Eta_ acu _LL2- HEm MT.H.�! sam„m 'Iwo ^'Eg-H mu�ig R RR ERRG� d $^wm n« env 8'" x q p9!$o�oA$o� g�Nm� N g<�e$NWoa Mg $&M » N»rvM1ma�$ dNnm agS nrv� $MPR mu ma - Ln �9,nwE�So C m5'�rnErS�o d9h �g5o �u�»a`ciE� rwm»n`cisr �c�n»a`us� 61 7 City of La alma RemncLalmn of Actual AM Surplus FUMe Cry FroNar lopnenl A,i eM Finares, 11honly May 31. 2037 Met Ol Actual Fulls 110412.250 Le a, Pally real FUMa (1.CW( Less Nor,Sa Funtls (1,275)40) S... of Carpus Funtls $21B,1 W,520 G CeaM1Blnreaimeni¢ Bank Accoums wrpms wrpaa Nenk. Aoa�Imdry_ - _ 1 surwu, V aigo Oemano 11 No type Coox r Crocking S 1 820322 res E - Ae rae $ ' `Nets F,vgo 3ween Sveep 729W - - euyCesn Carl A t,000 Neils Fargo/Mo_mg_CemaM_ Cnecbn S 34?]5 S 34 A]5 $ 34.475 ab Canx Fcwunls $ 2,593.441 E 34A]5 E - $ M.475 U9Gwemrreni Gy nwntl EMerpun Annot so wrplua But CuslMmn-AvaXaBu Surplus laauerrt Value Yes Ao Yes Bank of New York Conn. Yes Freeds, Mac 2.BT1350 2,071,35C 2.8)1.350 Ban of New Yed-Oemere Yes FHLB 1,BBB.445 1,898.90.E 1.988,44E Eel New York. 0:= Yes FFCO 4.RB,%B 4RB.J40 4p20,340 Bank of New Yerk. Dual Yes Eased. Mac 4.321935 4,32193E 4.321,83E Ban F of Nsk Yerk-Dent Yes FHLB ].aW 190 Tfri 80 ],9 1B0 Bank of New York. Oemard Yea FFCB 4.B]0,935 4,976.935 a.fra MS Bank of Nex York -Carl Yes FHL Mon •e�Olemunt Nole 246,5281 2485.203 2.293 Total- U$ Gwxnrrcnl Saporta. 28.JM4W 29,33B4Be 2p.,4Bi Metlum Term Noa Back wrplua act Cu4oEian-AraDaOrr Sur Na Asixt Yea Atl Yes Bank of New Ymk.OemaM Ye. Gereral Rupture Ca Jal 2.BJB681 2,830.001 2My Ofi1 iolalMenu m term Pa r 2,939,fio1 2,839.fifi1 - 2pan fe Seek Surplus Sul Be Z Demil Ye IS BE MAI wrpaa No AE wrpna al FaMa Actual% wrpm Yes E 1,B2B,322 E (72%.) $ 1,212/5.]40 R9,544 1]28.6441 ' 1.CW 1,W0 E3,E59,988282,228 $ 1,2TB,I4o 117bl% 0015BX 0= R Surplu¢ No Ao Surp'u¢ No AIFUMs Mual% wrplua I Yes 133243% 1359I2% SUN No Al wNus No NI FUM. Aclur% I Yes - 13333% iwrqu¢ 35go% wrplua No Art Surplus Be All FUMe ANUai wrpaa Yale 130433% II91i `pu Nor Thal Cle, lnvesnnarib 11925181$ 150.38J.BV 1,ZB2330 1N}46,OB0 09.5101X ]O BBZB% Tatal Clry cashelrteealmenls 1l1015213I 150.39e,009 I 1 02228 1 151,58g595 2.558.0E 1RB;220 1276.]90 i009i0% I0.10ss% Armnaetl Sugmr Surpluslan-AveXaBir l-Q1Ylnveatmenls Su' loser?', I Yea I "I Yes 3002 ROAUB BanX CIP Yes USTrial BN ].B]],35t ].W],351 7.977,351 COOK Finance Author, AlP 2G02 RDA U S Bank CIE V.a US TreaarVBlll US Treasury Bill 21.91],09] 8,0]6451 31.Bt].fs] 0.9]4,451 21.91],0] 0,9]6451 20_W Financ oly_CIP o1 USTreasury cl 24828,222 24929.222 24.929,222 Total US Tracer, 83.798,0.1 Porllmn Mutual curds Ranee Avanahiel Bur s Morey Markel Minuet Fund Book Value Surplus Yea AN Surplus Yaa Cal Cenler U S Ran Project YES tat Am man ;St 305 3W 3% Gvm Center U S Bank Best Svc YES AMe= 1994 RDA US Bank Den Svc YES 1.1 Arrancan 1895 RDA U S Bank � CIP YES 1st Ame.An 199E RDA U S Bank- Special Fund YES IM Ameman 2ONFa AutM1-1995UBBan Ezrow YES ist Arrant 1 am RDA U S Bank -CIP YES WAmearat 1991IRDAUSwnk Der. YES am Pmerran I prof RDA U S Santo - Sol FuM YES IN Apat IM RDA S Bank-0IP YES 1. Areal 2COI RDA U 3 Bank Dol Sw YES ist Anal 2001 RDA US Bank -CIP YES IN Annex" 2002 ROA US Bark-DBI Svc YES IN Amercan - 20MN.USBank -ClP YES 1N"B" " 4n,511 432.51, 43ZSll 2003 Trial RDA U S f.� 03 YES 1NAme- ,003allROAUSSank-COI YES 1alAmeMe 2003 Taade RDA S Bank'CIP YES talAmencan - - 20MFin AarlhUSSaM-CIP YES 14 Pme,a. 391 3BB,tlq 30,100 2W4 Fln AuN UR SaNr COI YES 19 Annarkar, welotaL Mutual FUM 02B 91fi @8,910 828.918 Sul No M, Surplus act .1 Funce Actual % Sal Yes I Oa/tiu4 x I Total Flapal At lmssimanls 04A3i M]1 84,e2}00] B4 @}.00i M3130% 398812% 062 Gran TOGI 220.4}2,28D1 214,091.916 I 1202,228 1 216. 1 3.SSB.BBO I Oil 1 }0.}40 100.0000 1000.UJ% 10 N I^O mn N C m 5 r 4: M Ld A N O d Vl O c6 h y pj aj W � N V m m m- N O O ri 0 p R N N d W m N 0 m M M O M M M W O N O 0 m N W p a E m n n vi �ri o� m 5 o Mo m u d m m W e o of m ^ N LL O^ M d � M N ^' N N W m A m V O m M 0 m N O m W m m q N S IL ❑ m N M N N m W m A m =mw nine MWa�om moNm ocoMFl o o i E a v�'io cWJ °iO vnmi� o 9 n D 0vc6 $ monWd� n m O n m m�vdi d o W W m d o NO V NMO_tn�m0 n a r n N N h m W W N W x N O N n n tM0 O N M A a W �A J O iy O W d - V Wq W m N CJ V m M O W m p' S Y: N d d tr0 M m n f N M d W A m M LL' H N 'y �+NJJ y N A N d� V •n - W m m J n m y n W O d N W OMi N 0 M a N 0 N yl � y N p q U L O ON1 Ol m N d M N O' n�n. O C] O 1 p N O 0 m m V N W m dM m d- YI Qt^ H L a a 2 > c it: a W C N jA � a U C C V~ C N C A to C A N U L L 10 6 U Q U - J W N A vLLEFvv� 3°so�M o E U q A b 2 i -aS m n N N N C 0�1 m ar 1OC w0 d'OU❑r Z U IW IZ 063 11 C m N m Q m a N m Q N N N N Q m W N O tp N N N N p 0 o a e LL Q m VI VI YI Q y� O idle e � m d N N tf1 Q d mvomoN ❑?Nm N Q uj y�yo o e z O O O W N vI n V Tioo mnm O o mo N h Q m o a Q N Odi n ymj N O U Q Q N �e J o�iommym Q Q N Q V Q m e \ \ \ e O_ m O m Q N d J mo mm van Q vi Q " 4 c #c v E E W d E E N N E EN d E E — c N d E E N d E E c d d E E IrsLI N N N M N N d N j d d d d ui d d d d d m ^' L^ d m d Lry C d d E N C N W d E N N W d E N C W d E C d E E UQ E Ua UQ N UQTsUQ �j UQ Si 0m pQ ZI v O a�aa„ aLT aa¢a� O— W U O `O = W O O S- W S S O= W m ry O O S— W m YJ S O m N C O N m W p1 pi pl z.O N m W p. m 2 D C C d N m W OI OI z. V C ... m W O1 OI r'O C ... .. W r D C C C J N N W . 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BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 3 STUDY SESSION: PUBLIC HEARING: Receive and File Transmittal of the May 31, 2007 Statement of Revenue and Expenditures for the City of La Quinta and Investment Summary Report for the Quarter Ending June 30, 2006. Respectfully submitted, yn tA -- John M. Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachments 1: Revenue and Expenditures Report, May 31, 2007 2: Investment Summary Report for the Quarter Ending June 30, 2007 066 A 1 1 M%V r71V1C1V 1 1 CRY OF LA QUINTA REVENUES-ALLFUNDS 0710112006 - 513112007 FUNDS BUDGET RECEIVED x RECEIVED General $34,413,071.00 $31,701,57864 92.10% Library 2,111,817.00 1.067,96185 50,60% Gas Tax Revenue 939,48100 900,869.53 9590% Federal Assistance 454,745.DO 0.00 0.00% Urban Forestry 0.00 0.00 000% Sled (Cops) Revenue 102,700.00 100,307.84 97 70% Local Law Enforcement 0.00 0.00 0.00% Indian Gaming 188.55000 186,18366 9870% Lighting B Landscaping 890,900.00 844,57973 9480% RCTC 2,374,00700 46,831.88 200% Development Funding 0.00 0.00 0.00% Came Violent Task Force 177,810 00 151,223.19 85 00% AS W9 500,00000 276,64498 55.30% Quimby 1,944,900.00 2,046,650.71 105.20% Infrastructure 20,800.00 17,628.96 8480% \Allege Parking 000 0.00 000% South Coast Air Quality 52,400.00 39,952.22 76 20% Cmaq/Isles 000 0.00 000% Transportation 1,390,60000 1,728,891.12 124.30% Parks 8 Recreation 446.000.00 490,152 00 109.90% Civic Center 341,000.00 486,26163 142.30% Library Development 177,500.00 194,851.00 10980% Community Center 75,300.00 72,74621 96.60% Street Facility 54,300.00 65,62736 12090% Park Facility 13,600.00 14,492.56 106 60% Fire Protection Facility 74,500.00 79,095.37 106.20% Arts In Public Places 138,100.00 151,979.09 110.10% Interest Allocation 0.00 1,388,86488 0.00% Capital Improvement 112,356,815.00 27,556,21669 24.50% Equipment Replacement 628,900.00 607,376.33 96.60% Information Technology 411,200.00 407,846.74 99.20% Park Equipment 8 Facility 384,722.00 379,534.96 98.70% StiverRock Goff 3,427,110.00 3,287,55575 95.90% SllverRock Goff 68,626.00 1.044.55 1.50% LO Public Safety Officer 2,600.00 2,495.05 96.OD% La Quints Financing Authority 6,624,395.00 6,619,184 07 99.90% RDA Project Area No. 1 60,311,204.00 59,220,116.39 98.20% RDA Project Area No. 2 61.452.045.00 46,367,530 23 75.50% Total $292 549 698 00 $186 501 275.17 63.80% '', 067 CITY OF LA QUINTA EXPENDITURES -ALL FUNDS 0710112006 - 613112007 FUNDS BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET PERCENT General Library 4,200.774.00 570.766.58 0.00 3,630,00742 13.6% Gas Tax 1,440,418 00 1,365,863 36 000 74.554.64 94 8% Federal Assistance 525.921.00 0.00 0.00 525,921.00 0.0% Urban Forestry 0.00 000 0.00 0.00 0.0% Sleaf (Cops) Revenue 101,400.00 82,939.63 0.00 18,460.37 81.8% Local Law Enforcement 000 201,142.00 000 101.133.09 0.00 0.00 0.00 100,00891 0.0% 50.3% Indian Gaming Lighting B Landscaping 922,594.00 840,42883 000 82,165.17 91.1% RCTC 2,374,26200 46,831.88 0.00 2,327,430.12 20% Development Agreement CV Violent Crime Task Force 000 102,700.00 000 40,028 93 0.00 000 0.00 62,671.07 0.0% 39 0% AB 939 88,184 00 90.389.55 0.00 (2,205 55) 1025% Quimby 116,65000 99,64844 0.00 17,001.56 854% Infrastructure 650,364.00 70,802.98 0.00 579,56102 10.9% Village Parking (1,89300) 0.00 0.00 (1,89300) 0.0% South Coast Au Quality 26.600 00 15,171 45 0.00 11,428 55 57.0% Cmaq/Istea Transportation 000 6,740,778.00 0.00 1,580,109.04 000 0.00 000 5,160,668.96 0 0% 234% Parks B Recreabon 245,226.00 82,854.09 0.00 162.371.91 33 8% Civic Center 12.101,758.00 3.842,813.02 0.00 8,258.944.98 31 6% Library Development 120,000.00 79,331.55 0.00 40,668.45 66.1% Community Center 0.00 87.923.00 0.00 28,328.63 0.00 0.00 0.00 59,594 37 0.0% 32.2% Street Facility Park Facility 0.00 000 0.00 0.00 0.0% Fire Protection 50,000.00 36.724.41 0.00 13,275.59 73.4% Arts In Public Places 656,950.00 130,032 07 000 526,917.93 19.8% Interest Allocation Capital Improvement 000 112,356,815.00 0.00 27,556,21669 0.00 39,33979 000 84,761,25852 0.0% 245% Equipment Replacement 1,265,90800 218,464.92 25,848.70 1,021,57438 17.3% Information Technology 689,954.00 249.582.53 0.00 440.371.47 36 2% Park Maintenance Facility 0.00 12,13000 000 24,770.00 0.0% Silverl Goff 4,229,728.00 3,694,111.13 0.00 535,616.87 873% SllverRock Reserve 37,211.00 37,211.00 0.00 0.00 100.0% 0.0% Lq Public Safety Officer Le Quinta Financing Authority 2,000.00 6.624,419 00 0.00 6,619.415.82 0.00 0.00 2,000.00 5.003.18 99.9% RDA Project Area No. 1 88,701.993.00 60,833,853.49 0.00 27,868,139 51 68.6% RDA Project Area No. 2 110.882.660.00 54.941,59111 000 55,941,06889 49.5% CITY OF LA OUINTA 0110112006. 513112007 GENERAL FUND REVENUES DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED TAXES: Property Tax 1,417,600.00 1,626,957.51 (209,357.51) 114.770% No Low Property Tax Distribution 1,733,500.00 2,186,975.81 (453,475.81) 12616D% Sales Tax 6,484.125.00 5,654,517 99 829,607.01 87 210% Sales Tax Reimbursement 2,202,704.00 2,202,704.44 (0.44) 100 000% Document Transfer To 1,017,200.00 701,070.25 316,129.75 68.920% Transient Occupancy Tax 4,895,000.00 4.604,051.87 290.948.13 94.060% Transient Occupancy To - Mitigation Mt 299,050.00 (18,838.82) 317,888.82 -6.300% Franchise Tax 946700.00 8821,77.1 84622.50 93.170% TOTAL TAXES 18,885,879.00 17,639,51655 1,156,36245 93.910% LICENSE & PERMITS: Business License 252,300.00 285,683.40 (33,38340) 113.230% Animal License 17,000.00 18,08600 (1,086.00) 106.390% Building Permits 558,600 DO 824.612.78 (266,012.78) 147620% Pluni Permits 84,400.00 127,918.00 (43.518 00) 151.560% Mechanical Permits 47,60000 74,181.20 (26,581.20) 155840% Electrical Permits 65,500 00 115,788 05 (50,288 05) 176 780% Garage Sale Permits 10,600.00 12,950.00 (2,350,00) 122170% Miso Pernit8 9110000 165797.50 (74697.50) 182000% TOTAL LICENSES & PERMITS 1,127,100.00 1,625,016.93 (497,916.93) 144180% FEES: Sale of Maps & Publications 5,500.00 3,76075 1,73925 68.380% Community Services Fees 398,700.00 365.997 29 32.702.71 91 800 % Finance 2,000 DO 1,175.00 825.00 58,750% Bldg &Safety Fees 527,20000 695,064.86 (167,864.86) 131840% Community Development Fees 222,400 00 160,507.50 61,892.50 72 170% Public Works Fees 75940000 1273586.45 (514185,45) 167710% TOTALFEES 1,915,200.00 2.500,090.84 (584,89084) 130.540% Motor Vehicle In -Lieu Motor Vehicle Cate Fines Parking Violations Misc. Fines A6939 Federal Govt Grants County of Riverside Grant State of California Grant Fire Services Credit CSAI52 Assessment TOTAL INTERGOVERNM INTEREST MISCELLANEOUS Miscellaneous Revenue Assmnt Dist Surplus Other Mitigation Measures Li igation settlement Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFERIN TOTAL GENERAL FUND 3,311,650.00 3,278,545.52 33,104.48 99000% 143,800 00 85,763.45 58,036.55 59 640% 25,700.00 52,528 01 (26,828 01) 204.3909/. 137,000 00 132,006.92 4,993.08 96 360% 0.00 000 0.00 0.000% 000 29,289 00 (29,289 00) 0.000% 0.00 000 0.00 0.000% 15,20000 17,256.08 (2,056.08) 113.530% 4,214,40000 2,015,576.20 2,198,82380 47830% 202,400.00 198,04289 4,35711 97.850% 8,050,150.00 5.809,008.07 2,241,141 93 72.160% 3,987.300.00 3,711,60252 275,697.48 93,090% 4,90000 30,70031 (25,800.31) 626.640% 0.00 1,526.16 11,526.16) 0000% 000 0.00 0.00 0 000% 000 0.00 0.00 0 000% 000 4454 (44.54) 0000% 4,90000 32,271.01 (27,371.01) 658590% 332,542.00 184 072.72 148 469.28 55.350% 34,413,0710) 31,701,57864 2,711,49236 92.120%_ 069 GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT 07/01/2006 - 6131/2007 BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET GENERAL GOVERNMENT: LEGISLATIVE CITY MANAGER'S OFFICE ECONOMIC DEVELOPMENT PERSONNEL/RISK MGT TOTAL GENERAL CITY CLERK 599,47100 474,799.48 000 124,67152 TOTAL CITY CLERK 5 u 68 4 4 9 COMMUNITY SERVICES PARKS & RECREATION ADMINISTRATION 1,207,776.00 1,099,349.26 0.00 108.426.74 SENIOR CENTER 397,857.00 305,53128 000 92,325.72 PARKS & RECREATION PROGRAMS 187,316.00 214,900 96 271.00 (27,855 96) LIBRARY 869,27500 702.547.67 0.00 166,727.33 PARK MAINTENANCE 1,24968500 1184,776.94 000 64,90806 TOTAL COMMUNITY SERVICES .0 FINANCE FISCAL SERVICES 913,954.00 780,031.65 0.00 153,92235 CENTRAL SERVICES 429517.00 373:140734 0.00 58376.26 TOTAL FINANCE 1. JJ5 BUILDING & SAFETY: BUILDING 8SAFETY -ADMIN 0.00 BUILDING 175,255.00 1,175,255.00 1,140,58414 140,59414 0.00 34,81447 34,660.88 CODE COMPLIANCE 918,672.00 707,505 67 0.00 211.166 33 ANIMAL CONTROL 417,381.00 279,946 16 0.00 137,434.84 CIVIC CENTER BUILDING -OPERATIONS 1103,693.00 1,013,48953 000 90,203.47 TOTAL BUILDING & SAFETY 0.00 532.279.97 PUBLIC SAFETY: POLICE SERVICES 7479548 1,24000 FIRE 4,214,37300 4,214,37300 2,010,952 2,Ot0,79548 000 2,203,919.61 2,203,57752 57752 EMERGENCY SERVICES 184,21600 101.382.08 000 82,83392 TOTAL PUBLIC SAFETY 1 COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 1,480,55200 884,898.48 0.00 595,852.54 CURRENT PLANNING 1,030617.00 477,558.31 0.00 553,058.61 TOTAL COMMUNITY DEVELOPMENT PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 662,596.00 422,150.54 8,00000 (389,171 00) 232,44546 DEVELOPMENT & TRAFFIC 1.119,841 00 841,092.38 4,170.00 274,578.62 MAINT/OPERATIONS-STREETS 2,360,788.00 1,606,650.91 37,60000 716,537.09 MAINT/OPERATIONS- LTG/LANDSCAPING 2,014,327.00 1,615,654.61 0.00 398,672.49 MAINT/OPERATIONS - TRAFFIC 376,183.00 173,657.64 000 202,52&36 CONSTRUCTION MANAGEMENT 1,375,464.00, 1 099155.76 1,325.36 274 982.88 TOTAL PUBLIC WORKS e TRANSFERS OUT 1,687,564.00 1,213,325.88 0.00 474.238.12 GENERAL FUND REIMBURSEMENTS (5,115,385.00) (3,235,765 26) 0.00 (1,879,62974) NET GENERAL FUND EXPENDITURES 35424 817.00 23,577 734 61 _ 52,611 01 11,794,471 38 079 CITY OF LA OUINTA ALL OTHER FUNDS REVENUE DETAIL LIBRARY: REMAINING % BUDGET RECEIVED BUDGET RECEIVED County of Riverside Contributions Interest TOTAL LIBRARY GAS TAX REVENUE: Section 2105 Section 210E Section 2107 Section 2107 5 Traffic Congestion Relief Interest TOTAL GAS TAX FEDERAL ASSISTANCE REVENUE: CDBG Grant Interest TOTAL FEDERAL ASSISTANCE URBAN FORESTRY Gram Re remre Interest TOTAL URBAN FORESTRY SLESF (COPS) REVENUE: SLESF (Cops) Funding Interest TOTAL SLESF(COPS) 2,071,017.00 1,035,509.00 1,035,508.00 50000% 0.00 0.00 000 0.000% 40,800.00 32 452.85 8,34715 79.540% 2111,81700 1.067,961.85 1,043,85515 50.570% 224,400.00 214,347 88 10,052.12 95 520% 158,100.00 151,009.18 7,090.82 95510% 299,100.00 286,038.71 13,08129 95.630% 6,200.00 6,000.00 200.00 96.770% 233,681.00 233,680.74 026 100.000% 18 000 00 9 793 02 8 20698 54.410% 93940100 800,86953 38,811.47 85890% 464,74500 0.00 454,745.00 0,000% 0.00 000 0.00 0 ODD% 454,74500 0.00 454,745.00 0 000% 0.00 0.00 0.00 0.000% 000 0.00 000 0.0DO% 000 ODD 0DO 0000% 100,000 00 100,000 00 000 100.000% 2,700.00 30784 2,392.16 11 400% 102700.00 100.307.84 2,392A6 97,670% LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding 000 0.00 0.00 0.000% interest 0.00 000 0.00 0 000% Transfer in 000 000 0.00 0 000% TOTAL LLEBG 000 000 0.00 0 000% INDIAN GAMING Gram revenue 177,250.00 177,250.00 0.00 100.0D0% Interest 1130000 8933.66 2,366.34 79.060% TOTAL INDIAN GAMING 188,550.00 186,183.66 2,36634 98.740% LIGHTING & LANDSCAPING REVENUE: Assessment 890,900.00 844,579.73 46,320.27 94.800% Developer 000 000 0.00 0 000% Interest 0.00 000 0.00 0.000% TOTAL LIGHTING & LANDSCAPING 890900.00 B44,579.73 46.32027 94.800% RCTC RCTC Funding Transfer in TOTAL RCTC DEVELOPMENT AGREEMENT FUND Mitigation Measures Interest Transfer in TOTAL DEV AGREEMENT 2,374,007.00 46,831.88 2,327,175.12 1.970% 0.00 0.00 000 0.000% 0.00 000 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0 ODD% 0.00 000 0.00 0.000% CRIME VIOLENT TASK FORCE Member Contributions - Carryover 82,260.00 113.314.76 (31,064 76) 137.770% Gram revenue -JAIB 87,98000 29,59463 58,365.37 33650% CLET Line 6,000.00 6.08703 (87 03) 101.460% Interest 1,600.00 2 226 77 (626 77) 139.170% TOTAL CRIME VIOLENT TASK FORCE 177,810.00 151,223.19 25,58681 85.050% AS 939 REVENUE: AS 939 Fees Interest TOTAL QUIMBY QUIMBY REVENUE: Quimby Fees Interest TOTAL QUIMBY INFRASTRUCTURE REVENUE: Utility refund Interest Transfer in TOTAL INFRASTRUCTURE VILLAGE PARKING REVENUE: Interest TOTAL VILLAGE PARKING 450,000.00 235,514.60 214,485.40 52.340% 50 0DD 00 55 41 130 38 8 869.62 82.280% 1,672,000.00 1,754,984.16 (82,984.16) 104.960% 2J.qW724900UU �295 (1876655) 106.880% 000 000 0.00 0 000% 20,800.00 17,628.96 3,171.04 84.760% 000 000 0.00 0.0DO% 20,800.00 17,62896 3.171.04 84.750% 0.00 000 000 0.000% 000 0.00 000 0 000% 071 CITY OF LA OUINTA REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED SOUTH COAST AIR QUALITY REVENUE: S.C.A O. Contribution 45,00000 33,71434 11,285.66 74.920% MSRC Fabling 000 000 0.00 0000% SVeet Sweeping Grant 0.00 0.00 0.00 0,000% Interest 740090 623788 1162.12 84.300%_ TOTAL SCAO 52 400.00 39 952.22 12,447.78 _ 76 240% CMAQnSTEA CMAOIISTFA Grant 0.00 0.00 0.00 0000% Interest 000 000 0.00 0000% TOTAL CMAQnSTEA 000 000 0.00 0000% TRANSPORTATION Developerfees 1,096.20000 1.503,639.67 (407,439.67) 137170% Interest 294,40000 225,25145 69.148.55 76.510% Transfer in 0.00 000 0.00 0000% TOTAL TRANSPORTATION 1390600.00 1728,891.12 (338,291,12) 124,330% PARKS & RECREATION Developer fees 446.000.00 490,152.00 (44,15200) 109,900% Interest 000 0.00 0.00 0.000% Transfer in 0 00 0 00 000 0.000% TOTAL PARKS S RECREATION 448 000.00 490,152.00 (44,152 00) 109,900% CIVIC CENTER Developer fees 258,000.00 430,551.75 (174,551.75) 188180°h Interest 85,000.00 54,709.88 30,290.12 64.360% Transfer in 0.00 000 000 0.000% TOTAL CIVIC CENTER 341000.00 485,261.63 (144,26163) 142.310% LIBRARY DEVELOPMENT Developer fees 177,500.00 194,85100 (17,351.00) 109780% Interest 0.00 0.00 0.00 0.000% Transfer in 000 0.00 0.00 0.000% TOTAL LIBRARY DEVELOPMENT 177 500.00 194,851.00 (17.351 00) 109.780% COMMUNITY CENTER Developer fees 37,000 00 40,258 00 (3,258.00) 108.810% Inter" 38,300.00 32 488 21 5.811.79 84 830% TOTAL COMMUNITY CENTER 75300D0 72,74621 2,553.19 96.610% STREET FACILITY Developer fees 44.100.00 55,500.63 (11,40053) 125850% Interest 102'000 10126.83 73.17 99.280% TOTAL STREET FACILITY 5430000 65627.36 (11,327.36) 120.860% PARK FACILITY Developer fees 11,000.00 12,10000 (1,100.00) 110.1100% Interest 260000 239258 207.44 92.020% TOTAL PARK FACILITY 13 6DO.00 14 492 56 (892.be) 106.560% FIRE PROTECTION FACILITY Developer fees 74,50000 79,095.37 (4,595.37) 106.170% Interest 0.00 0.00 0.00 0000% TOTAL FIRE PROTECTION FACILITY 74 500.00 79 095.37 (4,595 37) 106,170% ARTS IN PUBLIC PLACES REVENUE: Ails in Public Places 97.500.00 118,65640 (21.15640) 121700% Arts in Public Places Credits Applied 0.00 0.00 0.00 0.000% Interest 4060000 3332269 7277.31 82,080% TOTAL ARTS IN PUBLIC PLACES 138 100.00 151 979.09 (13,8(9.09) 110,050% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 1,388,864.88 (1,388,864.88) 0,000% Transfer in 0.00 0.00 0.00 0.000% TOTAL INTEREST ALLOCATION ODD 1388864.88 (1,388,86483) 0.000% ' 072 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED CAPITAL IMPROVEMENT FUND: CVAG CVVVD County of Riverside Surface Transportation Funding City of Indio DSUSD IID RCTC SBB21-Bicycle Path Greta Slate of California APP Contribution Developer Agreennent Funding Litigation Settlements Transfers in From Other Funds TOTAL CIP REVENUE 4,255,D92.00 2,758.708.33 1,496,383.67 64830% 848,479.00 0.00 848,47900 0.000% 0.00 0.00 0.00 0.000% 1,674,43000 414.15300 1,260,277.00 24.730% 317,127 00 79,390 00 237,737.00 26.030% 82,65600 79,39000 3,266.00 96,050% 0.00 0.00 0.00 0000% 0.00 0.00 0.00 0 DDO% 25,099.00 25,099.00 000 100.000% 25,59800 45,748.00 (20,15000) 178720% 0.00 0.00 o.DO 0000% 478,715.00 373,923.53 104,79147 78110% 0.00 0.00 0.00 0.000% 104,649,619 00 23 779 804 83 80 869 814 17 22.720% 112,356,815 00 27,558,216.69 84,800,588 31 590 EQUIPMENT REPLACEMENT FUND: Equipment Charges 487,000.00 486.999.00 1.00 100.ODO% Capital Contribution 0.00 0.00 0.00 O.ODO% Sale of Find Asset 12,400.00 12,400 00 000 100.000% Insurance Recoveries 000 000 000 Interest 129,500.00 107,977.33 21,522.67 83380% Transient In 0.00 0.00 0.00 0.000% TOTAL EQUIPMENT REPLACEMENT 628,90D.00 607,376.33 21,523.67 96.580% INFORMATION TECHNOLOGY FUND: Charges for services 373,500.00 373.500.00 0.00 100.ODO% Capital Contribution 000 000 000 0.000% Sale of Fixed Asset 0.00 0.00 0.00 0.000% Interest 37,700 00 34,346 74 3,353.26 91.110% Transfers In 000 000 0.00 0000% TOTAL INFORMATION TECHNOLOGY 411,200.00 407,646.74 3,353.26 9918M PARK EQUIPMENT 6 FACILITY Charges for services 350,722.D0 350.722 DO O.DO 100.ODO% Interest 34.000.00 28,812.96 5,187.04 84.740% Capital Contributions 0.00 0.00 0.00 0.000% TOTAL PARK EQUIPMENT S FAC 384,72200 379 534.96 5 18TI34 98 55M SILVERROCK GOLF Green fees 2,985.870.00 2,884,109.42 101.760.58 96.590% Range fees 62.181.00 61,101.00 1,080.00 98.260% Resident Card 30,60000 35,570.00 (4,970.00) 116.2409% Merchandise 311,248.00 269,564.33 41,683.67 86.610% Food 8 Beverage 0.00 0.00 0.00 0.ODD% Allocated Interest Income 0.00 0.00 000 O.ODO% Transfers In 37 211.00 37 211.00 0.00 100.000% TOTAL SILVERROCK GOLF 3,427,110 00 3 287 555.75 139,554 25 95 930% SILVERROCK GOLF RESERVE Interest 1,200.00 1,04455 15545 87.050% Trans/ent In 6742800 000 6742600 0.000%_ TOTAL SILVERROCK GOLF 6862600 104455 6768145 1.520% LQ PUBLIC SAFETY OFFICER FUND Transfer In 2,000.00 2,000.00 0.00 100 000% Interest 60000 495.05 104.95 82.510% TOTAL LQ PUBLIC SAFETY 2,600.00 2, 495.05 104.95 95.960% CITY OF LA QUINTA 0710112006 - 5131/2007 REMAINING OTHER CITY FUNDS EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET LIBRARY FUND PROJECT EXPENDITURES 0.00 0.00 0.00 0.00 REIMBURSE GENERAL FUND 869,275 00 308.207.31 0.00 561,067.69 TRANSFER OUT 3,331,49900 282,559.27 000 3088,939.73 41 TOTAL LIBRARY FUND GAS TAX REIMBURSE GENERAL FUND 855,581.00 784,282.59 0.00 71,298.41 TRANSFER OUT 584,837.01 581 580.77 0.00 3,256.23 TOTAL GAS TAX FUND FEDERAL ASSISTANCE FUND: TRANSFER OUT TOTAL FEDERAL ASSISTANCE FUND 52592100 000 000 525.921.00 URBAN FORESTRY GRANT TRANSFER OUT TOTAL URBAN FORESTRY GRANT 0.00 0.00 000 000 SLESF(COPS) TRANSFER OUT TOTAL SLESF (COPS) FUND 101 400 00 82 939.63 0 00 18.460.37 LLEBG FUND TRANSFER OUT TOTAL LLEBG FUND 0.00 000 0.00 0.00 INDUIN GAMING FUND INDIANTRANSGAMING R OUT 201142.00 101,13309 000 100008.81 TOTAL LIBRARY FUND LIGHTING & LANDSCAPING ASSESSMENT DIST: 922,594.00 840,428.83 0.00 82,165.17 REIMBURSE GENERAL FUND 0.00 0.00 0.00 0.00 TRANSFER OUT TOTAL LTG/LANDSCAPING FUND RCTC TRANSFER OUT 2,374,262.00 46,83168 000 2327,430.12 TOTAL RCTC DEVELOPMENT AGREEMENT FUND 0.00 0.00 0.00 0.00 CONSTRUCTION 000 000 000 0.00 REIMBURSE GENERAL FUND 0.00 000 0.00 0.00 TRANSFER OUT TOTAL DEV AGREEMENT FUND CRIME VIOLENT TASK FORCE OPERATING EXPENSES 102,700.00 40,028.93 0.00 62,671.07 TRANSFER OUT 000 0.00 0.00 0.00 TOTAL CRIME VIOLENT TASK FORCE AS 939 OPERATING EXPENSES 79.430.00 90.389.55 0.00 0.00 (10.959.55) 8,754.00 TRANSFER OUT 8754.00 000 TOTAL AS 939 QUIMBY FUND: TRANSFER OUT 11665000 9864844 0.00 _ 1700t56 INFRASTRUCTURE FUND 52,100.00 52,10000 000 0.00 CONSTRUCTION 0.00 0 00 0.00 0 00 REIMBURSE GENERAL FUND 598,264.00 18702.88 0.00 579,561.02 TRANSFER OUT TOTAL INFRASTRUCTURE VILLAGE PARKING TRANSFER OUT TOTAL VILLAGE PARKING FUND (1,89300) 0.00 0.00 (1,893,00) SOUTH COAST AIR QUALITY FUND 26,600.00 15,171.45 0.00 11,428.55 PROJECT EXPENDITURES 0.00 0.00 0.00 0.00 TRANSFER OUT TOTAL SOUTH COAST AIR QUALITY CMAQnSTEA TRANSFER OUT TOTAL CMAQIISTEA FUND 000 0.00 0.00 000 TRANSPORTATION 0.00 0.00 0.00 0.00 PROGRAM COSTS 0.00 0.00 000 0.00 CONTRIBUTION TRANSFER OUT 87/0,77800 1,580109.04 0.050 5160,66888 TOTAL TRANSPORTATION PARKS & RECREATION INTEREST ON ADVANCE 126,000 00 82,854.09 0.00 0.00 25,22 91 125,22600 TRANSFER OUT 125,22N00 0.09 TOTAL PARKS & RECREATION o man CIVIC CENTER PROGRAM COSTS 000 6,68833 188,888.33 0.00 0.00 16,971.37 16,97t.67 REIMBURSE GENERAL FUND 203,86000 11,898,09800 3,653088.34 000 8245,00966 TRANSFER OUT TOTAL CIVIC CENTER - LIBRARY DEVELOPMENT 0.00 0.00 0.00 PROGRAM COSTS INTEREST ON ADVANCE 120,000.00 . 78,331.55 55 0.00 5 40,668.45 TRANSFER OUT 0.00 0.00 0.00 0.00 M TOTAL LIBRARY DEVELOPENT •-& 074 CITY OF LA QUINTA 07/01/2006 - 6/31/2007 OTHER CITY FUNDS REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 0.00 0.00 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL COMMUNITY CENTER u.uu u.uo_. STREET FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 TRANSFER OUT 87,923.00 28,32863 000 59.59437 TOTAL STREET FACILITY , PARK FACILITY PROGRAM COSTS 0.00 0.00 000 0.00 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL PARK FACILITY FIRE PROTECTION INTEREST ON ADVANCE 50,000.00 36,724.41 0.00 13,275.59 TRANSFER OUT 000 000 000 000 TOTAL FIRE PROTECTION DIF ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP 30,000.00 27.716.96 0.00 2.283.04 OPERATING EXPENSES-APP 1,800.00 312.93 0.00 1.487.07 ART PURCHASES 425,15000 102,00218 000 323,147.82 TRANSFER OUT 200000.00 0.00 0.00 200,00000 TOTAL ART IN PUBLIC PLACES CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 111,090,737.00 27,355,081.49 39,339.79 83.696.315.72 PROJECT REIMBURSEMENTS TO GEN FUND 1,266,078.00 201,135.20 0.00 1,064,942 80 TRANSFER OUT 0.00 000 0.00 TOTAL CAPITAL IMPROVEMENT EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 608,908.00 218.484.92 25,848 70 364,574 38 TRANSFER OUT 657.000.00 000 000 657.000.00 TOTAL EQUIPMENT REPLACEMENT FUND _ INFORMATION TECHNOLOGY FUND OPERATING EXPENSES PARK MAINTENANCE FACILITY OPERATING EXPENSES TRANSFER OUT SILVERROCK GOLF OPERATING EXPENSES TRANSFER OUT SILVERROCK GOLF RESERVE TRANSFER OUT LA QUINTA PUBLIC SAFETY CONTRIBUTIONS 689,954.01 a 149,582.53 0 00 440 37124U592.47 TOTAL INFORMATION TECHNOLOGY FUND 36,900.00 12,130.00 0.00 24,770.00 0.00 0.00 0.00 0.00 TOTAL PARK MAINTENANCE FAG 4,162,302.00 3,694,11113 0.00 468,19087 67 426.00 000 0.00 67,428 00 TOTAL SILVERROCK GOLF - 37,211.00 37,21101 0.00 0.00 TOTAL SILVERROCK GOLF RESERVE TOTAL LA QUINTA PUBLIC SAFETY 2.00000 0.00 0.00 21000.00 075 ATTACHMENT 2 c d N d c U N O �°p t1°p c mrnoivMrnrnrnrnrnrnrnrn°w rnrnrnrnrn°?rnrn nr N r N 7 V 7 N N N N N N N N N N 6 OJ m M— d N O Om iO N�Or rNOO�ON N ENO L-(O•-N� O C4 � co rco �n voi of ni v�dv n 0 L6 LO a'7 ci +>N � Y aornmrnMornmrornrnrncornrnrnrnMm�Mrr m rn M m rn amC rn rn rn m rn rn rn rn rn d N I N n N V 4 V N N N N N N N N N LU m m O1 � 2 jp 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 �O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 t0 (O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O r r d O O OLO� L O O O O O O O O O T O O O O O N O O( O( O O. MN a0 N 4 L6 N vi rJ NJ NMMNMMt+J M(O— — —M— 0 0 0 0 0 0 0 0 0 0 0 0 o n n r o 0 0 0 0 o m d O O O O O O O O O O O O O O O O O N O N N N N N N N N N N N N O��X �---NNNN d C �C J J LL LL E d E E E > > a E U c�U � c c j Q Q Q c `L W W W O W W W U U_ C U a J T N O d 0_ d Op mmoo2M d� d m=�js w J J W w W w O m ayi 0 d E o o w U(0 N °? o o J (rm:7 w x <<Om ZU� mSQU2(�����J Jfn 076 COUNCIL/RDA MEETING DATE: July 17, 2007 ITEM TITLE: Authorization for Overnight Travel for the Golf & Parks Manager to Attend the National Recreation and Parks Association's Pacific Southwest Maintenance Management School Held in Lake Arrowhead, California from November 11, 2007 through November 16, 2007 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR' STUDY SESSION: PUBLIC HEARING: Approve Overnight Travel for the Golf & Parks Manager to attend the National Recreation and Parks Association's Pacific Southwest Maintenance Management School held in Lake Arrowhead, California from November 11, 2007 through November 16, 2007. FISCAL IMPLICATIONS: The Fiscal Year 2007/2008 Budget (Account No. 101-3005-451.51-01) has allocated funds for travel and training. Attendance at this education is estimated to be $2,290 based on the following costs: Registration $1,255 Hotel (5 nights x $198) $ 990 Travel (93 miles X $.485) $ 45 Total $2,290 CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The National Recreation and Parks Association's (NRPA) Pacific Southwest Maintenance Management School gives industry professionals the opportunity to attend educational seminars regarding park maintenance in order to learn skills and techniques to increase efficiency, productivity, and performance. The program description is included as Attachment 1. 077, FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve Overnight Travel for the Golf & Parks Manager to attend the National Recreation and Parks Association's Pacific Southwest Maintenance Management School held in Lake Arrowhead, California from November 11, 2007 through November 16, 2007; or 2. Do not approve Overnight Travel for the Golf & Parks Manager to attend the National Recreation and Parks Association's Pacific Southwest Maintenance Management School held in Lake Arrowhead, California from November 11, 2007 through November 16, 2007; or 3. Provide staff with alternative direction. Respectfully submitted, — a_ I Edie Hylton Community Services Director Approved for submission by: rlyd � -0� t1'I � 7� z � � Thomas P. Genovese, City Manager Attachment: 1. NRPA Program Description 2 *-W 078 ATTACHMENT 1 Pacific Southwest Maintenance Management School November 11 - 16, 2007 UCLA Conference Center. Lake Arrowhead, California REGISTRATION NOW OPEN! Click here to register online! Download registration form he At the 22nd annual Pacific Southwqst Maintenance Management School (PSMMS), students will have the opportunity to learn from top park and recreation professionals who specialize in the development of systematic approaches for determining the resources needed to maintain a public facility. Students will learn to develop an effective maintenance management system for existing and future facilities; develop a "toolbox" of skills and techniques to increase efficiency, productivity and performance; learn valuable personnel maintenance management techniques; keep pace with changing societal and organizational trends; become familiar with park and facility design with respect to maintenance issues; network with park maintenance colleagues; and gain new perspective of the park maintenance profession. . PSMMS provides targeted learning opportunities specifically for park managers, park supervisors, park rangers, maintenance workers, administrators, recreation supervisors and facility coordinators. Curt Marsh - Keynote Speaker for opening Session Sunday, November 11, 2007 - 6:30 p.m. Speaker information and guidelines will be coming soon. For more information contact 800.626,NRPA (6772) or you may e-mail educationOnroa. ora. For further information, contact Diane Bombard, Meeting Planner, dbombard@nroa.oro, 703.858.2187. 079 Please review NRPA's Policies and Terms of Registration 2007 Schedule at a Glance Attendance at all sessions, including group projects, is mandatory. Schedule and time are subject to change. Sunday, November 11 2 - 4:30 p.m. Arrival / Registration - registration and check -in is not open prior to 2 p.m. 5 - 6 p.m. Dinner 6:30 p.m. Opening Sessions 8:15 P.M. Classroom Sessions begin Monday, 7-8a.m. 8 a.m. - Noon Noon - 1 p.m. 1-5p.m. 5:30 - 7 p.m. 7 p.m. Tuesday, 7-8a.m. 8 a.m. Noon - November 12 Breakfast Classroom Lunch Classroom Sessions Sessions Dinner Classroom Sessions / Project Work November 13 Breakfast Noon Classroom 1-5p.m Sessions p.m. Lunch Classroom Sessions 5:30 - 7 p.m. Dinner 7 p.m. Classroom Sessions / Project Work Wednesday, November 14 7 - 8 a.m. Breakfast 8 a.m. - Noon Classroom Sessions Noon - 1:30 p.m. Lunch / Tug -of -War 1:30 - 3 p.m. Classroom Sessions 3 - 5 p.m. Free afternoon 5:30 - 7 p.m. Dinner 7 p.m. Classroom Sessions / Project Work Thursday, November 15 7 - 8 a.m. Breakfast 8 a.m. - Noon Classroom Sessions Noon - 2 p.m. Lunch and Vendor Fair 2 - 5 p.m. Classromm Sessions 5 - 6 p.m. Final Exam 6:30 - 7:30 p.m. Dinner 7:30 p.m. Evening Social Event and Entertainment Friday, November 16 7 - 8 a.m. Breakfast 8 - 10:30 a.m. Classroom Sessions 10:30 a.m. - Noon Closing Session 2007 PSMMS Curriculum Opening Session -Curt Marsh, Keynote Speaker Sunday, November 11, 2007 - 6:30 p.m. '".".?[,.;Curt Marsh, of the 1983 Super Bowl Champions, the Oakland Raiders, was rated a top player `§ ii' in the NFL, but his career was cut short due to a severe ankle injury, leading to the amputation of his right foot and ankle. After being fitted with an artificial leg, Curt was yam, determined to not let his disability hinder him and started to train for events organized for #" wheelchair and amputee athletes. He accomplished his goal when he won the gold medal in the "1995 Wheelchair and Amputee National Championships" for power lifting. Curt began olunteering as a motivational speaker in the Northwest and in 1990, was hired as the Youth Programs Coordinator for the City of Everett, WA. After serving the City of Everett for nine ears, Curt ended his career as the Superintendent of Recreation, where he and his team won prestigious local and national honors for outstanding service to youth. Curt speaks at State and National Parks and Recreation Conferences, where he shares his philosophy and actics on his experiences. First Year First year students will participate in a combination of presentations and interactive exercises. Sharing challenges, strategies and successes, students will learn from other recreation professionals, building a network for the future. Session Topics -- Team Building Cover characteristics of highly effective teams and the importance of organizational vision and values. Distinguish the difference between leadership and management, and apply the concepts of outcome -based planning to park maintenance and operations. Hazard Tree Evaluation Learn practical evaluation and management techniques; how to identify hazard trees; inventory systems; liability issues; costs associated with hazard tree losses; and the role of hazard trees in natural disasters. Wetlands Maintenance Discuss the creation of wetlands for mitigation and overall maintenance of natural wetlands and their attendant native flora. Arkinstall draws from his vital role with the City of Long Beach's native plant demonstration gardens. Issues and Opportunities in Park Maintenance Management Learn how a facilitation process called, "Open Space Technology" works by taking part in an DST session. Meet your colleagues and discuss issues that are most relevant to you and your agency. Integrated Pest Management Discuss Integrated Pest Management (IPM) as it relates to grounds management. The session includes pest Identification and control methods, and how to establish your own IPM program. Becoming World Class Find out what makes an organization shine and explore how Individuals within an organization can make this happen. Sensitivity and Diversity Explore the factors, elements, and influences in a multi -cultural workplace. Review the psychology of prejudice and study the relationships between personal and organizational values and how they impact the workplace. Students will also have the opportunity to develop the tools necessary to excel in a diverse workplace. Communication Learn methods that influence an organization to achieve optimum standards of performance and accountability. Developing a Maintenance Management System Learn basic skills for managing the maintenance of a facility and developing and justifying a maintenance budget. This session Involves class exercises and a team project that will take students through the steps of developing a '•' 081 successful maintenance management system. Risk Management This session will provide attendees with a risk management approach to controlling exposures in parks & recreation. It will Include methods for identifying and controlling risk, program basics, case law history and theories of liability. The session will also provide a hands-on approach to minimizing liability while allowing for programs. Second Year The second year program is offered for those students who have completed the first year level. With smaller classes, sessions are offered In an engaging, intimate setting allowing for discussion, problem solving and shared success. Session Topics Leadership, Performance, Management, Motivation and Evaluation Increase your success as a leader in your organization. This session is great for supervisors, managers and other director -level professionals. Topics discussed will feature leadership styles and adaptability; creating a positive motivational environment for staff; setting performance expectations and providing useful feedback. Maintenance Management System Budget Development Learn basic skills for developing and justifying a maintenance budget. Class exercise and team project work will walk students through developing a successful budget for their Maintenance Management System. Introduction to Urban Forestry Gain and overview of the basic elements of managing an urban forest. Session attendees will learn general maintenance techniques such as tree trimming and pruning. Participants will also review the liability factors associated with running and maintaining an urban park. Planning and Performance Management Strategies Working in a Fishbowl Discuss what it takes for a successful partnership between management and staff which reveals a positive personal and public image. What perception is your agency giving? Innovative Elements Students will make five-minute presentations on innovative ideas and approaches to maintenance practices and/or issues. This is a great opportunity to listen and learn from your peers and apply best practices to your own organization. Total Resource Management The goal of every parks and recreation management organization is Totaly Resource Management. A Resource Management System (RMS) provides a systematic approach for applying asset -based management plans to a park and recreation system, thus allowing for the achievement of this goal. This session will introduce students to the value of a parks system and the role that parks play. We will review the elements of a Resource Management Plan and how it works within a Resource Management System. Contract Management This session will discuss general contract management focusing on maintenance contracts. Discussion with students will include reasons to, or not to, contact on -going park maintenance with an emphasis on relating the maintenance to asset inventory, maintenance activities, and service levels. Graduate Forum Enhancing Effectiveness in Park Professionals - �... Most training for park practitioners focuses on technical knowledge and skills. Unfortunately, topics such as 082 interpersonal communications, problem solving, leadership and coaching and seldom addressed. The knowledge and skills associated with these topics are critical for career success and advancement. The purpose of the Graduate Forum is to provide park professionals with the knowledge and skills necessary to help them enhance their personal effectiveness in their work and increase organization performance. The Graduate Forum assists each individual to experience growth in his or her knowledge, skills, abilities, and confidence. This opportunity is open to all individuals who have completed with first and second years of the PSMMS. Topics are geared toward current and future managers seeking professional development. Because of the interactive nature of the forum, the number of participants is limited. 083 FIRST NAMEM.I . LAST NAME: CERTIFICATION TITLE' BADGE NAME: ADDRESS. EMAIL ADDRESS. IN CASE OF EMERGENCY CONTACT PHONE ®Please indicate if you require any of the following accommodations: O Sign Language Interpreter O Assisirve Listening Device Written materials available in alternative formats (please indicate preference) O Braille O Large Print O Audio Cassette O Computer Disk SECTION 8 - REGISTRATION INFORMATION In the space provided, please Indicate if you require any additional accommodations not listed. If you indicated that you require any accommodation, a representative from NRPA will contact you to ensure that you receive the most effective means of accommodation. Registration fees include classroom instruction, course materials, continuing education units, meals and lodging for the week, transportation to and from the Ontario Airport, and a PSMMS jacket. On or before September 25 After September 25, 2007 Track (check one) Member Non -Member Member Non -Member O First Year O Second Year O Graduate Forum 0 $1,255 O $1,405 O $1,355 O $1,525 Section B Total S SECTION C — REQUIRED INFORMATION Gender (for housing purposes) O Male O Female Jacket Size O Small O Medium O Large O X-Large O XXL O XXXL (Please be sure of size ordered. Exchanges cannot be made after October 12, 2007 or on site Registrations received after October 12 cannot be guaranteed to receive Jacket on -site.) Do you need transportation from the airport? O Yes O No If Yes, please complete required transportation information at wwwnrpa1psmms SECTION D — DEMOGRAPHICS Is this your first Pacific Southwest Maintenance Management School? O Yes O No 1. Are you O Professional _(a) Management -_(b) Staff _(c) Student _(d) Retired O Educator/Researcher O Citizen-Board/Advooste O Supplier O Other _ 2. Your Purchasing Role (check one) O Make final decision O Make final recommendation O Part of recommendation process O No Role 3. Age 0 Under 20 0 21-30 O 31-40 O 41-50 0 51-60 O Over 60 SECTION E — PAYMENT INFORMATION 4. Operating Budget O Under $500,000 O $500,000 to $1 M 0 $1M to$25M 0 $2.510 to ISM O ISM to $TOM O $10M to $15M O $15M to $25M 0 $25M to $50M O Over $SOM 5. Population Served O Under 10,000 O 10,000 to 25,000 O 25,000 to 50,000 O 50,000 to 100,000 O 100,000 to 250,000 O 250,000 to S00,000 0 500,000 to 1 M 01M to 2M 0 2M to 3M O Over 3M Payment information must be included to complete processing SECTION B $ CHECK # (CHECKS MADE PAYABLE TO NRPA) PURCHASE ORDER # TOTAL AMOUNT S Please Bill My Credit Card: O VISA O MASTERCARD O DIsCOVER O AME91CAN EXPRESS Cuen Nn EkP DATE SIGNATURE (I authorize NRPA to charge the total registration fee to my credit card ) Liability waiver — Please read the Policies and Terms listed on the weliste (www nrpa org/psmms) Sign below to acknowledge your acceptance of the Policies and Terms of Registration SIGNATURE. (Note Your signature is required in order for you to register) UAH, REFUND POLICY: Cancellations and substitutions must be in writing No telephone cancellations/substitutions will be accepted Written cancellations must be received by 5 p.m , Eastern Standard Time on October 12, 2007 All cancellations are subject to a $50 cancellation fee. No refunds will be Issued on requests postmarked after �S October 12, 2007 Substitutions made after October 12, 2007 will also incur a $50 fee u 814 FAX TO NRPA: 703.858.0183 9 MAIL TO: NRPA, P.O. Box 7600, Merrifield, VA 22116-7600 Code #463 COUNCIL/RDA MEETING DATE: July 17, 2007 ITEM TITLE: Approval of an Operational Agreement Between the County of Riverside and City of La Quinta for the Coachella Valley Violent Gang Task Force RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: CS STUDY SESSION: PUBLIC HEARING: Approve of an Operational Agreement between the County of Riverside and City of La Quinta for the Coachella Valley Violent Gang Task Force FISCAL IMPLICATIONS: Staff time of $1,500 per year is estimated to: (1) process transactions, (2) prepare quarterly grant reimbursement requests, and (3) prepare a monthly revenue and expenditure report for the Board. No additional appropriations are anticipated through this action. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City joined the Task Force in 2001, which was formed to address gang related activity on a multi -jurisdictional basis. The salaries of the individuals on the task force our paid for by the jurisdiction they represent, however, other expenses such as office supplies, rent, utilities, special training and special equipment our paid through grants obtained by the County for the Task Force or through other member contributions. .•.r 0 85 Services for this agreement (Attachment 1) would consist of depositing and tracking revenues and processing invoices approved by the Task Force, preparing grant reimbursement claims and preparing financial reports. In addition, the City allocates quarterly interest income to the Task Force based upon invested cash balances. The City has previously performed these services in Fiscal Year 02/03 and 06/07. FINDINGS AND ALTERNATIVES: The alternatives available to the Agency Board include: 1. Approve the Operational Agreement Between the County of Riverside and City of La Quinta for the Coachella Valley Violent Gang Task Force ; or 2. Do not approve the Operational Agreement Between the County of Riverside and City of La Quinta for the Coachella Valley Violent Gang Task Force; or 3. Provide staff with alternative direction. Respectfully submitted, ?)'John�M. Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Operational Agreement between the County of Riverside and City of La Quinta for the Coachella Valley Violent Gang Task Force 086 ATTACHMENT 1 OPERATI01ML AGREMONT Between the County of Riverside and City of La Quinta For the Coachella Valley Violent Gang Task Force 1 2 3 4 5 I. Parties to the Agreement 6 7 This Agreement is entered into by and between the County of Riverside 8 9 (hereinafter "County") by and on behalf of its Probation Department, and the City 10 11 of La Quints (hereinafter "City"). 12 13 11. Purpose 14 15 The State Corrections Standards Authority (CSA) has allocated funding 16 17 to the County under the Federal Juvenile Accountability Block Grant (JABG) 2007 18 19 Program. This Agreement establishes the procedures for the Probation Department 20 21 to provide JABG funding for reimbursement to the City for expenses incurred 22 23 during the fiscal year 2007-2008 on behalf of the Coachella Valley Violent Gang 24 25 Task Force for supplies and services (CVVGTF). 26 27 III. Term 28 The term of this Agreement shall commence on July 1, 2007 upon 29 30 approval by both parties, and shall remain in effect for one year. 31 32 IV. Funding 33 34 The Probation Department shall reimburse the City in an amount not to 35 36 exceed $35,385 ($39,316 less a 10% cash match of $3,931 required by the JABG). 37 38 Reimbursement shall cover supplies and expenses incurred on behalf of the CVVGTF. 39 40 Examples of allowable expenses are janitorial services, alarm services, 41 42 electricity, trash collection, communications, general supplies, travel, and 43 44 uniforms. 45 46 The source of funding is the JABG #CSA 155-06. The City agrees that 47 48 the County's obligation to pay any sum under this Agreement is contingent upon 49 50 p r� the availability of sufficient JABG funds. In the event that JABG funding is Isuspended prior to the end of the one year grant period, funding for the City will be suspended, or prorated, accordingly. V. Responsibilities 1. City of La Quints: The City shall comply will all applicable provision of the JABG agreement. The City agrees to bill the Probation Department on a quarterly basis. Each invoice must be certified by the City as a valid CWGTF expense and include source documentation that supports the billed costs. Travel vouchers detailing the purpose, time, and destination must be submitted to support travel claims; and purchase orders, invoices, etc., must be submitted to support operating expense claims. Invoices are due by the last day of the month following the end of leach quarter and should be mailed to the following address: Riverside County Probation Department Attn: Fiscal Services P.O. Box 833 Riverside, CA 92502-0833 2. probation Department. The Probation Department will process all (reimbursement claims with thirty (30) days of receipt of the invoice. VI. Books and Records. The City shall maintain adequate fiscal books, records, documents and 'other evidence pertinent to this Agreement in accordance with generally accepted accounting principles, and maintain adequate accounting records in support of its claims. The City assumes responsibility for any disallowances which may arise as a result of audit exceptions. The City further agrees to make records and supporting documentation available to the Corrections Standard Authority or ._� 088 designees, and State or Federal auditors during the course of this Agreement and for a minimum of three years after final grant project audit. The City shall provide suitable facilities for access, monitoring, inspection, and copying of books and records relating to the grant funded project. VII. Nondiscrimination. During the performance of this Agreement, the City and its subcontractors shall comply with all Federal statutes relating to nondiscrimination, including but not limited to prohibitions against discrimination on the basis of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition, age or marital status. VIII. Liability. County and City, to the extent that liability may be imposed on the parties by the provision of Government Code Section 895.2, shall be liable for their own acts or omissions, including all claims, liabilities, injuries, suits, and demands and expenses of all kinds which may result or arise out of any alleged malfeasance or neglect, caused or alleged to have been caused by either County or City, their officers, directors, employees or representatives, in the performance or omission of any act or responsibility of either party under this Contract. In the event that a claim is made against both the County and City, it is the intent of both parties to cooperate in the defense of said claim and to cause their insurers to do likewise. The terms of this section shall survive the termination of the Agreement. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 (Signatures IWe, the undersigned, as authorized representative of the County of Riverside and the City of La Quints, do hereby execute this document. !CITY OF LA QUINTA By: Title: Date: Title:Pro4ation Officer Date: (/ FORM APPROVED COUNTY COUNSEL JUN 2��� Larisa R-McKenna 090 C&hf 4 4 a" COUNCIL/RDA MEETING DATE: July 17, 2007 AGENDA CATEGORY: ITEM TITLE: Acceptance of Off -Site Improvements BUSINESS SESSION: Associated with Tract Map No. 30834, Stone Creek Ranch CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Accept off -site improvements associated with Tract Map No. 30834, Stone Creek Ranch and authorize staff to release performance securities. Direct staff to release labor & materials securities 90 days after City Council acceptance of the improvements. FISCAL IMPLICATIONS: Acceptance of the off -site improvements will impact the General Fund as follows: Catch basin maintenance is estimated to be $2,000 annually, which will be incorporated into the Landscape and Lighting District Budget. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract Map No. 30834, Stone Creek Ranch, is located on the west of Coral Mountain Court and north of Avenue 58 (Attachment 1). The improvements include curb and gutter, sidewalk, curb ramps, storm drain, landscaping, signing, striping, and asphalt concrete pavement. All obligations of the Subdivision Improvement Agreement (SIA) and the Conditions of Approval have been satisfied. A restoration bond in the amount 091 of $74,682 shall be retained until such time as the City Engineer determines that all home sites are developed in the project and that no damage will occur to these improvements from construction activities. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept the off -site improvements associated with Tract Map No. 30834, Stone Creek Ranch and authorize staff to release performance securities. Direct staff to release labor & materials securities 90 days after City Council acceptance of the improvements; or 2. Do not accept the off -site improvements associated with Tract Map No. 30834, Stone Creek Ranch and do not authorize staff to release performance. Do not direct staff to release labor & materials securities 90 days after City Council acceptance of the improvements; or 3. Provide staff with alternative direction. Respectfully submitted, Timothy R. Jonasson, P.E. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Vicinity Map • 092 IjiEATIQa�Tl141�m TM 30834 STONE CREEK RANCH I - --- -----i 12 19 N 15 N 17 n NJ lfliBF I'OIM•IM'iflYtT IM NO 5L8p O� [GY]M•C]NN pR.YNE i�Gl7K) I 10 / 51 52 • 19 `� casr� T MAX oa` 53 -, ou�tt awsc AaG 50 54 ® GIp BIW AM SW6V.5 (¢F OEIK Ai ` ® MHp(/M TAV816I4[LIIK A% I I 1 49 55 1Q inrtn rote !B 1 y l Q xro xmux� O I (STONE CK. 66 W I ','�',' mrmAarAmGM«srsrn COUR 47 ® srM(Wu Al) 46 �i 58 57 � Sg aaAawr ` ` 15 I PALO VERDE 23 g PLACE 20 21 22 24 25 I x !I BO I RANCH TRA[ 26 61 62 I OLD — —ry 19 ---- II B I � � 27 I 83 7! 79 7 I 42 �O 78 75 72 �.- I" 64 B I 41 OLD RANCH BsIf 71 / 5 O I !0 B6 67 BB B9 70 29 it so ! '0 39 OLD RANCH TRIAL SOUTH 3 2 >E � 1 <tc� 38 97 36 35 34 93 32 91 c u AVENUE 58TH VICINITY MAP NOT TO SCALE CITY COUNCIL MEETING: July 17, 2007 ITEM TITLE: Acceptance of Off -site Improvements Associated with Tract Map No. 30834, Stone Creek Ranch APPLICANT: Mr. Allen Janisch, Toll Brothers 4,0 093 COUNCIL/RDA MEETING DATE: July 17, 2007 ITEM TITLE: Authorization for Overnight Travel for the Recreation Supervisor to Attend the Reitz Marketing and Revenue Sources Management School Held in San Diego, California from September 9, 2007 Through September 13, 2007 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorize overnight travel for the Recreation Supervisor to Attend the Reitz Marketing and Revenue School held in San Diego, California from September 9, 2007 through September 13, 2007. FISCAL IMPLICATIONS: The Fiscal Year 2007/2008 Budget (Account No. 101-3001-451.51-01) has allocated funds for travel and training. Attendance at this conference is estimated to be $1,962 based on the following costs: Course Fee $900 Hotel (4 nights x $140) $560 Meals (5 days x $75) $375 Travel (260 miles x .485) $127 Total $1,962 CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Park and recreation agencies are continually challenged to deliver more with less and to grow non -tax based revenue streams. This school remains successful in its 26th year, because participants return to their agencies with useful strategies for becoming more entrepreneurial and business -minded. Participants will gather innovative ideas and techniques to help their park and recreation agencies run more effectively and efficiently. '-e M This two-year progressive program offers a unique and intensive learning experience. It follows a specific curriculum, including a hands-on work project, and a third -year advanced program available for graduates of the first and second year courses. Staff has submitted an application for scholarship to attend this training session. The cut-off date for submission was July 2, 2007. The approval process will take place after this meeting and upon approval of scholarship funds, the course fee would be reimbursed to the General Fund. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize overnight travel for the Recreation Supervisor to attend the Reitz Marketing and Revenue School held in San Diego, California from September 9, 2007 through September 13, 2007; or 2. Do not authorize overnight travel for the Recreation Supervisor to attend the Reitz Marketing and Revenue School held in San Diego, California from September 9, 2007 through September 13, 2007; or 3. Provide staff with alternative direction. Respe tfully submitted, Edie Hilton' Community ervices Director Attachment: 1. Program Approved for submission by: Thomas P. Genovese, City Manager 0.9 095 40 Ct National Recreation - 4 and Park Association p 22377 Belmont Ridge Road Ashburn, VA 20148-4501 703.858,0784 7-1-1 for hearing and speech impaired www.nrpa.org The Reitz Marketing and Revenue Sources Management School offers leading -edge marketing, revenue and management tools in a comprehensive three-year program curriculum. Through an array of courses from product and fund development to communications, students will learn useful strategies, to not only assist thorn in running more effective and efficient prograrns, but to also iroprove the overai effectiveness and efficiencies of their agency. ATT on- ro i U.S. Postage PAID Ashburn, VA Permit No. 08 Register Early and Save! Register by August 9 and ravel Visit wwmenrpa.orglmktg&rev for more information. REITZ ' • REVENUE SECOND YEAR SOURCES MANAGEMENT SCHOOL Park and recreation agencies are continually challenged to deliver more with less and to grow non -tax based revenue streams. This school remains successful in its 26th year, because participants return to their agencies with useful strategies for becoming more entrepreneurial and ba5iness-minded. Participants wilt gather innovative ideas and techniques to help their park and recreation agencies run more effectively and efficiently. This two-year, progressive program follows a specific curriculum, including a hands-on work project and a third -year advanced program available for graduates of the first and second year courses, that offers is unique, intensive -learning experience, WHO SHOULD ATTEND The Reitz Marketing and Revenue Sources Management School provides targeted learning opportunities for directors, executive professionals, park supervisors, administrators, recreation supervisors and facility coordinators. BOARD OF REGENTS: Sue Barry, Chair of the Board of Regents, Recreation Supervisor, City of Bremwood,iR entwood, California Susan Andrade,Wax, Chair Elect of the Board of Regents, Director of Community Services, City of Gilroy, Gilroy, California till Bragg, Past Chair of the Board of Regents, Assistant Director of Community Services, City of Fairfield, Fairfield, California Loren Cavanaugh, Director of Parks, Recreation, Cemetery and Museum, City of Burlington, Burlington, Washington Roney Fuller, Leisure Services Coordinator, City of Las Vegas, Las Vegas, Nevada Brian Hendricks, Recreation Supervisor, Athletics, City of Lynnwood Parks, Recreation and Cultural, Lynnwood, Washington Michael Pacheco, ,Senior Recreation Supervisor, City of Poway Community Services, Poway, California Teresa Penbrooke, CEO and Founder, GreenPlay, LLC, Broomfield, Colorado Phillip St Clair, Superintendent, Department of Parks and Recreation, South Bend, Indiana Shon Sylvia, Director of Recreation, Metro Parks Tacoma, Tacoma, Washington i ,Curriculum FI RST YEAR As a first -year student you will participate in a combination of presentations and interactive exercises for a quality, learning experience. Through sharing challenges, strategies and success stories, you will learn from other recreation professionals, thus creating a professional network for the future. Curriculum Topics: • Doing More with Less • Cost Recovery and Revenue Management • Marketing Outreach Guides • Fees, Charges and Pricing • Target Markets Through Great Marketing • Developing a Marketing Plan for Your Agency • From Survey Questions to Answers • Sponsorships: An In-depth Study The second -year program is offered for those students who have completed the first -year level, With smaller classes, sessions are offered in an engaging, intimate setting, allowing for discussion, problem -solving and shared success stories that can be applied to your own agency Curriculum Topics: • Increasing Your Communitie4 Consciousness • Email Marketing • Marketing studies • Securing Non-Tradi ional sources of Revenue • Developing a Marketing Plan for Your Agency • Sponsorships- An In-*pth Study Schedule at a Glance — 1st, 2nd, 3rd year* (Attendance at all sessions, including group project work, and graduation is mandatory) Sunday, September 9, 2007 Noon - 2 p on Registration 2 - 2 30 p m Opening Welcome 2:30-5 15 pm. Classroom Sessions 5:30 - 6:30 P.M. Dinner - Provided 6:30- 7 15 p m Opening Keynote Speaker Monday, September 10, 2007 730 - 8:15 a m. Continental Breakfast - Provided 8 30 a m- 1245 p m Classroom Session 12 45 - 130 p in Lunch - On Your Own 130 - 430 p in. Classroom Sessions Dinner - On Your Own 730 - 10:30 p m Social / Auction Tuesday, September 11, 2007 7 30 - 8:15 a m. Continental Breakfast - Provided 830 - 1130 am. Classroom Sessions 11 30 a m- 1 p m Lunch - Provided 12 30 - 4 30 p m Team Assignments / Presentations Dinner - On Your Own Wednesday, September 12, 2007 730-8 15 a.m. Continental Breakfast 8 30 - 11:15 a.m. Classroom Sessions 11:15 a.m. - Noon Lunch - Provided Noon - 4 p m Off -site Educational Tours Dinner - On Your Own Thursday, September 13, 2007 8 - 8 45 a m Breakfast - Provided 8 45 - 10 a m. Closing Keynote Speaker 10 - 11 a m Graduation Ceremony Executive Forum Sunday, September 9, 2007 2 - 2:30 p.m Opening Welcome 2.30 - 5 30 p m Classroom Sessions Monday, September 10, 2007 8 a m. - Noon Classroom Sessions 1 - 5 p M. Classroom Sessions Tuesday, September 11, 2007 8:30 - 11:45 a m Classroom sessions -Schedules are subject to change 097 ::. i3 --r— i"sgrmIreT°!'Fii'' a3 'r' 4 �`:. ii{ ,'y t ssssd r!`ti E I Es !x.'a: t i. gi1M^`.^^ r s, r r... r r .::a , n i na .. E . M." ss.,s .. , S.1 ..u. 'THIRD YEAR ADVANCED Aunique, learning experience, designed to achieve a high-level of participation and communication with expert instructors. The third -year curriculum addresses state-of-the-art concepts that can be applied to the challenges that today's park and recreation professionals face. As a participant of the Third Year Institute, you will have the opportunity to meet with featured speakers, share ideas, network and problem solve Curriculum topics: • Strategic Planning Initiatives • Developing Strategies • Tools for Communication • Developing a Strategic Plan for Your Agency • Developing 5tratlegies, Health & Wellness Plan • Benchmarking: Using Market Research Information • Sponsorships: An In-depth Study EXECUTIVE IFORUM An exceptional, intlansive learning opportunity designed to stimulate discussioin and sharing amongst participants and instructors, The Executive Forum curriculum changes annually and is guided by itie pulse of the parks and recreation profession. Participants will learn to. Use negotiation principles and skills that will help develop joint use and development agreements with s6col districts, land developers, and other public and private agencies. They will learn to Navigate the complex public finance environment to gain greater fiscal stability and sustai>nabillty through the use of Bonds, LLD's, CFD's, COP's, user fees and other tax and assessment mechanisms available to government and learn management principles for achieving long-term sustarlability and financial stability In times of growth and change. Session Highlights: + Advanced Public Finance for Development and Operations • Managing for financial Sustainability + Business Plan Development • Negotiating Skills This year, Mike Shellito, program director and curriculum chair for the Executive forum is taking a leave of absence. Mr. Shefltto's responsibilities as President of the California Parks and Recreation Society have made it necessary to take time off from the program. Mr, Shellito is looking forward to being back next year and putting together a new program for the 2008 Executive Forum. In the interim, Leon Younger wilt filling Mr Shellito's position for thisyear's Forum. Visit Us Online For detailed curriculum and session descriptions, visit www.nrpa.org/mktg&rev HOTEL INFORMATION Bahia Resort Hotel 998 West Mission Bay Drive San Diego, CA92109 Tel- 856.488,0551, B00576.4229 Fax: 858,488.1512 wwwbahiahotel.com Secluded on its awn private penirsula in San Diego's world-famous Mission Bay Park, the Bahia Resort Hotel surrounds you with sur drenched beaches, tropical gardens and delightful hidden waterways, while gentle warm ocean breezes and echoes of tropical wildlife please the seines and soothe the spirit, The hotel features free parking and recreation opportunities such as tennis, sailing, biking and is a favorite destination spot for vacationing families and business travelers! The school rate is $T30 plus current tax of 10.5%for a single and/or double room and $20 extra per person for a double occupancy room. Please refer to NRPA to receive the group rate. All reservations most be accompanied by a deposit, equal to one -night's room and tax, by a major credit card - Reservations must be received by August 9, 2007. Airline information Refer to the NRPA Rl code listed below and receive special discounts with American Aidines. To take advantage of this offer, please call the airline directly. American Airlines— SW,433,1790 ID Code: A3097AA Transportation The Bahia Resort Hotel is Conveniently located 15 minutes from Sao Diego International Aiport (SAN), Shuttle service is available at the transportation plazas across from Terminals I and 2, and curbade at the commuter terminal. Mud 9 Shuttle — 800 97458885 - $12 per person, each way. Car Rental Refer to the NRPA ID Code listed below and receive a special discount With Avis, To take advantage of this offer, please call the car company directly. Avis - W0.331.1600 ID Code: J627447 CONTINUING EDUCATION UNITS (CEUS) CEU-approved education sessions are worth ,1 CEU for each one -hour and 15 minute smion. There is no partial CEU credit for any session that is less than one - hour and 15 minutes. Attendance at all sessions is mandatory. Participants interested In receiving. CCU credits tan pick up a form at the registration desk. CEU forms most be signed and returned to the registration table before leaving the school. REGISTRATION Three Ways to Regist4rl Online To register online, visit www.nrpa.org/mktg&rev Flail NRPA P.D. Box 7600 Merrifield, VA 22116-7600 Fax Fax your reigstmtmn form with Credit card payment to 703,858 0183. To avoid duplicate payment, DO NOT fax your form more than once. Please keep your fax confirmation as proof of your registration. Payment must accompany registration forms. forms received without payment information will not be processed' Ail checks must be In U.S, dollars and made payable to NRPA. Please indicate the check number on the registration form NRPA also accepts visa, MasterCard, American Express, Discover, checks and Purchase Orders. Forms received after August 9 will be charged the higher fee. SCHOLARSHIPS Severar scholarships will be awarded to first -year program students. Scholarship winners must attend all classes and assist with registration and other tasks at the school. Applicants must be an NRPA member. To apply, please submit a letter of interest, resume and two letters of recommendation by July 0, 2007. mailte: Jill Bragg, Assistant Director City of Fairfield 1000 Webrter 5 s� 09S Fairfield, CA 94533 Fax: 707.428,7627 jbraggaci.fairlieluca, us NRPA Member #: --- -- --- --- ---- M'I LAST NAME CERTIFICATION TIRE BADGE NAME. DAYTIME PHONE FAR EMAIL ADDRESS. IN CASE OF EMERGENCY CONTACT PHONE Please indicate if you require any of the following accommodations: In the space provided, please indicate if you require any additional accommodations not listed: 761 Q Sign Language Interpreter 0 Assistive Listening Device Written materials available in alternative formats (please indicate preference) O Braille 0 Large Print 0 Audio Cassette C) Computer Disk If you indicated that you require any accommodation, a representative from NRPA wit contact you to ensure that you receive the most effective means of accommodation i SIEOFION 0 4W9TRIN Registration fee includes classroom instruction, course materials, meals as listed on schedule and a school t-shirt Forms received without payment information will not be processed Forms received after August 9 will be charged the higher fee On or before August 9,2007: Member Non -Member- After August 9, 2007: Member Non -Member - First Year C) $900 0$1,135 C) $995 0$1,135 Second Year OS900 0$1,135 0$995 0$1,135 Third Year CD $900 o$1,135 0$995 0$1,135 Executive Forum 0$500 J$705 Q$570 0$705 •These non-member registration fees automatically include individual membership to NRPA for one year To opt out of this benefit check here: — mI eek foprqcesung Section B Total $ I.'V.. ...... sECtjON t !BE_PIED, [PRDRMIATION1Si II . --- --- I-SlurtSize' (9zes cannot be exchanged on -site) Mens: 0 Small 0 Medium 0 Large 0 X-Large 0 XXL 0 XXXIL Womens: 0 Small 0 Medium 0 Large 0 X-Large 0 XXL 0 XXXL Sfd[64 6 -:i)wA6CkAPH)Ct Is this your first Reitz Marketing and Revenue Sources Management School? 3. Operating Budget 4. Population Served 0 Yes 0 No 0 Under $500,000 () Under 10,000 1. Are you 0 Supplier 0 $500,000 to $1M 0 10,000 to 25,000 L3 Professional 0 Other. 0 $lM to $2 5M () 0 25,000 to 50,000 50,000 to 100,000 —(a) Management 0 $2.5M to $5M C3 100,000 to 250,000 _(b) Staff 2. Your Purchasing Role (check one) 0 $5M to $10M L) 250,000 to 500,000 _(c) Student 0 Make final decision 0 $10M to $15M 0 500,000 to 1 M _(d) Retired 0 Make final recommendation 0 $1 5M to $25M C) IM to 2M C3 Educator/Researcher 0 Part of recommendation process 0 1125M to S50M 0 2M to 3M O Citizen-Board/Advocate 0 No Role 0 Over $50M 0 Over 3M ----- - --- --- ----- I Payment information must be included to complete processing SECTION B TOTALS $ CHECK IF (CHECKS MADE PAYABLE To NRPA) PURCHASE ORDER # Please Bill My Credit Card J VISA r) MASTERCARD J DISCOVER i-) AMERICAN EXPRESS TOTAL AMOUNT S DATE SIGNATURE (I authorize NRPA to charge the total registration fee to my, credit card ) Liability Wall - Please read the Policies and Terms listed on the webate (www nma org/rinkircil Sign below to acknowledge your acceptance of the Polices and Terms of Registration SIGNATURE (Note Your signature is required in order for you to register) DATE* 'sa REFUND POI Cancellations must be in writing. No telephone cancellations will be accepted. Written cancellations must be received by 5 p On. eastern s. nd5r6-time onogg August 20, 2007 All cancellations are subject to a $50 cancellation fee No refunds will be issued on requests postmarked after August 20, 2007. FAX TO NRPA: 703.858.0183 * MAIL TO: NRPA, P.O. Box 7600, Merrifield, VA 22116-7600 Code #455 a, F o D Fo• . ' 9w5 Hof r COUNCIL/RDA MEETING DATE: July 17, 2007 AGENDA CATEGORY: BUSINESS SESSION:_) ITEM TITLE: Authorization for Overnight Travel for the CONSENT CALENDAR: 2S Plans Examiner and Building Inspector II to Attend the Model Code Academy Training Sponsored by the STUDY SESSION: _ California Building Officials Training Institute in Los Angeles, California from August 6, 2007 through August PUBLIC HEARING: 9, 2007. RECOMMENDATION: Approve the overnight travel for the Plans Examiner and Building Inspector II to attend the Model Code Academy Training Sponsored by the California Building Officials Training Institute in Los Angeles, California from August 6, 2007 through August 9, 2007 (Attachment 1). FISCAL IMPLICATIONS: The costs associated with the attendance at the training will be funded from Travel, Training and Meetings Fund, account 101 -5002-424.51 -01. The attendees will travel by personal vehicle to the training. The breakdown of expenditures for the training is as follows: • Registration ($405 x 2) $810 • Lodging ($219 x 3 nights) 657 • Mileage (less the 60 mile offset) 176 • Parking (4 days) 56 • Meals (Maximum) ($75 x 4 days x 2) 600 Total $2,392 CHARTER CITY IMPLICATIONS: None .i.M 100 BACKGROUND AND OVERVIEW: This training course will improve the skills and abilities of the Plans Examiner and Building Inspector II by complying with the California Business and Professions Code requirements (Assembly Bill 717) for plans examiners and building inspectors. These training seminars count toward their continuing education requirement. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include 1. Approve the overnight travel for the Plans Examiner and Building Inspector II to attend the Model Code Academy Training Sponsored by the California Building Officials Training Institute in Los Angeles, California from August 6, 2007 through August 9, 2007; or 2. • Deny the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, Tom H tung, Building & Safety Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Description of training course 2 '•° 101 ATTACHMENT 1 2006 IBC Accessibility and Usability Provides requirements for construction of accessible structures in compliance with the IBC and the referenced standard, ICC/ANSI At 17.1-2003. Introduces the topics of plan review and inspection for construction allowing the physically challenged, the visually impaired and the hearing impaired to use buildings of all types. Discusses the primary objective of the 2006 IBC, which is to meet or exceed, to the maximum extent possible, the requirements of the ADAAG and the FHAG. California amendments to accessibility requirements are extensive. These amendments are not covered in this class. 2006 International Building Code Architectural Applications for Designers Familiarizes building designers with choices in building classification, materials, fire resistance, fire protection and means of egress so that they may design basic projects that are code compliant. 2006 International Building Code Fundamentals (Nonstructural) Addresses the critical concepts of the IBC regarding nonstructural requirements. Provides a basis forthe correct use of the code in build- ing planning, fire -resistance -rated construction, fire protection systems and means of egress. Discusses issues that are the bases for many designs and plan review decisions. 2006 International Building Code Fundamentals (Structural) Examines structural provision requirements of the IBC. Addresses major elements including structural design, structural tests and special inspections, soils and foundations, concrete, masonry, steel and wood. 2006 International Building Code Solving Means of Egress in Commercial Buildings Provides knowledge of requirements for means of egress including practice solving problems from a set of plans for a 4-story commercial building related to each egress issue. Transition to the 2006 International Building Code from the 1997 UBC Focuses on helping users that are familiar with the 1997 UBC adapt to the 2006 IBC. Details the differences between the two codes and cov- ers concepts that are not in the 1997 UBC. In an effort to further aid' users, provides an explanation as to why the codes differ, with further explanation as to the location of code requirements in the UBC and IBC that are the same, but located in different sections. Uniform Plumbing and Mechanical Codes Plumbing., Based on the 2006 Uniform Plumbing Code, this seminar provides afull overview of the California requirements covering: Sizing of Drainage Systems, Cleanouts, Slope & Change of Direction of Drain- age Row, Use of Joints, Drainage Fixture units, Installation and Sizing of Building Sewers, Sumps & Sewage Ejectors, Indirect Waste Piping, Chemical Waste, Steam and Hot Water Drainage, Condensors and Sumps, Vent Sizing and Termination, Island Venting, Combination Waste and Vent and Wet Vents. Mechanical. Based on the 2006 Uniform Mechanical Code, this seminar provides a full overview of the Califor- nia requirements covering: Combustion Air Openings & Sizing Calcula- tions, Sources of Combustion Air, Ducts and Dampers, Prohibited Sources, Vent Installation and Construction Requirements, Sizing Grav- ity, Induced & Forced Draft Systems, Multiple Appliance Venting, Chim- neys and Vents, Mechanical Draft Systems, Return and Outside Air: Area Requirements, Prohibited Sources, Limitations, Vented Decora- tive Appliances, Room Heaters, Overhead Radiant Heaters, Incinera- tors, DirectGas/Fired, Make Up Air Heaters and Individual Heaters, Clear- ances & Access. 2007 California Budding Code Accessrbrlity &Usability Amendments This class will focus on the California amendments to the 2006 Inter- national Building Code in relation to accessibility and usability issues. 2007 California Building Code— nstructural Provisions This class' focus is the California mendments to the 2006 Intema- tional Building Code, as published b ICC. This base document with the necessary California amendments is the California Code of Regulations, Title 24, Part 2, or more commonly known as the 2007 California Build- ing Code. This class will addresses many of the critical concepts regarding the nonstructural requirements of the building code. This class will provide a solid foundation for the correct use of the code in building planning, fire -resistance -rated construction, fire protection systems, and means of egress. This class is geared towards all levels of field inspectors, plans examiners, permit technicians, codes enforce- ment officers, housing enforcement staff, fire personnel, and building officials. 2007 California Building Code — Structural Plans Examinations This class will examine the plan check process and techniques based on the structural provisions of the 2007 California Building Code, which is based on the 2006 International Building Code as published by ICC. This class will address the major elements including structural design, structural tests, and special inspections, soils and foundations, con- crete, masonry, steel and wood. This class is geared towards the more experienced plans examiner, licensed professional and experienced designer. 2007 California Building Code Architectural Applications for Designers Reviews aspects of the California Building Code that help building designers with choices in building classification, materials, fire resis- tance, fire protection and means of egress so that they may design basic projects that are code compliant 2007 California Building Code Means of Egress This course addresses the California amendments to requirements relating to means of egress. 2007 California Electrical, Mechanical, and Plumbing Codes This class' focus is the California amendments to the 2005 National Electrical Code as published by NFPA and the 2006 Uniform Mechani- cal and Plumbing Codes as published by IAPMO. These base docu- ments with the necessary California amendments are the California Code of Regulations, Title 24, Parts 3, 4 and 5 respectively or more com- monly known as the 2007 California Electrical, Mechanical, and Plumb- ing Codes. This class is geared towards all levels of field inspectors, plans examiners, permit technicians, codes enforcement officers, hous- ing enforcement staff, fire personnel, and building officials. 2006/2007 CODE TRANSITION CREDENTIAL Earn your 2006/2007 Code Transition Creden- tial by completing the Code Academy process. Recipients will need to complete three days of model code training and three days of state amendment training. This credential shows that you have gained a well-rounded educgjqi in RnePormauilding Code. Be the first in your depaRent to earn this impressive credential. For more information, please visit CALBO's website at www.calbo.org or call Kelly Midgley at (916) 457-1103. 102 Tldf 4 4 a" COUNCIURDA MEETING DATE: duly 17, 2007 ITEM TITLE: Adoption of a Resolution Granting Conditional Approval of a Final Map and Subdivision Improvement Agreement for Tract Map No. 34038, Casa La Quinta, Borrego Resort Holdings, LLC an Oregon limited liability company RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement (SIA) for Tract Map No. 34038, Casa La Quinta, Borrego Resort Holdings, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract Map No. 34038 is located south of Calle Tampico and west of Avenida Navarro (Attachment 1). This residential development will consist of one lot on approximately 1.23 acres (Attachment 2). On May 2, 2006, the Council approved Tentative Tract Map No. 34038. The developer has requested the City Council's conditional approval of the Final Map (Attachment 2) which will allow 30 days for completion of its processing. To date, the SIA (Attachment 3) has been executed by the developer, but the associated securities have not yet been received. The Final Map is technically complete and is being routed for signatures. The developer expects that the associated securities and all signatures will be in place within the time allowed for approval. 0.01 103 As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map and SIA. The approval is contingent upon receipt within 30 days (August 16, 2007), of a technically correct Final Map, suitable for recording by the County Recorder, with all required signatures (except the City Clerk) and associated securities. Once these items are received, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the City Engineer will not sign the Final Map and will reschedule the Final Map for City Council consideration only after all required items have been received. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract Map No. 34038, Casa La Quinta, Borrego Resort Holdings, LLC; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract Map No. 34038, Casa La Quinta, Borrego Resort Holdings, LLC; or 3. Provide staff with alternative direction. Respectfully submitted, Timothy R. Jonasson, .E. Public Works Director/ City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement •-� 104 RESOLUTION NO. 2007- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING CONDITIONAL FINAL MAP APPROVAL OF TRACT MAP NO. 34038, CASA LA QUINTA, BORREGO RESORT HOLDINGS, LLC A LIMITED LIABILITY COMPANY, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps; and WHEREAS, the City Council, as a matter of policy, allows a subdivider to have City staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items; and WHEREAS, the subdivider has demonstrated to City staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including City staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of City staff; and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration; and WHEREAS, the City Council relies on professional City staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional City staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The final map for Tract Map 34038 is conditionally approved provided the subdivider submits all required items on or before August 16, 2007. 105 Resolution No. 2007- Tract Map No. 34038, Casa La Quints Adopted: July 17, 2007 Page 2 Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms to the tentative tract map, the Subdivision Map Act, and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's satisfaction. A. Place appropriate securities in accordance with the approved Subdivision Improvement Agreement. B. Finalize the final Tract Map and obtain all necessary signatures. C. Pay required Quimby Fees. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on August 16, 2007. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 171h day of July, 2007, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ._�.. 106 Resolution No. 2007- Tract Map No. 34038, Casa La Quints Adopted: July 17, 2007 Page 3 of 3 ATTEST: VERONICA J. MONTECINO, CMC, CITY CLERK City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 1O1 ATTACHMENT 1 Project Site Eisenhower Drive N D WaIto 3 _. `D N a CCD N Jefferson Street 0.10 los ATTACHMENT 2 ie t p 1 aB��YI liliNJ ` 6` ii : i 5 t 1,bigYie `gqgggee A b 6 i '�Yi��k Q gkj g QSY ! �` F€gi� ieg g�k� $�kp€ Cy €�e ii 64 SI 6[e���� ibb�3 eO I il 010 � Y eE g y e@1 sQ`Q 111,1 g€3 6 @@ g S xi 1111g1i Q 6Fb pi� lit bl < vigK@ �8(lit`��i Y`�kt iPill ag €kit 3i ��-4 �4 Q Ur �gpE:G9Q8b iit i e ig v ve i pgpg g � g e ®6i Q � ffi �Qsi9 fill, °�Y i f YE lkk 9 lit 6Y,"kHiyt a p e g keQg$3k 1 gY Y pQ�§Q Y i®°! 1 9Eapey@[y�vjj �ry sittt q� Ee�' 2 1,14 ®� p •@@�QQFpp 2 db ��e� g� e 109 F ° p52E �i@ QF G@9 i yy IV y Y 1 i ]Q6 E np°! i as Q No w 1 Y y yy @ f F k■ Y Y 1 � i• _ i a! 611 � F e�Q®g�IQ! B s �e1f4�Ei5 E7 it pg �I ip���E ilk e e p` ] a•kl� le7i a man a s man 0©60 z � varmv 1 IIE I I NI I 1 I I �Y i I i4 1 I N I I I I n Lsj{ 1 11y 1C. I 1 I I � I I I I I 3�4�E 1�"1• ��9F h I I I I� I I 1 I �'� y 3 6661 1 I I I I I 1 I Y■ Llw ^/ S� I Gy QINAM/M781�omsm. r �' $'� J/s jq Y a�, !� ryryry 99 "l�,e. 1 I I 1 I I 1 � n�werrnar J 110 ATTACHMENT 3 CITY OF LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT TRACT MAP NO. 34038 THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this day of , 20 by and between BORREGO RESORT HOLDINGS, LLC. an OREGON LIMITED LIABILITY COMPANY hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or Tract map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 34038 (the'Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Imorovement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorneys fees, incurred by City in successfully enforcing the obligations thereby secured. T Development Services p"sion\Development ProtecisV greemenis\SIXSIAs in Progress\Casa La Quinta TM 34038\Site_SIA Goc 1 d l B. Improvement security shall conform to Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor unfit released by City. Letters of credit shalt guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or Tract map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordancewith the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, Tract map or waiver of Tract map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty T'Ne Ie Mwt Se ms DmSMVewIW--M ProJegsWgreemenlWA�IAs m PiogresICAm U Q MU TM a/03 ft SIA Aac 2N7 •-� 112 security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty T1D wWirnent Sens DNsonlpeyelomenl Prgects\Apreement ASlA\SIAs in Pragvn :aea U Qumte TM 3C Mde SIAdx 3 of 7 •-r 113 security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 6. Comoletion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Finat Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted T Vk WmeM Se ms DMswnlDe pmem Prole 9�enMa SIASSIAs m Pro® 'Zam L poop TM 940 Sft SIA Eoc 4 o 7 Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be dearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials fumished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions. A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. T \Developmem Se ws Dms,on\Deelapment PmleclslAgreemerHSVS1Ab^IAs in Pmy XCasa La Ownta TM 9 8%See_SlkE 5 of T C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California- E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: City of La Quinta 78-495 Calle Tampico La. Quinta, CA 92253 760f777-7075 Thomas P. Genovese, City Manager ATTEST: City Clerk Date Developer Address Richard Todd, (Attorney for Casa La Quinta Project) 520 SW Yamhill, Ste. 430 Portland, OR 97204 503-243-2035 n / sy: ro�r/o% Title: Title: M6rpPnP Date I S�eue �7oe«C S f C-ki��-t Date Reviewed and Approved: City Engineer Approved as to Form: Date City Attorney Date lit TAD w[Wmem Semms Dlmuw�wfb enl P'4ec greemenbZWSIAs m Pmp mCas UQuirt TM 361SK1 SIA We 6o 7 STATE OF OREGON ) )SS County of Multnomah ) This instrument was acknowledged before me on J�:)'(diay of June 2007 by Richard Todd as President of Borrego Resort Holdings, LLC. OFFICIAL SEAL REBECCA LTELLEZ NOTARY PUBLIC-OREGON #my COMMISSION NO.409703 COMMISSION EXPIRES SEPTEMBER 6, 2010 STATE OF OREGON ) ) ss County of Multnomah ) Notary Public for Oregon My Commission Expires: a 0/O This instrument was acknowledged before me on day of June 2007 by Steve Stoelk as Secretary of Borrego Resort Holdings, LLC. OFFICIAL SEAL RICHARD W TODD NOTARY PUBLIC-OREGON NotaryPublic for Oregon COMMISSION NO.SAU UST29, My Commission Expires: 96597 MY COMMISSION EXPIRES AUGUST 29, 2009 •�' „ 11'" Exhibit A PROJECT SECURITY — TRACT MAP NO.34038 Improvements designated as "Participatory' have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shalr guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. As elements of the work are completed, Subdivider may request a maximum of two partial releases of Performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials Rough Grading/PM10/SWPPP $ 47,460 $ 47,460 Precise Grading Improvments $ 127,995 $ 127,995 Storm Drain $ 194,126 $ 194,126 Domestic Water $ 165,627 $ 165,627 Sewer $ 49,010 $ 49,010 Dry Utilities $ 13,650 $ 13,650 Block Walls $ 31,400 $ 31,400 Perimeter Landscaping and Wall $ 27,190 $ 27,190 Monumentation $ 4,400 Totals $ 660,856 $ 656,456 Standard 10% Contingency $ 66,086 $ 65.646 Total Construction Cost $ 726,942 $ 722,102 Professional Fees, Design 10% $ 72,694 $ 72,210 Professional Fees, Const 10% $ 72,694 $ 72,210 Bond Amount $ 872,330 $ 866,522 T 1D Iopmenl Semces qut I.Oo.lopment m Prop Ss asa U Q,inW TM 3CMMife SIA Eoc 7 of r cewvl 4 4 QK&M COUNCIL/RDA MEETING DATE: July 17, 2007 ITEM TITLE: Approval of a Professional Services Agreement with The Planning Center for the 2008 Housing Element Update RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 1Q STUDY SESSION: PUBLIC HEARING: Approve a Professional Services Agreement ("Contract"I with The Planning Center for the 2008 Housing Element Update, and authorize the City Manager to execute the Agreement. FISCAL IMPLICATIONS: The City of La Quinta Fiscal Year 2007/2008 Preliminary Budget contains funds for the Housing Element Update in the General Plan Update Setaside and Continuing Appropriations (Account #101-6001-463.32-10). The contract is for an amount not to exceed of $86,250. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At its meeting of June 19, 2007, the City Council directed staff to negotiate a contract with The Planning Center for the 2008 Housing Element Update. This direction was based on staff's recommendation that The Planning Center could provide the best professional services to the City to complete the mandated Update and State certification of the Housing Element in the least amount of time. Staff has negotiated a contract with The Planning Center (Attachment 1) in an amount not to exceed $86,250. This amount includes a Scope of Work which includes the following: • Kickoff Meeting • Introduction • Needs Assessment • Land Inventory At -Risk Analysis • Review of Past Element • Housing Plan and Objectives • Public Outreach (5 public workshops, 1 City Council meeting) • HCD Review Environmental Review Final Housing Element • Project Management 8 Staff meetings This entire process should take 13 months. FINDINGS AND ALTERNATIVES: 1 Planning Commission meeting and The alternatives available to the City Council include: 1 . Approve a Professional Services Agreement with The Planning Center for the 2008 Housing Element Update, and authorize the! City Manager to execute the Agreement; or 2. Do not approve a Professional Services Agreement; or 3. Provide staff with alternative direction. Respectfully submitted, s Jo nson, Planning Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Contract with Scope of Services #..O 12G PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and THE PLANNING CENTER ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to preparation of the City's 2008 Housing Element Update as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered) hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1 .3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed excerpt at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). The Planning Center 2008 Housing Element Update July 17, 2007 1.5 Care of Work and Standard of Work. a. Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. b. Standard of Work. Consultant acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's services and work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy the heightened :standard of work as set forth in this Agreement. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Eighty-six Thousand, Two Hundred Fifty Dollars ($86,250) (the "Contract Sum"), except as provided in 1 42 The Planning Center 2008 Housing Element Update July 17, 2007 Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency •-0 12 v The Planning Center 2008 Housing Element Update July 17, 2007 other than City, and unusually severe 'weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. The term of this agreement shall commence on July 18, 2007, and terminate on August 31, 2008 (initial term). This agreement may be extended for three (3) additional Months upon mutual agreement by both parties (extended term). Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force; and effect until completion of t 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Les Johnson, Planning Director, or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the :services and Consultant shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 124 The Planning Center 2008 Housing Element Update July 17, 2007 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. Prior to the beginning of and throughout the duration of the Work performed under this Agreement, Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder :shall be determined by the Contract Sum in accordance with the following table: • . 125 The Planning Center 2008 Housing Element Update July 17, 2007 Contract Sum Personal Injury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the State of California and with an A.M. Bests rating of "A" or better and a minimum financial size VII. 12C The Planning Center 2008 Housing Element Update July 17, 2007 All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be; construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. a. General Indemnification Provision. 1. Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without linnitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage; resulting from the reuse of the design at a location other than that specified in Exhibit C without the written consent of the Consultant. 2. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against (any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, to the extent caused by the performance of this Agreement by •.0 12P� The Planning Center 2008 Housing Element Update July 17, 2007 Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. 3. Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. 4. Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City. b. Indemnification Provision for Design Professionals. 1. Applicability of Section 5.2(b). Notwithstanding Section 5.2(a) hereinabove, the following indemnification provision shall apply to Consultants who constitute "design professionals" as the term is defined in paragraph 3 below. 2. Scope of Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless City and City's agents, officers, officials, employees, representatives, and departments ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and The Planning Center 2008 Housing Element Update July 17, 2007 consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent caused by the negligence, recklessness, or willful misconduct of Consultant, any subconsultant, anyone directly or indirectly employed by them or anyone that they control. 3. Design Professional Defined. As used in this Section 5.2(b), the term "design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 5.4 General Conditions pertaining to provisions of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an rr-° 120 The Planning Center 2008 Housing Element Update July 17, 2007 edition prior to 1992. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right , but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. ._r 13 r The Planning Center 2008 Housing Element Update July 17, 2007 8. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City. 10. Consultant agrees to ensure that subcontractors, and any other party involved with the project who is brought onto, or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 11. Consultant agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City, If Consultant's existing coverage includes a deductible or self -insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice: of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking O.G. 131 The Planning Center 2008 Housing Element Update July 17, 2007 any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. •.a. , 132 The Planning Center 2008 Housing Element Update July 17, 2007 20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable; times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of ,all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all ._w 13 v The Planning Center 2008 Housing Element Update July 17, 2007 subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's •.61 , 134 The Planning Center 2008 Housing Element Update July 17, 2007 right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval) of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the -•. 135 The Planning Center 2008 Housing Element Update July 17, 2007 Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise,, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take • 13C The Planning Center 2008 Housing Element Update July 17, 2007 affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Thomas P. Genovese City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92247-1504 To Consultant: THE PLANNING CENTER Attention: Colin Drukker 1580 Metro Drive Costa Mesa, CA 92626 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. • " 137 The Planning Center 2008 Housing Element Update July 17, 2007 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA O.UINTA a California municipal corporation Thomas P. Genovese, City Manager ATTEST: Veronica J. Montecino, CIVIC, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT: THE PLANNING CENTER By:_ Name: Title: Date: Date • 13� Exhibit A Scope of Services 13S Exhibit B Schedule of Compensation Payment shall be on a "Fixed Fee" basis in accordance with the Consultants Schedule of Compensation attached herewith for the work tasks performed in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed Eighty-six Thousand Two Hundred Fifty Dollars ($86,250) except as specified in Section 1.6 - Additional Services of the Agreement. 6-8. 14r Exhibit C Schedule of Performance Consultants Project Schedule is attached and made a part of this agreement. Consultant shall complete services presented within the scope of work contained within Exhibit "A" in accordance with the attached project schedule. 141 Exhibit D Special Requirements NONE. •�d - 142 PLIMTHE PLANNING CENTER April 12, 2007 Mr. Doug Evans Community Development Director City of La Quinta P.O. Box 1504 La Quinta, CA 92247-1504 Subject: Housing Element Proposal Dear Mr. Evans: ATTACHMENT 1 Governmental Services Planning & Urban Design Environmental Studies School Facilities Planning 1580 Metro Drive Costa Mesa, CA 92626 Phone: 714.966.9220 Fax: 714.966.9221 cosmmese@planningcenter.com We enjoyed working with the City on its previous housing element and would be happy to assist the City in preparing its 2008 Housing Element. Attached is a proposal to update the City's 2004 Housing Element and obtain certification from the State Department of Housing and Community Development. With the use of 2000 Census data in the current Housing Element, the City benefits from a cost savings of approximately $5,000 that would normally be spent updating fundamental demographic information. As you are well aware, the City's 2008-2014 regional housing needs allocation (RHNA) of nearly 4,300 units is nearly five times as large as the previous allocation. Although the City employs a very progressive and focused redevelopment agency, the large RHNA figures may require a significant overhaul of the housing plan and consideration in changing allowable density levels. Such significant changes may provoke substantial interest by affordable housing advocates and existing residents. Accordingly, we have submitted a budget that allows for efforts on our part to prepare a land inventory, revise the housing plan, and conduct public outreach in a manner that will ultimately result in a certified Housing Element. The proposal sets forth a budget of $76,750, with optional tasks for additional public outreach at $9.500. The goal of the project is to produce a certified Housing Element for the City of La Quinta within a 12- month time period and on -time for the June 30, 2008 certification deadline. Please feel free to call me at 714.966.9220, x 307, if you have any questions regarding the scope of services. Respectfully submitted, THE PLANNING CENTER omDr r Senior ner Attachment PROPOSED SCOPE OF WORK Task #1: Kickoff Meeting The Planning Center will need to meet with the City to review and refine the scope of work, discuss key issues, and collect important data (such as GIS files, housing documents, and other information). It may also be necessary to conduct one or two site visits to assess potentially underutilized sites. Task #2: Introduction (Sections 1.0-3.0) The introductory sections of the Housing Element (1.0 Introduction, 2.0 Summary of Issues, and 3.0 Housing Vision) require minor updates to reflect the new planning period and any revised strategies and policies generated for the 2008-2014 planning period. Task #3: Needs Assessment (Section 4.0-7.0) The current Housing Element benefits from the use of 2000 Census or 2002 market data for much of the basic demographic and market analyses presented in Sections 4.0 and 5.0 of the Housing Element. This potentially eliminates the need to update approximately 50 percent of the data. In general, discussions based on data older than 2000 for the Community Profile, and 2004 for the Housing Profile, will require new data to ensure the demographic and market profiles presented in the Housing Element remain relevant for the City and the State Department of Housing and Community Development. The State considers the discussion of housing needs —particularly for special needs populations — extremely important and updates will be required for the majority of data in Section 6.0 (Housing Needs) to provide an accurate portrait of the most pressing housing needs so that responsive policies and programs can be fashioned. The City's regional housing needs allocation figures may require significant revisions to Section 7.0 (Housing Constraints) —particularly in the discussion of governmental constraints if the City is required to consider changes to development standards and processes. Task #4: Land Inventory (Section 8.0) Due to recent changes to State law and the potential interest of third parties, the Housing Element will require enhanced analysis to demonstrate that adequate land, development standards, and zoning are or will be in place to develop a variety of housing types for all income levels, commensurate with the regional housing needs allocation. Identifying appropriate and suitable housing sites will be the most critical task in the Housing Element. With the City's resort nature and low densities, we will need to consider strategies that involve increasing densities; restricting existing non -affordable housing developments; and identifying underutilized sites for housing, including land currently zoned for nonresidential uses. Although we understand that such strategies may not be embraced by the City or its residents, such strategies will need to be explored to ensure the City can obtain certification from the State. We will also examine recent housing projects in the Coachella Valley and contact housing developers to assess the density thresholds suitable to facilitate a range of housing types and prices. We will then assess underutilized sites proposed for housing with respect to size and configuration, adequacy of public services, and proximity to noise and environmental hazards, among other factors. 0-0 La Quints Housing Element Proposal Page 1 j 4 4 Additionally, State law permits the intercity transfer of a portion of the RHNA subject to certain limitations —although few cities have ever successfully navigated the stringent legislation, with the exception of several communities in northern California. Under current State law, the potential for a RHNA transfer is limited to 500 units maximum. The City may wish to discuss transfer options with the adjacent jurisdictions of Indio and Coachella. This proposal assumes that The Planning Center will be available for an initial exploration of requirements and options limited to eight (8) hours. Any additional work will require an augment to the budget and scope of work. This proposal assumes that the City will provide GIS data and will be able to confirm the status of existing developments, pending projects, and recycling potential of underutilized lands. Our analysis may consider vacant sites zoned for residential use that can be upzoned, vacant sites zoned for uses that permit residential development, and underutilized sites that can be rezoned or redesignated for residential uses. We will also update and discuss possible financial resources available to address housing needs, focusing on the major sources of state and federal funds. We will document the redevelopment set -aside balance and all other housing and community development funds required to be spent on housing and show projected expenditures from City records. Also included will be an inventory of administrative resources, specifically those nonprofit and for -profit agencies that can assist the City's in achieving its housing goals. Task#5: At-RlskAnalysis (Section 9.0) We will evaluate the affordable projects at risk of conversion (if any) to non -low-income uses based on a review of available state and federal databases, the California Housing Partnership databases, and other information provided by the City. Task #6: Review of Past Element (Section 10.0) Housing Element law requires that the previous housing objectives be reviewed and evaluated for success. We will review federal and state reports (e.g., CAPERS, Annual Reports, Redevelopment files) and interview City staff to determine how well the City has achieved its goals and objectives in maintaining, producing, and preserving housing. This task will assist in evaluating the need to modify existing programs, introduce new programs, and eliminate obsolete programs. Typically, we rely on annual progress reports completed by City staff for the general plan. When these progress reports are unavailable, we provide a policy/program matrix for City staff to complete that documents progress in achieving the housing objectives set forth in the t 998-2005 Housing Element. This matrix will be used to evaluate why the City did/did not achieve its goals, and to make recommendations for modifying, adding, or deleting programs. For 2006, we assume the City will prepare the appropriate annual progress report Task #7: Housing Plan and Objectives (Sections 11.0-13.0) We understand that the City Council is committed to developing realistic housing strategies and programs to help address the community's housing needs while retain the City's resort nature. While the City's goals, policies, and programs were recently updated, some significant changes may be necessary to provide adequate sites for the City's regional housing needs allocation. Any changes will be reflected in the City's Housing Plan and quantified objectives Task #8: Public Outreach Housing Element law requires that a diligent effort be made to include nonprofit groups, housing advocates, and the general public in the development and implementation of the housing element. This requirement is typically satisfied by public workshops during preparation and adoption of the housing La 0uinta Housing Element Proposal PaTeZ 14 r element. When third -parry interests are involved, significant development projects are under consideration, or significant housing program changes are envisioned, additional public outreach is often advisable. With these considerations in mind, we have crafted the following outreach program: Public Hearings (PC & CC). State law requires that two public hearings be held to consider, recommend, and adopt the Housing Element. Our cost proposal assumes the two (2) public hearings —one before the Planning Commission and one before the City Council. This proposal assumes that we will prepare necessary presentation materials and the City will prepare the staff report. (OPTIONAL) Public Workshops (PW). We offer the option of including two (2) public workshops to educate and solicit input from the public and City officials on housing issues and potential strategies to provide affordable housing. Generally, outreach, conducted during general plan updates and preparation of documents such as consolidated plans can satisfy much of the outreach requirements of State law. During this planning period, however, we are not aware of any recent outreach efforts conducted by the City concerning affordable housing. Our experience indicates that conducting public workshops early in and during the update process can insulate the City from complaints by third parties who seek to derail the City's efforts. The first workshop would be a Housing Element primer, which would discuss Housing Element requirements, address the most pressing housing needs of the community, and provide an overview of current housing programs. The second workshop would focus on recommended policy/program changes to the Housing Element. We would prepare the necessary presentation materials for these efforts. From these meetings, comments would be incorporated into the Housing Element before it is submitted to the State of California for review. (OPTIONAL) Stakeholder Meetings (SM). Given the interest from housing advocates in the previous Housing Element update, we have included the option for conducting three (3) stakeholder meetings, which may focus on developers, service providers, philanthropic organizations, or legal advocates. These meetings will be designed to address particular issues of concern and elicit focused input from a particular stakeholder group. The scope and focus of these workshops will be determined during the Housing Element update, and may occur during the preparation of the Housing Element, the HCD review process (discussed below), or other junctures. We will prepare the necessary presentation materials for these workshops. Task #9: HCD Review State law requires that all Housing Elements be submitted to HCD for a mandatory 60-day review. HCD will review the draft Housing Element to determine whether the City's sites, zoning, development standards, and programs meet the intent of state law and are sufficient to facilitate housing that is affordable to all economic segments of the community. We will work closely with City staff and HCD reviewers to address any outstanding concerns. Following incorporation of changes to the Housing Element and City adoption, the Housing Element will be submitted to HCD for a final review, which is limited to 90 days under state law. We have budgeted for two formal rounds of negotiations with HCD (two 6o-day reviews) before a letter of approval is issued. Additional rounds of review may occur if third -parry review is involved, if controversial development projects are considered, or if HCD deems that a city has inadequate sites or significant housing constraints. If additional HCD review beyond the two formal 60-day reviews is required, or if the Consultant must respond directly comments from legal advocates, an augmentation to the budget will be required prior to making these additional responses. �.O .1�F La 0uinta Housing Element Proposal Page 3 Task#10: Environmental Review Housing Elements are required to secure environmental clearance prior to holding two public hearings for adoption. The environmental review typically takes the form of a Negative Declaration unless significant land use changes are proposed. The Planning Center will prepare an Initial Study and Negative Declaration (IS/ND) in compliance with State law. We will also circulate the IS/ND to the appropriate state and local agencies. If any changes arise from the update that will require enhanced environmental review, an augmentation to the budget and scope of work will be required. A maximum budget of $3,000 for reimbursables (of the project's $7,000 total reirribursables budget) has been allocated to generate hard and electronic copies of the environmental review documents for your review, distribution, and the public hearing process. If additional copies are required or requested that exceed this budget, an augmentation will be required. Task #11: Final Housing Element The Planning Center will prepare three final drafts of the Housing Element. The first is the HCD Review Draft, which will be transmitted to State for their review. During the review period, a total of four hard copies of the HCD Review Draft will be produced for each review period (per Task #9, two review periods are envisioned). Two copies will be sent to the City, one copy will be sent to the State, and one copy will be retained for use by The Planning Center. After the HCD Review process is complete, The Planning Center will prepare a Public Review Draft of the Housing Element for the public hearings. A total of 12 hard copies will be provided to the City for distribution, in addition to an electronic version suitable for electronic: distribution or placement on the City's website. After the City has adopted the Housing Element, a Final Draft of the Housing Element will be prepared to incorporate any comments or edits generated by the public review process. The Planning Center will provide a total of four hard copies of the Final Draft of the Housing Element, in addition to a CD containing electronic copies of critical project files for the City's records and use. Task#12: Project Management This task is necessary to provide for the day-to-day management of the project and product review and oversight, including coordination, billing activities, and budget and schedule maintenance. This assumes up to eight meetings with City staff, and two hours per month for administrative details, billing, and project coordination over the course of one year. Additional meetings and coordination with other groups will require an augmentation to this scope and budget. Staff meetings are provided to coordinate the update effort, discuss housing programs, address land use issues, and coordinate efforts with other consultants, such as major developers proposing residential projects within the community which affect the land inventory. The Planning Center utilizes web conferencing software (GoTo Meeting) that enables the City to view what is on our computer screens. This proposal assumes that at least half of the staff meetings would loe held as a conference call and use the GoTo Meeting software if desired. This minimizes the costs for travel and allows us to schedule meetings during anytime of the day. Relmbursables Reimbursable expenses, including the costs for printing, copies, external data collection, and deliveries are not included in this proposal but are charged at cost plus 12.5%. i n La 0uinta Housing Element Proposal Wille 4 1 Schedule The following chart details the proposed schedule for the Housing Element in order for it to be reviewed by HCD and adopted by June 2008. This schedule assumes timely receipt of information from the City regarding land inventory, program evaluations, progress reports, and other supporting documentation. Element Schedule Task I raskoes"Offon #1 Kickoff Meeting #2 Introduction #3 Needs Assessment #4 Land Inventory #5 At -Risk Analysis #6 Review of Past Element #7 Housing Plan and Objec #8 Public Outreach #9 HCD Review #10 Environmental Review #11 Final Housing Element #12 Project Management Note: SM (Stakeholder Meeting) and PW (Public Workshop) are optional tasks. La Quinta Housing Element Proposal I:_'lVT G --• , . 14c Page 5 Budget Our proposed budget for the Housing Element update is $76,750 and is based on assigned staff and their billing rates. An additional $9,500 in optional tasks are presented in a second table. The budget assumes a 13-month timeframe for completion of the housing element no later than July 2008. Additional time beyond this will be subject to annual adjustments in labor rates. Housing Element Budget Task TaskDessr/p8on Cost #1 Kickoff Meeting $750 #2 Introduction $1,000 #3 Needs Assessment $7,500 #4 Land Inventory $17,000 #5 At -Risk Analysis $1,000 #6 Review of Past Element $3,000 #7 Housing Plan and Objectives $7,500 #8 Public Outreach $5,000 #9 HCD Review $10,000 #10 Environmental Review $7,000 #11 Final Housing Element $3,000 #12 Project Management $7,000 Labor Cost $69,750 Reimbursables $7,000 TOTAL PROPOSED COST $76,750 Optional Tasks Task TaskDesempHon Cost #8 Public Outreach Public Workshops (2) $5,500 Stakeholder Meetings (3) $3,000 Labor Cost $9,000 Reimbursables $1,000 TOTAL PROPOSED COST $9,500 a,0" 14 r La Ouinta Housing Element Proposal Page 6 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: July 17, 2007 BUSINESS SESSION: ITEM TITLE: Authorization for Overnight Travel for the CONSENT CALENDAR: Personnel/Risk Manager to Attend the California Joint STUDY SESSION: Powers Insurance Authority Held in Santa Barbara, California from October 24, 2007 through October 26, PUBLIC HEARING: 2007 RECOMMENDATION: Approve Overnight Travel for the Personnel/Risk Manager to Attend the California Joint Powers Insurance Authority Held in Santa Barbara, California from October 24, 2007 through October 26, 2007 FISCAL IMPLICATIONS: The Fiscal Year 2007/2008 Budget (Account No.101-1004-413.51-01) has allocated funds -for Travel, Training and Meetings. The breakdown of estimated expenditures for this conference is as follows: Registration $250 Hotel (3 nights x $209) $627 Meals (Maximum) (3 days x $75) $225 Travel ( 442 miles x $.485) $214 Total $1,316 CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The CJPIA sponsors an annual Risk Management Conference that offers a variety of speakers and educational materials on various risk management and personnel topics. The conference will provide the City with the opportunity to obtain the latest information concerning risk management solutions and personnel issues. An overview of the conference is attached (Attachment 1). *-a 15 f� FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve Overnight Travel for the Personnel/Risk Manager to Attend the California Joint Powers Insurance Authority Held in Santa Barbara, California from October 24, 2007 through October 26, 2007; or 2. Do not approve Overnight Travel for the Personnel/Risk Manager to Attend the California Joint Powers Insurance Authority Held in Santa Barbara, California from October 24, 2007 through October 26, 2007; or 3. Provide staff with alternative direction. Respectfully submitted, Bret M. Plumlee Assistant City Manager Approved for submission by: lyde4w�'� Thomas P. Genovese, City Manager Attachment: 1. Conference overview 2 ',a- 15i lil 0 1 =01:011± EMIMME rya .! man* ? i¢ o�d gait 7aIel¢d Oceo6et 24 26, 2007 T2!! M47�t1 /K¢:fOtf —?wtt r B64&ta Risk Management: The Road Best Traveled is the theme for this year's conference, being held in Santa Barbara, October 24 thm 26. Just as -the navigational system with real-time traffic helps the present day motorist manage the pitfalls of travel, the risk management solutions provided by the CALIFORNIA JPIA helps its members manage the pitfalls of potential risk in their agency. T&P11C1 One Lane Road Ahead Working Efi ectively with Your Workers' Compensation Third Parry Administrator Local Traffic Only Navigating 7luough Local Ordinance and Zonmg Exposures This year, the conference begins on Wednesday with a five -hour pre, `-. TWO -Way Street Strengthening Relationships Throughout the Liability Claims ' conference session, limited to 50 participants. As an option, those wishing to golf can join the conference golf tournament, taking place at Process - the Glenn Annie Golf Club. On Thursday,. the conference begins in _ . ' _ .,earnest with keynote'speaker Michael Josephson. ,Detour Taking Time; Out for Wellness ' The Authority encim&ges offidals.and staff from all public agencies to j�Speed BUmpS;/thead -- kttend. T usyear, eue7 e_m, eY.agency that pays for one attendee%4 71 ;' Getting Cornmun Community d SeniorY enters in Order '" -be .given asecond-, sgati6rf tis. Doingso:allciWs agencies to send � - �•'`' ?..- sy� P , P. ngY 9. PP tY: fir k eo le "thus, rovtdi_ our team wilt a ura ue,o drmm _'-ROad CIoSd i to discus"s' ihd apply beet Ms rnanagement practices. .- = 1 "t Pkyentiiig Child Abuse in Public Agency Programs�- 'tc, . - Slippery Wh�hVet Learning from Recent Liability Claim Trends "- 1�¢ynoR The 14OBd'13eSt Ff AVelpd Prepare, tq Stop Making t� bight Ethical Choices a -preseMng Roid°wa Liab ii' Immunities -; _.� .; mkbh,lJosepbson _ veld Lo IRight of;1A y_'"" Michael Josephson is tune of the rrahoq mosts tit -after ethitasts Ife is �� Into pFetu�g AYiA Standazds "for Local Government „ " founder an&president pf-the,�osepb t,'Edda Josephson Iusuhlte o�ttlncs Miergin and of the CI IARACi R C ©I7N'TS, youtl character educadan p rait Learpi'tfik Applyriy Y�uccessful Employment Practices, that reaches r5 millton'Fluldren across the country. jr,- t U-d quoted vndely ai%d fe yred regulFl . n the mega he cogsidta tvLth and ' " �pU�l 1 8 IOtf x t conducts r ' - p oprantsda'eaders m an'atray o£�$elds. Idis y radio ' , - ,.' , D or N �©e3(. ` w`eiii'y siac. iestions ryill believeil xl -and ;4 ,n taq• twu'tdozen US.:mut&`statigpeand ufiiiofE, Cmnnrien %ardnn over �""'���'' j� ,' i 4 4 _ re6 a Tattom _"�'^, than 180 countriis'ajtpmid Ae wotki. �- a is tine aut oz'of suWPtal books,'s- "_.,. +; most recently, 7ii PgftIPIYet tolSCame:,ArfgijO,r busfnessnta&and law Slrrcmr professor, he is a f(equeq iecnner And iq�i to asso,691Qpp#Qgr q1s F{/i ji'• ±%'I\'/t'�� y � r� &.—,-,.,,_ _ �_,j:.. •: , A Imo. as wejl as to judiaal organiza ori's. - `or fits aciue4intlyat# in chatd;C#rggid` [.I `� equests for refupds - ust, e recefj%ed.in.: writing.' Canceflations =.ethics; education, Mr. Josephson ttceidCd,"the Artie ica's A..ard'frbm ;: pvstm4r, on or, before 'September 20� 2007 will receive�;a fall . ` 'President-Rors1 Reagan. - '",; `' �:.� ' -,�. .. �refond.;'No refund's will be Issue8-for cancellations received after �r ... emtr`er'20 2©07 inclu re s ation, d iiona 4-ents, dry est ' P 4% S > P g e;n' ' „'('% . -fees, _ Cancellations postmarked+after,that date will 6e charged as ` � Conference x'egistratioti includes two days of sessions, ttvo br'e kfasts 4 ' ',,.° Primary Paihcipants and Free Participants �awrll be sublect�tq a ffi 00` one lµ-nch an�'dinner, Crusi ; Rolitg, 66 reception, and aQ cdnference _ Tthe e,u ��,for late paucellaticm and/or coirfefence no-showiwhith maybe �. 'materials. Reaistranot�,oanJresrcompleted through A,}Ihorffys ' - adjuste5lforr@gtstraiopfees alreadypaid—To avoid cancellation,fees, ' websrte arwww.glpta.org. -` , �� ., reg9s'tis4bn gay be traneried to anotl}er participant' Iron the same .�... i. ' Each paid couference;registiant will be eligible, to register a second _ agency;'upon ra uesti"" -_ " " employee from the same iager}cy at no additional cost. Both participants must lie registered at the same point -in time,,and mast.be;from'..ihe-_ same agency. Register and pay by August 23; 2007,td be"eii ibt fdr-a "' • - • ' reduced 'registration fees. Deadline for conference rcgistranon is • •• September 20_Fees for all paid registrants must be received by'•that 1 ':date. Registration forms submitted without payment will not be recorded until payment is received. ` 1 Twit 4 4 Qum& AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: July 17, 2007 BUSINESS SESSION: CONSENT CALENDAR: Z21 ITEM TITLE: Adoption of a Resolution Supporting the Development of an Expanded YMCA Facility in Rancho STUDY SESSION: Mirage PUBLIC HEARING: RECOMMENDATION: Adopt a Resolution supporting the development of an expanded YMCA facility in Rancho Mirage. FISCAL IMPLICATIONS: None at this time. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On July 3, 2007, the City Council received written correspondence (Attachment 1) from the Family YMCA of the Desert requesting the City of La Quinta's support for the Building our Valley's Future Campaign. At this meeting, Board President, Robert Hargreaves, requested the City pass a resolution providing moral support for this project. The YMCA of the Desert's goal is to construct a full -service regional complex for the entire Coachella Valley. Soon to be known as the Mid -Valley YMCA, the proposed project is intended to meet the unprecedented regional growth and provide the facilities that can not be duplicated in every community. A wide range of amenities such as: competitive aquatic facilities, indoor/outdoor recreational opportunities including ball fields and courts, and the needed classrooms and equipment dedicated to childcare and life-long learning, are all included in the plans. 0.6, - 154 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution supporting the development of an expanded YMCA facility in Rancho Mirage; or 2. Do not adopt a Resolution supporting the development of an expanded YMCA facility in Rancho Mirage; or 3. Provide staff with alternative direction. Respectfully submitted, L '6 Edie Hylton Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Letter dated June 18, 2007 15r, RESOLUTION NO. 2007- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, SUPPORTING THE DEVELOPMENT OF AN EXPANDED YMCA FACILITY IN RANCHO MIRAGE WHEREAS, early onset diabetes is an emerging national health crisis, due in substantial part to lack of youth fitness; and WHEREAS, the YMCA has for more than 100 years been a national leader in promoting healthy minds, bodies and spirits through an array of fitness programs and facilities including gyms, courts and swimming pools, and perhaps most notably, the invention of volleyball and basketball; and WHEREAS, The Family YMCA of the Desert has for 25 years provided value - based programs for youth and families throughout the Coachella Valley regardless of economic background or an ability to pay; and WHEREAS, The Family YMCA of the Desert currently maintains and promotes quality childcare programs in La Quinta serving our valley's youths and families: and WHEREAS, there is an urgent need for an expanded facility to compliment and support programs in La Quinta, while reaching valley -wide to more youth in need through a full range of family oriented fitness programming; and WHEREAS, in recognition of this need, the City of Rancho Mirage has offered land and financial assistance to the YMCA valued at $7.25 million for the creation of our Valley's first truly regional YMCA facility; and WHEREAS, the proposed Mid -Valley YMCA has indicated that it requires significant partnership and cooperation from all the communities in which the YMCA serves youth and families; NOW, THEREFORE, BE IT RESOLVED by the; City Council of the City of La Quinta, California, as follows: 1. The City of La Quinta wholeheartedly applauds City of Rancho Mirage's generous offer of land and financial assistance for the proposed mid -valley facility, and Resolution No. 2007- Support of Expanded YMCA Facility Adopted: July 17, 2007 Page 2 2. The City of La Quinta supports the development of this facility. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 17`h, day of July, 2007, by -the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of L.a Quinta, California /_1111Ad*3a VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 15" ATTACHMENT 1 107 WRITTEN CORRESPONDENCE ITEM: YMCA } We build strong kids, IN 2 6 2007 strong families, strong communities. June 18, 2007 - n: - Mayor Don Adolph City of La Quints 78-495 Calle Tampico La Quinta, CA 92253 Dear Mayor Adolph: On behalf of the volunteers of the Family YMCA of the Desert, I submit this letter requesting your support for the Bu#ding Our Valley's Future Campaign. The goal is to construct a full -service regional complex for the entire Coachella Valley. Soon to be (mown as the Mid -Valley YMCA, the proposed project will meet our unprecedented regional growth and provide the facilities that can not be duplicated in every community. A wide.range of amenities such as competitive aquatic facilities, indoorloutdoor recreational opportunities including ball fields and courts, and the needed classrooms and equipment dedicated to childcare and life-long learning are all included in the plans. Made possible through the City of Rancho Mirage's generous pledge of nearly $7.25 million in cash, land and site improvements, we are presented with a unique opportunity to make this dream a reality. However, the proposed Kid -Valley YMCA is not a municipal project It is a regional vision that will serve all of our Valley's communities, and requires their support accordingly. We urge the City of La Quinta to join us and the other Valley cities the YMCA.serve's in raising $500,000 in public sector support needed toward overall $17.25 million project Your financial support towards this project can ensure that La Quinta residents have access to facilities that otherwise could only be provided at tremendous costs if not done through this regional effort, Please find the enclosed resolution for your consideration and approval. Thank you for your time and recognition of just how important YMCA programs from childcare to tamps are to the youth and families of this Valley.1 look forward to your participation. Sincerely, Bob Hargreaves Board President Family YMCA of the Desert NO . United Way of the besen FAMILY YMCA OF THE DESERT 43-930 San Pablo Ave.. Palm Desert, CA 92260 (7601341-9622 Fax (760) 779-%51 du;r i6xl�cc- FAMILY'YMCA OF THE DESERT 3601 E. Mesgjite Ave., Palm Spdrgs, CA 92263 (7601320.6430 Fax 1760) 320-1679 1 To pulludeo-Christian es Into pdnclpl ptac6ce through programs that Wild healthy spititnldnd and body for,sy. RESOLUTION WHEREAS, Early onset diabetes is an emerging national health crisis, due in substantial part to lack of youth fitness; and WHEREAS, The YMCA has for more than 100 years been a national leader in promoting healthy minds, bodies and spirits through an array of fitness programs and facilities including gyms, courts and swimming pools, and perhaps most notably, the invention of volleyball and basketball; and WHEREAS, The Family YMCA of the Desert has for 25 years provided value -based programs for youth and families throughout the Coachella Valley regardless of economic background or an ability to pay; and WHEREAS, The Family YMCA of the Desert currently maintains and promotes quality childcare programs in La Quinta.serving our valley's youths and families: and WHEREAS, There is an.urgent need for an expanded facility to compliment and support programs in La Quinta, while reaching valley -wide to more youth in need through a full range of family oriented fitness programming; and WHEREAS, In recognition of this need, the City of Rancho Mirage has offered land and financial assistance to the YMCA valued at $7.25 million for the creation of our Valley's first truly regional YMCA facility; and WHEREAS, The proposed Mid -Valley YMCA requires significant partnership and cooperation from all the communities in which the YMCA serves youth and families; NOW, THEREFORE, the City of La Quinta, California, hereby resolves that La Quinta: Wholeheartedly applauds City_ of Rancho Ty"ge's generous offer of land and financial assistancn for,the proposed mid-valleylfacility Commits to carefully consider a financial contribution to the mid -valley facility at an appropriate time when the benefits of that facility to the citizens of La Quinta have been fully explored, and in light of the city's resources and other recreational needs. 15c Tay'14raR" COUNCIL/RDA MEETING DATE: July 17, 2007 ITEM TITLE: Approval of Second Reading of Ordinance No. 441 Amending Title 2, Chapter 2.95, Section 2.95.030 (Members) of the La Quinta Charter and Municipal Code Relating to the Community Services Commission RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: I3 STUDY SESSION: PUBLIC HEARING: Adopt Ordinance No. 441 on second reading amending Chapter 2.95, Section 2.95.030 regarding the addition of two members to the Community Services Commission. FISCAL IMPLICATIONS: The stipend for two additional commission members to attend Community Services Commission meetings is $1,800 per year. Funding would need to be appropriated to Account No. 101-3001-451.10-10 from the General Fund reserves. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On July 3, 2007, Ordinance No. 441 was introduced on first reading approving the increase of Community Services Commission members from five to seven members. Motion to introduce Ordinance No. 441 carried by the following vote: AYES: Council Members Henderson, Kirk, Osborne, Sniff, Mayor Adolph NOES: None ABSENT: None ABSTAIN: None ._• 16f FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt Ordinance No. 441 on second reading amending Chapter 2.95, Section 2.95.030 to increase the number of Community Services Commission members from five to seven; or 2. Do not adopt Ordinance No. 441 on second reading to amend the La Quinta Charter and Municipal Code; or 3. Provide staff with alternative direction. Respectfully submitted, Veronica J. M ecino, CMC City Clerk Approved for submission by: Thomas P. Genovese, City Manager 161 2 ORDINANCE NO. 441 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING TITLE 2, CHAPTER 2.95, SECTION 2.95.030 (MEMBERS) OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATING TO THE COMMUNITY SERVICES COMMISSION THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. That Chapter 2.95, Community Services Commission, Section 2.95.030 of the La Quinta Charter and Municipal Code is hereby amended to read as follows: 2.95.030 Members — Appointments — Terms. A. The Commission shall consist of :seven members, appointed by the City Council. Parties interested in serving on this Commission shall exhibit expertise, experience, or knowledge, or similar assets that may be useful in serving on this Commission. SECTION 2. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 3. POSTING: The City Clerk is directed to post this Ordinance in the manner and in the time required by law. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 17t' day of July, 2007, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of Ls Quinta, California 164 Ordinance No. 441 Community Services Commission Members Appointment Terms Adopted: July 17, 2007 Page 2 ATTEST: VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 1 i r% w�� 6 c Ordinance No. 441 Community Services Commission Members Appointment Terms Adopted: July 17, 2007 Page 3 STATE OF CALIFORNIA) COUNTY OF RIVERSIDE ► ss. CITY OF LA QUINTA 1 I, VERONICA J. MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 441 which was introduced at a regular meeting on the 3rd day of July, 2007, and was adopted at a regular meeting held on the 17" (Jay of July, 2007, not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in City Council Resolution 2006-102. VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California DECLARATION OF POSTING I, VERONICA J. MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posited on pursuant to Council Resolution. VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California 1E Taf 4 4& a" COUNCIL/RDA MEETING DATE: July 17, 2007 ITEM TITLE: Approval of Second Reading of Ordinance No. 442 Amending Chapter 2.04 (City Council), Section 2.04.050 (Compensation and Reimbursement) of the La Quinta Charter and Municipal Code RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt Ordinance No. 442 on second reading amending Chapter 2.04, Section 2.04.050 to increase the monthly compensation of the Mayor and City Council members. This amendment will also eliminate the automobile allowance paid by the City and monthly expense reimbursement paid by the Redevelopment Agency. FISCAL IMPLICATIONS: This amendment will result in a net increased cost of salaries and benefits (inclusive of savings from the elimination of the monthly auto allowance and monthly Redevelopment Agency expense reimbursement) of $65,600 for Fiscal Year 2007/2008. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On July 3, 2007, Ordinance No. 442 was introduced on first reading to amend the La Quinta Charter and Municipal Code to increase the Mayor and City Council members monthly compensation, in addition to the elimination of the monthly auto allowance and reimbursement paid by the Redevelopment Agency. This ordinance will take effect 30 days after the second reading of this ordinance, but will apply retroactive to July 1, 2007. •-•: 168 Motion to introduce Ordinance No. 442 carried by the following vote: AYES: Council Members Osborne, Sniff, Mayor Adolph NOES: Council Members Henderson, Kirk ABSENT: None ABSTAIN: None FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt Ordinance No. 442 on second reading amending Chapter 2.04, Section 2.04.050 increasing the monthly compensation for the Mayor and City Council members; or 2. Do not adopt Ordinance No. 442 on second reading to amend the La Quinta Charter and Municipal Code; or 3. Provide staff with alternative direction. Respectfully submitted, Approved for submission by: Thomas P. Genovese, City Manager 169 2 ORDINANCE NO. 442 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING THE LA QUINTA CHARTER AND MUNICIPAL CODE. AMENDING CHAPTER 2.04, (COUNCIL) SECTION 2.04.050 (COMPENSATION AND REIMBURSEMENT) WHEREAS, Section 2.04.050 of Chapter 2.04 of the La Quinta Municipal Code (the "Code") concerns compensation of the City of La Quinta (the "City") City Council and WHEREAS, the City wishes to increase the City Council's monthly compensation by $1,350, for Council members, and by $1,150 per month for the Mayor. WHEREAS, the City believes that these changes are in the best interest of the citizens of the City of La Quinta. NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. SECTION 2.04.050 OF THE CITY COUNCIL OF THE CODE AS SHALL BE AMENDED TO READ AS FOLLOWS: Compensation shall be paid to each member of the city council in the amount of twenty-three hundred dollars per month. The Mayor shall receive additional compensation in the amount of five hundred dollars per month. Further, in the event a Council Member or the Mayor wishes to utilize a personal mobile phone rather than a City -issued mobile phone, an additional reimbursement amount of twenty-five dollars shall be added to the monthly reimbursement amounts set forth herein. In the event that official duties require travel outside the Coachella Valley or overnight, and costs shall be reimbursed according to the City's adopted policy for such expenditures. The compensation amount will be effective from July 1, 2007. SECTION 2. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after adoption. SECTION 3. POSTING: The City Clerk shall cause this Ordinance to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the BOOK of ORDINANCES of the City of La Quinta. ,'s 179 Ordinance No. 442 Chapter 2.04, § 2.04.050 Council Compensation & Reimbursement Adopted: July 171", 2007 Page 2 PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City Council held on this 17" day of July, 2007, by the following vote: /e\7*31 NOES: ABSENT: ABSTAIN: DONALD ADOLPH, Mayor City of La Quinta, California VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (City Seal) APPROVE AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California Ordinance No. 442 Chapter 2.04, 4 2.04.050 Council Compensation & Reimbursement Adopted: July 77^, 2007 Page 3 STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) ss. CITY OF LA QUINTA 1 I, VERONICA J. MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 442 which was introduced at a regular meeting on the 3rd day of July, 2007, and was adopted at a regular meeting held on the 171h day of July, 2007, not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in City Council Resolution 2006-102. VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California DECLARATION OF POSTING I, VERONICA J. MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on pursuant to Council Resolution. VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California 4_.. U 172 COUNCIL/RDA MEETING DATE: July 17, 2007 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: Approval of New Job Descriptions: Museum Services Manager, Traffic Signal Technician, Facilities CONSENT CALENDAR: Maintenance Coordinator and Facilities Maintenance STUDY SESSION: _ Worker PUBLIC HEARING: RECOMMENDATION: Approve new job descriptions for: Museum Services Manager, Traffic Signal Technician, Facilities Maintenance Coordinator and Facilities Maintenance Worker. FISCAL IMPLICATIONS: The costs for the new positions have been incorporated in the proposed budget for Fiscal Year 2007/08. The positions of Museum Services Manager, Traffic Signal Technician, and Facilities Maintenance Coordinator are at Range 54 ($4,251 - $5,167 per month), and the Facilities Maintenance Worker is at Range 42 ($3,172 - $3,855 per month). CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Community Services Department determined the need for a new position of Museum Services Manager. As indicated on the job description (Attachment 1), this position would be responsible for planning, organizing and coordinating the activities and services of the La Quinta Museum. The position reports directly to the Community Services Director. The Public Works Department determined the need for a new position of Traffic Signal Technician. As indicated on the job description (Attachment 2), this position would be responsible for performing semi -skilled repair and maintenance of traffic signals, traffic signal systems, traffic signal interconnect and communications. The.position reports directly to the Traffic Engineer. 173 The Building and Safety Department determined the need for a new position of Facilities Maintenance Coordinator to replace the existing position of Facilities Maintenance Technician due to the increased number of City facilities requiring service. As indicated in the job description (Attachment 3), this position will now be responsible for supervising the new position of Facilities Maintenance Worker while continuing to perform a variety of skilled tasks in the maintenance, alteration and repair of equipment, vehicles, and fixtures belonging to the City. The supervisory component of the new position warrants the proposed salary adjustment. The position will continue to report directly to the Building & Safety Manager. The Building and Safety Department determined the need for a new position of Facilities Maintenance Worker. As indicated in the job description (Attachment 4), this position would be responsible for performing a variety of semi -skilled tasks in the maintenance, alteration and repair of equipment, vehicles, and fixtures belonging to the City. The position will report directly to the Facilities Maintenance Coordinator. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the job descriptions for the Museum Services Manager, Traffic Signal Technician, Facilities Maintenance Coordinator and Facilities Maintenance Worker; or 2. Do not approve the job descriptions for the Museum Services Manager, Traffic Signal Technician, Facilities Maintenance Coordinator and Facilities Maintenance Worker; or 3. Provide staff with alternative direction. Respectfully submitted, Bret Plumlee, Assistant City Manager — Management Services -• 174 Approved for submission by: r 2 � �/—� . /- '-'� Id" " � Thomas P. Genovese, City Manager Attachments: 1. Museum Services Manager 2. Traffic Signal Technician 3. Facilities Maintenance Coordinator 4. Facilities Maintenance Worker 175 THE CITY OF LA Q UINTA ATTACHMENT 1 MUSEUM SERVICES MANAGER GENERAL STATEMENT OF JOB Under direction, the Museum Services Manager will plan, organize and coordinate the activities and services of a history museum. The position will manage a municipal museum facility; manage and perform curatorial duties in the cataloging, preservation and exhibition of museum items, art and displays; conduct interpretive programming, special events and school tours; attract temporary and rotating exhibits and visual arts; prepare grants, reports and seek funding sources. REPORTS TO: Community Services Director. ESSENTIAL FUNCTIONS The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. • Plan, organize and coordinate programs and services associated with the operation of a historical museum. • Develop and implement policies and objectives related to facility use, collection management and public programming. • Prepare grants and seek alternative funding sources. • Serve as liaison to the La Quinta Historical Society. • Oversee the care and interpretation of all museum artifacts and items belonging to, or on loan to the museum (City). • Hire, train and supervise staff and volunteers. • Develop promotional material for the museum and related activities and programs. • Assist in the Art in Public Places Program. • Manage and coordinate the acquisition, preservation, research, and interpretation of museum exhibits. • Supervise and perform the cataloging, care and maintenance of collections and artifacts. • Arrange for the repair and conservation of artifacts and historical objects. • Develop, organize and implement cultural and historical special events, programs, classes and activities. • Supervise construction and installation of permanent and temporary exhibits. • Prepare and present written and oral reports. • Perform other related duties as required. MINIMUM TRAINING AND EXPERIENCE Bachelor's Degree in Museum Studies/Management, History, Public Administration, Education, Library Studies or closely related field. Minimum of two years increasingly responsible professional experience in museum administration and/or historic preservation. S U 176 Required Licenses and Certification • Requires a valid Class C California Drivers License; • Requires ability to obtain CPR and First Aid certification prior to completion of 12-month probationary period. KNOWLEDGE AND ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Knowledge of: • Management and supervisory principles of the day -today operations of a local history museum, including budget, personnel and volunteers. • Museum administrative principles of curation, accession, cataloging, interpretation, exhibit display and storage, and exhibit construction. Historic research methods and techniques. • Methods and techniques used in preserving and interpreting historical and art objects, sites and buildings. • Program development, planning and implementation. • Principles, methods and practices of local government administration. • Principles of marketing, advertisement and promotion. Grant writing and identifying potential funding sources. • Public relations practicing to gain support from public and private organizations. Physical Requirements: • Ability to operate a variety of tools, equipment and vehicles, including adding machine, personal computer, copier, and fax; • Ability to coordinate eyes, hands and fingers in performing skilled tasks including driving; • Ability to exert light to moderate physical effort involving sitting most of the time, but periodically involves walking or moving from one area to another and carrying supplies for setting up events. • Ability to develop, plan and implement special events and programs. • Able to perform archival and detailed reporting regarding museum documents, accessions and de -accessions. Supervisorial Responsibilities: • Ability to assign, review, plan, coordinate and guide the work of other employees; • Ability to recommend the transfer, promotion, salary increase, discipline or discharge of staff; • Ability to assess the work of employees and write performance evaluations; • Ability to promote staff development and motivation; • Ability to analyze problems that arise in the areas under supervision and recommend solutions. Mathematical Ability: • Ability to compute and use fractions and decimals. 177 Judgment and Situational Reasoning Ability. • Ability to apply principles of influence systems, i.e. supervision; • Ability to use independent judgment in periodically non -routine situations, such as assessing and addressing needs for the museum operation. Language Ability and Interpersonal Communication: • Ability to comprehend and correctly use a variety of informational documents including invoices, time sheets and job applications; • Ability to prepare letters, news releases, staff evaluations, and purchase orders using prescribed format and conforming to all rules of punctuation, grammar, diction and style; • Ability to comprehend a variety of reference books and manuals including ADA manual, policy manual, dictionary, museum books and manuals, curation and conservation of museum materials; • Ability to communicate and maintain effective working relationships with local residents, co-workers, staff, students, supervisor, and suppliers verbally and in writing. Environmental Adaptability: • Ability to work in an office environment. The City of La Quinta is an Equal Opportunity Employer. In compliance with the Americans With Disabilities Act, La Quinta will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. July 2007 •. 178 THE CITY OF LA QUINTA ATTACHMENT 2 TRAFFIC SIGNAL TECHNICIAN GENERAL STATEMENT OF JOB Under direct supervision, performs general labor in support of various activities and operations throughout the City; performs semi -skilled repair and maintenance of traffic signals, traffic signal systems, traffic signal interconnect and communications; may perform troubleshooting and resolution of various other outdoor electrical system issues related to landscape, median island, parking lot, and tennis court lighting systems. This job class performs skilled electrical work in the maintenance, repair, modification, inspection and limited installation of traffic signal systems, traffic signal timing and lighting systems components; maintains records and prepares reports for these activities; and performs other related duties as assigned. This position receives supervision from assigned management staff. REPORTS TO: Traffic Engineer or Management -assigned designee. ESSENTIAL FUNCTIONS The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties maybe required and assigned. 1. Perform routine and emergency maintenance of traffic signal and lighting systems associated with highway traffic signal systems, including wiring, conduits, poles, signal heads, controllers, switches, video cameras, and vehicle detectors. 2. Develop schedules for routine maintenance, maintain records and prepare reports for all maintenance activities. 3. Inspect installation and modification of traffic signal, traffic signal timing, battery backup and lighting systems. 4. Perform modification, maintenance and repair of traffic signal wireless and hard wire copper and/or fiber optic interconnect and communication systems for synchronized traffic signal systems and lighting systems. 5. Resolve complex traffic signal timing and communication problems, maintain hard wire and wireless communications with the City's computerized signal surveillance systems. 4 V 179 6. Maintain In -Pavement Flashing Lighting Systems for Crosswalks, Flashing Beacons and driver speed feedback signs. 7. Respond to citizen inquiries and requests regarding traffic signal and lighting systems. 8. Create and maintain work zones which are safe for citizens and workers. 9. Consistently respond to calls for traffic signal emergency repairs including knockdowns within one hour 24 hours a day, 7 days a week except when backup services are in operation. Marginal Functions: 1. Attends and participates in professional group meetings; stays abreast of trends and innovations in traffic engineering. 2. Maintain maintenance manuals, tools, equipment and parts inventory. 3. Operate a variety of computer applications as necessary to perform the essential functions. 4. Perform related duties and responsibilities as required. MINIMUM TRAINING AND EXPERIENCE High school graduation or equivalent; two years of experience involving public works, construction and/or inspection and/or maintenance of traffic signal and lighting systems; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. Required Licenses and Certification Requires a valid Class B California Drivers License; Training in Traffic Signal Maintenance/Inspection is preferred; Possession of, or ability to obtain, an IMSA Certification is desirable. KNOWLEDGE AND ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS_ Knowledge of.• • Principles of electrical circuitry and electronics as they relate to traffic signal and lighting systems; • Principles of mathematics as applied to engineering work; • engineering design principles and practices; • Recent developments, current literature and sources of information regarding traffic signal and lighting systems; • Traffic signal and lighting inspection and testing methods; a 1811 • modern office procedures, methods, and computer equipment; • Pertinent federal, state and local codes, laws and regulations; • Maintenance of NEMA Econolite, Type 170 and Type 2070 controllers; • Maintenance of Autoscope 2004 and Solo Pro video detection systems. Physical Requirements: • Ability to exert considerable physical effort in moderate to heavy work involving stooping/kneeling, pushing/pulling, and lifting/carrying; • Ability to differentiate between and perceive texture, sound, and form. • Ability to operate a variety of engineering equipment, including a personal computer and peripheral equipment, calculator, and engineering scales; • Ability to use fine and gross motor coordination in performing data entry and in driving a car; • Ability to exert light physical effort in sedentary to light work involving sitting and walking or moving from one place to another; • Ability to exert a negligible amount of force periodically to lift, carry, push, pull, or otherwise move objects; Mathematical Ability: • Ability to add, subtract, multiply and divide; • Ability to calculate decimals, ratios, percentages and fractions; • Ability to calculate and apply a variety of formulas and statistics. Judgment and Situational Reasoning Ability. • Ability to apply principles of rational systems such as interpreting and applying basic traffic engineering principles; • Ability to use independent judgment in periodically non -routine situations. Language Ability and Interpersonal Communication: • Ability to maintain basic records of work performed and equipment used; • Ability to comprehend and correctly use a variety of informational documents including invoices and insurance forms; • Ability to prepare letters of correspondence, purchase orders, traffic counts, traffic control plans, and staff reports using prescribed format and conforming to all rules of punctuation, grammar, diction and style; • Ability to comprehend a variety of reference books and manuals including traffic engineering standards and plans, municipal and vehicle codes, computer manuals and maps; • Ability to read and interpret maps and traffic control manuals; • Ability to communicate effectively with coworkers, supervisor, sheriff's department personnel, sales persons and citizens orally. Environmental Adaptability. • Ability to work in an outdoor environment, subject to heat and cold, noise, toxic agents, vibration, dust, smoke and electrical currents. The City of La Quinta is an Equal Opportunity Employer. In compliance with the Americans With Disabilities Act, La Quinta will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. July 2007 S. V 182 THE CITY OF LA QUINTA ATTACHMENT 3 FACILITIES MAINTENANCE COORDINATOR GENERAL STATEMENT OF JOB Under limited supervision, performs a variety of semi -skilled and skilled tasks in the maintenance, alteration and repair of equipment, vehicles, and fixtures belonging to the City. DISTINGUISHING CHARACTERISTICS This job class functions at a technical level. Employees in this classification follow a standard framework of policies and procedures. This job class requires the ability to perform a variety of routine to complex building maintenance functions. This classification supervises the Facilities Maintenance Worker position. REPORTS TO: Building & Safety Manager. ESSENTIAL FUNCTIONS The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties maybe required and assigned. • Provides instruction, guidance, and supervision to Facilities Maintenance Worker, including reviewing and planning work, maintaining standards, and coordinating activities; • Performs a wide variety of semi -skilled and skilled general maintenance work, such as carpentry, painting, tiling, masonry, plumbing, mechanical, and electrical; • Inspects City building, structures, and facilities; determines maintenance or repairs needed; diagnoses sources of malfunction; recommends work to be done in-house or contracted out according to time constraints, resources available, and expertise needed; • Installs, repairs, replaces and maintains electrical switches, lighting systems and other fixtures and equipment; • Maintains the emergency power generator; • Maintains and repairs unit vehicles; • Orders needed parts and equipment; researching vendors/prices and making appropriate recommendations; • Performs various related essential duties as required. • Routes deliveries from receiving area to proper departments; • Picks up and delivers mail; • Hand delivers confidential correspondence to Council members and staff. 0. 183 MINIMUM TRAINING AND EXPERIENCE High school graduation or equivalent; 5 years of experience as a mechanic, plumber, painter, carpenter, electrician and/or cement finisher; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. Required Licenses and Certification Requires a valid Class C California Drivers License. KNOWLEDGE AND ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Know/edge of.• • standard practices, methods, materials, and equipment used in building construction maintenance work; • occupational hazards and safety principles and practices applied to the building maintenance work; • basic practices and procedures of electrical and plumbing work; • operation and application of a variety of construction tools and equipment. Physical Requirements: • Ability to operate a variety of tools, equipment and vehicles, including pick up truck, generators, electrical testing equipment, painting tools, masons tools, and carpenter tools; • Ability to coordinate eyes, hands and fingers in performing skilled tasks including driving; • Ability to exert moderate to extensive amount of physical effort involving stooping, crouching, climbing and lifting; • Ability to exert a considerable amount of force frequently to lift, carry, push, pull, or otherwise move objects. Mathematical Ability: • Ability to add, subtract, multiply and divide; • Ability to compute and use fractions and decimals. Judgment and Situational Reasoning Ability. • Ability to apply concepts of rational systems in machine repair; • Ability to use independent judgment in fairly routine situations, such as diagnosing mechanical problems. Language Ability and Interpersonal Communication: • Ability to comprehend and correctly use a variety of informational documents including blueprints, schematics, and reports; • 184 • Ability to prepare incident reports, vehicle logs and quarterly reports using prescribed format and conforming to all rules of punctuation, grammar, diction and style; • Ability to comprehend a variety of reference books and manuals including vehicle repair manuals and building technical manuals; • Ability to communicate and maintain effective working relationships with water and power company personnel, coworkers, supervisor, and other City personnel verbally and in writing. Environmental Adaptability. • Ability to work in an outdoor environment, in performing inspections and in an office environment. The City of La Quinta is an Equal Opportunity Employer. In compliance with the Americans With Disabilities Act, La Quinta will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. July 2007 185 THE CITY OF LA QUINTA ATTACHMENT 4 FACILITIES MAINTENANCE WORKER GENERAL STATEMENT OF JOB Under direct supervision, performs a variety of semi -skilled tasks in the maintenance, alteration and repair of equipment, vehicles, and fixtures belonging to the City. DISTINGUISHING CHARACTERISTICS This job class functions at an entry level within the maintenance series. Employees in this classification receive direct supervision within a framework of well-defined policies and procedures. This job class performs routine maintenance duties. Unusual work situations or problems are referred to a superior for solution; This job class requires the ability to perform a variety of routine to complex building maintenance functions, and the ability to respond after hours and weekends to calls for facility emergencies. REPORTS TO: Facilities Maintenance Coordinator. ESSENTIAL FUNCTIONS The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. • Performs a wide variety of semi -skilled general maintenance work, such as carpentry, painting, tiling, masonry, plumbing, mechanical and electrical; • Under supervision, installs, repairs, replaces and maintains electrical switches, lighting systems and other fixtures and equipment; • Assists with maintenance of the emergency power generator; • Assists with maintenance of and repairs to unit vehicles; • When directed, orders needed parts and equipment, researches vendors/prices and makes appropriate recommendations; • Performs various related essential duties as required. • Assists with routing deliveries from receiving area to proper departments; • Picks up and delivers mail; • May hand deliver confidential correspondence to Council members and staff; • Opens and closes city facilities. 4. 188 MINIMUM TRAINING AND EXPERIENCE High school graduation or equivalent; 3 years of experience as a mechanic, plumber, painter, carpenter, electrician and/or cement finisher; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. Required Licenses and Certification Requires a valid Class C California Drivers License. KNOWLEDGE AND ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Knowledge of. • standard practices, methods, materials, and equipment used in building construction maintenance work; • occupational hazards and safety principles and practices applied to the building maintenance work; basic practices and procedures of electrical and plumbing work; • operation and application of a variety of construction tools and equipment. Physical Requirements: • Ability to operate a variety of tools, equipment and vehicles, including pick up truck, generators, electrical testing equipment, painting tools, mason's tools, and carpenter tools; • Ability to coordinate eyes, hands and fingers in performing skilled tasks including driving; • Ability to exert moderate to extensive amount of physical effort involving stooping, crouching, climbing and lifting; • Ability to exert a considerable amount of force frequently to lift, carry, push, pull, or otherwise move objects. Mathematical Ability: • Ability to add, subtract, multiply and divide; • Ability to compute and use fractions and decimals. Judgment and Situational Reasoning Ability: • Ability to apply concepts of rational systems in machine repair; • Ability to use independent judgment in fairly routine situations, such as diagnosing mechanical problems. Language Ability and Interpersonal Communication: • Ability to comprehend and correctly use a variety of informational documents including blueprints, schematics, and reports; •. 187 • Ability to prepare incident reports, vehicle logs and quarterly reports using prescribed format and conforming to all rules of punctuation, grammar, diction and style; • Ability to comprehend a variety of reference books and manuals including vehicle repair manuals and building technical manuals; • Ability to communicate and maintain effective working relationships with water and power company personnel, coworkers, supervisor, and other City personnel verbally and in writing. Environmental Adaptability. • Ability to work in an outdoor environment, in performing inspections and in an office environment. The City of La Quinta is an Equal Opportunity Employer. In compliance with the Americans With Disabilities Act, La Quinta will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. July 2007 188 COUNCIL/RDA MEETING DATE: July 17, 2007 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: Adoption of a Resolution Approving the / Application for a Fiscal Year 2007/2008 Coachella CONSENT CALENDAR: Valley Association of Governments (CVAG) Grant for STUDY SESSION: Purchase and Replacement of 13 Traffic Signal Controllers PUBLIC HEARING: RECOMMENDATION: Adopt a Resolution of the City Council approving the submittal of an application to the Coachella Valley Association of Governments (CVAG) for partial funding for the purchase and replacement of 13 Traffic Signal Controllers. FISCAL IMPLICATIONS: CVAG has announced a program from through the Congestion Mitigation and Air Quality (CMAQ) for funds provided through the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU). Under the Fiscal Year 2007-2008 Traffic Flow Improvement Program, cities would be allowed to receive CMAQ funds to develop and establish management systems for traffic congestion reduction, signal synchronization, and intersection improvements. The cost of the 13 new Traffic Signal Controllers is estimated to be approximately $200,000. The match requirement from the cities is 11.47% or $22,940. Should CMAQ agree to fund $177,060 of the total project cost, there are sufficient funds in Account 101-7005- 431-71-01 to co -fund the remaining balance $22,940 of the total project cost. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City recently received notification from CVAG that grant program funds are available in CMAQ. The CMAQ Program supports two important goals, improving air 189 quality and relieving congestion. The type of activities eligible for CMAQ funds include: • Traffic Flow Improvement Programs to develop and establish management systems for traffic congestion reduction, signal synchronization, intersection improvements, and grade separation improvements spanning railroad tracks. The project application deadline is July 13, 2007 (Attachment 1). In order to increase the possibility of being awarded the funds, the application (along with a copy of the attached Resolution) have already been filed with CMAQ. Pending City Council approval, a copy of the signed Resolution will be forwarded to CMAQ. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving the submittal of an application to the Coachella Valley Association of Governments (CVAG) for partial funding for the purchase and replacement of 13 Traffic Signal Controllers; or 2. Do not adopt a Resolution approving the submittal of an application to the Coachella Valley Association of Governments (CVAG) for partial funding for the purchase and replacement of 13 Traffic Signal Controllers; or 3. Provide staff with alternative direction. Respectfully submitted, Bret M. umlee, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. CMAQ Project Application 190 RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE APPLICATION FOR FISCAL YEAR 2007/2008 CVAG GRANT WHEREAS, the Coachella Valley Association of Government (CVAG) through Congestion Mitigation and Air Quality (CMAQ) shall make available funds for fiscal year 2007/2008 for improving air quality and relieving congestion; and WHEREAS, CMAQ will fund up to $200,000 for a program to develop and establish management systems for traffic congestion reduction, signal synchronization, and intersection improvements; and WHEREAS, the City wishes to file an application applying for $200,000 towards the cost of 13 traffic signal controllers. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. The City hereby approves the application for the Congestion Mitigation and Air Quality (CMAQ) Program in the amount of $200,000 for funding of 13 traffic signal controllers. 2. The City authorizes the purchase of the 13 traffic signal controllers, contingent upon CMAQ funding. 3. The City Council authorizes the City Manager, or his designee, to be the Lead Agency Representative as agent of the City of La Quinta to conduct all negotiations, execute and submit all documents, amendments, payment requests and other administrative duties which may be necessary during the course of the planning, design, construction, operation and maintenance of the aforementioned project. 4. The City Council authorizes the City Manager to execute the grant contract documents between the City and CMAQ, upon occurrence of the City Attorney, for the CMAQ funding allocation. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 17th day of July, 2007, by the following vote to wit: Resolution No. 2007- 2007I2008 CMAQ Grant Application Adopted: Page 2 of 2 AYES:Council Members (Clerk's Office will enter) NOES: None ABSENT: None ABSTAIN: None DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 192 Attachment 1 APPLICATION FORMAT I. APPLICANT INFORMATION Lead Agency: City of La Quinta Address: _ 78-495 Calle Tampico La Quinta CA 92253 Contact Person: Tim Jonasson Title: Public Works Director/CityEngineer Telephone #: 760-777-7042 Fax #: 760-777-7155 E-mail Address: tjonassonPla-quinta.org If Joint Project, include partner agency name, contact person, and phone number: Project Name: Highway 111 Signal Interconnect Project Description: Upon taking over Highway I I I from Caltrans, the City of La Quinta Would change the Caltrans 170 controllers to ASC Econolite Controllers to put all of the City intersections on one platform. Project Limits: Highway 111 from Jefferson Street to Washington Street Amount CMAQ Requested: $177,060 Source(s) of Match: Amount of Match: $ 22,940 City funds Total Project Cost: $200,000 II. SCHEDULE AND BUDGET NOTE: CMAQ Funds will be made available as soon as the project is included in the FTIP. Non -capacity enhancing projects or projects that do not require modeling can be included as an Administrative Amendment to the FTIP and will take approximately 4-6 months to process after CVAG's adoption of the program. Capacity Enhancing and/or projects that require transportation modeling would be included in the 2008 FTIP, which would be processed and federally approved in October 2008. Amount (In 0001s) Projected Start Date o/Yr Projected End Date o/Yr Components CMAQ $ Other $ Other $ 10/2008 2/2009 Environmental Design & Engineering 13.28 1.72 ROW/Site Acquisition Construction 39.84 5.16 Equipment to be purchased 123.94 16.06 Project Com letion TOTAL 177.06 22.94 193 CVAG'S CMAQ CALL FOR PROJECTS— APPLICATION PACKAGE— PAGE 1 OF 12 M. SCOPE OF WORK A. Fully describe the proposed project. Include details on the tasks involved with project design, development and implementation. This proposed project includes replacing Type 170 traffic signal controllers with NEMA type ASC 3 traffic signal controllers at thirteen (13) intersections along the Highway I I I Corridor. Changing these thirteen controllers will enable all of the traffic signals that are part of the coordinated signal system to operate on a signal platform. Once this change is implemented, all of the traffic signals on the coordinated system can be monitored/ maintained through the Arias Central Control Software. B. Describe in detail who will manage the project and how the work will be carried out (in- house or contract labor). Discuss the procedure for purchase of any equipment required. The work will be done by contract labor under City inspection. The equipment will be Acquired via a purchase order. C. Indicate the Environmental Document type for the project (Neg. Declaration, CE, EIR, etc.) and the estimated approval date: This project will require a CE. 194 CVAG'S CMAQ CALL FOR PROJECTS -APPLICATION PACKAGE- PAGE 2 OF 12 IV. STATEMENT OF BENEFIT Specifically address the project benefits according to the following Project Selection Criteria. (Remarks in parentheses request specific additional information or provide clarification to criteria). A. Air Quality Projects that will result in improved air quality. (Discuss and document how the project will contribute to attainment of the NAAQS and/or demonstrate consistency with the California Clean Air Act or 2003 Air Quality Management Plan.) Please complete the appropriate Air Quality Assessment Input Data Sheet and attach it to your project application. B. Congestion Mitigation Discuss and document how the project/program will result in congestion reduction. Complete both 1 and 2 1) Qualitative Analysis: Having all of the signals on Highway 111 connected to the Arias system will allow detection, troubleshooting and repair of traffic signal problems much quicker. This will make the coordinated traffic signal system more effective. Signal coordination generally improves the quality of vehicle progression, speeds and level of service thereby reducing congestion. 2) Quantitative Analysis: Recommended methodology — Highway Capacity Manual Indicators Existing After Improvement Average Daily Traffic 36,007 36,007 Level of Service D- D+ Vehicle Miles or Hours of Travel saved per year n/a 459,989 vehicle hours Hours of Delay saved per year n/a 6,570 CVAG'S CMAQ CALL FOR PROJECTS -APPLICATION PACKAGE- PAGE 3 OF 12 C. Safety Projects which will result in improved safety. (Discuss and document how the project will improve safety. Include data on the number of accidents and/or fatalities in the area over the last 3 years as wells as other factual information) There have been 91 traffic accidents on Highway 111, 33 of which were rear -end collisions. Past studies have shown that having an effective coordinated traffic signal system reduces rear -end collisions. D. Project Readiness Projects ready and as close to construction as possible and leveraging other funds to support the project. (Discuss timeframe for project implementation and any anticipated barriers in project completion. Address other funds used to match/support the project. If the project requires on -going funding, include discussion on what funding will be used for continuing operation.) The City of La Quints has funds budgeted for the City's match portion of the cost. The project is to be implemented as soon as the City takes over operation of Highway 111 from Caltrans. E. Cost Effectiveness Projects which will result in cost effectiveness. (Discuss and document how the project will be cost effective in emission reductions.) The project will allow much quicker repair when problems arise and cut down time troubleshooting problems. This will result in less man hours spent. 198 CVAG'S CMAQ CALL FOR PROJECTS -APPLICATION PACKAGE -PAGE 4 OF 12 V. Please attach an 8'/2 x 11 Site Map/Plan VI. CERTIFICATION I certify that the information presented herein is complete and accurate and if this agency receives funding it will be used solely for the purposes stated in this application. Additionally, I certify that these funds will not supplant other federal, state or local funding available for the same purposes as the project/program. 