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2007 10 02 RDA Minutes LA QUINTA REDEVELOPMENT AGENCY MINUTES OCTOBER 2, 2007 A regular meeting of the La Quinta Redeyelopment Agency was called to order by Chairman Osborne. PRESENT: Agency Members Adolph, Henderson, Kirk, Sniff, Chairman Osborne ABSENT: None PUBLIC COMMENT - None CLOSED SESSION 1. Conference with Agency's real property negotiator, Douglas R. Evans, pursuant to Government Code Section 54956.8 concerning potential terms and conditions of acquisition and/or disposition of property located southwest of the intersection of Highway 111 and La Quinta Centre Drive. Property Owner/Negotiator: Torre Nissan, George Velarde. 2. Conference with Agency's real property negotiator, Douglas R. Evans, pursuant to Government Code Section 54956.8 concerning potential terms and conditions of acquisition and/or disposition of property identified as APN 649-030-016 and -017. Property Owner/Negotiator: Jerry Johnson, Desert European Motor Cars, Ltd. 3. Conference with Agency's real property nellotiator, Douglas R. Evans, pursuant to Government Code Section 54956.8 concerning potential terms and conditions of acquisition and/or disposition of properties identified as APN 770-040-012, and -013. Property Owner/Negotiator: Urban Housing Communities, Roger Davila. 4. Conference with Agency's real property negotiator, Douglas R. Evans, pursuant to Government Code Section 54956.8 concerning potential terms and conditions of acquisition and/or disposition of property located at 78-990 Miles Avenue (APN 604-032-0221. Property Owner/Negotiator: National Community Renaissance of California, Alfredo Izmajtovich. Redevelopment Agency Minutes 2 October 2, 2007 5. Conference with Agency's real property negotiator, Douglas R. Evans, pursuant to Government Code Section 54956.8 concerning potential terms and conditions of acquisition and/or disposition of property identified as APN 767-220-004. Property Owner/Negotiator: Turner Development, Rusty Turner. The Redevelopment Agency recessed to Closed Session to and until the hour of 4:00 p.m. 4:00 P.M. PUBLIC COMMENT - None CONFIRMATION OF AGENDA - Confirmed APPROVAL OF MINUTES MOTION - It was moved by Agency Members Henderson/Adolph to approve the Redevelopment Agency Minutes of September 18, 2007 as submitted. Motion carried unanimously. CONSENT CALENDAR ," '.1; . APPROVAL 01' (:EM:.~rm REGISTER DATED OCTOBER 2, 2007. 2. APPROVAL OFA REQUESr FOR PROPOSALS (RFPI TO OBTAIN PM10 SERVICES FJR SILVERROCK RESORT. ,,' 3.>. ADOPTION OF A rtESOLUTION MAKING CERTAIN FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445(al AND AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE EISENHOWER DRIVE PAVEMENT REHABILITATION IMPROVEMENTS, PROJECT NO. 2007-18. (RESOLUTION NO. RA 2007-0131 4. APPROVAL TO APPROPRIATE UNASSIGNED REDEVELOPMENT AGENCY FUNDING TO THE AVENUE 52 MEDIAN ISLAND > LANDSCAPE IMPROVEMENTS, PROJECT NO. 2006-03. Redevelopment Agency Minutes 3 October 2, 2007 5. ADOPTION OF A RESOLUTION MAKING CERTAIN FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445(al AND CONSENTING TO THE USE OF PROJECT AREA NO. 2 REDEVELOPMENT FUNDS FOR THE CITYWIDE TRAFFIC SAFETY IMPROVEMENTS, PROJECT NO. 2006-16. (RESOLUTION NO. RA 2007-0141 MOTION -- It was moved by Agency Members Kirk/Sniff to approve the Consent Calendar as recommended and with Item Nos. 3 and 5 being approved by RESOLUTION NOS. RA 2007-013 through 2007- 014 respectively. Motion carried unanimously. BUSINESS SESSION 1. CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT WITH NESTOR + GAFFNEY ARCHITECTS FOR LEED CONSULTING SERVICES FOR THE SILVERROCK RESORT CLUBHOUSE. Assistant City Manager/Development Services Evans presented the staff report. In response to Agency Member Henderson, Assistant City Manager/Development Services Evans explained the actual contract is for $114,000 where the City must get back in some of the registration fees and Title 24, plan checking process, and wanted to give an estimate of the entire process as opposed to just the consulting services side. Assistant City Manager/Development Services Evans explained the City could develop the project regardless and use LEEDS program as a guide; explained the program gives the highest standard; take a look at the overall cost of the clubhouse at approximately a $27 million project, and the approximate cost of the LEEDS certification at $62,000; explained have more costs with a development with multiple buildings as opposed to the building of one; and stated staff has had the discussion of achieving the same goals without certification, in response to Agency Member Henderson. Agency Member Kirk stated if the City must pay for certification, he would rather work toward receiving a trophy than a blue ribbon. Redevelopment Agency Minutes 4 October 2, 2007 Agency Member Sniff conveyed his agreement with Agency Member Henderson's comments; stated may be getting dependent on one group when things should be competitive, and maybe time restrictive and expensive; could be dangerous to give someone that much power. In response to Agency Member Kirk, Assistant City Manager/Development Services Evans stated staff could request the project team calculate the savings over time in the design of the building and annual maintenance. In response to Chairman Osborne, Robyn Lutraino, representing Nestor, explained the LEEDS program has been identified with the top 30% of green building and all others are identified below the program. Ms. Lutraino stated the project is staying with the current timefram13:'" regardless of the certification, in response to Agency Member Sniff. MOTION - It was moved by Agency Members Kirk/Henderson to approve a Professional Services Agreement with Nestor + Gaffney Architects for Architectural Leadership in Energy and Environmental Design (LEEDI Consulting Services for the SilverRock Resort Permanent Clubhouse and authorize the Executive Director to execute the Agreement subject to any minor modifications approved by the Executive Director and Agency Counsel. Motion carried unanimously. 