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2007 11 19 CSCCOMMUNITY SERVICES COMMISSION AGENDA La Quinta Senior Center 78-450Avenida La Fonda La Quinta, CA 92253 Regular Meeting MONDAY, November 19, 2007 - 5:30 P.M. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to three minutes or less. CONFIRMATION OF AGENDA PRESENTATIONS (20 MINUTES EACH) 1 . Veronica Montecino, City Clerk, Rules of Procedure for Commission Meetings APPROVAL OF MINUTES 1. Approval of October 8, 2007 Minutes CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. PUBLIC HEARING - NONE BUSINESS SESSION — 1. Consideration of a Letter of Support to the Coachella Valley Community Trails Alliance 2. Consideration of Two Tile Murals in Old Town 3. Consideration of a Recipient for the 2008 Senior Inspiration Award Program CORRESPONDENCE AND WRITTEN MATERIALS 1 . Monthly Department Report for September 2007 2. Calendar of Monthly Events COMMISSIONER ITEMS 1 . Report from Commissioners Regarding Meetings Attended ADJOURNMENT Adjourn to a Regular meeting to be held on December 10, 2007 commencing at 5:30 p.m. in the La Quinta Senior Center, 78-450 Avenida La Fonda, La Quinta, CA 92253. S:\Community Services\CS Commission\CSC Meetings\2007\1 1-1 9-07\Agenda November 19, 2007.doc PRESENTATION: 1 COMMUNITY SERVICES COMMISSION MEETING MEETING DATE: November 19, 2007 ITEM TITLE: Presentation by La Quinta City Clerk BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Ms. Veronica Montecino, La Quinta City Clerk, will present to the Commission the Rules of Procedure for Commission Meetings and Related Functions and Activities. Submitted Edie Hylton Community Services Director S:\Community Services\CS Commission\CSC Meetings\2007\1 1-1 9-07\Rules of Procedure presentation. doc 2 RULES OF PROCEDURE FOR COMMISSION MEETINGS AND RELATED FUNCTIONS AND ACTIVITIES 1.0 MEETINGS 1.1 REGULAR MEETINGS: The Community Services Commission shall hold regular meetings in the Civic Center Session Room, on the 2nd Monday of each month at 5:30 p.m. 1.2 ADJOURNED MEETINGS: Any meeting may be adjourned to a time, place, and date certain, but not beyond the next regular meeting. Once adjourned, the meeting may not be reconvened. 1.3 SPECIAL MEETINGS: Special Meetings may be called by the Chairperson or majority of Commission Members on 24-hour notice, as set forth in Section 54956 of the Government Code of the State of California. Only matters contained in the notice may be considered and no ordinances other than urgency ordinances may be adopted. 2.0 ORDER OF BUSINESS 2.1 AGENDA: The Order of Business of each meeting shall be as contained in the Agenda. The Agenda shall be a listing by topic of the subjects which shall be taken up for consideration in the following order: CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL *PUBLIC COMMENT CONFIRMATION OF AGENDA PRESENTATIONS APPROVAL OF MINUTES CONSENT CALENDAR PUBLIC HEARINGS BUSINESS SESSION *REPORTS AND INFORMATIONAL ITEMS *DEPARTMENTAL REPORTS *COMMISSIONER ITEMS ADJOURNMENT Except with majority consent of the Commission, items may not be taken out of order. 3 *These portions of the agenda shall be used for discussion and direction to staff to bring back an item with or without additional information or clarification for final consideration as a business, consent calendar or public hearing item on a future agenda. Alternatively, direction could be given to bring back an item for further discussion on a future agenda in any of these highlighted portions of the agenda. 2.2 DELIVERY OF AGENDA: Barring insurmountable difficulties, the Agenda shall ordinarily be delivered to Commission Members each Thursday preceding the Monday meeting to which it pertains. The Agenda shall also be available to the general public at the time it is delivered to the Commission. 2.3 ROLLCALL: Before proceeding with the business of the Commission, the Secretary shall call the roll of the Commission Members and the names of those present shall be entered in the minutes. The order of roll call shall be alphabetical with the Chairperson called last. 2.4 PUBLIC COMMENT: Pursuant to Government Code 54954.3, each agenda for a regular meeting shall provide an item entitled "Public Comment." The purpose of such item shall be to provide an opportunity for members of the public to directly address the Commission on items of interest to the public that are within the subject matter jurisdiction of the Commission. In order to assure that the intent of Government Code 54954.3 is carried out, three (3) minutes is the amount of time allocated for each individual speaker. Government Code 54954.2 provides that no action shall be taken on any item not appearing on the agenda unless the action is authorized by Government Code 54954.2 b). On items of public comment or discussion, any matter raised by the public which does not specifically appear on the agenda shall, upon direction of any Commissioner, be automatically referred to staff or placed on the next meeting's agenda. It is hereby determined that such requests or direction by a Commissioner shall not be considered action taken by the Commission on said item raised by the public. Further, Commission discussion of the matter shall not be considered action taken. 2.5 APPROVAL OF MINUTES: Unless requested by a majority of the Commission, minutes of the previous meeting may be approved without public reading if the Secretary has previously furnished each Commission Member with a copy thereof. 2.6 CONSENT AGENDA: Items of routine nature, and non -controversial, shall be placed on the consent agenda. All items may be approved by one 0 blanket motion upon unanimous consent. Prior to, or following review of the consent agenda by the Community Services Director, any Commissioner may request that any item be withdrawn from the consent agenda for separate consideration. However, any Commissioner may abstain from voting on any consent agenda, and the Secretary shall be instructed to record such abstentions in the minutes. 3.0 PRESIDING OFFICER 3.1 PRESIDING OFFICER: The Chairperson shall be the Presiding Officer at all meetings of the Commission. In the absence of the Chairperson, the Vice -Chairperson shall preside. In the absence of both the Chairperson and the Vice -Chairperson, the senior Commissioner shall preside. If there are two Commissioners with equal seniority, then the one who received the highest number of votes in the election shall be the Presiding Officer. In accordance with Government Code Section 36801, the Commission shall meet on the second Monday of the next month after each general appointment and choose one of its members as Chairperson and one of its members as Vice -Chairperson. 3.2 CALL TO ORDER: The meeting of the Commission shall be called to order by the Chairperson or in his/her absence, by the Vice -Chairperson. In the absence of both the Chairperson and the Vice -Chairperson, the meeting shall be called to order by the senior Commissioner as determined in Section 3.1, who shall serve as Presiding Officer. 3.3 PARTICIPATION OF PRESIDING OFFICER: The Presiding Officer may move, second, and debate from the Chair, subject only to such limitations of debate as are imposed on all Commissioners, and he shall not be deprived of any of the rights and privileges of a Commissioner by reason of his acting as Presiding Officer. However, the Presiding Officer is primarily responsible for the conduct of the meeting. If he desires to personally engage in extended debate on questions before the Commission, he should consider turning the Chair over to another member. 3.4 MAINTENANCE OF ORDER: The Chairperson or Presiding Officer is responsible for the maintenance of order and decorum at all times. No person is allowed to speak who has not first been recognized by the Chair. All questions and remarks shall be addressed to the Chair. 