7-/3-07 Signatu Title Date 197 CVAG'S CMAQ CALL FOR PROJECTS -APPLICATION PACKAGE- PAGES OF 12 5 H co V co a A z d A HWY 111 F � w w w w x x F cn cn H PROJECT o z LOCATION W x w c w � w AVENUE 48 VICINITY MAP NOT TO SCALE 198, AIR QUALITY ASSESSMENT INPUT DATA (Return applicable page(s) as part of your CMAQ application) A. PROJECT AIR QUALITY BENEFIT DESCRIPTION: In the space below, please provide a concise description of how the proposed CMAQ project will contribute to air quality improvement. A separate sheet can be attached if desired. Please label the attached sheet "Air Quality Assessment Input Data". This change will allow us to monitor/maintain traffic signal operations through the Aries Central Control Software. Once this change is implemented, changes in traffic signal operations can be easily made to deal with seasonal and special event traffic flow thereby improving air quality. B. QUANTITATIVE ANALYSIS: CVAG staff will calculate the emissions reductions attributable to each proposed CMAQ project. Proposers do not need to submit arithmetic calculations as part of their proposal. However, to assist CVAG and the Technical Advisory Committee members in accurately assessing the air quality benefits of your proposed project please provide all requested input data, as applicable to your project category. CVAG staff will analyze each proposed project using emission calculation methodologies recommended by Caltrans and the California Air Resources Board. Input Data templates are provided on the following pages for the eleven project categories: 1. State Highway/Local Roads — Capacity Increasing 2. State Highway/Local Roads — Traffic Congestion and Delay Reduction 3. State Highway/Local Roads — Traffic Signal Installation/interconnect 4. Public Transit — Purchase of Buses 5. Public Transit — Operation of New Transit Bus Service 6. Intercity Rail Service 7, Bicycle Facilities 8. Pedestrian Facilities 9. Grade Separations 10. Transportation Demand Management 11. Intermodal Facilities 199 CVAG'S CMAQ CALL FOR PROJECTS — APPLICATION PACKAGE— PAGE 6 OF 12 AIR QUALITY ASSESSMENT INPUT DATA — continued PLEASE RETURN THE APPLICABLE EMISSIONS REDUCTION DATA INPUT FORM(S) WITH YOUR PROPOSAL. The eleven listed categories do not encompass all eligible CMAQ project categories. Should your project fall outside of the eleven listed categories, please provide the necessary air quality improvement input data as a separate attachment and label this attachment "Supplemental Air Quality Assessment Input Data". Please note that proposers are not precluded from submitting their own emissions reduction calculations. Any calculations submitted will, however, be reviewed by CVAG staff and are subject to revision to insure consistency in evaluation among all candidate projects. PROJECT CATEGORY 1: STATE HIGHWAY/LOCAL ROADS — CAPACITY INCREASING Category Definition: This category includes projects that increase the carrying capacity of a state or local roadway. This includes, but is not limited to, HOV lane construction, mixed -flow lane construction, roadway widening, etc. Please Provide the Following Input Data for the Road Segment Affected by the Proposed Capacity Enhancement Project: Length of Roadway Segment (miles) n/a Traffic Volume — "Before Project" Traffic Count Data OR Before n/a Project Average Daily Traffic (ADT) Traffic Volume —"After Project" Traffic Count Data OR After Project n/a Average Daily Traffic (ADT) "Before Project" Average Vehicle Speed (determined by "floater n/a car" data or other measurement) "After Project" Estimated Average Vehicle Speed (determined by Na transportation simulation, volume/capacity ratios, Level of Service (LOS) tables, or other methods) PROJECT CATEGORY 2: STATE HIGHWAYILOCAL ROADS — TRAFFIC CONGESTION AND DELAY REDUCTION (NON -CAPACITY INCREASING) Category Definition: This category includes projects that improve traffic flow by reducing delays at intersections, on ramps, etc. This includes, but is not limited to: auxiliary lanes between adjacent intersections, intersection reconstruction, two-way left turn lanes, channelization, ramp reconstruction, roadway realignments, etc. 209 CVAG'S CMAQ CALL FOR PROJECTS — APPLICATION PACKAGE — PAGE 7 OF 12 AIR QUALITY ASSESSMENT INPUT DATA — continued Please Provide the Following Input Data for the Road Segment and Congested Period (i.e., AM Peak Hours and PM Peak Hours) Affected by the Traffic Congestion/Delay Reduction Project: Traffic Volume — "Before Project" Traffic Count Data OR Before n/a Project Average Daily Traffic (ADT) Traffic Volume — "After Project",Traffic Count Data OR After Project n/a Average Daily Traffic (ADT) Duration of Congested AM Peak Period (number of a.m. hours that n/a significant delay occurs) -- --- ----------------- Duration of Congested PM Peak Period (number of p.m. hours that --------------------- n/a significant delay occurs) "Before Project' Average Vehicle Delay (average vehicle delay at n/a intersection, turning lane queuing, onramp, etc.) °After Project" Estimated Average Vehicle Delay (average vehicle n/a delay at intersection, turning lane queuing, onramp, etc.) PROJECT CATEGORY 3: STATE HIGHWAY/LOCAL ROADS — TRAFFIC SIGNAL INSTALLATION/ INTERCONNECT Category Definition: This category includes projects that propose to: a) replace an existing stop sign or four-way stop with a traffic signal; b) interconnect and coordinate newly implemented traffic signals with other signals along the corridor; and c) improvements to signal timing that reduce overall vehicle stops and delays. NOTE: Signal timing and other actions that increase traffic speeds and flows to the detriment of overall traffic performance or that offer a significant inducement to travel by automobile are not air quality beneficial. Speed improvements to greater than 30 mph increase NO, emissions and may be counterproductive to improving air quality. Emissions reductions in Reactive Omanic Gases (ROG) and NOx are associated with increasing average traffic speeds to up to 30 mph. • NO, emissions start increasing when average vehicle speeds are greater than 30 mph • Carbon monoxide emissions start increasing when average vehicle speeds are greater than 45 mph • ROG emissions start increasing when average vehicle speeds are greater than 50 mph 20,1 CVAG'S CMAQ CALL FOR PROJECTS — APPLICATION PACKAGE— PAGE 8 OF 12 AIR QUALITY ASSESSMENT INPUT DATA — continued Please Provide the Following Input Data for Each Road Segment and Congested Period (i.e., AM peak and PM peak) Affected by the Proposed Signalization/Signal Interconnect Project: Length of Roadway Segment (miles) ----- ------------------------- 2 Traffic Volume During Congested Period - "Before Project" Traffic -------------------- 36,007 Count Data OR Before Project Average Daily Traffic (ADT) Traffic Volume During Congested Period - "After Project" Traffic 36,007 Count Data OR After Project Average Daily Traffic (ADT) "Before Project" Average Vehicle Speed During Congested Period 40 mph (determined by "floater car" data or other measurement) "After Project" Estimated Average Vehicle Speed During Congested 50 mph Period (determined by transportation simulation, volume/capacity ratios, Level of Service (LOS) tables, or other methods) "Before Project" Average Vehicle Delay (average vehicle delay due 270 seconds to stop sign queuing, etc.) "After Project" Average Vehicle Delay (average vehicle delay due to 144 seconds stop sign queuing, etc.) PROJECT CATEGORY 4: PUBLIC TRANSIT — PURCHASE OF BUSES Category Definition: The purchase of transit buses that are certified to be less polluting than a typical new bus or an engine replacement that converts the bus into a less polluting vehicle (cleaner re -power). For emissions reductions to be credited to the project, the vehicle(s) purchased must emit less pollution than conventional new diesel buses meeting current emissions standards. Please Provide the Following Input Data for Each New or Re -powered Transit Bus Proposed: Vehicle Type, Make, and Model n/a New Engine Make and Model n/a —----------- Old Engine Make and Model (if re -power) ------------- ----------------------- n/a New Engine Fuel Type (CNG, LNG, LPG, etc.) n/a Old Engine Fuel Type (if re -power) n/a Estimated Vehicle Life (years) n!a Annual Vehicle Miles Traveled (VMT) nla -- Annual Vehicle Hours of Operation ----------- ------------------ n/a 202 CVAG'S CMAQ CALL FOR PROJECTS - APPLICATION PACKAGE - PAGE 9 OF 12 AIR QUALITY ASSESSMENT INPUT DATA — continued PROJECT CATEGORY 5: OPERATION OF NEW TRANSIT BUS SERVICE Category Definition: New, extended, and increased -frequency provide additional hours of bus service per year and serve additional people. These are fixed -route services implemented by transit agencies. (Cleaner, alternative -fuel buses should be used in the bus service expansions in order to offset the additional emissions created from the new transit service and achieve an overall project net emissions reduction.) Please Provide the Following Input Data for Each New Transit Service Route Proposed: Number of Operating Days per Year n/a Average Daily Ridership of New Service n/a Average Length of Automobile Trips Replaced (miles) n/a Percent of Riders Who Drive to the Bus Service n/a Annual Vehicle Miles Traveled (VMT) for the New Transit Service n/a Percent of Riders Who are Transit Dependent n/a PROJECT CATEGORY 6: INTER -CITY RAIL SERVICE Category Definition: New, extended, and/or increased -frequency of commuter rail services. Please Provide the Following Input Data for Each New Transit Service Route Proposed: Number of Operating Days per Year n/a Average Daily Ridership of New Service n/a Average Length of Automobile Trips Replaced (miles) n/a Percent of Riders Who Drive to the Rail Station Percent of Riders Who are Transit Dependent n/a 203 CVAG'S CMAQ CALL FOR PROJECTS — APPLICATION PACKAGE— PAGE 10 OF 12 AIR QUALITY, ASSESSMENT INPUT DATA — continued PROJECT CATEGORY 7: BICYCLE FACILITIES Category Definition: Bicycle paths (Class 1) or bicycle lanes (Class 2) are targeted to reduce commute and other non -recreational automobile travel. Class 1 facilities are paths that are physically separated from motor vehicle traffic. Class 2 facilities are striped bicycle lanes giving preferential or exclusive use to bicycles. Bicycle lanes should meet Caltrans' full -width standard depending on street facility type. Please Provide the Following Input Data for Each New Bicycle Facility Proposed: Type of Bicycle Facility (Class 1 or Class 2) n/a Length of Bicycle Path or Lane (miles) Average Length of Bicycle Trip (miles) Average Daily Traffic Volume on Roadway Parallel to n/a Bicycle Facility (ADT) City Population (number of residents) List Types of Activity Centers in the Vicinity of the n/a Bicycle Facility (e.g., bank, church, hospital, park & ride lot, office park, light rail station, post office, public library, shopping center, grocery store, university, community college, elementary school, etc.) PROJECT CATEGORY 8: PEDESTRIAN FACILITIES Category Definition: Pedestrian facilities replace automobile trips by providing or improving pedestrian access. An example is a pedestrian over crossing over several lanes of heavy traffic providing a safe walking access to adjacent activity centers. Please Provide the Following Input Data for Each New Pedestrian Facility Proposed: Estimated Number of Weekly One -Way Automobile Trips Eliminated n/a 204 CVAG'S CMAQ CALL FOR PROJECTS - APPLICATION PACKAGE- PAGE 11 OF 12 AIR QUALITY ASSESSMENT INPUT DATA - continued PROJECT CATEGORY 9: GRADE SEPARATIONS Category Definition: Includes construction of rail or roadway over crossings, under crossings, etc. to eliminate traffic flow interruptions at grade crossings. Please Provide the Following Input Data for Each Grade Separation Proposed: Traffic Volume — "Before Project" Traffic Count Data OR n/a Before Project Average Daily Traffic (ADT) Traffic Delays — "Before Project" Average Daily Delay (i.e., n/a average amount of time, on a daily basis, that trains block the roadway) PROJECT CATEGORY 10: TRANSPORTATION DEMAND MANAGEMENT Category Definition: Programs that reduce and/or eliminate automobile trips and vehicle miles traveled. Please Provide the Following Input Data for the Proposed Transportation Demand Management Project: Number of Weekly One -Way Automobile Trips Eliminated n/a Average Length of Automobile Trips Eliminated n/a PROJECT CATEGORY 11: INTERMODAL FACILITIES Category Definition: Facilities that support the movement of goods into and through the region, including transfer facilities, cargo terminals, freight distribution facilities, etc. Intermodal facilities can improve the efficiency and effectiveness of goods movement and result in a net reduction in vehicle miles traveled. Please Provide the Following Input Data for the Proposed Intermodal Facility Project: Estimated Total Annual Reduction in Truck Vehicle Miles n/a Traveled (e.g., truck VMT eliminated by using rail for goods movement) 20S CVAG'S CMAQ CALL FOR PROJECTS— APPLICATION PACKAGE— PAGE 12 OF 12 04� Qum& CF`b OF COUNCIURDA MEETING DATE: July 17, 2007 AGENDA CATEGORY: ITEM TITLE: Approval of an Extension to the BUSINESS SESSION: _ Professional Services Agreement (PSA) with NAI CONSENT CALENDAR: 17 Consulting, Inc. to Provide Project Management and Contract Administrative Support Services for Fiscal STUDY SESSION: Year 2007/2008 PUBLIC HEARING: RECOMMENDATION: Approve an extension to the Professional Services Agreement (PSA) (Attachment 1) for a period of one-year, with the firm of NAI Consulting, Inc. in an amount not -to - exceed $308,580 to provide project management and contract administrative support services. FISCAL IMPLICATIONS: Sufficient funding is available to support the approval of a PSA in the amount of $308,580. The agreement budget is based upon the following NAI Consulting, Inc. man hours and billing rates: Contract Position Man Hours Hourly Rate Total Project Manager 1,904 $120 $228,480 Administrative Support, 1,000 $45 $45,000 Professional Civil Engineer 260 $135 $35,100 Total $308,580 The professional services associated with the proposed agreement are charged on a time and materials basis and are assigned directly to the capital improvement projects worked on during each billing cycle. The Fiscal Year 2007/2008 Capital Improvement Plan has budgeted an amount of $2,718,772 toward Engineering and Professional Services. It is anticipated that $248,580 of this funding will be used to pay the time and materials charged for project management and contract administration, and professional engineering support for the projects carried over from the previous Fiscal Year, and for the new projects added during Fiscal Year 2007/2008. The remaining $60,000 has been set aside for the development of the new capital improvement plan for Fiscal Years 2008/2009 through 2012/2013: the update of the 205 City's Developer Impact Fee (DIF) Program, the development of a Prioritization Process/Plan for the reimbursement of eligible DIF improvements constructed by developers, the preparation of an analysis of the Regional Transportation Uniform Mitigation Fee (TUMF) Program as it relates to the City of La Quinta, and/or other special projects. The costs associated with this work are typically paid for from the Public Works Department's Annual Operating Budget. It should be noted that the costs for other outside services, such as a DIF Financial/Nexus Advisor and traffic engineering services associated with the DIF Prioritization Plan have not been included within the proposed services to be provided by NAI Consulting, Inc. If staff determines these services are necessary, separate funding arrangements will be made. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: In the spring of 1997, the Public Works/Engineering Department retained the part-time professional services of Lloyd "Nick" Nickerson, owner of NAI Consulting, Inc. to augment existing engineering staff in the Capital Improvement Division. Mr. Nickerson was retained via an interim contract to provide key professional support with respect to contract administration and project management duties through the balance of the 1996/1997 Fiscal Year. In the subsequent Fiscal Year, the City Council directed staff to request proposals from firms in the engineering community for the type of engineering services performed by Mr. Nickerson. Two proposals were received and evaluated with the City Council awarding a two-year contract to NAI Consulting, Inc. It should be noted that NAI Consulting, Inc. provides a unique service, and staff believes an RFP is unlikely to generate more proposals from local consultants at this time. In June 1999, the City Council authorized the City Manager to bypass the competitive selection procedure and negotiate directly with NAI Consulting, Inc. for a continuation of the professional support services provided by Mr. Nickerson. Each year since 1999, the City Council has renegotiated its professional services contract with NAI Consulting, Inc. for the services provided by Mr. Nickerson. During the past four years, NAI Consulting, Inc.'s contract also included professional engineering design services on a time and material basis, as needed, to provide engineering staff with an efficient means to initiate and administer minor design projects (primarily remedial maintenance projects) that surface unexpectedly in 0 207 response to concerns from La Quinta residents. As in past years, the renewed contract is based on hourly fees, with an amount of $120 per hour for professional project management services, $135 per hour for a professional registered civil engineer, and $45 per hour for administrative support. The proposed rates for administrative support have not increased over those provided to the city during the past 4 years. The proposed hourly rates the project manager and professional registered civil engineer are slightly higher than the rates provided during the previous 4 years. The increase in costs for the project manager and registered engineer are attributed to the increased costs of professional liability insurance, general liability and automobile liability insurance. NAI Consulting, Inc. has also agreed to continue providing any reimbursable expenses at cost without markup. Reimbursable expenses include the direct cost of sub -consultant services, printing, postage and/or courier services, etc. Typical services provided by NAI include, but are not limited to: • Prepare and submit necessary documents, and coordinate with various regional, county, state and federal funding agencies to acquire and maintain funding approval; • Prepare and track project schedules; • Prepare correspondence, reports, and memorandums necessary to administer various City capital improvement projects; • Assist with bidding procedures, prepare bid summary comparisons in a table format, and make recommendations for City Council consideration to award Public Works contracts for construction; • Prepare and conduct informal request for proposals to construction support sub - consultants, summarize proposals received and make recommendations for award of Professional Services Agreements; • Monitor and report on project status, budget vs. actual expenditures, and contract time vs. actual time; • Prepare staff reports for City Council consideration, as necessary. Other proposed work includes: • Preparation of the City's annual 5-year Capital Improvement Program; • Update of the City's Development Impact Fee (DIF) Study; • Preparation of a Prioritization Process and/or Funding Plan for the eligible DIF improvements constructed by developers; and • Preparation of an Analysis of the Regional TUMF Program as it relates to the City of La Quinta. 0 208 Another option in lieu of extending the NAI Consulting, Inc. contract would be to obtain these services through the Request for Proposal (RFP) (Attachment 2) process. A "draft" RFP outlining these services has been prepared and is attached for City Council consideration. If the City Council chooses to issue an RFP, NAI Consulting, Inc. has agreed to continue on a month -to -month basis through the conclusion of the RFP process. Because of NAI's superior track record on City projects, and intimate knowledge of the City, staff recommends extending the existing PSA with NAI. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve an extension to the Professional Services Agreement (PSA) for a period of one-year, with the firm of NAI Consulting, Inc. in an amount not -to -exceed $308,580.to provide project management and contract administrative support services; or 2. Direct staff to issue an RFP to obtain these services; or 3. Provide staff with alternative direction. Respectfully submitted, gZVOP, 4a--_�7 go Timo y R. Jonasson, rE. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Professional Services Agreement 2. Request for Proposal 9. 209 'ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and NAI Consulting, Inc. ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to the Public Works Department, Capital Improvement Plan, Project Management, Contract Management, and Program Administrative Services for Fiscal Year 2007-2008, as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 210 1.5 Care of Work and Standard of Work. a. Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. b. Standard of Work. Consultant acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's services and work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of work as set forth in this Agreement. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Three Hundred Eight Thousand Five Hundred Eighty Dollars ($308,580) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of 0 211 Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in .which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Maieure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Consultant shall complete all services within the time allowed by the total contract sum (initial term). This agreement may be extended upon mutual • 212 agreement by both parties (extended term). Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this .Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: Lloyd `Nick" Nickerson, Jr., President a. It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Timothy R. Jonasson, P.E. Public Works Director/City Engineer, or, such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept in of the progress of the performance of the services and Consultant shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by, operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor 0 21a of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. Prior to the beginning of and throughout the duration of the Work performed under this Agreement, Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Injury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be • 214 primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the State of California and with an A.M. Bests rating of "A" or better and a minimum financial size VII. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. a. General Indemnification Provision. 1. Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause in whole or in part by any 9 215 negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit C without the written consent of the Consultant. 2. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. 3. Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. 4. Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City. "` 21.6 b. Indemnification Provision for Design Professionals. 1. Applicability of Section 5.2(b). Notwithstanding Section 5.2(a) hereinabove, the following indemnification provision shall apply to Consultants who constitute "design professionals" as the term is defined in paragraph 3 below. 2. Scope of Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless City and City's agents, officers, officials, employees, representatives, and departments ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant, anyone directly or indirectly employed by them or anyone that they control. 3. Design Professional Defined. As used in this Section 5.2(b), the term "design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or 217 property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 5.4 General Conditions pertaining to provisions of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right , 0' 218 but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City. 10. Consultant agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 11. Consultant agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City, If Consultant's existing coverage includes a deductible or self -insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking 8 219 any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge • 220 City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement, or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 221 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not ,be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 222 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 01 223 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees., No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Thomas P. Genovese' City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92247-1504 To Consultant: NAI Consulting, Inc. Attention: Lloyd "Nick' Nickerson, Jr. President 68-955 Adelina Road Cathedral City, CA 92234 224 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. 225 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager Date ATTEST: Veronica J. Montecino, CMC, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney NAI CONSULTING, INC. Name: Lloyd " ck" Nickerson Jr. Title: President Date: July 10, 2007 Page i) 6 226 Exhibit A Scope of Services As directed by City Staff, the consultant's services shall include, but are not limited to the performance of the following assignments, duties and tasks: • Prepare and submit necessary documents, and coordinate with various regional, county, state and federal funding agencies to acquire and maintain funding approval. • Prepare and track project schedules. • Prepare correspondence, reports, and memorandums necessary to administer various City capital improvement projects. • Assist with bidding procedures, prepare bid summary comparisons in a table format, and make recommendations for City Council consideration to award Public Works contracts for construction. • Prepare and conduct informal request for proposals to construction support sub - consultants, summarize proposals received and make recommendations for award of Professional Services Agreements. • Monitor and report on project status, budget vs. actual expenditures, and contract time vs. actual time. • Prepare staff reports for City Council consideration, as necessary. Other work objectives include the: • Preparation of the City's annual 5-year Capital Improvement Program; • Update of the City's Development Impact Fee (DIF) Study; • Preparation of a Prioritization Process and/or Funding Plan for the eligible DIF improvements constructed by developers; and • Preparation of an Analysis of the Regional TUMF Program as it relates to the City of La Quinta. ' 227 Exhibit B Schedule of Compensation Payment shall be in full at the rates listed in the Schedule of Billing Rates attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed Three Hundred Eight Thousand Five Hundred Eighty Dollars ($308,580.00) except as specified in Section 1.6 - Additional Services of the Agreement. Services will be billed on a monthly basis for time and materials expended. All man-hour costs to be billed at the following hourly rates. Project Manager/Administrator Professional Civil Engineer Design Engineer CAD Draftsman Project Technician Secretarial Support $120.00 per hour $135.00 per hour $105.00 per hour $85.00 per hour $85.00 per hour $45.00 per hour Any reimbursable expenses shall be provided at cost, without mark-up or additional overhead. 228 Exhibit C Schedule of Performance Consultant shall complete all services within the TIME LINE ALLOWED BY THE TOTAL CONTRACT SUM. 229 Exhibit D Special Requirements NONE. 239 CITY OF LA QUINTA PROJECT MANAGER/CONTRACT ADMINISTRATOR REQUEST FOR PROPOSAL ATTACHMENT 2 The City of La Quinta requests proposals from qualified firms to provide Project Management and Contract Administrative Services for the City of La Quinta's Public Works Department. The project manager will be the central point of contact for the overall coordination of the City's Capital Improvement Program (CIP). The project manager will serve as an extension of the City staff. As such, the selected individual will be dedicated to the Public Works Department and will provide as much and/or as little time necessary to accomplish project work objectives. The project manager will be fully supported by other Firm professionals and administrative staff. Specific expertise the City is seeking includes: Direct Project Management experience with the design, development and construction of Municipal Capital Improvement Projects Direct experience with the public bidding and prevailing wage processes Current working knowledge of the requirements to administer and maintain regional, state and/or federal funding Current working knowledge of Municipal Developer Impact Fee Programs Current working knowledge of the Coachella Valley Regional Transportation Uniform Mitigation Fee (TUMF) Program Direct experience in developing a Municipal 5 Year Capital Improvement Program and facilitating approval through the City's administrative structure Direct experience in preparing prioritization processes and funding plans for public works improvements Services Requested Typical services to be provided may include, but not be limited to: 1. Project Management — Responsible for overall management and coordination of the City's approved capital improvement projects, including but not limited to the following tasks: • Prepare correspondence, reports, and memorandums • Prepare project status reports • Participate in telephone conference calls Coordinate with city departments Coordinate with other regulatory agencies. " 231 2. Design/Management Consultants - Responsible for coordinating and administering improvements through the development process. Including, but not limited to: Prepare RFP's and SOQ's as needed for city review • Administer the consultant selection process • Assist in contract negotiations • Manage/Coordinate consultants' performance • Monitor consultants' schedules and budgets • Assist in resolving design and construction conflicts or other issues 3. Bidding Assistance - Responsible for ov erseeing the following tasks: • Coordinate the preparation of bid specifications in accordance with the City of La Quinta Municipal Code • Review plans for compliance with City Standards • Review bids for responsiveness to bid documents • Analysis of bids prior to contract award • Assist in contract dispute resolution 4. Master Schedule/Budget - Responsible for actively managing both the schedule and budget of all consultants and individual capital projects. • Accountable for the end budget for each capital project • Accountable for the master schedule of each capital project • Monitor and report monthly on budget vs. actual expenditures, and contract time vs. actual time. 5. Meetings/Agendas/Staff Reports - Responsible for preparing for, . participating in, and following up on an assortment of meetings. • Participate in regularly scheduled staff meetings • Attend City Council Meetings on project related matters • Prepare Meeting Agendas, Decision Logs, Submittal Logs, etc. • Prepare Staff Reports for City Council consideration In addition, the Project Manager will: Prepare the City's 5-Year Capital Improvement Program; Update the City's Development Impact Fee (DIF) Study; »= Prepare a Prioritization Process and/or Funding Plan for the eligible DIF Improvements constructed by developers; and Prepare an analysis of the Regional TUMF Program as it relates to the City of La Quinta. a. 232 Proposal Format Proposals (work proposal and cost proposal) are to be submitted in separate envelopes clearly marked with the consultants name, address and phone number. Only one proposal per consultant will be considered. Proposal packages are to be submitted to the City on/or before 2007 at/or before 5:00 a.m. Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: Bryan McKinney, Principal Engineer City of La Quinta Public Works Department 78-495 Calle Tampico La Quinta, CA 92253 Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include the following items: Work Proposal (envelope 1) - submit 4 copies Cover Letter (1) The name, address and phone number of the consultant's contact person for the remainder of the selection process. (2) Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP or the proposed contract. (3) Identification of sub -consultants and their responsibilities. Statement of Qualifications (1) A listing of proposed project personnel, including personal experiences and individual resumes for prime and sub - consultants. (2) Consultant's and sub -consultant experience with similar work, including names and current phone numbers of reference for listed projects. Project Understanding and Approach A description of your project understanding, and how you will approach the project. Scope of Work A description of the tasks, sub -tasks, and deliverables that will be provided. 0 233 Project Schedule A project schedule is to be submitted describing the nature and scheduling of proposed tasks. Cost Proposal (envelope 2) The consultant is to submit a detailed cost proposal for all services and materials anticipated in completing the project. Man-hours and extended billing rates per classification of personnel will be indicated for each defined task and/or sub -task. Selection Process Work Programs will be reviewed by a Consultant Selection Committee. The Committee will rank the consultants for contract negotiations based upon the materials submitted within the Work Proposal. The Committee may or may not choose to interview two or more closely -rated firms, but will not expect or schedule time for elaborate presentations. Cost proposals will be opened only after the ranking process is complete. The City will open contract negotiations with the top -ranked firm. The successful consultant will be expected to enter into the attached Professional Services Agreement. • 234 a s OF TN�'96 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: July 17, 2007 ITEM TITLE: Consideration of a Resolution Approving the Fiscal Year 2007-2008 City of La Quinta Budget and Establishing the City's Appropriation Limit RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving the Fiscal Year 2007-2008 City of La Quinta Budget and establishing the City's Appropriation Limit; and receive and file the Five -Year Resource Allocation Plan. FISCAL IMPLICATIONS: All Fiscal Year 2007-2008 revenues, operational appropriations and capital project funding are included in the Proposed Fiscal Year 2007-2008 Budget (Attachment 5). The Final General Fund Balance reserve for Fiscal Year 2007/2008 is $51,007 after changes have been made based upon the June 21, 2007 Preliminary Budget Council Meeting (Attachment1). CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the City Council Meeting of June 21, 2007, the City Council adopted the Preliminary Budget and provided staff direction regarding the Final Budget for the 2007-2008 Fiscal Year. Additionally, staff has provided a list of continuing appropriations/encumbrances for Fiscal Year 2006/2007, as well as, a copy of the June 21, 2007 Staff Report for reference (Attachments 2 & 3). As indicated in the City Manager's Budget Message, staff believes that this year's budget is a continuation of the City Council's commitment to enhancing the quality of life for La Quinta residents. As a result, staff has increased the budget estimates for most general fund revenues for this fiscal year to offset anticipated expenditures. _ 235 Upcoming projects include Ave 52 bridge improvements (spanning the All American Canal); design of Adams Street Bridge (spanning the Whitewater River); design of SilverRock Resort Phase 2 golf course, and construction of the Museum. Also provided for the City Council review is the City's annual Five -Year Resource Allocation Plan (RAP) (Attachment 4). City staff requests that this item be received and filed. The RAP uses general assumptions, which are included in the attachment, to project revenues and expenditures for the next five years. In addition, the RAP lists the projected staff needs for the next five years. This years RAP includes the projected staffing needs to service the annexation area. Respectfully submitted, John M. Falconer, Finance Director Approved for submission by: �/� ", //Z� � Thomas P. Genovese, City Manager Attachments 1: Changes between Preliminary vs. Final Budget Accounts 2: Appropriations/Encumbrances 3: June 21, 2007 Staff Report 4: City's Five -Year Resource Allocation Plan 5: City of La Quints Fiscal Year 2007-2008 Annual Budget and Supporting Document (under separate cover) 23G RESOLUTION NO. 2007 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ESTABLISHING THE CITY'S APPROPRIATION LIMIT FOR FISCAL YEAR 2007-2008 AND APPROVING A BUDGET FOR FISCAL YEAR 2007-2008 WHEREAS, each year the La Quinta City Council adopts a Budget for Revenues and Expenditures for the upcoming Fiscal Year; and WHEREAS, the City Council desires to make provisions for a level of services commensurate with the needs of the City; and WHEREAS, the City Council has reviewed said budget and has had several public meetings to receive public input; and WHEREAS, the City Council has, after due deliberation and consideration, made such amendments in the proposed budget as it considers desirable; and WHEREAS, Section 7910 of the government Code of the State of California provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the.following fiscal year; and WHEREAS, Section 7902(b) of the Government Code sets forth the method for determining the said appropriations limit, to be based upon the limit applicable for the prior fiscal year and adjusted for changes in the cost -of -living and in City population. NOW, THEREFORE, BE IT RESOLVED by the City of La Quinta to adopt, as follows: SECTION 1. The appropriations limit for the City of La Quinta established in accordance with Section 7902(b) of the California Government Code, for Fiscal Year 2007-2008 is $79,718,951. SECTION 2. It is hereby found and determined that in compliance with Government Code Section 7910, the documentation used in the determination of said appropriations limit for Fiscal Year 2007-2008 was available to the public in the Finance Department of the City and in the Office of the City Clerk at least fifteen days prior to this date. SECTION 3. The Fiscal Year 2007-2008 Budget which is on file with the City Clerk, is hereby approved. 0 237 Resolution No. 2007- Budget Approval FY 2007/2008 Adopted: July 17, 2007 Page 2 SECTION 4. The Redevelopment Agency agrees to the reimbursement to the City for services performed by the City on behalf of the Agency. Such reimbursement, as computed and included in the budget document, shall include salary, salary related costs, direct costs, and indirect overhead costs. SECTION 5. Continuing Appropriations which remain unspent and were authorized by Council in Fiscal Year 2006/07 are approved in the Fiscal Year 2007/2008 Budget in an amount not to exceed $1,676,282. SECTION 6. Encumbrances for Fiscal Year 2006/07 for committed appropriations are approved in the Fiscal Year 2007-2008 Budget in an amount not to exceed $73,388. SECTION 7. Budget adjustment procedures are approved as follows: A. Additional appropriations and the transfer of cash or unappropriated fund balance from one fund to another shall be made only upon City Council approval. B. Transfers of budgeted appropriations between divisions or capital projects shall be made only upon City Council approval. C. Transfers of budgeted appropriations between accounts within a division or capital project may be made with the approval of the City Manager or his designee. D. Prior year budget continuing Appropriations and Encumbrances for unexpended capital project appropriations remaining from uncompleted prior year capital projects shall be made with City Manager approval. These carry-over appropriations are for prior year Council approved capital projects and shall not exceed the approved project budget. SECTION 8. The City Manager shall render a monthly report to the City Council on the status of City operations as it relates to the approved budget and any amendments thereto. 0 234 Resolution No. 2007- Budget Approval FY 2007/2008 Adopted: July 17, 2007 Page 3 PASSED, APPROVED AND ADOPTED this 17th day of July, 2007 by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California t 239 ATTACHMENT 1 City of La Quints Changes Between Preliminary vs. Final Budget Accounts FY 2007/08 General Fund - Operations Preliminary Budget - Reserve Jacqueline Cochran Regional Airport ( Air show ) Contingency - (grants) Vehicle Reimbursement Council Salary Council Fringe Benefits Council Salary Recap Mayor Council - Four Reserves as of June 30, 2007 General Fund Encumbrances & Continuing Appropriations Cash flow reserve - 8.25% of budget Emergency reserve - 35% of budget plus $4,000,000 Continuing Operations & Projects Subtotal Project Area 1 Agency- Meeting Project Area 2 Agency- Meeting Total Council Salary Recap RDA Chair RDA Board Members Preliminary Budget Change Final Budget 128,607 (77,600) 51,007 10,000 (5,000) 5,000 100,000 5,000 105,000 21,000 (21,000) 0 65,400 78,600 144,000 85,800 20,000 105,800 Monthly Annual Total 2,800 33,600 33,600 2,300 27,600 110,400 144,000 Preliminary Budget Chan es Final Budget 1,295,441 182,229 1,477,670 3,463,907 6,402 3,470,309 18,695,364 27,160 18,722,524 18,480,824 215,791 18,265,033 40,640,095 182,229 40,457,866 Preliminary Final Changes Bud et -Budget 9,800 (7,600) 2,200 5,800 4,400 1,400 15,600 12,000 3,600 Meetings Per Meeting Per Month 30 2 30 2 Monthly Annual 60 720 60 720 Total 720 2,880 3,600 • .- 241 ATTACHMENT 2 City of Le Quints Fiscal Year 2006107 Continuing Approprla6onsuEncumbrances -Note 1 09-Jul-07 De altmem Account Continuing Dr scn tion I Appropriation Dept Encumbrances Outstanding PO's- Finance Encumbrances Total Management Services 101-1004413.53-06 MOU Job Related Education 1.500 0 1,500 1,500 0 1,500 City Clerk 101-2001-411.32-10 Professional -Zoning OrdinanceReformat 4.000 0 4.000 4.000 0 4,000 Building and Safety 701-5000-351.10-00 AMR Compliance 17,974 17.974 101-5008d19.43-88 Maintenance & Repair/Paint Parking Trellis 25,000 0 25,000 101-W65.422-71-01 Machinery B Eguipment/FreRc Signal s93 20,000 3,000 3.000 23,000 101-5055.422-71-01 Machinery B Eguipment/rraFic Signal#93 71,585 71,585 101-5055.422-71-01 Machinery & EquipmenVAMR Fines 94.585 94,585 Subtotal 101-5056-425.71-03 Machinery B EquipmenWehicle- Woodcrest 6,624 6,624 6,624 229,144 9,624 9,624 238.768 Community Development 1016001-463.32-10 Current Planning Consulting Services 13,700 0 13,700 1016001-463,32-10 Darby Road Annexabon Study 8,000 0 8,000 1016001-46332-10 LAFCO Application fees 40.000 0 40,000 1016001-463.32-10 Deficiency Program Expansion 63.500 0 63,500 101600146332-10 General Plan Update 223,900 0 223,900 101-6001463.32-10 GIS Database Update 25,000 0 25,000 101-6001463.32-10 Lighting Ordinance 7.500 0 7.500 101-6001463.32-10 Annexation Study 41,000 0 41,000 1016001-463 32-10 Strategic Plan A & B 62,400 0 62,400 1016001463 32-10 Land Use Pre Annexation PA 1 & 2 97,000 0 97,000 1016001463.32-10 Annexation Plan for Services 50,000 0 50.000 1016001.463.32-10 Village Wireless Study 10,000 0 10.000 1016001.463.32-10 Technology Fee Study 5,000 0 5.000 101.6M1463.32-10 Golf Can Plan 11,000 0 11,000 Subtotal 658,000 0 0 0 658,000 1016002-463.32.10 Multi -Use Trails 30.000 0 30,000 1016002463-32.10 Village Urban Design 50,000 0 50,0W 1016002463-32.10 General Plan Amendment 10,000 0 10,000 101-6002463-32.10 Update Housing Element 35,000 0 35.000 1016D02463-32.10 EIR Thresholds 30,000 0 30.000 101-6002463-3210 Archaeological Cura0on 7,500 0 7,500 101-6002463-32 /0 Zoning Ordinance Update 40,000 0 40,000 Subtotal 202,500 0 0 202,500 Subtotal 860.500 0 0 0 860,500 Public Works 101-7001-431-32.07 Contract Services/Consultants -MSA 3.500 3,500 3,500 101-7001-431-32.07 Contract Services/Consultants -HSA Designs 5,650 5,650 5,650 101-7001-431-3207 Consultants- Econolits Control 5.500 5,500 5,500 101-7001.431-3207 Consultants - Katz, Ololsu 2,500 2,500 2,500 101-7001431-32.07 Consultants - Benchmarks 25,000 25.000 101-7001431-32.07 Consultants- Elsenhower Dr Median 30,0W 30.000 101-7002431-32.07 Contract Services/Consultants 40,778 40,778 101-7002-431-32.07 Consultants - Paul Singer 4,170 4.170 4,170 101-7002431-34 04 Contract Services/Technical 87,619 87,619 101-7003431.33,65 Contract Servicesistreet Singing 72,000 72,000 101-7003-431.34-04 Technical -Omms 4,185 4,185 4,185 101-7003-431.56-52 Materials - White's Steel 21.300 21,300 21,300 101-7004-43134-04 Contract ServicesRechnical- Dave Bang 8.724 8.724 8.724 101-7004-431.34-04 Contract ServicesRechmwl- Vintage 6,910 6.910 6,910 101-7004-431.5662 Materials -DG Trail(Medians 15.000 15,000 101-7004431.71-01 Capital Purchases44achmery & Equipment 38,741 38,741 101-7006-431.56-01 Office Supplies - Waste Management 1,325 1.325 1.325 Subtotal 309,138 1 0 63,764 63,764 372.902 Subtotal -General Fund 1,404,282 0 73,398 73,388 1,477.670 Infornabon Technology Fund 502-0000-512-56 25 Operating Supplies - HTE Training 100.000 0 100,000 502-0000-512-71 01 Equipment replacemenUHTE Server 80,000 0 80,000 502-0000-51243 13 HTE Software Maintenance Agreement 60.000 0 60,000 Subtotal - Infomlatlon Technology Fund 240.000 0 0 240,000 Quimby 220-0000-43145.01 Construction- playground equipment 32,000 0 32,000 Subtotal -OulmO Fund i 32,000 1 0 i i 0 32,000 Total- City of Le Quints 1,678,282 0 73,388 73,388 1.749.670 Note 1 - The appropriations and encumbrances listed vnll be adjusted to reflect actual expenditures as of June 30, 2007 243 ATTACHMENT 3 s 4 4aw OF'M4' _ COUNCIURDA MEETING DATE: June 21, 2007 AGENDA CATEGORY: L ITEM TITLE: Consideration of Fiscal Year BUSINESS SESSION: 200712008 Preliminary Budget CONSENT CALENDAR: - STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Adopt the Fiscal Year 2007/2008 Preliminary Budget and direct staff to prepare a Fiscal Year 2007/2008 Final Budget for the July 17, 2007 City Council Meeting. FISCAL IMPLICATIONS: All Preliminary Fiscal Year 2007/2008 revenues, operational appropriations and capital projects funding are included in this Preliminary Budget. Pursuant to City Council direction, staff has presented the City Council with a balanced General Fund with an estimated operating surplus of $128,607 for Fiscal Year 2007/2008. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Introduction This preliminary Fiscal Year 2007/2008 Budget is similar to the format implemented in previous years. This format utilizes two separate documents to develop the City, Redevelopment Agency and Financing Authority's Budget. The first of the two documents utilized for presentation of this year's budget is titled: "Fiscal Year 2007/2008 Preliminary Budget," and includes the total scope of operations for the City, Agency and Financing Authority. The second document is titled: "Supporting Document." This document provides the detail for each program operation and the justification for any of the changes requested. aLi Summary of This Year's Budget Revenues — General Fund Staff is pleased to report that this year's General Fund revenues reflect a substantial increase: The major increase is in sales tax, a result of the City's aggressive economic development efforts. The City is ahead of the curve on recurring revenue generation, which has outpaced our population growth. This will eventually even out as Population growth continues and land for commercial development is no longer available for additional revenue generation. This year's General Fund budgeted revenues reflect an increase in a number of revenue sources totaling $ 6,651,176 over last year's budget. The Fiscal Year 2007/2008 revenues are projected with the major changes reflected in the following tables: INCREASE/ REVENUE TYPE (DECREASE) Sales Tax $ 938,500 Property Tax 1,232,500 County Fire 647.700 Interest 165,600 Motor Vehicle in Lieu 221.500 Document Transfer Tax _ Fees for Service 389,750 Franchise Fee 594,600 Transient Occupancy Tax 958,950 Licenses & Permits 157,000 Summary of all other changes (76,630) Subtotal 5,229,470 Change in Transfers 9,607 Change in Reimbursements 1,412,099 Total $ 6,651,176 Expenditures — General Fund This year's General Fund budget has provided for numerous service level increases. Some of the more notable planned expenditures in this year's budget include: o Reorganization of staff and non -personnel costs from the City Manager Division to new Development Services (formerly Economic Development) and Management Services (formerly Personnel) Divisions. 24S • Third year funding for the Cal State San Bernardino campus building. • Increase appropriations for expanding the City Library. - • Increase in Riverside County Sheriff contract by four positions - two sworn patrol deputies, one School Resource Officer and one Community Resource Officer. • Increase the Riverside County Fire service contract costs based upon increased staff costs and increased allocations of shared Department costs. • Funding in the Planning Division of the Planning Department to develop an Energy Conservation Program. • Increase in salaries and fringe -benefits in the Development Services Division of the City Manager's Department for a Management Assistant and 50% time for an Executive Assistant to assist in Economic Development activities. • Increase in salaries and fringe benefits in the Management Services Division of the City Manager's Department for 50% time of an Executive Assistant for Personnel activities. • Increase in salaries and fringe benefits in the City Clerk's Department for an Office Assistant to scan permanent documents. Capital equipment for this project has been requested in the Information Technology Fund. • Increase in salaries and fringe benefits in the Public Buildings Division of the Building & Safety Department for a Maintenance Worker I to assist in Building Maintenance. • Increase in salaries and fringe benefits in the Museum Division (new for FY 07/08) of the Community Services Department for a Museum Manager to assist in operating the expanded Museum. • Increase in salaries and fringe benefits in the Development Services Division of the Public Works Department for a Counter Technician to provide higher level of customer service at the counter. • Increase in salaries and fringe benefits in the Traffic Division of the Public Works Department for a Signal Technician to provide higher. level of service in maintaining traffic signals. • Increase in capital equipment, specifically a boom truck a other equipment to maintain traffic signals. Personnel _ In addition to the various additions to the proposed budget, several changes in the reporting structure have been made in Fiscal Year 2007/2008. _•_UU;. 5 246 In FY 06/07, the Public Safety Department consisted of the Police, Fire and -Emergency Services Divisions with the Building & Safety Director being the staff liaison. In FY 07/08, the Fire and Emergency Service Divisions have been transferred to the Building and Safety Department with the Building & Safety Director still the staff liaison. The Police Department is now its own Division with the Management Services Assistant City Manager being the staff liaison. In FY 07/08, the Museum Division in the Community Services Department was created to account for -the Museum activities, -A full time Museum Manager is requested for managing the facility and be responsible for the daily operations of the museum to include community outreach, serve as the conservator for the collection, develop archeological, cultural, and historic exhibits, and work closely with the La Quinta Historical Society on education programs and other activities. In FY 07/08, records retention activities were centralized with the City Clerk with the request for a full time Office Assistant to scan permanent documents and temporary services to scan the backlog of Building & Safety, Engineering, and Public Works plans that are required to be kept on a permanent basis. The hardware for these tasks has been requested in the Information Technology Fund, which consists of two new scanners and a storage device. The Public Works Department is requesting a new position of Traffic Signal Technician to ensure quick response times to traffic concerns. It is anticipated that the City will be acquiring the portion of Highway 111 within the City limits in the summer of 2008, or sooner. The acquisition of Highway 111 will include the addition on thirteen (13) new traffic signals that will become the maintenance responsibility of the City. The City would continue to use contract Traffic Signal Technician services to backup this position and ensure uninterrupted service. The Public Works Department is requesting an additional Counte e"chnician position because of the volume of work generated in the Department. In addi{ion to various other duties this position will be responsible for an intricate tracki i4 i#stem, which is invaluable in assuring that the drawings are processed effectively and efficiently. The tracking of the status of these items is essential for City wide development. In many cases, the ability to recall the status of a single project at any given time has proven to be an invaluable service to both the City and the development community. At this time there is no support staff member for this position. The absence of this position (scheduled or unscheduled) directly results in delays in plan check processing of up to five (5) days, This is a significant impact to one of the most important services that is provided by the Public Works Department. o --- 247 The Building & Safety Department has requested a Maintenance Worker .l-position to assist with building maintenance activities. The square footage of buildings under the supervision has nearly doubled in recent years. The Development Services Division (new in FY 07/08 in the City Manager's Department) is requesting two positions. One position is for secretarial support — Executive Assistant. The second position is for assistance with thb City's Housing Programs, monitoring various Redevelopment Agreements, and other administrative functions of the Division. The City is currently completing a reclassification study and in accordance with a . Memorandum of Understanding with the City's Union must review health care costs on an annual basis. When complete, this reclassification studyand health care cost review will be submitted to the City Council in the future for consideration. Staff is estimating these costs may impact the FY 2007/2008 budget in the $150,000 to $175,000 range and has therefore established a $175,000 Personnel reserve in the Management Services Division budget. Police and Fire Department Budget Discussions Police Services — the overall budget for Police Services has increased by $728,735 This represents the largest service -level cost in the proposed budget. Police Services represents 23.15 % of total General Fund expenditures for FY 2007/2008 as compared with 26% of the FY 2006/2007 budget. The cost increase is due to two factors. The first is an increase in rates for services. This rate increase results in an estimated cost of $127,302 for the existing level of service. The second cost increase is due to the proposed addition of four new positions — two patrol deputies, one Community Resource Officer and one School Resource Officer. The estimated cost for four positions is $601,433. The City Manager concurs with the recommendation of the Police Chief regarding the need for these additional positions. P(O''Vided as Attachment 2 is the proposed La Quinta Police Department FY 2007/2006 OGdgerfrom the Police Chief. P - Fire Servicet — the overall budget for Fire Services has increased by $547,679 to a total of $4,862,052 for Fiscal Year 2007/08. This represents the fifth largest service level in the proposed budget. Fire Services represents 11.05% of total General Fund expenditures for FY 2007/2008 as compared with same percentage for FY 2006/2007, The primary factor for the increase is a change in the methodology used by the Riverside County Fire Department to allocate shared costs between its participating members. The Fire Department has been allocating shared costs based upon a cost/benefit basis instead of a simple number of stations serviced, which has resulted in an increase of these costs from $1,013,301 to $1,377,016, or an increase of $363,715. In addition to these shared costs, payroll costs increased by $299,029. -RA UJ� 7 248 Revenues for these services have come from the Fire Structural Tax and Property Tax increment from Project Area 1 and 2, which should exceed appropriations and continue to result in a surplus. - Community Service Projects In past budgets, the Council has included community service projects to benefit the citizens, children, and business community (Attachment 3). This attachment reflects requests totaling $395,800 that have not been included in the Fiscal Year 2007/2008 Preliminary Budget. The following table lists Community Service items exceeding $4,000 as contained in the Preliminary Budget: FY 07/08 AGENCIES BUDGETED CSUSB Building Fund (3) 250,000 Chamber of Commerce 130,000 La Quinta Arts Foundation 100,000 Boys & Girls Club - Facility Use (1) 60,000 YMCA Pool Contract 35,000 Grant Contingency 100,000 Community Special Events 15,000 Facility Dedications & Holiday in the Park 5,000 Date Festival 5,000 Coachella Valley Economic Partnership 10,000' Jacqueline Cochran Regional Airport ( Airshow) (2) 10,000 (1) $30,000 from Community Development Block Grant „ (2) $10,000 is also budgeted for dues (3) After FY 07/08 payment, $250,000 still outstanding. Overall, the City's General Fund Budget is a positive story. As identified on page C-1 of the Preliminary Budget, this year's budget is currently balanced and contains a surplus of $128,607. Some of the significant items or changes contained in the Preliminary Budget from FY 2006/2007, which total $3,702,123 are listed in Attachment 1 20 Other Funding Requests Listed below are funding requested by other agencies which have not been included in the Fiscal Year FY 2007/2008 budget: • A request from the City Council at the June 5, 2007 meeting to conduct a survey of Cities to determine Council, Planning Commission, and other Board/Commissions compensation. The results of this survey may be found in Attachment 4. • A Fequest of $120,800 from the La Quinta Arts Foundation. $100,000 has been included in the FY 07/08 budget. The remaining $20,800 is requested for waiver of rental fees at the Civic Center Campus during the annual Arts Festival. The request is provided as Attachment 5-1. • A request for financial support in the amount of $250,000 for the FIND Food Bank, Inc. for constructing a $ 5 million warehouse to store food for food assistance. The request is provided as Attachment 5-2. • A request from the East Valley Memorials Foundation for $25,000 for a monument at the Coachella Valley Cemetery to honor members of the Armed Forces that have made the ultimate sacrifice in serving our Country. The request is provided as Attachment 5-3. • A request from the La Quinta Playhouse for $50,000 to present live Theatre in the Village. The FY 06/07 contained a $50,000 contribution; however, no funding is contained in the FY 07/08 budget. The request is provided as Attachment 5-4. • A request from KMIR Teen Driving Clinic for $5,0-to provide a Silver Sponsorship for teen driver. The funding request is prove ad as•Attachment 5-5. ti • A request for financial support (no specific amount rei)uestedi for the Desert Police Safety Academy. This item was previously reviewed by the City Council as written correspondence and subsequently referred for discussion during the budget review. The request is providedasAttachment 5-6. • A request for financial support (no specific amount requested) for the Foundation of the Retarded of the Desert. The request is provided as Attachment 5-7. 0 259 • A request for financial support (no specific amount requested) for the United States Conference on AIDS Palm Springs California 2007 Steering Committee. The request is provided as Attachment 5-8. • A request for financial support in the amount of $25,000 for a Premier Sponsorship for the new events planned by the La Quinta Arts Foundation. The request is provided as Attachment 5-9. • A request from the 25 h Anniversary Sub -Committee had been discussed to be included in the Budget at an amount of $20,000 for an annual fire works show. No written correspondence is available for this request. The City Council may consider any or all of these funding requests at this time or refer, as deemed appropriate, the request(s) to the grant process. State Budget Impacts The FY 2007/2008 budget does not contain any State mandated shifts, which have resulted in lost revenues to the City and Redevelopment Agency in the past. Timeline Attached is a brief outline of the City staff presentation of the Preliminary Budget (Attachment 6) as well as a one -page summary of highlights of this year's budget (Attachment 7). Also attached are a Summary and Supporting Fiscal Year 2007/2008 Preliminary Budget for Council's consideration (Attachment 8). Staff is requesting that, at the June 21, 2007 City Council meeting, the Council review and make amendments as necessary to the Preliminary B �t. Subsequent to this review, staff is requesting approval of the Preliminary BudgeWith a July 1, 2007, effective date. Staff will then incorporate all changes pursuant talhe discussion of the Preliminary Budget and schedule the item for consideration at th"y 17, 2007, City Council meeting for Final Budget adoption. Capital Improvement Program The Fiscal Year 2007/2008 Preliminary Budget incorporates the planned capital expenditures for next year. The projects can be found on Pages H-1 and H-2 and include funding for (4) major CIP projects — Adams Street Bridge Construction, Community Park Land acquisition, and clubhouse and infrastructure construction at SilverRock. 251 FINDINGS AND ALTERNATIVES: City staff is requesting: 1) Review and comment on the 2007/2008 Fiscal Year Budget and provide direction regarding any proposed changes to the document; and 2) Approval of the 2007/2008 Fiscal Year Preliminary Budget as amended at the June 21, 2007, City Council Special Meeting. (Any approved changes by the City Council to be incorporated into the Final Budget for adoption on July 17, 2007.) Reeo"U"y submitted, John M. Falcon Director Attachments: Approved for submission by - Thomas P. Genovese, City Manager 1. Changes between Fiscal Year 2007/2008 & 2006/2007 General Fund Expenditures 2. Proposed La Quinta Police Department FY 2007/2008 Budget 3 Grants/Contingency/Contracts/Other & Dept Requests 4. City Council Compensation Study 5-1. La Quinta Arts Foundation Funding Request 5-2. FIND Food Bank, Inc Funding Request 5-3. East Valley Memorials Foundation FundirI Request 5-4. La Quinta Playhouse Funding Request 5-5. KMIR Teen Driving Clinic Funding Requeq— 5-6. College of the Desert Police Safety Acadbmy 5-7. Foundation for the Retarded of the Desert 5-8. United States Conference on AIDS Palm Springs, California 5-9. La Quinta Arts Foundation Funding Request 6. Staff Outline 7. Major Highlights 8. Preliminary Budget - two documents 252 A 1 1 AUHIVIUM 1 -1 H O N O O m m o N .0 O m O N m N W N O o rmmo�m o� o0 ^NOOI (mV W � m Q m P N m m m m N LL N pM O�-Nmmp fpO pb lyO �y t4 imp (O� {mV rl�rO mWmSO S0000 WWmO� WW'WO NINOvmipo8^-o oo.M-o m$$o N PnrCim o omo WW_P Oom - nmmmPPN � NNhN POO{7 Y mQ� N�mN 8 O C O O O O W O •, S So m -a... 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S m i P E i a N.m2 c'o 40 c 8E- a w�� wpm Y���.Wb� "v7 o E R�E .p wY b d 5 S t W H o m o r� 8 u� m cmi .6 m' b LL -`m. s, 9 �R.�. =� . �0 ci s 0 a -•_J i) � 15 256 ( ( E ( , }k7( (§#§§§ -cm l:a## n=;; ,-■°_, } E C;.6cr r r e\\ $ \[ e § # ##�§## ; ; §r ■«am! � ¥ v 257 4 ! k\\[ (5 (\\\;_ !;; 55 #;k\\ §! 7■§##k (## ( f =na man.; #,e ¥ '• ''G ,s° �| � n}` ) ;;k##a ### \ "Ngdls §; ) 2 | £ - _|. «7! k/ i/ v ) / �� \ | « ))I| k| 01 |- ! . \ §} !/ / )k}$■� { k \ ! ! ! !!J!! 2ƒ !!a!| 32! = E § § , 2 � k � ]]2 17 * 258 y H I I ALInivICIV I L City of /} "K'�. _ Prepared By Lieutenant Carl L. Carter Revised May 23, 2007 'Gem of the Desed- 259 p W City or 0"Zod , 'Qom or rno ooso.r __ _ w� r 78-495 Calle Tmtyrice, La Quinta, CA. 92253 82-695 Dr. Carreon Blvd,lndlo, CA. 92201 TO: Walter Meyer, Chief of Police Date: April 13, 2007 From: Carl L. Carter, Assistant Chief of Police RF: Proposed Budget (frrlimin.,t))Fiscal Year 2007-08 Sir: On Tuesday, March 27, 2007, John Falconer, La Quinta's Finance Director, provided me with the preliminary workbook for preparing and presenting our budget requests for the coining fiscal year. The workbook included the dates that required action which are listed below. Deadline to submit Preliminary Budget Requests March 27, 2007 Meetings scheduled to review Departmental Budget Requests April 12 — 13, 2007 Revised Departmental Budgets due back April 26, 2007 Distribution of Preliminary Budget document June 1, 2007 Adoption of Preliminary Budget June 21, 2007 Adoption of the Budget by the City Council June 24, 2007 p The La Quinta Police Department will be requesting a budget of $10,056r; 62'.0O for fiscal year 2007-08. This request represents an increase of $1,550,923.00 (about .7°y K over last year's budget. This increase is due, in part, to the following factors: A projected 4% increase in the hourly patrol enforcement rates charged bylRe Riverside County Sheriff's Department for law enforcement services, The adjusted patrol rate for FY 2006-07 was $106.52 per hour and at the FY 200647 contract hours (120 per day) for La Quinta came to about $4,665,576.00, The Contract Administrator quoted hourly rate for FY 2007-08 is $110.78 and if contracted patrol hours for the City remain at 120 hours per day that would come to about $4,865,458.00, an approximate 4% increase. However, we are requesting an additional 10 patrol hours per day which brings the cost for daily patrol to $5,270,913.00, which brings the overall patrol increase to 12.9%. -k0d, 19 269 city of 14&a, `Ganr o/!tw Ocsart' 78-495 l alle Tampico, La Quint4 CA. 92253 82-695 Drr. Carreon BW, Indio, CA. 92201 Fiscal Year: Contract Rate: - Contracted Patrol Hours: Number of Patrol Days: Cost: 2006-07 $106.52 120 365 $4,665,576 2007-08 $110.78 120 366 (Leap Year) 74,865,458 Increased Amount if Patrol Hours Remained the Same: $199,882 Fiscal Year: Contract Rate: Increased Patrol Hours: Number of Patrol Days: Cost: 2007-08 $110.78 130 366(Leap Year) $5,270,912 FY 2005-06 Patrol Budget: $4,665,576 Difference: $605,336 When reviewing the actual mileage of the black & white units during FY 2006 — 2007 (316,65.5) 1 learned our mileage was above estimates (315,000). Consequently, the mileage request was raised to 350,000 mile. The increased mileage was likely due to the Business Corridor Officer and heightened Special Enforcement Team activity. For FY 2006 — 2007 the Department budgeted for 550 bookings at $2$6.45 per booking ($163,048.00). However, we have learned the per booking fee was _estimated and was changed to $148.23 per booking This rate is forecasted to remain al $148#3 per )rooking for FY 2007 — 2008. The actual number of bookings was under estimated for F{ 2006 — 2007 as well. The actual number of bookings was 947; therefore we have requested funcra fir 1200 bookings for FY 2007_ 2008 at a cost of $177,876.00. 6oddne FMma f =s. impact Booking Fee: Number of Bookings: Booking Fee Total: $148.23 (Current Fee) 550 $81,526.50 $148.23 1200 $177,876.00. Difference: $96,349.50 In addition to the increase in Patrol hours, mileage and booking fees, I have requested funding for two capital equipment purchases totaling $79,512.92. These purchases were placed on the budget at the direction of Tom Hartung. The largest purchase is for six Mobile Citation Computers totaling $ 64,726,20 and a Global Positioning Tracking device for the Special _•_U U 29 .• 261 COY of 'Y3mi of (ho Oesa4• Ar WW' 78-495 Calle Ttp*co, La Quhaa, C4. 92253 82-695 Dr. Carreon Blvd, Indio, Ot 9220J Enforcement Team Totaling $14,786, 71. Finally, an additional CSb 11 was requested to enhance the Traffic Team's ability to investigate minor traffic collisions. This addition adds $80,952.00 to the budget. Respectfitlly, Lieutenant Carl L. Carter e- kj 21 262 City o/ ���(��/}}����//��. 0CPQ" _'� �] 'Gem of the DoseR^ Programs: Police Services: Twenty-four Patrol Officers Two School Resource Officers (I —La Quinta High School & 1—La Quinta Middle School) Four Investigators Two Dedicated Patrol Sergeants Four Direct Support Sergeants One Coachella Valley Narcotics Task Force Deputy (CVNTF) One Coachella Valley Violent Crime Gang Task Force Deputy (GTF) Six -Deputy Special Enforcement Team (SET) One Business District Officer Three Community Service Officers Five Motorcycle Officers Traffic Reconstruction Unit Community Policing Office Citizen Volunteers Critical Incident Services and/or Resources: 1 Special Enforcement Bureau (SEB), also referred to as SWAT Hostage Negotiations Team (HNT) - w Forensic Services Unit -_ Canine Units with access to Bloodhound Units and Search Units l iazardous Device Team (FIDT), also referred to as the Bomb Team Coachella Valley Narcotics Task Force Coachella Valley Violent Crime Gang Task Force Central Homicide Unit -East (CHU) Aviation Unit Underwater Search & Recovery Team, also referred to as the Dive Team Desert Search & Rescue (SAR) Riverside Mountain Rescue Unit (RMRU) Sheriff's Mounted Posse Explorer Post #503 -•_U it • 22 r 263 Accomulishments FY 2006 — 2007 Worked with allied agencies to address juvenile behavior at the La Quinta High School and Middle School through the Youth Accountability Team (YAT). Worked with allied agencies in an attempt to club juvenile alcohol consumption through ourassociation with the .Coalition to Reduce Under Age Drinking (CRUD). Continued the cooperative agreement between the City of La Quinta, Desert Sands Unified School District, and the federal `Cops in Schools Grant'. Selected, trained, and fielded a fifth motorcycle officer to address traffic problems. Injury and non -injury collisions have begun to decrease as the number of violations cited increases. Provided detailed monthly reports to the City Council, City Manager and staff regarding criminal activity, target programs, statistics, and crime trends. Provided specialized services (SEB, HNF, SET, Traffic Accident Reconstruction) and as needed worked interdepartmentally with other bureaus (CHU, CVNTF, GTF) to reducetcombat criminal activity within the city. Have continued to work with City Staff on the Crossroads Collision Data Base. Provided traffic collision data input for City Engineering and Police Department use. Expanded operation of Community Oriented Policing Office ju-tfie Village area of La Quinta Cove. Citizen volunteers now staff this office on a fi 'tfine basis to provide direct access to police services for all La Quinta residents and visitors. Citizen Volunteers donated a total of 2,960 hours of service in 2005 (i-514 increase or 1,41i4 hours since 2003). Continued recruitment for the Police Volunteers. Used the Volunteers in several emergency and non -emergency operations for traffic control. Volunteers won a third place award for the aesthetics of their vehicle at the Police Volunteers Seminar. Continued existing special enforcement programs to target specific crime problems within the City and developed additional programs to focus on new problems. These existing programs included burglary suppression, robbery Prevention, traffic safety, and special event security. Enhanced the Cove bicycle patrol program to include the Hwy 111 business district and north La Quinta. 2 3 264 Created, filled and maintained a Business District Deputy position to respond to the needs of La Quinta business owners and proprietors. Goals For FY 2007 — 2008 Continue to work with City Council and staff in developing partnerships with community and business leaders with the goal of implementing Community Oriented Policing Programs. Work with City Department Heads and staff to identify new programs and funding sources that provide for enhanced public safety. Work with the City and staff to identify area of new technology that will enhance public safety. Work with City Leaders and Staff to provide a level of police staffing that is fiscally responsible to the City and supportive of employee safety and will keep pace with City growth. Continue to aggressively respond to and combat criminal activity within the City. Work with the Gang Task Force and Narcotics Task Force to minimize gang and narcotic activity within the City. Continue to create an atmosphere of public trust and cooperation between the community and Police Department. Continue to work with business owners and operators to redi &— *e in the growing Hwy 111 corridor and Old Town, creating a safer envirgmetit for our business partners and their customers. Continue the expansion of the La Quinta Volunteer Program and implement a training program to give them a more complete knowledge of Police and City services/ capabilities. -O,1 24 •0 265 mItoO0:tor- NV�VOptnmv0OmO,NOr00 tD.to h m hlV h m m VIV m/Ol0 V 0OD to Oflmm mNNN m O tD h m O h h N 4 0 O �00 F pl tp,N m f� him a0 N O O OV W m m Ot m O •- m V OD to (O tG �[i'tDII 1a00 mmm � V�V OO pco �y�y ^ tV b O CIIC m tD N r'rN r N M N t� 1 afIl TI{ ,N O W m ��� a O lr�rI 1 Ir _ H FA, m! 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Q c. t C m W' o c c H mmm d G W a y H m> Etq' a Z •� O, U-f2 m a n.I m m E m U 2 Z m `—' E J y m m m p E+ p m 5 o o t/1 E U. l m o 1E >£ `� m w O! O 'F a m� a m `m " a`> o i o q O n°. O W�5m �-m >` c E 'o�eim° m N �'om m m U U. Dm(D Lu Op U , E Eo Fm �mo ° � o` ��Z5Erj2 .rmoman m.r_n - WSJ oo+r3 E,-a c m om:m mm — mco E OQF�-- �I'�EoE OtFQ- >16 aoj1o o ao. a;o c U) Q 0 z (0 o«m==m � -_-7 V�u xnmo oam - • •I•uoE �mY, i�0 1mQ �om I Wam:; I! ! II I ! :3 1 ! ! .V U 25 268 N m m O A M N v)mbmm m m m P W P m.}"a 01m QI b.-m 7 M 0 m 0 b N Ombf O O h �-N(R � 0 0 e9 wfO�M M O uuP�� O b$ O Y A y 6 Cd O NANmNNm ffl M �Om am � W N N � W op �jU vs N Z LU O m b o O mhM W m WP 00 NEmp mb CmP mON0 p 0O Oapp p MLSO b Wild tCbOD kimNm M�p YO VbN 0Ol00aN 0NW Nm0 AmA m �tOeO tNONh�i/ �OhV) meeN- a0m0 OOO OPn�tmi N p w N O O N W d' A S V Y V O oil NtO fO 'v b m0 hof. (�N000 W 000 0- O�qN f0O � 'M � b b m c�ohaP mvO(M b �u�mbmoMenP�MAb M [VCArymv b ryb MO OON�PNb W NOO O O gi Y CD () n' p Amy .- m e- N ' fA A �- M N fA Ui iq N! f9 M fq M eH iq m Q � a) CL Q O n ON' N V N V OtNpmmCp mN 'NN O amp O Pm WNOOpp MEN 00Oam Q pqA W O A P �O A N Ypf �O O O O O- m ��pO �VNyI Eby mN MO Ib�aO yO N ww An O m oaf w w CL J N ¢ a+ zW-.q1 i 8b`g >jgm TT� .�.�LLr 5 W a a EWg'p •o$ m a�bQO .y `� iip3 N FFggg LLro ao 'w3CC aw Fe$c wm'a�x 0 O m o ao•S N S� ';,°EEO~Ew m"EEac m gSvm��q O O �'�78EZ- Q IIESZ Mg O Ul o st�U8QU' 0 a N W 201��OrL N a �21--DULL�U y P3 m L Ntq O. L UUUU' p W f�uI C W z J .■.0U� 26 .• 267 City of Fiscal Year 2007-2008 Community Services Officer Q Increase $80,952.00 The addition of one Community Services Officer 11 will assist the Patrol and Traffic divisions in two ways. Currently, the Patrol Division is charged with the investigation of non -injury traffic collisions leaving motor officers to fully immerse themselves in deterring violators through the citation process as directed by the Crossroads computer program. The addition of a traffic trained CSO U will lighten the load from Patrol officers as the CSO H will step in and investigate non - injury collisions. Moreover, with additional training, the CSO 11 will be able to handle minor injury collisions as well. By investigating minor injury collision the motor officers will have additional time to lower traffic collisions and tratTic related injuries and deaths. Ten (10) dour Addition of Daily Patrol Time: $405,455.00 The proposed addition of ten additional daily patrol hours is in response to recent community comments by the La Quints City Council. The Council has indicated their goal is to provide the citizens of La Quinta with additional law enforcement coverage and protection. While the daily coverage in the city is adequate, the addition of ten additional hours would certainly assist in thwarting daily nuisance calls such as rock throwing and problems at, the Skate Park. Certainly, the Special Enforcement Team has and can handle these calls for servicej owever, if the addition of daily staffing hours is increased the Police Department will be assist - more rapid solution to crimes that sometimes wait in line for the Special Teams to handle. Thea addition often hours equates to two additional officers. The two additional officers wouldy4prfase our officer to citizen ratio and reduce our response times. - Training Fee for Two Additional Deputies: $65,370.00 The employment of two additional deputies requires their adequate training. The training fee is indicated above Addition of a Third School Resource Officer at Mitchell Paige Middle School: S49,656.00 The Mitchell Paige Middle School opened in September 2007. The opening found some confusion and chaos with parent/student drop off traffic and other organizational issues inherent to a new school. The La Quints Middle School SRO has been splitting his time between LQMS and MPMS leaving both schools short of an SRO from time to time. The addition of this third SRO will alleviate this problem and render MPMS a safer school environment. 2 r 268 Capital Equipment Purchase — Electronic C.ttation Computer: 564,726,20 An Electronic Citation Computer is a hand-held device whereon the Traffic Officer writes a violator a citation with the use of a stylist instead of a pea This device is a check -the -box format that allows the rapid issuance of a citation thereby limiting the time the violator is detained. One of the primary reasons violators complain about receiving a citation surrounds the length of their detention. The Electronic Citation Computer will substantially shorten this detention time. In addition, the computer will dramatically shorten office time required to process the citation. The computer allows the citation to be electronically downloaded into the law enforcement database as well as the court database. Due to the complexity of the device the reader is invited to read the attachm=a herein provided. Capital Equipment Purchase— Global Positioning Tmcldng System: $14,796.71 This device will allow the Special Enforcement Team greater latitude in surveillance. The device is easily attached to a suspect vehicle which is then tracked by a GPS computer system. In areas such as the Cove it is very difficult to follow a suspect without being compromised due to the size and construction of the neighborhoods. This device will allow such surveillance without having direct eye comect of the suspect. Devices such as this are widely used but rarely shared amongst special teams because the need for the device is often spur of the moment Teams are reticent to loan the equipment because they may treed it rapidly. Please refer to the attachment wherein enclosed for a more detailed explanation and description. Conclusion: Crime rates in La Quinta are at an all time low due to our motivated officers and envious relationship with City staff and Council. The addition of the positions herein described and the listed equipment will further assist in maintaining positive statistics. -a.0 ij: 2 E .• 269 City of 4 a % ` `Gaol orme Date,?, Service Level Fiscal Year 2007-2008 undin It is projected that the City of La Quints. Police Department will potentially receive approximately $20,000 in funding through Federal LLEBG grams. An additional amount may be provided by a State COPS grants, but the amount is unknown at this time. Justice Assistance Grams will potentially account for $10,607.00. These grants are intended to provide the La Quinta Police Department with the ability to implement special programs that are an addition to our dedicated enforcement efforts. An additional $230,000 (general fund) will be combined with these grams to fund the following programs: Holiday Enforcement Pr cmram - $35,000 This program runs from the day after Thanksgiving through Christmas Eve. It provides a significant amount of extra patrol and presence in the City's shopping districts where increased numbers of robberies, thefts, and car burglaries are known to occur during the holidays. By providing a safe shopping environment, customers are attracted to the extensive shopping and dining establishments in La Quints. Further additions to The Village and the restaurant center on Highway, I I I will increase the need for this program. Problem Specific Traffic Program - U0,000 This program operates throughout the year. Through the utilization of the "Crossroads" traffic software (purchased during FY 2001-2002 with CLEEP grant funlthe La Quinta Police Department has been able to identify specific areas where specific p blemg are occurring. Additional manpower would be assigned to assist the Traffic Team with the enforcement of those violations most likely to cause tratFc collisions. Traffic program$ et�rently conducted by the Traffic —Team (Holiday DUI and School Zone Speed Reduction) would also be funded through this program. Robbery Prevention Program - $80,000 The increased number of businesses has increased the potential for robberies in this area This year round program would continue to incorporate increased bicycle, foot and unit patrols in the Highway III corridor. The focus of the program would be robbery prevention through increased presence and the increased interaction with business owners. Officers would make regular contact with all businesses with the intent or assuring their safety, developing sources of information reference suspicious activity, and promoting a safe business environment. The implementation of this program in FY 2002-2003 has resulted in a reduction of robberies in this area and increased communications between the Police Department and local businesses. -k0 U, 2 c 2'1 �J eaffi Proaram - S25.000 This program will provide $25,000 to offset the cost of police services required by the annual Bob Hope Desert Classic. Bunft vP dk Prevention and Aooreheasion Prnmet $70,000 This proms wed target the primary crime problem in the City. This year-round program would continue to focus on reducing burglary, theft and auto theft through the education of potential victims, identification of potential crime locations, and the aggressive investigation and apprehension of those suspects committing these crimes. The mule4ayemd approach provides remedies to the problem and encourages citizens and the police to work together on this problem. This program was implemented in FY 2002-2003. Coadasion The above programs represent a total expenditure of $250,000 of grant feuding specifically provided for the enhancement of law enforcement services and general funds. while each program is provided with an amount, time amounts can be altered as program priority is identified. If a now problem is identified and requires special attention, funding can be diverted from one of the above programs as needed based upon prioritization. This program provides the Police Department with flexibility in its program funding. .0-00, 3n .•.;. 271 Clty of y 'Gem of the Odeon. In partnership with the Riverside County Sheriff's Department, Indio Station PROGRAMS / ACCOMPLISHMENTS / GOALS Fiscal Year 2007-2008 Patrol Services — Increase $583,106.00 The hourly rate for patrol services, as estimated by the Contract City Administrator, was increased to $110.78 per hour for FY 2007-08. This is an increase of approximately 4°/u. This increase is based upon the current 120 hours per day contract. Patrol Services Addition of 10 hours Per Day -- $207,956.00 The City of La Quinta was noted to advocate increased law enforcement coverage in the city as a goal for the new calendar year. This in mind, we have included 10 additional hours per day to be deployed in the city to assist with this goal. These additional hours (10) represents two additional patrol officers. With this addition these officers must be trained. The associated training cost for two officers is $65,370.00. Special Enforcement Team (SET) — Increase $44,937.00 This cost reflects the new contract hourly rate of $110.78. This rate is set by the Contract City Administrator and is an increase of approximately 4%. SET Members are billed at 1,787 hours per position per year. Normally, the hourly rate if assessed at 1780 hours per position per year; however, 2007 — 8 is a leap year. Community Services Officer — Increase' $80,952.00 The hourly rate for dedicated Community Services Officers, as estinihted by the Contract City Administrator, was decreased to $38.77 per hour. Becausell`t this decrease and our expressed need for traffic reporting assistance, we elected to propose the addition of one CSO II. This additional CSO I1 will be assigned to the traffic dl�*ntbnd will be tasked to take non -injury collision reports. This assistance will allow 'motor officers to concentrate on problem traffic areas and assist patrol officers to take calls in a more expeditious manner. Gang Task Force Officer — Increase $9,747.00 This increase reflects the change in the contract hourly rate set by the Contract City Administrator for this position. The rate for FY 2007 — 2008 was $51.07 and has been changed to show a realistic increase of approximately 4% to $53.11 per hour. Drug Task Force Officer — Increase $9,747.00 This increase reflects the change in the contract hourly rate set by the Contract City Administrator for this position. The rate for FY 2007 — 2008 was $51.07 and has been changed to show a realistic increase of approximately 4% to $53.11 per hour. 3272 A School Resource Officer — Increase $17,143.00 The hourly rate for the School Resource Officer, as estimated by the Contract City Administrator, was 59.68 per hour for FY 2007-2008. This rate was increased 4% to $62.07 to insure adequate funding based upon past billing trends. The increase reflects 50% cost sharing on the part of the Desert Sands Unified School District. Half the total cost for two School Resource Officers is $99,312.00. Based upon last year's request of $82,169.00 the city will realize an increase of $17,143.00 for two School Resource Officers provided Desert Sands School District pays 50% of the costs. The cost increase to the City of La Quinta will perhaps change following budget hearings wherein the specific DSUSD obligations are revealed. . Addition of One School Resource Officer — Increase $49,656.00 Currently the La_ Quinta Police Department staffs the La Quinta Middle -School and the La Quinta High School with one School Resource Officer each. However, a second middle school has been absorbed by the city, Colonel Mitchell Page Middle School. We propose a third School Resource Officer for the Mitchell Page Middle School. The total cost for this School Resource Officer is $99,312.00. Provided the Desert Sands School District pays 50% of this SRO the cost would be $49,656,00. In recent weeks members of the City Counsel have called for additional School Resource Officers. We agree with these recommendations and support the addition of a School Resource officer at Mitchell Page Middle School. Motorcycle Officer — Increase $69,070.00 The hourly rate for the Motorcycle Officer position for FY 2007 — 2008 is estimated at $94.80, This is based upon the Contract City Administrator's estimate of an hourly rate at $91.15 + 4% = $94.80. Compared against FY 2006 — 2007 actual hourly rate of $88.53 (total cost estimate $938,704.00) we arrive at the above increase. The cost increase represents the difference between FY 2006 — 2007 hourly rate of $88.53 and the quoted rate of $94.80. Dedicated Sergeant — Increase $24,263.00 The hourly rate ($75.25) for the dedicated Sergeant, as estimated by the Contract City Administrator, was increased to 4% to $78.26 for FY 2007-2008, This increase represents a moderate increase from the initial estimate and final billing st?ulsti The cost increase is derived from FY 2007 — 2008 rates as compared to the final 210W 2007 billed hourly rate of $72.45. Mileage Costs (Patrol Units) — Increase $19,350.00 The previous budget estimated patrol unit mileage at 315,000 miles. Historically, patrol unit mileage for FY 2004-2005 was 288,437 miles and for FY 2006-2007 it was 316,655 miles, just over an 8% increase in mileage from FY to FY. Currently the patrol unit mileage exceeds last year's total by two thousand miles. This number is due to increased staffing levels in this FY (210 hours per day as opposed to last FY (102 hours per day). In addition, due to recruiting problems we experienced low per day staffing levels last FY as opposed to the current FY. Based upon the Department's hiring rate and our satisfactory per day staffing levels, I have upgraded our mileage expectation for marked patrol cars to 350,000 miles for FY 2007 — 2008. Mileage Costs (Plain Units) — Increase $1,950.00 FY 2006 — 2007 estimated plain unit mileage at 7,500 miles. Preceding years (FY 2003- 2004 and FY 2004-2005) estimated plain car mileage at 7,505 and 4,541 respectiv', „ ■ y , , 3 2 273 Last FY mileage was underestimated by at least 1,850 miles. While I have projected a $1,950.00 budget increase for FY 2007 — 2008, this does not reflect an increase in mileage costs. In fact, mileage costs have gone down. The mileage cost for FY 2006 — 2007 was.50 cents per mile as opposed to this years estimate of .43 cents per mile. Booking Fees — Increase $14,820 Last year (FY 2006 — 2007), the estimated budget indicated Booking fees would rise substantially (63%) to $296.45 per booking. In reality, booking fees were billed at $148.23. This year (FY 2007 — 2008) booking fees are said to remain the same at $148.23. However, the number of bookings has risen dramatically frorrLan estimated 550 for FY 2006 — 2007 to 947 for the year. To compensate for this rise in bookings we have budgeted for 1200 bookings for FY 2007 — 2008. This increased amount of bookings explains the increase for this fiscal year. - DOJ Blood Alcohol Fees — No Change In FY 2006 — 2007 we requested $17,000.00 to cover DOJ blood alcohol fees and screening fees. A real time look on April 11, 2007, revealed we had spent $7,8117.38. It appears, based upon our expenditures to date, $17,700.00 is an accurate number to cover projected costs. Cal ID — Increase $3,624.00 The estimated increase is based on population data from the State of California, Department of Finance, and Population E-1 Report. The per capita cost of $0.86 has not changed. Facility Fees — Increase $20,217.00 The Contract City Administrator has determined an increase for facilities fees. Last year (FY 2006 — 2007), the cost estimate was $74,262.00. This year (FY 2007 — 2008), the Facility Fee has been estimated to be $94,479.00. This represents an estimated $20,217.00 raise in last year's estimate. R.MS — Increase $53,421.00 The increase in the amount budgeted is due to the increase number of transactions being conducted due to the increase in personal, the increased numbei of businesses and increased number of homes. Last year's (FY 2006 — 2007) a ina"te was $60,000.00, while this year (FY 2007 — 2008) is estimated to be $113,421.00., ;s Special Wo feuYent Funds — No Change The use of focused Community Oriented Policing programs has helped to address dangerous crime trends and hazardous public safety and/or quality of life issues as they occur. The current level of Special Enforcement funds reflects the proper amount of capital needed to continue crime suppression programs at their current levels of service due to personnel rate increases. Capital Equipment/Maintenance Expenses.— Increase $79,512.91 The Traffic Bureau has requested the purchase of six (6) Mobile Electronic Citation Computers. These hand held devices will alleviate the current multi copy paper citation issued to errant drivers. This paperless system will expose the violator to a much shorter detention time, eliminate failures to appear in court based upon allegations of poor penmanship and interface with current computer software so citation information may be downloaded more rapidly. These Mobile Electronic Citation Computers will interface 274 3• -a_! j u 3 3 with Crossroads traffic analysis software to target problem traffic areas as well as law enforcement databases. This system is not experimental and is being used in several jurisdictions throughout the United States. Please refer to the attached study for additional information. Cost: $64,726.20 _ The Special Enforcement Team (SET) has requested the purchase of a Global Positioning Tracking System. Such a system will allow the SET Team to track suspects throughout the city and into even the Cove area. Historically, the Cove area of La Quinta has presented itself as an almost impossible area to effectively conduct surveillance on a suspect. The.area is small with crossing streets, winding perimeter roadways and often times suspects performing counter surveillance. The GPS Tracking System will allow the SET Team to follow suspects movements from a fixed position and, if desired, from mobile positions not directly in the sight of the suspect. This item has applications that will assist in the apprehension of suspects for all Part One crimes. Please see the attached study for additional information. Cost: $14,786.71. 4 0." 34 .r.._ 275 Cl U O q (D N to V N V c 'S Y N N m t0 W Y L "NNcoco a� n$ p nt i S G r116��.'by lV ty� N Oi q 5 Z a a CVO f w o V' 'V' to to t0 to U LL LL T T r T T U Y oY� co V' V' m LLw,O N 2 LO (o (0 r, tom. tr u.. <YV v ppu�TNti U �~ W iD (0 (O h. t-, CO a p� a� c.. p Y P V pg V API 1fl a A art ' •■•� 276 E Riverside County Sheriff- Indio Station 82-695 Dr. Carreon Blvd., Indio CA. 92201 Bob Doyle - Sheriff Proudly Serving the Communities of: Pall) Desert -Sion City, Irennuda Dunes, Gidlo Hills, Vista SmdaNava, Thennal, Afeaca, Oasis, Noriksirom, Chiriaco Suatnrit, and the Cities of La Oulnta and C'oacicella._ MEMORANDUM To: Lieutenant Carter Fr: Sergeant Walton Re: Electronic Citation Computer Date: Apri15, 2007 REQUEST: I am requesting the purchase of six (6) mobile electronic citation computers for use by the La Quinta Police Traffic Services Team. PRODUCT: Electronic citation computers are not new to field law enforcement use. Hundreds of law enforcement agencies and other municipal enforcement divisions use wireless citation computers throughout the nation. However, the current trend has been moving toward "paperless" and "wireless" data systems within larger governmental agencies. The reason for the trend covers a wide range. Primarily, electronic computer systems are becoming the benchmark for personal identification, vehicle tracking, and financial accounting. Debit cards have revolutionized the manpower requirements of the banking industry. Looking to past years, checks were carried, written, and tendered. Each check was manually entered and signature cards were used to verify fraudulent activity. Currently, trillious:Qfi dollars are traded and exchanged daily on the "information super highway." Errors have receded mg requirements have dropped, and account access has become a 24-hour, seven days per week prop, sn.- ;s Our current process of citation issuance, although sound, is antiquated. Pent an8hip suffers during times of stress, fatigue, and nature's environment. Citations must be checked by supervision for errors and legibility before being processed and exchanged to front office personnel. Front office personnel must manually enter the data from each citation into the Tiburon RMS database before exchange to the Indio Traffic Court. Finally, the Indio Courts must perform a process to complete the extensive travel for each citation. An electronic citation computer is handheld, wireless, and provides the enforcement officer the ability to "swipe" the violator's driver license to complete the majority of personal data. The computer is equipped with a database of Vehicle Code violations, including the often -missed sub -sections, to "populate" the sections violated. The computers allow a preset court appearance date and time to be loaded for accurate data, reducing the number of `citation corrections." The computer allows legible citation production, regardless of the officer's fatigue, penmanship, or nature's "fury." Finally, the computer allows data to -M 3 E 277 Page 2 interface with the station's RMS, CROSSROADS, and Indio Court databases, -providing a paperless transaction. I want to stress; control of the citation data is always maintained. Ultimately, supervision and administration have the "buih-in" ability to conduct accuracy checks or data audits. Forgetting the fact this computer can produce accurate and legible citations in less than five minutes; this technology moves our city forward with efficiency. VENDOR -'- Advanced Public Safety (APS) 500 Fairway Drive, Suite 204 Deerfield Beach, Florida 33441 X63y19 Pocket citation bundle- I nermec CN3 with Bluetooth 902.11 b(g 2D imager, Extended battery, QWERTY, Keypad, GPS, WM5, Sprint, Zebra RW420 Bhutooth $6,395.00 ea SmartExport (file) RMS $7,500.00 SmarWaport (file) Court $7,500.00 SmarW.Vort (file) Crossroads $7,500.00 Zebra compatible Thermal primer paper cases $ 142.20 ea Computer 3 year warranty $ 3%.00 ea Printer 3 year warranty $ 223.00 ea Shipping, Handling & Annual Maintenance $8,000.00 TOTAL: $64,726.20 w *The "SmartExport" software was proposed for twelve devices. The actual co may be lower' David Walton, Sergeant Indio Station Traffic Services Team Auad ma a: P ew4Ea"Ar iete "San hwido Traffie rut t Go DigUal" 37 278 jKiverside County Sheriffs Department. Indio Station La Quinta Police Memorandum To: Captain Meyer via Chain of Command From: Dep, Butvidas Date: 1116/06 Ref: Request for Expenditure of Funds for GPS System Introduction This memorandum is being written to outline the need for the purchase of a Global Positioning System (GPS) Tracking System. This memorandum will explain why the system is needed and the history and success behind its use. Additionally, this memorandum will provide cost comparisons and the recommendations for the purchase of various items of equipment to facilitate the usage of the system. Full implementation of the system will require the purchase of 1) GPS Tracking System and Software 1) Laptop Computer 1) Wireless Service Account "Air Card" es ri ti n A GPS Tracking system is a multi -unit, integrated device used to track an atd, usually a vehicle, in relation to its positioning on the globe. GPS uses longitude and latitude t#ia0oint an object at its present location. Once the latitude and longitude are known, a map can be psed to lhput the location upon a grid. = ;s The GPS'Pracking system uses satellite and cellular telephone technology to track and communicate the location of the tracking device. The way in which an object is tracked is accomplished, first by installation of die tracking unit. The tracking unit is a small, self -powered unit that can be attached within seconds, magnetically to a vehicle. The unit then transmits its latitude and longitude to a satellite. A laptop computer equipped with GPS software then tracks the location of the unit from information communicated between the satellite and the tracking device. The laptop plots the location of the device in "real-time' upon the screen. As the location is plotted, law enforcement can track the vehicle on which the device has been attached. _a_.; „ 3 Err .