2. CONSIDERATION OF SILVERROCK RESORT CLUBHOUSE PROGRAM DEVELOPMENT AND BUDGET. Assistant City Manager/Development Services Evans presented the staff report. Robert Altevers, 8910 University Center Lane, San Diego, presented the site plan. Agency Member Henderson stated as coming up the walkway there is a door and actually two doors at the entrance. Mr. Altevers confirmed that there are two entrances t':l the main building'from the courtyard., Agency Member Kirk stated he could not quite make out what the mounding is on the bridge. Mr. Altevers explained the design of the bridge site. Assistant City Manager/Development Services Evans further explained that staff and CVWD has reviewed trading off the Redevelopment Agency Minutes 5 October 2, 2007 original concept of a bridge over the canal, which would allow site of the canal, and install a box culvert instead which would be a shallow landscaped area and then be able to pull the cart paths, edgeways and sidewalks away; stated the development for the hotel and a bridge would create slopes; and explained the culverts would not be siphoned but will utilize a gravity flow. Agency Member Kirk requested staff to point out where the golf cart crossing will be located on the Clubhouse site. Assistant City Manager/Development Services Evans pointed out where the golf cart crossings were located on the property, including at Jefferson Street; explained the four phases of design and square footage of the clubhouse; stated there are a few items that need to be finalized, including the lower level, two entrances, back of house storage and restrooms for the employees. Agency Member Kirk requested clarification of the column title "Proposed" on Attachment 6 of the staff report. Assistant City Manager/Development Services Evans confirmed the 37,000 square foot building for planning purposes has been used since the adoption of the current CIP. Agency Member Kirk stated it appears most of the program changes have been made at the lower level; have quite a bit more cart storage and a little of general circulation; questioned if anything that drove many of the changes in the lower level. Assistant City Manager/Development Services Evans explained staff worked closely with Landmark and have not completely resolved in the .floor plan, Landmark is concerned about one ingress and egress point; staff believes there are merits for one and for two; the shifting of numbers primarily took place as a result of looking at the backhouse storage and fine tuning the various activities that should be below grade, but effective. Agency Member Kirk questioned the CIP identified a' 37,000 sq. ft. building for planning purposes and if it is the number staff has been using as of last year or for a long time. Assistant City Manager/Development Services Evans explained the specific plan had 20,000 sq. ft. on the activity level and did not call out the size of the cart barn. Agency Member Kirk questioned how long has the 37,000 sq. ft. been in the CIP. Assistant City Manager/Development Services Evans stated it went into this year's CIP. Agency Member Kirk questioned if the City's landscape program meet the CVWD's latest Redevelopment Agency Minutes 6 October 2, 2007 efficiency ordinance. Assistant City Manager/Development Services Evans stated staff has not requested the architect to begin designing the landscaping side of the clubhouse; stated staff has met with CVWD staff to review the existing golf course, review the new ordinance and how it may be interpreted; and reported the meeting went very well, understanding that water was a very "important issue in golf course design; explained staff will apply a water budget to the project; and stated Mr. Altevers' contract was approved by the Redevelopment Agency in April 2007. Agency Member Adolph conveyed his concern regarding the multiple entrances to the clubhouse and the design, but is optimistic that it may be a beautiful concept. Agency Member Adolph suggested the Agency consider the timing of this matter due to the number of people waiting to speak on other items on the agenda. The Redevelopment Agency concurred to continue this item to the evening session. Chairman Osborne recessed the Redevelopment Agency to the City Council meeting. 