4.0 RULES DECORUM AND ORDER 4.1 POINTS OF ORDER: The Presiding Officer shall determine all Points of Order subject to the right of any member to appeal to the Commission. If 5 any appeal is taken, the question shall be, "Shall the decision of the Presiding Officer be sustained?" in which event a majority vote shall govern and conclusively determine such question of order. 4.2 DECORUM AND ORDER OF COMMISSIONERS: a) Any Commissioner desiring to speak shall address the Chair and, upon recognition by the Presiding Officer, shall confine himself to the question under debate. b) A Commissioner, once recognized, shall not be interrupted while speaking unless called to order by the Presiding Officer; unless a Point of Order is raised by another Commissioner; or unless the speaker chooses to yield to questions from another Commissioner. c) Any Commissioner called to order while he is speaking shall cease speaking immediately until the question of order is determined. If ruled to be in order, he shall be permitted to proceed. If ruled to be not in order, he shall remain silent or shall alter his remarks so as to comply with rules of the Commission. d) Commissioners shall accord the utmost courtesy to each other, to city employees, and to the public appearing before the Commission and shall refrain at all times from rude and derogatory remarks, reflections as to integrity, abusive comments and statements as to motives and personalities. e) Any Commissioner may move to require the Presiding Officer to enforce the rules and the affirmative vote of a majority of the Commission shall require him to do so. f) Except where specifically authorized by Commission action or for purely ceremonial purposes, no Commissioner attending a City commission or committee meeting shall make any statement or give the appearance or indicate in any way that he or she is representing the City. When making a comment at such a meeting, the Commissioner should make it clear that he or she is speaking solely as an individual. Unless officially appointed to participate on a committee, Commissioners should make an effort not to insert them into or take positions on matters which will or are likely to be the subject of public hearings or will be decided upon by the Commission after considering the entire issue. 4.3 DECORUM AND ORDER OF EMPLOYEES: Members of the administrative staff and employees of the City shall observe the same rules of procedure and decorum applicable to members of the Commission. The Community Services Director shall ensure that all City employees observe 2 such decorum. Any staff members, including the Community Services Director, desiring to address the Commission or members of the public shall first be recognized by the Chair. All remarks shall be addressed to the Chair and not to any one individual Commissioner or member of the public. 4.4 DECORUM AND ORDER OF PUBLIC: Members of the public attending Commission meetings shall observe the same rules of order and decorum applicable to the Commission. Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Commission or while attending the Commission meeting shall be removed from the room if the sergeant -of -arms is so directed by the Presiding Officer, and such person may be barred from further audience before the Commission. Unauthorized remarks from the audience, stamping of feet, whistles, yells and similar demonstrations shall not be permitted by the Presiding Officer, who may direct the sergeant -of -arms to remove such offenders from the room. Aggravated cases shall be prosecuted on appropriate complaint signed by the Presiding Officer. 4.5 ENFORCEMENT OF DECORUM: The head of the City's police agency or designee shall be ex-officio sergeant -of -arms of the Commission. He shall carry out all orders and instructions given him by the Presiding Officer for the purpose of maintaining order and decorum. Upon instructions from the Presiding Officer, it shall be the duty of the sergeant -of -arms or his representative to eject any person or place him under arrest or both. As set forth in Government Code Section 54957.9, in the event that any meeting is willfully interrupted by a group or groups of persons so as to render the orderly conduct of such meeting unfeasible and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, the members of the Commission may order the meeting room cleared and continue in session. Only matters appearing on the agenda may be considered in such a session. Duly accredited representatives of the press or other news media, except those participating in the disturbance, shall be allowed to attend any session held pursuant to this section. Nothing in this section shall prohibit the Commission from establishing a procedure for readmitting an individual or individuals not responsible for willfully disturbing the orderly conduct of the meeting. 4.6 PERSONAL PRIVILEGE: The right of a member to address the Commission on a question of personal privilege shall be limited to cases in which his integrity, character, or motives are assailed, questioned or impugned. 4.7 CONFLICT OF INTEREST: All Commissioners are subject to the provisions of California Law, such as Chapter 7, Title 9, of the California 7 Government Code, relative to conflicts of interest, and to conflicts of interest codes adopted by the Council. Any Commissioner prevented from voting because of a conflict of interest shall refrain from debate and voting and will be considered absent. Such Commissioner may choose to leave the room during debate and voting on the issue. 4.8 LIMITATION OF DEBATE: No Commissioner normally should speak more than once upon any one subject until every other member choosing to speak thereon has spoken. No member shall speak for a longer time than five minutes each time he has the floor, without approval of a majority vote of the Commission. 4.9 DISSENTS AND PROTESTS: Any member shall have the right to express dissent from or protest to any action of the Commission and have the reason entered in the minutes. If such dissent or protest is desired to be entered in the minutes, this should be made clear by language such as, "I would like the minutes to show that I am opposed to this action for the following reasons..." 4.10 PROCEDURES IN ABSENCE OF RULES: In the absence of a rule herein to govern a point or procedure, Robert's Rules of Order, Newly Revised, shall be used as a guide. 4.11 RULINGS OF CHAIR FINAL UNLESS OVERRULED: In presiding over Commission meetings, the Chairperson, Vice -Chairperson or temporary Presiding Officer shall decide all questions of interpretation of these rules, points of order or other questions of procedure requiring rulings. Any such decision or ruling shall be final unless overridden or suspended by a majority vote of the Commissioners present and voting. 5.0 MOTIONS 5.1 PROCESSING OF MOTIONS: When a motion is made and seconded, it shall be stated by the Presiding Officer before debate. A motion so stated shall not be withdrawn by the mover without the consent of the person seconding it. 5.2 MOTIONS OUT OF ORDER: The Presiding Officer may at any time, by majority consent of the Commission, permit a member to introduce an ordinance, resolution, or motion out of the regular agenda order. 5.3 DIVISION OF QUESTION: If the question contains two or more divisional propositions, the Presiding Officer may, and upon request of a member shall (unless appealed) divide the same. 0 5.4 PROCEDURE OF MOTIONS: When a motion is before the Commission, no motion shall be entertained except the following, which shall have precedence in the following order: a) Adjourn b) Fix hour of adjournment c) Table d) Limit or terminate discussion e) Amend f) Postpone 5.5 MOTION TO ADJOURN (not debatable): A motion to adjourn shall be in order at any time, except as follows: a) When repeated without intervening business or discussion. b) When made as an interruption of a member while speaking. c) When discussion has been ended, and vote on motion is pending, and d) While a vote is being taken. 