�.L 279 History GPS systems have been in use by the military for decades. The technology has become available to the private sector within the last couple ofyears. Various private companies use the system to track vehicles and packages for delivery. Law enforcement has discovered the benefit GPS Tracking systems provide in locating suspects, tracking suspects, and developing intelligence. Numerous law enforcement agencies and task forces in the Coachella Valley have successfully used the GPS Tracking System. The Coachella Valley Violent Crime Gang Force recently used the system to locate two suspects wanted for murder in a local city. The tracking device was installed on the suspect's vehicle. By tracking the travel routes of the vehicle, they were able to attest two violent pug members for murder. Several _other agencies have used the system to track and arrest known felons, corroborate cases and gather intelligence. The Palm Springs Narcotics Task Force, Coachella Valley Violent Crime Gang Task Force, Palm Desert Burglary Suppression Team, Riverside County Special Investigations Bureau and the Riverside Auto Interdiction Detail, currently use GPS Tracking Systems. The La Quinta Special Enforcement Team has in the past had to borrow other team, s units in order to conduct the types of surveillance only a GPS Tracking System can provide. At this moment, the La Quina Special Enforcement Team could use the system to assist in the investigation ofa recent home invasion robbery and a string of thefts and burglaries occurring in the south end ofthe city. Unit Information There are currently two GPS Tracking Systems geared toward law enforcement. The units are only available through their manufacturers. 1) Orion ST-811TDK GPS Dime Tracking Kit with software $9,62500 2) Coleman Technologies CIT AIO-G Platinum Tracking Kit $7,295.00 I have compared the two systems and have determined that the Orion unit is the best for our needs. The reasons for this are several and include: „ A) The Orion has the ability to transmit in real-time, the Coleman cane B) The Orion is currertly in use by the n4o* ofthe task forces and agenc* locally and this allows better interoperability. C) The (Irion has local service representatives. D) The Orion can track multiple devices simultaneously, the Coleman camtot. E) The Orion can work on all three major cellular service networks including Sprint, Cingluar and Verizon. The CTI unit can only work with Cingular and T-Mobile. IwntOR Commuter I am requesting the purchase of a Panasonic "Toughbook" CF-29 Laptop computer forthe platform upon which the tracking software is installed. The CF-29 has proven durability and is aureudy in use by numerous law enforcement agencies, both local and abroad. The CF-29 has the ability to be used in varying extreme climates. The unit is self-contained, although an exterior CD drive must be purchased. (price of external drive is included in the below quotes) It is equipped with its own GPS system in case it is misplaced; has a backlit keypad for use at night; can have the "Air Card" installed irrtemally and has touch screen capabilities. Because of the nature of law enforcement and the fact 3W 280 that circumstances can change at a moments notico, placing sensitive gear in situations where they can be damaged, the CF-29 is ideal. I obtained three separate quotes from three different vendors and they are listed below. Panasonic CF-29 Toughbook Laptop $5,245.41 (CDCE Inc. Quote) $5,2U—M (GTSI Corp. Quote) $5,167.71 (CDW-G Quote) As stated above, the GPS, Tracking System requires wireless "Air Card" service. I have contacted three ditfereot-wireless providers; VeriwtS Cingular and Sprint. Sprint Witless provides the least expensive monthly service at $49.99 per month with a two-year service agreement. All three provides quoted me for unlimited anytime minutes. Cingular Wireless is $59.99 per month, also with a two year service agreement. Verizon provides service for $79.99 per month with no service agreement requirement. This price is not discounted and reflects the purchase of one unit without continuous service. It is my understanding the City ofLa Quints currently has a Verizon account and may be able to obtain a discounted price. Although Sprint and Cuwdar have the least expensive plans, it has come to my attention through research with local agencies that Verizon provides the best coverage in the valley. This is paramount due to the fad this type of system is most effective when it can be tracked in real-time without interruption from lost service. Verizon Wireless Service (1-Year/Uniimited Anytime Minutes) $79.99 PER MONTH Cingular Wireless Service (1-Year/Unlimited Anytime Minutes) $5999 PERMONTH• Sprint Wireless Service (1-Year/Unlimited Anytime Minutes) $49.99 PERMONTH' "Require 2-Year Contract Conclusion In conelusion, I request the City of La Quints purchase one Orion ST411TDK GPS Delete Tracking Kit wftb so@wanq one Panasonic CF-29 Toughbook Leptoli4 Verizon Wireless Service (1-Year/Unlimited Anytime Minutes) Based upon the quotes provided, I suggest the Police Department purcha efanasonic CF-29 Laptop comVer from vendor CDW-G. The total expenditure not including taxes and shipping for the Orion unit and the Panasonic Laptop would be approximately. $14,796.71 The cost ofthe Verizon Wireless Service will be on a continuous basis at a quoted price per month at $79.99. Respectfully Submitted, Damen Butvidas fl2437 A-U 281 ATTACHMENT 3 m s `s �m pip V o 0 0 U — ao $ c c$og�ac c$ } o N S COl S cv S m S n O N N� m m LL m m o�E o a$$g U NNoQ NN moN SN N NN D m E m o � g N m m U ' m M N � ,ri N LO = iQ� N D tmp pp pppp S S S QQww P N m M M m m V ii C O O Q m O O O O O O O Q N �:CiNN�-<N<V N pp m M'-thM�NNNm 00 800 SS000000 C o 0.�-O OSSSp q0 m LL (00 N N NNN "CNN -: N pp N �O S CNN 0 _ N a m E Q m $� c E ami 12 ¢ m p E Cpd 7i1 o _ W m o c a c o C L _ u 22 z o o c¢ °Y S N U� N L✓j W y o b r C L L m C r m u m U mNoec E U LL a 7 m E`y �°;EU 8LK .Q c L c'� wLLm, m m u V U m 3 Lj o3ig _ ma_�co99t3EEw�$�i7�sya— O m C LO L<< LL W E= W c• W �° accO EC°m r n Uw(* w 00C.) c)>N K U UU fS U 12>0 wc oCma -U N n �.W 282 0 0 a tZ �I N p c UD o o m c p O � fO`IN H ON NN M O Lp OON N O O O OG N N � N N O$gON OgM oMilo NN�ONnooD SO$ O?N'd"SoSOoo� cO�ooOoOM-r ou000mh.6 NayOe d N p N E N N N S N p p G O N O S O O$ S p S O O O M O O O O NmN NN m�Nl7 d p1� b � $oo 000so Ro$$$$8 $$ O O O C O O O O O O O M O 0 0 0 N N b N O I d' m o _ x ' m LD C r a E m a n �� A nt E a¢ 5 d c.QO 0 YS' LS a a 2 uJ a Em .ffi .. mmop0 WE�eCELL zp m o m Wan 0 0' a a b m m c y d V T $ V� a .gE ii C U y LLw « mU. m CN IL YQ V L- E ;a omo:s �oLLmB c> a 8 � dra L m lmc,y :944o«�E1AC gGtq vJ G c c P 0 m a Nma�OEQE g m O m C iJ W 'a IS Atom m �_ > mdpQsa�ELam Cm�Q>p>`�pFS ma b QUfp W N O 300V aJJGJ JG MgFO. Q LLU V ILU7N —agE CT4 W -0_,; ; 42 ,o_� 283 O O N W Z Z 0 Q Z W IL U Z m U N W_ I-- U W J Q LL 0 w N o WeLTTACHNIEFt m E�_m c E 0 E a�0. c C m 63 V o» w w o» C,i C) L°o v C m N F m m V ry0 C� e E m c 5 m m 0 m o E� m N mE E mE a mE mE '0 Le lO c a0 E W E� E : Q��= E w w ^vi Z o ow w 4 V 0 ^ w « m C L N C _ C CO C t '- m C �ap p C m C C •2 C _ m m 7 U •C m q__� U UU V com s E E EE EEC E Em E EE 0 o00 a4 a ao Y Y w ;- �Ua w �»_ nw > j m E E E o E n ° e O c f1 0 E 49 0 0 3 c E m 7 Z Z Z I I I I Z 2 S LLL S :J E E E E^ co+r Eax o 6 E Q 0o m w 0 0 c z o Mn U o w y Gl� E E ° m 3 z v z N z Z° j u E • Q E E-r d E E m E H uOOi E c :i ol t 0 t _pE g E m LD aD N ^fA w w rn» C w f9 n d d `o d E • E d B d m E E E E> Q E E E ay ` IDD f�') (lOp fD a C 000 U) N � IH t9 (A Iq ♦ f9 61 1A N9 m c u m `U 3 E c c $, o a nN L ° EO U 1 1 m 0 c c a a.. m 05/ 10/2087 15: 49 7605646064 LA WUINTA ARTS FOUND A t 1 At,/ R&N �17ei 1 May 8, 2007 By fax & mail Mr. Thomas P. Genovese, City Manager City of La Quinta _ P. O. Box 1504 La Quinta, CA 92247 Re: 2007-08 Application for Contract Services Agreement Dear Tom, Ahk iL PAQeu� �Irsl 4TV A �l 11 V FOUNDATION IAQUINTAA rESTIVAI. May this serve as La Quinta Arts Foundation's formal request for the City's consideration of a 2007/08 Contract Services Agreement. For the purposes of budget discussions, we request a contract in the amount of $100,000 for production and promotion of the 2e Annual La Quinta Arts Festival, scheduled for March 13-16, 2008. We also request your consideration to waive the associated rental fees for use of the Civic Center Campus for the use period designated in the contract of 1, August, 2006, which were previously imposed at $20,800. We look forward to developing a slate of events, activities and opportunities for the coming season to serve residents and draw visitors to the City of La Quinta. Sincerely, - 11 Christi Salamone Executive Director cc Edie Hylton, Community Services Director Mayor Don Adolph Council Members Henderson, IGrk, Osborne, Sniff 78150 Calle Tampico, Suite 215, La Quinta, California 92253 760.564.1244 Phone 0 760.564.6884 Fax www.LQAF.COM Al l ��1'QtITL Q�lttiT 0� IUTRM�1 Off�)'C S p_:i.....44 28 m gMlft0%- 113 �YhL C.� rn nM., A-btiA'S oTy'1 c.` A 1 1 AUNIVICIY 1 5- L FOND FOOD BANK, 0NC-9-Hunger has noLimit- TO Edie Hylton Community Service Director City of La Quinta, Ca. FROM: David A, Paradin—aV President & CEO FITVD Food Bank, Inc. RE: FIND Food bank, Inc. DATE: June 11, 2007 This is a follow up to my letter of May 1, 2007 to Mayor Don Adolph requesting financial assistance from the City of La Quinta for FM Food Bank, Inc. The purpose of this memorandum is to request a Capital Grant of $250,000 from the City of La Quinta for the construction of a new warehouse facility in Indio, Ca. A request that is consistent with the requests that are being made to the other Cities throughout our Valley. As noted previously, Riverside County and the City of Palm Desert have Pach made a financial commitment of $850,000 to this capital project. Requests fd'�ntribution of $250,000 have been made to the City of Rancho Mirage and the City Itidign Wells. FIND has just initiated discussions with the City of Indio and the City -of Cgachella and a similar discussion will be initiated with Palm Springs. As the problem of hunger is one that impacts all of the cities within our Valley it only seems appropriate that these communities become a part of the resolution of this issue. Should you have any questions or wish any additional information, please do not hesitate to contact me. Your kind consideration is very deeply appreciated. 68.615 Perez Rd., 14 B, P.O. Box 41, Cathedral City, CA 92235, Web Site: www.findfoodbank.om Office: 760328-3663—Fax: 760-328-3994—Toll Free: 888-449-0613---Email Address: dtenoldofiindfoodbank.org -y .91 G 8 6 FIND Food Bank, Inc. Incorporated in 1983 and for the past twenty four years FIND Food Bank, Inc. has provided food assistance and basic essentials to those who are in need here in eastern Riverside County. This assistance is provided through a network of eight six member agencies; soup kitchens, food pantry's, homeless shelters, children's programs, senior centers, and other not for profit organizations, located in twenty one communities throughout the Valley. What started out on one man's front porch quickly greWto occupy a 14,000 sq/ft facility where offices are currently maintained and food is warehoused until distribution. FIND'S program services, in-a"tion to its food receipt and distribution activities includes the recruitment, training and monitoring of food distribution Sites, and an agreement with the Department of Social Services to provide Emergency Food Assistance, for those requiring immediate and temporary assistance. Discussions have just begun regarding the storage of food products and basic essentials that may be required in the event of a natural disaster or an area wide emergency. FIND is the identified food source in disaster preparedness planning at both the County and local government levels. FIND'S geographic area stretches from Cabazon to the Colorado River which is the Border with Arizona. (Approximately 3600 sq/miles.) The Mission of FIND Food Bank is to mobilize the resources of our community to relieve hunger, the causes of hunger and the problems associated with hunger. The Vision Statement states that FIND Food Bank will become a major resource, for addressing and resolving those issues associated with hunger. FIND Food Bank is the Second Harvest Food Bank in eastern Riversi*�punty and the only distributor of United States Department of Agriculture (USDA)-fiRd products. Althoughsome charities may appear to be"food banks," they are, in flict, not food banks but food distribution sites that provide food and meals directly to the j�gry. There are no alternatives to FIND in terms of providing food to charities that directly serve the hungry in eastern Riverside County. Thus FIND fulfills a unique and critical need — providing USDA and Second Harvest Food products to those charities who directly feed the hungry in eastern Riverside County. Without FIND, the ability to serve such food would be very nearly eliminated. America's Second Harvest, headquartered in Chicago, is the largest and most respected national food bank. It has 210 "affiliates," which distribute food into every county of the United States. Seventeen "affiliates," are located in Califomia 287 Ile services and information offered by America's Second Harvest, to its "affiliates," is hig* Professional and extensive, including but not limited to, food sources, procurement, grant/solicitation opportunities, technical assistance, public relations, legislative assistance and operating assi,stance (e.g., manuals on distribution.services, good warehouse practices, public health standards, personnel, etc.) - FIND is a member of the Southern California Cluster of food banks which includes, Riverside Food Bank San Bernardino Food Bank, Orange County Food Bank, Los Angles Food Bank and the San Diego Food Bank. These are all America's Second Harvest food banks. These food banks share food products regularly while working closely on a number of matters and/or concerns impacting food banks. During the recent freeze,'these food banks were able to deliver additional food products to FIND for distribution to the effected farm workers. Currently FIND receives about 38% of its food from the USDA, major food processors like Kraft, Nabisco, Nestle and General Mills in Riverside account for another 24 % of its food products, while Albertson's /Sav-on in Orange County accounts for an additional 18 %. The remaining 20% is received locally from Albertson's, Vons, Ralphs, Trader Joe's, local producers and food drives. FIND enters into a signed contract with all charities to which is provides food and enters into a separate signed contract with charities who distribute USDA products. The food/meal distribution Sites are required to report monthly to FIND and are monitored, in terms of performance standards twice each year. Over the past three years the receipt and distribution of food producfs.ls increased from 2.8 million pounds per year to 5.4 million pounds this past year. This same " Period food/meal distribution Sites have grown from 50 to 86. Lashtime , those 86 food distribution Sites, served on average, 91,209 individuals EACH MOI=,;� On average, 6625 seniors,1550 homebound, 2753 homeless, 20,7.23al k&cn/ 5829 under the age Of six,14,394 of school age. (This differentiation is made because a significant number of these children participate in the school "lunch program," and when summer vacation begins these children no longer benefit from that one meal a day,) and 50,058 individual adults. As many of these individuals will require food assistance on a regular basis this number of 81,209 is best viewed as a "unit of service." The clients served by these food distribution Sites are primarily low and below low income and are 45% Caucasian, 50119 Latino and 1+'/a each, Asian American, Pacific Islander, African American, and Native American. 2A L' J To help put 5.400,000 pounds of food into perspective. 5,400,000 pounds of food will provide 4,218,750 meals a year or 11,558 meals each day, seven days a week for an entire year. This is the number of meals provided, last year by FIND. Hunger or "Food Insecurity," as it is so often referred to in this country today is not a problem of insufficient food. Most are surprised to learn that there is more than enough food to feed everyone who is in need. The problem is one of capacity and logistics. The physical capacity to receive and warehouse the quantity and nutritional quality of food required to meet the needs of those requiring food assistance. Then, developing the necessary distribution Sites, systems, procedures and distribution process that will insure that both the quantity and nutritional quality of food required will reach the intended recipient. The most recent issue with the migrant farm workers in the valley is an excellent illustration of the above issue. The Governors Office recently released $250,000 for the purchase of food products forthose farm workers who were impacted by the freeze. The $250,000 purchased just over 450,000 pounds of selected food products, which was then delivered to FIND in 12 large 53' trucks. FIND could not accommodate this quantity of food without obtaining additional warehouse space. Then, the distribution of this needed food was handled by'only four to six distribution Sites that are located in that specific geographic area. Far too few distribution Sites for the population requiring assistance. And most of these Sites are also lacking in their own physical capacity, specifically refrigeration, which further exacerbates the problem of distribution. Currently, it is not possible to significantly increase the quantity nor the nutritional quality of food required to meet the rapidly growing needs for food assistance here within eastern Riverside County, without the addition of significant storage and refrigeration capacity. FIND has completely outgrown its current facility. Therefoo,4lhew, state of the art 36,190 warehouse is planned for construction in Indio, Ca. The cor the construction of the new warehouse is $5,000,000. GENERAL INFORMATION FIND is a 5010 (3) not for profit organization incorporated in the Sate of California in 1983. FIND is governed by a Board of Director of eight members. FIND'S current operating budget is $660,800 FIND is staffed by 9 full time staff and I part time staff. (Plus 1500 hours of Volunteer Service during this past year.) a' •289 r ATTACHMENT 5 - EAST VALLEY MEMORIALS FOUNDATION a (501(C) (3) not -for profit Corporation) P.O. Box 1679, Indio, CA. 92202 Directory Of Board Members Joseph J. zelamy, Jr., April27, 2(107 td. Colonel US Army (Retired) President ottte Board -- - - Don Adolph, Honorable Mayor, flO.#7iO3e7�08" City Councif Members Michael T. Pierson, City of La Quinta gamn Fmn°r TIsconst, T A 78495 Calle Tampico r Vee Phut La Quinta, CA. 92253 Felipe Cast—da, fe, T.Tacaoan, or. Rcp�ond H Re: Monument at the Coachella Valley Cemetery, 2° Vva Pmsdentospml sandrs Regalia. � d) Dear Mayor Adolph and Members T•c'""e'r Of the La Quinta City Council. Hoard Members Simply put, the East Valley Memorials Foundation, Inc., is asking for Manuel Arredondo, raise vasty financial assistance from your great city. The why is set forth in brief in the Hwsaoe-c grant application this Foundation submitted to your city, this date. Wayne Boaocrs, S.solt III D-Ato V Allow me to be a little more personal, from World War One to the present War on Terrorism, this Foundation has the names of 80 men from the rda CCoro,� VFW Coachella Valley who have made the ultimate sacrifice for our country Post 3699, Indio, CA while serving in the Armed Forces of the United States of America. Hemhan Granados, Adryovn, A. LW.. These brave men answered the call to duty, realizing that their lives could Post 739, Imo, CA be cut short because of their duty to our country. Some�,made widows of Dave loon, oumot their wives and orphans of their children. Most neve "w 11 � what it is to be Humuh Seven Gty of Ind. married and to have families oftheir own. The familitiand, fpends ofthese Lloyd Miler brave men will never for get them, nor should we. BSA-Tmnp Leatkr T1oop 377 = 1 ask you, each of you to pause and say to yourselvesasmany of the 80 Ashley Me Dermott, names as you can. What do each of you know about these men? Does your College OF The D scn Reused P,ofcssot City or your Historical Society have biographies about each of them? Carmel Romero, CommuIt, .Ameecsn Each ofthese men represent this Valley! All the C ities in th is Valley should lg8wn Port 739, Inds, CA honor and remember each of them. Bill Shiner. V. P and Cnnral Uso,gc, H.& DoutWongCo The East Valley Memorials Foundation is asking the City of La Quihta to Pam Stryker, Teach, match the City of Indio's pledged donation of $25,000.00 dollars. By all Indtn High Spool the Cities in the Valley providing financial assistance, this Foundation will Historian raise the money needed to build the new Memorial Day Ceremony Area Patricia Me Detmon and Monument at he Coachella Valley Cemetery. i rhey Shall Not Be Forgotten" U "P14rm poe-� $ Y S . Wjpli l4#2,Ut, v" CAV� N\A%Ci �SCAaS a SrSne.t 290 This Foundation has requested information about each of these men from the National Personnel Records Center. This Foundation, with assistance from local newspapers and media will soon be asking for help in gathering as much information as possible about each of these men. Biographies will be made and placed on dvd's and distributed to every school in the Coachella Valley and to every Historical Society in the Coachella Valley. Think of the cost if each city and or Historical Society did that on their own. This service to all the school and to the Historical Societies is just reason alone to provide the requested financial assistance. The most important reason for providing the requested funds is because these men, from the Coachella Valley died believing in us, for we are what theywere willing to die for, we the people. Will we the people of this great valley remember our collective duty to them? Will we work together to build this Memorial and to create biographies about them, so future generations can learn about them too? Will the City of La Qunita add its great name to the roll of entities supporting this great project? The East Valley Memorials Foundation, Inc. awaits your answer. k yo . Michael T. Pierson, 1" VP Board of Director cc: EVMF Board Members. A 291 H t 1 1Alir71VIC;II a v-� May 2007 )x 1999 ,, CA 92247 The Honorable Mayor Don Adolph ;0) 360-9191 Mayor Pro Tem Stanley Sniff Council Member Terry Henderson Directors Council Member Tom Kirk Council Member Lee Osborne dnburgh etayDear Mayor and Council Members, Centeno curer We are pleased to be making plans for our third full season of Theatre here :entena in La Quinta. We are requesting $50,000 from the City, continuing your sident support of the La Quinta PlayHouse and live theatre in La Quinta Village. Our second season was very successful. We produced 4 plays all on schedule and slightly under budget. n Reeves Director We are an economic development partner in the community. e We doubled our attendance over our first year. Our earned income was primarily from ticket sales with many new to the Village. e Local Merchants saw additional income for their businesses due to our presence. (letters available upon request) 11 o We quadrupled our marketing and inches in advertising Ler the previous year. �' , en:1m o Subscribers returned for a second year and we are developing a taPlayHause corn loyal following. (a sampling of letters of support are includei[r. e §Dail wse@aoLo= Our Children's Education Program worked with 250 children over the course of the year. We worked with at risk youth and all workshops were free. We are pleased to mention that local developer, Thomas Berg, has ley on stage, dUa offered the use of his land for next season. Having the same location next Chuity is a i 3 season s a real bft boost or our returning customers. e have obtained 3 CAaziry g tWyear Y 33-0741257 round event insurance and we will be able to leave the pavers and landscaping in place. We have secured a conditional use permit from the city. Next year La Quinta PlayHouse is planning a four play season again along with education classes throughout the year. We truly believe we are an addition to the cultural landscape of La Quinta and eabenefit to this fine city. Please consider this request for funding. 51 ire, twrttu. 'pAcKCr o� )"SoRn%ano:i cwa^ 292 eno President Board of Directors �� `�^ JAI 1 Ht�rLY1C1• r v - . Laurie Nadeau Director of New Business Development 72920 Parkview Drive Palm Desert, CA 92260 (760) 568-3636 ext. 119 (760) 568-1176 fax Inadeau@kmir6.com April 27, 2007 Mayor Don Adolph City of La Quinta ._ 78-495 Calle Tampico La Quinta CA 92253 Re: KMIR Teen Driving Clinic Dear Don, Another year has come and gone with yet another Teen Driving Clinic under our belt. With a 70% increase in teen drivers here in the Coachella Valley by 2010, we know that this effective and informative clinic is helping save teen lives! Naturally we were disappointed in not having the sponsor support from La Quinta this year but hope that we can count on you for the'teen driving clinic for 2008. Although the dates are not set, it will run in early April 2008. This past year we ran the clinic over 2 weekends to increase the opportunities for families to get involved and train their teens. It has been a tremendous success! I do hope that we can count on your sponsorship and scholarship;for the coming year .... I want to get the request in early. I certainly was unaw 'df the restrictions of this year (only supporting every 2"d year) and ask for your personal support and endorsement for the coming year. Best to you, a s, , /Lauri Nadeau Director of Business Development KMIR 6 52 •M 293 Laurie Nadeau Director of New Business Development 72920 Parkview Drive Pafm Desert, cA 92260 (760) 566-3636 ext 119 (760) %8-1176 fax Inadeauftmiffi.com Teen Driving New Driver Car Control Clinic Sponsorship Commitment On behalf of we are pleased to commit • $50,000 as the Presenting Sponsor (one available) • $35,000 as the Platinum Sponsor (one available) • $10,000 as a Gold Sponsor (four available) • $5,000 as a Silver Sponsor (six available) to the Teen Driving — New Driver Car Control Clinic to be held in April 2008. We acknowledge and accept the Sponsor Benefits commensurate with oust Sponsor Commitment as outlined in the attached schedule. Sponsor Authorized Signature Title Date KIVIIR Authorized Signature Title Date •r 294 Laurie Nadeau Director of New Business DeveloPrnent 72920 Parkview Drive Palm Desert. CA 92260 (760) 568-3636 exL 119 (760) 568-1176 fax inadeau_ ftm� i_6 cam Teen Driving New Driver Car Control Clinic Silver Sponsor $59000 (six sponsorships available only) This unique opportunity to be the Silver Sponsor provides your organizati recognition as a community leader. As the, Silver Event Spoon with valuable nsor, your organization benefits from exposure to all families in the Coachella Valley as well as having the opportunity to get the message out that you care about the community and are prepared to invest in its future and the welfare of its citizens. Silver Sponsor benefits include: • Name and logo on ALL promotional materials i event n conjunction }vith the entire • Complete recognition in all television, ng radio and print adv si • Name and logo on all on -site banners • Website banner advertising on KMIR6.com "�" Maximize your exposure...... with high visibility •., i ° 54 •6 295 Teen Driving New Driver Car Control Clinic . Silver Sponsor - Value Radio, Print advertising $2,000 Promotional Items $2,000 Web presence from January — May $3,000 On Site advertising $1,300 $8,300 0 296 j WRir ATTACHMENT 5-6 rEM: 3 MAN ABOUT TOWN - Campaign to bewfit College offt Desert Pubik Sat* Academy January 1, 2007 Mr. Tom Genovese City Manager a CityofLaQuinta 78495 Calle Tamoico Dear Tom: On behalf of College of the Dosed Foundation Auxiliary, I am heading a campaign to raise -money for student needs and instructional equipment at the Public Safety Academy. The Academy, Initiated at the College In 2001, provides a valuable service to the cities of the Coachella Valley and the County of Riverside. Local 'home grown' cadets now attend the Academy, and after graduation they find jobs with local law enforcement. `Home grown' cadets means less turnover for our police departments. The graduates know the area, the people, and the climate. In addition, the ability of our poltop de0admients to hire POST certified candidates in our own back yard will mean significant stings to all cities. The cost of attending a full-time police academy is an expensive meats, housing and equipment, the costs for a municipality ebr'a!i6 token o tuition, to attend an academy can easilyexceed $10,000. H� pay fora npw police officer to rrcally, cities within -Riverside County have sent their new officers to the Riverside County Sheriffs Department Clark Training Center In Riverside to accomplish this training. Studentsattending the COD Public Safety Academy can spend over $3,OW for training. The academy staff continuously look for funding to assist in reducing the cost for their students. They do this by asking for a mult tulle of donations to help students enrolled in the program complete their training. For example, a donation of $Z0,000 was needed to purchase bullet- proof vests, which are now used to outfit students during their training in the use of firearms. Our cities' participation in this campaign will help reduce this cost, and will help increase enrollment in the program In the future. This year, all our cities will benefit when ground is broken for the construction of the dedicated facility for the academy. The 29 million dollar facility is to be constructed in two phases and 5 291 will be built on the Palm Desert campus using proceeds from the bond issue authorized by District voters in 2004. However, we must remember that money is still needed since the bond Issue does not provide sufficient finds for student needs nor instructional equipment. I am certain you will agree with me that having a public safety training center is a winaMn for our does. Fist, it offers the ability to have our own valley residents trained; and seoond, it offers substantial savings on training costs. The academy has Identified a list of needs that I am endos ft. Such needs total $275,000. 1 am asking the cities in the valley and the county to contribute a minimum of $.50 cents per permanent resident Based on the valley population, this will amount to a total of $200,000. In addition to the amounts being asked from the cities, a dozen committee is organ three events to raise funds from private senor contributors. The goal of that effort is to raise the rest of the funds needed. At the conclusion of this valley -wide campaign. we tape to have sufficient contributions to fully fund the needs of the Public Safety Academy program at College of the Desert. 1 sincerely hope your city is able to help In this endeavor that will benefit all of our communities. If you would like a meeting with mean dfor the director of the Public Safety Academy to discuss this in more detail, please let me know. If you have any questions, please call me at (760) 776.6305. Sinoerely, CARLOS L ORTEGA #a 29S Items Needed Include The Following DEFENSIVE TACTIC REVS S 1M COUMNICATION Foam Batons Portable Radios Hand g Mats ouft Commuadoation IOS LOP TOP Computers Tw1nkV AudoNCommun* or � Equ PJMICAL RTNESS REMS PhysW rKnessUnNorms Sb( foot TMk" Wa0 Equipment PT Barricades CompularsAUTUng Equipment Dummy Drag Trandng Equipment Soenado DUD Library T R Lap TOP Computers ScanaftTes" Props Re TeduK*W TraWrg Ladders Rre Tedmology DVD Library Cadet Uniforms Stag Urdforms Storage Containers LOP TOP Computers hboalaneous Training Equipment SLOW Unftms LWO EmNOWkCyS Vehlde Operation Foes AjmwnMmfbrRaW Leather Goar S27A00 GENERALTRAI i S SAOD Lap TopCoO�mp[ g` (10) , Safefor W 0 0 RAWE EO90MAND SUSS S27A00 Targets LOP TOP CompUtersil"Ors AudWVWual E**nont Shotguns Ammunkbn Mutimeda PM16C*ors Storage Cabinets 890 for AmmunObn and Weapons 3"e 299 M organization of Parents and Friends to help all Mentany Retarded FOUNDATION FOR THE RETARDED OF THE DESERT June 7, 2007 The Honorable Don Adolph Mayor, City of La Quinta P.O. Box 1504 La Quinta, CA 92247 Dear Mayor olph: ' I JO t- i 73-255 Country Club Drive Palm Desert, CA 92260-2309 Phone: (760) 346-1611 Fax: (760) 773-0933 TO/] Free: (888) 771-7784 ,wow desenarc._rs�c r ATTACHMENT 5-7 w, 4. The Purpose of this letter is to request financial support for the Foundatio1p the Desert The Foundation provides critical n for the Retarded of services for more than 700 people with &0 w developmental disabilities, 68 of whom are residing within the City of La Quinta. For the most Part they are unable to avail themselves of human services provided by city government. The Foundation serves as the primary service provider for this population and their families. The Foundation has undergone significant organizational changes and is in the process of reinventing itself so it can become financially stronger and more effective. The Board of Directors has added a number of new faces that bring new energy and talent to the Board. As we complete the search for our new Executive Director, our interim management team (who have strong local government experience) have been effective in developing a strategic financial plan that will help our bottom line in the future by ensuring that our programs are operated cost- effectively and that the Foundation is operated in a business -like way. The new Board is committed to developing a comprehensive strategic plan to serve this ever tiYmg population of People with developmental disabilities. The by-laws are in the process of '` written and the Board intends to change the name since it has out -lived its timeg �optpletely re- ` Notwithstanding the above, the Foundation has endured a tough_ z degree was affected by the changes since business enterprises have experienced reducth to ion in work and fundraising has been dampened. The interim management team recently recommended a financial plan that addresses this year's problem to the extent possible and puts the Foundation in a position to eliminate its structural budget problems and cash flow shortfall in the future assuming the state provides reasonable reimbursements for program costs. The latest estimates project that the FY 06/07 shortfall will exceed $300,0 is (of a $10,00co is budget) due to the recent arrival of some old billings for State Fund for audits coveting ,0 O 002 through due 03/04. Since the Foundation has virtually no cash reserves, the funding in this deficit h a daunting problem for the Foundation and some of its services are in jeopardy since state reimbursements are inadequate to cover 100% of program costs. 1 C A NON PROFIT ORGANIZATION • FEDERAL TAX I.D. NO. 95-6006700 300 We have been active in contacting foundations, potential donors, granting agencies, stare elected officials and some elected and appointed local government officials with some success. For example, Supervisor Wilson recently recommended a budget request for a $50,000 subvention to the Foundation. Supervisor Wilson strongly encouraged us to ask local governments for matching funds. While we have made CDBG grants requests to several cities, these funds result in enhanced levels of service but they do not really help the Foundation's bottom line since their expenses are restricted to those purposes. We respectively request that the City of La Quinta provide the fimding for this one-time request. We recognize that the financial situation of desert cities varies considerably and thai it may be difficult to match the funds authorized by the Board of Supervisors but we would greatly appreciate any financial help that you can provide. On behalf of the Board of Directors, Sincerel yours, Chri hy, President 301 r- The United States Conference on AIDS F- Palm Springs, California 2007 Steering Committee P.O. Box 4182 Palm Springs, CA 92263 June 1, 2007 Tom Genovese, City Manager City of La Quinta Dear Mr. Genovese, NATIONAL MINORITY AIDS COUNCIL 20 Years Of Buifdina-l: a thier­C immunities ATTACHMENT 5-8 CC: Gtik .UN 6 ?V r q�f Y.A.i.Gf, iil-vl The Coachella Valley has been chosen to host the 21"annual United States AIDS Conference. This is the first year this event is being held in a location other than a major metropolitan area. More than 5000 visitors will converge on the Palm Springs Convention Center starting November 7m through the le The Conference brings together non-profit agencies, federal and state agencies, heaithcaie workers and people living with HIV/AIDS from all over the United States. This Conference provides updates on the latest life-saving drugs and the research that is ongoing. Workshops on, prevention programs targeting populations that are most impacted by this disease, providing a continuum of care, outpatient medical services, case management, housing, mental health, and substance abuse. The host committee is responsible for the coordination of a welcoming reception that honors city mayors, elected officials and community leaders. This event is scheduled for November 8'b at the Zoso Hotel. A memorial service remembering all the people that we have lost,to this disease will be held at the O'Donnell Country Club on November 9th. We have to recruit 300 volunteers to cover the four day conference, and provide food for them. Arrange tours and provide the transportation. And, last not but least .to raise the funds necessary to cover all these expenses. Our projected budget is $80,000. 4 Supervisor Roy Wilson has issued us a challenge for raising funds. He offered to match the highest contribution up to $50,000. Please consider this conference also. Joe and I w8nt to thank you, in advance, for helping us to make the conference a huge success. Sincerely, ( _ 7J" U Joe costa, Co-chair Doris Wahl, Co-chair Doris Wahl Joe C. Acosta 61 Steering Committee Co -Chair Steering Committee Co -Chair Wahlfamlly0hotmail.com ]oeCAcostaCalaoi.com 760.778.4372 760.320.4232 -0 302 June 6, 2007 Honorable Don Adolph, Mayor And City Council Members P. O. Box 1504 La Quinta, CA 92247 - ATTACHMENT 5-9 ai_8off _i - i hhuXhSe'+hG� TS FOUI`IDATIOIY toQuwrA AM FMWAL Dear Mayor Adolph & Council Members, /��_�_� In keeping with our mission to provide cultural activities for the benefit of the City OVA* of La Quinta and its residents, La Quinta Arts Foundations developing a slate of ek ✓ new events for the FY 2007108 season. end, In addition to LQAF's traditional programs, La Quinta Arts Festival, and six dates l�� for Art Under the Umbrellas at Old Town, we propose the following, scheduled for the benefit of La Quinta based business and residents: SilverScreen at SilverRock— September 29, 2007 This event will wax nostalgic with baby boomers who remember Saturday night "date night" at the drive-in movies. City residents are the target audience for this event Those with legal access (Citrus, PGA West, Pamilla) will be invited to drive their golf carts to SilverRock, and patrons outside of those developments can drive over. Dinner and cocktails will be available to purchase at the Clubhouse. Included in the price of admission is a putting contest with prizes and screening of the outdoor movie. Patrons will bring blankets for lawn seating — and unlike movie theatres of today, popcorn is free! Blues, Brews & BBQ — November 3, 2007 This event is intended to showcase the Art of American Cuisine with a cook -off competition sanctioned by the California State BBQ AssociatigrL_ Up to 10 teams will vie for a Peoples' Choice Award, which will earn them eligil$llity points to compete at a national championship. Patrons will °vote" for th fr favorite BBQ with a ticket stub, also used for a `taste' of the BBQ. A portiors of the ticket stub price is Raid to the contestants as they supply the BBQ; a portion is paid to the California BBQ Association, and a portion to LQAF. After you have had your taste and voted, you will surely want to enjoy a meal of BBQ, so plates will be offered for purchase. To make the event interactive, we will feature a Battle of the Grill component where local dubs or organizations like Alumni Associations, Police and Fire compete for honors. This is sure to draw crowds when USC takes on UCLA, or the Sheriff Department takes on the Fire Department. 78150 Calle Tampico, Suite 215, La Quinta, California 92253 6 760.564.1244 Phone • 760.564.6884 Fax www.LQAF.com „ 303 The "brews" component of the event Wit offer boutique or microbrews sampled by community merchants such as Trader Joes, The Beer Hunter, and Lamppost Brewing Company, all who offer mic robrews at their establishments. Again, there will be a Peoples' Choice Award. La Quinta Rotary will be approached to partner with us to sell microbrew beer for those who want more than a.sample. In the meantime, there is live music and additional c om;x ants to be determined. The attached budget reflects expenses anticipated to bring these new events to La Quinta. To keep ticket prices reasonable as we develop these innovative new events, we are requesting the City's consideration to partner with LQAF for $25,000 Premier Sponsorship. We -sincerely appreciate your support and endorsement of the work of La Quinta Arts Foundation. Christi Salamone Executive Director C: Edie Hylton, Community Services Director e 6„ 304 LA QUINTA ARTS FOUNDATION NEW EVENTS FY 07/00 BLUES. BREWS & BBQ'S SILVERSCREEN AT SILVERROCK EXPENSES EXPENSES Prize Money $3,000 Screen & Movie Rental 25x14 Trophies $300 Trash Bu tec Waste $2,000 Direct Mail Traffic $1,500 Flyers City Permits $200 Print Ads•LQ Sun ClassicParty Rentals $2,500 Graphic Design Supplies $300 Radio Advertising Music $3,500 Supplies PR $2,600 Lighting Flyers $250 Prizes Print Ads $2•500 Insurance Radio Ads $2,500 TOTAL Window Posters $75 Rack Cards $500 Design $350 Ice Ticket Printing $750 $750 }, lk- .: Signage $1,600 Generators x 2 $3,200 Liquor License $250 - Health A Fire inspection $160 Security/Polioe Volunteers $1,000 10 Bracelets $250 Event insurance $750 TOTAL $30,675 $3,100 $500 $5.000 $750 $1,500 $500 $2,000 $500 $1,500 $300 $500 $16,150 64 .10 305 H 1 1 Ht.r11VICIV 1 0 June 21, 2007 Staff Outline for 2007/2008 Preliminary Budget City Manager - 5 minutes • Summary of Financial Condition • Summary of Preliminary Budget • Summary of Revenues 1. Expenditures 2. Review Items Listed on Transmittal Letter Finance Director - 15 minutes • A-2 - Review of budget process • A-5 - Review of budget format • B-1 - Present Organizational Chart • B-7 - Review of community profile which compares changes in the categories listed. • B-3 - Present General Fund Revenue Pie Chart which show '�'centages. Mention that Pages D-1 through D-5 graph major revenue i-is apd we are prepared to go over them if requested. _ • B-4 - Present General Fund Operating Expenditures Pie Chart not net of reimbursement. This indicates in what areas the City is directing its efforts. • B-5 - Present City, RDA, Financing Authority expenditures by component - this is how each dollar of total expenditures is broken down. • C-1 - Review of the Budget Summary by Fund which brings together the financial activities of all the City, RDA and Financing Authority Funds. 64 • 306 • C-5 - Review of reimbursements to the General fund from other funds - other funds pay for personnel and operating expenditures that are recorded in the General Fund. • Section E - Explanation_ of Department by Department overviews of -City operations - • E-12 through E-15 - Explanation of format of the two budget documents which are tied together by the schedule of expenditures schedules. As an example, pages E-8 and E-9 are contained in each budget document. • H-1 & H-2 - Review of the City capital improvements approved by the Council in the Five Year Capital Improvement Plan. Question & Answer Period F. .. nC .0 307 A 1 i A( "Wit1V I / City of La Quints FY 20072008 - Major Highlights Staff Resources: Funding for an additional two (2) patrol Deputies Funding for an additional Community Services Officer Funding for an additional School Resource Officer Funding for an Management Assistant Funding for an Executive Assistant in Development Services Funding for a Museum Coordinator Funding for an -Office Assistant Funding for a Signal Technician Funding for a Maintenance Worker I Funding for a Counter Technician 09-Jun-07 Department Police Police Police Development Services - City Manager Development Services --City Manager Museum - Community Services City Clerk - Traffic - Public Works Public Buildings - Building & Safety Development Services - Public Works Capital Spending -$ $ 69,495,343 $ 9,579,703 $ 59,915,640 Major Projects - Adams Street Bridge Construction $ 10,882,000 SilverRod(ResortClubhouse-Construction $ 16.507,900 SilverRock Resort Phase II Infrastructure $ 22,223,141 Community Park Land Acquistion $ 8,000,000 REVENUES An Funds Anticipated Fund Sources $167,327,393 $121.459,157 $ 46,868,236 Three Major Changes in Fund revenues: General Fund $37,906.750 $32,677,280 $ 5,229,470 RDA PA#1 Debt Service 1 $43.534,800 $35,524,000 $ 8.010,800 RDA PA#1 Debt Service 2 $23,496,300 $ 19,932{00 $ 3,563,800 General Fund Anticipated Funding Sources (A) $44,114.821 $3 3,645 $ 6,651,176 Major Sources of General Fund Revenues .` Sales 26% 20/0 Intergovemrnpntal 22% 0°% 2% Hotel Room Tax 15% 130/0 2% EXPENDITURES All Funds Anticipated Uses $266,652,984 $117.834,447 $148.818,537 Three Major Changes in Fund Expenditures: Capital Projects $70.273,797 $22,524,002 $ 47,749,795 RDA PA 1 Capital Improvement Fund $47,814,396 $4,652,745 $ 43.161,651 RDA PA 1 Debt Service Fund $64,271,404 $34,674,538 $ 0,696,866 General Fund Anticipated Expenditures (B) $43.986,215 $ 37,397,985 $ 6,588,230 Surplusl(Deficit) (A)-(B) $128.607 $65.66n c,67 Cd7 30S Attachment 4 City of La Quinta Resource Allocation Plan Revenue/Expenditure Summary Five Year Forecast July 9, 2007 Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 Operations Expenditures 42,064,355 45,451,529 60,753,991 53,961,296 57,477,806 60,448,582 TOTAL OPERATIONS EXP 42,064,355 45,451,529 50,753,991 53,961,296 57,477,806 60,448,582 Less: General Fund Revenues 37,906,750 39,820,904 42,819,062 44,336,083 46,110,905 47,801,598 Sub -Total Variance 4,157,605 5,630,625 7,934,929) 9,625,213) 11,366,901 12,646,984 Less: Reimbursements Gas Tax Fund 575,271 595,405 616,244 637,813 660,136 683,241 Lighting &Landscaping 916,500 948,578 981,778 1,016,140 1,051,705 1,088,515 Civic Center Developer Impact Fee 202,764 202,764 202,764 202,764 202,764 202,764 Capital Improvement Fund 479,558 479,558 479,558 479,558 479,558 479,558 Library Fund 2,096,528 1,817,500 1,872,000 1,928,200 1,986,000 2,045,600 RDA Reimbursements to General Fund 1,345,300 1,345,300 1,345,300 1,345,300 1,345,300 1,345,300 Total Reimbursements 5,615,921 5,389,105 5,497,644 5,609,775 j 5,725,463 5,844,978 Transfers In CDBG 30,000 30,000 30,000 30,000 30,000 30,000 Indian Gaming 201,142 180,000 0 0 0 COPS & JAG Grants 111,007 0 0 0 0 0 342,149 210,000 30,000 30,000 30,000 30,000 Total Transfers Out Police/Fire 2,000 2,000 2,000 2,000 2,000 2,000 CIP . 1,997,460 778,454 778,454 778,454 778,454 778,454 SilverRock 0 0 0 0 0 0 1,999,460 780,454 780,454 780,454 780,454 780,454 Total Application of reserves - CSUSB 250,000 250,000 TOTAL VARIANCE 51,006 (561,974) (3,187,739) (7,552,460) 309 City of La Quinta Resource Allocation plan Revenue Summary Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 TAXES Property Tax 1,763,100 1,816,000 1,870,500 1,926,600 1,994,400 2,043,900 No Low Properly Tax Distnbuhon 2,620,500 2,699,100 2,780,100 2,863,500 2,949,400 3,037,900 Document Transfer Tax 1,017,200 1,027,400 1,037,700 1,048,100 1,058,600 1,069.200 Sales Tax 7,188,000 7,547,400 7,924,800 8,321,000 8,737,100 9,174,000 Sales Tax Reimbursement 2,396,000 2,755,400 3,030,900 3.334,000 3,667,400 4,034,100 Transient Occupancy Tax 5,778,000 6,038,000 6,309,700 6,593,600 6,890,300 7,200,400 Franchise Tax 1.657,700 1,657,700 1.657,700 1,657,700 1.657.700 1 1,657,700 22.420,500 23,541,000 24,611,400 25,744,500 26.944.900 28,217,200 TOTAL TAXES LICENSE 6 PERMITS Business License 322,200 322,200 322,200 322,200 322,200 322,200 Animal License 18,500 18,500 18,500 18,500 18,500 18,500 Building Permits 558,600 558,600 558,600 558,600 558,600 558,600 Plumbing Permits 84.400 84,400 84,400 84,400 84,400 84,400 Electrical Permits 65,500 65,500 65,500 65,500 65,500 65,500 Mechanical Permits 47,600 47,600 47,600 47,600 47,600 47,600 Garage sale permits 11,000 11.000 11,000 11,000 11,000 11,000 Miser Permits 127,400 127.400 127,400 127,400 127,400 127,400 1,235.200 1,235,200 1.235.200 1,235,200 1.235,200 1,235,200 TOTAL LICENSES d PERMITS FEES General Government Fees 5,400 5,400 5,400 5,400 5,400 5,400 Community Services Fees 421,350 421,350 421,350 421,350 421,350 421,350 Bldg 8 Safety Fees 539,900 539,900 539,900 539,900 539,900 539,900 Community Development Fees 222,400 222,400 222,400 222,400 222,400 222,400 Public Works Fees 501,200 516,200 531,700 547,700 564,100 581,000 1,690.250 1,705,250 1,720,750 1,736.750 1,753,150 1,770,050 TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu 3,138,400 3,232,600 3,329,600 3,429,500 3,532,400 3,638,400 Off Hwy Vehicle License 0 0 0 0 0 0 Motor Vehicle Code Fines 86,400 86,400 86,400 86,400 86,400 86,400 Parking Violations 55,900 55,900 55,900 55,900 55,900 55,900 Misc Fines 18,200 18,200 18,200 18,200 18,200 18,200 AB939 210,000 210,000 210,000 210,000 210,000 210,000 CSA152 0 0 0 0 0 0 FEMAI OES Gram 0 0 0 0 0 0 Historical Preservation Grant 0 0 0 0 0 0 CVAG Revenue 0 0 0 0 0 0 State Grants 8,600 0 0 0 0 0 County Fire Service Credit 4,862,100 5,008,000 5,158,200 5,312.900 5,472,300 5,636,500 County Fire Service Credit Applied 0 1 547,154 1 2.212.212 2,325,533 1 2,621,255 2,752,548 8,379.600 1 9.158,254 11,070,512 11,438,433 11,996,455 12,397,948 TOTAL INTERGOVERNMENTAL INTEREST 4,152,900 4,152,900 4,152,900 4,152,900 4.152,900 4.152,900 MISCELLANEOUS 28,300 28,300 28,300 28,300 28,300 28,300 TOTAL GENERAL FUND 37.906.750 39.820,904 42,819,062 44,336,083 46,110,905 47801,598 Summary of General Fund Revenues TAXES 22.420.500 23,541,000 24,611,400 25.744,500 26,944,900 28,217,200 LICENSE S PERMITS 1,235,200 1,235,200 1,235,200 1,235,200 1,235,200 1,235,200 FEES 1,690,250 1,705,250 1,720,750 1,736,750 1,753.150 1,770,050 INTERGOVERNMENTAL 8.379,600 9.158,254 11,070,512 11,438,433 11,996.455 12,397,948 INTEREST 4,152,900 4,152,900 4,152,900 4,152,900 4,152,900 4,152,900 MISCELLANEOUS 28,300 28,300 28,300 28,300 28.300 281300 37,90( 1 46110.905 47,801.598 TOTAL GENERAL FUND •" 310 City of La Quinta Resource Allocation Plan Operations Expense Summary By Program Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 GENERAL GOVERNMENT: LEGISLATIVE 974,649 1,001,700 1,029,700 1,058,600 1,088,500 1,119,400 CITY MANAGER'S OFFICE 463,448 484,800 507,200 530,600 555,100 580,800 DEVELOPMENT SERVICES 2,331.547 2,410,100 2,495,900 2,334,900 2,427,300 2,523,100 MANAGEMENT SERVICES 1.579,823 1,643,100 1,709,100 1,777,900 1,849,600 1,924,400 5.349.467 5,539,700 5.741.900 5,702,000 5.920,500 6,147,700 TOTAL GENERAL GOVERNMENT CITY CLERK 715,203 734,700 769,400 805.800 1,075,400 999,600 COMMUNITY SERVICES PARKS & RECREATION ADMIN 981,742 1,070,400 1,216,200 1,258,700 1,418,800 1,465,100 SENIOR CENTER 442,112 455,100 473.600 492,900 513,000 533,900 RECREATION PROGRAMS 227,521 287,100 297,200 307,700 434,500 445,900 LIBRARY 1,799,328 1,854,000 1,910,300 1.968,400 2,028,200 2,089,900 PARK MAINTENANCE 1,371.678 1,490,800 1,536,400 1,666,200 1,714,900 1,765,200 MUSEUM 297,200 200,800 208,800 217,000 225,600 234,600 5,119,580 5,157,400 5.433.700 5,693,900 6,109,400 6,300,000 TOTAL COMMUNITY SERVICES FINANCE: FISCAL SERVICES 967,360 1,112,800 1,160,500 1,320,700 1,373,000 1,427,800 CENTRAL SERVICES 432,564 445,500 458,900 472,700 486,900 501,500 1.399.924 1,558,300 1.619,400 1,793,400 1,859,900 1,929,300 TOTAL FINANCE BUILDING & SAFETY: BUILDING&SAFETY -ADMIN 417,512 437,800 459,000 481,300 504.700 529,200 BUILDING 1,059,477 1,107,000 1,156,700 1,208,700 1,263,200 1,320,200 CODE COMPLIANCE 1,018,060 1,197,300 1,348,600 1,397,100 1,563,700 1,617,000 ANIMAL CONTROL 387,908 504,900 522,600 541,100 560,400 580,700 CIVIC CENTER BUILDING-OPER 1,222,668 1,241,800 1,282,200 1,324.000 1,367,300 1,412,100 FIRE 4,862,052 5,555,154 7,370,412 7,638,433 8,093,555 8,389,048 EMERGENCY SERVICES 137,357 143,400 149.700 156,400 163,300 170,600 10.187,354 12,289,212 12,747,033 13,516,155 14,018,848 TOTAL BUILDING & SAFETY POLICE POLICE 11,672,075 12,957,679 14,506,263 15,506,951 16,995,234 F,68 11,672,075 12,957,679 14,506,263 15,506,951 16,995,234 TOTAL POLICE PLANNING: ADMINISTRATION 1,207,700 1,256,800 1,308,000 1,361,600 1,417,400 PLANNING 835,294 875,500 1 1.022.700 1,066,900 1,113,200 1,161,800 1,995,862 2,083,200 2,279,500 2,374,900 2,474,80. 2,579,200 TOTAL PLANNING PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 611,712 638,200 665,900 694,800 725,100 756,800 DEVELOPMENT SERVICES 1.220,631 1,371,600 1,795,200 1,964,000 2,025,300 2,089,400 MAINT/OPERATIONS- STREETS 2,400,163 2,677,100 2,872,500 2,994,000 3,323,200 3,546,200 MAINT/OPERATIONS - LTG/LANDSCAP 1,946,807 2,002,100 2,169,400 2,233.700 2,300,000 2,368,400 TRAFFIC 1,035,523 723,300 857,300 997,800 1,029,400 1,062,300 ENGINEERING SERVICES 980,598 1,106,500 1.302,900 1,453,700 1.611,700 1,655,600 8,195,433 8,518,800 9,663.200 10.338.000 11,014,700 11,478,700 TOTAL PUBLIC WORKS TOTAL GENERAL FUND OPERATING EXP 42,064,355 45,451,529 50,753,991 53,961.296 57,477,806 60,448,582 TRANSFERS OUT 1,999,460 780,454 780,454 780,454 780,454 780,454 GENERAL FUND REIMBURSEMENTS (5,615,921) (5,389,105) (6,497,644) (5,609,775) (5,725,463) (5,844,978) NET GENERAL FUND EXPENDITURES 38,447,893 40,842,878 46,036,801 49,131,975 52,532,797 55,384,058 pw 311 City of La Quinta Resource Allocation Plan Personnel Allocation Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 GENERAL GOVERNMENT: LEGISLATIVE 0 0 0 0 0 0 CITY MANAGER'S OFFICE 2 2 2 2 2 2 DEVELOPMENT SERVICES 5 5 5 5 5 5 MANAGEMENT SERVICES 5 5 5 5 5 5 12 12 12 12 12 12 TOTAL GENERAL GOVERNMENT CITY CLERK 6 6 6 6 7 7 COMMUNITY SERVICES COMMUNITY SERVICE- ADMIN 5 55 6.5 65 7.5 75 SENIOR CENTER 3 3 3 3 3 3 PARKS & RECREATION PROGRAMS 1 1.5 1.5 1.5 2.5 2.5 PARK MAINTENANCE 1.25 2 2 2.75 2.75 2.75 SILVERROCK 0.5 0.5 0.5 0.5 0.5 0.5 MUSEUM 1 1 1 1 1 1 11.75 13.5 44.5 1525 17.25 1725 TOTAL COMMUNITY SERVICES FINANCE: FISCAL SERVICES 9 10 10 11 11 11 CENTRAL SERVICES 0 0 0 0 0 0 9 10 10 11 11 11 TOTAL FINANCE BUILDING & SAFETY: BUILDING & SAFETY -ADMIN 3 3 3 3 3 3 CODE COMPLIANCE 8.5 10.5 11.5 11.5 12.5 12.5 ANIMAL CONTROL 3 4 4 4 4 4 BUILDING 7.5 7.5 7.5 7.5 7.5 7.5 EMERGENCY SERVICES 1 1 1 1 1 1 CIVIC CENTER BUILDING-OPER 2 2 2 2 2 2 25 28 29 29 30 30 TOTAL BUILDING & SAFETY PLANNING: ADMINISTRATION 5 5 5 5 5 5 PLANNING 7 7 8 8 8 8 12 12 13 13 13 13 TOTAL COMMUNITY DEVELOPMENT PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 3 3 3 3 3 3 DEVELOPMENT SERVICES 7.5 85 12 13 13 13 TRAFFIC 3 3 4 5 5 5 ENGINEERING SERVICES 35 45 6 7 8 8 MAINT/OPERATIONS- STREETS 10.25 125 13.5 13.75 15.75 16.75 MAINT/OPERATIONS- LIGHTING 1 1 2 2 2 2 28.25 32.5 405 43.75 46.75 47.75 TOTAL PUBLIC WORKS TOTAL -CITY PERSONNEL 104 114 125 130 137 138 POLICE 50 56 60 65 67 71 FIRE 22 25 33 33 34 34 72 81.00 9300 98.00 101.00 10500 TOTAL - CONTRACT PERSONNEL GRAND TOTAL 176 195 218 228 238 243 312 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 1 2011-12 2012-13 GENERAL GOVERNMENT: LEGISLATIVE Salaries 144,000 144,000 144,000 144,000 144,000 144,000 Benefits 105,800 111,100 116,700 122,500 128,600 135,000 Services 8 Supplies 724,849 746,600 769,000 792,100 815,900 840,400 Equipment 0 0 0 0 0 0 Total 974,649 F1,0011,700 1,029,700 1,058,600 1,088,500 1,119,400 Positions Total 0 0 0 0 0 0 .0 313 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 GENERAL GOVERNMENT: CITY MANAGER Salaries 273,700 287,400 301,800 316,900 332,700 349,300 Benefits 96,350 101,200 106,300 111,600 117,200 123,100 Services & Supplies 93,398 96,200 99,100 102,100 105,200 108,400 Equipment 0 0 0 0 0 0 New Positions 0 0 0 0 0 463,448 484,800 507,200 530,600 555,100 580,800 Total Positions City Manager 1 1 1 1 1 1 Executive Assistant 1 1 1 1 1 1 Total 2 2 2 2 2 2 Per Position 07 0 0 0 0 .A 314 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 GENERAL GOVERNMENT: DEVELOPMENT SERVICES Salaries 454,400 477,100 501,000 526,100 552,400 580,000 Benefits 184,400 193,600 203,300 213,500 224,200 235,400 Services & Supplies 1,688,747 1,739,400 1,791,600 1,845,300 1,900,700 1,957,700 Equipment 4,000 0 17 0 0 0 Total 2,331,547 2,410,100 2,495,900 2,584,900 2,677,300 2,773,100 Positions Assistant City Manager 1 1 1 1 1 1 Management Analyst 2 2 2 2 2 2 Management Assistant 1 1 1 1 1 1 Executive Assistant 1 1 1 1 1 1 Total 5 5 5 5 5 5 .11110 3 11 City of La Quints Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 GENERAL GOVERNMENT: MANAGEMENT SERVICES Salaries 600,900 630,900 662,400 695,500 730,300 766,800 Benefits 193,500 203,200 213,400 224,100 235.300 247,100 Services & Supplies 785,423 809,000 833,300 858,300 884,000 910,500 Equipment 0 0 0 0 0 0 New Positions 0 0 0 0 0 1,579,823 1,643,100 1,709,100 1,777,900 1,849.600 1,924,400 Total Positions Assistant City Manager 1 1 1 1 1 1 Management Analyst 1 1 1 1 1 1 Management Assistant 1 1 1 1 1 1 Personnel/Risk Manager 1 1 1 1 1 1 Executive Assistant I 1 1 1 1 1 1 Total 5 5 5 5 5 5 Per Position 0 0 0 0 0 316 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 CITY CLERK CITY CLERK Salaries 422,200 443,300 465,500 488,800 513,200 538,900 Benefits 176,900 185,700 195,000 204,800 215,000 225,800 Services & Supplies 102,603 105,700 108.900 112,200 115,600 119,100 Equipment 13,500 0 0 0 0 0 New Positions 0 0 0 115,800 115,800 715,203 734,700 769,400 805,800 959,600 999,600 Total Positions City Clerk 1 1 1 1 1 1 Deputy City Clerk 2 2 2 2 2 2 Secretary 1 1 1 1 1 1 Office Assistant/Receptionts 1 1 1 1 1 1 Office Assistant 1 1 1 1 1 1 Records Coordinator 0 0 0 0 1 1 6 6 6 6 7 7 Total Per Position 0 0 0 115,800 0 .0 317 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 COMMUNITY SERVICE ADMINISTRATION Salaries 333,300 350,000 367,500 385,900 405,200 425,500 Benefits 150,600 158,100 166,000 174,300 183,000 192,200 Services & Supplies 497,342 512,300 527,700 543,500 559,800 576,600 Equipment 500 0 0 0 0 0 New Positions 50,000 155,000 155,000 270,800 270,800 981,742 1,070,400 1,216,200 1,258,700 1,418,800 1,465,100 Total Positions Community Services Director 1 1 1 1 1 1 Community Services Manager 0 0 1 1 1 1 Recreation Supervisor 1 1 1 1 1 1 Recreation Supervisor 0.5 0.5 0.5 0.5 0.5 0.5 Recreation Coordinator 0.5 1 1 1 2 2 Secretary 1 1 1 1 1 1 Office Assistant 1 1 1 1 1 1 Total 5 5.5 6.5 6.5 7.5 7.5 Per Position 50,000 105,000 0 115,800 0 318 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 COMMUNITY SERVICE SENIOR CENTER Salaries 147,900 155,300 163,100 171,300 179,900 188,900 Benefits 77,200 81,100 85,200 89,500 94,000 98,700 Services & Supplies 212,362 218,700 225,300 232,100 239,100 246,300 Equipment 4,650 0 0 0 0 0 New Positions 0 0 0 0 0 442,112 455,100 473,600 492,900 513,000 533,900 Total Positions Recreation Supervisor 1 1 1 1 1 1 Senior Ctr Activities Coord 1 1 1 1 1 1 Senior Center Assistant 1 1 1 1 1 1 Total 3 3 3 3 3 3 Per Position 0 0 0 T 0 0 -" 319 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 COMMUNITY SERVICE PARK & RECREATION Salaries 109,700 115,200 121,000 127,100 133,500 140,200 Benefits 28,550 30,000 31,500 33,100 34,800 36,500 Services & Supplies 89,271 91,900 94,700 97,500 100,400 103,400 Equipment 0 0 0 0 0 0 New Positions 50,000 50,000 50,000 165,800 165,800 227,521 287,100 297,200 307,700 434,500 445,900 Total Positions Recreation Supervisor 0.5 0.5 0.5 0.5 0.5 0.5 Recreation Coordinator 0.5 1 1 1 2 2 Total 1 1.5 1 1.5 1.5 1 2.5 2.5 Per Position 50,000 0 0 115,800 0 .0 M City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 COMMUNITY SERVICE LIBRARY Salaries 0 0 0 0 0 Benefits 0 0 0 0 0 Services BSupplies 1,764,578 1,817,500 1,872,000 1,928,200 1,986,000 2,045,600 Equipment 34,750 36,500 38,300 40,200 42,200 44,300 Total 1,799,328 1,854,000 1,910,300 1,968,400 2,028,200 2,089,900 Positions 0 0 0 0 0 0 0 0 0 0 0 0 Total 0 0 0 0 0 0 -01 321 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009.10 2010-11 2011-12 2012-13 COMMUNITY SERVICE PARK MAINTENANCE Salaries 105,600 110,900 116,400 122,200 128,300 134,700 Benefits 43,350 45,500 47.800 50,200 52,700 55,300 Services 8 Supplies 1,222,728 1,269,400 1,297,200 1,336,100 1,376,200 1,417,500 Equipment 0 0 0 0 0 0 New Positrons 75.000 75,000 157,700 157,700 157,700 1,371.678 1,490,800 1.536,400 1.666.200 1.714.900 1,765,200 Total Positions Maintenance Manager 0.25 0.25 0.25 0.25 0.25 0.25 Maintenance Foreman 0.25 0.25 025 1 1 1 Maintenance Worker 1 025 1 1 1 1 1 Goff and Park/Landscape Manager-SiNerRock 0.5 0.5 0.5 0.5 0.5 0.5 1.25 2 2 2.75 275 2.75 Total Per Position 75,000 0 82,700 0 0 322 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 COMMUNITY SERVICE MUSEUM Salaries 62,000 65,100 68,400 71,800 75,400 79,200 Benefits 29,650 31,100 32,700 34,300 36,000 37,800 Services 8 Supplies 101,550 104,600 107,700 110,900 114,200 117,600 Equipment 104,000 0 0 0 0 0 New Positions 0 0 0 0 0 297,200 200,800 208,800 217.000 225,600 234,600 Total Positions Museum Manager 1 1 1 1 1 1 1 1 1 1 1 1 Total Per Position 0 0 0 0 0 11111 323 City of La Quinta Resource Allocation plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 FINANCE: FISCAL SERVICES Salaries 567,600 596.000 625.800 657,100 690,000 724,500 Benefits 252,400 265,000 278,300 292,200 306,800 322,100 Services 8 Supplies 147,360 151,800 156,400 161,100 165,900 170,900 Equipment 0 0 0 0 0 0 New Positions 100,000 100,000 210,300 210,300 210,300 967,360 1,112.800 1,160,500 1,320,700 1,373,000 1,427,800 Total Positions Finance Director 1 1 1 1 1 1 Accounting Manager 1 1 1 1 1 1 Financial Services Assistant 1 1 1 1 1 1 Account Technician 2 2 2 2 2 2 Senior Account Clerk 2 2 2 2 2 2 Secretary 1 1 1 1 1 1- Senior Information Technology Analyst - Hardware 0 1 1 1 1 1 Senior Information Technology Anayst- Software 0 1 1 1 1 1 Information Technology Manager 0 0 0 1 1 1 Information Technology Analyst 1 0 0 0 0 0 9 10 10 11 11 11 Total Per Position 100,000 0 110,300 0 0 324 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 FINANCE: CENTRAL SERVICES Salaries 0 0 0 0 0 Benefits 0 0 0 0 0 Services & Supplies 432,564 445,500 458,900 472,700 486,900 501,500 Equipment 0 0 0 0 0 0 Total 56 432,4 445,500 458,900 472,700 486,900 501,500 Positions Total 0 0 0 0 0 0 .' 325 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 BUILDING & SAFETY ADMINISTRATION Salaries 275,500 289,300 303,800 319,000 335,000 351,800 Benefits 109,000 114,500 120,200 126,200 132,500 139,100 Services & Supplies 33,012 34,000 35,000 36,100 37,200 38,300 Equipment 0 0 0 0 0 0 New Positions 0 0 0 0 0 417,512 437,800 459,000 481,300 504,700 529,200 Total Positions Building and Safety Director 1 1 1 1 1 1 Special Projects Assistant 1 1 1 1 1 1 Senior Secretary 1 1 1 1 1 1 Total 3 3 3 3 3 3 Per Position 0 0 0 0 0 .0 326 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 BUILDING & SAFETY BUILDING 8 SAFETY Salaries 529,500 556.000 583,800 613,000 643,700 675,900 Benefits 233,100 244,800 257,000 269,900 283,400 297,600 Services R Supplies 276,877 285,200 293,800 302,600 311,700 321,100 Equipment 20,000 21.000 22,100 23,200 24,400 25,600 New Positions 0 0 0 0 0 1,059, 777 1,107,000 1,156,700 1,208,700 1,263,200 1,320,200 Total Positions Building and Safety Manager 1 1 1 1 1 1 Senior Building Inspector 1 1 1 1 1 1 Plan Checker 1 1 1 1 1 1 Building Inspector II 2 2 2 2 2 2 Counter Technician 2 2 2 2 2 2 Office Assistant 0.5 0.5 0.5 0.5 0.5 0.5 7.5 7.5 7.5 7.5 7.5 7.5 Total Per Position 0 0 0 0 0 327 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 BUILDING & SAFETY CODE COMPLIANCE Salaries 529,100 555,600 583,400 612,600 643,200 675,400 Benefits 250,400 262,900 276,000 289,800 304,300 319,500 Services & Supplies 173,560 178,800 184,200 189,700 195,400 201,300 Equipment 65,000 0 0 0 0 0 New Positions - Annexation 200,000 3O5,000 305,000 420,800 420,800 1,018,060 1.197,300 1,348,600 1,397,100 1,563,700 1,617,000 Total Positions Community Safety Manager 1 1 1 1 1 1 Senior Code Compliance Officer 1 1 1 1 1 1 Code Compliance Officer II 2 2 2 2 2 2 Code Compliance Officer II - Annexation 0 1 2 2 3 3 Code Compliance Officer I 1 1 1 1 1 1 Code Compliance Officer I -Annexation 0 1 1 1 1 1 Counter Technician 1 1 1 1 1 1 Office Assistant 0.5 0.5 0.5 0.5 0.5 0.5 Animal Control / Code Compliance Officer 0.5 0.5 0.5 05 05 05 Animal Control / Code Compliance Officer 05 0.5 0.5 05 0.5 0.5 Animal Control / Code Compliance Officer 0.5 0.5 0.5 0.5 0.5 0.5 Animal Control / Code Compliance Officer 0.5 05 0.5 8.5 10.5 11.5 11 5 125 12.5 Total Per Position 200,000 105,000 0 115,800 0 .11111 328 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 BUILDING & SAFETY ANIMAL Salaries 179,700 188,700 198,100 208,000 218,400 229,300 Benefits 85,200 89,500 94,000 98,700 103,600 108,800 Services & Supplies 123,008 126,700 130,500 134,400 138,400 142,600 Equipment 0 0 0 0 0 0 New Positions - Annexation 100,000 100,000 100,000 100,000 100,000 387,908 504,900 522,600 541,100 560,400 1 580,700 Total Positions Animal Control Officer II 1 1 1 1 1 1 Animal Control Officer II - Annexation 0 1 1 1 1 1 Animal Control / Cade Compliance Officer 0.5 0.5 0.5 0.5 0.5 0.5 Animal Control / Code Compliance Officer 0.5 0.5 0.5 0.5 0.5 0.5 Animal Control / Code Compliance Officer 0.5 0.5 0.5 0.5 0.5 0.5 Animal Control / Code Compliance Officer 0.5 0.5 0.5 0.5 0.5 0.5 Total 3 4 4 4 4 4 Per Position 100,000 0 0 0 0 -' 329 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 1 2009-10 2010-11 2011-12 2012-13 BUILDING & SAFETY CIVIC CENTER OPERATIONS Salaries 99,800 104,800 110,000 115,500 121,300 127,400 Benefits 52,850 55,500 58,300 61,200 64,300 67,500 Services & Supplies 1,050,018 1.081,500 1,113,900 1,147,300 1,181,700 1,217,200 Equipment 20,000 0 0 0 0 0 New Positions 0 1 0 0 1 0 0 1,222,668 1,241,800 1 1,282,200 1,324,000 1,367,300 1,412,100 Total Positions Facilities Maintenance Coordinator 1 1 1 1 1 1 Maintenece Worker 1 1 1 1 1 1 1 Total 2 1 2 1 2 1 2 1 2 2 Per Position 0 0 0 0 FO -0 339 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 PUBLIC SAFETY POLICE Salaries Benefits Services & Supplies 10,087,691 10,592,075 11,121,679 11,677,763 12,261,651 12,874,734 Equipment 96,161 0 0 0 0 0 New Positions 180,000 891,000 1,637,600 1,994,900 2,807,700 New Positions - Annexation 900,000 945,000 1.191,000 1,250,400 1,312,800 10,183,852 11,672,075 12,957,679 14,506,263 15,506,951 16,995,234 Total Positions Patrol Officer 27 27 28 29 30 32 Patrol Officer - Annexation Area 0 5 5 5 5 5 School Resource Officer 3 3 3 3 4 4 Target Team 6 6 6 7 7 8 Motor Officer 5 6 6 7 7 7 Narcotics Task Force Officer 1 1 1 1 1 1 Gang Task Force Officer 1 1 1 1 1 1 Dedicated Sergeant 2 2 3 3 3 4 Community Service Officer 4 4 5 6 6 6 Community Service Officer - Annex Area 0 0 0 1 1 1 Commercial District Officer 1 1 2 2 2 2 50 56 6065, 67 71 Total Per Position 1,080,000 756,000 992,500 416,800 875,200 -0 331 City of La Quintal Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 BUILDING & SAFETY FIRE Salaries Benefits Note 1 Services & Supplies 4,862,052 5,105,154 5,360,412 5,628,433 5,909,855 6,206,348 Equipment 0 0 0 0 0 0 New Positions 450,000 1,710,000 1,710,000 1,883,700 1,883,700 New Station operating expenses 300,000 300,000 300,000 300,000 4,862,052 5,555,154 7,370,412 7,638,433 8,093,555 8,389,048 Total Positions Captain 3 3 4 4 4 4 Medic Engineer 2 3 4 4 4 4 Engineer 3 3 4 4 4 4 Fire Fighter II - Medics 6 8 11 11 11 11 Fire Fighter II 7 7 9 9 9 9 Fire Service Inspector 1 1 1 1 2 2 Total 22 25 33 33 34 34 Per Position 450,000 1,260,000 0 173,700 0 Note : Fourth Fire Station opens in FY 09/10. Costs do not include construction of station or equipment Note 1 - Revenue expected - Fire tax Credit applied General Fund contribution Estimated credit balance avai 4,862,100.00 5,008,000.00 5,158,200.00 5,312,900.00 5,472,300.00 5,636,500.00 (48.33) 547,154.00 2,212,212.00 2,325,533.00 2,621,255.00 2,752,548.00 4,862,051.67 5,555,154.00 7,370,412.00 7,638,433.00 8,093,555.00 8,389,048.00 5,700,000.00 5,700,048.33 5,152,894.33 2,940,682.33 615,149.33 (2,006,105.67) (4,758,653.67) .19 332 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 BUILDING & SAFETY EMERGENCY SERVICES Salaries 66,200 69,500 73,000 76,700 80,500 84,500 Benefits 30,750 32,300 33,900 35,600 37,400 39,300 Services & Supplies 40,407 41,600 42,800 44,100 45,400 46,800 Equipment 0 0 0 0 0 0 Total 137,357 143,400 1 149,700 156,400 163,300 170,600 Positions Emergency Services Coordinator 1 1 1 1 1 1 Total 1 1 1 1 1 1 -O 333 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 1 2009-10 2010-11 1 2011-12 2012-13 PLANNING ADMINISTRATION Salaries 439,700 461,700 484,800 509,000 534,500 561,200 Benefits 175,700 184,500 193,700 203,400 213,600 224,300 Services & Supplies 545,168 561,500 578,300 595,600 613,500 631,900 Equipment 0 0 0 0 0 0 New Positions 0 0 0 0 0 1,160,568 1,207,700 1,256,800 1,308,000 1,361,600 1,417,400 Total Positions Community Development Director 1 1 1 1 1 1 Planning Manager 1 1 1 1 1 1 Executive Secretary 1 1 1 1 1 1 Secretary 1 1 1 1 1 1 Office Assistant 1 1 1 1 1 1 Total 5 5 5 5 1 5 1 5 Per Position 0 0 0 0 0 -' 334 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 PLANNING PLANNING Salaries 525,000 551,300 578,900 607,800 638,200 670,100 Benefits 229,900 241,400 253,500 266,200 279,500 293,500 Services 8 Supplies 80,394 82,800 85,300 87,900 90,500 93,200 Equipment 0 0 0 0 0 0 New Positions 0 105,000 105,000 105,000 105,000 835,294 875,500 1,022,700 1,066,900 1,113,200 1,161,800 Total Positions Principal Planner 3 3 3 3 3 3 Associate Planner 1 2 2 2 2 2 Assistant Planner 3 2 3 3 3 3 Total 7 7 8 8 8 8 Per Position 0 105,000 0 0 0 -' ' 335 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 PUBLIC WORKS ADMINISTRATION Salaries 290,500 305,000 320,300 336,300 353,100 370,800 Benefits 115,000 120,800 126,800 133,100 139,800 146,800 Services & Supplies 206,212 212,400 218,800 225,400 232,200 239,200 Equipment 0 0 0 0 0 0 New Positions 0 0 0 0 0 611,712 638,200 665,900 694,800 725,100 756,800 Total Positions Public Works Director / City Engineer 1 1 1 1 1 1 Management Analyst 1 1 1 1 1 1 Senior Secretary 1 1 1 1 1 1 Total 3 3 3 3 3 3 Per Position -F 0 0 0 0 0 336 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 PUBLIC WORKS DEVELOPMENT SERVICES Salaries 595,300 626.100 656,400 689,200 723,700 759,900 Benefits 254,600 267,300 280,700 294,700 309,400 324,900 Services & Supplies 368,131 379,200 390,600 402,300 414,400 426,800 Equipment 2,600 0 0 0 0 0 New Positions 100,000 467,500 577,800 577,800 577,800 1,220,631 1,371,600 1,795,200 1,964,000 2,025,300 2,089,400 Total Positions Principal Engineer 1 1 1 1 1 1 Senior Engineer 1 1 1 1 1 1 Associate Engineer 2 3 3 3 3 3 Assistant Engineer II 1 1 2 2 2 2 Counter Technician 2 2 2 2 2 2 Secretary 0.5 0.5 1 1 1 1 Construction Inspector 0 0 2 3 3 3 7.5 8.5 12 13 13 13 Total Per Position 100,000 367,500 110,300 0 0 -0 337 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 PUBLIC WORKS STREET MAINTENANCE Salaries 530,200 556,700 584,500 613,700 644,400 676,600 Benefits 270,100 283,600 297,800 312,700 328,300 344,700 Services & Supplies 1,564,863 1,611,800 1,660,200 1,710,000 1,761,300 1,814,100 Equipment 35,000 0 0 0 0 0 New Positions 225,000 330,000 357,600 589,200 710,800 2,400.163 2,677,100 2,872,500 2,994,000 3,323,200 3,546,200 Total Positions Maintenance Manager 0.5 0.75 0.75 0.75 0.75 0.75 Maintenance Foreman 2 2.75 2.75 3 3 3 Maintenance Worker II 3 4 4 4 5 5 Maintenance Worker) 4.75 5 5 5 6 7 Office Assistant 0 0 1 1 1 1 Total 10.25 12.5 13.5 13.75 15.75 16.75 Per Position 225,000 105,000 27,600 231,600 121,600 -0 33S City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 PUBLIC WORKS LIGHTING & LANDSCAPE Salaries 74,100 77,800 81,700 85,800 90,100 94,600 Benefits 31,750 33,300 35,000 36,800 38,600 40,500 Services & Supplies 1,835,957 1,891,000 1,947,700 2,006,100 2,066,300 2,128,300 Equipment 5,000 0 0 0 0 0 New Positions 0 105,000 105,000 105,000 105,000 1,946,807 2,002,100 2,169,400 2,233,700 2,300,000 2,368,400 Total Positions Maintenance Manager 0.25 0.25 0.25 0.25 0.25 0.25 Maintenance Foreman 0.75 0.75 0.75 0.75 0.75 0.75 Maintenance Worker II 0 0 1 1 1 1 Total 1 1 2 2 2 2 Per Position 0 105,000 0 0 0 -` 339 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 PUBLIC WORKS TRAFFIC Salaries 243,200 255,400 268,200 281,600 295,700 310,500 Benefits 102,900 108,000 113,400 119,100 125,100 131,400 Services & Supplies 349,423 359,900 370,700 381,800 393,300 405,100 Equipment 340,000 0 0 0 0 0 New Positions 0 105,000 215,300 215,300 215,300 1,035,523 723,300 857,300 997,800 1,029,400 1,062,300 Total Positions Traffic Engineer 1 1 1 1 1 1 Assistant Engineer II 1 1 1 1 1 1 Signal Technician 1 1 1 2 2 2 Associate Engineer 0 0 1 1 1 1 Total 3 3 4 5 5 5 Per Position 0 105,000 110,300 0 0 • 34�J City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 PUBLIC WORKS ENGINEERING SERVICES Salaries 295,000 309,800 325,300 341,600 358,700 376,600 Benefits 118,700 124,600 130,800 137,300 144,200 151,400 Services & Supplies 555,398 572,100 589,300 607,000 625,200 644,000 Equipment 11,500 0 0 0 0 0 New Positions 100,000 257,500 367,800 483,600 483,600 980,598 1,106,500 1,302,900 1,453,700 1.611,700 1,655,600 Total Positions Principal Engineer 1 1 1 1 1 1 Assistant Engineer II 1 1 1 1 1 1 Assistant Engineer I 1 1 1 1 1 1 Secretary 0.5 0.5 0 0 0 0 Special Projects Assistant 0 0 1 1 1 1 Construction Inspector 0 1 1 2 2 2 Associate Engineer 0 0 1 1 2 2 Total 3.5 4.5 F6 7 8 8 Per Position 100,000 157,500 110,300 115,800 0 City of La Qulnta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 ANNEXATION Cost New Positions 1,200,000 1,350,000 1,596,000 1,771,200 1,833,600 0 1,200,000 1,350,000 1,596,000 1,771,200 1,833,600 Total Positions Patrol Officer - Annexation Area 0 5 5 5 5 5 Community Service Officer - Annex Area 0 0 0 1 1 1 Code Compliance Officer II - Annexation 0 1 2 2 3 3 Code Compliance Officer I- Annexation 0 1 1 1 1 1 Animal Control Officer 11 - Annexation 0 1 1 1 1 1 0 8 9 10 11 11 Total " 342 City of La Quinta Five Year Resource Allocation Assumptions Assumptions Revenues 2008-09 2009-10 2010-11 2011-12 2012-13 Property Taxes 3.00% 3.00% 3.00% 3.00% 3.00% No Low Property Tax 3.00% 3.00% 3.00% 3.00% 3.00% Document Transfer Tax 1.00% 1.00% 1.00% 1.00% 1.00% Sales Tax 5.00% 5.00% 5.00% 5.00% 5.00% Transient Occupancy Tax 15.00% 10.00% '10.00% 10.00% 10.00% Franchise Tax 4.50% 4.50% 4.50% 4.50% 4.50% License and Permits 0.00% 0.00% 0.00% 0.00% 0.00% Public Works fees 3.00% 3.00% 3.00% 3.00% 3.00% Motor Vehicle In -Lieu 3.00% 3.00% 3.00% 3.00% 3.00% County Fire Service Credit 3.00% 3.00% 3.00% 3.00% 3.00% Expenditures 2008-09 2009-10 2010-11 2011-12 2012-13 Salaries 5.00% 5.00% 5.00% 5.00% 5.00% Benefits 5.00% 5.00% 5.00% 5.00% 5.00% Services and Supplies 3.00% 3.00% 3.00% 3.00% 3.00% 5.00% 5.00% 5.00% 5.00% 5.00% Police costs 5.00% 5.00% 5.00% 5.00% 5.00% Fire costs 5.00% 5.00% 5.00% 5.00% 5.00% Fire Cost per Position 150,000 157,500 165,400 173,700 182,400 Police Cost per Position 180,000 189,000 '198,500 208,400 218,800 City Staff Cost per Position 100,000 105,000 110,300 115,800 121,600 Gas Tax Fund 3.50% 3.56% 3.50% 3.50% 3.50% Lighting & Landscaping 3.50% 3.50% 3.50%1 3.50%1 3.50% 3A W' COUNCIL/RDA MEETING DATE: JUIv 17, 2007 ITEM TITLE: Consideration of Adoption of an Ordinance Adding Subsection 12.69 to Chapter 12 of the La Quinta Municipal Code, Pertaining to Regulations for Golf Carts on Certain Streets and Associated Materials to Implement Phase I of the Golf Cart Program RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Motion to take up Ordinance No. , by title and number only and waive further reading. Motion to introduce Ordinance No. , on first reading amending the La Quinta Charter and Municipal Code to add Subsection 12.69 to Chapter 12. implementing a Golf Cart Program. The second reading of the Ordinance will not be scheduled for Council until all signs, routes and administrative processes are ready for implementation (approximately four months). FISCAL IMPLICATIONS: The improvements proposed would result in an expenditure of Phase 1 improvements of $456,000 and administrative costs to implement the program. Administrative costs will include annual inspections by the Code Compliance Division in the Building & Safety Department and issuing permits by the Finance Department. A separate fee study will be prepared and brought back to the City Council for action prior to implementation of the program. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City established the Golf Cart Program through the adoption of the General Plan in 2002. In order to implement the Program, a number of steps are required, including an -• 344 Amendment to the Municipal Code, adding the project to the Capital Improvement Program, and establishing a City permitting system for individual golf carts: After initial review of a City-wide program, the routes and associated improvements were pared down to provide the City with a pilot program, limited primarily to the Village and areas surrounding the Village, as well as SilverRock Resort, and La Quinta Resort. This is now "Phase I" of the program. The route map for this phase is attached (Attachment 1). The Council also directed staff to amend the Capital Improvement Program to include the costs associated with Phase I in Fiscal Year 2007-2008 expenditures. Staff has drafted Regulations for Golf Carts on Certain Streets Ordinance (Ordinance). This Ordinance is required by State law and provides the legislative authority for allowing golf carts on designated public streets. Key provisions include: 1. Types of golf cart paths; 2. Golf cart licensing criteria; 3. Safety criteria for golf cart operation; and 4. The golf cart permitting process. The draft Ordinance is similar to both Palm Desert's and Rancho Mirage's existing Ordinances. In addition to the Ordinance, staff has drafted an informational brochure entitled "Welcome to the City of La Quinta Golf Cart Program." As stated in the attached draft brochure (Attachment 2), the Building and Safety Department will be the designated department to carry out inspections and issue permits. It is expected this would be handled by Code Compliance and that licensing fees would off -set administrative costs. The Finance Department will handle the collection of the fees. Altogether, the costs associated with improvements required to implement Phase I is estimated at $456,000, including the installation of a charging station to be located at the Village parking lot. This does not include signage for Class III (street routes on local streets in the Village, shown in blue on Attachment 1), which are an operational expense to be integrated into the annual Public Works budget. Once the Ordinance takes effect, staff will establish the administrative systems to implement the permitting of individual golf carts into the program and manage the program. The City will not be able to issue permits until all of the signs and golf cart routes are completed. This should take approximately four months to install. If the Council adopts the Ordinance, a separate resolution will be brought back to the City Council for adoption of the fees. Staff is evaluating fees and expects the fee would be approximately $15 to $20. Currently, the Cities of Palm Desert and Ranch Mirage charge $10 per golf cart for inspection and permits. -6 315 FINDINGS AND ALTERNATIVES: The alternatives available to the Council include: 1. Motion to take up Ordinance No. , by title and number only and waive further reading. Motion to introduce Ordinance No. , on first reading amending the La Quinta Charter and Municipal Code to add Sub -Section 12.69 to Chapter 12. implementing a Golf Cart Program. The second reading of the Ordinance will not be scheduled for Council until all sins, routes and administrative processes are ready for implementation (approximately four months).; or 2. Do not introduce Ordinance amending the La Quinta Charter and Municipal Code; or 3. Provide staff with alternative direction Respectful submitted Doug Evan Assistant City Manager - Development Services Approved for submission by: (�0W ez Y--- t _�� Thomas P. Genovese, City Manager Attachments: 1. Route Map Aerial 2. Draft Brochure Jill., . . . . . . . . . . . . . '. a •�4 eci um& F y OFT TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: THOMAS P. GENOVESE, CITY MANAGER r� FROM: DOUGLAS R. EVANS A5)$ISTANT CITY MANAGER — DEVELOPMENT SERVICES DATE: JULY 16, 2007 SUBJECT: BUSINESS SESSION NO. 2 — GOLF CART PROGRAM Attached is the Golf Cart Brochure that was inadvertently left out of your packet. -0 343 V co A n • no V V d � V VO $3 -0. w 0 n o y< c a wee so 3 m c 3� T N = w W c m S T m K tD } M d w O 3 O N 'O < d ^? = 3 —I too M .. as w w w O �- w 3 °: IDTMc m tom N Q T m 3 K K ® e w 0 ® = O t wtv *=' w nS n-0 m 0- (D O 3zaow°a�° N wD c N T, a (D = ari tD o T w N O C tD m m 0 m T. w o s EiseWmwerDrnY Was Da Street y a II � t Jefferson Street Jefferson Street —Tl 343 T L L O C c o a u p O N m Y E L O O` .0 L f6 O T E L Y Q U G7 O O Ce > 0 C O y T y Q i a. N OV 00�•' m >U H_� 0 A Q U O O L Y N O O >`.= >. ti O O pp O_ U .� U C O G• O O �U OC C L c p'ON.00��' LA L O i6 tv C N a s oM m v u E ;3Vo �o c� E U s: L3vto f m tE L C (� m vi on :.+ � oeo �� E IL O� ,~ 7 N= 7� C t Q O 0 O U s vOi O 0 0 O o.o E U :t- > w N > m Y. 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A A a C OM T T a G ed a u p 1 Bs 4-� cF`y OE TtTF'9� TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: THOMAS P. GENOVESE, CITY MANAGER FROM: DOUGLAS R. EVANS, ASSI TANT CITY MANAGER - DEVELOPMENT SERVICES (�� DATE: JULY 16, 2007 SUBJECT: BUSINESS SESSION ITEM NO. 2 - GOLF CART PLAN Attached is a copy of the Ordinance for the above -noted agenda item. The Ordinance was inadvertently omitted from your agenda packet and is attached for your review. Should you have any questions, please do not hesitate to contact me. -` 359 AN ORDINANCE OF THE CITY OF LA QUINTA, CALIFORNIA, ADDING SUBSECTION 12.69 TO CHAPTER 12 OF THE LA QUINTA MUNICIPAL CODE, PERTAINING TO REGULATIONS FOR GOLF CARTS ON CERTAIN STREETS WHEREAS, the California Vehicle Code prohibits the use of golf carts on public streets except as permitted in California Vehicle Code 21115, 21115.1 and 21716; and WHEREAS, the City established a Golf Cart Transportation Plan as part of its General Plan Update process, adopted on March 20, 2002; and WHEREAS, in order to operate a golf cart on public streets in the City, the City Council finds that specific standards, and requirements are necessary to preserve the public health and safety. NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of La Quinta does ordain as follows: Section 1. Chapter 12 of the La Quinta Municipal Code is hereby amended to add Subsection 12.69, to read as follows: 12.69.010 Purpose and Intent. The California Streets and Highways Code, Sections 1950 through 1961, authorize local jurisdictions to establish Golf Cart Transportation Plans within their boundaries, under certain conditions and with certain requirements. The City has established the Golf Cart Transportation Plan in its General Plan, and intends, by the addition of this Subsection of the Municipal Code, to establish standards, requirements and procedures for the implementation of the Golf Cart Transportation Plan. 12.69.020 Definitions As used in this Chapter, the following words and phrases shall have the following meaning: "City" means the City of La Quinta. "Golf Cart" means a four wheeled electric powered motor vehicle with an unladen weight of less than one thousand three hundred pounds, which is designed to be, and is operated at not more than twenty miles per hour, and is designed to carry golf equipment and no more than two persons, including the driver. -' 351 Ordinance No. _ Chapter 12, Subsection 12.69 Golf Cart Program Adopted: "Golf cart lanes" or "Golf cart routes" means all City owned travel ways that allow golf cart travel, including roadways. There shall be three categories of golf cart facility: 1. Class I golf cart paths provide an area separate from the roadway used by automobile traffic for shared one-way or two-way golf carts, bicycles and pedestrians. 2. Class II golf cart lanes provide a striped eight -foot lane for one-way golf cart and bicycle travel on a street or highway. 3. Class III golf cart routes provide for shared use with automobile and bicycle traffic. Class III facilities are established by placing golf cart route signs along roadways with speed limits of twenty-five miles per hour or less in order to link them to Class I or Class If facilities. "Golf cart route plan" means the adopted map depicting routes and crossing that will be constructed, posted and designated for use by permitted golf carts. 12.69.030 Minimum design criteria for golf carts. All golf carts traveling on any golf cart facility in the City must meet the following minimum design criteria: 1. The golf cart must be electrically powered. 2. The golf cart must be equipped and safely operated with all of the following equipment: a. Red reflectors; b. Parking brake; C. Horn; d. Headlights, brake lights and rear lights; e. Front and rear turn signal indicator lights; f. Windshield; g. Seat belts; h. Covered passenger compartment; i. Mirror combination (left and right side mirrors, left and rear mirrors, or multi -directional cross bar mirror) and unobstructed view to the rear. 12.69.040 Minimum safety criteria for operation of golf cart. All golf cart operators operating golf carts on any golf cart facility in the City must conform to the following operator requirements and safety criteria: 352 Ordinance No. _ Chapter 12, Subsection 12.69 Golf Cart Program Adopted: 1. Golf cart operators must be licensed drivers in the State of California with valid California driver's license, or a driver's license issued by another state. 2. Golf cart operators must comply with the financial responsibility requirements established pursuant to Chapter 1 (commencing with Section 16000) of Division 7 of the California Vehicle Code. 3. Golf cart operators must maintain golf cart in a safe condition. 4. Golf carts are limited to daytime operation and are not permitted before one hour prior to sunrise or after one hour after sunset. 5. Golf cart operators must yield the right-of-way to automobiles, pedestrians and bicyclists. 6. Golf cart operators may only travel on designated golf cart facilities, and only in those golf carts that meet the minimum design criteria required by Section 12.69.030 and that are also properly permitted by the City. 12.69.050 Golf cart permit process. The following golf cart permitting process is established: 1. No golf cart shall be operated within the City without a current golf cart permit decal visibly displayed on the right rear fender of the golf cart. 2. The golf cart permit shall be valid for one year from the date of issuance. 3. A golf cart permit fee shall be established by City Council Resolution. 12.69.060 Enforcement of Golf Cart Transportation Plan. Any person operating a golf cart in the City in violation of this Subsection is guilty of an infraction punishable by a fine not exceeding one hundred dollars. Section 2. The Mayor shall sign this Ordinance and the City Clerk shall attest thereof and shall within fifteen (15) days of its passage cause the same or a summary of it to be published once in the Desert Sun, and thereafter the Ordinance shall take effect and be enforced according to law. PASSED, APPROVED and ADOPTED by the City Council of the City of La Quinta at a regular meeting thereof held on the 17`h day of July, 2007, by the following vote: AYES: NOES: -9 353 Ordinance No. _ Chapter 12, Subsection 12.69 Golf Cart Program Adopted: ABSENT: ABSTAIN DON ADOLPH, Mayor City of La Quinta California ATTEST: Veronica Montecino, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California '0 J t COUNCIIJRDA MEETING DATE: July 17, 2007 ITEM TITLE: Consideration of Adoption of a Resolution Amending the Fees to Purchase an Annual Fitness Use Card RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a Resolution amending the fees to purchase an annual fitness use card. FISCAL IMPLICATIONS: If current fitness center members were to pay this additional fee increase, the impact would be approximately $2,000 in additional revenue to help defray the costs of adding morning hours to the facility. CHARTER CITY IMPLICATIONS: I011597M BACKGROUND AND OVERVIEW: On June 13, 2005, the Community Services Commission reviewed the fitness center fees and made recommendations for City Council consideration. On July 5, 2006, the City Council approved the current fees to purchase an annual fitness use card allowing use of the fitness center at the La Quinta Boys and Girls Club. As of its Grand Opening on August 3, 2006, the fitness center at the President Gerald R. Ford Boys & Girls Club of La Quinta has had the same annual fees in effect: $10 for La Quinta residents and $25 for non-residents. On May 14, 2007, the Community Services Commission reviewed staff's recommendation for the following revised annual fitness center fees: $15 for residents and $35 for non-residents. Staff explained that the fee increase for the fitness center would be implemented to offset the costs of staffing for the additional hours of operation that will begin on September 4, 2007. New operating 355 hours will include mornings (6:00 a.m. to 10:00 a.m.) Monday through Thursday. The cost to add staff for the morning hours will be approximately $5,674. The Community Services Commission thereupon recommended the City Council consider the following revised annual fitness center fees: $15 for residents and $35 for non-residents. As of July 6, 2007, there are 345 fitness center members, 9 of whom are non- residents. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a Resolution amending the fees to purchase an annual fitness use card; or 2. Do not approve a Resolution amending the fees to purchase an annual fitness use card; or 3. Provide staff with alternative direction. Respectfully submitted, Edie Hylton 6.11 Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Resolution No. 2006-065 RESOLUTION NO. 2007- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING THE FEES TO PURCHASE AN ANNUAL FITNESS USE CARD ALLOWING USE OF THE FITNESS CENTER AT THE LA QUINTA BOYS AND GIRLS CLUB AS ADOPTED IN RESOLUTION NO. 2006-065 WHEREAS, the fees to purchase an annual fitness use card were adopted by the City Council in Resolution No. 2006-065 on July 5, 2006. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Approves the following changes to the fees to purchase an annual fitness use card: The fees for use shall be fifteen dollars ($15.00) per year for La Quinta residents and thirty-five dollars ($35.00) per year for non- residents. The annual Fitness Use Card shall be valid for 365 calendar days from the date of purchase. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 171", day of July, 2007, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California _e.... 357 Resolution No. 2007- Fitness Center Facility Use Card Adopted: July 17, 2007 Page 2 ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 35I ATTACHMENT RESOLUTION NO. 2006-065 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING THE FEES TO PURCHASE AN ANNUAL FITNESS USE CARD ALLOWING USE OF THE FITNESS CENTER AT THE LA QUINTA BOYS AND GIRLS CLUB WHEREAS, the City Council of the City of La Quinta recognizes the benefit to the community that is provided by the addition of the Fitness Center at the La Quinta Boys and Girls Club; and WHEREAS, the City Council desires to regulate use fees and policies governing facilities and to provide guidelines to City staff to monitor scheduling and use of facilities, ensuring maintenance and use policies are enforced; and WHEREAS, the City Council has approved an annual Fitness Use Card for the Fitness Center at the La Quinta Boys and Girls Club. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: The fees for use shall be ten dollars ($10.00) per year for La Quinta residents and twenty-five dollars ($25.00) per year for non-residents. The annual Fitness Use Card shall be valid for 365 calendar days from the date of purchase. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 5 h, day of July, 2006, by the following vote: AYES: Council Members Henderson, Kirk, Osborne, Sniff, Mayor Adolph [Olrsl:&IlmmmmmR.Tita ABSENT: None ABSTAIN: None ovw ( DON ADOLPH, Ma or City of La Quinta, California "• 359 Resolution No. 2006-065 Fitness Center Facility Use Card Adopted: July 5, 2006 Page 2 ATTEST: JUNKS. (!REEK, MMC, City CI City of La Quinta, California (City Seal) APPROVED AS TO FORM: / Z' zLfnm;;1 M. KATHERINE JEIWON, City Attorney City of La Quinta, California 360 Reports and Informational Items C -0 MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A Regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA June 6, 2007 10:00 a.m. CALL TO ORDER A. This special meeting of the Architectural and Landscaping Review Committee was called to order at 10:05 a.m. by Planning Manager Les Johnson. B. Committee Members present: Bill Bobbitt, and Tracy Smith. It was moved and seconded by Committee Members Bobbitt/Smith to excuse Committee Member Christopher C. Staff present: Planning Manager Les Johnson, Principal Planners Stan Sawa and Andrew Mogensen, Assistant Planner Jay Wuu, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT CALENDAR: A. It was moved and seconded by Committee Members Bobbitt/Smith to approve the minutes of May 23, 2007 as submitted. Unanimously approved. V. BUSINESS ITEMS: A. Site Development Permit 2006-886; a request of LDD SilverRock LLC for consideration of architectural and landscaping plans for a ± 14- acre Boutique Hotel site consisting of a ±25,000 square foot parking structure, 29 hotel buildings with 200 units and 259 keys, meeting facility, restaurant, and resort spa located at Avenue 52 and SilverRock Way. 1. Planning Manager Les Johnson and Principal Planner Andrew Mogensen presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff introduced Troy Worgull, Architecture and Landscaping Review Committee June 6, 2007 architect, Nikola Radosavljevic, with Oz Architects, who gave a presentation on the project. 2. Committee Members discussed the different aspects of each of the parts of the project with the architect and staff. 3. Committee Member Smith asked that additional plants be added to the parking structure. Staff clarified the plant pallet would be integrated throughout the whole project. 4. Committee Member Bobbitt asked if the trail system would connect at SilverRock Way. Staff stated it would at some time in the future. 5. Committee Member Smith asked what three optional items staff was proposing. Planning Manager Les Johnson explained the alternatives for the main entry design. Mr. Worgull went into detail on the design and signage. Committee Member Smith asked about the sidewalk path. Staff explained how the pathway would be integrated into the design. Committee Member Smith suggested smaller paseos be used. Mr. Worgull reviewed the materials proposed for the project. 6. Committee Member Smith stated his concern about the amount of wood proposed. Over the long term in this desert environment there will be problems. The larger beams should hold up. 7. Committee Member Bobbitt stated this has been an issue here in the desert. He also had a concern about some of the other natural products that will be exposed to the sun. Wood framing on the windows will cause a lot of maintenance concerns. He suggested using some of the "Trek" products which will give the same appearance without the maintenance problems. The underlying beams will not be as great a concern, but mostly the wood products with direct exposure to the sun. Staff stated the Hotel owner will have the ultimate responsibility to maintain the buildings. Committee Member Bobbitt asked what provisions are planned behind the walls for drainage. Mr. Worgull explained the drainage plan. Committee Member Bobbitt asked whether or not there was a requirement for a certain number of trees around the parking structure. Planning Manager Les Johnson stated all parking areas would havestrees. 362 2 Architecture and Landscaping Review Committee June 6, 2007 Committee Member Bobbitt asked if the 40-foot height restriction was within the City's requirements. Staff stated it was. Committee Member Bobbitt asked if there was any landscaping on the patios for the condominium units and how would that drainage be handled. Mr. Worgull stated there was access for the maintenance people to maintain any landscaping. Committee Member Bobbitt asked if there would be any parking bumpers. Mr. Worgull stated yes, there would be. 8. Committee Member Smith stated he agrees with staff's recommendation on using a different variety instead of Bottle trees. 9. Committee Member Bobbitt stated he would not suggested the California Pepper as it will not hold up, the Bottle trees are a very messy tree, and the Bottlebrush, unless it is maintained properly, will not make it. Mr. Radosavljevic, landscape architect, stated the schinus would have a lacey appearance and would be used along the entry drive. 10. There being no further questions, it was moved and seconded by Committee Members Bobbitt/Smith to adopt Minute Motion 2007-012 recommending approval of Site Development Permit 2006-886, as recommended by staff and amended as follows: a. The applicant was urged to use an alternative to the wood where it is exposed to the sun. b. The applicant shall replace the Bottle trees, schinus, and Califronia Pepper with a different variety. Unanimously approved B. Site Development Permit 2006-887; a request of Eisenhower Medical Centerfor consideration of development plans for an 85,655 square foot three story medical building located south of the intersection of Washington Street and Seeley Drive. 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff introduced James Lenhart, Boulder Associates, architect, and Ali Tourkaman, Eisenhower Medical Center, and Ron Gregory, landscape architect, who gave a presentation on the project. ._& 363 3 Architecture and Landscaping Review Committee June 6, 2007 2. Committee Member Bobbitt asked if the large landscape area would be for future expansion. Mr. Lenhart stated it would only be used for future parking needs. Mr. Gregory stated he was concerned that adding a walking path through the landscape area would not be used. Committee Member Bobbitt stated he agreed. Mr. Gregory stated he would not want people to interpret this as a permanent sidewalk as it will be removed at some point in the future for parking. Mr. Lenhart stated they would prefer to create an open space area between the buildings rather than in the landscape area. Discussion followed regarding the landscape treatment along the parkway. 3. Committee Member Smith stated his concern about the flying canopy at the entry. If the material is not designed for the heat, it will not last. It was noted it is weather resistant and the same material that is used at the Palm Springs Airport 4. There being no further questions, it was moved and seconded by Committee Members Smith/Bobbitt to adopt Minute Motion 2007-013 recommending approval of Site Development Permit 2006-887, as recommended by staff and amended as follows: a. The applicant shall add additional landscaping along Washington Street and the channel to the well site with alternating Date palms and shade trees. Unanimously approved C. Site Development Permit 2006-862; a request of Highland La Quinta LLC for consideration of final landscaping plans for three commercial buildings in Phase 2 located on the north side of Highway 111, between Jefferson Street and Dune Palms Road within the Dunes Business Park. 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Smith asked why staff was recommending the use of the different Palo Verde. Staff clarified a Planning Commissioner wanted a local variety to be used. 4 364 Architecture and Landscaping Review Committee June 6, 2007 3. There being no further questions, it was moved and seconded by Committee Members Bobbitt/Smith to adopt Minute Motion 2007-014 recommending approval of Site Development Permit 2006-862, as recommended by staff. Unanimously approved D. Site Development Permit 2006-885; a request of La Quinta Country Club for consideration of architectural and landscaping plans for a new clubhouse, cart barn, and maintenance building; the relocation of the tennis courts and parking lot; and redesign of the driving range for the property located at the northeast corner of Eisenhower Drive and Avenue 50. 1 . Assistant Planner Jay Wuu presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff introduced Ron Sakahara, architect, who gave a presentation on the project. 2. Committee Member Smith asked if there were any recommendations for landscaping along Eisenhower Drive. Staff stated it is owned by the City and maintained by the applicant. Mr. Sakahara presented a new drawing for Committee consideration. 3. Committee Member Bobbitt stated he prefers the new design but should address the additional articulation staff was requesting. He would recommend a tall linear tree along the street. 4. Committee Member Bobbitt asked if steps had been taken in regard to the problems that caused this building to be constructed; the earthquake issues. Mr. Sakahara explained the structural details that had been added to the building. Committee Member Bobbitt asked about the earthen wall staff was recommending. Staff explained the idea was to have a plant pallet to soften the berm and keep it from looking new. The height of the berm with a wall is also to prevent golf balls from clearing the wall. 5. There being no further questions, it was moved and seconded by Committee Members Bobbitt/Smith to adopt Minute Motion 2007-015 recommending approval of Site Development Permit 2006-885, as recommended by staff and amended as follows: 365 5 Architecture and Landscaping Review Committee June 6, 2007 a. Condition #2: the last sentence shall be deleted b. Condition #3: deleted . C. Condition #4: additional plants shall be added on the outside of the Eisenhower Drive wall. Unanimously approved VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: VIII. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Bobbitt/Smith to adjourn this meeting of the Architectural and Landscaping Review Committee to a Special Meeting to be held on June 27, 2007. This meeting was adjourned at 12:29 p.m. on June 6, 2007. lly submitte'd,, ER Res ectfu Secretary 1-4 366 Reports and Informational Items MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A Regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA June 27, 2007 10:00 a.m. CALL TO ORDER A. This special meeting of the Architectural and Landscaping Review Committee was called to order at 10:02 a.m. by Planning Director Les Johnson. B. Committee Members present: Bill Bobbitt, and Tracy Smith. It was moved and seconded by Committee Members Bobbitt/Smith to excuse Committee Member Christopher C. Staff present: Planning Director Les Johnson, Principal Planners Stan Sawa and Andrew Mogensen, Assistant Planner Eric Ceja, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT CALENDAR: A. It was moved and seconded by Committee Members Bobbitt/Smith to approve the minutes of June 6, 2007 as submitted. Unanimously approved. V. BUSINESS ITEMS: A. Site Development Permit 2006-891; a request of Stamko Development Co. for consideration of architectural and landscaping plans for a 104,175 square foot department store (JC Penney), located south of Auto Centre Drive and east of Adams Street. 1. Principal Planner Andrew Mogensen presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff introduced Chris Clark, Russ Beckner, Mark Moran, John Pena, Rick Zeilinga, representing Stamko Development, and Chuck Shepardson HSA 367 Architecture and Landscaping Review Committee June 27, 2007 Design, and Mark Levine, Nudell Architects, who gave a presentation on the project. 2. Ms. Clark stated she agrees to Condition Nos. 8 and 9. In regard to Condition No. 4 they are not able to add any trees due to the location of the retention basin. They have added landscaping in other areas. This design has been modeled after what was constructed on the Wal-Mart site. It is not a consistent line of trees. The site has a good record of landscaping and The Auto Centre has won awards. 3. Committee Member Smith asked if the light standards will be the same as Wal-Mart. Ms. Clark stated yes, they will be the same. Across the well site they are 24 feet and will have visors to allow downlighting. Committee Member Smith stated the area in the Wal-Mart parking lot that does not have trees is the areas around the light poles. That is not the case here. Why are there gaps in this proposed parking lot? Mr. Shepardson stated adjustments can be made to make them equal. The photometric design for the lights goes first and the landscaping can be adjusted to meet this. Committee Member Smith stated it would look better to have them evenly distributed. 4. Committee Member Bobbitt asked about the underground retention basins in the middle of the parking lot. Ms. Clark stated the east side retention could affect the landscaping and lighting. They have been able to add more landscaping by having the underground retention in the drive aisles. On the north side (Condition #9), there is no landscaping because of the underground retention and they are recommending the trellis. All the landscaping for the entire site is being proposed to be done at one time. 5. Committee Member Bobbitt stated it appears trees were missed. Mr. Shepardson stated they would rearrange the tree layout to make it more consistent. The design before them was drawn by the engineers. 6. Ms. Clark stated she accepts Condition No. 6. In regard to Condition No. 5, the wall adjacent to the loading dock, the south wall on the loading dock up against the residential property is 26 feet high. The wall that runs north -south is eight feet high. There is a well site in this location that is yet t4 be 368 2 Architecture and Landscaping Review Committee June 27, 2007 built. She does not know the height of the well site wall that will have landscaping added to the wall. Adams Street is several feet lower. She does not understand staff's recommendation for a ten foot wall. 7. Committee Member Bobbitt asked what the line of site height was along Adams Street. Staff stated the interest is in the visibility of vehicles in the loading dock, due to the view out towards Adams Street being at the highest point of the loading area. It is a mechanism to shield the direct view of vehicles in the loading dock by adding two feet to the wall. 8. Committee Member Smith asked if a wall was proposed along the stormwater area. Staff stated the entire well site wall will be eight feet. Ms. Clark stated this area has a 20 foot setback and has landscaping at the 12 foot right-of-way plus their additional landscaping at the top. She does not believe the wall will be seen by anyone driving by. 9. Committee Member Smith asked what difference there would be between an eight or ten foot wall. Staff stated the interest is at the north end as it is proposed to be a recessed ramp. Committee Member Smith stated it is recessed. 10. Committee Member Bobbitt stated he does not see it as an issue. People driving by should not even see it. His concerns are the elevations and the close proximity of the building to the residential to the south. 11. Committee Member Smith asked about the traffic circulation of the site. Discussion followed regarding the circulation of the interior streets. 12. Mr. Mark Levin, Nudell Architects, went over the architectural design features. In regard to Condition No. 1, or the north elevation, the architect discussed the red panel square with the JC Penney signage, as an overall design of the building. JC Penney has done extensive research on a branding for their identity, and the economics of their brand design. This logo is reflected on all their new buildings. As far as the main elevation and the articulation of the glass, stone, canopies, etc., the intent is to break up the main elevation and significantly emphasize the main entry and reinforce the brand identity. The ass 3 Architecture and Landscaping Review Committee June 27. 2007 accent and dramatic of the red is for that purpose. The glass is a combination of spando and vision glass; a departure from their design to reinforce their redeveloped design to contemporarize themselves against their competitors. The tower is a very definitive element of all JC Penney's buildings. The minor issue regarding the canopy and the depth of the horizontal element at the edge and further along the two lines that follow the glass can be resolved. The horizontal element has a two foot setback. The canopy projects out eight feet which makes a ten foot depth. It is a north elevation and will not get the direct sunlight. 13. Committee Member Bobbitt asked about the relationship to the curb. Mr. Levin stated the red bollards are in front of the canopy. The overhang of the canopy face is approximately two feet from the curb. Committee Member Bobbitt asked why it did not run all the way to the end of the building. Mr. Levin stated it was to keep the more modern look. Committee Member Bobbitt asked if staff wanted more shade or what were they trying to achieve with their recommendation. Staff stated the plans did not identify the depth and what they wanted was shade along the entire length of the glass. Committee Member Bobbitt stated the banding is not completely banding, but has the spanding for partial protection. Ms. Clark stated the canopy is covering the amount of the sidewalk in front of the building. Staff stated that if it covers the entire length of the sidewalk staff has no issue, but pointed out the canopy only partially covers the entire length of the front windows. 14. Committee Member Smith asked the material of the canopy. Mr. Levin stated it is metal. 15. Ms. Clark noted the red steel accent at the end of the building is a separate entry which is a separate business and that is why it is identified. It is similar but at a different scale. The entire site is not the typical desert theme. This is a much more modern theme. Each of the buildings have different colors of steel elements. What is most important about this building is that it is not a typical big box. The glass is designed to create an open feeling. It will be the first LEED certified building for JC Penney. She corrected the size of the building to 105,300 square feet. What staff calls the sign is actually a particular enhancement that frames in the sign. They tried to create the 4 370 Architecture and Landscaping Review Committee June 27. 2007 theme of the building with the signs included in the architectural enhancement. They have a choice of a white background and red letters or red with white. In the desert the white will not hold up. 16. Committee Member Smith stated he does not see the need for one so large along Adams Street. Ms. Clark noted the size differences. They have been the architectural enhancements on all sides of the building. Committee Member Smith asked staff what they were trying to achieve with Condition No. 1. Staff noted that similar big boxes in the City and stated that although they design architecture to accommodate a sign this is more than what has been done elsewhere. 17. Committee Member Bobbitt stated there was a lot of discussion in regard to the Best Buy sign. Whether or not this is acceptable, on the sides where the loading dock and even though there are a lot of trees to hide the loading dock, the sign is just too much. He does not appreciate the design on any of the buildings as it lacks a lot of detail. The front is ok, but the back and sides need some articulation. It is just too linear and the signs are too much. 18. Committee Member Smith asked staff where the pilasters should be added. Staff stated on the rear and incorporated into the sides. Carrying the element to all three sides. The interest is to make sure that the area where the future buildings will be constructed has the same architectural treatment. Ms. Clark stated that the revised drawings show it as being consistent. 19. Committee Member Bobbitt stated that whatever is added will need to be removed when the building is constructed next to it. Mr. Levin stated the lines are delineated. 20. Committee Member Smith asked why the south elevation was so flat and linear and the north has so much. Why do you need to see it from the south as it does not appear to match. Mr. Levin stated that if you stood back and could see across the roof you would see them projected up. Ms. Clark stated that from their property line you will not see it; it is too far. You might see it from the second story of the apartment buildings. 371 5 Architecture and Landscaping Review Committee June 27. 2007 21. Committee Member Bobbitt stated the sign on the parking lot side is fine if it meets the City's Sign Ordinance. The ones on the side are too large and out of scale. He would prefer to see them scaled down and the two on the back need something added. Staff stated it appears to be a framed area which draws your eye to which looks like something is missing. Mr. Levin stated this is the rear of the building. It is their intent to create articulation for some consistency, but it will not be a primary path of travel. 22. Committee Member Bobbitt stated this has been an issue with all their buildings along Highway 111. Ms. Clark asked if they added different colors to give the variation. Committee Member Bobbitt asked about adding the pilasters on the west and east elevations. Mr. Levin stated they will continue the pattern, materials, and colors. Committee Member Bobbitt asked about the temporary pilasters. Mr. Levin stated on the south it is not a problem. The east and west gets to be a tighter breakup from what JC Penney is asking. Ms. Clark stated that when they built Pet Smart they painted the area where the future building will be with the same color, but did not add any articulation. Staff stated the request was to add the pilasters to the side and back. Mr. Levin stated adding pilasters to the south is not an issue. Committee Member Bobbitt stated that removing the upward frame creates just a long linear line. Staff stated it was not staff's idea to give suggestions, but the relief on the long linear look is coming from the frame, but instead of being a frame maybe the whole area could project out. Mr. Levin stated that on the west elevation the whole vertical element projects out a couple feet and the lip pops out a couple more feet. The border is champered out and the face is inset slightly. Staff recommended a different feature for the side popout. 23. Committee Member Bobbitt stated the sides need more articulation and less of the square. Ms. Clark stated the east elevation has a retention basin with a landscaping area that goes to the end of the building. La Quinta Drive ends half way down and Wal-Mart extends beyond this which will hide the sides. Committee Member Bobbitt stated then why is the sign needed on the west side. Mr. Levin stated these two elevations they could add the pilasters for the expanses between where the projected future buildings will be and the edge of the -t 372 2 Architecture and Landscaping Review Committee June 27, 2007 building to become understated as far as the red square, but have articulation equal to the expanses. 24. Committee Member Bobbitt stated he would recommend framing them to give articulation to not look like a big red sign. Mr. Levin stated they would keep the articulation with some pilasters. Committee Member Bobbitt stated the big red sign is the only articulation and something else is needed if the sign is kept. Staff stated these are areas of limited visibility, why not eliminate them entirely and just go with the pilasters and carry up the stone element, pop it out and add a small understated sign. 25. There being no further questions, it was moved and seconded by Committee Members Bobbitt/Smith to adopt Minute Motion 2007-016 recommending approval of Site Development Permit 2006-891, as recommended by staff and amended as follows: a. Condition Nos. 2, 5, and 7 deleted b. Condition No. 1: amended as follows: 1) The north elevation is recommended as proposed. 2). The applicant shall redesign the side and rear square framed fascias with a complimentary color to the building at the discretion of the architect. The front framed logo fascia is recommended for approval as proposed. 3) Two additional stack stone pilasters shall be placed at the rear corners of the building. Stack stone pilasters shall be extended all the way up along the framed fascias. The east elevations shall have an additional stack stone pilaster placed at the middle. 41 Tree wells shall be spaced at regular and consistent intervals throughout the parking lot except above the underground storm water retention proposed in the western area of the parking lot. 5) Exterior lighting shall comply with Section 9.100.150 (Outdoor Lighting) of the La Quinta Municipal Code. All lighting shall be shielded and focused with the project boundaries. 6) Final landscaping and irrigation plans shall be prepared by a licensed landscape professional and shall be reviewed by the ALRC and approved bye 373 7 Architecture and Landscaping Review Committee June 27, 2007 the Community Development Director prior to issuance of the first building permit. An application for Final Landscape Plan Check shall be submitted to the Community Development Department for final landscape plan review. Said plans shall include all landscaping associated with this project, including perimeter landscaping, shall be certified to comply with the 50% parking lot shading requirement, and be in compliance with Chapter 8.13 (Water Efficient Landscaping) of the Municipal Code. The landscape and irrigation plans shall be approved by the Coachella Valley Water District and Riverside County Agriculture Commissioner prior to submittal of the final plans to the Community Development Department. NOTE: Plans are not approved for construction until signed by the Planning Director. 7) Final carport designs and colors shall be submitted with the Site Development Permit application for future building pads 4 and 5. Unanimously approved B. Site Development Permit 2006-889; a request of Kerr Project Services (for Applebee's Restaurant) for consideration of development plans for a 5,914 square foot restaurant located northeast of the intersection of Washington Street and Seeley Drive in the Centre Pointe development. 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff recommended condition #4. Staff introduced Deborah Kerr, Kerr Project Services, Jim Stuart and Myron Thompson, Applebees, and Kalvin Mizzi, CP Development, who gave a presentation on the project. 2. Committee Member Bobbitt stated the gooseneck light is a trademark. Ms. Kerr stated that with the additional architecture, you will not see them. Committee Member Bobbitt stated the utility doors should not be lit. 3. Committee Member Smith asked why staff did not want the roof tiles lit. Staff stated it has not been done on any other 374 8 Architecture and Landscaping Review Committee June 27, 2007 building in the City, but they could work with the applicant on the lights. 4. Committee Member Bobbitt stated he agrees with staff's recommendation on the landscaping. The one gallon dilittea will burn with the afternoon sun and the sizes proposed are too small. If they are put on the east side of the building they will do fine. The Lajollas should not be intermixed in a small area or used as a hedge. They will grow as large as you let them and the gardeners will cut them into funny shapes. It would be better to use a roseinka bougainvillea. 5. Committee Member Smith did not agree with the estallia and acacia rowleuins being used in the tiny areas. It is low growing but will spread out onto the sidewalk. 6. There being no further questions, it was moved and seconded by Committee Members Smith/Bobbitt to adopt Minute Motion 2007-017 recommending approval of Site Development Permit 2006-889, as recommended by staff and amended as follows: a. Condition #4: Deleted. b. The applicant shall replace the lajolla bougainvillea with a roseinka variety; the estraila and acacia rodowelns and the bird of paradise shall be replaced with a different variety. Unanimously approved C. Site Development Permit 2007-872 and 2005-848; a request of Trans West Housing for consideration of final landscaping plans for portions of the Griffin Ranch interior common areas, including medians and pasture for the property located south of Avenue 54 to the east of Madison Street. 1. Principal Planner Andrew Mogensen presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff introduced Marty Butler, representing Griffin Ranch, and Chuck, Shepardson, HSA Landscaping, who gave a presentation on their request. 2. Committee Members stated they have no issues with the project as proposed. 1.6 3.7US M Architecture and Landscaping Review Committee June 27, 2007 3. There being no further questions, it was moved and seconded by Committee Members Bobbitt/Smith to adopt Minute Motion 2007-018 recommending approval of Site Development Permit 2007-872 and 2005-848, as recommended by staff. Unanimously approved VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: VIII. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Bobbitt/Smith to adjourn this meeting of the Architectural and Landscaping Review Committee to a Regular Meeting to be held on July 12, 2007. This meeting was adjourned at 12:05 p.m. on June 27, 2007. Respectfully submitted, 4� S-� S WYER 4ExecutqiveSe 376 10 Reports and Informational Items 4L I MINUTES HISTORIC PRESERVATION COMMISSION MEETING A Regular meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, CA June 21, 2007 This meeting of the Historic Preservation Commission was called to order by Chairperson Wilbur at 3:03 p.m. who asked for the roll call. CALL TO ORDER A. Roll Call. Present: Commissioners Sharp, Wright, and Chairman Wilbur Absent: Commissioner Puente Staff Present: Principal Planner Stan Sawa, Assistant Planner Jay Wuu, and Secretary Carolyn Walker II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT CALENDAR: A. It was moved and seconded by Commissioners Wright and Sharp to approve the minutes of May 17, 2007, as submitted. Unanimously approved. V. BUSINESS ITEMS: A. Historical/Archaeological Resources Survev Resort for The La Quinta Country Club Clubhouse Applicant: Heinz U. Hofmann (La Quinta Country Club) Consultants: CRM TECH (Michael Hogan, Principal) Location: Northeast corner of Eisenhower Drive and Avenue 50. 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 1'&. .3 77 P:\CAROLYN\Hist Pres Cam\HPC 6-21-07.doc Historic Preservation Commission May 17, 2007 2. Commissioner Sharp asked about the number of residences and density of this project. Staff replied there were approximately 265 to 270 units of two to three units per acre which is typical for the area. Commissioner Sharp asked if a golf course was proposed. Staff went over the development map with the Commission. Staff explained this development was not currently in the City, but was in the south area within the City's Sphere of Influence. 3. Commissioner Puente asked if there was a timeline for annexation into the City. Staff said all Sphere of Influence discussion had currently been put on hold subject to Council's further review of fiscal impacts associated with annexation of lands. They have been meeting with this applicant using this project specifically as a fiscal test model and doing their fiscal modeling assessment, but at this point in time it was essentially on hold. Staff explained the procedures that had to be followed to annex properties/development into the City. 4. Commissioner Sharp asked if it was currently in Riverside County. Staff said it was currently unincorporated. 5. There being no further comments it was moved and seconded by Commissioners Wright and Puente to approve Minute Motion 2007-002 accepting the Archaeological Assessment. Unanimously approved. B. Paleontological Resources Assessment Report for The Enclave_ at La Quinta Applicant: Bayshore Development Company Consultants: CRM TECH (Michael Hogan and Bai "Tom" Tang, Principals) Location: Northeast corner of Monroe Street and Avenue 62 in the City Sphere of Influence. 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Sharp asked if removal of two feet of soil was normal. Staff replied it was normal for areas that had been farmed. 3. Chairman Wilbur asked if this was on, or bordering, Native American land. Staff said it was bordering the Torres -Martinez property. 37S P:\CAROLYN\Hist Pres Com\HPC 5-17-07.doc 2 Historic Preservation Commission May 17, 2007 4. There being no further comments. It was moved and seconded by Commissioners Wright and Sharp to adopt Minute Motion 2007-003 as submitted accepting the Paleontological Assessment. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMISSIONER ITEMS: A. Comments on the Morgan House. 1. Commissioner Sharp asked about the Morgan House project and why the applicant had not returned to the Commission. He referred back to the Commission Minutes of January 18, 2007. Staff said the Hotel had not conveyed any definitive plans on the maintenance of the Morgan House. Staff did report that they did contact the Hotel about the condition of the southwest section of the Morgan House, which was previously used for storage, and had been cleaned up. They added, there had been a change of management at the Resort and there has been dialog with them. Staff could not go into further detail on the Pool Project due to pending litigation. 2. Chairman Wilbur asked if the Morgan House could be torn down without their permission. Staff replied that it could not. 3. Commissioner Wright said the applicant could request it be torn down but would have to get a demolition permit from the City. Staff replied the application would not be approved without the Commission being informed. 4. Commissioner Wright said he has spoken to the Council about the preservation of the Morgan House. Staff commented they are interested in protecting the Morgan House and will open dialog with the Hotel after litigation has been settled. 5. Commissioner Sharp said he was concerned about the chain link fence. Staff said the conditions did not include chain link, but a more appropriate type of fencing. 6. Commissioner Wright was concerned about the maintenance of the Morgan House. Staff said there was nothing conveyed to them about the Hotel not maintaining the building. 7. Commissioner Wright said the City could expect to see a grag6 379 roots effort to get the resort to address the situation of P:\CAROLYN\Hist Pres Com\HPC 5-17-07.doc 3 Historic Preservation Commission May 17, 2007 retrofitting the Morgan House. There was no such movement involved with the Hacienda del Gato because the applicant did what was necessary to preserve the house. He said the media would be involved in the grass roots movement to preserve the Morgan House. 8. Commissioner Puente asked about the possibility of moving the house. Staff said the building would never survive the move. The adobe structure report did not support the ability to relocate and reconstruct the building. 9. Commissioner Wright said the Morgan House should remain where it is. It is a historic site. 10. Commissioner Puente said she went to see the property and it was beautiful and needed to be preserved. 11. Chairman Wilbur asked where the building was versus where the new pool structure would be placed. Staff explained what was to be included in the proposed water feature/pool project. 12. Chairman Wilbur asked about historic markers. Staff replied there were none. 13. Commissioner Sharp said there seemed to be some confusion as to what the Hotel's position was on this house. Staff stated they had been working with the previous General Manager and were hoping for a more direct dialog with the new General Manager. 14. Commissioner Puente asked if the project would come back to the Commission. Staff said if there were any changes in the project, they would bring them back to the Commission. They would require the hotel to maintain the building which is currently off limits but is being monitoring. 15. Commissioner Puente said they expected the applicant to come back with figures on retrofitting. 16. Chairman Wilbur added the Commission had requested this information at the last meeting and had expected a response from the applicant. 17. Staff said they could contact the applicant and request them to give the City an update, but would hold off doing so until the current litigation's resolved. 11.6 380 P:\CAROLYN\Hist Pres Com\HPC 5-17-07.doc 4 Historic Preservation Commission May 17, 2007 18. Commissioner Wright said nothing would happen until the litigation was over. Staff agreed. 19. Chairman Wilbur said maybe the public input would have an effect on what was ultimately done with the Morgan House. 20. Commissioner Wright said it is going to take some time to resolve this. B. Comments on Fritz Burns Sculpture. 1. Commissioner Sharp said he was concerned about the rainbow sculpture at Fritz Burns Park. The sculpture had been re -painted to match the City Logo and altered with the addition of the words - "La Quinta Gem of the Desert", as well as Gambriel Quails and palm trees. He was questioning who had the authority to make these drastic modifications without the consent of the artist. 2. Staff recommended he contact the Community Services Department as they are in charge of the Cultural Affairs Commission which has authority over public art pieces. C. Comments on the Laing Property. 1. Commissioner Wright asked if there were monitors on the Laing property. Staff said there were full-time monitors as well as a tribal monitor. The monitors would be following up on any artifacts found. 2. Commissioner Wright thanked staff for their monitoring efforts. D. Question about Commission vacancies. 1. Commissioner Wright asked about the upcoming Commission vacancies and application deadlines. Staff briefly explained the vacancies and the application process. E. California Preservation Conference. 1. Commissioner Puente commented on the Preservation Conference and shared some photos with the Commissioners. 381 P:\CAROLYN\Hist Pres Cam\HPC 5-17-07.doc 5 Historic Preservation Commission May 17, 2007 Vill. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Wright and Puente to adjourn this Regular Meeting of the Historic Preservation Commission to the next Regular Meeting to be held on June 21, 2007. This meeting of the Historic Preservation Commission was adjourned at 3:40 p.m. Unanimously approved. Submitted by: Carolyn alker Secretary 382 P:\CAF0LYP]\Hist Pres Com\HPC 5-17-07.doc 6 Reports and Informational Items 01A MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA June 12, 2007 7:00 P.M. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:02 p.m. by Chairman Paul Quill who asked Commissioner Barrows to lead the flag salute B. Present: Commissioners Ed Alderson, Katie Barrows, Jim Engle and Chairman Paul Quill. It was moved and seconded by Commissioners Barrows/Alderson to excuse Commissioner Daniels. C. Staff present: Assistant City Manager/Interim Community Development Director Doug Evans, Assistant City Attorney Michael Houston, Planning Manager Les Johnson, Principal Engineer Ed Wimmer, Principal Planner Stan Sawa, Assistant Planner Jay Wuu, and Executive Secretary Betty Sawyer. III�Y�J 3�BZK�]Pih�il�► ���G7T# III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT ITEMS: A. Chairman Quill asked if there were any changes to the Minutes of May 22, 2007. There being no changes, it was moved and seconded by Commissioners Barrows/Alderson to approve the minutes as submitted. Unanimously approved. V. PUBLIC HEARINGS: A. Tentative Tract Map 34969 and Site Development Permit 2007-883; a request of East of Madison, LLC, for consideration of the plans to subdivide an area within the Madison Club residential project into a Clubhouse site. Site to include building, parking lot, tennis court, and landscaping plans for the Madison Club Clubhouse for the property located within the Madison Club, south of Avenue 52, east of Madison Street, west of Monroe Street. 383 0 FILENAME \p PAReports - PCk2007k6-26-07\6-12-07 Mlnutes.docD Planning Commission Minutes June 12, 2007 1 . Chairman Quill opened the public hearing and asked for the staff report. Assistant Planner Jay Wuu presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff reviewed the revised conditions with the Commission. 2. Chairman Quill asked if there were any questions of staff. Commissioner Alderson asked if the height of the building was acceptable. Staff stated it was. Commissioner Alderson asked if the clubhouse and houses were the same architecturally. Staff stated yes. 3. There being no further questions of staff, Chairman Quill asked if the applicant would like to address the Commission. Mr. John Gamlin, representing East of Madison, gave a presentation on the project. He stated they had only one objection and that was to staff's recommendation for the width of Shackleton Street. Their purpose in requesting the smaller street width is to purposely slow the traffic down and allow for additional landscaping buffers. With respect to the street width not being included in the Specific Plan, they would debate staff's interpretation in regard to the street width. They are asking for consideration for what they are trying to achieve. 4. Chairman Quill asked if there were any questions of the applicant. Commissioner Engle questioned the number of archways and windows on the building. Mr. Gamlen stated they had no discomfort with any of the elevations. 5. Commissioner Barrows stated the men's golf building on the west elevation and the pro -shop on the west elevation do not provide enough shading over the windows. She would like to know what opportunities there might be for adding shading. Mr. Gamlin stated it is their intent to have shade on all the windows and they do meet Title 24 requirements. 6. Commissioner Alderson stated the tennis courts are not near the clubhouse. They are unlit, but there are provisions in the future. It seems there are opportunities to move them closer to the clubhouse. Mr. Gamlin stated there will be putting course and other recreation uses added at a later date to bring all the recreation activities together. Commissioner Alderson stated the "0 384 G:\WPDOCS\PC Minutes\2007\6-12-07.doc 2 Planning Commission Minutes June 12, 2007 right-of-way for Shackleton Street will be 28 feet with the street width at 20 feet and it is the applicant's belief that the one-way street would be beneficial to the project. Mr. Gamlin stated that was correct. 7. Commissioner Barrows asked about the water features on the plans. Mr. Gamlin stated there are swimming pools and fountains existing and that may be what she is seeing on the plans. 8. There being no further questions and no other public comment, the public hearing was closed and open for Commission discussion. Chairman Quill stated he did not care what the street width was as it was internal and would have no affect on the general public. Planning Manager Les Johnson clarified the Specific Plan defines all street widths as 28 feet. This will be the only street that is less than 28 feet. Staff was asking whether or not the street width would cause a conflict for the residents. Chairman Quill stated he did not believe it is an issue to the City because the general public will never see or use the street. Staff stated the City does not have a standard that identifies this street width. 9. It was moved and seconded by Commissioners Barrows/Engle to adopt Planning Commission Resolution 2007-022 recommending approval of Tentative Tract Map 34969 as recommended and amended: a. Condition #9 modified: the travel width would be reduced to 20-feet for Shackleton Street only with a right-of-way of 28-feet. b. Condition #73 modified: "No Certificate of Occupancy (either temporary or final) for the Madison Club Clubhouse ROLL CALL: AYES: Commissioners Alderson, Barrows, Engle, and Chairman Quill. NOES: None. ABSTAIN: None. ABSENT: Commissioner Daniels. '-° 385 G:\WPDOCS\PC Minutes\2007\6-12-07.doc 3 Planning Commission Minutes June 12, 2007 10. It was moved and seconded by Commissioners Barrows/Alderson to adopt Planning Commission Resolution 2007-023 recommending approval of Site Development Permit 2007-883 as recommended and amended: 11. a. Condition #9 modified: the travel width shall be reduced to 20-feet for Shackleton only with a right of way of 28 feet. b. Condition #59 modified: "...and shall not be used for transient purposes as defined in LQMC Section 3.24 Transient Occupancy Tax." C. Condition #60 modified: "No Certificate of Occupancy (either temporary or final) for the Madison Club Clubhouse..." ROLL CALL: AYES: Commissioners Alderson, Barrows, Engle, and Chairman Quill. NOES: None. ABSTAIN: None. ABSENT: Commissioner Daniels. B. Site Development Permit 2006-857; a request of Coachella Valley Housing Coalition for consideration of architectural and landscaping plans for the Dune Palms Neighborhood Community Center for the property located at the northwest corner of Dune Palms Road and Avenue 48. 1 . Chairman Quill opened the public hearing and asked for the staff report. Assistant Planner Jay Wuu presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Quill asked if there were any questions of staff. Commissioner Engle asked why staff was requesting awnings. Staff clarified for the energy conservation measures. 3. There being no further questions of staff, Chairman Quill asked if the applicant would like to address the Commission. Mr. John Aguilar, representing Coachella Valley Housing Coalition, stated they were in agreement with the conditions as proposed and was available to answer any questions. Staff clarified the project before the Commission was only the Clubhouse as the entire project has received its entitlements. 386 G:\WPDOCS\PC Minutes\2007\6-12-07.doc 4 Planning Commission Minutes June 12, 2007 4. Chairman Quill asked if there were any questions of the public. Ms. Stacey Morrison, 47-785 Soft Moonlight, stated this project was approved before any of them had purchased their homes. What they are requesting is additional information in regard to the day care, the adjoining fence, and would like the Commission to know they have had no input from regarding this project. They have concerns about noise, traffic and the number of children. They were never notified this was going to be a very low-income project. 5. Mr. Ulf Nystrom, 47-808 Endless Sky, stated the third floor tenants will be able to look into their project and see what they are doing. This is a very high density project and the parking will be very crowded. They are not against low-income families, but they do not want to live next door to so many children. Assistant City Manager Doug Evans stated staff will sit down with the adjacent residents to further discuss the project. When this went through the approval process, staff met with the adjoining property owners to ensure the project would fit into the neighborhood. The City is concerned about the perception of its affordable housing projects. With all the affordable projects the City has built, no complaints have been received. Mr. Nystrom stated their concern is that they were not there when this was approved. At least a wall or something could be constructed. 6. There being no further questions and no other public comment, the public hearing was closed and open for Commission discussion. Commissioner Barrows commended the applicant on the project. 7. It was moved and seconded by Commissioners Barrows/Alderson to adopt Planning Commission Resolution 2007-024 recommending approval of Site Development Permit 2006-857 as recommended. ROLL CALL: AYES: Commissioners Alderson, Barrows, Engle, and Chairman Quill. NOES: None. ABSTAIN: None. ABSENT: Commissioner Daniels. C. Site Development Permit 2006-868; a request of REA La Quinta, LLC, for consideration of architectural and landscaping plans for a 5,723 square foot freestanding building located at the north side of Highway 1 1 1, west of Jefferson Street within Jefferson Plaza. r 387 G:MPDOCS\PC Minutes\2007\6-12-07.doc 5 Planning Commission Minutes June 12, 2007 1. Chairman Quill opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff noted the recommended changes to Conditions 16.A.1.b. and 16.B.1.a. Assistant Engineer Ed Wimmer explained the purpose of the condition changes. 2. Chairman Quill asked if there were any questions of staff. Commissioner Engle noted he did have a conflict with the building to the east of this site which is not a part of this project. 3. Commissioner Alderson asked about the screening as there did not appear to be any landscaping except the screening. Staff stated it is typical for staff to request this type of screening. 4. Chairman Quill asked if the sidewalks to the west of this project were eight feet wide. Staff stated an eight foot sidewalk was required for the developed portions. The sidewalk issue is due to the deceleration lane being incorporated into the frontage. 5. There being no further questions of staff, Chairman Quill asked if the applicant would like to address the Commission. Mr. Tom Harberkorn, representing REA La Quinta LLC, stated they agree with the staff report and have only one question regarding the landscaping. He was required to do all the landscaping along Highway 1 1 1 along with the six foot sidewalk and berming. This was without even having a building on his pad site. He asked for clarification that Costco is required to do the improvements as noted in Condition 16.B.1.a. Staff confirmed this was true. 6. There being no further questions of the applicant and no other public comment, the public hearing was closed and open for Commission discussion. 7. It was moved and seconded by Commissioners Alderson/Barrows to adopt Planning Commission Resolution 2007-025 approving Site Development Permit 2006-868, as recommended and amended: a. Condition 16.A.1 .b.: delete in its entirety and replace with the following: • 38US G:\WPDOCS\PC Minutes\2007\6-12-07.doc 6 Planning Commission Minutes June 12, 2007 b) Construction of an 6-foot meandering sidewalk along its Highway 111 boundary. The meandering sidewalk shall have an arrhythmic horizontal layout that utilizes concave and convex curves with respect to the curb line that either touches the back of curb or approaches within five feet of the curb at intervals not to exceed 250 feet. The sidewalk curvature radii should vary between 50 and 300 feet and at each point of reverse curvature, the radius should change to assist in creating the arrhythmic layout. The sidewalk shall meander into the landscape setback lot and approach within 5 feet of the perimeter wall at intervals not to exceed 250 feet. The design shall minimize back of curb contact points. The applicant shall construct a sidewalk to connect the Highway 111 meandering sidewalk to the proposed building as approved by the City Engineer. Additionally, the applicant shall construct an ADA path of travel from the store front along the northerly property line to connect with ADA path of travel to the existing buildings at the north end of Parcel Maps 28573 and 34123. b. Condition 16.B.1 .a.: delete in its entirety and replace with the following: a) Widen the east side of Depot Drive from Highway 111 to the east -west drive aisle at the north westerly corner of this Site Development Permit. The east curb face shall be located approximately thirty feet (30') east of the westerly property line of Parcel 2 of Parcel Map No. 28573 to align With the proposed through/right turn lane proposed at the Komar entry on the south side of Highway 111. The City established this requirement to prohibit a split phase traffic signal at the Highway 111 intersection that would create additional congestion on Highway 111. The obligated improvements by The Costco Development including pavement, curb relocation, signing and striping and signal modifications are not covered by the City's Highway 111 widening project. ROLL CALL: AYES: Commissioners Alderson, Barrows, Engle, and Chairman Quill. NOES: None. ABSTAIN: None. ABSENT: Commissioner Daniels. 38� G:MPDOCS\PC Minutes\2007\6-12-07.doc 7 Planning Commission Minutes June 12, 2007 A. Zoning Code Amendment 2007-089; a request of the City for consideration of an Amendment to add Section 9.20.050 to Chapter 9.20 ("Zoning Districts") to prohibit medical marijuana dispensaries in all zones in the City. 1. Chairman Quill opened the public hearing and asked for the staff report. Assistant City Manager Doug Evans presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Quill asked if there were any questions of staff. Commissioner Barrows asked for clarification as to how the facilities are defined as a public nuisance or personal threat to health and safety. Assistant City Manager Doug Evans stated that if there is a conflict with federal law that is a conflict that is a violation that affects the welfare of the community. The saftyof the community until there is a sound regulatory ordinance in the City there is the potential for problems that are public nuisances. There are a series of land uses that may or may not have secondary affects such as alcohol, cigarettes, etc . Assistant City Attorney Michael Houston stated the diversions in federal and State law does create some of the conflict in that the potential has been raised by other public legal counsels that local public agencies that allow the operation of entities that are operating illegally under federal law, can expose themselves to liability under a theory of aiding and abetting criminal activities. The Zoning Code requires any Zoning Code Amendment to have a discussion whether the amendment would have an affect on health and welfare. Commissioner Barrows asked that if federal law changes or becomes compatible with State law, would we then go back and amend the Code. Doug stated we would be in a position to take one of three courses of action: the City could state they do not want this type of land use; if given policy direction to re- evaluate, we would adopt a series of regulatory requirements for this type of land use to see that the facility is consistent with all laws, or it could be allowed and built into the Code depending upon State law which hopefully would have very stringent regulations. 3. Commissioner Engle asked if this activity was being allowed in other cities. Assistant City Attorney Michael Houston stated there are some cities that do allow the use with a limited activity. The ,t 39r G:\WPDOCS\PC Minutes\2007\6-12-07.doc 8 Planning Commission Minutes June 12, 2007 issue is the law at the State level does not establish the regulatory perimeters. At the State level it creates an affirmative defense from criminal prosecution for certain individuals who use medicinal marijuana and certain entities, primary care physicians -true cooperatives that offer limited quantities of the drug for individual use. In order to take that affirmative defense from criminal prosecution which is not a law that permits broad use, every jurisdiction will have to regulate this, and there are jurisdictions that have done this. Riverside County District Attorney's White Paper indicates there are problems with implementing those regulations. The Federal Drug Administration has full authority over the Schedule 1 drugs, which marijuana is. 4. There being no further questions of staff, Chairman Quill asked if there was any public comment. Mr. Swordlow, 1 Cordova Court, Palm Springs, stated that when the federal government gets involved with the states regarding legalization of marijuana, he does not believe it will be a problem because all the local pharmacies will start selling it. He did not believe there would be a discussion at this meeting regarding the secondary affects that will develop when a facility opens up. The crime wave that is anticipated from the impact of these dispensaries has never been documented. In fact the City of Oakland, based upon the results found in a study conducted by research out of Berkley, determined they did not cause any problems and were a benefit. This report caused them to allow more dispensaries to open. Proposition 215 did not legalize marijuana for medicinal purposes, it also directed the State to implement programs so patients could obtain the drug. The State has done nothing to help this. The problem with the City's Ordinance is that the definition of medical marijuana is too broad. It makes cooperatives and collectives illegal. Senate Bill 420 specifically says in Section 11362.775 says that qualified patients and persons with valid identification cards and the designated primary care givers of qualified persons with valid identification cards who associate with the State of California in order to collectively or cooperatively cultivate marijuana for medical purposes are exempt from these laws. Four of the five Council Members stated they believe in the medical purposes of marijuana and the benefits it provides. If people need this medicine, how are they going to obtain it? Patients need a safe and reliable source to get this medicine. They are trying to encourage small cooperates to form with six or seven people. 0.0 391 GAWPDOCS\PC Minutes\2007\6-12-07.doc 9 Planning Commission Minutes June 12, 2007 There is no reason the City of La Quinta cannot exempt small cooperatives and collectives to cultivate their medicine. 5. There being no other public comment, the public hearing was closed and open for Commission discussion. 6. Commissioner Alderson stated there are a lot of philosophically ramifications, but the most solid direction given from the legal aspect is from the federal law. All of the other things are pending or can change. The given is that the City would be subject to federal laws should they allow this usage. 7. Commissioner Barrows asked if there are circumstances with other cities that have taken a position to allow these facilities they are taking the risk of violating federal law. Assistant City Attorney Michael Houston stated that in regard to collectives, the proposed Ordinance was drafted to encompass collectives/cooperatives that can permissible utilize medicinal marijuana under certain circumstances. The problem that jurisdictions have is identifying what a "true" collective/co-operative. There are high legal hurdles based on case law as to what constitutes a co-operatives. There are a number of jurisdictions that are liberal on their interpretation. The basis of this Ordinance is the conflict between State and federal law. Even if there was no conflict, the City has the right under its police power to ban certain uses and not allow them to occur within its jurisdiction. 8. There being no further discussion, it was moved and seconded by Commissioners Alderson/Barrows to adopt Planning Commission Resolution 2007-026 approving Zoning Code Amendment 2007- 089, as recommended. ROLL CALL: AYES: Commissioners Alderson, Barrows, Engle, and Chairman Quill. NOES: None. ABSTAIN: None. ABSENT: Commissioner Daniels. BUSINESS ITEMS: None. CORRESPONDENCE AND WRITTEN MATERIAL: None. COMMISSIONER ITEMS: 392 G:\WPDOCS\PC Minutes\2007\6-12-07.doc 10 Planning Commission Minutes June 12, 2007 A. Commissioner Alderson gave a review of the City Council meeting of June 5, 2007. B. Commissioners moved to go dark on August 14, 2007 and potentially August 28th depending upon the work load. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Alderson/Engle to adjourn this regular meeting of the Planning Commission to a regular meeting to be held on June 12, 2007. This regular meeting was adjourned at 8:56 p.m. on May 22, 2007. Respectfully submitted, `�t � Be �wyer,utive Secretary City of La Quinta, California 393 G:\WPDOCS\PC Minutes\2007\6-12-07.doc 11 Reports and Informational Items MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA June 26, 2007 7:00 P.M. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:02 p.m. by Chairman Paul Quill who asked Planning Director Les Johnson to lead the flag salute. B. Present: Commissioners Ed Alderson, Rick Daniels, and Chairman Paul Quill. It was moved and seconded by Commissioners Alderson/Daniels to excuse Commissioners Barrows and Engle. C. Staff present: Assistant City Manager Doug Evans, Assistant City Attorney Michael Houston, Planning Director Les Johnson, Principal Engineer Ed Wimmer, Principal Planner Stan Sawa, Assistant Planner Jay Wuu, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: A. It was moved and seconded by Commissioners Daniels/Alderson to take Public Hearing Item #B before #A. Unanimously approved. IV. CONSENT ITEMS: A. Chairman Quill asked if there were any changes to the Minutes of June 12, 2007. There being no changes, it was moved and seconded by Commissioners Alderson/Daniels to approve the minutes as submitted. Unanimously approved. B. Commissioner Alderson asked staff if a meeting had been held with the residents of the Watercolors project in regard to the Dune Palms Neighborhood project. Assistant City Manager Doug Evans explained staff, Coachella Valley Housing Coalition and team, along with the developer of the Watercolors project had met and it was a very productive meeting. V. PUBLIC HEARINGS: -' 394 9 FILENAME \p G:\WPDOCS\PC Minutes\2007\6-12-07.dod Planning Commission Minutes June 26, 2007 A. Site Development Permit 2007-1 129; a request of James and Shari Paul for consideration of a request for a sign program to serve J&S Paul Professional Plaza for the property located on the north side of the intersection of Corporate Centre Drive and Commerce Court. 1. Chairman Quill opened the public hearing and asked for the staff report. Assistant Planner Eric Ceja presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Quill asked if there were any questions of staff. Commissioner Alderson asked if the sign was set back 17 feet or ten feet as noted on the plans. Staff clarified it will be setback 17 feet. Commissioner Alderson asked about the height of the sign. Staff explained it would be five feet above the finish grade. 3. There being no further questions of staff, Chairman Quill asked if the applicant would like to address the Commission. Mr. J. Paul, the applicant, gave a presentation on his request and requested he be allowed to have the six tenant names on the monument sign. 4. Commissioner Alderson asked if the additional signs would still be within the City's requirements. Staff stated yes. 5. Chairman Quill asked for clarification on why staff was opposed to the applicant's request. Staff stated the City does not limit the number of tenants on a monument sign, but staff was looking for consistency to what is existing and there are no monument signs with six tenants. 6. Chairman Quill asked if there were any questions of the public. There being no further questions and no other public comment, the public hearing was closed and open for Commission discussion. Commissioner Barrows commended the applicant on the project. 7. It was moved and seconded by Commissioners Alderson/Daniels to adopt Minute Motion 2007-009 approving Sign Application 2007- 1 129 as recommended by staff and amended a. Condition 6: The monument sign shall be allowed a maximum of six tenant signs. Unanimously approved., '-� 39' G:\WPDOCS\PC Minutes\2007\6-26-07.doc 2 Planning Commission Minutes June 26, 2007 B. Site Development Permit 2007-886; a request of LDD SilverRock, LLC, for consideration of architectural and landscaping plans for a ± 13.79 acre Boutique Hotel site (200 units and 259 keys) consisting of a ±25,000 square foot parking structure, and 29 buildings containing meeting facilities, restaurant, and resort spa for the property located. 1. Chairman Quill opened the public hearing and asked for the staff report. Principal Planner Andrew Mogensen presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Quill asked if there were any questions of staff. Commissioner Daniels asked where the hole is located off the green. Staff identified the location on the site plan. 3. Chairman Quill asked if the applicant would like to address the Commission. Mr. Troy Worgull, Oz Architects, gave a presentation on the project. Mr. Ted Lennon, Lowe Destinations and Resorts, gave a further presentation on the project. 4. Commissioner Daniels commented the applicant on the project and stated he had no issues. 5. Commissioner Alderson asked where you would check in at the Main House. Mr. Worgull explained the layout of the building. Commissioner Alderson stated his concern that the eight foot reception area did not appear to be adequate to handle a large crowd. Mr. Worgull explained there were three separate areas where check -in could occur. Commissioner Alderson asked about the use of natural wood and whether any of the wood timbers would be used in the construction of the building. Mr. Worgull stated they would be used for some structural support and those exposed to the sun would have a metal covering. Almost all the wood will be protected from the sun by overhangs or a metal covering. 6. Commissioner Alderson asked if the golf course would be open at all times during construction. Mr. Lennon stated it is their goal to keep the golf course open at all times. It is anticipated it will take 16 months to build the project. 7. Chairman Quill asked if the lap pool was at least 25 yards longs and whether there will be stairs and targets at the end of ttlae ase G:\WPDOCS\F'C Minutes\2007\6-26-07.doc 3 Planning Commission Minutes June 26, 2007 pool. Mr. Lennon stated it is anticipated to be 25 meters. Chairman Quill stated that artificial turf does tend to get hotter than concrete. 8. Planning Director Les Johnson informed the Commission that there were some issues that had not been resolved by the Fire Department in regard to Condition #78 and staff is recommending the condition be amended to include, "...or as approved by the Fire Department." 9. There being no further questions of the applicant and no other public comment, the public hearing was closed and open for Commission discussion. 10. It was moved and seconded by Commissioners Daniels/Alderson to adopt Planning Commission Resolution 2007-027 recommending approval of Site Development Permit 2007-886 as recommended and amended: a. Condition #78: "...or as approved by the Fire Department." ROLL CALL: AYES: Commissioners Alderson, Daniels, and Chairman Quill. NOES: None. ABSTAIN: None. ABSENT: None. BUSINESS ITEMS: None. CORRESPONDENCE AND WRITTEN MATERIAL: None. COMMISSIONER ITEMS: A. Commissioner Alderson gave a review of the City Council meeting of June 19, 2007, and congratulated Chairman Quill and Commissioner Daniels on their reappointment. B. Chairman Quill asked if staff was preparing to bring back a text amendment for the multipurpose trail along the west side of Madison Street. Staff informed the Commission it was being drafted for Commission review. C. Commissioner Daniels asked if staff would bring back the water standards for consideration. Staff stated it was proposed to be brought back to the Commission before they go dark. Discussion followed regarding the Commissioners concerns. •-` 39 ~ GAWPDOCS\PC Minutes\2007\6-26-07.doc 4 Planning Commission Minutes June 26, 2007 ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Daniels/Alderson to adjourn this regular meeting of the Planning Commission to a regular meeting to be held on July 10, 2007. This regular meeting was adjourned at 8:12 p.m. on June 26, 2007. Respectfully submitted, 9BI y er, Executive Secretary City a Quinta, California 0.6 391(' G:\WPDOCS\PC Minutes\2007\6-26-07.doc 5 Department Report: k-- l iTwit 4 N OF T TO: The Honorable Mayor and Members of the City Council FROM: Bret Plumlee, Assistant City Manager Air DATE: July 17, 2007 SUBJECT: Department Report - Response to Public Comment The following public comment was made at the July 3, 2007 City Council meeting: 1. Joshua Welty, Laing Homes, 895 Dove Street, Newport Beach, 92660 requested clarification of the Council for Condition of Approval for Tentative Tract map 35060 pertaining to perimeter wall height. Staff will research this matter and provide a memorandum to the City Council. 0,6 391' DEPARTMENT REPORT: 5- A 0 i COUNCIUS UPCbi r • r�n JULY 17 CITY COUNCIL MEETING JULY 25-28 LEAGUE OF CALIFORNIA CITIES MAYORS AND COUNCIL MEMBERS$ EXECUTIVE FORUM AUGUST 7 CITY COUNCIL MEETING AUGUST 21 -CANCELLED SEPTEMBER 4 CITY COUNCIL MEETING - c4NaLCED my SEPTEMBER 18 CITY COUNCIL MEETING OCTOBER 2 CITY COUNCIL MEETING OCTOBER 16 CITY COUNCIL MEETING LA QUINTA CITY COUNCIL MONTHLY CALENDAR July 2007 ...., I niontray I 2 I I e.... 3 ... 4 5 6 7 1 3:00 PM City Council 12:00 PM Mayors Lunch 9:00 AM - 4:00 PM SJSR Meeting Nil. Mnmt-Henderson Independence Day (City Hall Closed) 8 9 10 11 12 13 14 10:00 AM Pub. Sfty-Kuk 7:00 PM Planning 9:00 AM RCTC 9:30 AM Animal Campus- 12:00 PM Transp Kirk Commission Henderson Henderson 3:00 PM Minx. 4:30 PM Investment Conversancy -Kirk Advisory Board 5:30 PM Community Services Commssion 6:00 PM League Henderson 15 16 17 18 19 20 21 3:00 PM City Council 10:30 AM Homelessness 11;00 AM CVCC-Smft 9:00 AM CIA Henderson Meeting Came. 12:00 PM Energy & 12:00 PM HumanlComm- Environs Smit Osborne 3:00 PM Historic Preser. vation Commission 22 23 24 25 26 27 28 10:30 AM RCTC Budget 7:00 PM Planning 4:00 PM J.Cochran Reg. 9:00 AM LAFCO Henderson Commission Aup-Osborne Henderson League of CA. Cities Mayor and Council Members Executive Forum in Monterey 29 3 0 31 qy d{££ ff <'i (.Yt;.i3Y :mil. <if3t' Sf.£I.i1i'rt of;•°•�43'Y';'• i SiY A'; .'.; �'i 6:00 PM Exec Core: ., i;.i:'�, August ;;Li;;Faaa,a June Adolph '.x; `,' S M T IN T F S S M T W T F S iSY,<3' 1 2 It1",;Yf 1 2 3 4 r%%?i n'n 3 4 5 6 7 8 95 67 8 9 10 1110 11 12 13 14 15 16 '' 12 13 14 15 16 17 18 17 18 19 20 21 22 23 19 20 21 22 23 24 25 '. Y'�p <' 24 25 26 27 28 29 30 ;26 27 28 29 30 31 �f y(P,''l.i �'i•£1'!, 'f::''in :''„i),3: Est•• 'd F. i. ?;nf rx :.3 n <. F, ;. ?. ;' .11.ii.i..'i A5 1:' Printed by Calendar Creator Plus on 7/9/2007 '-4a1 LA QUINTA CITY COUNCIL MONTHLY CALENDAR August 2007 Sun6y Monday..y', Wednesday 1 ThursdayFriday 2 3 4 g' J September " S M T W T F S S M T W T F S ' 10:00 AM ALHC ine PM Sunph 1 Transit -Adolph TransiPAdolph 1 2 3 4 5 6 7 1 8 9 10 11 12 13 14 2 3 4 5 6 7 8 9 10 11 12 13 14 15 15 16 17 1B 19 20 21 22 23 24 25 26 27 28 16 17 18 19 20 21 22 23 24 25 26 27 '28 29 29 30 31 30 iEI 5 6 7 8 9 10 11 3:00 PM City Council 9:00 AM HCTC Meeting Henderson 4:30 PM Investment Advisory Board 12 13 14 15 16 17 18 5:30 PM Community 3:00 PM Historic Preserr. 9:00 AM CVA-Henderson Services Commission vation Commission 6.00 PM League Henderson 19 20 21 22 23 24 25 3:00 PM City Council 9:00 AM LAFCO- Meeting CANCELLED Henderson 26 27 28 29 30 31 e; 10-30 AM HCTC Budget 7:00 PM Planning Henderson Commission,`",i',.;, Printed by Calendar Creator Plus on 7/9/2007 ..r 4 Q LA QUINTA CITY COUNCIL MONTHLY CALENDAR September 2007 Sund.y Mo .. ..y Thursday Friday "'F' {S;+Fy' 9'00 AM PM JSR l'J fF,, e b Nil. MnmPHendersan Wf } S s¢ i "': F; )t'Y§'< I:'li"J£ .F. Y•:£i.YY'd r: a'qp^. : r:.:,'y:'. e'; (f§I '<{':� ; E { 2 F 4 5 6 7 8 3:00 PM City Council 10:00 AM ALRC 12:00 PM Mayors Lunch Meeting CANCELLED & ?? Labor Day (CITY HALL CLOSED) 9 10 11 12 13 14 15 10:00 AM Pub. Sfty, Kirk 7:00 PM Planning 9:00 AM RCTC 9:30 AM Animal Campus. 12:00 PM Transp-Kirk Commission Henderson Henderson 3:00 PM Mtns. 4:30 PM Investment 11:00 AM CVCC Sniff Conversancy Kirk Advisory Board 12:00 PM Energy( 5:30 PM Community Environs Sniff Services Commission 6:00 PM League Henderson 16 17 18 19 20 21 22 3:00 PM City Council 10:30 AM Homelessness 3:00 PM Histonc Preser 9:00 AM CIA -Henderson Meeting Comte. vation Commission 12:00 PM HuoardComrn Osborne 23 24 25 26 27 28 29 10:30 AM RCTC Budget - 7:00 PM Planning 12:00 PM Sunbne-Adolph 9:00 AM LAFCO- Henderson Commission 4:00 PM J.Cochran Reg. Henderson 1st Day of Autumn 6:00 PM Exec Cote: Airp-Osborne Adolph August S M T W T F S'<s)..;.;',{'�,�.,„,;'�5-'s,;='%+o-i'.;;{, 1 2 3 4 +' 5 6 7 8 9 10 11 12 13 14 15 16 77 18 19 20 21 22 23 24 25 27 28 29 30 31 I`s<, Si ,. iYfx October S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Printed by Calendar Creator Plus on 7/9/2007 '��- It U'i, DEPARTMENT REPORT: A!b i, TO: FROM DATE: RE: The Honorable Mayor and Members of the City Council Tom Hartung, Director of Building & Safety `% -d. July 17, 2007 Department Report - June 2007 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and garage sale permits for the month of June. Also included are Monthly Executive Status Reports for the City Hall Expansion, Vista Dunes Courtyard Homes, and the Museum Expansion. The statistical summaries depict the following highlights for the month of June: ■ Year-to-date building permit valuation is $96,951,000 which represents an issuance of 1842 building permits; ■ Animal Control handled 1400 cases through June; ■ Code Compliance initiated 1376 cases through June; ■ Garage sale permits generated $1390 in revenue during June. P.O. Box 1504 • LA QUINTA, CALIFORNIA 92247-1504 78-495 CALLF. 'FANIPICO • LA QUINTA, CALIFORNIA 92253 (760) 777-7000 -FAX (760) 777-7101 40-11 4 o morryN0000NNoo mlobmoormnoo r O P Ill N b N O O m O O C 01 m m N P O O m N C N O O P W 1 m O OI QI C Vl O m O O h C O b C N m O h C m W m O P N N P m QI N N N N m N C m 11 1p m N ID m O O C I W I O IO N m P N N N P N N N C N IO P IO m P N N O I W 1 C C rl ri P m N q P O P m P m N Ill N Ill C I N� � olbn .oimo�o OlOrlo.rv�lomm oom alonm a In o0o vmi 1�a I C O N O O nl O C IO N t+l Ill ONO rl O N N t�l N b N Q I m O/ 1 O m Ill n P m N P n l m O n l m m N h Ill N Y I I a i I C IO l0 N O N N N m N N m N N P Ill h 1l1 O I (L VI N N m N ry e1 N N N N a I N ry N N p q a N ON M Q a w am F I O m m N O N n OI N N O C fi m m N P ry O O 1p IO N N /�1 I W M N h N m N N N N N O m C b C I L I P C N ImW N a I w I O m m t+1 N P N N m'1 Ill N lD N m IO m l0 N �➢ P VI I+1 N N M I a I C N N N 01 I+1 O a P a I a bP oom POOm mmo nobPNm oom o No. r Impm bmo l0 'iooNNmo OrIONNooaoro9 r wr 1W wo 1 W i mNr rvm In r P r P moms r nm o r\ m I W 1(1 n VI VI In P P N m VI m P P 1l1 IO'I O m N o a F o W m m m m a m o ul m ry b o P N m N b nl a /+1 b ri Vl N N N N VI r N N 2\ N m m a ObEp pN N 4 nIE-IW i i F I w zda � qn I mry n o o P mo rl mol000 Nblll o a F W m I O a I In m m o N o r m N o O m m In o m N o 0 0 a a i H Q I VI P 10 O m r P m P m IO N m N t+l n P m N N a r N I a 7 1 P IO O Ill m '1 l0 h m N N O m M N N p Qoa 1 W rlP m m P P rNaz1 a N wo 1ma� \ w o H 4 mboa�z U F VI 'Fl W F g F w 1 1 F P P m o C o N o rl Vl N o h o o m m m N o C m r o 'i P m O Ill t+l ry N rl N N N N IU p t+l b F a K p I C N b FdW2liq m W wa F W aw1 I I 'Jj I NNt�1O NC r4O rlNNONOOIO mNNOmrvmON I+l F a' 0. 1 1 a 1 N M r4 N N N 10 N N N NOOwl1Q1 a wwgl w H 0 W F U 7 Q w WW F U U C9 2 a Q Q 2 W W F F q L H W q o an a F a a a w.a as w 4H oz a i mw 44„ WW aw aawwH F U.z UH4 WW FOa E° W-OH w Fwau w 00 ,Pa z m F U F O Q w F H H MU, ON Oam\W F OII EmW FwQ Q I UM W as m own mm oaa z �a 11w1i1HI� zalww team II mWF a IF Hzow�UX oumil �Euuxaaa Wzz wa 1 2 I No p o l- mmw O W W I OH H H 4t Q� 1 0 HF aUaUOO Huq OOHO4 KIa] Ial yy]Ua F gga303�tWgpa''U3FFwSSO WWU'aW� W 14 qq qq aWOWWWaQ wwQQaWWOW 33HFaW O 1H aa32a2ggW UU i2aaawwaanOmmmF N 1 a x a m o U m g 1a U2 UEW wwwUH m wa FgC1FF 1a UaaOamWmaaWWQUaUWaaQWNOaF u 1a 1 aQwclu uggwc�xoaaaaaaammmwmH e.g. V O Ll r 2 O N y� m O N 0 N O] OJ O+ O W M n N R M a ?` O� O M Ill c+l M T Ol M N N N 1p I N !0 O N I� - .r kp N N R m T m 0 O N 01 m M V O a vi N V v vl ID f+l W m r, N N M m n O to b a0+ v N M N .-i N M O M H YI O O n O Ol T Ol V I� N N OJ W Ol N V' y� 0 9 F M M a a m R m R R M M N d i N N in a M C M O .y y n O O �D 1p tp N N O N 'I O O l0 M ml0 N� IA ma A 6 M l0 N IIt A mo tN n C: oa o Im m N W OJ O NO N m O N N N Ill Ill i O V N N O N .+ N O Ill N n O IT O+ O O+ •+ O n 7 OJ Vl W M O CO O I� W N O N O ^ l0 W ul 7 .i O lD 00 .-I O N .i ry E � y N a mLq 06 Irr rvrl M N 0 y0i A A 1p W OJ 111 F r o a N m a m m a a O Lr n O ry N N V m V m l�P cc E � v IL C _i OI d✓ > u N LL i Q f p p Q VI O Z O 40E, d) I O F, 0000 M N �N M l(7 (OIL coO N OrOI m O N b MO N v 0I M �- l0 � r h '?NM M � N N� O O V M N w N N m N � (0 C) r U 0 O O O Z U 0 O O O O O O O O cx ON Q o o O O o 0 0 0 N,�O M V O r4)O E N , V Ir MN�N�n M N N N 10 0 0 0 N N 10 l0 0 00 01 COO N O N A N 1010101 Q O N N 4) O N N co m M O N 00 M O— 0 0 LO ^ M MONO A N N N O O N O O N O N O r 0 0 0 0 aa M O N N V Pam') V c70O N 70 V O HMO (D�000�0 V iM0 V SOLO �� N U. 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EL >o c >� c a>o c Q>o Q� „_ v oLL a �o @o�N > c J �QD0 < 0 0 L QOO Y Q00 Z� E d o aD'w m H a v E c 4 O N �+ O O 23 ID ' c 2 U 0 NO � .'c. p g 0 'O 'C U V O U O !- F M<05;NJOO F- OZQ JOF G ZO U Z O Q 1 1 1 1 1 1 1 i F 40 m a a co O O� N O Oco O N W �� m 00 N n A N n OO) N O n MM V'M P7 00) �O� 01) co �- N } N � 00 Z O O � O O 0 O O Q 00 3 O O co co O O M N M 7 0� C* Cl)O 11 v M m O O O z t1 N w a) r O V r 0 O O r (O to w co O M N N N � � b r M N r N N O O O I� T Q N Cl) M N N N a N V M O O n Go N M N 0 0 N M P V V N N O 00 N N O N O M O N O I� M N a0 O M Ol a0 N � b coca 0 O O V O n 0 n `- N O O n 0 � t+a}i O Z U O W a.y �Z0 o � g Z� w O c p 9 S W �Iy—OFy-W LLIa > w w w �� z IL Wm w W 0a. t0 d 2 F m a a9i CL - Wes¢ z Fad a°i U aOi Q m o o daaDaZ W -p N -p N a -o N Q N -p () m U a u, 'O U) J U W 5 CO a U a) a) N c a) m a) W d tf O 0 U) N W CD J m U U' (L Q (q O a- to o o N(nU 12 o Q .M (AU o U o O J(nU :� o O FFU O N 2 .co O p W y W =lqU N(nU�Z 2 w 0 W z 3 > m m CDx m2IL 40F, fZZY(ONSTRUCTION, INC. ar"O" Glendora Beverly Hills San Clemente LaQuinta Las Vegas °a Monthly Executive Status Report City of La Quinta City Hall Expansion Presented to the City of La Quinta: July 7, 2007 For the Month of June, 2007 Past Month's Highlights/Key Activities - June, 2007 • Approved submittals for Fire Alarm System by the Riverside County Fire Marshal • Approved blocking and pedestals engineering/calculations by the Roof Truss company • Tested soils in the existing and future south parking lot area, will retest for accuracy • Rough wall framing in WA #4 & WA #5 • Rough in: electrical, plumbing and HVAC in WA #4 • Complete fire sprinkler rough in/close ceilings/install door frames and hardware - WA # 1 • Complete fire sprinkler rough in/close ceilings/install door frames and hardware - WA #2 • Inspection approvals by structural engineer on WA # 1, #2 and #4 • Inspection approval of the underground fire line to the basement riser (fire sprinklers) Schedule Performance Project to Date: On time • 15 working days delayed (Design Issues) - WA #6 sewer ejector pit area. We have been at •a stalemate for 2 weeks awaiting design details from the architect and structural engineer who has stated this is not their scope. Item resolved. • Original 365 day turnover date: November 23, 2007 (Based on 3 week NTP allowance). • Current completion date: December 21, 2007 Budget Performance Project to Date: Under Budget Total Awarded Contract Amount 8,700,000 Contingency 1,500,000 Total Available Budget Contract Award plus Contingency) 10,200,000 Change Orders To Date 27 801,419 Contingency Used To Date 801,419 Current Cost Commitments (original bid + change orders 9,501,419 Uncommitted Available Budget Remaining 698,581 Current Commitments as % of Total Available Budget 93.1 % Safety Performance Project to Date No lost time or claims due to injuries or safety violations. • 1 Accident took place - electrician using power tool, had a kickback and hit the jaw area. X-Rays found no bone damage/bruising and discomfort. Upcoming Month's Priorities/Key Activities (June, 2007) • Scratch coat - brown coat - color coat and drywall WA # 1 & #2 • Install roofing - WA # 1 & #2 and #4 (blocking & pedestals) • All framing for WA #4, #5 and #6 will be completed. 40� 6 w w CONSTRUCTION, INC. ©$ �syQ Glendora Beverly Hills San Clemente LaQuinta Las Vegas 0n o Monthly Executive Status Report City of La Quinta Vista Dunes Courtyard Homes Presented to the City of La Quinta: July 7, 2007 For the Month of June, 2007 Past Month's Highlights/Key Activities (June, 20071 1 • No negative community related problems/issues reported. • Completed chlorination test of permanent water service. • Temporary water system removed from project site June 20, 2007. • Dry utility preconstruction meeting held June 18, 2007 and began work. • Exterior framing 100% complete; interior framing complete on east side and almost complete on west side. • Rough plumbing/mechanical complete Clusters 1-5 (Units 148-180) and underway in Clusters 6-12 (Units 101-147). • Rough electrical complete Clusters 1-2 (Units 166-180) and underway in Clusters 3-4 (Units 154-165). • Roof installation in progress Clusters 1-4 (Units 154-180). • Window installation complete Clusters 1-4 (Units 154-180) and in progress in Cluster 5 (Units 145-153). • Lath installation in progress Clusters 1-2 (Units 154-180). Schedule Performance Project to Date • Original Completion Date: 9-5-07 • New Completion Date: 1-21-08 Targeted occupancy timefrome: Spring, 2008 Budget Performance Project to Date Total Awarded Contract Amount 21,400,000 Contingency 2,500,000 Total Available Budget Contract Award plus Contingency) 23,900,000 Change Orders To Date 5 -27,988 Contingency Used To Date credit -27,988 Current Cost Commitments (original bid + change orders 21,372,012 Uncommitted Available Budget Remaining 2,527,988 Current Commitments as % of Total Available Budget 89.4% Safety Performance Project To Date • No lost time or claims due to injuries or safety violations. • No on -site accidents to date. Upcoming Month's Priorities/Key Activities (July, 2007) • Continue to value engineer the building construction components and make modifications to achieve LEED certification and Fair Housing Act approval. • Begin exterior building stucco mid -July. • Complete dry utilities by July 20, 2007. • Begin carport construction July 16, 2007. • Conduct final fire service utility inspection and obtain signoff. 