7:00 P.M. Chairman Osborne reconvened the Redevelopment Agency meeting at 8:20 p.m. 2. CONSIDERATION OF SILVERROCK RESORT CLUBHOUSE PROGRAM DEVELOPMENT AND BUDGET. (continuedl (This item was continued from the afternoon session.1 Agency Member Sniff questioned if the clubhouse will be developed on a knoll and if the area will require a fill. Mr. Altevers explained the clubhouse will be developed on an elevated area and the amount of fill is not known at this time as the grading issues have not yet been addressed; confirmed the site plan is conceptual at this point. Agency Member Sniff stated he is concerned about the knoll as to what it is composed of as various areas have difficulty adding fill on a Redevelopment Agency Minutes 7 October 2, 2007 clay base and encouraged staff to give considerable amount of thought to ensure there is a solid base for the development of the building. Agency Member Sniff stated when he heard the word "ancient Spanish hacienda" the design doesn't look like an "ancient" hacienda, it looked like a modern concept of a hacienda, and questioned if the design is ancient or modern. Mr. Altevers explained the design is modeled after the haciendas in Mexico which are agriculturally based. Agency Member Sniff stated the design of an ancient hacienda includes thick adobe walls, inset glass and wide overhangs. Agency Member Sniff stated there are more lakes at the site than there should be, in light of the conservation of water; conveyed his concern of the addition of water at the site; stated lakes tend to evaporate a lot of water; the building itself is not centered and the parking has gravitated semi-circular to the south which does not seem compatible; stated he agrees with the number of entry ways to the building; requested the building and parking lots be focused, cohesive and balanced; conveyed his concern of the need and level of terraces due to the placement of the building on a knoll; requested serious consideration be given to the water features, and prefers various forms of light to enhance the mood of the location; addressed the kitchen area and the location of the service area for delivery of supplies; stated a bridge would be pleasing architecturally and stated a culvert has no beauty or charm, and a big part of the project should be intensely visual to give a visual experience that is rewarding and satisfying when leaving the property. Agency Member Adolph questioned if the box culvert will be visible. Mr. Altevers confirmed it would not be visible. Mayor Adolph confirmed there will be a facade around it and over the top. Agency Member Adolph commented on the parking relative to the building by stating the vast majority of the parking will be for the golfers who will come in from the south, who may not go into the building if they don't have to, and the parking is in close proximity to the golf cart pick-up. Agency Member Henderson would agree with the parking lot being centered with the clubhouse, but does see the logic of the proposed design; suggested the elevations present the entrances into the Redevelopment Agency Minutes 8 October 2, 2007 ballrooms, meeting rooms and the golf portion to the clubhouse be better understood visually. Agency Member Kirk referred to the discussion of the proposed amendment to the contract in the amount of $144,000 embedded in the staff report, and questioned if the matter will come before the Agency for approval. Assistant City Manager/Development Services Evans confirmed the matter will be presented to the Agency. Agency Member Kirk questioned why the increase to the contract didn't occur at the time the additional square footage was established. Assistant City Manager/Development Services Evans explained the contract was written with the design of a 3,300 square foot clubhouse, and due to the increase of square footage, staff has requested Landmark to justify the contract increase for the amount of square footage. Agency Member Kirk requested staff to justify the $144,000 amendment to the contract so early into the project. Agency Member Kirk stated the building is an awfully big structure for its purposes; there are a number of costs reduction considerations which involve reallocating various costs, whether it is the clubhouse lake, practice range or the actual cost of the land associated with the site, which is just moving around money from one pot to the other and all pots are Agency pots; must take a hard look at the overall program and if there is a need for a 40,000 sq. ft. clubhouse; requested staff to identify the use of the clubhouse in the next report; and stated the Council will answer to the question of why this clubhouse is so big and expensive. Agency Member Adolph stated his remembrance of questioning the size of City Hall when it was built and now are adding to the building; stated it is more expensive to under-build than to build for growth and use. Agency Member Sniff stated Agency Member Kirk's comments are valid; stated the City is continually facing the future and the size of the clubhouse is not a problem. Chairman Osborne thanked staff and Mr. Altevers for the work and corroboration of this project; and stated it is a great plan and staff should move forward with the design. No formal action was taken. Redevelopment Agency Minutes 9 October 2. 2007 STUDY SESSION - None CHAIR AND AGENCY MEMBERS' ITEMS - None PUBLIC HEARINGS - None The Redevelopment Agency recessed to Closed Session as delineated on Page 1. The Redevelopment Agency meeting was reconvened with no decisions being made in Closed Session which require reporting pursuant to Government Code Section 54957.1 (Brown Actl. ADJOURNMENT There being no further business, Chairman Osborne adjourned the Redevelopment Agency meeting.