5.6 MOTION TO FIX HOUR OF ADJOURNMENT: Such a motion shall be to set a definite time at which to adjourn and shall be debatable and shall be amendable by unanimous vote. 5.7 MOTION TO TABLE: A motion to table shall be used to temporarily by-pass the subject. A motion to table shall be undebatable and shall preclude all amendments or debate of the subject under consideration. If the motion shall prevail, the matter may be taken from the table' at any time prior to the end of the next regular meeting. 5.8 MOTION TO LIMIT OR TERMINATE DISCUSSION: Such a motion shall be used to limit or close debate on, or further amendment to, the main motion and shall be undebatable. If the motion fails, debate shall be reopened; if the motion passes, a vote shall be taken on the main motion. 5.9 MOTION TO AMEND: A motion to amend shall be discussed only as to the amendment. A motion to amend an amendment is possible but no additional motions to further amendments may be made. Any amendment shall relate to the original motion and not introduce a different matter. Amendments shall be voted first, then the main motion as amended. Alternatively, the original maker of the main motion may agree to revise the original motion and if the second agrees to second the revised motion, the Commission may vote on the main motion as revised. 0 Roberts Rules, full text (1915 version) Introduction to Robert's Rules Quick Chart of Motions Chart of Motions in Arabic Robert's Rules of Order - Summary Version For Fair and Orderly Meetings & Conventions Provides common rules and procedures for deliberation and debate in order to place the whole membership on the same footing and speaking the same language. The conduct of ALL business is controlled by the general will of the whole membership - the right of the deliberate majority to decide. Complementary is the right of at least a strong minority to require the majority to be deliberate - to act according to its considered judgment AFTER a full and fair "working through" of the issues involved. Robert's Rules provides for constructive and democratic meetings, to help, not hinder, the business of the assembly. Under no circumstances should "undue strictness" be allowed to intimidate members or limit full participation. The fundamental right of deliberative assemblies require all questions to be thoroughly discussed before taking action! The assembly rules - they have the final say on everything! Silence means consent! . Obtain the floor (the right to speak) by being the first to stand when the person speaking has finished; state Mr./Madam Chairman. Raising your hand means nothing, and standing while another has the floor is out of order! Must be recognized by the Chair before speaking! . Debate can not begin until the Chair has stated the motion or resolution and asked "are you ready for the question?" If no one rises, the chair calls for the vote! . Before the motion is stated by the Chair (the question) members may suggest modification of the motion; the mover can modify as he pleases, or even withdraw the motion without consent of the seconder; if mover modifies, the seconder can withdraw the second. . The "immediately pending question" is the last question stated by the Chair! Motion/Resolution - Amendment - Motion to Postpone . The member moving the "immediately pending question" is entitled to preference to the floor! . No member can speak twice to the same issue until everyone else wishing to speak has spoken to it once! . All remarks must be directed to the Chair. Remarks must be courteous in language and deportment - avoid all personalities, never allude to others by name or to motives! . The agenda and all committee reports are merely recommendations! When presented to the assembly and the question is stated, debate begins and changes occur! 10 The ]Mules • Point of Privilege: Pertains to noise, personal comfort, etc. - may interrupt only if necessary! • Parliamentary Inquiry: Inquire as to the correct motion - to accomplish a desired result, or raise a point of order • Point of Information: Generally applies to information desired from the speaker: "I should like to ask the (speaker) a question." • Orders of the Day (Agenda): A call to adhere to the agenda (a deviation from the agenda requires Suspending the Rules) • Point of Order: Infraction of the rules, or improper decorum in speaking. Must be raised immediately after the error is made • Main Motion: Brings new business (the next item on the agenda) before the assembly • Divide the Question: Divides a motion into two or more separate motions (must be able to stand on their own) • Consider by Paragraph: Adoption of paper is held until all paragraphs are debated and amended and entire paper is satisfactory; after all paragraphs are considered, the entire paper is then open to amendment, and paragraphs may be further amended. Any Preamble can not be considered until debate on the body of the paper has ceased. • Amend: Inserting or striking out words or paragraphs, or substituting whole paragraphs or resolutions • Withdraw/Modify Motion: Applies only after question is stated; mover can accept an amendment without obtaining the floor • Commit /Refer/Recommit to Committee: State the committee to receive the question or resolution; if no committee exists include size of committee desired and method of selecting the members (election or appointment). • Extend Debate: Applies only to the immediately pending question; extends until a certain time or for a certain period of time • Limit Debate: Closing debate at a certain time, or limiting to a certain period of time • Postpone to a Certain Time: State the time the motion or agenda item will be resumed • Object to Consideration: Objection must be stated before discussion or another motion is stated • Lay on the Table: Temporarily suspends further consideration/action on pending question; may be made after motion to close debate has carried or is pending • Take from the Table: Resumes consideration of item previously "laid on the table" - state the motion to take from the table • Reconsider: Can be made only by one on the prevailing side who has changed position or view • Postpone Indefinitely: Kills the question/resolution for this session - exception: the motion to reconsider can be made this session • Previous Question: Closes debate if successful - may be moved to "Close Debate" if preferred • Informal Consideration: Move that the assembly go into "Committee of the Whole" - informal debate as if in committee; this committee may limit number or length of speeches or close debate by other means by a 2/3 vote. All votes, however, are formal. • Appeal Decision of the Chair: Appeal for the assembly to decide - must be made before other business is resumed; NOT debatable if relates to decorum, 11 violation of rules or order of business • Suspend the Rules: Allows a violation of the assembly's own rules (except Constitution); the object of the suspension must be specified © 1997 Beverly Kennedy 12 Robert's Rules of Order Motions Chart Based on Robert's Rules of Order Newly Revised (10th Edition) Part 1, Main Motions. These motions are listed in order of precedence. A motion can be introduced if it is higher on the chart than the pending motion. § indicates the section from Robert's Rules. ® PURPOSE: IYOU SAY: INTERRUPT? 2ND? DEBATE? AMEND? VOTE? F§2111ciose meeting I I move to adjourn No Yes No No Majority [§�2O Take break I move to recess for ... No Yes No Yes Majority 9 F Register complaint I rise to a question �of privilege Yes FNo No No None F§18 Make follow agenda I call for the orders [of the da Yes No No No None §17 Lay aside temporarily I move to lay the lquestion on the table No [Yes] No No Majority [§116 Close debate e Imove the previous question No FYe FLimit §15 or extend debate I move that debate be limited to ... No [Yes] No Yes 2/3 §14 Postpone to a time [imove to postpone e motion to ... Yescertain §13 Refer to committee I move to refer the motion to ... No Yes Yes Yes Majority F§12]Modi 2 wording of motion I move to amend the motion by ... No C�❑�� Yes Yes Yes Ma rity Majo JY I move that the H Kill main motion motion be postponed [:No Yes Yes No Majority indefinitely §10 Bring business before assembly (a main motion) I move that [or „to„� No Yes Yes Yes Majority Part 2, Incidental Motions. No order of precedence. These motions arise incidentally and are decided immediately. ® PURPOSE: IYOU SAY: INTERRUPT? 