4.111 41C ° (ONSTRucnoN, INC. 19 .. r7lS�xurravr,lrva;irrrr�-.srziri,ea_u�:-¢ex��r.,wm.ni,a x°P,M o Glendora Beverly Hills Sanilemente La Quinta Las Vegas Monthly Executive Status Report City of La Quinta Museum Expansion Presented To The City of La Quinta: July 7, 2007 For the Month of June, 2007 Past Month's Highlights/Key Activities June, 2007) • IID plans have been approved and drawings will be distributed to Architect • CVWD plans have been approved and a scheduled lateral will be provided shortly • Davis Reed has mobilized, staged, and fenced construction area. • Project RFI's and submittals have commenced Schedule Performance Project to Date Preliminary Schedule calls for (approx. dates): • Notice to proceed: 6/25/07 • Construction completion: 3/15/08 • Closeout: 4/15/08 Budget Performance Project to Date Contract Amount Projected $2,500,000 Contin eric 200,000 Total Available Budget Projected Contract plus Contingency) 2,700,000 Change Orders To Date N/A Contingency Used To Date N/A Current Cost Commitments )original bid + change orders) N/A Uncommitted Available Budget Remaining N/A Current Commitments as % of Total Available Budget N/A Safety Performance Project To Date • N/A Upcoming Month's Priorities/Key Activities (July, 2007) • Revised civil drawings • Removal of site electrical underground • Start of over excavation • CTE (geo-tech) commence on soils report • Surveyors flag all hot areas A 41.1 ','DEEPAARTMENT REPORT: 0 f�INW [c TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Director DATE: July 17, 2007 SUBJECT: Community Services Department Report for June 2007 UPCOMING EVENTS OF FOR THE MONTH OF AUGUST 2007: Aug 1 Tae Kwon Do, La Quinta High School Aug 4 San Diego Padres Baseball Excursion Aug 4 Summer Golf Tour - Desert Willow, Mountain View Course Aug 11 Summer Golf Tour - Terra Lago Golf Resort, North Course Aug 18 Summer Golf Tour - Marriott Shadow Ridge Aug 23 * Boys & Girls Club 'Back to School" Program, B&G Club of La Quinta Aug 25 Summer Golf Tour - Mountain Vista Sun City, Santa Rosa *La Quinta Senior Center will be closed for renovation during the month of August. *Daytime Senior Center class or activity 41Z Community Services Department Attendance Report for the Month of June 2007 Summary Sheet Program 2007 2006 Variance Sessions Per Month 2007 2006 Leisure Classes 65 129 -64 39 17 Special Events 594 225 369 7 5 Adult Sports 622 229 393 44 17 Senior Center 808 1123 -315 62 111 Total 2,089 1,706 383 152 150 Senior Services Senior Center 444 362 82 22 21 Total 444 362 82 22 21 Sports User Groups La Quinta Park Use AYSO 250 200 50 9 5 Sports Complex LQ Sports & Youth 500 700 -200 17 20 Facility/Park Rentals Library Multi -Purpose Room 1350 1250 100 6 6 Classroom 550 250 300 11 5 (Church) 300 0 300 4 0 Senior Center Private Part) 300 500 -200 2 4 (Church) 300 360 -60 4 4 Civic Center Private Part 0 50 -50 0 1 Park Rentals La Quinta Park 450 350 100 9 7 Fritz Burns Park 0 01 0 0 0 Total 4,000 3,6601 3401 62 52 Total Programs 6,533 5,7281 8061 236 223 Volunteer Hours Senior Center 325 379 -54 nter Hours Total Volue 1 3261 379 -54 4.1111, 41 Community Services Program Report for June 2007 2007 2006 2007 2006 Participants I Participants Variance Meetings Meetings Leisure Classes Tae Kwon Do 11 0 11 13 0 Beginning Bell dance 3 10 -7 4 4 Intermediate Bell dance 2 6 -4 4 4 Ballroom Dancing 12 0 12 4 0 Adobe Photoshop Pro 3 3 01 4 4 Guitar - Be inning 12 6 6 41 4 Beginning Ballet 1 31 13 -10 2 3 Dance, Play 8 Pretend 1 191 20 -1 4 5 Totals 1 651 58 7 39 24 2007 2006 2007 2006 Participants Participants Variance I Meetings Meetings Special Events Old Town San Diego 40 0 40 1 0 Getty Museum 26 0 26 1 0 Open Air Cinema 350 65 285 1 1 Golf Tour, Escena Golf Club 48 52 -4 1 1 Golf Tour, Tah uitz Creek 42 41 1 1 1 Golf Tour, San Gor onio 42 57 -15 1 1 Golf Tour, Woodhaven 1 461 50 -4 1 1 Totals 1 5941 265 329 7 5 2007 2006 2007 2006 Participants Participants Variance Meetings Meetings Adult Sports Open Gym Basketball 202 229 -27 21 17 Fitness Center 195 0 195 21 0 Adult Soccer League* 225 0 225 2 0 Totals 622 229 393 44 17 Recreation Totals 1 1,2811 5521 7291 90 1 46 "Adult soccer league playoffs in June 2007 ONLY, regular season was over, no games in June 2006. O.W. 414 Monthly Revenue Report for June 2007 Monthly Revenue - Facility Rentals 2007 2006 Variance Library $ 7,597.50 $ 1,535.00 $ 6,062.50 Senior Center $ 2,357.50 $ 5,070.00 $ 2,712.50) Parks $ 490.00 $ 250.00 $ 240.00 Sports Fields $ 330.00 1 $ 37.50 $ 292.50 Monthly Facility Revenue $ 10,775.00 1 $ 6,892.50 $ 3,882.50 Monthly Revenue Senior Center $ 4,721.00 $ 4,848.00 $ (127.00) Community Services $ 10,610.00 $ 11,436.00 $ (826.00 La Quinta Resident Cards' $ 1,110.00 $ 2,415.00 $ (1,305.00 Fitness Cards $ 580.00 $ - $ 580.00 Total Revenue $ 17,021.00 $ 18.699.00 $ 1,678.00 Revenue Year to Date Facility Revenue $ 103,669.50 $ 55,784.00 $ 47,885.50 Senior Center $ 87,478.00 $ 103,717.00 $ 16,239.00) Community Services $ 57,590.00 $ 73,253.00 $ (15,663.00 La Quinta Resident Cards $ 36,240.00 $ 54,585.00 $ 18,345.00 Fitness Cards $ 3,355.00 $ - $ 3,355.00 Total Revenue to Date $ 288,332.50 $ 287,339.00 $ 993.50 Resident cards went to a 3-year membership via City Council's decision as of January 2006. Therefore, revenue this year decreased due to less renewals. Senior Center Attendance Senior Center Program Report for June 2007 Participation Participation Variance Meetings Meetings 2007 2606 Senior Activities ACBL Bride 180 168 12 4 4 Bridge, Duplicate/Social/Part 320 263 57 13 16 'Morrthly Birthday Party 42 38 4 1 1 Monthly Luncheon 66 67 -1 1 1 Movie Time 45 49 -41 4 5 Senior Activity Total 653 585 68 23 27 Senior Leisure Classes Ballroom Dance 31 0 31 4 0 Computer Classes 13 30 -17 3 7 Exercise 30 34 -4 12 13 Quilting 20 24 -4 3 5 Sketch & Draw 3 18 -15 4 4 Tai Chi 10 25 -15 4 9 Ukulele Players 42 0 42 5 0 Watercolor 6 14 -8 4 4 Senior Leisure Classes Total 155 145 10 39 42 TOTAL SENIOR PROGRAMS 808 730 79 62 69 Senior Services Arthritis Foundation - Tai Chi Arthritis 34 0 34 3 0 FIND Food Distribution 235 188 47 4 5 HICAP 4 0 4 2 0 I.I.D. Energy Assistance/No fee 94 96 -2 10 9 Laser Center- Skin Cancer Screening 23 0 23 1 0 Legal Consultation 4 3 11 1 1 Mature Driver Training 10 7 3 1 1 Notary Service 2 0 2 1 0 Seminars - June 4 9 -5 2 2 Volunteers 34 37 -3 n/a n/a TOTAL SENIOR SERVICES 4441 340 70 22 16 SENIOR CENTER TOTAL 12521 1070 148 64 67 0A � 41 V 2007 2006 Variance Volunteer Hours Senior Center 325 333 -8 Volunteer Total: 325 333 -8 Revenue Senior Center Revenue $4,721.00 $4,848.00 -$127.00 Revenue Total: $4,721.00 $4,848.00 -$127.00 Jun-07 41'' Parks Items of Interest For June 2007 A meeting was held this month at the CVRPD office, in Indio, to determine if the County should move forward with funding for a feasibility study of a valley -wide trail, utilizing the Whitewater Channel. Representatives from Coachella, La Quinta, Palm Desert, Palm Springs, BLM, and the Coachella Valley Trails Alliance were ail in agreement and supported moving forward with the feasibility study. CVRPD will host another meeting once the MOU for the feasibility study is updated. The Police Department has made 4 arrests in connection with the most recent events of vandalism at Fritz Burns Park and the Civic Center Campus. The events occurred over a period of 3 weeks and involved graffiti throughout the facilities. Items that were tagged included the wind screens at the tennis courts, the Rainbow Water Feature, the restroom facilities, the Veterans Memorial, and the Sheriff and Fire Memorial. Staff provided the Police Department with the total cost for damages incurred during this period. The berm on the Fred Wolff Bear Creek Nature Preserve has been removed. The contractor finished the work on Wednesday, June 20. The project area has been chemically stabilized for dust control. With the berm removed, there are now better views into the property and towards the Bear Creek Trail. Working with the La Quinta Police, it was determined that removing the berm will improve the visual surveillance of the Fred Wolff Bear Creek Trail and Nature Preserve from Avenida Montezuma. Staff is also working with the landscape contractor to also improve the landscape along the Bear Creek Trail using the principles of Crime Prevention Through Environmental Design (CPTED). La Quinta Park is now closed to organized athletic activity. This closure is necessary to allow maintenance crews to renovate turf areas that have become worn through extensive use throughout the year. Organized athletic activity will resume again at the end of August. The park still remains open to the general public for normal park activity. #.0 � 1 u Department Report: / T 0 �rV by TO: The Honorable Mayor and Members of the City Council FROM: Les Johnson, Planning Directo DATE: July 17, 2007 SUBJECT: Department Report for the Month of June 2007 Attached please find a copy of the Planning Department Report which outlines the current cases processed by staff for the month of June. PAMonthly Report Folder\DUNE 2007.doc 1 w CC g0 �a CLU CC 0 O W Z N O W W 0 z Z � � z Q za W -1 O a 0 LU z 0 F D a m a U N E w w co) Q U a a U) U a aaaaaa daa daaaaaaaQ W o a) a) a) w 0 w o ;_ 0 N_ N 0 O o N 0 0 0 M., Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y V U Y Y Y Y Y Y Y Y Y O E E E E E E a E E s E E E E E E E W Z a 0aa���a.0Z Q N a) > > > > > N > > N > > > > > D J c Cl N N N N N N N N N Q N N N N N N N Lo a 07 �OOONM O OOM— OEM CEO Z Q N Z O J N Q Ci 0 W N U W N 0 N d CO� Y W *' Z H Y N N E E Y aci a U E(D� a a E v W a) C C N m N C a) a a) N N °' 2 a 0 o, I¢ E E E c= °' c E E E a W (D E N o a= d O YO N CL N + O C aa) CN Q 0 NNC >a lO t UO LU a c c Q a� 0O`oo m U rn U> a a) 3= O J O O N N. in U +O C a) C>> C C_ C o W c E 2 C C > L �, m as a w a) = 0 0 0 UQ W CD-j CLCL(n(1)U) - F- > I N I NJ I IUIU)l } H > n _ o U NO ¢ L zz O Z) (n O O OU N M 't N n O P') ('•) Z O p W E EE U O W + a a a o o a a a a p N N N o r N N N N UJ W Y Y Y Y C C Y C � � � w 0 E E E E a m C �C E E E > O o a�aa 7 7� 7��a OC U) y N M N M N N(n y(n d CL Q tt M (O N N r, to W ¢ W U Z [- Z)O -j O P: W Z W W Q a o y U) c d N H V) c o E E W oc J V E E a) a y o a LLQ 'a a OV a) «cn C E E w a U)O) o¢¢ E y m a) ¢ m� f0 N W f O O~ O C a D' O m u) D m o U Z Q .p o m �0 > o> L L C f0 I- H O) Y CL _ OO U0C7CC(n(nU)F�>NN N m p 7 N Q Y L fA O a O N +O ° O a a (D c m a `m O O N a v U C. a) .0 T 7 m O' c d y I E U a L E U > c U C. O a p °C o p c o co c U)N p) c_ . C7 O t C a) a 0 0) N 7 w a N Z N j w y N O E ¢ as N ., o O N N c a)a _ y 7 Et50 C N Y N p N = L 7 DO (D L C Y O 7 Y 0 L a)W Q 7 o O) O N U a W N O 10 m CO 7 .p 7 p L) CT N U C U O C O `) OC d' N rn CD 7 � O N Cc O > =)NNE _ o (n * ♦ it4 •.a 4 2 it fM "-T �� 7 T-it4t 4 4 Qumm MEMORANDUM TO: Honorable Mayor and City Council Members FROM: Les Johnson, Planning Director� VIA: Tom Genovese, City Manager DATE: July 16, 2007 SUBJECT: Laing Luxury Homes — Request to Reconsider Condition of Approval The letter from Laing Luxury Homes dated June 28, 2007 and presented to City Council on July 3, 2007 requests revision of a condition of approval regarding the maximum berm and wall height along the Washington' Street frontage. Staff reviewed the request and is providing the following summary to City Council; • At their January 17, 2007 meeting, the Architecture and Landscape Review Committee recommended a condition of approval establishing a maximum wall and berm height undulating between 10 and 12 feet. This recommendation was consistent with the applicant's original request. • The Planning Commission considered the application, including the ALRC recommendation, at their January 23, 2007 meeting and recommended to City Council a condition of approval with a maximum berm and wall height of 8 feet. The recommended conditions of approval were amended and presented to City Council accordingly. • At the February 20, 2007 City Council meeting, the applicant requested City Council consideration of a maximum height consistent with the ALRC recommendation. Council Member Osborne requested amending the subject condition to allow a maximum height of 10 feet. The motion approving SDP 2006-873 states "with amended conditions". Therefore, the subject condition (COA #10) was amended to allow a maximum height of 10 feet. While Laing Luxury Homes continues to believe that the maximum berm and wall height along the Washington Street frontage was amended by CitjAa. 422 Council to allow a 12 foot height, staff's research shows it was appropriately and correctly amended to allow a maximum height of 10 feet. June 28th, 2007 City of La Quinta 78-495 Calle Tampico La Quinta, CA 92247 City Council Members; Laing Luxury Homes would like to respectfully request clarification by the City Council of the City of La Quinta for the following Condition for Tentative Tract Map 35060 and Site Development Permit 2006-873 approved by council on February 20th, 2007. The Site Development Permit condition pertaining to the wall and berm height was requested by Laing to be per the recommendation of the Architecture and Landscape Review Committee in a memo provided to council at the meeting on the 20th. The Recommendation made by the ALRC states the following: The applicant shall redesign the perimeter wall and berming along the Washington street frontage for a maximum combined height of wall and berming not to exceed 12 feet, of which the wall height shall not exceed six feet and the maximum height shall undulate between 10 and 12 feet. Said wall shall incorporate random pilasters. The condition as stated in the City's Approved Conditions of Approval for Laing's project does not reflect this recommendation. The condition in the Approved Conditions document was written using essentially the same language as originally proposed by staff and incorporated a comment by Councilman Osbourne. During the meeting there was a comment made by Councilman Osbourne that he desired a maximum wall and berming height of ten feet. However, no further discussion was raised by this observation and no note was made for inclusion in the motions for approval of the project. The currently approved condition reads as follows: The applicant shall redesign the perimeter wall and berming along Washington for a max combined height of wall and berming not to exceed 10' of which wall height shall not exceed 6', measured from back of curb. Said Wall shall have staggered openings every 100 ft and pilasters shall be placed at each end as well as the center of each 100' section. 4 2 LAmc LOXPRY HOMES After. reviewing the minutes from the city council meeting with city staff we feel that the motions made in approving the tentative tract map and site development permit were in favor of our written request. We do not feel that the condition as it appears in the Approved Conditions of Approval reflects the intent of council. We respectfully request that the Approved Conditions of Approval be revised to reflect the recommendations of the Architectural and Landscape Review Committee as stated in our memo of February 20th. Thank you in advance for your consideration of these proposed clarifications. Should you have any questions or if I can be of any additional assistance, please feel free to contact me. Sincerely, �-'- -P 4 Joshua Welty Laing Luxury Homes 424- LAi,,Nc U xcia Homes City Council Minutes 11 February 20, 2007 PUBLIC HEARINGS 1. CONTINUED PUBLIC HEARING TO CONSIDER ADOPTION OF RESOLUTIONS OF THE CITY COUNCIL CERTIFYING ENVIRONMENTAL ASSESSMENT 2006-579, APPROVING SPECIFIC PLAN 2006-081 FOR DESIGN GUIDELINES AND DEVELOPMENT STANDARDS, TENTATIVE TRACT MAP 35060 FOR THE SUBDIVISION OF 28.33 ACRES INTO 74 RESIDENTIAL LOTS WITH AMENITY AND STREET LOTS, AND SITE DEVELOPMENT PERMIT 2006-873 FOR LOT SIZE, SETBACKS, AND DENSITY, FOR THE PROPERTY LOCATED ON WASHINGTON STREET AND NORTHWEST OF THE AVENUE 48 TERMINUS. APPLICANT: LAING LUXURY HOMES. Planning Manager Johnson presented the staff report. Public Works Director Jonasson presented additional information *relating to the installation of the traffic signal at Lake La Quinta Drive, Condition No. 62, relating to grading. The Mayor declared the PUBLIC HEARING OPEN at 7:14 p.m. AJ Jarvis, Laing Luxury Homes, reviewed design change conditions relating to allowing 10-12 feet berm height along Washington, removal of 12 ft. wide golf path requirement along Washington, maintain drainage into the basin, add condition flexibility during pad development to lower elevation, remove six foot sound wall on south side. Council Member Osborne confirmed the sidewalks will be reduced to 8 ft. according to Item No. 2 of the letter submitted. Council Member Kirk confirmed the pads abutting Laguna De La Paz property have been reduced on an average of 3 ft. and the developer is requesting the ability to lower the pads further as needed. Mat Friedman, 41-481 Vista de La Paz, stated he is impressed with the developer's willingness to work with residents; conveyed his opposition to having two large walls, an existing and new wall; and suggested a pony wall be installed. Bill Bobb, 48-613 Paseo Terrazo, stated he is delighted of the improvement in development from the Fox Homes proposal. There being no requests to speak, the Mayor declared the PUBLIC HEARING CLOSED at 7:25 p.m. •_•..; 4 2 City Council Minutes 12 February 20, 2007 Council Member Osbome requested to amend the conditions to allow a maximum height of 10 feet for the frontage berm. Council Member Sniff agreed with the Council that the height of the tower was not an issue. Council Member Henderson stated her concern of the joint use between the residents and the church of the traffic signal at Lake La Quinta Drive; and was pleased the developer is coming to an agreement with the church. Council Member Kirk stated he is pleased on the progress the developer has made in resolving the issue with the neighboring residents and the St. Francis of Assisi Church; and supports enabling flexibility of Public Works staff to complete the project. Mayor Adolph announced that he met with Tom Ward, who is in full agreement with the issue but must sell it to the Bishop; questioned who will pay for the signal. RESOLUTION NO. 2007-016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT PREPARED FOR SPECIFIC PLAN 2006-081, TENTATIVE TRACT MAP 35060, AND SITE DEVELOPMENT PERMIT 2006- 873. It was moved by Council Members Sniff/Henderson to adopt Resolution No. 2007-016 as submitted. Motion carried unanimously. RESOLUTION NO. 2007-017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING DEVELOPMENT STANDARDS, PRINCIPLES, GUIDELINES, AND PROGRAMS FOR THE DEVELOPMENT OF 74 HOMES LOCATED AT THE NORTHWEST CORNER OF WASHINGTON STREET AND AVENUE 48 (EXTENDED). (SPECIFIC PLAN 2006-081 — LAING LUXURY HOMES). It was moved by Council Members Henderson/Sniff to adopt Resolution No. 2007-017 as submitted. Motion carried unanimously. 42C City Council Minutes 13 February 20, 2007 RESOLUTION NO. 2007-018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE SUBDIVISION OF APPROXIMATELY 28.33 ACRES INTO 74 RESIDENTIAL LOTS AND MISCELLANEOUS LOTS (TENTATIVE TRACT MAP 35060 — LAING LUXURY HOMES). It was moved by Council Members Osborne/Sniff to adopt Resolution No. 2007-018, as amended (amended conditions as stated). Motion carried unanimously. RESOLUTION NO. 2007-019 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING SITE DEVELOPMENT PERMIT 2006-873, ALLOWING DEVELOPMENT OF 74 SINGLE FAMILY HOMES ON 28.33 ACRES LOCATED AT THE NORTHWEST CORNER OF WASHINGTON STREET AND AVENUE 48 (EXTENDED) (LAING LUXURY HOMES). It was moved by Council Members Kirk/Sniff to adopt Resolution No. 2007-019 as amended (with amended conditions and increasing the tower height as originally proposed). Motion carried unanimously. 2. PUBLIC HEARING TO CONSIDER ADOPTION OF RESOLUTIONS OF THE CITY COUNCIL CERTIFYING ENVIRONMENTAL ASSESSMENT 2006-573, APPROVING SITE DEVELOPMENT PERMIT 2006-865 FOR THE ARCHITECTURAL AND LANDSCAPING PLANS FOR A SIGNATURE POOL FACILITY FOR THE PROPERTY LOCATED ON THE WEST SIDE OF AVENIDA OBREGON APPROXIMATELY 150 FEET SOUTH OF AVENIDA FERNANDO ON THE LA QUINTA RESORT GROUNDS. APPLICANT: CNL DESERT RESORTS, LLP. Principal Planner Sawa, presented the staff report. Community Development Director Evans address the letter submitted by the applicant regarding resolution of the Eisenhower berm issue, installation of enhanced landscaping plan be reviewed by the ALRC. Tony Lacachiato, Impact Sciences, reviewed the addendum to the Environmental Impact Report. Public Works Director Jonasson, requested an additional condition be added to increase the turn pocket from 80 ft. to 120 ft. ��a 4 DEPARTMENT REPORT: Die MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, Public Works Director/City Engineer DATE: July 9, 2007 SUBJECT: Public Works Department Report for June 2007 Attached please find the following: Citizen Service Request Summary; 2. Encroachment Permit and Plan Check Services Summary; 3. Capital Improvement Plan Status Update; 4. Monthly Summary of Public Works Tasks. Tirndffiy R. Jonasson Public Works Director/City Engineer '-' 42E z z W aF2 z4w a �w C7 0 5N u. 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Q Q U U w S z O ~ y f" Q 3 WN w w zO Oz N zrz z 0(n<n0 w _ 2 ¢ ¢ � O z F z p 0> 0 O R z z > W o C7 f Q CL w U' O of U LL OU Z O O W C7 m a a Q W O ww�- Q Q H �OONw w w F IL W w a ¢ m U) (n Of Nm m ?�F- Z) 7 0 N N LLa LL VJ 0 Z Z O 00 w k n n n n r r r r r n n n n m min w<o�n� �Ac�<o co W 0 0 0 0 0 0 0 0 0 0 0 0 0 c ._•. 4 3 MONTHLY SUMMARY OF PUBLIC WORK TASKS MONTH OF: June, 2007 Employee's Hourly Labor Breakdown Crew#1 Crew#2 Crew#3 Maint. Mg. Code Activity 4 Men 5 Men 2 Men 1 Man Total 1000 Policing/Inspection 50 80 0 9 139 1001 Pat Hole -Repair/Patching 8 17 0 0 25 1002 Crack/Joint-Repair 0 0 0 0 0 1003 Pavement Marking/Legends 0 0 0 0 0 1004 Pavement Markin Strips 0 0 0 0 0 1005 Curb Painting 0 191 0 0 19 1006 Other Traffic Controls 20 351 0 2 57 1007 Curb & Gutter Re air/Const. 0 0 0 01 0 1008 Other Concrete Re airs/Const. 2 2 0 01 4 1009 Street Sin Install New 19 0 0 01 19 1010 Street Sign Repair/Maint 44 22 0 3 69 1011 Debris Removal 9 37 0 3 49 1012 1 Right of Way Maint. 0 47 29 0 76 1021 CLEAN Catch Basin Inlet(Ouuet 11 14 0 0 25 1022 Rondo Channel OuueWault 3 0 0 0 3 1022A Desert Club OutleWautt 0 0 0 0 0 1023 S.D./D.W./C.B. Repair/Maint. 0 77 0 2 79 1024 Gutter/Median Sand Removal 0 27 0 0 27 1025 1 Street Sweeping Machine 139 0 0 0 139 1026 Street Sweeping Hand 0 0 0 0 0 1027 Sidewalk/Bike Path Cleaning 2 8 6 0 16 1028 Dust Control 0 01 0 01 0 1029 Flood Control 0 01 0 01 0 1031 Parks/Retenuon Basins Inspection/Clean- 0 61 46 1 52 1041 Irrigt Weeding, Shrubs & Tree Trimming 12 1541 139 11 316 1051 1 Landsca eArriation Contract Managemer 0 01 57 12 69 1052 Lighting/Electrical Contract Management 0 01 0 10 10 1061 Small Tools Re air/Mairrt. 0 0 0 0 0 1062 Equipment Repair/Maint. 5 0 0 0 5 1063 lVehicle Repair Maint. 3 22 0 0 25 1081 1 Trash/Litter/Recycable Removal 0 11 1 0 12 1082 lVandalism Repairs 0 0 0 0 0 1083 Graffiti Removal 130 108 22 8 268 1084 Maint. Yard Building Maint. 2 15 0 0 17 1085 Seminarsfrraining 12 36 3 28 79 1086 Special Events 0 0 0 0 0 1087 Citizen Complaints/Requests 103 0 2 0 105 1088 Meeting 10 22 11 23 66 1089 Office Phone, paperwork, reports, Misc. 8 26 4 40 78 SUBTOTAL 592 7841 3201 152 1848 1091 Over Time 16 23 8 0 47 1094 [Jury D 1 0 0 0 0 0 1095 1 Sick Leave 0 16 0 8 24 1096 lVacation 48 0 0 0 48 1097 1 Holiday 0 0 0 0 0 1098 Floating Holiday 0 0 0 0 0 1099 Worker Comp/ Bereavement 0 0 0 0 0 SUBTOTAL 64 39 8 8 119 TOTAL HOURS 656 823 328 160 1967 TOTAL MILES 34391 31381 1523 251 8351 d 4K Department Report: 7 LA' U1 TA P@LICE Served by the Riverside County Sherdfs Deparmtem Police Department Monthly Report June -- 2007 Prepared for 0-0 43`" La Quinta Police Department SIGNIFICANT ACTIVITY REPORT Captain Colleen Walker Chief of Police (Number in parenthesis denotes number of calls for service that day.) 06/O1 Friday (91) 1600 hours — Deputies Donowho and Adams responded to the 47500 block of Caleo Bay, regarding a report of domestic violence. They contacted Nieves Go, who said her husband, Jaunito Go, had threatened her last night and said, "This is it. This is going to be the last discussion you ever have". She said her husband had done similar acts in the past. Deputies took Juanito Go into custody and removed several weapons from the house. He was booked into the Indio Jail for assault, criminal threats and child endangerment. Deputies obtained a bail increase and an emergency protective order. 06/02 Saturday (90) 0700 hours- Deputy Gaunt arrested Charles Hann for three outstanding misdemeanor arrest warrants (DUI, possession of drug paraphernalia, and driving on a suspended license) in the 78700 block of Bayberry. Hann was booked into the Indio Jail. 0815 hours- Deputy Gaunt arrested Michael Warren Provost for an outstanding felony arrest warrant and two misdemeanor arrest warrants in the 53300 block of Avenida Villa. Provost was booked into the Indio Jail. 0840 hours- Deputy Berry responded to a suspicious person call at Jefferson Street and Avenue 50. Sandy Kier Jones was walking in an out of traffic in the area. Jones was arrested for being under the influence of a controlled substance. She was extremely uncooperative and combative and was placed in an expectorant mask. Paramedics transported her to JFK Hospital for a medical clearance prior to her being booked into the Indio Jail. 0930 hours — Members of the La Quinta Special Enforcement Team responded to the 52-600 block of Avenida Carranza in reference to a report of a domestic dispute. The male subject, Andrew Derragon was found to be intoxicated and unable to care for himself Derragon was arrested for public intoxication and booked into the Indio Jail. 1115 hours- Deputy Gaunt arrested Rae Camille Munoz for two outstanding misdemeanor arrest warrants in the .53100 block of Avenida Herrera. Munoz was booked into the Indio Jail. 1324 hours — Deputies Berry and Bawdon responded to the 54500 block of Avenida Herrera regarding a child -molestation in progress. The victims' mother walked into her bedroom and found her brother molesting her 9-year-old daughter. The suspect had been detained by family members and was taken into custody when deputies arrived. 1709 hours — Deputies Adams and Donowho responded to Best Buy regarding a shoplifter in custody. They contacted a subject who identified himself as Jose Ruiz. Deputies checked the name and were unable to confirm the subjects' identification. Ruiz said he does not know his address. He was booked into the Indio Jail and a CAL -ID was requested to confirm or disprove the name. • 43� 1645 hour — Members of the La Quinta Special Enforcement Team arrested Praxidis Zazueta following a pedestrian check in the 58200 block of Park Ln. Zazueta was found in possession of approximatelyl gram of methamphetamine and a concealed dagger. Zazueta was booked into the Indio Jail. 1806 hours - Members of the La Quinta Special Enforcement Team arrested Arnulfo Gonzales for driving under the influence following a traffic stop on Monroe north of Ave. 58. Arnulfo was booked into the Indio Jail. 2045 hours — Deputies responded to the 53100 block of Avenida Carranza to a report of an attempted suicide. An adult female had called her husband at work saying she had taken 40 Tylenol PM and was going to kill herself and their children. Deputies arrived and found the children, ages 1-17 years, inside the residence and unharmed. The female was contacted in her bedroom and denied ever stating she was going to harm herself or the children, however stated she was depressed and wanted to talk to a mental health doctor. Deputies checked the residence for weapons and found none. The female was transported to JFK Hospital for medical clearance, and a 72 hour Evaluation form was completed. 06/03 Sundav (75) 0246 hours — Deputies responded to a robbery alarm at 78998 Miles Ave., La Quinta ' Family Heritage Church". Initial reports came via Bower Security who advised they responded to an alarm call at the church. Bower Security found an open door and, while checking the interior, saw an adult male running out another door of the church. Deputies checked the area and were unable to locate the suspect. The Pastor from the church arrived and stated nothing seemed to be missing from the church and deputies did not locate any forced entry into the building. 0303 hours — Deputy Knight arrested Alejandro Osuna for public intoxication. He was located in the 54300 block of Avenida Obregon. 0415 hours — Cpl. Northrup responded to the 50600 block of Eisenhower Dr. in reference to a report of a domestic disturbance. He contacted Darrlye Hutchens and subsequently arrested him for a felony Military Desertion warrant. Hutchens was booked into the Indio jail. 0430 hours — Deputy Feldman responded to a disturbance call in the 50000 block of Valencia Ct. and arrested Erika McDonnell for possession of approximately 3 grams of Cocaine. McDonnell was booked into Indio jail. 06/04 Mondav (77 1930 hours — Deputy Knight responded to the 50800 block of Washington St. to a reported disturbance call Dep. Knight arrested Gilbert Munoz for a theft warrant. Munoz was booked into Indio jail. 2115 hours — Deputy Wiggs was flagged down at Ave. Bermudas and Ave. 52 in reference to a Restraining Order violation. Arrested was Lincoln Huynh who was booked into Indio jail. 2209 hours — Deputy Knight responded to Kohl's to a report of a shoplifter in custody. Arrested for burglary, petty theft with priors, and providing false Information was Emma Gonzalez. Gonzalez initially provided her sister's name, Becky Gonzalez, after taking over $500.00 in clothing from the store. Emma Gonzalez was booked into the Indio jail. 06/05'ruesdav (96) No Significant Activity 06/06 Wednesday (94) No Significant Activity ''° 4 3 S 06/07 Thursdav (71 1330 hours- Deputy Speir was contacted by La Quinta High School security who advised they had been contacted by a 14 year old female student saying she had been sexually assaulted the night prior by another student in the school parking lot. Indio Station Investigations took over the investigation and are currently following up leads at this time. 1838 hours — Deputy Krachman responded to Kohl's Department Store in reference to two subjects being held by security for shoplifting. Azelea Bahazar and Esther Montoya were arrested for petty theft with priors. Montoya was also arrested for false impersonation, probation violation and delaying a peace officer. Both Montoya and Baltazar were transported to the Indio Jail and booked for the listed charges. O6/08 Friday (88) 1114 Hours - Deputies Illera and Reynolds responded to the 52500 block of Bermudas in reference to a violation of a domestic court order. The mother of the suspect, Lincoln Huyn, was informed he was at the house and this violated the court order. When deputies arrived they found Huynh had broken into the house. He was booked at the Indio jail for violation of a court order and burglary. 1800 hours — Deputies from the La Quinta Set Team responded to Ralph's Supermarket in reference to suspects in the graffiti at the skate park in La Quinta. They contact two juveniles and found that they were associated with a tagging gang and had spray painted numerous areas of the skate park. Both Juveniles were arrested and transported to Juvenile Hall and booked for felony vandalism. 06/09 Saturday(80) 0904 hours — Deputy Gaunt arrested William Donohue for a traffic warrant, at Washington x Hwy. 111. Donohue was booked into the Indio Jail. 1130 hours —Deputy Tavares conducted a bicycle stop at Duro's Mobile Home Park. Alfredo Rodriguez, 41, of Thermal, was arrested for a DUI warrant and booked into jail. LA07160036. (SL) 1813 hours- Deputy Knight investigated a commercial burglary at Target. He arrested a 17 year old female for commercial burglary. When Dep. Knight arrived at the location, he found the suspect's mother, Veronica Lynn Kochell-Smith, arguing with loss prevention agents. During a consensual search of Smith's purse, Dep. Knight located suspected Methamphetamine. Smith was arrested for possession of Methamphetamine. It was later learned that Smith was with the suspect when she was stealing items from the store. The minor female was booked at the Indio Juvenile Hall and Smith was booked at the Indio Jail. 06/10 Sunday (73) 1010 hours - Deputy Gaunt arrested Christopher Carison for a misdemeanor traffic warrant. Carison was booked into the Indio Jail. 1115 hours - Deputy Gaunt arrested Jerry Moreno for a misdemeanor traffic warrant. Moreno was booked into the Indio Jail. 1122 hours- Deputies Donowho and Adams responded to a lost hiker call in the area of the Bear Creek Trail. Three teenage hikers were about 12 miles from the south end of the cove when they became dehydrated and distressed. Star 93 located the hikers and airlifted them to the cove area. The hikers were released to their parents. 1920 hours- Deputy Heredia and Cpl. Navarro handled a mentally disturbed person call in the 51900 block of Ave. Herrera. Cory Osterhaut was transported to Oasis Mental health in Indio for a 72 hour evaluation. According to Osterhaut's mother, he is bipolar and refuses to take his medication. 4 3 S 1945 hours- Deputy Macken investigated suspicious circumstances related to a report of the brandishing of a firearm in the 52600 block of Ave. Rubio. Aaron Eichel said an acquaintance, Jesse Martinez, had several new appliances and other merchandise delivered by Lowe's to his residence without his permission. Eichel demanded that Martinez remove the appliances. Later that evening, a Hispanic male known only as Mark arrived at the location asking for a refrigerator but Eichel refused to allow him to take the appliance. Mark became argumentative and brandished a firearm. Mark subsequently left without taking the refrigerator. 06/11 Monday (73) 0045 hours- Deputy Heredia and Cpl. Navarro responded to the La Quinta Resort in response to a report of a disturbance. Leonardo Valdez had threatened to stab a security officer after he was asked to leave the resort. When Valdez was detained he had a large hunting knife in his possession and made threatening comments directed toward law enforcement personnel 1515 hours — Deputies Adams and Donowho conducted an occupied vehicle check in the 78000 block of Main St. and arrested Jose Garcia for being in a stolen vehicle, transportation of methamphetamine and dmg paraphernalia. Garcia was booked into the Indio jail. 1934 hours- Deputy Knight responded to a report of an assault and armed robbery at the park located at Ave. Velasco and Calle Temecula. Two male juveniles took another teenager's sporting equipment. The victim retrieved his property, however, the two suspects then hit the victim with a baseball bat and then took the victim's property a second time. The suspects were arrested and taken to the Indio Station where they were released to their parents. 06/12 Tuesday (77) 0020 hours- Deputy Wiggs responded to a report of a disturbed person at the La Quinta Wal Mart. Deputy Wiggs contacted Jeffery Conroy who was challenging people to fight and following them in the parking lot Conroy struggled with Deputy Wiggs and was detained for a 72 hour mental health evaluation at Oasis Mental Health. 0030 hours — Deputy Covington conducted a vehicle check at Jefferson St. and Ave. 52, contacting Jose Aguirre. Aguirre was found to be in possession of .8 grams of methamphetamine and was booked into the Indio Jail. 1430 hours- Corporal Dale responded to a shoplifting call at Target and arrested Sarah Achley. Two juveniles were detained for questioning and later released to their parents. Achley was booked into the Indio Jail. 06/13 Wednesdav (88 0219 hours — Deputy Feldman arrested Matthew Christopher for public intoxication in the 51400 block of Avenida Velasco. Christopher was booked into Indio jail. 1445 hours — SET Team deputies conducted a traffic stop in the area of Avenida Carranza and Calle Ensenada. The driver, Fred Brown, was arrested for being a felon in possession of pepper spray. 2015 hours — SET Team deputies conducted a follow-up in the 52200 block of Avenida Villa regarding a past case involving violation ofprobation, resisting arrest and destruction of evidence. The subject sought, Pablo Cruz , was located and arrested at the location without incident. He was booked at the Indio Jail. �qo 06/14 Thursdav(91 1040 hours - SET Team deputies arrested a male juvenile for felony vandalism occurring on 060707. Additionally, he was identified as a suspect in another act of misdemeanor vandalism that was found on 061307 at the intersection of Calle Arroba and Eisenhower Dr. He was booked at Indio juvenile hall. 1800 hours — Deputy Nieburger responded to the 78900 block of Hwy. 111 in reference to two juveniles in custody for shoplifting. The juveniles were transported to the Indio Station and released to their parents 2114 hours — Deputy Post responded to the 53-600 block of Avenida Madero in reference to a report of an individual continually ringing the resident's doorbell. Humberto Valdez was contacted at the location and was found to be highly intoxicated. Valdez was transported to the Indio Jail and booked for public intoxication. 06/15 Friday (97) 1350 hours- Deputy Berry responded to the 50700 block of Washington St. to investigate a report of stalking. It was reported that Justin Martin had repeatedly called the victim saying he was going to get rid of her current boyfriend and continue to stalk her. Deputy Berry contacted Martin at his residence and he admitted to the phone call and threats. Martin was arrested and booked into Indio jail for stalking and committing a crime while out on bail. 1750 hours — Deputy Berry responded to a reported shop lifter in custody. Arrested and booked into jail was John Moreno. 06/16 Saturdav (82 1730 hours- Deputy Bawdon handled a suspicious circumstances call in the 46400 block of Dune Pabns. Daniel Amaraha called to confess that he had previously assaulted his girlfriend, Gabriella Ramirez, and it appeared his girlfriend and children had moved out of the residence since he was last home a few days ago There were no signs of foul play and neighbors recalled that Ramirez had mentioned she was planning on leaving Amaraha. Ramirez' family suspected she may have moved to Mexicali, Mexico. 2020 hours- Deputies Kim and Hughes conducted a traffic enforcement stop on Calle Sonora and Ave. Diaz and arrested Ryan Lyle Taylor for possession of a controlled substance. He was booked at the Indio Jail. 06/17 Sundav (52) 0026 hours- Deputy Feldman arrested William Raymond Holmes for no bail warrant for vandalism following a traffic stop at Adams St. and Westward Ho Dr. 0046 hours- Deputy Drafton arrested Scott Stabolito for a felony drug warrant at his residence in the 52200 block of Ave. Diaz. 0630 hours - Deputy Wiggs conducted a traffic stop at Hidalgo x Martinez and arrested Christopher Perem for possession of methamphetamine. He was booked into the Indio Jail. 06/18 Monday (681 1715 hours — Deputy Berry responded to the 79300 block of Las Palmas to a report of criminal threats. Deputy Berry arrested Chris Bon for making criminal threats, being under the influence of a controlled substance and resisting arrest. Bon was booked into Indio jail. 1733 hours — Deputies Pereyda and Matos responded to a Child Abuse call in the 79-800 block of William Stone. Arrested was Darren Stanley. Stanley allegedly hit his 11 year old son several times in the head, ,' ( accusing the 11 year old of scratching his 6 year old step sister. The assault was witnessed by the victim's 13 year old sister. Stanley was booked into the Indio jail. 1815 hours — Cpl. Smotherman responded to the 78900 block of Hwy 111 to investigate a report of a theft. Cpl. Smotherman arrested Jason McFarland and Terrance Lyttles for burglary. McFarland and Lyttles were booked into the Indio jail. 2205 hours- Deputy Tells conducted a traffic stop at Avenida Bermudas and Calle Nogales and arrested George Contreras for a narcotic warrant. Contreras was booked into the Indio jail. 06/19 Tuesday (77) 0400 hours — Deputy Feldman responded to 79490 Hwy 111, (USA GAS), to a reported armed robbery. The clerk stated a white male adult entered the gas station and pointed a semi auto handgun at him demanding money. The suspect was last seen running behind the business. 0820 hours - Deputy C. Donowho responded to a report of graffiti on several buildings and businesses in the area of Dune Palm X 111. SET Team deputies were notified and assumed responsibility for the case. 1308 hours - Deputy McFadden arrested George Harsch for possession of methamphetamine, possession of drug paraphernalia and possession of stolen property. Deputies made contact with Harsch while checking an abandoned building near Costco. The suspect was in possession of stolen copper wire. He was booked into the Indio Jail. 2148 hours — Deputy Covington responded to Arnold Palmer's Restaurant to investigate a report of a traffic collision in the parking lot. The valet had witnessed a traffic accident involving a parked vehicle. Ronald Delaney was driving in the parking lot when he collided with the parked vehicle. Deputy Covington located Delaney and found him to be highly intoxicated. Delaney was arrested for driving under the influence and was transported to the Indio Jail for driving under the influence of alcohol. 06/20 Wednesdav (87) 1000 hours —SET Team Deputies responded to the 43000 block of Apache St. in the City of Indio to conduct a follow-up regarding a past felony vandalism that occurred in La Quinta. Possible suspect information had been received from officers of the Indio Police Department. The vandalism consisted of numerous walls and other items of property being damaged with spray paint, along the Highway 111 Corridor. Deputies conducted a probation search at the Indio address and contacted a sixteen -year -old juvenile at the location. Evidence located during the search tied the suspect to the vandalism. The suspect was subsequently arrested and booked at the Indio Juvenile Hall for several felony and misdemeanor violations related to vandalism. The damage was estimated to be in excess of eight thousand dollars. 06/21 Thursdav (99) 1040 hours — SET Team Deputies conducted a traffic stop at Ave. 52 and Washington St. During the stop, they contacted and arrested the passenger, Jessie Asoau, for a felony burglary warrant. The driver was also arrested for drag related violations. 1546 hours — Deputy Kim responded to W al Mart in reference to a shoplifter in custody. Adrienne Lavergne had taken miscellaneous items from the store and was caught by security personnel when she left the store. Lavergne was transported to the Indio Jail and booked for commercial burglary. 1840 hours — Deputy Martinez conducted a vehicle stop at Washington and Hwy. 111. James Camper was found to be driving under the influence. Camper was arrested and transported to the Indio Jail and booked for driving under the influence of Valium and Cannabis. L4 qo�_ 06/22 Friday (69) 0120 hours — Deputy Feldman responded to the 43300 block of Bordeaux to investigate a report of domestic battery. Aaron James Cvitonavich had struck his wife and had thrown a phone at her during an argument. The victim did not require medical treatment. Aaron James Cvitonavich was transported to the Indio .fail and booked for domestic battery. 1906 hours — Deputy Russell responded to Marshall's in reference to a report of employee embezzlement from the store. Javier Vasquez was found to have embezzled on over forty refund transactions. Vasquez admitting to the embezzlement. was transported to the Indio Jail and booked. 1956 hours — Deputy Wiggs responded to the 52400 block of Avenida Carranza reference a reported accident where a juvenile was struck by a vehicle. It was determined that a four -year -old juvenile saw his father's truck pass by and ran into the street to greet him The juvenile ran into the side of the vehicle and suffered minor injuries. CDF transported the juvenile to JFK for evaluation. 06/23 Saturdav(54 0025 hours — Deputy Russell responded to Del Taco in reference to the driver of a vehicle in the drive—thru being highly intoxicated. Lorne Porras was found to be driving under the influence. Porras was transported to the Indio Station for a blood draw and later transported to the Indio Jail and booked for driving under the influence of alcohol. 0200 hours — Deputy Wiggs conducted a pedestrian check at Avenida Martinez and Calle Sinoloa. Jacob Carhart was arrested for possession of 2 grams of Methamphetamine. Carhart was transported to the Indio Jail and booked for possession of a controlled substance. 0945 Hours Deputy Castellanos did a pedestrian check in the 78500 block of SR 111. Enrique Hernandez was found to be in possession of methamphetamine and was booked at the Indio jail. 06/24 Sunday (60) 0050 hours - Deputy Telles responded to a traffic collision at Fred Waring X Dune Palms. Andres Ruiz, was arrested for felony drunk driving and was booked into the Indio Jail. 1320 hours - Deputy Butvidas arrested Jose Pinela for a felony drug possession warrant. Pinela had been contacted at 58 x Monroe during a pedestrian check. 1532 hours - Deputies Butvidas and Chancellor responded to the 53000 block of Avenida Ramirez regarding a violation of a restraining order. Antonio Bustamante had made threats to kill his ex -girlfriend and he was now at the location attempting to gain entry. Deputies arrived and asked Bustamante to exit the house and submit to arrest. Bustamante refused and fought with deputies before being subdued and placed under arrest. Bustamante was taken for an okay to book and then booked into the Indio Jail for resisting arrest and violation of a court order. Deputy Chandler sustained a broken right hand during his arrest of Bustamante. Bustamante was also charged with Felony Assault on Peace Officer. 06/25 Mondav (93) Investigations Update: Investigator Farwell initiated an investigation involving the fraudulent use of a credit card. The stolen credit card was used on Sunday, June 24, 2007, at the Target Department Store in the city of La Quints. During the investigation, Inv. Farwell identified the couple who had used the stolen credit card. Inv. Farwell obtained a search warrant for their home, located in the 53300 block of Avenida Villa . The search warrant was served with assistance from the SET Team Deputies. During the search of the couple's residence, deputies located all of the items that had been purchased with the stolen credit card as well as additional items that had been purchased with fraudulent credit cards. Deputies also found a q 2 quantity of marijuana, drug paraphernalia associated with sales and a loaded firearm The couple was identified as Larry Wilson and Rosalind Watson and they were both booked at the Indio Jail. 1700 hours — SET Team Deputies conducted a traffic stop on Calle Estado and Desert Club. Christopher Salazar was arrested for misdemeanor battery and child endangerment warrants as well as a felony narcotic warrant. Also arrested was Erasmo Arredondo for driving on a suspended driver's license. Both were booked at the Indio jail. 06/26 Tuesdav (80 1400 hour s- Deputies Hendry and Maros responded to an indecent exposure call in the 79800 block of Dandelion Drive. Investigation revealed that as a 15 year -old female juvenile was walking home from school a Hispanic male in a tan newer model 4-door vehicle exposed himself to her. The victim ran into her residence and the suspect fled. 1500 hours - Deputy Ramsey responded to a report of an adult annoying a child at Eisenhower Park. He spoke with two juveniles who said they were approached on consecutive days by a white male adult driving a small gray Toyota pick-up. The subject asked them if they wanted a ride and then drove away after they declined. 06127 Wednesdav (80 1910 hours — Deputies responded to the 53900 block of Avenida Rubio to investigate an unattended death. David Dalo had been found deceased in his garage. It appears Dalo succumbed to accidental Carbon Monoxide poisoning while working on a vehicle. There were no signs of foul play. 2030 hours — La Quinta Set Team deputies conducted a pedestrian check in the 79000 block of Hwy 111. Eddie Cancel was arrested for providing false information to a peace officer. Cancel was also found to be in possession of account information (credit card) issued to another individual. Further investigation into the account continues. Cancel was booked into the Indio jail. 2150 hours — La Quinta Set Team deputies arrested Jesus Adame for reckless driving at Hwy 111 and Adams St.. Adame was booked into the Indio jail and the vehicle impounded for 30 days. 2243 hours — Deputy Drafton responded to the 79900 block of Barcelona to a report of a domestic dispute. He arrested William Felstead for domestic battery. Felstead was booked into the Indio jail. 2330 hours — Deputy Nieburger arrested Michael Hall for two felony narcotic warrants at Adams St. and Hwy 111. Hall was booked into the Indio jail. 06/28/ Thursday (70) 1616 hours — Deputies R. Smith and Alexander responded to Kohl's regarding a shop lifter being detained by Loss Prevention. Esmeralda Nunez was arrested and booked into Indio jail for commercial burglary. Two juveniles were released to their parents pending charges of commercial burglary with probation. 06/29 Friday (79) 0141 hours — Deputies Alvarado and Trueblood conducted a traffic stop at Jefferson St. and Vista Grande. Arrested for DUI was Joaquin Romay. Romay was booked into the Indio Jail. 0146 hours — Deputy Feldman conducted a vehicle stop at Washington and Hwy 1 I I and arrested Jason Demetrius Thompson for a felony theft warrant out of Texas. Thompson was booked into Indio Jail. 0155 hours — Deputy Nieburger was patrolling the area of Calle Tampico and Eisenhower Dr. when she observed a vehicle with a broken headlight. She stopped the vehicle and contacted the driver, Luis Aguilar, Liq and passenger Mauricio Anaya. Aguilar was driving on a suspended license and was arrested for this violation. Dep. Nieburger conducted an inventory search of the vehicle prior to the tow truck arriving and located narcotics and cash in the vehicle. Deputy Nieburger summoned Deputy Bashe and his K9 "Raki" for a narcotic search of the vehicle. K9 located approximately 1 pound of methamphetamine hidden in the vehicle. Aguilar and Anaya were booked into Indio jail for transportation of illegal drugs, possession for sales, and conspiracy. 0205 hours — Deputies Bloomquist and Vanderhoof contacted Moses Cecena at Washington St. and Ave. 50. Cecena was arrested for two felony warrants and booked into the Indio jail. 1114 - hours, Deputies Illera and Reynolds arrested Chuck Stover, transient, for public intoxication. He was contacted Bermudas and Montezuma. He was booked into the Indio Jail. 1125 hours- Deputies Adams and Rodriguez arrested Dominic Rios for panhandling at the AM/PM at Washington Street and Highway 111. Rios was booked at the Indio Jail. 1416 — hours - A Costco employee observed a male driving away with a truck bed full of wooden pallets. The employee followed the vehicle and called police. Deputies located the vehicle on Airport Blvd and Kokell Ave, Thermal. They conducted a felony stop and arrested Francisco Carmona for grand theft. 06/30 Saturday I691 1045 hours, Deputies Reynolds and Illera responded to a report of an assault in the 81800 block of Daniel Drive. The investigation revealed that Robert Petersen had assaulted his wife. Petersen was transported to Indio Jail and booked. Total Calls for Service: 2,380 44`► CITY OF LA QUINTA Traffic Services Team Report June 2007 Summary of Activity Type of Activ I Number of Incidents Seat Belt Violations 16 Child Seat Violations 15 Speeding Violations 10 Red Light Violations 7 Stop Sign Violations 8 Right -of -Way Violations 8 D.U.I. Arrests 2 Turning Violations 2 Lane Change Violations 0 Non -injury Traffic Collision 2 Injury Traffic Collision 2 Warnings Issued 19 Suspended Driver's License 11 Towed Vehicles 10 Misdemeanor Arrests 15 Non -Moving Violations 76 Felony Arrests 1 Calls for Service and Deputy Back -Up 18 Total Citations 114 4i6 Sgt. Matt Jimenez Deputy Tim White Deputy Ismael Celaya CITY OF LA QUINTA Special Enforcement Team June 2007 Summary of Activitv Corporal Ruben Perez Deputy David Alexander Deputy Damen Butvidas Type of Activit # of Incidents Type of Activity# of Incidents Programs 2 Bicycle Patrol 0 Vehicle Checks/Stops 35 Arrest Warrants Served 20 Pedestrian Checks 50 Search Warrants 0 Follow-ups 12 Parole Searches 25 Citations Issued 25 Arrests/Filings 40 1. SET Team Deputies planned and carried out a program designed to locate and identify parolees at large. The program resulted in the arrests of five parolees for a variety of charges as well as a sixth arrest of a female who was found to have an active felony warrant. 2. SET Team Deputies conducted investigations of multiple acts of vandalism occurring at Fritz Burns Park and at numerous locations along the HWY 111 business corridor. Aided by information obtained from other deputies, four juveniles were arrested and a fourth has been identified. 3. Working in cooperation with Indio Station investigators, SET Team Deputies assisted in serving a search warrant in which numerous items of stolen property were recovered as well as illegal drugs and a firearm. 447 Deputy Eric Speir La Quinta High School CITY OF LA QUINTA School Resource Officer Report June 2007 Summaty of Activity Type of Activity Number of Incidents Criminal Reports 2 Non -Criminal Incidents 2 Arrests 1 District Attorney Filings 1 Y.A.T. Referral 1 Vehicle Checks 0 Pedestrian Checks 10 Follow -Up 2 Truancy 2 1. One student was arrested and charged with rape for an incident that had taken place off campus. 2. Two juveniles who had been reported as runaways were located on campus and were returned to their guardians. 3. Working in cooperation with homicide investigators, one student was detained for questioning related to an ongoing murder investigation. 4. Responding to a report of suspicious persons at a nearby residence, I located and issued citations to two students for truancy. 5. 1 took a report of vandalism to school property after an unknown suspect(s) defaced school property by spray -painting graffiti. Investigation continues in this matter. 6. One fight occurred with no visible injury to the victim. However, the victim desired full prosecution and the suspect was referred to Y.A.T. 148 Deputy Kevin Moore La Quinta MS Paige MS Truman ES Adams ES Franklin ES CITY OF LA QUINTA School Resource Officer Report June 2007 Summary of Activity Type of Activity Number of Incidents Re orts 4 Arrests 1 Traffic Stops 0 Business Checks 3 Truant 15 Vehicle Checks 5 Follow-up 2 Pedestrian Checks 13 YAT Referral 2 District Attorney Filings 1 Citations 2 Due to a police pursuit and search for a male subject in the immediate area, I initiated a ;k down" of both Adams and Ben Franklin elementary schools. Each campus was ;ured for approximately fifteen minutes as the threat was negated. I received credible information that was instrumental in resolving a felony vandalism case t had occurred at Fritz Burns Park. I was able to identify a middle school student who was ponsible for substantial graffiti damage at the park. The student was arrested and booked juvenile hall. I responded to Adams elementary school to "keep the peace" during a meeting of school 'sonnel and an irate parent. The meeting was completed without incident. I investigated a report of several high school students gathering in the back yard of a idence near the high school. I located three students, two ran from me, and I detained one dent. I transported the student back to campus and cited him for being truant. I conducted bicycle patrol during graduation ceremonies at both La Quinta Middle School t La Quinta High School. Bicycle patrol continues to be a very effective tool allowing me CITY OF LA QUINTA wwnionunity Programs Coordinator Report June 2007 Thomas Fowler Community Service Officer II Summary of Activitv Type of Activity Number Crime Prevention Articles and Reports 6 Community Programs 2 Community Meetings Attended 3 C.P.T.E.D.Inspections 3 Nei hborhood Watch Meetings 1 Patrol Duties 45 Hrs. Significant Activity 1. Assisted with crowd and traffic control during graduation ceremonies at La Quinta High School. 2. Discussed safety and crime prevention issues with Cristina Calderon and her staff at the La Quinta Senior Center. I was most appreciative that Edie Hylton, Community Service Director, made time in her busy schedule to attend the meeting and share her knowledge and insight. 3. Met with personnel from Davis -Reed construction to review safety and crime prevention at the city sponsored Vista Dunes residential construction 4 5 site. CITY OF LA QUINTA Community Service Officer Report June 2007 C.S.O. Monica Santillanes C.S.O. Thomas Fowler Summary of A"iuify of ActivityNumber Investigations of Incidents q eTe osR 2Tftfta7surgla ortse q Vandalism/Malicious Mischief Reports 3 Traffic Collision Response 3 Vehicle Code or Parking Citations 52 Abandoned Vehicles Tagged/Waming 13 Towed Vehicles 1 Lost or Found Property Reports 2 Stolen Vehicle Report 2 Custodial / Non -Custodial Transport 20 Office / Training / C.P.O. Hours 176 Miscellaneous Calls 12 451 CITY OF LA QUINTA Post 503 Explorer Report June 2007 Corporal Andy Gerrard Post 503 Explorers in action entering the "ACTIVE SHOOTER" scenario at Centennial High School during the Las Vegas, Nevada "EX -CON" competition. ACTIVITY The best part of June for Post 503 Explorers was participating in the 2007 "EX -CON" competition held in Las Vegas, Nevada. Explorer Posts from as far away as Chattanooga, Tennessee competed in this years' event. Explorer team members participated in scenarios such as: Active Shooter, Unknown Risk Vehicle Stop, Hostage Negotiations, Robbery Alarm Activation, Person I Pedestrian Stop, Team Challenge, Obstacle Course, Urban Bicycle Course and Air Soft Gun Shoot. "EX -CON" events provide the Explorers with challenging competitions which mirror the types of common police calls received when working a patrol beat. Explorers reacted to each scenario as it developed. At the end of each scenario, Las Vegas Metropolitan Police Department Officers calculated scoring sheets and offered sound training tips to the Explorers. Post 503 meetings are held on Wednesday evenings at the Indio Station of the Riverside Sheriffs Office. For information about the Post 503 Explorer Program, contact Corp. Andy Gerrard at 760-863-8990. 452 Department Report: LA U I TA P@LICI Served by the Riverside Courly SherhTs Deparonern Crime Statistics Summary May -- 2007 Prepared for 453 PART 3 4 5 6 7 8 9 10 11 12 13 TRAFFIC CITY OF LA QUINTA Crime Comparison -- May CRIME May May YTD 2007 YTD 2006 2007 2006 AGGRAVATED ASSAULTS 5 5 22 21 BURGLARY 44 72 236 268 BURGLARY - VEHICLE 13 30 79 136 DOMESTIC VIOLENCE 15 10 52 59 HOMICIDE 1 0 1 0 NARCOTICS VIOLATIONS 24 31 126 88 ROBBERY 2 3 12 15 ROBBERY - CAR JACKING 2 0 2 1 SEX CRIME FELONY 4 2 14 11 SEX CRIME MISDEMEANOR 1 0 9 5 SIMPLE ASSAULTS 10 5 43 45 THEFT 90 88 351 496 VEHICLE THEFT 7 10 59 84 TRAFFIC CITATIONS 296 283 1553 1583 TIC NON -INJURY 34 38 178 163 DUI 18 23 76 48 TIC INJURY 4 7 42 61 TIC FATAL 0 0 0 0 CITY OF LA QUINTA DISPATCH INFORMATION May 2007** TYPE OF CALL RESPONSE TIME MINUTES NUMBER OF INCIDENTS EMERGENCY 5.13 3 ROUTINE 11.63 1,376 ** Data from Riverside Co. Sheriffs Department Data Warehouse, Average Response Time Report. 45i Crime Distribution Table Ma -07 % of Total Ma -06 % of Total 1 AGGRAVATED ASSAULTS 5 2.29% 5 1.95% 2 BURGLARY 44 20.18% 72 28.13% 3 BURGLARY - VEHICLE 13 5.96% 30 11.72% 4 DOMESTIC VIOLENCE 15 6.88% 10 3.91% 51 HOMICIDE 1 0.46% 1 0 0.00% 6 NARCOTICS VIOLATIONS 24 11.01% 31 12.11% 7 ROBBERY 2 0.92% 3 1.17% 8 ROBBERY - CAR JACKING 2 0.92% 0 0.00% 9 SEX CRIME FELONY 4 1.83% 2 0.78% 10 SEX CRIME MISDEMEANOR 1 0.46% 0 0.00% 11 SIMPLE ASSAULTS 10 4.59% 5 1.95% 12 THEFT 90 41.28% 88 34.38% 13 VEHICLE THEFT 7 3.2l% 10 3.91% Total 218 97.71 % 256 98.05% CITY OF LA QUINTA May 2007 Crime Distnbution 100 90 80 70 50 40 30 13 20 10 5 lu 7 0 D ai m a �"n O n X z m C i 455 Month to Month Crime Comparison - May 100 80 60 40 20 0 a May 2007 a May 2006 a w m <o x <z 'A n y 3 a -a < an c <c o o a 0,� o as m� m— wn a cn 7n o3 3 m .'DO mx en x as n n �< a na z.a "�.3 a ncn z— 3n rr r ra � o o r 600 500 400 300 200 100 0 Year to Date Crime Comparison - May ® YTD 2007 0l YTD 2006 sl 268 22 2i 79 _2 59 _ I 0 -- 89 - - 1215-2 1 14 i t 9-S— 59 ea a m m eo x <z 0 n M 3 a -� < o3 ox eex h� x yn z era 3 m ao a3 � n w O n O� m 456 Month to Month Traffic Activity Comparison - May ® May 2007 ® May 2006 400 300 200 100 1 0 -4l W7--w TRAFFIC TIC NON -INJURY DUI T/C INJURY TIC FATAL CITATIONS 296 283 Year to Date Traffic Activity Comparison - May ® YTD 2007 ® YTD 2006 2000 1553 1583 1500 1000 500 76 48 42 61 0 0 0 JEER TRAFFIC T/C NON -INJURY DUI T/C INJURY T/C FATAL CITATIONS 457 Month to Month Calls for Service Comparison May 07 2500 23302288 © 07-May m os-nosy 2000 1500 1379354 1000 957 936 500 —_ s. 0 Total Non -Criminal Criminal Year to Date Calls for Service Comparison 14000 12000 11522 10597 10000 8000 © YTD 2007 — i 6728 6417 m YTD 2006 6000 4794 4180 40002000 fill 0 Total Non -Criminal Criminal 458 o� '3 .cam n wS�e Fy OF O COUNCIL/RDA MEETING DATE: July 17, 2007 ITEM TITLE: Public Hearing to Consider Adoption of a Resolution of the City Council Upholding the Planning Commission's Action Regarding Site Development Permit 2007-891, Involving Development Plans for a 105,300 Square Foot Commercial Retail Building, Landscaping, and Parking Lot Within the Centre at La Quinta, as Appealed by the Applicant, Stamko Development Co., for the Property Located South of Auto Centre Drive, East of Adams Street, and West of La Quinta Drive RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: PUBLIC HEARING: Adopt a Resolution of the City Council upholding the Planning Commission action regarding Site Development Permit 2007-891, subject to the Findings and Conditions of Approval. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: This application involves development on an 18.2± acre site identified as Phase 2 of the Centre at La Quinta Specific Plan, a commercial center consisting of a combination of retail and automotive uses (Attachment 1, Sheet 1-6). The Centre at La Quinta Specific Plan includes the subject property, the Auto Centre at La Quinta, Wal-Mart Supercenter, Sam's Club and several small to medium sized retail and service businesses. On October 18, 2005, the City Council approved Specific Plan 97-029, Amendment No. 4, which amended vehicular circulation, access, and drainage retention provisions. On September 20, 2006, Tentative Parcel Map 34855 was 469 approved, which rearranged the various parcels within Phase 2. The subject property was previously mass -graded, a partially -completed retention basin has been placed at the southeast corner of the property, a smaller landscaped retention basin has been constructed at the southwest corner of the subject property along Adams Street, and the entire Adams Street frontage has been previously landscaped. DESCRIPTION OF THE PROPOSED DEVELOPMENT The applicant proposes to construct a ± 105,300 square foot JC Penney's department store with optical center, surrounding parking lot, landscaping, and driveways (Attachment 1, Sheet 1-7). Vehicles will enter the site from the north on La Quinta Drive via Highway 111, from the west via a proposed un-signalized limited left -turn entry intersection from Adams Street, and from Auto Centre Way South via the existing roundabout on Auto Centre Drive. The site plan identifies up to five future building pads, which are not a part of this Site Development Permit application but will share the proposed parking, landscaping and circulation improvements. The applicant is providing approximately 943 parking spaces for the entire site. Of the total number of parking spaces, 521 have been allocated to JC Penney's and the remainder will serve future building pads. The parking count for JC Penney's is approximately one space for every 200 square feet of store area. This is in accord with the Specific Plan and exceeds the City's Parking Ordinance standard of one space per 250 square feet for retail uses over 50,000 square feet in size. The site is located in the Regional Commercial Zoning District. The building proposed for JC Penney's store is essentially a contemporary box -retail structure. Wall parapet height is approximately 26 feet with the prominent architectural features consisting of a 34 foot tall glass -walled main entry along the north elevation and five large and distinct framed architectural fascias. Exterior building colors and materials will consist of light and sandy brown brick and stucco siding with a similarly colored stack -stone veneer placed along the base of all four building elevations and on the four pilasters proposed along the rear of the building. Front awnings, bollards, and sign fascias will be painted red. The applicant has submitted a materials board which consists of two brick types, three stucco colors, three varieties of stack stone, a sample of the glazing with framing, a sample of the red aluminum backing proposed for three of the five fascias, and a sample of the cultured stone which will frame all five of the proposed logo fascias. The interior floor plan identifies the building as being partially two-story; however the small second floor area will be limited in size and used as a stock room. In addition to the main entrance, the store will have a separate front entrance for optical services (Attachment 1, Sheets 4-1 through 4-4). The applicants have stated that the proposed building is a JC Penney corporate prototype. Mechanical HVAC units will be roof -mounted with most located between 55 and 71 feet from the front and sides of the store and will be generally located below the parapets. One mechanical unit at the rear of the store will be located approximately M 12 feet from the rear parapet. The plans also identify a rooftop satellite dish of undisclosed size located approximately 37 feet from the east parapet. The delivery area located at the southwest corner of the store will consist of a three bay sunken loading dock, trash compactor, and utility transformer. An eight -foot high screening wall will be placed along the west side of the sunken loading dock (Attachment 1, Sheets 4-1 through 4-4). Perimeter and parking lot landscaping includes a variety of drought tolerant trees, shrubs and ground covers, consistent with the existing landscaping in the Centre at La Quinta (Attachment 1, Sheet 3-1). The landscaping palate identifies California Fan Palms, Date Palms, Willow Acacias, Shoestring Acacias, Palo Verde, and Thornless Mesquite trees with 2 inch to 2.5 inch caliper trunk sizes. The southern perimeter (rear) of the site adjacent to Aventine Apartments will be planted with a line of Willow Acacia trees and have an eight foot high block wall constructed, consistent with what exists along the rear of Super Wal-Mart and Sam's Club. Ground cover will be decomposed granite accented by desert shrubs. The Adams Street frontage has been previously landscaped and is not included with this Site Development Permit. No landscape lighting is proposed. ANALYSIS Site Plan: Three previous approvals have set the framework for the current site plan; Specific Plan 1997-029 Amendments No. 1 and 4, and Tentative Parcel Map 34855. The Specific Plan identifies four different development scenarios, incorporating either automotive uses, commercial retail uses, or some variation of both. Now that the majority of the Centre at La Quinta has been built, including Sam's Club, the Auto Centre, and Super Wal-Mart, Development Scenario No. 2 most closely matches the current and proposed configuration (Attachment 2). The design of the parking lot and vehicular access is generally acceptable. Although the applicant has not disclosed land uses or square footage for the proposed future building pad locations, staff did not foresee issues with parking availability based on the parking counts provided and the amount of square footage those counts can accommodate. Specific Plan 1997-029 Amendment No. 1 identifies site plan standards for an auto mall at this location but does not identify any specific criteria for commercial buildings. The auto mall site plan criteria references a 100 foot setback along Adams Street (Specific Plan 1997-029 Amendment No. 1, [2.50.4.1.1] pg. 52). The same Specific Plan references "significant building setbacks are proposed along Adams Street under Development Scenarios 2 and 3," but does not reference a specific numerical criteria (Specific Plan 1997-029 Amendment No. 1, [2.10.21 pg.181. Future development at this location would be addressed under a separate Site Development Permit application. �_�_ 462 Staff anticipates the majority of vehicles entering the site will come from the north, from either La Quinta Drive and the existing Super Wal-Mart site or entering the site by way of Adams Street. Access from Adams Street will come from either the existing signalized intersection on Avenue 47/Auto Centre Way, or the limited left turn in leading directly into to the site's Access Drive. A deceleration lane will be provided on Adams Street for those vehicles entering the site from the south. Although La Quinta Drive and Auto Centre Drive are public rights -of -way, these streets operate as shopping center driving aisles. As a result, the Public Works Department had no objections to the placement of driveway intersections closer than the 250 foot standard width. Architecture: The proposed building incorporates a standard geometric box -retail design with minimal relief and a basic level of architectural detail and variation. The most prominent architectural elements of the building are the two framed red logo fascias (previously three) on the front and west elevation designed to incorporate JC Penney's signs. The second most prominent element of the building is the main entry. The proposed glass entry design provides an open appearance and will bring natural light into the store. The 62 foot long red canopy overhang accentuates the entry, but by illustration appears narrower than it possibly should be, as it only partially covers the entire width of the front windows. The forward depth of the canopy has been identified by the applicant as a minimum of eight feet. As stated in the Planning Commission report, the minimalist contemporary architecture, glass entry, and brick facade have little relationship to desert architecture. The lineal mass of the building is only interrupted by the main entry, framed fascias, and the stack stone pilasters at the rear. The framed fascias proposed for the north and west elevations are essentially large signs with the purpose of incorporating corporate identity as the dominant architectural feature of the building, consistent with the standard logo for JC Penney. In comparing the proposed JC Penney's retail building to other neighboring developments (i.e. Washington 1 1 1 and Pavilions) as well as existing stores within the Centre at La Quinta, staff found the proposed architecture to provide fewer architectural elements, less variety of architectural detail, and less articulation and undulation of the elevations. The proposed building has a more lineal design, especially in regards to the side and rear parapets and the banding details proposed for the elevations. Staff found buildings like Sam's Club and Super Wal-Mart to have a greater level of architectural detail and variety of design elements. Sam's Club is particularly noted for providing significant shade and roof overhangs, numerous pilasters, prominent use of stack stone and textured masonry, as well as a varied roofline. The architecture proposed for the subject building does not provide the level of architectural detail, variety, and use of elements consistent with the two large retail buildings in the Center at La Quinta, as well as other neighboring developments. 463 During the Planning Commission hearing, the architect for this development presented revised side and rear elevations (Attachment 3). The applicant has removed the framed fascia and sign on the east elevation facing Super Wal-Mart and removed the two framed fascias proposed on the rear of the structure with a series of pilasters. The revised side and rear elevations were a modest improvement over the original proposal, retaining the general contemporary design theme, but still providing some additional features and details to what are often overlooked elevations of box -retail buildings. The Planning Commission expressed concerns with the proposed color palate, which was limited to various shades of light and sandy brown and the red used on the two logo fascia signs and the storefront entrance awnings. As a result, a condition was added directing the applicant to work with staff to provide a more contrasting desert color palate to the building architecture (COA No. 61). Landscaping: The proposed landscaping palate consists of an acceptable variety of water -efficient trees and shrubs and a limited use of turf. The submitted landscaping plans identified the 50% canopy tree shading requirement of the proposed parking areas. Concerns were raised regarding the uneven location and placement of trees and landscaped areas, particularly the irregular placement of tree wells in the parking lot. The Planning Commission conditioned that tree wells be placed in a consistent pattern among all areas where there is not a conflict with the proposed underground storm water retention (COA No. 56). The Planning Commission identified concerns with the quality of the existing landscaping along Adams Street as well as recommended removal of a small area proposed for turf near the intersection of the access road and La Quinta Drive (COA No.58). Signs: Following the Site Development Permit, the Planning Commission heard the applicant's request for the JC Penney's Sign Program. The applicant originally proposed installing three red -framed fascia signs, but removed the east elevation sign with the amended elevations presented at the Planning Commission meeting. The front red -framed fascia sign is proposed to be 1,200 square feet with 292 square feet of lettering. The west facing sign is proposed to be 900 square feet with 175 square feet of lettering. Staff recommended that both the east and west facing signs be removed altogether and replaced with architectural elements and to remove the north elevation sign size to a maximum of 200 square feet. The Planning Commission approved the proposed sign program as proposed minus the east elevation sign. 464 REQUEST OF THE APPELLANT The appellant, Stamko Development Co., has appealed three specific conditions of approval and "miscellaneous unnumbered conditions such as enhancing Adams Street Landscaping." (Attachment 4.) Although the appellant has not provided a supplemental explanation or letter with their appeal application, they did contest these items during the public hearing. It should be noted that the number sequencing of the Planning Commission's final conditions of approval has been adjusted from the recommended conditions of approval referenced by the appellant. The conditions requested for appeal are as follows: 63. Freestanding outdoor lighting within the parking lot shall be turned off or dimmed to a level approved by the Planning Director one hour following store closing hours. 66. To minimize headlight glare from the parking lot and to screen parking, the applicants shall construct a decorative stem wall, a raised landscaping berm, or a combination of both, to an effective height of four feet above the grade elevation of the parking lot. Final design shall be approved by the Planning Director. 67. The applicant will work with staff and shall provide improved pedestrian access from Adams Street to the front of future development area 1 and the proposed JC Penney's store. The applicant shall work with staff to provide improved pedestrian access to the southeast corner of the site. Final design shall be compliant with the Americans With Disabilities Act requirements and approved by the Planning Director. 57. The applicant shall clean-up Adams Street existing landscaping and provide temporary landscaping on future building pads 1 and 2. The applicant shall work with the Coachella Valley Water District to clean-up and improve the existing well site with a wall or landscaping. The Planning Commission had the following discussion and concerns regarding these conditions requested for removal by the appellant: Outdoor Lighting: Planning Commission concurred with staff's concern regarding excessive lighting after business hours and the effect of nighttime lighting on surrounding residential developments. As a result, the Planning Commission conditioned outdoor lighting to be either dimmed into a nighttime mode or turned off one hour after store closing (COA No. 63). The nighttime mode significantly reduces the brightness and number of lit fixtures after hours, improves energy conservation, and supports a "dark sky" environment. • '_ 465 Another concern posed by Lake La Quinta residents was in regards to headlight glare from the parking lot section facing Adams Street. As the parking lot surface will be approximately four to six feet higher than Adams Street, the Planning Commission supported a condition to place a four foot high raised berm, stem wall, or combination of both along the west parking lot perimeter to minimize headlight glare and provide screening of vehicles from the Adams Street corridor (COA No. 66). Pedestrian Access: The Planning Commission conditioned the applicant to require an improved pedestrian access to the southwest portion of the site from Adams Street (COA No. 67). The applicant's proposed design restricted pedestrian and bicycle entry from Adams Street at the Access Drive. For those who live in Aventine Apartments or are walking or bicycling northbound on Adams Street, the probable result of this design would be pedestrians walking through existing landscaping and around the retention basin. The Planning Commission felt that pedestrian and bicycle connectivity was an important part of development's design and that large commercial developments should accommodate pedestrians and bicyclists. The Commission further recommended that the applicant work with staff to address some wheelchair access concerns presented by a member of the public. Existing Landscaping and Future Building Pads: Planning Commissioners and the Lake La Quinta residents expressed concerns with the existing retention basin landscaping and vacant Coachella Valley Water District well site located at the southwest corner of the site along Adams Street. The well site is not a part of this Site Development Permit application and no time frame has been identified for construction of perimeter walls. Once completed, the well site would typically be surrounded by a standard eight foot block wall, providing some screening between Adams Street and the west side of the store. The Planning Commission also had concerns with the existing landscaping and undeveloped future building pads along Adams Street, specifically in regards to the future building pads near Adams Street remaining unimproved for an undetermined time frame. As a result, the Planning Commission conditioned that the applicant clean-up the Adams Street landscaping, provide temporary landscaping for future building pads 1 and 2, and work with the Coachella Valley Water District in order to improve the adjacent undeveloped well site (COA No.57). PLANNING COMMISSION ACTION Discussion during the July 10, 2007, Planning Commission (Attachment 5) hearing primarily focused on conditions involving screening, lighting, building architecture, and pedestrian access, with special consideration given to the concerns presented by the residents of Lake La Quinta and Rancho La Quinta. After discussion of the concerns 0 L. 466 and considering testimony from residents, the Planning Commission ultimately approved Site Development Permit 2007-891, with conditions, by a 5-0 vote. Following the Site Development Permit approval, the Planning Commission approved Sign Program SA 07-1150 through minute motion 2007-011 by a 5-0 vote. The approved sign program included the 1,200 square foot main sign and the 900 square foot west facing sign. Public Notice and Comments Staff has received multiple letters emailed from Lake La Quinta residents and representatives of the Homeowner's Association (Attachment 6) having concerns with an increase in traffic on Adams Street, building aesthetics, parking lot lighting, and parking lot screening. Staff also received three phone calls from Lake La Quinta residents. The callers voiced concerns with the architecture and asked that the development be more upscale than what is currently proposed. Staff received a letter from the adjacent developer of Washington Park suggesting modifications to Auto Centre Drive. Staff also received a letter from the owners of the adjacent Aventine Apartments supporting the applicant's wall design. Staff has not received any other correspondence or phone calls prior to the filing of this report. This application and the hearing thereon was advertised in The Desert Sun newspaper and was posted on July 7, 2007. All property owners within 500 feet of the site were mailed a copy of the public hearing notice. Environmental Analysis This proposal implements the previously approved Centre at La Quinta Specific Plan. The environmental impacts associated with the implementation of that Specific Plan have been previously assessed in accordance with the California Environmental Quality Act (CEQA). A full Environmental Impact Report (EIR) for the development of the Centre at La Quinta Specific Plan 97-029, was certified by the City Council in 1997. This EIR assumed greater square footage of commercial development on the site than what is currently proposed in this application. A Supplemental EIR was certified in 1998 by the City Council in connection with the approval of the Centre at La Quinta Specific Plan 97-029 Amendment #1. That amendment established more detailed standards for big box, stand alone stores, such as what is proposed in this application. The Supplemental EIR further addressed traffic and noise impacts and imposed mitigation measures. The mitigation measures for Adams Street have all been implemented. An Addendum to the Final EIR and Supplemental EIR was certified by the City Council in 2002 in connection with Site Development Permit 02-728, Conditional Use Permit 02-067, and Tentative Parcel Map 30420 for the Wal-Mart Supercenter. This Addendum updated the information from the prior EIRs. In 2005, the City prepared a further addendum to the 1997 EIR in connection with an update to the circulation component of the Specific Plan. That update established the access from 0 467 Planning Area II to Adams Street and assessed the potential for traffic impacts associated therewith. In 2005, the City also issued a Mitigated Negative Declaration (MND) in connection with the approval of Site Development Permit 05-824 and Conditional Use Permit 05-090 for the Sam's Club. That MND included an updated traffic analysis for the Centre at La Quinta. In 2006, the City adopted CEQA findings under Public Resources Code Section 21166 in accordance with in connection with the approval of Tentative Parcel Map 34855 for this site. Those findings concluded that no further environmental review was necessary. In connection with the proposed development of this site, a new noise study was prepared by Impact Science on June 25, 2007. The conclusions of that report show that the noise impacts associated with the operation of proposed store will not create any significant impacts on neighboring properties. Thus, as the proposed development is an implementation of the approved Specific Plan and no changed circumstances or conditions are proposed nor has any new information been submitted, no further environmental review is necessary pursuant to Public Resources Code Section 21166 and the Section 15162 of the Guidelines for Implementation of CEQA. FINDINGS AND ALTERNATIVES: Findings necessary to approve the various development applications can be made and are contained in the attached Resolutions. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council upholding the Planning Commission approval of Site Development Permit 2007-891 subject to the Findings and Conditions of Approval; or 2. Accept the applicant's appeal request and direct staff to prepare a Resolution overturning the Planning Commission and granting the appellant's request; or 3. Provide staff with alternative direction. r Approved for submission by: Thomas P. Genovese, City Manager 0 468 Attachments: 1. Site Development Permit for JC Penney's (booklet) 2. Specific Plan 1997-029 Amendments No. 4, Development Scenario No. 2 Site Plan 3. Revised Side and Rear Elevations Presented during the July 10, 2007 Planning Commission Hearing. 4. Stamko Appeal letter 5. Draft Minutes of the July 10, 2007 Planning Commission Hearing 6. Letters from the Public •..t 469 RESOLUTION 2007- A RESOLUTION OF THE OF THE CITY COUNCIL OF THE CITY Of LA QUINTA, CALIFORNIA, UPHOLDING THE PLANNING COMMISSION DECISION APPROVING DEVELOPMENT PLANS FOR A ±105,300 SQUARE FOOT COMMERCIAL RETAIL BUILDING (JC PENNEY'S), LANDSCAPING, AND PARKING LOT WITHIN THE CENTRE AT LA QUINTA LOCATED SOUTH OF AUTO CENTRE DRIVE, EAST OF ADAMS STREET, AND WEST OF LA QUINTA DRIVE CASE: SITE DEVELOPMENT PERMIT 2007-891 APPLICANT: STAMKO DEVELOPMENT CO. WHEREAS, the City Council of the City of La Quinta, California, did on the 171h day of July 2007, hold a duly noticed Public Hearing to consider an appeal by Stamko Development Co. regarding Conditions No. 57, 63, 66, and 67 of Planning Commission Resolution 2007-031, for a Site Development Permit to construct a 105,300 square foot commercial retail building, landscaping, and parking area on an 18.2 acre parcel of land area located south of Auto Centre Drive, east of Adams Street, and west of La Quinta Drive in the Centre at La Quinta project within the Regional Commercial Zoning District, more particularly described as: APN: 649-030-012, 649-670-013, 649-670-015 thru 649-670-022 WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 10`h day of July, 2007, hold a duly -noticed Public Hearing to consider adoption of a recommendation on Site Development Permit 2007-891 and, after hearing and considering all testimony and arguments, did adopt Planning Commission Resolution 2007-031, recommending to the City Council approval of Site Development Permit 2007-891; and, WHEREAS, the Architecture and Landscaping Review Committee, did on the 27`h day of June, 2007, at a regular meeting, recommend approval of the development plans, subject to conditions; and, WHEREAS, the Planning Department has published a public hearing notice in the Desert Sun newspaper on July 7, 2007 as prescribed by the Municipal Code. Public hearing notices were also mailed to all property owners within 500 feet of the site; and a 479 Resolution 2007- Site Development Permit 2007-891 Stamko Development Co. & JC Penney's July 17, 2007 WHEREAS, the La Quinta Planning Department has determined that the request has been previously assessed in conjunction with Environmental Assessment 1997-337 Amendment No. 1, which was certified by the City Council on November 17, 1998, and an Addendum which was certified by the City Council on October 18, 2005. No changed circumstances or conditions are proposed, nor has any new information been submitted which would trigger the preparation of a subsequent environmental review pursuant to Public Resources Code Section 21166 and the Guidelines for Implementation of the California Environmental Quality Act. WHEREAS, at the Public Hearing upon hearing and considering all testimony and arguments of all interested persons desiring to be heard, said City Council did make the following Mandatory Findings to justify approval of said Site Development Permit: 1. The retail commercial building in this proposed phase of the project is consistent with the General Plan in that it is designated Regional Commercial uses. 2. The commercial project has been designed to be consistent with the applicable provisions of the City's Zoning Code, or amended as allowed in compliance with the goals and objectives of the Centre at La Quinta Specific Plan, Specific Plan 1997-029, Amendments No. 1 and 4, in that the project is a permitted use and complies with the development standards and design guidelines. 3. The Planning Department has determined that the request has been previously assessed in conjunction with Environmental Assessment 1997- 337 Amendment No. 1, which was certified by the City Council on November 17, 1998, and an Addendum which was certified by the City Council on October 18, 2005. No changed circumstances or conditions are proposed, nor has any new information been submitted which would trigger the preparation of a subsequent environmental review. 4. The site design of the project including, but not limited to project entries, interior circulation, pedestrian and bicycle access, pedestrian amenities, screening of equipment, exterior lighting, and other site design elements are compatible with previous approved and constructed phases, surrounding residential and commercial development, and with the quality of design prevalent in the City. ...�, 01 Resolution 2007- Site Development Permit 2007-891 Stamko Development Co. & JC Penney's July 17, 2007 5. The landscape design of the proposed project, as conditioned by the Planning Commission, including but not limited to the arrangement, variety, size, color, texture, and coverage of plant materials, with conditions, has been designed so as to provide relief, complement buildings, visually emphasize prominent design elements, screen undesirable views, provide a harmonious transition between adjacent land uses, and provide an overall unifying influence to enhance the visual continuity of the project. 6. The architectural design of the project, as conditioned by the Planning Commission, is compatible with the surrounding development, previously approved and constructed phases, and with the quality of design prevalent in the City. The retail commercial building is suitably designed and conforms to the established theme of the project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California as follows: 1. That the above recitations are true and correct and constitute the findings of said City Council in this case; and 2. That it does hereby uphold the decision of the Planning Commission to approve Site Development Permit 2007-891, for the reasons set forth in this Resolution and subject to the attached Conditions of Approval. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 17" day of July, 2007, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California 0 472 Resolution 2007- Site Development Permit 2007-891 Stamko Development Co. & JC Penney's July 17, 2007 ATTEST: VERONICA MONTECINO, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California • 473 PLANNING COMMISSION RESOLUTION 2007-031 CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2007-891 STAMKO DEVELOPMENT CO. JULY 10, 2007 GFNFRAI The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Tentative Parcel Map, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Site Development Permit shall comply with the requirements and standards of Government Code § § 66410 through 66499.58 (the "Subdivision Map Act"), Chapter 13 of the La Quinta Municipal Code ("LQMC"), Conditions of Approval for Specific Plan 97-029 Amendments #1 through #4 and Tentative Parcel Map No. 34855. The City of La Quinta's Municipal Code can be accessed on the City's Web Site at www.la-guinta.org. 3. Site Development Permit 06-891 shall comply with all applicable conditions and/or mitigation measures for the following approvals: • Environmental Assessment 97-337, as amended or supplemented • Specific Plan 97-029 Amendments #1 through #4 • Tentative Parcel Map 34855 4. This Site Development Permit is valid for two years, unless an extension is applied for and granted by the Planning Commission pursuant to Section 9.200.080 of the La Quinta Municipal Code. 5. The City shall not issue any building permits for the construction of this Site Development Permit until Parcel Map 34855 has received final approval and has been recorded. 6. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain any necessary clearances and/or permits from the following agencies: 07 PLANNING COMMISSION RESOLUTION 2007-031 CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2007-891 STAMKO DEVELOPMENT CO. JULY 10, 2007 e Fire Marshal • Public Works Department (Grading Permit, Green Sheet (Public Works Clearance) for Building Permits, Improvement Permit) • Planning Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) • SunLine Transit Agency • South Coast Air Quality Management District Coachella Valley When applicable, the applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. A project -specific NPDES construction permit must be obtained by the applicant; and who then shall submit a copy of the Regional Water Quality Control Board's ("RWQCB") acknowledgment of the applicant's Notice of Intent ("NOI"), prior to the issuance of a grading or site construction permit by the City. 7. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, Sections 8.70.010 at seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water), LQMC; Riverside County Ordinance No. 457; and the State Water Resources Control Board's Order No. 99-08-DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs one (1) acre or more of land, or that disturbs less than one (1) acre of land, but which is a part of a construction project that encompasses more than one (1) acre of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP"). 05 2 of 23 PLANNING COMMISSION RESOLUTION 2007-031 CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2007-891 STAMKO DEVELOPMENT CO. JULY 10, 2007 The applicant or design professional can obtain the California Stormwater Quality Association SWPPP template at www.cabmphandbooks.com for use in their SWPPP preparation. B. The applicant's SWPPP shall be approved by the City Engineer prior to any on or off -site grading being done in relation to this project. C. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. D. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (8.70.020 (Definitions), LQMC): 11 Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. E. All erosion and sediment control BMPs proposed by the applicant shall be approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. F. The approved SWPPP and BMPs shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City. OPERTY RIGHTS 8. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. Said conferred rights shall also include grant of access easement to the City of La Quinta for the purpose of graffiti removal by City staff or assigned agent in perpetuity and agreement to the method to •..0 476 3 of 23 PLANNING COMMISSION RESOLUTION 2007-031 CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2007-891 STAMKO DEVELOPMENT CO. JULY 10, 2007 remove graffiti and to paint over to best match existing. The applicant shall establish the aforementioned requirements in the CC&R's for the development or other agreements as approved by the City Engineer. 9. The applicant shall offer for dedication all public street right-of-ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 10. The public street right-of-way offers for dedication required for this development include: A. PUBLIC STREETS 1) Adams Street (Primary Arterial - Option A, 110' ROW) - No additional right-of-way is required for the standard 55 feet from the centerline of Adams Street for a total 110-foot ultimate developed right-of-way except for an additional right-of-way dedication at the Lot B entry driveway of 65 feet from the centerline and 186 feet long plus a variable dedication of an additional 120 feet to accommodate improvements conditioned under STREET AND TRAFFIC IMPROVEMENTS. 2) Auto Centre Drive (Collector, 74' ROW) - No additional right-of- way is required for the standard 37 feet from the centerline of Auto Centre Drive for a total 74-foot ultimate developed right- of-way. 3) La Quinta Drive (Modified Collector, 60' ROW per SP 97-039) - No additional right-of-way is required for the 30 feet from the centerline of La Quinta Drive for a total 60-foot ultimate developed right-of-way per SP 97-039. 4) Auto Centre Way South, Lot "A" (Collector, 74' ROW) - No additional right-of-way is required for the standard total 74-foot ultimate developed right of way from Auto Centre Drive to Lot "B" as dedicated on Parcel Map No. 30420 except for additional rights -of -way required in the final alignment at the intersection of Auto Centre Way South and Lot B. 11. The applicant shall retain for private use all private street right-of-ways in conformance with the City's General Plan, Municipal Code, applicable .: 07 4 of 23 PLANNING COMMISSION RESOLUTION 2007-031 CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2007-891 STAMKO DEVELOPMENT CO. JULY 10, 2007 specific plans and parcel maps, and/or as required by the City Engineer. A. PRIVATE STREETS 11 Lot "B" (Non-standard Local Commercial Street, 31' ROW) - The Private Local Commercial Street shall be 31 feet of right-of- way as shown on the approved Tentative Parcel Map No. 34855 except for: a) additional 37 feet of right-of-way on Lot "B" at La Quinta Drive to provide for one eastbound through lane, one north bound left turn lane and one west bound through lane. b) additional 37 feet of right-of-way on Lot "B" at Auto Center Way South to provide for one eastbound through lane, one north bound left turn lane and one west bound through lane. On -street parking shall be prohibited on Lot "B" from Adams Street to La Quinta Drive. The applicant shall establish provisions for ongoing enforcement of the parking restriction in the CC&R's or applicable agreements. The CC&R's or applicable purchase agreements shall be reviewed by the Engineering Department prior to recordation or execution. 12. When the City Engineer determines that access rights to the proposed street right-of-ways shown on the approved Tentative Parcel Map No. 34855 are necessary prior to approval of the Final Parcel Map dedicating such right-of- ways, the applicant shall grant the necessary right-of-ways within 60 days of a written request by the City. 13. The applicant shall create perimeter landscaping/ setbacks along all public right-of-ways as follows: A. Adams Street (Primary Arterial) - 20-foot from the R/W-P/L. The applicant shall supplement the landscaped setback dedicated by Parcel Map No. 28525-2, Lot C, to maintain the 20-foot perimeter landscaping/setbacks adjacent to any building along the new right-of- way required above for the deceleration/right turn only lane on Adams Street. The supplemented landscaped setback shall be an additional 08 5 of 23 PLANNING COMMISSION RESOLUTION 2007-031 CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2007-891 STAMKO DEVELOPMENT CO. JULY 10, 2007 10 feet along the easterly edge of Lot C and running parallel to the proposed additional right-of-way on Adams Street per Condition 7.A.1) at the Lot B entry driveway. The easterly edge of the landscape setback is to be measured 85 feet from the centerline and 186 feet long plus a variable dedication of an additional 120 feet. The Adams Street landscape setback for Parcel 1 and 2 shall be 10 feet adjacent to parking for that portion of the new right-of-way (required for a deceleration lane per Condition 7.A.1). B. Auto Centre Drive and Auto Centre Way South (Collector Street) — As required by the General Plan and City Code unless otherwise approved in the Specific Plan. C. La Quinta Drive — As required by the General Plan and City Code unless otherwise approved in the Specific Plan. The setback requirements shall apply to all frontages including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall offer for dedication blanket easements for those purposes on the Final Parcel Map. 14. Direct vehicular access to Adams Street from lots with frontage along Adams Street is restricted (Parcels 1 through 4); except for the access point identified on the tentative parcel map as Lot "B". The vehicular access restriction shall be shown on the recorded parcel map. Direct vehicular access to La Quinta Drive from lots with frontage along La Quinta Drive is restricted; except for the access point identified on Tentative Parcel Map No. 34855 and Substantial Conformance No. 1 as Lot "B" and Parcel 5 and 8. Access to Parcel 9 shall be considered through a separate Site Development Permit. Direct vehicular access to Public Streets for other Parcels not previously conditioned per this section shall have driveway separations a minimum of 250 feet measured between curb returns unless approved by the City Engineer. The applicant shall align the centerlines of driveways north and south along Private Street Lot B. 15. The applicant shall furnish proof of easements, or written permission, as 09 6 of 23 PLANNING COMMISSION RESOLUTION 2007-031 CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2007-891 STAMKO DEVELOPMENT CO. JULY 10, 2007 appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. 16. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of the Tentative Parcel Map and the date of recording of any Final Map, unless such easement is approved by the City Engineer. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refers to persons currently certified or licensed to practice their respective professions in the State of California. 17. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of Section 13.24.040 (Improvement Plans), LQMC. 18. The following improvement plans shall be prepared and submitted for review and approval by the Public Works Department. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. On -Site Precise Grading/Storm Drain Plans 1" = 30'Horizontal B. PM10 Plan 1" = 40' Horizontal C. SWPPP 1" = 40' Horizontal NOTE: A through C to be submitted concurrently. D. Off -Site Street Improvement/Storm Drain Plan 1 " = 40' Horizontal, 1 " = 4' Vertical E. Off -Site Signing & Striping Plan 1 " = 40' Horizontal The Off -Site street improvement plans shall have separate plan sheet(s) (drawn at 20 scale) that show the sidewalk, mounding, and berming design in the combined parkway and landscape setback area. M 480 7 of 23 PLANNING COMMISSION RESOLUTION 2007-031 CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2007-891 STAMKO DEVELOPMENT CO. JULY 10, 2007 NOTE: D through E to be submitted concurrently. Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. All Off -Site Plan & Profile Street Plans and Signing & Striping Plans shall show all existing improvements for a distance of at least 200-feet beyond the project limits, or a distance sufficient to show any required design transitions. All On -Site Signing & Striping Plans shall show, at a minimum; Stop Signs, Limit Lines and Legends, No Parking Signs, Raised Pavement Markers (including Blue RPMs at fire hydrants) and Street Name Signs per Public Works Standard Plans and/or as approved by the Engineering Department. "Rough Grading" plans shall normally include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or sufficient cover to clear any adjacent obstructions. The applicant shall prepare an accessibility assessment on a marked up print of the building floor plan identifying every building egress and notes the 2001 California Building Code accessibility requirements associated with each door. The assessment must comply with submittal requirements of the Building & Safety Department. A copy of the reviewed assessment shall be submitted to the Engineering Department in conjunction with the Site Development Plan when it is submitted for plan checking. "On -Site Precise Grading" plans shall normally include all on -site surface improvements including but not necessarily limited to finish grades for curbs & gutters, building floor elevations, parking lot improvements and ADA requirements. 19. The City maintains standard plans, detail sheets and/or construction notes for elements of construction which can be accessed via the Public Works link at the City website (www.la-quinta.org). 20. The applicant shall furnish a complete set of mylars of all approved improvement plans to the City Engineer. 481 8 of 23 PLANNING COMMISSION RESOLUTION 2007-031 CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2007-891 STAMKO DEVELOPMENT CO. JULY 10, 2007 At the completion of construction, and prior to the final acceptance of the improvements by the City, the applicant shall update the mylars in order to reflect the as -built conditions. PRECISE GRADING 21. The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 22. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a precise grading permit approved by the City Engineer. 23. To obtain an approved precise grading permit, the applicant shall submit and obtain approval of all of the following: A. A precise grading plan prepared by a qualified engineer, B. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, (Fugitive Dust Control), LQMC, and C. A Best Management Practices report prepared in accordance with Sections 8.70.010 and 13.24.170 (NPDES stormwater discharge permit and Storm Management and Discharge Controls), LQMC. All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. A statement shall appear on the Final Parcel Map that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 24. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if 482 9 of 23 PLANNING COMMISSION RESOLUTION 2007-031 CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2007-891 STAMKO DEVELOPMENT CO. JULY 10, 2007 any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. 25. The Planning Commission shall approve any significant future Site Development Permit modifications necessary to accommodate any required drainage improvement revisions, as determined by the Planning Director. 26. Stormwater handling shall be revised as necessary and approved by the City Engineer to conform with the approved hydrology and drainage reports for The Centre at La Quinta Development to include Parcel Maps No. 28525-2, 30420, and 33588, including requirements for stormwater retention from the Sam's Club Retail Center/Fueling Station and Tentative Parcel Map No. 34855. The applicant is hereby notified that future site modifications may be necessary including, but not limited to lot and street reconfiguration. Verification of the proposed storm water retention system is subject to review and approval by the City Engineer. If the proposed retention capacity or pass through storm water flow is found to be inadequate during final design, the applicant shall revise what is currently proposed in the preliminary hydrology study and make adjustments to the site layout as needed to accommodate the increased retention/detention or pass through capacity required to satisfy the safety issues of the Public Works Department. Pursuant to the aforementioned, the applicant may be required to construct additional underground and/or above ground drainage facilities to convey on site and off site storm water. 27. The applicant shall comply with the provisions of Section 13.24.120 (Drainage), LQMC, Retention Basin Design Criteria, Engineering Bulletin No. 06-16 - Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin Design Requirements. More specifically, stormwater falling on site during the 100 year storm shall be retained within the development, unless otherwise approved by the City Engineer. The design storm shall be either the 3 hour, 6 hour or 24 hour event producing the greatest total run off. 28. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief Is 483 10 of 23 PLANNING COMMISSION RESOLUTION 2007-031 CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2007-891 STAMKO DEVELOPMENT CO. JULY 10, 2007 route. 29. In design of retention facilities, the maximum percolation rate shall be two inches per hour. The percolation rate will be considered to be zero unless the applicant provides site specific data indicating otherwise. Nuisance water shall be retained on site. Nuisance water shall be disposed of per approved methods contained in Engineering Bulletin No. 06-16 — Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin Design Requirements. 30. No fence or wall shall be constructed around any retention basin unless approved by the Planning Director and the City Engineer. 31. For on -site above ground common retention basins, retention depth shall be according to Engineering Bulletin No. 06-16 — Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems, or as approved by the City Engineer. Side slopes shall not exceed 3:1 and shall be planted with maintenance free ground cover. Additionally, retention basin widths shall be not less than 20 feet at the bottom of the basin. 32. Stormwater may not be retained in landscaped parkways or landscaped setback lots for new retention areas not previously authorized by Specific Plan 97-029, Amendments 1 through 4. 33. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 34. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 35. If the applicant gains CVWD approval to discharge storm water directly, or indirectly, into the Coachella Valley Stormwater Channel, the applicant shall indemnify the City from the costs of any sampling and testing of the development's drainage discharge which may be required under the City's NPDES Permit or other City- or area -wide pollution prevention program, and for any other obligations and/or expenses which may arise from such discharge. The indemnification shall be executed and furnished to the City prior to the issuance of any grading, construction or building permit, and ,•. ;, 484 11 of 23 PLANNING COMMISSION RESOLUTION 2007-031 CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2007-891 STAMKO DEVELOPMENT CO. JULY 10, 2007 shall be binding on all heirs, executors, administrators, assigns, and successors in interest in the land within this tentative parcel map excepting therefrom those portions required to be dedicated or deeded for public use. The form of the indemnification shall be acceptable to the City Attorney. If such discharge is approved for this development, the applicant shall make provisions in the final development CC&Rs for meeting these potential obligations. The 100-year storm water HGL shall be 3 feet below the channel lining and 2 feet below the Project Storm HGL. UTII ITIFS 36. The applicant shall comply with the provisions of Section 13.24.110 (Utilities), LQMC. 37. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 38. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed underground. 39. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 40. The applicant shall comply with the provisions of Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access For Individual Properties And Development), LQMC for public streets; and Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. A. 485 12 of 23 PLANNING COMMISSION RESOLUTION 2007-031 CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2007-891 STAMKO DEVELOPMENT CO. JULY 10, 2007 41. The applicant shall construct the following street improvements to conform with the General Plan (street type noted in parentheses.) A. OFF -SITE STREETS 11 Adams Street (Primary Arterial — Option A; 1 10' R/W): No addition widening on the east side of the street along all frontage adjacent to the tentative parcel map boundary is required except at locations where additional street width is needed to accommodate: a) A deceleration/right turn only lane at Adams Street Lot "B" Entry. The east curb face shall be located fifty three feet (53') east of the centerline and length. The deceleration/right turn only lane shall be for a length of 186 feet plus a variable dedication of an additional 120 feet. b) Construct the left turn pocket and left out restrictor for the left turn movement from southbound Adams Street to the Access Drive. Other required improvements in the Adams Street right-of-way and/or adjacent landscape setback area include: a) All appurtenant components such as, but not limited to: curb, gutter, traffic control striping, legends, and signs. b) Reconstruct the existing 6-foot meandering sidewalk along the deceleration/right turn only lane at Lot "B" plus additional transitional improvements. The applicant shall extend improvements beyond the parcel map boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 2) Auto Centre Drive (Collector Street, 74' ROW) No additional widening on the south side of the street along all frontage adjacent to the tentative parcel map boundary is required. 486 13 of 23 PLANNING COMMISSION RESOLUTION 2007-031 CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2007-891 STAMKO DEVELOPMENT CO. JULY 10, 2007 Other required improvements in the Auto Centre Drive right-of-way and/or adjacent landscape setback area include: a) All appurtenant components such as, but not limited to: curb, gutter, traffic control striping, legends, and signs. 3) La Quinta Drive (Modified Collector, 60' ROW per SP 97-039) No additional widening on the west side of La Quinta Drive along all frontage adjacent to the tentative parcel map boundary is required. Other required improvements in the La Quinta Drive right-of-way and/or adjacent landscape setback area include: a) Reconstruct the existing intersection improvements at La Quinta Drive and Auto Centre Way South as delineated on Parcel Map No. 30420. b) All appurtenant components such as, but not limited to: curb, gutter, traffic control striping, legends, and signs. 4) Auto Centre Way South, Lot "A" (Collector, 74' ROW) Widen Auto Centre Way South from Auto Centre Drive to Lot "B" to its ultimate width of 52 feet as specified in the General Plan and the requirements of these conditions. Other required improvements in the Auto Centre Way South right-of- way and/or adjacent landscape setback area include: a) All appurtenant components such as, but not limited to: curb, gutter, traffic control striping, legends, and signs. b) Construct a 6-foot sidewalk along the curb face. c) Reconfigure parking facilities at the southeast corner of Auto Centre Drive as required by the City Engineer. B. PRIVATE STREETS 11 Lot "B" - Construct full 30-foot wide travel width improvements within a 31-foot right-of-way except for: 487 14 of 23 PLANNING COMMISSION RESOLUTION 2007-031 CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2007-891 STAMKO DEVELOPMENT CO. JULY 10, 2007 a) Additional widening on Lot "B" at the La Quinta Drive intersection for a total travel width measured gutter flow line to gutter flow line of 36 feet to accommodate one eastbound lane, a northbound left turn lane and one westbound lane. b) Additional widening on Lot B at the Auto Center Way South intersection for a total travel width measured gutter flow line to gutter flow line of 36 feet to accommodate one eastbound lane, a northbound left turn lane and one westbound lane. 42. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic)• Minimum structural sections shall be as follows: Collector 4.0" a.c /5.0" c.a.b. Primary Arterial 4.5" a.c./6.0" c.a.b. or the approved equivalents of alternate materials. 43. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 44. General access points and turning movements of traffic are limited to the following: A. Adams Street Lot "B" intersection with Adams Street: Right turn in and out movements and left turn in movements are permitted. Left turn out movement is prohibited. No driveway access to Adams Street from Parcels 1 through 4 is permitted. 15 of 23 PLANNING COMMISSION RESOLUTION 2007-031 CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2007-891 STAMKO DEVELOPMENT CO. JULY 10, 2007 B. Auto Centre Drive 1) Existing roundabout at Auto Centre Way and Auto Centre Drive: Right turn in and out movements are permitted. Left turn in and out movements are prohibited. 2) Driveways along the south side (as shown on the Site Development Permit site plan): Access and full turn movements are permitted. C. La Quinta Drive 1) Lot "B" intersection with La Quinta Drive: Full turn movements are permitted. 2) Driveway access to Future Bldg. Area — 3, JC Penney and Future Area - 1: Access and full turn movements are permitted. 3) Driveway access and full turn movements to Future Bldg. Area — 4 and Future Bldg. Area — 5 are permitted. D. Auto Centre Way South 11 Auto Centre Way South intersection with Lot "B": Full turn movements are permitted. 2) Full turn movements are permitted at the shared access on the east side of Auto Centre Way South as shown on the Site Development Permit Site Plan. 45. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid -block street lighting is not required. 46. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets and parking areas shall be stamped and signed by qualified engineers. CONSTRUCTION 47. The City will conduct final inspections of habitable buildings only when the. .8.. 489 16 of 23 PLANNING COMMISSION RESOLUTION 2007-031 CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2007-891 STAMKO DEVELOPMENT CO. JULY 10, 2007 buildings have improved street and (if required) sidewalk access to publicly - maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets in residential developments are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last two within the development or when directed by the City, whichever comes first. 48. Any building mounted mechanical equipment shall be fully screened from view by an architectural feature, wall, or parapet of sufficient height to fully screen such equipment above its horizontal plane. LANDSCAPE AND IRRIGATION 49. The applicant shall comply with Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans), LQMC. 50. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas. 51. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. 52. Landscape areas shall have permanent irrigation improvements meeting the requirements of the Planning Director. 53. The applicant or his agent has the responsibility for proper sight distance requirements per guidelines in the AASHTO "A Policy on Geometric Design of Highways and Streets, 51h Edition" or latest, in the design and/or installation of all landscaping and appurtenances abutting and within the private and public street right-of-way. 54. Measures shall be taken to replace and repair any landscaping or irrigation equipment which is damaged. 55. Any ground -mounted mechanical equipment shall be screened by a wall, landscaping with significant foliage, or combination of the two, of a sufficient height and/or density to fully screen such equipment above its horizontal plane. A 499 17 of 23 PLANNING COMMISSION RESOLUTION 2007-031 CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2007-891 STAMKO DEVELOPMENT CO. JULY 10, 2007 56. Tree wells shall be spaced at consistent intervals throughout the parking lot except above those locations identified for underground storm water retention, similar to Site Development Permit 02-728. Final tree well locations and spacing shall be reviewed by the Architecture and Landscaping Review Commission with the final landscaping plans and approved by the Planning Director and Public Works Director. 57. The applicant shall clean up existing Adams Street landscaping and provide temporary landscaping on future building pads 1 and 2. The applicant shall work with the Coachella Valley Water District to clean up and improve the existing well site with a wall or landscaping. 58. All turf proposed at the northwest corner of La Quinta Drive and the Access Road shall be removed and replaced with landscaping consistent with the proposed palette. ARCHITECTURE 59. The applicant shall redesign the side and rear square framed fascias with a complimentary color to the building at the discretion of the architect. The front framed logo fascia is recommended for approval as proposed. 60. Two additional stack stone pilasters shall be placed at the rear corners of the building. Stack stone pilasters shall be extended all the way up along the framed fascias. The east elevations shall have an additional stack stone pilaster placed at the middle. 61. The applicant shall work with staff in order to provide a more contrasting desert color palate to the building architecture. Said change in the color palate shall be approved by the Planning Director. OUTDOOR LIGHTING 62. Exterior lighting shall comply with Section 9.100.150 (Outdoor Lighting) of the La Quinta Municipal Code. 63. Freestanding outdoor lighting within the parking lot shall be turned off or dimmed to a level approved by the Planning Director one hour following store closing hours. 64. All freestanding lighting fixtures along the west elevations of the property, 491 18 of 23 PLANNING COMMISSION RESOLUTION 2007-031 CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2007-891 STAMKO DEVELOPMENT CO. JULY 10, 2007 including Adams Street and adjacent parking areas, shall be limited to 24 feet in height and be fitted with a visor or shield to reflect lighting away from Adams Street. MISCELLANEOUS 65. Final carport designs, locations, and structural details shall be submitted with their associated future Site Development Permit applications. 66. To minimize headlight glare from the parking lot and to screen parking, the applicants shall construct a decorative stem wall, a raised landscaping berm, or a combination of both, to an effective height of four feet above the grade elevation of the parking lot. Final design shall be approved by the Planning Director. 67. The applicant will work with staff and shall provide improved pedestrian access from Adams Street to the front of future development area 1 and the proposed JC Penney's store. The applicant shall work with staff to provide improved pedestrian access to the southeast corner of the site. Final design shall be compliant with the Americans With Disabilities Act requirements and approved by the Planning Director. 68. The applicant shall use good faith effort to work with the owners of the adjacent property to the south (Aventine Apartments) in order to remove and replace an existing misaligned block wall with one to be constructed, at the applicant's cost and expense, on the property line. QUALITY ASSURANCE 69. The applicant shall employ construction quality -assurance measures that meet with the approval of the City Engineer. 70. The applicant shall employ, or retain, qualified engineers, surveyors, and such other appropriate professionals as are required to provide the expertise with which to prepare and sign accurate record drawings, and to provide adequate construction supervision. 71. The applicant shall arrange for, and bear the cost of, all measurements, sampling and testing procedures not included in the City's inspection program, but which may be required by the City, as evidence that the construction materials and methods employed comply with the plans, M 19 of 23 PLANNING COMMISSION RESOLUTION 2007-031 CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2007-891 STAMKO DEVELOPMENT CO. JULY 10, 2007 specifications and other applicable regulations. 72. Upon completion of construction, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing," "As - Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all AutoCAD or raster -image files previously submitted to the City, revised to reflect the as -built conditions. MAINTENANCE 73. The applicant shall comply with the provisions of Section 13.24.160 (Maintenance), LQMC. 74. The applicant shall make provisions for the continuous and perpetual maintenance of all private on -site improvements, perimeter landscaping, access drives, and sidewalks. FEES AND DEPOSITS 75. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. 76. Permits issued under this approval shall be subject to fees and deposits as identified in the existing Development Agreement, DA 97-004, which was approved by the City Council on July 21, 1997 under Ordinance No. 306. FIRE DEPARTMENT 77. Provide or show there exists a water system capable of delivering a fire flow 2500 gallons per minute for a two hours duration at 20 psi residual operating pressure, which must be available before any combustible material is placed on the construction site. 78. Approved accessible on site fire hydrants shall be located not to exceed 330 feet apart in any direction as measured by an approved route around the complex, exterior of the facility or building, and no portion of a building 493 20 of 23 PLANNING COMMISSION RESOLUTION 2007-031 CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2007-891 STAMKO DEVELOPMENT CO. JULY 10, 2007 further than 165 feet from a fire hydrant. Fire hydrants shall provide the required fire flow. 79. Prior to building plan approval and construction, applicant/developer shall furnish two copies of the water system fire hydrant plans to Fire Department for review and approval. Plans shall be signed by a registered civil engineer, and shall confirm hydrant type, location, spacing, and minimum fire flow. Once plans are signed and approved by the local water authority, the originals shall be presented to the Fire Department for review and approval. 80. Prior to issuance of building permits, the water system for fire protection must be provided as approved by the Fire Department and the local water authority. 81. Applicant/Developer shall mount blue dot retro-reflectors pavement markers on private streets, public streets and driveways to indicated location of the fire hydrant. It should be 8 inches from centerline to the side that the fire hydrant is on, to identify fire hydrant locations. 82. All structures shall be accessible from an approved roadway to within 150 feet of all portions of the exterior of the first floor. Further consideration may be given to the 30 foot wide Fire Department Emergency Hammer Head turn around on the east side of the JCPenney building, future building area-3 and retention basin. 83. Access lanes will not have an up, or downgrade of more than 12%. Access will not be less than 20 feet in width and have an unobstructed vertical clearance not less than 13 feet and 6 inches. Access lanes will be designed to withstand the weight of 80 thousand pounds over 2 axles. Access will have a turning radius capable of accommodating fire apparatus. Access lane shall be constructed with a surface so as to provide all weather driving capabilities. 84. Dead-end fire apparatus access roads in excess of 150 feet in length shall be provided with approved provision for the turn around capabilities of fire apparatus, or as otherwise approved by the Fire Department. 85. Driveway loops, fire apparatus access lanes and entrance curb radius should be designed to adequately allow access of emergency fire vehicles. The applicant or developer shall prepare and submit to the Fire Department for approval; a site plan designating required fire lanes with appropriate lane 494 21 of 23 PLANNING COMMISSION RESOLUTION 2007-031 CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2007-891 STAMKO DEVELOPMENT CO. JULY 10, 2007 printing and/or signs. 86. An approved Fire Department access key lock box (Minimum Knox Box 3200 series model) shall be installed next to the approved Fire Department access door to the building. If the buildings are protected with an alarm system, the lock box shall be required to have tampered monitoring. Required order forms and installation standards may be obtain at the Fire Department. 87. Display street numbers in a prominent location on the address side of building(s) and/or rear access if applicable. Numbers and letters shall be a minimum of 12" in height for building(s) up to 25' in height. In complexes with alpha designations, letter size must match numbers. All addressing must be legible, of a contrasting color, and adequately illuminated to be visible from street at all hours. 88. A rapid entry Knox Box shall be installed on the outside of the building. If the building/facility is protected with a fire alarm or burglar alarm system, the lock box will require "tamper" monitoring. Special forms are available from this office for ordering the Knox Box. 89. Install a complete commercial fire sprinkler system (per NFPA 13 1999 Edition). Fire sprinkler system(s) with pipe sizes in excess of 4" in diameter will require the project Structural Engineer to certify with a "wet signature", that the structural system is designed to support the seismic and gravity loads to support the additional weight of the sprinkler system. 90. All fire sprinkler risers shall be protected from any physical damage. The PIV and FCD shall be located to the front, within 25 to 50 feet of hydrant, and a minimum of 25 feet from the building(s). Sprinkler riser room must have indicating exterior and/or interior door signs. A C-16 licensed contactor must submit plans, along with current $307.00 deposit based fee, to the Fire Department for review and approval prior to installation. Guideline handouts are available for the Fire Department. 91. Install an alarm monitoring system for fire sprinkler system(s) with 100 or more heads (20 or more in Group I, Division 1.1 and 1.2 occupancies). Valve monitoring, water -flow alarm and trouble signals shall be automatically transmitted to an approved central station, remote station or proprietary monitoring station in accordance with 2001 CBC, Sec. 904.3.1. An approved audible sprinkler flow alarm shall be provided on the exterior in an A. 495 22 of 23 PLANNING COMMISSION RESOLUTION 2007-031 CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2007-891 STAMKO DEVELOPMENT CO. JULY 10, 2007 approved location and also in the interior in a normally occupied location. A C-10 licensed contractor must submit plans designed in accordance with NFPA 72, 1999 Edition, along with the current $192.00 deposit based fee, to the Fire Department for review and approval prior to installation. Guideline handouts are available from the Fire Department. 92. Install a portable fire extinguisher, with a minimum rating of 2A-10BC, for every 3,000 sq. ft. and/or 75 feet of travel distance. Fire extinguishers shall be mounted 3.5 to 5 ft above finished floor, measured to the top of the extinguisher. Where not readily visible, signs shall be posted above all extinguishers to indicate their locations. Extinguishers must have current CSFM service tags affixed. 93. No hazardous materials shall be stored and/or used within the building, which exceeds quantities listed in UBC Table 3-D and 3-E. No class I, II or IIIA of combustible/flammable liquid shall be used in any amount in the building. 94. Exit designs, exit signs, door hardware, exit markers, exit doors, and exit path marking shall be installed per the 2001 California Building Code. 95. Electrical room doors if applicable shall be posted "ELECTRICAL ROOM" on outside of door. 96. Access shall be provided to all mechanical equipment located on the roof as required be the Mechanical Code. 97. Air handling systems supplying air in excess of 2000 cubic feet per minute to enclosed spaces within buildings shall be equipped with an automatic shutoff (Ref CIVIC 609.0). 06 23 of 23 Jul 10 07 04:10p St--ko Development Co. Attachment 4 City of La Quinta Community Development Department 78 495 Calle Tampico La Quinta, California 92253 OF (760) 777-7125 FAX: (760) 777-1233 Appellant's Mailing Adl Application for OFFICE USE ONLY CatMA ._7 . qT Date Reerd. Fee;/ 7 T, Related Apps.: Lagged in by. S Appeal of Findings And1Or Conditions Resolution # and Condition(s) of Any development review action Please identify the type Type of Appeal: Change of Zone Specific Plan Conditional Use Permit Variance Minor Use Permit Phone: being appealed p to Section 9.220,120 of the Zoning Code. 4 �� 112p0j Tentative Tract Map Tentative Parcel Map � W/ Site Development Permit �y Temporary Use Permit Other Please provide sufficient information so as to make clear the substance of each of the grounds for appeal. If applicable, indicate the number of the specific condition which is being protested. APPEAL FEE: $175 (Resolutidn 98-84) 1361Appeal Fords -Card F�MWIE UL 112007 .• 497 01)Y W LA JUiN.A COMMUNITY DEVELOPMENT DEPARTMENT i/ ATTACHMENT #5 Planning Commission Minutes July 10, 2007 plan submitted for City Engineer's approval shall form with pad elevations shown on the Site Develop nt Permit site plan, unless the pad elevations have othe equirements imposed elsewhere in these Conditions o pproval. Where compliance within the abov tated limits is impractical, the City may consid alternatives that are shown to minimize safety con rns, maintenance difficulties and neighboring- wner dissatisfaction with the grade differential." i. Delete Condition 34 in s entirety. j. Delete Condition 48 'n its entirety and replace it with the following: "The ty will conduct final inspection of habitable buildi gs only when the buildings have improved street and (i equired) sidewalk access to publicly- maintaine streets. The i provements shall include required traffic control de es, pavement markings and street name signs." ROLL CAL AYES: Commissioners Barrows, Daniels, Engle Quill and ChAirman Alderson. NOES: None. ABSTAIN: None. ABSENT: ne. B. Site Development Permit 2007-891 and Sign Application 2007-1 150; a request of Stamko Development Co., for consideration of development plans for a ± 105,300 square foot commercial retail building (JC Penney), landscaping, parking lot, and Sign Program for the Centre at La Quinta, located south of Auto Centre Drive, east of Adams Street, and west of La Quinta Drive. 1. Commissioners Daniels, Barrows and Chairman Alderson disclosed they had met individually with the applicant in regard to the project. 2. Chairman Alderson opened the public hearing and asked that the Site Development Permit and Sign Application be heard at the same time. He asked for the staff report. Principal Planner Andrew Mogensen presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff reviewed the proposed condition changes. 49g G:\WPDOCS\PC Minutes\2007\7-10-07.doe 7 Planning Commission Minutes July 10, 2007 3. Chairman Alderson asked if there were any questions of staff. Commissioner Daniels asked the purpose of the turquoise pad. Staff stated it was a future building pad. 4. Commissioner Engle asked if the concerns raised in the e-mail correspondence received were addressed. Staff stated the issues were addressed through the previously approved Specific Plan. 5. Chairman Alderson asked if the proposed pedestrian crossing recommended by staff on Adams Street went through the retention basin. Staff stated it is intended to go around the retention basin. Chairman Alderson asked if the south elevation of the Penney's building had is a band of colored masonry material where the future adjacent building will be built. Staff stated they were requesting the additional detail because all elevations would be visible for some time. 6. Planning Director Les Johnson reviewed the changes to the conditions that were made since the final report was given to the Commission. He further stated the environmental review is consistent with the development scenarios identified in the Specific Plan. That is why staff has deemed the project to be consistent with the previously approved Environmental Assessment. 7. Assistant Planner Eric Ceja presented the information contained in the staff report regarding the Sign Program; a copy of which is on file in the Community Development Department. Planning Director Les Johnson informed the Commission that staff's presentation and recommendation is based on the revised elevations that the applicant will be presenting to the Commission. 8. Chairman Alderson asked if the applicant would like to address the Commission. Ms. Chris Clarke, representing Stamko Development Co., introduced her staff and gave a presentation on the project. Richard Clark, construction Manager for JC Penney and Mark Levin, Luden Architects, representing JC Penney, gave a presentation on the new elevations. 9. Commissioner Quill asked if the details noted on the rear elevation were lights. Mr. Levin stated they are security lights placed over the rear doors. They were added to this elevation. Commissioner 499 GAWPDOCS\PC Minutes\2007\7-10-07.doc 8 Planning Commission Minutes July 10, 2007 Quill asked the location of the loading dock. Mr. Levin stated it is on the west elevation. Commissioner Quill asked the distance from the south property line and the rear elevation. Ms. Clark stated there was a ten foot landscaping setback from the wall and an additional 60 foot fire lane to the rear of the building. Commissioner Quill stated the new elevation colors appear to be significantly different. Ms Clark stated it was a glitch with the copying process. They are not proposing to change any of the colors. 10. Chairman Alderson asked the total setback from the south property line. Ms. Clarke stated 70 feet. 11. Commissioner Engle asked why not use a more contrasting color such as a bronze or brown. Mr. Levin stated it was a decision based on the contrasting materials and colors. They believe the contrast is enough between the textures. As far as a more drastic contrast, they wanted more contrast with textures rather than with colors. 12. Commissioner Daniels noted the e-mail comments that had been received in regard to the architecture being out of place with the existing architecture in the area. Ms. Clark stated the Specific Plan has a much more modern architecture. The Sam's Club building was added to the Specific Plan at a later date. The Wal- Mart building and the accessory buildings all have modern steel and slate accents. The features on this building were to incorporate the Specific Plan theme into the design. This is the first JC Penney "green" building that will be LEED certified. Commissioner Daniels asked how "wedded" Penney's was to the red color. Ms. Clark stated it is their corporate color/logo. Mr. Richard Clark stated the color comes out with the construction of the block building. The red box is their logo/brand. They are going to a more modern look with the use of the glass. Penney is also looking to be more energy efficient and has received awards for their energy conservation measures. 13. Commissioner Daniels asked about the access off of Adams Street and the added traffic concerns raised by the Lake La Quinta residents. Ms. Clarke stated she had met the HOA on June 27th and concerns were voiced about the traffic concerns. This access was approved under one of the scenarios identified in a Specific Plan Amendment. The location of the accesR was 50� G:\WPDOCS\PC Minutes\2007\7-10-07.doc 9 Planning Commission Minutes July 10, 2007 dictated by the City. Commissioner Daniels asked about the deletion of the round -a -bout. Ms. Clark stated that is a request of the Washington Square owner and to take it out would require a major change to the Specific Plan. Planning Director Les Johnson explained that with the approval of this project the parking stalls on one quarter of the round -a -bout would be eliminated. Staff will address the other parking stalls when future entitlements ocur 14. Chairman Alderson stated the round -a -bout is a beautiful landscape screen but it could be a traffic concern with the cars parked in this area. Ms. Clarke stated the concern is the parking stalls where the cars have to back out into moving traffic. The parking stalls will be eliminated in the near future. 15. Chairman Alderson stated the large red sign is a gross violation of the City's Sign Ordinance. Planning Director Les Johnson stated that through the Sign Program process, the applicant can request a deviation from the Sign Ordinance. That is the request being presented to the Commission. Staff has prepared information as a comparative to the other signs that have been approved along Highway 111. Ms. Clarke stated that if you review the sign applications that have been approved for the businesses along Highway 111, you will see that they are not asking for much more than what is approved. Their application is for the JC Penney building only. The letters proposed by Penney's are six feet (293 square feet) for the north elevation and five feet in height (179 square feet) for the west elevation. She also did a comparison of what was applied for by the other businesses. In all instances the sign applications were for the sign letters only. She went on to review the different signs. Chairman Alderson asked about eliminating the sign on the west elevation. Ms. Clarke stated they have already eliminated the signs on the east and south elevations; anything further would be up to JC Penney. 16. Commissioner Quill asked if JC Penney will own the store. Ms. Clarke stated they will own the store and she will have a ground lease for a maximum of 100 years with a minimum of 25 years. Commissioner Quill asked if there was any relationship of this store to the store in Palm Desert. Mr. Clark stated none. Mr. Clark stated they have tried to expand the Palm Desert store and it isn't economically feasible for them to do that; therefore, they looked at where they could build another store and this location was determined to be the best. There is no intent to close the 501 G:\WPDOCS\PC Minutes\2007\7-10-07.doc 10 Planning Commission Minutes July 10, 2007 Palm Desert store. Commissioner Quill asked if there was a parapet on the 26 foot elevation. Mr. Levin stated the roof line is about 4-5 feet below. There is a parapet. 17. Commissioner Quill stated typically the retention basin and wells site are deeded to the City. Ms. Clarke stated the well site was deeded in 1999 to CVWD. CVWD has not given her any intention that they will be building the well site at this time. It will be a requirement for the buildout of this site. Commissioner Quill asked if she would have any objection to a condition being added to require the walls to be constructed for the well site before a Certificate of Occupancy is issued for the Penney's building. The City does not want that site bare until CVWD builds the well site. Mr. Dale Ross, Stantec Engineering, stated CVWD as a normal procedure, will require improvement of the well site which includes the walls. When they condition that, they will build it. Commissioner Quill asked if they had any objection to doing this upon the completion of the JC Penney building. Also, the retention basin services water off of Adams Street and it does not appear to be landscaped. Ms. Clarke stated the landscaping does not go into the basin but will come up the sides. It is beyond the 20-foot setback. Commissioner Quill stated he just wants assurance that it will be landscaped. Ms. Clarke stated it will be landscaped on all sides. Mr. Chuck Shepardson, landscape architect, stated it is their intention to see that any part of the retention basin that does not show landscaping will be landscaped. The west side is currently landscaped and the remainder will be done as this building is built. Commissioner Quill asked for assurance that when the building is complete the existing landscaping along Adams Street will be cleaned up. Ms. Clarke stated the Auto Center controls this landscaping, but when she builds this building she will regain control of this landscaping and it will be maintained. As far as the well site, she is currently in negotiations with CVWD to take the well site back. This has not been finalized, but she would not want to be conditioned to build a wall for a well that may not be built. Commissioner Quill stated he would then like to see it landscaped as part of the entire site. Ms. Clarke stated it would be required to be approved by the Planning Director. 18. Commissioner Quill stated the proposed parking is more than what is required and staff is requesting it be downsized and the landscaping increased. What he would like to see is a berm along 502 G:\WPDOCS\PC Minutes\2007\7-10-07.doc I I Planning Commission Minutes July 10, 2007 Adams Street where the parking spaces face Adams Street. Ms. Clarke stated they do have to meet the City requirements as well as their users requirements. She would like to suggest that this area be set aside as employee parking. Commissioner Quill stated the concern is not only the headlights but the scenic corridor and a berm with landscaping would help to hide the view of the cars into the parking lot. Ms. Clarke reminded the Commission that the pad to the north of this site is approved for an auto mall which will be more intensely lighted. 19. Chairman Alderson asked if the retaining wall was going to be constructed. Ms. Clarke stated not exactly as they still need to determine how this could be done. 20. Commissioner Quill asked if the new technology for underground retention basins will be used. Principal Engineer Ed Wimmer stated it should work. 21. Commissioner Barrows commended the applicant on being a LEED building and would like to see it advertised more. She asked what architectural features emphasize the LEED standards. Mr. Levin stated aesthetically there will be no mechanism you can point to and say it is LEED certified, it will be included in the functions of the building. Commissioner Barrows asked if the building could be plumbed to be solar in the future. Mr. Clark stated they are always looking to see how they can improve their building, but as a company policy, it is not being considered currently. 22. There being no further questions of the applicant, Chairman Alderson asked if there was anyone else that would like to address the Commission. Ms. Betty Frith, 47-760 Via Montana, Lake La Quinta HOA, stated staff has addressed almost all of their concerns. The only issue left is that they would like to see a berm constructed along Adams Street. She would also like to ask the distance of the left turn lane from the signal at Avenue 47. 23. Mr. Jay Arnoldas, 47-935 Via Opera, stated this architecture does not meet La Quinta's standards. His concern is the traffic pattern for this site. This entrance is going to be a car magnet to by-pass Highway 1 1 1 . Left turns out of their gate are going to be made even more difficult. He would like to see the access off of Adams Street eliminated and a requirement for the berm. A 503 G:\WPDOCS\PC Minutes\2007\7-10-07.doc 12 Planning Commission Minutes July 10, 2007 24. Mr. Ron Dawson, 79-770 Rancho La Quinta, serves on the Rancho La Quinta HOA, stated there should be different standard for those who have commercial structures off of Highway 111. Signage should be decreased as it is not on Highway 111. He asked why the loading dock is proposed for the west elevation facing residential. This is true for the sign as well. They both should be put on the east side. The future parcel on the northwest parcel will back up to Adams Street and the rear elevation will be unattractive. 25. Chairman Alderson asked if Ms. Clark had further conditions to discuss. Ms. Clark stated she would like to clarify that with the proposed Adams Street access it will not add any more stop signs or signals. She asked about Condition No. 76, the approved pedestrian access. She opposes this access because of the retention basin. To go around the retention basin will cause a pedestrian to enter the deceleration lane. Their ADA study has already been prepared and approved for this site. The path proposed by staff will not comply with the ADA requirements. 26. Mr. Jim Collins, 44-190 Monroe Street, Indio, stated he has done several of the ADA plans for many of the projects in La Quinta. He serves on several State boards for ADA compliance. In regard to the path of travel for the sidewalk recommended by staff, it would create a safety concern as well as being very difficult for a wheelchair to maneuver. You cannot have a cross slope that exceeds 2 percent. What is proposed by staff is not usable by the handicapped. What is proposed by Stantec Consulting is a workable plan and will meet ADA requirements. 27. Commissioner Quill stated he believes that people who live in the apartment complex to the south of this project would rather have a pedestrian access before the street access. Mr. Collins stated this will encourage a mid -block crossing which is extremely dangerous. 28. Chairman Alderson asked if staff could work this out with the applicant. Planning Director Les Johnson stated the intent was never to encourage a mid -block crossing. The intent was to provide a connection into this project without going all the way up to the street access. Ms. Clarke stated she proposed a different access for the Aventine residents but was told by stiff 504 G:\WPDOCS\PC Minutes\2007\7-10-07.doc 13 Planning Commission Minutes July 10, 2007 that the Sheriff's Department has asked that no access be allowed to the rear of the building. Staff stated the intent of the pedestrian access was not just for the Aventine residents, but for everyone in this area. Ms. Clarke stated she believes an access could be made at the southerly end of La Quinta Drive. 29. Commissioner Barrows stated she would like to see that both options be considered. Staff stated they would like to pursue it first with the Sheriff's Department. 30. Ms. Clark stated she also had a concern with Condition No. 75, regarding the berms. She would like to recommend they add on to the retention wall up to Lot B and increase the height two to three feet, so that it runs the entire length from the Aventine property line to Lot B. Planning Director Les Johnson stated the condition is written to allow her to do as she is requesting. It lists all the alternatives and would be identified on the landscape plans that will come back to the Architecture and Landscape Review Committee and Planning Director for final approval. Ms. Clark asked to discuss Condition No. 72, requiring the lights in the parking lot be dimmed or turning off at the close of business. This is a 24-hour center so they do not turn their lights off. Typically this is up to the tenant, and this has not been required on any of their parking lots. 31. Chairman Alderson asked about the removal of the sign on the west elevation. Since it is going to be behind another building and the well site it potentially will not be seen. Mr. Clark stated they opted to keep this sign because there is no time frame for the development of the future building or well site. To them it is an opportunity for recognition. In addition, the letters will be illuminated. 32. Mr. Steve Holmes, Stantec Consulting, the left turn lane will match the left turn at Avenue 47. The island will be modified to continue on. Figure 2.1 on the plans is the preliminary grading and drainage plan which does show the grade elevations. 33. Mr. Rob Dawson, Rancho La Quinta, stated that in regard to the lights, Walgreens was conditioned by the City to reduce their lights at the close of business. 505 G\WPDOCS\PC Minutes\2007\7-10-07.doc 14 Planning Commission Minutes July 10, 2007 34. There being no further questions of the applicant and no other public comment, the public hearing was closed and open for Commission discussion. 35. Commissioner Quill asked for verification that Building Area 2 was not being approved at this time. Planning Director Les Johnson stated that is true. Commissioner Quill asked if it will require a specific plan amendment. Staff stated no, it will be a site development permit only. The 100 foot setback requirement in the Specific Plan relates to auto center uses and not retail. Retail must have a substantial setback with no measurement defined. Staff is discussing with the applicant as to what distance "substantial" means. It will be addressed before approval of the future building pads. Commissioner Quill asked if this approval in any way gives approval to the future building pad. Staff stated no; the applicant was requested to remove the word "permissible" from this application as the pads will require their own site development permits. Commissioner Quill stated he does not agree with any changes to Condition Nos. 72, 75, 76 as requested by the applicant. In addition to the west side pedestrian access he would like to have another added on the eastern boundary. The future development vacant sites also need to be landscaped in the interim as well as the well site. All existing landscaped areas shall be cleaned up before a Certificate of Occupancy is issued. He would also like a reduction in the security lighting along the rear of the building. Lastly, they need to do something about the signage. 36. Commissioner Barrows stated she agrees with keeping Condition No. 72 as written and does not agree that the parking lot lighting cannot be decreased after the store closes. She would also like to have language added that the wall will screen the parking lot from view of vehicles driving on Adams Street. She would like to see a condition added that the applicant shall work with staff and to provide an improved pedestrian access on the west and see if there is the potential for an access at the eastern portion of the site. 37. Commissioner Engle stated he has no problem with the two signs as proposed. 38. Commissioner Daniels stated the applicant mentioned the proposed Adams Street access has already been approved. Staff .b . 50e G:\WPDOCS\PC Minutes\2007\7-10-07.doc 15 Planning Commission Minutes July 10, 2007 stated Specific Plan in Amendment No. 4 approved this as well as being identified in the Tentative Parcel Map. Commissioner Daniels stated that if one of the pads becomes a 24-hour business, it will keep all the parking lot lights on. He agrees with removing the small amount of turf at the corner. He also has no problem with the signs as proposed although the west sign should be scaled down. 39. Chairman Alderson stated he has three concerns, one is traffic. This is a shopping, retail shopping corridor. Most of the traffic for this site will come down Highway 111 and not down Adams Street. Second, on the building itself, he would like to see more color variation so it is not so bland. Third, he does believe the sign on the west side could be reduced in size, but he could live with it as proposed. 40. There being no further discussion, it was moved and seconded by Commissioners Quill/Barrows to adopt Planning Commission Resolution 2007-031 approving Site Development Permit 2007- 891 as recommended and amended: a. Condition 75: Add "...combination of berm and/or wall..." b. Condition 76: The applicant shall work with staff to provide pedestrian accesses on the west and east". Final design shall be ADA compliant and approved by the Planning Director. C. Condition added: Future Building Pads 1 and 2, shall be temporarily landscaped. d. Condition added: The turf at the northwest corner of La Quinta Drive along the access road shall be removed. e. Condition added: A wall around the well site shall be constructed or the land temporarily landscaped, with CVWD approval. f. Condition added: The applicant shall work with staff to increase the contrast in the colors on the building exterior. ROLL CALL: AYES: Commissioners Barrows, Daniels, Engle, Quill and Chairman Alderson. NOES: None. ABSTAIN: None. ABSENT: None. 41. It was moved and seconded by Commissioners Quill/Daniels to adopt Minute Motion 2007-010 approving Sign Application 2007- 1 150 as recommended by staff and as amended 507 G:\WPDOCS\PC Minutesk2007\7-10-07.doc 16 Planning Commission Minutes July 10, 2007 a. Condition No. 1: Deleted. b. Condition No. 2: "The east elevation sign shall be eliminated in its entirety." Unanimously approved. BUSINESS ITEMS: B. Sign Application 2007-1135; a request of Coast Signs, Inc. for Pacific estern Bank, for consideration of a Sign Program to serve the Pacific astern Bank building, located at 78-080 Calle Estado, approximately 2 0 feet from Desert Club Drive. 1 . Chairman Alderson asked for the staff report. Assistant Planner Eric Ceja presented the information contained in the staff report, a opy of which is on file in the Community Development 2. Ch irman Alderson asked if there were any questions of staff. Co issioner Engle asked why staff was recommending the remo al of the west sign. Staff stated because it is not seen by any tr ffic. 3. Commis loner Daniels asked why staff was recommending a ten percent d crease in the sign size. Staff stated to be consistent with the o er signs in the City. 4. Chairman AI rson asked if the applicant would like to address the Commission. Vs. Roy Courtney, representing Coast Signs, Inc., gave a present ion on the project and requested they be allowed to keep the wes facing sign. 5. There being no fu ther questions of the applicant and no other public comment, th ublic comment portion was closed and open for Commission disc sion. 6. It was moved and sec nded by Commissioners Daniels/Quill to adopt Minute Motion 20 -010 approving Sign Application 2007- 1150 as submitted by the pplicant. Unanimously approved. CORRESPONDENCE AND WRITTEN MATERIAL:\None. COMMISSIONER ITEMS: .e 503 G:\WPDOCS\PC Minutes\2007\7-10-07.doc 17 Attachment 6 Wanda Wise-LattaV'� From: BBOWER@dc.rr.com Ck Sent: Tuesday, July 10, 2007 4:25 PM�� To: City Managers Office Subject: JC Penny Project C To Whom It May Concern: Dear Sir, After reading the "Another option to shop" in today's business section of the Desert Sun, we have become quite concerned with JC Penny's architectural plans and the city representatives who are going to review them. What made us cringe was the thought of another hideous building like the Amore Italian restaurant and the second rate Walmart center and satellite stores. The Walmart center lacks any architectural features (color selection, stone facades, landscaping and lighting). Whatever committee approved Amores and the Walmart center should not be able to decide the fate of future La Quinta projects. The Walmart center pales in comparison to the La Quinta Pavilion center (Bed Bath and Beyond, Henrys, etc) with its rock facades, classic desert tones, landscaping and lighting. The Pavilion provides a center where both residents and visitors can be proud to patronize. As full-time La Quinta residents, we are asking you to ensure that the JC Pennys' project is completed in a tasteful upscale manor that mirrors our community. Brad and Chris Bower 78955 Dulce Del Mar La Quinta, CA 92253 _ 760 564-9211 •" 509 1 Page 1 of 1 Wanda Wise -Latta l 1✓t� From: Bob Schlick [bobschlick@dc.rr.coml Sent: Friday, July 13, 2007 12:39 PM %>vCA �� To: City Managers Office 1, �( ` / Subject: JC Penney project/Stamko Developer J Importance: High �l Dear Sir/Madam's: ` I agree with the concept of a new earthen berm and wall be placed on the parking lot edge that faces Adams St. and our entrance. This berm will hide the parking lot and most importantly, hide the headlights that would shine into the Lake La Quinta homes which face Adams St. Dim the parking lot lighting in the parking lots after store hours. This is now available at Walgreens and Sam's Club. There is no need for 24 hour lighting as proposed. Signage on the building. The signs are excessive and over sized according to the City's regulations. I believe the signage on the building should be changed so that there the large red sign on the East and West side of the building should be removed as it would face Adams St. I also see no reason why the loading dock on the west side should not be moved to the east side, thereby facing a Wal-Mart loading docks, thus removing traffic on the Adams Street. The trucks and backing up to the loading dock if it were on the west side will always be heard by a lake La Quinta, homeowners. The architecture and colors are barely adequate and do not reflect the new designs and colors now being built in the Washington Park project nor the Pavillons. This is a very modem type building which is not compatible with all the other new buildings. The Planning Commission stated that the Developer met the guidelines but not the style that is being developed in La Quinta, let's keep La Quinta looking beautiful. If a left hand turn going South on Adams into a new access driveway on Adams approximately 50 feet from the new light at 47th Street. They also want a right turn in and right out into this same driveway going North on Adams before 47th. I fear the congestion and potential accidents will be greatly accelerated. On Tuesday the 17th my wife and myself will be out of town, and probably not able to attend the city planning meeting, I do however hope that our concerns are taken into consideration by the committee. As taxpayers in La Quinta. Sincerely. Bob and Lee Marie Schlick 47- 525 Via. Montessa. La Quinta, CA 92253 phone 760-777-6967 N 519 7/13/2007 Page I of I Wanda Wise -Latta From: Michael Mastrogiuseppe [mmastrogiuseppe@dc.rr.com] Sent: Thursday, July 12, 2007 1:57 PM To: City Managers Office; President of Lake La Quinta HOA Subject: JC Penny/Stamko Project Dear Mayor Adolph and City Council Members Ckk CCitC� "� On July I Oth the Lake La Quinta HOA Board and some residents attended the Planning Commission hearing regarding the JC Penney/Stamko Project. I want to express my sincere appreciation to the Commission for the time and careful consideration they gave to both the developer and the public. It was evident that the Commissioners placed great importance on esthetics and quality of life issues that affect all City residents. The Commissioners made several recommendations which we feel are reasonable for business and residents to co -exist. <>The planning commission recommended that a earthen berm and wall be placed on the parking lot edge that faces Adams. This berm and wall would hide the parking lot and, most importantly, the headlights that would shine into the Lake La Quinta homes which face Adams. Elevation plans show that the parking lot will set approximately 48" higher than Adams Street. Stamko suggested that these spaces would be for employee parking. Unfortunately, headlights from employees' vehicles shine just a brightly as those of shoppers, so this offer does nothing to mitigate the light pollution affecting Lake La Quinta. o Another issue which the Planning Commission addressed was the need to dim lighting in the parking lots after store hours. There is precedence already within the city as regards to Walgreens at 48th and Washington for parking light dimming. The applicant again protested this condition citing Wal-Mart's 24 hour operation. However, WalMart already has its own parking, so there is no need to use the JC Penney lot. With JC Penney closing at 9 PM the parking lot lights should be dimmed as not to affect the residence at Lake La Quinta which face along Adams. o The last item was regarding signage on the building. By city standards, the sign is grossly over sized. The original plan had signage on the north, east and west sides of the building, with the west side affecting again Lake La Quinta. A subsequent revision of the plan eliminated the side sign on the east side, which really should have been the west side of the building. Again, as not to deny this retail center signage, the sign on the west side should be scaled back. We hope that the city council stands behind the Planning Commission's decision regarding the revisions. These revisions reflect the Commissioners' concern that the project should enhance the area and not interfere with the quality of life in La Quinta. A representative from the Ranch La Quinta HOA was also present at the meeting and expressed similar concerns. Thank you Michael Mastrogiuseppe 78895 Via Trieste La Quinta CA 92253 ••, 511 Wanda Wise -Latta From: Bob Dean [bdean3@dc.rr.com] Sent:, Thursday, July 12, 2007 11:08 AM To: City Managers Office Subject: Penny's project Page 1 of I / tzf Please enforce the proposed upgrades to this construction.Property values are determined by responsible leaders of our communities when faced with big business attempts to only consider short term profits. Long term value is the product of those with vision and hifh standards. Please demand what is best for our community first. Thankyou, Bob & Connie Dean 47815 Via Nice,La Quinta 564-6006 512 7/12/2007 de. ragc r vi t Wanda Wise -Latta From: AZJoyce@aol.com Sent: Thursday, July 12, 2007 11:50 AM To: City Managers Office; president@lakelaquintahoa.com Subject: JC Penny's Project This email is written in response to the La Quinta Major and City Councils scheduled hearing with representatives for the JC Penny project/Stamko on 17 July. This communication is specifically written to express support for the recommendations of the La Quinta Planning Commission and to put forward three additional recommendations.. We hope that the City Council will accept the Planning Commissions recommendations, and will consider the following changes: 1) Currently Stamko plans to have loading docks on the west side of their building. Resident of Lake La Quinta would be subjected to the noise of trucks backing up to and leaving from the unloading docks. If the docks were relocated to the east side (facing Wal-Mart) this annoyance could be eliminated. 2) Stamko recommends a left hand turn entrance for traffic going South on Adams into a new access driveway from Adams. It would be approximately 50 feet south of the new light at 47th Street and Adams. They also want entmce and exit provisions for north bound Adams traffic into the same driveway. These entrances/exits will add significant congestion on Adams and make it very difficult to exit north from the Lake La Quinta complex. This could can be avoided by having the entry to Penny's be on 47th east of Adams, instead of on Adams. 3) The architecture and colors do not reflect the new designs and colors now being built in the Washington Park project or the Pavilion. The Penny's design is an ultra modem style which is not compatible with all the other new buildings in the area. The Planning Commission stated that the Developer met the guidelines but not the style that is being developed in La Quinta. We believe the building design should be re-evaluated. Regards, Robert and Joyce Cohen 47880 Via Zurich La Quinta Get a sneak peak of the all -new AOL.com. ,& 513 7/12/2007 ragc r ui i Wanda Wise -Latta From: Betty Frith [baf1944@dc.rr.com] Sent: Thursday, July 12, 2007 10:56 PM To: City Managers Office Subject: Fwd: J.C.Penny project Begin forwarded message: From: KENNETH WOODWARD <woodyrx@msn.com> Date: July 12, 2007 8:53:06 PM PDT To: president@lakelaquintahoa.com Subject: Fw: J.C.Penny project Atten: Betty Frith I sent this e-mail, but I got a "failed delivery" notice. If you want, you can forward it for me or print and mail. We are away for the summer in our motor home and I only have my lap -top. Ken Woodward ----- Original Message ---- From: KENNETH WOODWARD To: citymanagersoffice@la-quinta.Org Sent: Thursday, July 12, 2007 8:33 PM Subject: Fw: J.C.Penny project Atten: Mayor Adolph and City Council members. Please support your Planning Commission's recommendation as regards the J.C. Penny project. One thing of concern is their departure from the City of LaQuinta's guidelines for architecture and color. An example of the result of departure from these guidelines is the restaurant on Washington at Lake LaQuinta Dr. I have yet to have a guest from out of town who failed to remark about the ugliness of this building. I am sure that in this case you will follow your Planning Commission's recommendation. Kenneth D. Woodward 47845 ViaFirenze La Quinta, Ca. W,� 7/13/2007 Wanda Wise -Latta From: NormSlaughter@aol.com Sent: Wednesday, July 11, 2007 11:12 PM To: City Managers Office; baf1944@dc.rr.com Subject: (no subject) To: Mayor Adolph, and members of the City Council From: Robert and Judith Slaughter, residents of Lake La Quinta Pagge' 1wo-f 1pmq UU �1LtM,l� My wife and I wish to be heard on the subject of JC Penny's proposed new location off Adams and 47th St. Our requests and pleas seemed to fall on deaf ears regarding the placement of the medical building constructed on Caleo Bay. We sincerely hope our community is not treated with the same disregard we received during the planning stages of that project. Our concerns and request for remedy are as follows: The proposed parking lot on the west side of the building should have a buffer in the form of a wall and landscaping adjacent to Adams Street that would shield the parking lot from view and protect the east facing Lake La Quinta property owners from the glare and glow of headlights Substantially reduce the parking lot lighting after store hours. This has proven to be safe as it will still allow adequate visibility in a sparsely inhabited parking lot. This would afford the residents of Lake La Quinta a semblance of the quiet light they now enjoy without the objectionable light pollution which all governments are being asked to curtail. All loading docks and truck access should be located on the east side of the building. This is the side that faces other commercial operations and would shield Lake La Quinta residents from the noise and nuisance of trucking operations, particularly in the later hours of the day. I understand very well the problems encountered in mixed use areas of the city. A healthy business and residential segment is desirable in our city. However, with that balance comes a responsibility to protect the homeowners who purchased property here with the expectation that our city government would act in a responsible manner. As the homeowners are the same people that are encouraged to support the businesses in our community, it is incumbent upon the city to be considerate of those same homeowners during the planning stages of projects that would have an impact on their investment and enjoyment. Respectfully submitted, Robert and Judith Slaughter 47610 Via Montana La Quinta, CA 92253 Get a sneak peak of the all -new AOL.com. .0 515 7/12/2007 Page 1 of 1 Wanda Wise -Latta From: Jared [Jared13@teleweb.net] Sent: Thursday, July 12, 2007 6:59 AM To: City Managers Office Subject: JCpenny Hi, I live in Lake LaQuinta subdivsion off Adams and Hwy 111, and I just wanted to let you know that the new proposed JCpenny store will effect where I live. thank you, Jared Diskin -0 516 7/12/2007 Page 1 of 1 Wanda Wise -Latta From: maggie@lakelaquintaca.com Sent: Thursday, July 12, 2007 7:06 AM To: City Managers Office Cc: President of Lake La Quinta HOA Subject: jc penney project/la quinta I EiLG1 to whom it may concern: the recommendations given by our board to the planning commission are certainly reasonable to keep the integrity of the city of la quinta ..... and the property values at the lake la quinta community and, i would imagine, also at rancho la quints. does the city really want to be called "desert hot springs east"! the "new" old town in la quinta is charming ......... the rest of the city should reflect the same charm. as far as I'm concerned, jc penney can stay in palm desert!!!!!! jc penney planning executives should play by our rules not theirs. sincerely, maggie gilleran smith property owner •6 517 7/12/2007 Page 1 of 1 tc` ^� Wanda Wise -Latta l..I/1� From: Peter [pandriet@dc.rr.comJ �� Sent: Thursday, July 12, 2007 7:37 AM To: City Managers Office Subject: J.C. PENNY PROJECT ^ Zf •rl i / Dear Mayor Adolph & our City Council: W6(j ►�/ We strongly support your Planning Commission,s decision regarding ALL of their recommended revisions to the J.C.Penny Project. We are confident that Our Mayor & Our City Council take their advice & Support your Planning Commision,s Recommendations. After all, these are the Guidelines that have been adopted by all of the other New Projects that you have approved for Our Community. WITH RESPECT: Peter & Marie Andriet 47300 Via Ravenna Lake La Quinta -' 511 7/12/2007 Page 1 of 1 Wanda Wise -Latta From: Roger; Gleckman [rgleckman@gmail.com] Sent: Wednesday, July 11, 2007 9:26 PM To: City Managers Office Cc: president@lakelaquintahoa.com CC« Subject: the J.0 Penney Project Dear City Manager I urge you and the city council to reject the appeal of the developer of JC Penney to modify the suggestions of your own planning commission. As a resident of Lake La Quinta I am disturbed by the commercialization of my neighborhood and the intrusion into the tranquillity of Lake La Quinta by this big box retail store literally outside my door. The planning commission suggestions are reasonable and should be adopted without revision to ensure that the quality of life that our community promotes is preserved Roger Gleckman 75-985 Via Triest La Quinta, CA ,a 519 7/12/2007 Eric Ceja From: Betty Frith ]baf1944@dc.rr.com] Sent: Tuesday, July 10, 2007 4:53 PM To: Eric Ceja Subject: JC Penny Store Dear Mr. Ceja, As President of the Lake La Quinta Homeowners Association and a full time resident I have followed closely all the new buildings and growth here in the Coachella Valley and especially La Quinta. While some projects have been disappointing other new projects are exciting to see come to life with their architecture and design. These new designs have a richness and a variety which should make the planning department proud and residents who are proud to call La Quinta home. We want to remain Gem of the desert and not home of dull big box stores. The JC Penny project is lacking in Architecture and is not complimentary to our area and is now inconsistent with The La Quinta Pavillon Center and other new Buildings in this area. It is not attractive to look at and frankly looks more like a eye sore than a beautiful new addition to the neighborhood . In speaking for the residents of Lake La Quinta we would like to propose the following: The access road on Adams Street is a disaster waiting to happen. There already is the left hand turn signal at 47th Street and Adams. Please do not permit another turn in front of on going traffic on Adams St.. The deceleration lane turning right on Adams going North should not be a problem. Lighting from the parking lot lamps and headlights definitely concern our residents. A wall or a raised berm above the beautiful desert landscaping may take care of this problem. Please help protect the Lake La Quinta neighborhood from becoming part of the business district. Betty A Frith President Lake La Quinta Homeowners Association 500 Subj: Stamko Development - JC Penny Site Date: 7/10l2007 4:26:31 PM Pacific Daylight Time From: bartbuchafterrn'�yahoo.com To: amooensenC Iaauinta.orn CC: stamko20-aol.com Dear Mr. Morgensen We are the owners of the Aventine Apartments located immediately adjacent to the JC Penny site which is set for hearing before the Planning Commission this evening. This note is to advise the City of La Quinta that we support the JC Penny Development based upon a review the submittal supplied to us by Stamko and Mr. Russ Beckner. We have enjoyed excellent communication with Mr. Beckner who has endeavored to communicate the nature and scope of the developement to us. We understand that there is an outstanding issue respecting a 6' "garden" wall within our property boundary that may be inadequate to function as a party wall for the Stamko project. Further, that Stamko maybe asked build a larger wall along our respective properly line We remain supportive of the project predicated upon amicable discussions with Mr. Beckner and in reliance upon Stamko's representations that they are interested in acheiving the results desired by the City of La Quinta without posing a cost or other burden upon the Aventine site and/or its ownership. We hope,and wish the City and Stamko great success in both the entitlement and contruction of this project. I can be reached at the this e-mail address or by telephone at 818.266.7871. Best regards, AVENTINE DEVELOPMENT, L.P. Barton L. Buchalter General Counsel "r 521 Tuesday, July 10, 2007 America. Online: Stamko2 Page 1 of 1 Andy Mogensen From: Eric Ceja Sent: Monday, July 09, 2007 8:11 AM To: Andy Mogensen Subject: FW: J C Penney Eric Ceja Assistant Planner Community Development Department City of La Quinta eceja@la-quinta.org 760.777.7125 From: PDLaGreca@aol.com [mailto:PDLaGreca@aol.cwmj Sent: Sunday, July 08, 2007 7:39 AM To: Eric Ceja Subject: J C Penney Please assist us in making sure their is not an access off Adams for the J C Penney store. It will cause undue hardship, enormous traffic delays and more than likely the increase in accidents. We certainly can do without more human and property damage. Anything you can do to help will be greatly appreciated. Thank you. Phil La Greco 78865 Via Trieste La Quinta, CA 92253 (760) 774-1086 See what's free at AOL.com. W 5 9" 2 Page I of 1 Wanda Wise -Latta From: Michael Mastrogiuseppe [mmastrogiuseppe@dc.rr.coml Sent: Sunday, July 08, 2007 10:54 AM To: City Managers Office Subject: JC Penny Project Please give copy to each council member. Thank you. Dear Council Members: ce : "PUK cicc 1 C)LA, As a resident of La Quinta living at Lake La Quinta I have witnessed close up and first hand the tremendous growth in the adjacent Highway 111 corridor. While I understand this commercial and retail development provides a very important source of revenue to our City, I do believe that in their eager quest for more income, City Fathers have been a bit reckless in their choices of retail establishments. Recent additions such as WalMart, 99 Cent Store and Goodwill all cater more to residents of other cities than to the people of La Quinta. My friends and neighbor still have to drive to other cities to shop in quality retail establishments such as Macy's, Saks and Nordstrom. It is unfortunate that most of our nearby shopping opportunities accommodate a different demographic than that of the City of La Quinta. The upcoming JC Penney Project at La Quinta Center Drive near Wal-Mart in another example of this. I would hope that this will not become a big white elephant for the City. JC Penny's prior history has been more as an anchor store in a large shopping mall. A stand alone store would have a better chance of success on Highway I I I rather than being tucked back off La Quinta Center Drive. As a resident of Lake La Quinta we are a community being surrounded by retail, which in many aspects is convenient, but the City needs to do its part to mitigate the impact of traffic flooding in from other cities to the east. While we understand that our opposition to this project will not sway the City from it approval, we would like to see some things mandated to ease the impact on the residents of the surrounding residential areas. The proposed left turn lane south bound on Adams into the proposed project must be eliminated from the plan. It is already difficult for Lake La Quinta residents to exit our main gate on Adams and any additional traffic will make it near impossible to exit safely. With this project having access from La Quinta Center Drive, Avenue 47 and the Wal-Mart Parking lot, an entrance on Adams between 47th and Via Graziana is superfluous. If the City disagrees, then the left turn entrance on Adams should be moved to Via Graziana, placing the traffic signal so it benefits both business and residents With the added light and noise pollution from parking lot lighting and headlights it should be mandated that a perimeter wall be erected along Adams to limit this type of pollution. <>Residents of Lake La Quinta are not unreasonable and we have worked with other developers to lessen the impact of their developments on our community and hope the City will work with the big box stores and its residents to the mutual benefit of both. I sincerely hope the meeting on Tuesday July 10 is more than just the City going through the motions of having to listen to its residents, only to rubber stamp yet another project. -0 5 2 3 Page I of I Wanda Wise -Latta From: diane abdelnour [karisma36@earthlink.net] Sent: Monday, July 09, 2007 11:23 AM To: City Managers Office Subject: J C Penny Project Hello, 1 am a resident of Lake La Quinta and am writing my concerns regarding excessive traffic on Adams Street between Avenue 48 and Hwy 111. 1 frequently travel Westbound on Avenue 48. 1 have noticed that a high percentage of vehicles traveling Westbound on Avenue 48 make a Right Hand turn on Adams Street (Northbound) toward Hwy 111 and beyond, to avoid making a Right Hand turn to travel Northbound on Washington Street. Adams Street between Avenue 48 (at Rancho La Quinta) and Hwy 111 is primarily a Residential street with Lake La Quinta and the Apartment Complex facing and abutting to Adams Street. I don't know whether Adams Street is zoned Residential or Commercial, but it seems that commuters are using it as a main thoroughfare similar to Washington and Jefferson, traveling at very high speeds in excess of 55 MPH to avoid traffic on Washington and Jefferson. Not only is it excessively noisy for the residents whose properties are bordering Adams, it is also reaching the point that it is very difficult and dangerous for Lake La Quinta residents to make a Left Hand turn out of Avenue Grazianna (Lake La Quinta main entrance) to travel Northbound toward Hwy 111. One can scarcely clear traffic on the Southbound and Northbound lanes simultaneously to make a safe Left Hand turn. With the addition of the traffic imposed by the J C Penny Project, I am concerned that it will exasperate the situation almost making it impossible to make a Northbound exit from the Lake La Quinta Community. My concern is with the possibility of serious accidents occurring as a result of additional traffic congestion on Adams. With the addition of commercial properties on Adams and Hwy 111 and the La Quinta Post Office relocated on Corporate Centre Dr., 'I'm certain you are aware that an increasing number of commuters are using Adams Road to travel to and from Fred Waring to Avenue 48. As you have recently added a much needed traffic signal at Auto Centre Drive, more traffic signals and Left Hand turn lanes are going to be required to safely enter and exit these properties. Lake La Quinta is a quiet residential community surrounded by an increasing number of commercial properties. I would appreciate you taking this into consideration as you plan the J C Penny project as well as any other future commercial projects that impact our community. Is it possible for the Planning Commission, or whomever is responsible, to alleviate some of the Fast, Heavy Traffic on Adams Road between Avenue 48 and Hwy 111; i.e. zoning it residential with lower speed limits and enforcing it with citations with heavy fines? IT leave it to your professional expertise, but would appreciate any assistance you can provide. May I request that a copy of this email be forwarded and reviewed by the La Quinta Planning Commission, City Council and Mayor, if possible. Thank you for reviewing my concerns. Respectfully, Diane diane abdelnour kadsma36@a7earthlink. net EarthLink Revolves Around You. -■ 524 Page 1 of 1 Wanda Wise -Latta Ce: From: Jay Amoldus [amoldus@msn.com] Sent: Sunday, July 08, 2007 11:26 AM�S To: City Managers Office ^T Subject: Fw: STAMKO (J C Penny's) project w In the event that the City Council reviews the proposed Centre at La Quinta, please forward these comments , also sent to the Planning Commission, to the City Council for their further consideration. ---- Original Message — From: Jay Amold_us To: eceja@la-quinta..o Cc: Betty Frith Sent: Saturday, July 07, 2007 10:54 AM Subject: STAMKO (J C Penny's) project I am a permanent resident of Lake La Quinta. I heard Ms. Clark's presentation at the Lake La Quinta HOA meeting last week. Although she gave the impression that "The Centre at La Quinta" was a done deal, I would like the Planning Commission to consider the following objections to the proposal. Traffic patterns. The proposal calls for a right and left hand tum into an access drive off of Adams. This intersection appears to be located slightly over 300 feet from the light at 47th and Adams. Adams has become a congested road with significant traffic coming from 48th street and the exit of Rancho La Quinta. It has become increasingly difficult to make a left hand turn out of the Lake La Quinta Adams exit. The 150 foot deceleration lane will invite more traffic onto Adams making our access to Rt. 111 nearly impossible. In addition, the left hand turn from Adams into the access drive is an invitation to mayhem! This tum, in front of on -coming traffic trying to beat the green light at 47th, will be a disaster akin to 47th and Adams prior to the installation of the light. I strongly recommend that no new access be permitted into the shopping center from Adams. Currently in existence is the light at 47th and Adams which intersects two roads (Auto Center Way South and La Quinta Drive) both of which will have access to the Penny's Area. Wall On Adams. I believe a wall along Adams, from the CVWD well site to 47th street will help shield the parking lot and service area of Penny's from our residents as they exit our Adams gate and provide a shield from the backside of the building area #2. Currently this area has lovely desert landscaping which will be removed for half of the length of the proposed site. Architectural style. The drawings of the proposed Penny's reminds me of a style which is more mid century modem that anything currently on Rt. 111. Although I am not opposed to an eclectic range of architectural styles, it works best when it is planned. An occasional diverse building (a la Amore restaurant) looks out of place. Big Box stores. I agree with the survey reported in the Desert Sun that we have already reached a saturation point with big box stores on Rt. 111. A member of the development team told me that the competition for Penny's customers would be Kohl and Nordstrum. I disagree. I believe we have a significant number of stores located in the Washington to Jefferson corridor on Rt. 111 aiming at the same customers -- Kohl's, Ross, Marshalls, Target, Costco, Wall Mart, Sam's. Three of them within immediate proximity to the proposed Penny's. It would appear that competitions will be stiff and one or more of them will not survive. My bet would be on Penny's. •• 525 WASHINGTON III, LTD 80618 DECLARATION AVE. INDIO, CA 92201 July 6, 2007 RE: J.0 Penney Site Development Hearing Dear Planning Commission: 760-775-7967 Phone 760-775-8329 Fax As the developers of the Washington Park shopping center (Trader Joes, Target, Lowes, etc.), we have constructive suggestions that we would respectfully request be made conditions of approval for the J.C. Penny project. Based on the assumption that 47'h Avenue was designed as a primary relief arterial for the heavily traveled Highway 1 11, we would respectfully submit that the `turn -about' on 47'h Avenue/Auto Centre Drive at the north entry of the project should be eliminated and the street converted to a straight and 'widened' thoroughfare. There are also several bottlenecks on the width of the road both before and after the 'turn -about'. This would facilitate and encourage travel on this street that directly ties to the Super Walmart and our project. We would also suggest prohibiting vehicle parking on the street which is presently being used for retail car inventory (code violation) and/or employee parking for the car dealerships. This entry is a major and primary entry for a major retail use as well as future car dealerships and other retail uses and arterial access needs to be designed to accommodate the intensity of the project in conjunction with regional needs accordingly. These suggestions would help optimize the functionality of the arterial in meeting the objective of efficiently relieving traffic from Highway 111. Sincerely, 2007 Bill Sanchez cnroT oo,rva comm DEVEIOPMEryT Construction Manager DEPpgTMEM Washington 111, Ltd. C.C. Doug Evans, City of La Quinta, Community Development 52S 2 m W, CA w -, 4 FBI i •. � 1 � Y t 1e c�i ADAMS. yt PER CITY REOUJRENENT 20' LANDSCAPE FOR OLLNATE R/' - _ PARKWAY % f PLANNNRE SIGNAL STREET _ J ss oEocAna PLANT G AREA l+li HIS T17_I 6 III+ - z (HH1NH' ti ;- I _ 01_ CIA f� / ma 0 711 It- _ 0 O°°S A °rr . tN O D n\ C D� ri ;a Z rz. m O rF=*' T m �� mC �D rrl SN C-i m0 r rlZ MQ' -"i n n Zr - b r*, o r*i r o cZ i Z Ln n V t z m' on 1 C z A +, v Z CD .