2ND? DEBATE? AMEND? VOTE? §23 JEnforce rules I Point of Order Yes ENo No No None matter to I appeal from the Yes Yes Varies No Majority �2]4�Submit assembly decision of the chair §25 Suspend rules I move to suspend the rules No Yes No No 2/3 I I Avoid main I I object to the F- 7n­1 In IF] �§26� motion altogether consideration of the question Yes No No No 2/3 n§2 Divide motion I move to divide the question No Yes No Yes Majority [§�29 Demand a rising vote 1 move for a rising vote Yes No No No None §33 H Parliamentary law question Request for information Parliamentary inquiry Point of information Yes Yes No No No No No No None None Part 3, Motions That Bring a Question Again Before the Assembly. No order of precedence. Introduce only when nothing else is pending. ® PURPOSE: YOU SAY: INTERRUPT? 2ND? DEBATE? AMEND? VOTE? F§34] Take matter from table I move to take from the table ... No Yes No No Majority 2/3 or R§3 Cancel 1 move to No Yes Yes Yes Majority with previous action rescind ... notice [,�37 I Reconsider motion I move to reconsider ... No Yes Varies No Majority 14 APPROVAL OF MINUTES: 1 COMMUNITY SERVICES COMMISSION MINUTES October 8, 2007 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 5:31 p.m. by Chairperson Weber. Vice -Chairperson Leidner led the audience in the Pledge of Allegiance. COMMISSIONERS PRESENT: Commissioner Sheldon Brodsky Commissioner Andrea Gassman Vice -Chairperson Bob Leidner Commissioner E. Howard Long Commissioner Robert F. Sylk Chairperson Mark Weber STAFF PRESENT: Edie Hylton, Community Services Director Steve Howlett, Golf & Parks Manager Christina Calderon, Recreation Supervisor Angela Guereque, Community Services Senior Secretary PUBLIC COMMENT None. CONFIRMATION OF AGENDA Motion - It was moved by Commissioner Gassman and seconded by Commissioner Sylk to confirm the agenda. Motion carried unanimously. PRESENTATIONS: Mr. LeGrand Velez, Executive Director, Coachella Valley Community Trails Alliance (CVCTA) handed out updated flyers and outlines explaining this new 501(c)3 nonprofit organization. The CVCTA mission is to marshal private and public resources for the development of a multi -use urban trail network in the Coachella Valley. Paved off-street trails constructed in linear parkways provide greater safety and a superior hiking/cycling/rider experience through reduced user interaction with traffic. Whenever possible, the CVCTA advocates for the creation of multi -use 15 Community Services Commission Minutes October 8, 2007 trails that provide dual paved and graded earthen paths to serve a broad community of users, including bicyclists, walkers, joggers, hikers, equestrians, skaters, children in strollers, and people using mobility devices (such as wheelchairs). These community trails will provide recreational and health benefits as well as non - motorized transportation linkages between schools, homes, parks, hiking trails, on - street bike lanes, commercial areas and other points of interest. CVCTA's initial focus is in the east Coachella Valley, where the opportunity exists to establish a community trails network in conjunction with on -going development. The Coachella Canal and the Whitewater Storm Channel will serve as the backbone for a larger linear parkway system. Parks are planned adjacent to the canal that will serve as trailheads and provide parking. The CVCTA envisions a regional loop trail system that will eventually connect the entire Coachella Valley, from Palm Springs to the Salton Sea. This trails network will integrate the Coachella Valley's many jurisdictions and help to develop a sense of community. CVCTA provides regional information on all types of trails, including bike lanes, equestrian trails, hiking trails, and mountain -biking trails. In order to succeed, CVCTA needs the support of the community. Commissioner Gassman asked if the paths would be along the Storm Channel. Mr. Velez stated that they will be along the Whitewater Storm Channel and the Coachella Canal. Commissioner Gassman asked if heat retention in the canal would be an issue. Mr. Velez stated that the paths will be on the banks, not within the canal. Commissioner Gassman suggested mile markers being placed on the Urban Trails and the Bike map. Vice -Chairperson Leidner asked if there would be fencing along the channels. Mr. Velez stated that there should be fencing for safety. Mr. Velez requested the Commission to recommend a letter of support to the City Council. The Commission agreed to consider this at their next meeting. APPROVAL OF MINUTES 1. Approval of September 10, 2007 Minutes Motion — It was moved by Commissioner Sylk and seconded by Commissioner Long to approve the minutes as submitted. Motion carried unanimously. CONSENT CALENDAR None. Community Services Commission Minutes October 8, 2007 -3- PUBLIC HEARING None. BUSINESS ITEMS 1. Consideration of a Commissioner to attend the CPRS Conference February 26- 29, 2008 Commissioner Sylk suggested that Commissioner Long attend this conference. Commissioner Gassman commented that this conference was excellent in Sacramento and it might be more beneficial for a new commissioner to attend. Commissioner Long stated he would like to go. Motion — It was moved by Vice -Chairperson Leidner and seconded by Commissioner Sylk to recommend Commissioner Long to attend the California Parks and Recreation Society's Annual Conference in Long Beach, California February 26-29, 2008. Motion carried unanimously. 2. Consideration of Two Tile Murals in Old Town Director Hylton presented the history of this project and stated that Old Town would like to see this work finished. Commissioner Gassman asked where the original project was going to be. Leslie Locken stated Mural #1 will be placed in the same area the original project was to be. Vice -Chairperson Leidner asked why we would want something larger or more expensive. Leslie Locken stated that Old Town wanted a larger representation with quality and character. Vice -Chairperson Leidner asked if Wells Marvin is willing to fund the difference of $4,080. Chairperson Weber stated that Mr. Marvin should consider funding the difference. Vice -Chairperson Leidner asked why there was a disparity in the square foot price. Nancy Cush stated that one mural takes more work than the other, due to the use of field tile for the background which is commercially made. 17 Community Services Commission Minutes October 8, 2007 4- Vice-Chairperson Leidner asked who commissioned the previous artist, Tom McGraw. Commissioner Gassman stated that Mr. McGraw approached Wells Marvin. Commissioner Long stated that he looked at the wall where Mural #2 will be placed and it seems to be dark and hidden. Commissioner Sylk asked if this area could be illuminated. Leslie Locken stated that this is an archway and it can have illumination. Commissioner Gassman asked how long Larry Cush has been doing art. Mr. Cush stated that he has been doing art for over 30 years. Leslie Locken asked if the City has looked into recovering the money from Tom McGraw. Chairperson Weber stated that the amount is not significant to warrant a recovery. Commissioner Gassman stated she was concerned with this process without the benefit of an RFP. Director Hylton stated that whenever the City has a project it goes out to bid. The APP Ordinance allows for developers to go out and pick an artist of their choice. Commissioner Brodsky would like to see the locations before voting. Commissioner Long suggested delaying the decision until a field review could be done. Commissioner Gassman suggested finding out the cost of lighting. Motion — It was moved by Commissioner Long and seconded by Commissioner Gassman to table this item until November 19, 2007. Motion carried unanimously. CORRESPONDENCE AND WRITTEN MATERIALS 1. Community Services Department Programs, Accomplishments, and Goals Director Hylton explained that this document is directly related to the Fiscal Year 2007/2008 Budget. These items are integrated into the Commission Work Plan. Commissioner Long asked what the current Senior Center cancellation rate is right now. Christina Calderon stated the highest cancellation rate is in the Summer at approximately 50%. The average cancellation rate is between 30% and 35%. 2. Monthly Department Report for August 2007 corrvnunity Sorvices Commission Minutes October 8, 2007 -5- Commissioner Long stated that the Department Report should state "September" not "October." Chairperson Weber noted that the numbers for AYSO went down. Director Hylton stated this was from their camp attendance. 3. Calendar of Monthly Events Commissioner Gassman stated that she will be judging at the Dog-O-Ween with her husband, Alan. 4. Senior Center Monthly Luncheons and Special Events for Fall 2007 5. Practicing Planner COMMISSIONER ITEMS 1. Reports from Commissioners Regarding Meetings Attended. OPEN DISCUSSION Commissioner Gassman shared her support of the La Quinta Historical Society membership and urged the Commission to support it. ADJOURNMENT It was moved by Commissioner Sylk and seconded by Commissioner Long to adjourn the Community Services Commission meeting at 7:12 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: A Special Meeting of the Community Services Commission to be held on October 23, 2007 commencing at 7:45 p.m. in the La Quinta Senior Center, 78-450 Avenida La Fonda, La Quinta, CA 92253. WbmmitteAby: 016k Angela Guereque Community Services Senior Secretary 19 COMMUNITY SERVICES COMMISSION MEETING MEETING DATE: November 19, 2007 ITEM TITLE: Consideration of a Letter of Support to the Coachella Valley Community Trails Alliance RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: I CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: As deemed appropriate by the Community Services Commission. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On October 8, 2007, Mr. LeGrand Velez, Executive Director of the Coachella Valley Community Trails Alliance (CVCTA), presented this nonprofit organization to the Commission. The CVCTA mission is to marshal private and public resources for the development of a multi -use urban trail network in the Coachella Valley. Mr. Velez requested the Community Services Commission to recommend a Letter of Support (Attachment 1) to be signed by Mayor Adolph on behalf of the City Council. ALTERNATIVES: The alternatives available to the Commission are: 1. Recommend the Letter of Support be signed by Mayor Adolph on behalf of the City; or 2. Do not recommend the Letter of Support be signed by Mayor Adolph on behalf of the City; or 3. Provide staff with alternate direction. S:\Community Services\CS Commission\CSC Meetings\2007\11-19-07\Trails Alliance. doc 20 Respectfully submitted, Edie Hylton Community Services Director Attachment: 1 . Letter of Support \\Clgadmfst\shared\Community Services\CS Commission\CSC Meetings\2007\11-19-07\Trails Alliance.doc 21 ATTACHMENT 1 November 19, 2007 LeGrand Velez Executive Director Coachella Valley Community Trails Alliance 53-990 Enterprise Way, Suite 9 Dear Mr. Velez: The City of La Quinta would like to express th'&V' "".:Support of the Coachella Valley Community Trails Allian Ci/CTA►. Th6. City Council �. believes that an urban multi-purp � trail .system thr Oghout the Coachella Valley will benefit its `6itj 'Os innumerous ways, from encouraging healthy lifestyles to providin'� �nr'm torized trail corridors for public access through the valley. It is in the best interest of the`'a o t44i1,a VaIIey'%ipy''promote alternative routes of transportation, pat icula y, ._..thos " routes networking neighborhood commUn'ties to sch ,ejs anc�'° (irk places. By offering E secure trails betWeeri` Ants of fterest, these corridors encourage environmentally, .friendly `mpdes of tan portation. The creation of a multi -purpose trail kOtem';p€oyides tho`sd citizens who use non -motorized transportation ;a-safe,`fectiv+3zeiite through the valley. The, CVCTA is a Iniaw ngri profit organization that will assist local agancie pie seeking fivate�id public funds, work in conjunction with current .66d,,_future linto developments, and efficiently link preexisting trails to better: ensure;teafe passage of those who use them. The City of La Quinta is`<ft, s#bng support of the mission and goals of this organization. Sincerely, DON ADOLPH, Mayor City of La Quinta 22 a� •cy4 �s cFM OF COMMUNITY SERVICES COMMISSION MEETING MEETING DATE: November 19, 2007 ITEM TITLE: Consideration of Two Tile Murals in Old Town RECOMMENDATION: As deemed appropriate by the Community Services Commission. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Dependent upon the Community Services Commission's direction, a recommendation to approve Art in Public Places (APP) funding of $15,500 for the purchase of two tile murals to be placed in Old Town will be forwarded to the City Council. Funding for this project is available in the APP Art Purchase Account. On October 5, 2004, the City Council approved two tile murals to be placed in Phase 1 of Old Town. Artist, Tom McGraw, was commissioned to complete the work for $9,461. Mr. McGraw was paid $4,730.50 to purchase supplies and begin the work. The work was unable to be completed and his contract was terminated on March 27, 2007. On September 19, 2006, the City Council approved an antique bell to be purchased and placed in the bell tower at Old Town for $15,000. PROJECT AMOUNT PAID Tom McGraw, Tile Murals $4,731 Village Bell $15,000 New Tile Murals Request $15,500 TOTAL $36,231 As of this date Phases 1 and 2 of Old Town have paid $32,151 into the APP Fund. 2 S:\Community Services\CS Commission\CSC Meetings\2007\11-19-07\Tile Murals Old Town.doc 23 BACKGROUND AND OVERVIEW: On August 31, 2007, the City Council received a letter from Wells Marvin requesting consideration for new tile murals to be made for Old Town (Attachment 1). The two murals would be designed and made by La Quinta artists, Nancy and Larry Cush, for $15,500 (Attachment 2). The first mural is a triptych of three different and smaller murals portraying a mountain scene, a Spanish style fountain, and ridgeline at sunset (Attachment 3). This mural is 5 '/2 feet high and 10 feet wide and would be placed in a recessed wall niche on the Carmel Building. The second mural is a depiction of early La Quinta that includes a date grove, ocotillo cactus, quail and a citrus tree (Attachment 4). This mural would be 5 feet high and 7 feet wide and would be located at the Los Altos Building on the east outside wall of the Old Town Coffee Company. At the October 8, 2007 Community Services Commission meeting the Commission requested additional time to review the locations of the two murals (Attachment 5) and bring it back at the November 19, 2007 meeting. In addition, Wells Marvin has agreed to pay for lighting both murals at a cost of approximately $1,500 dollars. Mr. Marvin will not pay any additional costs for the murals. If the Commission does not recommend this project to the City Council, the Developer may seek a new artist or request only one mural be completed in Old Town. ALTERNATIVES: The alternatives available to the Commission are: 1. Recommend the purchase of two tile murals for Old Town for $15,500 with APP funds; or 2. Do not recommend the purchase of two tile murals for Old Town for $15,500 with APP funds; or 3. Provide staff with alternate direction. Respectfuly submitted, Edie Hylton Community Services