` CD N o � � ctl f.l 4 -- MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Les Johnson, Planning Directo VIA: Tom Genovese, City Manager DATE: July 17, 2007 SUBJECT: Public Hearing Item No.1 — Stamko JC Penney's Appeal Attached with this memo you will find a copy of all letters and comments which were received following the distribution of packets. -• 531 July 15th, 2007 To: City of La Quinta, _ Mayor, Town Council, City Manager: Ref: JC Penney and Associated "Development" Proposed East of Adams between 47th & 48th. I don't understand why this City seems to uncritically embrace all sorts of junk "development" that finds its way into the valley; what are you going to do with all those new taxes? At worst case I suspect it will involve skyrocketing salary and benefit cost increases for all those feasting at the public trough and the concomitant downgrade of the entire city and environs.. Even, it seems, the most innocuous modifications intended to ameliorate some of the 'pollution' of the surrounding residential community are in jeopardy for fear of offending this 'developer' trying to sell us this load of fish. Minor modifications to ameliorate some of this like the raised berm and wall, the extinguishing or dimming of parking lot lights after hours, relocation of their loading docks to change access from the West to the East side are being resisted by the Seller of this scheme who wants the Planning Department's recommendations overruled in the interests of avoiding expense to them. The East side would involve access from the Wall Mart and/or Sam's club side which are warehouse facilities anyway instead of from the West where our residents and those of the apartments next door (to the South) would lose the delight of hearing trucks in reverse at all times of the day and night 24/7. At least one Realtor avoids Lake La Quinta's main entrance on Adams for potential buyers of Lake La Quinta property because of the 'in your face' nature of the Penney store etc. to come. Those of our properties along the East side have little to screen them from a view of parking lots, loading docks, cheap junk stores and Penney's. And to add insult to injury a humongous lighted sign in the face of anyone who looks to the East is being forced on them too. Is the common answer to all these issues that the property is zoned commercial so anything goes? W 532 I for one am disappointed that La Quinta embraces this sort of commercialism at the expense of the people who live here. Would that you could have taken a leaf from Indian Wells' playbook instead of Indio where this sort of thing belongs. I submit it's not too late for a modest beginning in the direction of quality commercial development in this City even if it delays or deters some of this. And I am worried this same sort of in your face `development' is in the cards for the West side of Lake La Quinta too; between Caleo Bay and Washington north of 48th. Your Planning Department has taken a stand to soften some of the impact and for this I congratulate them and trust their efforts will not be in vain. t2e ri h Attorney at Law (ret'd) 47760 Via Montana La Quinta, CA 92253 (760) 564 0048 cc: Planning Commision -0 533 From: Perryman, Janet Sent: Thursday, July 12, 2007 2:14 PM To: 'quillp@earthlink.net.' Subject: JC PENNY PROJECT Paul Quill, Chairman Planning Commission Hello Paul, how are you? I've just returned to the desert after a much needed vacation to open the paper and view the proposed exterior elevation plans for the new JC Penny store. I can't say that I was unaware of the commercial zoning however, I am very disappointed with modern architecture and proposed signage; it feels not only out of character for the city of La Quinta but also ignores the transition from commercial to residential with regards to the parking lot and loading dock orientation as well. I am speaking with much concern as I am a property owner in Lake La Quinta. If % information is reliable the following recommendations have been made; 1) Exterior walls to have more brick color contrast (personally this will still be inadequate the style of the building needs to change.) 2) A nicely landscaped berm -wall along Adams which blocks the view's of parked cars and reduces headlights for exiting cars. 3) Dimmed lighting or no lighting after business hours. 4) Excessive signage removed and significantly reduced. I strongly support the above recommendations and would appreciate your serious consideration to this matter. Please advise me as to any further steps I might take in order to represent my opinion. I hope this email finds you and Dori and family well. Respectfully, Janet Perryman. Janet Perryman Sales Counselor Andalusia at Coral Mountain Ph 760-777-1000 Fax 760-777-1010 Email: <mailto:Janet@andalusiacountryclub.com> Janet@andalusiacountryclub.com Website: AndalusiaatCoralMountain.com Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain material that is confidential, privileged and/or attorney work product. Any unauthorized review; usage, reliance, disclosure or distribution by others or forwarding without express permission is strictly prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and delete and destroy all copies of the original message. Thank You. 534 Page 1 of 2 Wanda Wise -Latta Ce - kxAf From: Betty Frith [baf1944@dc.rr.com] b4 Sent: Thursday, July 12, 2007 9:08 AM C� To: City Managers Office �yp� Subject: Fwd: Delivery Status Notification (Failure) cop l.A r Begin forwarded message: Subject: Delivery Status Notification (Failure) This is an automatically generated Delivery Status Notification. Delivery to the following recipients failed. citymangersoffice@la-quinta.org Final -Recipient: rfc822;citymangersoffice@la-quinta.org Action: failed Status: 5.1.1 From: <Sindelar37@aol.com> Date: July 12, 2007 8:42:24 AM PDT To: <cit),mangersoffice@la-quinta.org> Subject: (no subject) Dear Mayor Adolph and members of the City Council: We are homeowners in Lake La Quinta and have been following with great concern the JC Penny project bordering on Adams Street adjacent to Lake La Quinta. Representatives of our homeowners association as well as neighbors of our community have recently met with members of the City Planning Commission to express our concerns over certain aspects of the JC Penny project. We urge your support of the Planning Commission recommendations 1) The addition of the earthen berm and wall to be placed on the parking lot along Adams street to shield Lake La Quinta homes from car headlights and the parking lot itself. 2) The dimming of the parking lot lighting after store hours as is provided in other area parking lots nearby. 3) The removal of large building signage on the East side of the building. -0 535 7/12/2007 Page 2 of 2 Furthermore, we also urge you to adopt the following changes: 1) The removal of excessive bright and oversize signage planned for the West side of the building which faces Adams Street and Lake La Quinta. 2) The relocation of the loading docks from the West side of the building facing Lake La Quinta residences to the East side which faces commercial properties thereby lowering the noise level in Lake La Quinta. 3) A change in the architectural style for the building to one that is more in keeping with commercial properties in the nearby area. 4) The review and reconsideration of planned entrances and exits to the JC Penny property off Adams Street as they are extremely close to the newly installed traffic signal at 47th Street and will cause traffic confusion on Adams Street. The Lake La Quinta community is becoming a residential island in a sea of commercial development and great care must be taken in the consideration of any further neighboring commercial developments including the JC Penny project. Thank you for your respective considerations in this matter. Very truly yours, Charles and Nancy Sindelar July 12, 2007 78-855 Dulce del Mar La Quinta, CA 92253 Get a sneak peak of the all -new AOL.com. 536 7/12/2007 Page I of 2 Wanda Wise -Latta From: Jane Angwin bane.deserthomes@yahoo.com] 1 & -1 Sent: Sunday, July 15, 2007 10:53 AM Lk / To: City Managers Office Cc: president@lakelaquintahoa.com i but Subject: We MUST stand firm Mr. Mayor: My husband and I have been visiting the desert since the early 60's, and we have watched La Quinta grow. While our intent had always been to move to the Rancho Mirage/Palm Desert area, in recent years we saw that La Quinta was being developed with what appeared to be great care and planning for the future, while maintaining the charm of the La Quinta Resort's original Spanish architecture. We were impressed with the facades and colors used on the commercial buildings, and we were delighted with the wonderful, charming Old Town area. After much thought, we made the move to the desert and purchased our full time home at Lake La Quinta, which in our minds is truly one of the most beautiful spots in the entire desert. Let me be perfectly clear. We do not object to the proximity of the commercial projects being built in our neighborhood. We are happy to be near the Washington/1 I 1 corridor and the commercial projects that have been built around us. While we are not pleased with the caliber and quality of many of the tenants being selected to build businesses in La Quinta, we are not objecting to the planned J.C. Penney project going in next door to our community. We do, however, TOTALLY OBJECT to the lack of concern for those of us in the adjacent neighborhoods, and the complete lack of common sense that has allowed the absurdity of the "out -of -place" design of this store! This city MUST maintain continuity in its design in order to draw the proper caliber of residents that will be coming to the desert in the next decade! It is your duty as our elected mayor to make certain that our city adhere to strict standards and continuity of design! I make my living as a real estate agent here in La Quinta. I spend every day of my life and 50% of every dollar that I earn touting and advertising this magnificent city. I run huge ads in Los Angeles publications, and even in Alaska Airlines magazine, with pictures of this great place - appealing to the Baby Boomers getting ready to retire to "Downsize" to "Upscale Living" in La Quinta, "The Gem of the Desert!" I have been called the "cheerleader" of La Quinta due to my unabashed enthusiasm for this community! Sadly, when I see how poorly our city is handling our growth by losing control of its standards, allowing it to take on a "tacky" look and ultimately taint its reputation, I'm certain that our neighbors in Indian Wells and Rancho Mirage will surely be getting many of those new residents instead of La Quinta. I was recently asked to speak to a large group of the top Realtors in the Valley about La Quinta. My message was about the growth of our city and to try to encourage Realtors from the other desert cities to bring their clients here to purchase new homes. Unfortunately, the response was unflattering. The consensus was that the charm of the city was being sacrificed by "hodge-podge" design standards and the overall perception of low -end businesses. I shudder to think what the impact will be if the J.C. Penney store is allowed to go forward without having to conform to any design standards and continuity. Finally, as a resident of Lake La Quinta, where there are million dollar homes, a totally unique and 537 7/16/2007 Page 2 of 2 magnificent 25 acrea lake with spectacular views, boating, fishing, amazing wildlife, and many fiercely loyal La Quinta residents, I implore you to consider how this will adversely affect our community. At the very least, you must stand firm and mandate that the developer build a berm along Adams to hide the parking lot across from our front gates. You must stand firm regarding reducing the size of the signs on the building and eliminating the bright lighting after store hours. And without a doubt, the loading dock now planned for the West side of the building should be relocated to the East side of the building, away from quiet residential neighborhoods! This is just common sense! This is just common courtesy! Otherwise, Lake La Quinta will become an embarrassment, our real estate values will undoubtedly drop, and many good residents will move out of La Quinta to cities such as Indian Wells - where they listen to their residents and adhere to to their estabished high standards! I will be at the meeting on Tuesday night, Mr. Mayor, and so will many of our concerned full time residents. Unfortunately, as it seems to always happen, these important "hot" issues seem to arise in the heat of the summer when a large number of La Quinta residents are away, but please know that those of us that will be there speak for a much larger group. We implore you to hear us! It is the RESPONSIBILITY of our elected and appointed government officials to stand firm on these critical issues - for the better good of this city and the people they represent. Sincerely, Jane Angwin Lake La Quinta Jane Angwin Windermere Real Estate Direct: 760/574-6805 Fax: 760/777-8926 Never miss an email again! Yahoo! Toolbar alerts you the instant new Mail arrives. Check it out. 533 7/16/2007 Page 1 of 3 Wanda Wise -Latta From: wende west [wwest@dc.rr.comj Sent: Friday, July 13, 2007 8:18 PM To: City Managers Office Cc: Betty Frith; Michael (michael); Mjwagner46@cs.com Subject: Objection to Proposed JC Penney Development - 47th Avenue at Adams Street BY e-MAIL TO: Mayor — Don Adolph City Manager —Thomas P. Genovese Members — City Planning Commission Members — Architecture and Landscaping Review Committee Members — Building and Construction Appeals Board Betty Frith — President, Lake La Quinta Homeowners Association FROM: Michael J. Wagner and Wende C. West RE: Proposed JC Penney Development Project 47th Avenue at Adams Street July 13, 2007 O'C 02 AAW k"/ G Pf 1t, 66 ex gate) Ce�e/h� We are residents of the Lake La Quinta community. In addition to our principal residence, we own two other homes at Lake La Quinta, as well. We have serious concerns regarding certain elements of the proposed JC Penney development at 47th Avenue and Adams Street. We respectfully request your review of our concerns, and consider the imposition of restrictions to, or modifications of, the developer's current proposal before issuing your final approvals. We note that certain of our concerns have been addressed, at least in a preliminary fashion, by City Planning Commission at a meeting of the Commission held on July 1 Odr. Our concerns have been categorized as those associated with Public Safety, Pollution and Aesthetics. For each concern, we have identified a potential mitigation measure for your consideration. CONCERN PROPOSED MITIGATION MEASURE PUBLIC SAFETY: 1. Left hand turn into the proposed 1. Reject the developer's proposal on the basis of development from southbound Adams Street potential safety issues resulting from a string of just south of the intersection of 47th Avenue and left turning vehicles backing up in a northerly Adams Street direction into the controlled intersection at 47th Avenue and Adams Street 2. It is understood that a high rate of in-store 2. Install a wall along the Adams Street side of theft was a significant factor considered when the development as a deterrent to the movement JC Penney�s management made the decision to of foot traffic from the store to Adams Street close its Indio store area 3. Ifigh company delivery truck traffic volumes — 3. Require that the developer relocate the loading it is understood that this store will process dock facilities to rear east end of the proposed 5.35 7/16/2007 Page 2 of 3 catalogue sales transactions; the volume of development, from the currently proposed west delivery truck traffic to the store will be much side location greaterthan that currently suggested bythe developer, resulting from the frequent delivery of catalogue sales items, in addition to the normal deliveries associated with in-store stocks POLLUTION: 1. Nighttime light pollution will be generated by 1. Install an earthen berm and wall along the vehicles operating in the parking lot and loading Adams Street side of the development of dock areas of the development sufficient height to block light generated by vehicles that is directed in a westerly orientation; require that the developer relocate the loading dock facilities to rear east end of the proposed development; install motion detector devices on the parking lot courtesy lighting and security lighting, such that the lighting will only be illuminated when motion is detected in the parking or loading areas 2. Noise pollution will be generated by vehicles 2. Install an earthen berm and wall along the operating in the parking lot and loading dock Adams Street side of the development to deflect areas of the development upward noise generated by vehicles and other on -site operations activities; require that the developer relocate the loading dock facilities to rear east end of the proposed development 3. West building elevation signage 3. Reject the developer's plan for installation of the Pennej%s illuminated company logo on the west side of the structure 4. Light will be reflected off of the structure's 4. Require that the developer select an exterior west elevation from ambient and artificial light finish and color that will minimize the reflection sources of light from the west elevation of the structure; require that the developer landscape the earthen berm noted above, with tree species that will act as a barrier to light reflected from the west side of the structure AESTHETICS: 1. The proposed architecture and colors for the 1. Require that the developer revise its structure are inappropriate for the architectural theme and color palette to more neighborhood, including much of the newer closely reflect those of the most recent commercial development in the area commercial development additions in the area, ie, the Washington Park project and The Pavilion at La Quinta, as well as the Old Town area of La Quinta; earth -tone colors would be more in keeping with the area's residential colors, while textured exterior finishes (including rock or stone and wood trim architectural features) would help diffuse ambient or artificial light reflected from the west side of the structure We plan on attending the meeting with City Council regarding the JC Penney development scheduled for City Hall at 4:00 pm on Tuesday, July 17t r A 549 7/16/2007 Page 3 of 3 Thank you, in advance, for your consideration of our concerns. Yours truly, Michael J. Wagner Wende C. West -r 541 7/16/2007 Page I of 1 wV Wanda Wise -Latta From: Joanne Glynn [ladyjl l4@hotmail.com] Sent: Monday, July 16, 2007 11:38 AM To: City Managers Office Subject: J.0 Penny store La Quinta I'm writing to you in regards to the new proposed recommendations for the exterior building of J.0 Penny on 47th and Adams street in La Quinta. I'm fully aware that the builders plan on fighting what us owners of " Lake La Quinta" have requested. However you understand "They " the builders don't live here ! They will not be bothered by a huge sign glaring at them, like the large red dot from Target does. They don't care that homes will take longer to sell and that our property values will go down.They won't worry about lights taking away our view of the wonderful stars!! Regardless of what the outside of J,C Penny's looks like people who like that store will shop there anyway.( personally I feel our area deserves better than a penny's store) Please during the meeting on the 17th keep the homeowners who support this local area running and alive fulltime and are not just in winter in mind and Come election time we will be thinking of you too. Thank you for your time. The Glynn's. 47205 Via Orvieto La Quinta, Ca See what you're etting into ... before you go there -• 542 7/16/2007 Page 1 of I Wanda Wise -Latta From: Mrsmarsoobian@aol.com Sent: Saturday, July 14, 2007 11:37 AM To: City Managers Office Cc: president@lakelaquintahoa.com Subject: JC Penney Project Dear Mayor Adolph and Members of the City Council, PciN` /4,5 / VLAAAKA^ The city should be very proud of their Planning Commission, Mr. Paul Quill and other commission members. They project professionalism along with knowledge of making this project work for residents of La Quinta and hopefully for the developer. As a resident of Lake La Quinta, I feel it is very important the city take our needs into consideration. We are becoming a residential area being surrounded by retail. La Quinta retail establishments make it convenient for its residents, but in turn our retail must also consider our well being... The Planning commission revisions in the proposal is not out of line. Two items are the earthen berm and wall to shield Adams and the dimming of parking lot lights after 9 PM or store closing. I know other residents of our community wish to see other changes as well, but the two above mentioned are the most important. We are not asking the developer to make major expensive changes. The earthen berm can be done when the parcel is graded. As a long time resident of La Quinta I hope the city council will support its Planning Commission by upholding the provisions to make this project a win -win for everyone. Thank you for your time and efforts Mrs. Francoise Marsoobian 78995 Via Trieste La Quinta CA 92253 760-771-5995 Get a sneak peak of the all -new AOL.com. -r 50 7/16/2007 Wanda Wise -Latta From: Sent: Frank Smith [fsmithl5@kc.rr.com] Saturday, July 14, 2007 11:03 AM ^�'01 K ACV — To: Cc: Subject: City Managers Office President of Lake La Quinta HOA JC Penney project V/ P( aAAt� We want to communicate our support for the recommendations of the Planning Commission in regard to changes needed to the proposed JC Penney project. We are new owners in Lake La Quinta and our decision to purchase a home in this lovely community was based on the beauty and serenity of the community and surrounding area. We looked extensively throughout the valley and decided that the City of LaQuinta was the perfect place to make our new home. We encourage the city planners to continue to make sure our community's rapid growth does not detract from the beauty of our neighborhoods and safety and comfort of our residents. We believe that all the proposals of the Planning Commission are essential to preserve the quiet enjoyment of our neighborhood and do not impose an unreasonable burden on the JC Penney developers. Although we are currently out of state and cannot attend the upcoming council meeting, we strongly encourage the city managers to adopt the Planning Commission recommendations and resist efforts by the developers to undermine these reasonable requirements. Sincerely, Frank and Connie Smith 47940 Via Opera 1 -r 544 Wanda Wise -Latta From: BSLHEAT@aol.com _ Sent: Saturday, July 14, 2007 9:50 AM To: City Managers Office Subject: J.C.PENNY PROJECT Page 1 of 1 ee: t�QIu1W Dear Mayor Adolph & Counsil members, Bringing in retail store like Penny,s will not attract upper income segments of population from areas outside of LaQuinta. What it will do is increase crime and give appearance of LaQuinta being lower class community to shop in. I have lived in LaQuinta for fifteen plus years and believe building needs to slow down. If we must build out to the max. let's do it with retail stores that will attract people who feel safe shopping in LaQuinta. I know crime is everywhere, but let's face it, stores like Wall Mart,& Penny's do attract some undesirable elements in our society and increase crime. Please rethink decisions like Pennys project carefully. Concerned Lake LaQuinta homeowner. Tom Plouffe' Get a sneak peak of the all -new AOL.com. -• 5�5 7/16/2007 9A-tk / Thank: you Mr. Mayor, City Council Members and Planning Commission Staff My name is Pat Clelland and I am a Lake La Quinta resident. My house backs up to Adams Street. My Comments will be directed at: Site Development Permit 2007-891 Stamko Development Cc 105,300 SF J. C. Penney's J. C. Penney's - Modernistic cubic building style and colors do not fit in with majority of other city developments, especially along our quickly developing Highway I I I corridor - My understanding is that J. C. Penney's will not change any thing about the building style and colors and that all of the new J. C. Penney's stores will be identical throughout the U.S. (it may he a "green friendly" building but it is not friendly to our current and future city esthetics, not to mention potentially every other new location given their apparent inflexibility) - Maybe Penney's is the wrong choice to begin with. Maybe there should be more stores that cater to La Quinta residents rather than non -La Quinta residents. - I would hope that our City is not compromising building style and/or esthetics for future revenue - Seek appropriate style and color changes that match the rest of the development and other City developments Signage - Front sign faces Highway 111 - East side sign faces Walmart and evidently will not be constructed - West side sign (Adams Street) o Visibility from Highway I I I will be nil so why permit it o Visibility from Adams will be offensive to Lake La Quinta Residents o Object to red color and brightness o Too high on building o Size supposedly exceeds City code/standards - Ilo not permit the J. C Penney's sign on the west side of the building Adams Street side of the project - there needs to be a higher dirt berm (with appropriate landscaping) between the parking lot and Adams to prevent car headlights from shining into our development and home windows. - The parking lot lighting should be dimmable during store hours (like Sam's Club), not left on at full brightness all night long as they have requested. It's good enough for' Sam's Club security so it should be good enough for J. C. Penney's The truck loading dock is on the Adams Street side of the building. Trucks are noisy, especially when fully loaded or backing up. The loading dock should be moved to the other side of the building (e.g. the side facing the main access street to the site — La Quinta Center Drive) We are told by the developer that J. C. Penney's delivery trucks will not use the proposed new Adams Street access road. This should be the case even with the loading docks on the other side of the building. Who will enforce this — the developer since it is private property or the City? Require a higher berm, dimmable project lighting, and relocation of the loading dock to the east side of the building New access street off Adams Why is this even needed. o There are two major existing access points in place ■ Auto Center way provides access from Highway I I I and Avenue 47 ■ La Quinta Center Drive provides access from Highwayl 11 and Avenue 47 This new entrance will increase traffic along Adams and increase the likelihood of collisions at our un-signaled main entrance gate, which by the way is very close to the proposed new entrance street and right turn lane into the project. Exiting our main gate is already challenging due to visibility problems generated by the landscaping in the Adams Street median. Eliminate the proposed new project access road off Adams Street I am not against commercial development of this site. It was zoned commercial when I moved to Lake La Quinta and I knew it was zoned commercial. However, how that commercial site is developed is of great importance to me personally, to your Lake La Quinta and other La Quinta residents and to the look and feel of the City as a whole. Thank you COUNCIL/RDA MEETING DATE: July 17, 2007 ITEM TITLE: Public Hearing to Consider Adopting a Resolution of the City Council Approving Site Development Permit 2007-866, Involving Landscaping and Architectural Plans for a ± 13.79 Acre Boutique Hotel Site (200 Units and 259 Keys) Consisting of a ±25,000 Square Foot Parking • Structure and 29 Condominium Hotel Unit Buildings Containing a Meeting Facility, Restaurant, and Resort Spa on Property Located South of Avenue 52 and East of SilverRock Way. Applicant: LDD SilverRock Inc. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving Site Development Permit 2007-886, subject to the Findings and Conditions of Approval. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City of La Quinta Redevelopment Agency acquired the current SilverRock Resort site in 2002, with the objective of facilitating the development of a resort and associated commercial uses that would generatea recurring revenue source for the City and providing public recreation opportunities with the development of two public golf courses. The previously -approved SilverRock Resort Specific Plan divided the project into eight different planning areas. This Site Development Permit application for the boutique condominium hotel is located within Planning Area 3, and will be the first "resort hotel" portion of the project to be developed (Attachment 1, Sheet 2.01). The first two phases of the development, the Arnold Palmer Classic Course and the historic Ahmanson House temporary clubhouse, have been in operation since 2005. Future phases of the SilverRock project will include a permanent clubhouse facility, a signature four -star resort hotel, a mixed -use resort retail village, a second hotel with casitas, and a community park. r Q 54,. PROJECT DESCRIPTION The approximately 13.79 acre boutique hotel site, to be known as La Solana at SilverRock, consists of a dog -bone shaped arrangement of 29 hotel buildings, a sunken two-story parking structure, a resort spa, and three swimming pool facilities (Attachment 1, Sheet 2.02). The site, constructed with a contemporary Mexican architectural theme, maximizes outdoor living space with gardens, trellises, fireplaces, and water features. Connectivity throughout the project is achieved by a decorative meandering paseo for pedestrians and a 28 foot wide driving aisle for golf carts and vehicular traffic. The project is surrounded by Holes No. 2, 3, and 7 of the existing Arnold Palmer Classic Course. The site will be surrounded by a series of meandering cobblestone foot walls (about 2 feet) and desert landscaping designed to seamlessly integrate with the existing golf course. The boutique hotel site is approximately 375 feet at its closest points from both Avenue 52 and the adjacent Tradition development. Although the plans identify two phases for the project (Attachment 1, Sheet 2.03), this phasing plan is generally intended for sales and occupancy purposes. Construction will commence for all buildings as close to simultaneously as possible. Located at the southeastern corner of the project site is the proposed three-story "Main House," which includes the reception desk, restaurant, bar, and meeting center, and has been designed to give the appearance of multiple buildings. A focus of the Main House will be the promenade, and a wide deck with outdoor dining and terraces overlooking the adjacent lake. The Main House will serve as the dining, entertainment, and administrative center of the boutique hotel facility. Adjacent to the Main House will be a two-story, ± 1 1,91 1 square foot Spa Building, which will orient towards an outdoor court with swimming pools. The Spa Building will consist of the fitness center, day spa, locker rooms, and pool cabanas. An outdoor event lawn, located above the lower level meeting rooms, will connect the Spa Building with the Main House. The remainder of the project site will consist of the Presidential and Hospitality Villas containing the more exclusive hotel units, the Spa Village (a cluster of buildings containing spa -oriented hotel units), twenty two-story hotel unit buildings, the Pool Pavilion, which overlooks the family pool area near the north end of the project site, a partially -sunken parking structure, and numerous small accessory buildings for housekeeping and maintenance purposes. Building height limits and the total number of condominium hotel units and keys are all in compliance with the approved specific plan. The entire project site will be interconnected by a pedestrian pathway or paseo weaving around the individual hotel unit buildings and passing through courtyards and small outdoor gathering spaces. The driving aisle and covered parking will be primarily screened from the individual hotel unit buildings by a smooth stucco wall designed with nooks, alcoves, and occasional lattice windows. Covered parking spaces are proposed 549 to be covered with either a solid canopy or with a trellis. Main House: As the focal point of the boutique hotel, the approximately 35,600 square foot Main House will serve as the administrative, entertainment, and activity center of the facility (Attachment 1, Sheet 4.01 — 4.07). The contemporary Mexican architectural style sets the theme of the entire project site, featuring substantial use of natural wood, stone accents, and earth -tone yellow walls with a smooth plaster finish. Window sizes, designs, and placement will vary widely from a traditional style with heavy -timber natural vvood lintels supported by center posts, to more contemporary styled wood - framed glass doors. The Main House has been designed to take advantage of the slope, giving the impression of a smaller and more modest one- and two-story building from the interior entry at the arrival court, but presenting a much grander scale from the lakeside promenade. The height of the Main House, measured from the arrival court entry, is proposed to be approximately 29 feet in height. When viewed from the lakeside boardwalk, the Main House is proposed to be approximately 40 feet in height. The highest point of the building will be a small bell tower located adjacent to the arrival court, and is proposed to be 39 feet in height, measured from the arrival court's main entry (Attachment 1, Sheet 4.05). All three levels of the Main House will consist of outdoor spaces, wooden decks, fire pits, and balconies built out onto the lake. The entire architecture of the Main House has been designed to maximize usage of outdoor space. Presidential and Hospitality Villas: Adjacent to the Main House are the two-story Presidential and Hospitality Villas, which are the premium hotel units for the project (Attachment 1, Sheet 4.01 — 4.07). These villas are designed to seamlessly appear from the outside as if they were a part of the Main House and will share identical contemporary Mexican design details as the Main House. The Presidential Villa will be approximately 5,600 square feet and the Hospitality Villa will be approximately 5,000 square feet. Each unit contains living and dining rooms, multiple lock -off bedrooms and bathrooms, and private trellised patios and balconies overlooking the lake. Access to a pool/spa, plunge pool, and an outdoor shower garden is also included. Spa Building: Also adjacent to the Main House is the two-story, ± 1 1,91 1 square foot Spa Building and a gated and screened receiving area connected to the Main House via the lower level (Attachment 1, Sheet 4.02 — 4.07). The entry to the Spa Building consists of a square spa arrival court with a fountain at the center. This square arrival court will not be used by hotel patrons, who will primarily access the facility via the pedestrian 550 walkways adjacent to the event lawn or via the pool area, but will provide an access for non -hotel guest spa users who are expected to park in the nearby parking garage. The Spa Building will consist of the same contemporary Mexican architectural details as the Main Building, but will instead focus inward on private spa courtyards and outdoor spaces. The rear of the facility will feature a partial courtyard surrounded by semi- private cabanas facing various pools. Spa Village: Adjacent to the Spa Building will be the Spa Village, consisting of a cluster of four buildings containing spa -oriented hotel units (Attachment 1, Sheet 4.08 - 4.11). Three of the four buildings are proposed to be two stories in height, and one is proposed to be three stories in height at approximately 39 feet-6 inches. The buildings range in size from approximately 6,500 square feet to 21,300 square feet. The Spa Village buildings include three different unit types. The Hotel Studio unit consists of a bedroom, bathroom, and an outdoor patio. The Spa Studio unit consists of a larger bathroom, bedroom, foyer, and outdoor patio. The Spa Suite unit includes two bathrooms, a larger bedroom/foyer area, two patios, and an additional treatment room. All of the Spa Village buildings will reflect the project's contemporary Mexican architecture and consist of flat -roofs, earth -tone plaster complimented by individual trellis -covered balconies, varied rooflines, real wood doors, and roofline accent timbers. Hotel Units: The remaining condominium hotel units on the Boutique Hotel site are located within the twenty buildings situated along the main circulation drive (Attachment 1, Sheet 4.12 - 4.18). The two-story hotel buildings consist of four distinct building types with varying unit configurations, and an architectural style consistent with the rest of the project. Each of the hotel units generally consists of kitchen and dining facilities, living room area, and a varying number of bedrooms, some with condominium/hotel lock -off units. Patios and covered terraces provide outdoor living space for each unit. The hotel units at the north end of the Boutique Hotel site will surround the family pool area. The family pool will feature three different pools, an artificial beach, snack bar, semi -private cabanas, and trellis -covered chaise lounges placed within the main pool. Accessory buildings for housekeeping, mechanical equipment, and restrooms will match the contemporary Mexican architecture. Landscaping around the family pool will be consistent with the remainder of the hotel and have a functional use for turf. Parking: Parking counts will be in accord with the minimum 347 parking spaces required under the SilverRock Specific Plan Resort Parking Program. The current site plan identifies 354 spaces. The applicants have stated that a minimum of 350 parking spaces will be provided, due to the fact that a few spaces may be lost or gained prior to construction. The majority of the provided parking will be either covered underneath the proposed i 551 carports or within a parking structure served by valet. The proposed parking structure currently identifies 185 valet spaces with an adjacent 31 outdoor self -park spaces, and a handful of short-term parking available at the arrivals court. Trellis -covered parking spaces will be available along the remainder of the site for guest self -parking. To accommodate parking, the applicant is proposing to construct a two-story, 185- space, partially -sunken parking structure (Attachment 1, Sheet 4.21). The upper level of the parking structure will be essentially at grade with the hotel arrival court, while the lower level will be partially sunken into the hillside adjacent to the golf course. The parking structure will be utilized for valet parking and has been designed with tandem spaces (double-parked) along the east side (facing the golf course) to maximize vehicle capacity. Each level of the parking structure will be approximately 25,543 square feet. The upper portion of the east elevation of the parking structure will face Hole No. 2 of the existing golf course and Silver Rock Way. The exposed exterior facade will be stucco painted an earth tone color to match the surrounding landscaping. The upper level facade will be the most visible, providing 3.5 feet of vehicle screening. The parking structure will be constructed as far below the existing grade as possible, resulting in approximately eight feet of visibility above the proposed berm. The applicants have proposed screening this remaining eight feet with landscaping integrated into the golf course. This berm could be increased but would involve off -site grading which would impact the golf course. The applicants have stated that they are currently working on additional screening possibilities for the parking structure. Landscaping: The overall landscape design throughout the Boutique Hotel site is intended to complement the theme and character of the contemporary Mexican architectural style of the various hotel buildings (Attachment 1, Sheet 8.01 — 8.06). Plant material consists of a combination of desert -native plants that have previously been incorporated into the SilverRock Resort environment. Most utilized around the hotel site are numerous trees and a variety of dense hedges and shrubs, with minimal use of turf. The environmentally -conscious plant material palette proposed for the hotel site is characterized by low water use and minimal -maintenance plants, which further conserves resources. The hotel site has been separated into several zones with specific landscape concepts and distinct plant palettes. The Entry Drive Zone focuses on the entry monument and utilizes large canopy trees lining the entry drive leading to the auto court, supplemented with an abundance of various shrubs and ground cover. The Auto Court Zone features a large signature canopy tree as a central focus with perimeter landscaping that may include accent plants with a desert garden theme. The Golf Course Interface Zone includes the area of transition from the existing golf course to the Boutique Hotel site. The landscaping concept in this zone is to blend desert plant material used on the course with the new development. Hotel buildings and parking areas will be buffered with screening plants and strategically -placed trees and palms. Pool Zone landscaping 552 consists of plant materials that are more tropical in nature, while providing adequate shade and a pedestrian friendly atmosphere (Attachment 1, Sheet 8.10). The entire perimeter of the hotel is surrounded by an intermittent cobblestone foot -wall approximately 18 inches in height. Facility Operations: Guests will enter the site and proceed to the Main House for check -in. Temporary parking for guests will be located at the arrival court turnaround with the option to either self -park or utilize valet parking. Those individuals not staying at the hotel would either utilize valet services or park in the semi -circular lot located adjacent to the upper deck of the parking structure. During the high season, the parking structure itself will be exclusively utilized for valet and employee parking, due to the inclusion of tandem spaces (double-parked). The hotel will utilize golf carts to escort guests utilizing valet parking to their rooms. Housekeeping services will be primarily conducted via smaller accessory buildings interspersed throughout the site. Loading and receiving will be conducted within the gated area at the main house adjacent to the Spa Building. The loading area is large enough to wholly enclose and screen small and medium-sized cube -truck deliveries and can contain a semi -truck without obstructing the main drive. The applicants have provided turning templates that identify semi -trucks are capable of safely accessing the loading area. The buildings surrounding the loading area will contain engineering, housekeeping, human resources, and uniform services, with service elevators leading to sub -grade storage areas, service access to the meeting rooms, and the kitchen. The project is designed as a condominium hotel, with individual units to be sold as private ownership units. When not in use by the owner, these rooms are intended to be returned to the supply of rooms available to the hotel. Under the approved Development Agreement, owners are limited to a maximum use of 60 days per year for no more than 29 consecutive days. The property will feature 200 hotel units with 259 keys. The difference between the number of units and keys is due to the "lock -off' design of the rooms, in which one unit may consist of two or more bedrooms which can be locked from use, depending on the needs of the guest. To ensure that the project is designed for short-term stays, all kitchen areas and appliances are not full- sized. ANALYSIS Staff finds that the overall architectural style and layout of the proposed SilverRock Boutique Hotel to be well designed. The proposed Boutique Hotel conforms to the setback, height, and land use standards identified in the previously approved SilverRock Resort Specific Plan. The layout of the project site harmoniously merges a pedestrian - friendly resort spa with an existing golf course, while maintaining an adequate separation of vehicular and pedestrian circulation throughout the site by means of the walled paseo. 553 The proposed parking structure will be visible from SilverRock Way and Ahmanson Way. Concerns have been raised with regards to the visibility of the structure and parked vehicles along the southeastern perimeter. While the lower level of the structure is sunken and hidden from view behind the proposed berm, the eastern face and vehicles parked along the upper deck will be partially visible from behind the proposed tree line and landscaping (Attachment 1, Sheet 4.21). The Planning Commission recommended a condition of approval for enhanced landscaping along the exposed portions of parking structure. The final design will require a careful balance between screening the parking structure and vehicles, and maintaining visibility of the hotel building. The Planning Commission is generally supportive of the proposed landscaping palate and design. The applicant has provided a desert -appropriate landscaping design that provides an appropriate transition with the surrounding golf course while complimenting the hotel's architecture. The project will have a functional use of turf limited to the family pool area and the event lawn. Previous concerns with higher -maintenance plants, such as Chilean Mesquites, Bottle Trees, and California Pepper Trees, have been agreed for substitution by the applicant and addressed in the recommended conditions of approval. Final landscaping plans have been conditioned to be brought back for ALRC review and Planning Director approval. Sheets 8.07, 8.08, and 8.09 identify three different conceptual main entry design alternatives. The applicants have suggested incorporating the best of each alternative proposal for the project entry, rather than utilizing one of the three designs. Additionally, this entry should be evaluated in the context of the overall design of the SilverRock Resort streetscape as part of the design of Phase 2, which includes several golf, clubhouse, and associated improvements. The Planning Commission had no particular entry alternative preference and supported this concept, recommending that the final entry landscaping design be returned to the ALRC for review. The Planning Commission also recommended that brick pavers or a similar decorative paving be utilized, instead of the identified asphalt paving, along the entry drive leading from Ahmanson Way to the hotel arrivals court. PLANNING COMMISSION ACTION AND PUBLIC COMMENT At its July 26, 2007 meeting (Attachment 2), the Planning Commission recommended approval of the proposed SilverRock Condominium Hotel application by a 3-0 vote (Barrows and Engle absent). During the public hearing, Commissioners asked questions of staff and the applicant regarding hotel operations and the use of natural wood in the project architecture. Testimony was given by Mr. Troy Worgull, project architect, and Mr. Ted Lennon, Sr. Vice President of Lowe Destination Development, in regards to the project design and concept. During the hearing, the architect discussed the underlying support structure and 554 pointed out that all of the large exposed timbers and beams were designed to be located underneath roof overhangs and out of direct sunlight. The architect and applicant reiterated their responsibilities for wood maintenance. They stated that they were exploring the use of synthetic wood for decking material on the promenade and that they felt synthetic materials were not appropriate for the building. Also during the hearing, Mr. Ted Lennon mentioned that they were working towards designing an environmentally -sensitive building and stated their attempt to achieve a LEED certification. No one else spoke on this item. No letters or comments from the public were received regarding the boutique hotel. Environmental Analysis This proposal implements the previously approved SilverRock Resort Specific Plan. The environmental impacts associated with the implementation of that Specific Plan have been previously assessed in accordance with the California Environmental Quality Act (CEQA). An Addendum to a prior Mitigated Negative Declaration (Environmental Assessment No. 2002-453) was certified by the City Council in 2006 in connection with the approval of the SilverRock Resort Specific Plan 06-080. This Specific Plan established design guidelines and development standards in a focused development plan for the distribution of land uses, location and sizing of supporting infrastructure, development standards, and requirements for public improvements on the 546 acre project site. A water supply assessment/verification for the project site was also completed and approved by the Council in 2006. Thus, as the proposed development is an implementation of the approved Specific Plan and no changed circumstances or conditions are proposed nor has any new information been submitted, no further environmental review is necessary pursuant to Public Resources Code Section 21 166 and the Section 15162 of the Guidelines for Implementation of CEQA. FINDINGS AND ALTERNATIVES: Findings necessary to approve the various development applications can be made and are contained in the attached Resolutions. The alternatives available to the City Council include: Adopt a Resolution of the City Council approving Site Development Permit 2007-886 subject to the Findings and Conditions of Approval; or 2. Do not adopt a Resolution of the City Council, approving Site Development Permit 2007-886; or 3. Provide staff with alternative direction. 00 55 Planning Director Approved for submission by: Thomas P. Genovese City Manager Attachments: 1. SilverRock Resort Boutique Hotel SDP (booklet) 2. Minutes of the June 26, 2007 Planning Commission Hearing 55C RESOLUTION NO. 2007- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE ARCHITECTURAL AND LANDSCAPING PLANS FOR A ± 13.79 BOUTIQUE HOTEL SITE (200 UNITS AND 259 KEYS) CONSISTING OF A ± 25,000 SQUARE FOOT PARKING STRUCTURE AND 29 CONDOMINIMUM HOTEL UNIT BUILDINGS CONTAINING MEETING FACILITY, RESTAURANT, AND RESORT SPA CASE NO.: SITE DEVELOPMENT PERMIT 2007-886 APPLICANT: LDD SILVERROCK LLC WHEREAS, the City Council of the City of La Quinta, California, did on the 17" day of July 2007, hold a duly noticed Public Hearing to consider the request of LDD SILVERROCK LLC for the construction of a boutique condominium hotel resort, more particularly described as: PORTION OF SECTIONS 6 AND 8, T6S, R7E, SBM WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 26" day of June, 2007, hold a duly -noticed Public Hearing to consider adoption of a recommendation on Site Development Permit 2007-886 and, after hearing and considering all testimony and arguments, did adopt Planning Commission Resolution 2007-027, recommending to the City Council approval of Site Development Permit 2007-886; and, WHEREAS, said Site Development Permit has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970." The City Council certified Environmental Assessments 2002-453 and 2006- 568, prepared for the SilverRock Specific Plan 06-080, which was certified on July 18, 2006, of which this project is included. No changed circumstances or conditions exist which would trigger the preparation of a subsequent Environmental Impact Report or environmental review pursuant to Public Resources Code Section 21 166; and, WHEREAS, the Architecture and Landscaping Review Committee, did on the 6t' day of June, 2007, at a regular meeting, recommend approval of the development plans, subject to conditions; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did find the following facts and reasons to justify approval of said Site Development Permit: City Council Resolution 2007- Site Development Permit 2007-886 LDD SilverRock, LLC. Adopted: The boutique condominium hotel project is consistent with the General Plan and SilverRock Resort Specific Plan, in that it is a designated tourist commercial use which is served by the surrounding golf course uses. 2. The project has been designed to be consistent with the applicable provisions of the City's Zoning Code, or amended as allowed in compliance with SilverRock Resort Specific Plan 2006-080. 3. The architectural design of the boutique condominium hotel project including, but not limited to the architectural style, building mass and scale, materials, colors, architectural details, building heights, roof style, and other architectural elements are compatible with the surrounding developments, previously approved and constructed phases of the SilverRock Resort, and with the quality of design prevalent in the City. The boutique hotel is suitably designed and conforms to the established theme of the project and overall resort. 4. The site design of the project including, but not limited to project entries, interior circulation, landscaping, pedestrian access, pedestrian amenities, screening of equipment, exterior lighting, layout, and similar site design elements are compatible with the previously approved and constructed phases, surrounding developments, and with the quality of design prevalent in the City. 5. Project landscaping, including but not limited to the arrangement, variety, size, color, texture, and coverage of plant materials, with conditions, has been designed so as to provide relief, complement buildings, visually emphasize prominent design elements, screen undesirable views, provide a harmonious transition between adjacent land uses including the golf course, and provide an overall unifying influence to enhance the visual continuity of the project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the Findings of the City Council in this case; 2. That it does hereby approve Site Development Permit 2007-886 for the reasons set forth in this Resolution, subject to the Conditions, attached hereto; 55S City Council Resolution 2007- Site Development Permit 2007-886 LDD SilverRock, LLC. Adopted: PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on the 17`h day of July 2007, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA MONTECINO, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California k 559 CITY COUNCIL RESOLUTION 2007- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2007-886 LDD SILVERROCK, LLC - BOUTIQUE HOTEL JULY 17„ 2007 GENERAL 1. The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Site Development Permit. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Site Development Permit shall comply with the requirements and standards of Government Code § § 66410 through 66499.58 (the "Subdivision Map Act"), Chapter 13 of the La Quinta Municipal Code ("LQMC"), Specific Plan 2006-080, Tentative Parcel Map No. 33367 and any Disposition and Development Agreement (DDA) and Development Agreement (DA) entered upon between the applicant and the La Quinta Redevelopment Agency, a public body, corporate and politic (See related Conditions of Approval from the Disposition and Development Agreement [DDA] and Development Agreement [DA]). The City of La Quinta's Municipal Code can be accessed on the City's Web Site at www.la-guinta.org. 3. Site Development Permit 2006-886 shall comply with all applicable conditions and/or mitigation measures for the following approvals: • Environmental Assessments 2002-543 and 2006-568 • Specific Plan 2006-080 • Tentative Parcel Map 33367 • Disposition and Development Agreement • Development Agreement 2006-012 4. This Site Development Permit is valid for two years, unless an extension is applied for and granted by the Planning Commission pursuant to Section 9.200.080 of the La Quinta Municipal Code. 5. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain any necessary clearances and/or permits from the 560 City Council Resolution 2007- Conditions of Approval - Recommended Site Development Permit 2007-886 SilverRock Boutique Hotel July 17, 2007 following agencies: Y Fire Marshal e Public Works Department (Grading Permit, Green Sheet (Public Works Clearance) for Building Permits, Improvement Permit) Planning Department Riverside Co. Environmental Health Department Desert Sands Unified School District Coachella Valley Water District (CVWD) Imperial Irrigation District (IID) California Water Quality Control Board (CWQCB) South Coast Air Quality Management District Coachella Valley The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. A project -specific NPDES construction permit must be obtained by the applicant and who then shall submit a copy of the Regional Water Quality Control Board's ("RWQCB") acknowledgment of the applicant's Notice of Intent ("N0l"), prior to the issuance of a grading or site construction permit by the City. 6. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water), LQMC; Riverside County Ordinance No. 457; and the State Water Resources Control Board's Order No. 99-08-DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs one (1) acre or more of land, or that disturbs less than one (1) acre of land, but which is a part of a construction project that encompasses more than one (1) acre of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP"). The applicant or design professional can obtain the California Stormwater Quality Association SWPPP template at www.cabmphandbooks.com for use in their SWPPP preparation. 561 2 of 18 City Council Resolution 2007- Conditions of Approval - Recommended Site Development Permit 2007-886 SilverRock Boutique Hotel July 17, 2007 B. The applicant's SWPPP shall be approved by the City Engineer prior to any on or off -site grading being done in relation to this project. C. The applicantsshall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. D. The applicant SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (8.70.020 (Definitions), LQMC): 11 Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. E. All erosion and sediment control BMPs proposed by the applicant shall be approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. F. The approved SWPPP and BMPs shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City. 7. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). PROPERTY RIGHTS 8. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. Said conferred rights shall also include grant of access easement to the City of La Quinta for the purpose of graffiti removal by City staff or assigned agent in perpetuity and agreement to the method to remove graffiti and to paint over to best match existing. The applicant shall establish the r 562 3 of18 City Council Resolution 2007- Conditions of Approval - Recommended Site Development Permit 2007-886 SilverRock Boutique Hotel July 17, 2007 aforementioned requirements in the CC&R's for the development or other agreements as approved by the City Engineer. Additionally, pursuant to the approved Tentative Parcel Map, there is a proposed north/south easement across the center of the Site Development Permit for an existing 18" lake equalizer line for the perpetual maintenance and reconstruction and per the approved DDA affecting this Parcel. 9. The applicant shall retain for private use all private street rights -of -way in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. The private street rights -of -way to be retained for private use required for this development include: A. PRIVATE STREETS 1) Private Streets shall have a 28-foot travel width measured flow line to flow line where curb and gutter are proposed. Flush curb street section shall have a full 28 feet of travelable roadway as approved by the City Engineer and the Fire Department. On -street parking is prohibited except for designated and striped parking stalls, and provided there is adequate off-street parking for residents and visitors, and the applicant establishes provisions for ongoing enforcement of the parking restriction in the CC&R's. The CC&R's shall be reviewed by the Engineering Department prior to recordation. 10. The applicant shall dedicate easement to the City of La Quinta for public and utility purposes and ingress and egress easement for public and emergency access. 11. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. 12. Direct vehicular access to Ahmanson Way is restricted, except for the access point identified on Tentative Parcel Map No. 33367, or as otherwise conditioned in these conditions of approval. 13. Emergency vehicle ingress and egress access shall be provided from Avenue 52 via the existing Secondary Access Road. 553 4 of18 City Council Resolution 2007- Conditions of Approval - Recommended Site Development Permit 2007-886 SilverRock Boutique Hotel July 17, 2007 14. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. 15. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of the Tentative Parcel Map and the date of recording of any Final Map, unless such easement is approved by the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 16. The applicant shall comply with the provisions of Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access for Individual Properties and Development), LQMC for public streets; and Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. The applicant shall be responsible for completing the roadway improvements within the site development permit and as required by the approved DDA and DA, subject to approved coordination by the Public Works Department. The applicant shall extend improvements beyond the site development permit boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). Entry drives, main interior circulation routes, corner cutbacks, bus turnouts, dedicated turn lanes and other features shown on the approved construction plans, may require additional street widths as may be determined by the City Engineer. 17. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Private Street (Commercial) 3.5" a.c./4.0" c.a.b. or the approved equivalents of alternate materials. 18. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include -a 564, 5 of18 City Council Resolution 2007- Conditions of Approval - Recommended Site Development Permit 2007-886 SilverRock Boutique Hotel July 17, 2007 recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 19. General access points and turning movements of traffic are limited to the following: A. Primary Entry (Ahmanson Way): Full turn movements are permitted. 20. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. 21. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. PARKING AREAS 22. The design of parking facilities shall conform to LQMC Chapter 9.150 and in particular the following: A. The parking stall and aisle widths and the double hairpin stripe parking stall design. B. Cross slopes should be a maximum of 2% where ADA accessibility is required including accessibility routes between buildings. C. Building access points shall be shown on the Precise Grading Plans to better evaluate ADA accessibility issues. Entry drives, main interior circulation routes, corner cutbacks, bus turnouts, dedicated turn lanes, ADA accessibility route to public streets and other features shown on the approved construction plans, may require additional street widths and other improvements as may be determined by the City Engineer. 23. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: a 56 6 of18 City Council Resolution 2007- Conditions of Approval - Recommended Site Development Permit 2007-886 SilverRock Boutique Hotel July 17, 2007 Parking Stall/Access Aisles (Low Traffic Areas) 3.0" a.c./4.5" c.a.b. Parking Stall/Access Aisles (High Traffic) 4.5" a.c./5.5" c.a.b. Loading Areas 6" P.C.C./4" c.a.b. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refers to persons currently certified or licensed to practice their respective professions in the State of California. 24. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of Section 13.24.040 (Improvement Plans), LQMC. 25. The following improvement plans shall be prepared and submitted by the applicant for review and approval by the Public Works Department. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. On -Site Commercial Precise Grading Plan 1 " = 20' Horizontal B. PM10 Plan 1" = 40' Horizontal C. SWPPP 1" = 40' Horizontal D. On -Site Street Improvements/Signing & Striping/Storm Drain Plan 1 " = 40' Horizontal, 1 " = 4' Vertical NOTE: A through D to be submitted concurrently. Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. All On -Site Signing & Striping Plans shall show, at a minimum; Stop Signs, Limit Lines and Legends, No Parking Signs, Raised Pavement Markers (including Blue RPMs at fire hydrants) and Street Name Signs per Public Works Standard Plans and/or as approved by the Engineering Department. 0 566 7 of18 City Council Resolution 2007- Conditions of Approval - Recommended Site Development Permit 2007-886 SilverRock Boutique Hotel July 17, 2007 The applicant shall prepare an accessibility assessment on a marked up print of the building floor plan identifying every building egress and notes the 2001 California Building Code accessibility requirements associated with each door. The assessment must comply with submittal requirements of the Building & Safety Department. A copy of the reviewed assessment shall be submitted to the Engineering Department in conjunction with the Site Development Plan when it is submitted for plan checking. "Commercial Precise Grading" plans shall normally include all on -site surface improvements including but not necessarily limited to finish grades for curbs & gutters, building floor elevations, parking lot improvements and ADA requirements. 26. The City maintains standard plans, detail sheets and/or construction notes for elements of construction which can be accessed via the Online Engineering Library at the City website (www.la-quinta.org). Navigate to the Public Works Department home page and look for the Online Engineering Library hyperlink. 27. The applicant shall furnish a complete set of the mylars of all approved improvement plans on a storage media acceptable to the City Engineer. 28. At the completion of construction, and prior to the final acceptance of the improvements by the City, the applicant shall update the mylars in order to reflect the as -built conditions. PRECISE GRADING 29. The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 30. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 31. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a qualified engineer, B. A preliminary geotechnical ("soils") report prepared by a qualified engineer. C. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, (Fugitive Dust Control), LQMC, and ._r 567 8 of18 City Council Resolution 2007- Conditions of Approval - Recommended Site Development Permit 2007-886 SilverRock Boutique Hotel July 17, 2007 D. A Best Management Practices report prepared in accordance with Sections 8.70.010 and 13.24.170 (NPDES stormwater discharge permit and Storm Management and Discharge Controls), LQMC. All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 32. The applicant shall provide sidewalks and golf cart paths for internal circulation within the Site Development Permit as well as to facilities within Tentative Parcel Map No. 33367 on the Precise Grading Plan in the plan check process as required and approved by the City Engineer. 33. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 34. Building pad elevations on the rough grading plan submitted for City Engineer's approval shall conform with pad elevations shown on the tentative parcel map, unless the pad elevations have other requirements imposed elsewhere in these Conditions of Approval. 35. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. DRAINAGE 36. Stormwater handling shall conform with the approved hydrology and drainage report for (the "SilverRock Resort" of the underlying development). Nuisance water shall be disposed of in an approved manner. '-" 56�' 9 of18 City Council Resolution 2007- Conditions of Approval - Recommended Site Development Permit 2007-886 SilverRock Boutique Hotel July 17, 2007 37. Nuisance water shall be retained within the SilverRock project site. Nuisance water shall be disposed of per approved methods contained in Engineering Bulletin No. 06-16 — Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin Design Requirements. UTILITIES 38. The applicant shall comply with the provisions of Section 13.24.1 10 (Utilities), LQMC. 39. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 40. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. CONSTRUCTION 41. The City will conduct final inspections of habitable buildings only when the buildings have access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and signage. QUALITY ASSURANCE 42. The applicant shall employ construction quality -assurance measures that meet with the approval of the City Engineer. 43. The applicant shall employ, or retain, qualified engineers, surveyors, and such other appropriate professionals as are required to provide the expertise with which to prepare and sign accurate record drawings, and to provide adequate construction supervision. 44. The applicant shall arrange for, and bear the cost of, all measurements, sampling and testing procedures not included in the City's inspection program, • 5610 10 of18 City Council Resolution 2007- Conditions of Approval - Recommended Site Development Permit 2007-886 SilverRock Boutique Hotel July 17, 2007 but which may be required by the City, as evidence that the construction materials and methods employed comply with the plans, specifications and other applicable regulations. 45. Upon completion of construction, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing," "As -Built" or "As -Constructed„ and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all approved mylars previously submitted to the City, revised to reflect the as -built conditions. The applicant shall have all approved mylars previously submitted to the City, revised to reflect the as -built conditions. However, if subsequent approved revisions have been approved by the City Engineer and reflect said "As -Built" conditions, the Engineer Of Record may submit a letter attesting to said fact to the City Engineer in lieu of mylar submittal. MAINTENANCE 46. The applicant shall comply with the provisions of Section 13.24.160 (Maintenance), LQMC and any Maintenance Agreement entered upon or required by the approved DDA and DA. 47. The applicant shall make provisions for the continuous and perpetual maintenance of all private on -site improvements, perimeter landscaping, access drives, and sidewalks. 48. The applicant shall enter into easements or license agreements for the construction and continuous and perpetual maintenance of all walls and added landscaping that encroach onto the golf course. 49. The applicant shall make provisions for the treatment, protection, and maintenance of all natural wood utilized in the construction of the buildings. The future substitute of any natural wood with alternative or synthetic materials shall be reviewed and approved by the Planning Director prior to issuance of a building permit. FEES AND DEPOSITS 50. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and ._r 57r 11 of18 City Council Resolution 2007- Conditions of Approval - Recommended Site Development Permit 2007-886 SilverRock Boutique Hotel July 17, 2007 permits. 51. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). LANDSCAPING 52. The applicant shall comply with Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans), LQMC. 53. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas. 54. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. 55. Final landscaping and irrigation plans (and precise grading plans relevant to landscape areas) shall be prepared by a licensed landscape professional and shall be reviewed by the Architecture and Landscaping Review Committee and approved by the Planning Director prior to issuance of the first building permit. An application for Final Landscape Plan Check shall be submitted to the Planning Department for final landscape plan review. Said plans shall include all landscaping associated with this project, including perimeter landscaping, and be in compliance with Chapter 8.13 (Water Efficient Landscaping) of the Municipal Code. The landscape and irrigation plans shall be approved by the Coachella Valley Water District and Riverside County Agriculture Commissioner prior to submittal of the final plans to the Planning Department. NOTE: Plans are not approved for construction until signed by the Planning Director. 56. Landscape areas shall have permanent irrigation improvements meeting the requirements of the Planning Director and the City Engineer. Use of lawn areas shall be minimized with no lawn, or spray irrigation, being placed within 18 inches of curbs along streets. 57. The applicant or his agent has the responsibility for proper sight distance requirements per guidelines in the AASHTO "A Policy on Geometric Design of Highways and Streets, 5`" Edition" or latest, in the design and/or installation of all landscaping and appurtenances abutting and within the private and public street right-of-way. 571 12 of18 City Council Resolution 2007- Conditions of Approval - Recommended Site Development Permit 2007-886 SilverRock Boutique Hotel July 17, 2007 58. Measures shall be taken to replace and repair any landscaping or irrigation equipment which is damaged. 59. Any ground -mounted mechanical equipment shall be screened by a wall, landscaping with significant foliage, or combination of the two, of a sufficient height and/or density to fully screen such equipment above its horizontal plane. 60. Any building mounted mechanical equipment shall be fully screened from view by an architectural feature, wall, or parapet of sufficient height to fully screen such equipment above its horizontal plane. 61. The applicant shall replace Chilean Mesquite, Bottle Trees, and California Pepper Trees with another similar canopy tree on the Final Landscaping Plans. 62. The design, materials, and colors of the covered parking canopies shall be consistent with the approved units and perimeter screening. Final designs for the covered parking canopies shall be reviewed by the Architecture and Landscaping Review Committee on the Final Landscaping Plans and approved by the Planning Director. 63. Brick pavers or similar decorative paving shall be installed leading from the project entry at Ahmanson Way to the Arrivals Court. Final designs shall be identified on the Final Landscaping Plans, reviewed by the Architecture and Landscaping Review Committee, and approved by the Planning Director. 64. Final Landscaping Plans shall identify enhanced landscaping for screening with significant foliage along all exposed perimeters of the parking• structure. 65. The selected resort entry landscaping and wall design alternative (Sheet 8.07, 8.08, and 8.09), or combination of elements, shall be identified in the final landscaping plans provided for review by the Architecture and Landscaping Review Committee and shall be approved by the Planning Director. PLANNING DEPARTMENT 66. The hotel shall provide a shuttle service for guests to the golf clubhouse and future resort areas (hotels, commercial uses, restaurants, etc.) within the SilverRock Resort. 67. The applicant shall provide the Planning Department with three copies of the project's Codes Covenants and Restrictions (CC&Rs) and a deposit of legal fees in the amount of $2000.00 for their review and approval. These items shall be 572 13 of18 City Council Resolution 2007- Conditions of Approval - Recommended Site Development Permit 2007-886 SilverRock Boutique Hotel July 17, 2007 provided to the City either prior to, or in conjunction with, the applicant's initial application for building permits. 68. The applicant shall offer for dedication an easement across the entire project site, including all units, to hold harmless the golf course and its players for any liability and damages resulting from golf course play. 69. The applicant shall enter into a construction and maintenance agreement with the City regarding construction adjacent to portions of the golf course lake prior to issuance of any grading and building permits. 70. The applicant shall enter into a domestic Water and/or sanitation installation agreement with the Coachella Valley Water District prior to issuance of any grading and building permits. 71. The applicant shall have submitted and received approval from the City an operating agreement in accord with the Disposition and Development Agreement and Development Agreement prior to issuance of any grading and building permits. 72. The applicant shall apply for a Sign Program application for the project site prior to the issuance of any grading and building permits. 73. Any modifications to the phasing of construction shall be reviewed and approved by the Planning Director and Public Works Director. BUILDING AND SAFETY 74. If the design configuration of the buildings results in window or door openings in locations prohibited by the Building Code due to proximity to real property lines, the applicant shall prepare and have recorded a "no -build easement agreement" to create an unbuildable area as necessary, binding to both property owners. Such agreement shall be submitted for review and approval by the Building Official and the City Attorney prior to recordation, if required. OUTDOOR LIGHTING 75. Exterior lighting shall comply with Section 9.100.150 (Outdoor Lighting) of the La Quinta Municipal Code. An exterior lighting plan with photometric study and manufacturers cut sheets shall be approved by the Planning Director prior to issuance of first building permit for project. FIRE DEPARTMENT 57V 14 of18 City Council Resolution 2007- Conditions of Approval - Recommended Site Development Permit 2007-886 SilverRock Boutique Hotel July 17, 2007 76. Provide or show there exists a water system capable of delivering a fire flow 2500 gallons per minute for a two hours duration at 20 psi residual operating pressure, which must be available before any combustible material is placed on the construction site. 77. Fire apparatus access road shall be provided for every facility, building or portion of a building hereafter construction or moved into our within the jurisdiction when any portion of the facility or any portion of an exterior wall of the first story of the building is located more than 150 feet from fire apparatus access as measured by an approve route around the exterior of the building or facility. Exception: When the building is completely protected with an approved automatic fire sprinkler system modification may be made by the chief. - Pursuant to the above section a 200 foot hose pull from a fire access road will be acceptable. 78. Approved accessible on site fire hydrants shall be located not to exceed 330 feet apart in any direction as measured by an approved route around the complex, exterior of the facility or building, and no portion of a building further than 165 feet from a fire hydrant, or as approved by the Fire Department. Fire hydrants shall provide the required fire flow. 79. Prior to building plan approval and construction, applicant/developer shall furnish two copies of the water system fire hydrant plans to Fire Department for review and approval. Plans shall be signed by a registered civil engineer, and shall confirm hydrant type, location, spacing, and minimum fire flow. Once plans are signed and approved by the local water authority, the originals shall be presented to the Fire Department for review and approval. 80. Prior to issuance of building permits, the water system for fire protection must be provided as approved by the Fire Department and the local water authority. 81. Applicant/Developer shall mount blue dot retro-reflectors pavement markers on private streets, public streets and driveways to indicated location of the fire hydrant. It should be 8 inches from centerline to the side that the fire hydrant is on, to identify fire hydrant locations. 82, Access lanes will not have an up, or downgrade of more than 12%. Access will not be less than 20 feet in width and have an unobstructed vertical clearance not less than 13 feet and 6 inches. For a three story building, the access lane will be not less than 30 feet in width. Access lanes will be designed to withstand the weight of 80 thousand pounds over 2 axles. Access will have a turning radius capable of accommodating fire apparatus. Access lane shall be '.a 574 15 of18 City Council Resolution 2007- Conditions of Approval - Recommended Site Development Permit 2007-886 SilverRock Boutique Hotel July 17, 2007 constructed with a surface so as to provide all weather driving capabilities. 83. Dead-end fire apparatus access roads in excess of 150 feet in length shall be provided with approved provision for the turn around capabilities of fire apparatus 84. Driveway loops, fire apparatus access lanes and entrance curb radius should be designed to adequately allow access of emergency fire vehicles. The applicant or developer shall prepare and submit to the Fire Department for approval; a site plan designating required fire lanes with appropriate lane printing and/or signs. 85. An approved Fire Department access key lock box (Minimum Knox Box 3200 series model) shall be installed next to the approved Fire Department access door to the building. If the buildings are protected with an alarm system, the lock box shall be required to have tampered monitoring. Required order forms and installation standards may be obtained at the Fire Department. 86. Display street numbers in a prominent location on the address side of building(s) and/or rear access if applicable. Numbers and letters shall be a minimum of 12" in height for building(s) up to 25' in height. In complexes with alpha designations, letter size must match numbers. All addressing must be legible, of a contrasting color, and adequately illuminated to be visible from street at all hours. 87. A rapid entry Knox Box shall be installed on the outside of the building. If the building/facility is protected with a fire alarm or burglar alarm system, the lock box will require "tamper" monitoring. 88. Install a complete commercial fire sprinkler system (per NFPA 13 1999 Edition). Fire sprinkler system(s) with pipe sizes in excess of 4" in diameter will require the project Structural Engineer to certify with a "wet signature", that the structural system is designed to support the seismic and gravity loads to support the additional weight of the sprinkler system. All fire sprinkler risers shall be protected from any physical damage. The PIV and FCD shall be located to the front, within 25 to 50 feet of hydrant, and a minimum of 25 feet from the building(s). Sprinkler riser room must have indicating exterior and/or interior door signs. A C-16 licensed contactor must submit plans, along with current $307.00 deposit based fee, to the Fire Department for review and approval prior to installation. Guideline handouts are available for the Fire Department. (Install a complete fire sprinkler system per NFPA 13R. A fire department connection that is 1 %" or 2 %" shall be wall mounted to the exterior of the building. System plans must be submitted to the Fire Department for review, along with r• .-r . 5 16 of18 City Council Resolution 2007- Conditions of Approval - Recommended Site Development Permit 2007-886 SilverRock Boutique Hotel July 17, 2007 a plan/inspection fee. The approved plans, with Fire Department Job card must be at the job site for all inspections). 89. Install an alarm monitoring system for fire sprinkler system(s) with 100 or more heads (20 or more in Group I, Division 1.1 and 1.2 occupancies). Valve monitoring, water -flow alarm and trouble signals shall be automatically transmitted to an approved central station, remote station or proprietary monitoring station in accordance with 2001 CBC, Sec. 904.3.1. An approved audible sprinkler flow alarm shall be provided on the exterior in an approved location and also in the interior in a normally occupied location. A C-10 licensed contractor must submit plans designed in accordance with NFPA 72, 1999 Edition, along with the current $192.00 deposit based fee, to the Fire Department for review and approval prior to installation. Guideline handouts are available from the Fire Department. 90. Install a portable fire extinguisher, with a minimum rating of 2A-10BC, for every 3,000 sq. ft. and/or 75 feet of travel distance. Fire extinguishers shall be mounted 3.5 to 5 ft above finished floor, measured to the top of the extinguisher. Where not readily visible, signs shall be posted above all extinguishers to indicate their locations. Extinguishers must have current CSFM service tags affixed. 91. A UL 300 hood/duct fire extinguishing system must be installed over the cooking equipment. The extinguishing system must automatically shutdown gas and /or electricity to all cooking appliances upon activation. A C-16 licensed contractor must submit plans, along with the current permit fee, to the Fire Department for review and approval prior to installation. Alarm system supervision is only required if the building has an existing fire alarm system. 92. No hazardous materials shall be stored and/or used within the building, which exceeds quantities listed in UBC Table 3-D and 3-E. No class I, II or IIIA of combustible/flammable liquid shall be used in any amount in the building. 93. Exit designs, exit signs, door hardware, exit markers, exit doors, and exit path marking shall be installed per the 2001 California Building Code. 94. Electrical room doors if applicable shall be posted "ELECTRICAL ROOM" on outside of door. 95. Access shall be provided to all mechanical equipment located on the roof as required be the Mechanical Code. 96. Air handling systems supplying air in excess of 2000 cubic feet per minute to 5 7 V 17 of18 City Council Resolution 2007- Conditions of Approval - Recommended Site Development Permit 2007-886 SilverRock Boutique Hotel July 17, 2007 enclosed spaces within buildings shall be equipped with an automatic shutoff. Ref CIVIC 609.0 97. Gate(s) shall be automatic or manual operated. Install Knox key operated switches, series KS-2P with dust cover, mounted per recommended standard of the Knox Company. Plans must be submitted to the Fire Department for approval of mounting location/position and operating standards. Special forms are available from this office for ordering the Key Switch. Current plan check deposit based fee is $126.00. The applicant may contact the Fire Department at (760) 863-8886 for a guideline handout. 57 71 18 of18 ATTACHMENT #2 Planning Commission Minutes June 26, 2007 B. Site Development Permit 2007-886; a request of LDD SilverRock, LLC, for consideration of architectural and landscaping plans for a ± 13.79 acre Boutique Hotel site (200 units and 259 keys) consisting of a ±25,000 square foot parking structure, and 29 buildings containing meeting facilities, restaurant, and resort spa for the property located. 1. Chairman Quill opened the public hearing and asked for the staff report. Principal Planner Andrew Mogensen presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Quill asked if there were any questions of staff. Commissioner Daniels asked where the hole is located off the green. Staff identified the location on the site plan. 3. Chairman Quill asked if the applicant would like to address the Commission. Mr. Troy Worgull, Oz Architects, gave a presentation on the project. Mr. Ted Lennon, Lowe Destinations and Resorts, gave a further presentation on the project. 4. Commissioner Daniels commented the applicant on the project and stated he had no issues. 5. Commissioner Alderson asked where you would check in at the Main House. Mr. Worgull explained the layout of the building. Commissioner Alderson stated his concern that the eight foot reception area did not appear to be adequate to handle a large crowd. Mr. Worgull explained there were three separate areas where check -in could occur. Commissioner Alderson asked about the use of natural wood and whether any of the wood timbers would be used in the construction of the building. Mr. Worgull stated they would be used for some structural support and those exposed to the sun would have a metal covering. Almost all the wood will be protected from the sun by overhangs or a metal covering. 6. Commissioner Alderson asked if the golf course would be open at all times during construction. Mr. Lennon stated it is their goal to keep the golf course open at all times. It is anticipated it will take 16 months to build the project. 7. Chairman Quill asked if the lap pool was at least 25 yards longs and whether there will be stairs and targets at the end of the pool. Mr. Lennon stated it is anticipated to be 25 meters. P:\Reports - PC\2007\7-10-07\6-26-07 Minutes.doc 3 5)9 Planning Commission Minutes June 26, 2007 Chairman Quill stated that artificial turf does tend to get hotter than concrete. 8. Planning Director Les Johnson informed the Commission that there were some issues that had not been resolved by the Fire Department in regard to Condition #78 and staff is recommending the condition be amended to include, "...or as approved by the Fire Department." 9. There being no further questions of the applicant and no other public comment, the public hearing was closed and open for Commission discussion. 10. It was moved and seconded by Commissioners Daniels/Alderson to adopt Planning Commission Resolution 2007-027 recommending approval of Site Development Permit 2007-886 as recommended and amended: a. Condition #78: "...or as approved by the Fire Department." ROLL CALL: AYES: Commissioners Alderson, Daniels, and Chairman Quill. NOES: None. ABSTAIN: None. ABSENT: None. BUSINESS ITEMS: None. CORRESPONDENCE AND WRITTEN MATERIAL: None. COMMISSIONER ITEMS: A. Commissioner Alderson gave a review of the City Council meeting of June 19, 2007, and congratulated Chairman Quill and Commissioner Daniels on their reappointment. B. Chairman Quill asked if staff was preparing to bring back a text amendment for the multipurpose trail along the west side of Madison Street. Staff informed the Commission it was being drafted for Commission review. C. Commissioner Daniels asked if staff would bring back the water standards for consideration. Staff stated it was proposed to be brought back to the Commission before they go dark. Discussion followed regarding the Commissioners concerns. ADJOURNMENT: 57 IC PAReports - P02007\7-10-07\6-26-07 Minutes.doc 4 N � ._1 58F .- , . .. i+ 5wle '.'ry t/��I ✓'�' ,,.;, � ra . �„ �,'= ' �- ;+. '. d t :: Y�:. ; | � � � � 5S2 I� F 58 c'v a o f,D°ro—i 0 0��{�.- 0_ T �. O T a 0= Y n N " N 0 -� �T nT '3p � " 0 0 m' , r"_r d F. j d g N (31 0 0 0 d 0 " 3"^0 •, d0- A Q tL 0 p u K 0 CN 7" R, R 00 d 3 A 0 0 q p? o_ N o u G0 0 0 0 . CC 3 n o- n 0 CA £ a a LQ E, d o n o- F° N 0 0� ] N n CN r� T 3 p -n d 3 rt 0.. 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