Director Attachments: 1 . Letter dated August 31, 2007 2. Artist Information 3. Triptych Mural 4. Depiction Mural 5. Site location S:\Community Services\CS Commission\CSC Meetings\2007\11-19-07\Tile Murals Old Town.doc 24 ATTACHMENT 1 RECD S E P 0 7 2007 0, �I LA QvirltA August 31, 2007 Don Adolph, Mayor City Council Members Henderson, Kirk, Osborne & Sniff City of La Quinta P. O. Box 1504 La Quinta, CA 92247-1504 Honorable Mayor and Council Members: Old Town La Quinta received approved funding in October 2004 for two tile murals by artist Tom McGraw to be installed in Phase One of Old Town. Unfortunately Mr. McGraw was unable to complete the installation in Phase One. Since then, Phase Two development has also been completed. Byway of this request Old Town La Quinta wishes to move toward completion of the tile murals in both Phases to achieve a unified aesthetic throughout Old Town. Old Town endorses the designs submitted by La Quinta artists, Nancy and Larry Cush as described below and detailed in the attached proposal. Mural # 1... is a triptych for the Carmel Building. The background tile will be of a dark indigo blue, with the border framing around the 3 murals, a very dark blue. The fountain in the center will be the same design as their fountain, with an evening sunset of orange fading to blue high in the sky. The mountains are the ridge line of the mountains when you look north from Old Town. Mural # 2... is for the Los Altos Building, the Coffee Shop's patio wall It is 7ft wide by 5 ft high, and will be placed and centered on the wall. The mountains are the ridgeline of the mountains when you look North West from Old Town. A glimpse of what was before the development of La Quinta with the old date grove, ocotillo cactus, quail and citrus. The pricing for both murals is $16,500 and we ask for your favorable decision to fund the proposed Art in Public Places project with developer fees paid by Old Town La Quinta. Very truly yours, Wells L. Marvin, President Marvin Investments, Inc: Managing Member for Old Town La Quinta, LLC Old Town La Quinta Tile Murals Misc. Letters 8-31-07 25 79Alq M.,i., CL.vea I..:.- ons. I ,. !A 000sa . l7Anl 777-1770 T:— 17An1 774 cn97 . e_... J. I---�..- FROM : KILLGROVE D PHONE NO. : 661 ATTACHMENT 2 Ceramic Tile Artist Nanc Cush Nancy Cush has been hand painting ceramic rile murals in Hawaii & California for the past 15 years. You will find her work in many custom homes and commercial settings. Her art tiles are durable as well as beautiful and can be used in both exterior and interior installations. Nancy's background as a fiber artist and her love of color has influenced her style of painting, Giving her work a unique and fresh appearance. Her subject matter has evolved around Hawaiiana themes, Underwater Reefs, and Tropical, Desert & Country Landscapes. She enjoys working with the client, architect or designer to achieve a personal site specific design. Nancy's projects include: 450 Tile Hawaiian Reef Scene — Huggos Restaurant, Kailua Kona, Hi. Turtle Murals — Kona Village Fitness Center "Brian's Garden" landscape mural — Waimea Hospital, Big Island, Hi. Dolphin Mural — Hawaii Preparatory Academy Handmade Replica Tiles, for the restoration of— The Hulihee Palace for the State of Hawaii Five Tribal Themed Table Top Murals - Agua Caliente Tribal Center, Palm Springs Ca. Tuscan Vineyard Landscape — The Andalusia @ Coral Mountain, La Quinta Ca. Ftcbed Glass Artist Larry Cush Larry Cush has a bachelor's degree from Central Washington University. His major was in Art Fduoation with an emphasis in ceramics., He established a ceramics studio in Western Washington where he produced stoneware pottery. His work has won awards and is in many private collections. Larry also taught ceramics for adult education at Grays Narhor Community College and later at Maui Community college in Hawaii. His current personal work is in etched and fused glass where he works with architects, designers and home owners to use his contemporary designs in homes and building environments. Larry and Nancy work as a team and often assist each other in all aspects of the creative process. We hold a California Contractors License in Ceramic Tile #793758 Please visit our website at www.cushtile.com q6 Nancy & Larry Cush 760 218-2648 Nancy's cell 760 218-0559 Larry's cell 52-100 Avenida Ramirez LaQuinta Ca. 92253 10-15-07 Pricing Amendment Marvin Homes Old Town LaQuinta 78-015 Main Street, Suite 110 La Quinta Ca. 92253 Noreen Tripp Hudson, Director of Development Leslie Locken, Property Manager 760 275-8238 Old Town La Quinta Tile Murals Project Cost Carmel Building South side, recessed wall niche Mural size 5 '/z ft. high x 10 ft. wide, arched top Mural 1 $ 8 500 Triptych Old Town Fountain Scene with Logo. Murals to be hand painted glazed 6x6.. Kiln fired and installed over floated mortar bed on existing stucco wall. Background tile to be selected field tile. Los Altos Building East wall of coffee shop outdoor seating Mural size 5 ft. high x 7 ft. wide Mural 2 $8000 00 La Quinta Landscape Scene Pricing Amendment We are offering to reduce the price for doing each mural by $500 00 Only if both murals are done If only one is selected the original cost will apply. Tile murals are hand painted glazed 6x6. Kiln fired and installed over floated mortar bed on existing stucco walls. Total Cost $16,500.00 Price Reduction $ 1,000.00 see pricing amendment above Total $15,500.00 Sincerely, Nancy and Larry Cush 27 ATTACHMENT 3 •;irm.." 3'?' ' ++3x �' "� • �i,';4'.� �• • ., ' ,. - y. � r ;,fir' `i .�fF` * uf�v:.,��e' f 4'�•°S � t Q'•f r �it.L.t(.:' n �'ws.', :�^.us...i ., f �"�-' H,i„.• YT'i �<, !;: �.; 7tt8i--�-ix'. .e#� .t'� *' .�:'j`,�''-,,•� i �M�"�' _ „x .'�,::: ` '•�� .m�us�.1�rm � 'ter ;4��.##pp''y.y.t V' {x .1 'Y, hy.+, ;•?•;f'Y •tA H� •f �•� 'yF ._fT- ' i r., i `ti( I "R t it•^`Y 3� 1 zL � m MTG-'... dY Lr.. � +r?'�r,�•� i+ kt � +t Si � N r �^` �• rSr s a � >�� r LLB �{�Lf1`�'+�.r"1— . � "✓—�` '`_ J (. ! = x' .. . +�a+,+t. ^�}'{, •..�.. -, .r.'-ry; �:..s18.;:+;'U,'.°i✓ :; •�.~Y�"4�•r- )n7 �Y }i } i�r .,.. �i.r�r.,.. Y )-wr 4� 4 #Yy z JJjj//� /JJJ � I' � rt �•�'•t•. 4.4i 'i.77 j 'M.,•�ha tyl r ir:ri�wF'r 28 ATTACHMENT 4 ct} I= 20 ATTACHMENT 5 _. --- AVENPA gEf;VUDAS �J �J b4 �= o O� m \ 'Fi r i(nTQ (/j�.n{�l' Y XP a�r Fy OFt AGENDA CATEGORY: COMMUNITY SERVICES COMMISSION MEETING BUSINESS SESSION: 3 MEETING DATE: November 19, 2007 CONSENT CALENDAR: ITEM TITLE: Consideration of a Recipient for the 2008 STUDY SESSION: Senior Inspiration Award Program PUBLIC HEARING: RECOMMENDATION: Recommend a recipient for the 2008 Senior Inspiration Award Program. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Senior Inspiration Award provides an opportunity to recognize and honor outstanding seniors throughout the Coachella Valley. The Community Services Commission is being asked to select one outstanding senior recipient who meets the following criteria: the honoree should be at least 70 years old; reside in the City of La Quinta; demonstrate involvement in community affairs for a lengthy period of time; and personify a healthy and active attitude and lifestyle. Staff sent out a letter (Attachment 1) to the following organizations: La Quinta Chamber of Commerce, La Quinta Historical Society, La Quinta Rotary Club, Friends of the La Quinta Library, La Quinta Arts Foundation; Friends of the La Quinta Senior Center; Soroptimist International of La Quinta, and the La Quinta VFW requesting nominees for the 2008 Senior Inspiration Award Program. Two nominations were received, one for Diane Gunn from the Friends of the La Quinta Library and one for Alex Hertzberg from the Friends of the La Quinta Senior Center. Both nominees met the criteria for the award and brief synopses are provided as Attachments 2 and 3. The Senior Inspiration Awards Luncheon will be held on Friday, April 11, 2008 at the Westin Mission Hills in Rancho Mirage. 31 ALTERNATIVES: The alternatives available to the Commission are: 1. Recommend a recipient for the 2008 Senior Inspiration Award Program; or 2. Provide staff with alternative direction. Respectfully submitted, Edie Hylto Community Services Director Attachments: 1 . Letter requesting nominations from 8 organizations 2. Bio information for Diane Gunn 3. Bio information for Alex Hertzberg KY1A ATTACHMENT 1 October 11, 2007 Dear: Since 1992, the County of Riverside and the nine incorporated cities of the Coachella Valley have sponsored the annual Senior Inspiration Awards. Each city selects one recipient (a single man or woman) as their outstanding senior recipient for this event. This year the event will be held on Friday, April 11, 2008 at the Westin Mission Hills in Rancho Mirage. Please submit one or more names, along with a brief summary (maximum 150 words) on why you chose that person. The following is the criteria: • The honoree should be at least 70 years old or older; • Reside in La Quinta; • Be actively involved in community affairs for a lengthy period of time; • Deserves to receive recognition and/or may not otherwise receive recognition for their service to the community; • Personify a healthy, active and contributing attitude and lifestyle. Nomination forms are enclosed for your selections. Please complete one or more and return to Christina Calderon at the La Quinta Senior Center, 78-450 Avenida La Fonda, La Quinta, CA 92253 no later than November 9, 2007. Thank you for your assistance. It is most appreciated. Sincerely, DON ADOLPH, Mayor City of La Quinta Enclosure cc: City Council Edie Hylton, Community Services Director Christina Calderon, Recreation Supervisor P.O. Box 1504 • LA QuINTA, CALIFORNIA 92247-1504 78-495 CALLF TAMPICO • LA QUINTA, CALIFORNIA 92253 (760) 777-7000 -FAX (760) 777-7101 33 ATTACHMENT 2 Diane Gunn 77-380 Avenida Montezuma La Quinta, CA 92253 Telephone: 564-2327 Email: dgunn@verizon.com DOB: 1 1 /01 /1936 Age: 71 Diane is a retired professional librarian who has donated thousands of hours (15 hours per week) for over five years and hundreds of dollars to support the public library. She functions like an unpaid staff person — cataloging books and managing inventory. She is also a long-time board member of the Friends of the La Quinta Library where she is currently serving as secretary/treasurer. Diane is an active tennis player and member of the La Quinta Resort Tennis Club. She is very bright and engaged in civic affairs. She would never seek recognition but highly deserves it. 34 2008 Senior Inspiration Awards NOMINATION FORM Please do not embarrass your nominee by not meeting the award criteria Must be at least 70 years old; reside in your city; actively involved in community affairs for a lengthy Period of time; Deserves to receive recognition and/or may not otherwise receive recognition for their service to the community; Personify a healthy, active, and contributing attitude and lifestyle Nomting CUty: I ina'zt Q ' wrtft &cq*ntrs First andLast Name. !>kpMeE 6C.N�j (OB: No hater than April 11, 1938 961aif ,gifirress: :jq — 3a0 W. 7eh S�o�f — �•3�- rE-maid ( (�9 u2ri�,ztrl� 4 eomt's Bio (t/--200 words) irfease pmvide this mfonnation to Christina Calfenm 6y Novem6er9th Paz prefernd (760) 564-5004 or mail to: La Quinta SeniorCenter 78-450 Avenida La Tonda La Quinta, CA 922.53. 35 ATTACHMENT 3 Alex Hertzberg 78-765 Nolan Circle La Quinta, CA 92253 Telephone: 772-1552 Email: alhertz634@msn.com DOB:06/06/1934 Age:73 Mr. Alex Hertzberg is a retired Federal employee. He served overseas as a Foreign Service Officer with the U.S. Embassy and later as an Engineering Program Manager for the Department of Defense. In 1996 Mr. Hertzberg opted for an early retirement from the U.S. Army's Space and Missile Defense Command and in November of 2004 he and his wife established their new residence in La Quinta. Alex has been a very active volunteer at the La Quinta Senior Center for the past 3 years. He is highly regarded by all participants of the Senior Center's programs. In addition to participating in various activities he is the operator of the weekly Thursday movie at the La Quinta Senior Center as well as the buyer of some of the Center's commodities paid for by the Friends of the La Quinta Senior Center. Alex is a member of the Board of the Friends of the La Quinta Senior Center and was recently elected as Board Vice -President. He is an astute individual, a valued volunteer, and a respected member of the Senior Center community. 36 2008 Senior Inspiration Awards NOMINATION FORM Please do not embarrass your nominee by not meeting the award criteria Must be at least 70 years old; reside in your city; actively involved in community affairs for a lengthy period of time; Deserves to receive recognition and/or may not otherwise receive recognition for their service to the community; Personify a healthy, active, and contributing attitude and lifestyle Nominating City: Z. fl TA &ci'pient s Tint and Gast Name: Atrex 1-16,C7z �E RCy (DOB: ,,Ju.vE 6, 193¢ Age: 73 No later than April 11, 1938 Waifiny.saress: 79765 WOC-09M C-I,CcLf LH 6)curvrA , eb 9 z z S 3 7ef r76 0) %72 — 15 52 E-mad AL#s erZ 6 3 ¢ @ MGV cd" Recipient's Bio (+/-200 words) Mr. Alex Hertzberg is a retired Federal Employee. He served overseas as a Foreign service officer with the U.S. Embassy and later as an Engineering Program Manager for the Department of Defense. in 1996 Mr. Hertzberg opted for an early retirement from the U.S. Army's space and Missile Defense Command and in November of 2004 Mr. and Mrs. Hertzberg established their new residence in La Quinta. Alex has been a very active volunteer at the La Quints Senior center for the past 3 years. He is highly regarded by all participants of the Center's programs. In addition to participating in various activities he is the operator of the weekly Thursday movie at the center as well as buyer of some of the center's commodities paid for by the "friends of the La Quinta Senior center". Alex is a member of the Board of the "Friends" and was recently elected as Board vice President. He is an astute individual, a valued volunteer, and a respected member of the Senior center community. to ChAWna November �Faxpreferred (760) 564-5004 or maiCto: La Quinta Senior Center 78-450 Avenida La 'Fonda La Quinta, CA 92253. 37 CORRESPONDENCE ITEM: 1 DEPARTMENT REPORT: coal', .� (ry r7 t TNt TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Director DATE: October 16, 2007 SUBJECT: Community Services Department Report for September 2007 UPCOMING EVENTS FOR THE MONTH OF NOVEMBER 2007: Nov 1 *Maxim Health Systems Flu Shots Nov 1 Jazzercise, La Quinta Fitness Center Nov 1 *Cook w/Chef Tony Nov 2 *Action Aerobics Nov 2 *Mindful Meditation Nov 4 Carlsbad Village Faire Excursion Nov 5 *Mat Pilates Nov 5 Dance, Play & Pretend, La Quinta High School Nov 5 Baby Signs Parent Workshop, Senior Center Nov 5 Intermediate Computers, Senior Center Nov 5 Tai Kwon Do, La Quinta High School Nov 6 *Digital Photo Nov 6 Advanced Belly Dance, La Quinta High School Nov 6 Personal Fitness, Senior Center Nov 6 Adobe Elements Introductory Course, Senior Center Nov 7 *Tap Technique Nov 7 Microsoft Excel, Senior Center Nov 7 Adobe Photoshop Professional Version, Senior Center Nov 7 Painting Acrylic, Senior Center Nov 7 *Painting Acrylic Nov 8 *Cook w/Chef Tony Nov 8 *Tai Chi Health Nov 8 *Basic Internet Nov 8 *Photo Editing 1 Nov 8 Adobe Elements Advanced Course, Senior Center Nov 8 Nature Depot, Senior Center Nov 8 Dance, Play & Pretend, Senior Center Nov 8 Beginning Ballet, La Quinta High School Nov 8 Beginning Belly Dance, La Quinta High School 1*1 Nov 9 *Dinner & Show Nov 12 Personal Fitness, La Quinta Fitness Center Nov 12 Veteran's Day Tribute, Civic Center Campus Nov 13 *Hatha Yoga Nov 13 *Arthritis Tai Chi Nov 13 *Basic Computer Nov 13 *Photo Editing 3 Nov 14 *Jewelry Making Nov 14 *Self -Publishing Nov 15 *E-Mail Nov 15 *Photo Editing 4 Nov 15 *Thanksgiving Luncheon Nov 26 *Hooked on Loops Nov 27 *List & Labels Nov 27 Total Nutrition, La Quinta Library Nov 27 CPR/ First Aid, La Quinta Library Nov 27 *Microsoft Excel Nov 29 *Dress w/ Pizzazz Nov 29 Nature Depot, Senior Center Nov 29 *Social Ballroom & American Latin Nov 29 *Cook w/Chef Tony Nov 29 *Files & Folders *Daytime Senior Center class or activity 39 Community Services Program Report for September 2007 2007 2006 2007 2006 Partici ants Participants Variance Meetings Meetings Leisure Classes Zumba 20 0 20 12 0 Beginning Bell dance 15 19 -4 2 2 Ballroom Dancing 16 0 16 3 0 Adobe Photoshop Intro 5 5 0 3 3 Computers - Beg. 5 9 -4 2 3 Microsoft Word 9 5 4 2 3 Guitar - Beginning 8 9 -1 4 3 Tee Kwon Do 4 3 1 12 12 Beginning Ballet 31 12 -9 3 3 Dance, Play & Pretend 8 25 17 3 6 Totals 931 87 6 461 35 2007 2006 2007 2006 Participants Participants Variance Meetings Meetings Special Events Open Air Cinema - September 8 225 0 225 1 1 AI odones Excursion 38 49 -11 1 1 Golf Tour, Desert Willow 40 38 2 1 1 Golf Tour Awards Banquet 35 39 -4 1 1 Totals 336 126 212 4 4 2007 2nns 2007 2006 Participants Participants Variance Meetings Meetings Adult Sports Open Gym Basketball 117 153 -36 19 15 Fitness Center 375 145 230 19 15 Adult Soccer League 220 170 50 2 4 Totals 712 468 244 40 34 Recreation Totals 1,1431 6811 462 90 73 Community Services Department Attendance Report for the Month of September 2007 Summary Sheet Program 2007 2006 Variance Sessions Per Month 2007 2006 Leisure Classes 931 129 -36 46 47 Special Events 338 156 182 4 4 Adult Sports 712 468 244 40 34 Senior Center 827 749 78 73 85 Total 1,970 1,502 468 163 170 Senior Services Senior Center 296 334 -381 24 23 Total 296 334 -38 24 23 Sports User Groups La Quints Park Use AYSO 1200 1300 -100 14 8 F C. La Quinta 15 15 0 8 7 Desert Chivas 60 0 60 2 0 Sports Complex LQ Sports & Youth 120 60 601 8 12 Pop Warner Football 160 0 160 12 0 C.V. Rattlers 25 0 251 6 0 Col. Paige School AYSO 450 0 450 8 0 Facility/Park Rentals Library Classroom 650 350 300 13 7 Senior Center Private Pan 500 200 300 4 1 Church 375 350 25 5 5 Civic Center Private Partyl 0 0 0 0 0 Park Rentals La Quinta Park 300 600 -300 5 10 Fritz Burns Park 0 100 -too 0 2 Total 3,856 2 975 880 85 52 Total Programs 6,121 4,81111 1,310 272 245 Volunteer Hours Senior Center 247 299152 Total Volunteer Hours 247 299 -52 41 Monthly Revenue Report for September 2007 Monthl Revenue - Facilit Rentals 2007 2006 Variance Libra " $ 630.00 $ 3,020.00 $ 2,390.00 Senior Center $ 3,230.00 $ 2,635.00 $ 595.00 Parks $ 280.00 $ 540.00 $ 260.00 Sports Fields $ 1,001.00 $ 305.00 $ 696.00 Monthly Facility Revenue $ 5,141.00 $ 6,500.00 $ 1,359.00 Month! Revenue Senior Center $ 11,373.50 $ 9,975.00 $ 1,398.50 Community Services $ 11,881.00 $ 11,234.00 $ 647.00 La Quinta Resident Cards $ 1,275.00 $ 3,135.00 $ 1,860.00 Fitness Cards $ 825.00 $ 395.00 $ 430.00 Total Revenue $ 25,354.60 $ 24,739.00 $ 615.50 Revenue Year to Dare Facility Revenue $ 19,453.00 $ 20,812.00 $ 1,359.00 Senior Center $ 15,818.00 $ 13,354.00 $ 2,464.00 Communit Services $ 20,724.50 $ 13,587.00 $ 7,137.50 La Quinta Resident Cards $ 3,645.00 $ 7,155.05 $ 3,510.00 Fitness Cards $ 1,720.00 $ 1,235.00 $ 485.00 Total Revenue to Date $ 61,360.50 $ 56,143.00 $ 5,217.50 The Library multi -purpose room is no longer rented out effective Sept. 1, 2007. CPA Senior Center Attendance Senior Center Program Report for September 2007 articipation artlm atlon Variance Meetings Meetings 20072007 Senior Activities ACBL Bride 165 159 6 4 4 Bridge, Duplicate/Social/Party 251 209 42 12 13 Monthly Birthday Party 35 25 10 1 1 Monthly Luncheon 91 81 10 1 1 Monthly Dance Welcome Back Dance 35 0 35 1 0 Movie Time 39 47 -8 4 4 Senior Activity Total 6t6 521 95 23 23 Senior Leisure Classes Ballroom Dance 23 17 6 4 4 Bridge Classes 17 0 17 2 0 Dress w/ Pizzazz 3 0 3 3 0 Exercise 41 35 6 11 12 Golden Tones 25 31 -6 3 3 Hooked on Loos 5 4 1 1 2 Pilates 16 0 16 7 0 Quilting 30 27 3 3 4 Sketch & Draw 6 5 1 2 2 Spanish Beginning 9 0 9 4 0 Tai Chi 6 26 -20 4 3 Ukulele Players 23 0 231 4 0 Watercolor 7 8 -11 2 2 Senior Leisure Classes Total 211 153 581 50 32 TOTAL SENIOR PROGRAMS 827 674 153 73 55 Senior Services Eisenhower Med Ctr - Brown Bag Prog 4 7 -3 1 1 Health Screening - Skin Cancer 9 22 -13 1 1 FIND Food Distribution 135 186 -51 4 5 HICAP 6 8 -21 2 3 Homeowners/Renters Assistance 1 3 -21 1 2 I.I.D. Energy Assistance/No fee 75 41 34 13 3 Legal Consultation 5 6 -1 1 1 LIHEAP & EAP 15 19 -4 2 5 Mature Driver Training19 8 11 1 1 Volunteers 27 25 2 n/a n/a TOTAL SENIOR SERVICES 296 325 -13 24 21 SENIOR CENTER TOTAL 1123 999 140 97 76 43 Volunteer Hours Senior Center Volunteer Total: Revenue Senior Center Revenue_ Revenue Total: Variance 247; 299 247299 I $11,373.50 $9,975.00 $11,373.50 $9,975.00 -$1, 398 SO r Park Activities Updates for September 2007 The Civic Center Campus was vandalized. The planter bowls that are located at the park entrances by the Library and the Senior Center were removed from their pedestals and broken, Some graffiti was also found in the same areas. The Police Department filed a report on the incident and the landscape crew and Public Works staff removed the damage. The planters will be replaced as soon as possible. The electrical meter for the Cove Oasis was damaged due to a vehicle running over the pedestal. IID is working to replace the meter and pedestal as soon as possible. Until then, the landscape crews are watering the landscaping by hand. Staff has met with the artist of the "Fish Trap." This art piece is located at the entrance to the Cove Oasis and the Bear Creek Trail. The art is in need of restoration due to its age and vandalism. The artist was given the original conceptual renderings of the art piece and was asked to provide direction for restoration and improvements. Staff will coordinate the restoration of the art piece with the artist. The infield playing area on field #2 at the Sports Complex was washed out due to an irrigation break. The irrigation at the Sports Complex still remains the responsibility of Desert Sands Unified School District. They made the repairs immediately but the field remained unplayable. Staff contacted DSUSD Maintenance Department and they agreed that the infield is their responsibility and had it repaired several weeks later. Some wires for the field lights at the Sports Complex overheated and fused together which caused the automatic controller to no longer function. The lights still operated but only by manually turning the lights on and off. The electrical contractor made the necessary repairs once the replacement parts were received. During that time, the lights were turned on and off manually by the electrical contractor to meet the LQSYA's lighting needs. Installation for the Shade Structure at the La Quinta Park playground is being delayed at least another week because the support poles arrived as bare metal. The poles are now being powder coated and will be placed in the City maintenance yard until the installation crew can reschedule the installation. The installation should be completed in October. Twelve swings and twelve sets of chains have been ordered to replace worn swings throughout the parks. A resident reported a broken swing at Fritz Burns Park which was replaced immediately. At that time, staff inventoried the swings at all of the parks and identified the twelve that should be replaced due to wear. These twelve swings do not have any immediate problems but will be replaced as part of the continuing playground equipment maintenance. L,V CORRESPONDENCE ITEM: 2 3 m Y N I O O E O O .n m E Q O p l O m 0 0 p O O N d' M m m m o m L N I I i O N � T � � J W Q U `p Q w = Ol N o C:•- Cl)N 10 N >'O CO 1 p N OP `O O v> -- U U M ' C O U7 o p O)@) N o E p� U t a E C 0 y L ` Y = N O E O? c h L O N <N O N= O �a OD NUU N N n� C W C L N 3 nl W N CO N I O � Z> D< W a Z O C D O E C C O E O OQ T O O ? 10 w -__- - ...... 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